HomeMy WebLinkAboutInterlocal Agreements - 2017.08.28 - 7017
CITY OF AUBURN HILLS
Regular City Council Meeting
Minutes
March 12, 2018
CALL TO ORDER: Mayor McDaniel at 7:00 p.m.
LOCATION: City Council Chamber, 1827 N. Squirrel Road, Auburn Hills, MI 48326
Present: Mayor McDaniel, Council Members Burmeister, Hammond, Kittle, Knight,
and Moniz
Absent: Council Member Verbeke
Also Present: City Manager Tanghe, City Attorney Beckerleg, City Clerk Pierce,
Fire Chief Manning, Police Lt. Gagnon, DPW Director Melchert, Finance
Director/Treasurer Schulz, City Assessor Griffin, City Engineer Juidici, Mgr. of
Public Utilities Michling, Mgr. of Fleet and Roads Brisson, Director of Authorities
Seimer, Recreation Director Marzolf, Mgr. of Fieldstone Golf Club Marmion,
Deputy DPW Director Stahly, Management Assistant Intern Benoit
14 Guests
4. APPROVAL OF MINUTES
4a. Regular City Council Minutes – February 26, 2018
Moved by Kittle, Seconded by Hammond.
RESOLVED: To approve the City Council Minutes of February 26, 2018.
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Moniz
No: None
Resolution No. 18.03.034 Motion Carried (6 - 0)
5. APPOINTMENTS AND PRESENTATIONS
5a. Appointment to the Beautification Advisory Commission.
Ms. Robinson introduced herself. Mr. Kittle shared that he is not in support of any addition to the
Beautification Advisory Commission until the authorizing ordinance is in alignment and the mission and
purpose are clearly defined.
Moved by Knight, Seconded by Moniz.
RESOLVED: To confirm the appointment of LaKesia Robinson to the Beautification Advisory
Commission for a term ending December 31, 2020.
VOTE: Yes: Burmeister, Hammond, Knight, McDaniel, Moniz
No: Kittle
Resolution No. 18.03.035 Motion Carried (5 - 1)
5b. Reappointment of Members to the Public Safety Advisory Committee:
Mayor McDaniel introduced the names of those being reappointed to the Public Safety Advisory Committee.
Moved by Knight, Seconded by Kittle.
RESOLVED: To confirm the reappointment of Jay Boelter, Eugene Hawkins, Donearl Johnson,
Forrest Taylor to the Public Safety Advisory Committee for two-year terms ending November
20, 2019.
City Council – March 12, 2018
Page 2
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Moniz
No: None
Resolution No. 18.03.036 Motion Carried (6 - 0)
Mr. Tanghe introduced the new Director of Public Works, Aaron Stahly and Mr. David Benoit, the
Management Assistant for the City Manager’s Office.
6. PUBLIC COMMENT
Pastor Corey James of Community Impact Church located at 3454 Auburn Rd., invited the Council to an
Active Shooter Training held at his church.
Mr. Mike Green of the American Legion Post #143 invited Council and the City to the Memorial Day parade,
May 28, 2018. He stated that it is planned to be the same route as in the past. He also shared that on
June 9, 2018 a Flag retirement ceremony will be held. This event is held to properly destroy any
unserviceable American Flags.
7. CONSENT AGENDA
All items listed are considered to be routine by the City council and will be enacted by one motion. There will be no
separate discussion of these items unless a Council Member so requests, in which event the item will be removed
from the Consent Agenda and considered in its normal sequence on the agenda.
7a. Board and Commission Minutes
7a1. Downtown Development Authority – February 19, 2018
7b. Motion - To approve Fieldstone Lift Station Replacement Bid Award
RESOLVED: To approve amending Transfers to Golf from General Fund (101-901-999.501)
with an increased expense of $23,579.00, amend both of the Fieldstone Golf Club Fund Transfer
from General Fund revenue (594-753-699.472) and Machinery and Equipment expense (584-
753-977.000) with an increase of $23,579.00, and award the Fieldstone Lift Station Replacement
to TSP Environmental in the amount of $43,579.00 to be paid from the Fieldstone Golf Club
Fund Machinery and Equipment account (584-753-977-000).
7c. Motion - To approve IT Services agreement between Oakland County and Auburn Hills.
RESOLVED: To approve the attached five (5) year Agreement of I.T. Services between Oakland
County and the City of Auburn Hills and authorize the Mayor to execute the agreements on
behalf of the City.
7d. Motion - To approve a resolution to accept (eastern portion) of Taylor Road as a City road.
RESOLVED: To approve a resolution to accept the addition of 1,098 feet of the eastern portion
of Taylor Road as it intersects with Lapeer Road as a city-owned Major Street. (Attachment A)
Moved by Knight, Seconded by Burmeister.
RESOLVED: To approve the consent agenda.
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Moniz
No: None
Resolution No. 18.03.037 Motion Carried (6 - 0)
8. OLD BUSINESS
9. NEW BUSINESS
9a. Motion - To approve the 2018 Liquor License Renewals.
Ms. Pierce presented the establishments that are in compliance with the ordinance for approval of their
annual Liquor License. She explained that Council may hold a Public Hearing to consider objecting to the
City Council – March 12, 2018
Page 3
renewal of the Liquor License for Clubhouse 81 and Duffy’s Pub due to do remaining balances owed to the
City.
Mr. Moniz stated his concerns regarding Romano’s Macaroni Grill being in bankruptcy and not seeing the
money owed to the City. Mr. Beckerleg stated that due to the bankruptcy the City has to approve the liquor
license.
Moved by Knight, Seconded by Kittle.
RESOLVED: To recommend approval of the annual liquor licenses of those establishments
that have met the licensing requirements of the City; and that a public hearing be scheduled
for Monday, March 26, 2018 to consider evidence regarding the recommendation of non-
renewal of a liquor license to those establishments who have not met the City’s requirements
as stated in Section 6-10 (2) of the City Code “All personal property taxes and all real property
taxes and all other obligations due and payable to the city shall be timely paid and not
outstanding.”
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Moniz
No: None
Resolution No. 18.03.038 Motion Carried (6 - 0)
9b. Motion - To award the Downtown Road and Water Main Rehabilitation Project to Pamar Enterprises
and to approve the budget amendment.
Mr. Melchert presented the project for the water main replacement. The project will contain curb bump
outs, new paving, and replacement of tree boxes, soil with up lighting and irrigation in the entire downtown
area. Discussion is still taking place regarding the species of tree that will be planted.
Mr. Knight shared his concerns regarding the flower boxes located by Dairy Queen. His concern is that the
height of the box inhibits vision with the road and is a traffic hazard. He also questioned the water main
capacity being the same size or if the piping will be increased. Mr. Melchert stated that only the pipes near
Opdyke will increase from a 12 inch to a 16 inch main.
Ms. Hammond shared that she hopes the issues of the boxes needing to be planted with annuals can be
rectified with these improvements. She would like to see what the cost is for not only the contract but also
the amount spent on flowers every year.
Mr. Grice shared that perennials bring an unsightliness with the transition of seasons. He stated that the
intention is to have a constant flush of color in the downtown area.
Mayor McDaniel shared that is might be wise to do a cost analyst for future decision regarding maintenance
and annuals vs. perennials.
Mr. Kittle stated that this would be a great project for the Beautification Advisory Commission.
Discussion was had regarding angle parking vs. reverse angle parking. Mr. Knight stated that the health,
welfare and safety for the City is the responsibility of the Council. He stated that he is concerned with the
parking in the downtown area.
Mr. Moniz questioned if there was a significant number of accidents from parking concerns. Lt. Gagnon
was not aware of any significant number of accidents from reverse parking vs. angle parking. Mr. Juidici
stated that both types of parking work from a traffic flow standpoint. He stated that pull in angle parking
curbs are being built.
City Council – March 12, 2018
Page 4
Mayor McDaniel clarified that studies show both are safe. It is more of preference.
Mr. Kittle shared that with an aging community and population there will be mobility challenges. These
challenges should be kept in mind when having these types of discussions.
Mr. Tanghe stated that by not hearing adequate support to change to the reverse angle parking, at a
previous meeting, the staff moved forward.
Moved by Moniz, Seconded by Kittle.
RESOLVED: To approve award of the Downtown Road and Water Main Rehabilitation Project
contract to Pamar Enterprises, Inc., New Haven, MI, for $3,603,533.00, along with the Scope of
Construction Services cost of $387,900.00 as provided by OHM Advisors and the Materials
Testing Services estimate for $85,000.00. Also, approve a budget amendment to the Water
Fund with an increase in expense of $400,000.00 (592-536-977.001) and approve the
amendment to the Construction Fund to reflect the appropriate remaining bond amount with
an increase in expense of $275,000 (401-901-973.000).
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Moniz
No: None
Resolution No. 18.03.039 Motion Carried (6 - 0)
9c. Motion - To approve the Riverside Amphitheater Project
Mr. Melchert explained that the funding and plans are now set to make this a viable project.
Mr. Tanghe stated that this project has come to execution due to the great effort between the Auburn Hills
Community Foundation, staff and TIFA. Proper credit and public recognition should be given to those that
worked so hard to make this possible.
Mr. Moniz shared his concerns regarding the maintenance and upkeep on a project such as this. Mr.
Melchert clarified that DPW will oversee the upkeep and water outlets. Anything major will be contracted
out. He shared that City water will be used and the drainage will go to the sewer lines.
Mayor McDaniel thanked Mr. Knight for his contribution to seeing this project come to fruition and investing
in the youth of our community.
Mr. Juidici stated that the construction for this project will be in phases, the Amphitheatre will start near the
end of April with completion in the Fall, 2018. While the road portion of the project will start April 2, 2018
being completed near November, 2018.
Mr. Tanghe stated that although the projects will be started the ground breaking will take place on May 11,
2018.
Moved by Knight, Seconded by Moniz.
RESOLVED: To approve award of the contract for the Riverside Park Amphitheater Project to
Warren Contractors and Development, Inc., 14979 Technology Dr., Shelby Township, MI 48315,
for $970,469.00, along with the Scope of Construction Services cost of $173,600.00 as provided
by OHM Advisors and the Materials Testing Services estimate for $20,000.00. Project funding
is available from the TIFA-A account number 251-735-970.000, Tree Fund account number 242-
447-955.002, and the Auburn Hills Community Foundation.
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Moniz
City Council – March 12, 2018
Page 5
No: None
Resolution No. 18.03.040 Motion Carried (6 - 0)
9d. Motion - To approve the additional purchase of bulk road salt
Mr. Brisson shared that the salt inventory is lower than normal but this year has been an exceptional year
for weather concerns. He shared that any unused salt will be stored in the salt dome at the DPW station.
Mr. Moniz thanked the DPW for a great season.
Moved by Burmeister, Seconded by Moniz.
RESOLVED: To approve the purchase of additional bulk road salt form Detroit Salt, Inc., 12841
Sanders, Detroit, MI 48217 at a cost of $45,271.00. Funding is provided from Major Streets 202-
452-784.000 and Local Streets 203-453-784.000.
VOTE: Yes: Burmeister, Hammond, Kittle, Knight, McDaniel, Moniz
No: None
Resolution No. 18.03.041 Motion Carried (6 - 0)
10. COMMENTS AND MOTIONS FROM COUNCIL
Ms. Hammond
Thanked Mr. Tanghe for the quick movement of removing the barriers in the downtown area that
was blocking the flow of traffic.
Questioned if there will be concerts in the park this summer. Mr. Marzolf stated that two concerts
will be held June, two in July and two in August by the Log Cabin.
Mr. Knight
Suggested a flower box program and would employ a student to clean the flower boxes and change
the flowers as needed.
Shared his concerns with the parking. He would like to see a 5 year plan that would take care of
parking concerns in the area.
Shared that the Youth Assistance Council will honor 80-90 young people from Avondale Schools
for positive contributions on Wednesday, March 21, 2018.
Mr. Burmeister
Thanked Mr. Tanghe for the Oakland University meet and greet.
Mayor McDaniel
Thanked staff and Mr. Tanghe for the positive relationships being built with partners in the area.
11. CITY ATTORNEY’S REPORT
12. CITY MANAGER’S REPORT
Mr. Tanghe
Credit goes to the new owners of the building that was at one time Your Source. They were very
cooperative working with Community Development to remove the parking blocks within 48 hours.
Council asked that Mr. Tanghe follow up with Dr. Ciaramitaro after the last City Council meeting.
The City will try to mitigate his concerns, however the City does have an approve site plan and the
City will continue to move forward with the plans as they try to work through any unresolved issues.
City Council – March 12, 2018
Page 6
13. ADJOURNMENT
Hearing no objections, the meeting adjourned at 8:25 PM.
Kevin R. McDaniel, Mayor Laura M. Pierce, City Clerk
City Council – March 12, 2018
Page 7
ATTACHMENT A
TAYLOR ROAD CENTERLINE DESCRIPTION
(Part of Parcel Number: 02-14-11-326-006)
A parcel of land being a part of the West 1/2 of Section 11, Town 3 North, Range 10 East, City of Auburn
Hills, Oakland County, Michigan, more particularly described as follows:
Commencing at the North 1/4 of Section 10, Town 3 North, Range 10 East, City of Auburn Hills; thence N
86°53'49" E 1313.94 feet; thence S 02°52'32" E 290.12 feet; thence N 86°53'49" E 657.39 feet; thence S
55°22'56" E 165.78 feet; thence S 83°36'12" E 531.93 feet; thence N 80°11'22" E 100.53 feet; thence S
34°30'21" E 2657.12 feet; thence N 89°37'43" W 56.75 feet along the North line of parcel number 02-14-
11-326-006 to the centerline of reconstructed section of Taylor Road, also being the Point of Beginning;
thence along the reconstructed centerline the following five (5) courses: 1) S 34°37'09" E 759.0 feet, 2)
142.79 feet along a curve to the right having a radius of 205.0 feet, delta 39°54'35", chord bears S 14°39'52"
E 139.93 feet, 3) S 05°17'26" W 59.05 feet, 4) 103.20 feet along a curve to the left having a radius of 450.0
feet, delta 13°08'24", chord bears S 01°16'46" E 102.98 feet, 5) S 07°50'58" E 9.67 feet to a point on the
North line Opdyke Road, also being the Point of Ending. Subject to all easements and restrictions of record,
if any.
July 5, 2018
Michigan Department of State
Office of the Great Seal Richard H. Austin Building, 1st Floor
430 W. Allegan Lansing, MI 48918
Dear Office of the Great Seal:
On September 28, 2017 the Board of Commissioners for Oakland County entered into an agreement per MR #17263 –
Department of Information Technology – Modifications to Comprehensive I.T. Services Interlocal Agreement.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the City of Auburn Hills, and the authorizing Board of Commissioners Resolution are enclosed for filing by
your office. Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely, COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Pat Davis, Corporation Counsel, Oakland County Donna Dyer, Corporation Counsel, Oakland County
Kim McCabe, Oakland County Project Specialist, IT/CLEMIS Laura Pierce, Clerk, City of Auburn Hills
Enclosures