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HomeMy WebLinkAboutInterlocal Agreements - 2018.07.19 - 7049 MINUTES City Council MEETING August 27, 2018 City Hall, 300 E 9 Mile, Ferndale, MI 48220 7:00 PM COUNCIL PRESENT: Mayor Coulter Council Member Leaks-May Council Member Martin Council Member Piana COUNCILABSENT: Mayor Pro Tem Pawlica 1 PLEDGE OF ALLEGIANCE Link to video 2 ROLL CALL Moved by Council Member Dan Martin, Seconded by Council Member Melanie Piana to excuse the absence of Mayor ProTem Pawlica. MOTION CARRIED. 3 APPROVAL OF AGENDA Moved by Council Member Dan Martin, Seconded by Council Member Raylon Leaks-May to approve the agenda as presented. MOTION CARRIED. 4 PRESENTATION a) Presentation of police awards and a Sergeant promotion Ofc Toyzan, Ofc Szymanski, and Ofc Bodendorfer were presented with Life Saving awards in response to a May 27 overdose incident. Ofc Blanchard was awarded the Certificate of Merit for helping deliver a baby on August 11 and was also promoted to Sergeant. b) Beautification Awards Beautification awards presented to 331 Silman, 1615 Beaufield, 1903 Woodward Heights, 437 W Drayton, and 800 Hilton. Page 1 of 7 City Council August 27, 2018 c) Oakland County update from Helaine Zack Discussed health programs/discounts at oakgov.com; elections; human trafficking info and pro-active response available on website 5 CALL TO AUDIENCE Jim ODonnell - FPS Board of Ed - welcomed teachers back today and thanked Police Chief and city for Jacob's kits; thanks to Michigan Works for helping community youth and adults in finding jobs in the community; Ferndale Inclusion Network - think before you dial - September 11 at 7 PM at Library. Barry Hicks - DDA - Get Reel series - 9/20 Black Panther; Fido Does Ferndale on October 25; 9/21 DIY & Art Fair, Chariot Shuttles available; DDA Capital Improvement Plan - 5 proposals received - Hamilton Anderson selected. Becky Hammond - received email from developer; read article from Freep; since contact from developer felt they could relax, but now it's causing tension; feel MLUP and zoning laws give us security but a big piece of property is on the market and the developer wants property; need creative ways to use the church and neighbors can relax if the city doesn't rezone - Twardy - those in attendance requested meeting with developers; church required engagement with the community; provided emails to facilitate that requirement. Sarah - 308 E Marshall - Wilson park skatepark - families are for it - kids are learning to skateboard. Live 2 blocks from Wilson and it's the last considered for family use because the inline skate rink, basketball, baseball fields removed and playground equipment is old. People want green space but we also need a place for kids to play. Skate Park is a great way to start. It's really set up for the old inline skate park and basketball court. If people understood they would be pro skate park! Garo Boyajian - request residential zoning - the change for size setback up to 3' 2nd floor; request you revisit the changes because they thought 3' was horizontal as well. Twardy will follow up with city planner tomorrow 6 CONSENT AGENDA a) Approval of the Regular Meeting Minutes of July 23, 2018, as submitted by City Clerk b) Proclamation of National Rail Safety Week c) Proclamation of Appreciation to Michigan Works! d) Approval of the resolution of support for the 2018 8MBA Unifying Framework as submitted by CED Director e) Approval of the request for $5,702 from the CED General Fund Special Consulting Fees (account 101-371-814.00) to conduct the City of Ferndale Anaerobic Digestion Feasibility Analysis by Michigan State University Anaerobic Digestion Research and Education Center (MSU ADREC) as submitted by Sustainability Planner f) Approval of the purchase of a pavilion from Sinclair Recreation and purchase of construction material in the amount up to $50,000 from the Capital Outlay Fund account #101-750-977.000, as recommended by Parks & Recreation Director g) Approval of the submission of a GameTime 2018 Playground Grant application and Page 2 of 7 City Council August 27, 2018 matching funds from the Park Capital Outlay Fund account #101-750-977.000, up to $50,000, as recommended by Parks & Recreation Director h) Approval of request to promote PO Blanchard on 8/27/18 to allow time to train with Sgt. Simon who is retiring in September, as submitted by HR Director i) Approval of Request to Backfill two police officer positions, as submitted by HR Director j) Approval of the 2018 High Intensity Drug Trafficking Area (HIDTA) Subrecipient Agreement between County of Oakland and City of Ferndale as submitted by Interim Chief of Police k) Approval to purchase the replacement trailer from Eastside RV in the amount of $6,875 and charge to General Fund, Capital Outlay, account no. 101-441-977.000, as submitted by DPW Administrative Manager l) Approval of purchase order for leaf picker fabrication from Rhodes, Inc., in the amount of $15,000 and charge to General Fund, Repair and Maintenance, account no. 101-443-775.000, as submitted by DPW Administrative Manager m) Approval of purchase of mobile transmission units (MTU’s), on an as needed basis, in the amount of $15,000 and charge Water and Sewer Fund, Repair and Maintenance, account no. 592-000-775.000, as submitted by DPW Administrative Manager n) Approval of the expenditure of $2,755 to AOSH Services, LLC for Aerial Platform Training Certifications and that the expense be charged to General Fund, Training/Education, account 101-441-873.000, as submitted by DPW Administrative Manager o) Approval of the bills and payrolls as submitted by the City Manager's Office and subject to review by the Council Finance Committee Moved by Council Member Raylon Leaks-May, Seconded by Council Member Dan Martin to to approve the Consent Agenda as presented. Councilmember Martin read the Michigan Works proclamation. For Against Council Member Dan Martin (Seconded By) x Council Member Raylon Leaks-May (Moved By) x Mayor David Coulter x Council Member Melanie Piana x 4 0 MOTION CARRIED. 7 REGULAR AGENDA Page 3 of 7 City Council August 27, 2018 a) Consideration of the appointment of Corissa Green to the Ferndale Arts & Cultural Commission Moved by Council Member Dan Martin, Seconded by Council Member Raylon Leaks-May to confirm the appointment of Corrissa Green to the Ferndale Arts and Cultural Commission for a term ending December 31, 2019. For Against Mayor David Coulter x Council Member Dan Martin (Moved By) x Council Member Melanie Piana x Council Member Raylon Leaks-May (Seconded By) x 4 0 MOTION CARRIED. b) Consideration of the appointment of Meghan Evoy to the Ferndale Arts & Cultural Commission Moved by Council Member Dan Martin, Seconded by Council Member Melanie Piana to confirm the appointment of Meghan Evoy to the Ferndale Arts and Cultural Commission for a term ending December 31, 2019. For Against Mayor David Coulter x Council Member Dan Martin (Moved By) x Council Member Melanie Piana (Seconded By) x Council Member Raylon Leaks-May x 4 0 MOTION CARRIED. c) Consideration of the appointment of Patrick Rock to the Planning Commission Moved by Council Member Melanie Piana, Seconded by Council Member Dan Martin to confirm the appointment of Patrick Rock to the Planning Commission for a term ending December 31, 2020. For Against Mayor David Coulter x Council Member Dan Martin (Seconded By) x Page 4 of 7 City Council August 27, 2018 Council Member Melanie Piana (Moved By) x Council Member Raylon Leaks-May x 4 0 MOTION CARRIED. d) Consideration of backfilling of the Chief of Police and for the City Manager to engage in an internal hiring process excepting the current appointment of the Chief of Police position from Council’s 12/15/14 recruitment policy, as submitted by City Manager. Lynch stated Palazzolo has taken over the position for 5 months. This is unique as a chief is as important as hiring a city manager. Wanted to give him time to acclimate and review the assessment. Feel it's in the best interest of the city and police department to hire the interim chief. I appreciate the resolution but in this circumstance, it makes the most sense. Would like to work with him over the next two weeks. This is the first time since 2010 that you hire a chief that doesn't report to the Council but to the city manager. Martin - it's not awkward based on assessment and is thrilled with this exception. Piana - in support of Martin's comments; waiting for results of the assessment and great, positive areas along with some areas to work on. Support the internal process but when can we talk about the assessment to the public. Lynch - it's public on our website from August 13 workshop - want to give PD opportunity to come up with solutions Coulter - the internal assessment of the police department is very thorough, transparent and it reinforced that we have an excellent PD with room for improvement with specific strategies. Some issues identified, the interim chief already took initiative on before the assessment. This is a position hired by the city manager and that is why we must expend the rules. Martin - this was an internal assessment done by an exterior professional Piana - input from business owners and residents, along with police officers Moved by Council Member Dan Martin, Seconded by Council Member Raylon Leaks-May to approve the backfilling of the Chief of Police and for the City Manager to engage in an internal hiring process excepting the current appointment of the Chief of Police position from Council’s 12/15/14 recruitment policy. For Against Mayor David Coulter x Council Member Dan Martin (Moved By) x Council Member Melanie Piana x Council Member Raylon Leaks-May (Seconded By) x Page 5 of 7 City Council August 27, 2018 4 0 MOTION CARRIED. 8 CALL TO COUNCIL Palazzolo - 50-60 saved by Narcon since 2016; Jacobs Kit training with Fire Department; Lt Joe Broder MSP Commander sent troops and Director Cooper from Oak Park; trained over 200 staff members Sullivan - Kudos to the leadership of Chief Palazzolo - created comfort for those who will have to take action until PD/Fire arrive; our school community feels very secure; struggling through hiring process - will bring 5 to Council shortly; getting some really good people. Wheeler - soccer - doubled the numbers in every category; filled all teams and have a waitlist; softball - 21 teams in 2017; 30 teams to date with an additional day; Mom/Mom sale to provide funds for Kids Korner - October 6 Fall Festival; accepting vendors for Christmas craft show; skate park meeting at BNektar and online survey Kanze - Residential parking program participants will receive letter/emails - time to renew at parkferndale.com; guest permits will be distributed to anyone who purchases their permits online; residents in the area are entitled to up to 2 resident vehicles and 2 guest passes Gacioch - Chariot - city held introductory service - did Axle and Rosies this past weekend. they are a shuttle company; there will be a test run during Arts/Beats/Eats this weekend from Ferndale/Pleasant Ridge - route on the website; at parkferndale.com will run Sat/Sun till midnite Antosik - 2018 pavement improvement program - we apologize, meeting with the contractor later this week. Coulter - vibrations that residents are complaining about - Dan - concrete breakers do make a lot of noise. Martin - contractors are starting too early; need to enforce the hours. Twardy - will enforce Good Neighbors policy - CED, DPW or Building official - CED working on improving how we handle community development projects - all available online - updated as milestones move and some road projects Christ -Proposed changes to resident-only parking on Saratoga - will be available for a future council meeting Martin - Library - Laura Michulski - fantastic presentation Rat Patrol, funding through Community Foundation LeaksMay - attended back to school event - Kim Stewart (Good Neighbor recipient) - backpacks, supplies, thanks to the community for donating Piana - listening to neighbors about Drayton - reach out with your comments; it's a significant change to the neighborhood but it's a private property sale that council and staff are very concerned about and will make sure the developer adheres to the policies 9 ADJOURNMENT There being no further business, the meeting adjourned at 8:23 p.m. Page 6 of 7 City Council August 27, 2018 David Coulter, Mayor Barbara Miller, Deputy City Clerk Page 7 of 7 September 13, 2018 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On July 19, 2018 the Board of Commissioners for Oakland County entered into an agreement per MR #18261 – Sheriff’s Office – 2018 High Intensity Drug Trafficking Areas (HIDTA) – Grant Acceptance. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the City of Ferndale, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Pat Davis, Corporation Counsel, Oakland County Donna Dyer, Corporation Counsel, Oakland County Liz Coleman, NET Auditor, OCSO Marne McGrath, Clerk, City of Ferndale Enclosures