HomeMy WebLinkAboutMinutes - 2010.09.23 - 7107981
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
September 23, 2010
Meeting called to order by Chairperson Bill Bullard, Jr. at 9:40 a.m. in the Courthouse Auditorium, 1200 N.
Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bullard, Burns, Capello, Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin,
Greimel, Hatchett, Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad,
Schwartz, Scott, Taub, Woodward, Zack. (24)
EXCUSED ABSENCE WITH NOTICE: None. (0)
Quorum present.
Invocation given by Bob Gosselin.
Pledge of Allegiance to the Flag.
Moved by Long supported by Coleman the minutes of the September 1, 2010 Board Meeting be
approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Jacobsen supported by Coulter the agenda be amended, to move:
Move Finance Committee, item b. – Board of Commissioners – Tri-Party Improvement Program Fiscal
Year 2010 Appropriation Charter Township of Commerce – Cooley Lake Road – Project No. 50171; and
item d. – Board of Commissioners – Tri-Party Improvement Program Fiscal Year 2010 Appropriation –
Charter Township of White Lake Cooley Lake Road – Project No. 50171 to the Regular Agenda.
Move to amend previously adopted MR #10202 to correct the Fiscal Note to reflect the correct funding
appropriation of $61,345 and Move to amend previously adopted MR #10203 to correct the Fiscal Note to
reflect the correct funding appropriation of $40,955.
Vote on Agenda, as amended:
AYES: Bullard, Burns, Capello, Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin,
Greimel, Hatchett, Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad,
Schwartz, Scott, Taub, Woodward, Zack. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the agenda, as amended, was approved.
Commissioners Minutes Continued. September 23, 2010
982
Deputy County Clerk, Mike Senyko read a thank you card from the family of the late Commissioner Jeff
Potter.
Chairperson Bill Bullard, Jr. along with Commissioners Burns, Gingell, and Larry Obrecht, Manager of
Animal Control, Presented a Plaque Presentation to Somerset Collections.
Chairperson Bill Bullard, Jr. introduced Toine Murphy - U.S. Census Bureau, National Regional Office to
present a Proclamation Plaque to the Board of Commissioners and County Executive, L. Brooks
Patterson for participation in the US Census. Chairperson Bill Bullard, Jr. and County Executive, L.
Brooks Patterson addressed the Board.
Chairperson Bill Bullard, Jr. made the following statement: “A Public Hearing is now called on the FY
2011 General Appropriations Act. Is there anyone present who wishes to speak?” No one requested to
speak and the Chairperson declared the Public Hearing closed.
The following people addressed the Board during public comment: Commissioner Shelly Taub and Alice
Benbow.
Moved by Middleton supported by Hatchett the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted). The vote for this motion
appears on page 998. The resolutions on the Consent Agenda follow (annotated by an asterisk {*}):
*REPORT (MISC. #10221)
BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: MR #10221 - BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2010 APPROPRIATION – CHARTER TOWNSHIP OF COMMERCE – PONTIAC TRAIL
AT M-5 – PROJECT NO. 50471
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution on September 16, 2010,
reports with the recommendation that the resolution be amended to correct $59,964 to $359,964 in the
seventh and final WHEREAS.
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #10221
BY: Commissioner Christine Long, District #7
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2010 APPROPRIATION – CHARTER TOWNSHIP OF COMMERCE – PONTIAC TRAIL AT M-5 –
PROJECT NO. 50471
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the
discretionary Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and
townships (CVTs) with the construction, maintenance and repair of roads located within the boundaries of
an Oakland County CVT and under the supervision, direction and control of the Road Commission for
Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party Road Improvement
Program – Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any discretionary Oakland County appropriation in support of the Tri-Party Road
Improvement Program shall be distributed only from the designated General Fund Tri-Party Program fund
balance and may be made only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city, village, or township
(CVT) have identified a specific project and said project is ready to be undertaken immediately;
and
Commissioners Minutes Continued. September 23, 2010
983
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a written
contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits to the Board of
Commissioners Finance Committee a resolution authorizing the appropriation of the County’s
1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program.
The resolution shall be approved by the Finance Committee and the full Board before any funds
may be released from the Tri-Party Program designation account; and
WHEREAS the Charter Township of Commerce, along with the Road Commissioner for Oakland County
has identified a specific project and said project is ready to be undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third (1/3) share of the
funding for the identified project in the Charter Township of Commerce and said appropriation has been
transferred to a specific project account; and
WHEREAS the Charter Township of Commerce has demonstrated that it has authorized its one-third
(1/3) share of the funding for the specified project and has executed a written contract for payment with
the Road Commission for Oakland County; and
WHEREAS Oakland County’s one-third (1/3) share of the Fiscal Year 2010 authorized amount of Tri-
Party Road Improvement funding for the Charter Township of Commerce is $ 59,964.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of Commerce as eligible for appropriation and
authorizes the release of the specified Tri-Party Road Improvement Program funds from the Oakland
County General Fund Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
adopted resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
Charter Township of Commerce.
Chairperson, I move the adoption of the foregoing resolution.
CHRISTINE LONG
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland
County Road Commission and Cost Participation Agreement on file in County Clerk’s office.
FISCAL NOTE (MISC. #10221)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2010 APPROPRIATION – CHARTER TOWNSHIP OF COMMERCE – PONTIAC TRAIL AT M-5 –
PROJECT NO. 50471
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. On December 9, 2009, the Board of Commissioners approved Miscellaneous Resolution #09290
which designated $1,000,000 in fund balance for the 2010 Tri-Party program for projects
managed by the Road Commission for Oakland County (RCOC).
2. Unused Tri-Party funding of $3,928,942 accumulated from Oakland County appropriations from
FY 2009 and prior was returned from RCOC and is designated in the County General Fund
(account #371509).
3. Funding of $317,889 is available in the General Fund Designated Fund Balance for Tri Party
2009 and prior funding (account #371509) for project 50471 construction of a modern roundabout
at Pontiac Trail and M-5.
4. Funding of $42,075 is available in the General Fund Designated Fund Balance for Tri Party 2010
funding (account #371510) for the balance of the above mentioned project.
5. The FY 2010 budget be amended as follows:
Commissioners Minutes Continued. September 23, 2010
984
General Fund #10100
Revenue FY 2010
10100-010101-196030-665882 Planned Use of Fund Balance $359,964
Total Revenues $359,964
Expenditures
10100-9010101-153010-740135 Tri-Party $359,964
Total Expenditures $359,964
FINANCE COMMITTEE
(The vote for this motion appears on page 998.)
*REPORT (MISC. #10223)
BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2010 APPROPRIATION – CHARTER TOWNSHIP OF WHITE LAKE GRAVEL ROAD
IMPROVEMENT PROGRAM – PROJECT NO. 50582
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution on September 16, 2010,
reports with the recommendation that the resolution’s title be amended to strike “IMPAROVEMT” and
insert “IMPROVEMENT”.
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #10223
BY: Commissioner Jim Runestad, District #6
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2010 APPROPRIATION – CHARTER TOWNSHIP OF WHITE LAKE GRAVEL ROAD
IMPROVEMENT PROGRAM - PROJECT NO. 50582
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the
discretionary Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and
townships (CVTs) with the construction, maintenance and repair of roads located within the boundaries of
an Oakland County CVT and under the supervision, direction and control of the Road Commission for
Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party Road Improvement
Program – Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any discretionary Oakland County appropriation in support of the Tri-Party Road
Improvement Program shall be distributed only from the designated General Fund Tri-Party Program fund
balance and may be made only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city, village, or township
(CVT) have identified a specific project and said project is ready to be undertaken immediately;
and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a written
contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits to the Board of
Commissioners Finance Committee a resolution authorizing the appropriation of the County’s
1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The
resolution shall be approved by the Finance Committee and the full Board before any funds may be
released from the Tri-Party Program designation account; and
WHEREAS the Charter Township of White Lake, along with the Road Commissioner for Oakland County
has identified a specific project and said project is ready to be undertaken immediately; and
Commissioners Minutes Continued. September 23, 2010
985
WHEREAS the Road Commission for Oakland County has appropriated its one-third (1/3) share of the
funding for the identified project in the Charter Township of White Lake and said appropriation has been
transferred to a specific project account; and
WHEREAS the Charter Township of White Lake has demonstrated that it has authorized its one-third
(1/3) share of the funding for the specified project and has executed a written contract for payment with
the Road Commission for Oakland County; and
WHEREAS Oakland County’s one-third (1/3) share of the Fiscal Year 2010 authorized amount of Tri-
Party Road Improvement funding for the Charter Township of White Lake is $ 16,885.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of White Lake as eligible for appropriation and
authorizes the release of the specified Tri-Party Road Improvement Program funds from the Oakland
County General Fund Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
adopted resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
Charter Township of White Lake.
Chairperson, I move the adoption of the foregoing resolution.
JIM RUNESTAD
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board of the Road
Commission for Oakland County, and Cost Participation Agreement on file in County Clerk’s office.
FISCAL NOTE (MISC. #10223)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2010 APPROPRIATION – CHARTER TOWNSHIP OF WHITE LAKE GRAVEL ROAD
IMPROVEMENT PROGRAM – PROJECT NO. 50582
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. On December 9, 2009, the Board of Commissioners approved Miscellaneous Resolution #09290
which designated $1,000,000 in fund balance for the 2010 Tri-Party program for projects
managed by the Road Commission for Oakland County (RCOC).
2. Funding of $16,885 is available in the General Fund Designated Fund Balance for Tri-Party 2010
and prior funding (account #371510) for project #50582, spreading and chloride of gravel on
roads.
3. The FY 2010 budget be amended as follows:
General Fund #10100
Revenue FY 2010
10100-9010101-196030-665882 Planned Use of Fund Balance $16,885
Total Revenues $16,885
Expenditures
10100-9010101-153010-740135 Tri-Party $16,885
Total Expenditures $16,885
FINANCE COMMITTEE
(The vote for this motion appears on page 998.)
*MISCELLANEOUS RESOLUTION #10227
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – 2010 HURON CLINTON METROPOLITAN AUTHORITY TAX
RATE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Huron-Clinton Metropolitan Authority (HCMA) has requested that the Oakland County
Board of Commissioners apportion a 0.2146 mill property tax rate, consistent with Michigan Law (MCL
211.34d(16) the Headlee “amendment”; and
Commissioners Minutes Continued. September 23, 2010
986
WHEREAS the Finance Committee recommends the 2010 Huron-Clinton Metropolitan Authority rate be
set at 0.2146 mills, the maximum allowable tax rate; and
WHEREAS $11,814,040 is estimated to be raised by the 0.2146 levy.
NOW THEREFORE BE IT RESOLVED that each Supervisor of the various townships and Assessing
Officers of the several cities of Oakland County are authorized and directed to spread on their respective
township or city tax rolls for the year 2010 a tax rate of 0.2146 mills for the Huron-Clinton Metropolitan
Authority, to be applied to the 2010 Taxable Value of all property located within their respective
jurisdictions.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of 2010 Huron–Clinton Metropolitan Authority Tax Levy on file in County Clerk’s office.
(The vote for this motion appears on page 998.)
*MISCELLANEOUS RESOLUTION #10228
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – 2010 PARKS AND RECREATION PROPERTY TAX LEVY
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has the authority to levy 0.2415 mills tax to
support the Oakland County Parks and Recreation Commission activities, during Fiscal Year 2011; and
WHEREAS this levy was approved by the Oakland County voters on August 8, 2000 and as modified
consistent with Michigan Law (MCL 211.34D(26)), the “Headlee amendment”; and
WHEREAS $12,566,000 is estimated to be raised by the 0.2415 levy.
NOW THEREFORE BE IT RESOLVED that each Supervisor of the various townships and Assessing
Officers of the several cities of Oakland County are authorized and directed to spread on their respective
township or city tax rolls for the year 2010, a tax rate of 0.2415 mills for Oakland County Parks and
Recreation activities, to be applied to the 2010 Taxable Value of all property within their respective
jurisdictions.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of 2010 Tax Rate Request on file in County Clerk’s office.
(The vote for this motion appears on page 998.)
*MISCELLANEOUS RESOLUTION #10229
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2010 THIRD QUARTER
FINANCIAL FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of
Government, provides for adjustments to the adopted budget; and
WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes
budget amendments for variances between the budgeted revenue and actual revenue, and Section 23,
which authorizes budget amendments for variance between estimated revenue and projected
expenditures, amendments are required; and
WHEREAS the Fiscal Year (FY) 2010 Third Quarter Financial Forecast Report has identified several
variances and budget amendments are recommended; and
WHEREAS a budget amendment is recommended to reallocate $11,737 from the 52/2 (Clarkston) District
Court’s excess Budget Task savings reflected in their Budget Transition account, to the Non-
Departmental Budget Task Transition account to be consistent with accounting for all the Elected
Official’s Budget Task shortfall and/or excess savings; and
Commissioners Minutes Continued. September 23, 2010
987
WHEREAS MR #10083 authorized the creation of a Marine Deputy I for the Addison Township Law
Enforcement Services Agreement, and a budget amendment is requested to correct the budgeted hours
from 640 hours/year to 125 hours/years, which reduces the budget by $16,057; and
WHEREAS a budget amendment is recommended to Corporation Counsel’s budget to reallocate $1,000
from FA Proprietary Equipment Expense to Expendable Equipment ($500) and Computer Supplies ($500)
to better account for actual expenses; and
WHEREAS a budget amendment is recommended to reflect savings realized from the reduction in
Salaries of the County Elected Officials as donated revenue in a total amount of $159,472; and
WHEREAS the cost for replacing carpet in the offices of the Equalization Division is estimated at $6,000,
and the division is projected to be favorable in Personal Mileage due to the decline in new construction,
and therefore, has requested to utilize the favorability towards the Project Work Order of replacing the
carpet; and
WHEREAS the Economic Development & Community Affairs Department is requesting to reallocate
funds totaling $200,000 within the department’s budget to more accurate reflect the budget where the
actual operating expenditures are incurred; and
WHEREAS all County Automated External Defibrillators (AED’s) were replaced to update expired pads,
batteries, and other components, as well as the purchase of additional ones, from the Building and
Liability Fund by approximately $22,000; and
WHEREAS Central Services Administration is reflecting insufficient funding ($4,400) for retirement
expenditure due to a programming complication in the Salary Forecast, and both the Central Services
Administration and Support Services divisions are reflecting projected unfavorability in hospitalization
budget of ($14,200) due to an increase in costs; and
WHEREAS a budget amendment is recommended to recognize projected favorability in the
Clerk/Register of Deed’s Enhanced Access Fee revenue; and
WHEREAS a budget amendment is requested in the amount of $594,000 to offset a projected shortfall in
Sheriff’s budget for Fringe Benefits – Hospitalization, with projected favorable revenue from the
Treasurer’s Office for TIFA/DDA Recovery in the amount of $494,000 and the Sheriff’s revenue for
Reimbursement of Salaries in the amount of $100,000; and
WHEREAS a Project Work Order to repair/upgrade showers (#100000001398) and install carpet in the
Children’s Village facilities (#100000001397) is estimated to cost $32,000, along with replacing worn
mattresses estimated at $10,000, and the Department of Health and Human Services has requested a
budget amendment to utilize projected favorability in Health and Human Services Administration
Division’s Private Institutions line-item, (savings from Havenwyck contract and fewer state wards), to
cover the cost of the project; and
WHEREAS Children’s Village is requesting a reallocation of funds in the amount of $3,500 from projected
savings in Laundry and Cleaning to cover expenses in outside Printing; and
WHEREAS a budget amendment in the amount of $6,875,000 is recommended to separate revenue from
departments for Prescription Coverage Insurance and revenue from departments for Hospitalization
Insurance to better account for these revenues against the associated expenditures; and
WHEREAS the Water Resources Commissioner is requesting to amend the Drain Equipment Fund
budget by $19,978 for leased vehicles operating expense and $158,092 for the capital cost of replacing
six (6) department owned vehicles with six (6) leased vehicles owned by the Motor Pool Fund for FY
2010; and
WHEREAS an amendment is requested for the Printing, Mailing and Convenience Copier Fund to re-
appropriate budgets in the amount of $36,434 to recognize changes in standard mail costs, indirect costs,
and the completion of phase II mailroom software update; and
WHEREAS Community Corrections requests a budget amendment to transfer funds in the amount of
$7,000 from the Community Corrections Grant Fund (#27370) to the Information Technology (IT) Fund to
cover costs associated with technology enhancements for the Offender Link Interface; and
WHEREAS the Department of Information Technology has requested a budget amendment in the amount
of $1,409,765 to reappropriate funds for previously approved projects such as E-Health, Treasurer’s
Office System, Collaborative Asset Management System (CAMS), and funding is available in the IT Fund
Net Assets – Designated for Projects; and
WHEREAS the Children’s Village Regional Mini-Grant award approved by the Board of Commissioners
per MR #10200 reflected an error in the budget amendment to accept the award, and a revised budget
Commissioners Minutes Continued. September 23, 2010
988
amendment is requested to reverse the amendment as presented with MR #10200, and transfer $4,000
directly from the Arts, Culture, and Film Grant Fund (29210) to the Child Care Grants Fund (28010); and
WHEREAS on September 1, 2010 the Parks and Recreation Commission approved amendments to the
FY 2010 Budget and is requesting that the Board of Commissioners amend the county budget to include
these; and
WHEREAS the Road commission has notified the Department of Management and Budget that two (2)
2009 Tri-Party projects, Walton Boulevard in Waterford and White Lake Road in White Lake have
exceeded their project budget requiring an additional county tri-party contribution of $4,422 and $7,170
respectfully (totaling $11,592); funding is available in the General Fund Designated Fund Balance for Tri-
Party 2009 and prior funding (GL account #371509) to cover these expenses; and
WHEREAS the Probate Court received funding from the State’s Judicial Technology Improvement Funds
in FY 2009 to use towards technology improvements, but had not completed them by year-end of FY
2009, and remaining funds (under Probate Svc/Estate – Special Projects) were inadvertently omitted from
the FY 2009 funds carried forward and reappropriated into the FY 2010 Budget, and a budget
amendment is requested to reinstate $7,510 from FY 2010 Undesignated Fund Balance (GL #390100)
into Probate Court’s FY 2010 budget to cover expenses for completing the project; and
WHEREAS the County has received an additional donation of $500 for the Oakland County Lady Justice
Restoration Project; and
WHEREAS there are two delinquent One-Stop Shop accounts totaling $23.00 for customers that are no
longer in business and the Department of Management and Budget is requesting the balances be written
off or deemed as uncollectible; and
WHEREAS the Parks and Recreation Commission has six (6) checks which they have been unable been
process due to insufficient funds amounting to $1,017.98, and it is requested the amount due and Non-
Sufficient Fund Fees (NSF) for these checks be written off or deemed uncollectible.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2010
Third Quarter Financial Report.
BE IT FURTHER RESOLVED that the FY 2010 Budget be amended pursuant to Schedules A and B.
BE IT FURTHER RESOLVED that $11,592 from the FY 2010 Designated Fund Balance for Tri-Party
2009 and prior funding be appropriated as follows:
GENERAL FUND (10100)
Revenues
9010101-196060-665882 Planned Use of Fund Balance $11,592
Total Revenues $11,592
Expenditures
9010101-153010-740135 Tri-Party $11,592
Total Expenditures $11,592
$ 0
BE IT FURTHER RESOLVED that $7,510 from the FY 2010 Undesignated Fund Balance be appropriated
as follows:
GENERAL FUND (10100)
Revenues
9010101-196030-665882 Planned Use of Fund Balance $7,510
Total Revenues $7,510
Expenditures
3040403-124010-731822 Probate Court/Estates – Special Projects $7,510
Total Expenditures $7,510
$ 0
BE IT FURTHER RESOLVED that the donation for the Lady Justice Restoration Project be accepted and
applied to the Facilities Maintenance & Operations Courthouse Sublet Repairs Fund.
BE IT FURTHER RESOLVED that the uncollectible debts, as recommended by the Department of
Management and Budget and stated above are authorized to be written off.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of FY 2010 Third Quarter Report on File in County Clerk’s office.
Commissioners Minutes Continued. September 23, 2010
989
(The vote for this motion appears on page 998.)
*REPORT (MISC. #10230)
BY: Human Resources Committee, Sue Ann Douglas, Chairperson
IN RE: CLERK/REGISTER OF DEEDS – CALENDAR YEAR 2010 ASSISTANCE FOR SURVEY,
MONUMENTATION AND REMONUMENTATION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed the above referenced resolution on September 15,
2010 reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #10230
BY: General Government Committee, Christine Long, Chairperson
IN RE: CLERK/REGISTER OF DEEDS – CALENDAR YEAR 2010 ASSISTANCE FOR SURVEY,
MONUMENTATION AND REMONUMENTATION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS this is an ongoing grant, and the seventeenth (17th) year of funding by the State of Michigan,
Department of Labor and Economic Growth; and
WHEREAS the grant award of $325,381 consists of $225,381 in current program costs and $100,000 as
reimbursement for past expedited expenditures; and
WHEREAS the Remonumentation Program basic work has been accomplished and the scope of work
has changed; and
WHEREAS this Program has the support of one (1) SR full-time eligible GIS/CAD Technician I position
and for CY 10 the grant will provide limited funding for personnel expenditures; and
WHEREAS to operate in a more cost-effective manner, the Register of Deeds proposes to streamline the
Remonumentation Program by deleting the current full-time eligible SR GIS/CAD Technician I position
retroactive to January 2, 2010 and redirect available funding to partially reimburse one existing full-time
eligible Plat & Boundary Review Specialist position that is in charge of the monitoring and administrative
matters of the program; and
WHEREAS no additional personnel or local match is required; and
WHEREAS acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS approximately 4,419 corners have been remonumented and approved by the Peer Review
process and 40 corners are currently being remonumented through the Remonumentation Program; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners’ Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Assistance for Survey, Monumentation and Remonumentation Grant for the period of January 1, 2010
through December 31, 2010 in the amount of $325,381.
BE IT FURTHER RESOLVED that one (1) SR full-time eligible GIS/CAD Technician I position (#2010401-
07330) be deleted retroactive to January 2, 2010.
BE IT FURTHER RESOLVED that one (1) GF/GP full-time eligible Plat & Boundary Review Specialist
position (#2010401-09329) be partially reimbursed by the Remonumentation program effective January 1,
2010 through September 30, 2010.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that with acceptance of the grant, the Oakland County Board of
Commissioners hereby appoints the County Clerk/Register of Deeds, or her designee, as the Grant
Administrator.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the
continuation of the Remonumentation Program.
BE IT FURTHER RESOLVED that continuation of this grant does not obligate the County to any future
commitment.
Commissioners Minutes Continued. September 23, 2010
990
Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Grant Review Sign Off – Clerk/Register of Deeds and Grant Between the state of Michigan
Department of Energy Labor and Economic Growth and Oakland County on file in County Clerk’s office.
FISCAL NOTE (MISC. #10230)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: CLERK/REGISTER OF DEEDS – CALENDAR YEAR 2010 ASSISTANCE FOR SURVEY,
MONUMENTATION AND REMONUMENTATION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Department of Labor and Economic Growth has awarded the Oakland County
Clerk/Register of Deeds on-going funding in the amount of $325,381 for the Remonumentation
program, with no County match required.
2. Of the total grant award, $225,381 will fund current program costs and $100,000 is
reimbursement for expedited expenditures.
3. The grant funding period is January 1, 2010 through December 31, 2010.
4. The Register of Deeds proposes to delete a vacant full-time eligible SR GIS/CAD Technician I
position #07330 and redirect available annual funding to partially reimburse one (1) existing full-
time eligible GF/GP Plat & Boundary Review Specialist, position #09329.
5. In 2009, the Clerk/Register of Deeds received a grant award of $321,224.
6. The FY 2010 Budget for the Clerk Survey Remonumentation Fund is $928,690, which was based
on the 2008 award.
7. Subsequently, $928,690 is also reflected in the FY 2011 – FY 2013 Finance Committee
Recommended Budget.
8. A budget amendment is recommended for Fiscal Year 2010 and the FY 2011 – FY 2013 Finance
Committee Recommended Special Revenue Budgets to reflect the new grant award and the
position changes as follows:
CLERK SURVEY REMONUMENTATION FUND #29220
Grant #0000000345. Activity A, Analysis Type GLB
Adopted Change Amended
Revenues
2010401-172180-615571 Grant-State $928,690 ($603,309) $325,381
Total Special Revenue Fund Revenues $928,690 ($603,309) $325,381
Expenses
2010401-172180-702010 Salaries $ 49,273 ($ 41,614) $ 7,659
2010401-172180-722740 Fringe Benefits $ 29,494 ($ 25,153) $ 4,341
2010401-172180-730709 Fees-Per Diem $ 15,000 ($ 10,000) $ 5,000
2010401-172180-740128 Admin $833,216 ($526,566) $306,650
2010401-172180-778675 IT/Phone $ 1,707 24 $ 1,731
Total Special Revenue Fund Expenses $928,690 ($603,309) $325,381
FINANCE COMMITTEE
(The vote for this motion appears on page 998.)
*MISCELLANEOUS RESOLUTION #10231
BY: Human Resources Committee, Sue Ann Douglas, Chairperson
IN RE: OAKLAND COUNTY DRIVER SAFETY POLICY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. September 23, 2010
991
WHEREAS the Department of Risk Management and Safety conducts oversight for vehicle safety, vehicle
and third party liability; and
WHEREAS recent changes to Michigan law prohibiting certain activities on a 2 way communication
device while driving; and
WHEREAS the City of Troy has enacted an ordinance prohibiting the operation of a motor vehicle while
engaged in certain activities (distracted driving); and
WHEREAS vehicle crashes are the number one cause of workplace fatalities per Travelers Insurance
Fleet Exposure Management; and
WHEREAS it is important that the County make it very clear to employees operating a County vehicle or
their own vehicle while conducting County business that all laws must be obeyed; and
WHEREAS a written policy has been created to specifically address driver safety and identifies certain
actions beyond written laws that must be followed while operating a County vehicle or an employees own
vehicle while conducting County business; and
WHEREAS the County Driver Safety Policy specifically specifies disciplinary action for those who are
non-compliant with the policy and is within the intent of Merit Rule 8 related to disciplinary actions.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and adopts the attached county Driver Safety Policy and that the policy be disseminated to all County
employees once adopted by the Board of Commissioners.
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution.
HUMAN RESOURCES COMMITTEE
Copy of County of Oakland Driver Safety Policy on file in County Clerk’s office.
The vote for this motion appears on page 998.)
*MISCELLANEOUS RESOLUTION #10232
BY: Human Resources Committee, Sue Ann Douglas, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - FISCAL YEAR 2011 COLLECTIVE BARGAINING
AGREEMENT EXTENSION FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY
EMPLOYEES UNION (O.C.E.U.)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and the Oakland County Employee Union (O.C.E.U.), have been
negotiating an extension of the current collective bargaining agreement for Fiscal Year 2011 for
approximately 283 employees; and
WHEREAS a one year agreement has been reached for the period October 1, 2010 through September
30, 2011, and said agreement has been reduced to writing; and
WHEREAS this agreement provides for a 1.5% wage reduction for all employees represented by this
bargaining unit for Fiscal Year 2011; and
WHEREAS this agreement provides that should the salary rates for the general, non represented
employee group be reduced less that 1.5%, members represented by this bargaining unit shall have their
wages affected in a similar manner; and
WHEREAS this agreement has been reduced to writing in the form of a memorandum of agreement; and
WHEREAS the agreement has been reviewed by your Human Resources Committee, which
recommends approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed
agreement between the County of Oakland and the Oakland County Employees Union, covering the
period of October 1, 2010, through September 30, 2011, and that the Board Chairperson on behalf of the
County of Oakland, is authorized to execute said agreement as attached.
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution.
HUMAN RESOURCES COMMITTEE
Commissioners Minutes Continued. September 23, 2010
992
Copy of Memorandum of Agreement and Bi-Weekly Salaries FY 2011 for Animal Control, Maintenance,
Custodial and Grounds, Sheriff’s Department Clerical and Maintenance Employees, Parks and
Recreation Department, and Water Resources Commissioner on file in County Clerk’s office.
FISCAL NOTE (MISC. #10232)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT FISCAL YEAR 2011 COLLECTIVE BARGAINING
AGREEMENT EXTENSION FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY
EMPLOYEES UNION (O.C.E.U.)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The County of Oakland and the Oakland County Employee Union (O.C.E.U.) of approximately
283 employees have negotiated an extension of the current collective bargaining agreement for
the period of October 1, 2010, through September 30, 2011.
2. The agreement provides for a 1.5% wage reduction for FY 2011, which totals approximately
$262,173 (Salaries - $182,572; Fringe Benefits - $79,601).
3. The FY 2011 Finance Committee Recommended Budget includes the 1.5% wage reduction, and
therefore, no budget amendment is recommended.
FINANCE COMMITTEE
(The vote for this motion appears on page 998.)
*MISCELLANEOUS RESOLUTION #10233
BY: Human Resources Committee, Sue Ann Douglas, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT- FISCAL YEAR 2011 WAGE RE-OPENER FOR
EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY PROSECUTOR’S INVESTIGATORS
ASSOCIATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and the Oakland County Prosecutor’s Investigators Association have
negotiated a wage rate pursuant to a wage re-opener for Fiscal Year 2011 for approximately six
Prosecutor’s Investigators; and
WHEREAS this agreement provides for a 1.5% wage decrease effective with the pay period beginning
September 25, 2010; and
WHEREAS this agreement provides that should the salary rates for the general, non-represented
employee group be reduced less that 1.5%, members of this bargaining unit shall have their wages
affected in a similar manner; and
WHEREAS the agreement has been reduced to writing in the form of a Memorandum of Agreement; and
WHEREAS this agreement has been reviewed by your Human Resources Committee, which
recommends its approval.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed
Memorandum of Agreement between the County of Oakland and the Oakland County Prosecutor’s
Investigators Association covering the period of October 1, 2010, through September 30, 2011, and that
the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as
attached.
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution.
HUMAN RESOURCES COMMITTEE
Copy of Memorandum of Agreement on file in County Clerk’s office.
Commissioners Minutes Continued. September 23, 2010
993
FISCAL NOTE (MISC. #10233)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT FISCAL YEAR 2011 WAGE RE-OPENER FOR
EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY PROSECUTOR’S INVESTIGATORS
ASSOCIATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The County of Oakland and the Oakland County Prosecutor’s Investigators Association have
negotiated a wage rate pursuant to a wage re-opener for Fiscal Year 2011 for approximately six
(6) Prosecutor’s Investigators.
2. The County of Oakland and the Oakland County Prosecutor’s Investigators Association,
Bargaining Unit #042 have agreed to a 1.5% wage reduction consistent with other County
employees for FY 2011.
3. The employees represented by this bargaining unit will receive the same salary and fringe benefit
modifications (Me-Too) as general non-represented County employees.
4. The 1.5% wage reduction represents a reduction in salaries and related fringe benefits of $8,482
(Salaries - $5,415; Fringe Benefits - $3,067), and is included in the FY 2011 Finance Committee
Recommended Budget.
5. No budget amendment is recommended.
FINANCE COMMITTEE
(The vote for this motion appears on page 998.)
*MISCELLANEOUS RESOLUTION #10234
BY: Human Resources Committee, Sue Ann Douglas, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 3rd QUARTERLY
REPORT FOR FY 2010
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Salary Grades 1
- 21 provides a process for departments and employees to request a review of the salary grade
placement of classifications; and
WHEREAS the 3rd Quarterly Report for FY 2010 identifies the job studies conducted and the salary grade
changes recommended by the Human Resources Department after completion of this review process;
and
WHEREAS funding is available in the Classification and Rate Change fund to implement GF/GP salary
grade changes resulting from this Salary Administration Quarterly Report recommendations; and
NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes
implementation of the Salary Administration Plan 3rd Quarterly Report for FY 2010, which includes the
following classification changes:
Salary Grade Total Points
Classification From To From To
Director – Library Services 16 16 553 547
Sewage Treatment Supervisor I 11 11 381 393
BE IT FURTHER RESOLVED that the following positions be reclassified to a new classification with no
change in salary grade:
Position Number From Classification To Classification
1060501-00702 Casework Supervisor Treatment Services Supervisor
1060501-00949 Youth & Family Casework Supervisor Treatment Services Supervisor
BE IT FURTHER RESOLVED that the following unused classification title be deleted:
Master Appraiser
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution.
HUMAN RESOURCES COMMITTEE
Commissioners Minutes Continued. September 23, 2010
994
(The vote for this motion appears on page 998.)
*MISCELLANEOUS RESOLUTION #10217
BY: Planning and Building Committee, John Scott, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION –
REQUEST FOR APPROVAL OF RESIDENTIAL LEASE AGREEMENT WITH TERRY AND MARTHA
FOSHIA, SPRINGFIELD OAKS COUNTY PARK
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is the owner of Springfield Oaks County Park; and
WHEREAS a one-story three bedroom house identified as 12080 Clark Road is located on the grounds of
Springfield Oaks County Park; and
WHEREAS it is the desire of the Parks and Recreation Commission to lease said house located at 12080
Clark Road to Terry and Martha Foshia, a County employee, for a period of five years commencing
September 1, 2010; and
WHEREAS under the terms and conditions of the attached Lease Agreement Terry and Martha Foshia
will pay rent in the amount as follows:
September 1, 2010 – December 31, 2010 $705.00
January 1, 2011 – December 31, 2011 $719.00
January 1, 2012 – December 31, 2012 $733.00
January 1, 2013 – December 31, 2013 $748.00
January 1, 2014 – December 31, 2014 $763.00
January 1, 2015 – December 31, 2015 $778.00
and they will pay all utility costs, provide after hours security, coordinate all emergency activities with local
police and fire agencies and provide after hours emergency maintenance as necessary; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or
prepared all necessary documents related to the attached lease agreement; and
WHEREAS it is the recommendation of the Parks and Recreation Commission and the Department of
Facilities Management that the Oakland County Board of Commissioners accept and approve the terms
and conditions of the attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the attached Lease Agreement between the County of Oakland and Terry and Martha
Foshia.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and
Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached Lease Agreement and all other related documents
between the County of Oakland and Terry and Martha Foshia, which may be required.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Residential Lease Agreement on file in County Clerk’s office.
FISCAL NOTE (MISC. #10217)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION –
REQUEST FOR APPROVAL OF RESIDENTIAL LEASE AGREEMENT WITH TERRY AND MARTHA
FOSHIA, SPRINGFIELD OAKS COUNTY PARK
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
Commissioners Minutes Continued. September 23, 2010
995
1. The Oakland County Parks and Recreation Commission is seeking approval and acceptance of a
residential lease agreement between the County of Oakland and Terry and Martha Foshia for the
rental of a house identified as 12080 Clark Road and located on the grounds of Springfield Oaks
County Park.
2. The residential lease agreement with Terry and Martha Foshia stipulates she will pay rent in the
amount of $705 per month in the first four (4) months, with annual increases for a period of five
years, and pay all utility costs, commencing September 1, 2010 through December 31, 2015.
3. A late fee of $25 will be paid for each monthly rent not received within five days of its due date
and will be considered additional rent to compensate for costs incurred because of late payments.
4. In addition to rent and utilities, Terry and Martha Foshia will provide after hours security, contact
and coordinate all emergency activities with local police and fire agencies, and provide
emergency maintenance as necessary for Springfield Oaks County Park.
5. The residential lease agreement was recommended for approval by the Oakland County Parks
and Recreation Commission on August 4, 2010.
6. The monthly rent amount will be deposited in the Oakland County Parks and Recreation Fund,
Springfield Oaks Rent House revenue line item.
7. No General Fund/General Purpose or Parks and Recreation funding is required.
8. No budget amendment is recommended.
FINANCE COMMITTEE
(The vote for this motion appears on page 998.)
*MISCELLANEOUS RESOLUTION #10218
BY: Public Services Committee, Jim Runestad, Vice Chairperson
IN RE: SHERIFF'S OFFICE - CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE MICHIGAN
RENAISSANCE FESTIVAL - 2010 SEASON
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Renaissance Festival, the operator of a summer theatre facility by the same
name in Groveland Township, has requested the Oakland County Sheriff's Office to supply Deputies for
Law Enforcement Services for the upcoming 2010 season; and
WHEREAS the Sheriff's Office has agreed to supply such Deputies on an availability overtime hourly
basis, the number of man-hours to be determined by the Sheriff's Office; and
WHEREAS this contract has been reviewed by Corporation Counsel; and
WHEREAS the County of Oakland shall be reimbursed for such services by the Michigan Renaissance
Festival at the hourly overtime rates for the 2010 season, as was established by Miscellaneous
Resolution #09257.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
execution of the attached contract consistent with provisions contained therein.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract for Police Protection – Michigan Renaissance Festival on file in County Clerk’s office.
FISCAL NOTE (MISC. #10218)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE MICHIGAN
RENAISSANCE FESTIVAL – 2010 SEASON
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Renaissance Festival has requested the Oakland County Sheriff’s Department to
supply Patrol Officers for the Law Enforcement Services for the upcoming 2010 season.
2. The Oakland County Sheriff’s Office contracted with the Michigan Renaissance Festival for the
2009 season by Miscellaneous Resolution #09123.
Commissioners Minutes Continued. September 23, 2010
996
3. The rates charged in the agreement are consistent with Miscellaneous Resolution #09257 that
established standard overtime rates for calendar year 2010.
4. The contract will take effect on August 21, 2010 and expires October 3, 2010; or fifteen (15) event
days.
5. The proposed agreement will result in approximately $62,181 in revenue and expenditures for
Fiscal Year 2010, a decrease of $242 from Fiscal Year 2009.
6. Revenue is currently budgeted in the Fiscal Year 2010 Amended Budget and therefore, no
budget amendment is recommended.
FINANCE COMMITTEE
(The vote for this motion appears on page 998.)
*MISCELLANEOUS RESOLUTION #10219
BY: Public Services Committee, Jim Runestad, Vice Chairperson
IN RE: CIRCUIT COURT – FAMILY DIVISION – OAKLAND COUNTY CHILD CARE FUND BUDGET
2010-2011
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to provisions of Act 280 of the Public Acts of 1975, Oakland County is required to
develop and submit a plan and budget for the provision of funding of foster care services to the Bureau of
Juvenile Justice, Department of Human Services, annually; and
WHEREAS the Oakland County Circuit Court - Family Division, County of Oakland, and the Oakland
County Department of Health and Human Services have developed the attached foster care services
budget for the State's fiscal year, October 1, 2010 through September 30, 2011; and
WHEREAS the Public Services Committee has reviewed this budget and recommends its submission to
the State Office.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
submission of the 2010-2011 Oakland County Child Care Fund Budget to the Bureau of Juvenile Justice’s
Child Care Fund Unit, Department of Human Services.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of County Child Care Budget Summary, Child Care Fund Summary Report, In Home Care
Certification and in home Care Basic Grant Budget Detail Report on file in County Clerk’s office.
FISCAL NOTE (MISC. #10219)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: CIRCUIT COURT – FAMILY DIVISION – OAKLAND COUNTY CHILD CARE FUND BUDGET
2010-2011
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Under the provisions of Act 280 of the Public Acts of 1975, Oakland County is required to develop
and submit a plan and budget for funding foster care services to the Child and Family Services
Office of the Bureau of Juvenile Justice, Department of Human Services annually.
2. The Circuit Court/Family Division and the Oakland County Department of Human Services have
developed the foster care services budget for the period covering October 1, 2010 through
September 30, 2011.
3. The application reflects $35,440,638 in gross expenditures and $2,300,000 in offsetting revenues,
leaving a net expenditure of $33,140,638. The Child Care fund reimburses 50% for all Child Care
Fund eligible expenditures of $33,140,638, rendering a State reimbursement of $16,570,319
should the State approve the budget, and the County expends all funds listed in the application.
4. The application reflects an approximate .56% decrease from last year’s application, totaling
$186,973.
Commissioners Minutes Continued. September 23, 2010
997
5. The figures provided are estimates for State Child Care Fund budgeting purposes only, based on
current available data, and may not reflect the eventual adopted budget and/or expenditures for
this program. The application expenditures exceed the FY 2011 Finance Committee
Recommended Budget by approximately 9.72% or $1,611,620.
6. If necessary, a budget amendment will be recommended at the time of contract agreement.
FINANCE COMMITTEE
(The vote for this motion appears on page 998.)
*MISCELLANEOUS RESOLUTION #10235
BY: Public Services Committee, Jim Runestad, Vice-Chairperson
IN RE: MULTIDEPARTMENTAL: SHERIFF'S OFFICE, CIRCUIT COURT AND CHILDREN’S VILLAGE
– 2010 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM – GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the U.S. Department of Justice – Office of Justice Programs has awarded Oakland County,
along with 2 local jurisdictions, grant funding in the amount of $281,129 for the period of October 1, 2009
through September 30, 2013; and
WHEREAS Oakland County’s share of the $281,129 is $46,644 and the remaining $234,485 is distributed
among the 2 local jurisdictions based on a Federal allocation of $145,732 to the City of Pontiac, and
$88,753 to the City of Southfield, with no grant match required; and
WHEREAS Oakland County projects under this award include a surveillance camera upgrade project for
Children’s Village and equipment acquisition for the Sheriff’s Office, and Circuit Court; and
WHEREAS under an Intergovernmental Agreement between Oakland County and the City of Pontiac,
and the City of Southfield as authorized by Miscellaneous Resolution #09193, Oakland County will act as
the fiduciary and lead agency for the entire award; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the U.S. Department
of Justice Grant Agreement in the amount of $281,129 which includes Oakland County’s share of
$46,644 allocated to the following three departments: Children’s Village $12,000 Circuit Court $4,860 and
the Sheriff’s Office $29,784.
BE IT FURTHER RESOLVED that the Board Chairperson, on behalf of the County of Oakland, is
authorized to execute said agreement and that the Chairperson may approve amendments and
extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as
approved.
BE IT FURTHER RESOLVED the continuation of this program is contingent upon future levels of grant
program funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign off – Sheriff’s Office, Circuit Court and Children’s Village, Letter from James
H. Burch II, Acting Director, Department of Justice, Letter from Michael L. Alston, Director, Department of
Justice, Grant, Project Narrative-Attachment 1, and Project Budget-Attachment 2 on file in County’s
Clerk’s office .
FISCAL NOTE (MISC. #10235)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: MULTI-DEPARTMENTAL: SHERIFF’S OFFICE, CIRCUIT COURT, AND CHILDREN’S VILLAGE
– 2010 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM – GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. September 23, 2010
998
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The United States Department of Justice has awarded Oakland County, the City of Southfield and
the City of Pontiac total grant funding in the amount of $281,129.
2. Oakland County’s share of the award is $46,644, of which the Sheriff’s Office will receive
$29,784, Children’s Village $12,000, and Circuit Court $4,860 for the purchase of law
enforcement equipment, a surveillance camera upgrade project, and other electronic expendable
equipment.
3. The remaining grant award of $234,485 is allocated to the City of Pontiac in the amount of
$145,732 and to the City of Southfield in the amount of $88,753, pursuant to the Inter-local
Agreement approved by Miscellaneous Resolution #09193.
4. The grant funding period is October 1, 2009 through September 30, 2013.
5. No County match or positions are required.
6. The Fiscal Year 2010 Special Revenue Budget is amended as follows to reflect the grant award
and operating expenses:
LOCAL LAW ENFORCEMENT BLOCK GRANT FUND #27375 FY 2010
Revenues
1020601-110030-610313-40420 M&B–Grants–Federal $145,732
1020601-112670-610313-40460 M&B–Grants–Federal 88,753
4030501-116230-610313 Sheriff/Emerg Prep & Trng-Grants-Fed 29,784
3010101-121100-610313 Circuit Court-Grants-Federal 4,860
1060501-131010-610313 Children’s Village-Grants-Federal 12,000
Total Grant Fund Revenues $281,129
GRANT FUND #27375
Expenses
1020601-110030-731465-40420 M&B/City of Pontiac – Program $ 145,732
1020601-112670-750170-40460 M&B/City of Southfield – Equip 12,640
1020601-112670-750154-40460 M&B/City of Southfield – Equip 76,113
4030501-116230-750567 Sheriff/Emg. Prep. Trng – Train. Ed. Supplies 29,784
3010101-121100-750154 Circuit Court – tOther Exp. Equip 2,860
3010101-121100-750170 Circuit Court – Other Exp. Equip 2,000
1060501-131010-750154 Children’s Village – Other Exp. Equip 3,200
1060501-131010-750170 Children’s Village – Other Exp. Equip 2,800
1060501-131010-760157 Children’s Village – Other Exp. Equip 6,000
Total Grant Fund Expenses $ 281,129
FINANCE COMMITTEE
(The vote for this motion appears on page 998.)
Vote on Consent Agenda:
AYES: Burns, Capello, Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel,
Hatchett, Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Schwartz,
Scott, Taub, Woodward, Zack, Bullard. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
MISCELLANEOUS RESOLUTION #10220
BY: Commissioner Thomas F. Middleton, District #4
IN RE: WATER RESOURCES COMMISSIONER – REQUEST FOR $125,000 LOAN FROM THE LONG
TERM REVOLVING FUND FOR ADMINISTRATION, DESIGN AND CONSTRUCTION OF THE LOWER
PETTIBONE LAKE SANITARY DRAIN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. September 23, 2010
999
WHEREAS Lower Pettibone Lake is an inland lake located in the Charter Township of Highland, County
of Oakland, State of Michigan; and
WHEREAS residents living on Lower Pettibone Lake are currently served by individual septic systems
that are in various stages of disrepair posing potential health and environmental concerns affecting the
water quality of Lower Pettibone Lake; and
WHEREAS residents living on Lower Pettibone Lake have filed an application and petition with the
Oakland County Water Resources Commissioner to proceed with the establishment, design, construction
of a new drain designated as the Lower Pettibone Lake Sanitary Drain that would provide collection and
disposal of domestic sewage from properties within the proposed Lower Pettibone Lake Sanitary Drain
Drainage District (“Drainage District”); and
WHEREAS the Water Resources Commissioner has prepared an estimated cost that includes the
administration, legal proceedings, design and construction of the sewage collection system (“Project”) in
the amount of $750,000 attached hereto as Exhibit A; and
WHEREAS the proposed Drainage District intends to issue a series of Bonds pursuant to Section 275
through Section 280 of the Drain Code (MCL 280.275 through 280.280) to finance costs of the Project in
anticipation of the collection of special assessments against properties within the drainage district in
accordance with the applicable provisions of the Drain Code of 1956, as amended (MCL 280.1 et seq.),
and pledge the full faith and credit of the Drainage District for the prompt payment of the principal thereof
and the interest thereon; and
WHEREAS pursuant to Miscellaneous Resolution #02019, adopted February 21, 2002, established a
Long Term Revolving Fund to assist in the financing of water and sewer projects; and
WHEREAS Miscellaneous Resolution #02019 authorized loans up to $150,000; and
WHEREAS in order to pay for the initial costs associated with administration and design of the Project,
the proposed drainage district requests a loan from the Long Term Revolving Fund in the amount of
$125,000 with the understanding that the proposed drainage district agrees to pay back to the County
upon the issuance of bonds and or upon collection of assessments against properties within the proposed
Drainage District.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County of Oakland,
Michigan, as follows:
1. The County Board of Commissioners hereby authorizes loan not to exceed $125,000 from the
County’s Long Term Revolving Fund to the proposed Lower Pettibone Lake Sanitary Drain
Drainage District with an annual interest rate to be determined in accordance with County policy
at the time the funds are disbursed for the costs associated with the administration, legal
proceedings and construction of the Project.
2. The loan shall be applied to interim costs for administration and design of the Project.
3. The loan with applicable interest shall be paid in full upon the issuance of bonds for the Project. In
the event, bonds are not issued, then the amount of loan shall be assessed in five (5) annual
installments against the properties within the Drainage District beginning with 2011 tax year.
4. The proceeds of the loan shall not be disbursed to the drainage district until and only after all
proceedings for establishing the drain and special assessment district as provided in the Drain
Code of 1956, as amended (MCL 280.1 et seq.) have been completed and the time for contesting
the validity of said proceedings has passed. Disbursal of said funds will occur when the Water
Resources Commissioner provides notice to County Treasurer and County Fiscal Services that
all necessary drainage proceedings have been completed.
Chairperson, I move the adoption of the foregoing resolution.
THOMAS MIDDLETON
FISCAL NOTE (MISC. #10220)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: WATER RESOURCES COMMISSIONER – REQUEST FOR $125,000 LOAN FROM THE LONG
TERM REVOLVING FUND FOR ADMINISTRATION, DESIGN AND CONSTRUCTION OF THE LOWER
PETTIBONE LAKE SANITARY DRAIN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
Commissioners Minutes Continued. September 23, 2010
1000
1. The resolution authorizes a loan from the Long-Term Revolving Fund for an amount not to
exceed $125,000 for the Lower Pettibone Lake Sanitary Drain; a recently petitioned Drainage
District.
2. Miscellaneous Resolution #02019 authorized that monies be made available for loans for water
and sewer projects up to $150,000 for each project requested.
3. The total project is currently estimated at $750,000 but a loan of $125,000 is being requested to
cover interim costs for administration and design of the Project.
4. The loan will be paid in full upon the issuance of bonds for the project. In the event that bonds
are not issued, the loan will be paid back from a five (5) year assessment against the properties
within the Drainage District beginning with the 2011 tax year.
5. Miscellaneous Resolution #89276 states that an interest rate no less than the prevailing six-
month Treasury Bill rate should be charged. The six-month Treasury Bill rate is currently lower
than the average interest rate from the Treasurer’s pooled investments and therefore the rate to
be charged will be the last published Treasurer’s pooled investment average monthly rate as of
August 2010 of 1.443%.
6. Funding is currently available in the Long-Term Revolving Fund to issue a loan for an amount not
to exceed $125,000 for Lower Pettibone Lake Sanitary Drain project.
7. Management and Budget will not disburse funds until all proceedings for establishing the drain
and special assessment district as provided in the Drain Code of 1956, as amended (MCL 280.1
et seq), have been completed and the time for contesting the validity of said proceedings has
passed.
8. No budget amendment is required.
FINANCE COMMITTEE
Moved by Middleton supported by Long the resolution (with fiscal note attached) be adopted.
AYES: Capello, Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel, Hatchett,
Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Schwartz, Scott, Taub,
Woodward, Zack, Burns. (23)
NAYS: None. (0)
ABSTAIN: Bullard. (1)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
MISCELLANEOUS RESOLUTION #10222
BY: Commissioner Christine Long, District #7
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2010 APPROPRIATION – CHARTER TOWNSHIP OF COMMERCE – COOLEY LAKE ROAD –
PROJECT NO. 50171
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the
discretionary Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and
townships (CVTs) with the construction, maintenance and repair of roads located within the boundaries of
an Oakland County CVT and under the supervision, direction and control of the Road Commission for
Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party Road Improvement
Program – Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any discretionary Oakland County appropriation in support of the Tri-Party Road
Improvement Program shall be distributed only from the designated General Fund Tri-Party Program fund
balance and may be made only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city, village, or township
(CVT) have identified a specific project and said project is ready to be undertaken immediately;
and
Commissioners Minutes Continued. September 23, 2010
1001
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a written
contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits to the Board of
Commissioners Finance Committee a resolution authorizing the appropriation of the County’s
1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program.
The resolution shall be approved by the Finance Committee and the full Board before any funds
may be released from the Tri-Party Program designation account; and
WHEREAS the Charter Township of Commerce, along with the Road Commissioner for Oakland County
has identified a specific project and said project is ready to be undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third (1/3) share of the
funding for the identified project in the Charter Township of Commerce and said appropriation has been
transferred to a specific project account; and
WHEREAS the Charter Township of Commerce has demonstrated that it has authorized its one-third
(1/3) share of the funding for the specified project and has executed a written contract for payment with
the Road Commission for Oakland County; and
WHEREAS Oakland County’s one-third (1/3) share of the Fiscal Year 2010 authorized amount of Tri-
Party Road Improvement funding for the Charter Township of Commerce is $2,075.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of Commerce as eligible for appropriation and
authorizes the release of the specified Tri-Party Road Improvement Program funds from the Oakland
County General Fund Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
adopted resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
Charter Township of Commerce.
Chairperson, I move the adoption of the foregoing resolution.
CHRISTINE LONG
Copy of Correspondence from Patricia Z. Wierzbicki, Road Commission for Oakland County, and Cost
Participation Agreement on file in County Clerk’s office.
FISCAL NOTE (MISC. #10222)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2010 APPROPRIATION – CHARTER TOWNSHIP OF COMMERCE – COOLEY LAKE ROAD –
PROJECT NO. 50171
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. On December 9, 2009, the Board of Commissioners approved Miscellaneous Resolution #09290
which designated $1,000,000 in fund balance for the 2010 Tri-Party program for projects
managed by the Road Commission for Oakland County (RCOC).
2. Unused Tri-Party funding of $3,928,942 accumulated from Oakland County appropriations from
FY 2009 and prior was returned from RCOC and is designated in the County General Fund
(account #371509).
3. Funding of $2,075 is available in the General Fund Designated Fund Balance for Tri Party 2009
and prior funding (account #371509) for project 50171 preliminary engineering for the gravel road
paving of Cooley Lake Road from Rippleway to Havenwood Drive.
4. Funding of $2,075 is available in the General Fund Designated Fund Balance for Tri-Party 2010
funding (account #371510) for the balance of the above mentioned project.
5. The FY 2010 budget be amended as follows:
Commissioners Minutes Continued. September 23, 2010
1002
General Fund #10100
Revenue FY 2010
10100-9010101-196030-665882 Planned Use of Fund Balance $4,150 $2,075
Total Revenues $4,150 $2,075
Expenditures
10100-9010101-153010-740135 Tri-Party $4,150 $2,075
Total Expenditures $4,150 $2,075
Moved by Middleton supported by Long the resolution (with fiscal note attached) be adopted.
Moved by Middleton supported by Long the fiscal note be amended to coincide with the recommendation
by the Finance Committee as follows:
2. Unused Tri-Party funding of $3,928,942 accumulated from Oakland County appropriations from
FY 2009 and prior was returned from RCOC and is designated in the County General Fund
(account #371509).
3. Funding of $2,075 is available in the General Fund Designated Fund Balance for Tri Party 2009
and prior funding (account #371509) for project 50171 preliminary engineering for the gravel road
paving of Cooley Lake Road from Rippleway to Havenwood Drive.
5. The FY 2010 budget be amended as follows:
General Fund #10100
Revenue FY 2010
10100-9010101-196030-665882 Planned Use of Fund Balance $4,150 $2,075
Total Revenues $4,150 $2,075
Expenditures
10100-9010101-153010-740135 Tri-Party $4,150 $2,075
Total Expenditures $4,150 $2,075
FINANCE COMMITTEE
A sufficient majority having voted in favor, the amendment carried.
Vote on resolution:
AYES: Coleman, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Jackson,
Jacobsen, Long, McGillivray, Middleton, Nash, Potts, Runestad, Schwartz, Scott, Taub,
Woodward, Zack, Bullard, Burns, Capello. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended, was
adopted.
MISCELLANEOUS RESOLUTION #10224
BY: Commissioner Jim Runestad, District #6
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2010 APPROPRIATION – CHARTER TOWNSHIP OF WHITE LAKE COOLEY LAKE ROAD –
PROJECT NO. 50171
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the
discretionary Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and
townships (CVTs) with the construction, maintenance and repair of roads located within the boundaries of
an Oakland County CVT and under the supervision, direction and control of the Road Commission for
Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party Road Improvement
Program – Funding and Project Approval Process; and
Commissioners Minutes Continued. September 23, 2010
1003
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any discretionary Oakland County appropriation in support of the Tri-Party Road
Improvement Program shall be distributed only from the designated General Fund Tri-Party Program fund
balance and may be made only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city, village, or township
(CVT) have identified a specific project and said project is ready to be undertaken immediately;
and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a written
contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits to the Board of
Commissioners Finance Committee a resolution authorizing the appropriation of the County’s
1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program.
The resolution shall be approved by the Finance Committee and the full Board before any funds
may be released from the Tri-Party Program designation account; and
WHEREAS the Charter Township of White Lake, along with the Road Commissioner for Oakland County
has identified a specific project and said project is ready to be undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third (1/3) share of the
funding for the identified project in the Charter Township of White Lake and said appropriation has been
transferred to a specific project account; and
WHEREAS the Charter Township of White Lake has demonstrated that it has authorized its one-third
(1/3) share of the funding for the specified project and has executed a written contract for payment with
the Road Commission for Oakland County; and
WHEREAS Oakland County’s one-third (1/3) share of the Fiscal Year 2010 authorized amount of Tri-
Party Road Improvement funding for the Charter Township of White Lake is $ 2,075.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of White Lake as eligible for appropriation and
authorizes the release of the specified Tri-Party Road Improvement Program funds from the Oakland
County General Fund Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
adopted resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
Charter Township of White Lake.
Chairperson, I move the adoption of the foregoing resolution.
JIM RUNESTAD
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of Board for the Road
Commission for Oakland County and Cost Participation Agreement on file in County’s Clerk’s office.
FISCAL NOTE (MISC. #10224)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2010 APPROPRIATION – CHARTER TOWNSHIP OF WHITE LAKE COOLEY LAKE ROAD –
PROJECT NO. 50171
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. On December 9, 2009, the Board of Commissioners approved Miscellaneous Resolution #09290
which designated $1,000,000 in fund balance for the 2010 Tri-Party program for projects
managed by the Road Commission for Oakland County (RCOC).
2. Unused Tri-Party funding of $3,928,942 accumulated from Oakland County appropriations from
FY 2009 and prior was returned from RCOC and is designated in the County General Fund
(account #371509).
Commissioners Minutes Continued. September 23, 2010
1004
3. Funding of $2,075 is available in the General Fund Designated Fund Balance for Tri Party 2009
and prior funding (account #371509) for project 50171 preliminary engineering for the gravel road
paving of Cooley Lake Road from Rippleway to Havenwood Drive.
4. Funding of $2,075 is available in the General Fund Designated Fund Balance for Tri-Party 2010
funding (account #371510) for the balance of the above mentioned project.
5. The FY 2010 budget be amended as follows:
General Fund #10100
Revenue FY 2010
10100-9010101-196030-665882 Planned Use of Fund Balance $4,150 $2,075
Total Revenues $4,150 $2,075
Expenditures
10100-9010101-153010-740135 Tri-Party $4,150 $2,075
Total Expenditures $4,150 $2,075
FINANCE COMMITTEE
Moved by Middleton supported by Runestad the resolution (with fiscal note attached) be adopted.
Moved by Middleton supported by Runestad the fiscal note be amended to coincide with the
recommendation by the Finance Committee as follows:
2. Unused Tri-Party funding of $3,928,942 accumulated from Oakland County appropriations from
FY 2009 and prior was returned from RCOC and is designated in the County General Fund
(account #371509).
3. Funding of $2,075 is available in the General Fund Designated Fund Balance for Tri Party 2009
and prior funding (account #371509) for project 50171 preliminary engineering for the gravel road
paving of Cooley Lake Road from Rippleway to Havenwood Drive.
5. The FY 2010 budget be amended as follows:
General Fund #10100
Revenue FY 2010
10100-9010101-196030-665882 Planned Use of Fund Balance $4,150 $2,075
Total Revenues $4,150 $2,075
Expenditures
10100-9010101-153010-740135 Tri-Party $4,150 $2,075
Total Expenditures $4,150 $2,075
A sufficient majority having voted in favor, the amendment carried.
Vote on resolution:
AYES: Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Jackson, Jacobsen,
Long, McGillivray, Middleton, Nash, Potts, Runestad, Schwartz, Scott, Taub, Woodward, Zack,
Bullard, Burns, Capello, Coleman. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended, was
adopted.
MISCELLANEOUS RESOLUTION #10236
BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – RENEWAL OF THE INTER-
GOVERNMENTAL CONTRACT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND
COUNTY COMMUNITY MENTAL HEALTH AUTHORITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. September 23, 2010
1005
WHEREAS the Oakland County Health Division, Office of Substance Abuse Services, coordinates
substance abuse services in Oakland County under a contract with the Michigan Department of
Community Health (MDCH); and
WHEREAS MDCH and the Oakland County Community Mental Health Authority (OCCMHA) have
entered into a contract to provide substance abuse services to Medicaid recipients; and
WHEREAS an Inter-Governmental Contract between the County of Oakland and the Oakland County
Community Mental Health Authority was negotiated for the Health Division by Corporation Counsel and
the Department of Human Services; and
WHEREAS the Oakland County Health Division has been providing substance abuse services to
Medicaid recipients and is willing to continue this service subject to the terms and conditions outlined in
the ongoing inter-governmental agreement; and
WHEREAS Oakland County Health Division, as the designated Coordinating Agency for Oakland County,
continues to have the capacity to administer Medicaid funds and to deliver services through a treatment
network of substance abuse providers; and
WHEREAS the Oakland County Corporation Counsel has developed the attached Intergovernmental
Contract which facilitates this transaction; and
WHEREAS the Inter-Governmental Agreement is effective upon approval and will remain in effect until
terminated by either of the parties; and
WHEREAS the Contract calls for OCCMHA to pay to Oakland County $2,200,000 annually for Specialty
Substance Abuse Medicaid Services for Fiscal Years 2010 and 2011 and up to $125,000 and $300,000
annually for Fiscal Years 2010 and 2011 respectively for Substance Abuse Adult Benefit Waiver; and
WHEREAS acceptance of these funds does not obligate the County to any future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the Inter-Governmental Contract between the County of Oakland and the Oakland County
Community Mental Health Authority.
BE IT FURTHER RESOLVED that services associated with this contract be contingent upon continued
funding at a level sufficient to maintain the services.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the agreement and
approve changes and extensions not to exceed fifteen percent (15%) which is consistent with the
agreement as originally approved.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Interlocal Agreement between Oakland County and the Oakland County Community Mental Health
Authority Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #10237
BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE, FY 2010-2012
WATERFORD SCHOOL DISTRICT AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Michigan Law requires the Waterford School District to provide educational services to the
youth who reside at Children’s Village because Children’s Village is located within the legal boundaries of
the Waterford School District; and
WHEREAS providing a quality education for residents of Children’s Village is an essential component of
the Children’s Village treatment program; and
WHEREAS Oakland County and the Waterford School District have contracted to ensure a quality
education through the provision of educational and administrative staff by the District, partially reimbursed
by the County; and
WHEREAS the majority of the Waterford School District’s revenue support for Children’s Village School
comes from State Aid; and
Commissioners Minutes Continued. September 23, 2010
1006
WHEREAS representatives of the County and the Waterford School District have reached agreement as
to staffing requirements, contract language, and estimates of revenues and expenditures as detailed in
attachments; and
WHEREAS in order to maintain a quality level of education the negotiated agreement is proposed for
three (3) school years beginning July 1, 2010, and ending June 30, 2013, with annual budget negotiations
to begin no later than February 28 of each year; and
WHEREAS the funding for this agreement is subject to the County Board of Commissioners’ budget
process; and
WHEREAS this agreement is included in the County Executive’s Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached agreement with the Waterford School District and that the Chairperson of the Board is
authorized to sign said agreement.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Oakland County Agreement between Oakland County and the Waterford School District Incorporated by
Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioner Douglas stated there were no items to report on the Regular Agenda for the Human
Resources Committee.
Commissioner Scott set a Public Hearing for October 6, 2010 at 7:10 p.m. – Planning and Economic
Development Services Division – Resolution Approving Project Plan (Trynex, Inc. Project) – City of
Madison Heights.
MISCELLANEOUS RESOLUTION #10238
BY: Planning and Building Committee, John A. Scott, Chairperson
IN RE: WATER RESOURCES COMMISSIONER- 2010 LAKE LEVEL ASSESSMENTS FOR
OPERATION AND MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Part 307 of Act 451 of 1994, as amended, Inland Lake
Levels, the Oakland County Water Resources Commissioner operates and maintains 35 lake level control
devices/structures and 7 lake augmentation pumps that regulate the legally established water level of 53
lakes located within Oakland County; and
WHEREAS the Water Resources Commissioner incurs costs for such operation and maintenance that
are recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Lake Level Districts; and
WHEREAS Section 30722(4) of Act No. 59 requires that the Water Resources Commissioner obtain
approval from the Board of Commissioners prior to levying any lake level assessment in excess of
$10,000 annually; and
WHEREAS for the year 2010, the Water Resources Commissioner proposes to assess 28 separate Lake
Level Districts for the total aggregate amount of $354,825.91 for operation, maintenance and repair
purposes, as itemized on the listing attached hereto, of which 15 of the proposed assessments are in
excess of the said $10,000.00 limit, thereby requiring the Board of Commissioners’ authorization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Water Resources Commissioner to assess, levy and collect for the year 2010, for the
purpose of operating and maintaining the level of various lakes located in Oakland County, the total
aggregate amount of $354,825.91, being the sum total of all assessments for the said year to be
assessed against all of the befitting properties and government entities comprising the assessment rolls
of 28 separate Lake Level Districts itemized on the listing hereto, including 15 assessments in excess of
$10,000.00.
Commissioners Minutes Continued. September 23, 2010
1007
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of 2010 Lake Level Drain Assessments for Maintenance and Operation on file in County Clerk’s
office.
FISCAL NOTE (MISC. #10238)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: WATER RESOURCES COMMISSIONER - 2010 LAKE LEVEL ASSESSMENTS FOR
OPERATION AND MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect
$354,825.91 for the year 2010 against all benefiting properties and government entities
comprising the assessment rolls, for the purpose of operating and maintaining 28 lake levels
located within Oakland County.
2. Oakland County’s share of the assessments for operations and maintenance of lake levels is
$3,607.40, which includes $3,042.93 for roads at large and $564.47 for properties.
3. Funding is available in the General Fund Non-Departmental account - Drain Assessments. No
budget amendments are recommended.
FINANCE COMMITTEE
The Chairperson stated the resolution be laid over for 30 days until the October 21, 2010, Board meeting.
There were no objections.
MISCELLANEOUS RESOLUTION #10239
BY: Planning and Building Committee, John A. Scott, Chairperson
IN RE: WATER RESOURCES COMMISSIONER - 2010 CHAPTER 4 DRAIN MAINTENANCE
ASSESSMENT RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 4 of Act No. 40 of the Public Acts of 1956, as
amended, also known as the Michigan Drain Code, the Oakland County Water Resources Commissioner
operates and maintains a number of open ditch or enclosed drains at various locations throughout
Oakland County; and
WHEREAS the Water Resources Commissioner incurs costs for such operation and maintenance that
are recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Drainage Districts; and
WHEREAS Chapter 8 of the said Drain Code permits the Water Resources Commissioner to levy
assessments against the Drainage District of drains established in accordance with said Chapter 4, for
operation, maintenance, clean out and repair purposes, provided such assessments not exceed $2,500
per mile of drain per year, or fraction thereof; and
WHEREAS for the year 2010, the Water Resources Commissioner proposes to assess the 25 Drainage
districts the total aggregate amount of $128,750.00 for the maintenance, operation, clean out and repair
of 25 drains, all in accordance with the said $2,500 per mile of drain per year limitation, as itemized on the
listing attached hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Water Resources Commissioner to assess, levy and collect for the year 2010, for the
purpose of operating, maintaining, cleaning out and repairing 25 drains located in Oakland County, the
total aggregate amount of $128,750.00, being the sum total of assessments for the said year to be
assessed against all of the benefiting properties and government entities comprising the assessment rolls
of 25 Drainage Districts itemized on the listing attached hereto.
Commissioners Minutes Continued. September 23, 2010
1008
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Chapter 4 Drain Assessments for Maintenance and Operation on file in County Clerk’s office.
FISCAL NOTE (MISC. #10239)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: WATER RESOURCES COMMISSIONER - 2010 CHAPTER 4 DRAIN MAINTENANCE
ASSESSMENT RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect
$128,750.00 for the year 2010 against all benefiting properties and government entities
comprising the assessment rolls, for the purpose of maintaining, cleaning, and repairing 25
Chapter 4 drains located within Oakland County.
2. Oakland County’s share of the assessments for maintenance of Chapter 4 drains is $6,561.75,
which includes $6,507.15 for roads at large and $54.60 for properties.
3. Funding is available in the General Fund Non-Departmental account - Drain Assessments. No
budget amendments are recommended.
FINANCE COMMITTEE
The Chairperson stated the resolution be laid over for 30 days until the October 21, 2010, Board meeting.
There were no objections.
MISCELLANEOUS RESOLUTION #10240
BY: Planning and Building Committee, John A. Scott, Chairperson
IN RE: WATER RESOURCES COMMISSIONER - 2010 CHAPTER 18 DRAIN MAINTENANCE
ASSESSMENT RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 18 of Act No. 40 of the Public Acts of 1956, as
amended, also known as the Michigan Drain Code, the Oakland County Water Resources Commissioner
operates and maintains a number of open ditch and/or enclosed drains at various locations in Oakland
and West Bloomfield Townships; and
WHEREAS existing private drains established as County Drains in accordance with Chapter 18 of the
Michigan Drain Code shall be the same as if originally laid out and designated, located, established and
constructed by procedures set forth in other sections of the Michigan Drain Code; and
WHEREAS the Water Resources Commissioner incurs costs for the operation and maintenance of these
Drains that are recoverable via assessments against the various benefiting properties and government
entities comprising the assessment rolls of the respective Drainage Districts; and
WHEREAS Chapter 18 of the said Drain Code permits the Water Resources Commissioner to levy
assessments against Drainage District of Drains established in accordance with said Chapter 18, for
operation, maintenance, clean out and repair purposes, provided such assessments not exceed $2,500
per mile of drain per year, or fraction thereof; and
WHEREAS for the year 2010, the Water Resources Commissioner proposes to assess the 18 Drainage
Districts the total aggregate amount of $56,250.00 for the maintenance, operation, cleanout and repair of
18 drains, all in accordance with the said $2,500 per mile of drain per year limitation, as itemized on the
listing attached hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Water Resources Commissioner to assess, levy and collect for the year 2010, for the
purpose of operating, maintaining, cleaning out and repairing 18 drains located in Oakland County, the
total aggregate amount of $56,250.00, being the sum total of assessments for the said year to be
Commissioners Minutes Continued. September 23, 2010
1009
assessed against all of the benefiting properties and government entities comprising the assessment rolls
of 18 Drainage Districts itemized on the listing attached hereto.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of 2010 Chapter 18 Drain Assessments for Maintenance and Operation on file in County Clerk’s
office.
FISCAL NOTE (MISC. #10240)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: WATER RESOURCES COMMISSIONER - 2010 CHAPTER 18 DRAIN MAINTENANCE
ASSESSMENT RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect
$56,250.00 for the year 2010 against all benefiting properties and government entities comprising
the assessment rolls, for the purpose of operating, maintaining, cleaning, and repairing 18
Chapter 18 drains located within Oakland County.
2. Oakland County’s share of the assessments for maintenance of Chapter 18 drains is $8,625.46
for roads at large.
3. Funding is available in the General Fund Non-Departmental account - Drain Assessments. No
budget amendments are recommended.
FINANCE COMMITTEE
The Chairperson stated the resolution be laid over for 30 days until the October 21, 2010, Board meeting.
There were no objections.
MISCELLANEOUS RESOLUTION #10241
BY: Planning and Building Committee, John Scott, Chairperson
IN RE: WATER RESOURCES COMMISSIONER - REQUEST FOR ADDITIONAL $33,000 LOAN
FROM THE LONG TERM REVOLVING FUND FOR CONSTRUCTION OF THE BUSH LAKE LEVEL
CONTROL STRUCTURE AND APPROVAL OF THE ASSESSMENT ROLL
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Bush Lake is an inland lake located in the Charter Township of Holly and the Village of Holly,
County of Oakland, State of Michigan; and
WHEREAS pursuant to Miscellaneous Resolution no. 04159 the Board of Commissioners authorized and
appointed the Water Resources Commissioner to initiate legal action in the Circuit Court to establish a
normal level for Bush Lake; and
WHEREAS on July 14, 2006, the Circuit Court established the normal lake level for Bush Lake pursuant
to the provisions of Part 307, Inland Lake Levels, of the Natural Resources and Environmental Protection
Act (NREPA), MCLA 324.30701 et seq. (“Part 307”); and
WHEREAS said court order confirmed the boundaries of the special assessment district for Bush Lake;
and
WHEREAS the Office of the Water Resources Commissioner, as the delegated authority, inspected the
lake level control structure utilized to maintain the normal level for Bush Lake and has determined that the
public health, safety and welfare of the property owners and residents of Holly Township and the Village
of Holly require the replacement of the structure; and
WHEREAS the delegated authority obtained bids and prepared a budget that includes costs for the
administration, legal proceedings and replacement of the dam in the amount of $300,000 attached hereto
as Exhibit A; and
WHEREAS pursuant to Part 307, Section 30711 provides that the County Board of Commissioners may
determine that the whole or part of the cost of a project shall be defrayed by special assessments against
Commissioners Minutes Continued. September 23, 2010
1010
the following lands that are benefited by the project: privately owned parcels of land, political subdivisions
of the state and state owned lands under the jurisdiction and control of the Michigan Department of
Environmental Quality; and
WHEREAS pursuant to Part 307, Section 30715, the County Board of Commissioners may also provide
that the special assessments on properties benefited may be made in installments; and
WHEREAS Miscellaneous Resolution no. 02019, adopted February 21, 2002, established a Long Term
Revolving Fund to assist in the financing of water and sewer projects that do not require the issuance of
bonds; and
WHEREAS Miscellaneous Resolution no. 02019 authorized loans up to $150,000 and an exception is
being requested to authorize a loan to the Bush Lake Special Assessment District in an amount not to
exceed $300,000; and
WHEREAS pursuant to Miscellaneous Resolution no. 10080 approved on May 5, 2010 the County Board
of Commissioners authorized a loan not to exceed $267,000 that was based on the estimated cost for the
project; and
WHEREAS the bids for the project came in higher than anticipated and therefore, an additional $33,000 is
necessary to move forward and complete the project; and
WHEREAS following public notice a public hearing was held on May 19, 2010 with respect to the project
cost and special assessment roll in accordance with part 307.
NOW THEREFORE BE IT RESOLVED by The Board of Commissioners of The County of Oakland,
Michigan, as follows:
1. The County Board of Commissioners hereby authorizes an additional $33,000 to the loan
previously approved pursuant to Miscellaneous Resolution No. 10080. Said loan shall not exceed
$300,000 from the County’s Long Term Revolving Fund to the Bush Lake Special Assessment
District with an annual interest rate to be determined in accordance with County policy at the time
the funds are disbursed for the costs associated with the administration, legal proceedings and
construction of the Bush Lake level control structure (“Bush Lake Level Dam Project”).
2. All costs of the Bush Lake Level Dam Project shall be defrayed by special assessments against
the following lands that are benefited by the project: privately owned parcels of land, political
subdivisions of the state and state owned lands under the jurisdiction and control of the Michigan
Department of Environmental Quality.
3. The delegated authority is authorized to apply the special assessment on benefited lands in ten
(10) annual installments.
4. The attached special assessment roll is hereby approved in accordance with Part 307 of the
Michigan Natural Resources and Environmental Protection Act (MCL 324.30701 et seq.).
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Bush Lake Dam Estimate of Cost on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #10242
BY: Planning and Building Committee, John Scott, Chairperson
IN RE: PARKS AND RECREATION COMMISSION – APPROVAL OF DECLARATION OF
CHARITABLE GIFT AGREEMENT WITH WETLANDS AMERICA TRUST, INC.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Wetlands America Trust, Inc. (“WAT”) and the County of Oakland (“County”) willingly choose
to enter into this declaration to facilitate the County’s acceptance of WAT’s donation of property located in
Oakland County, Michigan known as the Eisele Parcel (hereinafter “Property”) as specifically described in
Exhibit A of the Declaration of Charitable Gift and hereby made a part of this Agreement; and
Commissioners Minutes Continued. September 23, 2010
1011
WHEREAS WAT is a supporting organization of Ducks Unlimited, Inc. which holds most real estate
interests on behalf of Ducks Unlimited, Inc.; and
WHEREAS WAT owns the Property located in Independence Township, Oakland County, Michigan and
this Property is adjacent to the Independence Oaks County Park; and
WHEREAS the County’s acquisition of the Property will increase the size of Independence Oaks County
Park; and
WHEREAS the acquisition of the Property will provide for access to wetland habitat at Independence
Oaks County Park allowing for stewardship and maintenance opportunities.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approve and
accept the attached Declaration of Charitable Gift between the County of Oakland and Wetlands America
Trust, Inc.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs its Chairperson
or his designee to execute the attached Declaration of Charitable Gift between the County of Oakland
and Wetlands America Trust, Inc.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Decleration of Charitable Gift on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #10243
BY: Planning and Building Committee, John Scott, Chairperson
IN RE: PARKS AND RECREATION COMMISSION – APPROVAL OF ACQUISITION FUNDING
AGREEMENT WITH DUCKS UNLIMITED FOR UPPER BUSHMAN ACQUISITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Ducks Unlimited and the County of Oakland willingly choose to enter into this Agreement to
facilitate the County’s acquisition of properties located in Oakland County, Michigan known as the Upper
Bushman Tract and the Eisele Parcel (hereinafter “Sites”) as specifically described in Exhibit A and
hereby made a part of this Agreement; and
WHEREAS the acquisition of the Sites has also been undertaken to substantially increase the size of
Independence Oaks County Park; and
WHEREAS Wetlands America Trust, Inc. (WAT) owns the Eisele Parcel located in Independence
Township, Oakland County, Michigan and this property is adjacent to the Independence Oaks County
Park; and
WHEREAS the acquisition of the Eisele Parcel by the County from WAT will be accomplished via a
separate “Declaration of Charitable Gift” agreement; and
WHEREAS the parties desire to work together to further the goals and purposes of the project as well as
the mission and purpose of each respective organization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approve and
accept the terms and conditions of the attached Funding Agreement between the County of Oakland and
Ducks Unlimited.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson or his designee to execute said Acquisition Funding Agreement between the County of
Oakland and Ducks Unlimited.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Upper Bushman Cash Donation and Eisele Parcel Donation and Acquisition Funding agreement
on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. September 23, 2010
1012
MISCELLANEOUS RESOLUTION #10244
BY: Planning and Building Committee, John Scott, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION –
REQUEST FOR APPROVAL OF RESIDENTIAL LEASE AGREEMENT WITH KRISTY OTTMAN
LEAHY, INDEPENDENCE OAKS COUNTY PARK
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is the owner of Independence Oaks County Park; and
WHEREAS a one-story one bedroom house identified as 5511 Oakhill Road is located on the grounds of
Independence Oaks County Park; and
WHEREAS it is the desire of the Parks and Recreation Commission to lease said house located at 5511
Oakhill Road to Kristy Ottman Leahy, for a period of one year commencing September 15, 2010; and
WHEREAS under the terms and conditions of the attached Lease Agreement Kristy Ottman Leahy will
pay rent in the amount as follows:
September 15, 2010 – September 14, 2011 $700.00
each month and pay all utility costs; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or
prepared all necessary documents related to the attached lease agreement; and
WHEREAS it is the recommendation of the Parks and Recreation Commission and the Department of
Facilities Management that the Oakland County Board of Commissioners accept and approve the terms
and conditions of the attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the attached Lease Agreement between the County of Oakland and Kristy Ottman Leahy.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and
Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached Lease Agreement and all other related documents
between the County of Oakland and Kristy Ottman Leahy, which may be required.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Residential Lease Agreement on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioner Runestad stated there were no items to report on the Regular Agenda for the Public
Services Committee.
MISCELLANEOUS RESOLUTION #10245
BY: Jim Nash, Commissioner, District #15; Shelley Goodman Taub, District #16; Steven Schwartz,
District #14; Marcia Gershenson, District #17
IN RE: BOARD OF COMMISSIONERS/WATER RESOURCES COMMISSIONER - RESOLUTION
DECLARING OFFICIAL INTENT TO REIMBURSE PROJECT EXPENDITURES FROM BOND
PROCEEDS AND AUTHORIZING NOTICE OF INTENT TO ISSUE BONDS FOR EVERGREEN-
FARMINGTON SEWAGE DISPOSAL SYSTEM IMPROVEMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland (the "County") is in urgent need of sewage disposal facilities
constituting a part of the Evergreen-Farmington Sewage Disposal System (the "System") as described in
the notice hereinafter set forth in this resolution (sometimes referred to herein as the "Project"), in order to
promote the health and welfare of the residents served by the System, which sewage disposal facilities
also would benefit the County and its residents, and such facilities can be financed most economically
and efficiently by the County through the exercise of the powers conferred by Act 34, Public Acts of
Michigan, 2001, as amended ("Act 34"); and
Commissioners Minutes Continued. September 23, 2010
1013
WHEREAS the County is authorized pursuant to the terms of Act 34 to issue its tax credit or tax exempt
bonds to finance the cost of the acquisition and construction of the Project, which bonds will be secured
by revenues of the System and the County's full faith and credit pledge; and
WHEREAS it is anticipated that the County will advance all or a portion of the costs of the Project prior to
the issuance of the bonds, such advance to be repaid from proceeds of the bonds upon the issuance
thereof; and
WHEREAS Section 1.150-2 of the Treasury Regulations on Income Tax ( the "Reimbursement
Regulations") specifies conditions under which a reimbursement allocation may be treated as an
expenditure of bond proceeds, and the County intends by this resolution to qualify amounts advanced by
the County to the Project for reimbursement from proceeds of the bonds in accordance with the
requirements of the Reimbursement Regulations.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of Oakland County, Michigan, as
follows:
1. DECLARATION OF INTENT TO REIMBURSE PROJECT EXPENDITURES.
The County hereby declares its official intent to issue its limited tax general obligation bonds in
one or more series in the aggregate principal amount of not to exceed $7,000,000 to finance all or
part of the cost of the Project. The County hereby declares that it reasonably expects to seek
reimbursement for its advances to the Project as anticipated by this resolution. The bonds shall
be authorized by proper proceedings subsequent to this resolution.
2. NOTICE OF INTENT TO ISSUE BONDS
The County Clerk is hereby instructed to publish the following notice once in a newspaper of
general circulation in the County of Oakland, which notice shall not be less than ¼ page in size in
such newspaper, to wit:
NOTICE OF INTENT TO ISSUE BONDS
BY THE COUNTY OF OAKLAND, MICHIGAN
NOTICE IS HEREBY GIVEN, that the County of Oakland, Michigan, intends to issue bonds in one or
more series in the aggregate principal amount of not to exceed $7,000,000 for the purpose of defraying
all or part of the cost of acquiring, constructing and installing sewage disposal facilities consisting of (i) the
replacement of sanitary sewers and manholes and related appurtenances on Middlebelt Road south of 13
Mile Road in the City of Farmington Hills, (ii) the rehabilitation of approximately 1,700 feet of CIPP-36"
sanitary sewer on Middlebelt Road south of 13 Mile Road, and (iii) the acquisition, construction and
installation of approximately 6,500 feet of sanitary sewer/force main and a 24 CFS pump station on
Middlebelt Road from south of 13 Mile Road to north of I-696, which facilities are designated as the
"Evergreen-Farmington Sewage Disposal Systems 2010 Improvements," to serve the users of the
Evergreen-Farmington Sewage Disposal System (the "System") and the residents of the County of
Oakland. The bonds will bear interest from their date at a rate or rates not exceeding 8% per annum.
The bonds will be issued under and pursuant to the provisions of Act No. 34, Public Acts of Michigan,
2001, as amended, and the full faith and credit of the County of Oakland will be pledged to pay the
principal of and interest on the bonds as the same shall become due. It is expected that the principal of
and interest on the bonds will be paid from revenues of the System. In addition, the County of Oakland
will be obligated, as a first budget obligation, to advance moneys from its general funds or to levy ad
valorem taxes on all taxable property within its corporate boundaries to pay the principal of and interest
on the bonds as the same shall become due. Taxes levied by the County of Oakland for the payment of
such principal and interest will be subject to applicable constitutional and statutory limitations.
RIGHT TO PETITION FOR REFERENDUM
This notice is given, by order of the Board of Commissioners of the County of Oakland, to and for the
benefit of the electors of the County of Oakland in order to inform them of their right to petition for a
referendum upon the question of the issuance of the aforesaid bonds. The bonds will be issued, without
submitting such a question to a vote of the electors, unless within 45 days after the date of publication of
this notice a petition requesting a referendum upon such question, signed by not less than 10% or 15,000
of the registered electors residing within the County of Oakland, whichever is the lesser, shall have been
filed with the undersigned County Clerk. In the event that such a petition is filed, the bonds will not be
issued unless and until the issuance thereof shall have been approved by the vote of a majority of the
electors of the County of Oakland qualified to vote and voting thereon at a general or special election.
Commissioners Minutes Continued. September 23, 2010
1014
FURTHER INFORMATION
Further information relative to the issuance of said bonds and the subject matter of this notice may be
secured at the office of the Clerk of the County of Oakland, 1200 North Telegraph Road, Pontiac,
Michigan 48341.
This notice is given pursuant to the provisions of Act 34, Public Acts of Michigan, 2001, as amended.
RUTH A. JOHNSON, Clerk
County of Oakland
3. CONFLICTING RESOLUTIONS All resolutions and parts of resolutions insofar as they may be in
conflict herewith are rescinded.
Chairperson, we move the adoption of the foregoing resolution.
JIM NASH, SHELLEY GOODMAN TAUB, MARCIA
GERSHENSON
Moved by Nash supported by Taub to suspend the rules and vote on Miscellaneous Resolution #10245 –
Board of Commissioners – Resolution Declaring Official Intent to Reimburse Project Expenditures from
Bond Proceeds and Authorizing Notice of Intent to Issue Bonds for Evergreen-Farmington Sewage
Disposal System Improvements.
Vote on motion to suspend the rules:
AYES: Douglas, Gershenson, Gingell, Gosselin, Gremiel, Hatchett, Jackson, Jacobsen, Long,
McGillivray, Middleton, Nash, Potts, Runestad, Schwartz, Scott, Taub, Woodward, Zack, Bullard,
Burns, Capello, Coleman, Coulter. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolution #10245 - Board of Commissioners – Resolution Declaring Official Intent to Reimburse Project
Expenditures from Bond Proceeds and Authorizing Notice of Intent to Issue Bonds for Evergreen-
Farmington Sewage Disposal System Improvements carried.
Moved by Nash supported Taub the resolution be adopted.
AYES: Gershenson, Gingell, Gosselin, Gremiel, Hatchett, Jackson, Jacobsen, Long, McGillivray,
Middleton, Nash, Potts, Runestad, Schwartz, Scott, Taub, Woodward, Zack, Bullard, Burns,
Capello, Coleman, Coulter, Douglas. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #10202
BY: Commissioner Michael J. Gingell, District #3
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2010 APPROPRIATION – CHARTER TOWNSHIP OF LYON; 8 MILE ROAD – PROJECT NO.
49781
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the
discretionary Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and
townships (CVTs) with the construction, maintenance and repair of roads located within the boundaries of
an Oakland County CVT and under the supervision, direction and control of the Road Commission for
Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party Road Improvement
Program – Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any discretionary Oakland County appropriation in support of the Tri-Party Road
Commissioners Minutes Continued. September 23, 2010
1015
Improvement Program shall be distributed only from the designated General Fund Tri-Party Program fund
balance and may be made only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city, village, or township
(CVT) have identified a specific project and said project is ready to be undertaken immediately;
and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a written
contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits to the Board of
Commissioners Finance Committee a resolution authorizing the appropriation of the County’s
1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program.
The resolution shall be approved by the Finance Committee and the full Board before any funds
may be released from the Tri-Party Program designation account; and
WHEREAS the Charter Township of Lyon, along with the Road Commissioner for Oakland County has
identified a specific project and said project is ready to be undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third (1/3) share of the
funding for the identified project in the Charter Township of Lyon and said appropriation has been
transferred to a specific project account; and
WHEREAS the Charter Township of Lyon has demonstrated that it has authorized its one-third (1/3)
share of the funding for the specified project and has executed a written contract for payment with the
Road Commission for Oakland County; and
WHEREAS Oakland County’s one-third (1/3) share of the Fiscal Year 2010 authorized amount of Tri-
Party Road Improvement funding for the Charter Township of Lyon is $61,345.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of Lyon as eligible for appropriation and
authorizes the release of the specified Tri-Party Road Improvement Program funds from the Oakland
County General Fund Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
adopted resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
Charter Township of Lyon.
Chairperson, I move the adoption of the foregoing resolution.
MICHAEL GINGELL
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland
County Road Commission and Cost Participation Agreement on file in County Clerk’s office.
FISCAL NOTE (MISC. #10202)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2010 APPROPRIATION – CHARTER TOWNSHIP OF LYON; 8 MILE ROAD – PROJECT NO.
49781
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. On December 9, 2009, the Board of Commissioners approved Miscellaneous Resolution #09290
which designated $1,000,000 in fund balance for the 2010 Tri-Party program for projects
managed by the Road Commission for Oakland County (RCOC).
2. Funding of $102,299 $61,345 is available in the General Fund Designated Fund Balance for Tri-
Party 2010 and prior funding (account #371510) for project #49781 paving of 8 Mile Road from
Dixboro Road to Pontiac Trail.
3. The FY 2010 budget be amended as follows:
Commissioners Minutes Continued. September 23, 2010
1016
General Fund # 10100
Revenue FY 2010
10100-9010101-196030-665882 Planned Use of Fund Balance $102,300 61,345
Total Revenues $102,300 61,345
Expenditures
10100-9010101-153010-740135 Tri-Party $102,300 61,345
Total Expenditures $102,300 61,345
FINANCE COMMITTEE
Moved by Middleton supported by Gosselin to amend the previously adopted Miscellaneous Resolution
#10202 to correct the fiscal note to reflect the correct funding appropriation of $61,345.
AYES: Gingell, Gosselin, Greimel, Hatchett, Jackson, Jacobsen, Long, McGillivray, Middleton,
Nash, Potts, Runestad, Schwartz, Scott, Taub, Woodward, Zack, Bullard, Burns, Capello,
Coleman, Coulter, Douglas, Gershenson. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the motion to amend the previously adopted Miscellaneous
Resolution #10202 to correct the fiscal note to reflect the correct funding appropriation of $61,345 carried.
MISCELLANEOUS RESOLUTION #10203
BY: Commissioner Michael J. Gingell, District #3
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2010 APPROPRIATION – CITY OF SOUTH LYON 8 MILE ROAD – PROJECT NO. 49781
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the
discretionary Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and
townships (CVTs) with the construction, maintenance and repair of roads located within the boundaries of
an Oakland County CVT and under the supervision, direction and control of the Road Commission for
Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party Road Improvement
Program – Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any discretionary Oakland County appropriation in support of the Tri-Party Road
Improvement Program shall be distributed only from the designated General Fund Tri-Party Program fund
balance and may be made only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city, village, or township
(CVT) have identified a specific project and said project is ready to be undertaken immediately;
and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a written
contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits to the Board of
Commissioners Finance Committee a resolution authorizing the appropriation of the County’s
1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program.
The resolution shall be approved by the Finance Committee and the full Board before any funds
may be released from the Tri-Party Program designation account; and
WHEREAS the City of South Lyon, along with the Road Commissioner for Oakland County has identified
a specific project and said project is ready to be undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third (1/3) share of the
funding for the identified project for the City of South Lyon and said appropriation has been transferred to
a specific project account; and
Commissioners Minutes Continued. September 23, 2010
1017
WHEREAS the City of South Lyon has demonstrated that it has authorized its one-third (1/3) share of the
funding for the specified project and has executed a written contract for payment with the Road
Commission for Oakland County; and
WHEREAS Oakland County’s one-third (1/3) share of the Fiscal Year 2010 authorized amount of Tri-
Party Road Improvement funding for the City of South Lyon is $40,955.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of South Lyon as eligible for appropriation and authorizes the
release of the specified Tri-Party Road Improvement Program funds from the Oakland County General
Fund Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
adopted resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
City of South Lyon.
Chairperson, I move the adoption of the foregoing resolution.
MICHAEL GINGELL
FISCAL NOTE (MISC. #10203)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2010 APPROPRIATION – CITY SOUTH LYON – 8 MILE ROAD – PROJECT NO. 49781
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. On December 9, 2009, the Board of Commissioners approved Miscellaneous Resolution #09290
which designated $1,000,000 in fund balance for the 2010 Tri-Party program for projects
managed by the Road Commission for Oakland County (RCOC).
2. Funding of $102,300 $40,955 is available in the General Fund Designated Fund Balance for Tri-
Party 2010 and prior funding (account #371510) for project #49781 paving of 8 Mile Road from
Dixboro Road to Pontiac Trail.
3. The FY 2010 budget be amended as follows:
General Fund #10100
Revenue FY 2010
10100-9010101-196030-665882 Planned Use of Fund Balance $102,300 $40,955
Total Revenues $102,300 $40,955
Expenditures
10100-9010101-153010-740135 Tri-Party $102,300 $40,955
Total Expenditures $102,300 $40,955
FINANCE COMMITTEE
Moved by Middleton supported by Gosselin to amend the previously adopted Miscellaneous Resolution
#10203 to correct the fiscal note to reflect the correct funding appropriation of $40,955.
AYES: Gosselin, Greimel, Hatchett, Jackson, Jacobsen, Long, McGillivray, Middleton, Nash,
Potts, Runestad, Schwartz, Scott, Taub, Woodward, Zack, Bullard, Burns, Capello, Coleman,
Coulter, Douglas, Gershenson, Gingell. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the motion to amend the previously adopted Miscellaneous
Resolution #10203 to correct the fiscal note to reflect the correct funding appropriation of $40,955 carried.
MISCELLANEOUS RESOLUTION # 10246
BY: Commissioner David Woodward, District #18; Marcia Gershenson, District #17
IN RE: BOARD OF COMMISSIONERS - INCORPORATING "BUY OAKLAND FIRST" POLICY IN
PURCHASING PROCEDURES
To the Oakland County Board of Commissioners
Commissioners Minutes Continued. September 23, 2010
1018
Chairperson, Ladies and Gentlemen:
WHEREAS a commitment to reinvesting in our local economy is an essential element to the ongoing
stability and growth of local businesses based in Oakland County and the State of Michigan; and
WHEREAS in 1992, with the adoption of Miscellaneous Resolution #92057, entitled Made in the USA, the
Oakland County Board of Commissioners affirmed "that it was in the best interest of the United States
and the County of Oakland to promote the purchase and use of goods and services manufactured and/or
originating in the United States; and
WHEREAS MR #92057 is incorporated into Section 2400.1 of the Oakland County Purchasing Policies
and Procedures - providing that when Oakland County makes a purchase of $10,000 or more, the County
of Oakland shall give preference to products manufactured in the United States when they are available
at competitive prices and are of equal, superior, or similar quality; and
WHEREAS small business enterprises and county-based enterprises employ or are more likely to employ
younger workers, who represent the largest segment of the unemployed population; and
WHEREAS Oakland County has a compelling public interest in ensuring that there are as many job
opportunities available to residents of the county as possible; and
WHEREAS Oakland County has a compelling interest in economically strengthening county-based
enterprises and reducing unemployment among residents of the county; and
WHEREAS the cost of living in Oakland County is 22% higher than the national average. Combined with
higher taxes, this makes living and conducting business in Oakland County and Michigan comparatively
costly; and
WHEREAS offering incentives to retain and attract local businesses is necessary, especially in light of the
current economic downturn being experienced in the State of Michigan; and
WHEREAS the Emerging Sectors strategy, wherein County Executive L. Brooks Patterson travels
internationally, seeks to diversify the economy in Oakland County by attracting new companies and
attracting a highly skilled workforce to help retain existing businesses in Oakland County.
WHEREAS economically strengthening small and county-based enterprises would improve the region's
economy and aid in the reduction of the rate of unemployment experienced by persons residing in
Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby affirms
that Oakland County has a responsibility to create and maintain job opportunities for residents of the
county and to ensure that county-based and Michigan-based enterprises have a reasonable share of the
contracts awarded by Oakland County.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners establishes a
purchasing preference policy for products manufactured locally and services provided by businesses
based in the County of Oakland, the State of Michigan and/or the United States.
BE IT FURTHER RESOLVED that bids received for goods manufactured or services provided by
businesses located in the County of Oakland shall be deemed reasonable and competitive if they are five
(5%) percent or less above the cost of goods manufactured and/or services provided by businesses not
located in the County of Oakland.
BE IT FURTHER RESOLVED that bids received for goods manufactured or services provided by
businesses located in the State of Michigan shall be deemed reasonable and competitive if they are two
and one-half (2.5%) percent or less above the cost of goods manufactured and/or services provided by
businesses not located in the State of Michigan.
BE IT FURTHER RESOLVED that bids received for goods manufactured or services provided by
businesses located in the United States shall be deemed reasonable and competitive if they are two and
one-half (2.5%) percent or less above the cost of goods manufactured and/or services provided by
businesses not located in the United States.
Chairperson, we move the adoption of the foregoing resolution.
DAVID WOODWARD, TIM GREIMEL, TIM
BURNS, JANET JACKSON, ERIC COLEMAN,
MATTIE HATCHETT, HELAINE ZACK, JIM
NASH, DAVID COUTER, GARY McGILLIVRAY
Moved by Woodward supported by Coulter to suspend the rules and vote on Miscellaneous Resolution
#10246 – Board of Commissioners – Incorporating “Buy Oakland First” Policy in Purchasing Procedures.
Commissioners Minutes Continued. September 23, 2010
1019
Vote on motion to suspend the rules:
AYES: Greimel, Hatchett, Jackson, McGillivray, Nash, Schwartz, Taub, Woodward, Zack, Burns,
Capello, Coleman, Coulter, Gershenson. (14)
NAYS: Jacobsen, Long, Middleton, Potts, Runestad, Scott, Bullard, Douglas, Gingell, Gosselin.
(10)
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolution #10246 – Board of Commissioners - Incorporating “Buy Oakland First” Policy in Purchasing
Procedures carried.
Moved by Woodward supported by Coulter the resolution be adopted.
Discussion followed.
Vote on resolution:
AYES: Hatchett, Jackson, McGillivray, Nash, Schwartz, Woodward, Zack, Burns, Capello,
Coleman, Coulter, Gershenson, Greimel. (13)
NAYS: Jacobsen, Long, Middleton, Potts, Runestad, Scott, Taub, Bullard, Douglas, Gingell,
Gosselin. (11)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #10247
BY: Helaine Zack, District #22; and Janet Jackson, District #21
IN RE: BOARD OF COMMISSIONERS A RESOLUTION ENCOURAGING SUPPORT AND
UTILIZATION OF FEDERALLY FUNDED SCHOOL BREAKFAST PROGRAMS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners encourages the support and utilization of
federally-funded school breakfast programs in Oakland County; and
WHEREAS Oakland County lost over thirteen percent of its jobs the second-largest decrease in the
nation; ten percent of its families with children under eighteen are in poverty; and over seven percent of
its households received food stamp benefits within the last twelve months; and
WHEREAS there are 57,888 Oakland County school children eligible for the School Lunch Program and
only 15,828 are participating in the School Breakfast Program. That is a gap of 40,060 school age
children who are not receiving breakfast at school. 20 of the 21 school districts in Oakland County have
20 percent or more of their students eligible and must participate in the School Breakfast Program.; and
WHEREAS school nutrition programs including the School Breakfast Program are the most powerful tools
we have to fight childhood hunger. Hungry children are more likely to be hyperactive, tardy, absent or
have to repeat a grade. Hungry children cannot concentrate and perform the tasks they need in order to
learn. They have lower math scores. Recent research has shown that in addition to having a detrimental
affect on the cognitive development of children, under-nutrition results in lost knowledge, brainpower and
productivity; and
WHEREAS the School Breakfast Program provides our children with the fuel they need to learn and
develop and provides a healthy start to their day. It is imperative that Oakland County school children
also be fed breakfast at school along with lunch.
NOW THEREFORE BE IT RESOLVED by the board of commissioners speaking for and on behalf of all
county citizens as follows:
THAT BY THESE PRESENTS, THE OAKLAND COUNTY BOARD OF COMMISSIONERS
supports the utilization of federally-funded school breakfast programs.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward a copy of this
resolution will be transmitted to the appropriate people.
Chairperson, we move the adoption of the foregoing resolution.
HELAINE ZACK, JANET JACKSON, JIM NASH,
GARY McGILLIVRAY, MARCIA GERSHENSON,
TIM GREIMEL, DAVID COULTER, TIM BURNS
Commissioners Minutes Continued. September 23, 2010
1020
Moved by Zack supported by Jackson to suspend the rules and vote on Miscellaneous Resolution
#10247 – Board of Commissioners – A Resolution Encouraging Support and Utilization of Federally
Funded School Breakfast Programs.
Vote on motion to suspend the rules:
AYES: Jackson, McGillivray, Nash, Schwartz, Woodward, Zack, Burns, Capello, Coleman,
Coulter, Gershenson, Greimel, Hatchett. (13)
NAYS: Jacobsen, Long, Middleton, Potts, Runestad, Scott, Taub, Bullard, Douglas, Gingell,
Gosselin. (11)
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolution #10247 – Board of Commissioners – A Resolution Encouraging Support and Utilization of
Federally Funded School Breakfast Programs carried.
Moved by Zack supported by Jackson the resolution be adopted.
Discussion followed.
Moved by Douglas supported by Jacobsen the resolution be referred to the General Government
Committee.
Discussion followed.
Vote on referral to the General Government Committee:
AYES: Jacobsen, Long, Middleton, Potts, Runestad, Scott, Taub, Bullard, Capello, Douglas,
Gingell, Gosselin. (12)
NAYS: McGillivray, Nash, Schwartz, Woodward, Zack, Burns, Coleman, Coulter, Gershenson,
Greimel, Hatchett, Jackson. (12)
A sufficient majority not having voted in favor, the resolution was not referred to the General Government
Committee.
Discussion followed.
Vote on resolution:
AYES: McGillivray, Nash, Schwartz, Woodward, Zack, Burns, Coleman, Coulter, Gershenson,
Greimel, Hatchett, Jackson. (12)
NAYS: Long, Middleton, Potts, Runestad, Scott, Taub, Bullard, Capello, Douglas, Gingell,
Gosselin, Jacobsen. (12)
A sufficient majority not having voted in favor, the resolution was not adopted.
REPORT (MISC. #10248)
BY: Human Resources Committee, Sue Ann Douglas, Chairperson
IN RE: RECOMMENDED FISCAL YEAR 2011 SALARY RECOMMENDATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee recommends the following actions:
1. Decrease the current salary ranges for salary grades 1 - 21 by 1.5% effective
September 25, 2010. This date is the beginning of the first pay period for fiscal
year 2011.
2. Decrease all remaining classifications not represented by bargaining units by 1.5% effective
September 25, 2010 including County Executive, appointed officials, classes designated as
exceptions to salary grades 1 - 21, part-time and hourly classes, students, and summer and
seasonal classes but excluding:
a. Circuit, Probate and District Court Judges which are currently at the maximum rate allowed;
and
Commissioners Minutes Continued. September 23, 2010
1021
b. Appointed Board and Commission members; and
c. Commissioners addressed by Miscellaneous Resolution #10025; and
d. The County Clerk/Register of Deeds, the Water Resources Commissioner, the Sheriff, the
County Treasurer, the Prosecuting Attorney and the Assistant Prosecutors.
Note: The county-wide elected officials are exempted because 1879 PA 154, MCL 45.421
provides that the annual salary of each salaried county officer shall be fixed by the Board
before November 1 each year and shall not be diminished during the term for which the
officer has been elected or appointed. Similarly, 1925 PA 329, MCL 49.34 provides that the
salaries of assistant prosecuting attorneys shall be fixed by the Board and shall not be
diminished during the term for which they were appointed. However, given the economic
situation facing the State and County and the reductions proposed herein, in order to
maintain and stabilize service levels for Oakland County taxpayers, it is recommended that
the Elected Officials and Assistant Prosecuting Attorneys voluntarily donate an amount
equivalent to 1.5% of their salary back to the County.
3. Re-title the part-time non-eligible Seasonal Program Specialist I classification to
Seasonal Program Specialist with the following hourly salary range:
Base 1 Year 2 Year 3 Year
11.3526 12.4326 13.9259 15.6743
4. Change the overtime eligibility for the classification of Administrative Assistant to Elected Officials
from Non-Exempt (eligible for overtime) to Exempt (not eligible for overtime).
5. Delete the following classifications from the County’s Salary Schedule.
Automation Alley Coordinator Senior Human Resources Analyst
Chief-Prosecutor Administration Social Services Board Chairperson
Human Resources Information Analyst Social Services Board Member
Human Resources Project Supervisor Supervisor Employee Records
Seasonal Program Specialist II Supv-Prosecuting Attorney Adm Srvcs
Seasonal Program Specialist III
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
HUMAN RESOURCES COMMITTEE
COUNTY OF OAKLAND FISCAL YEAR 2011 BUDGETGENERAL APPROPRIATIONS ACT
MISCELLANEOUS RESOLUTION #10248
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FISCAL YEAR 2011 GENERAL APPROPRIATIONS ACT AND 2011 COUNTY GENERAL
PROPERTY TAX RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Public Act 139 of 1973, the Unified Form of County
Government Act, and Public Act 621 of 1978 (as amended by P.A. 493 of 2000), the Uniform Budgeting
and Accounting Act for Local Government, it is the responsibility of the Oakland County Board of
Commissioners to establish and adopt the annual County Budget and work program; and
WHEREAS the Finance Committee received budget requests from all County Departments, and has
reviewed in detail the County Executive's Fiscal Year 2011 Budget Recommendation; and
WHEREAS the Finance Committee, after due deliberation, has formulated a Recommended General
Appropriations Act balancing total appropriations with available resources at $761,629,955 for Fiscal Year
2011, a summary of which was included in the Notice of Public Hearing published in newspapers of
general circulation; and
WHEREAS the further intent of this resolution is to maintain a budgetary system for the County of
Oakland on the same basis of accounting (generally accepted accounting principles) as the actual
financial information is maintained; to define the powers and duties of the County's officers in relation to
that system; to designate the Chief Administrative Officer and Fiscal Officer; and to provide that the Board
of Commissioners and committees thereof, as well as the Fiscal Officer, shall be furnished with
information by the departments, boards, commissions and offices relating to their financial needs,
revenues and expenditures/expenses, and general affairs; to prescribe a disbursement procedure, to
Commissioners Minutes Continued. September 23, 2010
1022
provide for an allotment system; and to provide remedies for refusal or neglect to comply with the
requirements of this resolution; and
WHEREAS the Circuit Court Mediation Fund (Miscellaneous Resolution #90177) is used to cover the
total cost of Attorney Mediators, with the balance to be used for enhancement of Court operations as
requested by the Court and approved by the Board of Commissioners; and
WHEREAS the Board of Commissioners supports the concept of cultural diversity training for Oakland
County employees and requires all supervisory, division manager and director level employees to attend
cultural diversity training.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does hereby adopt
and amend the Fiscal Year 2011 General Appropriations Act recommended by the Finance Committee as
advertised and placed in the Clerk's Office for public inspection.
BE IT FURTHER RESOLVED that $540,000 of Cigarette Tax Revenue distributed by the State to
Oakland County under the authority of the Health and Safety Fund Act, P.A. 264 of 1987, be divided
between the Health Division (12/17 or $381,176) and the Sheriff's Department (5/17 or $158,824).
BE IT FURTHER RESOLVED that funds from the Civil Mediation Account (10100-240201) be utilized to
cover the total costs incurred in Fiscal Year 2011 for the Civil Mediation Program.
BE IT FURTHER RESOLVED that the following policy be established regarding administration of the
Delinquent Tax Revolving Fund:
1) The Delinquent Tax Revolving Fund (DTRF) was established in accordance with the provisions of
Public Act 206 of 1893 (as amended) for the purpose of paying local taxing units within the
County their respective shares of delinquent ad valorem real property taxes, in anticipation of the
collection of those taxes by the County Treasurer. This policy statement, which encompasses the
precept of self-funding, ensures that utilization of unrestricted DTRF funds does not impair the
functional intent or operational success of the DTRF as originally established.
2) To that end, at no time shall funds be diverted from the DTRF that would cause the unrestricted
balance to fall below a level that would assure a prompt payment of all current and future
outstanding General Obligation Limited Tax Notes, as well as assure the continued operation of
the DTRF as specified in the preceding paragraph.
3) Penalties and investment interest generated by the DTRF may be transferred, in whole or in part,
to the General Fund of the County upon majority vote of the Board of Commissioners so long as
such transfer(s) meets the provisions of paragraph #2 above.
4) Any and all appropriations from unrestricted DTRF funds, excepting penalties and investment
interest, shall be limited to one-time expenditures, as opposed to recurring operations.
5) Unless otherwise specified, appropriations from the DTRF shall be considered long- or short-term
advances (with specific time frames detailed in the authorizing resolution), to be repaid with
interest as specified below.
6) Any appropriations from unrestricted DTRF funds, excepting penalties and investment interest,
not considered advances to be repaid within a time certain shall require a two-thirds majority vote
of the Board of Commissioners.
7) All appropriations from unrestricted DTRF funds considered to be advances to be repaid within a
time certain shall require a majority vote of the Board of Commissioners.
8) Terms and conditions of any and all advances from the DTRF shall be specified in the authorizing
resolution, including interest obligations detailed as follows:
a. Interest on each payment will be based on the average monthly rate paid during the term of
the agreement by the agent of the DTRF for that year's outstanding borrowing, or
b. In the event no borrowing occurs for the DTRF, principal and interest payments will be made
in accordance with the previously established "Loan of County Funds Policy" (Miscellaneous
Resolution #89276) which requires Board approval of repayment terms at an interest rate no
less than the prevailing six-month Treasury Bill rate and that such rates shall be computed
and compounded quarterly.
BE IT FURTHER RESOLVED that $23,150,000 in DTRF interest earnings will be transferred to the
General Fund to support General Fund/General Purpose activities.
BE IT FURTHER RESOLVED that an indirect cost charges will be billed by the General Fund to the
DTRF, in accordance with Oakland County’s approved Central Services Indirect Cost Allocation Plan.
Commissioners Minutes Continued. September 23, 2010
1023
BE IT FURTHER RESOLVED that $1,450,000 (or one-half of the $2,900,000 convention facility tax
revenues distributed by the State to Oakland County under the authority of the State Convention Facility
Development Act, P.A. 106 of 1985, be earmarked for substance abuse programs.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in accordance with the
requirements of Public Act 214 of 1899, as amended, authorizes that .0004 mills Current Property Tax
Levy be designated for the purpose of funding Veterans' Services Soldier Relief.
BE IT FURTHER RESOLVED that each Supervisor of the various townships and Assessing Officers of
the several cities of Oakland County are authorized and directed to spread on their respective township of
city tax rolls for the year 2011 a County General Property Tax Levy of 4.1900 Mills to be applied to the
2011 Taxable Value of all property located within their respective jurisdictions.
BE IT FURTHER RESOLVED that the Manager - Equalization perform the function of Equalization
Director including the examination of the assessment rolls of the several townships and cities within
Oakland County to ascertain whether the real and personal property in the respective townships and
cities has been equally and uniformly assessed at 50% of true cash value and to make recommendation
to that fact to the County Board of Commissioners.
BE IT FURTHER RESOLVED that:
1. The County Executive is hereby designated the Chief Administrative Officer of the County of
Oakland and, further, that the Director of Management and Budget shall perform the duties of the
Fiscal Officer as specified in this resolution.
2. The Fiscal Officer shall provide an orientation session and written instructions for preparing
department budget requests. These instructions shall include information that the Fiscal Officer
determines to be useful and necessary to assure that the budgetary estimates of the agencies
are prepared in a consistent manner and the needs of the Board of Commissioners and
Committees are met.
3. Any offices, departments, commissions and boards of the County of Oakland financed in whole or
in part by the County of Oakland shall transmit to the Fiscal Officer their estimates of the amounts
of money required for each activity in their respective agencies, as well as their estimate of
revenues that will be generated from charges for services. They shall also submit any other
information deemed relevant by the Fiscal Officer and/or the Board of Commissioners and
committees thereof.
4. The Fiscal Officer shall prescribe forms to be used by the offices, departments, commissions and
boards of the County of Oakland in submitting their budget estimates and shall prescribe the rules
and regulations the Fiscal Officer deems necessary for the guidance of officials in preparing such
budget estimates. The Fiscal Officer may require that the estimates be calculated on the basis of
various assumptions regarding level of service. The Fiscal Officer may also require a statement
for any proposed expenditure and a justification of the services financed.
5. The Fiscal Officer shall prepare estimates of revenue for each budgeted fund, classified to show
in detail the amount expected to be received from each source. Estimates of expenditures and
revenues shall also be classified by character, object, function and activity consistent with the
accounting system classification.
6. The Fiscal Officer shall review the agency estimates with a representative from each agency of
the County of Oakland that has submitted such estimates. The purpose of the review shall be to
clarify the estimates, ensure the accuracy, and to determine their adherence to the policies
previously enumerated by the Fiscal Officer and the Board of Commissioners or committees
thereof as herein required.
7. The Fiscal Officer shall consolidate the estimates received from the various agencies together
with the amounts of expected revenues and shall make recommendations relating to those
estimates which shall assure that the total of estimated expenditures including an accrued deficit
does not exceed the total of expected revenues including an unappropriated surplus.
8. The recommended budget shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year and estimated expenditures, or
amended budget, for the current fiscal year.
(b) An estimate of the expenditure amounts required to conduct, the government of Oakland
County, including its budgetary centers.
(c) Revenue data for the most recently completed fiscal year and estimated revenues, or
amended budget, for the current fiscal year.
Commissioners Minutes Continued. September 23, 2010
1024
(d) An estimate of revenues, by source, to be raised or received by Oakland County in the
ensuing fiscal years.
(e) The amount of surplus or deficit from prior fiscal years, together with an estimate of the
amount of surplus or deficit expected in the current fiscal year.
(f) An estimate of the amount needed for deficiency, contingent or emergency purposes and the
amounts needed to pay and discharge the principal and interest of the debt of Oakland
County due in the ensuing fiscal years.
(g) The amount of proposed capital outlay expenditures, except those financed by enterprise,
capital projects, or internal service funds, including the estimated total costs and proposed
method of financing of each capital construction project and the projected additional annual
operating cost and the method of financing the operating costs of each capital construction
project for three (3) years beyond the fiscal year covered by the budget.
(h) An informational summary of projected revenues and expenditures/expenses of any capital
projects, internal service, and enterprise funds.
(i) A comparison of the revenue and expenditure amounts in the recommended budget to the
most recently approved budget adopted by the Board of Commissioners with appropriate
explanation of the variances.
(j) Any other data relating to fiscal conditions that the Fiscal Officer or the Board of
Commissioners or committees thereof consider to be useful in evaluating the financial needs
of the County.
9. Not less than ninety (90) days before the next succeeding fiscal year, the County Executive shall
transmit the recommended budget to the County Board of Commissioners. The recommended
budget shall be accompanied by:
(a) A proposed general appropriations measure, consistent with the budget, which shall set forth
the anticipated revenue and requested expenditure/expense authority in such form and in
such detail deemed appropriate by the Board of Commissioners or committees thereof. No
appropriations measure shall be submitted to the Board of Commissioners in, which
estimated total expenditures/expenses, including an accrued deficit, exceed estimated total
revenues, including an available surplus.
(b) A budget message which shall explain the reasons for increases or decreases in budgeted
items compared with the current fiscal year, the policy of the County Executive as it relates to
important budgetary items, and any other information that the County Executive determines
to be useful to the Board of Commissioners in its consideration of proposed appropriations.
(c) A comparison of the recommended budget to the most recently approved current year
budget, together with an analysis and explanation of the variances there from, such variances
being divided to show the portion attributable to the current year budget amendments and the
portion resulting from the recommended budget.
10. The County Board of Commissioners, or any committee thereof, may direct the County Executive
and/or other elected officials to submit any additional information it deems relevant in its
consideration of the budget and proposed appropriations measure. The Board of Commissioners
or the committees thereof may conduct budgetary reviews with the Fiscal Officer, and/or County
departments and divisions or agencies, etc., for the purpose of clarification or justification of
proposed budgetary items.
11. The County Board of Commissioners may revise, alter, or substitute for the proposed general
appropriations measure in any way, except that it may not change it in a way that would cause
total appropriations, including an accrued deficit, to exceed total estimated revenues, including an
unappropriated surplus. An accrued deficit shall be the first item to be resolved in the general
appropriations measure.
12. The County Board of Commissioners shall fix the time and place of a public hearing to be held on
the budget and proposed appropriations measure. The Clerk/Register shall then have published,
in a newspaper of general circulation within the County of Oakland, notice of the hearing and an
indication of the place at which the budget and proposed appropriations measure may be
inspected by the public. This notice must be published at least seven days before the date of the
hearing.
13. No later than September 30, the Board of Commissioners shall pass a general appropriations
measure providing the authority to make expenditures and incur obligations on behalf of the
Commissioners Minutes Continued. September 23, 2010
1025
County of Oakland. The supporting budgetary data to the general appropriations measure shall
include at least the following:
(a) Expenditure data for the most recently completed fiscal year.
(b) The expenditures budget as originally adopted by the Board of Commissioners for the current
fiscal year.
(c) The amended current year appropriations.
(d) An estimate of the expenditure amounts required to conduct, the government of Oakland
County, including its budgetary centers.
(e) Revenue data for the most recently completed fiscal year and estimated revenues, or
amended budget, for the current fiscal year.
(f) Budgeted revenue estimates as originally adopted by the Board of Commissioners for the
current fiscal year.
(g) The amended current year Budgeted revenues.
(h) An estimate of revenues, by source, to be raised or received by Oakland County in the
ensuing fiscal year.
(i) The amount of surplus or deficit from prior fiscal years, together with an estimate of the
amount of surplus or deficit expected in the current fiscal year.
(j) An estimate of the amount needed for deficiency, contingent on emergency purposes, and
the amounts needed to pay and to discharge the principal and interest of the debt of Oakland
County due in the ensuing fiscal year.
(k) The amount of proposed capital outlay expenditures, except those financed by enterprise,
capital project, or internal service funds, including the estimated total costs and proposed
method of financing of each capital construction project and the projected additional annual
operating cost and the method of financing the operating costs of each capital construction
project for three (3) years beyond the fiscal year covered by the budget.
(l) An informational summary of projected revenues and expenditures/expenses of capital
projects, internal service, and enterprise funds.
(m) Any other data relating to fiscal conditions that the Board of Commissioners considers to be
useful in considering the financial needs of the County.
(n) Printed copies of the Board of Commissioners Adopted Budget, Financial Plan or any
facsimile thereof shall contain all of the above data unless otherwise approved by the Board
of Commissioners.
14. The Board of Commissioners may authorize transfers between appropriation items by the County
Executive or Fiscal Officer within limits stated in the appropriations measure. In no case,
however, may such limits exceed those provided for in paragraph #22 and #23 of this resolution.
15. A deviation from the original general appropriations measure shall not be made without first
amending the general appropriations measure through action by the Board of Commissioners,
except within those limits provided for in paragraph #16 of this resolution.
16. Appropriations accumulated at the following three summary levels of expenditure within each
County Department will be deemed maximum authorization to incur expenditures: Personnel
Expenditures, Operating Expenditures, and Internal Support Expenditures. The County Executive
or the Fiscal Officer shall exercise supervision and control of all budgeted expenditures within
these limits, holding expenditures below individual line-item appropriations or allowing overruns in
individual line-items providing that at no time shall the net expenditures exceed the total
appropriation for Personnel and Operating Expenses, respectively, for each department as
originally authorized or amended by the Board of Commissioners. Further, Personnel Expenses
are authorized only for positions specifically authorized pursuant to this Act as adopted and
amended by Board of Commissioner resolution, and appropriated overtime, holiday overtime, on-
call pay, shift premium summer help, emergency salaries, and any adjustments required by
collective bargaining agreements. The Fiscal Officer shall submit to the Finance Committee a
quarterly listing of new governmental funded appropriations and internal service fund line items
created administratively which were not properly classifiable. Line-item detail, division, unit or
cost center detail and allotments, which provide a monthly calendarization of annual
appropriations, as deemed necessary by the Fiscal Officer shall be maintained and utilized as an
administrative tool for management information and cost control. The Fiscal Officer shall not
approve any expenditure beyond that necessary to accomplish stated program or work objectives
Commissioners Minutes Continued. September 23, 2010
1026
authorized in the general appropriation measure as originally approved unless amended, in which
case the amendment takes precedence.
17. In order to amend the General Appropriations Act the amendment must specifically identify the
fund, department, division, unit, program and account affected by the amendment. Additionally, if
the amendment increases an appropriation, the source of funding for that additional
appropriation, whether an increase in revenue or an offsetting decrease in expenditure, must be
presented as part of the amendment.
18. The Fiscal Officer shall maintain, for all budgeted funds, appropriation ledger accounts in which
are to be recorded such expenditure encumbrances and obligations for the future payment of
appropriated funds as the Fiscal Officer may approve.
19. Each purchase order, voucher or contract of Oakland County shall specify the funds and
appropriation designated by number assigned in the accounting system classification from which
it is payable and shall be paid from no other fund or appropriation. The necessary amount of the
appropriation from such account shall be transferred pursuant to the provisions of this resolution
to the appropriate general appropriation account and the expenditure then charged thereto.
20. No obligation shall be incurred against, and no payment shall be made from, any appropriation
account unless there is a sufficient unencumbered balance in the appropriation and sufficient
funds are or will be available to meet the obligation. All capital projects funded from the Capital
Improvement Fund shall require approval of the Board of Commissioners on recommendation of
the appropriate liaison committee (Planning and Building Committee) prior to initiation of the
project. Any obligation incurred or payment authorized in violation of this resolution shall be void
and any payment so made illegal except those otherwise ordered by court judgment or decree.
21. The Fiscal Officer, after the end of each quarter, shall transmit to the Board of Commissioners a
report depicting the financial condition of budgeted operations, including, but not limited to:
(a) A forecast of actual revenues by major source compared with budgeted revenues
accompanied by an explanation of any significant variances.
(b) A forecast of actual expenditures and encumbrances by department compared with
authorized appropriations accompanied by an explanation of any significant variances, and.
(c) A forecast of actual expenditures, encumbrances and transfers from each of the several non-
departmental appropriations accounts compared with authorized appropriations accompanied
by an explanation of any significant variances.
22. Direct expenditure and/or transfers of any unencumbered balance or any portion thereof in any
appropriation for transfer account to any other appropriations account may not be made without
amendment of the general appropriation measure as provided for in this resolution, except that
transfers within and between budgeted funds and departments may be made by the Fiscal Officer
in the following instances:
(a) Transfers may be made from the non-departmental overtime account and fringe benefit
adjustment account to the appropriate departmental budget as specific overtime requests are
reviewed and approved by the Fiscal Services Division. Additionally, overtime appropriations
may be transferred between divisions within a department at the request of the Department
Head, if authorized by the Fiscal Officer or his designee.
(b) Transfers may be made from the non-departmental appropriation accounts for Maintenance
Department Charges and Miscellaneous Capital Outlay to the appropriate departmental
budget as specific requests for these items are reviewed and approved by the Fiscal Officer.
(c) Transfers may be made from the non-departmental appropriation accounts Emergency
Salaries and Summer Help as specific requests for these items are reviewed and approved
by the Human Resources Department.
(d) Transfers may be made from salary and fringe benefit savings, resulting from use of Merit
System Administrative Leave without Pay provisions, from departmental budgets to a non-
departmental Administrative Leave account. Quarterly reports identifying such transfers and
detailing the status of the non-departmental Administrative Leave account shall be provided
to the appropriate Board committees.
(e) Fringe benefit rates shall be established annually in the budget process to charge all General
Fund/General Purpose, Special Revenue and Proprietary funds for actual employer fringe
benefit costs. Such rates shall be sufficient to meet all fringe benefit costs including sick
leave and annual leave accumulations, tuition reimbursement, employee training, retirees'
Commissioners Minutes Continued. September 23, 2010
1027
medical, required debt service on the Intermediate Retiree Medical Benefit Trust established
pursuant to M.R. 07147, and retirement administration. All funds collected for Retirement,
Tuition Reimbursement, Social Security (FICA), Medical for active and retired employees,
Disability, Dental, Optical, and Life and Accident Insurance shall be transferred to the
Employee Fringe Benefit Fund as established by Miscellaneous Resolution #81-312.
Sufficient funds shall be maintained in the Employee Fringe Benefit Fund liability account for
sick leave and annual leave to cover the accumulated liability at an amount equal to 50% of
the sick leave accumulation and 100% of the annual leave accumulation, including applicable
Social Security (FICA) taxes thereon. All funds collected by Workers' Compensation and
Unemployment Compensation shall be transferred to the Fringe Benefit Fund as established
by Miscellaneous Resolution #81-012 and modified by Miscellaneous Resolution #96024.
(f) The transfer of funds to the Capital Improvement Fund and Building Fund shall not be made
prior to September 30, without approval from the Finance Committee of the Board of
Commissioners.
(g) Transfers (advances) may be made as necessary from the Drain Revolving Fund to Drain
Construction Funds and Drain Maintenance Funds as short term advances for costs incurred
such as preliminary engineering fees and ongoing maintenance costs. Costs incurred by
Drain Maintenance Funds and Drain Construction Funds will be repaid by the Drain Fund
through assessments. Specific requests will be reviewed and approved by the Fiscal Officer.
(h) A transfer of any or all of the appropriation allocated under the Non-Departmental account for
Legislative Expense (#10100-9090101-196030-731080) shall not be made to any
departmental budget without adoption of an Oakland County Board of Commissioners
resolution.
23. The Board of Commissioners may make supplemental appropriations by amending this general
appropriations measure as provided by this resolution, provided that revenues in excess of those
anticipated in the original general appropriations measure become available due to:
(a) An unobligated surplus from prior years becoming available.
(b) Current year revenue exceeding original estimate in amounts sufficient enough to finance
increased appropriations. The Board of Commissioners may make a supplemental
appropriation by increasing the dollar amount of an appropriation item in the original general
appropriations measure or by adding additional items. At the same time the estimated
amount from the source of revenue to which the increase in revenue may be attributed shall
be increased, or other source and amount added in a sum sufficient to equal the
supplemental expenditure amount. In no case may such appropriations cause total estimated
expenditures, including an accrued deficit, to exceed total estimated revenues, including an
unappropriated surplus.
24. Whenever it appears to the County Executive or the Board of Commissioners that actual and
probable revenues in any fund will be less than the estimated revenues upon which
appropriations from such fund were based, the County Executive shall present to the Board of
Commissioners recommendations which, if adopted, will prevent expenditures from exceeding
available revenues for the current fiscal year. Such recommendations shall include proposals for
reducing appropriations, increasing revenues, or both. After receiving the recommendations of
the County Executive for bringing appropriations into balance with estimated revenues, the Board
of Commissioners shall amend the general appropriations measure to reduce appropriations or
shall approve such measures necessary to provide revenues sufficient to equal appropriations, or
both.
25. All appropriations are annual and the unexpended portion shall lapse at year-end.
Encumbrances and appropriations carried forward shall be recorded as a designated fund
balance, and the subsequent year's budget amended to provide authority to complete these
transactions. Appropriations shall not be carried forward for more than six (6) months into the
budget year following the year in which they were originally appropriated. A status report on
Appropriations Carried Forward, as required by Miscellaneous Resolution #93-156, will be
incorporated as an integral part of the ensuing year's Second Quarter Financial Forecast for the
purposes of determining their continuation for the remainder of the year. The recommended
year-end budget amendment shall be supported with a statement of revenues and expenditures
and operating surplus or deficit which shall contain the following data: (1) budget as adopted; (2)
Commissioners Minutes Continued. September 23, 2010
1028
budget amendments; (3) budget as adjusted; (4) revenues and expenditures, operating surplus or
deficit; (5) accrued revenue and expenditures; (6) transfers; (7) total revenues and expenditures
and transfers, operating surplus or deficit, including accruals and transfers; (8) encumbrances; (9)
appropriations carried forward; (10) total revenues and appropriations utilized, operating surplus
or deficit, including encumbrances and appropriations carried forward; (11) balance of revenues
not collected, unencumbered appropriation balance, operating surplus or deficit; (12) detail of
adjustments to designated and undesignated fund balance, detail of adjustment to reserves
and/or any other utilization of surplus; (13) final surplus or deficit or undesignated fund balance
carried forward to the subsequent year's budget.
26. A member of the Board of Commissioners, the County Executive, any elected officer, the Fiscal
Officer, any other administrative officer or employee of Oakland County shall not: (1) create a
debt, incur a financial obligation on behalf of the County against an appropriation account in
excess of the amount authorized, (2) apply or divert money of the County for purposes
inconsistent with those specified in this general appropriations measure as approved and
amended by the Board of Commissioners, nor (3) forgive a debt or write off an account receivable
without appropriate authorization of the Board of Commissioners, as described in Miscellaneous
Resolution #93-135. Specifically, application of the foregoing Bad Debt Write Off Policy shall be
invoked for all amounts in excess of $1,000; transactions of a lesser amount shall be considered
within the administrative authority of the Fiscal Officer. Furthermore, the Fiscal Services Division
must submit to the Board of Commissioners, as part of the quarterly financial report, a listing of all
bad debt write offs occurring during the preceding three months. In addition, transactions relating
to Inmate Prisoner Billings which are billed in excess of ability to pay, as determined by the Fiscal
Services Division, are hereby authorized to be adjusted in accordance with Public Act 212 of
1994 with the resultant amount of the write-off subsequently reported to the Board of
Commissioners as part of the Quarterly Financial Report. Also, within the administrative authority
of the Fiscal Officer and with the general approval of the Court, Circuit Court and Probate Court
financial orders for $2,500 or less may be reduced and amended by the Fiscal Services Division
based on an individual’s ability to pay. Waiver of fees in excess of $2,500 shall require the
approval of the Court. Except as otherwise stated in the General Appropriations Act, funds shall
not be expended without specific appropriation or other appropriate action by the Board of
Commissioners from reserved, designated or undesignated fund equity; from balance sheet
accounts for the purchase of fixed assets not cited in paragraph 26 of the General Appropriations
Act, non-routine prepaid items or non-routine obligations related to a specific appropriation; or
from funds not budgeted.
27. All Internal Service Fund budgets that have depreciable assets shall have a capital budget with
detail supporting the amount of annual depreciation therein included, as well as a fiscal plan for
replacing, upgrading or disposing of those assets.
28. The budgetary system shall be maintained on the same basis of accounting (generally accepted
accounting principles) as the actual financial information is maintained.
29. Any violation of the general appropriations measure by the County Executive, the Fiscal Officer,
any administrative officer, employee or member of the Board of Commissioners detected through
application of generally accepted accounting procedures utilized by Oakland County or disclosed
in an audit of the financial records and accounts of the County shall be filed with the State
Treasurer and reported by the State Treasurer to the Attorney General. Pursuant to Public Act
621 of 1978, the Uniform Budgeting Act, the Attorney General shall review the report and initiate
appropriate action against the person or persons in violation. For use and benefit of the County
of Oakland, the Attorney General or Prosecuting Attorney may institute a civil and/or criminal
action in a court of competent jurisdiction for the recovery of County funds disclosed by an
examination to have been illegally expended or collected as a result of malfeasance, and for the
recovery of public property disclosed to have been converted or misappropriated.
30. The provisions of this act shall be applied to the General Fund and all Special Revenue and
Proprietary Funds of the County, including Enterprise Funds and Internal Service Funds.
BE IT FURTHER RESOLVED that as a condition of appropriation to a Community Mental Health
Authority, the Community Mental Health Authority shall submit to an annual performance audit by an
entity to be selected by the Board of Commissioners with the parameters of said annual performance
audit to be determined by the County’s Audit Committee.
Commissioners Minutes Continued. September 23, 2010
1029
BE IT FURTHER RESOLVED that the FY 2011 – 2013 Finance Committee Recommended Budget, as
presented on September 23, 2010 be amended to create a FY 2011 designation in general fund equity of
$100,000 to be dedicated for use in the Micro Loan Program upon appropriation of the Board of
Commissioners.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Moved by Middleton supported by Gingell the resolution be adopted.
Moved by Middleton supported by Gingell the Human Resources Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Discussion followed.
Moved by Greimel supported by Gershenson to amend the resolution as follows:
BE IT FURTHER RESOLVED that the FY 2011-2013 Finance Committee Recommended
Budget, to be presented on September 23, 2010, be amended to include an additional $500,000
appropriation in FY 2011 (for a total appropriation of $1.5 million) to the Tri-Party Road
Improvement Program, to be paid for out of the budget favorability in FY 2010.
Discussion followed.
Eric Wilson, Oakland County Road Commission, addressed the board.
Discussion followed.
Laurie VanPelt, Director of Management and Budget, addressed the board.
Robert Daddow, Deputy County Executive, addressed the board.
Discussion followed.
Gerald Poisson, Deputy County Executive, addressed the board.
Discussion followed.
Commissioner Greimel withdrew his amendment. Commissioner Gershenson withdrew her support.
Chairperson Bill Bullard, Jr. declared a brief recess.
Moved by Greimel supported by Gershenson to amend the resolution as follows:
BE IT FURTHER RESOLVED that the FY 2011-2013 Finance Committee Recommended
Budget, to be presented on September 23, 2010, be amended to include an additional $500,000
designation in FY 2011 (for a total appropriation of $1.5 million) to the Tri-Party Road
Improvement Program designated fund balance, to be paid for out of the budget favorability in FY
2010.
Discussion followed.
Vote on amendment:
AYES: McGillivray, Nash, Schwartz, Woodward, Zack, Burns, Capello, Coleman, Coulter,
Gershenson, Greimel, Hatchett, Jackson. (13)
NAYS: Middleton, Potts, Runestad, Scott, Taub, Bullard, Douglas, Gingell, Gosselin, Jacobsen,
Long. (11)
Commissioners Minutes Continued. September 23, 2010
1030
A sufficient majority having voted in favor, the amendment carried.
Moved by Zack supported by Nash to amend the resolution as follows:
BE IT FURTHER RESOLVED that the FY 2011-2013 Finance Committee Recommended
Budget, to be presented on September 23, 2010, be amended to include an additional $84,000 to
pay for the salary and benefits of an additional housing counselor, to be paid for out of the budget
favorability in FY 2010.
Discussion followed.
Chairperson Bill Bullard, Jr. declared a brief recess.
Moved by Scott supported by Zack to amend the amendment as follows:
BE IT FURTHER RESOLVED that the FY 2011-2013 Finance Committee Recommended
Budget, to be presented on September 23, 2010, be amended to include an additional $84,000 to
pay for the salary and benefits of an additional housing counselor, to be paid for out of the
Commissioners Non Departmental Legislative Expense (10100-9090101-10000-731080).
Discussion followed.
Laurie VanPelt, Director of Management and Budget, addressed the board.
Discussion followed.
Vote on Commissioner Scott’s amendment:
AYES: Nash, Schwartz, Scott, Woodward, Zack, Burns, Capello, Coleman, Coulter, Gershenson,
Greimel, Hatchett, Jackson, McGillivray. (14)
NAYS: Middleton, Potts, Runestad, Taub, Bullard, Douglas, Gingell, Jacobsen, Long. (9)
A sufficient majority having voted in favor, Commissioner Scott’s amendment to Commissioner Zack’s
amendment carried.
Vote on original amendment as amended:
AYES: Nash, Schwartz, Woodward, Zack, Burns, Capello, Coleman, Coulter, Gershenson,
Greimel, Hatchett, Jackson, McGillivray. (13)
NAYS: Potts, Runestad, Scott, Taub, Bullard, Douglas, Gingell, Jacobsen, Long, Middleton. (10)
A sufficient majority having voted in favor, the amendment, as amended, carried.
Discussion followed.
Commissioner Middleton thanked everyone for their hard work.
Vote on resolution, as amended:
AYES: Potts, Runestad, Schwartz, Scott, Taub, Woodward, Zack, Bullard, Burns, Capello,
Coleman, Coulter, Douglas, Gershenson, Gingell, Greimel, Hatchett, Jackson, Jacobsen, Long,
McGillivray, Middleton, Nash. (22)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution, as amended was adopted.
The Board adjourned at 12:00 p.m. to the call of the Chair or October 06, 2010, at 7:00 p.m.
RUTH JOHNSON BILL BULLARD, JR.
Clerk Chairperson