HomeMy WebLinkAboutMinutes - 2001.05.24 - 7124279
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
May 24, 2001
Meeting called to order by Chairperson Frank Millard at 9:43 a.m. in the
Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman,
Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson,
Millard, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub,
Webster. (24)
ABSENT: Melton (with notice). (1)
Quorum present.
Invocation given by David Galloway.
Pledge of Allegiance to the Flag.
Moved by Coleman supported by Brian the minutes of the May 10, 2001
Board Meeting be approved.
A sufficient majority having voted therefor, the minutes were approved
as printed.
Moved by Sever supported by Dingeldey the rules be suspended and the
agenda be amended, as follows:
ITEMS ON PRINTED AGENDA
GENERAL GOVERNMENT COMMITTEE
a. Central Services – Oakland County International Airport Acceptance
of FEMA Snow Emergency Grant
(Reason for suspension for General Government Committee, item a: Waiver of
Rule XII.C.1. - Direct Referral to Finance Committee.)
PUBLIC SERVICES COMMITTEE
d. Emergency Management – Performance Grant Agreement for Fiscal Year
2000-2001 Acceptance
(Reason for suspension for Public Services Committee, item d: Waiver of Rule
XII.C.1. - Direct Referral to Finance Committee.)
Commissioners Minutes Continued. May 24, 2001
280
Vote on agenda, as amended:
AYES: Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson, Millard,
Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion to suspend the
rules and amend the agenda carried.
County Clerk G. William Caddell read a communication from Chairperson
Frank H. Millard, Jr. appointing the following individuals to serve on the
Study Group Friend of the Court Citizen Advisory Committee:
Nancy Dingeldey - Chairperson, Michelle Friedman Appel, David
Galloway, Circuit Court Chief Judge Joan Young or designee,
Probate Court Chief Linda Hallmark or designee, Joe Salamone -
Friend of the Court, Corporation Counsel Judy Cunningham or
designee, Kelly Kostin - Attorney (O. C. Bar Family Law Section).
There being no objections, the appointments were confirmed.
County Clerk G. William Caddell read a communication from John P.
McCulloch announcing his resignation as member of the Community Mental Health
Board, effective immediately.
Commissioner Brenda Causey-Mitchell introduced the Honorable Walter
Moore, Mayor of Pontiac who addressed the Board.
Helena Allen, Judy Eaton (Director of Personnel) and Commissioner
Douglas addressed the Board.
Commissioners Buckley, Garfield, Palmer, and Webster, along with John
Bowker and Captain McCabe of the Oakland County Sheriff’s Department presented
Proclamations of Honor to Troy Dryzga for his heroism in saving the life of an
accident victim.
Moved by Palmer supported by Patterson the resolutions on the Consent
Agenda be adopted (with accompanying reports being accepted). (The vote on
this motion appears on page 308.) The resolutions on the Consent Agenda
follow (annotated by an asterisk [*]):
*MISCELLANEOUS RESOLUTION #01135
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: TREASURER – BIRMINGHAM CSO DRAINAGE DISTRICT REFUNDING BONDS – FULL
FAITH AND CREDIT RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Birmingham CSO Drainage District previously has issued its
Drain Bonds, Series 1995C, dated April 1, 1995 (the “Drain Bonds”), in the
original principal amount of $10,300,000, and this Board of Commissioners
pledged the full faith and credit of the County of Oakland for the prompt
payment of the principal and interest on the Drain Bonds; and
WHEREAS the Drainage Board for the Birmingham CSO Drain, by resolution
adopted on April 9, 2001, authorized and provided for the issuance by the
Birmingham CSO Drainage District of its Refunding Bonds, Series 2001 (the
“Refunding Bonds”) in the aggregate principal amount of not to exceed
$9,000,000 to refund the Drain Bonds maturing in the years 2004 through 2016;
and
WHEREAS the Refunding Bonds will be dated as of such date, will bear
interest at such rates not to exceed 6% per annum, will be in the aggregate
principal amount, will mature in such years and principal amounts, and will be
Commissioners Minutes Continued. May 24, 2001
281
subject to redemption prior to maturity as shall be determined by the Drainage
Board at the time of sale; and
WHEREAS the Drainage Board deems it advisable and necessary to obtain
from this Board a resolution pledging the full faith and credit of the County
of Oakland (the “County”) for the payment of the principal of and interest on
the Refunding Bonds; and
WHEREAS it is in the best interest of the County that the Refunding
Bonds be sold in order to achieve debt service savings for the City of
Birmingham, the County and the State of Michigan.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County
of Oakland, Michigan, as follows:
Pursuant to the authorization provided in Section 474 of the Drain Code
of 1956, as amended, the Board of Commissioners of the County hereby pledges
irrevocably the full faith and credit of the County for the prompt payment of
the principal of and interest on the Refunding Bonds and agrees that, in the
event the City of Birmingham, the County, or the State of Michigan shall fail
or neglect to account to the County Treasurer of the County for the amount of
any special assessment installment and interest when due, the amount thereof
shall be advanced immediately from County funds, and the County Treasurer is
directed to make such advancement to the extent necessary.
In the event that, pursuant to the pledge of full faith and credit, the
County advances out of County funds all or any part of an installment and
interest, it shall be the duty of the County Treasurer, for and on behalf of
the County, to take all actions and proceedings and pursue all remedies
permitted or authorized by law for the reimbursement of such sums so paid.
The County Treasurer, the bond counsel, or the financial consultant,
Municipal Financial Consultants Incorporated, is authorized to file with the
Department of Treasury of the State of Michigan on behalf of the County an
Application for State Treasurer’s Approval to Issue Bonds with respect to the
Refunding Bonds.
The County Treasurer is authorized to approve the circulation of a
preliminary and final official statement for the Refunding Bonds, to cause the
preparation of those portions of the preliminary and final official statement
that pertain to the County, and to do all other things necessary for
compliance with Rule 15c2-12 issued under the Securities Exchange Act of 1934,
as amended (the “Rule”). The County Treasurer is authorized to execute and
deliver such certificates and to do all other things that are necessary to
effectuate the sale and delivery of the Refunding Bonds.
The County Treasurer is hereby authorized to execute and deliver in the
name and on behalf of the County (i) a certificate of the County to comply
with the requirements for a continuing disclosure undertaking of the County
pursuant to subsection (b)(5) of the Rule and (ii) amendments to such
certificate from time to time in accordance with the terms of such certificate
(the certificate and any amendments thereto are collectively referred to
herein as the “Continuing Disclosure Certificate”). The County hereby
covenants and agrees that it will comply with and carry out all of the
provisions of the Continuing Disclosure Certificate. The remedies for any
failure of the County to comply with and carry out the provisions of the
Continuing Disclosure Certificate shall be as set forth therein.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Commissioners Minutes Continued. May 24, 2001
282
Copy of Birmingham CSO Drainage District Refunding Bonds, Series 2001 on
file in County Clerk’s office.
(The vote for this motion appears on page 308.)
*MISCELLANEOUS RESOLUTION #01136
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: TREASURER – BLOOMFIELD VILLAGE CSO DRAINAGE DISTRICT REFUNDING BONDS,
SERIES 2001A – FULL FAITH AND CREDIT RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Bloomfield Village CSO Drainage District previously has
issued its Drain Bonds, Series 1994B, dated October 1, 1994 (the “Drain
Bonds”), in the original principal amount of $2,750,000, and this Board of
Commissioners pledged the full faith and credit of the County of Oakland for
the prompt payment of the principal and interest on the Drain Bonds; and
WHEREAS the Drainage Board for the Bloomfield Village CSO Drain, by
resolution adopted on April 10, 2001, authorized and provided for the issuance
by the Bloomfield Village CSO Drainage District of its Refunding Bonds, Series
2001A (the “Refunding Bonds”) in the aggregate principal amount of not to
exceed $2,600,000 to refund the Drain Bonds maturing in the years 2004 through
2016; and
WHEREAS the Refunding Bonds will be dated as of such date, will bear
interest at such rates not to exceed 6% per annum, will be in the aggregate
principal amount, will mature in such years and principal amounts, and will be
subject to redemption prior to maturity as shall be determined by the Drainage
Board at the time of sale; and
WHEREAS the Drainage Board deems it advisable and necessary to obtain
from this Board a resolution pledging the full faith and credit of the County
of Oakland (the “County”) for the payment of the principal of and interest on
the Refunding Bonds; and
WHEREAS it is in the best interest of the County that the Refunding
Bonds be sold in order to achieve debt service savings for the City of
Birmingham, the City of Bloomfield Hills, the Charter Township of Bloomfield,
the County, and the State of Michigan.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County
of Oakland, Michigan, as follows:
Pursuant to the authorization provided in Section 474 of the Drain Code
of 1956, as amended, the Board of Commissioners of the County hereby pledges
irrevocably the full faith and credit of the County for the prompt payment of
the principal of and interest on the Refunding Bonds and agrees that, in the
event the City of Birmingham, the City of Bloomfield Hills, the Charter
Township of Bloomfield, the County, or the State of Michigan shall fail or
neglect to account to the County Treasurer of the County for the amount of any
special assessment installment and interest when due, the amount thereof shall
be advanced immediately from County funds, and the County Treasurer is
directed to make such advancement to the extent necessary.
In the event that, pursuant to the pledge of full faith and credit, the
County advances out of County funds all or any part of an installment and
interest, it shall be the duty of the County Treasurer, for and on behalf of
the County, to take all actions and proceedings and pursue all remedies
permitted or authorized by law for the reimbursement of such sums so paid.
The County Treasurer, the bond counsel, or the financial consultant,
Municipal Financial Consultants Incorporated, is authorized to file with the
Department of Treasury of the State of Michigan on behalf of the County an
Commissioners Minutes Continued. May 24, 2001
283
Application for State Treasurer’s Approval to Issue Bonds with respect to the
Refunding Bonds.
The County Treasurer is authorized to approve the circulation of a
preliminary and final official statement for the Refunding Bonds, to cause the
preparation of those portions of the preliminary and final official statement
that pertain to the County, and to do all other things necessary for
compliance with Rule 15c2-12 issued under the Securities Exchange Act of 1934,
as amended (the “Rule”). The County Treasurer is authorized to execute and
deliver such certificates and to do all other things that are necessary to
effectuate the sale and delivery of the Refunding Bonds.
The County Treasurer is hereby authorized to execute and deliver in the
name and on behalf of the County (i) a certificate of the County to comply
with the requirements for a continuing disclosure undertaking of the County
pursuant to subsection (b)(5) of the Rule and (ii) amendments to such
certificate from time to time in accordance with the terms of such certificate
(the certificate and any amendments thereto are collectively referred to
herein as the “Continuing Disclosure Certificate”). The County hereby
covenants and agrees that it will comply with and carry out all of the
provisions of the Continuing Disclosure Certificate. The remedies for any
failure of the County to comply with and carry out the provisions of the
Continuing Disclosure Certificate shall be as set forth therein.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copy of Bloomfield Village CSO Drainage District Refunding Bonds, Series
2001A on file in County Clerk’s office.
(The vote for this motion appears on page 308.)
*MISCELLANEOUS RESOLUTION #01137
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: TREASURER – BLOOMFIELD VILLAGE CSO DRAINAGE DISTRICT REFUNDING BONDS,
SERIES 2001B – FULL FAITH AND CREDIT RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Bloomfield Village CSO Drainage District previously has
issued its Drain Bonds, Series 1995C, dated April 1, 1995 (the “Drain Bonds”),
in the original principal amount of $9,100,000, and this Board of
Commissioners pledged the full faith and credit of the County of Oakland for
the prompt payment of the principal and interest on the Drain Bonds; and
WHEREAS the Drainage Board for the Bloomfield Village CSO Drain, by
resolution adopted on April 9, 2001, authorized and provided for the issuance
by the Bloomfield Village CSO Drainage District of its Refunding Bonds, Series
2001B (the “Refunding Bonds”) in the aggregate principal amount of not to
exceed $8,000,000 to refund the Drain Bonds maturing in the years 2004 through
2016; and
WHEREAS the Refunding Bonds will be dated as of such date, will bear
interest at such rates not to exceed 6% per annum, will be in the aggregate
principal amount, will mature in such years and principal amounts, and will be
subject to redemption prior to maturity as shall be determined by the Drainage
Board at the time of sale; and
WHEREAS the Drainage Board deems it advisable and necessary to obtain
from this Board a resolution pledging the full faith and credit of the County
Commissioners Minutes Continued. May 24, 2001
284
of Oakland (the “County”) for the payment of the principal of and interest on
the Refunding Bonds; and
WHEREAS it is in the best interest of the County that the Refunding
Bonds be sold in order to achieve debt service savings for the City of
Birmingham, the City of Bloomfield Hills, the Charter Township of Bloomfield,
the County and the State of Michigan.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County
of Oakland, Michigan, as follows:
Pursuant to the authorization provided in Section 474 of the Drain Code
of 1956, as amended, the Board of Commissioners of the County hereby pledges
irrevocably the full faith and credit of the County for the prompt payment of
the principal of and interest on the Refunding Bonds and agrees that, in the
event the City of Birmingham, the City of Bloomfield Hills, the Charter
Township of Bloomfield, the County, or the State of Michigan shall fail or
neglect to account to the County Treasurer of the County for the amount of any
special assessment installment and interest when due, the amount thereof shall
be advanced immediately from County funds, and the County Treasurer is
directed to make such advancement to the extent necessary.
In the event that, pursuant to the pledge of full faith and credit, the
County advances out of County funds all or any part of an installment and
interest, it shall be the duty of the County Treasurer, for and on behalf of
the County, to take all actions and proceedings and pursue all remedies
permitted or authorized by law for the reimbursement of such sums so paid.
The County Treasurer, the bond counsel, or the financial consultant,
Municipal Financial Consultants Incorporated, is authorized to file with the
Department of Treasury of the State of Michigan on behalf of the County an
Application for State Treasurer’s Approval to Issue Bonds with respect to the
Refunding Bonds.
The County Treasurer is authorized to approve the circulation of a
preliminary and final official statement for the Refunding Bonds, to cause the
preparation of those portions of the preliminary and final official statement
that pertain to the County, and to do all other things necessary for
compliance with Rule 15c2-12 issued under the Securities Exchange Act of 1934,
as amended (the “Rule”). The County Treasurer is authorized to execute and
deliver such certificates and to do all other things that are necessary to
effectuate the sale and delivery of the Refunding Bonds.
The County Treasurer is hereby authorized to execute and deliver in the
name and on behalf of the County (i) a certificate of the County to comply
with the requirements for a continuing disclosure undertaking of the County
pursuant to subsection (b)(5) of the Rule and (ii) amendments to such
certificate from time to time in accordance with the terms of such certificate
(the certificate and any amendments thereto are collectively referred to
herein as the “Continuing Disclosure Certificate”). The County hereby
covenants and agrees that it will comply with and carry out all of the
provisions of the Continuing Disclosure Certificate. The remedies for any
failure of the County to comply with and carry out the provisions of the
Continuing Disclosure Certificate shall be as set forth therein.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copy of Bloomfield Village CSO Drainage District Refunding Bonds, Series
2001B on file in County Clerk’s office.
Commissioners Minutes Continued. May 24, 2001
285
(The vote for this motion appears on page 308.)
*MISCELLANEOUS RESOLUTION #01138
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: TREASURER – MINNOW POND DRAINAGE DISTRICT REFUNDING BONDS – FULL FAITH
AND CREDIT RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Minnow Pond Drainage District previously has issued its
Drain Bonds, dated November 1, 1993 (the "Drain Bonds"), in the original
principal amount of $10,040,000, and this Board of Commissioners pledged the
full faith and credit of the County of Oakland for the prompt payment of the
principal and interest on the Drain Bonds; and
WHEREAS the Drainage Board for the Minnow Pond Drain, by resolution
adopted on April 9, 1999, authorized and provided for the issuance by the
Minnow Pond Drainage District of its Refunding Bonds, Series 2001 (the
"Refunding Bonds") in the aggregate principal amount of not to exceed
$8,200,000 to refund the Drain Bonds maturing in the years 2002 through 2013;
and
WHEREAS the Refunding Bonds will be dated as of such date, will bear
interest at such rates not to exceed 6% per annum, will be in the aggregate
principal amount, will mature in such years and principal amounts, and will be
subject to redemption prior to maturity as shall be determined by the Drainage
Board at the time of sale; and
WHEREAS the Drainage Board deems it advisable and necessary to obtain
from this Board a resolution pledging the full faith and credit of the County
of Oakland (the "County") for the payment of the principal of and interest on
the Refunding Bonds; and
WHEREAS it is in the best interest of the County that the Refunding
Bonds be sold in order to achieve debt service savings for the City of
Farmington Hills, the County and the State of Michigan.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County
of Oakland, Michigan, as follows:
Pursuant to the authorization provided in Section 474 of the Drain Code
of 1956, as amended, the Board of Commissioners of the County hereby pledges
irrevocably the full faith and credit of the County for the prompt payment of
the principal of and interest on the Refunding Bonds and agrees that, in the
event the City of Farmington Hills, the County, or the State of Michigan shall
fail or neglect to account to the County Treasurer of the County for the
amount of any special assessment installment and interest when due, the amount
thereof shall be advanced immediately from County funds, and the County
Treasurer is directed to make such advancement to the extent necessary.
In the event that, pursuant to the pledge of full faith and credit, the
County advances out of County funds all or any part of an installment and
interest, it shall be the duty of the County Treasurer, for and on behalf of
the County, to take all actions and proceedings and pursue all remedies
permitted or authorized by law for the reimbursement of such sums so paid.
The County Treasurer, the bond counsel, or the financial consultant,
Municipal Financial Consultants Incorporated, is authorized to file with the
Department of Treasury of the State of Michigan on behalf of the County an
Application for State Treasurer’s Approval to Issue Bonds with respect to the
Refunding Bonds.
The County Treasurer is authorized to approve the circulation of a
preliminary and final official statement for the Refunding Bonds, to cause the
Commissioners Minutes Continued. May 24, 2001
286
preparation of those portions of the preliminary and final official statement
that pertain to the County, and to do all other things necessary for
compliance with Rule 15c2-12 issued under the Securities Exchange Act of 1934,
as amended (the "Rule"). The County Treasurer is authorized to execute and
deliver such certificates and to do all other things that are necessary to
effectuate the sale and delivery of the Refunding Bonds.
The County Treasurer is hereby authorized to execute and deliver in the
name and on behalf of the County (i) a certificate of the County to comply
with the requirements for a continuing disclosure undertaking of the County
pursuant to subsection (b)(5) of the Rule and (ii) amendments to such
certificate from time to time in accordance with the terms of such certificate
(the certificate and any amendments thereto are collectively referred to
herein as the “Continuing Disclosure Certificate”). The County hereby
covenants and agrees that it will comply with and carry out all of the
provisions of the Continuing Disclosure Certificate. The remedies for any
failure of the County to comply with and carry out the provisions of the
Continuing Disclosure Certificate shall be as set forth therein.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copy of Minnow Pond CSO Drainage District Refunding Bonds, Series 2001
on file in County Clerk’s office.
(The vote for this motion appears on page 308.)
*MISCELLANEOUS RESOLUTION #01139
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: COUNTY TREASURER - RESOLUTION TO AUTHORIZE OAKLAND COUNTY REFUNDING
BONDS, EVERGREEN - FARMINGTON SEWAGE DISPOSAL SYSTEM (PERMANENT METER &
INTERCEPTOR REHABILITATION)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to the provisions of Act No. 342, Public Acts of
Michigan, 1939, as amended (“Act 342”), the County of Oakland (the “County”)
has issued its Evergreen-Farmington Sewage Disposal System Bonds (Permanent
Meter & Interceptor Rehabilitation), dated November 1, 1991 (the “Prior
Bonds”), in the original principal amount of $4,085,000 to defray part of the
cost of acquiring and constructing certain improvements to the Evergreen and
Farmington Sewage Disposal System pursuant to certain contracts (the
“Contracts”) among the City of Birmingham, the City of Bloomfield Hills, the
City of Farmington Hills, the City of Lathrup Village, the City of Orchard
Lake Village, the City of Southfield,, the Charter Township of Bloomfield, the
Charter Township of West Bloomfield, the Village of Beverly Hills, and the
Village of Franklin (the “Municipalities”) the City of Auburn Hills, the City
of Farmington, the City of Keego Harbor, the City of Troy, the Village of
Bingham Farms and the County of Oakland (“the “County”); and
WHEREAS the Prior Bonds remain outstanding in the aggregate principal
amount of $2,750,000 mature in various principal amounts on May 1 in the years
2002 through 2010 and bear interest at rates per annum that vary from 3.50% to
6.50%; and
WHEREAS Chapter VI of Act No. 202, Public Acts of Michigan, 1943, as
amended (“Act 202”) authorizes the County to refund all or any part of its
funded indebtedness; and
Commissioners Minutes Continued. May 24, 2001
287
WHEREAS the County has received or will receive requests from the
Municipalities to refund all or part of the outstanding Prior Bonds; and
WHEREAS it is in the best interests of the County and the Municipalities
that the Prior Bonds maturing in the years 2002 through 2009 be refunded.
NOW THEREFORE BE IT RESOLVED as follows:
1. AUTHORIZATION OF BONDS-PURPOSE Bonds of the County (the
“Refunding Bonds”) aggregating the principal sum of not to exceed Two Million
Six Hundred and Fifty Thousand Dollars ($2,650,000) shall be issued and sold
pursuant to the provisions of Act 202, and other applicable statutory
provisions, for the purpose of refunding all or part of the outstanding Prior
Bonds maturing in the years 2002 through 2009.
2. BOND DETAILS The Refunding Bonds shall be designated Oakland
County Refunding Bonds, Evergreen-Farmington Sewage Disposal System (Permanent
Meter & Interceptor Rehabilitation), Series 2001; shall be in the principal
amount and shall be dated as of such date as shall be determined by County
Drain Commissioner as County Agency at the time of sale; shall be numbered
from 1 upwards; shall be fully registered; shall be in the denomination of
$5,000 each or any integral multiple thereof not exceeding the aggregate
principal amount for each maturity at the option of the purchaser thereof;
shall bear interest at a rate or rates not exceeding 6% per annum to be
determined upon the sale thereof payable on such dates as shall be determined
at the time of sale; and shall mature on such dates and in such amounts as
shall be determined at the time of sale.
3. PAYMENT OF PRINCIPAL AND INTEREST The principal of and interest
on the Refunding Bonds shall be payable in lawful money of the United States.
Principal shall be payable upon presentation and surrender of the bonds to the
bond registrar and paying agent as they severally mature. Interest shall be
paid to the registered owner of each bond as shown on the registration books
at the close of business on the fifteenth day of the calendar month preceding
the month in which the interest payment is due. Interest shall be paid when
due by check or draft drawn upon and mailed by the bond registrar and paying
agent to the registered owner at the registered address.
4. BOOK-ENTRY SYSTEM Initially, one fully-registered bond for each
maturity, in the aggregate amount of such maturity, shall be issued in the
name of Cede & Co., as nominee of The Depository Trust Company (“DTC”) for the
benefit of other parties (the “Participants”) in the book-entry-only transfer
system of DTC. In the event the County determines that it is in the best
interest of the County not to continue the book-entry system of transfer or
that the interests of the holders of the bonds might be adversely affected if
the book-entry system of transfer is continued, the County may notify DTC and
the bond registrar and paying agent, whereupon DTC will notify the
Participants of the availability through DTC of bond certificates. In such
event the bond registrar and paying agent shall deliver, transfer and exchange
bond certificates as requested by DTC and any Participant or “beneficial
owner” in appropriate amounts in accordance with this Resolution. DTC may
determine to discontinue providing its services with respect to the bonds at
any time by giving notice to the County and the bond registrar and paying
agent and discharging its responsibilities with respect thereto under
applicable law or the County may determine that DTC is incapable of
discharging its duties and may so advise DTC. In either such event, the
County shall use reasonable efforts to locate another securities depository.
Under such circumstances (if there is no successor securities depository), the
County and the bond registrar and paying agent shall be obligated to deliver
bond certificates in accordance with the procedures established by this
Resolution. In the event bond certificates are issued, the provisions of this
Commissioners Minutes Continued. May 24, 2001
288
Resolution shall apply to, among other things, the transfer and exchange of
such certificates and the method of payment of principal of and interest on
such certificates. Whenever DTC requests the County and the bond registrar
and paying agent to do so, the County and the bond registrar and paying agent
shall cooperate with DTC in taking appropriate action after reasonable notice
to make available one or more separate certificates evidencing the bonds to
any Participant having bonds certified to its DTC account or to arrange for
another securities depository to maintain custody of certificates evidencing
the bonds.
Notwithstanding any other provision of this Resolution to the contrary,
so long as any bond is registered in the name of Cede & Co., as nominee of
DTC, all payments with respect to the principal of, interest on and redemption
premium, if any, on such bonds and all notices with respect to the bonds shall
be made and given, respectively, to DTC as provided in the Letter of
Representations relating to the bonds among DTC, the County and the bond
registrar and paying agent. The County Agency or the County Treasurer is
authorized to sign the Letter of Representations on behalf of the County, in
such form as the County Agency or the County Treasurer deems necessary or
appropriate in order to accomplish the issuance of the bonds in accordance
with law an this Resolution.
5. PRIOR REDEMPTION The Refunding Bonds shall be subject to
redemption prior to maturity upon such terms and conditions as shall be
determined at the time of sale.
6. BOND REGISTRAR AND PAYING AGENT The County Treasurer shall
designate and enter into an agreement with a bond registrar and paying agent
for the Refunding Bonds that shall be a bank or trust company located in the
State of Michigan that is qualified to act in such capacity under the laws of
the United States of America or the State of Michigan. The Treasurer may from
time to time as required designate a similarly qualified successor bond
registrar and paying agent.
7. EXECUTION, AUTHENTICATION AND DELIVERY OF BONDS The Refunding
Bonds shall be executed in the name of the County by the facsimile signatures
of the Chairman of the Board of Commissioners and the County Clerk and
authenticated by the manual signature of an authorized representative of the
bond registrar and paying agent, and the seal of the County (or a facsimile
thereof) shall be impressed or imprinted on the Refunding Bonds. After the
Refunding Bonds have been executed and authenticated, they shall be delivered
by the County Treasurer to the purchaser upon receipt of the purchase price.
Additional Refunding Bonds bearing the facsimile signatures of the Chairman of
the Board of Commissioners and the County Clerk and upon which the seal of the
County (or a facsimile thereof) is impressed or imprinted may be delivered to
the bond registrar and paying agent for authentication and delivery in
connection with the exchange or transfer of the Refunding Bonds. The bond
registrar and paying agent shall indicate on each Refunding Bond the date of
its authentication.
8. EXCHANGE AND TRANSFER OF BONDS Any Refunding Bond, upon surrender
thereof to the bond registrar and paying agent with a written instrument of
transfer satisfactory to the bond registrar and paying agent duly executed by
the registered owner or his duly authorized attorney, at the option of the
registered owner thereof, may be exchanged for Refunding Bonds of any other
authorized denominations of the same aggregate principal amount and maturity
date and bearing the same rate of interest as the surrendered Refunding Bond.
Each Refunding Bond shall be transferable only upon the books of the
County, which shall be kept for that purpose by the bond registrar and paying
Commissioners Minutes Continued. May 24, 2001
289
agent, upon surrender of such Refunding Bond together with a written
instrument of transfer satisfactory to the bond registrar and paying agent
duly executed by the registered owner or his duly authorized attorney.
Upon the exchange or transfer of any Refunding Bond, the bond registrar
and paying agent on behalf of the County shall cancel the surrendered
Refunding Bond and shall authenticate and deliver to the transferee a new
Refunding Bond or Bonds of any authorized denomination of the same aggregate
principal amount and maturity date and bearing the same rate of interest as
the surrendered Refunding Bond. If, at the time the bond registrar and paying
agent authenticates and delivers a new Refunding Bond pursuant to this
section, payment of interest on the Refunding Bonds is in default, the bond
registrar and paying agent shall endorse upon the new Refunding Bond the
following: “Payment of interest on this bond is in default. The last date to
which interest has been paid is __________, ____.”
The County and the bond registrar and paying agent may deem and treat
the person in whose name any Refunding Bond shall be registered upon the books
of the County as the absolute owner of such Refunding Bond, whether such
Refunding Bond shall be overdue or not, for the purpose of receiving payment
of the principal of and interest on such Refunding Bond and for all other
purposes, and all payments made to any such registered owner, or upon his
order, in accordance with the provisions of Section 3 of this resolution shall
be valid and effectual to satisfy and discharge the liability upon such
Refunding Bond to the extent of the sum or sums so paid, and neither the
County nor the bond registrar and paying agent shall be affected by any notice
to the contrary. The County agrees to indemnify and save the bond registrar
and paying agent harmless from and against any and all loss, cost, charge,
expense, judgment or liability incurred by it, acting in good faith and
without negligence hereunder, in so treating such registered owner.
For every exchange or transfer of Refunding Bonds, the County or the
bond registrar and paying agent may make a charge sufficient to reimburse it
for any tax, fee or other governmental charge required to be paid with respect
to such exchange or transfer, which sum or sums shall be paid by the person
requesting such exchange or transfer as a condition precedent to the exercise
of the privilege of making such exchange or transfer.
The bond registrar and paying agent shall not be required to transfer or
exchange Refunding Bonds or portions of Refunding Bonds that have been
selected for redemption.
9. FORM OF BONDS The Refunding Bonds shall be in substantially the
following form:
UNITED STATES OF AMERICA
STATE OF MICHIGAN
COUNTY OF OAKLAND
OAKLAND COUNTY REFUNDING BOND
EVERGREEN-FARMINGTON SEWAGE DISPOSAL SYSTEM
(PERMANENT METER & INTERCEPTOR REHABILITATION), SERIES 2001
INTEREST RATE MATURITY DATE DATE OF ORIGINAL ISSUE CUSIP
Registered Owner:
Principal Amount:
The County of Oakland, State of Michigan (the “County”), acknowledges
itself indebted to, and for value received, hereby promises to pay to the
Registered Owner identified above, or registered assigns, the Principal Amount
set forth above on the Maturity Date specified above, unless redeemed prior
thereto as herein provided, upon presentation and surrender of this refunding
bond at ______________________________________________ the bond registrar and
Commissioners Minutes Continued. May 24, 2001
290
paying agent, or at such successor bond registrar and paying agent as may be
designated pursuant to the Resolution, and to pay to the Registered Owner as
shown on the registration books at the close of business on the 15th day of the
calendar month preceding the month in which and interest payment is due, by
check or draft drawn upon and mailed by the bond registrar and paying agent by
first class mail postage prepaid to the Registered Owner at the registered
address, interest on such Principal Amount from ___________, ______, or such
later date through which interest has been paid until the County’s obligation
with respect to the payment of such Principal Amount is discharged, at the
rate per annum specified above. Interest is payable on the first days of May
and November in each year, commencing on _____________ 1, ______. Principal
and interest are payable in lawful money of the United States of America.
This refunding bond is one of a series of refunding bonds aggregating
the principal sum of ________________________ Dollars ($_______) issued by the
County under and pursuant to and in full conformity with the Constitution and
Statutes of Michigan (especially Act No. 202, Public Acts of 1943, as amended)
and a resolution adopted by the Board of Commissioners of the County (the
“Resolution”) and an order of the Drain Commissioner of the County as County
Agency for the purpose of refunding the outstanding Evergreen-Farmington
Sewage Disposal System Bonds (Permanent Meter & Interceptor Rehabilitation),
dated November 1, 1991, maturing in the years 2002 through 2009. The
refunding bonds of this series are issued in anticipation of, and the
principal of and interest on the refunding bonds are payable from, moneys to
be received by the County from the City of Birmingham, the City of Bloomfield
Hills, the City of Farmington Hills, the City of Lathrup Village, the City of
Orchard Lake Village, the City of Southfield, the Charter Township of
Bloomfield, the Charter Township of West Bloomfield, the Village of Beverly
Hills and the Village of Franklin (collectively the “Municipalities”) in
payment of their respective obligations to the County under certain contracts
(the “Contracts”) among the Municipalities, other municipalities in the
County, and the County. The full faith and credit of each Municipality have
been pledged for the making of its share of such payments. As additional
security for the payment of the principal of and interest on the refunding
bonds of this series, the full faith and credit of the County have been
pledged. Taxes imposed by the County are subject to constitutional tax rate
limitations.
This refunding bond is transferable, as provided in the Resolution, only
upon the books of the County kept for that purpose by the bond registrar and
paying agent, upon the surrender of this refunding bond together with a
written instrument of transfer satisfactory to the bond registrar and paying
agent duly executed by the registered owner or his attorney duly authorized in
writing. Upon the exchange or transfer of this refunding bond a new refunding
bond or refunding bonds of any authorized denomination, in the same aggregate
principal amount and of the same interest rate and maturity, shall be
authenticated and delivered to the transferee in exchange therefor as provided
in the Resolution, and upon payment of the charges, if any, therein provided.
Refunding bonds so authenticated and delivered shall be in the denomination of
$5,000 or any integral multiple thereof not exceeding the aggregate principal
amount for each maturity.
The bond registrar and paying agent shall not be required to transfer or
exchange refunding bonds or portions of refunding bonds that have been
selected for redemption.
Refunding bonds maturing prior to __________, ____, are not subject to
redemption prior to maturity. Refunding bonds maturing on and after
Commissioners Minutes Continued. May 24, 2001
291
___________, _____, are subject to redemption prior to maturity at the option
of the County, in such order as shall be determined by the County, on any one
or more interest payment dates on and after ___________, _____. Refunding
bonds of a denomination greater than $5,000 may be partially redeemed in the
amount of $5,000 or any integral multiple thereof. If less than all of the
refunding bonds maturing in any year are to be redeemed, the refunding bonds
or portions of refunding bonds to be redeemed shall be selected by lot. The
redemption price shall be the par value of the refunding bond or portion of
the refunding bond called to be redeemed plus interest to the date fixed for
redemption.
Not less than thirty days notice of redemption shall be given to the
registered owners of refunding bonds called to be redeemed by mail to each
registered owner at the registered address. Refunding bonds or portions of
refunding bonds called for redemption shall not bear interest on and after the
date fixed for redemption, provided funds are on hand with the bond registrar
and paying agent to redeem the same.
It is hereby certified, recited and declared that all acts, conditions
and things required to exist, happen and be performed precedent to and in the
issuance of the refunding bonds of this series, existed, have happened and
have been performed in due time, form and manner as required by law, and that
the total indebtedness of the County, including the series of refunding bonds
of which this refunding bond is one, does not exceed any constitutional or
statutory limitation.
IN WITNESS WHEREOF the County of Oakland, State of Michigan, by its
Board of Commissioners, has caused this refunding bond to be executed in its
name by facsimile signatures of the Chairman of the Board of Commissioners and
the County Clerk and its corporate seal (or a facsimile thereof) to be
impressed or imprinted hereon. This refunding bond shall not be valid unless
the Certificate of Authentication has been manually executed by an authorized
representative of the bond registrar and paying agent.
COUNTY OF OAKLAND
By:
Chairman, Board of Commissioners
[SEAL]
And:
County Clerk
CERTIFICATE OF AUTHENTICATION
This refunding bond is one of the refunding bonds described in the within
mentioned Resolution.
Bond Registrar and Paying Agent
By:
Authorized Representative
AUTHENTICATION DATE:
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers
unto _____________________________________________ (please print or type name,
address and taxpayer identification number of transferee) the within refunding
bond and all rights thereunder and hereby irrevocably constitutes and appoints
________________________________________________________________ attorney to
transfer the within refunding bond on the books kept for registration thereof,
with full power of substitution in the premises.
Dated:____________ _______________________________________
Signature Guaranteed:
________________________________
Commissioners Minutes Continued. May 24, 2001
292
Signature(s) must be guaranteed by an eligible guarantor institution
participating in a Securities Transfer Association recognized signature
guarantee program.
[END OF REFUNDING BOND FORM]
10. SECURITY The Refunding Bonds shall be issued in anticipation of
the payments to be made by the Municipalities pursuant to the Contracts. As
additional security the full faith and credit of the County of Oakland are
hereby pledged for the prompt payment of the principal of and interest on the
Refunding Bonds as the same shall become due. If a Municipality shall fail to
make payments to the County that are sufficient to pay its share of the
principal of and interest on the Refunding Bonds as the same shall become due,
then an amount sufficient to pay the deficiency shall be advanced from the
general fund of the County.
11. DEFEASANCE In the event cash or direct obligations of the United
States or obligations the principal of and interest on which are guaranteed by
the United States, or a combination thereof, the principal of and interest on
which, without reinvestment, come due at times and in amounts sufficient to
pay, at maturity or irrevocable call for earlier optional redemption, the
principal of, premium if any, and interest on the Refunding Bonds or any
portion of the Refunding Bonds, shall have been deposited in trust, this Bond
Resolution shall be defeased with respect to such Refunding Bonds and the
owners of the Refunding Bonds shall have no further rights under this Bond
Resolution except to receive payment of the principal of, premium if any and
interest on the Refunding Bonds from the cash or securities deposited in trust
and the interest and gains thereon and to transfer and exchange Refunding
Bonds as provided herein.
12. PRINCIPAL AND INTEREST FUND There shall be established for the
Refunding Bonds a Principal and Interest Fund that shall be kept in a separate
bank account. From the proceeds of the sale of the Refunding Bonds there
shall be set aside in the Principal and Interest Fund any premium and accrued
interest received from the Purchaser of the Refunding Bonds at the time of
delivery of the same. All payments received from the Municipalities pursuant
to the Contracts are pledged for the payment of the principal of and interest
on the Prior Bonds that are not refunded and the Refunding Bonds and expenses
incidental thereto and as received shall be placed in the Principal and
Interest Fund or the principal and interest fund for the Prior Bonds as
appropriate. The County Agency shall transfer moneys in the Principal and
Interest Fund to the bond registrar and paying agent for the Prior Bonds that
are not refunded and the bond registrar and payment agent for the Refunding
Bonds as necessary for the payment of the principal of and interest on such
Prior Bonds and the Refunding Bonds.
13. PAYMENT OF ISSUANCE EXPENSES-ESCROW FUND The remainder of the
proceeds of the Refunding Bonds shall be used to pay the issuance expenses of
the Refunding Bonds and to establish and escrow fund for the Prior Bonds that
are refunded. After the issuance expenses have been paid or provided for, the
remaining proceeds shall be used to establish and escrow fund (the “Escrow
Fund”) consisting of cash and investments in direct obligations of, or
obligations the principal of and interest on which are unconditionally
guaranteed by, the United States of America or other obligations the principal
of and interest on which are fully secured by the foregoing and used to pay
the principal of, interest on and redemption premiums on the Prior Bonds that
are refunded. The Escrow Fund shall be held by a trustee (the “Trustee”) in
trust pursuant to an escrow agreement (the “Escrow Agreement”) that
irrevocably shall direct the Trustee to take all necessary steps to pay the
Commissioners Minutes Continued. May 24, 2001
293
interest on the Prior Bonds that are refunded when due and to call such Prior
Bonds for redemption at such time as shall be determined in the Escrow
Agreement. The County Treasurer shall select the Trustee and enter into the
Escrow Agreement with the Trustee on behalf of the County. The amounts held
in the Escrow Fund shall be such that the cash and the investments and the
income received thereon will be sufficient without reinvestment to pay the
principal of, interest on and redemption premiums on the Prior Bonds that are
refunded when due at maturity or call for redemption as required by the Escrow
Agreement.
14. APPROVAL OF DEPARTMENT OF TREASURY The issuance and sale of the
Refunding Bonds shall be subject to permission being granted therefor by the
Department of Treasury of the State of Michigan and the County Agency, the
County Treasurer, the County Bond Counsel, or a representative of Municipal
Financial Consultants Incorporated, the financial consultant for the County,
shall make application to the Department of Treasury for permission to issue
and sell the Refunding Bonds as provided by the terms of this resolution.
15. SALE, ISSUANCE, DELIVERY, TRANSFER AND EXCHANGE OF BONDS The
County Agency shall determine the principal amount of the Refunding Bonds to
be sold and shall determine the other bond details as described in Section 2
hereof and the terms and conditions for prior redemption as described in
Section 5 hereof. The County Agency shall prescribe the form of Notice of
Sale for the Refunding Bonds and shall publish the notice in accordance with
law in a publication to be selected by the County Agency. The County Agency
and the County Treasurer and other County officials are authorized to do all
things necessary to effectuate the sale, issuance, delivery, transfer and
exchange of the Refunding Bonds in accordance with the provisions of this
resolution.
16. REPLACEMENT OF BONDS Upon receipt by the County Treasurer of
proof of ownership of an unmatured Refunding Bond, of satisfactory evidence
that the Refunding Bond has been lost, apparently destroyed or wrongfully
taken and of security or indemnity that complies with applicable law and is
satisfactory to the Treasurer, the Treasurer may authorize the bond registrar
and paying agent to deliver a new executed Refunding Bond to replace the bond
lost, apparently destroyed or wrongfully taken in compliance with applicable
law. In the event and outstanding matured Refunding Bond is lost, apparently
destroyed or wrongfully taken, the Treasurer may authorize the bond registrar
and paying agent to pay the Refunding Bond without presentation upon the
receipt of the same documentation required for the delivery of a replacement
Refunding Bond. The bond registrar and paying agent for each new Refunding
Bond delivered or paid without presentation as provided above, shall require
the payment of expenses, including counsel fees, that may be incurred by the
bond registrar and paying agent and the County in the premises. Any Refunding
Bond delivered pursuant the provisions of this Section 16 in lieu of any
Refunding Bond lost, apparently destroyed or wrongfully taken shall be of the
same form and tenor and be secured in the same manner as the Refunding Bond in
substitution for which such Refunding Bond was delivered.
17. TAX COVENANT The County covenants to comply with all requirements
of the Internal Revenue Code of 1986, as amended, necessary to assure that the
interest on the Refunding Bonds will be and will remain excludable from gross
income for federal income tax purposes. The County Agency is authorized to do
all things necessary to assure that the interest on the Refunding Bonds will
be and will remain excludable from gross income for federal income tax
purposes.
Commissioners Minutes Continued. May 24, 2001
294
18. OFFICIAL STATEMENT The County shall cause the preparation of an
official statement for the Refunding Bonds for the purpose of enabling
compliance with Rule 15c2-12 issued under the Securities Exchange Act of 1934,
as amended (the “Rule”) and shall do all other things necessary to enable
compliance with the Rule. After the award of the Refunding Bonds, the County
will provide copies of a “final official statement” (as defined in paragraph
(e)(3)of the Rule) on a timely basis and in reasonable quantity as requested
by the successful bidder or bidders to enable such bidder or bidders to comply
with paragraph (b)(4) of the Rule and the rules of the Municipal Securities
Rulemaking Board.
19. CONTINUING DISCLOSURE The County Treasurer is hereby authorized
to execute and deliver in the name and on behalf of the County (i) a
certificate of the County to comply with the requirements for a continuing
disclosure undertaking of the County pursuant to subsection (b)(5) of the Rule
and (ii) amendments to such certificate from time to time in accordance with
the terms of such certificate (the certificate and any amendments thereto are
collectively referred to herein as the “Continuing Disclosure Certificate”).
The County hereby covenants and agrees that it will comply with and carry out
all of the provisions of the Continuing Disclosure Certificate. The remedies
for any failure of the County to comply with and carry out the provisions of
the Continuing Disclosure Certificate shall be as set forth therein.
20. CONFLICTING RESOLUTIONS All resolutions and parts of resolutions
insofar as they may be in conflict herewith are hereby rescinded.
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Copy of Evergreen-Farmington Sewage Disposal System (Permanent Meter &
Interceptor Rehabilitation), Series 2001 on file in County Clerk’s office.
(The vote for this motion appears on page 308.)
*MISCELLANEOUS RESOLUTION #01140
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING – WORK RELEASE FACILITY
PROJECT – FUNDING OF DETROIT EDISON LINE RELOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Fiscal Year 2001 Capital Improvement Program identifies
Oakland County’s intention to construct a Work Release facility, which will
replace the existing Work Release Facility and provide approximately 300 beds;
and
WHEREAS total project costs including construction, design and
construction management fees, drain and electrical relocations, furnishings,
and contingencies are estimated to be $11,400,000; and
WHEREAS it is necessary to relocate primary electrical transmission
lines owned by Detroit Edison and communication lines attached to the Edison
utility poles before any other project work can begin on the site; and
WHEREAS Detroit Edison owns and maintains these primary electrical
transmission lines and is therefore a single source vendor for this work; and
WHEREAS Detroit Edison has identified the cost to relocate these primary
electrical transmission lines at $260,570; and
WHEREAS the Facilities Engineering Division recommends total funding of
$330,000, including $260,570 for relocation of electrical power transmission
lines, $40,000 for the relocation of telephone lines, and $29,430 for
contingency; and
Commissioners Minutes Continued. May 24, 2001
295
WHEREAS these funds are reimbursable from Work Release bond proceeds,
providing a resolution of intent to proceed with the project is passed within
sixty (60) days of approval of this resolution; and
WHEREAS funding for these line relocations is available for transfer
from the Fiscal Year 2001 Capital Improvement Program/Building Improvement
Fund (#401) to the Project Work Order Fund (#404) for the Work Release
Facility Project.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
Oakland County to enter into an agreement with Detroit Edison in the amount of
$260,570 for the relocation of primary electrical transmission lines for the
Work Release Facility Project.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes
transfer of funding in the amount of $330,000 from the Capital Improvement
Program/Building Fund (#401) to the Project Work Order Fund (#404) for the
Work Release Facility Project.
BE IT FURTHER RESOLVED that the Fiscal Year 2001 Budget is amended as
follows:
Building Improvement Fund #401
3-14-210006-10000-8001 Operating Transfer Out ($330,000)
Project Work Order Fund #404
3-14-310007-80033-1701 Operating Transfer In 330,000_
$ -0-
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is hereby authorized and directed to enter into an agreement
with Detroit Edison, on behalf of the County of Oakland.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copy of Relocation of Overhead Lines for New Work Release Facility on
file in County Clerk’s office.
REPORT (MISC. #01140)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING – WORK RELEASE FACILITY
PROJECT – FUNDING OF DETROIT EDISON LINE RELOCATION
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the proposal letter
for relocation of the Detroit Edison transmission line for the above
referenced project on May 15, 2001 reports with the recommendation that a
contract be established with Detroit Edison in the amount of $330,000.00 and
that an additional $69,430.00 be established for other work including
telephone line relocation and contingency.
Additionally, the Planning and Building Committee supports the attached
Finance Committee resolution.
Chairperson, on behalf of the Planning and Building Committee, I move
acceptance of the foregoing report.
PLANNING AND BUILDING COMMITTEE
(The vote for this motion appears on page 308.)
*MISCELLANEOUS RESOLUTION #01141
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT – ADMINISTRATIVE ANNEX I BOILER INSTALLATION
PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Fiscal Year 2001 Capital Improvement Program includes
provision, in the amount of $110,000 for the Administrative Annex I Boiler
Installation Project; and
WHEREAS the project includes installation of approximately 300 feet of
two-inch natural gas line and two (2) 1.5 million BTU boilers at the
Administrative Annex I facility; and
Commissioners Minutes Continued. May 24, 2001
296
WHEREAS total project costs are estimated to be $95,000 including
contingency; and
WHEREAS installation will be performed by in-house staff and by outside
contractors obtained through the Purchasing Division; and
WHEREAS funding in the amount of $95,000 is available for transfer from
the Fiscal Year 2001 Capital Improvement Program/Building Improvement Fund
(#401) to the Project Work Order Fund (#404) for the Administrative Annex I
Boiler Installation Project.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
the Administrative Annex I Boiler Installation Project in the amount of
$95,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes
transfer of funding in the amount of $95,000 from the Capital Improvement
Program/Building Fund (#401) to the Project Work Order Fund (#404) to
establish the Administrative Annex I Boiler Installation Project.
BE IT FURTHER RESOLVED that the Fiscal Year 2001 Budget is amended as
follows:
Building Improvement Fund #401
3-14-210006-10000-8001 Operating Transfer Out ($95,000)
Project Work Order Fund #404
3-14-310007-80203-1701 Operating Transfer In 95,000_
$ -0-_
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
REPORT (MISC. #01141)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: FACILITIES MANAGEMENT – ADMINISTRATIVE ANNEX I BOILER INSTALLATION
PROJECT
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the need to install
two boilers and a gas line to the Administrative Annex I and the Facilities
Management report dated May 15, 2001, recommends approval of the project.
The Committee further recommends funding for the total project cost of
$95,000.00 including contingency, be approved.
Additionally, the Planning and Building Committee supports the attached
Finance Committee resolution.
Chairperson, on behalf of the Planning and Building Committee, I move
acceptance of the foregoing report.
PLANNING AND BUILDING COMMITTEE
(The vote for this motion appears on page 308.)
*MISCELLANEOUS RESOLUTION #01142
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - MICHIGAN DEPARTMENT OF
COMMUNITY HEALTH CHILDHOOD AND UNINTENTIONAL INJURY PREVENTION GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Health Division’s Health Education Unit
applied for 60 car seats from the Michigan Department of Community Health’s
(MDCH) Childhood and Unintentional Injury Prevention Section; and
WHEREAS MDCH received over 11,000 requests for car seats, and has only
2,200 to distribute; and
WHEREAS due to this overwhelming response, Oakland County has been
awarded 37 of the 60 car seats it originally requested; and
WHEREAS the grant application will also serve as the contract; and
WHEREAS no additional personnel are being requested; and
WHEREAS acceptance of this grant does not obligate the County to any
future commitment; and
Commissioners Minutes Continued. May 24, 2001
297
WHEREAS acceptance of this grant does not involve the transfer of any
funds to or from Oakland County; and
WHEREAS the grant agreement has been approved through the County
Executive’s Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby accepts the award of 37 child car seats from MDCH for the
Childhood and Unintentional Injury Prevention program.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 308.)
*MISCELLANEOUS RESOLUTION #01143
BY: General Government Committee – William R. Patterson, Chairperson
IN RE: CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPORT - ACCEPTANCE
OF FEMA SNOW EMERGENCY GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland received damage during a snowfall incident
of December 11, 2000, through December 31, 2000, with a record or near record
snowfall and took such actions as necessary to save lives, protect public
health and safety and protect improved property; and
WHEREAS it was determined that it was beyond both State and local
capabilities to adequately respond and numerous counties in Michigan including
Oakland received a Presidential Disaster Declaration (#3160) for public
assistance during the period of 48 hours beginning December 12, 2000; and
WHEREAS Oakland County International Airport received an award of
$23,823.20 with a 25% County match already expended by the Airport during the
record event.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves and accepts the Oakland County International Airport
public assistance funding as awarded in the amount of $23,823.20 For FEMA-
3160-EM-125-UV1HJ declaration dated March 15, 2001.
GENERAL GOVERNMENT COMMITTEE
Copy of Contract/Program Review Request, State of Michigan Public
Assistance Grant Agreement FEMA–3160–EM, Federal Emergency Management Agency
Project Application Summary, Federal Emergency Management Agency Project
Completion and Certification Report, Project Worksheet Report, and Public
Assistance Grant Program Audit Certification on file in County Clerk’s office.
FISCAL NOTE (MISC. #01143)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPORT - ACCEPTANCE
OF FEMA SNOW EMERGENCY GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Federal Emergency Management Administration (FEMA) has awarded
the Oakland County International Airport a Snow Emergency Grant in
the amount of $23,823.20 for the December 2000 snow storm.
2. Because the Airport previously expended funds in this snow
emergency effort, including enough to cover the 25% match, this
grant will simply reimburse the Airport Fund for previous
expenditures. Therefore these federal funds will be added to the
Airport Fund, fund balance.
FINANCE COMMITTEE
(The vote for this motion appears on page 308.)
*MISCELLANEOUS RESOLUTION #01144
BY: General Government Committee, William R. Patterson, Chairperson
Commissioners Minutes Continued. May 24, 2001
298
IN RE: INTERGOVERNMENTAL AGREEMENT TO TRANSFER GIS AND RELATED DATA TO THE
MICHIGAN DEPARTMENT OF TRANSPORTATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Transportation has requested certain
geographic information systems (GIS) and related land data for use in a study
to be conducted within the County borders; and
WHEREAS the transmission of this data should be provided pursuant to an
intergovernmental agreement and none previously existed relating to this data;
and
WHEREAS a model agreement has been drafted (as attached) by the County’s
Corporation Counsel; and
WHEREAS similar requests for GIS and related information may be
requested by the State or other governmental units other than cities, villages
and townships and no prior agreement or process was developed; and
WHEREAS State statutes (MCL 45.556-p) state that the Board of
Commissioners has the power to “Enter into agreements with other governmental
or quasi-governmental entities for the performance of services jointly”; and
WHEREAS similar future requests for information may be time sensitive;
and
WHEREAS the transmission of the data would benefit the County’s
residents.
NOW THEREFORE BE IT RESOLVED that the Chairperson of the Board of
Commissioners has the authority to execute the attached agreement to provide
the Michigan Department of Transportation the information cited therein.
BE IT FURTHER RESOLVED that the attached document be used for similar
data requests that might, from time to time, occur from other governmental
units and that the Chairperson of the Board of Commissioners has the authority
to execute the agreement when similar circumstances occur in the future.
BE IT FURTHER RESOLVED that in the future, such procedures shall be
performed only on time sensitive issues and if issued, the intergovernmental
agreement will be forwarded to the General Government Committee.
Chairperson, on behalf of the General Government Committee I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Draft of Intergovernmental Agreement Between the County of
Oakland and the Michigan Department of Transportation on file in the County
Clerk’s office.
(The vote for this motion appears on page 308.)
*MISCELLANEOUS RESOLUTION #01125
BY: General Government Committee, William Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS/LIBRARY BOARD/RESEARCH LIBRARY - PURCHASE OF
OAKLAND PRESS PUBLICATIONS ON MICROFILM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Research Library receives, on an average, (5) five to (7)
seven requests a week for information contained in back issues of the Oakland
Press. Requests come from the Courts, residents within the County and often
by mail from someone who has moved out of the area; and
WHEREAS by the very name “Oakland County Research Library” we are
expected to serve as a resource for research which should provide access to as
many newspaper articles as possible. Some newspapers can be accessed on line,
but not the Oakland Press (formally the Pontiac Press); and
WHEREAS the Oakland Press has consistently provided more coverage of
County Government than the other newspapers in the area; and
WHEREAS the Library Board/Research Library has negotiated a price with
the supplier Bell & Howell to purchase the Oakland Press publications from
1972 – 2000 on microfilm. The initial purchase of the microfilm is $79,738.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the purchase of the Bell & Howell Oakland Press, from
1972 – 2000, on microfilm at an initial cost of $79,738.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
Commissioners Minutes Continued. May 24, 2001
299
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (MISC. #01125)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS/LIBRARY BOARD/RESEARCH LIBRARY - PURCHASE OF
OAKLAND PRESS PUBLICATIONS ON MICROFILM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above named resolution and finds:
1. The Research Library receives an average of (5) five to (7) seven
requests a week for information contained in back issues of the
Oakland Press.
2. The Research Library is expected to serve as a resource for
research in newspaper articles.
3. The Oakland Press consistently provides more County Government
coverage than any other newspaper in the area.
4. The Research Library has negotiated a price with the suppliers
Bell & Howell to purchase the Oakland Press from 1972 – 2000 on
microfilm for an initial cost of $79,738.
5. Funds are available in the 2001 non-departmental contingency
account to cover the purchase of this item, the Fiscal Year 2001
budget should be amended as follows:
90-290000-25000-2564 Contingency ($79,738)
51-231000-53000-3288 Periodicals, Books, Pub. 79,738
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 308.)
*MISCELLANEOUS RESOLUTION #01128
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: EMERGENCY MANAGEMENT - TORNADO WARNING SYSTEM EXPANSION – VILLAGE OF
HOLLY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous
Resolution No.'s 7865, 7971, and 8664 accepted federal grants to defray a
portion of the costs in purchasing sirens to be utilized within the Oakland
County Tornado Warning System; and
WHEREAS the County’s share of the costs will remain at twenty-five
percent as has been the policy previously established by the Board of
Commissioners by various Miscellaneous Resolutions, whereby local units pay
seventy-five percent with the County being responsible for the maintenance and
electrical costs for the sirens purchased; and
WHEREAS the Village of Holly, has executed the attached purchase
agreement; and
WHEREAS the Village of Holly has agreed to pay seventy-five percent of
the total estimated cost of one siren (they currently have one siren); and
WHEREAS consistent with the attached standard agreement, the Village of
Holly agrees that Oakland County will retain ownership of the siren and will
be responsible for the maintenance and the electrical costs for said siren
purchased under this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorize the appropriation of $5,250.00 consistent with the
attached budget, as Oakland County’s match.
BE IT FURTHER RESOLVED that the expenditure of this appropriation is
contingent upon the execution of the attached written agreement between the
County and the Village of Holly.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Village of Holly Tornado Siren Budget Summary and Purchase
Agreement on file in County Clerk’s office.
Commissioners Minutes Continued. May 24, 2001
300
FISCAL NOTE (MISC. #01128)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: EMERGENCY MANAGEMENT - TORNADO WARNING SYSTEM EXPANSION – VILLAGE OF
HOLLY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolutions and finds:
1. The Village of Holly has issued a purchase agreement for the
purchase of one tornado warning siren and has requested to become
part of the County’s centrally activated tornado warning system.
2. The total cost of the siren is $21,000.
3. The Village of Holly has agreed to pay $15,750, seventy-five
percent (75%) of the estimated cost of the sirens.
4. The County of Oakland will pay twenty-five percent (25%) of the
estimated cost, $5,250.
5. Consistent with past agreements, the County will retain ownership
and be responsible for the maintenance and electrical costs for
the siren.
6. Funds are available in the Fiscal Year 2001 Contingency Account to
cover the County’s share of the purchase cost.
7. The Fiscal Year 2001 Budget should be amended, as specified below,
to cover the purchase of this siren:
Revenue
1-23-221-221111-65001-0218 Local Match $15,750
Expense
DEPT/OCA/PCA/OBJECT
2-90-101-290000-25000-2564 Contingency ($ 5,250)
2-23-221-221112-65001-9102 Tornado Equipment 21,000
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 308.)
*REPORT (MISC. #01129)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: SHERIFF'S DEPARTMENT-CONTRACT AMENDMENT #4 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF OAKLAND 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above referenced resolution
on May 16, 2001, recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #01129
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: SHERIFF'S DEPARTMENT-CONTRACT AMENDMENT #4 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF OAKLAND 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland Township has contracted with the Oakland County
Sheriff's Department to provide law enforcement services for the Township
(Miscellaneous Resolution #98011); and
WHEREAS paragraph 23 of this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Oakland Township Board; and
WHEREAS Oakland Township has approved a proposed amendment to the
contract (Schedule A-Sheriff's Deputies Contracted) which would add one (1)
Deputy II no-fill resulting in a total of one (1) Deputy II no-fill being
contracted and bring the total number of contracted deputies to twelve (12);
and
WHEREAS the Sheriff has agreed to add one (1) Deputy II no-fill for
Oakland Township under the terms of this contract.
Commissioners Minutes Continued. May 24, 2001
301
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves an amendment to the original Schedule A (Sheriff
Deputies Contracted) of the Oakland County Sheriff's Department 1999-2003 Law
Enforcement Services Agreement with the Charter Township of Oakland to add one
(1) Deputy II no-fill.
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the
Contracted Patrol Unit, Patrol Services Division of the Sheriff's Department.
BE IT FURTHER RESOLVED that one (1) marked vehicle (with mobile, prep,
MDC and video camera) be added to the County fleet.
BE IT FURTHER RESOLVED that this amendment will take effect on
May 26, 2001.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Charter Township of Oakland Schedule A-1 on file in County
Clerk’s office.
FISCAL NOTE (MISC. #01129)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT-CONTRACT AMENDMENT #4 FOR LAW ENFORCEMENT
SERVICES IN OAKLAND TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above named Miscellaneous Resolution and finds:
1. The Charter Township of Oakland wishes to amend its contract with
the Oakland County Sheriff for law enforcement services beginning
May 26, 2001.
2. This amendment would add one (1) Sheriff Deputy II (no-fill)
position to the Contracted Patrol Unit, Patrol Services Division.
Total number of contracted deputies to Oakland Township would
increase to twelve (12).
3. One (1) marked vehicle (with mobile, prep, MDC and video camera)
will be added to the County Fleet.
4. Operating costs and revenues equal $33,922 for Fiscal Year 2001,
and $86,942 for Fiscal Year 2002.
5. A one time capital cost of $27,558 for the vehicle and associated
equipment will come from non-departmental contingency.
6. Amendments for Fiscal Year 2001 and Fiscal Year 2002 as shown
below:
FY 2001 FY 2002
9.5 Pays
Fund Dept OCA PCA Object
101 43 23601 31190 2001 Salaries $17,179 $48,046
SALARY TOTAL $17,179 $48,046
101 43 23601 31190 2075 Fringes $ 8,278 $23,151
FRINGE BENEFIT TOTAL 8,278 $23,151
101 43 23601 30000 6660 Radio Rental 163 $ 455
101 43 23601 30000 6661 Transportation 2,631 7,358
101 43 23901 40000 4044 Deputy Supplies 309 433
101 43 23201 10000 3784 Uniform Cost 318 445
101 43 23301 20000 6636 Info Tech Oper. 132 184
101 43 23101 10000 6677 Liability Ins 1,500 2,098
OPERATING TOTAL $ 5,052 $10,971
101 43 23601 30000 6024 CLEMIS $ 159 $ 222
101 43 23901 41000 2002 Dispatch 3,254 4,551
OPER. SUPPORT TOTAL $ 3,413 $ 4,773
TOTAL COST $33,922 $86,942
101 43 13601 30000 985 Cont Revenue $33,922 $86,942
TOTAL REVENUE $33,922 $86,942
$ 0 $ 0
Capital Costs
101 43 33601 30000 8001 Motor Pool Trans $20,773
101 43 33601 30000 8001 Radio Transfer 4,335
Commissioners Minutes Continued. May 24, 2001
302
101 43 33601 30000 8001 Computer Trans 2,450
101 90 290000 25000 2564 Contingency (27,558)
$ 0
MOTOR POOL FUND
Revenue
661 13 661001 10 635 Leased Equip. $ 2,631 $ 7,358
Operating Transfer
661 13 661003 10 1701 Oper. Trans. In $20,773 $ 0
$23,404 $ 7,358
Expense
661 13 661002 10 3903 Depreciation $ 2,631 $ 7,358
661 13 661002 10 4264 Leased Vehcls 20,773 0
$23,404 $ 7,358
$ 0 $ 0
RADIO COMMUNICATIONS FUND
Revenue
660 13 660100 10 635 Leased Equip $ 163 $ 455
Operating Transfer
660 13 660300 10 1701 Oper. Trans. In $ 4,335 $ 0
$ 4,498 $ 455
Expense
660 13 660200 10 3900 Depreciation $ 163 $ 455
General Ledger
660 13 660200 10 8005 Est. Prft/Loss $ 4,335 $ 0
$ 4,498 $ 455
$ 0 $ 0
INFO TECH - CLEMIS FUND
Revenue
635 23 635111 30001 583 In-Car Term. $ 132 $ 184
Operating Transfer
635 23 635113 30001 1701 Oper. Trans In $ 2,450 $ 0
$ 2,582 $ 184
Expense
635 23 635152 30001 3900 Depreciation $ 132 $ 184
General Ledger
635 23 635152 30001 8005 Est. Prft/Loss $ 2,450 $ 0
$ 2,582 $ 184
$ 0 $ 0
FINANCE COMMITTEE
(The vote for this motion appears on page 308.)
*REPORT (MISC. #01130)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: SHERIFF'S DEPARTMENT-CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT
SERVICES IN ADDISON TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above referenced resolution
on May 16, 2001, recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #01130
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: SHERIFF'S DEPARTMENT-CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT
SERVICES IN ADDISON TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Addison Township has contracted with the Oakland County
Sheriff's Department to provide law enforcement services for the Township
(Miscellaneous Resolution #98011); and
Commissioners Minutes Continued. May 24, 2001
303
WHEREAS paragraph 23 of this Contract provided that an amendment to this
Contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Addison Township Board; and
WHEREAS Addison Township has approved a proposed amendment to the
contract (Schedule A-Sheriff's Deputies Contracted) which would add one (1)
Deputy II (w/fill-in) changing the total number of Deputy II’s (w/fill-in)
from five (5) to six (6) and bring the total number of contracted deputies to
seven (7); and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (w/fill-in) for
Addison Township under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves an amendment to the original Schedule A (Sheriff
Deputies Contracted) of the Oakland County Sheriff's Department 1999-2003 Law
Enforcement Services Agreement with the Township of Addison to add one (1)
Deputy II (w/fill-in).
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the
Contracted Patrol Unit, Patrol Services Division of the Sheriff's Department.
BE IT FURTHER RESOLVED that this amendment will take effect on
May 26, 2001.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Charter Township of Addison Schedule A on file in County Clerk’s
office.
FISCAL NOTE (MISC. #01130)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT-CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT
SERVICES IN ADDISON TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above named Miscellaneous Resolution and finds:
1. The Charter Township of Addison wishes to amend its contract with
the Oakland County Sheriff for law enforcement services beginning
May 26, 2001.
2. This amendment would add one (1) Sheriff Deputy II (w/fill-in)
position to the Contracted Patrol Unit, Patrol Services Division.
Total number of Deputy II’s (w/fill-in) increases from five (5) to
six (6) and the total number of contracted deputies to seven (7).
3. Operating costs and revenues equal $35,284 for Fiscal Year 2001,
and $98,738 for Fiscal Year 2002.
4. The Fiscal Year 2001 and Fiscal Year 2002 budget should be amended
as specified below.
FY 2001 FY 2002
9.5 Pays
Fund Dept OCA PCA Object
101 43 23601 31190 2001 Salaries $21,281 $59,552
SALARY TOTAL $21,281 $59,552
101 43 23601 31190 2075 Fringes $ 8,278 $23,165
FRINGE BENEFIT TOTAL $ 8,278 $23,165
101 43 23601 30000 6660 Radio Rental $ 163 $ 455
101 43 23601 30000 6661 Transportation 2,631 7,362
101 43 23901 40000 4044 Deputy Supplies 155 433
101 43 23201 10000 3784 Uniform Cost 159 445
101 43 23301 20000 6636 Info Tech Oper. 162 452
101 43 23101 10000 6677 Liability Ins 750 2,100
OPERATING TOTAL $ 4,019 $11,246
101 43 23601 30000 6024 CLEMIS $ 79 $ 222
101 43 23901 41000 2002 Dispatch 1,627 4,554
OPER. SUPPORT TOTAL $ 1,706 $ 4,776
TOTAL COST $35,284 $98,738
101 43 13601 30000 985 Contract Revenue $35,284 $98,738
TOTAL REVENUE $35,284 $98,738
Commissioners Minutes Continued. May 24, 2001
304
$ 0 $ 0
FINANCE COMMITTEE
(The vote for this motion appears on page 308.)
*MISCELLANEOUS RESOLUTION #01145
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: EMERGENCY MANAGEMENT – PERFORMANCE GRANT AGREEMENT FOR FISCAL YEAR
2001 – 2002 ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan has awarded Oakland County Emergency
Management grant funding in the amount of $26,227 for the period of October 1,
2000, through September 30, 2001; and
WHEREAS Emergency Management was notified of available grant funding via
letter dated February 23, 2001, as attached, necessitating the need to
expedite the application/acceptance process outside the adopted grant
procedures; and
WHEREAS this is the 29th year of grant acceptance for this program; and
WHEREAS the purpose of the program is to encourage the development of
comprehensive disaster preparedness and assistance plans, programs,
capabilities, and organizations by the States and local governments; and
WHEREAS the grant agreement has been processed through the County
Executive Contract Review Process and the Board of Commissioners Grant
Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts grant funding from the State of Michigan in the amount
of $26,227 for the period of Fiscal Year 2000/01.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the grant agreement and to approve any
grant extensions or changes, within fifteen percent (15%) of the original
award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate
the County to any future commitment.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Funding Letter on file in County Clerk’s office.
FISCAL NOTE (MISC. #01145)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: EMERGENCY MANAGEMENT - PERFORMANCE GRANT AGREEMENT FOR FISCAL YEAR
2001- 2002 ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolutions and finds:
1. Oakland County Emergency Management has been awarded grant funding
by the State of Michigan EMPG/FEMA, Grant No. EMPG CFDA #83.552,
for State funds in the amount of $26,227 for the development and
maintenance of an effective operational emergency management
program capable of protecting life, property, and vital
infrastructure in times of emergency.
2. This is the 29th year of grant acceptance for this program, the
project consists of effort to plan, train, exercise, and evaluate
capability and response readiness.
3. The Fiscal Year 2001 total EMPG award funds 40.28518% of the
Emergency Management department’s emergency program manager’s
salary and fringe benefits, and funds shall not be used for any
other purpose, and requires Oakland County to fund this effort for
at least 49% from non-federal sources.
4. The grant agreement has been processed through the County
Executive Contract Review Process, and the Board of Commissioners
Commissioners Minutes Continued. May 24, 2001
305
Grant Acceptance Procedures, subject to ratification by the
Oakland County Board of Commissioners.
5. Revenue from this agreement has already been included in the
Fiscal Year 2001 Adopted Budget as General-Purpose revenue; no
budget amendment is required.
FINANCE COMMITTEE
Vote on resolutions on the Consent Agenda:
AYES: Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson, Millard,
Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos.
(24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolutions on the
Consent Agenda were adopted, with accompanying reports being accepted.
MISCELLANEOUS RESOLUTION #01146
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING - AWARD OF CONTRACT FOR
THE 52-1 DISTRICT COURT PARKING LOT EXPANSION PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Fiscal Year 2001 Capital Improvement Program includes
funding in the amount of $150,000 for the 52-1 District Court Parking Lot
Expansion Project; and
WHEREAS the Planning and Building Committee on November 14, 2000
authorized the preparation of drawings and specifications for the 52-1
District Court Parking Lot Expansion Project; and
WHEREAS in accordance with Purchasing Division procedures, bids for the
project were received and reviewed on May 3, 2001; and
WHEREAS the lowest responsible bidder is Thompson McCully Company of
Clarkston, Michigan with a bid in the amount of $38,834.40; and
WHEREAS total project costs of $58,000 are recommended by the Facilities
Engineering Division and are available in the Building Fund (#401), including
the contract award of $38,834.40, landscape repair of $5,500, administrative
expenses of $4,000, and contingency of $9,665.60.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
the award of contract for the 52-1 District Court Parking Lot Expansion
Project to Thompson McCully Company of Clarkston, Michigan in the amount of
$38,834.40.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes
transfer of funding in the amount of $58,000 from the Capital Improvement
Program/Building Fund (#401) to the Project Work Order Fund (#404) to
establish the 52-1 District Court Parking Lot Expansion Project (C-018).
BE IT FURTHER RESOLVED that the Fiscal Year 2001 Budget is amended as
follows:
Building Improvement Fund #401
3-14-210006-10000-8001 Operating Transfer Out ($58,000)
Project Work Order Fund #404
3-14-310007-80183-1701 Operating Transfer In $58,000_
$ -0-__
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copy of Site Plan on file in County Clerk’s office.
REPORT (MISC. #01146)
BY: Planning and Building Committee, Charles Palmer, Chairperson
Commissioners Minutes Continued. May 24, 2001
306
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR
THE 52-1 DISTRICT COURT PARKING LOT EXPANSION PROJECT
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed on May 15, 2001,
the bids received for the above-referenced project, reports with the
recommendation the County enter into a contract with Thompson McCully Company
of Clarkston, in the amount of $38,834.40.
The Committee further recommends funding the total project cost of
$58,000.00 including contingency be approved.
Additionally, the Planning and Building Committee supports the attached
Finance Committee resolution.
Chairperson, on behalf of the Planning and Building Committee, I move
acceptance of the foregoing report.
PLANNING AND BUILDING COMMITTEE
Moved by Douglas supported by Crawford the Planning and Building
Committee Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Crawford the resolution be adopted.
AYES: Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Law, McPherson, Millard, Moffitt, Moss,
Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #01147
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: MANAGEMENT AND BUDGET / PURCHASING DIVISION - REVISION TO THE
PURCHASING CARD POLICY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #99168, the Oakland County
Board of Commissioners approved the "Oakland County Purchasing Card Policy" in
accordance with Public Act 266 of 1995; and
WHEREAS revisions to that policy have been recommended by Management and
Budget to allow and monitor the use of a purchasing card for County travel
(new sections 5.1.1, 5.1.2, 5.1.3, plus adjustments to sections 3.4 and 6.1)
as well as allowing the use of a "Cardholder Agreement".
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves of the revisions to the Oakland County Purchasing Card
Policy as outlined in Attachment A.
BE IT FURTHER RESOLVED that the Department of Management and Budget
notify the County Elected Officials, Department Directors, and Division
Managers of the revised policy.
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Copy of Attachment A and Purchasing Card Policies and Procedures on file
in County Clerk’s office.
Moved by Douglas supported by Webster the resolution be adopted.
AYES: Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas,
Galloway, Gregory, Law, McPherson, Millard, Moffitt, Moss, Obrecht, Palmer,
Patterson, Sever, Suarez, Webster, Amos, Appel, Brian. (22)
NAYS: Garfield, Taub. (2)
A sufficient majority having voted therefor, the resolution was adopted.
Commissioners Minutes Continued. May 24, 2001
307
REPORT
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: APPOINTMENTS TO THE WELL PROTECTION AND EDUCATION POLICY ADVISORY
COMMITTEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having considered applications for
appointment to the Well Protection and Education Policy Advisory Committee on
May 14, 2001, hereby recommends that Joseph Maher, Steve McPherson and
Gerald Dywasuk be appointed to three-year terms beginning September 24, 2000,
and ending September 23, 2003.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Copy of applications on file in County Clerk’s office.
Moved by Patterson supported by Obrecht the report be accepted.
AYES: Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Law, McPherson, Millard, Moffitt, Moss, Obrecht, Palmer,
Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #01148
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: ROAD COMMISSION FOR OAKLAND COUNTY BORROWING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of County Road Commissioners of the County of Oakland,
Michigan (the “Issuer”) intends to authorize the issuance and sale of its ten-
year Michigan Transportation Fund Notes, pursuant to Act 143, Public Acts of
Michigan, 1943, as amended (“Act 143”) in an amount not to exceed Eleven
Million Nine Hundred Fifty Thousand Dollars ($11,950,000) (the “Notes”) in
anticipation of, and for the payment which shall be pledged, future revenues
derived from state collected taxes returned to the County of Oakland (the
“County”) for County road purposes pursuant to law, for the purpose of
defraying part of the cost of improvement of county highways and general
county road purposes all as more particularly described on Exhibit A attached
hereto and made part hereof and such other or different projects as the Issuer
may identify at the time the Notes are authorized to be issued; and
WHEREAS pursuant to Section 1 of Act 143, the Oakland County Board of
Commissioners must approve issuance of the Notes by the Issuer before the
Notes may be authorized by the Issuer; and
WHEREAS the Issuer, by resolution, has previously requested the
authorization of the Oakland County Board of Commissioners to issue the Notes;
and
WHEREAS prior to issuance of the Notes the Issuer must either receive
prior approval of the Notes from the Department of Treasury (the “Department”)
of the State of Michigan (the “State”) or be exempt from prior approval as
provided in Section 1(2) of Act 143, and Chapter III, Section 11 of Act 202,
Public Acts of Michigan, 1943, as amended; and
WHEREAS in order to be exempt from prior approval, the Issuer must
notify the Department of the Issuer’s intent to issue the Notes.
NOW THEREFORE BE IT RESOLVED that:
1. The Board of County Road Commissioners of the County of Oakland
be, and is, hereby authorized to borrow and issue its Notes therefore, in the
principal amount of not to exceed $11,950,000 to provide funds for the
purposes described in the preamble to this resolution, all pursuant to Act
143. The interest rate on the Notes shall not exceed the maximum rate of
interest permitted by law at the time of sale and there shall be pledged for
the payment of such Notes future revenues derived from State collected taxes
Commissioners Minutes Continued. May 24, 2001
308
returned to the County for County road purposes. The full faith and credit of
the County shall not be pledged for the payment of such notes.
2. The County Treasurer is hereby authorized to execute any and all
agreements, certificates and documents necessary to effectuate issuance of the
Notes.
3. The Treasurer is hereby authorized and directed to set aside in a
separate fund from the State collected taxes returned to the County for County
road purposes pursuant to law which have not been theretofore specifically
allocated for other purposes in each year an amount sufficient for the payment
of the principal of and interest on the Notes as the same becomes due.
4. The County Treasurer is hereby authorized, to the extent
authorized by law, to take all actions within the Treasurer’s control
necessary to maintain the exemption of the interest on the Notes from general
federal income taxation (as opposed to alternative minimum or other indirect
taxation) under the Internal Revenue Code of 1986, as amended, including but
not limited to, actions relating to the rebate of arbitrage earnings, if
applicable, and the expenditure and investment of note proceeds and monies
deemed to be note proceeds.
5. All resolutions and parts of resolutions insofar as they conflict
with the provisions of this resolution be and the same hereby are rescinded.
Chairperson, on behalf of the General Government Committee, I move
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Exhibit A, Proposed 2001 Road Improvement Program on file in
County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #01124
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS - AWARD OF PROFESSIONAL SERVICES CONTRACT FOR
GOVERNMENT RELATIONS CONSULTING FIRM TO LARSEN AND ASSOCIATES (SECOND RENEWAL)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS issues arise before the Governor and the State legislature which
have significant impact to local units of government within the State of
Michigan; and
WHEREAS over the past several years, several such issues have been
debated at the state level which have far reaching consequences for the
citizens of Oakland County; and
WHEREAS County Commissioners need an increased ability to present their
views on vital issues impacting Oakland County residents, providing a more
intensive coordinated and focused legislative consulting effort has been
necessary to sufficiently inform government officials at the State of the
concerns of the Board of Commissioners regarding proposed laws, statutes,
public acts, regulations, and executive and administrative orders; and
WHEREAS the Board of Commissioners, per Miscellaneous Resolutions #95155
and #98061, awarded a contract to Larsen and Associates of Southfield,
Michigan, to actively represent the interests of the Board before the Governor
and the State Legislature; and
WHEREAS Larsen and Associates is currently representing the Board of
Commissioners in several ongoing matters; and
WHEREAS this contract expires May 31, 2001, and the Board of
Commissioners has been satisfied with the performance of Larsen and
Associates.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes an award of a contract to the firm of Larsen and
Associates, Inc. of Southfield, Michigan, for the purpose of actively
representing the interests of Oakland County as determined by the Board of
Commissioners on those issues before the Governor and the State Legislature,
including, but not limited to, proposed laws, statutes, public acts,
regulations, and executive and administrative orders, that the Board deems
appropriate.
Commissioners Minutes Continued. May 24, 2001
309
BE IT FURTHER RESOLVED that this contract shall be for an amount not to
exceed $48,000.00 annually, to be paid in equal monthly amounts of $4,000.00,
and that this contract shall terminate on May 31, 2004, unless otherwise
agreed to by the parties.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners be authorized to execute the above-referenced professional
services contract on behalf of the Board of Commissioners.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (MISC. #01124)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS- AWARD OF PROFESSIONAL SERVICE CONTRACT FOR
GOVERNMENT RELATIONS CONSULTING FIRM TO LARSEN AND ASSOCIATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. This resolution authorizes an award of a three year contract to
Larsen and Associates, Inc. to actively represent the interests of
Oakland County, as determined by the Board of Commissioners, on
issues before the Governor and the State Legislature.
2. Larsen and Associates, Inc. held a contract for the previous three
years which expires on May 31, 2001 and the Board of Commissioners
has been satisfied with their performance.
3. The annual contract Not to Exceed amount is $48,000.
4. Funds are currently budgeted under the Board of Commissioners; no
additional appropriation is required.
FINANCE COMMITTEE
Moved by Patterson supported by Dingeldey the resolution be adopted.
AYES: Coleman, Crawford, Dingeldey, Douglas, Galloway, Gregory,
McPherson, Millard, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez,
Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell. (22)
NAYS: Garfield, Law. (2)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (MISC. #01126)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: INFORMATION TECHNOLOGY/DISC - ADDITIONAL POSITIONS FOR GEOGRAPHICAL
INFORMATION SYSTEM (GIS) PROJECTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above referenced resolution
on May 16, 2001, recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #01126
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: INFORMATION TECHNOLOGY/DISC – ADDITIONAL POSITIONS FOR GEOGRAPHICAL
INFORMATION SYSTEM (GIS) PROJECTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Project Management methods and tools have provided the ability
to show hours dedicated for various IT initiatives; and
WHEREAS Project Management data shows that the GIS program has expanded
to require current GIS staff be fully utilized for support and maintenance of
those initiatives; and
WHEREAS existing staff levels do not provide adequate hours for
enhancement and new project development; and
Commissioners Minutes Continued. May 24, 2001
310
WHEREAS the current list of new pending projects, including GIS mapping
of Drain infrastructure, can not be addressed due to insufficient staff
levels; and
WHEREAS Information Technology has worked with the Personnel Department
to determine appropriate classifications and new position resources to begin
addressing the back-log of GIS work; and
WHEREAS a new classification and one (1) position of Project Manager is
proposed to be created to allow GIS project initiatives to be both internally
and externally coordinated; and
WHEREAS one (1) position of Application Analyst/Programmer III and one
(1) position of User Support Specialist II is proposed to be created to
address GIS project needs; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the classification of Project Manager,
overtime exempt, be established at the following exempt salary range:
Base 1 Year 2 Year 3 year 4 Year 5 Year
$56,631 $60,041 $63,453 $66,865 $70,277 $73,689
BE IT FURTHER RESOLVED that one (1) PR position of Project Manager, one
(1) PR position of Application Analyst/Programmer III and one (1) PR position
of User Support Specialist II be created in the Digital Information Service
Center division of Information Technology (18701).
Chairperson, on behalf of the General Government Committee, I move
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Project Manager Description on file in County Clerk’s office.
FISCAL NOTE (MISC. #01126)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY / DISC – ADDITIONAL POSITIONS FOR
GEOGRAPHICAL INFORMATION SYSTEMS (GIS) PROJECTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-reference resolution and finds:
1. Resolution authorizes the expansion of the Geographical
Information System (GIS) program, through the establishment of new
classification of Project Manager, the creation one (1) position
of Project Manager overtime exempt, the creation of one (1) User
Support Specialist II position, and the creation of one (1)
position of Application Analyst/Programmer, all effective June 2,
2001.
2. The total cost of these new positions equals $70,629 for the
balance of Fiscal Year 2001 and $238,728 for Fiscal Year 2002.
The positions will be established in the Information Technology
Fund and billed to the Drain Equipment Fund as Information
Technology Development charges.
3. Funding is available from the General Fund Designated Fund Balance
for Drain Records Conversion - Phase I (90-190000-14000-9407-
76000), to provide to the Drain Commissioner to cover the cost of
these positions through September 30, 2003. After that date the
cost of these positions must be sustained through the normal
budget process.
4. The Fiscal Year 2001 and 2002 budget should be amended as follows:
GENERAL FUND FY 2001 FY 2002
REVENUE
90-190000-19000-1582 Prior Years Balance $70,629 $238,726
EXPENDITURES
90-310000-21000-8001 Operating Transfer Out $70,629 $238,726
$ 0 $ 0
INFORMATION TECHNOLOGY FUND
REVENUE
2-18-636111-10000-0735 OC Depts. Develop/Supt $70,629 $238,726
EXPENSES
2-18-636172-15000-2001 Salary Regular $50,449 $170,519
Commissioners Minutes Continued. May 24, 2001
311
2-18-636172-15000-2074 Fringe Benefits 20,180 $ 68,207
Total Expenses $70,629 $238,726
$ 0 $ 0
DRAIN EQUIPMENT FUND
REVENUE
3-61-311317-35400-1701 Operating Transfer In $70,629 $238,726
EXPENSES
2-61-227317-35400-6030 Info Tech Development $70,629 $238,726
$ 0 $ 0
5. The Fiscal Year 2003 portion of this change will be built into the
Fiscal Year 2002 – Fiscal Year 2003 County Executive Recommended
Budget.
FINANCE COMMITTEE
Moved by Patterson supported by Causey-Mitchell the Personnel Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Patterson supported by Moss the resolution be adopted.
AYES: Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law,
McPherson, Millard, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez,
Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #01149
BY: Personnel Committee, Thomas Law, Chairperson
IN RE: COUNTYWIDE ELECTED OFFICIALS SALARIES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County’s voters recognized and adopted the principle
that continuity of good government requires the recruitment and retention of
quality employees and the principle that the pay and treatment of those public
servants be based on merit by adopting Miscellaneous Resolution #4606
(September 19, 1966); and
WHEREAS the Board of Commissioners has consistently utilized these
voter-approved principles in adopting both the Merit System Rules and the
Oakland County Job Evaluation System, the primary objectives of which are to
(A) attract and (B) retain a qualified and productive work force to provide
cost effective service to the citizens of Oakland County; and
WHEREAS the Board of Commissioners has formally recognized that the free
and competitive market provides the best basis for determining fair and
equitable compensation for its public servants and has formally adopted market
factors as the principal criterion for determining the compensation of its
public servants; and
WHEREAS Merit System Rules require the Personnel Committee of the Board
of Commissioners to review salaries annually to determine if adjustments to
salary ranges are warranted; and
WHEREAS these equitable compensation principles are appropriately
applied to elected official compensation determinations; and
WHEREAS a national survey of elected official compensation plans
indicates that adjustment of Oakland County’s county-wide elected official
compensation plans is warranted by merit and market factors; and
WHEREAS by way of example, the current salary for the position of County
Executive is $15,779 (some 10.18%) below the national average salary for
County Executives of comparatively sized counties; and
WHEREAS that market factor and numerous County-adopted job evaluation
plan factors including job-related knowledge and skill requirements, work and
career experience requirements, supervisory and managerial responsibility
requirements, problem solving and job-related communication and interpersonal
skill requirements, and accountability requirements for the position of County
Commissioners Minutes Continued. May 24, 2001
312
Executive support the position that equity demands that the County Executive
position be compensated at a level that more closely matches the national
average; and
WHEREAS similar analyses apply to the positions of County Clerk,
Treasurer, Prosecuting Attorney, Sheriff and Drain Commissioner; and
WHEREAS as evidenced by the numerous honors and awards Oakland County
has achieved for its exceptional fiscal management (AAA bond rating), leading
edge technology programs (CLEMIS, Access Oakland, GIS initiatives), innovative
business and economic development programs (Automation Alley, Business
Roundtable, Main Street Program), efficient constituent services, law
enforcement and public safety programs, healthy environment and high quality
of life for its citizens, the performance of Oakland County’s countywide
elected officials has been nationally recognized as being exceptional; and
WHEREAS in an effort to bring the salaries for the countywide elected
officials to a level which more equitably compensates for job responsibilities
and better represents recognition of merit for the County’s achievements, it
is proposed that the salaries for the county-wide elected officials be
adjusted upward by 8.6%.
NOW THEREFORE BE IT RESOLVED that the 2001 salaries for the following
countywide elected officials be adjusted as follows:
County Executive $151,221
Prosecuting Attorney $130,688
Sheriff $116,350
Treasurer $116,350
County Clerk/Reg. of Deeds $116,350
Drain Commissioner $116,350
Chairperson, I move adoption of the foregoing resolution.
PERSONNEL COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #01150
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: CENTRAL SERVICES/SUPPORT SERVICES/RECORD RETENTION-CONTINUATION OF
FUNDING FOR SIX (6) PTNE 1,000 HR/YR GENERAL HELPER POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Record Retention requests the continued funding of six (6) PTNE
1,000 hr/yr, GF/GP General Helper positions from 8/10/2001 through 8/10/2002
to pull criminal and civil records for microfilming; and
WHEREAS in an effort to create more record storage space, Oakland County
sought an adjustment in its retention period from the State Archives for
general criminal and civil records; and
WHEREAS previous practice was to retain records for 30 years, however,
state guidelines allow for filming of paper copies at six years after last
activity; and
WHEREAS the new retention guidelines established have resulted in more
files qualifying for destruction than originally anticipated; and
WHEREAS as of 4/16/01 the General Helpers have pulled 98,136 files, and
have 232,679 files to pull; and
WHEREAS it is a goal of the Record Retention Study Committee to free up
enough storage space to accommodate five (5) years of growth.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the continued funding of six (6) PTNE 1,000 hour/year,
GF/GP General Helper positions through 8/10/2002, in the Record Retention
Unit, of the Support Services Division.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.
Commissioner Palmer requested the Chairperson set public hearings for
the purpose of allowing public comment on the following EDC projects:
Commissioners Minutes Continued. May 24, 2001
313
• Planning and Economic Development Division – Resolution Approving
Project Plan (Cranbrook Educational Community Project) – City of
Bloomfield Hills
• Planning and Economic Development Division – Resolution Approving
Project Plan (Rochester College Project) – City of Rochester Hills
Chairperson Millard scheduled the Public Hearings for June 14, 2001 in
the Board of Commissioners’ Auditorium at the following times:
9:40 a.m. – Cranbrook Educational Community Project
9:45 a.m. – Rochester College Project
MISCELLANEOUS RESOLUTION #01151
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: SHERIFF DEPARTMENT – NARCOTICS ENFORCEMENT TEAM (NET) ADDITIONAL
VEHICLE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners adopted Miscellaneous
Resolution #00307 on December 14, 2000 authorizing the Narcotics Enforcement
Team (NET) to operate under the direction of the Sheriff; and
WHEREAS on February 1, 2001 the Oakland County Board of Commissioners
adopted Miscellaneous Resolution #01024 authorizing the interlocal agreement;
and
WHEREAS City of Lathrup Village Police Department will be sending an
officer to work in the NET Unit and will require one (1) additional vehicle;
and
WHEREAS the Sheriff and the NET Advisory Board hereby requests the
addition of one (1) vehicle and radios for the purposes of Narcotics
Enforcement; and
WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to
distribute property and funds forfeited through narcotic seizures to
participating agencies to be utilized toward the enhancement of law
enforcement efforts related to the Controlled Substances Act; and
WHEREAS the Sheriff and the NET Advisory Board is requesting that a
portion of these funds be used to pay for the capital costs and operating
expenses for this vehicle; and
WHEREAS the capital costs (present value) for these vehicles will be
returned to the NET forfeiture funds in the event that the Oakland County
Narcotics Enforcement Team should dissolve; and
WHEREAS this equipment will be used by the Oakland County Narcotics
Enforcement Team to enhance law enforcement efforts in compliance with state
law; and
WHEREAS the estimated capital costs are $22,000 and the estimated
operating expenses would be $11,000 per year.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the addition of one (1) vehicle with mobile radio be
added to the County Fleet.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
approves the use of forfeiture funds for the capital and leased costs for
vehicles and radios.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
REPORT (MISC. #01132)
BY: Public Services Committee, David Moffitt, Chairperson
IN RE: BOARD OF COMMISSIONERS – JAIL DIVERSION FOR PERSONS WITH MENTAL
ILLNESS TASK FORCE – AMENDMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. May 24, 2001
314
The Public Services Committee, having reviewed Miscellaneous Resolution
#01132 on May 15, 2001, reports with a recommendation that the resolution be
adopted.
Chairperson, on behalf of the Public Services Committee, I move
acceptance of the foregoing report.
PUBLIC SERVICES COMMITTEE
MISCELLANEOUS RESOLUTION #01132
BY: Commissioners Shelley G. Taub, District #12 and Ruel E. McPherson,
District #25
IN RE: BOARD OF COMMISSIONERS - MISCELLANEOUS RESOLUTION #01008 - JAIL
DIVERSION FOR PERSONS WITH MENTAL ILLNESS TASK FORCE - AMENDMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #01008 established a 12-member Jail
Diversion for Persons with Mental Illness Task Force to provide the Oakland
County Board of Commissioners, Sheriff and County Executive with
recommendations to reduce the mentally ill population in jail; and
WHEREAS prior to the formalization of the Jail Diversion for Persons
with Mental Illness Task Force, representatives from Easter Seals of Southeast
Michigan, as the Community Mental Health Agency (CMHA) contractor for jail
services in Oakland County, has been working closely with Oakland County on
this issue; and
WHEREAS the members of the Jail Diversion for Persons with Mental
Illness Task Force have indicated their support for including a representative
from Easter Seals in future dialogues.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby increase the membership of the Jail Diversion for
Persons with Mental Illness Task Force from 12 to 13 members to include the
addition of a representative of the contracting firm for Community Mental
Health Agency jail services in Oakland County.
BE IT FURTHER RESOLVED that this appointment shall be made by the
Chairperson of the Board of Commissioners within 14 days of the adoption of
this resolution.
Chairperson, we move the adoption of the foregoing resolution.
Shelley G. Taub, Ruel E. McPherson
Moved by Moffitt supported by Coleman the Public Services Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Moffitt supported by Taub the resolution be adopted.
AYES: Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson,
Millard, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub,
Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Dingeldey.
(24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #01152
BY: Commissioner Lawrence Obrecht, District #3
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF ORION – FISCAL YEAR 2000 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
Commissioners Minutes Continued. May 24, 2001
315
WHEREAS pursuant to the Disbursement Policy, Orion Township has
submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS Orion Township is requesting reimbursement for work related to
site work for water and sewer installations at two locations in the township;
and
WHEREAS the Fiscal Year 2000 authorized amount of funding for Orion
Township is $118,292.80 from the Environmental Infrastructure Fund as
repayment to Orion Township for expenses incurred in connection with
environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by Orion Township as eligible
for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes a Fiscal Year 2000
appropriation in the amount of $118,292.80 from the Environmental
Infrastructure Fund (Account #90-263218-41000-3985) to repay Orion Township
for expenses incurred in connection with environmental remediation or
improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
Lawrence Obrecht
Copy of Charter Township of Orion Infrastructure Fund Reimbursement
Attachment A & B on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #01153
BY: Commissioner Eric Coleman, District #21
IN RE: BOARD OF COMMISSIONERS - OAKLAND COUNTY EQUAL EMPLOYMENT OPPORTUNITY
AND AFFIRMATIVE ACTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS preliminary U.S. Census Bureau 2000 reports indicate that the
vast majority of Oakland County's population growth during the past 10 years
has been in minority communities; and
WHEREAS the Oakland County Affirmative Action Report for the Year 2000
demonstrates that the County is not currently meeting its goals for female and
minority employees, based on 1990 census information -- especially in the
Occupational Categories of: Officials and Administrators, Professionals,
Technicians, and Protective Service Workers; and
WHEREAS Oakland County's adopted Statement of Equal Employment
Opportunity and Affirmative Action Policy provides that in addition to
outlining goals, appropriate timetables for accomplishing these goals are to
be established; and
WHEREAS one of the best ways to improve the presence of qualified
minorities and females in areas of underutilization is to aggressively attempt
to promote minorities and females from within; and
WHEREAS the role of an Equal Employment Opportunity Officer is not
merely to accept complaints from employees or applicants who feel that they
have been discriminated against, but to act proactively, in conjunction with
the Personnel Department, to identify problem areas, propose solutions and
implement corrective action; and
WHEREAS for several months, the only position within Oakland County's
Equal Employment Opportunity Unit -- the Equal Employment Opportunity Officer
position -- has been vacant, with elements of the position being disseminated
out to private firms and agencies; and
WHEREAS setting the goal for the hiring and promotion females and
minorities is only the first step. If Oakland County, as an employer, truly
intends to diversify its workforce in a manner that is reflective of the
citizens that it serves, it is imperative that the Equal Employment
Opportunity Officer position be filled and empowered to fulfill its
responsibilities.
Commissioners Minutes Continued. May 24, 2001
316
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby request that Equal Employment Opportunity Officer
position be filled with a full-time employee.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
does hereby request that the County Executive establish the Equal Employment
Opportunity Unit as an separate department, with the Equal Employment
Opportunity Officer/Director reporting directly to the County Executive; and
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
does hereby request the Oakland Personnel Department to report back quarterly
to the Personnel Committee on:
1. The status of the Equal Employment Opportunity Officer position.
2. The Equal Employment Opportunity Unit's action plan to improve the
hiring and promotion of female and minority employees within
Oakland County -- especially within the Occupational Categories
of: Officials and Administrators, Professionals, Technicians, and
Protective Service Workers.
Chairperson, I move the adoption of the foregoing Resolution.
Eric Coleman, District #21
The Chairperson referred the resolution to the Personnel Committee.
There were no objections.
In accordance with Rule XII.G, the Chairperson made the following
referral:
GENERAL GOVERNMENT
a. Letter from John McCulloch – Resignation as a Member of Community
Mental Health Authority
There were no objections to the referral.
The Board adjourned at 10:30 a.m. to the call of the Chair or June
14, 2001 at 9:30 a.m.
G. WILLIAM CADDELL FRANK H. MILLARD
Clerk Chairperson