HomeMy WebLinkAboutMinutes - 2001.09.20 - 7131498
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
September 20, 2001
Meeting called to order by Chairperson Frank Millard at 9:50 a.m. in the
Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman,
Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson,
Melton, Millard, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez,
Taub, Webster. (25)
ABSENT: None. (0)
Quorum present.
Commissioner Brenda Causey-Mitchell introduced Reverend Michael T.
Martin who gave the Invocation.
Pledge of Allegiance to the Flag.
Moved by Patterson supported by Suarez the rules be suspended to change
the order of the day.
AYES: Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton,
Millard, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub,
Webster. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the motion to suspend the
rules to change the order of the day carried.
Commissioners Minutes Continued. September 20, 2001
499
MISCELLANEOUS RESOLUTION #01238
BY: Frank H. Millard, Jr., Chairperson, Oakland County Board of Commissioners
IN RE: BOARD OF COMMISSIONERS - CONDEMNATION OF THE ATTACK ON AMERICA
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS on September 11, 2001, our Country was deeply shaken by horrific
attacks inflicted by terrorists, who hijacked and destroyed four civilian
airliners, crashing two of them into the towers of the World Trade Center in
New York City, a third into the Pentagon outside of Washington, D.C., and a
fourth which crashed in Pennsylvania before reaching its intended target; and
WHEREAS the sudden and unprovoked attacks on our civilian population
have resulted in the deaths and injury of thousands of our citizens, whose
only offense was to rise that fateful day and go to their jobs, unaware of the
evil forces which were in motion that morning; and
WHEREAS these cowardly acts were by far the deadliest terrorist attacks
ever launched against the United States, and, by targeting symbols of American
strength and success, clearly were intended to intimidate our nation and
weaken the resolve of the American people; and
WHEREAS these horrendous events have affected the lives of all Americans
and people around the world. It is imperative during this time of trial and
tribulation that we not allow the cowardly acts of these terrorists to break
the spirit of the American people or alter our historic commitment to freedom
and democracy; and
WHEREAS though religious and cultural traditions within our nation may
differ, Americans share core values characterized by a respect for the dignity
and worth of all people, appreciation and tolerance of diversity and a
compassionate pursuit of community. Let us face our adversaries, holding fast
to these values.
NOW THEREFORE BE IT RESOLVED that the membership of the Oakland County
Board of Commissioners, by unanimous resolution, do hereby extend our
heartfelt condolences to the families and friends of those injured or killed
during the tragic events of September 11th.
BE IT FURTHER RESOLVED that although we may never fully grasp the
devastation and overwhelming sense of loss that has occurred, we continue to
pray for everyone affected by this tragedy and offer our strength and support.
BE IT FURTHER RESOLVED that we join the nation in honoring the memory
and heroic efforts of those members of the police and fire departments of the
City of New York, as well as, other civilian rescuers, who in the finest
tradition of their service selflessly gave their lives so others may live.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
condemns these terrorist attacks and the hatred and disregard for life and law
implicit in them.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
supports the President of the United States, and as he works with the national
security team to defend against additional attacks and find the perpetrators,
so that they may be brought to justice, we urge our President to act with
sober restraint, choosing justice over rapid vengeance.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
strongly urges its employees and citizens to join in supporting relief efforts
by generously giving blood during the Oakland County Emergency Blood Drive on
September 25 and 26, or at the nearest available blood donation center.
On behalf of the Oakland County Board of Commissioners, we move the
adoption of the foregoing resolution.
FRANK MILLARD, JR., CHAIRPERSON
FRAN AMOS, VICE CHAIRPERSON
WILLIAM PATTERSON, DAVID GALLOWAY,
LAWRENCE OBRECHT,
BRENDA CAUSEY-MITCHELL, TIM MELTON,
SUE ANN DOUGLAS, JOHN GARFIELD,
WILLIAM BRIAN, NANCY DINGELDEY,
SHELLEY GOODMAN TAUB, THOMAS LAW,
DAVID BUCKLEY, CHUCK MOSS,
CHARLES PALMER, HUGH CRAWFORD,
DAVID MOFFITT, TERRY SEVER,
VINCENT GREGORY, ERIC COLEMAN,
Commissioners Minutes Continued. September 20, 2001
500
PETER WEBSTER,
MICHELLE FRIEDMAN APPEL,
GEORGE SUAREZ, RUEL MCPHERSON
Moved by Millard supported by Amos the resolution be adopted.
AYES: Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton,
Millard, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub,
Webster, Amos. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was
adopted.
Chairperson Millard requested everyone stand for the playing of the
National Anthem.
Moved by Patterson supported by Sever the rules be suspended to change
the order of the day for a special presentation.
AYES: Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton, Millard,
Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos,
Appel. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the motion to suspend the
rules to change the order of the day for a special presentation carried.
Chairperson Frank H. Millard, Jr. along with the following Airport
Committee members, J. David VanderVeen, Commissioners William Patterson,
Vincent Gregory, David Galloway, and Bill Brian presented a proclamation to
the Air Traffic Controllers from the Oakland County International Airport who
won Tower of the Year for the Great Lakes for extraordinary accomplishments.
Chairperson Millard called a recess at 10:07 a.m.
Meeting was recalled to order at 10:45 a.m.
Roll called.
PRESENT: Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman,
Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson,
Melton, Millard, Moffitt, Moss, Palmer, Patterson, Sever, Suarez, Taub,
Webster. (24)
ABSENT: Obrecht (with notice). (1)
Quorum present.
Moved by Palmer supported by Causey-Mitchell the minutes of the
September 6, 2001, Board Meeting be approved.
A sufficient majority having voted therefore, the minutes were approved
as printed.
Moved by Sever supported by Palmer the rules be suspended and the agenda
be amended, as follows:
Remove General Government Committee item b. from the Regular Agenda.
ITEMS ON PRINTED AGENDA
FINANCE COMMITTEE
a. Sheriff, Prosecuting Attorney, Circuit Court, Community
Corrections – Acceptance of the Fiscal Year 2002/2003 Byrne
Memorial Grant
(Reason for suspension for Finance Committee, item a: Waiver of Rule XII.C.1.
and C.2 – Direct Referral to Personnel and Finance Committees)
Commissioners Minutes Continued. September 20, 2001
501
GENERAL GOVERNMENT COMMITTEE
a. Department of Human Services/Health Division – Grant
Acceptance/Renewal for Child Day Care Immunization Project
(Reason for suspension for General Government Committee, item a: Waiver of
Rule XII.C.1. – Direct Referral to Finance Committee)
PLANNING AND BUILDING COMMITTEE
a. Drain Commissioner – 2001 Lake Level Assessments for Operation and
Maintenance
b. Drain Commissioner – 2001 Chapter 4 Drain Maintenance Assessment
Resolution
c. Drain Commissioner – 2001 Chapter 18 Drain Maintenance Assessment
Resolution
(Reason for suspension for Planning and Building Committee, items a, b, and c:
Waiver of Rule XII.C.1. – Direct Referral to Finance Committee)
PUBLIC SERVICES COMMITTEE
b. Public Services Department/Animal Control – Establish Fiscal Year
2002 – Fiscal Year 2004 Municipalities Animal Care Center Rates
for Boarding and Disposal
(Reason for suspension for Public Services Committee, item b: Waiver of Rule
XII.C.1. – Direct Referral to Finance Committee)
c. Circuit Court – Amendment to Michigan Drug Court Implementation
Grant and Personnel Related Actions
(Reason for suspension for Public Services Committee, item c: Waiver of Rule
XII.C.1. and C.2. – Direct Referral to Personnel and Finance Committees)
ITEMS NOT ON BOARD AGENDA
FINANCE COMMITTEE
f. Department of Public Services Community Corrections – Acceptance
of Fiscal Year 2001/2002 Community Corrections Grant
(Reason for suspension for Finance Committee, item f: Committee meeting held
immediately prior to today’s Board meeting)
GENERAL GOVERNMENT COMMITTEE
f. Board of Commissioners – Appointment to the Gun Board
(Reason for suspension for General Government Committee, item f: Committee
meeting held immediately prior to today’s Board meeting)
Vote on agenda, as amended:
AYES: Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas,
Galloway, Garfield, Gregory, Law, McPherson, Melton, Millard, Moffitt, Moss,
Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the motion to suspend the
rules and amend the agenda carried.
The Chairperson made the following statement; “A Public Hearing is now
called on the Fiscal Year 2002-2003 Budget and General Appropriations Act.
Are there any persons present who wish to speak?” No persons requested to
speak and the Chairperson declared the Public Hearing closed.
Joseph Erwin, President of Association for Macomb Oakland Regional
Center addressed the Board.
Commissioner Sever addressed the Board.
Moved by Coleman supported by Patterson the resolutions on the Consent
Agenda as amended be adopted (with accompanying reports being accepted). (The
vote on this motion appears on page 518.) The resolutions on the Consent
Agenda follow (annotated by an asterisk [*]):
Commissioners Minutes Continued. September 20, 2001
502
*REPORT (MISC. #01239)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: SHERIFF, PROSECUTING ATTORNEY, CIRCUIT COURT, COMMUNITY CORRECTIONS –
ACCEPTANCE OF THE FISCAL YEAR 2002/2003 BYRNE MEMORIAL GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on September 12, 2001, recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
REPORT (MISC. #01239)
BY: Public Services Committee, David Moffitt, Chairperson
IN RE: SHERIFF, PROSECUTING ATTORNEY, CIRCUIT COURT, COMMUNITY CORRECTIONS –
ACCEPTANCE OF THE FISCAL YEAR 2002/2003 BYRNE MEMORIAL GRANT TO THE OAKLAND
COUNTY BOARD OF COMMISSIONERS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed the above-referenced
resolution on September 12, 2001, reports with a recommendation that the
resolution be adopted.
Chairperson, on behalf of the Public Services Committee, I move the
acceptance of the foregoing report.
PUBLIC SERVICES COMMITTEE
MISCELLANEOUS RESOLUTION #01239
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF, PROSECUTING ATTORNEY, CIRCUIT COURT, COMMUNITY CORRECTIONS-
ACCEPTANCE OF THE FISCAL YEAR 2002/2003 BYRNE MEMORIAL GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Community Health - Office of Drug Control
Policy has issued a single contract for all four Oakland County Byrne Grant
recipients (see attachment A, B, C, and D). The four programs contained in
this contract are Sheriff/Narcotics Enforcement Team (NET), Prosecutor/Child
Abuse Task Force (“Special Unit”), Circuit Court/Family Focused Juvenile Drug
Court, and Community Corrections/In-Step Program; and
WHEREAS the grant funding is for the period of October 1, 2001, through
September 30, 2002, in the amount of $940,918; and
WHEREAS this grant has been submitted through the County Executive’s
Grant Agreement Review Process; and
WHEREAS the recipient departments have been notified of an award of
$940,918; and
WHEREAS grant funds of $940,918, of which sixty percent (60%) of the
program cost is state funded, and forty percent (40%) is County grant match of
$603,839 ($560,570 in Departmental County matches; $43,269 from Non-
Departmental Contingency) for a total program cost of $1,544,757; and
WHEREAS the grant will fund the creation of one (1) SR Assistant
Prosecutor IV position and one (1) SR Social Worker I position within the
Juvenile Court unit of the Prosecuting Attorney for the Child Abuse Task
Force; and
WHEREAS the creation of two (2) SR Sergeant positions, and one (1) SR
Deputy II would be funded in the Sheriff Department/Technical Services
division for NET, and one (1) SR Sergeant position in Sheriff
Department/Technical Services/Admin. to work with the Prosecutor's Child Abuse
Task Force; and
WHEREAS one (1) SR Child Welfare Worker II and one (1) SR PTNE 1,000 hr.
Technical Aide position will be created in Circuit Court/Family Division for a
Juvenile Drug Court; and
WHEREAS the grant will continue to fund two (2) SR Community Corrections
Specialist II positions in the Community Corrections/In-Step Program; and
WHEREAS one (1) SR Clerk II position will remain funded in Sheriff/NET
unit; and
Commissioners Minutes Continued. September 20, 2001
503
WHEREAS one (1) SR Assistant Prosecutor IV, two (2) SR Assistant
Prosecutor III's and one (1) SR Assistant Prosecutor I for NET will continue
to be funded by this grant; and
WHEREAS with the acceptance of this grant there will be a need to add
three (3) vehicles with radios in the Sheriff’s NET and one (1) in the
Prosecutor’s Child Abuse Unit increasing the County Fleet by four (4) vehicles
with radios; and
WHEREAS the Sheriff and the NET Advisory Board have requested that a
portion of funds forfeited through narcotic seizures, in the General Ledger
Account 013301 10000 2203 60053, be used for capital costs in the amount of
$98,000; and
WHEREAS operating costs for Fiscal Year 2002 have been budgeted in the
Sheriff NET County match and the Prosecutor's Child Abuse Unit County match
respectively.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts this grant award, for the period October 1, 2001,
through September 30, 2002, in the amount of $1,544,757 for the Child Abuse
Unit, which includes $940,918 state allocation, $560,570 budgeted grant
matches in Sheriff, Community Corrections, and Circuit Court Departments and
$43,269 to be funded out of Non-Departmental Contingency account.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes the creation of the following positions: one (1) SR Assistant
Prosecutor IV position and one (1) SR Social Worker I position within the
Juvenile Court unit of the Prosecuting Attorney; two (2) SR Sergeants and one
(1) SR Deputy II positions in the Sheriff Department/Technical Services/Net
unit; one (1) SR Sergeant in Sheriff/Technical Services/Administration; and
one (1) SR Child Welfare Worker II and one (1) SR PTNE 1,000 hr. Technical
Aide in Circuit Court/Family Division/Court Services.
BE IT FURTHER RESOLVED that the County Fleet be increased by four (4)
vehicles with radios, with the capital costs to be funded by the General
Ledger Account 01301 10000 2203 60053, in the amount of $98,000.
BE IT FURTHER RESOLVED that the Prosecuting Attorney, Sheriff, Community
Corrections, and Circuit Court departments budgets be amended as follows:
General Fund 101 FY 2002
2-90-290000-25000-2564 Contingency $( 43,296)
1-41-221000-xxxxx-2872 Grant Match 43,296
$ - 0 -
Sheriff Dept.
Revenue
43-101-013901-44600-1568 Enhance Revenue $ 98,000
Operating Transfer
43-101-012601-20000-8001 Transfer Out 98,000
Motor Pool Fund
Operating Transfer
13-661-661003-10000-1701 Transfer In 88,000
Revenue
13-661-661001-10000-0635 Leased Equip. 36,000_
$ 124,000
Expense
13-611-611002-10000-3903 Depreciation $ 36,000
13-661-661002-10000-4264 Leased Vehicles 88,000
$ 124,000
Radio Communications Fund
Operating Transfer
23-660-660713-60005-1701 Transfer In $ 10,000
Revenue
23-660-660711-60005-0635 Leased Equip. 8,000
$ 18,000
Expense
23-660-660712-60005-3900 Depreciation $ 8,000
23-660-660712-6005-8005 Est. Profit 10,000
$ 18,000
BE IT FURTHER RESOLVED that the recipient Department’s budgets be
amended as they appear on Schedules A, B, C, and D respectively.
Commissioners Minutes Continued. September 20, 2001
504
BE IT FURTHER RESOLVED that continuation of this program, including
positions, is contingent upon continued grant funding.
BE IT FURTHER RESOLVED that if a department requires a budget amendment
for any of the grants covered by this agreement, that department will initiate
the amendment process without requiring the other departments to sign off on
the amendment.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copy of attachments A, B, C, and D, along with Summary on file in County
Clerk’s office.
(The vote for this motion appears on page 518.)
*MISCELLANEOUS RESOLUTION #01240
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: MANAGEMENT AND BUDGET/FISCAL SERVICES – ENHANCEMENT TO THE FINANCIAL
SYSTEM FOR GASB 34 IMPLEMENTATION
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS the Governmental Accounting Standards Board (GASB) Statement No.
34, Basic Financial Statements – and Management’s Discussion and Analysis –
for State and Local Governments, has changed the structure and content of
state and local government financial reports, signifying the biggest change in
the history of public-sector accounting and financial reporting; and
WHEREAS since it is a large government entity with total revenues
exceeding $100 million, Oakland County is required to implement the new
reporting requirements of GASB Statement No. 34 for the Fiscal Year ending
September 30, 2002; and
WHEREAS the financial system can be enhanced with the query and Ad-Hoc
reporting capabilities available through the data warehouse, which requires
the development of subject-oriented data marts to extract the data from the
KPMG Performance Series Financial System; and
WHEREAS the cost for professional services and software license and
maintenance fees is estimated to be $273,000 to extract the required
accounting information; and
WHEREAS the accounting information is core to the goal of achieving a
total Fiscal Services data warehouse to provide integrated end user access to
all facets of the KPMG Performance Series system data as identified in the
Information Technology Strategic Plan; and
WHEREAS sufficient funding was set aside in the Designated Fund Balance
at the close of Fiscal Year 2000 in anticipation of needed financial system
enhancements related to GASB Statement No. 34.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners appropriates $250,000 from the Designated Fund Balance for
Financial System Enhancements to be utilized for enhancements to the KPMG
Performance Series financial system.
BE IT FURTHER RESOLVED that the $250,000 be transferred to the
Information Technology Fund.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 518.)
*MISCELLANEOUS RESOLUTION #01241
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - GRANT
ACCEPTANCE/RENEWAL FOR CHILD DAY CARE IMMUNIZATION PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS funding has been awarded from the Michigan Department of
Community Health (MDCH) to the Oakland County Health Division for the increase
Commissioners Minutes Continued. September 20, 2001
505
of immunization rates for infants and toddlers who attend out of home care;
and
WHEREAS the Child Day Care Immunization Project’s goals are to increase
the level of knowledge about age-appropriate immunizations in child care
providers and parents; and
WHEREAS this program will also seek to ensure that immunization records
of infants and toddlers in child care homes are evaluated and those needing
vaccinations will be given them; and
WHEREAS no formal application process was undertaken; and
WHEREAS funds have been awarded in the amount of $56,641, which is
$2,552 (4.72%) more than awarded in Fiscal Year 2000/2001; and
WHEREAS no additional personnel are being requested; and
WHEREAS acceptance of this grant does not obligate the County to any
future commitment; and
WHEREAS the grant agreement has been submitted through the County
Executive’s Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the funds for the Child Day Care Immunization Project in
the amount of $56,641, for the period of October 1, 2001, through
September 30, 2002.
BE IT FURTHER RESOLVED that services associated with this program be
contingent upon continued grant funding at a level sufficient to maintain the
program.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to
execute the agreement and approve changes and extensions not to exceed fifteen
(15%) percent, which is consistent with the agreement as originally approved.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Department of Human Services Health Division Grant Acceptance-
Child Day Care Immunization Grant and Oakland County Grant Summary Report on
file in County Clerk’s office.
FISCAL NOTE (MISC. #01241)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - GRANT
ACCEPTANCE/RENEWAL FOR CHILD DAY CARE IMMUNIZATION PROJECT
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Michigan Department of Community Health (MDCH) has awarded
funding in the amount of $56,641 to the Oakland County health
Division for use in the Child Day Care Immunization Project.
2. Funds will be used to increase the level of knowledge about age-
appropriate immunizations in childcare providers and parents
through the use of existing staff to check immunization records.
3. The grant period runs from October 1, 2001, through September 30,
2002.
4. Acceptance of this grant does not obligate the County to any
future commitment.
5. An amendment to the Fiscal Year 2002 Special Revenue grant budget
is recommended to reflect the latest award.
HUMAN SERVICES GRANT FY 2002
REVENUE
1-16-275-760100-54100-0171 Grants-State $56,641
EXPENSES
2-16-275-860100-54100-2001 Salaries $42,389
2-16-275-860100-54100-2075 Fringe Benefits 5,072
2-16-275-860100-54100-2540 Communications 1,500
2-16-275-860100-54100-2960 Indirect Cost 4,489
2-16-275-860100-54100-3756 Travel & Conf. 3,191
$56,641
FINANCE COMMITTEE
(The vote for this motion appears on page 518.)
Commissioners Minutes Continued. September 20, 2001
506
*MISCELLANEOUS RESOLUTION #01228
BY: Personnel Committee, Thomas Law, Chairperson
IN RE: PERSONNEL DEPARTMENT – FISCAL YEAR 2002 – 2005 LABOR AGREEMENT FOR
EMPLOYEES REPRESENTED BY THE AMERICAN FEDERATION OF STATE, COUNTY, AND
MUNICIPAL EMPLOYEES (AFSCME) COUNCIL 25, LOCAL 3075
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and AFSCME Local 3075, have agreed to
extend the provisions of the current collective bargaining agreement covering
approximately six Prosecutor’s Investigators; and
WHEREAS this agreement provides for a “me too” for salaries and benefits
with the general non-represented County employees; and
WHEREAS a 4-year agreement has been reached for the period October 1,
2001, through September 30, 2005, and said agreement has been reduced to
writing.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves
the proposed agreement between the County of Oakland and AFSCME Local 3075,
covering the period of October 1, 2001, through September 30, 2005, and that
the Board Chairperson, on behalf of the County of Oakland, is authorized to
execute said agreement as attached.
Chairperson, on behalf of the Personnel Committee, I move the adoption
of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of The County of Oakland and the Oakland County Prosecutor and
Local 3075, Michigan Council 25 American Federation of State, County, and
Municipal Employees, Prosecutor’s Investigators, Collective Bargaining
Agreement 2001-2005 on file in County Clerk’s office.
FISCAL NOTE (MISC. #01228)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT - FISCAL YEAR 2002 - 2005 LABOR AGREEMENT FOR
EMPLOYEES REPRESENTED BY THE AMERICAN FEDERATION FOR STATE, COUNTY, AND
MUNICIPAL EMPLOYEES (AFSCME) COUNCIL 25, LOCAL 3075
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The County of Oakland and AFSCME Local 3075 have agreed to extend
the provisions of the current collective bargaining agreement
covering approximately six (6) Prosecutor’s Investigators.
2. The agreement provides for a “me too” for salaries and benefits
with the general non-represented County employees.
3. The annual cost of the Prosecutor Investigator salaries, including
a general increase of 4%, and related fringe benefits is $511,140.
This amount has been included in the Fiscal Year 2002 and Fiscal
Year 2003 Executive Budget Recommendation.
4. The resolution approves the proposed agreement between the County
of Oakland and AFSCME Local 3075. The agreement covers the period
of October 1, 2001, through September 30, 2005.
FINANCE COMMITTEE
(The vote for this motion appears on page 518.)
*MISCELLANEOUS RESOLUTION #01242
BY: Planning and Building Committee
IN RE: DRAIN COMMISSIONER – 2001 LAKE LEVEL ASSESSMENTS FOR OPERATION AND
MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of the Inland Lake Level Act,
Act No. 146 of the Public Acts of 1961, as amended by Act No. 59 of the Public
Acts of 1995 (Part 307), the Oakland County Drain Commissioner operates and
maintains 35 level control devices/structures and 6 lake augmentation pumps
Commissioners Minutes Continued. September 20, 2001
507
that regulate the legally established water level of 53 lakes located within
Oakland County; and
WHEREAS the Drain Commissioner incurs costs for such operation and
maintenance that are recoverable via assessments against the various
benefiting properties and government entities comprising the assessment rolls
of the respective Lake Level Districts; and
WHEREAS Section 30722(4) of said Act No. 59 requires that the Drain
Commissioner obtain approval from the Board of Commissioners prior to levying
any lake level assessment in excess of $10,000.00 annually; and
WHEREAS for the year 2001 the Drain Commissioner proposes to assess 28
separate Lake Level Districts for the total aggregate amount of $479,036.07,
for operation, maintenance and repair purposes, as itemized on the listing
attached hereto, of which 14 of the proposed assessments are in excess of the
said $10,000.00 limit, thereby requiring Board of Commissioners authorization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby authorizes the Drain Commissioner to assess, levy and
collect for the year 2001, for the purpose of operating and maintaining the
level of various lakes located in Oakland County, the total aggregate amount
of $479,036.07, being the sum total of assessments for the said year to be
assessed against all of the benefiting properties and government entities
comprising the assessment rolls of 28 separate Lake Level Districts itemized
on the listing attached hereto, including 14 assessments in excess of $10,000.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Drain Commissioner 2001 Lake Level Assessments
for Maintenance and Operation on file in County Clerk’s office.
FISCAL NOTE (MISC. #01242)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER – 2001 LAKE LEVEL ASSESSMENTS FOR OPERATION AND
MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy,
and collect $479,036.07 for the year 2001 against all benefiting
properties and government entities comprising the assessment
rolls, for the purpose of operating and maintaining 28 lake levels
located within Oakland County.
2. The County’s share of the assessments for operations and
maintenance of lake levels is $1,947.11.
3. Funding is available in the Non-Departmental account - Drain
Assessments. No additional appropriation is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 518.)
*MISCELLANEOUS RESOLUTION #01243
BY: Planning and Building Committee
IN RE: DRAIN COMMISSIONER - 2001 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 4 of Act No. 40 of
the Public Acts of 1956, as amended, also known as the Michigan Drain Code,
the Oakland County Drain Commissioner operates and maintains a number of open
ditch or enclosed drains at various locations throughout Oakland County; and
WHEREAS the Drain Commissioner incurs costs for such operation and
maintenance that are recoverable via assessments against the various
benefiting properties and government entities comprising the assessment rolls
of the respective Drainage Districts; and
Commissioners Minutes Continued. September 20, 2001
508
WHEREAS Chapter 8 of the said Drain Code permits the Drain Commissioner
to levy assessments against Drainage District of drains established in
accordance with said Chapter 4, for operation, maintenance, clean out and
repair purposes, provided such assessments not exceed $2,500.00 per mile of
drain per year, or fraction thereof; and
WHEREAS for the year 2001, the Drain Commissioner proposes to assess 25
Drainage Districts the total aggregate amount of $75,353.56, for the
maintenance, operation, clean out and repair of 25 drains, all in accordance
with the said $2,500.00 per mile of drain per year limitation, as itemized on
the listing attached hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby authorizes the Drain Commissioner to assess, levy and
collect for the year 2001, for the purpose of operating, maintaining, cleaning
out and repairing 25 drains located in Oakland County, the total aggregate
amount of $75,353.56, being the sum total of assessments for the said year to
be assessed against all of the benefiting properties and government entities
comprising the assessment rolls of 25 Drainage Districts itemized on the
listing attached hereto.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Drain Commissioner 2001 Chapter 4 Drain
Assessments for Maintenance and Operation on file in County Clerk’s office.
FISCAL NOTE (MISC. #01243)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER – 2001 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy,
and collect $75,353.56 for the year 2001 against all benefiting
properties and government entities comprising the assessment
rolls, for the purpose of maintaining, cleaning, and repairing 25
Chapter 4 drains located within Oakland County.
2. The County’s share of the assessments for maintenance of Chapter 4
drains is $3,561.66.
3. Funding is available in the Non-Departmental account - Drain
Assessments. No additional appropriation is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 518.)
*MISCELLANEOUS RESOLUTION #01244
BY: Planning and Building Committee
IN RE: DRAIN COMMISSIONER - 2001 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 18 of Act No. 40 of
the Public Acts of 1956, as amended, also known as the Michigan Drain Code,
the Oakland County Drain Commissioner operates and maintains a number of open
ditch and/or enclosed pipe drains at various locations in Oakland and West
Bloomfield Townships; and
WHEREAS existing private drains established as County Drains in
accordance with Chapter 18 of the Michigan Drain Code shall be the same as if
originally laid out and designated, located, established and constructed by
procedures set forth in other sections of the Michigan Drain Code; and
WHEREAS the Drain Commissioner incurs costs for the operation and
maintenance of these Drains that are recoverable via assessments against the
various benefiting properties and government entities comprising the
assessment rolls of the respective Drainage Districts; and
Commissioners Minutes Continued. September 20, 2001
509
WHEREAS Chapter 8 of the said Drain Code permits the Drain Commissioner
to levy assessments against Drainage Districts of Drains established in
accordance with said Chapter 18, for operation, maintenance, clean out and
repair purposes, provided such assessments not exceed $2,500.00 per mile of
drain per year, or fraction thereof; and
WHEREAS for the year 2001 the Drain Commissioner proposes to assess
eight Drainage Districts the total aggregate amount of $23,673.03, for the
maintenance, operation, clean out and repair of eight drains, all in
accordance with the said $2,500.00 per mile of drain per year limitation, as
itemized on the listing attached hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby authorizes the Drain Commissioner to assess, levy and
collect for the year 2001, for the purpose of operating, maintaining, cleaning
out and repairing eight drains located in Oakland County, the total aggregate
amount of $23,673.03, being the sum total of assessments for said year to be
assessed against all of the benefiting properties and government entities
comprising the assessment rolls of the eight Drainage Districts itemized on
the listing attached hereto.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Drain Commissioner 2001 Chapter 18 Drain
Assessment for Maintenance and Operation, 2001 Drain and Lake Level Assessment
Rolls Detail Summary by Project, and 2001 Drain and Lake Level Assessment
Rolls Detail Summary by Community on file in County Clerk’s office.
FISCAL NOTE (MISC. #01244)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER – 2001 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT
RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess, levy,
and collect $23,673.03 for the year 2001 against all benefiting
properties and government entities comprising the assessment
rolls, for the purpose of operating, maintaining, cleaning, and
repairing 8 Chapter 18 drains located within Oakland County.
2. The County’s share of the assessments for maintenance of Chapter
18 drains is $3,731.47.
3. Funding is available in the Non-Departmental account - Drain
Assessments. No additional appropriation is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 518.)
*REPORT (MISC. #01232)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: SHERIFF DEPARTMENT – CONTINUATION OF INMATE ZERO TOLERANCE/TREATMENT
PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed Miscellaneous Resolution #01232
on September 12, 2001, recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #01232
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: SHERIFF DEPARTMENT – CONTINUATION OF INMATE ZERO TOLERANCE/TREATMENT
PROGRAM
To the Oakland County Board of Commissioners
Commissioners Minutes Continued. September 20, 2001
510
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #00248 continued the Inmate Zero
Tolerance/Treatment program; and
WHEREAS the Michigan Department of Community Health, Office of Drug
Control Policy has denied funding for this project into the next fiscal year;
and
WHEREAS this program is in its eleventh year of existence and provides
community release for offenders who agree to comply with program requirements
(see attached); and
WHEREAS the Inmate Zero Tolerance/Treatment Program provides substance
abuse services within the corrections systems consisting of assessments,
Alcoholics Anonymous and Narcotics Anonymous services, Chemical Dependency
Classes and relapse prevention services (see attached); and
WHEREAS the Inmate Zero Tolerance program consists of 5 full-time and 1
PTNE staff; and
WHEREAS the Sheriff is committed to maintaining substance abuse services
in the jail system and in the community in efforts to reduce recidivism and
wishes to continue with this program; and
WHEREAS in order to accomplish this task, the Sheriff is requesting that
the Board of Commissioners provide funding for this program in the 2001/2002
Budget; and
WHEREAS the Board of Commissioners supports the idea of alternatives to
incarceration, and the Zero Tolerance Program is a viable, effective program,
which over the past three years has a program completion success rate of 66%;
and
WHEREAS the Inmate Zero Tolerance Program reveals that in a random
sample conducted in January 2001, of 73 program participants from 1999, 72.6%
had not returned to the criminal justice system; and
WHEREAS the Inmate Zero Tolerance Program is a proven effective means of
reducing the jail population, as data from the past three years alone indicate
a savings of 128,726 jail bed days with a concomitant cost savings of
$9,784,824.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the continued funding for the Inmate Zero
Tolerance/Treatment Program under the direction of the Oakland County Sheriff.
BE IT FURTHER RESOLVED that the following positions in Unit 43320 be
continued and changed from Special Revenue funding to General Fund/General
Purpose funding:
Position # Classification Status
07101 Inmate Substance Abuse Supervisor FTE
07209 Inmate Substance Abuse Technician FTE
07210 Inmate Substance Abuse Technician FTE
07791 Inmate Substance Abuse Technician FTE
09125 Inmate Substance Abuse Technician PTNE
07208 Clerk II FTE
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Inmate Zero Tolerance/Treatment Program Summary on file in
County Clerk’s office.
FISCAL NOTE (MISC. #01232)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTINUATION OF INMATE ZERO TOLERANCE/TREATMENT
PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above named Miscellaneous Resolution and finds:
1. The Michigan Department of Community Health, Office of Drug
Control Policy has denied funding for this project into the
2001/2002 Fiscal Year.
2. The program is in its eleventh year of existence and provides
community release for offenders who agree to program requirements.
Commissioners Minutes Continued. September 20, 2001
511
3. The program consists of five (5) full time and one (1) PTNE staff.
The total cost of the program is $277,903, which will be partially
funded by Fees in the amount of $30,000, use of Non-Departmental
Contingency in the amount of $53,679 and use of the Sheriff's
Grant Match funds in the amount of $194,224.
4. It is recommended that the County fund this program beginning
October 1, 2001.
5. Budget amendments for Fiscal Year 2002 and Fiscal Year 2003 are
listed below.
Fund Dept OCA PCA Object FY 2002 FY 2003
Revenue
101 43 13301 22000 0487 Fee Income $ 30,000 $ 30,000
Total Revenues $ 30,000 $ 30,000
Expend
101 90 290000 25000 2564 Contingency ($ 53,679) ($ 53,679)
101 43 023101 10000 2872 Grant Match ( 194,224) ( 194,224)
101 43 023301 22000 2001 Salaries 202,529 202,529
101 43 23201 10000 6660 Radio Rental 46 46
101 43 023301 22000 2074 Fringe Benefits 75,328 75,328
Total Expenditures $ 30,000 $ 30,000
-0- -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 518.)
*MISCELLANEOUS RESOLUTION #01245
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: PUBLIC SERVICES\ANIMAL CONTROL - ESTABLISH FISCAL YEAR 2002 – FISCAL
YEAR 2004 MUNICIPALITIES ANIMAL CARE CENTER RATES FOR BOARDING AND DISPOSAL
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Animal Control Division administers the
provisions of P.A. 339 of 1919 as amended (the Dog Law); and
WHEREAS the Animal Control Division renders services to local
jurisdictions through Purchase Contracts; and
WHEREAS the Oakland County Board of Commissioners by Miscellaneous
Resolution #98299, established the following rates for a three year period
(Fiscal Year 1999 – Fiscal Year 2001) based on an inflation rate of three (3%)
for Fiscal Year 2000 and Fiscal Year 2001:
FY 1999 FY 2000 FY 2001
Care of Boarded Animals 17.00 17.51 18.03
Disposal of live (non boarded) small animals 14.24 14.67 15.11
Disposal of live (boarded) small animals 2.07 2.13 2.20
Disposal of small dead animals 12.74 13.11 13.50
; and
WHEREAS The Oakland County Animal Control Division and the Department of
Management and Budget, through a cost analysis, recommend a revision in the
rates for the periods of Fiscal Year 2002, Fiscal Year 2003 and Fiscal Year
2004 be established; and
WHEREAS the new rates will include a three (3%) inflation factor for
Fiscal Year 2003 and Fiscal Year 2004, and be amended as follows:
FY 2002 FY 2003 FY 2004
Care of Boarded Animals 18.96 19.53 20.12
Disposal of live (non boarded) small animals 16.47 16.97 17.48
Disposal of live (boarded) small animals 2.50 2.58 2.66
Disposal of small dead animals 14.77 15.22 15.68
; and
WHEREAS the government of Oakland County would recover 100% of its
costs.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby establish the following Animal Care Center Rates for
boarding and disposal to be charged to municipalities purchasing service
contracts with the Oakland County Animal Control Division.
FY 2002 FY 2003 FY 2004
Care of Boarded Animals 18.96 19.53 20.12
Commissioners Minutes Continued. September 20, 2001
512
Disposal of live (non boarded) small animals 16.47 16.97 17.48
Disposal of live (boarded) small animals 2.50 2.58 2.66
Disposal of small dead animals 14.77 15.22 15.68
BE IT FURTHER RESOLVED that the County Executive is authorized to
execute purchase of service contracts with local jurisdictions at the
aforementioned rates.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #01245)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PUBLIC SERVICES\ANIMAL CONTROL – ESTABLISH FISCAL YEAR 2002 – FISCAL
YEAR 2004 MUNICIPALITIES ANIMAL CARE CENTER RATES FOR BOARDING AND DISPOSAL
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to rule XII of this Board, the Finance Committee has reviewed
Miscellaneous Resolution and finds:
1. The Public Services Committee has recommended the following
Municipal Animal Care Center rates for Fiscal Year 2002 – Fiscal
Year 2005 as summarized below (see attachments for details):
FY 2002 FY 2003 FY 2004
Care of Boarded Animals 18.96 19.53 20.12
Disposal of live (non boarded) small animals 16.47 16.97 17.48
Disposal of live (boarded) small animals 2.50 2.58 2.66
Disposal of small dead animals 14.77 15.22 15.68
2. A three percent (3%) inflationary increase was applied to the
rates for Fiscal Year 2003 and Fiscal Year 2004.
3. A cost analysis has determined that the recommended adjustment in
rates would continue to recover 100% of the cost for contracted
Boarding and Disposal, consistent with County Policy, relative to
municipal disposal contracts.
4. No budget amendment is recommended, as the changes in the rates
are incorporated into the Fiscal Year 2002 and Fiscal Year 2003
Biennial Budget.
FINANCE COMMITTEE
(The vote for this motion appears on page 518.)
*REPORT (MISC. #01246)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: CIRCUIT COURT – AMENDMENT TO MICHIGAN DRUG COURT IMPLEMENTATION GRANT
AND PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-mentioned resolution
on September 12, 2001, recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #01246
BY: Public Services Committee, David Moffitt, Chairperson
IN RE: AMENDMENT TO CIRCUIT COURT - MICHIGAN DRUG COURT IMPLEMENTATION GRANT
AND PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for and received two (2) grants from
the State Court Administrative Office (SCAO), Michigan Drug Court Grant
Program with a granting period of January 1, 2001, through December 31, 2001;
and
WHEREAS acceptance of the Circuit Court - Michigan Drug Court
Implementation Grants (MDCIG) were accepted by Miscellaneous Resolution #01039
and #01040; and
Commissioners Minutes Continued. September 20, 2001
513
WHEREAS the court has implemented the Drug Court to deal with the
problems of increasing recidivism, increasing use of alcohol and illegal
drugs, rising systems costs, and an increase in jail days ordered; and
WHEREAS to provide program coordination a full-time eligible special
revenue Community Service Coordinator position was created in Circuit
Court/Family Division and funded 50% by the Circuit Court/Family Division
grant and 50% by the Circuit Court/General Jurisdiction grant; and
WHEREAS continuing current rate of expenditure of funding from this
grant will not expend all of the funds by December 31, 2001; and
WHEREAS Circuit Court has received approval from SCAO to reallocate
MDCIG funds made available by this grant; and
WHEREAS the Circuit Court wishes to reallocate the funding of the one
(1) special revenue Community Service Coordinator located in Circuit
Court/Family Division/Court Services from 50% funded by Circuit Court/General
Jurisdiction MDCIG and 50% funded by Circuit Court/Family Division MDCIG to
100% funded by Circuit Court/Family Division MDCIG; and
WHEREAS the Circuit Court wishes to reallocate MDCIG funds to create one
(1) full-time eligible Community Service Coordinator in Circuit Court/General
Jurisdiction (Adult Program); and
WHEREAS the contract has been approved in accordance with the County
Executive’s Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approve the reallocation of MDCIG funds as proposed by Circuit
Court and authorized by the SCAO.
BE IT FURTHER RESOLVED the funding of one (1) Community Service
Coordinator (Position #35402-09712) be changed from 50% funded by Circuit
Court/General Jurisdiction MDCIG and 50% funded by Circuit Court/Family
Division MDCIG to 100% funded by the Circuit Court/Family Division MDCIG.
BE IT FURTHER RESOLVED that one (1) full-time eligible special revenue
Community Service Coordinator position be created within the General
Jurisdiction Division of Circuit Court.
BE IT FURTHER RESOLVED that continuation of the new positions associated
with this grant are contingent upon continuation of state funding.
Chairperson, on behalf of the Public Services Committee, I move adoption
of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Request to reallocate the Circuit Court Michigan Drug Court
Grant Funding-SCAO Budget Adjustment Proposal on file in County Clerk’s
office.
FISCAL NOTE (MISC. #01246)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT COURT/FAMILY DIVISION – MICHIGAN DRUG COURT IMPLEMENTATION
GRANT AND PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Circuit Court applied for and received two (2) grants from the
State Court Administrative Office (SCAO), Michigan Drug Court
Grant Program with a granting period of January 1, 2001, through
December 31, 2001.
2. The Board of Commissioners approved acceptance of the Circuit
Court – Michigan Drug Court Implementation Grants (MDCIG) per
Miscellaneous Resolution #01039 and Miscellaneous Resolution
#01040.
3. The SCAO approved the reallocation of MDCIG funds, since the
current rate of expenditures of this grant will not be fully
expended by December 31, 2001.
4. The Circuit Court requests to reallocate funds for one (1) Special
Revenue Community Service Coordinator to 100% funded by Circuit
Court/Family Division MDCIG from the current allocation of 50%
Circuit Court/Family Division MDCIG and 50% Circuit Court/General
Jurisdiction MDCIG.
Commissioners Minutes Continued. September 20, 2001
514
5. In addition, the Circuit Court requests to reallocate MDCIG funds
to create one (1) full-time eligible Community Service Coordinator
in the Circuit Court/General Jurisdiction (Adult Program).
6. Per Miscellaneous Resolution #01039, the Adult Program budget was
adopted at $95,000; reallocation revises the budget to $40,009,
reflecting a reduction of $(54,991).
7. Per Miscellaneous Resolution #01040, the Family Division Grant
budget was originally adopted at $106,086; reallocation revises
the budget to $156,192, reflecting a net increase of $48,106
(addition of one (1) new Community Service Coordinator, $54,991,
and an adjustment of $(6,885); depicted on the attached SCAO
Budget Adjustment Proposal).
8. The Fiscal Year 2001 Special Revenue budget should be amended as
follows to reflect the reallocation of funds:
Revenues:
1-279-142021-28000-200108-10000-0171 Grants – State $( 6,885)
Expenditures:
2-279-231011-28000-200108-10000-2001 Salaries $ 39,279
2-279-231011-28000-200108-10000-2075 Fringe Benefits 15,712
2-279-231011-28000-200115-10000-2001 Salaries (39,279)
2-279-231011-28000-200115-10000-2075 Fringes (15,712)
2-279-231011-28000-200115-10000-2001 Salaries 4,527
2-279-231011-28000-200115-10000-2075 Fringe Benefits 538
2-279-231011-28000-200115-10000-3348 Prof. Services ( 4,009)
2-279-231011-28000-200115-10000-4252 Office Supplies ( 1,056)
2-279-242021-28000-200108-10000-2001 Salaries (14,847)
2-279-242021-28000-200108-10000-2075 Fringe Benefits ( 5,130)
2-279-242021-28000-200108-10000-3348 Prof. Services 6,247
2-279-242021-28000-200108-10000-4252 Off. Supplies 6,845
$( 6,885)
FINANCE COMMITTEE
Vote on resolutions on the Consent Agenda:
AYES: Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Law, McPherson, Melton, Millard, Moffitt, Moss, Palmer,
Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions, on the
Consent Agenda, as amended, were adopted (with accompanying reports being
accepted).
REPORT (MISC. #01247)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: RECOMMENDED FISCAL YEAR 2002 SALARY INCREASE FOR THE COUNTY EXECUTIVE,
PROSECUTING ATTORNEY, COUNTY CLERK/REGISTER OF DEEDS, DRAIN COMMISSIONER,
SHERIFF AND COUNTY TREASURER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee recommends to amend the Fiscal Year 2002 Budget
document by increasing the 2001 salary of the County Executive, Prosecuting
Attorney, County Clerk/Register of Deeds, Drain Commissioner, Sheriff and
County Treasurer by 4.0% effective September 22, 2001.
Further that no transfer of monies is required to fund these increases
since sufficient monies have been budgeted to the departmental salaries and
fringe benefit line item.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
REPORT (MISC. #01247)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: RECOMMENDED FISCAL YEAR 2002 GENERAL SALARY INCREASES
Commissioners Minutes Continued. September 20, 2001
515
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee recommends to amend the Fiscal Year 2002 Budget
document in the following manner:
1. Increase the current salary ranges for salary grades 1 - 21 by
4.0% for Fiscal Year 2002 to be effective September 22, 2001,
which is the beginning of the first pay period for Fiscal Year
2002.
2. Increase all remaining classifications not represented by
bargaining units by 4.0% including appointed officials (also those
identified in the following item 3), classes designated as
exceptions to salary grades 1 - 21, summer, student, seasonal, and
part-time/hourly classes, but excluding:
Appointed Board and Commission members; and
Circuit, Probate and District Court Judges which is
addressed by Miscellaneous Resolution #01036; and
Other elected officials which will be addressed by a
separate report; and
Commissioners; and
3. Increase the following classifications as shown:
Deputy County Executive
Base 1 Year
From 107,228 112,591
To 122,274 flat rate
Chief Deputy Prosecutor
Flat-Rate
From 103,731
To 112,652
Undersheriff
Flat Rate
From 89,254
To 96,930
Deputy Clerk/Register of Deeds
Flat Rate
From 89,254
To 96,930
Chief Deputy Treasurer
Flat Rate
From 89,254
To 96,930
Chief Deputy Drain Commissioner
Flat Rate
From 89,254
To 96,930
Assistant Deputy County Executive
Base 1 Year
From 104,500 109,863
To 119,311 flat-rate
Adm Dir-Programs &
Oper Analysis
Base 5 Year
From 72,176 92,829
Commissioners Minutes Continued. September 20, 2001
516
To 78,383 100,812
Certified Electronic Operator
Base 1 Year 2 Year 3 Year 4 Year 5 Year
From 21,011
To 20,584 21,827 23,075 24,324 25,571 26,817
4. Retitle the following classifications with no change in salary.
Current Title Proposed Title
Employment & Training Tech I Workforce Development Tech I
Employment & Training Tech II Workforce Development Tech II
Employment & Training Tech III Workforce Development Tech III
Manager-Solid Waste Manager-Solid Waste Resource Mgmt
Photo Micro Equipment Operator I Micrographic Equipment Operator I
Photo Micro Equipment Operator II Micrographic Equipment Operator II
Photo Micro Equipment Operator III Micrographic Equipment Operator III
Probate Court Res & Prog Specialist Court Resource & Program Specialist
Probate Court Services Coordinator Court Clinic Services Coordinator
Probate FIA Liaison FIA Liaison
Staff Assistant-Emp & Training Staff Assist.-Workforce Development
5. Delete the following classifications from the County's Salary
Schedule because they are no longer utilized.
Administrative Asst. – County Clerk Financial Assist. – Drain
Administrative Asst – Sheriff Food Service Chief
Administrative Asst – Treasurer Planning Assistant
Asst. Food Service Supervisor Prop. Mgmt. Tech. I & II
BOC Administrative Analyst Shift Supv-Food Services
Chief BOC Administration Supv-Emp Records & Sal.
County Executive Office Coordinator Supv-Proj. Off. & Sftwr Trng
Emergency Management Specialist Supv-Selection & Placement
Financial/Operations Analyst
6. Further that no transfer of monies is required to fund these
increases since sufficient monies have been budgeted to the
departmental salaries and fringe benefit line items.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #01247
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: FISCAL YEAR 2002 GENERAL APPROPRIATIONS ACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Public Act 139 of 1973 (as
amended by P.A. 100 of 1980), the Unified Form of County Government Act, and
Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local
Government, it is the responsibility of the Oakland County Board of
Commissioners to establish and adopt the annual County Budget and work
program; and
WHEREAS the Finance Committee received budget requests from all County
Departments, and has reviewed in detail the County Executive's Fiscal Year
2002 Budget Recommendation; and
WHEREAS the Finance Committee, after due deliberation, has formulated a
Recommended General Appropriations Act balancing total appropriations with
available resources at $526,579,325 for Fiscal Year 2002, a summary of which
was included in the Notice of Public Hearing published in newspapers of
general circulation; and
WHEREAS the further intent of this resolution is to maintain a budgetary
system for the County of Oakland on the same basis of accounting (generally
accepted accounting principles) as the actual financial information is
maintained; to define the powers and duties of the County's officers in
relation to that system; to designate the Chief Administrative Officer and
Fiscal Officer; and to provide that the Board of Commissioners and committees
thereof, as well as the Fiscal Officer, shall be furnished with information by
the departments, boards, commissions and offices relating to their financial
Commissioners Minutes Continued. September 20, 2001
517
needs, revenues and expenditures/expenses, and general affairs; to prescribe a
disbursement procedure, to provide for an allotment system; and to provide
remedies for refusal or neglect to comply with the requirements of this
resolution; and
WHEREAS the Circuit Court Mediation Fund (Miscellaneous Resolution
#90177) is used to cover the total cost of Attorney Mediators, with the
balance to be used for enhancement of Court operations as requested by the
Court and approved by the Board of Commissioners.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby adopt and amend the Fiscal Year 2002 General
Appropriations Act recommended by the Finance Committee as advertised and
placed in the Clerk's Office for public inspection.
BE IT FURTHER RESOLVED that $900,000 of Cigarette Tax Revenue
distributed by the State to Oakland County under the authority of the Health
and Safety Fund Act, P.A. 264 of 1987, be divided between the Health Division
(11/17 or $582,352) and the Sheriff's Department (6/17 or $317,647).
BE IT FURTHER RESOLVED that funds from the Civil Mediation Account (1-
10100-201-011) be utilized to cover the total costs incurred in Fiscal Year
2002 for the Civil Mediation Program.
BE IT FURTHER RESOLVED that Road Improvement Funds may be released to
the Road Commission upon approval of the specific projects by the General
Government Committee of the Board of Commissioners.
BE IT FURTHER RESOLVED that the following policy be established
regarding administration of the Delinquent Tax Revolving Fund:
1) The Delinquent Tax Revolving Fund (DTRF) was established in
accordance with the provisions of Public Act 206 of 1893 (as
amended) for the purpose of paying local taxing units within the
County their respective shares of delinquent ad valorem real
property taxes, in anticipation of the collection of those taxes
by the County Treasurer. This policy statement, which encompasses
the precept of self-funding, ensures that utilization of
unrestricted DTRF funds does not impair the functional intent or
operational success of the DTRF as originally established.
2) To that end, at no time shall funds be diverted from the DTRF that
would cause the unrestricted balance to fall below a level that
would assure a prompt payment of all current and future
outstanding General Obligation Limited Tax Notes, as well as
assure the continued operation of the DTRF as specified in the
preceding paragraph.
3) Penalties and investment interest generated by the DTRF may be
transferred, in whole or in part, to the General Fund of the
County upon majority vote of the Board of Commissioners so long as
such transfer(s) meets the provisions of paragraph #2 above.
4) Any and all appropriations from unrestricted DTRF funds, excepting
penalties and investment interest, shall be limited to one-time
expenditures, as opposed to recurring operations.
5) Unless otherwise specified, appropriations from the DTRF shall be
considered long-term or short-term advances (with specific time
frames detailed in the authorizing resolution), to be repaid with
interest as specified below.
6) Any appropriations from unrestricted DTRF funds, excepting
penalties and investment interest, not considered advances to be
repaid within a time certain shall require a two-thirds majority
vote of the Board of Commissioners.
7) All appropriations from unrestricted DTRF funds considered to be
advances to be repaid within a time certain shall require a
majority vote of the Board of Commissioners.
8) Terms and conditions of any and all advances from the DTRF shall
be specified in the authorizing resolution, including interest
obligations detailed as follows:
a. Interest on each payment will be based on the average
monthly rate paid during the term of the agreement by the
agent of the DTRF for that year's outstanding borrowing, or
b. In the event no borrowing occurs for the DTRF, principal and
interest payments will be made in accordance with the
Commissioners Minutes Continued. September 20, 2001
518
previously established "Loan of County Funds Policy"
(Miscellaneous Resolution #89276) which requires Board
approval of repayment terms at an interest rate no less than
the prevailing six-month Treasury Bill rate and that such
rates shall be computed and compounded quarterly.
BE IT FURTHER RESOLVED that $2,100,000 in DTRF interest earnings will be
transferred to the General Fund to support General Fund/General Purpose
activities.
BE IT FURTHER RESOLVED that $1,000,000 (or one-half of the $2,000,000)
convention facility tax revenues distributed by the State to Oakland County
under the authority of the State Convention Facility Development Act, P.A. 106
of 1985, be earmarked for substance abuse programs.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners,
in accordance with the requirements of Public Act 214 of 1899, as amended,
authorizes that .0004 mills Current Property Tax Levy be designated for the
purpose of funding Veterans' Services Soldier Relief.
BE IT FURTHER RESOLVED that an appropriation of $250,000 be made from
P.A. 189 funds to the Information Technology Fund to promote better
integration of the County funded (Circuit Court and 52nd District Court) courts
systems and the non-52nd district court system. The $250,000 will be allocated
for use by the non-52nd District Courts based on a weighted factor of the
population and case load, where population and case load are weighted equally.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
proposes to levy a millage rate of 4.1900 mills upon the total Taxable Value
of Real and Personnel Property so as to generate $192,852,700 to support the
Fiscal Year 2002 County General Fund/General Purpose Operating Budget.
BE IT FURTHER RESOLVED that the Administrator - Equalization perform the
function of Equalization Director including the examination of the assessment
rolls of the several townships and cities within Oakland County to ascertain
whether the real and personal property in the respective townships and cities
has been equally and uniformly assessed at 50% of true cash value and to make
recommendation to that fact to the County Board of Commissioners.
BE IT FURTHER RESOLVED that:
1. The County Executive is hereby designated the Chief Administrative
Officer of the County of Oakland and, further, that the Director of
Management and Budget and/or Deputy Director of Management and Budget
shall perform the duties of the Fiscal Officer as specified in this
resolution.
2. The Fiscal Officer shall provide an orientation session and written
instructions for preparing department budget requests. These
instructions shall include information that the Fiscal Officer
determines to be useful and necessary to assure that the budgetary
estimates of the agencies are prepared in a consistent manner and the
needs of the Board of Commissioners and Committees are met.
3. Any offices, departments, commissions and boards of the County of
Oakland financed in whole or in part by the County of Oakland shall
transmit to the Fiscal Officer their estimates of the amounts of money
required for each activity in their respective agencies, as well as
their estimate of revenues that will be generated from charges for
services. They shall also submit any other information deemed relevant
by the Fiscal Officer and/or the Board of Commissioners and committees
thereof.
4. The Fiscal Officer shall prescribe forms to be used by the offices,
departments, commissions and boards of the County of Oakland in
submitting their budget estimates and shall prescribe the rules and
regulations the Fiscal Officer deems necessary for the guidance of
officials in preparing such budget estimates. The Fiscal Officer may
require that the estimates be calculated on the basis of various
assumptions regarding level of service. The Fiscal Officer may also
require a statement for any proposed expenditure and a justification of
the services financed.
5. The Fiscal Officer shall prepare estimates of revenue for each budgeted
fund, classified to show in detail the amount expected to be received
from each source. Estimates of expenditures and revenues shall also be
Commissioners Minutes Continued. September 20, 2001
519
classified by character, object, function and activity consistent with
the accounting system classification.
6. The Fiscal Officer shall review the agency estimates with a
representative from each agency of the County of Oakland that has
submitted such estimates. The purpose of the review shall be to clarify
the estimates, ensure the accuracy, and to determine their adherence to
the policies previously enumerated by the Fiscal Officer and the Board
of Commissioners or committees thereof as herein required.
7. The Fiscal Officer shall consolidate the estimates received from the
various agencies together with the amounts of expected revenues and
shall make recommendations relating to those estimates which shall
assure that the total of estimated expenditures including an accrued
deficit does not exceed the total of expected revenues including an
unappropriated surplus.
8. The recommended budget shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year
and estimated expenditures for the current fiscal year,
(b) An estimate of the expenditure amounts required to conduct,
the government of Oakland County, including its budgetary
centers,
(c) Revenue data for the most recently completed fiscal year and
estimated revenues for the current fiscal year,
(d) An estimate of revenues, by source, to be raised or received
by Oakland County in the ensuing fiscal years,
(e) The amount of surplus or deficit from prior fiscal years,
together with an estimate of the amount of surplus or
deficit expected in the current fiscal year,
(f) An estimate of the amount needed for deficiency, contingent
or emergency purposes and the amounts needed to pay and
discharge the principal and interest of the debt of Oakland
County due in the ensuing fiscal years,
(g) The amount of proposed capital outlay expenditures, except
those financed by enterprise, capital projects, or internal
service funds, including the estimated total costs and
proposed method of financing of each capital construction
project and the projected additional annual operating cost
and the method of financing the operating costs of each
capital construction project for three (3) years beyond the
fiscal year covered by the budget,
(h) An informational summary of projected revenues and
expenditures/expenses of any capital projects, internal
service, and enterprise funds,
(i) A comparison of the revenue and expenditure amounts in the
recommended budget to the budget previously adopted by the
Board of Commissioners with appropriate explanation of the
variances,
(j) Any other data relating to fiscal conditions that the Fiscal
Officer or the Board of Commissioners or committees thereof
consider to be useful in evaluating the financial needs of
the County.
9. Not less than ninety (90) days before the next succeeding fiscal year,
the County Executive shall transmit the recommended budget to the County
Board of Commissioners. The recommended budget shall be accompanied by:
(a) A proposed general appropriations measure, consistent with
the budget, which shall set forth the anticipated revenue
and requested expenditure/expense authority in such form and
in such detail deemed appropriate by the Board of
Commissioners or committees thereof. No appropriations
measure shall be submitted to the Board of Commissioners in,
which estimated total expenditures/expenses, including an
accrued deficit, exceed estimated total revenues, including
an available surplus.
(b) A budget message which shall explain the reasons for
increases or decreases in budgeted items compared with the
current fiscal year, the policy of the County Executive as
Commissioners Minutes Continued. September 20, 2001
520
it relates to important budgetary items, and any other
information that the County Executive determines to be
useful to the Board of Commissioners in its consideration of
proposed appropriations.
(c) A comparison of the recommended budget to the current year
adopted budget, together with an analysis and explanation of
the variances therefrom, such variances being divided to
show the portion attributable to the current year budget
amendments and the portion resulting from the recommended
budget.
10. The County Board of Commissioners, or any committee thereof, may direct
the County Executive and/or other elected officials to submit any
additional information it deems relevant in its consideration of the
budget and proposed appropriations measure. The Board of Commissioners
or the committees thereof may conduct budgetary reviews with the Fiscal
Officer, and/or County departments and divisions or agencies, etc., for
the purpose of clarification or justification of proposed budgetary
items.
11. The County Board of Commissioners may revise, alter, or substitute for
the proposed general appropriations measure in any way, except that it
may not change it in a way that would cause total appropriations,
including an accrued deficit, to exceed total estimated revenues,
including an unappropriated surplus. An accrued deficit shall be the
first item to be resolved in the general appropriations measure.
12. The County Board of Commissioners shall fix the time and place of a
public hearing to be held on the budget and proposed appropriations
measure. The Clerk/Register shall then have published, in a newspaper
of general circulation within the County of Oakland, notice of the
hearing and an indication of the place at which the budget and proposed
appropriations measure may be inspected by the public. This notice must
be published at least seven days before the date of the hearing.
13. No later than September 30, the Board of Commissioners shall pass a
general appropriations measure providing the authority to make
expenditures and incur obligations on behalf of the County of Oakland.
The supporting budgetary data to the general appropriations measure
shall include at least the following:
(a) Expenditure data for the most recently completed fiscal
year,
(b) The expenditures budget as originally adopted by the Board
of Commissioners for the current fiscal year,
(c) The amended current year appropriations,
(d) An estimate of the expenditure amounts required to conduct,
the government of Oakland County, including its budgetary
centers,
(e) Revenue data for the most recently completed fiscal year and
estimated revenues for the current fiscal year,
(f) Budgeted Revenue Estimates as originally adopted by the
Board of Commissioners for the current fiscal year,
(g) The amended current year budgeted revenues,
(h) An estimate of revenues, by source, to be raised or received
by Oakland County in the ensuing fiscal year,
(i) The amount of surplus or deficit from prior fiscal years,
together with an estimate of the amount of surplus or
deficit expected in the current fiscal year,
(j) An estimate of the amount needed for deficiency, contingent
on emergency purposes, and the amounts needed to pay and to
discharge the principal and interest of the debt of Oakland
County due in the ensuing fiscal year,
(k) The amount of proposed capital outlay expenditures, except
those financed by enterprise, capital project, or internal
service funds, including the estimated total costs and
proposed method of financing of each capital construction
project and the projected additional annual operating cost
and the method of financing the operating costs of each
Commissioners Minutes Continued. September 20, 2001
521
capital construction project for three (3) years beyond the
fiscal year covered by the budget,
(l) An informational summary of projected revenues and
expenditures/expenses of capital projects, internal service,
and enterprise funds,
(m) Any other data relating to fiscal conditions that the Board
of Commissioners considers to be useful in considering the
financial needs of the County,
(n) Printed copies of the Board of Commissioners Adopted Budget,
Financial Plan or any facsimile thereof shall contain all of
the above data unless otherwise approved by the Board of
Commissioners,
14. The Board of Commissioners may authorize transfers between appropriation
items by the County Executive or Fiscal Officer within limits stated in
the appropriations measure. In no case, however, may such limits exceed
those provided for in paragraph #21 of this resolution.
15. A deviation from the original general appropriations measure shall not
be made without first amending the general appropriations measure
through action by the Board of Commissioners, except within those limits
provided for in paragraph #16 of this resolution.
16. Appropriations accumulated at the following three summary levels of
expenditure within each County Department will be deemed maximum
authorization to incur expenditures: Controllable Personnel
Expenditures, Controllable Operating Expenditures, and Non-Controllable
Operating Expenditures (Internal Service Funds). The County Executive
or the Fiscal Officer shall exercise supervision and control of all
budgeted expenditures within these limits, holding expenditures below
individual line-item appropriations or allowing overruns in individual
line-items providing that at no time shall the net expenditures exceed
the total appropriation for Controllable Personnel and Operating
Expenses, respectively, for each department as originally authorized or
amended by the Board of Commissioners. The Fiscal Officer shall submit
to the Finance Committee a quarterly listing of new governmental funded
appropriations and internal service fund line items created
administratively which were not properly classifiable. Line-item
detail, division, unit or cost center detail and allotments, which
provide a monthly calendarization of annual appropriations, as deemed
necessary by the Fiscal Officer shall be maintained and utilized as an
administrative tool for management information and cost control. The
Fiscal Officer shall not approve any expenditure beyond that necessary
to accomplish stated program or work objectives authorized in the
general appropriation measure as originally approved unless amended, in
which case the amendment takes precedence.
17. Upon approval of the Finance Committee, the Fiscal Officer shall sub-
divide the annual appropriation for the 52nd District Court - Division I
into quarterly allotments.
18. The Fiscal Officer shall maintain, for all budgeted funds, appropriation
ledger accounts in which are to be recorded such expenditure
encumbrances and obligations for the future payment of appropriated
funds as the Fiscal Officer may approve.
19. Each purchase order, voucher or contract of Oakland County shall specify
the funds and appropriation designated by number assigned in the
accounting system classification from which it is payable and shall be
paid from no other fund or appropriation. The necessary amount of the
appropriation from such account shall be transferred pursuant to the
provisions of this resolution to the appropriate general appropriation
account and the expenditure then charged thereto.
20. No obligation shall be incurred against, and no payment shall be made
from, any appropriation account unless there is a sufficient
unencumbered balance in the appropriation and sufficient funds are or
will be available to meet the obligation. All capital projects funded
from the Capital Improvement Fund shall require approval of the Board of
Commissioners on recommendation of the appropriate liaison committee
(Planning and Building Committee) prior to initiation of the project.
Any obligation incurred or payment authorized in violation of this
Commissioners Minutes Continued. September 20, 2001
522
resolution shall be void and any payment so made illegal except those
otherwise ordered by court judgment or decree.
21. The Fiscal Officer, after the end of each quarter, shall transmit to the
Board of Commissioners a report depicting the financial condition of
budgeted operations, including, but not limited to:
(a) A forecast of actual revenues by major source compared with
budgeted revenues accompanied by an explanation of any
significant variances,
(b) A forecast of actual expenditures and encumbrances by
department compared with authorized appropriations
accompanied by an explanation of any significant variances,
and
(c) A forecast of actual expenditures, encumbrances and
transfers from each of the several non-departmental
appropriations accounts compared with authorized
appropriations accompanied by an explanation of any
significant variances.
22. Direct expenditure and/or transfers of any unencumbered balance or any
portion thereof in any appropriation for transfer account to any other
appropriations account may not be made without amendment of the general
appropriation measure as provided for in this resolution, except that
transfers within and between budgeted funds and departments may be made
by the Fiscal Officer in the following instances:
(a) Transfers may be made from the non-departmental overtime
account and fringe benefit adjustment account to the
appropriate departmental budget as specific overtime
requests are reviewed and approved by the Fiscal Services
Division. Additionally, overtime appropriations may be
transferred between divisions within a department at the
request of the Department Head, if authorized by the Fiscal
Officer or his designee.
(b) Transfers may be made from the non-departmental
appropriation accounts for Maintenance Department Charges
and Miscellaneous Capital Outlay to the appropriate
departmental budget as specific requests for these items are
reviewed and approved by the Fiscal Officer.
(c) Transfers may be made from the non-departmental
appropriation accounts Emergency Salaries and Summer Help as
specific requests for these items are reviewed and approved
by the Personnel Department.
(d) Fringe benefit rates shall be established annually in the
budget process to charge all General Fund/General Purpose,
Special Revenue and Proprietary funds for actual employer
fringe benefit costs. Such rates shall be sufficient to
meet all fringe benefit costs including sick leave and
annual leave accumulations, tuition reimbursement, employee
training, retirees' hospitalization and retirement
administration. All funds collected for Retirement, Tuition
Reimbursement, Social Security (FICA), Hospitalization for
active and retired employees, Disability, Dental, Optical,
and Life and Accident Insurance shall be transferred to the
Employee Fringe Benefit Fund as established by Miscellaneous
Resolution #81312. Sufficient funds shall be maintained in
the Employee Fringe Benefit Fund liability account for sick
leave and annual leave to cover the accumulated liability at
an amount equal to 50% of the sick leave accumulation and
100% of the annual leave accumulation, including applicable
Social Security (FICA) taxes thereon. All funds collected
by Workers' Compensation and Unemployment Compensation shall
be transferred to the Fringe Benefit Fund as established by
Miscellaneous Resolution #81012 and modified by
Miscellaneous Resolution #96024.
(e) An amount for capital improvements and rental charges for
principal payments on Building Authority bonds shall be
added to the Building Space Cost Allocation charges. Funds
Commissioners Minutes Continued. September 20, 2001
523
collected as a result of these charges shall be accumulated
in the Facilities Maintenance and Operations Fund for
subsequent transfer to the Capital Improvement Fund and
Building Authority Fund. The transfer of these funds to the
Capital Improvement Fund and Building Authority Fund shall
not be made prior to September 30, without approval from the
Finance Committee of the Board of Commissioners.
(f) Transfers may be made from the non-departmental accounts for
the Department of Information Technology or from any other
source of funds, for computer hardware and/or software only
with prior approval by the Finance Committee. Each proposal
for the transfer of funds must be supported in writing with
cost justification and an itemization of the requested
hardware and software. The Director of Information
Technology shall present such proposals as required to the
Finance Committee as they are developed. The Fiscal Officer
shall report such amendments to the Finance Committee as a
formal part of the County Executive's Quarterly Financial
Forecast.
(g) (1) Annually, from Fiscal Year 1999 through Fiscal Year
2003, $5,000,000.00 will be transferred from the Delinquent
Tax Revolving Fund to the General Fund to fund the
previously established Environmental Infrastructure Fund
(#263). These funds will then be allocated and transferred
from the General Fund Operating Transfer account (#90-
310000-41000-8001) to the Environmental Infrastructure Fund.
The allocation of the Environmental Infrastructure Fund to
local cities, villages and townships (CVTs) will be based
upon criteria established by the Board of Commissioners.
The total allocation, however, to any approved CVT will
coincide with an allocation that is based 50% on the
percentage each CVT's state taxable value (STV) to the
County’s total taxable value for the most recently completed
assessment year, and 50% on the percentage of each CVT's
population, to the County's total population based on the
most recently completed Decennial Census.
(2) The remaining portions for Fiscal Year 2001 through
2003 ($13,127,000) is authorized to be transferred from the
Delinquent Tax Revolving Fund to implement an Optional
Accelerated Payment Schedule for Environmental
Infrastructure Fund distributions. The allocation of funds
for those CVTs that choose the Optional Accelerated Payment
Schedule will be based on 50% of the percentage of each CVTs
State Taxable Value (STV) to the County's total taxable
value for the most recently completed assessment year, and
50% on the percentage of each CVTs population, to the
County's total population based on the most recently
completed Decennial Census.
(3) Finally, any final expenditure and transfer shall be
done in conformance with state law.
(h) Transfers (advances) may be made as necessary from the Drain
Revolving Fund to Drain Construction Funds and Drain
Maintenance Funds as short term advances for costs incurred
such as preliminary engineering fees and ongoing maintenance
costs. Costs incurred by Drain Maintenance Funds and Drain
Construction Funds will be repaid by the Drain Fund through
assessments. Specific requests will be reviewed and
approved by the Fiscal Officer.
(i) A transfer of any or all of the appropriation allocated
under the Non-Departmental account for Legislative Expense
(#90-290000-25000-3064) shall not be made to any
departmental budget without adoption of an Oakland County
Board of Commissioners resolution.
23. The Board of Commissioners may make supplemental appropriations by
amending this general appropriations measure as provided by this
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524
resolution, provided that revenues in excess of those anticipated in the
original general appropriations measure become available due to:
(a) An unobligated surplus from prior years becoming available;
(b) Current year revenue exceeding original estimate in amounts
sufficient enough to finance increased appropriations. The
Board of Commissioners may make a supplemental appropriation
by increasing the dollar amount of an appropriation item in
the original general appropriations measure or by adding
additional items. At the same time the estimated amount
from the source of revenue to which the increase in revenue
may be attributed shall be increased, or other source and
amount added in a sum sufficient to equal the supplemental
expenditure amount. In no case may such appropriations
cause total estimated expenditures, including an accrued
deficit, to exceed total estimated revenues, including an
unappropriated surplus.
24. Whenever it appears to the County Executive or the Board of
Commissioners that actual and probable revenues in any fund will be less
than the estimated revenues upon which appropriations from such fund
were based, the County Executive shall present to the Board of
Commissioners recommendations which, if adopted, will prevent
expenditures from exceeding available revenues for the current fiscal
year. Such recommendations shall include proposals for reducing
appropriations, increasing revenues, or both. After receiving the
recommendations of the County Executive for bringing appropriations into
balance with estimated revenues, the Board of Commissioners shall amend
the general appropriations measure to reduce appropriations or shall
approve such measures necessary to provide revenues sufficient to equal
appropriations, or both.
25. All appropriations are annual and the unexpended portion shall lapse at
year-end. Encumbrances and Appropriations Carried Forward will be
recorded as a reservation of fund balance and the subsequent year's
budget amended to provide authority to complete these transactions.
Appropriations shall not be carried forward for more than six (6) months
into the budget year following the year in which they were originally
appropriated. A status report on Appropriations Carried Forward, as
required by Miscellaneous Resolution #93-156, will be incorporated as an
integral part of the ensuing year's Second Quarter Financial Forecast
for the purposes of determining their continuation for the remainder of
the year. The recommended year-end budget amendment shall be supported
with a statement of revenues and expenditures and operating surplus or
deficit which shall contain the following data: (1) budget as adopted;
(2) budget amendments; (3) budget as adjusted; (4) revenues and
expenditures, operating surplus or deficit; (5) accrued revenue and
expenditures; (6) transfers; (7) total revenues and expenditures and
transfers, operating surplus or deficit, including accruals and
transfers; (8) encumbrances; (9) appropriations carried forward; (10)
total revenues and appropriations utilized, operating surplus or
deficit, including encumbrances and appropriations carried forward; (11)
balance of revenues not collected, unencumbered appropriation balance,
operating surplus or deficit; (12) detail of adjustments to designated
and undesignated fund balance, detail of adjustment to reserves and/or
any other utilization of surplus; (13) final surplus or deficit or
undesignated fund balance carried forward to the subsequent year's
budget.
26. A member of the Board of Commissioners, the County Executive, any
elected officer, the Fiscal Officer, any other administrative officer or
employee of Oakland County shall not: (1) create a debt, incur a
financial obligation on behalf of the County against an appropriation
account in excess of the amount authorized, (2) apply or divert money of
the County for purposes inconsistent with those specified in this
general appropriations measure as approved and amended by the Board of
Commissioners, nor (3) forgive a debt or write off an account receivable
without appropriate authorization of the Board of Commissioners, as
described in Miscellaneous Resolution #93-135. Specifically,
Commissioners Minutes Continued. September 20, 2001
525
application of the foregoing Bad Debt Write Off Policy shall be invoked
for all amounts in excess of $1,000; transactions of a lesser amount
shall be considered within the administrative authority of the Fiscal
Officer. Furthermore, the Fiscal Services Division must submit to the
Board of Commissioners, as part of the quarterly financial report, a
listing of all bad debt write offs occurring during the preceding three
months. In addition, transactions relating to Inmate Prisoner Billings
which are billed in excess of ability to pay, as determined by the
Reimbursement Division, are hereby authorized to be adjusted in
accordance with Public Act 212 of 1994 with the resultant amount of the
write-off subsequently reported to the Board of Commissioners as part of
the Quarterly Financial Report. Also, within the administrative
authority of the Fiscal Officer and with the general approval of the
Court, Circuit Court and Probate Court financial orders for $2,500 or
less may be reduced and amended by the Reimbursement Division based on
an individual•s ability to pay. Waiver of fees in excess of $2,500
shall require the approval of the Court. Except as otherwise stated in
the General Appropriations Act, funds shall not be expended without
specific appropriation or other appropriate action by the Board of
Commissioners from reserved, designated or undesignated fund equity;
from balance sheet accounts for the purchase of fixed assets not cited
in paragraph 26 of the General Appropriations Act, non-routine prepaid
items or non-routine obligations related to a specific appropriation; or
from funds not budgeted.
27. All Internal Service Fund budgets that have depreciable assets shall
have a capital budget with detail supporting the amount of annual
depreciation therein included, as well as a fiscal plan for replacing,
upgrading or disposing of those assets.
28. The budgetary system shall be maintained on the same basis of accounting
(generally accepted accounting principles) as the actual financial
information is maintained.
29. Any violation of the general appropriations measure by the County
Executive, the Fiscal Officer, any administrative officer, employee or
member of the Board of Commissioners detected through application of
generally accepted accounting procedures utilized by Oakland County or
disclosed in an audit of the financial records and accounts of the
County shall be filed with the State Treasurer and reported by the State
Treasurer to the Attorney General. Pursuant to Public Act 621 of 1978,
the Uniform Budgeting Act, the Attorney General shall review the report
and initiate appropriate action against the person or persons in
violation. For use and benefit of the County of Oakland, the Attorney
General or Prosecuting Attorney may institute a civil and/or criminal
action in a court of competent jurisdiction for the recovery of County
funds disclosed by an examination to have been illegally expended or
collected as a result of malfeasance, and for the recovery of public
property disclosed to have been converted or misappropriated.
30. The provisions of this act shall be applied to the General Fund and all
Special Revenue and Proprietary Funds of the County, including
Enterprise Funds and Internal Service Funds.
BE IT FURTHER RESOLVED that as a condition of appropriation to a
Community Mental Health Authority, the Community Mental Health Authority shall
submit to an annual performance audit by an entity to be selected by the Board
of Commissioners with the parameters of said annual performance audit to be
determined by the County’s Audit Committee.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution which embodies the Fiscal Year 2002 General
Appropriations Act as detailed in the Fiscal Year 2002 Budget document,
including subsequent amendments.
FINANCE COMMITTEE
SUE ANN DOUGLAS, CHAIRPERSON
Moved by Douglas supported by Dingeldey the Personnel Committee Reports
as amended, be accepted.
Commissioners Minutes Continued. September 20, 2001
526
AYES: Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield,
Gregory, Law, McPherson, Melton, Millard, Moffitt, Moss, Palmer, Patterson,
Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell.
(24)
NAYS: None. (0)
A sufficient majority having voted therefore, the reports, as amended,
were accepted.
Moved by Douglas supported by Moffitt the resolution be adopted.
Discussion followed.
Moved by Law supported by Coleman the resolution be amended by adding
the following last WHEREAS before the NOW THEREFORE:
WHEREAS the Board of Commissioners supports the concept of
cultural diversity training for Oakland County employees and
requires all supervisory, division manager and director level
employees to attend cultural diversity training.
AYES: Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law,
McPherson, Melton, Millard, Moffitt, Moss, Palmer, Patterson, Sever, Suarez,
Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the amendment carried.
Moved by Crawford supported by Brian the resolution be amended to delete
the language on page 18, item 17, and page 57, item 13 C 1b.
Discussion followed.
AYES: McPherson, Melton, Moffitt, Sever, Suarez, Appel, Brian, Causey-
Mitchell, Crawford. (9)
NAYS: Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, Millard,
Moss, Palmer, Patterson, Taub, Webster, Amos, Buckley, Coleman. (15)
A sufficient majority not having voted therefore, the amendment failed.
Vote on resolution, as amended:
AYES: Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton,
Millard, Moffitt, Moss, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos,
Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as
amended, was adopted.
MISCELLANEOUS RESOLUTION #01248
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS - 2001 COUNTY GENERAL FUND PROPERTY TAX AND
PARKS AND RECREATION TAX RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County has a fixed millage rate of 5.26 mills (voter
approved 8/8/78) and a voter approved (8/7/90 for ten-years) .2500 mill for
Parks and Recreation; and
WHEREAS the Huron-Clinton Metro Parks Authority has requested the County
to apportion a .25 mill property tax rate; and
WHEREAS Michigan Law (MCL 211.34d(16) permanently reduced the County's
Maximum Allowable Tax Rate to the 2001 "Headlee" rollback (Article 9, Section
31 of the Michigan Constitution) tax rate of 4.3259 mills, a Parks and
Commissioners Minutes Continued. September 20, 2001
527
Recreation maximum allowable tax rate of .2352 mill and a Huron-Clinton
Authority maximum allowable tax rate of .2186 mill; and
WHEREAS Public Act 42 of 1995, "Truth in Budgeting" Act, allows the
County Board of Commissioners to hold a single public hearing as a
prerequisite to both approval of the Property Tax Levy and Budget adoption, if
the recommended property tax rate necessary to support the ensuing year’s
operating budget is included in the General Appropriations Act; and
WHEREAS the Board of Commissioners, upon the recommendation of the
County Executive, adopted Miscellaneous Resolution #98217 establishing a 1998
County Property Tax rate of 4.1900 mills, .273 mills less than the Maximum
Allowable Tax Levy as constrained by State law, equivalent to a total tax
reduction of $10.7 million in 1998, $9.6 million in 1999, and $7.9 million in
2000, respectively, for a three-year total taxpayer savings of $28.2 million;
and
WHEREAS the County Executive recommends that the County 2001 tax rate be
set at 4.1900 mills, same as the 1998, 1999, and 2000 millage rates, .1359
mill below the Maximum Allowable Tax Levy as constrained by State law,
equivalent to a tax reduction of $6.5 million, without jeopardizing the
County’s ability to deliver quality public services; and
WHEREAS the Finance Committee recommends that the 2001 County General
Fund Property Tax rate be set at 4.1900 mills, .1359 mill below the maximum
allowable tax rate; the Oakland County Parks and Recreation Tax rate be set at
.2352 mill, the maximum allowable tax rate; and the Huron-Clinton Metro Park
Authority Tax rate be set at .2186 mill, the maximum allowable tax rate; and
WHEREAS $199,681,698 is the estimated amount of the Fiscal Year 2002
County General Fund Budget to be raised by taxation based on the 2001 Taxable
Value of all property located in Oakland County ($47,656,729,878) at the
recommended rate of 4.1900 mills, together with the voted .2352 mill for Parks
and Recreation of $11,208,863 and the .2186 mill for the Huron-Clinton
Authority of $10,417,761.
NOW THEREFORE BE IT RESOLVED that each Supervisor of the various
townships and Assessing Officers of the several cities of Oakland County are
authorized and directed to spread on their respective township or city tax
rolls for the year 2001 the following tax rates to be applied to the 2001
Taxable Value of all property located within their respective jurisdictions:
2001 County Voted for Huron-Clinton
General Property Tax Levy Parks & Recreation Park Authority
4.1900 Mills .2352 Mill .2186 Mill
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Copy of Recommended Oakland County 2001 Ad Valorem Property Tax Rate,
Oakland County, Michigan, 2002 Budget 2001 Tax Rate Computation, Schedule I
Headlee Computation Compounded Millage Reduction Fraction, Schedule II “Truth
In Equalization” 2001 Rollback Fraction, Schedule III “Truth in Taxation” Base
Tax Rate Fraction, Schedule IV, Schedule V Public Hearing Requirements for
Local Units of Government, 2001 Tax Rate Request, Form L-4028 County and
Villages 2001 Millage Reduction Fraction Computations Valuation Within Oakland
County, Correspondence and Instructions on file in County Clerk’s office.
Moved by Douglas supported by Law the resolution be adopted.
AYES: Galloway, Garfield, Gregory, Law, McPherson, Melton, Millard,
Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos,
Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas.
(25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was
adopted.
MISCELLANEOUS RESOLUTION #01249
BY: Finance Committee, Sue Ann Douglas, Chairperson
Commissioners Minutes Continued. September 20, 2001
528
IN RE: BOARD OF COMMISSIONERS/LIBRARY BOARD – CONSOLIDATION OF LIBRARY FUND
WITH GENERAL FUND AND TRANSFER OF FUND BALANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS implementation of Governmental Accounting Standards Board (GASB)
Statement #34 will be effective Fiscal Year 2002, beginning October 1, 2001;
and
WHEREAS due to the new and revised fund types to be reported in the fund
financial statements and requirements to report on an activity basis in the
government-wide financial statements, the Fiscal Services Division has
reviewed current fund and activity reporting to determine potential
reclassifications and consolidations; and
WHEREAS a determination has been made that the Library Fund (Fund #268),
currently designated a Special Revenue Fund originally established to account
for gifts and donations to the Library Board, accounts for activities which
are truly governmental in nature and, therefore, should be consolidated with
the County’s General Fund (Fund #101); and
WHEREAS the current fund balance of the Library Fund is over $300,000
and generates approximately $20,000 annual interest income, that is credited
to the Library Fund for the exclusive use of the Library Board; and
WHEREAS one (1) Library Division General Fund/General Purpose Clerk III
position (#07860), created by Miscellaneous Resolution #96131 dated June 27,
1996, is currently reimbursed from the Special Revenue proceeds of the Library
Fund; and
WHEREAS the intent of this resolution is to simplify the accounting and
financial reporting of Library Board activities without jeopardizing current
and future resources derived from gifts and donations, including interest
earned on these assets, which shall be for the exclusive use of the Library.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the consolidation of accounting and financial
reporting of the Library Fund (Fund #268) with the General Fund (Fund #101)
and transfer of fund balance as of Fiscal Year 2001 Year End Closing,
September 30, 2001.
BE IT FURTHER RESOLVED that a General Fund Designated Fund Balance be
established equivalent to the aforementioned transfer, for the exclusive use
of Library Board activities as authorized by the Board of Commissioners.
BE IT FURTHER RESOLVED that the Library Division Clerk III position
(#07860) currently reimbursed from the Library Fund continue to be funded from
the newly established General Fund Designated Fund Balance, supplemented with
imputed General Fund interest earnings on that designated fund balance.
BE IT FURTHER RESOLVED that all donations made to the County Libraries
be placed in a special account and that any interest earned on the donated
monies shall be placed in the special account.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Patterson the resolution be adopted.
AYES: Garfield, Gregory, Law, McPherson, Melton, Millard, Moffitt,
Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel,
Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas,
Galloway. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was
adopted.
MISCELLANEOUS RESOLUTION #01250
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS - ACCEPTANCE OF
2001/2002 COMMUNITY CORRECTIONS GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. September 20, 2001
529
WHEREAS the Department of Public Services Community Corrections Division
applied to the Michigan Department of Corrections (MDOC) for $3,388,022 in
grant funds for the period of October 1, 2001, through September 30, 2002; and
WHEREAS the MDOC has awarded Oakland County a 2001/2002 Community
Corrections grant in the amount of $3,005,241, which is an 11% variance or
$382,781 less than requested in the application amount; and
WHEREAS the total funds awarded are the same as in the previous grant
award for 2000/2001; and
WHEREAS the grant acceptance requires no additional personnel to fulfill
the grant agreement; and
WHEREAS there is no County match required with this grant; however it
should be noted that there are General Fund/General Purpose funded Pretrial
Services positions included in the Fiscal Year 2002/2003 Budget, which are not
part of this grant; and
WHEREAS the grant agreement has been approved by the County Executive's
Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the 2001/2002 Community Corrections grant from the
Michigan Department of Corrections in the amount of $3,005,241.
BE IT FURTHER RESOLVED that the future level of service, including
personnel (except the portion of Pretrial Services currently funded by the
General Fund/General Purpose Fund) will be contingent upon the level of
funding available from the State.
BE IT FURTHER RESOLVED that the Fiscal Year 2002 Special Revenue budget
be amended to coincide with this grant award.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Moffitt the resolution be adopted.
AYES: Gregory, Law, McPherson, Melton, Millard, Moffitt, Moss, Obrecht,
Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley,
Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield.
(25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was
adopted.
Commissioner Douglas addressed the Board.
MISCELLANEOUS RESOLUTION #01251
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY/DIGITAL INFORMATION SERVICE
CENTER – REVISION OF THE @CCESS OAKLAND MASTER FEE STRUCTURE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS as provided by Public Act 462 of 1996, Enhanced Access to Public
Records Act, the Board of Commissioners, by approving Miscellaneous Resolution
#97165 dated August 14, 1997, adopted the Oakland County Enhanced Access to
Public Records Policy; and
WHEREAS Section 3 (FEES) of the aforementioned policy specifies that “It
is the policy of Oakland County to charge a reasonable fee for providing
enhanced access to a public record”; and
WHEREAS the policy defines “reasonable fee” as a charge calculated to
enable recovery, over time, only those operating expenses directly related to
the public body’s provision of enhanced access; and
WHEREAS the policy further specifies that proposed fees shall be
presented to and approved by the Board of Commissioners before they shall be
effective; and
WHEREAS the Board of Commissioners, by Miscellaneous Resolution #00026
dated February 24, 2000, approved a Master Fee Structure for all Oakland
County enhanced access products and services; and
Commissioners Minutes Continued. September 20, 2001
530
WHEREAS the Department of Information Technology in partnership with the
Clerk/Register of Deeds office wishes to attract additional customers by
reducing the annual subscription fee for the Recorded Document Profile product
group; and
WHEREAS it is recommended that the annual subscription fee for the
aforementioned product group be changed from $500.00 to $200.00; and
WHEREAS the Department of Information Technology in partnership with the
Clerk/Register of Deeds office wishes to expand the Master Fee Structure to
include the three (3) new product offerings entitled the CVT Property Sales
Report, the Recorded Document Type Report, and the Land Corner Recordation
Certificate; and
WHEREAS the aforementioned product additions and recommended prices are
as follows:
CVT Property Sales Report: $.17 per transaction line item, with
a $2.00 minimum charge per transaction, and
Recorded Document Type Report: $.17 per transaction line
item, with a $2.00 minimum charge per transaction, and
Land Corner Recordation Certificate: Subscription - An
additional, annual $200.00 subscription fee for this new product,
$.50 per transaction, $.25 per document view
Credit Card Transaction - $6.00 per transaction, bundled with
up to four (4) document views; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the revised @CCESS Oakland Master Fee Structure (copy
attached) which includes the aforementioned new product offerings.
BE IT FURTHER RESOLVED that @CCESS Oakland revenue sharing to local
units of government throughout Oakland County be extended to the new product
offerings.
Chairperson, on behalf of the General Government Committee, I move
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of @ccess Oakland Master Fee Structure on file in County Clerk’s
office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
REPORT (MISC. #01214)
BY: General Government Committee, William Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS - SUPPORT OF HOUSE BILL 5038
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-titled
resolution on September 10, 2001, recommends that the resolution be adopted
with the second WHEREAS paragraph deleted and the NOW THEREFORE BE IT RESOLVED
paragraph amended as follows:
NOW THEREFORE BE IT RESOLVED THAT the Oakland County Board
of Commissioners does hereby support the adoption of House Bill
5038 THE CONCEPT OF LOCAL PLANNING COORDINATION PATTERNED AFTER
THAT OF OAKLAND COUNTY’S.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
REPORT (MISC. #01214)
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: BOARD OF COMMISSIONERS – SUPPORT OF HOUSE BILL 5038
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above
referenced resolution on September 11, 2001, recommends the resolution be
amended and adopted:
The title to be as follows:
Commissioners Minutes Continued. September 20, 2001
531
"Board of Commissioners – Support the Concept of Local Planning
Coordination Patterned After that of Oakland County's".
The Planning and Building Committee further Reports its concurrence with
suggested amendments made by the General Government Committee as per their
Report of September 10, 2001.
Chairperson, on behalf of the Planning and Building Committee, I move
the acceptance of the foregoing report.
PLANNING AND BUILDING COMMITTEE
MISCELLANEOUS RESOLUTION #01214
BY: Commissioner Shelley Goodman Taub, District #12, William R. Patterson,
District #1, Fran Amos, District #5, Frank H. Millard, Jr., District #4,
William Brian, District #10
IN RE: BOARD OF COMMISSIONERS - SUPPORT OF HOUSE BILL 5038
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the county is the only level of government charged with the
responsibility of boundary coordination and this function has been handled
successfully in Oakland County through the Coordinating Zoning Committee; and
WHEREAS State Representative Ruth Johnson has introduced House Bill 5038
to extend the success of Oakland County's process throughout the State of
Michigan, enabling the review of zoning cases and township master plan changes
that involve an adjacent community.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby support the adoption of House Bill 5038.
BE IT FURTHER RESOLVED that copies of this resolution be sent to the
Michigan Association of Counties and to all legislators representing Oakland
County and to the County’s legislative lobbyists.
Chairperson, we move the adoption of the foregoing resolution.
SHELLEY GOODMAN TAUB,
WILLIAM R. PATTERSON, FRAN AMOS,
WILLIAM BRIAN, FRANK H. MILLARD, JR.
Copy of Draft 3 Substitute for House Bill No. 5038 on file in County
Clerk’s office.
Moved by Patterson supported by Palmer the General Government and
Planning and Building Committee Reports be accepted.
A sufficient majority having voted therefore, the reports were accepted.
Moved by Patterson supported by Palmer the resolution be adopted.
Moved by Patterson supported by Brian the resolution be amended to
coincide with the recommendations in the General Government and Planning and
Building Committee Reports.
Discussion followed.
A sufficient majority having voted therefore, the amendment carried.
Vote on resolution, as amended:
AYES: Law, Millard, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever,
Taub, Webster, Amos, Brian, Buckley, Crawford, Dingeldey, Douglas, Galloway,
Garfield. (18)
NAYS: McPherson, Melton, Suarez, Appel, Causey-Mitchell, Coleman,
Gregory. (7)
A sufficient majority having voted therefore, the resolution, as
amended, was adopted.
REPORT (MISC. #01215)
BY: General Government Committee, William Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS – SUPPORT OF OPEN SPACE PRESERVATION
LEGISLATION
To the Oakland County Board of Commissioners
Commissioners Minutes Continued. September 20, 2001
532
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-titled
resolution on September 10, 2001, recommends that the resolution be adopted
with the second and third WHEREAS paragraphs deleted and the NOW THEREFORE BE
IT RESOLVED paragraph amended as follows:
NOW THEREFORE BE IT RESOLVED THAT the Oakland County Board of
Commissioners does hereby support the adoption of House Bills 4995, 5028 and
5029 THE CONCEPT OF OPEN SPACE PRESERVATION, WHILE MAINTAINING LOCAL CONTROL
OVER PLANNING AND DENSITY.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
REPORT (MISC. #01215)
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: BOARD OF COMMISSIONERS – SUPPORT OF OPEN SPACE PRESERVATION
LEGISLATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above
referenced resolution on September 11, 2001, recommends the resolution be
adopted.
The Planning and Building Committee further reports its concurrence with
suggested amendments made by the General Government Committee as per their
Report of September 10, 2001.
Chairperson, on behalf of the Planning and Building Committee, I move
the acceptance of the foregoing report.
PLANNING AND BUILDING COMMITTEE
MISCELLANEOUS RESOLUTION #01215
BY: Commissioner Shelley Goodman Taub, District #12, William R. Patterson,
District #1, Frank H. Millard, Jr., District #4, Fran Amos, District #5,
William Brian, District #10
IN RE: BOARD OF COMMISSIONERS - SUPPORT OF OPEN SPACE PRESERVATION
LEGISLATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County recognizes the importance of balancing
development with the preservation of greenspace; and
WHEREAS State Representative Ruth Johnson has introduced House Bill 4995
to amend Public Act 184 of 1943, entitled the "Township Zoning Act" requiring
communities to offer to developers an option to "cluster" residential
development in 50% of the developable land area, leaving the remainder of the
property available for use as a natural area or play area; and
WHEREAS the companion legislation for this proposal are House Bills 5028
which applies to Counties and House Bill 5029 which applies to Cities and
Villages.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby support the adoption of House Bills 4995, 5028 and
5029.
BE IT FURTHER RESOLVED that copies of this resolution be sent to the
Michigan Association of Counties and to all legislators representing Oakland
County and to the County’s legislative lobbyists.
Chairperson, we move the adoption of the foregoing resolution.
SHELLEY GOODMAN TAUB,
WILLIAM R. PATTERSON,
FRAN AMOS, WILLIAM BRIAN,
FRANK H. MILLARD, JR.
Copy of Memo to the Honorable Ruth Johnson, State Representative from
Thomas M. Valli, Legal Counsel, Land Division Act (Act 288 of 1967), and Draft
3 Substitute for House Bill NO. 4995.
Moved by Patterson supported by Crawford the General Government and
Planning and Building Committee Reports be accepted.
Commissioners Minutes Continued. September 20, 2001
533
A sufficient majority having voted therefore, the reports were accepted.
Moved by Patterson supported by Coleman the resolution be adopted.
Moved by Patterson supported by Palmer the resolution be amended to
coincide with the recommendations in the General Government and Planning and
Building Committee Reports.
A sufficient majority having voted therefore, the amendment carried.
Vote on resolution, as amended:
AYES: McPherson, Melton, Millard, Moffitt, Moss, Obrecht, Palmer,
Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-
Mitchell, Coleman, Crawford, Douglas, Galloway, Garfield, Gregory, Law. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as
amended, was adopted.
REPORT
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS - APPOINTMENT TO THE OAKLAND COUNTY GUN BOARD
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee hereby recommends appointment of Mark
Cortis to Oakland County Gun Board to fill the Prosecuting Attorney’s seat for
the balance of that term.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Moved by Patterson supported by Coleman the General Government Committee
Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by Appel the appointment of Mark Cortis to
the Oakland County Gun Board be confirmed.
AYES: Melton, Millard, Moffitt, Moss, Obrecht, Palmer, Patterson,
Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell,
Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law,
McPherson. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the appointment was
confirmed.
MISCELLANEOUS RESOLUTION #01252
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: PERSONNEL/HUMAN RESOURCES - SALARY ADMINISTRATION FOURTH QUARTERLY
REPORT FOR FISCAL YEAR 2001
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Study Group Reports approved by the
Board of Commissioners for Grades 1 - 21 provide for a process for departments
and employees to request a review of the salary grade placement of
classifications; and
WHEREAS the Fourth Quarterly Report for Fiscal Year 2001 identifies the
reviews completed and the salary grade changes recommended by the Personnel
Department after completion of this review process; and
WHEREAS funds have been established in the Classification and Rate
Change fund to implement salary grade changes resulting from Salary
Administration Quarterly Report recommendations; and
Commissioners Minutes Continued. September 20, 2001
534
WHEREAS additional funding is available in Airport funds for the
recommended classification change in Central Services/Aviation division.
NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners
authorizes implementation of the Salary Administration Fourth Quarterly Report
for Fiscal Year 2001, which includes the following personnel actions:
Salary Grade
Classification From: To: Location-Position
Supv-Airport Admin Services 11 13 13701-00647
(Retitle to Airport Administration
Supervisor, OT Non-exempt)
Technical Assistant (Reclassify one 8 9 17403-07834
position to new class Community
Corrections Support Specialist, OT
Non-exempt)
Clinical Psychologist II (Reclassify 12 Off SAP 35402-03017
To new class Court Clinical 35402-05603
Psychologist, OT Exempt. Remove from 35402-07001
Salary Admin Plan. New salary range 35402-07126(PTNE)
equivalent to Salary Grade 13) 35402-07245
35402-07246
35402-07365
35402-07513
Paralegal (Reclassify to new class 7 8 41201-06015
Paralegal-Criminal Prosecution, 41201-07251
OT Non-exempt)
Paralegal Supervisor (Reclassify to 8 8 41201-06019
new class Paralegal-Criminal Prosecution,
OT Non-exempt)
Industrial/Organization 15 16 15402-00109
Psychologist
BE IT FURTHER RESOLVED that the following salary grade changes be
approved:
Salary Grade
Classification From: To: Location-Position
Equalization Appraiser Trainee 8 7 12501
BE IT FURTHER RESOLVED that the following unused classifications be
deleted from the Salary Schedule:
Paralegal Supervisor
Chief-Adult Health & Chronic Disease
Probate Register
Chairperson, on behalf of the Personnel Committee, I move the adoption
of the foregoing resolution.
PERSONNEL COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #01229
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: PERSONNEL DEPARTMENT, SUCCESSION PLANNING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen,
WHEREAS Oakland County Government’s current workforce demographics
indicate a large percentage of employees will be eligible to retire during the
next five years; and
WHEREAS during this time period approximately 30% of employees within
supervisory and managerial positions will be eligible for retirement and an
additional 17% of employees within non-supervisory and managerial positions
will also be eligible for retirement; and
WHEREAS a planned approach to prepare for future vacancies in higher
level management positions is desirable and necessary to insure a smooth
transition of leadership and a stable workforce; and
WHEREAS Succession Planning is a systematized process of identifying
potential future staffing gaps that exist in managerial positions and
Commissioners Minutes Continued. September 20, 2001
535
locating/developing individuals within or outside the current workforce to
fill the future gaps; and
WHEREAS a request for proposal was processed through the Purchasing
Division and a vendor, Development Dimensions International (DDI), was
selected to assist the Personnel Department with the development and
implementation of a succession plan; and
WHEREAS the succession plan will initially pilot in the County Executive
area.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approve the appropriation of funding in the amount of $73,435
from the Fringe Benefit fund to support the first phase of the succession
planning initiative.
BE IT FURTHER RESOLVED that a steering committee composed of County
Executive Department representatives and Board of Commissioner representatives
will be established to provide guidance and oversight to the succession
planning pilot process.
BE IT FURTHER RESOLVED that an Executive Resource Board composed of at
least one Oakland County Commissioner on the Personnel Committee will be
established to provide assistance with the process and establishing criteria.
BE IT FURTHER RESOLVED that the Personnel Committee be updated on the
status of this initiative throughout Phase I.
Chairperson, on behalf of the Personnel Committee, I move the adoption
of the foregoing resolution.
PERSONNEL COMMITTEE
FISCAL NOTE (MISC.#01229)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT, SUCCESSION PLANNING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. Oakland County Government’s current workforce demographics
indicate a large percentage of employees will be eligible to
retire during the next five years (approximately 30% are
supervisory/managerial positions and 17% are non-
supervisory/managerial positions).
2. A planned approach to prepare for future vacancies in higher-level
management positions is necessary to ensure a smooth transition
and stable workforce.
3. A vendor, Development Dimensions International (DDI), was selected
to assist the Personnel Department with the development and
implementation of a succession plan that will pilot the County
Executive area.
4. The resolution authorizes an appropriation of $73,435 from the
Fringe Benefit Fund #678 (91-250100-10000-3348) to support the
first phase of the succession planning initiative.
5. There is no General Fund implication at this time.
FINANCE COMMITTEE
Moved by Law supported by Moffitt the resolution be adopted.
AYES: Millard, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever,
Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman,
Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson,
Melton. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was
adopted.
MISCELLANEOUS RESOLUTION #01230
BY: Planning and Building Committee - Charles E. Palmer, Chairperson
Commissioners Minutes Continued. September 20, 2001
536
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – MODIFICATION OF EXISTING LEASE
WITH OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY FOR PREMISES LOCATED AT
1200 NORTH TELEGRAPH, BUILDING 38E, PONTIAC, MI 48341
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #98336, the County of
Oakland as Landlord and the Oakland County Community Mental Health Authority
as Tenant, entered into a lease agreement to lease the entire building 38E
(58,161 square feet) to the Oakland County Community Mental Health Authority;
and
WHEREAS In January 1999, the Oakland County Community Mental Health
Agency was reorganized to form the Oakland County Community Mental Health
Authority. Since that time the Authority has undergone extensive privatization
and reorganization of its services resulting in the reduction of Community
Mental Health Authority staff; and
WHEREAS the Oakland County Community Mental Health Authority has
requested that Oakland County consider amending or modifying the existing
lease agreement between the parties to reduce the area of Building 38E
occupied by the Authority from 58,161 square feet to 36,385 square feet; and
WHEREAS a shortage of suitable office space currently exists on the
Oakland County Service Center Complex; and
WHEREAS the Department of Facilities Management with the assistance of
Corporation Counsel have negotiated the terms of a lease modification with the
Community Mental Health Authority for the use of 36,385 square feet of
Building 38E including shared parking; and
WHEREAS the rent due Oakland County under the terms of the lease
modification shall be $368,944 annually or $30,745.33 monthly; and
WHEREAS the term of the lease shall commence upon execution by the
Chairperson of the Oakland County Board of Commissioners or his designee and
end January 13, 2004; and
WHEREAS the Department of Facilities Management and Corporation Counsel
have reviewed the proposed modification of the Community Mental Health
Authority Lease of Oakland County Service Center Realty.
NOW THEREFORE BE IT RESOLVED that subject to the Oakland County
Community Mental Health Authority approval, the Oakland County Board of
Commissioners accepts and approves the modification to the Community Mental
Health Authority Lease of Oakland County Service Center Realty as attached
hereto.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
hereby directs its chairperson or its designee to execute the necessary
documents to effect the same.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
CHARLES E. PALMER
Copy of Modification to the Community Mental Health Authority Lease of
Oakland County Service Center Realty on file in County Clerk’s office.
FISCAL NOTE (MISC. #01230)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – MODIFICATION OF EXISTING LEASE
WITH OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY FOR PREMISES LOCATED AT
1200 NORTH TELEGRAPH, BUILDING 38E, PONTIAC, MI 48341
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Oakland County Community Mental Health Authority has requested
modification of the lease agreement with Oakland County to reduce
the area occupied by the Authority in Building 38E from 58,161
square feet to 36,385 square feet.
2. The Department of Facilities Management with the assistance of
Corporation Counsel has negotiated terms of a lease modification
with Community Mental Health.
Commissioners Minutes Continued. September 20, 2001
537
3. The lease modification shall commence upon execution of the
document by the Chairperson of the Oakland County Board of
Commissioners and shall end January 13, 2004.
4. Modification of the lease is subject to approval by the Oakland
County Community Mental Health Authority.
5. The current five-year lease expires on January 13, 2004, and the
rental rate is currently $10.14 per square foot or $589,810
annually.
6. Terms of the lease modification specify annual rent due to Oakland
County of $368,944, based on a charge of $10.14 per square foot
for 36,385 square feet, or a reduction of $220,866 from the
original lease.
7. The majority of this reduction was anticipated in the Fiscal Year
2002 Recommended Budget, which reallocated building space charges
of $191,853 for Building 38E for the expected relocation of the
Sheriff’s Administration and Crime Lab to this facility.
8. A review will be made by the Fiscal Services Division in the
Fiscal Year 2002 First Quarter Forecast to determine whether a
budget amendment will be required to fund the $29,013 difference.
FINANCE COMMITTEE
Moved by Palmer supported by Buckley the resolution be adopted.
AYES: Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub,
Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton,
Millard. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was
adopted.
REPORT (MISC. #01233)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS TO PROVIDE FUNDING
ASSISTANCE TO THE OAKLAND COUNTY OFFICE OF SUBSTANCE ABUSE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution,
reports with the recommendation that the resolution be adopted with the words
“from contingency” deleted from the BE IT FURTHER RESOLVED paragraph.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #01233
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS TO PROVIDE FUNDING
ASSISTANCE TO THE OAKLAND COUNTY OFFICE OF SUBSTANCE ABUSE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to
distribute property and funds forfeited through narcotic seizures to
participating agencies to be utilized toward the enhancement of law
enforcement efforts related to the Controlled Substances Act; and
WHEREAS the courts have distributed $987,571 (balance as of 7/31/01) as
a result of Sheriff Department forfeiture efforts; and
WHEREAS the Oakland County Office of Substance Abuse has made a
request of the Sheriff’s Office, on behalf of all 19 community coalitions
currently operating in Oakland County, for funding assistance involving drug
awareness education (see attached written request); and
WHEREAS upon review of this funding request the Oakland County
Corporation Counsel has determined that it is within the legal guidelines for
the use of forfeited funds and also will have County-wide application; and
Commissioners Minutes Continued. September 20, 2001
538
WHEREAS the Oakland County Sheriff is requesting that a one time
disbursement of these funds ($55,000) be used to support substance abuse
prevention training for the 19 Oakland County community coalitions, by funding
attendance of two representatives from each coalition and one representative
of the Oakland County Office of Substance Abuse to the December 2001
conference of the Community Anti-Drug Coalitions of America in Washington, DC,
and also by funding a subsequent training of coalition members throughout
Oakland County where the information and strategies learned at the national
conference can be presented; and
WHEREAS this financial support to all community coalitions currently
operating within Oakland County will enhance law enforcement efforts
pertaining to curbing illegal drug use.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the transfer of $55,000 from funds currently
deposited in the Sheriff’s forfeiture account to the Office of Substance
Abuse to support the drug awareness education efforts of all 19 community
coalitions currently operating in Oakland County, through the Oakland County
Office of Substance Abuse.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes an additional $10,000 expenditure from contingency to provide a
total of $65,000 to the Office of Substance Abuse.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Health Division/Office of Substance Abuse
Services Proposal to the Oakland County Sheriff’s Office on file in County
Clerk’s office.
FISCAL NOTE (MISC. #01233)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS TO PROVIDE FUNDING
ASSISTANCE TO THE OAKLAND COUNTY OFFICE OF SUBSTANCE ABUSE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. Funds in the amount of $987,571 are available in the Sheriff’s Law
Enforcement Account as of 7/31/01.
2. The Oakland County Office of Substance Abuse has made a request of
the Sheriff to support all 19 community coalitions in the County.
The Sheriff is requesting a one-time disbursement of $55,000 be
made to support substance abuse prevention training. Funds are
held in General Ledger Account 43-013301-10000-2203-60053.
3. Written request from Oakland County Office of Substance Abuse was
for $65,000.
4. The Fiscal Year 2002 Budget should be amended as follows:
Dept OCA PCA Object FY 2002
REVENUE
16 261199 72500 1568 Enhancement Revenue $55,000
EXPENDITURE $55,000
16 261200 72500 2572 Contractual Services $55,000
$55,000
5. The additional $10,000 for training shall be absorbed by existing
funds within the Health Division’s Substance Abuse budget.
FINANCE COMMITTEE
Moved by Moffitt supported by Douglas the Finance Committee Report be
accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Moffitt supported by Crawford the resolution be adopted.
Commissioners Minutes Continued. September 20, 2001
539
Moved by Moffitt supported by Douglas the resolution be amended to
coincide with the recommendation in the Finance Committee Report.
A sufficient majority having voted therefore, the amendment carried.
Vote on resolution, as amended:
AYES: Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster,
Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton, Millard,
Moffitt. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as
amended, was adopted.
MISCELLANEOUS RESOLUTION #01253
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT #5 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF OAKLAND 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland Township has contracted with the Oakland County
Sheriff's Department to provide law enforcement services for the Township
Miscellaneous Resolution #98011; and
WHEREAS paragraph 23 of this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Oakland Township Board; and
WHEREAS Oakland Township has approved a proposed amendment to the
contract (Schedule A-Sheriff's Deputies Contracted) which would upgrade one
(1) Deputy II no-fill to Lieutenant resulting in a total number of contracted
deputies to twelve (12); and
WHEREAS the Sheriff has agreed to upgrade one (1) Deputy II no-fill to
Lieutenant for Oakland Township under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves an amendment to the original Schedule A (Sheriff
Deputies Contracted) of the Oakland County Sheriff's Department 1999-2003 Law
Enforcement Services Agreement with the Charter Township of Oakland to upgrade
one (1) Deputy II no-fill to Lieutenant.
BE IT FURTHER RESOLVED that one (1) Deputy II position (#43618-09755) be
upgraded to Lieutenant in the Contracted Patrol Unit, Patrol Services Division
of the Sheriff's Department.
BE IT FURTHER RESOLVED that one (1) unmarked vehicle (with mobile, prep)
be added to the County fleet.
BE IT FURTHER RESOLVED that this amendment will take effect on October
13, 2001.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Charter Township of Oakland Schedule A, Charter Township of
Oakland Schedule A-1, and Oakland County Sheriff’s Department 1999-2003 Law
Enforcement Services Agreement with Charter Township of Oakland on file in
County Clerk’s office.
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.
MISCELLANEOUS RESOLUTION #01254
BY: Commissioner Shelley Taub, District #12
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CITY OF ORCHARD LAKE VILLAGE – FISCAL YEAR 2000 AND FISCAL YEAR 2001
ALLOCATION
To the Oakland County Board of Commissioners
Commissioners Minutes Continued. September 20, 2001
540
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to the Disbursement Policy, Orchard Lake has submitted
a resolution of authorization to the County for reimbursement of expenses
incurred in connection with an eligible environment remediation of improvement
project; and
WHEREAS Orchard Lake is requesting reimbursement for drainage
improvements along Indian Trail; and
WHEREAS the Fiscal Year 2000 and Fiscal Year 2001 authorized amount of
funding for Orchard Lake is $20,101.47 annually from the Environmental
Infrastructure Fund as repayment to Orchard Lake for expenses incurred in
connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by the City of Orchard Lake
Village as eligible for reimbursement from the Environmental Infrastructure
Fund.
BE IT FURTHER RESOLVED that the Board authorizes a Fiscal Year 2000 and
Fiscal Year 2001 appropriation in the amount of $20,101.47 annually from the
Environmental Infrastructure Fund (Account #90-263250-41000-3985) to repay
Orchard Lake for expenses incurred in connection with environmental
remediation or improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
SHELLEY GOODMAN TAUB
Copy of letter to Mr. Tom Ott of Oakland County Fiscal Services Division
from the City of Orchard Lake Village Clerk, Janet Overholt Green, and the
August 20, 2001, Regular Council Meeting Minutes on file in County Clerk’s
office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
Commissioner’s Moffitt and Patterson addressed the Board.
In accordance with Rule XII.G, the Chairperson made the following
referrals:
GENERAL GOVERNMENT
a. Cheboygan County Board of Commissioners – Stand Up for Steel
Resolution
b. Benzie County Board of Commissioners – (Support) SB 271
c. Crawford County Board of Commissioners – Reduction in State
Revenue Sharing
d. Allegan County Board of Commissioners – Term Limits Legislation
e. Lake County Board of Commissioners – (Support) SB 63, Proposal to
Increase Fees in the Register of Deeds Office
f. Crawford County Board of Commissioners – (Oppose) SB 63 in current
form, Proposal to Increase Fees in the Register of Deeds Office
There were no objections.
The Board adjourned at 11:50 a.m. to the call of the Chair, or
October 11, 2001, at 9:30 a.m.
G. WILLIAM CADDELL FRANK H. MILLARD
Clerk Chairperson