HomeMy WebLinkAboutMinutes - 2001.12.13 - 7134723
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
December 13, 2001
Meeting called to order by Chairperson Thomas Law at 11:17 a.m. in the
Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman,
Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson,
Melton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub,
Webster. (24)
ABSENT: None. (0)
Quorum present.
Invocation given by William R. Patterson.
Pledge of Allegiance to the Flag.
Moved by Causey-Mitchell supported by Moss the minutes of the November
29, 2001, Board Meeting be approved.
A sufficient majority having voted therefore, the minutes were approved
as printed.
Moved by Sever supported by Suarez the rules be suspended and the agenda
be amended, as follows:
Delete General Government Committee, item e from the Regular Agenda, and
move Finance Committee, item b from the Consent Agenda to the Regular Agenda.
ITEMS ON PRINTED AGENDA
GENERAL GOVERNMENT COMMITTEE
a. County Clerk/Register of Deeds - Establish Fees for Electronic
Filing of Land Records and Increase Fees for Micrographics
(Reason for suspension for General Government Committee, item a: Waiver of
Rule XII.C.1. Direct Referral to Finance Committee)
PLANNING AND BUILDING COMMITTEE
a. Department of Facilities Management - Approval and Acceptance of
Purchase Agreement - Sale of the South One-half of Clairview Drive
Adjacent to Glen Oaks County Park, City of Farmington Hills
(Reason for suspension for Planning and Building Committee, item a: Direct
Referral to Finance Committee)
PERSONNEL COMMITTEE
a. Personnel/Human Resources - Salary Administration First Quarterly
Report for Fiscal Year 2002
b. Personnel Department - Fiscal Year 2002 Wage and Benefit Reopener
for Employees Represented by Command Officer’s Association (COA)
of Michigan
(Reason for suspension for Personnel Committee, items a and b: Direct
Referral to Finance Committee)
724
PUBLIC SERVICES COMMITTEE
a. Sheriff’s Department - Contract Amendment #2 for Law Enforcement
Services in the Charter Township of Independence 1999-2003
b. Sheriff’s Department/County Executive - Creation of One Captain
Position Assigned to the Emergency Response and Preparedness Unit
c. Circuit Court/Family Division/FOC/Child Support Accounting and
Banking - Personnel Related Changes for CSES Support
d. Circuit Court/District Court/Prosecuting Attorney/Clerk-Register
of Deeds - Creation of Eight (8) User Support Specialist Positions
to Support Implementation of the Judicial Information Management
System (JIMS) Project
(Reason for suspension for Public Services Committee, items a, b, c and d:
Waiver of Rule XII.C.1. and C.2 Direct Referral to Personnel and Finance
Committees)
Vote on agenda, as amended:
AYES: Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton,
Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the motion to suspend the
rules and amend the agenda carried.
County Clerk G. William Caddell read the following communication from
Board of Commissioners Chairperson Thomas Law appointing Commissioners David
Buckley and George Suarez as members of the Personnel Appeal Board with Nancy
Dingledey as alternate for a term ending December 31, 2002.
Chairperson Thomas Law along with Vice Chairperson Fran Amos presented a
plaque to Deputy Clerk, Frank Millard on behalf of the Board of Commissioners
in recognition of his years of outstanding service and leadership as a County
Commissioner.
The following people addressed to board: Leon Pedell, M.D., John
Bowker, David Flaisher, Dan Devine, Linda Zalla, Elmer Cerano, Commissioner
Brenda Causey-Mitchell, President Pontiac City Council Charlie Harrision III,
Mayor Elect Willie Payne and Bob Katchadorian.
Commissioners Minutes Continued. December 13,2001
725
Moved by Taub supported by Palmer the resolutions on the Consent Agenda
as amended be adopted (with accompanying reports being accepted). (The vote
on this motion appears on page 741.) The resolutions on the Consent Agenda
follow (annotated by an asterisk [*]):
*REPORT (MISC. #01319)
BY: Personnel Committee, David N. Galloway, Vice Chairperson
IN RE: SHERIFF'S DEPARTMENT – 2001/2002 SECONDARY ROAD PATROL GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above mentioned resolution
on December 5, 2001, recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #01319
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT – 2001/2002 SECONDARY ROAD PATROL GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #98246, the Sheriff
Department applied to the Michigan Department of State Police - Office of
Highway Safety Planning for $1,047,698 in grant funding from Public Act 416 to
conduct secondary road patrol activities for the period October 1, 2001
through September 30, 2002; and
WHEREAS the Michigan Department of State Police - Office of Highway
Safety Planning has awarded Oakland County with a grant in the amount of
$1,047,698, which is a 8.25% decrease under the 2000/2001 award; and
WHEREAS the attached schedule shows the total award contributed by the
State; and
WHEREAS the grant has been reduced from the previous award by $94,267;
and
WHEREAS since the grant has been reduced it is requested that one (1)
Deputy II and one (1) Patrol vehicle with radio and MDC be eliminated from the
Sheriff Patrol Grant; and
WHEREAS acceptance of this grant does not obligate the County to any
future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the 2001/2002 Public Act 416 Secondary Road Patrol
Grant from the State of Michigan Department of State Police in the amount of
$1,047,698 and the Fiscal Year 2002 Budget be amended, as specified in the
attached schedule, to account for the grant.
BE IT FURTHER RESOLVED that one (1) Special Revenue Deputy II position
(Pos.#43630-07502) be deleted in the Traffic Unit, Patrol Services Division,
Sheriff’s Department.
BE IT FURTHER RESOLVED that one (1) patrol vehicle with mobile radio and
MDC be eliminated from the County Fleet.
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized
to sign the grant agreement and to approve grant modifications and extensions,
within fifteen (15) percent of the original award, consistent with the grant
agreement approved.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copy of Oakland County Sheriff Department 2001/2002 Secondary Road
Patrol Grant on file in County Clerk’s office.
(The vote for this motion appears on page 741.)
*MISCELLANEOUS RESOLUTION #01320
BY: Finance Committee, Sue Ann Douglas, Chairperson
Commissioners Minutes Continued. December 13,2001
726
IN RE: BOARD OF COMMISSIONERS - AMENDMENT TO GRANTS PROCEDURE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolutions #89105, #93020, #95098,
#97277, #99252, and #01030, the Board of Commissioners established and
modified procedures for the application and acceptance of grants and
reimbursement agreements; and
WHEREAS operating departments have expressed concern that the current
grant procedures are difficult to implement; and
WHEREAS staff members from the Board of Commissioners, Corporation
Counsel, Fiscal Services, the Sheriff Department and the Health Division
(representing operating departments) met and recommend revision to the current
grant procedures to make them easier to implement while still protecting the
County's interest; and
WHEREAS the attached grants procedures reflect that recommendation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby adopts the grant procedures, in accordance with
Attachment A entitled “Grant Application and Acceptance Procedures”, effective
for all grant processing beginning January 1, 2002. Said action supercedes
all previously approved grant procedures.
BE IT FURTHER RESOLVED that the County Executive, along with the Board
Chairperson, is requested to notify all County Elected Officials and
Departments of the modification of the Grant Procedures.
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Copy of Attachment A, Grant Application, Grant Acceptance, and Grant
Amendment Process on file in County Clerk’s office.
(The vote for this motion appears on page 741.)
*MISCELLANEOUS RESOLUTION #01321
BY: Finance Committee – Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET – APPORTIONMENT OF LOCAL TAX RATES
To the Oakland County Board Of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS your Finance Committee on Local Taxes has examined certificates,
statements, papers, and records submitted to it from the various townships,
cities and villages having taxes to be spread upon the Tax Rolls, and has
checked these documents with the pertinent laws, specifically Section 37
General Property Tax Laws, and has caused corrections to be made where
necessary; and
WHEREAS your Committee has prepared tax certificates showing the
certified rates as adjusted by M.C.L. 211.24E, M.C.L. 211.34, M.C.L. 211.34D,
and M.C.L. 211.34E of the General Property Tax Laws, authorized to be spread
against taxable valuations, which certificates are submitted herewith and
which are the basis for the tabulation above mentioned, and it is recommended
that the Board of Commissioners authorize the Equalization Director to sign
these certificates; and
WHEREAS the electorate of the State of Michigan amended Article IX of
the constitution and added Section 36; and
WHEREAS the legislature, as directed, implemented said legislation under
Section 37 of the General Property Tax Act and the 1976 State School Code, as
amended; and
WHEREAS the certified rates are subject to M.C.L. 211.36 which allows
additional millage to be voted up to and including December 7, 2001 for
schools and, if adopted, up to and including November 6, 2001 for taxing
jurisdiction, as specified in said section; said additional millage (s) would
require Board approval before they could be spread; and
WHEREAS the electorate of the State of Michigan voted to limit school
operating levies on homestead and non-homestead property taxes in accordance
with this report.
Commissioners Minutes Continued. December 13,2001
727
NOW THEREFORE BE IT RESOLVED that this Board adopt the attached
certificates from the Finance Committee with the recommendations herein
contained as part of the permanent records of the Board.
BE IT FURTHER RESOLVED that the Equalization Director be authorized and
directed to sign the several tax certificates on which the attached tabulation
was based, thereby authorizing and directing the various assessing officers to
spread the rates against the taxable valuation set forth herein for 2001.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners,
in compliance with the General Property Tax Act and the 50 mill limitation,
directs the Equalization Division to revise the apportionment report for 2001
as follows:
Previous Revised Reason
Tax Authority Rate Rate for change
Township of Commerce 2.9180 3.0322 Revision
Township of Lyon 5.2866 4.9866 Revision
City of Royal Oak 10.6516 0.7366 Correction
Romeo Schools (transfer debt) 6.9511 6.6161 Correction
Warren Consolidated Schools (debt) 1.0000 2.2500 Election
Oakland Intermediate Schools 2.0543 3.4526 Election
Chairperson, on behalf of the Finance Committee, I move for the adoption
of the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 741.)
*MISCELLANEOUS RESOLUTION #01322
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS – ESTABLISH FEES FOR ELECTRONIC FILING
OF LAND RECORDS AND INCREASE FEES FOR MICROGRAPHICS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners, by Misc. Resolution #98157 dated
August 6, 1998, authorized the implementation of a modern turnkey client-
server computer system for cash receipting, indexing and imaging of the
County’s land records; and
WHEREAS the Government Records Management Division of Affiliated
Computer Services Corp. (ACS) was engaged for a three-year period, ending
December 6, 2001, to install and operate the aforementioned system; and
WHEREAS based on successful implementation and operation, the Board of
Commissioners renewed the contract with ACS for an additional four-year
period, ending September 30, 2005; and
WHEREAS the ACS System has been enhanced to provide for electronic
filing of land record documents and the Clerk/Register of Deeds is requesting
to establish a fee of $10.00/document to defray the cost of providing this
new service, with $7.00 allocated to the County and $3.00 to ACS as a contract
amendment; and
WHEREAS the Clerk/Register is also requesting to phase in increased fees
for micro-graphic products and services to reflect the increased cost of
providing those products and services, without unnecessarily causing an undue
financial hardship for clientele; and
WHEREAS the current fee of $.027 per photostatic image is proposed to
increase to $.055 on January 1, 2002, then $.075 on July 1, 2002, and $.10 on
January 1, 2003; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes establishment of a fee of $10.00/document to defray
the cost of providing electronic filing services for land record documents,
with $7.00 allocated to the County and $3.00 to ACS as a contract amendment.
BE IT FURTHER RESOLVED that the product price for photostats generated
by the Micrographics Division of the Clerk/Register of Deeds be increased from
the current fee of $.027 per photostatic image to $.055 on January 1, 2002,
then $.075 on July 1, 2002, and $.10 on January 1, 2003.
Chairperson, on behalf of the General Government Committee, I move
adoption of the foregoing resolution.
Commissioners Minutes Continued. December 13,2001
728
GENERAL GOVERNMENT COMMITTEE
Copy of Clerk/Register of Deeds Micrographics Division Images Rate
Revenue on file in the County Clerk’s office.
FISCAL NOTE (MISC. #01322)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS – ESTABLISH FEES FOR ELECTRONIC FILING
OF LAND RECORDS AND INCREASE FEES FOR MICROGRAPHICS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
Commissioners Minutes Continued. December 13,2001
729
1. The resolution authorizes the Clerk/Register to establish a
$10.00/document fee to defray the cost for electronic filing
of land record documents, with $7.00 allocated to the County
and $3.00 allocated to Affiliated Computer Service Corp.
(ACS) as a contract amendment.
2. The resolution would further authorize the Clerk/Register to
increase for micrographic products and services to reflect
increased costs of providing those products and services.
The current fee of $.027/photostatic image would increase to
$.055 on January 1, 2002, then $.075 on July 1, 2002, and
$.10 on January 1, 2003.
3. Based on current volume of 7,000,000 images sold annually,
Microfilm Revenue - Outside budget will be amended to
reflect an increase of $182,000 in FY 2002 and $467,250 in
FY 2003.
4. Increased outside revenue allows the Microfilm Division to
discontinue charging the Clerk/Register for services
effective May, 2002 resulting in the following budget
amendments:
Microfilm Fund FY 2002 FY 2003
Microfilm Revenue – Outside $182,000 $467,250
Microfilm Revenue – Inside (182,000) (330,500)
Revenue Over/(Under) Expense $ $ -0- $136,750
General Fund - Expenditures
Register of Deeds – Micrographics $(162,250) $(330,500)
General Fund Contingency 162,250 330,500
$ -0- $ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 741.)
*FISCAL REPORT (MISC. #01311)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY/DIGITAL INFORMATION SERVICE
CENTER – REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced Miscellaneous Resolution and finds:
1. The Department of Information Technology, in partnership with the
Clerk/Register of Deeds office, would like to expand the Master
Fee Structure to add two (2) new product offerings entitled Map
Atlas Viewer, and GIS Contour Data.
2. Fees for the Map Atlas Viewer will be set at $4.00 per transaction
and the GIS Contour Data will be set at $10.00 per megabyte.
3. Due to the unpredictable number of potentially new customers, an
assessment cannot be made at this time regarding the fiscal impact
of implementing these changes. Therefore, no budget amendment is
recommended.
4. A budget amendment will be recommended when sufficient data
becomes available.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #01311
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY/DIGITAL INFORMATION SERVICE
CENTER – REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS as provided by Public Act 462 of 1996, Enhanced Access to Public
Records Act, the Board of Commissioners, by approving Misc. Resolution #97165
dated August 14, 1997, adopted the Oakland County Enhanced Access to Public
Records Policy; and
Commissioners Minutes Continued. December 13,2001
730
WHEREAS Section 3 (FEES) of the aforementioned policy specifies that “It
is the policy of Oakland County to charge a reasonable fee for providing
enhanced access to a public record”; and
WHEREAS the policy defines “reasonable fee” as a charge calculated to
enable recovery, over time, only those operating expenses directly related to
the public body’s provision of enhanced access; and
WHEREAS the policy further specifies that proposed fees shall be
presented to and approved by the Board of Commissioners before they shall be
effective; and
WHEREAS the Board of Commissioners, by Misc. Resolution #00026 dated
February 24, 2000, approved a Master Fee Structure for all Oakland County
enhanced access products and services; and
WHEREAS the Department of Information Technology wishes to expand the
Master Fee Structure to add two (2) new product offerings entitled Map Atlas
Viewer, and GIS Contour Data (see revised Master Fee Structure attached); and
WHEREAS the aforementioned product additions and recommended prices are
as follows:
Map Atlas Viewer – Any Transaction: $ 4.00 per transaction
GIS Contour Data: $10.00 per megabyte; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the revised @CCESS Oakland Master Fee Structure (copy
attached) which includes the aforementioned new product offerings.
BE IT FURTHER RESOLVED that @CCESS Oakland revenue sharing to local
units of government throughout Oakland County be extended only to the Map
Atlas Viewer product, the GIS Contour Data product is exempt.
Chairperson, on behalf of the General Government Committee, I move
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of @ccess Oakland Master Fee Structure on file in County Clerk’s
office.
(The vote for this motion appears on page 741.)
Commissioners Minutes Continued. December 13,2001
731
*MISCELLANEOUS RESOLUTION #01323
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - APPROVAL AND ACCEPTANCE OF
PURCHASE AGREEMENT – SALE OF THE SOUTH ONE-HALF OF CLAIRVIEW DRIVE ADJACENT TO
GLEN OAKS COUNTY PARK, CITY OF FARMINGTON HILLS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS on November 12, 2001, the City of Farmington Hills adopted a
resolution to vacate Clairview Drive as platted within the Glen Acres and Glen
Acres No. 2 Subdivisions, located in the City of Farmington Hills; and
WHEREAS as an abutting property owner to Clairview Drive, the County of
Oakland obtained ownership of the south one-half of Clairview Drive which abuts
Glen Oaks County Park; and
WHEREAS North Orchard Plaza, L.L.C. is the only other abutting property
owner adjacent to Clairview Drive as vacated; and
WHEREAS in accordance with the Rules and Procedures of the Oakland County
Board of Commissioners for the purchase or sale of property via a private sale.
The North Orchard Plaza, L.L.C. has tendered a purchase agreement in the amount
of $50,000 to purchase, via quit claim deed, the south one-half of Clairview
Drive, which abuts Glen Oaks County Park; and
WHEREAS the Oakland County Parks and Recreation Commission has concluded
that Clairview Drive as vacated is not required for future development or
expansion of Glen Oaks County Park; and
WHEREAS it is the recommendation of the Oakland County Parks and
Recreation Commission, the Departments of Facilities Management and Corporation
Counsel that the Oakland County Board of Commissioners accept and approve the
attached purchase agreement for the sale of the south one-half of Clairview
Drive adjacent to Glen Oaks County Park as vacated for the sum of $50,000; and
WHEREAS all required documentation will be prepared and/or subject to the
approval of the Oakland County Corporation Counsel and the Department of
Facilities Management.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby accept and approve the Purchase Agreement from North
Orchard Plaza, L.L.C. in the amount of $50,000 for the sale of the south one-
half of Clairview Drive, as vacated, adjacent to the north property line of
Glen Oaks County Park located in the City of Farmington Hills.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
hereby designate that the funds received for the sale of the vacated Clairview
Drive in the amount of $50,000 be paid to the Oakland County Parks and
Recreation Department and designated for the improvement of Glen Oaks County
Park.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
hereby directs its chairperson or its designee to execute all necessary
documents for the sale of this property located in the City of Farmington Hills
to North Orchard Plaza, L.L.C..
BE IT FURTHER RESOLVED that it is mutually understood this is a cash sale
and “as is” condition.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Commissioners Minutes Continued. December 13,2001
732
FISCAL NOTE (MISC #01323)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF
PURCHASE AGREEMENT – SALE OF THE SOUTH ONE-HALF OF CLAIRVIEW DRIVE ADJACENT TO
GLEN OAKS COUNTY PARK, CITY OF FARMINGTON HILLS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The resolution accepts and approves a Purchase Agreement from
North Orchard Plaza, L.L.C. in the amount of $50,000 for the sale
of Oakland County-owned land described as the south one-half of
Clairview Drive, adjacent to Glen Oaks County Park, located in the
City of Farmington Hills.
2. Funds received for the sale of the property in the amount of
$50,000 will be designated to the Oakland County Parks and
Recreation Department for the improvement of the Glen Oaks County
Park and will be receipted in the Parks and Recreation Fund,
account #1-53-101000-10001-0701.
3. The sale is subject to North Orchard Plaza, L.L.C. granting a
permanent easement for ingress and egress purposes to Oakland
County.
FINANCE COMMITTEE
(The vote for this motion appears on page 741.)
*MISCELLANEOUS RESOLUTION #01324
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - APPROVAL OF CONVEYANCE OF
TELEGRAPH ROAD ACCESS PARCEL TO THE CITY OF PONTIAC, PART OF PARCEL NOS. 14-
19-351-004 AND 14-19-351-009
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Public Act 492 of 1998 and pursuant to Miscellaneous
Resolution No. 00271, the County of Oakland purchased the north 87.93 acres of
the former Clinton Valley Center property from the State of Michigan; and
WHEREAS pursuant to Public Act 492 and pursuant to Miscellaneous
Resolution 00271 and contingent upon the approval of an appropriate
development plan, the County of Oakland is required to grant an easement to
the City of Pontiac that is appropriate to service developed parcels of the
remaining 215.65-acres of the former Clinton Valley Center property over the
southern most section of County owned property; and
WHEREAS the City of Pontiac approved a site plan for development of the
remaining Clinton Valley Center property on July 26, 2001; and
WHEREAS the intended purpose of the easement is to provide a means of
ingress, egress and for placement of utilities to service development of the
remaining Clinton Valley Center property; and
WHEREAS the Departments of Facilities Management and Corporation
Counsel, in conjunction with the City of Pontiac, have determined that a 2.27
acre parcel measuring 1,090.19 feet in length located adjacent to the south
property line of the Oakland County Service Center is appropriate to service
development of the remaining Clinton Valley Center property;.and
WHEREAS Oakland County Corporation Counsel has concluded that conveying
the property via quit claim deed rather than via an easement is appropriate
and is in the best interest of the County;.and
WHEREAS Oakland County Corporation Counsel has further recommended that
easements be reserved over the subject property for public utilities and
sidewalk and that a right of reversion in favor of Oakland County is
appropriate; and
WHEREAS all required documentation will be prepared and/or subject to
the approval of the Oakland County Corporation Counsel and the Department of
Facilities Management.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves the conveyance via quit claim deed of land
described in the attached Exhibit “A” to the City of Pontiac subject to the
Commissioners Minutes Continued. December 13,2001
733
City of Pontiac completing the purchase of the remaining 215.65 acres of the
former Clinton Valley Center property.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
hereby directs its chairperson or its designee to execute all necessary
documents required to convey, via quit claim deed, land described in the
attached Exhibit “A” to the City of Pontiac.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Real Estate Sale Agreement on file in the County Clerk’s office.
(The vote for this motion appears on page 741.)
*MISCELLANEOUS RESOLUTION #01325
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – AMENDMENT TO MISCELLANEOUS
RESOLUTION #01158 AS ADOPTED ON JUNE 5, 2001
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #01158 adopted on June 5,
2001, the Oakland County Board of Commissioners approved the exchange, via
quit claim deed, of approximately 6.2 acre parcels of land with the City of
Pontiac for the purpose of maximizing its development of a technology park
over part of the former Clinton Valley Center property; and
WHEREAS a recent survey of the remaining Clinton Valley Center property
has resulted in the discovery of error in the legal description of the entire
Clinton Valley parcel and therefore an error in the legal description of the
6.2 acre parcels to be exchanged by the County of Oakland and the City of
Pontiac; and
WHEREAS the Departments of Facilities Management and Corporation Counsel
recommend that Miscellaneous Resolution #01158 as adopted on June 5, 2001, be
amended by substituting the corrected legal descriptions of the parcels to be
exchanged by the County of Oakland and the City of Pontiac as described in the
attached Exhibit “A.”
NOW THEREFORE BE IT RESOLVED that Miscellaneous Resolution #01158 as
adopted on June 5, 2001, be amended by substituting the corrected legal
Commissioners Minutes Continued. December 13,2001
734
descriptions of the parcels to be exchanged by the County of Oakland and the
City of Pontiac as described in the attached Exhibit “A.”
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Exhibit A and City of Pontiac Proposed Residential and Technology
Park Development of Former Clinton Valley Center (216.02 ac.) on file in County
Clerk’s office.
(The vote for this motion appears on page 741.)
*REPORT (MISC. #01326)
BY: Personnel Committee, David N. Galloway, Vice Chairperson
IN RE: SHERIFF'S DEPARTMENT – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF INDEPENDENCE 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above mentioned resolution
on December 5, 2001, recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #01326
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF INDEPENDENCE 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Charter Township of Independence has contracted with the Oakland
County Sheriff's Department to provide law enforcement services for the
Township (MISC. #98011); and
WHEREAS paragraph 23 of this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Independence Township Board; and
WHEREAS Charter Township of Independence has approved a proposed
amendment to the contract (Schedule A and A-1, Sheriff’s Deputies Contracted)
which would add one (1) Detective Sergeant and one (1) Deputy II (no-fill)
resulting in a new total of eighteen (18) Deputy II (no-fill) being contracted
and bring the total number of contracted deputies to twenty-seven (27); and
WHEREAS the Sheriff has agreed to add one (1) Detective Sergeant and one
(1) Deputy II (no-fill) for the Charter Township of Independence under the
terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves an amendment to the original Schedule A and A-1
(Sheriff Deputies Contracted) of the Oakland County Sheriff's Department 1999-
2003 Law Enforcement Services Agreement with the Charter Township of
Independence to add one (1) Detective Sergeant and one (1) Deputy II (no-fill)
from the seventeen (17) to a new total of eighteen (18).
Commissioners Minutes Continued. December 13,2001
735
BE IT FURTHER RESOLVED that one (1) Deputy II position and one (1)
Sergeant position be created in the Contracted Patrol Unit, Patrol Services
Division of the Sheriff's Department.
BE IT FURTHER RESOLVED that one (1) unmarked vehicle (with pager, mobile
and prep radio) be added to the County fleet.
BE IT FURTHER RESOLVED that this amendment will take effect on January
1, 2002.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedule A, Schedule A-1, and Oakland County Sheriff’s
Department 1999–2003 Law Enforcement Services Agreement with Charter Township
of Independence Amendment 2 on file in County Clerk’s office.
FISCAL NOTE (MISC. #01326)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF INDEPENDENCE 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced Miscellaneous Resolution and finds:
1. The Charter Township of Independence requests an amendment to the
contract for law enforcement services with the Oakland County
Sheriff beginning January 01, 2002.
2. This amendment would add one (1) Deputy II (no-fill) and one(1)
Detective Sergeant in the Contracted Patrol Unit, Patrol Services
Division. The total number of Deputy II (no-fill) increases from
seventeen (17) to eighteen (18), Detective Sergeant from none (0)
to one (1) and the total number of contracted personnel increases
from twenty-five (25) to twenty-seven (27).
3. Operating costs and revenues equal $142,445 for FY 2002 and
$190,523 for FY 2003.
4. This change will require the addition of one (1) unmarked vehicle
with mobile and prep radios to the County fleet. The Capital Costs
will be funded by the GF/GP Non-Departmental Contingency Account.
5. Budget amendments for FY 2002 and FY 2003 are as follows:
FUND DEPT OCA PCA OBJECT FY 2002 FY 2003
Revenue
101 43 013601 30000 985 Contract Rev $142,445 $190,253
Expend
101 43 23601 31130 2001 SALARY TOTAL $ 81,623 $108,078
101 43 23601 31130 2075 FRINGE BENEFIT $ 37,944 $ 50,465
TOTAL
101 43 23601 30000 6660 Radio Rental $ 1,065 $ 1,873
101 43 23601 30000 6661 Transportation 9,850 13,427
Commissioners Minutes Continued. December 13,2001
736
101 43 23901 40000 4044 Deputy Supplies 654 892
101 43 23201 10000 3784 Uniform Cost 672 916
101 43 23301 20000 6636 Info Tech Operations 480 655
101 43 23101 10000 6677 Liability Ins 3,213 4,283
OPERATING TOTAL $ 15,934 $ 22,046
101 43 23601 30000 6024 CLEMIS $ 336 $ 458
101 43 23901 41000 2002 Dispatch 6,968 9,476
OPER. SUPPORT TOTAL $ 7,304 $ 9,934
TOTAL COST $142,445 $190,523
Capital Costs
101 43 33601 30000 8001 Motor Pool Transfer $ 20,773
101 43 33601 30000 8001 Radio Transfer 4,335
101 43 33601 30000 8001 Computer Transfer 2,450
101 90 290000 25000 2564 Contingency (27,558)
$ -0-
MOTOR POOL FUND
Revenue
661 13 661001 10 635 Leased Equipment $ 9,850 $ 13,427
Operating Transfer
661 13 661003 10 1701 Operating Transfer In 20,773
$ 30,623 $ 13,427
Expense
661 13 661002 10 3903 Depreciation $ 9,850 $ 13,427
661 13 661002 10 4264 Leased Vehicles 20,773
$ 30,623 $ 13,427
RADIO COMMUNICATIONS FUND
Revenue
660 13 660100 10 635 Leased Equipment $ 1,065 $ 1,873
Operating Transfer
660 13 660300 10 1701 Operating Transfer In 4,335
$ 5,400 $ 1,873
Expense
660 13 660200 10 3900 Depreciation $ 1,065 $ 1,873
General Ledger
660 13 660200 10 8005 Est. Profit/Loss 4,335
$ 5,400 $ 1,873
INFO TECH - CLEMIS FUND
Revenue
635 23 635111 30001 583 In-Car Terminals $ 336 $ 458
Operating Transfer
635 23 635113 30001 1701 Operating Transfer In 2,450
$ 2,786 $ 458
Expense
635 23 635152 30001 3900 Depreciation $ 336 $ 458
General Ledger
635 23 635152 30001 8005 Est. Profit/Loss 2,450
$ 2,786 $ 458
FINANCE COMMITTEE
(The vote for this motion appears on page 741.)
Commissioners Minutes Continued. December 13,2001
737
*REPORT (MISC. #01327)
BY: Personnel Committee, David N. Galloway, Vice Chairperson
IN RE: SHERIFF’S DEPARTMENT/COUNTY EXECUTIVE – CREATION OF ONE CAPTAIN
POSITION ASSIGNED TO THE EMERGENCY RESPONSE AND PREPAREDNESS UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above mentioned resolution
on December 5, 2001, recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #01327
BY: Public Services, David L. Moffitt, Chairperson
IN RE: SHERIFF’S DEPARTMENT/COUNTY EXECUTIVE – CREATION OF ONE CAPTAIN
POSITION ASSIGNED TO THE EMERGENCY RESPONSE AND PREPAREDNESS UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County’s emergency management functions are mandated by
the Michigan Emergency Management Act (Public Act 50 of 1990), to provide for
the coordination of all matters pertaining to emergency services, disaster
preparedness, and recovery assistance within the County; and
WHEREAS to oversee the aforementioned functions the Emergency Response
and Preparedness Unit was established in October 2001; and
WHEREAS recent events including terrorism activities make it imperative
that the County develop a new Emergency Management Plan; and
WHEREAS the development of such plan will provide for a coordinated
countywide response associated with potential biohazardous, chemical and/or
radiological incidents; and
WHEREAS mutual aid agreements with 61 communities and their fire, police
and EMS services are required to implement this Plan; and
WHEREAS there is substantial law enforcement involvement in these
efforts requiring the support from the Sheriff’s Department; and
WHEREAS to provide adequate support to this initiative the Sheriff’s
Department and the County Executive are requesting the creation of one Captain
position in the Administration Unit; and
WHEREAS this position would work on mutual aid agreements for 61
communities, develop and implement Emergency Plans for the law enforcement
communities and would be the Emergency Operations Center (EOC) law enforcement
contact from the Sheriff’s Department during Emergency Operations Center (EOC)
events and coordinate efforts with the Administrator-Emergency Response and
Preparedness.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the creation of one (1) GF/GP Captain position in the
Sheriff’s Department/ Sheriff’s Office Division to be detached to the County
Executive’s Emergency Response and Preparedness Unit.
Chairperson, on behalf of the Public Services Committee, I move adoption
of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. December 13,2001
738
FISCAL NOTE (MISC. #01327)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF’S DEPARTMENT/COUNTY EXECUTIVE – CREATION OF ONE CAPTAIN
POSITION ASSIGNED TO THE EMERGENCY RESPONSE AND PREPAREDNESS UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced Miscellaneous Resolution and finds:
1. In response to the Michigan Emergency Management Act (Public Act
50 of 1990), Oakland County has established the Emergency Response
and Preparedness Unit as of October, 2001.
2. The mutual aid agreements with 61 communities and their fire,
police and EMS services will require substantial law enforcement
involvement and support from the Sheriff’s department.
3. The resolution approves the creation of one (1) GF/GP Captain
position in the Sheriff’s Department /Sheriff’s Office Division.
4. Operating costs, which equal $107,018 for FY 2002 and $116,704 for
FY 2003, will be funded by the Designated Fund Balance Security
Enhancements (#101-90-9407-32000).
5. The addition of this position will require the addition of one (1)
unmarked vehicle with mobile and prep radios to the County fleet.
6. The cost for the additional vehicle equals $27,558, to be funded
by the Designated Fund Balance Security Enhancements (#101-90-
9407-32000).
7. Budget amendments for FY 2002 and FY 2003 are as follows:
FUND DEPT OCA PCA OBJECT FY 2002 FY 2003
Revenue
101 90 190000 14000 1582 Prior Year Balance $134,576 $116,704
101 43 023101 10000 2001 SALARY TOTAL $ 73,121 $ 79,215
101 43 023101 10000 2075 FRINGE BENEFIT TOTAL $ 27,852 $ 30,173
101 43 023101 10000 6660 Radio Rental $ 286 $ 343
101 43 023101 10000 6661 Transportation 4,635 5,562
101 43 023101 10000 6018 Equip Rental 150 180
101 43 023101 10000 6675 Telephone 750 900
OPERATING TOTAL $ 5,821 $ 6,985
101 43 023101 10000 6024 CLEMIS 224 331
OPER. SUPPORT TOTAL $ 224 $ 331
Capital Costs
101 43 33601 30000 8001 Motor Pool Transfer 20,773
101 43 33601 30000 8001 Radio Transfer 4,335
101 43 33601 30000 8001 Computer Transfer 2,450
Total Costs $27,558
Commissioners Minutes Continued. December 13,2001
739
MOTOR POOL
FUND
Revenue
661 13 661001 10 635 Leased Equipment $ 4,635 $ 5,562
Operating Transfer
661 13 661003 10 1701 Operating Transfer In 20,773
$25,408 $ 5,562
Expense
661 13 661002 10 3903 Depreciation $ 4,635 $ 5,562
661 13 661002 10 4264 Leased Vehicles 20,773
$25,408 $ 5,562
RADIO COMMUNICATIONS FUND
Revenue
660 13 660100 10 635 Leased Equipment $ 286 $ 343
Operating Transfer
660 13 660300 10 1701 Operating Transfer In 4,335
$ 4,621 $ 343
Expense
660 13 660200 10 3900 Depreciation $ 286 $ 343
General Ledger
660 13 660200 10 8005 Est. Profit/Loss 4,335
$ 4,621 $ 343
INFO TECH - CLEMIS FUND
Revenue
635 23 635111 30001 583 In-Car Terminals $ 224 $ 331
Operating Transfer
635 23 635113 30001 1701 Operating Transfer In 2,450
$ 2,674 $ 331
Expense
635 23 635152 30001 3900 Depreciation $224 $ 331
General Ledger
635 23 635152 30001 8005 Est. Profit/Loss 2,450
$ 2,674 $ 331
FINANCE COMMITTEE
(The vote for this motion appears on page 741.)
*REPORT (MISC. #01328)
By: Personnel Committee, David Galloway, Vice Chairperson
IN RE: CIRCUIT COURT/FAMILY DIVISION/FOC/CHILD SUPPORT ACCOUNTING AND BANKING
– PERSONNEL RELATED CHANGES FOR CSES SUPPORT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above referenced
resolution, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #01328
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: CIRCUIT COURT/FAMILY DIVISION/FOC/CHILD SUPPORT ACCOUNTING AND BANKING
– PERSONNEL RELATED CHANGES FOR CSES SUPPORT
To the Oakland County Board of Commissioners
Commissioners Minutes Continued. December 13,2001
740
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners, by Misc. Resolution
#01127, authorized implementation of the Michigan Child Support Enforcement
System (Mi CSES) in Oakland County as mandated by the State; and
WHEREAS the implementation of this system has overburdened the current
Child Support Banking Account Clerk II positions with processing, payment
receipting, counter service to the public and employer Federal Employer
Identification Number verification; and
WHEREAS the implementation of this system has also overburdened the
current Child Support Banking personnel with the review and release of support
funds held in suspension by CSES; and
WHEREAS the added clerical functions inhibit the ability of the FOC
staff to process funds in a timely manner; and
WHEREAS it is difficult at this point to accurately predict the workload
demands of this area into the future.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the creation of two (2) Special Revenue Account Clerk
II positions and one (1) Special Revenue Junior Accountant position in the
Circuit Court/Family Division/FOC.
BE IT FURTHER RESOLVED that these positions be funded through 9/20/02
and reviewed for continuation as a part of the FY03 budget process.
Chairperson, on behalf of the Public Services Committee, I move adoption
of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #01328)
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: CIRCUIT COURT/FAMILY DIVISION/FOC/CHILD SUPPORT ACCOUNTING AND BANKING
- PERSONNEL RELATED CHANGES FOR CSES SUPPORT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and find:
1. Per Miscellaneous Resolution #01127, the Board of Commissioners
authorized the implementation of the Michigan Child Support
Enforcement System (Mi CSES) in Oakland County as mandated by the
State.
2. The implementation of this system has increased the workload of
the current Child Support Banking personnel with the review,
receipt, processing and counter service to the public.
3. The resolution authorizes the creation of two (2) Account Clerk II
positions and one (1) Junior Accountant position.
4. The Cooperative Reimbursement Program (CRP) will be used to fund
66% of the cost associated with these positions, while the
remaining costs will be funded by the GF/GP Non-Departmental
Contingency Account.
5. A budget amendment to the FY 2002 and FY 2003 budgets is
recommended as follows:
CIRCUIT COURT FUND (101) FY 2002 FY 2003
Revenue
1-35-141215-73000-0367 CRP Contract $ 77,630 $ 98,532
Expenditures
2-35-241215-73000-2001 Salaries $ 72,937 $ 98,611
2-35-241215-73000-2074 Fringes 27,764 39,443
2-35-241215-73000-6636 Info Tech Oper. 7,300 7,300
2-35-241215-73000-6675 Telephone Comm. 2,444 2,444
2-35-241215-73000-4100 Expendable Equip. 6,000 0
Sub Total $116,445 $147,798
2-90-290000-25000-2564 Contingency (38,815) (49,266)
Total Expenditures $ 77,630 $ 98,532
$ -0- $ -0-
FINANCE COMMITTEE
Vote on resolutions on the Consent Agenda:
Commissioners Minutes Continued. December 13,2001
741
AYES: Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton,
Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos.
(24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the
Consent Agenda, as amended, were adopted (with accompanying reports being
accepted).
FISCAL REPORT (MISC. #01317)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF HOLLY – FISCAL YEAR 2002 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution,
reports as follows:
1. $118,567.29 is available in the Environmental Infrastructure Fund
for Fiscal Year 2002, to reimburse the Village of Holly for this
project; no additional appropriation is required.
2. The Committee recommends adoption of the resolution.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #01317
BY: Commissioner William Patterson, District #1
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF HOLLY – FISCAL YEAR 2002 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to the Disbursement Policy, the Village of Holly has
submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS the Village of Holly is requesting reimbursement for work
related to supplementing an existing sewer system with additional catch-basins
related to a road construction project; and
WHEREAS the FY 2002 authorized amount of funding for Village of Holly is
$118,567.29 from the Environmental Infrastructure Fund as repayment to the
Village of Holly for expenses incurred in connection with environmental
remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by the Village of Holly as
eligible for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an FY 2002
appropriation in the amount of $118,567.29 from the Environmental
Infrastructure Fund (Account #90-263211-41000-3985) to repay the Village of
Holly for expenses incurred in connection with environmental remediation or
improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
WILLIAM PATTERSON
Copy of Request for Environmental Infrastructure Fund Reimbursement,
Attachment A, Attachment B, and Attachment C on file in County Clerk’s office.
Moved by Douglas supported by Patterson the Finance Committee Fiscal
Report be accepted.
Commissioners Minutes Continued. December 13,2001
742
A sufficient majority having voted therefore, the Fiscal report was
accepted.
Moved by Patterson supported by Douglas the resolution be adopted.
Moved by Douglas supported by Patterson the resolution be amended in the
4th WHEREAS paragraph and 1st BE IT FURTHER RESOLVED paragraph to strike
$118,567.29 and insert $18,567.29 to read as follows:
WHEREAS the FY 2002 authorized amount of funding for Village of Holly is
$18,567.29 from the Environmental Infrastructure Fund as repayment to the
Village of Holly for expenses incurred in connection with environmental
remediation or improvement projects.
BE IT FURTHER RESOLVED that the Board authorizes an FY 2002
appropriation in the amount of $18,567.29 from the Environmental
Infrastructure Fund (Account #90-263211-41000-3985) to repay the Village of
Holly for expenses incurred in connection with environmental remediation or
improvement projects, once proper invoices are presented.
A sufficient majority having voted therefore, the amendment carried.
Commissioners Minutes Continued. December 13,2001
743
Vote on resolution, as amended:
AYES: Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton, Moffitt, Moss,
Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as
amended, was adopted.
MISCELLANEOUS RESOLUTION #01329
By: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - CHANGE IN PERSONAL MILEAGE
REIMBURSEMENT FOR NON-REPRESENTED EMPLOYEES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolutions #96275, #97091, #00061,
and #01011 the Board of Commissioners adopted and amended Business Expense
Reimbursement Regulations; and
WHEREAS Section III (National and State Travel), E (Schedule of Rates),
3 (Mileage Rates), states that “Mileage reimbursement rates for non-
represented employees will be no more than the current year IRS regulations
and are subject to annual review"; and
WHEREAS the current personal mileage reimbursement rate for non-
represented employees is $.345 per mile; and
WHEREAS effective January 1, 2002, the IRS raised the allowable
reimbursement rate to $.365 per mile; and
WHEREAS the annual cost for this increase equals $48,400 to the General
Fund/General Purpose operations, cost for the balance of FY 2002 equals
$36,300; and
WHEREAS funds are available in the FY 2002 Contingency account to cover
the cost of this increase for the General Fund/General Purpose operations,
Special Revenue and Proprietary funds will absorb the increase.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
a change in the personal mileage reimbursement rates for all non-represented
employees to $.365 per mile for all authorized County travel beginning January
1, 2002.
BE IT FURTHER RESOLVED that the Department of Management and Budget, in
accordance with the approved Business Expense Reimbursement Regulations, shall
notify all elected officials, department directors and division managers, of
the change in reimbursement rate.
BE IT FURTHER RESOLVED that the FY 2002 and FY 2003 General Fund/General
Purpose budgets be amended by a $36,300 increase for FY 2002 and a $43,400
increase for FY 2003.
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Moss the resolution be adopted.
Commissioners Minutes Continued. December 13,2001
744
AYES: Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas,
Galloway, Garfield, Gregory, Law, Melton, Moffitt, Moss, Obrecht, Palmer,
Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was
adopted.
MISCELLANEOUS RESOLUTION #01330
By: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - WAIVER OF PURCHASING POLICY FOR
CONTINUATION OF MIHAS PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Comprehensive Planning, Budgeting, and Contracting Agreement
(CPBC) between the State of Michigan Department of Community Health and
Oakland County contains $150,000 in annual funding for the provision of
services to hard to reach pregnant women and infants under the title of
Maternal and Infant Health Advocacy Services (MIHAS); and
WHEREAS the Oakland Livingston Human Service Agency (OLSHA) has carried
out over the past several years these services for residents of Oakland
County; and
WHEREAS these programs make it possible for at-risk pregnant women and
infants to obtain services that otherwise may not be available to them; and
WHEREAS the contract period will be for three (3) years, and will comply
with all other purchasing policies; and
WHEREAS the State Department of Community Health has expressly
authorized and requested the continuation of the contractual relationship with
OLSHA to provide Maternal and Infant Health Advocacy Services.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby waives Purchasing Policy PP-050, regarding the need to
conduct another open and competitive bid process.
BE IT FURTHER RESOLVED that the Board authorizes the Oakland County
Health Division to continue its contractual agreement with the Oakland
Livingston Human Service Agency for the provision of MIHAS services.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copy of Department of Community Health letter on file in County Clerk’s
office.
Moved by Douglas supported by Causey-Mitchell the resolution be adopted.
AYES: Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Law, Melton, Moffitt, Moss, Obrecht, Palmer, Patterson,
Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was
adopted.
REPORT
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS - APPOINTMENT TO THE OAKLAND COUNTY RETIREMENT
COMMISSION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee hereby recommends appointment of Dennis
Murphy to the Oakland County Retirement Commission for a four-year term ending
December 31, 2005.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
Commissioners Minutes Continued. December 13,2001
745
GENERAL GOVERNMENT COMMITTEE
Copy of an Outline of Business and Community Activities on file in
County Clerk’s office.
Moved by Patterson supported by Crawford the General Government
Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by Crawford the appointment of Dennis
Murphy to the Oakland County Retirement Commission be confirmed.
A sufficient majority having voted therefore, the appointment was
confirmed.
REPORT
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS - APPOINTMENT TO THE OAKLAND COUNTY ACT 641
SOLID WASTE PLANNING COMMITTEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee hereby recommends appointment of the
following individual to the Oakland County Act 641 Solid Waste Planning
Committee, for a two-year term ending October 11, 2003:
Michael Csapo (Solid Waste Industry seat)
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Copy of Application for Oakland County Services and Resume’ on file in
County Clerk’s office.
Moved by Patterson supported by Suarez the General Government Committee
Report be accepted.
Commissioners Minutes Continued. December 13,2001
746
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by Suarez the appointment of Michael Csapo
to the Solid Waste Planning Committee be confirmed.
A sufficient majority having voted therefore, the appointment was
confirmed.
REPORT (MISC. #01305)
BY: General Government Committee, William Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS – ACCEPTANCE OF PETITION FOR DETACHMENT AND
SCHEDULING DETACHMENT VOTE OF THE ELECTORATE OF THE CITY OF PONTIAC TO THE
CHARTER TOWNSHIP OF BLOOMFIELD
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having carefully considered and
deliberated upon the above-titled resolution, recommends that this issue is of
enough significance that the full board should determine a final action.
Chairperson, on behalf of the General Government Committee, I move acceptance
of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
FISCAL REPORT (MISC. #01305)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISISONERS – ACCEPTANCE OF PETITION FOR DETACHMENT AND
SCHEDULING DETACHMENT VOTE OF THE ELECTORATE OF THE CITY OF PONTIAC AND THE
CHARTER TOWNSHIP OF BLOOMFIELD
To the Oakland County Board Of Commissioners
Chairperson, Ladies and Gentlemen:
1. The Finance Committee, having reviewed the above referenced
resolution, reports that any cost associated with this resolution
will be absorbed by the Clerk’s budget. No additional
appropriation is required.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #01305
BY: David B. Buckley, District #14, Thomas A. Law, District #13, Chuck Moss,
District #15, Shelley Goodman Taub, District #12
IN RE: BOARD OF COMMISSIONERS – ACCEPTANCE OF PETITION FOR DETACHMENT AND
SCHEDULING DETACHMENT VOTE OF THE ELECTORATE OF THE CITY OF PONTIAC TO THE
CHARTER TOWNSHIP OF BLOOMFIELD
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Clerk received a Petition for Detachment on
the 26th day of October, 2001 for the detachment of a portion of the City of
Pontiac to the Charter Township of Bloomfield; and
WHEREAS the Petition for Detachment contained the signatures of
registered voters in excess of one (1%) percent of the population of the
combined population of the City of Pontiac and the Charter Township of
Bloomfield including at least ten (10) signatures of registered voters in each
community; and
WHEREAS the Petition for Detachment contained a map and description of
the land to be detached; and
WHEREAS the Petition for Detachment conforms with the provisions and
requirements of MCL 117.6 and 117.8 as amended as to form and content; and
WHEREAS the Petition for Detachment contained the necessary number of
signatures of registered voters required by MCL 117.6.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners determined
that the Petition for Detachment complies with the requirements of MCL 117.6
and 117.8.
BE IT FURTHER RESOLVED that the Petition for Detachment shall be
submitted to the vote of the electorate of the City of Pontiac and the Charter
Township of Bloomfield on the 5th day of February, 2002.
Commissioners Minutes Continued. December 13,2001
747
Chairperson, we move the adoption of the foregoing resolution.
David B. Buckley, Thomas A. Law,
Chuck Moss, Shelley Goodman Taub
Copy of Letter from Bloomfield Township Clerk Wilma S. Cotton,
Detachment Area Map and Detachment Area Description on file in County Clerk’s
office.
Moved by Patterson supported by Moss the General Government Committee
Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by Amos the Finance Committee Fiscal Report
be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by Douglas the resolution be adopted.
Moved by Melton supported by Causey-Mitchell the resolution to be
amended as follows:
The following RESOLVED paragraphs be deleted:
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners determines
that the Petition for Detachment complies with the requirements of MCL 117.6
and 117.8.
BE IT FURTHER RESOLVED that the Petition for Detachment shall be
submitted to the vote of the electorate of the City of Pontiac and the Charter
Township of Bloomfield on the 5th day of February, 2002.
The following RESOLVED paragraphs be added:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby direct the Oakland County Corporation Counsel to
file a Declaratory Judgement action on behalf of the Oakland County Board of
Commissioners seeking a ruling on the affect of the Petition of Detachment in
relationship to the pending three lawsuits.
BE IT FURTHER RESOLVED the election on the Petition to Detach shall be
the earlier of a decision on the declaratory action or the August 6, 2002
primary election.
Commissioners Minutes Continued. December 13,2001
748
Discussion followed.
Vote on amendment:
AYES: Coleman, Galloway, Garfield, Gregory, McPherson, Melton, Sever,
Suarez, Amos, Appel, Causey-Mitchell. (11)
NAYS: Crawford, Dingeldey, Douglas, Law, Moffitt, Moss, Obrecht,
Palmer, Patterson, Taub, Webster, Brian, Buckley. (13)
A sufficient majority not having voted therefore, the amendment failed.
Vote on resolution:
AYES: Crawford, Dingeldey, Douglas, Law, Moffitt, Moss, Obrecht,
Palmer, Patterson, Taub, Amos, Brian, Buckley. (13)
NAYS: Galloway, Garfield, Gregory, McPherson, Melton, Sever, Suarez,
Webster, Appel, Causey-Mitchell, Coleman. (11)
A sufficient majority having voted therefore, the resolution was
adopted.
MISCELLANEOUS RESOLUTION #01331
BY: Personnel Committee, David Galloway, Vice-Chairperson
IN RE: PERSONNEL/HUMAN RESOURCES - SALARY ADMINISTRATION FIRST QUARTERLY
REPORT FOR FISCAL YEAR 2002
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Study Group Reports approved by the
Board of Commissioners for Grades 1-21 provide for a process for departments
and employees to request a review of the salary grade placement of
classifications; and
WHEREAS the First Quarterly Report for Fiscal Year 2002 identifies the
reviews completed and the salary grade changes recommended by the Personnel
Department after completion of this review process; and
WHEREAS funds have been established in the Classification and Rate
Change fund to implement salary grade changes resulting from Salary
Administration Quarterly Report recommendations; and
WHEREAS additional funding is available in Friend of the Court, Drain
and Sheriff grant funds for the recommended classification changes in Circuit
Court/FOC, Drain and Sheriff Departments.
NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners
authorizes implementation of the Salary Administration First Quarterly Report
for Fiscal Year 2002, which includes the following personnel actions:
Salary Grade
Classification From: To: Location-Position
Imaging Systems Supv
Retitle to FOC Systems
Supervisor. Change to OT Exempt
13 15 35404-01951
Sheriff Communication Supv
Retitle to Chief-Sheriff
Communications
11 13 43905-02954
Accountant III
Reclassify one position to new
class - Treasurer Cash
Accounting Supv, OT Non-exempt
12 13 71101-00951
Commissioners Minutes Continued. December 13,2001
749
Accountant III
Reclassify one position to new
class - Treasurer Special
Accounting Supv, OT Non-exempt
12 11 71101-01977
Account Clerk II
Reclassify one position to new
class - Disbursing Coordinator,
OT Non-exempt
7 9 71101-02027
BE IT FURTHER RESOLVED that the following salary grade changes be
approved:
Salary Grade
Classification From: To: Location-Position
Right of Way Agent 8 10 61318-06904
61318-07090
61318-07108
Inmate Substance Abuse Tech 8 9 43320-07210
43320-07791
43320-07421
43320-07209
43320-09125
43320-09397
Inmate Substance Abuse Supv 12 13 43320-07101
Inmate Caseworkers 11 12 43320-07138
43320-06578
43320-06577
43320-05584
43320-04647
43320-04646
43320-02073
43320-01963
43320-01711
43320-07644
43320-07419
43320-07420
43320-07418
Delinquent Tax Supervisor 9 12 71101-01972
BE IT FURTHER RESOLVED that the following unused classifications be
deleted from the Salary Schedule:
Chief-Employment & Training
Supv-Distributed Computing Technology
BE IT FURTHER RESOLVED that the overtime designation for the following
classification be changed from Exempt to Non-Exempt:
Caseflow Coordinator
Chairperson, on behalf of the Personnel Committee, I move the adoption
of the foregoing resolution.
PERSONNEL COMMITTEE
Commissioners Minutes Continued. December 13,2001
750
FISCAL NOTE (MISC.#01331)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL/HUMAN RESOURCES – SALARY ADMINISTRATION FIRST QUARTERLY
REPORT FOR FISCAL YEAR 2002
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Personnel Department, with approval from the Board of
Commissioners, provides a process for departments and employees
requesting a review of the salary grade placement classifications
for Grades 1-21.
2. The annual cost of the recommended salary grade changes for
General Fund/General Purpose positions is $57,743 for FY 2003.
The impact on the remainder of FY 2002 is $44,418.
3. The annual cost of the recommended salary grade changes for the
Special Revenue/Proprietary Revenue positions is $28,295 for FY
2003. The impact on the remainder of FY 2002 is $21,765.
4. Funds have been established in the Classification and Rate Change
fund to implement salary grade changes resulting from the Salary
Administration Quarterly Report recommendations for general
fund/general purpose positions.
5. Funding is available in Friend of the Court, Drain and Sheriff
grant funds for the recommended classification changes in Circuit
Court/FOC, Drain and Sheriff Departments.
6. A budget amendment to the FY 2002 and FY 2003 budgets are
recommended as follows:
DEPT-OCA-PCA-OBJECT DESCRIPTION FY 2002 FY 2003
Non-Departmental
90-290000-25000-9021 Classification Rate Change ($44,418) ($57,743)
Sheriff
43-023301-22000-2001 Salaries $29,050 $37,763
43-023301-22000-2075 Fringe Benefits $ 7,608 $ 9,894
43-023901-41000-2001 Salaries $ 2,778 $ 3,611
43-023901-41000-2075 Fringe Benefits $ 728 $ 946
Treasurer
22-221120-05000-2001 Salaries $ 1,388 $ 1,804
22-221120-05000-2075 Fringe Benefits $ 364 $ 473
22-221120-20000-2001 Salaries $ 2,640 $ 3,432
22-221120-20000-2075 Fringe Benefits $ 692 $ 899
22-221120-20115-2001 Salaries $(1,786) $(2,322)
22-221120-20115-2075 Fringe Benefits $( 468) $( 608)
22-221120-20010-2001 Salaries $ 1,128 $ 1,467
22-221120-20010-2075 Fringe Benefits $ 296 $ 384
TOTAL GF/GP $ -0- $ -0-
FINANCE COMMITTEE
Commissioners Minutes Continued. December 13,2001
751
Moved by Galloway supported by Coleman the resolution be adopted.
AYES: Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson,
Melton, Moffitt, Moss, Obrecht, Palmer, Sever, Taub, Webster, Amos, Appel,
Brian, Causey-Mitchell, Coleman, Crawford (21)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was
adopted.
MISCELLANEOUS RESOLUTION #01332
BY: Personnel Committee, David Galloway, Vice-Chairperson
IN RE: PERSONNEL DEPARTMENT - FISCAL YEAR 2002 WAGE AND BENEFIT REOPENER FOR
EMPLOYEES REPRESENTED BY THE COMMAND OFFICER’S ASSOCIATION (COA) OF MICHIGAN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and Command Officer’s Association (COA),
have reached an agreement regarding wages for Fiscal Year 2002; and
WHEREAS this agreement provides for a salary increase effective with the
pay period beginning September 22, 2001; and
WHEREAS said Memorandum of Agreement has been reduced to writing; and
WHEREAS the agreement has been reviewed by your Personnel Committee,
which recommends approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves
the proposed agreement between the County of Oakland and Command Officer’s
Association (COA), covering the period of October 1, 2001, through September
30, 2002, and that the Board Chairperson, on behalf of the County of Oakland,
is authorized to execute said agreement as attached.
Chairperson, on behalf of the Personnel Committee, I move the adoption
of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of Command Officer’s Association of Michigan (COA) Wage Reopener
Fiscal Year 2002 on file in the County Clerk’s office.
FISCAL NOTE (MISC #01332)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT - FISCAL YEAR 2002 WAGE AND BENEFIT REOPENER FOR
EMPLOYEES REPRESENTED BY THE COMMAND OFFICER’S ASSOCIATION (COA) OF MICHIGAN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced Miscellaneous Resolution and finds:
1. The County of Oakland and Command Officer’s Association of
Michigan have reached an agreement on a salary increase for
employees covered by the (COA) effective September 22, 2001.
2. The agreement covers the period October 1, 2001 through September
30, 2002.
3. The increase in salaries total $91,616 and the increase in Fringe
Benefits total $23,816 for FY 2002 and FY 2003.
Commissioners Minutes Continued. December 13,2001
752
4. The increase in Salaries is to be funded by the GF/GP Non-
Departmental Salary Adjustment Account(#90-290000-25000-9075), and
the increase in Fringe Benefits is to be funded by the Fringe
Benefit Adjustment Account(#90-290000-25000-9051).
5. A budget amendment for FY 2002 and FY 2003 is recommended per the
attached schedule.
FINANCE COMMITTEE
Moved by Galloway supported by Brian the resolution be adopted.
AYES: Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton,
Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos,
Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was
adopted.
MISCELLANEOUS RESOLUTION #01333
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING – OFFICE BUILDING REUSE
SPACE STUDY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Fiscal year 2001 Capital Improvement Program includes
provision for the Office Building Reuse Space Study Project; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #01017
authorized a contract with Spectrum Strategies and funded the Project Work
Order Fund (#404) from the Capital Improvement Program/Building Fund (#401) to
establish the Project; and
WHEREAS Spectrum Strategies has conducted the prescribed study to
determine and recommend the best reuse of the Oakland Schools Administration
Building purchased by the County in May 2000; and
WHEREAS Spectrum Strategies has in the course of the study also analyzed
the functional impact on other Service Center office buildings including
Executive Office Building, Pontiac Health Center, North Office Building,
Courthouse Complex and Oakland Pointe Office Buildings; and
WHEREAS Spectrum Strategies has interviewed representatives of all the
governmental units impacted by this study; and
WHEREAS Facilities Management/Spectrum Strategies has reported to
Planning and Building Committee and made recommendation the conclusion
identified in the referenced report as the Administrative Planning Concept be
adopted.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners
adopt the Administrative Planning Concept of the Office Building Reuse Space
Study, dated November 2001, as the guide for future space planning for the
identified government functions and facilities.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Commissioners Minutes Continued. December 13,2001
753
Moved by Palmer supported by Webster the resolution be adopted.
AYES: Galloway, Garfield, Gregory, Law, McPherson, Melton, Moffitt,
Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel,
Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Douglas. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was
adopted.
MISCELLANEOUS RESOLUTION #01313
BY: Planning And Building Committee, Charles E. Palmer, Chairperson
IN RE: BOARD OF COMMISSIONERS - PETITION TO NAME UN-NAMED LAKE – LAKE
NICHOLAS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners through MR#00230
established a policy for naming or renaming geographical sites; and
WHEREAS a request has been made to name a previously unnamed lake
located on private lands at 1280 Perry Lake Road, Ortonville, Michigan,
Property Identification #00-00-03-21-200-006, Lake Nicholas; and
WHEREAS the Charter Township of Brandon through Resolution # 76-00
endorses and supports allowing the unnamed lake to be named Lake Nicholas as
requested by the property owners; and
WHEREAS the United States Board of Geographic Names has requested
comment on the petition from the Oakland County Board of Commissioners.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners support and endorse the name of Lake Nicholas for the lake
located at 1280 Perry Lake Road Ortonville, Michigan. Property Identification
#00-00-03-21-200-006.
BE IT FURTHER RESOLVED the County Clerk is requested to set a Public
Hearing in this matter. Further Petitioner is required to pay all costs
associated with this petition to name an un-named lake.
BE IF FURTHER RESOLVED that the County Clerk provide a copy of this
Resolution to the petitioners to be filed with the United States Board of
Geographic Names.
Chairperson, on behalf of the Planning and Building Committee, I move
adoption of the foregoing resolution
PLANNING AND BUILDING COMMITTEE
Action taken on November 29, 2001:
The Chairperson held the resolution over to the December 13, 2001 Board
of Commissioners meeting. There were no objections.
Commissioner Charles E. Palmer requested a Public Hearing be scheduled
for the purpose of allowing public comment on Miscellaneous Resolution #01313
- Petition to Name Un-named Lake - Lake Nicholas. The Chairperson scheduled
the hearing for December 13, 2001 at 9:45 A.M. in the Board of Commissioners’
Auditorium.
Commissioners Minutes Continued. December 13,2001
754
Action taken on December 13, 2001:
Moved by Palmer supported by Patterson the resolution be adopted.
AYES: Garfield, Gregory, Law, McPherson, Melton, Moffitt, Moss, Palmer,
Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-
Mitchell, Coleman, Crawford, Dingeldey, Galloway. (22)
NAYS: Obrecht, Douglas. (2)
A sufficient majority having voted therefore, the resolution was
adopted.
REPORT (MISC. #01312)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: MISCELLANEOUS RESOLUTION #01312 – DEPARTMENT OF COMMUNITY AND ECONOMIC
DEVELOPMENT – COMMUNITY AND HOME IMPROVEMENT DIVISION – FISCAL YEAR 2001
HOUSING COUNSELING GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-mentioned resolution on
December 6, 2001, recommends to the Oakland County Board of Commissioners that
the resolution be amended and adopted as follows:
Amend the third BE IT FURTHER RESOLVED paragraph to insert the words AND
ATTACHED ADDENDUM to read as follows:
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners authorizes the Board’s Chairperson and the County
Executive to execute the grant agreement AND ATTACHED ADDENDUM and to
approve amendments and extensions up to a fifteen (15) percent variance
from the award.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #01312
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT - COMMUNITY AND HOME
IMPROVEMENT DIVISION – FISCAL YEAR 2001 HOUSING COUNSELING GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS the U.S. Department of Housing and Urban Development (HUD) has
awarded the Department of Community and Economic Development – Community and
Home Improvement Division federal housing counseling grant funding in the
amount of $13,542 for the 2001 federal fiscal year; and
WHEREAS this is the 7th year of the grant; and
WHEREAS the grant award of $13,542 represents a 86.46% variance from the
application of $100,000, and a decrease of $15,467 from last year’s award of
$29,009; and
WHEREAS the grant provides a full range of housing counseling services,
information and assistance to housing consumers in improving their housing
conditions and meeting the responsibilities of home ownership and tenancy
including information for first time buyers, pre-occupancy, rental delinquency
and mortgage default assistance, Home Equity Conversion Mortgage Program, home
improvement and rehabilitation resources, displacement and relocation
resources and pre-foreclosure assistance; and
WHEREAS the County intends to use the grant to supplement Community
Development Block Grant funds allocated to deliver housing counseling services
county-wide in accordance with the Federal Comprehensive Housing Counseling
Program guidelines; and
WHEREAS no County funding is required for this grant continuation; and
WHEREAS this grant has been reviewed and approved through the County
Executive’s Contract Review Process.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners
accepts the FY 2001 Housing Counseling Grant in the amount of $13,542.
Commissioners Minutes Continued. December 13,2001
755
BE IT FURTHER RESOLVED that future level of service, including
personnel, will be contingent upon the level of funding available for this
program.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate
the County to any future commitment.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorize the Board’s Chairperson and the County Executive to execute the
grant agreement and to approve amendments and extensions up to a fifteen (15)
percent variance from the award.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Contract/Program Review Request and Addendum to Housing
Counseling Grant Fiscal Year 2001 on file in County Clerk’s office.
FISCAL NOTE (MISC. #01312)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT/COMMUNITY AND HOME
IMPROVEMENT DIVISION – FISCAL YEAR 2001 HOUSING COUNSELING GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of the Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Community & home Improvement Division competed for funding
from the U.S. Department of Housing and Urban Development, and has
been awarded a FY 2001 Housing Counseling Grant totaling $13,542,
a variance of 86.46% from the initial application amount of
$100,000.
2. The resolution request that the Board of Commissioners accepts the
2001 Housing Counseling Grant in the amount of $13,542.
3. The grant will supplement Community Development Block Grant funds
allocated to deliver housing counseling services in accordance
with federal housing counseling program.
4. No County funds are required for this grant.
5. The resolution does not oblige the County to any future commitment
and the level of service, including personnel, is contingent upon
continued funding.
6. An amendment to the Community and Home Improvement Division’s
Fiscal Year 2001 budget is recommended as follows:
Commissioners Minutes Continued. December 13,2001
756
SPECIAL REVENUE FUND
Dept./OCA.PCA/Object Description FY 2001
Revenue: 19-701400-60006-0113 Grants Federal $13,542
Expense: 19-701401-60006-2001 Salaries $13,542
Total $ -0-
FINANCE COMMITTEE
Moved by Palmer supported by Garfield the Finance Committee Report be
accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Palmer supported by Obrecht the resolution be adopted.
Moved by Palmer supported by Obrecht the resolution be amended to
coincide with the recommendation in the Finance Committee Report.
A sufficient majority having voted therefore, the amendment carried.
Vote on resolution, as amended:
AYES: Gregory, Law, McPherson, Melton, Moffitt, Moss, Obrecht, Palmer,
Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-
Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as
amended, was adopted.
REPORT (MISC. #01334)
BY: Personnel Committee, David N. Galloway, Vice Chairperson
IN RE: CIRCUIT COURT/DISTRICT COURT/PROSECUTING ATTORNEY/CLERK-REGISTER OF
DEEDS – CREATION OF EIGHT (8) USER SUPPORT SPECIALIST POSITIONS TO SUPPORT
IMPLEMENTATION OF THE JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above mentioned resolution
on December 5, 2001, recommends the resolution be amended as follows and
adopted.
Add a third BE IT FURTHER RESOLVED paragraph
"BE IT FURTHER RESOLVED that no User Support Specialist classification
working on the JIMS project is eligible for Hot Skills pay."
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
Commissioners Minutes Continued. December 13,2001
757
REPORT (MISC. #01334)
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: CIRCUIT COURT/DISTRICT COURT/PROSECUTING ATTORNEY/CLERK-REGISTER OF
DEEDS – CREATION OF EIGHT (8) USER SUPPORT SPECIALIST POSITIONS TO SUPPORT
IMPLEMENTATION OF THE JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-titled
resolution on December 3, 2001, hereby recommends approval of the resolution.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #01334
BY: Public Services Committee, David L. Mofitt, Chairperson
IN RE: CIRCUIT COURT/DISTRICT COURT/PROSECUTING ATTORNEY/CLERK-REGISTER OF
DEEDS – CREATION OF EIGHT (8) USER SUPPORT SPECIALIST POSITIONS TO SUPPORT
IMPLEMENTATION OF THE JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners, by Misc. Resolution #00065 dated
March 23, 2000, authorized implementation of the Judicial Information
Management System (JIMS), an $8.0 million Courts software system that provides
an integrated records management system for Circuit, District, and Probate
Courts, as well as the Prosecuting Attorney and County Clerk; and
WHEREAS Oakland County has been involved with the management of large,
complex technological initiatives (such as JIMS, HRFIS, CSES, CLEMIS, etc.)
that represent multi-year efforts and result in enhanced business practices
that favorably impact the delivery of public services; and
WHEREAS County experience indicates that successful project efforts
require that a fully committed management team devoted exclusively to project
implementation is necessary to meet scheduled launch dates; and
WHEREAS the existing User Support Specialist I & II classification
series appropriately describes and compensates employees assigned to the
various tasks needed to develop, test, and implement new software
applications; and
WHEREAS the departments involved in the launch of JIMS have requested
the creation of eight (8) GF/GP User Support Specialist positions within their
departments for the period January 1, 2002 through September 30, 2003 to be
fully committed to the JIMS Project and report directly to the JIMS Project
Manager for day to day assignments; and
WHEREAS existing operating department employees would be appointed to
the new requested positions; and
WHEREAS it is proposed that the requested GF/GP positions be created as
follows:
NO. CLASSIFICATION DEPARTMENT/DI VISION
2 User Support Specialist I 52nd District Court/Gen'l Admin. (32101)
2 User Support Specialist I Clerk Register/Legal Rcds. (21210)
1 User Support Specialist II Pros. Attorney/Admin. (41101)
1 User Support Specialist I Circuit Court/Court Business (35201)
2 User Support Specialist II Circuit Court/Court Business (35201)
8
WHEREAS Misc. Resolution #98029 authorized additional 'Hot Skills' pay
to qualified staff on a decreasing annual scale of 5% first year, 3% second
year, and 0% after two years; and
WHEREAS the provision of Hot Skills pay to certain other operating
department employees critical to JIMS implementation but not serving a full-
time role is appropriate; and
WHEREAS it is requested that certain operating department employees
assigned at least one-half of their time to JIMS implementation be provided
Hot Skills supplemental pay.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the creation of eight (8) GF/GP User Support
Specialist positions for the period January 1, 2002 through September 30, 2003
to be fully committed to the JIMS Project as follows:
Commissioners Minutes Continued. December 13,2001
758
NO. CLASSIFICATION DEPARTMENT/DIVISION
2 User Support Specialist I 52nd District Court/Gen'l Admin. (32101)
2 User Support Specialist I Clerk Register/Legal Rcds. (21210)
1 User Support Specialist II Pros. Attorney/Admin. (41101)
1 User Support Specialist I Circuit Court/Court Business (35201)
2 User Support Specialist II Circuit Court/Court Business (35201)
8
BE IT FURTHER RESOLVED that certain operating department employees
assigned to JIMS implementation be provided Hot Skills supplemental pay
according to the following criteria:
1. The employee has been identified by the department as a JIMS
specialist, with concurrence by the I.T. and Personnel
Departments.
2. The employee has successfully completed specialized training in
JIMS.
3. The employee consistently applies operating department nowledge
and acquired JIMS skills at least one-half of their average work
time.
BE IT FURTHER RESOLVED that the provision for Hot Skills supplemental
pay for JIMS project implementation will expire September 30, 2003.
Chairperson, on behalf of the Public Services Committee, I move adoption
of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #01334)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT COURT/DISTRICT COURT/PROSECUTING ATTORNEY/CLERK-REGISTER OF
DEEDS – CREATION OF EIGHT (8) USER SUPPORT SPECIALIST POSITIONS TO SUPPORT
IMPLEMENTATION OF THE JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. Per Miscellaneous Resolution #00065, the Board of Commissioners
authorized implementation of the Judicial Information Management
System (JIMS), an $8.0 million courts records management system
for the Circuit, District and Probate Courts, as well as the
Prosecuting Attorney and County Clerk.
2. The departments involved in the launch of JIMS have requested the
creation of eight (8) GF/GP User Support Specialist positions, to
staff the JIMS Project Room, for the period of January 1, 2002
through September 30, 2003.
3. These positions will be fully committed to the JIMS Project and
report directly to the JIMS Project Manager.
4. It is requested that certain employees with critical skills be
provided a 5% Hot Skills supplemental pay as authorized by
Miscellaneous Resolution #98029.
5. The funding source for these positions will be PA 189 State Court
Equity Funds for Court Enhancements for most of the operating
costs. The Civil Mediation Fund (#35-101-2853-050110) will be
used to cover the cost for Expendable Equipment Expense.
6. A budget amendment to the FY 2002 and FY 2003 budget is
recommended as follows:
CIRCUIT COURT FUND(101) FY 2002 FY 2003
Revenue
1-90-190000-14000-1582 Prior Yr.Bal. $405,306 $547,762
1-35-101100-12000-0351 Civil Mediation 9,600 -0-
$414,906 $547,762
Expenditures
Department 21 Clerk Register/Legal Records
2-21-221000-01000-2001 Salaries $ 57,578 $ 81,944
2-21-221000-01000-2074 Fringes $ 23,032 32,777
2-21-221000-01000-6636 Info Tech Oper. 7,300 7,300
2-21-221000-01000-6675 Telephone Comm. 2,830 2,830
Commissioners Minutes Continued. December 13,2001
759
2-21-221000-01000-3756 Travel & Conf. 5,000 5,000
2-21-221000-01000-3292 Personal Mileage 800 800
2-21-221000-01000-4100 Expendable Equip. 2,400 -0-
Sub-total $ 98,940 $130,651
Department 32 52nd District Court/Gen.Admin.
2-32-201200-20001-2001 Salaries $ 57,578 $ 81,944
2-32-201200-20001-2074 Fringes 23,032 32,777
2-32-201200-20001-6636 Info Tech Oper. 7,300 7,300
2-32-201200-20001-6675 Telephone Comm. 2,830 2,830
2-32-201200-20001-3756 Travel & Conf. 5,000 5,000
2-32-201200-20001-3292 Personal Mileage 800 800
2-32-201200-20001-4100 Expendable Equip. 2,400 -0-
Sub-total $ 98,940 $130,651
Department 35 Circuit Court/Business
2-35-220000-12000-2001 Salaries $ 95,485 $135,891
2-35-220000-12000-2074 Fringes 38,194 52,266
2-35-220000-12000-6636 Info Tech Oper. 10,950 10,950
2-35-220000-12000-6675 Telephone Comm. 4,245 4,245
2-35-220000-12000-3756 Travel & Conf. 7,500 7,500
2-35-220000-12000-3292 Personal Mileage 1,200 1,200
2-35-220000-12000-4100 Expendable Equip. 3,600 -0-
2-35-220000-12000-6631 Building Space 8,764 11,885
Sub-total $169,938 $ 223,937
Department 41 Pros. Attorney/Admin.
2-35-211000-41100-2001 Salaries $ 33,348 $ 47,459
2-35-211000-41100-2074 Fringes 13,339 18,984
2-35-211000-41100-6636 Info Tech Oper. 3,650 3,650
2-35-211000-41100-6675 Telephone Comm. 1,415 1,415
2-35-211000-41100-3756 Travel & Conf. 2,500 2,500
2-35-211000-41100-3292 Personal Mileage 400 400
2-35-211000-41100-4100 Expendable Equip. 1,200 -0-
Sub-total $ 55,852 $ 74,408
Department 90 Non-Departmental
2-90-220000-22000-6331 Building Space ($ 8,764) ($11,885)
Total Expenditures $414,906 $547,762
$ -0- $ -0-
FINANCE COMMITTEE
Moved by Moffitt supported by Sever the Personnel Committee Report be
accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Moffitt supported by Appel the General Government Report be
accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Moffitt supported by McPherson the resolution be adopted.
Moved by Moffitt supported by McPherson the resolution be amended to
coincide with the recommendation in the Personnel Committee Report.
A sufficient majority having voted therefore, the amendment carried.
Vote on resolution, as amended:
AYES: Law, McPherson, Melton, Moffitt, Moss, Obrecht, Palmer,
Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-
Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory.
(24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as
amended, was adopted.
Commissioners Minutes Continued. December 13,2001
760
REPORT (MISC. #01315)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT – ADDITION OF SECOND HELICOPTER FOR AVIATION UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-mentioned resolution on
December 6, 2001, recommends to the Oakland County Board of Commissioners that
the resolution be amended and adopted as follows:
Add an additional Be It Further Resolved paragraph to read as follows:
BE IT FURTHER RESOLVED that written quarterly reports
regarding helicopter utilization be presented to the Public
Services and Finance Committees.
Chairperson, on behalf of the Finance Committee, I move acceptance
of the foregoing report.
FINANCE COMMITTEE
REPORT (MISC. #01315)
BY: Personnel Committee, David N. Galloway, Vice Chairperson
IN RE: SHERIFF’S DEPARTMENT – ADDITION OF SECOND HELICOPTER FOR AVIATION UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed Miscellaneous Resolution #01315
on December 5, 2001, recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #01315
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: SHERIFF’S DEPARTMENT – ADDITION OF SECOND HELICOPTER FOR AVIATION UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners created an Aviation
Unit within the Sheriff’s Department that envisioned two helicopters (M.R.
#00211); and
WHEREAS the proposal for an Aviation Unit was predicated upon a savings
within the Sheriff Department Budget from privatizing the Food Service
operation; and
WHEREAS the estimated budgetary impact upon the Sheriff’s Department
over a ten year period will save the County money; and
WHEREAS the Sheriff having met all initial goals is requesting the
addition of a second helicopter for the Aviation unit in order to make the
unit more productive and efficient; and
WHEREAS the Oakland County Chiefs of Police Association has endorsed the
addition of a second helicopter within the Sheriff’s Department Aviation Unit;
and
WHEREAS law enforcement that provides for safety and security in Oakland
County would be greatly enhanced with the addition of a second helicopter
available to assist all law enforcement agencies within the jurisdiction; and
WHEREAS the second helicopter will need operating costs and the creation
of two (2) new positions; and
WHEREAS the Sheriff is proposing that the funding for this second
helicopter come from the savings of the privatization of the Food Service
Operations within the Oakland County Sheriff’s Department.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the purchase of a second helicopter along with
operating costs in the Patrol Services Division of the Oakland County
Sheriff’s Department.
BE IT FURTHER RESOLVED that two (2) GF/GP Deputy II positions be created
in the Aviation Unit, Patrol Services Division, Sheriff Department.
Commissioners Minutes Continued. December 13,2001
761
BE IT FURTHER RESOLVED that one marked Patrol vehicle (with mobile
radio, prep and CDT) be added to the county fleet.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff Department Second Helicopter Proposal on
file in the County Clerk’s Office.
FISCAL NOTE (MISC. #01315)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT - ADDITION OF SECOND HELICOPTER FOR AVIATION UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above named Miscellaneous Resolution and finds:
1. The Sheriff’s Department Aviation Unit has requested the addition
of a second helicopter. The addition was predicated on savings
from privatizing the food operations, which the Department has
met.
2. Funds to cover the capital cost of the helicopter and related
equipment, valued at $2,000,000, will come from a ten (10) year
loan from the Delinquent Tax Revolving Fund (DTRF).
3. Funds to cover the operating costs, equaling $649,532 for FY 2002
and $873,341 for FY 2003, are available in the Designated Fund
Balance for the Sheriff's Helicopter (101-90-9407-77000).
4. There is a need to create two (2) GF/GP Deputy II positions in the
Aviation Unit, Patrol Services Division.
5. There is also a requirement for(1) unmarked vehicle with mobile
and prep radios which will come from the transfer of a vehicle
from the Sheriff’s Department Road Patrol Grant FY 2002.
6. Budget amendments for FY 2002 and FY 2003 are shown below.
Fund Dept OCA PCA Object FY 2002 FY 2003
Revenue
101 90 190000 14000 1582 Prior Year Balance $649,532 $873,341
Expenditures
101 43 023601 34300 6680 Helicopter Rental $649,532 $873,341
Total $ -0- $ 0
Aviation Fund
Revenue
680 43 136680 34300 0924 Helicopter Rental $649,532 $873,341
Expenditures
680 43 236680 34300 2001 Salary $ 86,318 $ 86,318
680 43 236680 34300 2002 Overtime 15,000 15,000
680 43 236680 34300 2075 Fringes 34,527 34,527
680 43 236680 34300 2524 Uniforms 3,375 3,375
680 43 236680 34300 2776 Equip Repair 45,833 110,000
680 43 236680 34300 3704 Training 16,000 16,000
680 43 236680 34300 4044 Deputy Supplies 860 860
680 43 236680 34300 3912 Depreciation 97,397 194,795
680 43 236680 34300 4100 Expendable Equip 13,333 32,000
680 43 236680 34300 4116 Gas, Oil , Grease 16,666 40,000
680 43 236680 34300 4252 Supplies 525 525
680 43 236680 34300 6018 Equip Rental 400 400
680 43 236680 34300 6024 CLEMIS 224 231
680 43 236680 34300 6600 Radio Rental 458 472
680 43 236680 34300 6661 Transportation 7,416 7,638
Commissioners Minutes Continued. December 13,2001
762
680 43 236680 34300 6675 Telephone 1,200 1,200
680 43 236680 34300 6677 Insurance 90,000 90,000
680 43 236680 34300 3965 Interest Exp 20,000 40,000
Operating Total $449,532 $673,341
Increase Fund Balance Pays DTRF loan 200,000 200,000
TOTAL $649,532 $873,341
MOTOR POOL
FUND
Revenue
661 13 661001 10 635 Leased Equipment $ 7,416 $ 7,638
$ 7,416 $ 7,638
Expense
661 13 661002 10 3903 Depreciation $ 7,416 $ 7,638
$ 7,416 $ 7,638
RADIO COMMUNICATIONS FUND
Revenue
660 13 660100 10 635 Leased Equipment $ 458 $ 472
$ 458 $ 472
Expense
660 13 660200 10 3900 Depreciation $ 458 $ 472
$ 458 $ 472
INFO TECH - CLEMIS FUND
Revenue
635 23 635111 30001 583 In-Car Terminals $ 224 $ 231
$ 224 $ 231
Expense
635 23 635152 30001 3900 Depreciation $ 224 $ 231
$ 224 $ 231
FINANCE COMMITTEE
Moved by Moffitt supported by Buckley the Finance Committee Report be
accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Moffitt supported by Galloway the Personnel Committee Report be
accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Moffitt supported by Patterson the resolution be adopted.
Moved by Moffitt supported by Patterson the resolution be amended to
coincide with the recommendation in the Finance Committee Report.
A sufficient majority having voted therefore, the amendment carried.
Commissioners Minutes Continued. December 13,2001
763
Vote on resolution, as amended:
AYES: McPherson, Melton, Moffitt, Moss, Obrecht, Palmer, Patterson,
Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell,
Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as
amended, was adopted.
FISCAL REPORT (MISC. #01316)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: FORMATION OF OAKLAND COUNTY FRIEND OF THE COURT CITIZENS ADVISORY
COMMITTEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. Public Act 366 of 1996 amended certain provisions of the state
statutes pertaining to the Friend of the Court to establish a
Friend of the Court Citizens Advisory Committee.
2. The Oakland County Board of Commissioners by Miscellaneous
Resolution #01051 directed that a Citizens Advisory Committee be
established forthwith, as mandated by State statute.
3. Also the resolution created a study committee to report to the
Public Services Committee on the implementation and/or operational
procedures of the Advisory Committee.
4. The study committee completed its work and reported to the Public
Services Committee on October 30, 2001.
5. There are no financial implications at this time, the Citizens
Advisory Committee will commence activities in accordance with
Board of Commissioners Rules and Public Act 366 of 1996.
6. A budget amendment may be recommended when sufficient data becomes
available.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #01316
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: FORMATION OF OAKLAND COUNTY FRIEND OF THE COURT CITIZENS ADVISORY
COMMITTEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 366 of 1996 amended certain provisions of the state
statutes pertaining to the Friend of the Court to establish a Friend of the
Court Citizens Advisory Committee; and
WHEREAS the Oakland County Board of Commissioners by Miscellaneous
Resolution #01051 directed that a Citizens Advisory Committee be established
forthwith; and
WHEREAS Miscellaneous #01051 created a study committee to report to the
Public Services Committee on the implementation and/or operational procedures
of the Advisory Committee; and
WHEREAS the study committee completed its work and reported to the
Public Services Committee on October 30, 2001.
NOW THEREFORE BE IT RESOLVED that the Oakland County Friend of the Court
Citizens Advisory Committee is hereby established in accordance with the
report of the Friend of the Court/Citizens Advisory Committee Study Group.
BE IT FURTHER RESOLVED that appointments to the Citizens Advisory
Committee commence in accordance with Board of Commissioners Rules and Public
Act 366 of 1996.
Chairperson I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Report, Duties of Friend of the Court Citizen Advisory
Committee, News Release/Information Statement, Application for Appointment to
Oakland County Friend of the Court – Citizens Advisory Committee, Friend of
the Court Citizens Advisory Committee (FOC-CAC) By-Laws, and Citizen Advisory
Commissioners Minutes Continued. December 13,2001
764
Committee Request to Access Friend of the Court Records on file in County
Clerk’s office.
Moved by Moffitt supported by Dingeldey the Finance Committee Fiscal
Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Moffitt supported by Crawford the resolution be adopted.
AYES: Melton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez,
Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman,
Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson.
(24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was
adopted.
MISCELLANEOUS RESOLUTION #01335
BY Fran Amos, District #5; Nancy Dingeldey, District #11; Thomas Law,
District #12; Shelley Taub, District #13
IN RE ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF WEST BLOOMFIELD – FISCAL YEARS 2001 and 2002 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to the Disbursement Policy, West Bloomfield Township
has submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS West Bloomfield Township is requesting reimbursement for a study
of the Evergreen-Farmington System inflows and infiltration; and
WHEREAS the FY 2001 and FY 2002 authorized amount of funding for West
Bloomfield Township is $291,305.04 annually from the Environmental
Infrastructure Fund as repayment to West Bloomfield Township for expenses
incurred in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by West Bloomfield Township as
eligible for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an FY 2001 and FY 2002
appropriation in the amount of $291,305.04 annually from the Environmental
Infrastructure Fund (Account #90-263030-41000-3985) to repay West Bloomfield
Township for expenses incurred in connection with environmental remediation or
improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
Shelley Taub, Thomas Law, Fran Amos,
Nancy Dingeldey
Copy of Environmental Infrastructure Fund Reimbursement Request,
Proposal of Engineering Services Flow Metering and Infiltration and Inflow
(I/I) Study, and Charter Township of West Bloomfield Flow Monitoring and
Inflow/Infiltration Study Work Plan April 2001 on file in County Clerk’s
office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #01336
BY: Commissioner John P. Garfield, District #9
Commissioners Minutes Continued. December 13,2001
765
IN RE: BOARD OF COMMISSIONERS - URGING ENACTMENT OF LEGISLATION TO PROVIDE
ADDITIONAL PROTECTIONS TO ACTIVE MILITARY RESERVISTS AND NATIONAL GUARD
AGAINST DISCONNECTION OF UTILITY SERVICE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Soldiers' and Sailors' Civil Relief Act was designed to
protect the rights of service members while they were serving in the war; and
WHEREAS Congress' intent in passing the moratorium was to protect both
national interests and those of service members. Congress wanted service
members to be able to fight the war without having to worry about problems
that might arise at home; and
WHEREAS the Soldiers' and Sailors' Civil Relief Act provides certain
protections to all active service members relative to property, taxes and
contracts; and
WHEREAS state and federal legislation is needed to expand the
protections that are provided to National Guardsmen and Reservists who are
called into active duty from having their families, who may be experiencing
financial hardship, subjected to having a disconnection of their telephone
and/or utility service.
NOW THEREFORE BE IT RESOLVED THAT the Oakland County Board of
Commissioners does hereby urge the enactment of federal and state legislation,
as well as, Michigan Public Service Commission rules, which will allow for a
moratorium on telephone and utility service disconnections for the families of
National Guardsmen and Reservists who are called into active duty.
BE IT FURTHER RESOLVED THAT copies of this adopted resolution be sent to
President George W. Bush, Governor John Engler, the Michigan Delegation to the
state legislature and in Congress, the Michigan Public Service Commission, the
Michigan Association of Counties, the National Association of Counties and
Oakland County's legislative lobbyists.
Chairperson, I move the adoption of the foregoing Resolution. JOHN P. GARFIELD
The Chairperson referred the resolution to the General Government
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #01337
BY: Lawrence A. Obrecht, District #3, William R. Patterson, District #1, Sue
Ann Douglas, District #8, and John P. Garfield, District #9
IN RE: BOARD OF COMMISSIONERS – ADDITION OF TWO (2) DEPUTY I POSITIONS TO THE
SHERIFF’S TRANSPORT UNIT TO PROVIDE PRISONER TRANSPORT FOR THE 52ND DISTRICT
COURT, THIRD DIVISION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Transport Unit of the Oakland County Sheriff’s Department is
responsible for transporting inmates to various Courts, police departments,
doctor’s appointments, and performing special court ordered details, as well
as transporting State sentenced inmates throughout Michigan and picking up
state prisoners on various writs; and
WHEREAS due to staffing levels and past practice, every time an inmate
is scheduled to appear at the 52-3 District Court from either Addison
Township, Oakland Township, Orion Township, Oxford Township, or Rochester
Hills, a Deputy from that jurisdiction must be pulled from patrol duties to
perform transport duties; and
WHEREAS depending on the length of the court hearing, a Deputy could be
away from patrol duties for as long as three hours; and
WHEREAS in addition to the jurisdictions patrolled by the Sheriff, five
other municipalities’ inmates are under the jurisdiction of the 52-3 District
Court; and
WHEREAS frequently four, five or six jurisdictions are vying for space
at the jail sallyport to secure prisoners awaiting transport to 52-3 District
Court, causing congestion, confusion, and inefficiency; and
WHEREAS the addition of two Deputy I positions to the Sheriff’s
Department Transport Unit would facilitate the transport of inmates to and
from the 52-3 District Court, as well as augment the additional transport
responsibilities of the Transport Unit; and
Commissioners Minutes Continued. December 13,2001
766
WHEREAS the addition of two Deputies will significantly reduce the need
for overtime on the afternoon shift; and
WHEREAS no additional vehicles are required to provide transport
services to the 52-3 District Court.
NOW THEREFORE BE IT RESOLVED that two (2) Deputy I positions be created
in the Transport Unit, Satellite Services Division, of the Sheriff’s
Department.
Chairperson, we move adoption of the foregoing resolution.
Lawrence A. Obrecht, William R.
Patterson, Sue Ann Douglas, John P.
Garfield
The Chairperson referred the resolution to the Public Services,
Personnel and Finance Committees. There were no objections.
MISCELLANEOUS RESOLUTION #01338
BY: Commissioners David L. Moffitt, Thomas A. Law, Eric Coleman, William
Brian, John P. Garfield, Charles E. Palmer, Hugh D. Crawford, Peter H.
Webster, Chuck Moss, Lawrence A. Obrecht, Brenda Causey-Mitchell, Vincent
Gregory, Michelle Friedman Appel, George W. Suarez, William Patterson
IN RE: BOARD OF COMMISSIONERS - AMENDING OAKLAND COUNTY DEFAULT BENEFIT
PACKAGE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County makes available to its employees a generous
fringe benefit package. All full-time employees are covered by a flexible
benefits plan called Natural Select; and
WHEREAS each year, employees are required to decide how their annual
Benefit Dollars are to be used. The opportunity to make these selections
generally occurs in the fall of the year and become effective on January 1st of
the following year; and
WHEREAS employees who do not make their personal selections during the
designated enrollment period revert to the "Default Benefit Package."
Unfortunately, many employees inadvertently miss the deadline for enrollment
and are forced to accept the Default Benefit Package, which may differ
significantly from their family needs or preferences; and
WHEREAS the Default Benefit Package consists of the PPO Medical,
modified dental, standard vision, one times (1 x) salary life insurance, one
times (1 x) salary accidental death coverage and no reimbursement accounts.
This particular package is seldom deliberately selected by employees actually
timely exercising their choice; and
WHEREAS the Oakland County Board of Commissioners recognizes that
despite the extensive efforts of the Personnel Department to communicate to
Oakland County employees the importance of carefully reviewing the annual
benefits program and responding during the enrollment period, each year there
are a significant number of employees who do not respond during the enrollment
period and inadvertently end up with the "Default Benefit Package"; and
WHEREAS the "default" function or position in many kinds of working
systems is intended to be the "most likely" choice, the "most often used"
choice, the "most commonly expected" choice, as when one's computer prints, in
the default mode, to the printer previously deliberately recorded in it, not
to another printer, or allegorically, a system, no one had ever deliberately
chosen; and
WHEREAS Oakland County should change the Default Benefit Package to be a
continuation of the benefit options that each employee designated in the prior
enrollment period.
NOW THEREFORE BE IT RESOLVED THAT the Oakland County Board of
Commissioners directs the County Executive and the Personnel Department to
change the definition of the Default Benefit Package to consist of the benefit
options that each employee actually previously designated in the last previous
enrollment period in which they timely exercised actual designation choices.
Commissioners Minutes Continued. December 13,2001
767
BE IT FURTHER RESOLVED THAT this change to the Default Benefit Package
shall become effective during the 2002 enrollment period.
Chairperson, we move the adoption of the foregoing Resolution.
David L. Moffitt, Thomas A. Law,
Eric Coleman, William Brian,
Lawrence Obrecht, John Garfield,
Peter Webster, Charles Palmer,
William Patterson, Hugh Crawford,
Brenda Causey-Mitchell, Chuck Moss,
Vincent Gregory, Michelle Friedman
Appel, George Suarez
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.
In accordance with Rule XII.G, the Chairperson made the following
referrals:
GENERAL GOVERNMENT
a. Crawford County Board of Commissioners - Resolution Regarding
County Youth Homes
There were no objections.
The Board adjourned at 12:47 p.m. to the call of the Chair or January
10, 2002, at 9:30 a.m.
G. WILLIAM CADDELL THOMAS A.LAW
Clerk Chairperson