HomeMy WebLinkAboutMinutes - 2001.11.08 - 7136632
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
November 8, 2001
Meeting called to order by Vice Chairperson Fran Amos at 10:17 a.m. in
the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman,
Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson,
Melton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub,
Webster. (24)
ABSENT: None. (0)
Quorum present.
Invocation given by Lawrence Obrecht.
Pledge of Allegiance to the Flag.
Moved by Palmer supported by Crawford the minutes of the October 25,
2001, Board Meeting be approved.
A sufficient majority having voted therefore, the minutes were approved
as printed.
Moved by Sever supported by Dingeldey the rules be suspended and the
agenda be amended, as follows:
ITEMS ON PRINTED AGENDA
GENERAL GOVERNMENT COMMITTEE
a. Department of Central Services – Oakland County International
Airport – 2001 Grant Environmental Clearance – Design Taxistreet
Configuration
(Reason for suspension for General Government Committee, item a: Waiver of
Rule XII.C.1 - Direct Referral to Finance Committee)
Commissioners Minutes Continued. November 8, 2001
633
f. Board of Commissioners – Special Election, District #4
(Reason for suspension for General Government Committee, item f: Wavier of
Rule XII.C.1. Direct Referral to Finance Committee)
Vote on agenda, as amended:
AYES: Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton,
Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the motion to suspend the
rules and amend the agenda carried.
County Clerk G. William Caddell read the following communication from
County Executive L. Brooks Patterson appointing the following persons (resumes
on file in County Clerk’s office) to fill vacancies on the Substance Abuse
Advisory Council. The term of these appointments will run from October 1,
2001, through September 30, 2003.
Robert E. Phillips, Student Assistance Coordinator
Brother Rice High School
7101 Lahser Road
Bloomfield Hills, MI 48301-4045
Stephanie Spears-Boothe, Marketing and Admissions Recruiter
Oakland Community College
2900 Featherstone Road
Auburn Hills, MI 48326-2845
Matthew J. Costello, Program Services Supervisor
Oakland County Jail
Law Enforcement Complex
1201 North Telegraph Road
Pontiac, MI 48341
Mr. Adolph Grady, Student/Recovering Citizen
23237 Providence Drive, Apartment 206
Southfield, MI 48075
In addition, I have reappointed the following persons to the Council.
Their second two-year term will run from October 1, 2001, through September
30, 2003.
Cindy L. Dixon, Oakland County Resident
5150 Greenview Drive
Clarkston, MI 48348
Linda Malatesta, Director
The Counseling Center
43996 Woodward Avenue, Suite 101
Bloomfield Hills, MI 48302
V. Gail Simpson, President
VGS Consultants
19785 W. 12 Mile Road, Suite 814
Southfield, MI 48076
Cynthia Travis, Deputy Director
Oakland County Family Independence Agency
41000 Woodward Avenue, Suite 200
Bloomfield Hills, MI 48304-2263
The Vice Chairperson made the following statement: “A Public Hearing is
now called on Miscellaneous Resolution #01282 Drain Commissioner-Transfer of
Commissioners Minutes Continued. November 8, 2001
634
Two (2) Special Revenue Positions to Information Technology/DISC Division.
Are there any persons present who wish to speak?” No persons requested to
speak and the Vice Chairperson declared the Public Hearing closed.
The following people addressed the board: Allan Meltzer, Dean Mersino,
Charlie Jones, and Jim VanLeuven.
Moved by Obrecht supported by Moffitt that Thomas Law be nominated for
Permanent Chairperson.
Moved by Sever supported by Moffitt that the nominations be closed.
AYES: Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton,
Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos.
(24)
NAYS: None. (0)
A sufficient majority having voting therefore, Thomas Law was elected
Permanent Chairperson. Commissioners’ Sever and Gregory escorted Thomas Law
to the Chair.
Chairperson Law addressed the Board introducing his daughter Julie, son
David, and wife Sharon.
Commissioner Obrecht addressed the Board and introduced Independence
Township Clerk Joan McCrary.
Moved by Coleman supported by Buckley the resolutions on the Consent
Agenda be adopted (with accompanying reports being accepted). (The vote on
this motion appears on page 644.) The resolutions on the Consent Agenda
follow (annotated by an asterisk [*]):
*MISCELLANEOUS RESOLUTION #01289
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES-LEASED VEHICLES-FLEET EXPANSION OF TWO
(2) VEHICLES FOR PARKS AND RECREATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners adopted a leased
vehicle policy per Miscellaneous Resolution #93230, which was amended by
Miscellaneous Resolution #94357, and requires additional vehicles to be
approved by the Board of Commissioners; and
WHEREAS the Parks and Recreation Commission has requested the addition
of two leased vehicles, an extended cab pick-up truck and a sports utility
vehicle; and
WHEREAS the vehicles will be assigned to Recreation Administration and
Technical Support; and
WHEREAS the cost to purchase these vehicles amounts to $53,500, and
funding is available from the General Fund Contingency to cover the capital
acquisition cost; and
WHEREAS as required by policy, the Department of Central Services has
reviewed the request and determined it is justified within the policy.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the expansion of the fleet by two (2) vehicles to be
assigned to Parks and Recreation.
BE IT FURTHER RESOLVED that in the event Parks & Recreation reduces its
fleet anytime in the future, the remaining capital from this reduction will be
returned to the County's General Fund (#101).
FY 2002 FY 2003
GENERAL FUND
EXPENSE
101-90-290000-25000-2564 Contingency ($53,500)
101-13-131003-00010-8001 Operating Transfer Out 53,500
$ -0-
Commissioners Minutes Continued. November 8, 2001
635
MOTOR POOL FUND
REVENUE
661-13-661001-10-0635 Leased Equipment $ 7,830 $ 10,440
661-13-661003-10-1701 Operating Transfer In 53,500
$ 61,300 $ 10,400
EXPENSE
661-13-661002-10-3903 Depreciation 7,830 10,440
661-13-661002-10-8005 Changes in Fund Equity 53,500
$ 61,300 $ 10,400
$ -0- $ -0-
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
*MISCELLANEOUS RESOLUTION #01290
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - REVISE FISCAL POLICIES MANUAL TO
INCLUDE CAPITALIZATION REQUIREMENTS FOR ENTERPRISE FUNDS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolution #90095 dated April 5, 1990, the
Oakland County Board of Commissioners adopted the Fiscal Policy Manual
recommended by the County Executive and authorized the Department of
Management and Budget and the County Treasurer, respectively, to be
responsible for implementation of the policies enumerated therein; and
WHEREAS pursuant to M.R. #98084, the Fiscal Policy Manual was revised to
include a capitalization threshold for General Fixed Assets of $5,000 in order
to be consistent with contemporary governmental accounting and financial
reporting standards; and
WHEREAS M.R. #98084 was silent regarding a capitalization threshold for
Proprietary Funds (Enterprise and Internal Services); and
WHEREAS proper accounting and financial reporting for the Enterprise
Funds also requires the setting of a capitalization threshold at $5,000, the
same as the General Fixed Asset Account Group; and
WHEREAS the Fiscal Services Division is examining the Internal Service
Funds in order to provide a proper recommendation regarding a capitalization
threshold; and
WHEREAS so as not to jeopardize accountability of non-capitalized assets
for insurance purposes, the Risk Management Office will maintain a video
inventory of physical assets to substantiate future claims if necessary.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners amends Section III (Accounting and Budgeting Policies)
Subsection B2 (Fixed Assets) of the Fiscal Policy Manual, effective with
Fiscal Year 2001, to specify the capitalization threshold for Enterprise Funds
at $5,000.
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
*MISCELLANEOUS RESOLUTION #01291
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/FISCAL SERVICES DIVISION-
ALLOCATION TO SUPPORT FY 2001 INDIRECT COST CHARGE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County has contracted with DMG Maximus to develop and
publish the Oakland County Central Services Indirect Cost Allocation Plan
which allocates the cost of central county services to the various proprietary
and special revenue funds; and
WHEREAS beginning with the fourth quarter of FY 2001, the Fiscal
Services Division charged indirect cost to the various proprietary and special
revenue funds pursuant to the plan; and
WHEREAS this indirect cost charge was not anticipated in the FY 2001
budgets for these funds; and
Commissioners Minutes Continued. November 8, 2001
636
WHEREAS five of these funds, the Medical Care Facility, Information
Technology, CLEMIS, Radio Communications, and Telephone Communications, do not
have sufficient fund balance to cover the charge; and
WHEREAS in anticipation of this need, the FY 2000 Year End Report
created a Designated Fund Balance for Internal Service Fund - Rate Adjustments
at $1.5 million, which can be used to cover the indirect cost charged to these
funds for FY 2001.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves
the appropriation of $437,897 from the Designated Fund Balance for Internal
Service Fund - Rate Adjustments, to the Medical Care Facility Fund, the
Information Technology Fund, the CLEMIS Fund, the Radio Communications Fund,
and the Telephone Communication Fund, to provide these funds with the
resources to pay the FY 2001 indirect cost charge.
BE IT FURTHER RESOLVED that the FY 2001 Budget be amended as specified
below:
GENERAL FUND
REVENUE
90-190000-14000-1582 Use of Prior Year's Balance $489,338
EXPENDITURES
90-310000-14000-8005 Transfer to MCF $ 90,050
90-310000-14000-8005 Transfer to Radio 52,445
90-310000-14000-8005 Transfer to County Market 5,541
90-310000-14000-8005 Transfer to Printing 45,900
90-310000-40000-8005 Transfer to IT 249,591
90-310000-44000-8005 Transfer to CLEMIS 24,906
90-310000-14000-8005 Transfer to Telephone 20,905
$489,338
$ -0-
MEDICAL CARE FACILITY FUND
REVENUE
16-301300-10000-1701 Transfer In $ 90,050
EXPENDITURE
16-301200-10000-2960 Indirect Cost $ 90,050
$ -0-
INFORMATION TECHNOLOGY FUND
REVENUE
18-636113-10000-1701 Transfer In $249,591
EXPENDITURE
18-636112-15000-2960 Indirect Cost $249,591
$ -0-
CLEMIS FUND
REVENUE
23-635113-10000-1701 Transfer In $ 24,906
EXPENDITURE
23-635152-10010-2960 Indirect Cost $ 24,906
$ -0-
RADIO COMMUNICATIONS FUND
REVENUE
23-660713-60005-1701 Transfer In $ 52,445
EXPENDITURE
23-660712-10001-2960 Indirect Cost $ 52,445
$ -0-
TELEPHONE COMMUNICATIONS FUND
REVENUE
18-675143-10000-1701 Transfer In $ 20,905
EXPENDITURE
18-675142-10000-2960 Indirect Cost $ 20,905
$ -0-
COUNTY MARKET FUND
REVENUE
4-173000-36000-1701 Transfer In $ 5,541
EXPENDITURES
14-273000-10000-2960 Indirect Cost $ 5,541
Commissioners Minutes Continued. November 8, 2001
637
$ -0-
PRINTING, MAILING & COPIER FUND
REVENUE
13-667301-15100-1701 Transfer In $ 45,900
EXPENDITURES
13-660712-10000-2960 Indirect Cost $ 45,900
-0-
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
*MISCELLANEOUS RESOLUTION #01292
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT
2001 GRANT PROGRAM ACCEPTANCE – ENVIRONMENTAL CLEARANCE - DESIGN TAXISTREET
CONFIGURATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is in receipt of Michigan Department of
Transportation Grant Contract No. 2002-0147, Federal Project No. B-26-0079-
2801, for Federal funds in the amount of $87,300, and State funds in the
amount of $4,850, for the development and improvement of Oakland County
International Airport; and
WHEREAS the project consists of environmental clearance and design of
taxistreet configuration; and
WHEREAS the Michigan Department of Transportation shall act as agent on
behalf of the County in the administration of the project; and
WHEREAS the development project as offered and approved by the Michigan
Department of Transportation requires a local grant match of $4,850, which is
available from the airport fund; and
WHEREAS the Airport Committee has reviewed and approved the grant
contract subject to ratification by the Oakland County Board of Commissioners
and believes it to be in the County's interest to accept the grant contract;
and
WHEREAS the attached contract has been approved in accordance with the
County Executive's review process; and
WHEREAS no application was requested from Oakland County, therefore the
application provisions of M.R. #95098, do not apply.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the grant contract in an amount not to exceed $97,000.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board
of Commissioners is authorized to execute the grant contract.
Chairperson on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Contract/Program Review Request and Contract for a
Federal/State/Local Airport Project Under The Block Grant Program on file in
County Clerk’s Office.
FISCAL NOTE (MISC. #01292)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES–OAKLAND COUNTY INTERNATIONAL AIRPORT
2001 GRANT PROGRAM ACCEPTANCE–ENVIRONMENTAL CLEARANCE–DESIGN TAXISTREET
CONFIGURATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. Oakland County has received Michigan Department of Transportation
Grant Contract No. 2002-0147, Federal Project No. B-26-0079-2801
for Federal funds in the amount of $87,300 and State funds in the
Commissioners Minutes Continued. November 8, 2001
638
amount of $4,850 for the development and improvement of the
Oakland County International Airport.
2. The project consists of environmental clearance and design of
taxistreet configuration.
3. A local grant match of $4,850, (5%) is required and is available
in the Airport Fund.
4. The total grant contract is in an amount not to exceed $97,000.
5. The Michigan Department of Transportation shall act as agent on
behalf of the County in the administration of the project.
6. An amendment to the FY 2002 Budget is recommended as follows:
REVENUE
13-137201-00050-3196 Est. Profit/(Loss) ($4,850)
EXPENDITURE
13-137201-30000-1120 Land & Improvements _ 4,850_
$ -0-_
FINANCE COMMITTEE
*MISCELLANEOUS RESOLUTION #01280
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - 2001/2002
COMPREHENSIVE, PLANNING, BUDGETING AND CONTRACTING (CPBC) ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health (MDCH) has awarded
the Oakland County Health Division funding in the amount of $7,987,371, which
is a 0.94% ($75,356) decrease from the Fiscal Year 2000/2001 amended
allocation of $8,062,727; and
WHEREAS the following changes have been made by MDCH from the
previous fiscal year’s amended amounts:
1. Funding for Women, Infants, and Children has been decreased by
$80,389.
2. Child Well Being funding has been eliminated from this year’s
agreement, a decrease of $20,000.
3. Funding for the Hepatitis C program has also been eliminated, a
decrease of $50,000.
4. Maternal and Infant Health Advocacy Services has been increased
$49,621.
5. Funding for Aids/HIV Prevention has been increased by $10,773.
6. Funding for Family Planning General Services has been increased by
$12,456.
7. Funding for the Lead Hazard Remediation Program has been increased
$5,000.
Other programs have generally remained the same with a slight increase or
decrease in total funding; and
WHEREAS the budget detail for the various programs is a matter of
negotiation between the Health Division and MDCH; amendments will be
recommended to the FY 2002 Budget when details are finalized; and
WHEREAS this agreement is for the period of October 1, 2001 through
September 30, 2002; and
WHEREAS the CPBC Agreement has been submitted through the County
Executive Review Process, including Corporation Counsel and is recommended for
approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby accepts the 2001/2002 Comprehensive Planning, Budgeting,
and Contracting (CPBC) agreement for funding in the amount of $8,037,371 for
the period of October 1, 2001 through September 30, 2002.
BE IT FURTHER RESOLVED that the future level of service, including
personnel, be contingent upon the level of funding for this program.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to
execute this agreement, any changes and extensions to the agreement not to
exceed fifteen percent (15%), which is consistent with the agreement as
originally approved.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes its Chairperson to execute this Agreement subject to the following
additional condition: That the County’s approval for entering into this
Commissioners Minutes Continued. November 8, 2001
639
Agreement is specifically conditioned and premised upon the acceptance,
approval and execution of the Agreement containing Addendum A, by the
Michigan Department of Community Health, and that the failure of the
Michigan Department of Community Health to execute the Agreement as specified
shall, without any further act of the Oakland County Board of Commissioners,
automatically negate and void the County’s approval and/or acceptance of this
agreement as provided for in this resolution.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Contract/Program Review Request, FY 2001/2002 Comprehensive
Planning, Budgeting and Contracting Agreement (CPBC) Acceptance and FY
2001/2002 Agreement Addendum A on file in County Clerk’s office.
FISCAL NOTE (MISC. #01280)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – 2001/2001 COMPREHENSIVE
PLANNING, BUDGETING AND CONTRACTING (CPBC) ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Michigan Department of Community Health (MDCH) has awarded
Oakland County Comprehensive Planning, Budgeting and Contracting
(CPBC) funding in the amount of $7,987,371 for the period of
October 1, 2001 through September 30, 2002. This award reflects a
0.94% ($75,356) decrease from the FY 2000/2001 amended funding
allocation of $8,062,727.
2. Changes from the previous award have been made by the MDCH,
including:
a. Funding from Women, Infants, and Children (WIC) has been
decreased by $80,389.
b. Child Well Being funding has been eliminated from this
year's agreement, which is a decrease of $20,000.
c. Funding from the Hepatitis C program has also been
eliminated, which is a decrease of $50,000.
d. Maternal and Infant Health Advocacy Services has been
increased $49,621.
e. Funding for Aids/HIV Prevention has been increased by
$10,773.
f. Funding for Family Planning General Services has been
increased by $12,456.
g. Funding for the Lead Hazard Remediation Program has been
increased $5,000.
3. Acceptance of this grant does not obligate the County to any
future commitment.
4. The impact of this agreement was included in the FY 2002 Adopted
Budget. No amendments are required.
FINANCE COMMITTEE
*MISCELLANEOUS RESOLUTION #01281
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - MICHIGAN DEPARTMENT OF
ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS for Fiscal Year 2001/2002, the Michigan Department of
Environmental Quality (MDEQ) has awarded a reimbursement agreement to the
Oakland County Health Division for services related to Non-Community (Type II)
Water Supply, Long-Term Drinking Water Monitoring, Radon, Public Swimming Pool
Inspections, Source Water Assessment Programs; and
WHEREAS the Fiscal Year 2001/2002 agreement also includes Local Public
Health Operations (LPHO) funding for On-Site Sewage and Drinking Water Supply
Commissioners Minutes Continued. November 8, 2001
640
services, which in the past were awarded through the Health Division•s
Comprehensive, Budgeting, Planning, and Contracting (CPBC) Agreement; and
WHEREAS the services referenced above are on-going; and
WHEREAS the Fiscal Year 2000/2001 MDEQ Reimbursement Agreement reflected
a total funding amount of $1,139,858; and
WHEREAS the Fiscal Year 2001/2002 MDEQ Reimbursement Agreement reflects
a total funding amount of $1,163,890 which is a $24,032 (2.11%) increase over
the previous agreement; and
WHEREAS no personnel changes have been requested for the reimbursement
programs at this time; and
WHEREAS acceptance of this Reimbursement Agreement does not obligate the
County to any future commitment; and
WHEREAS this Reimbursement Agreement has been submitted through the
County Executive’s Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the Michigan Department of Environmental Quality
Reimbursement Agreement in the total amount of $1,163,890, beginning October
1, 2001 through September 30, 2002.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners’
approval of the above-referenced contract is specifically conditioned and
premised upon the Department’s concurrence in the terms and conditions
contained in Addendum A of the Agreement, as added by the County.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes its Chairperson to execute this Agreement subject to the following
additional condition: That the County’s approval for entering into this
Agreement is specifically conditioned and premised upon the acceptance,
approval and execution of the Agreement containing Addendum A, by the
Michigan Department of Environmental Quality, and that the failure of the
Michigan Department of Environmental Quality to execute the Agreement as
specified shall, without any further act of the Oakland County Board of
Commissioners, automatically negate and void the County’s approval and/or
acceptance of this agreement as provided for in this resolution.
BE IT FURTHER RESOLVED that personnel and/or services associated with
this Reimbursement Agreement be contingent upon the continued State funding at
a level sufficient to maintain the programs and personnel.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to
execute the Reimbursement Agreement and approve changes and extensions not to
exceed fifteen percent (15%), which is consistent with the agreement as
originally approved.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Contract/Program Review Request, FY 2001/2002 Michigan
Department of Environmental Quality Reimbursement Agreement Acceptance and
Addendum A to Contract between State of Michigan, Department of Environmental
Quality and Oakland County Health Division for the period of October 1, 2001
through September 30, 2002.
FISCAL NOTE (MISC. #01281)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – MICHIGAN DEPARTMENT OF
ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Department of Environmental Quality (MDEQ) has awarded a
reimbursement agreement to the Oakland County Health Division for
services related to water supply, long-term drinking water
monitoring, public swimming pool inspections and source water
assessment programs.
2. This agreement also includes Local Public Health Operations (LPHO)
funding for On-site Sewage and Drinking Water Supply services,
which in the past were awarded through the Health Division’s
Commissioners Minutes Continued. November 8, 2001
641
Comprehensive, Budgeting, Planning, and Contracting (CPBC)
agreement.
3. The grant award is in the amount of $1,163,890, which is a $24,032
(2.11%) increase over the previous agreement.
4. This reimbursement agreement does not obligate the County to any
future commitment.
5. The impact of this agreement was included in the FY 2002 Adopted
Budget. No amendments are required.
FINANCE COMMITTEE
*MISCELLANEOUS RESOLUTION #01284
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: SHERIFF DEPARTMENT-USE OF FORFEITED FUNDS/INTERNET & DRUG AWARENESS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to
distribute property and funds forfeited through narcotic seizures to
participating agencies to be utilized toward the enhancement of law
enforcement efforts related to the Controlled Substances Act; and
WHEREAS the courts have distributed $934,814 (balance as of 6/30/01) as
a result of Sheriff Department forfeiture efforts; and
WHEREAS the Sheriff is requesting that a portion of these funds be used
to pay for educational supplies for Internet/Drug Awareness as listed below:
Internet & Drug Awareness Program- Coloring Books, Crayons,
Pencils, Brochures, Other supplies $25,000; and
WHEREAS these supplies will be used by the Sheriff Department to enhance
law enforcement efforts in compliance with state law; and
WHEREAS the estimated purchases will be $25,000 for the FY 2002.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the use of $25,000 from the Sheriff Department Law
Enforcement Enhancement Account (#101-43-223101-20001-2853-60053) to purchase
Internet and Drug Awareness supplies.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #01284)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS/INTERNET & DRUG AWARENESS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. Funds in the amount of $934,814 are available in the Sheriff’s Law
Enforcement Account (#101-43-013101-10000-2203-60053) as of
06/30/01.
2. The Sheriff is requesting $25,000 of these funds to purchase
educational supplies for Internet/Drug Awareness activities.
Supplies include but are not limited to coloring books, crayons,
pencils, brochures and other supplies. These purchases are being
made to enhance law enforcement efforts, in compliance with state
law for use of these funds.
3. An amendment to the FY 2002 Adopted Budget is recommended as
follows:
Dept OCA PCA Object FY 2002
REVENUES
43 013101 10000 1568 Enhancement Revenue $25,000
EXPENDITURE
43 023101 10000 4886 Educational Supplies $25,000
$ -0-
FINANCE COMMITTEE
Moved by Coleman supported by Buckley the resolutions on the Consent
Agenda be adopted (with accompanying reports being accepted).
Commissioners Minutes Continued. November 8, 2001
642
AYES: Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton, Moffitt, Moss,
Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the
Consent Agenda were adopted (with accompanying reports being accepted).
MISCELLANEOUS RESOLUTION #01293
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PARKS AND RECREATION COMMISSION – ACCEPTANCE OF WAVE POOL RENOVATION
GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Parks and Recreation Commission applied to
the Michigan Department of Natural Resources in March 2000 for a Clean
Michigan Initiative (CMI) Recreation Bond Program grant in the amount of
$250,000 for the purpose of renovating the wave pool at Waterford Oaks
Waterpark; and
WHEREAS the Michigan Department of Natural Resources has awarded the CMI
Recreation Bond Program grant, as applied for in the amount of $250,000, to
the Oakland County Parks and Recreation Commission; and
WHEREAS local match of $250,000, or 50% of the total eligible project
cost of $500,000, is required and is available from the Parks and Recreation
fund revenue, generated by the Commission's one-quarter mill property tax
levy; and
WHEREAS the time period allowed for project completion is September 1,
2001 to August 31, 2003; and
WHEREAS the grant award has been processed through the County Executive
Contract Review Process and the Board of Commissioners Grant Acceptance
Procedures; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the Oakland County Parks and Recreation Commission to
accept a CMI Recreation Bond Program grant in the amount of $250,000 from the
Michigan Department of Natural Resources for the purpose of renovating the
wave pool at Waterford Oaks Waterpark.
BE IT FURTHER RESOLVED that the $250,000 local match requirement be
provided by the Parks and Recreation Commission, for a total project cost of
$500,000.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the grant agreement and to approve any
grant extensions or changes, within fifteen percent (15%) of the original
award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate
the County to any future commitment.
BE IT FURTHER RESOLVED approval of the grant agreement is subject to
Corporation Counsel negotiating suitable contract language with the Michigan
Department of Natural Resources.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Copy of letter from Oakland County Corporation Counsel to K.L. Cool,
Director of Department of Natural Recsources, Oakland County Grant Application
Summary Report, Contract/Program Review Request, and Approval for Grant
Application on file in County Clerk’s Office.
Moved by Douglas supported by McPherson the resolution be adopted.
AYES: Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas,
Galloway, Garfield, Gregory, Law, McPherson, Melton, Moffitt, Moss, Obrecht,
Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian. (24)
NAYS: None. (0)
Commissioners Minutes Continued. November 8, 2001
643
A sufficient majority having voted therefore, the resolution was
adopted.
MISCELLANEOUS RESOLUTION #01294
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: MANAGEMENT AND BUDGET DEPARTMENT/FISCAL SERVICES/REIMBURSEMENT –
TRANSFER OF MEDICAL CARE FACILITY BILLING FUNCTION AND RELATED PERSONNEL
ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Management and Budget through the
Reimbursement Division ensures that services provided by the County are
reimbursed by other agencies whenever appropriate; and
WHEREAS in the Fiscal Services Division currently three positions
perform the medical billing of services provided by the County Medical Care
Facility; and
WHEREAS to consolidate the reimbursement of services, Management and
Budget is requesting the transfer of the medical billing function and one
Account Clerk II and two Jr. Accountant positions from Fiscal Services to the
Reimbursement Division; and
WHEREAS Management and Budget anticipates the retirement of several
long-term employees and the resultant need to begin training staff for an
orderly transition of this function; and
WHEREAS due to the complex, specialized nature of duties involved and
the steep learning curve required, Management and Budget requests the creation
of one temporary Collection Specialist I position; and
WHEREAS funds from a planned Designated Fund Balance which will be
created with the FY 2001 Year End Report will be used to cover the position
costs; and
WHEREAS to properly reflect the proposed change and assignment of
responsibilities, certain classification changes in the Fiscal Services and
Reimbursement divisions are also requested.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the transfer of the medical billing function from
Fiscal Services to Reimbursement and the following personnel actions:
1. To transfer from Fiscal Services to Reimbursement the following
positions:
Position Classification
12623-03632 Account Clerk II
12623-01517 Jr. Accountant
12623-01027 Jr. Accountant
2. To create one (1) GF/GP temporary Collections Specialist I in the
Reimbursement Division.
3. To upwardly reclassify position #12623-03632 from Account Clerk II
to Collection Specialist I.
4. To laterally reclassify the following positions:
Position From To
12623-01517 Jr. Accountant Collection Specialist I
12623-01027 Jr. Accountant Collection Specialist I
5. To downwardly reclassify vacant position #12623-02241 from
Supervisor I- Fiscal Services to Accountant III.
BE IT FURTHER RESOLVED that the temporary Collection Specialist I
position be funded through September 30, 2002.
BE IT FURTHER RESOLVED that the Fiscal Year 2002/2003 Budget be amended
as follows:
FY 2002 FY 2003
GENERAL FUND REVENUE
90-190000-14000-1582 Prior Year Balance $ 38,602 -0-
38,602 $ -0-
GENERAL FUND EXPENDITURES
12-623521-27002-2001 Fiscal Serv. Salaries ($108,374) ($128,078)
12-623521-27002-2075 Fiscal Serv. Benefits (43,350) (51,231)
12-623200-28000-2001 Fiscal Serv. Salaries (2,068) (2,444)
12-623200-28000-2075 Fiscal Serv. Benefits (827) (978)
12-701200-35000-2001 Reimbursement Salaries 137,579 130,007
Commissioners Minutes Continued. November 8, 2001
644
12-701200-35000-2075 Reimbursement Benefits 55,031 52,003
90-290000-25000-2564 Contingency 611 721
$38,602 -0-
$ -0- -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
The Chairperson referred the resolution to the Personnel Committee.
There were no objections.
MISCELLANEOUS RESOLUTION #01295
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: PARKS AND RECREATION/MOBILE RECREATION AND NATURE PROGRAMS - INCREASE
TWO (2) SR, PART-TIME ELIGIBLE, 1,500 HR/YR RECREATION SPECIALIST POSITIONS TO
FULL-TIME
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Parks and Recreation Mobile Recreation
Program provides a variety of programs, such as sports camp, campground and
wave pool recreation, year-round special events, year-round programs with
local communities and teen programs; and
WHEREAS there has been a continual increase in the requests for these
programs by local communities and in the number of Mobile Recreation programs
being offered; and
WHEREAS Parks and Recreation requests that one (1) part-time eligible,
1,500 hr/yr Recreation Specialist position in Mobile Recreation be increased
to full-time to handle the increased responsibilities in Mobile Recreation;
and
WHEREAS one full-time Recreation Specialist position’s time has been
divided between working at the Nature Program at Independence Oaks County
Park, and establishing a nature program at a new County Park, Lyons Oaks; and
WHEREAS this Recreation Specialist position has been transferred from
Independence Oaks County Park to Lyon Oaks to implement the nature program
there and at other day-use parks on a full-time basis; and
WHEREAS Parks & Recreation requests that one (1) part-time eligible,
1,500 hr/yr Recreation Specialist position assigned to the Nature Program at
Independence Oaks be increased from part-time eligible to full time eligible
to perform the duties at Independence Oaks, previously performed by the
Recreation Specialist transferred to Lyon Oaks; and
WHEREAS the costs for increasing these special revenue positions from
part-time eligible to full-time eligible have already been budgeted for in
Parks & Recreation’s budget, and would not result in additional costs to the
General Fund.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the increase of (2) SR Recreation Specialist positions
from part-time eligible to full-time eligible (53450-09568) in the Nature
Program, and (53439-09566) in the Mobile Recreation Program of Parks &
Recreation.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution
GENERAL GOVERNMENT COMMITTEE
The Chairperson referred the Resolution to the Personnel and Finance
Committees. There were no objections.
MISCELLANEOUS RESOLUTION #01296
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – ACCEPTANCE OF WOMEN’S
CARDIOVASCULAR DISEASE PREVENTION GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS the Worksite & Community Health Promotion (WCHP) program of the
Oakland County Health Division is part of a statewide cardiovascular disease
Commissioners Minutes Continued. November 8, 2001
645
(CVD) prevention program funded through the Michigan Department of Community
Health; and
WHEREAS funding in the amount of $50,000 has been awarded from the
Michigan Department of Community Health (MDCH) to enhance existing efforts to
reduce cardiovascular disease (CVD) risk by increasing awareness and changing
behaviors related to CVD; and
WHEREAS according to 1996 Oakland County Community Assessment data,
African Americans in Oakland County are at greater risk for CVD than their
Caucasian counterparts in areas such as obesity, access to healthcare, high
fat and cholesterol diets, and fitness levels; and
WHEREAS the target population as specified by the request for proposal
is African American women; and
WHEREAS it is estimated that 45% of CVD deaths could be prevented by
lifestyle and behavior changes; and
WHEREAS WCHP will use the grant monies to target this population through
culturally appropriate radio spots on a radio station with an African American
audience for a one-year promotion (November, 2001-October, 2002); and
WHEREAS grant monies will be also be used to finance literature
printing, an evaluation component, mailing, staff time for the project,
mileage, and literature racks for distributing literature at the partner
organizations, Lighthouse of Oakland County and through the radio station’s
special events; and
WHEREAS application does not obligate the County of Oakland to any
future commitment; and
WHEREAS no additional personnel are being requested; and
WHEREAS the funding period for this grant is November 1, 2001 to October
31, 2002; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the Oakland County Health Division’s application to the
Michigan Department of Community Health for $50,000 in funding to enhance
existing efforts to reduce cardiovascular disease risk by increasing awareness
and changing behaviors related to CVD.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes its Chairperson to execute this Agreement subject to the following
additional condition: That the County’s approval for entering into this
Agreement is specifically conditioned and premised upon the acceptance,
approval and execution by the Michigan Department of Community Health of the
Agreement with the words “any subcontractor” deleted from Section IX.A., and
that the failure of the Michigan Department of Community Health to execute the
Agreement as specified shall, without any further act of the Oakland County
Board of Commissioners, automatically negate and void the County’s approval
and/or acceptance of this agreement as provided for in this resolution.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Women’s Cardiovascular Health Project Proposal and
Contract/Program Review Request on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #01297
BY: General Government Committee, William Patterson, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS RENEWAL OF THE REGISTER OF DEEDS CASH
RECEIPTING, INDEXING, IMAGING SYSTEM AND INTERNET SOLUTION
To the Oakland County Board of Commissioners,
Chairperson, Ladies and Gentlemen:
WHEREAS the function of the Register of Deeds Office is to place in
public record, for easy accessibility and retrieval, documents related to land
transactions, such as deeds and mortgages, as well as certain personal
property filings known as UCC (Uniform Commercial Code) transactions; and
WHEREAS Miscellaneous Resolution #98157 authorized the implementation of
a Cash Receipting, Indexing and Imaging System with a contract between ACS
Commissioners Minutes Continued. November 8, 2001
646
Government Records Management Division (ACS) and Oakland County Clerk/Register
of Deeds for a period of three (3) years ending December 6, 2001; and
WHEREAS the Clerk/Register is pleased to report successful
implementation of the Cash Receipting, Indexing and Imaging System and
recommends renewal of the contract between the Clerk/Register of Deeds and
ACS; and
WHEREAS renewal of the contract transfers business risk to the vendor by
requiring ACS to continue to provide the necessary hardware and software, at
their expense, to continue charging a $2.55 fee per document successfully
processed and to continue sharing a $.24 fee per document successfully imaged;
and
WHEREAS renewal of the contract with ACS will continue and complete the
imaging/scanning of documents dating from January 1, 1983, through June 30,
1999, at a cost of $.11 for each document; and
WHEREAS with renewal of the contract, ACS will continue to provide and
support all hardware and software, at their expense, necessary to continue the
internet business solution (Recorded Document Profile within @ccess Oakland)
for the Register of Deeds at a fee of $7,500.00 per month; and
WHEREAS the County Executive recommends renewal of this contract with
the understanding that the vendor is responsible for connectivity with other
County land related computer systems, such as, Geographic Information System
(GIS), Land and Property Management System (Equalization and Treasurers), and
the Mortgage Approval Acceleration Program (MAAP) through the Digital
Information Service Center.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the County Clerk/Register of Deeds to renew the
contract between ACS and the County Clerk/Register of Deeds for the Cash
Receipting, Indexing and Imaging System and Internet business solution.
BE IT FURTHER RESOLVED that contract fees of $2.55 per document
successfully processed for a fiscal cost of $1,593,750.00 (to process
approximately 625,000 transactions), $.24 per document successfully imaged for
a fiscal cost of $150,000.00 (to process approximately 625,000 transactions),
$7,500.00 per month for the internet solution for a fiscal cost of $90,000.00
and $.11 for each document from January 1, 1983, through June 30, 1999, for
imaging/scanning be instituted for a period not less than four years ending on
September 30, 2005.
Chairperson, on behalf of the General Government Committee, I move
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Oakland County Department of Management and Budget Purchasing
Division Contract for Implementing of a Cash Receipting, Indexing and Imaging
System for the Oakland County, Michigan Clerk-Register of Deeds on file in
County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #01298
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2001 DEVELOPMENT
APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single
appropriation within the non-departmental budget and then an amount equal to
Commissioners Minutes Continued. November 8, 2001
647
the actual expense is transferred to the user department with a summary report
to the General Government Committee; and
WHEREAS the Department of Information Technology has determined the
Fourth Quarter 2001 data processing development charges to be $923,382 and the
imaging development charge to be $55,677 for the General Fund/General Purpose
County departments; and
WHEREAS direct charges to Special Revenue and Proprietary fund
departments are $267,595 and non-county agencies is $2,320 for the Fourth
Quarter 2001; and
WHEREAS an appropriation transfer to General Fund/General Purpose County
departments is needed to fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners has reviewed the Fourth Quarter 2001 Data Processing Development
Report and approves the Fourth Quarter appropriation transfer as specified on
the attached schedule.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Information Technology Data Processing Development Summary 4th
Quarter 2001 and Information Technology-Reserve Fund Development/Support
Detail-Fourth Quarter, 2001, on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
FISCAL REPORT (MISC. #01299)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS - SPECIAL ELECTION, DISTRICT #4
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. An unforeseen vacancy exists in the 4th Oakland County
Commissioner District.
2. This resolution authorizes a Special Election to fill the vacancy,
which exists in the 4th Oakland County Commissioner District.
3. Estimated cost for a Primary and General Election is $17,000.
4. The County Clerk's Election Division currently has sufficient
funding within Elections Supplies to cover the cost. Therefore,
no budget amendment is necessary at this time.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #01299
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: BOARD OF COMMISSIONERS - SPECIAL ELECTION, DISTRICT #4
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by resignation of Frank H. Millard, Jr., October 25, 2001, a
vacancy exists in the 4th Oakland County Commissioner District; and
WHEREAS vacancies in the office of Commissioner which occur in odd-
numbered years shall be filled by special elections, and such elections shall
be called by the County Board of Commissioners.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby calls for a Special Election to fill the vacancy which
exists in the 4th Oakland County Commissioner District, and requests the
County Clerk and the Election Scheduling Commission to immediately implement
the attached schedule for a Special Primary Election on January 8, 2002, and a
Special Election to be held on February 5, 2002, to fill said vacancy.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
will not appoint an interim Commissioner, choosing instead to let those voting
in the special election determine their elected representative.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
Commissioners Minutes Continued. November 8, 2001
648
GENERAL GOVERNMENT COMMITTEE
Copy of Special Election Schedule District #4 on file in County Clerk’s
office.
Moved by Patterson supported by Taub the Finance Committee Fiscal Report
be accepted.
A sufficient majority having voted therefore, the fiscal report was
accepted.
Moved by Patterson supported by Brian the resolution be adopted.
AYES: Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Law, McPherson, Melton, Moffitt, Moss, Obrecht, Palmer,
Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was
adopted.
MISCELLANEOUS RESOLUTION #01300
BY: Personnel Committee, Thomas Law, Chairperson
IN RE: PERSONNEL DEPARTMENT - FISCAL YEAR 2002 WAGE AND BENEFIT REOPENER FOR
EMPLOYEES REPRESENTED BY THE AMERICAN FEDERATION OF STATE, COUNTY, AND
MUNICIPAL EMPLOYEES (AFSCME) LOCAL 2720
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and AFSCME Local 2720, have reached an
agreement regarding wages and benefits for Fiscal Year 2002; and
WHEREAS this agreement provides for a 4% salary increase effective with
the pay period beginning September 22, 2001; and
WHEREAS this agreement further provides that the employees represented
by this bargaining unit receive any changes to benefits provided to the
general non-represented County employees in the same time and the same manner;
and
WHEREAS said Memorandum of Agreement has been reduced to writing; and
WHEREAS the agreement has been reviewed by your Personnel Committee,
which recommends approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves
the proposed agreement between the County of Oakland and AFSCME Local 2720,
covering the period of October 1, 2001, through September 30, 2002, and that
the Board Chairperson, on behalf of the County of Oakland, is authorized to
execute said agreement as attached.
Chairperson, on behalf of the Personnel Committee, I move the adoption
of the foregoing resolution.
PERSONNEL COMMITTEE
Copy of American Federation of State Municipal and County Employees
(AFSCME) Local 2720 (Board of Commissioners Committee Coordinators) Wage and
Benefit Fiscal Year 2002 on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #1301
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: DEFINED CONTRIBUTION PLAN AMENDMENT – VESTED TERMINATION OF MEMBERSHIP
(SECTION 7)
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established the
Defined Contribution Plan through Resolution 94-185 and last amended the plan
in January of 2000; and
Commissioners Minutes Continued. November 8, 2001
649
WHEREAS the federal government passed the Economic Growth and Tax Relief
Reconciliation Act of 2001 that requires changes in our Defined Contribution
Plan in regards to vesting; and
WHEREAS Section 7, Vested Termination of Membership, calls for vesting
over seven years; and
WHEREAS the Economic Growth and Tax Relief Reconciliation Act limits the
number of years to six and requires 20% per year after the second year of
service.
NOW THEREFORE BE IT RESOLVED that Section 7 be deleted and replaced with
the following:
Vested Termination of Membership.
Section 7. A Member of the DC part of the Retirement System who
ceases to be a Member for a reason other than eligibility for
normal retirement, duty-related disability, duty-related death, or
post-NRA distribution, shall be entitled to the following
percentage of his Account based on:
Years of Credited Service Percentage Vested
Less than 2 0%
2 but less than 3 20%
3 but less than 4 40%
4 but less than 5 60%
5 but less than 6 80%
6 years or more 100%
(a) For the DC part, the “Distribution Date” means sixty days after
the valuation date following the earlier of the Member’s death
before receipt of any distribution from the DC part, termination
of employment, or files a request for a post-NRA distribution as
described in Section 45.
(b) For these purposes, forfeiture of a part of a Member’s account
shall occur as of the end of the calendar quarter immediately
following distribution of the vested part of the Member’s account.
(c) Any Member who terminates employment when he is a nonvested Member
shall be deemed to have received a distribution and forfeited his
account on the earlier of:
(1) When he receives a distribution of any Voluntary
Contributions and the earnings thereon;
(2) When forfeiture occurs under Subparagraph (b); or
(3) When he incurs a one-year break in service.
(d) A member shall be 100% vested in his account on satisfying the age
and service requirements for Normal Retirement, duty-related
disability, or duty-related death.
Chairperson, on behalf of the Personnel Committee, I move the adoption
of the foregoing resolution subject to the approval of the State County
Pension Plan Committee.
PERSONNEL COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
REPORT (MISC. #01282)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER - TRANSFER OF TWO (2) SPECIAL REVENUE POSITIONS TO
IT/DISC DIVISION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above mentioned resolution,
reports with the recommendation that the resolution be adopted with the
following amendment:
ADD:
BE IT FURTHER RESOLVED that the Application Analyst/Programmer II
position (61101-01341), in Fund #588, and the Customer Services Technician I
position (61101-00487), in Fund #701, be reclassified from
Drain/Administration - Special Revenue to Information Technology/DISC/GIS
Utility - Proprietary.
Commissioners Minutes Continued. November 8, 2001
650
FINANCE COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
REPORT (MISC. #01282)
BY: General Government Committee, William Patterson, Chairperson
IN RE: DRAIN COMMISSIONER - TRANSFER OF TWO (2) POSITIONS TO INFORMATION
TECHNOLOGY/DISC DIVISION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-titled
resolution on October 29, 2001, recommends that the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
REPORT (MISC. #01282)
By: Personnel Committee, Thomas A. Law, Chairperson
IN RE: DRAIN – TRANSFER OF TWO (2) SPECIAL REVENUE POSITIONS TO INFORMATION
TECHNOLOGY/DISC DIVISION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed MR #01282 on October 31, 2001,
recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance
of the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #01282
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN - TRANSFER OF TWO (2) SPECIAL REVENUE POSITIONS TO INFORMATION
TECHNOLOGY/DISC DIVISION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolutions #00314 and #00333 provided approval
and funding for the Drain Commissioner to convert various hard copy records
and information into a Geographical Information System (GIS); and
WHEREAS representatives of the Drain and Information Technology
Departments have recently discussed how to best implement GIS technology at
the Drain, and meet Drain's other computer related needs; and
WHEREAS one SR position of Application Analyst/Programmer II and one SR
position of Customer Services Technician I currently serve a central support
role at the Drain related to software and database development and hardware
support; and
WHEREAS with the integration of a variety of records and current
programs to the new GIS system, it is appropriate to transfer the two
identified positions from Drain to IT/DISC to assist in the implementation;
and
WHEREAS the Application Analyst/Programmer II position will test and
configure GIS software prior to installation, and coordinate the development
of specific applications; and
WHEREAS the Customer Service Technician I will address network server
and client PC hardware development, operation and service issues; and
WHEREAS the requested transfer of two positions will allow this staff to
acquire additional skills to sustain and support the GIS technology at the
Drain Department on a long-term basis; and
WHEREAS the two positions requested for transfer are intended to remain
primarily focused on Drain Department needs; and
WHEREAS position funding will change from Drain Special Revenue to IT
Proprietary, in accordance with normal practices; and
WHEREAS the transfer of these positions across departments requires a
Public Hearing before the Board of Commissioners.
Commissioners Minutes Continued. November 8, 2001
651
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the transfer of Application Analyst/Programmer II
position 61101-01341 and Customer Services Technician I position 61101-00487
from Drain/Administration to Information Technology/DISC/GIS Utility (18701).
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (MISC. #01282)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER – TRANSFER OF TWO (2) SPECIAL REVENUE POSITIONS TO
IT/DISC DIVISION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. By Miscellaneous Resolution #00314 and #00333, the Board of
Commissioners provided approval and funding to convert various
hard copy records and information into a Geographical Information
System (GIS).
2. The Drain Commissioner has agreed to the transfer of two (2)
Special Revenue positions (Application Analyst/Programmer II and
Customer Services Technician I) to the Department of Information
Technology (IT), which currently serves a central role at the
Drain Department, and will continue to focus on Drain related
needs.
3. The following budget amendment is recommended to the FY 2002 and
FY 2003 budget. Related IT costs will be recovered and charged to
the various Drain Funds:
Drain Equipment Fund(639) FY 2002 FY 2003
EXPENDITURES
2-61-227317-10000-2001 Salaries ($ 98,809) ($116,165)
2-61-227317-10000-2074 Fringes ( 39,523) ( 46,465)
2-61-227317-35400-6030 IT-Development 138,332 162,630
Total $ -0- $ -0-
IT/DISC (636)
REVENUES
1-18-636111-10000-0715 Non Govt. Develp. $138,332 $162,630
EXPENDITURES
2-18-636172-15000-2001 Salaries $ 98,809 $116,165
2-18-636172-15000-2074 Fringe Benefits 39,523 46,465
Total $ -0- $ -0-
FINANCE COMMITTEE
Moved by Palmer supported by Coleman the Finance, General Government,
and Personnel Committee Reports be accepted.
A sufficient majority having voted therefore, the reports were accepted.
Moved by Palmer supported by Taub the resolution be adopted.
Moved by Palmer supported by Coleman the resolution be amended to
coincide with the recommendation in the Finance Committee Report.
A sufficient majority having voted therefore, the amendment carried.
Vote on resolution, as amended:
AYES: Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield,
Gregory, Law, McPherson, Melton, Moffitt, Moss, Obrecht, Palmer, Patterson,
Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell.
(24)
NAYS: None. (0)
Commissioners Minutes Continued. November 8, 2001
652
A sufficient majority having voted therefore, the resolution, as
amended, was adopted.
MISCELLANEOUS RESOLUTION #01302
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: SHERIFF'S DEPARTMENT-CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF ROYAL OAK 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Royal Oak Township has contracted with the Oakland County
Sheriff's Department to provide law enforcement services for the Township
(M.R.#99133); and
WHEREAS paragraph 23 of this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Royal Oak Township Board; and
WHEREAS Royal Oak Township has approved a proposed amendment to the
contract (Schedule A and A-1, Sheriff's Deputies Contracted) which would add
one (1) Deputy II (with fill-in) which would make the new contract total ten
(10); and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (with fill-in)
for Royal Oak Township under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves an amendment to the original Schedule A and A-1
(Sheriff Deputies Contracted) of the Oakland County Sheriff's Department 1999-
2003 Law Enforcement Services Agreement with the Charter Township of Royal Oak
to add a Deputy II (with fill-in).
BE IT FURTHER RESOLVED that one (1) Deputy II position be added in the
Contracted Patrol Unit, Patrol Services Division of the Sheriff's Department.
BE IT FURTHER RESOLVED that this amendment will take effect on November
24, 2001.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Charter Township of Royal Oak Schedule A, Schedule A-1, and
Oakland County Sheriff’s Department 1999-2003 Law Enforcement Services
Agreement with Charter Township of Royal Oak on file in County Clerk’s office.
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.
MISCELLANEOUS RESOLUTION #01303
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: SHERIFF'S DEPARTMENT-CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Charter Township of Oxford has contracted with the Oakland
County Sheriff's Department to provide law enforcement services for the
Township (M.R.#00001); and
WHEREAS paragraph 23 of this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Oxford Township Board; and
WHEREAS Charter Township of Oxford has approved a proposed amendment to
the contract (Schedule A and A-1,Sheriff's Deputies Contracted) which would
add one (1) Deputy II (no-fill) and bring the total number of contracts to
thirteen (13); and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (no-fill) for
the Charter Township of Oxford under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves an amendment to the original Schedule A (Sheriff
Deputies Contracted) of the Oakland County Sheriff's Department 1999-2003 Law
Enforcement Services Agreement with the Charter Township of Oxford to add one
(1) Deputy II (no-fill).
Commissioners Minutes Continued. November 8, 2001
653
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the
Contracted Patrol Unit, Patrol Services Division of the Sheriff's Department.
BE IT FURTHER RESOLVED that one (1) marked patrol vehicle (with mobile,
prep and MDC) be added to the County fleet.
BE IT FURTHER RESOLVED that this amendment will take effect on January
01, 2002.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Charter Township of Oxford Schedule A, Schedule A-1, and Oakland
County Sheriff’s Department 1999-2003 Law Enforcement Services Agreement with
Charter Township of Oxford Amendment 2 on file in County Clerk’s office.
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.
MISCELLANEOUS RESOLUTION #01304
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF BRANDON
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Brandon has contracted with the Oakland
County Sheriff's Department to provide law enforcement services for the
Township (M.R.#98011); and
WHEREAS paragraph 23 of this Contract provided that an amendment to this
Contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Charter Township of Brandon Board; and
WHEREAS the Charter Township of Brandon has approved a proposed
amendment to the contract (Schedule A and A-1,Sheriff's Deputies Contracted)
which would add one (1) Deputy II (no-fill) and bring the total number of
contracts to thirteen (13); and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (no-fill) for
the Charter Township of Brandon under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves an amendment to the original Schedule A (Sheriff
Deputies Contracted) of the Oakland County Sheriff's Department 1999-2003 Law
Enforcement Services Agreement with the Charter Township of Brandon to add one
(1) Deputy II (no-fill).
BE IT FURTHER RESOLVED that one marked patrol unit (with mobile, prep
and MDC) be added to the County fleet.
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the
Contracted Patrol Unit, Patrol Services Division of the Sheriff's Department.
BE IT FURTHER RESOLVED that this amendment will take effect on January
01, 2002.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Charter Township of Brandon Schedule A, Schedule A-1, and
Oakland County Sheriff’s Department 1999-2003 Law Enforcement Services
Agreement with Charter Township of Brandon on file in County Clerk’s office.
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.
MISCELLANEOUS RESOLUTION #01305
BY: David B. Buckley, District #14, Thomas A. Law, District #13, Chuck Moss,
District #15, Shelley Goodman Taub, District #12
IN RE: BOARD OF COMMISSIONERS – ACCEPTANCE OF PETITION FOR DETACHMENT AND
SCHEDULING DETACHMENT VOTE OF THE ELECTORATE OF THE CITY OF PONTIAC TO THE
CHARTER TOWNSHIP OF BLOOMFIELD
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. November 8, 2001
654
WHEREAS the Oakland County Clerk received a Petition for Detachment on
the 26th day of October, 2001 for the detachment of a portion of the City of
Pontiac to the Charter Township of Bloomfield; and
WHEREAS the Petition for Detachment contained the signatures of
registered voters in excess of one (1%) percent of the population of the
combined population of the City of Pontiac and the Charter Township of
Bloomfield including at least ten (10) signatures of registered voters in each
community; and
WHEREAS the Petition for Detachment contained a map and description of
the land to be detached; and
WHEREAS the Petition for Detachment conforms with the provisions and
requirements of MCL 117.6 and 117.8 as amended as to form and content; and
WHEREAS the Petition for Detachment contained the necessary number of
signatures of registered voters required by MCL 117.6.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners determined
that the Petition for Detachment complies with the requirements of MCL 117.6
and 117.8.
BE IT FURTHER RESOLVED that the Petition for Detachment shall be
submitted to the vote of the electorate of the City of Pontiac and the Charter
Township of Bloomfield on the 5th day of February, 2002.
Chairperson, we move the adoption of the foregoing resolution.
David B. Buckley, Thomas A. Law,
Chuck Moss, Shelley Goodman Taub
The Chairperson referred the resolution to the General Government and
Finance Committees. There were no objections.
MISCELLANEOUS RESOLUTION #01306
BY: Commissioner William Brian, District #10
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF MILFORD - FY 1999, FY 2000, FY 2001 & FY 2002 ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to the Disbursement Policy, Milford Township has
submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS Milford Township is requesting reimbursement for work related to
a waste water treatment plant study, stormwater management, and MDEQ use
variances; and
WHEREAS the FY 1999, FY 2000, FY 2001, and FY 2002 authorized amount of
funding for Milford Township is $39,164.29, annually ($156,657.16 for the four
years) from the Environmental Infrastructure Fund as repayment to Milford
Township for expenses incurred in connection with environmental remediation or
improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by Milford Township as eligible
for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an FY 1999, FY 2000, FY
2001 and FY 2002 appropriation in the amount of $156,657.16 from the
Environmental Infrastructure Fund (Account #90-263214-41000-3985) to repay
Milford Township for expenses incurred in connection with environmental
remediation or improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
WILLIAM BRIAN
Copy of Project Description Environmental Infrastructure Fund Milford
Township and Resolution Authorizing Environmental Infrastructure Fund Expense
Reimbursement Request on file in County Clerk’s office.
Commissioners Minutes Continued. November 8, 2001
655
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
Vice Chairperson Fran Amos addressed Judy Cunningham of Corporation
Counsel.
County Clerk G. William Caddell introduced State Representative Marc
Schulman’s wife Lois Schulman.
The Board adjourned at 11:10 a.m. to the call of the Chair or November
29, 2001, at 9:30 a.m.
G. WILLIAM CADDELL FRAN AMOS
Clerk Vice Chairperson