HomeMy WebLinkAboutMinutes - 1990.12.13 - 7182OAKLAND COUNTY
Board Of Commissioners
MEETWG
December 13, 1990
Meeting called to order at 10:37 A.M. by Chairperson Roy Rewold in the Courthouse
Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Aaron, Bishop, Caddell, Calandro, Chester, Crake, Ferrens, Gosling, Huntoon,
Jensen, Johnson, Richard Kuhn, Law, Luxon, McConnell, McCulloch, McPherson, Moffitt, Oaks, Olsen,
Pappageorge, Pernick, Price, Rewold, Skarritt, Wolf. (26)
ABSENT: Susan Kuhn. (1)
• Quorum present.
Invocation given by Commissioner Lillian Jaffe Oaks.
Pledge of Allegiance to the Flag.
Moved by Richard Kuhn, supported by Chester the minutes of the previous meeting be
approved as printed.
A sufficient majority having voted therefor, the minutes were approved.
Moved by Pappageorge supported by Pernick the Agenda be amended, and the rules suspended,
for the following items already on Board Agenda: (Reason: Waive Rule XI F - Direct Referral to
Finance Committee)
PERSONNEL COMMITTEE
a. Probate Court - 1990/92 Labor Agreement, Local 2437, Caseworkers and Non-Caseworkers,
Council 25, AFSCME, AFL-CIO
D. Building Safety - Transfer of Functions and Personnel
c. Retirement Commission - 1990 Retiree Benefit
PLANNING AND BUILDING COMMITTEE
a. Solid Waste-Public Information and Education Contract, Stone, August, Baker Company
PUBLIC SERVICES COMMITTEE
a. Employment & Training - 1990 Budget Amendment
b. Probate Court - 1990/91 Child Care Fund Budget
c. Probate Court - 1991 Skillman Foundation Grant Acceptance
A sufficient majority having voted therefor, the motion to suspend the rules and amend the
agenda carried.
Vote on amended agenda:
A sufficient majority having voted therefor, the agenda, as amended, was approved.
The Chairperson made the following statement;
At this time a Public Hearing is now called on the Proposed 1991 Budget for the County of
Oakland. Notice of the Public Hearing were published in the Oakland Press on December 3, 1990. Are
there any persons present that wish to speak at the Public Hearing?"
The following persons requested to speak: Sandra Zhihar, Gisela Lendle King, Pamela
Ortner-Mukavetz, Sheryl Barbee, Ray Yomber, Thomas Richards and Marilynne Burton-Ristau.
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The Chairperson declared the Public Hearing closed; then made the following statement:
"At this time a Public Hearing is now called on the transfer of the Building Safety
Function from the Department of Central Services to the Department of Public Works. Are there any
persons present that wish to speak?"
No persons requested to speak and the Public Hearing was declared closed.
Commissioners Olsen and Pernick presented plaques to the following Commissioners that are
leaving office January 1, 1991:
A. Madeline Luxon, John P. Calandra, Richard Kuhn, Jr., Susan Kuhn, Mark Chester and
Michael O. McCulloch.
Clerk read letter from Chairperson Roy Rewold announcing the appointments of Larry Crake
and Donald Jensen to serve on the Personnel Appeal Board for a term ending December 31, 1991.
Vote on appointments:
AYES: Bishop, Caddell, Calandra, Chester, Crake, Gosling, Huntoon, Jensen, Johnson,
Richard Kuhn, McConnell, McCulloch, Moffitt, Olsen, Pappageorge, Rewold, Skarritt. (17)
NAYS: Aaron, Ferrens, Luxon, McPherson, Oaks, Pernick, Price. (7)
A sufficient majority having voted therefor, the appointments were confirmed.
Clerk read letter from Richard Cooper, Interim Director of Oakland County Community Mental
Health Services Boarc regarding funding for Respite Care. (Received and filed)
The following persons requested to address the Board: Alice Cody, Agnes Wisner, Peggy
Prentice, Paulette Howell, Midge Appel, LouAnn Coanihan, Marilynne Burton-Ristau, Bonnie Weinand,
and Elmer L. Cerano.
Misc. 90284
By Finance Committee
IN RE: 1991 GENERAL APPROPRIATIONS ACT
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and eentlemen:
WHEREAS in accordance with the provisions of Public Act 139 of 1973 (as amended by P.A.
100 of 1980), the United Form of County Government Act, and Public Act 621 of 1978, the Uniform
Budgeting and Accounting Act for Local Government, it is the responsibility of the Oakland County
Board of Commissioners to establish and adopt the annual County Budget and work program; and
WHEREAS the Finance Committee received budget requests from all County Departments, and
has reviewed in detail the County Executive's 1991 Budget Recommendations; and
WHEREAS the Finance Committee, after due deliberation, has formulated a Recommended
General Appropriations Act balancing total appropriations with available resources at $315,222,522
for calendar year 1991, a summary of which was included in the Notice of Public Hearing published in
newspapers of general circulation; and
WHEREAS the further intent of this resolution is to establish a budget system for the
County of Oakland, to define the powers and duties of the County's officers in relation to that
system; to designate the Chief Administrative Officer and Fiscal Officer and to provide that the
Board of Commissioners and committees thereof and the Fiscal Officer shall be furnished with
information by the departments, boards, commissions and offices relating to their financial needs,
receipts and expenditures, and general affairs; to prescribe a disbursement procedure, to provide
for an allotment system; and to provide remedies for refusal or neglect to comply with the
requirements of this resolution.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does hereby adopt
the 1991 General Appropriations Act recommended by the Finance Committee as advertised and placed in
the Clerk's office for public inspection; and
BE IT FURTHER RESOLVED that $2,250,300 of Cigarette Tax Revenue distributed by the State
to Oakland County under the authority of the Health and Safety Fund Act„ P.A. 264 of 1987, be
divided between the Health Division (11/17 or $1,456,076) and the Sheriff's Department (6/17 or
$794,224).
BE IT FURTHER RESOLVED that the funds appropriated in the professional service line-item
of the Department of Solid Waste Management not be committed without prior approval of the Planning
and Building Committee and Finance Committee; and
BE IT FURTHER RESOLVED that Road Improvement Funds may be released to the Road Commission
upon approval of the specific projects by the General Government Committee of the Board of
Commissioners.
BE IT FURTHER RESOLVED that the following policy be established regarding administration
of the Delinquent Tax Revolving Fund.
1) Objective is to be self-funded.
Commissioners Minutes Continued. December 13, 1990 415
2) Fund to retain all earnings excepting penalties and $1.1 million interest until such
time as self-funding is reached.
3) After self-funding is reached, all earnings are to be credited to the General fund for
capital, debt and operating costs associated with any Courthouse expansion, a new Computer Center,
parking ramp and/or Library expansion or new facility.
BE IT FURTHER RESOLVED that one Assistant Prosecuting Attorney position, or the equivalent
thereof, shall be utilized by the Prosecutor in the Warrants Division located in Royal Oak.
BE IT FURTHER RESOLVED that $188,200 (or one-half of the $376,400) convention facility tax
revenues distributed by the state to Oakland County under the authority of the State Convention
Facility Development Act, P.A. 106 of 1985, be earmarked for substance abuse programs.
BE IT FURTHER RESOLVED that:
1. The County Executive is hereby designated the Chief Administrative Officer of the
County of Oakland and, further, that the Director of Management and Budget shall perform the duties
of the Fiscal Officer as specified in this resolution.
2, The Fiscal Officer shall provide an orientation session and written instructions for
preparing department budget requests. These instructions shall include information that the Fiscal
Officer determines to be useful and necessary to assure that the budgetary estimates of the agencies
are prepared in a consistent manner and the needs of the Board of Commissioners and Committees are
met; and
3. Any offices, departments, commissions and boards of the County of Oakland financed in
whole or in part by the County of Oakland shall transmit to the Fiscal Officer their estimates of
the amounts of money required for each activity in their respective agencies, as well as their
estimate of revenues that will be generated from charges for services. They shall also submit any
other information deemed relevant by the Fiscal Officer and/or the Board of Commissioners and
committees thereof; and
4. The Fiscal Officer shall prescribe forms to be used by the offices, departments,
commissions and boards of the County of Oakland in submitting their budget estimates and shall
prescribe the rules and regulations he deems necessary for the guidance of officials in preparing
such budget estimates. The Fiscal Officer may require that the estimates be calculated on the basis
of various assumptions regarding level of service. The Fiscal Officer may also require a statement
for any proposed expenditure and a justification of the services financed; and
5. The Fiscal Officer shall prepare estimates of revenue for each budgeted fund,
classified in order to show in detail the amount expected to be received from each source.
Estimates of expenditures and revenues shall also be classified by character, object, function and
activity consistent with the accounting system classification; and
6. The Fiscal Officer shall review the agency estimates with a representative from each
agency of the County of Oakland that has submitted such estimates. The purpose of the review shall
be to clarify the estimates, ensure their accuracy, and to determine their adherence to the policies
previously enumerated by the Fiscal officer and the Board of Commissioners or Committees thereof as
herein required; and
7. the Fiscal Officer shall consolidate the estimates received from the various agencies
together with the amounts of expected revenues and shall make recommendations relating to those
estimates which shall assure that the total of estimated expenditures including an accrued deficit
does not exceed the total of expected revenues including an unappropriated surplus.
B. The recommended budget shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year and estimated
expenditures for the current fiscal year.
(b) An estimate of the expenditure amounts required to conduct, the government of
Oakland County, including its budgetary centers,
(c) Revenue data for the most recently completed fiscal year and estimated revenues
for the current fiscal year,
(d) An estimate of revenues, by source, to be raised or received by Oakland County in
the ensuing fiscal years,
(e) The amount of surplus or deficit from prior fiscal years, together with an
estimate of the amount of surplus or deficit expected in the current fiscal year.
(f) An estimate of the amount needed for deficiency, contingent or emergency purposes
and the amounts needed to pay and discharge the principal and interest of the debt of Oakland County
due in the ensuing fiscal years,
(g) The amount of proposed capital outlay expenditures, except those financed by
enterprise, public improvement or building and site, or special assessment funds, including the
estimated total costs and proposed method of financing of each capital construction project and the
projected additional annual operating cost and the method of financing the operating costs of each
capital construction project for three (3) years beyond the fiscal year covered by the budget,
(h) An informational summary of projected revenues and expenditures of any special
assessment funds, public improvement or building and site funds, internal service fund, and
enterprise funds,
(i) A comparison of the revenue and expenditure amounts in the recommended budget to
the budget previously adopted by the Board of Commissioners with appropriate explanation of the
variances,
(j) Any other data relating to fiscal conditions that the Fiscal Officer or the Board
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Commissioners Minutes Continued. December 13, 1990
of Commissioners or Committees thereof consider to be useful in considering the financial needs of
the County.
9. Not less than ninety (90) days before the next succeeding fiscal year, the County
Executive shall transmit the recommended budget to the County Board of Commissioners. The
recommended budget shall be accompanied by:
(a) A proposed general appropriations measure, consistent with the budget, which
shall set forth the anticipated revenue and requested expenditure authority in such form and in such
detail deemed appropriate by the Board of Commissioners or Committees thereof. No appropriations
measure shall be submitted to the Board of Commissioners in which estimated total expenditures,
including an accrued deficit, exceed estimated total revenues, including an available surplus.
(b) A budget message which shall explain the reasons for increases or decreases in
budgeted items compared with the current fiscal year, the policy of the County Executive as it
relates to important budgetary items, and any other information that the County Executive determines
to be useful to the Board of Commissioners in its consideration of proposed appropriations.
(c) A comparison of the recommended budget to the current year adopted budget,
together with an analysis and explanation of the variances therefrom, such variances being divided
to show the portion attributable to the current year budget amendments and the portion resulting
from the recommended budget.
10. The County Board of Commissioners, or any committee thereof, may direct the County
Executive and/or other elected officials to submit any additional information it deems relevant in
its consideration of the budget and proposed appropriations measure. The Board of Commissioners or
the committees thereof may conduct budgetary reviews with the Fiscal Officer, and/or County
departments and divisions or agencies, etc., for the purpose of clarification or justification of
proposed budgetary items.
11. The County Board of Commissioners may revise, alter, or substitute for the proposed
general appropriations measure in any way, except that it may not change it in a way that would
cause total appropriations, including an accrued deficit, to exceed total estimated revenues,
including an unappropriated surplus. An accrued deficit shall be the first item of expenditure in
the general appropriations measure.
12. The County Board of Commissioners shall fix the time and place of a public hearing to
be held on the budget and proposed appropriations measure. The Clerk/Register shall then have
published, in a newspaper of general circulation within the County of Oakland, notice of the hearing
and an indication of the place at which the budget and proposed appropriations measure may be
inspected by the public. This notice must be published at least seven days before the date of the
hearing.
13. No later than December 31, the Board of Commissioners shall pass a general
appropriations measure providing the authority to make expenditures and incur obligations on behalf
of the County of Oakland. The supporting budgetary data to the general appropriations measure shall
include at least the following:
(a) Expenditure data for the most recently completed fiscal year,
(b) The expenditures budget as originally adopted by the Board of Commissioners for
the current fiscal year.
(c) The amended current year appropriations,
(d) An estimate of the expenditure amounts required to conduct, the government
of Oakland County, including its budgetary centers,
(e) Revenue data for the most recently completed fiscal year and estimated revenues
for the current fiscal year,
{f) Budgeted Revenue Estimates as originally adopted by the Board of Commissioners
for the current fiscal year,
(g) The amended current year Budgeted revenues,
(h) An estimate of revenues, by source, to be raised or received by Oakland County
in the ensuing fiscal year,
(i) The amount of surplus or deficit from prior fiscal years, together with an
estimate of the amount of surplus or deficit expected in the current fiscal year,
(j) An estimate of the amount needed for deficiency, contingent on emergency
purposes, and the amounts needed to pay and to discharge the principal and interest of the debt of
Oakland County due in the ensuing fiscal year,
(k) The amount of proposed capital outlay expenditures, except those financed by
enterprise, public improvement or building and site, or special assessment funds, including the
estimated total costs and proposed method of financing of each capital construction project and the
projected additional annual operating cost and the method of financing the operating costs of each
capital construction project for three (3) years beyond the fiscal year covered by the budget,
(1) An informational summary of projected revenues and expenditures of any special
assessment funds, public improvement or building and site funds, internal service funds, and
enterprise funds,
(m) Any other data relating to fiscal conditions that the Board of Commissioners
considers to be useful in considering the financial needs of the County,
(n) Printed copies of the Board of Commissioners Adopted Budget, Financial Plan or
any facsimile thereof shall contain all of the above data unless otherwise approved by the Board of
Commissioners Minutes Continued. December 13, 1990 417
Commissioners.
14. The Board of Commissioners may authorize transfers between appropriation items by the
County Executive or Fiscal Officer within limits stated in the appropriations measure. In no case,
however, may such limits exceed those provided for in paragraph #21 of this resolution.
15. A deviation from the original general appropriations measure shall not be made without
first amending the general appropriations measure thru action by the Board of Commissioners, except
within those limits provided for in paragraph #16 of this resolution.
16. Appropriations accumulated at the following three summary levels of expense within
each County Division will be deemed maximum authorization to incur expenditures: Salaries and
Fringes. Overtime, and Operating. The County Executive or the Fiscal Officer shall exercise
supervision and control of all budgeted expenditures within these limits, holding expenses below
individual line-item appropriations or allowing overruns in individual line-items providing that at
no time shall the net expenditures exceed the total appropriation for Salaries and Fringes, Over-
time or Operating expenses, respectively, for each division as originally authorized or amended by
the Board of Commissioners. The Fiscal Officer shall submit to the Finance Committee a quarterly
listing of all of the new line items created administratively which were not properly classifiable.
Line-item detail, division, unit or cost center detail and allotments, which provide a monthly
calendarization of annual appropriations, as deemed necessary by the Fiscal Officer shall be
maintained and utilized as an administrative tool for management information and cost control. The
Fiscal Officer shall not approve any expenditure beyond that necessary to accomplish stated program
or work objectives authorized in the general appropriation measure as originally approved unless
amended, in which case the amendment takes precedence.
17. The Fiscal Officer shall maintain, for all budgeted funds, appropriation ledger
accounts in which are to be recorded such expenditure encumbrances and obligations for the future
payment of appropriated funds as he may approve.
18. Each purchase order, voucher or contract of Oakland County shall specify the funds and
appropriation designated by number assigned in the accounting system classification from which it is
payable and shall be paid from no other fund or appropriation. The necessary amount of the
appropriation from such account shall be transferred pursuant to the provisions of this resolution
to the appropriate general appropriation account and the expenditure then charged thereto.
19. No obligation shall be incurred against, and no payment shall be made from, any
appropriation account unless there is a sufficient unencumbered balance in the appropriation and
sufficient funds are or will be available to meet the obligation. All capital projects funded from
the Capital Improvement Fund shall require approval of the Board of Commissioners on recommendation
of the appropriate liaison committee (Planning and Building Committee) prior to initiation of the
project. Any obligation incurred or payment authorized in violation of this resolution shall be
void and any payment so made illegal except those otherwise ordered by court judgment or decree.
20. The Fiscal Officer, after the end of the quarter, shall transmit to the Board of
Commissioners a report depicting the financial condition of budgeted operations, including, but not
limited to:
(a) A forecast of actual revenues by major source compared with budgeted revenues
accompanied by an explanation of any significant variances.
(b) A forecast of actual expenditures and encumbrances by department compared with
authorized appropriations accompanied by an explanation of any significant variances and,
(c) A forecast of actual expenditures, encumbrances and transfers from each of the
several non-departmental appropriations and reserve accounts compared with authorized appropriations
accompanied by an explanation of any significant variances.
21. Direct expenditure and/or transfers of any unencumbered balance or any portion thereof
in any appropriation reserve for transfer account to any other appropriations or reserve account may
not be made without amendment of the general appropriation measure as provided for in this
resolution, except that transfers within and between budgeted funds and departments may be made by
the Fiscal Officer in the following instances:
(a) Transfers may be made from the non-departmental overtime reserve account and
fringe benefit adjustment account to the appropriate departmental budget as specific overtime
requests are reviewed and approved by the Budget Division. Additionally, overtime appropriations
may be transferred between divisions within a department at the request of the Department Head, if
authorized by the Fiscal Officer or his designee.
(b) Transfers may be made from the non-departmental appropriation reserve accounts
for Maintenance Department Charges and Miscellaneous Capital Outlay to the appropriate departmental
budget as specific requests for these items are reviewed and approved by the Fiscal Officer.
(c) Transfers may be made from the non-departmental appropriation reserve accounts
Emergency Salaries and Summer Help as specific requests for these items are reviewed and approved by
the Personnel Department.
(d) Fringe benefit rates shall be established annually in the budget process to
charge all Governmental, Special Revenue and Proprietary funded agencies for actual employer fringe
benefit costs. Such rates shall be sufficient to meet all fringe benefit costs including sick leave
and annual leave accumulations, as well as retirees' hospitalization and retirement administration.
All funds collected for Retirement, Social Security (FICA), Hospitalization for active and retired
employees, Disability, Dental, Optical, and Life and Accident Insurance shall be transferred to the
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Commissioners Minutes Continued. December 13, 1990
Employee Fringe Benefit fund as established by Miscellaneous Resolution #81312. Sufficient funds
shall be maintained in the Employee Fringe Benefit Fund reserve account for sick leave and annual
leave to cover the accumulated liability at an amount equal to 50% of the sick leave accumulation
and 100% of the annual leave accumulation. All funds collected for Workers Compensation and
Unemployment Compensation shall be transferred to their respective self insurance funds as
established by Miscellaneous Resolution #81012.
(e) An amount for capital Improvements shall be added to the Building Space Cost
Allocation charges. Funds collected as a result of this charge shall be accumulated in the
Facilities Maintenance and Operations Fund for capital improvements. The transfer of these funds to
the Capital Improvement Fund shall not be made prior to December 31, without approval from the
Finance Committee of the Board of Commissioners.
(f) Transfers may be made from the non-departmental reserve account Administrative
Contingency as specific requests for this item are reviewed and approved by the Fiscal Officer,
contingent upon adherence to the following conditions:
(1) The amount of funds to be transferred for any one purpose shall not exceed
$10,000 and must have approval of Finance Committee;
(2) The purpose of the transfer is related solely to operating expenses and cannot be
utilized for any personnel considerations;
(3) A contingency listing showing beginning balance, itemization of each transfer,
and current balance shall be maintained and available on request, as well as a formal part of the
County Executive's Quarterly Financial Forecast.
(g) Prior approval of the Finance Committee shall be required for any expenditure
from the professional services account in the Administrative Division of the Department of
Management and Budget. Requests for such approval shall include details of the nature of the
services, their anticipated results and anticipated time frame. Results of any studies funded under
this line item shall be reviewed by the Finance Committee.
(h) The Finance Officer is authorized to make appropriate budget amendments in
accordance with preset rates to accommodate Township contracts for patrol services. The Finance
Officer shall report such amendments to the Finance, Public Services and Personnel Committees on a
timely (as they occur) basis.
22. The Board of Commissioners may make supplemental appropriations by amending this
general appropriations measure as provided by this resolution, provided that revenues in excess of
those anticipated in the original appropriations measure become available due to:
(a) An unobligated surplus from prior years becoming available;
(b) Current year revenue exceeding original estimate in amounts great enough to
finance increased appropriations.
The Board of Commissioners may make a supplemntal appropriation by increasing the dollar amount of
an appropriation item in the original general appropriations measure or by adding additional items.
At the same time the estimated amount from the source of revenue to which the increase in revenue
may be attributed shall be increased, or other source and amount added in a sum sufficient to equal
the supplemental expenditure amount. In no case may such appropriations cause total estimated
expenditures, including an accrued deficit, to exceed total estimated revenues, including an
unappropriated surplus.
23. Whenever it appears to the County Executive or the Board of Commissioners that actual
and probable revenues in any fund will be less than the estimated revenues upon which appropriations
from such fund were based, the County Executive shall present to the Board of Commissioners
recommendations which, if adopted, will prevent expenditures from exceeding available revenues for
the current fiscal year. Such recommendations shall include proposals for reducing appropriations,
increasing revenues, or both. After receiving the recommendations of the County Executive for
bringing appropriations into balance with estimated revenues, the Board of Commissioners shall amend
the general appropriations measure to reduce appropriations or shall approve such measures necessary
to provide revenues sufficient to equal appropriations, or both.
24. All appropriations are annual and the unexpended portion shall lapse at year end.
Encumbrances and appropriations carried forward will be recorded as a reservation of fund balance
and the subsequent year's budget amended to provide authority to complete these transactions, as
defined in NCGA, Statement 1. The recommended year-end budget amendment shall be supported with a
statement of revenues and expenditures and operating surplus or deficit which shall contain the
following data: (1) budget as adopted; (2) budget amendments; (3) budget as adjusted; (4) revenues
and expenditures, operating surplus or deficit; (5) accrued revenue and expenditures; (6) transfers;
(7) total revenues and expenditures and transfers, operating surplus or deficit, including accruals
and transfers; (8) encumbrances; (9) appropriations carried forward; (10) total revenues and
appropriations utilized, operating surplus or deficit, including encumbrances and appropriations
carried forward; (11) balance of revenues not collected, unencumbered appropriation balance,
operating surplus or deficit; (12) detail of adjustments to designated and undesignated fund
balance, detail of adjustsment to reserves and/or any other utilization of surplus; (13) final
surplus or deficit or undesignated fund balance carried forward to the subsequent year's budget.
25. A member of the Board of Commissioners, the County Executive, any elected officer, the
Fiscal Officer, any other administrative officer or employee of Oakland County shall not create a
debt, incur a financial obligation on behalf of the County against an appropriation account in
Commissioners Minutes Continued. December 13, 1990 419
excess of the amount authorized nor apply or divert money of the County for purposes inconsistent
with those specified in this general appropriations measure as approved and amended by the Board of
Commissioners. Funds shall not be expended or transferred from "off-budget" or balance sheet
reserve accounts, contingent liability accounts, designated and undesignated fund balances without
specific appropriation or other appropriate action by the Board of Commissioners.
26. Any violation of the general appropriations measure by the County Executive, the
Fiscal Officer, any administrative officer, employee or member of the Board of Commissioners
detected through application of generally accepted accounting procedures utilized by Oakland County
or disclosed in an audit of the financial records and accounts of the County shall be filed with the
State Treasurer and reported by the State Treasurer to the Attorney General. Pursuant to Public Act
621 of 1978, the Uniform Budgeting Act, the Attorney General shall review the report and initiate
appropriate action against the person or persons in violation. For use and benefit of the County of
Oakland, the Attorney General or Prosecuting Attorney may institute a civil and/or criminal action
in a court of competent jurisdiction for the recovery of County funds disclosed by an examination to
have been expended or collected as a result of malfeasance, and for the recovery of public property
disclosed to have been converted or misappropriated.
27. The provisions of this act shall be applied to the General Fund and all Special
Revenue and Proprietary Funds of the County, including Enterprise Funds and Internal Service Funds.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution which embodies the 1991 General Appropriations Act as detailed in the 1991 Budget
document, including subsequent amendments.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Moved by Caddell supported by Crake the resolution be adopted.
Moved by Caddell supported by Pappageorge the Recommended 1991 Budget be amended as
follows: To return $2,669,808 to the appropriation for Retirees' Hospitalization and the necessary
funds be transferred from the appropriate Special Contingency Account to Retirees' Hospitalization.
Discussion followed.
Vote on amendment:
AYES: Bishop, Caddell, Calandro, Chester, Gosling, Huntoon, Jensen, Law, McCulloch,
Moffitt, Olsen, Pappageorge 5 Rewold, Skarritt. (14)
NAYS: Crake, Ferrens, Johnson, R. Kuhn, Luxon, McConnell, McPherson, Oaks, Pernick,
Price, Aaron. (11)
A sufficient majority having voted therefor, the amendment carried.
Report
By Personnel Committee
IN RE: Personnel Department - RECOMMENDED 1991 GENERAL SALARY INCREASES
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
The Personnel Committee recommends the 1991 salary ranges for County classifications not
represented by bargaining units and included in salary grades 1 - 21, effective December 29, 1990 in
the following manner:
Increase the 1990 salary ranges for salary grades 1 - 21 by 4.5% for 1991;
Increase the current salary ranges of classes in grades 1 - 21, where current maximum is
below the 1990 salary grade range maximum, up to the 1940 salary grade range maximum, plus an
additional 4.5%, except that no increase shall exceed 10%;
increase by 2.5% the current salary ranges of classes whose current maximum is above the
1990 salary grade range maximum or to the 1991 salary grade maximum, whichever is greater;
FURTHER that all remaining classes not represented by bargaining units be increased by
4.5% effective December 29, 1990 including appointed officials, part-time hourly, Summer Employee
and Student classifications, but excluding;
Appointed Board and Commission members; and
District, Probate and Circuit Judge classifications which are currently at the
maximum rate allowed; and
Commissioner classifications, other elected officials and designated exceptions to
salary grades 1 -21 which shall be addressed by separate reports;
FURTHER that collective bargaining agreements approved by this Board with 1991 wage
increases scheduled to be effective with the first pay period on or after January 1, 1991 hereby be
authorized to be effective on December 29, 1990 provided such effective date receives the
concurrence of the appropriate bargaining unit representatives;
FURTHER that the overtime eligibility for the Property Management Technician II
classification be changed to no overtime;
FURTHER that no transfer of monies is required to fund these increases since sufficient
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Commissioners Minutes Continued. December 13, 1990
monies have already been distributed to the departmental salaries and fringe benefit line items;
FURTHER that classifications be retitled as shown in Attachment A;
Mr. Chairperson, on behalf of the Personnel Committee, I move acceptance of the foregoiing
PERSONNEL COMMITTEE
John P. Calandro, Chairperson
CLASSIFICATIONS TO RETITLE
From To
Recreation Supervisor - P & R Recreation Supervisor
Case Mgmt Coord - CMH Case Mgmt Coordinator
Sr, Medical Technologist Laboratory Supervisor
X-Ray Technologist Radiologic Technologist
X-Ray Technologist Supv Radiology Supervisor
Hearing & Vision Prog Spec Hearing Program Specialist
Childrens Supv I & II Youth Specialist I & II
Childrens Supv III Youth Specialist Supv
Moved by Calandra supported by Gosling the amendment be approved.
A sufficient majority having voted therefor, the amendment was approved.
Report
By Personnel Committee
IN RE: RECOMMENDED 1991 SALARY INCREASES FOR THE COUNTY EXECUTIVE, PROSECUTING ATTORNEY, COUNTY
CLERK/REGISTER OF DEEDS, DRAIN COMMISSIONER, SHERIFF AND COUNTY TREASURER
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
The Personnel Committee recommends the 1991 salary of the County Executive, Prosecuting
Attorney, County Clerk/Register of Deeds, Drain Commissioner, Sheriff and County Treasurer by 4.5%
effective December 29, 1990;
FURTHER should the 1991 statutory and per diem allowances which are paid to the County
Clerk/Register of Deeds and the Treasurer, when combined with their annual base salaries, not be
equivalent to the 1991 salary of the Sheriff and Drain Commissioner, the difference shall be paid to
County Clerk/Register of Deeds and the Treasurer on the last pay period of 1991;
FURTHER, should the County Clerk/Register of Deeds or Treasurer leave office during the
calendar year of 1991, the salary shall be prorated based on the targeted year-end salary;
FURTHER that retirement and other benefits shall be based on the targeted year end salary;
FURTHER that no transfer of monies is required to fund these increases since sufficient
monies have already been distributed to the departmental salaries and fringe benefit line items.
Mr. Chairperson, on behalf of the Personnel Committee, I move acceptance of the foregoing
report.
PERSONNEL COMMITTEE
John P. Calandra, Chairperson
Moved by Calandro supported by Gosling the amendment be approved.
Moved by Caddell supported by Huntoon the amendment be amended in the 1st paragraph
following the words 1991 salary, by adding "year-end" and also delete the next 3 "FURTHER"
paragraphs. (the 2nd, 3rd and 4th paragraphs)
AYES: Caddell, Chester, Huntoon, Jensen, Moffitt, Rewold, Skarritt. (7)
NAYS: Calandro, Crake, Ferrens, Gosling, Johnson, R. Kuhn, Law, Luxon, McConnell,
McCulloch, McPherson, Oaks, Olsen, Pappageorge, Pernick, Aaron, Bishop. (17)
A sufficient majority not having voted therefor, the amendment to the amendment failed.
Vote on amendment:
AYES: Calandro, Chester, Crake, Ferrens, Gosling, Huntoon, Jensen, Johnson, R. Kuhn, Law,
Luxon, McConnell, McCulloch, McPherson, Oaks, Olsen, Pappageorge, Pernick, Rewold, Skarritt, Bishop,
Caddell. (22)
NAYS: Aaron. (1)
A sufficient majority having voted therefor, the amendment was approved.
Report
By Personnel Committee
IN RE: Personnel Department - RECOMMENDED 1991 SALARY INCREASES FOR CLASSES DESIGNATED AS
EXCEPTIONS TO SALARY GRADE PLACEMENT
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
report. report.
Pos # Class
Current Proposed
Location Location
Commissioners Minutes Continued. December 13, 1990 421
The Personnel Committee recommends the 1991 rates be increased for classifications
excepted from salary grade placement by 4.5% effective December 29, 1990, excluding the following
classification salary ranges which shall be increased as follows:
General Staff Nurse 6.0%
Nursing Supervisor 6.0%
Relief Charge Nurse ' 6.0%
Clinical Health Specialist 6.0%
FURTHER that the classification of Senior Psychologist be added to the classifications
excepted from salary grade placement and the current salary grade be increased by 7.0% effective
December 29, 1990;
FURTHER that no transfer of monies is required since sufficient monies have already been
distributed to the departmental salaries and fringe benefit line items.
Mr. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the
foregoing report.
PERSONNEL COMMITTEE
John P. Calandro, Chairperson
Moved by Calandro supported by Crake the amendment be approved.
A sufficient majority having voted therefor, the amendment was approved.
Report
By Personnel Committee
IN RE: Personnel Department - TRANSFER OF CLERICAL POSITIONS IN SHERIFF DEPARTMENT
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
The Personnel Committee recommends to amend the 1991 Budget document by transferring
certain clerical positions within the Sheriff Department to reflect current work assignments.
Positions shall be moved as follows:
4360501088 Clerk III Prot Sys/Invest Prot Svs/Adm
4360103030 Office Leader Prot Sys/Admin Tech Sys/
Special Teams
4360106917 Clerk II Prot Sys/Admin Prot Svs/Trff
4361502876 Clerk III Prot Sys/Patrol Tech Sys/
Spec Teams
Mr. Chairperson, on behalf of the Personnel Committee, I move acceptance of the foregoing
report.
PERSONNEL COMMITTEE
John P. Calandra, Chairperson
Moved by Calandro supported by Pappageorge the amendment be approved.
A sufficient majority haying voted therefor, the amendment was approved.
Moved by Calandro supported by Chester the salary for the Board of Commissioners be set at
a flat rate of $20,964.
Moved by Aaron supported by McPherson that the salary compensation of the Chairman of the
Board of Commissioners and the Chairman of the Finance Committee of the Board of Commissioners shall
not exceed the total of the salary paid to other elected members of the Board of Commissioners by
more than $2500.00 annually.
Vote on amendment to the amendment:
A sufficient majority not having voted therefor, the amendment to the amendment failed.
Vote on amendment:
A sufficient majority having voted therefor, the amendment was approved.
Moved by McCulloch supported by Price the 1991 Budget be amended by transferring $338,000
from the General Contingency Account to the Mental Health Contingency Account and allocated for the
purpose of providing Respite Care Services or similar services with specific disbursements to be
approved by the appropriate liaison committee.
Moved by Price supported by McPherson the amendment be amended that the sum of $500,000,be
further allocated to Community Mental Health Board and the amount allocated to fund employees retire-
ment obligations be reduced in the amount of $500,000.
A sufficient majority not having voted therefor, the amendment to the amendment failed.
422
Commissioners Minutes Continued. December 13, 1990
Moved by Johnson supported by Caddell the amendment be amended by adding "this amount will
be contingent upon not losing state funding."
Discussion followed.
Vote on amendment to the amendment:
A sufficient majority not having voted therefor, the amendment to the amendment failed.
Vote on amendment:
A sufficient majority having voted therefor, the amendment was approved.
Moved by Pernick supported by Aaron the amount in excess of $1,000,000. in the Sheriff's
Department Budget for overtime be deleted and the funds transferred to the Contingency Fund.
AYES: Luxon, McConnell, McPherson, Oaks, Pernick, Aaron, Bishop. (7)
NAYS: Chester, Crake, Ferrens, Gosling, Huntoon, Jensen, Johnson, R. Kuhn, Law,
McCulloch, Moffitt, Olsen, Pappageorge, Rewold, Skarritt, Caddell, Calandra. (17)
A sufficient majority not having voted therefor, the amendment failed.
Moved by Aaron supported by McPherson the funding for the positions in the budget shown as
"Deputy County Executive - Operations', "State and Federal Grants Coordinator" and "Public
Information Officer" be eliminated.
AYES: Ferrens, McPherson, Pernick, Aaron. (4)
NAYS: Crake, Gosling, Huntoon, Jensen, Johnson, R. Kuhn, Law, Luxon, McConnell,
McCulloch, Moffitt, Oaks, Olsen, Pappageorge, Rewold, Skarritt, Bishop, Caddell, Calandro, Chester.
(20)
A sufficient majority not having voted therefor, the amendment failed.
Vote on Budget, as amended:
AYES: Ferrens, Gosling, Huntoon, Jensen, Johnson, R. Kuhn, Law, Luxon, McConnell,
McCulloch, Moffitt, Oaks, Olsen, Pappageorge, Pernick, Price, Rewold, Skarritt, Bishop, Caddell,
Calandro, Chester, Crake. (23)
NAYS: McPherson, Aaron. (2)
A sufficient majority having voted therefor, the 1991 Budget, as amended, was adopted.
Misc. 90285
By Finance Committee
IN RE: Risk Management - GALLAGHER BASSETT 1991 CONTRACT ADDENDUM
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #89300 approved a contract between Oakland County and
Gallagher Bassett for risk management services, claims reporting, and loss prevention, etc.; and
WHEREAS Risk Management has recommended the contract extension for the period December 15,
1990 - December 15, 1991 at an estimated cost of $47,890 for claims management, loss prevention,
Risx Facs and system charges; and
WHEREAS the 1990/91 County Building and Liability Insurance Fund has budgeted funds for
this purpose.
NOW THEREFORE BE IT RESOLVED the Board of Commissioners approves extension of the contract
with Gallagher Bassett through December 15, 1991.
Mr. Chairperson, on behalf of the Finance Committee, I recommend the adoption of the
foregoing resolution.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Copy of Addendum #3 to Agreement for Services on file in the County Clerk's Office.
Moved by Caddell supported by Ferrens the resolution be adopted.
AYES: Gosling, Huntoon, Jensen, Johnson, R. Kuhn, Law, Luxon, McConnell, McCulloch,
McPherson, Moffitt, Oaks, Olsen, Pappageorge, Pernick, Price, Rewold, Skarritt, Aaron, Caddell,
Calandro, Chester, Crake, Ferrens. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Commissioners Minutes Continued. December 13, 1990 423
Misc. 90286
By Finance Committee
IN RE: Management and Budget - 1990 THIRD QUARTER FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Third Quarter Forecast prepared by the Department of Management and Budget
indicates the County will end 1990 with a Governmental Funds balance estimated at $1,669,763
(revenue favorability of $1,003,134 and expenditure favorability of $666,629); and
WHEREAS the Third Quarter forecast estimates favorable revenue variances for Investment
Income and State Income Tax partially offset by unrealized revenues for the Sheriff's Department and
Drain Commissioner; and
WHEREAS the Third Quarter Forecast estimates favorable expenditure variance for Health
Division, IHS/Administration, Private Institutions, Equalization and Accounting Division partially
offset by unfavorable variance for expenditures in Sheriff's Department, Social Services
Hospitalization, Circuit Court, and Children's Village; and
WHEREAS the 1990 General Appropriations Act, Section 16, states that expenses will be
controlled within the categories of Salaries and Fringe Benefits, Overtime, and Operating, and at no
time shall the net expenditures exceed the total appropriations for such categories; and
WHEREAS certain department budgets are projected to be within budget appropriation at
year-end but not within control category appropriation, thus requiring a transfer of funds between
categories in order to comply with the General Appropriations Act (see Attachment A); and
WHEREAS certain departments are expected to be overbudget at year end for expenditures and
have requested additional funding as indicated on attachment ”A" as follows:
Circuit Court
Public Information
Circuit Court Probation
Non-Dept. Insurance
Non-Dept. Area Wide Water Quality
Non-Dept. Michigan Association of Counties
WHEREAS District Court Division I (Walled Lake) has favorable revenues to offset increased
expenditures and proposes to amend both revenue and expenditure budgets by $81,500 per attachment
"A"; and
WHEREAS revenue for Community Mental Health is unfavorable due to program reduction and is
more than offset by expenditure favorability; and
WHEREAS unfavorable expenditures for Medical Care Facility are partially offset by
favorable revenues for Medical Care Facility due to accounting change in the occupational therapy
services contract; and
WHEREAS actual usage of Computer Services-Operations varies from budget Attachment "B"
proposes to adjust Budgets accordingly.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves amendments to the
1990 Budget per attachment "A" and attachment "B".
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Copy of Attachments on file in County Clerk's Office.
Moved by Caddell supported by Pappageorge the resolution be adopted.
AYES: Huntoon, Jensen, Johnson, R. Kuhn, Law, Luxon, McConnell, McCulloch, McPherson,
Moffitt, Oaks, Olsen, Pappageorge, Pernick, Price, Rewold, Skarritt, Aaron, Caddell, Calandra,
Chester, Crake, Ferrens. (23)
. NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Misc. 90287
by Finance Committee
IN RE: Sheriff's Department - ACCEPTANCE OF THE 1991 AUTOMOBILE THEFT PREVENTION AUTHORITY GRANT
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Sheriff's Department applied for continued funding of the Auto-
mobile Theft Prevention Authority (ATPA) Grant for the period January 1, through December 31, 1991
in the amount of $733,961; and
WHEREAS the ATPA has awarded the County $701,555 or 96% of the applied amount as detailed
in attached Schedule A; and
WHEREAS the grant proposes to fund 100% of program expenses and no County match is
required; and
is authorized
not to exceed
County to any
the foregoing
424
Commissioners Minutes Continued. December 13, 1990
WHEREAS the Office of Corporation Counsel has reviewed and approved the agreement as to
legal sufficiency.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Sheriff's Department's 1991 Automobile Theft Prevention Authority Grant Agreement in the amount of
$701,555.
BE IT FURTHER RESOLVED that the Sheriff's Department's 1991 Automobile Theft Prevention
Grant budget be amended as detailed in attached Schedule A.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners
to execute said agreement and to approve minor changes and agreement extensions
fifteen (15) percent variance which are consistent with the agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the
future commitment and continuation of positions is contingent upon continued funding.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of
resolution.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Copy of Attachment "A" on file in County Clerk's Office.
Moved by Caddell supported by Richard Kuhn the resolution be adopted.
AYES: Jensen, Johnson, R. Kuhn, Law, Luxon, McConnell, McCulloch, McPherson, Moffitt,
Oaks, Olsen, Pappageorge, Pernick, Rewold, Skarritt, Aaron, Caddell, Calandra, Chester, Crake,
Ferrens, Gosling, Huntoon. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Misc. 90288
By Finance Committee
IN RE: Prosecuting Attorney - ACCEPTANCE OF THE 1991 AUTOMOBILE THEFT PREVENTION AUTHORITY GRANT
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Prosecuting Attorney applied for continued funding of the
Automobile Theft Prevention Authority (ATPA) Grant for the period January 1, through December 31,
1991 in the amount of $180,096; and
WHEREAS the ATPA has awarded the County $165,055 or 92% of the applied amount as detailed
in attached Schedule A; and
WHEREAS the grant proposes to fund 100% of program expenses and no County match is
required; and
WHEREAS the Office of Corporation Counsel has reviewed and approved the agreement as to
legal sufficiency.
ROW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Prosecuting Attorney's 1991 Automobile Theft Prevention Authority Grant Agreement in the amount of
$165,055.
BE IT FURTHER RESOLVED that the Prosecuting Attorney's 1991 Automobile Theft Prevention
Grant budget be amended as detailed in attached Schedule A.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute said agreement and to approve minor changes and agreement extensions not to exceed fifteen
(15) percent variance which are consistent with the agreement as approved.
BE IT FURTHER RESOLVED acceptance of this grant does not obligate the County to any future
commitment and continuation of positions is contingent upon continued funding.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Copy of Schedule "A" on file in the County Clerk's Office.
Moved by Caddell supported by Richard Kuhn the resolution be adopted.
AYES: Jensen, Johnson, R. Kuhn, Law, Luxon, McConnell, McCulloch, McPherson, Moffitt,
Oaks, Olsen, Pappageorge, Pernick, Rewold, Skarritt, Aaron, Caddell, Calandro, Chester, Crake,
Ferrens, Gosling, Huntoon. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Commissioners Minutes Continued. December 13, 1990 425
Misc. 90289
By Finance Committee
IN RE: Department of Institutional and Human Services/Health Division - 1990 MOBILE HOME PARK
INSPECTION AGREEMENT ACCEPTANCE
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #89105, the Health Division applied to the
Michigan Department of Public Health (MDPH) for $19,440 in reimbursement funds to conduct annual
environmental health inspections, necessary follow up, and complaint processing on mobile home parks
during calendar year 1990 as required by Section 17 of 1987, Public Act 96; and
WHEREAS the MDPH has awarded Oakland County a reimbursement agreement in the amount of
$19,440, the same as the application; and
WHEREAS implementation of this agreement requires no additional County staff or resources;
and
WHEREAS revenue for this service in 1990 was budgeted at $16,922 in the 1990/1991 Biennial
Budget, this agreement will increase this amount by $2,518, which can be appropriated to the 1990
Contingency account; and
WHEREAS Corporation Counsel has reviewed and approved this agreement as to legal
sufficiency; and
WHEREAS acceptance of this agreement does not obligate the County to any future
commitments.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
1990 Mobile Home Park Inspection Agreement in the amount of $19,440 and that the Chairperson is
authorized to execute said reimbursement agreement and to approve amendments to the agreement up to
fifteen (15) percent variance from the original award which are consistent with the agreement as
approved.
BE IT FURTHER RESOLVED that the 1990 Budget be amended as follows:
Revenue
3-22100-162-20-00-2669 Trailer Park Inspection Fees $2,518
Expenditures
4-10100-909-01-00-9900 Contingency $2,518
$ _
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Moved by Caddell supported by Crake the resolution be adopted.
AYES: Johnson, R. Kuhn, Law, Luxon, McConnell, McCulloch, McPherson, Moffitt, Oaks,
Olsen, Pappageorge, Pernick, Rewold, Skarritt, Aaron, Caddell, Calandro, Crake, Ferrens, Gosling,
Huntoon, Jensen. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Misc. 90290
By Finance Committee
IN RE: Department of Institutional and Human Services/Health Division - 1990/1991 AIDS COUNSELING
AND TESTING PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #89105 the Health Division applied to the
Michigan Department of Public Health (MPH) for $211,978 in AIDS Counseling and Testing Grant funds
for the period October 1, 1990 through September 30, 1991; and
WHEREAS the MDPH has awarded the Oakland County Health Division a 1990/1991 AIDS
Counseling and Testing Grant in the same amount as applied for; and
WHEREAS the 1990/1991 Biennial Budget included estimated grant revenues and expenses of
$285,157 for this program, the acceptance of the actual award will require budget adjustments; and
WHEREAS the MOPH grant will cover 100% of program cost, no additional resources are
required; and
WHEREAS the Office of Corporation Counsel has reviewed the grant agreement and approved
it as to legal sufficiency; and
WHEREAS acceptance of this agreement does not obligate the County to any future
commitments.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
1990/1991 AIDS Counseling and Testing Grant in the amount of $211,978.
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to execute said
Agreement and to approve minor changes or extensions up to fifteen (15) percent variance, which are
426
Commissioners Minutes Continued. December 13, 1990
consistent with the grant as originally approved.
BE IT FURTHER RESOLVED that the 1991 grant revenues and expense Budget be amended as
detailed in Schedule A.
BE IT FURTHER RESOLVED that future level of service (including personnel) shall be
contingent upon the level of State funding available for this program.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Moved by Caddell supported by Crake the resolution be adopted.
AYES: Johnson, R. Kuhn, Law, Luxon, McConnell, McCulloch, McPherson, Moffitt, Oaks,
Olsen, Pappageorge, Pernick, Rewold, Skarritt, Aaron, Caddell, Calandro, Crake, Ferrens, Gosling,
Huntoon, Jensen. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Misc. 90291
By Finance Committee
IN RE: Department of Institutional and Human Services/Health Division - 1990/1991 TB OUTREACH GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #89105, the Health Division applied to the
Michigan Department of Public Health (MDPH) for $43,802 in TB Outreach Grant funds for the period
October 1, 1590 through September 30, 1951; and
WHEREAS the MDPH has awarded the Oakland County Health Division a 1990/1991 TB Outreach
Grant award in the amount of $43,802, the same as the application, for the same time period; and
WHEREAS the 1990/1951 Biennial Budget included estimated grant revenues and expenses of
$40,930 in 1991 for this program, acceptance of the actual award will require budget adjustments;
and
WHEREAS the MPH grant will cover 100% of program cost, no additional resources are
required; and
WHEREAS the Office of Corporation Counsel has reviewed the grant agreement and has
approved it as to legal sufficiency; and
WHEREAS acceptance of this agreement does not obligate the County to any future
commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
1950/1991 TB Outreach Grant in the amount of $43,802.
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to execute said
agreement and to approve minor changes or extensions up to fifteen (15) percent variance, which are
consistent with the grant as originally approved.
BE IT FURTHER RESOLVED that the 1991 grant revenue and expense budget be amended as
detailed in Schedule B.
BE IT FURTHER RESOLVED that future level of service (including personnel) shall be
contingent upon the level of State funding available for this program.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Copy of Schedule B on file in County Clerk's Office.
Moved by Caddell supported by Crake the resolution be adopted.
AYES: Johnson, R. Kuhn, Law, Luxon, McConnell, McCulloch, McPherson, Moffitt, Oaks,
Olsen, Pappageorge, Perniek, Rewold, Skarritt, Aaron, Caddell, Calandro, Crake, Ferrens, Gosling,
Huntoon, Jensen. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Commissioners Minutes Continued. December 13, 1990 427
Misc. 90292
By Finance Committee
IN RE: Economic Development Division - 1990/1991 SMALL BUSINESS DEVELOPMENT CENTER GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS a report was submitted to the Chairperson of the Oakland County Board of
Commissioners for the Economic Development Division's 1990/1991 Small Business Development Center
Grant application in the amount of $54,000; and
WHEREAS the Michigan Department of Commerce has approved an award of $54,000 to Oakland
County for the period October 1, 1990 through September 30, 1991; and
WHEREAS the total program as approved by the Michigan Department of Commerce is in the
amount of $109,700 (State Grant $54,000; County Match $55,700) as shown in Schedule A; and
WHEREAS the County meets local match requirements by providing hard match funding equal to
at least one half of state funding and by providing match (both hard match and in-kind) at least
equal to state funding; and
WHEREAS funding for County match is provided in Economic Development's 1990/7991 Budget;
and
WHEREAS the grant agreement has been reviewed and approved as to legal sufficiency by the
Office of Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
1990/1991 Small Business Development Center Grant in the amount of $54,000 and the Chairperson of
the Board of Commissioners is authorized to execute the agreement and to approve minor changes and
contract extensions, not to exceed a fifteen (15) variance, which is consistent with the contract as
approved.
BE IT FURTHER RESOLVED that the 1990 Budget for the Small Business Development Center
Grant be amended as detailed in the attached Schedule A.
BE IT FURTHER RESOLVED that the future level of service (including personnel) shall be
contingent upon the level of State funding available for this program.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Copy of Schedule A on file in County Clerk's Office.
Moved by Caddell supported by Crake the resolution be adopted.
AYES: R. Kuhn, Law, Luxon, McConnell, McCulloch, McPherson, Moffitt, Oaks, Olsen,
Pappageorge, Pernick, Price, Rewold, Skarritt, Aaron, Caddell, Calandro, Crake, Ferrens, Gosling,
Huntoon, Jensen, Johnson. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Misc. 90293
By Finance Committee
IN RE: Economic Development Division - 1990/1991 AREA DEVELOPMENT OFFICE GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS a report was submitted to the Board of Commissioners for the Economic Development
Division's 1990/1991 Area Development Office Grant application in the amount of $45,000; and
WHEREAS the Michigan Department of Commerce has approved an award of $45,000 to Oakland
County for the period October 1, 1990 through September 30, 1991; and
WHEREAS the total program as approved by the Michigan Department of Commerce is in the
amount -of $100,700 ($45,000 State Grant; $55,700 County Match), as shown in Schedule A; and
WHEREAS the County meets local match requirements by providing hard match funding equal to
at least one half of State funding and by providing match (both hard match and in-kind) at least
equal to State funding; and
WHEREAS funding for County match is provided in the Economic Development's 1990/1991
Budget; and
WHEREAS the grant agreement has been reviewed and approved as to legal sufficiency by the
Office of Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
1990/1991 Area Development Office Grant in the amount of $45,000 and the Chairperson of the Board of
Commissioners be and is hereby authorized to execute the agreement.
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to approve minor
changes and contract extensions, not to exceed a fifteen (15) percent variance, which is consistent
with the contract as approved.
BE IT FURTHER RESOLVED that the 1990 Budget for the Area Development Office Grant be
amended as detailed in the attached Schedule A.
428
Commissioners Minutes Continued. December 13, 1990
BE IT FURTHER RESOLVED that the future level of service (including personnel) shall be
contingent upon the level of State funding available for this program.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Copy of Schedule A on file in County Clerk's Office.
Moved by Caddell supported by Crake the resolution be adopted.
AYES: R. Kuhn, Law, Luxon, McConnell, McCulloch, McPherson, Moffitt, Oaks, Olsen,
Pappageorge, Pernick, Price, Rewold, Skarnitt, Aaron, Caddell, Calandro, Crake, Ferrens, Gosling,
Huntoon, Jensen, Johnson. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Misc. 90294
By Finance Committee
IN RE: Public Works/Facilities Engineering Division - AUTHORIZATION TO FUND THE REROOFING OF THE
EXECUTIVE OFFICE BUILDING
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Executive Office Building was reroofed in 1979 and has experienced problems
over the last few years; and
WHEREAS the 10 year warranty thru HULS America, Inc. has expired and the HULS America has
offered to upgrade the roof by replacing existing PVC membrane with a new, reinforced Trocal
membrane; and
WHEREAS the Department of Public Works recommends the construction contract of $39,960 to
be awarded through the Department of Management and Budget; and
WHEREAS additional costs are estimated to be $6,040; and
WHEREAS the total cost of the above mentioned work is estimated to be $46,000 as detailed
in the attached schedule; and
WHEREAS funding for the above-mentioned project is available in the Revised 1990 Capital
Improvement Program - Building Section - Reroofing Section.
NOW THEREFORE BE IT RESOLVED as follows:
1) The Board of Commissioners authorizes the transfer of $46,000 from the 1990 Capital
Improvement Program-Building Fund #40100 to the Project Work Order Fund #40400 to establish the
project.
2) The contract proposal of HULS America, Inc. in the amount of $39,940 be accepted and
the contract awarded in concurrence with the Planning and Building Committee recommendations.
3) Funds be provided in the amount of $6,040 to cover the remaining project costs.
4) The County Executive is hereby authorized and directed to execute a contract with HULS
America, Inc. on behalf of the County of Oakland.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Report (Misc. 90294)
To Finance Committee from Planning and Building Committee
IN RE: Reroofing of the Executive Office Building - Project 90-1
Mr. Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above-referenced project, reports
with a recommendation to accept the offer of Huls America, Inc. to furnish the poly-vinyl chloride
roofing material at no cost, and to authorize issuance of a purchase order for a factory-authorized
contractor to install the roofing at a cost of $39,960.00; for a total project cost of $46,000.00.
Mr. Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing
report.
PLANNING AND BUILDING COMMITTEE
Larry P. Crake, Chairperson
Moved by Caddell supported by Huntoon the Planning and Building Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Caddell supported by Crake the resolution be adopted.
Commissioners Minutes Continued. December 13, 1990 429
AYES: Law, Luxon, McConnell, McCulloch, McPherson, Moffitt, Oaks, Olsen, Pappageorge,
Pernick, Price, Rewold, Skarritt, Aaron, Caddell, Calandra, Crake, Ferrens, Gosling, Huntoon,
Jensen, R. Kuhn, (22)
NAYS: Johnson. (1)
A sufficient majority having voted therefor, the resolution was adopted.
Report (Misc. 90278)
By General Government Committee
IN RE: INTELLIGENT VEHICLE - HIGHWAY SYSTEMS
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above referenced resolution, reports
with the recommendation that the resolution be adopted with the last BE IT FURTHER paragraph amended
to read: BE IT FURTHER RESOLVED the release of this appropriation is contingent upon the execution
of appropriate contracts and as costs are incurred with approval of the F-lane-Commttee General
Government Committee."
Mr. Chairperson, on behalf of the General Government Committee, I move the acceptance of
the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Richard G. Skarritt, Chairperson
Misc. 90278
By Finance Committee
IN RE: INTELLIGENT VEHICLE-HIGHWAY SYSTEMS
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS traffic problems are of major concern; and
WHEREAS the County recognizes it can not "pave" its way out of traffic congestion; and
WHEREAS innovative solutions have maximized Oakland County efforts to better serve County
residents while minimizing cost; and
WHEREAS the County Executive recognizes and supports the Intelligent Vehicle-Highway
Systems as an opportunity to alleviate traffic problems at minimum cost, particularly minimum local
effort cost; - and
WHEREAS a demonstration project allows the County to leverage a one time $2 million
expenditure into $50-$60 even $70 million federal and/or state funding; and
WHEREAS the County has identified funds for this purpose.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners endorses and funds
the demonstration of the Intelligent Vehicle-Highway Systems.
BE IT FURTHER RESOLVED the Oakland County Board of Commissioners appropriates $2,000,000
per the budget as follows:
1990 Expenditures:
Special Contingency (1,000,000)
Intelligent Vehicle-Highway Systems $1,000,000
1991:
Revenue
Prior Years Balance $1,000,000
Expenditure
Intelligent Vehicle-Highway Systems $1,000,000
BE IT FURTHER RESOLVED the release of this appropriation is contingent upon the execution
of appropriate contracts and as costs are incurred with approval of the Finance Committee.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Moved by Caddell supported by Huntoon the General Government Committee Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Caddell supported by Huntoon the resolution be adopted.
Moved by Skarritt supported by Caddell the resolution be amended to state "the Finance
Committee will be advised of the action taken by the General Government Committee.'
A sufficient majority having voted therefor, the amendment carried.
Mr McCulloch stated when the resolution was laid over from November 29th, he had advised
the Board that the concept of the loan for the $2,000,000 'seed money' should be considered before
today's meeting therefore, he was presenting the following substitute resolution:
430
Commissioners Minutes Continued. December 13, 1990
IN RE: INTELLIGENT VEHICLE-HIGHWAY SYSTEMS
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS traffic problems are of major concern; and
WHEREAS, the County recognizes it cannot "pave" its way out of traffic congestion; and
WHEREAS innovative solutions have maximized Oakland County efforts to better serve County
residents while minimizing cost; and
WHEREAS the County Executive recognizes and supports the Intelligent Vehicle-Highway
Systems as an opportunity to alleviate traffic problems at minimum cost, particularly minimum local
effort cost; and
WHEREAS a demonstration project allows the County to leverage a one time $2 million
expenditure into $50-$60 even $70 million federal and/or state funding; and
WHEREAS the County has identified funds for this purpose.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners endorses and hereby
tenders a loan to the Road Commission for Oakland County to fund the demonstration of the
Intelligent Vehicle-Highway Systems,
BE IT FURTHER RESOLVED the loan shall be consistent with the Oakland County loan policy
and shall not exceed $2,000,000 in amount and shall not exceed a term of five (5) years from the
date of release of the proceeds.
BE IT FURTHER RESOLVED the release of the loan proceeds is contingent upon the execution
of appropriate contracts and as costs are incurred with approval of the Finance Committee.
Mr. Chairperson, I move the adoption of the foregoing resolution.
Michael D. McCulloch, Commissioner Dist. 11
Moved by Calandro supported by Jensen the rules be suspended for consideration of the
resolution.
Daniel T. Murphy, County Executive, addressed the Board.
Vote on suspension of the rules:
AYES: Luxon, McConnell, McCulloch, McPherson, Oaks, Olsen, Pernick, Rewold, Calandra,
Jensen, Johnson. (11)
NAYS: Moffitt, Pappageorge, Price, Skarritt, Aaron, Caddell, Crake, Ferrens, Gosling,
Huntoon, R. Kuhn, Law. (12)
A sufficient majority not having voted therefor, the motion to suspend the rules to
consider the substitute resolution failed.
Moved by Skarritt supported by Caddell the resolution be amended to agree with the Finance
Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: McCulloch, McPherson, Moffitt, Pappageorge, Pernick, Price, Rewold, Skarritt,
Aaron, Caddell, Calandro, Crake, Ferrens, Gosling, Huntoon, R. Kuhn, Law, Luxon. (18)
NAYS: McConnell, Olsen, Jensen, Johnson. (4)
A sufficient majority having voted therefor, the resolution, as amended, was adopted.
Report
By General Government Committee
IN RE: County Executive - CONFIRMATION OF APPOINTMENT OF JOSEPH MINJOE AS DIRECTOR OF PUBLIC WORKS
DEPARTMENT
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
The General Government Committee, having received the County Executive's letter
appointment Joseph Minjoe as Director of the Public Works Department, reports with the
recommendation that said appointment be confirmed.
Mr. Chairperson, on behalf of the General Government Committee, I move the acceptance of
the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Richard G. Skarritt, Chairperson
Moved by Skarritt supported by Crake the report be accepted.
A sufficient majority having voted therefor, the report was accepted and the appointment
confirmed.
Commissioners Minutes Continued. December 13, 1990 431
Misc. 90279
By General Government Committee
IN RE: Institutional & Human Services/Health Division - ADDITION TO HEALTH DIVISION FEE SCHEDULE
(MDSS FACILITY INSPECTIONS)
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan no longer reimburses the Oakland County Health Division for
its cost associated with environmental health inspections of Michigan Department of Social Services
(MDSS) licensed facilities; and
WHEREAS these licensed facilities are required by MOSS to have environmental health
inspections by local health departments to be licensed to operate; and
WHEREAS it is recommended that a new fee be established and added to the Health Division
Fee Schedule,
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does hereby
approve the following addition to the Health Division Fee Schedule effective immediately until such
time as the State reimburses the Health Division for these costs:
ACTIVITY CURRENT PROPOSED
MOSS Licensed Facility Inspections -0- $80.00/hr.
BE IT FURTHER RESOLVED that said fee will be reviewed by the General Government Committee
six months from the adoption of this resolution.
Mr. Chairperson, on behalf of the General Government Committee, I move the adoption of the
foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Richard G. Skarritt, Chairperson
Fiscal Note (Misc. 90279)
By Finance Committee
IN RE: Institutional and Human Services/Health - ADDITION TO HEALTH DIVISION FEE SCHEDULE (DSS
FACILITY INSPECTIONS)
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-C of this Board, the Finance Committee has reviewed Miscellaneous
Resolution W90279 and finds revenue has been budgeted in the 1990/1991 Biennial Budget in
anticipation of service continuation, no budget amendments are required.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Moved by Skarritt supported by Aaron the resolution be adopted.
AYES: McCulloch, McPherson, Moffitt, Olsen, Pappageorge, Pernick, Price, Rewold,
Skarritt, Aaron, Caddell, Calandra, Crake, Ferrens, Gosling, Huntoon, Johnson, R. Kuhn, Law, Luxon,
McConnell. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Misc. 90295
By Personnel Committee
IN RE: Probate Court - 1990-1993 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY LOCAL 2437,
CASEWORKERS AND NON-CASEWORKERS, COUNCIL 25, AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL
EMPLOYEES, AFL-CIO
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Probate Court and Local 2437, Council 25, American Federation
of State, County and Municipal Employees, AFL-CIO, have been negotiating a contract covering
approximately 147 Casework and Non-Casework employees of the Oakland County Probate Court; and
WHEREAS a four (4) year agreement has been reached with these employees for the period
January 1, 1990 through December 31, 1993 and said agreement has been reduced to writing; and
WHEREAS said agreement has been reviewed by your Personnel Committee which recommends
approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the agreement between the Oakland County Probate Court,
the Caseworker employees and Non-Caseworker employees, and Local 2437, Council 25, American
Federation of State, County and Municipal Employees, AFL-CIO, be and the same is hereby approved;
and that the Chairperson of this Board, on behalf of the County of Oakland, be and is hereby
authorized to execute said agreement, a copy of which is attached hereto.
Mr. Chairperson, on behalf of the Personnel Committee, I move the adoption of the
foregoing resolution,
PERSONNEL COMMITTEE
John P. Calandra, Chairperson
432
Commissioners Minutes Continued. December 13, 1990
Fiscal Note (Misc. 90295)
By Finance Committee
IN RE: Probate Court - 1990-1993 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY LOCAL 2437,
CASEWORKERS AND NON-CASEWORKERS, COUNCIL 25, AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL
EMPLOYEES, AFL-CIO '
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Miscellaneous
Resolution #90295 and finds:
1) This four year agreement reflects a 4.5% annual increase for the approximately 147
represented employees in 1990 and 1991; a 'me too" clause with the general increase for
non-represented employees in 1992, and a salary and fringe benefit re-opener in 1993;
2) The 1990-1991 Biennial Budget for the Probate Court anticipated a 4.5% annual increase,
therefore no budget amendments are required.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Moved by Calandra supported by Law the resolution be adopted.
AYES: McPherson, Moffitt, Olsen, Pappageorge, Pernick, Price, Rewold, Skarritt, Aaron,
Caddell, Calandra, Crake, Ferrens, Gosling, Huntoon, Johnson, R. Kuhn, Law, Luxon, McConnell,
McCulloch. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Misc. 90296
By Personnel Committee
IN RE: Building Safety - TRANSFER OF FUNCTIONS AND PERSONNEL
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the County Executive is proposing to consolidate the Building Safety function AS a
unit within the Facilities Maintenance and Operations Division; and
WHEREAS the proposed restructuring involves the transfer of thirty-three positions from
the Central Services Department/Building Safety Division to Facilities Maintenance and Operations
Division; and
WHEREAS the remaining four positions would be transferred to several other County
Executive Divisions; and
WHEREAS this transfer of functions results in the downward reclassification of three
Building Safety positions and the deletion of one vacant Clerk III position in Facilities
Maintenance and Operations; and
WHEREAS this proposal includes the movement of all offices and the alarm monitoring and
communication equipment of the Building Safety Division to the Public Works Building; and
WHEREAS the maintenance and building security of County-owned buildings is the
responsibility of the County Executive and it is appropriate to retain alarm monitoring and
communications functions within the County Executive divisions; and
WHEREAS it is expected that the proposed transfer of Building Safety will result in
greater efficiency, reduction of staff and, ultimately, lower cost;
NOW THEREFORE BE IT RESOLVED that the following changes be made effective with the 1991
budget year:
1. Create a new unit within the Facilities Maintenance and Operations Division titled
Building Safety.
2. Transfer and reclassify positions in the Building Safety Division as• shown in the
attachment and create new classifications as shown.
3. Delete one vacant Clerk III position (1470100970) in the Facilities Maintenance
and Operations Division.
4. Delete the division of Building Safety from the Central Services Department.
5. Delete the classifications of Manager-Building Safety Division, Operations
Supervisor-Building Safety and Identification and Records Specialist classifications from the County
Salary Schedule.
Mr. Chairperson, on behalf of the Personnel Committee, I move the adoption of the
foregoing resolution.
PERSONNEL COMMITTEE
John P. Calandro, Chairperson
Retirement date
1967 and prior
1968-1969
1970-1972
1973-1985
One-Time Payment Rate
10% of annual rate
9% of annual rate
8% of annual rate
2% of annual rate
Commissioners Minutes Continued. December 13, 1990 433
Fiscal Note (Misc. 90296)
By Finance Committee
IN RE: Building Safety - TRANSFER OF FUNCTIONS AND PERSONNEL
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G, the Finance Committee has reviewed the above referenced resolution
and finds:
1) The functions and positions of the Building Safety Division will be transferred to
Facilities Maintenance and Operations Division, Risk Management, Personnel, and Childrens' Village
as detailed in Attachment L'effective with the 1991 Budget;
2) The transfer of functions allows for the deletion of a vacant Clerk III position in
Facilities Maintenance and Operations;
3) The reappropriation of the 1991 Building Safety budget is detailed in Attachment 2,
summarized in Attachment 3 and results in a saving of $33,040;
4) A one time cost of $17,000 to relocate equipment to the Public Works Building will be
incurred by the Facilities Maintenance Fund:
5) One (1) vehicle will be reassigned to Risk Management and four (4) vehicles will be
reassigned to FM&O.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Report (Misc. 90296)
To Personnel Committee from Public Services Committee
IN RE: Building Safety - TRANSFER OF FUNCTIONS AND PERSONNEL
Mr. Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed the above referenced suggested resolution,
reports in support of the reorganization, as presented.
Mr. Chairperson, on behalf of the Public Services Committee, I submit the foregoing
report.
PUBLIC SERVICES COMMITTEE
Richard D. Kuhn, Jr., Chairperson
Report (Misc. 90296)
To Personnel Committee from Planning and Building Committee
IN RE: Building Safety -TRANSFER OF FUNCTIONS AND PERSONNEL
Mr. Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above-referenced resolution,
reports with the recommendation that the resolution be adopted.
Mr. Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing
report.
PLANNING AND BUILDING COMMITTEE
Larry P. Crake, Chairperson
Moved by Calandro supported by Ferrens the resolution be adopted.
AYES: Moffitt, Olsen, Pappageorge, Pernick, Rewold, Skarritt, Aaron, Caddell, Calandro,
Crake, Ferrens, Jensen, Johnson, R. Kuhn, Law, Luxon, McConnell, McCulloch, McPherson. (19)
NAYS: Gosling, Huntoon. (2)
A sufficient majority having voted therefor, the resolution was adopted.
Fiscal Report (Misc. 90297)
By Finance Committee
IN RE: RETIREMENT SYSTEM AMENDMENT 1990 RETIREE BENEFIT
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
The Finance Committee has reviewed Miscellaneous Resolution #90297 and finds:
1) The Personnel Committee and Retirement Commission have jointly proposed to pay retirees
a one-time payment based on an established percent of their annual retirement rate as of July 1,
1990.
1986 - June 30, 1989 1% of annual rate
2) Estimated cost will not exceed $120,000 and is available within Retirement Reserves.
3) No additional funding is necessary and therefore no budget amendments are recommended.
Mr. Chairperson, on behalf of the Finance Committee, I move the acceptance of the fore-
going report.
FINANCE COMMITTEE
G. William Caddell, Chairperson
434
Commissioners Minutes Continued. December 13, 1990
Misc. 90297
By Personnel Committee
IN RE: RETIREMENT SYSTEM AMENDMENT - 1990 RETIREE BENEFIT
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #88145, adopted June 9, 1988, provided the retirees from
the Oakland County Employees' Retirement system with an adjustment to their benefit levels effective
January 1, 1988; and
WHEREAS the Board of Commissioners periodically has reviewed and elected to grant a
discretionary increase in post retirement benefits; and
WHEREAS the necessary funds to cover the cost of this benefit will be provided from the
Reserve for Retired Benefit payments of the Oakland County Employees' Retirement System and will not
require an Appropriation from the county;
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does hereby
amend the Oakland County Employees' Retirement System by adding a new paragraph to Section 35 to
read a follows:
"Post Retirement Benefit Increases"
35.1 Retirees receiving benefits prior to July 1, 1989, and who have continually
received benefits through July 1, 1990, shall receive a one time payment equal
to a percentage of their annual benefit as of July 1, 1990, as expressed in the
following:
Retirement Date Increase
1967 and Prior 10%
1968 through 1969 9%
1970 through 1972 8%
1973 through 1985 2%
1986 through 6-30-89 1%
Mr. Chairperson, on behalf of the Personnel Committee, I move the adoption of the
foregoing resolution.
PERSONNEL COMMITTEE
John P. Calandra, Chairperson
Moved by Calandra supported by Skarritt the resolution be adopted.
AYES: Olsen, Pappageorge, Pernick, Rewold, Skarritt, Aaron, Caddell, Calandro, Crake,
Ferrens, Gosling, 'Johnson, R. :Kuhn, Law, Luxon, McConnell, McCulloch, McPherson, Moffitt. (19)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Misc. 90298
By Planning and Building Committee
IN RE: Oakland County Solid Waste Management System - Public Information and Education Program -
Contract - Stone, August, Baker
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS an important beginning element of the proposed Oakland County Solid Waste
Management System is the provision of public information and education services to insure that all
Oakland County residents, persons employed in the County's many commercial and industrial
businesses, and the many governmental leaders are fully aware of the benefits of the System; and
WHEREAS a Committee composed of representatives of the Planning and Building Committee,
the Finance Committee and the Executive's staff have issued Requests for Proposals, have received
and analyzed the proposals', have interviewed the top three firms and have recommended that the firm
of Stone, August and Baker be retained to provide information and education services for the Oakland
County Solid Waste Management System; and
WHEREAS a work plan and project cost estimate have been prepared, which are detailed in
the attachments and proposed contract, which show that over the next 42 months, a massive effort
should be put forth at an estimated total cost of $1,099,400; and
WHEREAS the first major steps in launching such a program involve measurement of public
opinion and attitudes, following which a detailed information and education program can be
developed; and during the early months of 1991, much assistance is necessary as Phase I of the Solid
Waste Management System is solidified and begun (all at an estimated cost of $159,900); and
WHEREAS after completion of the detailed information and education Plan, the remainder of
the program will be fully developed and cost estimates for the on-going elements of the project
revised.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does herewith
approve of a contract with the firm of Stone, August, and Baker in the total amount not to exceed
$159,900 for Part I (Plan Development) and Part II, Phase I (Initial System Development); and
Commissioners Minutes Continued. December 13, 1990 435
BE IT FURTHER RESOLVED that additional funds for the on -going effort will be requested only
after completion of Part I (Plan Development) and a presentation of the detailed results to the
Planning and Building Committee and after the Planning and Building Committee and the Finance
Committee make their recommendation to the full Board of Commissioners; and
BE IT FINALLY RESOLVED that the Chairman of the Board of Commissioners and the County
Executive are herewith authorized to sign the contract documents on behalf of the County.
Mr. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of
the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Larry P. Crake, Chairperson
Copy of Detailed Proposal on file in County Clerk's Office.
Fiscal Note (Misc. 90298)
By Finance Committee
IN RE: OAKLAND COUNTY SOLID WASTE MANAGEMENT SYSTEM PUBLIC INFORMATION AND EDUCATION PROGRAM -
CONTRACT - STONE, AUGUST, BAKER
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-0 of this Board, the Finance Committee has reviewed the above named
Resolution and finds:
1) A selection committee analyzed proposals, interviewed firms and recommended Stone,
August, Baker to perform information and educational services;
2) A work plan with cost estimates through June, 1994 has been developed with a total cost
of $1,099,400 as described in Attachment A of the contract;
3) The contract limits efforts to $159,900 which supports Part I and Part II - Phase I
efforts;
4) Part I scope of work is the research project to develop the program which effectively
meets the county's needs and Part II Phase I is the first part of the program to support the
county's "Reduce First' program and inform the citizens of the county's solid waste program;
5) The contract has been approved consistent with the Contract/Program Review Policy;
6) Funds in the amount of $159,900 are available in the Solid Waste Management
Professional Services line item, which should be transferred to the Educational Services line item;
7) These funds are recoverable from the sale of Solid Waste Bonds;
8) The attached contract is recommended in an amount not to exceed $159,900 and the Budget
is amended as follows:
Number Name Amount
4-83300-101-01-00-3128 Solid Waste - Professional Services $(159,900)
4-83300-101-01-00-3324 Solid Waste - Educational Services 159,900
Total -0-
FINANCE COMMITTEE
G. William Caddell, Chairperson
Moved by Crake supported by Johnson the resolution be adopted.
Moved by Aaron supported by Ferrens the resolution be amended by deleting the third (3rd)
WHEREAS paragraph.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Pappageorge Pernick, Price, Rewold, Skarritt, Caddell, Calandra, Crake, Ferrens,
Huntoon, Jensen, Johnson, R. Kuhn, Luxon, McConnell, Moffitt. (16)
NAYS: Aaron, Gosling, Law, McCulloch, McPherson, Olsen. (6)
A sufficient majority having voted therefor, the resolution, as amended, was adopted.
Misc. 90280
By Planning and Building Committee
IN RE: Department of Corporation Counsel - OAKLAND COUNTY BAR ASSOCIATION LEASE AMENDMENT
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, by Miscellaneous Resolution 82074 adopted April 1, 1982,
entered into a Lease Agreement with the Oakland County Bar Association for office space on the Fifth
Floor of the Courthouse Tower; and
WHEREAS pursuant to Miscellaneous Resolution 87099 adopted April 30, 1987, said lease
Agreement was extended for a period of five years, being from July 1, 1987 through June 30, 1992;
and
WHEREAS on September 10, 1990, the Bar Association relocated from the Fifth Floor to the
First Floor West Wing and increased its square footage from 1,086.0 net square feet to 2,097.0 net
43b
Commissioners Minutes Continued. December 13, 1990
square feet; and
WHEREAS this move accommodates the need for two additional courtrooms in the Court Tower;
and
WHEREAS the County Executive recommends adoption of this Lease Amendment.
ROW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
Lease Amendment with the Oakland County Bar Association, which increases the Bar Association's
leased premises from 1,086.0 net square feet to 2,097.0 net square feet, at an annual rental rate of
$22,069.05 per year for 1990 and $22,271.25 per year for 1991.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute said document.
Mr. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of
the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Larry P. Crake, Chairperson
Copy of Amendment to Lease Agreement on file in County Clerk's Office.
Fiscal Note (Misc. 90280)
By Finance Committee
IN RE: Department of Corporation Counsel - Oakland County Bar Association Lease Amendment_
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Miscellaneous
Resolution #90280 and finds:
1) Per the lease agreement for the period July 1, 1987 - June 30, 1992, the Oakland County
Bar Association leases 1,086 square feet at $10.50/square foot for an annual lease of $11,403.
2) The Bar Association has agreed to lease an additional 1,011 square feet effective
September 10, 1990 at $10.55/square foot for 1990 and $10.75/square foot for 1991.
3) Lease cost for the additional space is $3,259 for the balance of 1990 and $10,868.25
for 1991, and is payable to the Facility Maintenance and Operations fund.
4) Per the Building Space Cost Allocation approved with the 1990/1991 Adopted Budget, the
estimated operating cost for the above mentioned lease space in the courthouse is $33,900 for 1990.
5) Estimated operating cost for 1991 is $51,963 for 2,097 net square feet.
6) The 1990/1991 Budget for Facilities Maintenance and Operations will be amended as
follows to recognize the variance between lease and operations costs.
1990 1991
3-63100-147-01-00-2370 Office Space Rent
External Source $(19,238) $(29,692)
1-63100-455-001 Estimated Revenue 19,238 29,692
Over/(Under)/Expense -0- -0-
FINANCE COMMITTEE
G. William Caddell, Chairperson
Moved by Crake supported by Richard Kuhn the resolution be adopted.
AYES: Pernick, Price, Rewold, Skarritt, Caddell, Calandro, Crake, Ferrens, Gosling,
Huntoon, Jensen, Johnson, R. Kuhn, Law, Luxon, McConnell, McCulloch, McPherson, Moffitt, Olsen,
Pappageorge. (21)
NAYS: Aaron. (1)
A sufficient majority having voted therefor, the resolution was adopted.
Misc. 90299
By Public Services Committee
IN RE: Public Service Department - EMPLOYMENT AND TRAINING DIVISION BUDGET AMENDMENT - PROGRAM YEAR
1990
Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #90161 established the Employment and Training Division's
Administrative Budget for Program Year 1990, covering the period July 1, 1990 to June 30, 1991, at
$6,016,711, which was totally based on Job Training Partnership Act (JTPA) funds, including
estimated carry forward funds and an estimated allocation of JTPA Title IIA 6% funds; and
WHEREAS final notice of allocation of JTPA funds, including final carry forward funds and
Title IIA 6% funds, has been received from the Michigan Department of Labor for program periods and
funding sources as outlined in Attachment A; and
WHEREAS the funding sources as shown in Attachment A for the total amount of $6,102,315
serve as the Program Year 1990 Fund availability, an increase of $85,604 from the estimated fund
availability approved by Miscellaneous Resolution #90161.
Commissioners Minutes Continued. December 13, 1990 437
NOW THEREFORE BE IT RESOLVED that the JTPA program operations appropriation contingency of
the Employment and Training Division's Program Year 1990 Budget be increased from $5,162,263 by
$85,604 to $5,247,867, thus increasing the Division's total Program Year 1990 budget from $6,016,711
to $6,102,315, as reflected in Attachment B.
BE IT FURTHER RESOLVED that the Employment and Training Division will prepare and present
a written report to the Public Services Committee on an annual basis.
Mr. Chairperson, on behalf of the Public Services Committee, I move the adoption of the
foregoing resolution.
PUBLIC SERVICES COMMITTEE
Richard D. Kuhn, Jr., Chairperson
Copy of attachments on file in County Clerk's office.
Fiscal Note (Misc. 90299)
By Finance Committee
IN RE: Public Services Department - EMPLOYMENT AND TRAINING DIVISION BUDGET AMENDMENT - PROGRAM
YEAR 1990
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of the Board, the Finance Committee has reviewed Miscellaneous
Resolution #90299 and finds:
1) The Employment and Training Division has requested to amend its 1990 Fiscal Year Budget
to reflect an increase in total Title II A 78%/6% ($191,385) and a decrease in total Title III
EDWAAA ($105,781) program funds, for a total net increase of $85,604;
2) The net increase of $85,064 is based on actual JTPA funds carried forward from PY1989
and as received from the Michigan Department of Labor, which increases the 1990 Program Year amount
from $6,016,711 to $6,102,315;
3) A comparison of the amended budget to the proposed budget is included in Schedules A
and B (1990 and 1991 respectively);
4) The proposed budget amendments in Schedules A and 8 for program year 1990-1991 are
recommended.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Moved by Richard Kuhn supported by jensen the resolution be adopted'.
AYES: Price, Rewold, Skarritt, Aaron, Caddell, Crake, Ferrens, Gosling, Huntoon, Jensen,
Johnson, R. Kuhn, Law, Luxon, McConnell, McCulloch, Moffitt, Olsen, Pappageorge, Pernick. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Fiscal Report (Misc. 90300)
By Finance Committee
IN RE: Probate Court - OAKLAND COUNTY CHILD CARE BUDGET 1990 - 1991
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
The Finance Committee having reviewed Miscellaneous Resolution 190300 reports as follows:
7) The Child Care Fund application covers the period October 1, 1990 through September 30,
1991, and is necessary for the County to be eligible for Child Care Fund reimbursement.
2) The figures provided are estimates based on current available data and may not reflect
the eventual adopted budget and/or actual expenditures for the program.
3) The application reflects $13,681,370 in gross expenditures and $2,346,507 in offsetting
revenues, with net expenditures estimated at $11,334,863.
4) Indications by the State are that the 1990/1991 Child Care Fund expenditure cap will be
$7,913,854 (of which the County receives 50%), the same amount as the 1989/1990 cap.
5) Should the application be approved by the State as submitted, Oakland County will
exceed the cap by $3,421,009, resulting in an effective reimbursement rate of 34.91%.
6) Submittal of this application will not affect our lawsuit regarding the Child Care fund
cap.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
report.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Misc. 90300
By Public Services Committee
IN RE: Probate Court - REVISED O. C. CHILD CARE FUND BUDGET FOR 1990-91
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to provisions of Act 280 of the Public Acts of 1975, as amended, Oakland
County is required to develop and submit a plan and budget for the provision of funding of foster
care services to the Office of Children and youth Services, Department of Social Services, annually;
and
438
Commissioners Minutes Continued. December 13, 1990
WHEREAS the proposed Child Care Fund Budget, signed by Chairperson Rewold and submitted to
the Office on August 30, 1990, was found deficient by the Office because the signature of the
director, Oakland County Department of Social Services, was not included; and
WHEREAS the Oakland County Probate Court, County of Oakland, and the Oakland County
Department of Social Services have developed the revised foster care services budget for the State's
fiscal year, October 1, 1990 through September 30, 1991 (attached) and it contains the signature of
the Chief Probate Judge and the Director, Oakland County Department of Social Services; and
WHEREAS the Public Services Committee has reviewed this budget and recommends its
submission to the State Office;
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
submission of the 1990-91 Oakland County Child Care Fund Budget to the State Office of Children and
Youth Services, Department of Social Services.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners
be authorized to sign said budget.
Mr. Chairperson, on behalf of the Public Services Committee, I move the adoption of the
foregoing resolution.
PUBLIC SERVICES COMMITTEE
Richard D. Kuhn, Jr., Chairperson
Copy of attachments to the resolution, on file in County Clerk's Office.
Moved by Richard Kuhn supported by Huntoon the resolution be adopted.
AYES: Rewold, Skarritt, Aaron, Caddell, Calandro, Crake, Ferrens, Gosling, Huntoon,
Jensen, Johnson, R. Kuhn, Law, Luxon, McConnell, Moffitt, Olsen, Pappageorge, Pernick, Price. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Misc. 90301
By Public Services Committee
IN RE: Probate Court - 1991 SKILLMAN FOUNDATION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #89105, the Probate Court applied to the
Skillman Foundation for $160,150 in grant funds for the calendar year 1991 the application was
subsequently amended to $148,550; and
WHEREAS the Skillman Foundation has awarded the Oakland County Probate Court $41,000 in
grant funds for the same time period; and
WHEREAS these funds are designated for the continuation of one (1) Child Welfare Worker
position to assist in volunteer recruitment, this position requires the approval of the Personnel
Committee; and
WHEREAS the Office of Corporation Counsel has reviewed the grant agreement and approved it
as to legal sufficiency; and
WHEREAS acceptance of this grant does not obligate the County to any future commitments.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accept the
1991 Skillman Foundation Grant in the amount of $41,000.
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to execute said
grant agreement and to approve minor changes or extensions up to fifteen (15) percent variance,
which are consistent with the grant as originally approved.
BE IT FURTHER RESOLVED that one (1) special revenue funded Child Welfare Worker II
position be continued in the Probate Court, Field Services Division, Youth Assistance Unit
(#347-12-01216), and that should grant funding end, this position be deleted.
Mr. Chairperson, on behalf of the Public Services Committee, I move the adoption of the
foregoing resolution.
PUBLIC SERVICES COMMITTEE
Richard D. Kuhn, Jr., Chairperson
Fiscal Note (Misc. 90301)
By Finance Committee
IN RE: Probate Court - 1991 SKILLMAN FOUNDATION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-S of this Board, the Finance Committee has reviewed Miscellaneous
Resolution #90301 and finds:
1) The Probate Court applied to The Skillman Foundation for $148,550 in grant funds for
calendar year 1991;
2) The Skillman Foundation has awarded the Oakland County Probate Court $41,000 in grant
funds for the same time period, the funds designated for one (1) Child Welfare Worker position,
which requires approval of the Personnel Committee;
3) The 1991 Budget includes $75,000 in revenue and expenses, therefore, the following
Commissioners Minutes Continued, December 13, 1990 439
amendments are recommended.
Revenue
3-70580-347-12-00-2340
Expenses
Skillman Trust $ (34,000)
4-70580-347-1 2-00-1 001
4-70580-347-12-00-2070
4-70580-347-12-00-3704
Salaries
Fringe Benefit
Special Projects
$ 28,500
12,500
(75,000)
$ (34,000)
$ __-0-
FINANCE COMMITTEE
G. William Caddell, Chairperson
Moved by Richard Kuhn supported by Huntoon the resolution be adopted.
AYES: Rewold, Skarritt, Aaron, Caddell, Calandro, Crake, Ferrens, Gosling, Huntoon,
Jensen, Johnson, R. Kuhn, Law, Luxon, McConnell, Moffitt, Olsen, Pappageorge, Pernick, Price. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Misc. 90281
By Public Services Committee
IN RE: RADIO COMMUNICATIONS - AUTHORIZATION FOR SELECTION OF VENDOR TO DESIGN, CONSTRUCT AND
IMPLEMENT AN 800 MHz COUNTY-WIDE COMMUNICATION SYSTEM
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the present county radio communications system is plagued with problems including:
inadequate coverage, overcrowded channels forcing the County into three unauthorized usages of
existing frequencies, worn and obsolete equipment, 'skip" difficulties and high-risk exposure; and
WHEREAS additional channels in the frequency ranges presently used by the County are not
available in the Detroit area and are unlikely to become available in the foreseeable future; nor is
there any guarantee that the Federal Communications Commission (FCC) would assign such frequencies
to Oakland County if they become available; and
WHEREAS the County, on three separate occasions in the past, has studied these problems
and recommended the complete replacement of the County system with an 800 MHz trunking system,
County Executive/Sheriff's Proposal dated August 31, 1987; County Executive/Sheriff's Proposal dated
January 19, 1988; and Sheriff's Department/Commissioners' Program Evaluation Proposal dated August
4, 1988; and
WHEREAS the County Executive, in anticipation of this situation, acquired a license for
ten 800 MHz channels from the FCC which license has been extended twice and is now overdue for
action by the County of Oakland; and
WHEREAS the County Board of Commissioners, on Miscellaneous Resolution 89135, dated May
25, 1989, and 89349, dated December 14, 1989, created a Radio Communications Oversight Committee and
authorized such committee to hire an independent consultant to conduct a complete needs study, to
recommend the appropriate solution to the radio communications problems, to prepare a "request for
proposal," to solicit proposals from vendors, to analyze such proposals and recommend a contract
award; and
WHEREAS the consultant, RAM Communication Consultants, Inc., after analyzing various
possible options, has concluded that the 800 MHz trunked system is the only feasible solution to the
County's radio communications problems.
WHEREAS the Radio Communications Oversite Committee has reviewed the consultant's report,
obtained input from various user departments and inspected other counties' communication systems,
and concurs in the consultant's conclusion that the 800 MHz trunking system is the appropriate
solution to the County's short and long-term radio communication needs; and
WHEREAS two vendor proposals were received, one from Motorola for an 8-antenna site system
and another from Ericsson-General Electric for a 4-antenna site system; and
WHEREAS after considerable review and analysis of each vendor proposal, the consultant and
the Radio Communications Committee have determined that the Motorola proposal best meets the
County's current and long-range needs and is the "best buy" on a system component basis, and further
recommends an award of contract to Motorola.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners concurs in the
acquisition of the 800 MHz trunking technology for a county-wide radio communications system serving
all county departments and agencies; and
BE IT FURTHER RESOLVED that the County Executive is authorized to enter into a contract
with Motorola for the construction of an 8-site, 800 MHz system and for the purchase of all related
equipment for a sum not to exceed $5,845,502.50.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Radio
Communications Committee to employ a consultant to assist in the preparation of the contract and
acceptance test procedures and to negotiate with the selected vendor.
Mr. Chairperson, on behalf of the Public Services Committee, I move the adoption of the
foregoing resolution.
PUBLIC SERVICES COMMITTEE
Richard D. Kuhn, Jr., Chairperson
440
Commissioners Minutes Continued. December 13, 1990
Fiscal Note (Misc. 90281)
By Finance Committee
IN RE: RADIO COMMUNICATIONS - AUTHORIZATION FOR SELECTION OF VENDOR TO DESIGN, CONSTRUCT AND
IMPLEMENT AN 800 MHz COUNTY-WIDE COMMUNICATION SYSTEM
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Miscellaneous
Resolution #90281 and finds:
1) The proposed Miscellaneous Resolution to replace equipment and upgrade the county radio
system will cost an additional $752,559 annually.
2) The Radio Communications Fund Budget will be increased by $752,559 for 1991 with funds
coming from the 1991 General Fund Contingency.
3) Cost to employ a consultant to assist in the preparation of the contract, acceptance
test procedures and negotiation with selected vendor is estimated at $100,000 with funding of this
contract and $60,000 for construction contingency be authorized from the 1991 General Fund
Contingency.
FINANCE COMMITTEE
G. William Caddell, Chairperson
Moved by Richard Kuhn supported by Crake the resolution be adopted.
AYES: Skarritt, Aaron, Caddell, Calandro, Crake, Ferrens, Gosling, Huntoon, Jensen,
Johnson, R. Kuhn, Law, Luxon, McConnell, Moffitt, Olsen, Pappageorge, Pernick, Price, Rewold. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Misc. #90302
By Commissioner Chairperson, Roy Rewold
IN RE: SOLID WASTE MANAGEMENT S15TEM REVISED INTERGOVERNMENTAL AGREEMENTS
To the Oakland County Board of Commissioners
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolution #90229, the Board of Commissioners directed the Solid
Waste Finance Team to revise the Oakland County Intergovernmental Agreements (IGAs) for •the Solid
Waste Management System to provide for phasing of System implementation as outlined in detail in the
resolution; and
WHEREAS the Finance Team was directed to return the revised documents to the full Board of
Commissioners upon completion of the necessary revisions; and
WHEREAS the Finance Team has recommended revised Intergovernmental Agreement language as
contained in the Draft IGA dated 11/19/90, as contained in the SOCRRA Draft IGA dated 11/19/90, and
as contained in the Pontiac Draft IGA dated 11/19/90; all as outlined in the Finance Team
Communication dated November 29, 1990.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
three IGA documents bearing a draft date of 11/19/90 in substantially the form presented to this
meeting and authorizes the County Executive to distribute the IGAs to Oakland County's
. municipalities for their review, consideration and approval.
BE IT FURTHER RESOLVLED, that the County Executive and the Chairman of the Board of
Commissioners are hereby authorized to sign the IGAs in substantially the form approved after
approval by each participating municipality.
Mr. Chairperson, I move the adoption of the foregoing resolution.
Roy Rewold, Commissioner, District #16
Moved by Rewold supported by Moffitt the resolution be adopted.
AYES: Aaron, Caddell, Calandro, Crake, Ferrens, Huntoon, Jensen, Johnson, R. Kuhn, Luxon,
McConnell, Moffitt, Olsen, Pappageorge, Pernick, Price, Rewold, Skarritt. (18)
NAYS: Gosling, Law. (2)
A sufficient majority having voted therefor, the resolution was adopted.
In Accordance with Rule XXII, the following referrals were made by the Chairperson:
GENERAL GOVERNMENT
a. Community Mental Health - Staffing
PLANNING & BUILDING
a. City of Lathrup Village - (Support) Reopening of SOCRRA Incinerator
lwicr 'u it umiLiuueu. UeCeMDer Ii, I99U
PUBLIC SERVICES
a. Dept. of Social Services - Children's Village Complaint C.I. #63-13-17-90
b. Dept. of Social Services - Children's Village Complaint C.I. #63-13-18-90
c. Dept. of Social Services - Children's Village Complaint C.I. #63-13-19-90
OTHERS
Management & Budget
a. Equalization - Ind. Fac. Ex., 5% SEV Excess, Chrysler Corporation, Auburn Hills
b. Equalization - Ind. Fac. Ex., 5% SEV Excess, Higbie Baylock, Village of Leonard
c. Equalization - Ind. Fac. Ex., 5% SEV Excess, Chrysler Corporation, Auburn Hills
There were no objections to the referrals.
The Chairperson announced the next meeting of the Board will be January 3, 1991 at 6:00
P.M.
The Board adjourned at 1:48 P.M. Sine Die.
LYNN D. ALLEN ROY REWOLD
. Clerk Chairperson
441