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HomeMy WebLinkAboutMinutes - 1985.09.12 - 7278OAKLAND COUNTY Board Of Commissioners MEETING September 12, 1935 Meeting called to order by Chairperson Richard R. Wilcox at 9:44 a.m. in the Courthoust Auditorium, 1200 N. Telegraph Road, Pontiac, MI. Invocation given by Alexander C. Perinoff. Pledge of Allegiance to the Flag. Roll called. PRESENT: Aaron, Caddell, Calandra, DoYon, Fortino, Gosling, HasSberger, Hobart, Richard Kuhn, Susan Kuhn, Lanni, Law, McConncll, McDonald, McPherson, Moffitt, Moore, Nelson, Page, Perinoff, Pernick, Price, Rewold, Skarritt, Webb, Wilcox. (26) ABSENT: Olsen. (1) Quorum present. Moved by Rewold supported by Moffitt the minutee of the August Z, 1985 meeting he amended on page 251 to properly record the adoption of the substitute resolution d85233. The mindtes should be amended to read as follows: "Misc. 85233 By Planning and Building Committee IN RE: Service Center AUTHORIZATION TO RECEIVE BIDS - STORM SEWER REPLACEMENT To the Oakland County Board of Commissioners • Mr.. Chairperson, Ladies and Gentlemen: WHEREAS the existing 18-inch storm sewer parallel to the railroad tracks on the east side. of the Service :Center handles storm water runoff for a considerable portion of the Service Center; and WHEREAS an inspection of this storm sewer has revealed • areas of severe deterioration; and WHEREAS replacement of this storm sewer with a larger si2e would improve drainage character- isticst and WHEREAS such replacement has been estimated to Oast $114,000; and WHEREAS $100,000 is available in the Storm Sewer Replacement line item of the Utilities Section . of the 1985 Capital Improvement. Program; and WHEREAS the additional $14,000 is available in the carryover available for 1986: NOW THEREFORE BE IT RESOLVED that the Department of Central Services be and is 'hereby ainnorized to advertise, receive bids for the storm sewer replacement, and report thereon after receipt and tabu- lation of such bids. Mr. Chairperson; on behalf of the Planning and Building Committee, I move the adoption 9E the foregoing resolution.. PLANNING AND BUILDING COMMITTEE Anne M. Hobart, Chairperson Moved by Hobart supported by McPherson that the resolution be adopted. Moved by Hobart supported by Fortino that the resolution be amended by substitution of the following resolution: Misc. 85233 By Planning and Building Committee IN RE: MAINLAND DRAIN - AUTHORIZATION TO RECEIVE.BIDS Tothe Oakland County Board of CommissiOners Mr. Chairperson, Ladies and Gentlemen: WHEREAS the existing 18-inch storm sewer parallel to the railtoad tracks oh the east side of the 270 Commissioners Minutes Continued. September 12, 1985 Service Center handles storm water runoff for a considerable portion of the Service Center; and WHEREAS an inspection of this storm sewer has revealed areas of severe deterioration; and WHEREAS replacement of this storm sewer with a larger size would improve drainage character- istics; and WHEREAS such replacement has been estimated to cost $114,000; and WHEREAS petitions for the construction of the Mainland Drain were received from the Charter Township of Waterford and the County of Oakland on July 74, 1972; and WHEREAS the existing 18-inch storm water drain pipe which needs replacement would have been replaced as a part of the Mainland Drain project; and WHEREAS the construction of the Mainland Drain has been postponed because sufficient funds are not available to finance its construction; and WHEREAS the County of Oakland, as a public corporation, may advance funds for the payment of a part of the cost of the Mainland Drain under the provisions of Section 479 of the Michigan Drain Code, MCL 280.479; and WHEREAS $100,000 is available in the Storm Sewer Replacement line item of the Utilities Section of the 1985 Capital Improvement Program; and WHEREAS the additional $14,000 is available in the carryover available for 1986. NOW THEREFORE BE IT RESOLVED that the Drainage Board for the Mainland Drain be and is hereby authorized to advertise and receive bids for the Construction of a storm drain as a replacement of the deteriorating 18-inch pipe, the completed pipe to be placed in service as a part of the Mainland Drain, and to report thereon after receipt and tabulation of such bids. Mr. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Anne M. Hobart, Chairperson Vote on substitute resolution: AYES: Skarritt, Webb, Wilcox, Calandro, Doyon, Fortino, Gosling, Hassberger, Hobart, R. Kuhn, S. Kuhn, Lanni, Law, McPherson, Moffitt, Moore, Nelson, Olsen, Page, Perinoff, Pernick, Price, Rewold. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted." A sufficient majority having voted therefor, the minutes of the August 8, 1985 meeting stand approved as amended. Moved by Moffitt supported by Skarritt•the minutes of the August 22, 1985 meeting be approved as printed. A sufficient majority having voted therefor, the minutes were approved. Moved by Rewold supported by Skarritt the agenda be approved as printed. A sufficient majority having voted therefor, the agenda was approved. The Chairperson stated there were three (3) Public Hearing times to be set on Economic Development Projects. Mr. Law requested a public hearing be set for September 26, 1985 at 9:45 a.m. OR the Compre- hensive Retirement Communities Limited Partnership Project. There were no objections. Mr. Hassberger requested a public hearing be set for September 26, 1985 at 9:46 a.m. on the Jamestowne Properties Project. There were no objections. Mr. Skarritt requested a public hearing be set for September 26, 1985 at 9;47 a.m. on the West End Welding Project, There were no objections. Clerk read letter from Congressman William S. Broomfield acknowledging receipt of resolution. (Received and filed) Clerk read letter from Chairperson Richard R. Wilcox announcing the appointments of the following individuals to a two-year term on the Oakland County Substance Abuse Advisory Council for terms commencing October 1, 1985: LaMoine Motz, Ph.D.; Frederic M. Rohrbach; Barbara Ferry, R.N.; John Erich; Peggy Frank; Norman Garland, Ph.D.; Nancy McConnell and Susan Kuhn. Also, appointing James Neubacher to serve as the Chairperson of the Council. Moved by Webb supported by Nelson the appointments be confirmed. A sufficient majority having voted therefor, the appointments were confirmed. Commissioners Minutes Continued. September 12, 1985 271 Clerk read letter from Honorable Michael Batchik, Chief Judge of 52nd District Court in opposition to the transfer of the 52nd District Court Probation Officers to the Merit System of the County. (Referred to Personnel Committee) Misc. 85253 By Finance Committee IN RE: Circuit Court - - REQUEST TO HIRE OUTSIDE COUNSEL • To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS a complaint for superintending control over-Judge Alice L. Gilbert has been filed by the Oakland County Prosecutor:. and WHEREAS the case is scheduled for submission to the Court of Appeals on September 3, 1985; and WHEREAS the Oakland County Corporation Counsel has declined • representation based on conflict of interest and recommends initiating proceeding with outside- legal counsel as per County.procecure and policy; and WHEREAS the legal expense for the representation of Judge Gilbert's interest in the case is estimated to be $1,000; and WHEREAS Miscellaneous Resolution #8082, adopted July 21, 19-77 provides that outside legal counsel shall be employed only through the Office-of Corporation Counsel and he approved by a riaory vote of the members of the Board of Commissioners. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the hiring of outside legal counsel as approved by the office. of Corporation Counsel to represent • Judge Alice L. Gilbert in Court of Appeals Case number 86358 pursuant to the policy established•n Miscellaneous Resolution n0112. • BE IT FURTHER RESOLVED that the Finance Committee recommends that an amount not to exceed . $1,000 be appropriated for this purpose from the 1985 Prosecuting Attorney. Budget. • BE IT FURTHER RESOLVED that the Board of Commissioners appropriates. $1,000. from the 1985 Prosecuting Attorney Budget and transfers said funds to the 1985 Circuit Court-Legal Expense line item as folloWs: . 411-01-00-3128 Professional Services $(1,000) 311 -05-00-3456 Circuit Court Legal Expense 1,000 $ Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE G. William Caddell, Chairperson Moved by Caddell supported by Perinoff the resolution be adopted. Moved by Caddell supported by Richard Kuhn the resolution be amended in the 1st and 2nd BE IT FURTHER RESOLVED paragraphs by deleting "1985 Prosecuting Attorney Budget" and insert 'Contin- gency Account". Also, the appropriate line item numbers - be inserted for this change. AYES: Caddell, Calandro, Gosling, Hassberger, Hobart, R. Kuhn, S. Kuhn, Lanni, Law, McConnell, McDonald, Moffitt, Nelson, Page -, Rewold, Skarritt, Webb., Wilcox. (18) NAYS: Aaron, Doyon, FOrtino, McPherson, Moore, Perinoff, Pernick, Price .. (8) A sufficient majority having- voted therefor, the amendment carried. Vote on resolution as amended: AYES: Caddell, Calandro, Gosling, Hassberger, Hobart, R. Kohn, S. Kuhn, Lanni, Levi, McConnell, McDonald, Moffitt, Nelson, Page, Rewold, Skarritt, Webb, Wilcox. (18) NAYS: Doyon, Fortino, McPherson, Moore, Pernoff, Pernick, Price, Aaron. (8) A sufficient majority having voted therefor; the resolution, as amended, was adopted, REPORT By Public Services Committee IN RE: EMS and Disaster Control Division COUNTYWIDE 9-1-1 SYSTEM JOINT VENTURE (Miscellaneous Resolution /785228) To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: The Public Services Committee, having reviewed Resolution #85228, reports with the recom- mendation that it be adopted. Mr. Chairperson, on behalf of the Public Services Committee, I Move the acceptance of the foregoing report. PUBLIC SERVICES COMMiTTEE . James E. Lanni, Chairperson 272 Commissioners Minutes Continued. September 12, 1985 Misc. 85228 By James E. Lanni, Commissioner District #11 IN RE: EMS and Disaster Control Division COUNTY-WIDE 9-1-1 SYSTEM JOINT VENTURE To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution authorized a study to identify alternatives to provide a more effective link between Oakland County citizens and visitors and emergency service agencies; and WHEREAS the Emergency Services Communication Task Force has recommended to the Oakland County Board of Commissioners that enhanced 9-1-1 be available to all citizens of Oakland County; and WHEREAS 9-1-1 is a simple and effective system for the public to access police, fire, and emergency medical services (EMS) agencies for emergencies; and WHEREAS by proViding a county-wide 9-1-1 number to use.for all emergencies, the system will help to: shorten overall response time to emergencies, reduce confusion and delays, and save more lives and more property; and WHEREAS a recent public opinion stirvey of Oakland County residents showed that an over- whelming majority (90%) support having a 9-1-1 emergency number in their community ,. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the enhanced 9-1-I system consistent with the attached program sumMary materials. ' BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the assign- ment of County 9-1-1 system management responsibilities to the Emergency Medical Services and Disaster Control Division in accordance with county policies'. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners be and is hereby authorized to execute the attached Request for Enhanced 9-1-1 Service with the Michigan Bell Telephone Company. BE IT FURTHER RESOLVED that the County Executive be and is hereby authorized to execute the attached 9-1-1 Service Agreement with municipalities, BE IT FURTHER RESOLVED that written quarterly reports be presented to the Public Services Committee by the Manager of the Emergency Medical Services and Disaster Control Division and to the balance of the members of the Board of Commissioners. Mr. Chairperson, I move the adoption of the foregoing resolution. James E. Lanni, Commissioner District 1/11 Copy of 9-3-1 Service Agreement on file in County Clerk's Office. FISCAL NOTE By Finance Committee IN RE: EMS/Disaster Control Division COUNTYWIDE 9-f-1 SYSTEM JOINT VENTURE (MiscellaneOut Resolution . 1/85228) To the Oakland, County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen Pursuant to Rule XI-C of this Board, the Finance Committee has reviewed Miscellaneous Resolution #85228 and finds: 1) The EMS/Disaster Control Division has requested authorization to implement and maintain a county-wide enhanced 9-1-1 system through a county/local joint venture 2) The EMS/Disaster Control Division will be responsible for system planning, coordination and liaison of 9-1-1 services; local participating communities will be responsible for on-line public safety dispatch center operations, operational configuration, level of services and equipment needs, 3) The County is requested to fund telephone wire center inStallation for Selective Routing and Automatic Number Identification features, and 50% of the system's annual recurring costs,' 4) The local participating communities will cost share, by nOMber of main-stations per community, the remaining 502 of annual recurring costs, 5) Operational enhancements will be at the option and expense of local communities with Public Safety Answering Points (PSAP), 6) The joint venture will cost the County approximately $412,271 for installation and approximately $292,408 annually for recurring costs, 7) Installation costs will be incurred beginning in the 1986 Budget, and are recommended to be funded through the 1986 Capital Improvement Program-Utilities section, 8) Operational costs (annual County recurring costs) will be incurred beginning in the 1987 Budget, 9) There are no fiscal implications to the 1985 Budget, FINANCE COMMITTEE G. William Caddell, Chairperson Moved by Caddell supported by Gosling the report be accepted. A sufficient majority having voted therefor, the motion carried. Moved by Caddell supported by Moore the resolution, with Fiscal Note attached, be adopted. Commissioners Minutes Continued. September 1 .2, 1985 AYES: Calandra, Doyon, Fortino, Gosling, Hobart, R. Kuhn, S. Kuhn, Lanni, Law, McConnell, McDonald, McPherstin, Moffitt, Moore, Nelsen, Page, Perinoff, Pernick, Price, Rewoid, Skarritt, Webb, Wilcox, Aaron, Caddell. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution, with Fiscal Note attached, was adopted. Misc. 85254 By Finance Committee IN RE: Medical Care Facility CONTRACT AWARD FOR WALL PROTECTION SYSTEM (Miscellaneous Resolution #85185) To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution #85185 dated June 13, 1985 authorized the County Executive's Department of Central Services to receive bids for installation of fiberglass panels to protect walls at an estimated cost of $38,000; and WHEREAS bids were received and opened August 15, 1985 for general building trades; and WHEREAS the County Executive's Department of Central Services has reviewed bids submitted and recommends that the lowest responsible bidder, G.E.M., Inc. of Milford,. Michigan be awarded a con- tract in the amount of $38,858; and WHEREAS additional costs are estimated to be $4,142 for administrative expenses and con- tingency; and WHEREAS the total project cost is estimated ta be $43,000; and WHEREAS funding for Medical Care Facility Wall. Protection System is..pcovided..in the. 1.985E.. Capital improvement Program. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes that: 1) The contract proposal of G.E.M., Inc. of-• Milford, Michigan in the,amount of $38,858, be accepted and the contract awarded in concurrence with Planning and -Committee recomvendations, 2) Funds be provided in the amount of $4,142 to cover remaining project Costs, 3) The Chairperson of the Board of Commissioners be and hereby is authorized and directed • to execute a contract with G.E.M., Inc. of Milford, Michigan on behalf of the County of Oakland, 4) This award shall not be effective until the awardee has. been notified in writing !)c the County Executive's Department of Central Services,. Facilities Engineering Division, 5) Funds of $43,000 be used for Medical Care Facility Wall Protection from the Capital , Improvement Program-Building Section. Mr, Chairperson, on behalf of the Finance CoMmittee, I move the adoption of the foregoing resolution, FINANCE COMMITTEE G. William Caddell, Chairperson Moved by Caddell supported by Skarritt the resolution be adopted. Moved by Nelson supported by Skarritt the resolution be amended in the NOW THEREFORE BE IT RESOLVED paragraph by deleting item 4). A sufficient majority having voted therefor, the amendment carried. Vote on resolution as amended: AYES: Doyon, Fortino, Gosling, Hobart, R. Kahn, S. KUhn, Lanni, Law, McConnell, McDonald, McPherson; Moffitt, Moore, Nelson, Page, Perinoff, Pernick, Price, Rewold, Skarritt, Webb, Wilcox. Aaron, Caddell, Calandra. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution, as amended, was adopted. REPORT By Planning and Building Committee IN RE: Sheriff's Department AUTHORIZATION TO NEGOTIATE WITH LOW BIDDER AND AWARD OF CONTRACT FOR CONSTRUCTION OF JAIL SATELLITE HOUSING UNITS To the Finance Committee Mr. Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the Facilities Engineering report of bid opening for Jail Satellite Housing Units, finds: a) In accordance with Miscellaneous Resolution 1185200, bids for remodeling the County's former Dry Cleaning Plant and Laundry into satellite housing units for the Sheriff's . Department were received on August 22, 1985. ' b) Only one valid bid was received. c) That bid was in the amount of $1,279,000 which is approximately W. over the $820,000 273 274 Commissioners Minutes Continued: September 12, 1985 estimated for construction. d) The urgency of providing additional housing for Jail inmates precludes rebidding the prolecl. Therefore, the Planning and Building Committee recommends the following: 1. That the Department of Central Services be authorized to negotiate with the low bidder, Fordon Company, and enter into a contract not to exceed $1,279,000. 2. That the Department of Central Services he authorized to negotiate to see what savings can be reached without jeopardizing the project. 3. That the results of those negotiations be reported to the earliest possible Flaming and Building Committee meeting. 4. That a letter of intent be authorized so that the process of preparing shop drawings and ordering long-lead time items can be started. On behalf of the Planning and Building Committee, I submit the foregoing report. PLANNING AND BUILDING COMMITTEE Anne M. Hobart, Chairperson Misc. 85255 By Finance Committee IN RE: AWARD OF CONTRACT FOR CONSTRUCTION OF JAIL SATELLITE HOUSING UNITS To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS the Board of Commissioners by Miscellaneous Resolution #85200 authorized the County Executive Department of Central Services to receive bids for construction of Jail Satellite Housing Units at an estimated cost of $820,000; and WHEREAS only one bid was received and opened August 22, 1985 for said construction; and WHEREAS said bid was in the amount of $1,279,000 by the Fordon Company; and WHEREAS the urgency of providing additional housing for jail inmates precluded rebidding oi the project; and WHEREAS additional costs are estimated to be $261,000 for administrative expenses and con- tingency for a total project cost of $1,540,000; and WHEREAS funding is available in the 1985 Capital Improvement Program. NOW THEREFORE BE IT RESOLVED: 1. The County Executive, through the Department of Central Services is authorized to negotiate a contract with the -Fordon Company, not to exceed $1,279,000. 2. Funds be provided in the amount of $261,000 to cover remaining project cost. 3. The Chairperson of the Board of Commissioners be and hereby is authorized and directed to execute a contract negotiated through the Department of Central Services with the Fordon Company not to exceed $1,279,000 on behalf of the County of Oakland. 4. This award shall not be effective until the awardee has been notified in writing by the County Executive's Department of Central Services Facility Engineering Division. 5. Funds of $1,540,000 to be used for the Jail Satellite Housing Unit's project be made available from the 1985 Capital Program. Mr. Chairperson, on behalf of the Finance Committee I move the adoption of the foregoing resolution. FINANCE COMMITTEE G. William Caddell, Chairperson Moved by Caddell supported by Rewold the Planning and Building Committee Report he accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Caddell supported by Nelson the resolution be adopted. Discussion followed. AYES: Gosling, Hobart, R. Kuhn, S. Kuhn, Lanni, Law, McConnell, McDonald, Moffitt, Nelson, Page, Rewold, Skarritt, Webb, Wilcox, Aaron, Caddell, Caiandro, Doyon. (39) NAYS: Fortino, McPherson, Moore, Perinoff, Pernick, Price. (6) A sufficient majority having voted therefor, the resolution was adopted_ Misc. 85256 By Finance Committee IN RE: Department of Management and Budget TRANSFER AND RECLASSIFICATION OF ONE (I) POSITION OF CHIEF-EQUALIZATION D.P. SERVICES AND DOWNWARD RECLASSIFICATION OF ONE (I) ACCOUNT CLERK II POSITION To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS the Department of Management and Budget is responsible for evaluating and advising policy makers on the overall utilization of resources; and Commissioners Minutes Continued. September 12, 1985 275 WHEREAS technology is playing an increasing role in the operation of the County demanding careful and detail review; and . WHEREAS Management and Budget is a major consumer of data processing services; and WHEREAS data processing coordination is in several divisions of Management and Budget and lacking in other divisions; and WHEREAS-minor reorganization and downward reclassification can provide the needed coor- dination and technological expertise and can be accomplished with a small cost savings. NOW THEREFORE BE IT RESOLVED that the classification of Chief, Information Systems and Technology be created in the Budget Division at the following salary range: Base 1 Year 2 Year 3' Year 4 Year 0/T 35,902 36,963 38 ,81 0 40,632 '4255 BE IT FURTHER RESOLVED that position #17I7 - Chief-Equalization Data, Processing Services - be deleted from the Equalization. Division and resultant salary and fringe benefits' •savings be trans- ferred to the Budget Division as follows: • • Equalization Division 025-00 Increase/ (Decrease) , 4-10100-1001 Salaries Regular $ (10,400 4-10100-2075 Worker's Comp. (20) 4-10100-2076 Group Life (44) 4-10100-2077 Retirement ( 1 ,715) - • 4-10100-2078 Hospitalization .. (645) 4-10100-2079 Social Security (733) 4-10100-1080 Dental (133) 4-1000-081 - Disability . (13) 4-10100-2082 Unemployment Comp. (19) Sub-Total $ (13,722) Budget Division. (122-01) -1000-1001 Salaries, 'Regular S -10,400 4-10100-2075. Worker's Comp. • 20 - 4-10100-2076 Group Life 4/4 4-10100-2077 Retirement . 1,715 4-10100-2078 Hospitalization 645 4-10100-2079 Social Security 733 4-10100-2080 , Dental 133 4-101-00-2081 Disability 13 4-10100-2082 Unemployment Comp. 19 Sub-Total $ 13,722 TOTAL 4-0- BE IT FURTHER RESOLVED that position #4580 - Account Clerk 11 - be downward rectassjfiad to Typist II. Mr. Chairperson, on behalf of the Finance Committee, 1 move' the adoption of the foregoing resolution. FINANCE COMMITTEE G. William Caddell, Chairperson Moved by Caddell supported by Gosling the resolution . be adopted. The Chairperson' referred the-resolution to the Personnel Committee. There were no objections. Misc. 85257 By Finance Committee IN RE: 1985 SECOND QUARTER FORECAST/BUDOET AMENDMENTS To the Oakland CeOnty Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS the 1985 Second Quarter Forecast, prepared by the Department of Management and Budget, indicates that forecasted revenue will exceed budget estimates by approximately $992,200 for Governmental Funds and $355,097 for Special Revenue and Proprietary Funds:. -and WHEREAS this forecast further indicates that total expenditures projected on the basis of current spending levels will be approximately $222,197 under budget -appropriations for Governmental Funds and $143,603 for Special Revenue and Proprietary Funds; and WHEREAS the financial forecast also indicates specific areas of expenditures where it is projected that over-expenditure conditions exist as outlined in the second quarter forecast detail. These areas will require additional appropriations for such expenditures in order to comply with Public Act 621 of 1978 and the 1985 General Appropriations Act which states that "at no time shall the net expenditure exceed the total appropriation for Salaries and Fringes, Overtime or Operating Expenses respectively for each division as originally authorized or amended by the Board of Commissioners"; and WHEREAS the forec8St also jdentifies potential additiOnal'expenditure needs during the AmOont 1-60,0676 . 160,000 (300.000) 300=0 (14,200) 276 Commissioners Minutes Continued. September 12, 1985 current fiscal year. NOV THEREFORE BE IT RESOLVED that the 1985 Budget be amended as follows: From Account it To Account # Child Care Subsidy (3-29230-903-01-00-9330) Childrens Village-Overtime (4-29230-165-10-00-1002) Sheriff Division-SalarieS (4-10100-430-00-00-1001) Sheriff Division-Overtime (4-10100-430-00-00-1002) Clerk/Register of Deeds-Salaries (4-10100-213-01-00-1001) Drain Commissioner-Salaries (4-10100-611-05-00-1001) Clerk/Register of Deeds-Overtime 14,200 (4-10100-213-01-00-1002) (7,500) Drain Commissioner-Overtime 7,500 (4-10100-611-05-00-1002) TOTAL Mr. Chairperson, on behalf of the Finande Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE G. William Caddell, Chairperson Moved by Caddell supported by Webb the resolution be adopted. AYES: Gosling, Hobart, R. Kuhn, S. Kuhn, Lanni, Law, McDonald, McPherson, Moffitt, Moore, Nelson, Page, Pernick, Price, Rewold, Skarritt, Webb, Wilcox, Aaron, Caddell, Calondro, Doyon, Fortino. (23) NAYS: Perinoff. (1) A sufficient majority having voted therefor, the resolution was adopte Misc. 85258 By Finance Committee IN RE: Computer Services Department 1985 SECOND QUARTER DATA PROCESSING DEVELOPMENT APPROPRIATION TRANSFER To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS all data processing development cost is incorporated as a single appropriation within the Computer Services Department Budget and then an amount equal to the actual expense is transferred to the user department on a quarterly basis with a summary report to the Finance Committee; and WHEREAS the Oakland County Computer Services Department has determined the 1985 Second Quarter data processing development charges for the budgeted County departments; and WHEREAS these development charges are for programs which are in conformance with the guide- lines set forth by the Computer User Advisory Committee and the Computer Center master plan approved by the Finance Committee; and WHEREAS funding for data processing development is contained in the 1985 Computer Services General Fund Budget; and WHEREAS an appropriation transfer to budgeted County departments is needed to fund these development charges. NOW THEREFORE BE IT RESOLVED the Finance Committee has reviewed the 1985 Second Quarter Data Processing Development for user departments and finds $515,234 necessary to fund the development cost. Said funds are available in the 1985 Data Processing Division Data Processing development appropriation. BE IT FURTHER RESOLVED that the Board of Commissioners appropriates $515,234 from the 1985 Data Processing Development budget and transfers said funds to the appropriate user departments con- sistent with the attached schedule. 1 Mr. Chairperson, on behalf of the Finance. Committee, 1 move the adoption of the 1'6i -et:ping resolution. FINANCE COMMITTEE G. William Caddell, Chairperson Moved by Caddell supported by Webb the resolution be adopted. 1 AYES: Hobart, R. Kuhn, Lanni, Law, McConnell, McDonald, Moffitt, Moore, Nelson, Page, 1 Perinoff, Pernick, Price, Rewold, Skarritt, Webb, Wilcox, Aaron ; Caddell, Calandro, Doyon, Fortino, Gosling. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. Commissioners Minutes Continued. September 12, 1985 277 Misc, 85259 By Finance Committee IN RE: Friend of the Court ACCEPTANCE OF 1585 COOPERATIVE REIMBURSEMENT GRANT EXPANSION AWARD To the Oakland County Board of Coamissioners Mr. Chairperson, Ladies and Gentlemen: • WHEREAS the Oakland County .Board of Commissioners by Miscellaneous Resolution A4339 authorized the application for both program continuation and expansion of the 1985 Cooperative Reimbursement Grant - Friend of the Court; and WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution 185083 accepted the 1985 Cooperative Reimbursement Grant Friend of the Court continuation program award in the amount of $1,487,829; and .WHEREAS the Michigan Department of Social Services has award6d the ExpansIort Program in the amount of $31,209, which- includes funding for eight (8) Student positions, one (I) Para-Legal Clerk position, and associated operdting costs for the period September 1, 1985 through December 31, 1985;. and WHEREAS the Finance Committee has reviewed said •program expansion award and finds' the award of $31,209 covers the period September 1, 1985 through December 31, 1585, while the program expansion application for $159,749 covered the period January 1, 1985 through December 31, 1989, as detailed in Schedule A; and WHEREAS the total funding for the expansion proposal is $31,209, of which $21,846, or seventy (70) percent is funded through the State and $9,363, or thirty (30) percent is County funded consisting of $6,303 in-kind match and $3,060 in operating costs representing the County cash contri- bution; and WHEREAS the .County cash contribution is available as follows: • 909-01 -00-9908 Federal/State Project Matt-1i 53;0601. •aad• WHEREAS all personnel change will have to be approved by the Personnel Committee, NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accept the 1985 Cooperative Reimbursement Program - Friend of the Court Expansion Grant as awarded, in .the amount of $31,209 and that the Chairperson of the Board of Commissioners be and i5 hereby authorized to execute said grant contract. BE IT FURTHER RESOLVED that the Board of Commisstonees appropriates $3,060 from the 1985 Federal /State Project Match account and transfers said amount to the 1985 Friend of the Court budget as follows: 909-01 -00-9908 Federal/State Project Match $(3,060) 312-01-00-3380 F.O.C. Grant Match • 3,060 -O- BE IT FURTHER RESOLVED that the 1985 Budget be amended by the acceptance of this grant award as detailed in Schedule B.. BE IT FURTHER RESOLVED that the Chairperson of this Board is hereby authorized to approve minor changes and grant extensions, not to exceed a ten (10) percent variance, which are consistent with the grant as approved. • BE IT FURTHER RESOLVED that this grant has been reviewed and approved as to form by the Office of Corporation Counsel,' BE IT FURTHER RESOLVED that the future level of service shall be contingent upon thi.: level of State funding available for. this program. Mr. Chairperson, on behalf of the Finance Committee, I move' the adopion of the foregoing resolution. FINANCE COMMITTEE G. William Caddell, Chairperson Copy of Schedule A and B on file imCbtinty Clerk's Office. Moved by Caddell supported by Gosling the resolution be adopted. The Chairperson referred the resolution to the Personnel Committee. There were no objections, REPORT By Health and Human Resources Committee IN RE: Institutional and Human Services CHILDREN'S VILLAGE REORGANIZATION (Miscellaneous Resolution 185260) To the Personnel Committee Mr. Chairperson, Ladies and Gentlemen: The Health and Human Resources Committee, having reviewed Miscellaneous Resolution 185260, reports with the recommendation that the reorganization of certain functions, management responsi- bilities and reporting relationships are desirable. However, the Health and Human Resources Committee expresses no opinion as to salary levels or personnel classifications. HEALTH AND HUMAN RESOURCES COMMITTEE Manly McConnell, Chairperson 278 Commissioners Minutes Continued. September 12, 1985 Misc. 85260 - By Personnel Committee 1N RE: Institutional and Human Services CHILDREN'S VILLAGE REORGANIZATION - To the Oakland County Board of Commissioners Mr. Chairperson, Ladies andGentlemen: WHEREAS the administration and operation of Children's Village were legally recognized as a County Executive function on February 14, 1985; and WHEREAS this has placed control of Children's Village under the Director of the Department of Institutional and Human Services; and WHEREAS the Director . and Superintendent of Children's Village Program and Treatment Services have reviewed current practices within Children's Village and have identified needed changes and im- provements; and WHEREAS they have proposed a reorganizatipn of Children's Village involving new classes, changed reporting relationships, transfer of positions within the division and a new position: and WHEREAS the Health and Human Resources Committee has reviewed the Children's Village Re- organization and recommends that the reorganization of certain functions, management responsihilities and reporting relationships are desirable; and WHEREAS these changes are proposed to improve the quality of care and treattent to Children's. Village residents through a new team approach, to recognize intreased responsibilities and to provide needed. services. NOW THEREFORE BE IT RESOLVED that the following changes he implemented: 1. Delete the current classification of Superintendent of Children's.Village Program S. Treatment Services and to upwardly, reclassify the position (303303) to a new classification of Manager- _ Children's Village with the following salary range:- Base 1 Year 2 Year 3 Year 4 Year 0/T Supt. CV Program & Treatment 33,215 34,872 36,525 38,177 - 39,829 No Manager- Children's Village 36,775 38,628 40,450 42,273 44,095 No 2. Delete the current classification of Supervisor-Children's Village Treatment Services and to reclassify the position (801333) to a new classification of Children's Village Special Services Coordinator with the following salary range: Base 1 Year 2 Year 3 Year 0/T Supv. CV Treatment Services 31,118 31,857 33,006 34,138 No CV Spec Serv Coord 31,118 31,897 33,006 34,138 No 3. Delete the current classification of Supervisor-Juvenile Detention Center and to up- wardly reclassify the position (802274) to a new classification of Administrative Assistant - Children's Village Operations with the following salary range: Base I Year 2 Year 3 Year 0/T Supv. Joe. Det. Center 23,346 24,526 25,712 No Admin Asst - CV Operations 31,118 31,897 33,006 34,138- No 4. Upwardly reclassify one (1) Child Welfare Worker II position (803198) to a new classi- ligation of Chief-Children's Village Intake Team with the following salary range: Base 6 Month 1 Year 2 Year 3 Year 0/T Child Welfare Worker II 21,560 22,779 23,999 26479 28,271 Ex Chief-CV Intake Team 32,816 33,946 35,079- 36,208 No 5. Upwardly reclassify one (1). Child- Welfare Worker Supervisor position (800823) to a new classification of Chief-Children's Village Program Team with the following salary range: Base 1..Year 2 Year 3_j Year D/T Child Welfare Worker Supv 2-9-,044 30 ;172 3l ,3 , . EZ Chief-CV Program Team 32,816 33,946 35,079 36,208 6. Create one (1) new position in the existing class of Recreation Specialist with the following salary range: Base 1 Year 2 Year 3 Year 4 Year 0/1 - T- Recreation Specialist 1 4 ,052 15,290 16,528 17,767 9766 Req. 7. Adjust the title of the department director from Director-Homan Services to Director- Institutional & Human Services. 8. Alter the organization structure, reflecting the elimination of functional reporting relationships with the Probate Court and to reflect the transfer of certain positions within the division to produce a new team approach to village management as shown in the attached organization charts. Mr. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. PERSONNEL COMMTTTEE John J. McDonald, Chairperson • The Chairperson referred the resolution to the firrance Committee. There were CO objections. Commissioners Minutes Continued. September 12, 1985 279 Misc. 85232 By Personnel Committee IN RE: Personnel Department • • FRINGE BENEFIT RECOMMENDATIONS FOR CHANGES IN ANNUAL LEAVE, LIFE INSURANCE, SICK LEAVE/INCOME CON1INUATIONI INSURANCE, AND RETIREMENT PROVISIONS • To the Oakiand.County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS a Study Committee-comprised of representatives from the Board of Commissioners' Office,! Treasurers Office, and County Executive Departments of Personnel, Management and Budget, and Central Services have been reviewing the fringe benefit areas of annual leave, life insurance, and sick leave/ income Continuation insurance to identify. any significant gaps in benefit coverage, to evaluate employee expressed concerns with specific benefit provisions, and to study increased cost liabilit y to the County resulting from current sick leave and annual leave banking provisions; and WHEREAS the Study Committee has presented a final package of recommendations which improve certain benefit provisions, fill the existing gaps in income protection, and will reduce and e ventually eliminate the present escalating liability for banked sick leave days; and WHEREAS a package of recommendations has been presented at Employee Information . and•input Meetings to interested employees, and notice of the proposed changes was given to the variece-1 unions representing a portion of the work force; and WHEREAS the final report and recommendations of the Study Committee provides. an option to each non-represented employee to maintain current benefit provisions or to elect to -be.covered by all the recommended benefit provisions as a package and provides for discussions with the various onions to consider similar options. - NOW THEREFORE BE IT RESOLVED that the report and recommendations of the Fringe Benefit Study Committee as attached be accepted and adopted for implementation with the exclusion of the section referencing.additional employees as soon as practicable including the benefit design changes, • awarding of insurance contracts as recommended, and funding as recommended. BE IT FURTHER RESOLVED that the Personnel Committee develop Merit Rule Changes for Beard consideration consistent with these benefit revisions in a timely manner to be effective with the implementation. of these changes. Mr. Chairperson, on behalf of the Personnel Committee; I move the adopticin of the foregoing - resolution. PERSONNEL COMMITTEE John J. McDonald, Chairperson Copy of all attachments regarding- current . and recommended provisions of benefit areas recommended for change are on file in County Clerk's Office. FISCAL NOTE By Finance Committee IN RE: FRINGE BENEFIT RECOMMENDATIONS FOR CHANGES 1N ANNUAL LEAVE, LIFE INSURANCE, SICK LEAVE/INCOME CONTINUATION INSURANCE, AND RETIREMENT PROVISIONS' (Miscellaneous Resolution #85232.) To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-C of this Board, the Finance Committee has reviewed Miscellaneous Resolution #85232 and finds: 1. Annual Leave, Life Insurance and Sick Leave/Disability Income Insurance areas were considered as a package with the objective of filling voids in benefit cOveTage ; eventually eliminating the increasing liability of such leave banks and making other changes which would result in overall benefit plan improvements without increased cost. The following annual fiscal implications are pre- dicated on 100% participation. Current Proposed Increase/ ' Description Budget Amendment (Decrease) Short-term Disability $ 99,600 $ 347,600- $ 248,000 Long-term Disability --- 502,000 502,000 Group Life insurance 313,938 - 194,938. (1t9,000) Sick/Annual Leave 1,369,870 . 120,870 (1,249,000) Personnel Turnover --- (232,000)- (232,000) Reserve* ___. 850,000 850,000 . TOTAL • $1,783,408 $1,783,408 $ -0- *First Year savings will be used to establish reserie for potential future premium increases and for supplementary payments to employees ensuring 1002 refund Of Life Insurance contributions. 2. Implementation of the Annual Leave, Life Insurance and Sick Leave/Disability Income Insurance changes effective December 7, 1985 requires the following budget amendment: Increase/(DecreaSe) $19,100 38,600 (9,203) Short-term Disability Long-term Disability Group Life Insurance Sick/Annual Leave Personnel Turnover Reserve TOTAL Increase/(Deerease) T96,ioo) (17,800) 65,400 $ -0- Payroll Valuation (Excl. Sheriff Dept.) $62.8 Million 7 of Payroll 1-93% 280 Commissioners Minutes Continued. .September 12 -, 1985 3. The recommended fringe benefit changes include the sage retirement formula improvement to other County employees that was awarded to Sheriff Department employees as a result of an Act 312 Police/Fire Arbitration Award, i.e., increasing the multiplier in the benefit formula from 1.8% to 2.0% of final average compensation times years of credited service. 4. Based on an amortization period of twenty (20) years and 100% participation, Gabriel, Roeder, Smith C Company computes the increase in annual employers contribution to cover the normal cost as well as the unfunded actuarial accrued liability as follows: Normal Cost Unfunded Actuarial Accrued Liability 0.72% $62.8 Million TOTAL 2.25% $62.8 Million 5. The Oakland County Employee's Retirement Commission has reviewed the Fringe Benefit Committee Report and Recommendations and concurs with the 2% benefit formula; and further finds that there will be sufficient funds available in the Special Reserve and Interest to transfer the $452,463 each year necessary to cover the cost of the unfunded actuarial accrued liability. 6. Implementation of the change in the retirement formUla effective December 7, 1985 requires the following budget amendment: " 4-10100-909-0i-0G-9900 Contingency $ (73,960) 4-10100-909-01-00-9906 Fringe Benefits 73,960 $ -0- 7. All of the foregoing changes in fringe benefits will be an integral part of the compen- sation package for new employees, however, current emnloyees will be offered the one time option to continue the present benefit package (Option A) or select the revised benefit package (Option B). 8. To cover the cost of Sick/Annual Leave accumulation ($10,489,448), the Actuary currently includes .4% payroll ($251,200) and recommends an additional .2% of payroll ($125,600) in calculating retirement liability resulting from increased Final Average Compensation. implementation of the recom- mended Fringe Benefit Package will eventually eliminate the escalating liability for banked sick/ annual leave days, thereby resulting in an annual cost savings of .4% and a cost avoidance of ,2% of payroll for employer contribution to the Retirement Fund. FINANCE COMMITTEE G. William Caddell, Chairperson Moved by McDonald supported by Skarritt the resolution, with Fiscal Note attached, be adopted. Discussion followed. AYES: R. Kuhn, S. Kuhn, Law, McConnell, McDonald, McPherson, Moffitt, Nelson, Page, Price, Rewold, $karritt, Webb, Wilcox, Aaron, Caddell, Doyon, Fortino, Gosling, Hobart. (20) NAYS: Lanni, Moore, Perinoff, Pernick, Calandro. (5) A sufficient majority having voted therefor, the resolution, with Fiscal Note attached, was adopted. Misc. 85261 By Planning and Building Committee IN RE: Sheriff's Department AUTHORIZATION TO RECEIVE BIDS FOR WORK RELEASE FACILITY KITCHEN To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS the inmate population at the Work Release Facility approaches 100; and WHEREAS the facility is a satellite food service operation for two meals a day, (1 .e., lunch and dinner), with the food prepared in the kitchen of the main Jail and reheated at the facility; and WHEREAS there is currently no griddle or other equipment at the facility that can be used to prepare a hot breakfast for the inmates, and no ice-making equipment for cold beverages; and WHEREAS the facility currently uses diSposable plates, cups and eating utensils for all inmate meals and has no dishwashing equipment that is acceptable by the County Health Division; and WHEREAS the space currently available at the facility for storage of canned, frozen and refrigerated foods is inadequate, and the floor loading is excessive; and WHEREAS the kitchen and food storage operation at the facility is currently fragmented into several different rooms; and WHEREAS it is recommended that the facility be remodeled to expand and consolidate the Employer Contribution $ 961,485 452,463 $1,413,948 Commissioners Minutes Continued. September 12, 1985 281 kitchen and food storage areas and that new equipment be provided for dishwashing, ice making and griddling; and WHEREAS the cost for remodeling and new equipment 15 estimated to be •$40,000; and WHEREAS funding for this project is available in the Work Release Kitchen line item of the 1985 Capital Improvement Plan; and WHEREAS the cost of this project will be offset by a yearly savings of 513,000, which is the amount spent for disposable plates, cups and eating utensils at the facility; NOW THEREFORE BE IT RESOLVED that the Department of Central Services be, and is hereby, authorized to receive bids for the Work Release Facility Kitchen Remodeling and a report thereon be made to this Board after receipt and tabulation of such bids... Mr. Chairperson, on behalf of the Planning and Building Committee, 1 move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Anne M. Hobart, Chairperson Moved by Rewold supported by Webb the resolution be adopted. AYES: S. Kuhn, Lanni, Law, McConnell, McDonald, McPherson, Moffitt, Moore, Nelson, Page, Perinoff, Pernick, Price, Rewold, Skarritt, Webb, Wilcox, Aaron., Caddell, Calandra, Doycm, Fortinc), Gosling, Hobart, R. Kuhn. (25) NAYS: None. (CI) A sufficient majority having voted therefor, the resolution was adopted. Misc. 85247 By Planning and Building Committee IN RE: Sheriffs Department JAIL RENOVATIONS AND NEW CONSTRUCTION To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS the Board of Commissioners is operating under a Consent Judgment which requires that certain steps be taken to relieve overcrowding conditions; and WHEREAS the Board of Commissioners has previously appropriated $234.585 on Miscellaneous Resolutions Nos, 85089, 85148, 85186 and 85200, for architectural fees to review various options for relieving the overcrowding, to prepare bidding documents for the renovations of the lauhdry and dry cleaning plants, and to develop p jail master plan; and WHEREAS the architectural firm of Neumann, Greager & Associates and Henningson, Durham and Richardson, has presented an mitt tl plan to the Planning and Building Committee .which indicates that construction of a 128-Ned female unit, a 128111e.c1 male unit, renovation of the medical, hooking and laundry areas and air-conditioning would be necessary to meet the near-term critical needs to comply with the Consent Judgment; and WHEREAS the Board of Commissioners is desirous of expediting the.work to comply with the Consent Judgment. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the architectural firm of Neumann, Greager & Associates and Henningson, Durham and Richardson to• complete all steps through the preparation of bidding documents for the constrOction of a 128l-bed female unit, 128-bed male unit, renovation of the medical, booking and laundry areas and addition of air-conditioning. BE IT FURTHER RESOLVED that $648,000 be appropriated to cover the eS .timated archltectural fees through this phase. Mr. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Anne M. Hobart, Chairperson FISCAL NOTE By Finance Committee IN RE: Sheriff's Department JAIL RENOVATIONS AND NEW CONSTRUCTION (Miscellaneous Resolution #89247) To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: Pursuant to Rule X-C of this Board, the Finance Committee has reviewed Miscellaneous Resolution #85247 and finds: 1) The Board of Commissioners is requested to authorize the architectual firm of Neumann, Greager & Associates and Henningson, Durham and Richardson to complete all .steps through the preparation of bidding documents for the construction of a 128-bed female unit, ia 1287-bed male unit, renovation of the medical, booking and laundry areas and addition of air conditioning to meet near-term critical needs to comply with the jail Consent .Judgment, 2) $648,000 is requested to cover the estimated architectural fees thtpi.igh lHiK phasp; said funds available in the 1985 Contingency Account, to be transferred to the Sheniff's Departmnnt 282 Commissioners Minutes Continued. September 12, 1985 Budget as follows: 4-10100-909-01-00-9900 Coraingendy 4-10100-113I-01-00-3128 Professional Services $(64-8,000) 648,000 S . -0- FINANCE COMMITTEE G. William Caddell, Chairperson Moved by Rewold supported by Webb the resolution', with Fiscal Note attached, be adopted. Moved by Caddell supported by Webb the resolution he amended by adding: "BE IT FURTHER RESOLVED that this architectural work will be coordinated with the iall privatization study by the County Executive and that monthly progress reports will he oiven to the Planning' and Building Committee. Also, in order to assure that the construction plans will not he delayed, the Planning and Building Committee will be notified immediately of any conflicts that may arise between the construction program and the privatization effort." Discussion followed. A sufficient majority having voted therefor, the amendment carried. Vote on resolution as amended: AYES: Lanni, Law, McConnell, McDonald, McPherson, Moffitt, Moore, Nelson, Page, Perinoff, Pernick, Price, Rewold, Skarritt, Webb, Wilcox, Aaron, Caddell, Caiandro, Doyon, Fortino, Gosling, Hobart, R. Kuhn, S. Kuhn. (25) NAYS: None- (0) A sufficient majority having voted therefor, the resolution, as amended, was adopted.. Misc. 85262 By Planning and Building Committee IN RE: Road Commission USE Of 1985 TRI-PARTY FUNDS FOR COMMERCE TOWNSHIP To the Oakland County Board of Commissioners Mr. Cliairperson, Ladies and Gentlemen: WHEREAS the 1980-84 Tr-Party Program, approved . by the Planning and Building Committee on December 4, 1979, cpntained a project for Commerce Township to pave the Bywater Street approach at Union Lake Road in 1984 with their $21,000 allocation; and WHEREAS this project has not been done and was recently deemed unnecessary by the Commerce Township Trustees because of a private development project at thiS-location; and WHEREAS the Commerce Township Board of Trustees desires to use the funAS on an alternate project to provide passing lanes on UnionLake Road south of Wise Road. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorzes the use of the 1984 Tr-Party funds of $21,000 for Commerce Township, originally committed to a project! at Union Lake Road and Bywater, to be spent on a substitute project in Commerce Township consisting of passing lanes on Union Lake Road south of Wise Road. BE IT FURTHER- RESOLVED that the Board hereby requests the Oakland County Road CoMmission to reallocate their portion of the 1984 Tri-Party funds' to Commerce TOWnship for this sajbstitute project to benefit Commerce Township. Mr. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. . PLANNING AND BUILDING COMMITTEE Anne M. Hobart, Chairperson Moved by Rewold supported by Peri -doff the resolution be adopted. AYES: Law, McConnell, McDonald, McPherson, Moffitt, Moore, Nelson, Page, Perinoff, Pernick, Price, Rewold, Skarritt, Webb, Wilcox, Aaron, Caddel'.1, Calandro, Doyen, Fortino, Gosling, Hobart, R. Kuhn, S. Kuhn, Lanni. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolutibn was adopted. Misc. 85263 By Planning and Building Committee IN RE: DRAIN AND LAKE LEVEL ASSESSMENT REPORT To the Oakland County Board of Commissioners Mr. Chairperson, Ladies-and Gentlemen: WHEREAS the Planning and Building Committee has reviewed the Assessment Roils, as prepared by the Drain Commissioner for the year 1985; and Commissioners Minutes Continued. September 12, 1985 283 WHEREAS the Assessment Rolls have been prepared and submitted in accordance with the pro- visions of Act No. 40 of the Public Acts of 1956, as amended, and Act No. 146 of the Public Acts of 1961, as amended; and WHEREAS the Planning and Building Committee concurs in the figures as established by the Drain Commissioner for the various drains and lake level projects in the County, a copy of which is attached hereto; and WHEREAS a summary of the Assessment Roll is as follows: Assessments to Municipalities at Large - $12,058.08 Assessments to Real Property - $171,428.54 NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County of Oakland, State of Michigan, that for the purpose of establishing, constructing, maintaining, cleaning out, deepening, and extending County Drains and establishing and maintaining the normal height and level of various lakes in Oakland County, there be assessed, levied and collected for the year 1985, by the several political subdivisions, the aggregate amount of $185,486.42, which sum represents the total amount of assessments for 1985 and which are contained in the several Drain and Lake Level Assessment Rolls heretofore determined by the said Oakland County Drain Commissioner, Mr. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foreging resolution. PLANNING AND BUILDING COMMITTEE Anne M. Hobart, Chairperson The Chairperson stated by Statute, the resolution will lay'over for thirty (50) days. Misc. 85 264 By Public Services Committee IN RE: Community Development Division GUIDELINES FOR'COMMUN1TY DEVELOPMENT CONTINGENCY ACCOUNT FUND To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS Community Development Block Grant funds have been set aside in a Contingency Account over the past several years; and WHEREAS this account has been used to facilitate the accounting process for processing year-end closing transactions, provide a reserve fund for cost overruns and to grant supporting funds to communities for new construction of assisted housing developments; and WHEREAS funds from this account have been expended over the past several years for eligible HUD approved Assisted Housing Projects, with the approval of both Citizens Advisory Council and the Board of Commissioners; and WHEREAS the purpose of this resolution is to establish a Contingency Account for potential cost overruns pertaining to Oakland County CDBG funded activities and discontinue expending funds from this account for approved Assisted Housing Projects; and WHEREAS the setting aside of these funds has resulted in a five year accumulated total of $448,155,54; and WHEREAS this present fund balance points to the need for establishing a maximum account balance and a procedure for allocating the amount that is in excess of the established maximum; and WHEREAS the Contingency Fund Subcommittee of the Citizens Advisory Council recommended to the Council that a $200,000 maximum Contingency Fund Account balance be established and to distribute the excesS balance of funds by the approved allocation formula to the municipalities for use at the local level for the 1986/87 program year (reference attachment); and WHEREAS the Community Development Citizens Advisory Council has approved this resolution by a unanimous vote. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners establishes a maximum $200,000 Community Development Contingency Fund Account balance and approves the distributing of the excess balance of funds by the approved allocation formula to the municipalities for use at the local level for the 1986/87 program year. Mr. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE James E. Lanni, Chairperson Moved by Lanni supported by Nelson the resolution be adopted. The Chairperson referred the resolution to the Finance Committee. There were no objections. Misc. 85248 By Public Services Committee' IN RE: COoperative Extension Service EXTENSION AGRICULTURE AGENT POSITION To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS Oakland County has reteived notification from Michigan State University that the 284 Commissioners Minutes Continued. September 12, 1935 Extension Agriculture Agent position is being reorganized effective October 1, 1985; and WHEREAS Michigan State University has expressed a desire to maintain and increase their commitment to expanding agriculture information service in Oakland County' (from 1/3 position to 2/3 position October 1, 1985, through September 30, 1936) should the County be willing to share in the expansion by providing 1/3 of the full-time Extension Agriculture Agent position; and WHEREAS agriculture business annually conducts product sales in excess of 200 million dollars annually and it is in the best interest of Oakland County to continue to supply technical at,sistance in support of this industry. NOW THEREFORE BE IT RESOLVED that the Public Services Committee of the Oakland Couhty Board of Commissioners agrees with the concept of a full-time Extension 'Agriculture - Agent position: and BE IT FURTHER RESOLVED that the Public Services Committee recommends the apprepriation of funds for 1/3 of the salary for the MSU Extension Agriculture Agent in an amount not to exceed $8,000 for the period October 1, 1985 through September 30, 1986. Mr. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE James E. Lanni, Chairperson FISCAL NOTE By Finance Committee IN RE: Cooperative Extension Service EXTENSION AGRICULTURE AGENT POSITION (Miscellaneous Resolution N85248) To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-C of this Board, the Finance Committee has reviewed Miscellaneous Resolution 785248 and finds: 1) Michigan State University has notified the Cooperative Extension Division of intent lo reorganize the Extension Agriculture Agent position and increase agriculture informatidn service in Oakland County through increased funding of the Extension Agriculture Agent position from 1/3 to 2/3 for the period October 1, 1985 - September 30, 1 9 86, 2) The reorganization is contingent upon County funding of the remaining 1/3 of the full time position, 3) $2,000 is necessary to fund the County portion of the. Extension Agriculture Agent position for the balance of 1985 (October 1 - December 31, 1985), said funds available in Contingency, to be transferred to the Cooperative Extension Division Budget as follows: 909-01-00-9900 Contingency (2,000) 175 -01 -00-3128 Professional Services 2,000 4) Funding is to be appropriated in the 1986 Budget for 1986 cost of the Extension Agriculture Agent position. FINANCE COMMITTEE G. William Caddell, Chairperson Moved by Lanni supported by Richard Kuhn the resolution, with Fiscal Note attached, be adopte AYES: McConnell, McDonald, McPherson, Moffitt, Moore, Nelson, Page, Perinoff, Pernick, Price, Rewold, Skarritt, Webb, Wilcox, Aaron, Caddell, Calandro, Doyon, Fortino, Gosling, Hobart, R. Kuhn, S. Kahn, Lanni, Law. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution, with Fiscal Moto attached, was adopted. Misc. 85265 By Public Services Committee IN RE: Sheriff's Department DISPOSITION OF PROPERTY HELD BY SHERIFF To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen; WHEREAS the Sheriff of Oakland County, by letter of August 16, 1985 has requested authority from this Board to dispose of recovered stolen property which has been unclaimed for six months or more after recovery, such authority being necessary pursuant to the provisions of Act 54 of the Public Aet of 1959, as amended; said recovered stolen property to be disposed of by manner of public auction to be held Saturday, October 5, 1985. NOW THEREFORE BE IT RESOLVED that authority to dispose of such unclaimed property be and the seine is hereby granted to the Sheriff of Oakland County, such unclaimed property to be disposed of in the manner prescribed in Act 54 of the Public Acts of 1959, as amended. Mr. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE James E. Lanni, Chairperson Commissioners Minutes Continued. September 12, 1985 285 Moved by -Lanni supported by Webb the resolution be adopted. AYES: McDonald, McPherson, Moffitt, Moore, Nelson, Page, Perinoff, Pernick, Price, Rewold, Skarritt, Webb., Wilcox, Aaron-, Caddell, Caiandro, Doyon, Fortino, Gosling, Hobart, R. Kuhn, Lanni, Law, McConnell. (24) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. Misc. 85266 By General Government committee IN RE: PROPOSED LEGISLATION CALLING FOR FOUR-YEAR TERMS FOR COUNTY COMMISSIONERS (SUPPORT) To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS State Senators, some county officials and township officials are elected for terms of four years; and WHEREAS county commissioners are required by state law to serve two-year terms, and thus are obligated to campaign twice as frequently for re-election as those with four-year terms: and WHEREAS a four-year term for county commissioners would provide greater continuity in county government; and WHEREAS the Michigan Association of Counties is urging in its 1985-86 Legislative Platform that legislation calling for four-year county coMmissioner terms be introdUced and passed. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners supports the four-year terms for county commissioners. BE IT FURTHER RESOLVED that copies of this resolution be sent to all state legislators from Oakland County and to the County's Legislative Agent. Mr. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Richard Skarritt, Vice Chairperson Moved by Skarritt supported by Moore the resolution be adopted. Moved by Doyen supported by Moffitt the resolution be amended in the 2nd WHEREAS paragraph by deleting "and thus are obligated. to campaign twice as frequently for re-election as those with four-year terms". A sufficient majority having voted therefor, the amendment carried, Vote on resolution as amended: AYES: Moffitt, Moore, Nelson, Page, Perinoff, Pernick, Price, Rewold, Skarritt, Webb, Wilcox, Aaron, Caddell, Calandro, Fortino, Gosling, Hobart, S. Kuhn, Lanni, Law, McDonald. (21) NAYS: McPherson, Doyon, Richard Kuhn. (3) A sufficient majority having viated therefor, the resolution, as amended, was adopted. Misc. 85267 By General Government Committee IN RE: PERMISSIVE LEGISLATION ALLOWING COUNTIES OF LESS THAN 100.,000 POPULATION TO HAVE THREE-MEMBER PARKS AND RECREATION COMMISSIONS (SUPPORT). To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen.: WHEREAS the existing law (Public Act 261) specifies that County Parks and Recreation com- missions have ten members; and WHEREAS a ten-member commission in Oakland County with its extensive parks and recreation program is totally feasible and provides needed input; and WHEREAS smaller counties with limited parks and recreation facilities and programs should not be required to shoulder the expense of having a ten-member commission. NOW THEREFORE BE IT RESOLVED that the Oakland County Beard of Commissioners supports pro- posed permissive legislation that would allow counties of less than 100,000 population to have a minimum of three members on their parks and recreation commission .. BE IT FURTHER RESOLVED that copies of this resolution be sent to all legislators from Oakland County and to the County's Legislative Agent. Mr. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Richard Skarritt, Vice Chairperson Moved by Skarritt supPorted by Moffitt the resolution be adopted. 286 Commissioners Minutes Continued. September 12, 1985 AYES: Moffitt,. Nelson, Page Perinoff, Pernick, Rewold, Skarritt, Webb, Wilcox, Aaron, Caddell, Doyen, Gosling, Hobart, R. Kuhn, S. Kuhn, Lanni, Law, McConnell, McDonald,. McPherSdn. (21) '4 NAYS: Moore, Price, Fortino.. • (3) . A sufficient majority having voted therefor, the resolution Was adapted. Misc. 85268 By General Government Committee IN RE: REQUIREMENT OF DEPOSITS ON WINE COOLER CONTAINERS (SUPPORT) To the Oakland County. Board of Commissioner Mr. Chairperson, Ladies and Gentlemen: WHEREAS when the State Legislature was debating a bill in 1978 to require deposits en most bottle and can beverage containers, wine cooler containers were omitted because sales of these beverages were minimal at the time; and Thus when this proposed legislation was signed into law later in 1978 there was no provjsion that wine cooler containers be returnable; and WHEREAS the fact that wine cooler beverages have made tremendous gains in sales in recent years and registered a 575 percent sales increase in the past year is viewed as a threat to the state's successful litter control program; and WHEREAS the Michigan United Conservation Clubs and Attorney General Frank Kelley have called on the Michigan Liquor Control Commission to require deposits on wine cooler containers and to effect this requirement either through the Commission's own authority or through legislation amending the 1978 "bottle law." NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners supports what- ever measure is necessary to require that wine cooler containers be made returnable like mot other beverage containers. BE IT FURTHER RESOLVED that copies of this resolution be Sent to all Oakland County State Legislators and to the County's Legislative Agent. Mr. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Richard Skarritt, Vice Chairperson Moved by Skarritt supported by Aaron the resolution he adopted. AYES: Moore, Nelson, Page, Perinoff, Pernick, Price, Rewold, Skarritt, Webb, Wilcox, Aaron, Caddell, Doyon, Gosling, Hobart, R. Kuhn, S. Kuhn, Law, McConnell, McDonald, McPherson, Moffitt. (22) NAYS: Lanni. (1) PASS: Fortino. (1) A sufficient majority having voted, therefor, the resolution was adopted. Misc. 85269 By General Government Committee IN RE: HOUSE BILL 4894 (SUPPORT) PROVIDING OPTIONAL METHODS FOR ABOLITION OF INLAND LAKE BOARDS TO the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS House Bill 4894 would amend the "Inland Lake Improvement Act of 1966" by establishing five different methods of dissolving an inland lake board; and WHEREAS the five options are: (I.) Motion of the local governing body which established the lake board. (2.) Majority vote of the local governing bodies if the lake board was established by more than one local governing body. (3.) Petition of 2/3 of the persons owning land abutting the lake. (4.) Motion of the lake board if the board finds that an improvement project is not feasible, and (5.) Completion of the lake improvement project; and WHEREAS any one of the five prescribed methods could be used to abolish a lake board; and WHEREAS House Bill 4894 also provides that excess funds remaining after dissolution of a lake board shall be divided among local units in the same proportion as the local units were assessed; and WHEREAS the bill prohibits dissolution of a lake board if a financial deficit exists; and WHEREAS the provisions of House Bill 4894 seem to add an important new dimension and gen- erally improve the "Inland Lake Improvement Act of 1 .966." NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners goes on record as supporting House Bill 4894. BE IT FURTHER RESOLVED that copies of this resolution be sent to all Legislators from Oak- land County and to the County's Legislative Agent. Mr. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution_ GENERAL GOVERNMENT COMMITTEE Richard Skarritt, Vice Chairperson Commissioners Minutes Continued. September 12, 1985 287 Moved by Skarritt supported by Richard Kuhn the resolution be adopted. AYES: Nelson, Page,: Perinoff, Pernick, Price, Rewold, Skorritt, Webb, Wilcox, Aaron, Caddell, Calandro, Doyon, Fortino, Gosling, Hobart, R. Kuhn, S. Kuhn, Lanni, Law, McDonald, McPherson, Moffitt, Moore. (24) NAYS: None, (0) A sufficient majority having voted therefor, the resolution was adopted. Misc. 85270 By Marilynn E. Gosling IN RE: EASTER SEAL SOCIETY - SAFE HALLOWEEN To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS the citizens of Oakland County have an overwhelming concern for the safety of the children in our communities; and WHEREAS it is most desirable to create a safe environment for our children while 'trick or treating" on Halloween; and WHEREAS in recent years there have been many serious attempts to harm children on Halloween by altering treats with injurious objects and substances; and WHEREAS the Easter Seal Society has developed The Safe Halloween" concept entitled "GIVE THE SAFE TREAT . . THAT GIVES TREATMENT", which is a community service coupon promotion designed to ensure the safety of children on Halloween and at the same time raise money to support Easter Seal programs of service to people with physical disabilities in the Metropolitan Detroit area; and WHEREAS "The Safe Halloween" concept is a vehicle through which the Tr-County Easter Seal Societies, Burger King ReStaurants, WJBK-TV2, And the community at large can join in promoting the safety and welfare of children on Halloween while at the same time financially benefiting service pro- grams for the physically disabled in the Metropolitan Detroit area NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby joins with the many other governments, agencies = and citizens to promote a safer environment for our children through support for "The Safe Halloween" program. Mr. Chairperson, I move the adoption of the foregoing resolution. Marilynn E. Gosling, Commissioner District /14 Moved by Gosling supported by Moore the rules be suspended for immediate consideration of the resolution. A sufficient majority having voted therefor, the motion carried. Moved by Gosling supported by Moore the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. Misc. 85271 By Lawrence Pernick IN RE: TOXIC CHEMICAL EXPOSURE ORDINANCE To the Oakland County Board of Commissioners Mr. Chairperson, Ladies and Gentlemen: WHEREAS certain chemicals in concentrated proportions or in combination with other concen- trated chemicals can represent a risk to human health, environmental safety and/or ecological balance; and WHEREAS investigations involving complaints of the use, manufacture, combination and dis- posal of toxic chemicals is conferred to the Oakland County Health Division, Environmental': Health Unit, and the Oakland County Board of Commissioners pursuant to Section 2441 of Act 368, Public Acts of 1978, as amended; and WHEREAS the Director of the Health Division or his/her designated agent is empowered to initiate investigations and conduct studies of known or suspected existing or potential toxic chemical exposure and maintain records of such investigations and studies. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners establishes an 7 ordinance to authorize the Oakland County Health Division to obtain information regarding toxic chemicals : which may be the cause of illness and provide for disclosure of said information to interested and injured persons. BE IT FURTHER RESOLVED that reasonable administrative procedures, regulations and penalties be established to determine the source of the chemical contamination in cooperation with federal, state ' and municipal agencies in developing a coordinated program to manage, control, prevent or reduce risks ' to human health, environmental safety-and/or ecological balance associated with exposure to toxic chemicals. Mr. Chairperson, we move the adoption of the foregoing resolution. Lawrence R. Pernick, Commissioner District Dennis M. Aaron, Hubert Price, Jr„ Ruel E. McPherson 288 Commissioners Minutes Continued. September 12, 1985 Moved by Aaron supported by Pernitk the resolution be adopted. The Chairperson referred the resolution to the General Government Committee and the Health and Hum-an Resources Committee. There dare no objections. The Chairperson made the following referrals in accordance with Board of Commissioner Rule. XXII: GENERAL GOVERNMENT COMMITTEE a. Birmingham, Support FIB 4027, Local Control of Mobile Homes b. Oceana County - Funding for West Michigan Tourist. Association c. Oceana County - Funding of "Vitality in Michigan" Program (SB R4) d. Sanilac - P.A. 116, Request Legislative AmendMent e. Birmingham, Support Transfer of 48th District Court to 52nd District f. Canvassing Board - Republican Recommendations PERSONNEL COMMITTEE a. Sheriff's Department - Sheriff's Request for Retirement Service Credit PLANNING AND BUILDING COMMITTEE a. Road Commission - Use of 1984 Tr-Party Funds for CoMmerce Township b. DNR - Solid Waste Program Funding c. Clean Michigan Funds - Grants d. MAC - Clean Michigan Funds - Grants PUBLIC SERVICES COMMITTEE a. Birmingham - Support Transfer of 46th District Court to 52nd District b. Sheriff's Department - District Court's Concern Re: Implementation of Consent Judgment c. Sheriff's Department - Jail Remodeling Contractors (Skylight leaks) d. CETA - 1/84'CTA -153 - Order Denying Motion to Vacate and Dismiss e, Laws at Work - 5th Conference on the Judiciary f. Emergency Services CommUnications Task Force - Disbanded g. Social Services - Child Support Collection Incentive Payments OTHER REFERRALS Retirement Commission a. Sheriff's Department - Sheriff's Request for Retirement Service Credit Prosecutor a. Social Services - Child Support Collection Incentive Payments Friend of the Court a. Social Services - Child Support Collection Incentive Payments Management and Budget a. Equalization - Industrial Facilities Exemption, Damick, Rochester Hills b. Equalization - Industrial Development District - GMF Robotics, Rochester Hills c. Equalization - Auburn Hills Technology Park P. Equalization - Commercial Facilities Exemption, Kirco, Auburn Hills There were no objections to the referrals The Chairperson announced the next meeting of the Board will be September 26, 1985 at The Board adjourned at 10:55 a.m. Lynn D. Allen, Clerk Richard R. Wilcox; Chairperson 9:30 a.m. 9:30 a.m.