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Home My WebLink AboutMinutes - 1973.04.10 - 753579 OAKLAND COUNTY Board Of Commissioners MEETING April TO, 1973 Meeting called to order by Chairman Paul E. Kasper at 9:35 A. M. in the Court House Auditorium, 1200 North Telegraph Road, Pontiac, Michigan. Invocation given by Henry W. Hoot. Pledge of Allegiance to the Flag. Roll called. PRESENT: Berman, Brotherton, Burley, Button, Coy, Dearborn, Douglas, Dunleavy, Gabler, Hobart, Hoot, Kasper, Lennbn, Mathews, Moffitt, Montante, Nowak, Olson, Perinoff, Pernick, Quinn. (21) ABSENT: Houghten, Patnales, Richardson, Vogt, Walker, Wilcox. (6) Quorum present. Moved by Burley supported by Button the minutes of the previous meeting be approved as printed. A sufficient majority having voted therefor, the motion carried. Moved by 140wak supported 15-y Quinn the -Journal: for the -January Sesston be- approved. and closed and the January Session stand adjourned sine die. • A sufficient majority having voted therefor, the motion carried. Lynn D. Allen Paul E. Kasper Clerk Chairman APRIL SESSION April 10, 1973 Meeting called to order by Chairman Paul E. Kasper. Roll called. PRESENT: Berman, Brotherton, Burley, Button, Coy, Dearborn, Douglas, Dunleavy, Gabler, Hobart, Hoot, Houghten, Kasper, Lennon, Mathews, Moffitt, Montante, Nowak, Olson, Perinoff, Pernick, Quinn, Richardson, Vogt, Walker, Wilcox. (26) ABSENT: Patnales. (1) Quorum present. Clerk read letter from the City of Oak Park objecting to the proposed increase in jail boarding fees. (Placed on file.) Clerk read letter from the Hazel Park Planning Commission thanking the Planning Commission for the services of Mr. Gabor M. Zovanyi in connection with the "Growth Policies for Oakland County". (Placed on file.) Clerk read letter from Betty Lehnan, Farmington Township, regarding road conditions in Farmington Township. (Referred to Transportation and Aviation Committee.) Clerk read resolution from the City. of Oak Park urging the Board to allocate money for renovation of the Oakland County Hospital. (Placed on file.) Clerk read letter from Mrs. Richard D. Grauer expressing appreciation for the services provided by the Oakland County Health Department. (Placed on fife.) Clerk read resolution from the Huron-Clinton Metropolitan Authority requesting that one- quarter of One mill be spread on taxable property in the County. (Placed on file.) 80 Commissioners Minutes Continued. April 10, 1973 Misc, 6271 By Mr. Lennon IN RE: AUTHORIZE ENGINEERING SERVICES FOR NEW BOILERS AT CENTRAL HEATING PLANT To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS your Committee recommends that an additional boiler be installed at the County Central Heating Plant because of increased heating and steam demands of the County Service Center; and WHEREAS it is necessary to retain a consulting engineering firm to do necessary drawings and specifications to receive bids for an additional boiler at the Power House, the cost of said consulting engineering services not to exceed $13,000.00, NOW THEREFORE BE IT RESOLVED that the Board of Auditors be and they are hereby authorized to retain a consulting engineering firm to do the necessary drawings and specifications to receive bids for an additional boiler at the Power House, said engineering services cost not to exceed $13,000.00. The Buildings and Grounds Committee, by Richard R. Wilcox, Chairman, moves the adoption of the foregoing resolution. BUILDINGS AND GROUNDS COMMITTEE Richard R. Wilcox, Chairman Moved by Lennon supported by Nowak the resolution be adopted. The resolution was referred to the Finance Committee. There were no objections. Misc. 6272 By Mr. Lennon IN RE: APPROVAL OF SCHEMATIC PLANS AND SPECIFICATIONS FOR PROPOSED OAKLAND COUNTY HOSPITAL RENOVATION To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS pursuant to Miscellaneous Resolution #6251, Tarapata, McMahon and Paulsen, Inc., Architects, were authorized to prepare schematic plans and specifications for the proposed renovation of the County Hospital; and . WHEREAS your Committee has reviewed.said .schematic plans and specif-Leations and Tecommends approval, subject to acceptance by the Michigan Department of Public Health, NOW THEREFORE BE IT RESOLVED that the schematic plans and specifications for the proposed renovation of the County Hospital, as presented by Tarapata, McMahon and Paulsen, inc., Architects, be and they are hereby approved subject to acceptance of said plans and specifications by the Michigan Department of Public Health. The Buildings and Grounds Committee, by Richard R. Wilcox, Chairman, moves the adoption of the foregoing resolution. BUILDINGS AND GROUNDS COMMITTEE Richard R. Wilcox, Chairman Moved by Lennon supported by Burley the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. Misc. 6273 By Mr. Nowak IN RE: AMENDMENT TO MISCELLANEOUS RESOLUTION #6175 - MILEAGE PAYMENT SCHEDULE To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: Your Committee recommends that Miscellaneous Resolution #6175, Mileage Payment Schedule, as amended on December 21, 1972, be further amended as follows: Strike out in the "NOW THEREFORE BE IT RESOLVED" paragraph the words "and to all County Commissioners for attendance at all meetings" and insert therein a new "BE IT FURTHER RESOLVED" paragraph, to-wit: "BE IT FURTHER RESOLVED that the mileage payment schedule for all County Commissioners be at regular County rates per mile for the use of privately-owned automobiles in attending all Board and Committee meetings and all other meetings a County Commissioner attends affecting County business within the State of Michigan. Mileage shall not be paid for attendance at meetings other than County meetings held within a member's district." The Committee on Organization, by Patrick M. Nowak, Chairman, moves the adoption of the foregoing resolution. COMMITTEE ON ORGANIZATION Patrick M. Nowak, Chairman Moved by Nowak supported by Moffitt the resolution be adopted. Discussion followed. AYES: Dearborn, Dunleavy, Hobart, Hoot, Houghten, Kasper, Lennon, Mathews, Moffitt, Montante, Nowak, Olson, Richardson, Vogt, Wilcox, Berman, Brotherton, Burley, Button, Coy. (21) NAYS: Douglas, Perinoff, Pernick. (3) A sufficient majority having voted therefor, the resolution was adopted. Commissioners Minutes Continued. April 10, 1973 81 Misc. 6274 By Mr. Nowak IN RE: SUPPORT OF DOCTRINE OF SEPARATION OF POWERS AND THEORY OF CHECKS AND BALANCES To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS County Commissioners are charged with the responsibility of adopting a budget to operate the County; and WHEREAS part of such duties is for the Commissioners to determine the priorities of various needs and requirements and the salaries to be paid to County employees; and WHEREAS the Third Judicial Circuit Court has encroached upon the legislative and administrative powers of the Wayne County Board of Commissioners; and WHEREAS these United States and the States therein, were founded on the doctrine of the separation of powers and the theory of checks and balances, and that to permit one co-equal branch of government to interfere with and exercise the powers of another co-equal branch of government destroys the tenets of a Republic; and WHEREAS the Oakland County Board of Commissioners objects to the encroachment by any other co-equal branch of government upon the legislative and administrative duties of County Commissioners; NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners records its support of the doctrine of separation of powers and the theory of checks and balances. The Committee on Organization, by Patrick M. Nowak, Chairman, moves the adoption of the foregoing resolution. COMMITTEE ON ORGANIZATION Patrick M. Nowak, Chairman Moved by Nowak supported by Lennon the resolution be adopted. A sufficient majority having voted ,therefor, the resolution was adopted. Mrs. Dearborn presented the Salaries portion of the 1974 Proposed Allocation Budget. Misc. 6275 By Mr. HotIghter IN RE: ALLOCATION BUDGET FOR THE YEAR 1974 To the Oakland County Board of Commissioners Mr. ChairMan,-Cadies arfd Gentlemen:• The Property Tax Limitation Statute (Act 62, Section 9, Public Acts of 1933, M.S.A. 7.61) proVides the COunty shall, at the April Session of the Board of Commissioners, submit a budget to the County Tax Allocation Board for its use in determining the County's share of the fifteen Mill general property tax for the ensuing year. To this end, your Finance Committee, together with your Personnel Practices Committee and the County Board of Auditors, as jointly charged, herewith present their recommendations for the period January 1, 1974 to December 31, 1974. The sole objective of this budget is to prepare for submission to the County Tax Allocation Board a realistic total picture of the County's 1974 operational needs, those resources other than the general property tax which will be available for that purpose, and the amount of the property tax revenues necessary if those needs are to be implemented. That body, as charged by law, then determines the respective taX rates for those local units, including the County, who share the 15 Mill general property tax. In light of this process, your Committee again advises all agencies and County Department Heads that the recommendations herein cannot in any degree be regarded as binding until final budget consideration when the tax rate is knowh and other revenues and costs can be more fully evaluated and determined. The 1974 Allocation Budget of 53.56 million represents an overall increase of 9 million dollars over the 1973 Final Budget and, based on an assumption of a 10% rise in the State Equalized Valuation of the County, would require an allotted rate of 6:56 Mills. At this juncture it should be noted that Oakland County under its present allocated rate of 5.26 Mills ranks 66th among the 83 Michigan Counties; conversely only 6 counties allocate a higher school rate to their schools than in Oakland. PERSONNEL: (Increase 2.82 million) 1.91 million of this increase is accounted for in the anticipated cost of old positions which includes, in addition to expected 1974 merit and service in- creases, the 16 new positions and salary adjustments granted in 1973 and full funding of the 61 former PEP positions previously paid from Federal funds. Other major increases in the salaries portion of the budget includ $847,074 for 93 receommended new positions (reduced from 201 positions requested by County Departments), 1.18 million to meet anticipated 1974 salary adjustments (5.5%) and $320,103 cost for 19 positions ,salary adjustments presently being processed at the time of this writing. NON-DEPARTMENTAL: (Increase 4.46 million) The projected increase in Non-Departmental recommendations is largely accounted for in the following: I. Four new appropriations reflecting the continuing concern of the County in these areas have been recommended: $50,000 Art Council Funding; $50,000 for the continuance of Management Reviews Of County Departments; $1,000,000 for County support of the County Road Program and $100,000 to provide basic capitalization for the Local Assessing Assistance Program. 2. Employee costs including Workmen's Compensation, Employee's Hospitalization Insurance, Employee's Life Insurance, Employee's Retirement Fund and Social. Security account for 1.7 million dollars Of the above increase. The largest portion of this amount (one million for Employee's Retirement Fund) is due to two factors, the 1973 improvements granted in the Retirement benefit formula and a larger thah usual commitment of reimbursement reserves in financing the overall 1973 Retirement costs for this program. Based on total Retirement costs of 2.98 million dollars, the overall increase in this program .Would be $417,000. 82 Commissioners Minutes Continued. April 10, 1973 3. Care of the Mentally ill, increased $442,000; $217,000 to support Community Mental Health State Budget and $225,000 for increase in use of State Institutions. 4. The mandatory I/4 Mill for Huron-Clinton paid from the County share of 15 Mill Property Tax will, based on the expected SEV increase, raise this appropriation $134,675. 5. The upward revision of $562,305 in Social Services costs is projected on a three (3) year average increase in costs and caseloads and includes consideration of continued savings through the immediate implementation policies under ADC and other related State/Federal categorical programs. DEPARTMENTAL: (Increase, including Personnel costs, 4,5 million) For explanations on changes in respective departmental budgets your attention is directed to those specific explanations therein set out. ,RECEIPTS: (Decrease 1.93 million) 1.32 million dollars of the projected decrease in receipts is accounted for by the fact that seven (7) quarters of Federal Revenue Sharing monies were available in the financing of the 1973 budget while only four (4) quarters will be available in 1974. The other major decreases include $500,000 in the Treasurer's Receipts based on the fact that in 1974 delinquent tax penalties, previously reflected here, will 90 to the Tax Revolving Fund; in addition Use of Money and Property has been reduced $250,000, reflecting a more conservative estimate on investment of County funds, REVENUE SHARING: As stated above 3.4 million dollars of the new Federal Revenue Sharing funds were available to the County in 1973 and 2.08 million dollars are anticipated for 1974. In line with 1973 budget policy, we are recommending allocation of $600,000 to County operations, namely, Current Chapter 20-21 Drains $200,000; County Adult Hospitalization Care Fund $200,000 and State Institutions $200,000. The anticipated balance of 1.48 million is allocated to the County Building Program. CAPITAL PROGRAM: For this allocation budget, in line with policy followed in the 1973 budget, we have again reduced the normal allocation of Miscellaneous Non-Tax Revenues to the Building Fund by $320,000 thus releasing these revenues For use in the general operating program of the County. The above reduction reflects the decision of the Commission to construct the Children's Village Phase II with Revenue Sharing monies rather than through a Building Authority as previously planned. CONCLUSION: In the judgment of your Finance Committee, these recommendations, including the joint recommendations of the Personnel Practices Committee and the Auditors, represent insofar as present information is available, the amounts necessary to finance County operations for 1974 on a level necessary to carry out the essential responsibilities of the County of Oakland. Mr. Chairman, on behalf of the Finance Committee, I move the adoption of the attached allocation budget in the amount of $53,555,372, necessitating a requested property tax levy of $38,881,887 for submission to the County Tax Allocation Board. FINANCE COMMITTEE Fred D. Houghten, Chairman Wilbur V. Brotherton, Henry W. Hoot, Robert F, Patnales, Alexander C. Perinoff, Lawrence R. Pernick, Donald C, Quinn, Jr. SALARIES PORTION OF 1974 ALLOCATION BUDGET To the Honorable Board of Commissioners The Personnel Practices Committee and your Board of Auditors recommend the following amounts be placed in the 1974 Allocation Budget. PURPOSE NUMBER OF POSITIONS AMOUNT RECOMMENDED Previously Approved Positions 1,768 $19,639,711 New Positions 93 847,074 Emergency Salaries $ 75,000 Overtime Reserve $ 650,000 Summer Employment $ 200,000 Training and Tuition Reimbursement $ 25,000 Classification and Rate Changes $ 20,000 Possible Salary Adjustments $ 1,180,129 Fringe Benefit Improvements $ 250,000 New Positions in Process 19 $ 184,177* Salary Adjustments in Process $ 135,926* TOTAL 1,880 $23,207,017 Respectfully Submitted: BOARD OF AUDITORS PERSONNEL PRACTICES COMMITTEE Daniel T. Murphy, Chairman Mary M. Dearborn, Chairman Robert E. Lilly, Vice-Chairman Richard V. Vogt, Vice-Chairman James M. Brennan, Member F. Jack Douglas, Bernard D. Berman Lillian V. Moffitt, Lew L. Coy Patrick M. Nowak *In process through the Board of Commissioners as of 4/10/73. If approved, will become part of the cost of Previously Approved Positions. EMERGENCY SALARIES "Emergency Salaries" amounts are granted to certain departments to cope with fluctuating case- loads, to cover vacation and sick leave absence and to cover repetitive seasonal or special projects. Experience has shown that the hiring of short term temporary employees is usually less expensive than staffing with a larger number of full-time permanent employees to meet peak loads. Often the use of "Emergency Salaries" allows a department to have a roster of "on call" employees available to cope with emergencies. Permission must be obtained from the ,Board of Auditors, through the Personnel Division, before such funds can be used. The amounts recommended for the Various departments are shown on the summary sheet. 1974 ALLOCATION BUDGET DISTRIBUTION TO DERARTMENTS TOTAL PERSONNEL COSTS FINANCED FROM COUNTY SALARIES BUDGE RECOMMENDED InDepar tmen alBudget' I Sa 'es Reserve Fund Total PERSONNEL COSTS DEPARTMENT PERSONNEL Previously Approved New Total County FINANCED FROM Total Total Positions Positions Emergency Salaries Budgeted OTHER SOURCES Positions Cost Number Amount Number Amount Salaries Reserve salaries PositionS Amoun t Airport 10 122,443 -- -- 0 -- 0 0, 0 10 122,443 Animal Welfare 14 154,892 13 148,316 1 6,576 0 6,576 154,892 0 0 , Auditors - Administration 138 1,635,487 176 1,505,730 4 35,284 500 35,784 1,541,514 8 93,973 , Auditors - Central Services 92 752,422 21 196,779 7 40,825 -- 40,825 237,604 64 = 514,818 Auditors - Data Processing j65 732,392 -- -- -- i--0 -- -- 65 732,392 Auditors - Drug Abuse 10 136,004 8 108,486 2 27,518 0 27,518 136,004 0 E -- Auditors - Facilities & Oper. 282 2,714,992 23 269,472 3 43,01 2,000 45,571 315,043 256 .2,399,949, . Auditors - Planning 33 402,600 27 353,422 6 49,118 0 49,178 402,600 -- : Circuit Court 59 921,644 57 623,454 2 20,990 0 20,990 644,444 -- 277,200 1 Circuit Court - Friend of Ct. 55 568,405 44 464,202 5 44,04 0 44,574 508,776 6 59,629 Circuit Court - Probation 43 532,403 38 483,715 5 47,688 1,000 48,688 532,403 -- - . Civil Counsel 10 184,826 9 182,426 1 2,400 0 2,400 184,826 -- Clerk/Register 71 575,850 70 564,274 1 6,56 5,000 11,576 575,850 -- , Commissioners f 31 302,691 31 302,691 0 10 0 0 302,691 -- -- Community Mental Health 105 1,190,322 -- -- 0 10 0 0 0 105 1,190,322 1 Co-op. Extension Service 8 67,082 8 67,082 0 10 0 0 67,082 -- -- 1 Department of Public Works 196 2,181,964 -.- 55,000 0 10 0 0 55,000 196 2,126,964 Disaster Control & Civ. Def. 4 44,308 4 44,308 0 10 0 0 44,308 -- -- District Courts 34 315,212 32 251,912 2 4,800 0 4,800 256,712 -- 58,500 Drain Commissioner 56 718,876 26 368,848 6 • 57,5133 0 57,533 426,381 24 292,495 Equalization 46 582,134 46 472,134 0 '0 0 0 472,134 -- 110,000 , Health 314 3,770,904 274 3,335,642 20 222,848 5,000 227,848 3,563,490 20 207,414 1 Hospital 221 2,021,251 212 1,951,312 9 54,939 15,000 69,939 2,021,251 0 -- 1 Medical Examiner 19 213,395 17 195,168 2 17,027 1,200 18,227 .213,395 0 -- 1 Parks and Recreation 50 490,381 -- -- 0 -- 0 0 P 50 490,381 ' Probate Court 46 4d57,408 44 405,882 2 14,276 0 14,276 420,158 0 47,250 ; Probate - Camp Oakland 41 420,196 36 323,459 1 13,801 20,000 33,891 357,350 4 62,846 ' Probate - Children's Village 121 1,335,096 113 1,298,350 2 16,746 20,000 36,746 1,335,096 -- -- . Probate - Juvenile Court 148 1,717,134 141 1,629,199 2 22,956 3,300 26,256 1,655,455 5 61,679 Prosecuting Attorney 74 992,477 65 885,783 0 . 0 0 ' 0 885,783 9 106,694 1 Sheriff 241 2,875,617 210 2,506,202 7 76,350 0 76,350 2,582,552 24 293,065 1 Sheriff - Marine Safety 4 60,189 0 0 6 0 0 0 0 4 60,189 : Sheriff - Trusty Camp 11 132,954 11 132,954 0 0 0 0 132,954 -- ; Treasurer 39 353,925 37 339,773 2 13,652 .500 14,152 353;925 -- -- 1 Veterans' Affal: 22 192,311 19 173,736 1 6,876 1,500 8,376 182,112 2 10,199 [ , TOTAL 2,713 , 29,880,187 1,768 19,639,711 93 847,074 75,000 922,074 20,561,785 852 9,318,402 , 650,000 .OVERTIME RESERVE 650,000 650,000 200,000 SUMMER EMPLOYMENT 200,000 200,000 25,000 TRAINING AND TUITION REIMBURSEMENT 25,000 25,000 20,000 CLASSIFICATION CHANGES 20,000 20,000 1,180,129 SALARY ADJUSTMENTS 1,180,129 1,180,129 250,000 FRINGE BENEFIT IMPROVEMENTS 250,000 250,000 19 184,177 NEW POSITIONS IN PROCESS 3/20/73 184,177 184,177 135,926 SALARY ADJUSTMENTS IN PROCESS 3/20/73 135,926 135,926 1 1 TOTAL SALARIES RESERVE FUND 3,567,306 23,207,017 TOTAL SALARIES BUDGET 1 TOTAL FINANCED FROM OTHER'SOURCES 9,318,402 7,732 32,525,419 TOTAL PROJECTED SALARIES COST 32,525,419 83 Commissioners Minutes Continued. April 10, 1973 DEPARTMENT REQUESTED RECOMMENDED Auditors - Administration $ 1,000 $ 500 Auditors - Personnel Divisioh 1,000 0 Auditors - Central Services 500 . 0 Auditors - Facilities and Operations 2,000 2,000 Auditors - Planning 2,000 0 Circuit Court - Administration 6,250 0 Circuit Court - Friend Of the Court 3,000 0 Circuit Court - Probation 3,000 1,000 Clerk/Register 5,000 5,000 Cooperative Extension Service 700 0 Equalization 5,000 0 Health 5,000 5,000 Hospital 10,000 15,000 Medical Examiner 1,200 1,200 Probate - Camp Oakland 17,850 20,000 Probate - Children's Village 20,000 20,000 Probate - Juvenile Court 4,000 3,300 Treasurer 500 500 Veterans' Affairs 1,500 1,500 $89,500 $75,000 OVERTIME RESERVE The creation of the Overtime Reserve, within the Salaries Reserve Fund, allows funds to be budgeted for the payment of overtime witheut committing the funds to particular departments. Overtime Is used only when the work and the time of doing it are assigned by the department head and only employees in certain categories are eligible for overtime pay. The County's computer maintains a running account of the overtime used, detailing it by department and employee. $603,140 was spent for this purpose in 1972. Also charged to this fund is the cost of Premium Pay for Legal Holidays worked and pay for off-duty Court Appearance by Law Enforcement employees.' SUMMER EMPLOYMENT Oakland County has traditionally hired college and high school students to perform a variety of routine jobs during the summer Months. Summer employees help to fill an employment gap created by „annUelaltaves, usually taken during the summer by regular, full-time employees,. The summer employment program lends itself well to seasonal work performed in the maintenance of County grounds, the operation of County parks and repetitive tasks accumulated throughout the year by the various County departments. Currently the County payS $1,75 per hour for the first year and $2.00 per hour for the second year for Summer Clerical help. Summer Grounds help receives $2.25 per hour for the first year and $2.50 per hour for the second year. Placing these fdnds for Summer Employment ih the Salaries Reserve Fund allows the Personnel Practices Committee to oversee summer employment distribution. TRAINING AND TUITION REIMBURSEMENT Placing these monies in the Salaries Reserve Fund, a method first employed in the 1970 Budget, allows the Board of Auditors to coordinate, and the Personnel Practices Committee to oversee, training activities, which have become more important as the County seeks to upgrade present employees instead of fighting in the competitive market for the hard-to-get specialists and technicians. The major expenditures from this fund are to finance the County's Tuition Reimbursement Program under which tuition is reimbursed to an employee after he has successfully completed a course which was approved by both his department head and the Board of Auditors through its Personnel Division. CLASSIFICATION AND RATE CHANGES DURING BUDGET YEAR Because the County is a very complex institution which is constantly changing its scope, the dales of mahy positions change during each budget year. With over 2,700 positions, it is not possible to study and report all such changes in time to be reflected in the County's annual Budget, many changes in classification and some rate adjustments must be made during the Budget year. The creation of new classifications and new salary rates can only be done by the Board of Commissioners and these funds can be used only with the approval of the Board. POSSIBLE SALARY ADJUSTMENTS At this time, there are many unknowns affecting the 1974 Salaries of County employees. Labor Contracts will be negotiated, comparable competitive salary structures will be analyzed, the auto inclbstry bargaining will have taken place, the policies of the Federal Government and the condition of the Nation's economy will all have a considerable effect on the salaries picture. The $1,180,129 recomMended for this purpose at this tine is 5.5% of the cost of old and new positions, the Overtime Reserve and the cost of new positions and salary adjustments in process. FRINGE BENEFIT IMPROVEMENTS In arriving at two year labor contracts for a number of the County's Bargaining Units, the County agreed to provide one of the following employee fringe benefits for 1974. Either: Improved Hospitalization Insurance Improved Life Insurance An Income Continuation Insurance Beyond Sick Leave The cost was to be equivalent to the additional cost •of upgrading the County's Hospitalization Insurance to the Blue Cross MVF-2 Contract and the choice of benefits was to be the County's. The $250,000 budgeted for this item is an estimated increase in cost of MVF-2 considering a Hospitalization Insurance rate increase and an increased number of employees. 84 Commissioners Minutes Continued. April 10, 1973 1974 ALLOCATION BUDGET SUMMARY Non-Departmental Appropriations Departments and institutions Operating Budgets Salaries 23,207,017 Less: Personnel Turnover Adjustment 200,000 Total Budget to be Financed 19,666,205 10,882,150 23,007,017 53,555,372 17,890,000 1,734,015 1,482,500 Estimated Receipts Less: Allocation of Misc. Non-Tax Revenue Revenue Sharing to Building Fund Tax Levy (6.56 Mills on State Equalized Value 5,925,527,5 16 ) 14,673,485 38,881,887 53,555,372 NON-DEPARTMENTAL APPROPRIATIONS Arts Council Airport Ambulance Auditors - Data Processing Regular Clemis Births and Deaths Building Authority Payments Building Fund Capital Outlay Care of Mentally Ill Community Mental Health State Institutions Temporary Mental Cases Compensation Insurance Comprehensive Health Planning Council Contagious Diseases Contingency Council of Governments (SEMCOG) Current Chapter 20 & 21 Drains Election Expense Employees' Hospitalization Insurance Employees' Life Insurance Employees' Retirement Administration Employees' Retirement Fund Extradition Expense 4-H Fair Premiums Hospitalization of Prisoners Huron-Clinton Authority Insurance and Surety Bonds Jury Commission Law Libraries Management Review Survey Michigan Association of Counties and National Association of Counties Oakland County Pioneer and Historical Society Office of Economic Opportunity Photocopy Expense Real Property Parcel Numbering System Road Commission Social Security Social Services General Relief Hospitalization Relief Administration Soil Conservation Soldiers' Burial Soldiers' Relief Solid Waste implementation Program Plan Southeastern Michigan Tourist Association Southeastern Michigan Transportation Authority Sundry Tax Allocation T. B. Cases - Outside Township and City Tax Rolls Township and City Treasury Bonds Traffic Improvement Association Utilities, Parking Lots and Roads 50,000 12,500 4,500 506,085 ( 362,085) ( 144,000) 6,600 908,750 592,555 196,000 2,386,000 ( 667,000) (1,425,000) ( 294,000) 326,000 25,145 10,00o 535,000 91,100 490,000 180,000 1,569,870 185,400 30,000 2,500,000 11,500 2,000 30,000 1,481,385 58,700 17,000 44,640 50,000 20,000 9,000 118,000 12,000 50,000 1,000,000 1,530,000 3,563,305 (2,634,910 ( 586,170 ( 344,225) 500 14o,000 1,500 48,670 6,000 -0- 200,000 5,500 12,000 11,000 16,000 20,000 500,000 COmmistionert Minutes COhtinued. April 10, 1973 85 Local Assessing Assistance Program 100,000 TOTAL NON-DEPARTMENTAL APPROPRIATIONS DEPARTMENTS AND INSTITUTIONS Animal Welfare Auditors Auditors-Central Services Administration Auditors-Drug Abuse Buildings and Grounds Facilities and Operations-,Administration Facilities and Operations-Maint. and Operations Auditors-Facilities and Operations-Telephone Exchange Auditors-Planning Circuit Court - Administration Circuit Court - Friend of the Court Circuit Court - Probation Civil Counsel Clerk/Register Commissioners Cooperative Extension D. P. W. Disaster Control and Civil Defense District Courts Drain Commissioner Equali z ation., Health - Hospital Medical Examiner Probate Court Probate Court - Juvenile Court Child Care Probate Court - Camp Oakland Probate Court - Children's Village Probate Court - Juvenile Maintenance Prosecutor Sheriff Sheriff - Marine Safety Sheriff - Trusty Camp Treasurer Veteran's Affairs Sick Leave Reimbursement Salaries Reserve OVertime Reserve Summer Employment Training and Tuition Reimbursement . Classification and Rate Changes for Existing positions during Budget Year New Positions Possible Salary Adjustments PEP Program Fringe Benefit Improvements. New Positions in Process 3/20/73 Salary Adjustments in Process 3/20/73 TOTAL DEPARTMENTS AND INSTITUTIONS TOTALS Less Personnel Turnover Adjustment TOTAL BUDGETED EXPENDITURES 19,666,205 272,677 1,968,564 254,629 465,399 3,534,319 ( 324,149) (3,270,170) 289,144 531,050 1,653,894 566,176 571,553 200,736 851,545 369,091 97,207 120,200 65,483 367,152 45 1 ,93 1 540,434 3,983,650 2,681,476 328,560 545,408 1,875,235 3,138,221 ( 518,975) (1 ,839,27 1 ) ( 773,975) 1,026,733 3,514,107 163,765 194,654 450,125 210,817 100,000 2,645,232 ( 650,000) ( 200,000) ( 25,0 00) ( 20,000) ( -0- ) (1,180,129) ( -0- ) ( 250,000) ( 184,177) ( 135,926) 34,089,167 53,755,372 200,000 53,555,372 Moved by Houghten supported by Quinn the proposed 1974 Allocation Budget be made a special order of business at the next meeting. A sufficient majority having voted therefor, the motion carried. Misc. 6276 By Mr. HoUghten IN RE: COUNTY LEASED VEHICLE OPERATIONS PROGRAM To the Oakland County Board of Commissioners Mr, Chairman, Ladies and Gentlemen: WHEREAS the Finance Committee has reviewed the County's Automobile Policy; and WHEREAS your Committee recommends that all County departments, including the Road Commission and Drain Office, to the extent - possible, lease all vehicles through the County Leased Vehicle Operations Program, said recommendation" being in the best interests of the County for economy and control of vehicles, 86 Commissioners Minutes Continued. April 10, 1973 NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby requests that all County departments lease their vehicles, including the Road Commission and Drain Office to the extent possible, through the County Leased Vehicle Operations Program. The Finance Committee, by Fred D. Houghten, Chairman, moves the adoption of the foregoing resolution. FINANCE COMMITTEE Fred D. Houghten, Chairman Moved by Houghton supported by Brotherton the resolution be adopted. Discussion followed. A sufficient majority having voted therefor, the resolution was adopted. Misc. 6277 By Mr. Houghten IN RE: AFFIXING OF COUNTY OF OAKLAND DECAL TO COUNTY VEHICLES To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS your Committee deems it to be in the best interests of the County of Oakland that policy be made that all County Vehicles be properly affixed with the County decal, and so recommends to this Board, NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby directs the Board of Auditors to have all County Vehicles properly affixed with the County of Oakland decal unless specifically authorized otherwise by the Finance Committee or the Board of Auditors. The Finance Committee; by Fred D. Houghten,. Chairman, moves the adoption of the foregoing resolution. FINANCE COMMITTEE Fred D. Houghten, Chairman Moved by Houghten supported by Hoot the resolution be adopted. Moved by Olson supported by Burley the xesolutlon be amended by stri_king out, in. the second paragraph, the words 'otherwise' and 'the Finance Committee or'. Discussion followed. Moved by Nowak supported by Quinn the amendment be amended by adding the Chairman of the Board of Commissioners and the Board of Auditors'. Discussion followed. Vote on amendment to amendment: AYES: Dunleavy, Hobart, Hoot, Houghten, Kasper, Moffitt, Nowak, Quinn, Richardson, Vogt, Wilcox, Brotherton. (12) NAYS: Lennon, Mathews, Montante, Olson, Perinoff, Pernick, Berman, Burley, Button, Coy, Dearborn, Douglas. (12) A sufficient majority not having voted therefor, the motion lost. Vote on amendment: AYES: Olson, Perinoff, Berman, Burley. (4) NAYS: Hobart, Hoot, Houghten, Kasper, Lennon, Mathews, Moffitt, Montante, Nowak, Pernick, Quinn, Richardson, Vogt, Wilcox, Brotherton, Button, Coy, Dearborn, Douglas, Dunleavy. (20) A sufficient majority not having voted therefor, the motion lost. Vote on resolution: AYES: Hobart, Hoot, Houghten, Kasper, Moffitt, Pernick, Quinn, Richardson, Vogt, Wilcox, Brotherton, Button, Coy. (13) NAYS: Lennon, Mathews, Montante, Nowak, Olson, Perinoff, Berman, Burley, Dearborn, Douglas, Dunleavy. (11) A sufficient majority not having voted therefor, the motion lost. REPORT By Dr. Montante IN RE: MISCELLANEOUS RESOLUTION #6258 - LAKE ORION-OXFORD SCHOOL FUNDING REQUEST FOR TEACHER TRAINING REIMBURSEMENT To the Oakland County Board of Commissioners Mr, Chairman, Ladies and Gentlemen: The Health Committee, by Joseph R. Montente, Chairman, reports Miscellaneous Resolution No.. 6258 with the recommendation that the resolution be adoPted. HEALTH COMMITTEE Joseph R. Montante, Chairman Commissioners Minutes Continued. April 10, 1973 87 "Misc. 6258 By Dr. Montante IN RE: LAKE ORION-OXFORD SCHOOLS FUNDING REQUEST FOR TEACHER TRAINING REIMBURSEMENT To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS the combined Lake Orion-Oxford Community Schools will be sending 15 classroom teachers for training in the Comprehensive Drug Prevention Program; and WHEREAS the districts are requesting $225.00 from the County as the County's share of the total cost of $1,125.00 for a 3-day training session, NOW THEREFORE BE IT RESOLVED that the County of Oakland appropriate $225.00 to the Lake Orion- Oxford Community Schools for their participation in the Comprehensive Drug Abuse Training Program. The Health Committee, by Joseph R. Montante, Chairman, moves the adoption of the foregoing resolution. HEALTH COMMITTEE Joseph R. Montante, Chairman" FINANCE COMMITTEE REPORT By Mr. Houghten IN RE: MISCELLANEOUS RESOLUTION #6258 - LAKE ORION-OXFORD SCHOOLS FUNDING REQUEST FOR TEACHER TRAINING REIMBURSEMENT To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: Pursuant to Rule XI-C of this Board, the Finance Committee finds the sum of $225,00 available, such funds to be derived from the Contingent Fund. FINANCE COMMITTEE Fred D. Houghten, Chairman Moved by Montante supported by Olson the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. REPORT By Dr. Montante IN RE: MISCELLANEOUS RESOLUTION #6259 - FUNDING FOR SOUTHF1ELD-LATHRUP YOUTH SERVICES SATELLITE CENTER To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: The Health ComMittee, by Joseph R. Montante, Chairman, reports Miscellaneous Resolution No. 6259 with the recommendation that the resolution be adopted. HEALTH COMMITTEE Joseph R. Montante, Chairman "Misc. 6259 By Dr. Montante IN RE: FUNDING FOR SOUTHFIELD-LATHRUP YOUTH SERVICES SATELLITE CENTER To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS your Committee recommends County funding of $6,500 of the total amount of $17,000 for the Southfield-Lathrup Youth Services Satellite Center, the general goal of which is to familiarize people with the drug abuse problem and involve them in its solution, NOW THEREFORE BE IT RESOLVED that the County of Oakland appropriates the sum of $6,500 toward the total cost of $17,000 for the Southfield-Lathrup Youth Services Satellite Center. The Health Committee, by Joseph R. Montante, Chairman, moves the adoption of the foregoing resolution. HEALTH COMMITTEE Joseph R. Montante, Chairman" FINANCE COMMITTEE REPORT By Mr. Houghten IN RE: MISCELLANEOUS RESOLUTION #6259 - FUNDING FOR SOUTHFIELD-LATHRUP YOUTH SERVICES SATELLITE CENTER To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: Pursuant to Rule XI-C of this Board, the Finance Committee finds the sum of $6,500.00 avail- able, such funds to be derived from the Contingent Fund. FINANCE COMMITTEE Fred D. Houghten, Chairman Moved by Montante supported by Pernick the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. REPORT By Dr. Montante IN RE: MISCELLANEOUS RESOLUTION #6260 - REQUEST FOR FUNDING-OAK PARK SCHOOL DISTRICT DRUG ABUSE EDUCATION PREVENTION PROGRAM To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: The Health Committee, by Joseph R. Montante, Chairman, reports Miscellaneous Resolution 88 Commissioners Minutes Continued. April 10, 1973 No. 6260 with the recommendation that the resolution be adopted. HEALTH COMMITTEE Joseph R. Montante, Chairman "Misc. 6260 By Dr. Montante IN RE: REQUEST FOR FUNDING - OAK PARK SCHOOL DISTRICT DRUG ABUSE EDUCATION PREVENTION PROGRAM To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS your Committee concurs in the recommendation of the County Drug Abuse Department that County funding be provided for the Oak Park School District Drug Abuse Education-Prevention Program, NOW THEREFORE BE IT RESOLVED that the County of Oakland appropriates the sum of $2,886.00 to supplement a total program cost of $25,210.00. The Health Committee, by Joseph R. Montante, Chairman, moves the adoption of the foregoing resolution. HEALTH COMMITTEE Joseph R. Montante, Chairman" FINANCE COMMITTEE REPORT By Mr. Houghten IN RE: MISCELLANEOUS RESOLUTION #6260, REQUEST FOR FUNDING-OAK PARK SCHOOL DISTRICT DRUG ABUSE EDUCATION PREVENTION PROGRAM To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: Pursuant to Rule XI-C of this Board, the Finance Committee finds the sum of $2,886.00 available; such funds to be derived from the Contingent Fund. FINANCE COMMITTEE Fred D. Houghten, Chairman Moved by Montante supported by Berman the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. REPORT By Dr. Montante IN RE: MISCELLANEOUS RESOLUTION #6261 - REQUEST FOR COUNTY FUNDS FOR CAPAD, INC. - COMMUNITY ACTION PROGRAM AGAINST DRUGS, FERNDALE, MICHIGAN To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: The Health Committee, by Joseph R. Montante, Chairman, reports Miscellaneous Resolution No. 6261 with the recommendation that the resolution be adopted. HEALTH COMMITTEE Joseph R. Montante, Chairman ''Misc. 6261 By Dr. Montante IN RE: REQUEST FOR COUNTY FUNDS FOR CAPAD, INC, -COMMUNITY ACTION PROGRAM AGAINST DRUGS, FERNDALE, MICHIGAN To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS your Committee concurs in the recommendation of the County Drug Abuse Department that County funding of $6,083 be provided for the Community Action Program Against Drugs, Ferndale, Michigan (CAPAD, INC.), NOW THEREFORE BE IT RESOLVED that the County of Oakland appropriates the sum of $6,083 to supplement the total budget of $26,675.00 of (CAPAD, Inc.) Community Action Program Against Drugs, Ferndale, Michigan. The Health Committee, by Joseph R. Montante, Chairman, moves the adoption of the foregoing resolution. HEALTH COMMITTEE Joseph R. Montante, Chairman" FINANCE COMMITTEE REPORT By Mr. Houghten IN RE: MISCELLANEOUS RESOLUTION #6261 REQUEST FOR COUNTY FUNDS FOR CAPAD, INC. - COMMUNITY ACTION PROGRAM AGAINST DRUGS, FERNDALE, MICHIGAN To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: Pursuant to Rule XI-C of this Board, the Finance Committee finds the sum of 86,083.00 avilable; such funds to be derived from the Contingent Fund. FINANCE COMMITTEE Fred D. Houghten, Chairman Moved by Montante supported by Lennon the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. Commissioners Minutes Continued. April 10, 1973 89 REPORT By Dr. Montante IN RE: MISCELLANEOUS RESOLUTION #6262 - REQUEST FOR COUNTY FUNDS FOR ROCHESTER CENTER FOR DRUG STUDIES To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: The Health Committee, by Joseph R. Montante, Chairman, reports Miscellaneous Resolution No. 6262 with the recommendation that the resolution be adopted. HEALTH COMMITTEE Joseph R. Montante, Chairman "Misc. 6262 By Dr. Montante IN RE: REQUEST FOR COUNTY FUNDS FOR ROCHESTER CENTER FOR DRUG STUDIES To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS your Committee concurs in the recommendation of the County Drug Abuse Department that County funds in the sum of $9,055 be provided toward the total cost budget of $30,182.00 for the Rochester Center for Drug Studies, Inc.; NOW THEREFORE BE IT RESOLVED that the County of Oakland appropriates the sum of $9,055 to supplement the total budget of $30,182.00 of the Rochester Center for Drug Studies, inc. The Health Committee, by Joseph R. Montante, Chairman, moves the adoption of the foregoing resolution. HEALTH COMMITTEE Joseph R. Montante, Chairman" FINANCE COMMITTEE REPORT By Mr. doughten IN RE: MISCELLANEOUS RESOLUTION #6262, REQUEST FOR COUNTY FUNDS FOR ROCHESTER CENTER FOR DRUG STUDIES To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: Pursuant to Rule XI-C of this Board, the Finance Committee finds the sum of $9,055 available; such funds to be derived from the Contingent Fund. FINANCE COMMITTEE Fred. D. Houghten, Chairman Moved- by Montante supported T5y Burley the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. REPORT By Dr. Montante IN RE: MISCELLANEOUS RESOLUTION #6256 - OPERATIONS REVIEW PROGRAM - HEALTH DEPARTMENT To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: The Health Committee reports Miscellaneous Resolution #6256 and recommends that said resolution be amended as follows: Item 1-0, under "What the Contract Must Produce During the Engagement", be amended to read" ... a report from the contractor to the Oakland County Board of Commissioners Finance Committee and Health Committee. Wherever the Finance Committee is named in the Guidelines, change to read Finance and Health Committees. Item 1-0, change number of copies to be submitted from 12 to 30. The Health Committee, by Joseph R. Montante, Chairman, moves the acceptance of the foregoing report. HEALTH COMMITTEE Joseph R. Montante, Chairman "Misc. 6256 By Mr. Houghten IN RE: OPERATIONS REVIEW PROGRAM To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners Finance Committee recommends that a consultant be employed for the purposes of reviewing various County departments and after such review making recommendations as to the operation of such departments; and WHEREAS the Oakland County Board of Auditors has prepared criteria for such review; and WHEREAS your Committee recommends that the criteria for the operations review be approved and distributed to various consulting firms for proposals to be submitted thereon, NOW THEREFORE BE IT RESOLVED that the criteria for the Operations Review Program be approved and that the criteria be forwarded to various management consultant firms for the consultants to submit proposals in accordance with the criteria. BE IT FURTHER RESOLVED that the Finance Committee report back to the Board with a recommenda- tion as to the acceptance of 'a proposal. The Finance Committee, by Mr. Houghten, its Chairman, moves the adoption of the foregoing resolution. FINANCE COMMITTEE Fred D. Houghten, Chairman" 90 Commissioners Minutes Continued. April 10, 1973 GUIDELINES FOR AN OPERATIONS APPRAISAL OF THE OAKLAND COUNTY HEALTH DEPARTMENT The to] lowinginstructions and guidelines are recommended for defining the proposed operations Appraisal of the Oakland County Health Department: I. GENERAL INFORMATION FOR THE CONTRACTOR I-A issuing Agepsyt This Request for Proposal (REP) is issued for the Finance Committee of the Oakland County Board of Commissioners by the Oakland County Board of Auditors. I-B Purpose This REP provides essential information to prospective contractors to enable them to prepare and submit proposals for performing an Operations Appraisal of the Oakland County Health Department, The purposes of this Operations Appraisal are to: 1. Determine whether the Health Department is operating in an efficient and effective manner. 2. Identify areas for improvement, 3. Recognize areas of strength. I-C Scope of the Appraisal This operations appraisal will be of the Oakland County Health Department. Specific areas of the study shall include but are not limited to: - Present and planned senvices. The Consultant should analyze present services, the effectiveness of these services, and plans for improving hot.h the services and their effectiveness. - Operating controls policies, systems, and management methods. The consultant should examine the effectiveness of the general managerial style, policies, and also specific controls and systems. I-D Proposal Submission To be considered, contractors must submit a complete response to this REP, using the format provided in Part 3, Each proposal must be submitted in 12 copies to the Oakland County Board of Auditors, 1200 North Telegraph Road, Pontiac, Michigan 48053, Attention: Daniel T, Murphy, Chairman. Proposal must be signed by an official authorized to bind the contractor to its provisions. Proposals must Include a statement as to the period during which the proposal remains valid. For this REP, this period must be at least sixty (60) days. Al] proposals received by the Oakland County Board of Auditors in response to this REP will be retained. What the Contract Must Produce Dunn. the En.a ement The output of the engagement will be a report from the contractor to the Oakland County Board of Commissioners Finande Committee discussing: - The effectiveness of the deployment of personnel with measurement tools used to determine this effectiveness and specific recommendations for improvement where appropriate. - identification of present measurement tools and recommendations for improving them, giving aternati_ve_aaRPTOoc_hesawhere aPProRriate , - How to implement any recommendations made. I-E Reiection of Proposals The Oakland County Board of Commissioners Finance Committee reserves the right to reject any and all proposals received as a result of this REP, or to negotiate separately with any source whatsoever in any manner necessary to serve the best interests of Oakland County, 14 Pre-Proposal Assistance All questions relative to the development. of a proposal are to be directed to the Oakland County Board of Auditors, 1200 North Telegraph Road, Pontiac, Michigan 48053, Attention: Daniel T. Murphy, Chairman. A pre-proposal conference will be held on the date and at the place specified in the cover letter. The purposes of this conference are to allow the contractors to ask questions arising from their review of this REP. In view of the limited facilities available for the conference, it is requested that representation be limited to two (2) persons per contractor. The pre-proposal conference is for information only. Answers furnished will not be official until verified in writing by the Issuing Agency. Answers that change or substantially clarify the REP will be affirmed in writing; copies will be provided all attendees. Proposals from contractors who fail to send representatives to the pre-proposal conference will receive no con- sideration. I-G Addenda to the REP In the event it becomes necessary to revise any part of this REP, addenda will be provided to all contractors who receive the basic REP. I-H Response Date Proposals must arrive at the Issuing Agency on or before April 23, 1973. Contractors mailing proposals should allow normal mail delivery time to insure timely receipt of their proposal. f-i Oral Presentation Contractors who submit a proposal will be required to make an oral presentation of their proposal to the Oakland County Board of Commissioners Finance Committee. These presentations provide an opportunity for the contractor to clarify his proposal to insure thorough mutual understanding. The Issuing Agency will schedule these presentation. I-J Economy of Preparation Proposals should be prepared simply and economically, providing a straightforward, concise description of the contractor's ability to meet the requirements of the RFP. Fancy bindings, colored displays and promotional material are not desired, emphasis should be on completeness and clarity of content. • I-K Cost Liability Oakland County is not liable for any cost incurred by contractors prior to issuance Of a contract. I-L News Releases News releases pertaining to this REP or the services, study or project to which it relates will not be made without prior approval, and then only in coordination with the Oakland County Board of COmmissioners Finance Committee. I-M Acceptance of Proposal Content The contents of the proposal of the successful bidder may become contractual obligations, only upon acceptance by the Oakland County Board of Commissioners Finance Committee, If a contract ensues, failure of the successful bidder to accept these obligations may result in cancellation of the selection. I-N Type of Contract It is proposed that, 1.f a contract is entered into as a result of this RFP, it will be a time charges and expense contract with a price not to exceed the total contract price. Commissioners Minutes Continued. April 10, 1973 91 Negotiations may be undertaken with the contractor whose proposal shows it to be qualified, responsible and capable of performing the work. The contract that may be entered into will be the most advantageous to Oakland County. 1-0 Contract Term The term of the contract will not extend beyond 120 days from the date of execution of the contract and all final products will be delivered in accordance with the schedule in Section 2. I-P Contract Payment Schedule Payment for any contract entered into as a result of this REP will be made monthly upon receipt of contractor's billing statement. The County shall retain 10% of each monthly billing until the contract has been certified by the Oakland County Board of Auditors as completed. I-Q Termination The contract may be terminated upon written notice by the Issuing Agency when, in the opinion of the Oakland County Board of Commissioners Finance Committee, it is determined that the project is no longer economical or practicable. In the event of termination', payment will be made only for time charges and expenses incurred through the date of termination. i-R Prime Contractor Responsibilities The selected contractor will be required to assume responsibility for all services offered in his proposal whether or not he produces them. Further, the Oakland County Board of Auditors will consider the selected contractor to be the sole point of contract with regard to contractual matters, including payment of any and all charges resulting from the contract. No subcontract will be entered into without the written authorization of the Oakland County Board of Commissioners Finance Committee. I-S Removal of Contract The Issuing Agency reserves the right to have any contractor personnel removed from the project upon demand and to receive the substitution of comparable personnel in place of those removed. The contractor will be unable to remove personnel from the project without the written authorization of the Issuing Agency. I-T Independent Price Determination a, By submission of a proposal, the offeror certifies, and in the case of a joint proposal, each party thereto certifies as to its own organization, that in connection with this proposal: (I) The prices in the proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other offeror or with any competitor, and; (2) Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the offeror and will not knowingly be disclosed by the offeror prior to award directly or indirectly to any other offeror or to any compatitor o-and;o (3) No attempt has been made or will be made by the offeror to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition. b. Each person signing the proposal certifies that: (1) He is the person in the offeror's organization legally responsible within that organization for the decisions as to the prices being offered in the proposal and that he has not participated, and will not participate, in any action contrary to I-T a. (1), (2) and (3) above, or; (2) He is not the person in the offeror's organization responsible within that organizat- ion for the decision as to the prices being offered in the proposal and that he has been authorized in writing to act as agent for the persons legally responsible for such decision in certifying that such persons have not participated, and will not participate, in any action contrary to I-T a. (1), (2) and (3) above. c. A proposal will not be considered for award if the sense of the statement required in the Cost and Price Analysis portion of the proposal has been altered so as to delete or modify 1-T a. (1), a (3) or b above. If I-T a. (2) has been modified or deleted, the proposal will not be considered for award unless the offeror furnished with the proposal a signed statement which sets forth in detail the circumstances of the disclosure and the Issuing Agency determines that such disclosure was not made for the purpose of restricting competition. I-U Civil Rights Compliance in accordance with State and City requirements, consultants for this project must be certified to be in compliance with Civil Rights laws and regulations by Oakland County. A contract will not be awarded until the firm is certified to be in compliance or has an affirmative action plan. In addition, the consultant selected must comply with all State and Federal Civil Rights and Equal Employment Opportunity laws. i-V Responsibility for Approval It will be the responsibility of the Oakland County Board of Auditors to coordinate the operational appraisal, obtain necessary approvals from the Oakland County Board of Commissioners Finance Committee for the deliverable products from this project and guide implementation of project recommendations. 11 INFORMATION REQUIRED FROM PROSPECTIVE CONTRACTORS Contractor proposals must be,submitted in the format outlined below. 11-A Business Organization State the full name and address of your organization, and, if applicable, the branch office or other subordinate element that will perform or assist in performing the work hereunder. Indicate whether you operate as an individual, partnership or corporation; if as a corporation, include the state in which you are incorporated. State whether you are licensed to operate in the State of Michigan. li-B Statement of the Project State in succinct terms your understanding of the project presented by this RFP, II-C Management Summary Include a narrative description of the proposed effort and of the product that will be delivered. Outlines of formats for documenting current, planned and required systems and data processing activities are to be included. 92 Commissioners Minutes Continued. April 10, 1973 II-D Work Plan Describe your technical plan for accomplishing the work. Indicate by position classification the number of man-hours you have allocated each task, the rate, extend the arithmetic. Provide a total for each task and all tasks. Include a display, time related, showing each event, task and decision point in your work plan. II-E Prior Experience As part of your proposal, please include a brief statement (maximum three (3) pages) concerning the recent experience of persons from your firm who will be actively engaged in the proposed effort. Do not include general corporate background brochures. Do not include corporate experience unless persons who will work on this project participated in that experience. it-F Manpower. Oakland County requires that concerted effort be given to this project by the contractor. Accordingly, the contractor's intent to maintain his people in an office location in Oakland County, Michigan area during the life of this project is considered important. Include the number of executive and professional personnel by skill and qualification that will be employed in the work. Show where these personnel will be stationed during the time they are engaged in the work. Show the inclusive periods each individual will devote to the work. Identify key individuals by name, title and billing rate. III. CRITERIA FOR SELECTION All quotations received will be evaluated by the Oakland County Board of Commissioners Finance Committee for the purpose of selecting the contractor with whom a contract will be signed. The following factors will be considered in making the selection: 111-A Qualifications This criteria includes the ability of the contractor to meet the terms of the REP, and the quality, relevancy and recency of similar projects completed by the contractor. Emphasis will be placed on the soundness of the contractor's approach to the project including the techniques to be used for collecting and analyzing information, sequence and relationship of major steps, methods for managing the study and the manner and form in which end products will be provided. 111-B Professional Personnel This criteria refers to the competence of professional personnel who would be assigned to the job by the contractor. Qualifications of professional personnel will be measured by education and experience, with particular emphasis on experience on similar projects to that described in this RFP. Emphasis will be placed upon the qualifications of the project manager and the amount of dedicated management planned for this project by the contractor. Ill-C' Price This will include a judgment on the likelihood that pricing structures and totals are realistically determined by the contractor. 111-0 Firm Location A weight will be applied to the physical location of the firm, which affects the physical accessibility of the project team. Office space will be provided in Oakland County. Moved by Montante supported by Quinn the report be accepted. Discussion followed, A sufficient majority having voted therefor, the report was accepted. Moved by Houghten supported by Pernick that Resolution #6256 be adopted. Mr. Houghten requested that the Guidelines be changed as follows: 1-0. Proposal Submission - Change 12 copies to 30 copies. (Item #1) I-D. What the Contract Must Produce During the Engagement - Add 'and Health Committee' following Finance Committee. (Item #2) Discussion followed. Miss Hobart requested that the Guidelines be changed to read 'Finance Committee and Health Committee' wherever the Finance Committee is named. (Item #3) Mr. Quinn requested that the Guidelines be changed by deleting the Finance Committee in all instances and substituting Health Committee. (Item #4) Discussion followed. Mr. Hoot moved the previous question. Seconded by Mr. Perinoff. The Chairman stated that those in favor of calling the previous question, say 'aye' and those opposed, say 'no'. The vote was as follows: AYES: Hoot, Lennon, Mathews, Perinoff, Pernick, Berman, Burley, Douglas. (8) NAYS: Kasper, Moffitt, Montante, Nowak, Olson, Quinn, Richardson, Walker, Wilcox, Brotherton, Button, Coy, Dearborn, Dunieavy, Hobart. (15) A sufficient majority not having voted therefor, the motion lost Discussion followed. Mr. Dunleavy moved the previous question on Item #2. Commissioners Minutes Continued, April 10, 1973 93 The Chairman stated that those in favor of calling the question on Item #2, say 'aye' and those opposed, say 'no'. The vote was as follows: AYES: Kasper, Lennon, Mathews, Moffitt, Nowak, Perinoff, Pernick, Quinn, Richardson, Vogt, Walker, Wilcox, Berman, Brotherton, Purley, Button, Coy, Dearborn, Douglas, Dunleavy, Hobart, Hoot. (22) NAYS: Montante, Olson, (2) A sufficient majority having voted therefor, the Chairman called for a vote on the change to add 'and Health Committee' following Finance Committee (Item #2). A sufficient majority having voted therefor, the change was approved. Mr. Hoot moved the previous question. Seconded by Mr. Quinn. The Chairman state that those in favor of calling the question on the Guidelines, with change listed in item #2, say 'aye', and those opposed, say 'no'. The vote was as follows; AYES: Kasper, Lennon, Mathews, Moffitt, Montante, Nowak, Perinoff, Pernick, Quinn, Richardson, Vogt, Walker, Wilcox, Berman, Brotherton, Burley, Button, Coy, Dearborn, Douglas, Dunleavy, Hoot. (22) NAYS: Olson, Hobert. (2) A sufficient majority having voted therefor, the Guidelines; with change listed in Item #2 Wa$ approved. Vote on resolution #6256, as changed: AYES: Lennon, Mathews, Montante, Nowak, Olson, Perinoff, Pernick, Quinn, Vogt, Walker, Wilcox, Berman, Brother -ton, Burley, Button, Coy, Dearborn, Douglas, Dunleavy, Hobart, Hoot, Kasper. (22) NAYS: Moffitt, Richardson. (2) A sufficient majority having voted therefor, the resolution, as changed, was adopted. Misc. 6278 By Miss Hobart IN RE: AFFIXING OF PLAQUE IN SOCIAL SERVICES BUILDING COMMEMORATION OF SERVICES Of ORA L, HINCKLEY To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS your Committee recommends that an appropriate plaque be afftxed in -the Social -Services Building in Pontiac commemorating the valuable services rendered by Ora L: Hinckley, recently retired director of the County Social Services Department, NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the affixing of an appropriate plaque in the Social Services Building in Pontiac commemorating the services of Ora L, Hinckley, retired Social Services Department Director, The Human Resources Committee ; by Wallace F. Gabler, Jr., Chairman, moves the adoption of the foregoing resolution. HUMAN RESOURCES COMMITTEE Wallace F. Gabler, Jr., Chairman Moved. by Hobart supported by Button the., resolution he referred to the Building and Grounds Committee. ,There were no objections, Misc. 6279 By Mr, Button IN RE: OPPOSITION TO PROPOSED ADDITIONAL CIRCUIT JUDGE FOR OAKLAND COUNTY To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS it has been indicated that an additional Circuit Judge is needed for Oakland County; and WHEREAS the County Circuit Court Administrator has reported that the pres ent County Circuit Bench does not recommend an additional Circuit Judge at this time, and your Committee concurs in said recommendation, NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners opposes any additional Circuit Judges for Oakland County at this time. The Legislative Committee, by Robert A. Button, Chairman, moves the adoption of the foregoing resolution. LEGISLATIVE COMMITTEE . Robert A. Button, Chairman Moved by Button supported by Moffitt the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. REPORT By Mr. Brotherton IN RE: MISCELLANEOUS RESOLUTION #6244 - MICHIGAN TOP TASK FORCE REPORT To the Oakland County Boord. of Commissioners Mr. Chairman, Ladies and Gentlemen: The Local and Regional Affairs Committee reports Miscellaneous Resolution #6244 and recommends 94 Commissioners Minutes Continued. April 10, 1973 that said resolution be amended as follows: WHEREAS it is proposed by the State of Michigan TOP Task Force Report that Federal, State and Local Governments shall comply with regionally adopted plans, program priorities resulting in ultimate control of land use and zoning; and WHEREAS local government will be mandated to finance a regional body such as the Southeast Michigan Council of Governments (SEMCOG), an agency which was intended to be voluntary; and WHEREAS it could be required that a portion of local property tax revenue derived from new industrial and commercial facilities in Oakland County be distributed regionwide; and WHEREAS the audits and budgets of the County of Oakland, and the cities and townships therein, have consistently sustained a high degree of fiscal responsibility to Oakland County citizens; NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners recognize the need for a regional body such as the Southeast Michigan Council of Governments (SEMCOG) as a voluntary agency, and no more, and we are opposed to a "super" government concept as another layer of government. BE IT FURTHER RESOLVED that the County of Oakland, and the 'local units of governments therein, shall continue to exercise their statutory powers, rights, duties and responsibilities without infringe- ment by any regional agency. BE IT FINALLY RESOLVED that copies of the foregoing resolution be forwarded to U.S. Senators Philip A. Hart and Robert P. Griffin, Congressmen William S. Broomfield and Robert J. Huber, James G. O'Hara, Congresswoman Martha Griffiths, William G. Milliken, Governor of the State of Michigan, all County State Legislators and James P. Grannan, Chairman of the Southeast Michigan Council of Governments. The Local and Regional Affairs Committee, by Wilbur V. Brotherton, Chairman, moves the acceptance of the foregoing report. LOCAL AND REGIONAL AFFAIRS COMMITTEE Wilbur V. Brotherton, Chairman "Misc. 6244 By Mr. Dunleavy IN RE: REPORT OF THE MICHIGAN TOP TASK FORCE To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS it is proposed by the State of Michigan Top Task Force Report that Federal, State and Local Governments shall comply with regionally adopted plans, program priorities resulting in ultimate control of land use and zoning; and WHEREAS local government will be mandated to finance the Southeast Michigan Council of GoVernments (SENCOG), an agency Which was intended to be VoluntaryT and WHEREAS it would be required that a substantial portion of local property tax revenue derived from new industrial and commercial facilities in Oakland County be distributed regionwide; and WHEREAS the audits and budgets of the County of Oakland, and the cities and tOWnships therein, have consistently sustained a high degree of fiscal responsibility to Oakland . County citizens; NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners recognize the Southeast Michigan COunCil of GoVernments (SEMCOG) as a Voluntary ageney, and ho more. BE IT FURTHER RESOLVED that the County of Oakland, and the local units of governments therein, shall continue to exercise their statutory powers; rights, duties and responsibilities without infringe- ment by any regional agency. BE IT FINALLY RESOLVED that copies of the foregoing resolution be forwarded to U.S. Senators Philip A. Hart and Robert P. Griffin, Congressmen William S. Broomfield and Robert J. Huber, and James G. O'Hara and Congresswoman Martha Griffiths, William G. Milliken', Governor of the State of Michigan, all County State Legislators and James P. Grannan, Chairman of the Southeast Michigan Council of Governments. Mr, Chairman, I move the adoption of the foregoing resolution. James Dunleavy, County Commissioner, Dist. #2 Richard V. Vogt, County Commissioner, Dist. #17" Moved by Brotherton supported by Dunleavy the resolution be adopted. Discussion followed. AYES: Mathews, Moffitt, Montante, Nowak, Olson, Perinoff, Pernick, Quinn, Richardson, Vogt, Walker, Wilcox, Berman, Brotherton, Burley, Coy, Dearborn, Douglas, Dunleavy, Hobart, Hoot, Kasper, Lennon. (23) NAYS: None. (0) The resolution was unanimously adopted. REPORT By Mrs. Dearborn IN RE: RECLASSIFICATION OF FOUR (4) STUDENT POSITIONS - FRIEND OF THE COURT To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: The Personnel Practices Committee, by Mary M. Dearborn, Chairman, reports Miscellaneous Resolution No. 6227 with the recommendation that the resolution be adopted. PERSONNEL PRACTICES COMMITTEE Mary M. Dearborn, Chairman Commissioners Minutes Continued. April ID, 1973 95 "Misc. 6227 By Mrs. Dearborn IN RE: RECLASSIFICATION OF FOUR (4) STUDENT POSITIONS - FRIEND OF THE COURT To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS the Circuit Court-Friend of the Court has requested that, as they become vacant, four (+) Student positions,: Which are part time and budgeted at $2,400.00 per year each, be reclassified to two (2) Clerk I positions which are full time and would cost $5,327.00 each for the first year; and WHEREAS your CoMmittee recommends that said Student positions be reclassified to two -(2) Clerk I positions for reasons that the nature of the work lends itself to better utilization of full- time employees because of the training involved, NOW THEREFORE BE IT RESOLVED that the four (4) Student positions in the Friend of the Court be reclassified to two (2) full-time Clerk I positions at additional funding of $1,854.00. The Personnel Practices Committee, by Mary M. Dearborn, Chairman, moves the adoption of the foregoing resolution. PERSONNEL PRACTICES COMMITTEE Mary M. Dearborn, Chairman" FINANCE COMMITTEE REPORT By Mr. Houghten IN RE: MISCELLANEOUS RESOLTU1ON #6227 - RECLASSIFICATION OF FOUR (4) STUDENT POSITIONS-FRIEND OF THE COURT To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: Pursuant to Rule Xi-C of this Board-, the Finance Committee finds the sum of $1,854.00 ' available, such funds to be derived from the Classification and Rate Changes portion of the Salaries Reserve Fund. FINANCE COMMITTEE 'Fred. D. Houghten, Chairman Moved by Dearborn supported by Lennon' the resolution be adopted. A. sufficient majority having voted therefor,. the resolution wat adopted. Misc. -6280 By Mrs, Dearborn IN RE: 1973-74 LABOR CONTRACT FOR SECURITY UNIT OF THE FACILITIES AND OPERATIONS DIVISION OF THE OAKLAND COUNTY BOARD OF AUDITORS To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen:- WHEREAS the County of Oakland, the 19 Member Security Unit of the Facilities and Operations Division of the Oakland County Board of Auditors and Local 1445, American Federation of State ; County and Municipal Employees, AFL-C10, have been negotiating a contract covering certain employees of this Division and WHEREAS an agreement for the years 1973 and 1974 has been reached and reduced to writing; WHEREAS the Security Unit positions are non-budgeted and the increased 1973 cost of $8,552 and the estimated 1974 cost of $6,099 necessary to fund said Agreement will be derived from users of the Security Unit services; and WHEREAS said Agreement has been reviewed by your Personnel Practices Committee which recommends approval of the Agreement, NOW THEREFORE BE IT RESOLVED that: the Agreement between the County of Oakland, the Security Employees of the Facilities and Operations Division of the Oakland County Board of Auditors and Local 1445, American Federation of State, County and Municipal Employees, AFL-CIO, be and the same is hereby approved.; and that the Chairman and Clerk of this Board, on behalf of the County of Oakland, be and they ard hereby authorized to execute said Agreement, a copy of which is attached hereto. The Personnel Practice's Committee, by Mary N. Dearborn, Chairman, moves the adoption of the foregoing resolution. PERSONNEL PRACTICES COMMITTEE Mary M. Dearborn, Chairman THE COUNTY OF OAKLAND AND THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES ; AFL-C10 COUNCIL 23 SECURITY EMPLOYEES OF THE FACILITIES AND OPERATIONS DIVISION OF THE BOARD OF AUDITORS Collective Bargaining Agreement 1973 - 1974 AGREEMENT This agreement is made and entered into on this day of , A.D., 1973 by and between the Oakland County Board of Auditors and the Oakland County Board of Commissioners, hereinafter referred to collectively as the "Employerand Local 1445, Metropolitan Council No. 23, of the AMerican Federation of State, County and Municipal Employees, AFL-CIO:, hereinafter referred to as the "Union". and and 96 Commissioners Minutes Continued. April 10, 1973 It is the desire of both parties to this agreement to continue to work harmonieusly and to promote and maintain high standards, between the employer and employees, which"will best serve the " citizens of Oakland County, I. RECOGNITION The tripleeerrecogniteethe :Union aS the exclusive representatiVe of the f011eWing employees, for the purposes of collective bargaining With e.eepett to rates of pay, wages, hours of employment and other terms and conditions of eMployniente and in the -folloWing bargaining units for which they heVe been certified .; and in Which the Union is eecegnited as tollettiVe bargaining represent- ative subject te and in atterdance with the 'peoVieitins of Act 336 of the Public Acts of1947, as amended: All security Officers and security Watchman of the security unit of the facilities and Operations Division of the Board Of Auditors excluding office employees' which includes Clerical, secretarial and 'confidential eMpleyeeS and supervisor. II. MANAGEMENT RESPONSIBILITY The right to'hirenriamote, discharge or discipline for just cause, and to maintain discipline and efficiency:of enellOyees, is the :Sete responsibility of the Employer except that Union members shall not be discriminated against as such. In addition, the work schedules, methods and means of departmental operations are solely and exclusively the responsibility of the Employer, subject, however, to the provisions of this agreement. III.eDUES 'CHECK-OFF (a) The Employer agrees to deduct the union membership initiation fee and dues, once each month, from the pay of those employees who individually authorize in writing that such deductions be made. All authorizations delivered to the Employer prior to the first day' of the month shell be- come effective during that succeeding month e Check-off monies Will be deducted feoe the'eecond pay- check of each month and shall be remitted together with an itemized statement to the Total treasurer, within fourteen (14) days after the deductions have been made. (b) An employee shall cease to be subject to check-off deductions beginning with the month immediately following the Month in which he is no longer a member of the bargaining unit. Any employee may voluntarily cancel or revoke the Authorization for Check-off deduction upon written notice to the Employer and the Uniooduring the fifteen (15) day peeled prior to the expiration date of the agreement. (c) The Union' will protect and save harmless the Employee from any and all claims, demands, suits and other forms of liability by reason of action taken by the Employer for the purpose of complying with this section. IV. REPRESENTATION ' Section 1 The'MeMbers of all Union committees 'recognized by the Employer for purposes of collective bargaining shall have to be seniority employees in the bargaining unit. Section 2 The names of all such committee members shall be submitted in Writing to the Employer by the Union upon election or appointment to a recognized co mm ittee .' ' e Section 3' There Shall be a unite) bargaining committee composed Of not more than three -(3) meffik)drs, of which only two -(2) oh duty Members of a shift: shall be released at One time from their' ebbs to attend 'a bargaieleg meeting. Section 4 There shall be stewards and alternate stewards in accordance with the following (a) The security officer employees shall be represented by one (1) steward and one (1) alternate steward e : (b) The security watchmen employees shall be. represented by one(1) steward and one (I) alternate steward. Stewards will be permitted to leave their Work, after obtaining approval of their res- pective supervisors and recording their time, for the purposes of adjusting grievances in accordance with the grievance procedure and for reporting to the grieVantea chaege ih status .of his grievance. Permission :for stewards te leave their work stations will net be unreasonably Withheld. Stewards will reporttheir time to their supervisor upon returning from a grievance discussion. The privilege of stewards to leave their work clueing working hours, without loss of pay, is extended with the understanding that the time will' be devoted to the prompt handling of grieVenceS and will .not. beeahused, and that they will 'continue to Work at theiteaSeIgned jobs at all tires except when permitted to leave their work to handle. grievances, Section 5 The Chapter °beim:an:shall serve as Chief Steward for employees covered by this agreement. Section 6 There shall be a grievance committee consisting of the Chapter Chairman and one other member to be selected by the Union and certified in writing to the Employer. The Employer shall meet whenever ,neceesery -i at a mutdelh convenient time, with tee'Unioh grievance cOeMittee. V. GRIEVANCE PROCEDURE Section 1 The EMployeeand the 'Union Seppert and sUbstribe to an orderly method of adjusting employee grievances. To this end,the Employer and the Union agree that an employee should first bring his problem or grievance to the attention of his immediate supervisor, who shell attempt to resolve the grievance informally. Dismissals, suspensions, demotions and disciplinary actions of any type shall not be a subject for the grievance prodedure but shall be processed according to the procedures of the Personnel Appeal Board. ' Step 1 If the grievance is not settledelefoeMally between' the employee and his immediate sepervisor:, the employee shall have the .elot to diseUts the geievance With his Stewerd If, in the steward's opinion, proper cause for the complaint exists, a meeting on the problem shall take place between the grievant, the steward and the immediate supervisor. In the event that the Union is dissatisfied with the results of the meeting, the Union shall have the right to submit a written grievance on the complaint to the immediate supervisor within three days. The written formula: formula: Commissioners Minutes Coninued, April 10, 1973 97' grievance must be signed by the employee and his steward and receipt acknowledged by the employee's immediate supervisor. Step 2 The department will give its written reply within five eaYS '(excluding Saturday, Sunday and holidays) of receipt of the written grievance. Step 3 A grievance not setlied at Step 2 may betptimit/o to the Grievance Committee within five days of the date of the :'receipt of the written reply, Any grievance not submitted to the Grievance Committee by Written notification to the Employer within five days shall be considered dropped'. A meeting on the grievante Shall be held by the trievan'ce Committee Within ten days unless the time is extended by mutual agreeMent Of both parties. - Step 4 Any Matter not settled In Step 3 Ofthe'grieVance procedure may be submitted to final and binding arbitration by either Of the parties,' A request forearbitration Must be SUbmitted by written notice to the other party within fifteen (15) days after the grievance committee meeting. Expenses for arbitration sal-ill be borne equally by' both parties, ' If the parties fail to select an arbitrator, one will be selected bhder the rules of the American Arbitration Association-. The Arbitrator shall have no power or authority to add to, subtract from, alter or modify the terms of this agreement, or set a wage rate': Section 2 The time limits specified hereinafter for movement of grievances through the process shall be strictly adhered to. In the event that a grievance is not appealed within the particular Specified :titrie limit, it Shall be deemed to be Settled on the basis of the Employer's last answer. In the event that the Employer shall fail to supply the Union with its answer to the particular step within the specified time limits, the grievance shell be deemed automatically positioned for appeal at the next step with the tirile limit for exercising Said appeal commencing with the expiration of the graCe period for answerihg. Section 3 All specified time limits herein shall consist only Of County Work days " Monday through Friday. Section 4 Each grievance shall have to be initiated within three (3) days of each occurrence of the cause for complaint or, if neither the aggrieved nor the Union' had knowledge of saud occurrence at the time of its happening, then within three (3) days after the Union or the aggrieved becomes aware of the cause for complaint. VI. SENIORITY New Employees may acquire seniority by working six (6) continuous months (refer to Rule 7- Probationary Period, Oakland County Merit System Handbook), in which event the employee's seniority will date back to the date Of hie.e into the department. The date of employment will be determined by the first date of eligible eMployment in the department as sescribed in Rule 22 of the Oakland County Merit System Handbook. When the employee acquires Seniority, his name shall be placed on the seniority list, in the order of his seniority date. An up-to-date seniority list shall be furnished to the Unionievery six (6) Months. An eMployee shall lete his seniority for the following reasons: (a) If the employee resigns or retires; (b) If the employee is discharged, and not reinstated; (c) If the employee is absent frOM work for three working days, without properly notifying the Employer, unless a satisfactory reason is giVeh .., (d) If the employee does not return to work at the end' of an approved leave; (e) If the employee does not return to work when recalled from a layoff. VIA. LAYOFF AND RECALL If and when it becomes necessary for the Employer to reduce the number of employees in the work force, the employees will be laid off in seniority order based on capability Of performing avaitable jobs and shall be recalled in the inverse order (refer to Rule 9 - Oakland COunty Merit System Handbook.) All employees so laid off Shall bt offered the opportunity of recall prior to the hiring of any new employees. VIII. PROMOTIONS All promotions within the bargaining unit shall be made on the basis of competitive examination as provided for in the Oakland County Merit System. The Employer will make his selection for promotion from the three highest ranking candidates Who have passed the prometienal examination, IX. FALSE ARREST INSURANCE Security Officers coVered by this agreement Shall be provided, by the Employer, a policy of False Arrest liability insurance. The premiums for such insurance will be paid by the County. X, RATES FOR NEW JOBS When any position not listed on the wage schedule is filled or eXtablished, the County may designate a job classification and rate structure for the position,. In the event the Union does not agree that the classification, rate or structure are proper, the Union shall have the right to request a meeting of the special conference committee to discuss the matter. XI, GENERAL CONDITIONS Section 1 Employees elected to any permanent full time Union office or selected by the Union to do work which takes them from their employment with the County, shall at the written request of the Union be granted a leave of absence without pay. The leave of absence shall not exceed two (2) years, but it shall be renewed or extended for a similar period at any time upon the written re- quest of the Union. Section 2 In any building where there are three or more permanently assigned employees represented by this bargaining group, the Employer shall assign a locked bulletin board which shall be used by the Union for psoting notices, bearing the written approval of the President of the Union Local, which shall be restricted to: (a) Notices of Union recreational and social affairs; (b) Notices of Union elections; (e) Notices of Union appointments and results of Union elections: 98 Commissioners Minutes Continued. April 10, 1973 (d) Notices of Union meetings; (e) Other notices of One fide Union affairs which are not political or libelous in Section :3 Specla“onferences,for important matters may,..be arranged at a mutually convenient time between. the chapter Chairr9pn and the Employer, or its designated representative upon the request of either party. Such meetings shalIje :between at least two representatives of the Employer and no more than two employee representatives of the :Onion and the Staff Representative, if so desired. Arrangements for such special conferences shall i.be filp* in advance and an agenda of the , matters to be taken up at the meeting shall, be .presented at the, time the conference: is requested. Matters taken up jnspecial: panferePees Shall be confined to those included in the agenda.. : members of the Union shall not lose time or.p.ay for time spent in such special conferences. Section 4 The parties agree that there shall be no discrimination against any employee by reason of race, creed, color, sex , or national origin. Th. :Employer will not discriminate against any member of the bargaining unit by reason of membership in the Union. Section 5 Wages, hours and conditions of employment legally in effect at the execution of this agreement shall, except as improved herein, be maintained during the term of this. agreement. No employee shall suffer a reduction in such benefits as a consequence of the execution of this agree- ment. Section 6 All supplemental agreements shall be subject to the approval of the Employer and the Council and/or International Onion. They shall, be approved or rejected within a period 'of thirty (30) days following the date of the agreement between the parties. , ADOPTION BY REFERENCE OF RELEVANT RESOLUTIONS AND PERSONNEL POLICIES All resolutions of the Oakland County Board of Commissioners, as amended or changed, from time:.to time, :relating to the working conditions end compensation pf the employees covered by this agreement, and all other benefits and policies provided for in the Oakland County Merit System, which incorporates the Oakland County Employees.' Handbook, are incorporated herein by reference and made a part hereof to the same: extent as if they were specifically set forth. XIII. ECONOMIC MATTERS The agreement between the parties on economic matters are sot forth in Appendix A and Appendix B attached hereto and are incorporated into this collective bargaining agreement, subject to the terms and conditions thereof. XIV. NO STRIKE,- NO LOCKOUT Under no circumstances will the Union cause :or authorize or permit its members to cause, nor-will-any-member of the bargaining unit take part in,, any:strike., sitdowp, stay-In -ór slowdown or any violation of any State law, in the event of a work stoppage or other curtailment, the Union shalt immediately instruct the involved employees in writing, that their conduct is in violation of the contract and that all such persons shall immediately cease the offending conduct. The Employer will not lockout any employees of the bargaining unit during the term of this agreement. XV. DURATION Section 1 - Duration of Agreement This agreement shall remain in full force and effect until midnight, December 31, 1974. It shall be automatically renewed from year to year thereafter unless either party shall notify the other, in writing, sixty. (60) days prior to the anniversary date, that it desires to modify this agreement. In the event that such notice is given, negotiations shall begin not later than (60) days prior to the anniversary date. This agreement shall remain In full force and be effective during the of negotiations and until notice of termination of this agreement is provided to the other party in the manner set forth in the following paragraph. „ Section 2 Severability, In the event that either party desires to terminate this agreement, written notice must be givento the other party no less than ten days prior to the desired termination date which shall not be before the anniversary date set forth in the preceding paragraph. It is agreed and understood that the provisions contained herein shall remain in full force and effect so long as they are not in violation of applicable statutes and ordinances and reamin within the jurisdiction of the County of Oakland. Section 3 - Ratification The Union agrees to submit this agreement promptly to the employees of the bargaining unit covered by this agreement for ratification by them, and the Council 73 :representative and Local 1445 Union officers will recommend to the employees that, it be ratified. AMERICAN FEDERATION OF STATE, COUNTY AND OAKLAND COUNTY BOARD OF AUDITORS MUNICIPAL EMPLOYEES, AFL-CIO, METROPOLITAN COUNCIL NO, 23, LOCAL 1445 Daniel T. Murphy, Chairman COUNTY, OF OAKLAND, a Michigan Constitutional Corporation By Paul E. Kasper, Chairman; and Lynn D. Allen, Clerk of Its Board of Commissioners nature. nature. Commissioners Mihutes Continued. April 10, 1973 SECURITY UNIT AGREEMENT APPENDIX A SALARIES The following merit salary schedule shall prevail during the term of this collective bargaining agreement: JANUARY 1, 1973 THROUGH DECEMBER 31, 1973 CLASSIFICATION BASE 6 MO. 1 YR. 2 YR. 3 YR. 4 YR. *Security Officer 8,360 8,540 8,720 9,080 9,440 9,800 Security Watchman 6,800 6,995 7,130 7,400 JANUARY 1, 1974 THROUGH DECEMBER 31, 1974 CLASSIFICATION BASE 6 MO. 1 YR. 2 YR. 3 YR. 4 YR. *Security Officer 8,720 8,900 9,080 9,440 9,800 10,160 Security Watchman 7,000 7,138 7,275 7,559 7,825 - * By agreement of the parties, any night shift differential available under Rule 2, Section IX of the Merit System is now incorporated in the wage rates for the various progressive wage steps. FACILITIES AND OPERATIONS SECURITY EMPLOYEES AGREEMENT APPENDIX B For the following fringe benefits refer to the Oakland County Employee's Handbook: 1. Injury on .the job 2. Holidays 3. Leave of Absence 4. Life Insurance 5. Longevity 6. Master Medical Insurance 7.. Sick Leave 8. Retirement 9. Vacation For the second year of the contract Which commences on January 1, 1974,, the County agrees to institute one of the following fringe benefits, the selection' to be made by the County of Oakland, at an expense approximately comparable to the 1972 cost of the difference between present Blue Cross/ Blue Shield MVE-1 coverage and Blue Cross/Blue Shield MVF-2 coverage. Either: Improved Hospitalization insurance coverage or Sick and. Accident income Protection insurance or Additional Life Insurance coverage Moved by Dearborn supported by Douglas the resolution be adopted. AYES: Herffitt, Montahte, NOWak, Olson, Pernick, Quinn, Richardson, Vogt, Walk e r , Wilcox, Berman, Brotherton, Burley, Coy, Dearborn, Douglas, Dunleavy, Gabler, Hobart, Hoot, Kasper, Lennon, Mathews. (23) NAYS: None. (0) A sufficient majority having %feted therefor, the resolution was adopted. REPORT By Mr's, Dearborn IN RE: MISCELLANEOUS RESOLUTION #6191 - ADDITIONAL EMPLOYEES FOR THE OAKLAND COUNTY HEALTH DEPARTMENT To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: The Personnel Practices COmmittee, by Mary M. Dearborn, Chairman, reports Miscellaneous ResOlution No. 6191 with the recommendation that the resolution be adopted, as amended. PERSONNEL PRACTICES COMMITTEE Mary M. Dearborn, Chairman "REPORT OF PERSONNEL PRACTICES COMMITTEE IN RE: RESOLUTION #6191 -ADDITIONAL EMPLOYEES FOR THE OAKLAND COUNTY HEALTH DEPARTMENT To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: • The Personnel Practices Committee reports Miscellaneous Resolution #6191. and recommends that the following new positions be granted to the Health Department: 3 Public Health Nurses II, 2 Public Health Sanftarians II, 1 Typist I. The Personnel Practices COmMittee, by Richard V. Vogt, Vice Chairman, moves the acceptance of the foregoing report and further moves that Miscellaneous Resolution #6191 be referred to the Finance Committee for funding the approximate $49,909.00 required for the remainder of 1973. PERSONNEL PRACTICES COMMITTEE• Richard V. Vogt, Vice Chairman" REPORT By Finance Committee IN RE: MISCELLANEOUS RESOLUTION #6191-A0DITIONAL EMPLOYEES FOR THE OAKLAND COUNTY HEALTH DEPARTMENT Mr. Chairman, Ladies and Gentlemen.; Pursuant to Rule XI-C of this Board, the Finance Committee finds that a sum not to exceed $49,900.00 is available, such funds'to be derived from the Contingent Fund, FINANCE COMMITTEE Fred D. Houghten, Chairman 99 • 100 Commissioners Minutes Continued. April 10, 1973 Moved by Dearborn supported by Walker the resolution, as amended, be adopted. A sufficient majority having voted therefor, the resolution was adopted. The Chairman vacated the Chair. Vice Chairman.Wallace F. Gabler, Jr. took the Chair. REPORT By Mrs. Dearborn IN RE: MISCELLANEOUS RESOLUTION #6241 - CREATING CLASSIFICATION OF PUMP MAINTENANCE FOREMAN-DEPARTMENT OF PUBLIC WORKS To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: The Personnel Practices Committee, by Mary M. Dearborn, Chairman, reports Miscellaneous Resolution #6241 with the recommendation the resolution be adopted. PERSONNEL PRACTICES COMMITTEE Mary M. Dearborn, Chairman "Misc. 6241 By Mrs. Dearborn IN RE: CREATING CLASSIFICATION OF PUMP MAINTENANCE FOREMAN-DEPARTMENT OF PUBLIC WORKS To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS the Department of Public Works has requested a new classification of Pump Maintenance Foreman with a salary range of $12,613 to $13,759 over a two-year period, and WHEREAS this classification would be a non-budgeted position with the necessary funds being derived from users of water and sewage services, NOW THEREFORE BE IT RESOLVED that the classification of Pump Maintenance Foreman be and is hereby established at the foiloWing salary range: Base - $12,613 1. Year - $13,186 _ 2 Year - $13,759 The Personnel Practices ComMittee, by Mary M. Dearborn, chairman, Moves the adoption of the foregoing resolution. PERSONNEL PRACTICU COMMITTEE Mary M. DearbOrn-, Chairman" REPORT OF FINANCE COMMITTEE IN RE: MISCELLANEOUS RESOLUTION #6241-CREATING CLASSIFICATION OF PUMP MAINTENANCE FOREMAN-DEPARTMENT OF—PUBLIC WORKS To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: The Finance Committee reports Miscellaneous Resolution #6241 and concurs in the recommendation that a classification of p Pump Maintenance Foreman for the Department of Public Works be created as a non-budgeted position pursuant to said Miscellaneous Resolution #6241, FINANCE COMMITTEE Fred D. Houghten, Chairman Moved by Dearborn supported by Lennon the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. REPORT By Mrs. DearbOrn IN RE: RESOLUTION #6265-ADDITIONAL POSITION FOR PROSECUTOR'S OFFICE (FEDERAL GRANT) To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: The Personnel :Practices Committee, by Mary M. Dearborn, Chairman, reports Miscellaneous Resolution #6265 with the recommendation that the resolution be adopted. PERSONNEL PRACTICES COMMITTEE Mary M. Dearborn, Chairman "Misc. 6265 By Mr. Vogt IN RE: ADOlTIONAL POSITION FOR PROSECUTORS OFFICE (FEDERAL GRANT) To the Oakland County Board of Commissioners Mr. Chairman, ladies and Gentlemen: WHEREAS the County 's Federal Grant for the Prosecutor's Organized Crime Unit has been revised by the State of Michigan Office of Criminal Justice Programs; which administers the grant, to include an additional clerical position in addition to the positions of Chief of Organized Crime Prosecution and a Coordinator of Organized Crime Investigation, previously included, and WHEREAS it is expected this grant wil.1 be approved for another year; NOW THEREFORE BE IT RESOLVED that the Prosecutor's Organized Crime Unit be granted an additional Typist 11 for as long as such position is paid from the Organized Crime Unit Federal Grant. ...,The Personnel Practices Committee, by Richard V. Vogt, Vice Chairman, moves the adoption of the foregoing resolution. PERSONNEL PRACTICES COMMITTEE Richard V. Vogt, Vice:Chairman" Commissioners Minutes Continued. April 10, 1973 101 FINANCE COMMITTEE REPORT IN RE: RESOLUTION #6265-ADDITIONAL POSITION FOR PROSECUTOR'S OFFICE (FEDERAL GRANT) To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: The Finance Committee reports that it concurS with:MiscellaniaUs ReselOtion #6265 that the Organized Crime Unit be granted an additional Typist II for as long as such position is paid from the Federal Grant. 'FINANCE COMMITTEE Fred p. Houghteh,- Chairman Moved by Dearborn supported by Lennon that Resolution #6265 be adopted.' A sufficient majority having voted therefor, the resoldtioh Was adoOted., REPORT By Mrs. Dearborn IN RE: RESOLUTION #6266-AFL-CIO CONTRACT FOR THE EMPLOYEES OF THE OAKLAND COUNTY SHERIFF'S DEPARTMENT To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: The Personnel Practices Committee, by Mary M. Dearborn, Chairman, reports Miscellaneous Resolution #6266 with the recommendation that the resolution be adopted. PERSONNEL PRACTICES COMMITTEE Mary M. Dearborn, Chairmen "Misc. 6266 By Mr. Vogt IN RE: AFL-CIO CONTRACT FOR THE EMPLOYEES OF THE OAKIAND COUNTY SHERIFF'S DEPARTMENT To the Oakland County Board Of Commissioners Mr. Chairman, Ladies and-Gentlemen: WHEREAS the County of Oakland, the employees of the Oakland County Sheriff's Department and Local 1445, American Federation of State, County and Municipal Employees, AFL-CIO, have been negotiating a contract covering the employees in the Oakland County Sheriff's Department, and WHEREAS an agreement has been reached and reduced to writing, and WHEREAS said agreement has been reviewed by your Personnel Practices Committee which recommends approval of the agreement, NOW THEREFORE BE 1T RESOLVED that the agreement between the County of Oakland, the employees of the Oakland County Sheriff's Department and Local 1445, American Federation of State, County and Municipal Employees, AFL-CIO, be and the same is hereby approved, and that the Chairman' and Clerk of this Board, on behalf of the County of Oeklahd, be and they are hereby authorized to execute said agreement, a copy of which' attached hereto. The Personnel Practices Committee, by Richard V. Vogt, Vice Chairman, moves the adoption of the foregoing resolution. PERSONNEL PRACTICES COMMITTEE Richard V. Vogt, Vice ChairMan (Agreement appears on pages 72, 73, 74, 75, 76 of March 15, 1973 Minutes.)" REPORT OF FINANCE COMMITTEE IN RE: RESOLUTION #6266-AFL-C10 CONTRACT EMPLOYEES OF OAKLAND COUNTY SHERIFF'S DEPARTMENT _ To the Oakland County Beard of Commissioners Mr. Chairman, Ladies and Gentlemen: Pursuant to Rule Xi; C of this Beard, the Finance Committee finds the total budgeted increase for 1973 to be derived as follows: $110,378.00 from the Salary Adjustment Fund - $ 2,914.00 from the Classification and Rate Change Fund '$ , 2,525.00 from the Salary Adjustment Fund to the Sheriff's Department Operating Budget. FINANCE COMMiTTE Fred -D. HoUghten, Chairman Moved by Dearborn supported by Burley the resolution be adopted. Discussion followed, ' ' " AYES: • Mentente, NOWak,:01Sen, Perin:off, Pernick, Quinn, Ridiardson, Vogt, Walker', Wilcox, Berman, Brotherton, Burley, Coy, Dearborn:, Douglas, DUnleayy, Gabler, Hobart, Hoot, Houghten, Lennon, Mathews, Moffitt. (24) NAYS: None. (0) A sufficient majority having voted thorefor, the resolution was adopted. REPORT By Mrs. Dearborn IN RE: RESOLUTION #6267 - ADDITIONAL POSITIONS FOR SHERIFF's DEPARTMENT To the Oakland County Beard of Comhissteners Mr. Chairman', -Ladies and Gentlemen: The Personnel Practices Committee, by Mary M. Dearborn, Chairman, reports MiStelleneouS Resolution No. 6267 with the recommendation that the resolution be adopted. PERSONNEL PRACTICES COMMITTEE Mary M. Dearborn, Chairman PERSONNEE,:WETICES!aMMITTEE Richard V. Vogt, Vice ChairManuT-t to exceed Adjustment Fund Moved by Dearborn supported by Perin° f the resolution be adopted. Mr. Mathews moved the previous queStion. Seconded by Mr. Richardson. The Chairmpn,stated that,:those in faVorpf calling, thequestipp, say layeand those ;opposed, say 'no'. The vote was as follows: AYES. Nowak Perinoff Pernick Quinn Richardson ,Vogt Walker Berman Brotherton, Burley, Coy, Dearborn, Douglas, Gabler, Hobart, Hoot, Mathews, Moffitt, Montante. (19) NAYS: Olson, Wilcox, Dunleavy, Lennon. (4) NAYS: Olson, Wilcox, Dunleavy, Lennon. (4) Discussion followed. 102 Commissioners Minutes Continued. April 10, 1973 "misc. 6267 By Mr. Vogt IN RE,: ADPKT1 0.144 P.OATON,5 FOR 5.11ESJFFs DEPARTMENT.. Tothe Oakland County, Board of Commissioners, Mr. Chairman, Ladies and Gentlemen: WHEREAS consideration wasnot,,,Oven,:to new positions for the Sheriff's Department in the 1973 County Budget, adopted December 2,1,,)972,:,because the department was to have a new department head who, it was felt, might have different ideas as to departmental programs and priorities; and WHEREAS the new, sherjff has now had opportunity tO-ev.PlUate)“ „needs and. mpke,,a ioresentat- ions and requests to the Personnel Practices Committee; and WHEREAS the Personnel Prectiees:Commitee has ,analyzed such presentations an0 requests in light of the department's needs, their effect on both the department and the County, and in relation to the probable amount of funding available; NOW THEREFORE BE IT RESOLVED that the following thirteen (13) additional positionse granted the ShefiffJs Department: moves the 2 Sergeants 2 Medical Turnkeys 7 Turnkeys , 1 :Secretary Notating Machine Typist I AND BE IT FURTHER RESOLVED that this resolution be referred to the Finance Committee for the funding of approximately $85,538.00 for the reaminder of 1973. The Personnel Practices Committee, by Richard V. Vogt, Vice Chairman, the foregoing resolutipp. adoption of FINANCE EOMMiTTEE REPORT By Mr. Houghten IN RE: MISCELLANEOUS RESOLUTION #6267 - ADDITIONAL POSITIONS FOR SHERIFF'S DEPARTMENT To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: _ Pursuant to Rule Xl, C of this -Board,-the-Finance Committee finds-a-sum-not $85,538.00 available, such funds to be derived as follows; $50,000,00 from the Salary and the balance from the Contingent Fund. FINANCE COMMITTEE Fred D. Houghten, Chairman A sufficient majority having voted therefor, the Chajrman,cailed for a voteon :the resolution. The vote was as follows: AYES: Olson, perinoff, Perpickj ,Wnnijachardson, Vogt, Walker, Wilcox, Berman, Brotherten, Burley, Coy, Dearborn, Doygjas, Dunleavy, Qabler, „Hobart, Hoot, Kasper, Lennon, Mathews, Moffitt, Montante, Nowak, (24) NAYS: None. (0) , „ - A sufficient majority having voted therefor, the resolution was adopted, the Chair,. Vice Chairman Wallace. F. Gabler, ,Jr, vacated the Chair. Chairman Paul Kasper took Misc. 6281 - BY Mr. Dunleavy . ,• , _ , • IN RE: ENVIRONMENTAL IMPACT ANALYSIS OF EXTRACTIVE OPERATIONS IN OAKLAND COUNTY To the Oakland County Board of Commissioners Mr, Chairman, Ladies and Gentlemen: WHEREAS Oakland County is one of the leading sand and -gravel,producing counties in the state with 80 active pits (48 separate operations) and with 7041 acres zoned extractive and 7732:aeres,used for extractive. purposes; and , - Commissioners Minutes Continued. April 10, 1973 103 WHEREAS there are current proposals for new extractive operations to mine the large, untapped reserves of sand and gravel remaining in Oakland County which make the need for increased knowledge concerning the present and future operations apparent; NOW THEREFORE BE IT RESOLVED that the Finance Committee and the Oakland Caunty Board of Commissioners appropriate from county contingency funds a minimOm of two thousand dollar ($2,000) and a maximum of three thousand dollars ($3,000) to match those funds committed by the lacal township governments to enable research to be conducted on the sand and gravel question. Upon approval of this request, representatives of the sand and gravel industry will be invited to participate in this study. The Planning and Zoning Committee, by James W. Dunleavy, Chairman, moves the adoption of the foregoing resolution. PLANNING AND ZONING COMMITTEE James W. Dunleavy, Chairman Moved by Dunleavy supported by Douglas the resolution be adopted: The Chairman referred the resolution to the Finance Committee. There were nb objections. Misc. 6282 By Mr. Hoot IN RE: INCREASE IN JAIL BOARDING FEES To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS your Committee has considered the projected 1973 costs of the County Jail operation and recommends that the Jail Boarding Fees be increased from $9.50 per day to $13.75 per day for all local units, including Federal, who use the County Jail for prisoner confinement, NOW THEREFORE BE IT RESOLVED that the Oakland County Board of COmmissioners hereby approves the County Jail Boarding fee increase from $9,50 per day to $13.75 per day for all local units, including Federal, who use the County Jail for prisoner confinement. The Public Protection and Judiciary Committee, by Henry W. Hoot, Chairman, moves the adoption of the foregoing resolution. PUBLIC PROTECTION AND JUDICIARY COMMITTEE Henry W. Moot, Chairman Moved by Moot supported -by Coy the. resolution be. -adopted_ Discussion followed. MoVed by Nowak supported by Douglas the resolution be referred back to the Public Protection and Judiciary ComMittee, A Sufficient majority having vetted there -Fiat., the motioh Carried. Misc. 6283 By Mr. Richardson IN RE: REQUEST PRIORITY CHANGE IN STATE HIGHWAY DEPARTMENT TRUNKLINE CONSTRUCTION PROGRAM . To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS your Committee has received and considered a report from the County Board of Road Commissioners concerning the State Highway Department's trunkline construction program for Oakland County and recommends that said report be accepted, NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts the report of the proposed State trunkline construction program for Oakland County, as presented, a copy of which is attached hereto. The Transportation and Aviation Cohmittee, by E. Frank Richardson, ChairMan, moVes the adoption of the foregoing resolution. TRANSPORTATION AND AVIATION COMMITTEE E. Frank Richardson, Chairman Moved by Richardson supported by Perinoff the resolution be adopted. Discussion followed. Moved by Pernick supported by Perinoff the resolution be referred back to the Transportation and Aviation Committee. AYES: Perinoff, Pernick, Richardson, Vogt, Walker, Burley, Coy, Dearborn, Lennon, Mathews. (10) NAYS: Quinn, Wilcox, Berman; Brotherton, Dunleavy, Gabler, Hobert, Hoot, Kasper, Moffitt, Montante, Nowak, Olson, (13) A sufficient majority not having voted therefor, the motion lost. Moved by Hoot supported by Hobart the reSoluticin be amended by changing the second paragraph to read: 1,04 Commissioners Minutes Continued, April 10, 1973 WOW THE:UFO:RE BE IT RESOLVED. that the Oakland County Board of Commissioners hereby accepts the report of the proposed State trunkline construction program for Oakland County, as presented to the Transportation and Aviation Committee, end FURTHER: BE IT RESOLVED that the attached additional priorities for construction in Oakland County shall be forwarded to the State Highway Department: A sufficient majority having voted therefor, the motion carried. Vote on resolution, as amended: A sufficient majority having voted therefor, the resolution, as amended, was adopted. Misc. 6284 By Mr, Richardson IN RE: REQUEST TOP PRIORITY FOR ROCHESTER ROAD IMPROVEMENT To the Oaknd :County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS your Committee recommends that top priority be given to the M-I50 (Rochester. Road) expansion program, NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners recommends to the State Highway Department that M-150 (Rochester Road) be the top priority in the County State trunk- line construction program and that steps be taken to promote the earliest possible construction of this road, following the same procedure es was followed for 11-59 West, Transportation and Aviation Committee, by E. Frank Richardson, Chairman, movesthe. adoption of the foregoing resolution.- TRANSPORTATION AND AVIATION COMMITTEE E. Frank Richardson, Chairman Moved,. by. Richardson supported .-by. Quinn the resolution be adopted. . . Mr, .Hootrequested .tat' Frank Gerstenecker, Troy City Manager, be allowed to speak to the Board. There were no objections,. Mr. Gerstenecker addressed the Board. Discussion followed. Moved by Hoot supported by Quinn the resolution be amended by changing the•second paragraph to read: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners recommends to the State Highway Department that 11-I50 (Rochester Road) be the top priority in the additional County State trunkline construction program as outlined in the March 6, 1973 letter from the Oakland County Road Commission, and that steps be taken to promote the earliest possible construction of this road, following the same procedure as was followed for M-59 West. A sufficient majority having voted therefor, the motion carried, Vote on resolution, as amended: A sufficient majority having voted therefor, the resolution, as amended, was adopted. REPORT . By Mr. Richardson IN RE: MISCELLANEOUS RESOLUTION #6246 - FEDERAL HIGHWAY TRUST FUND To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: The Transportation and Aviation Committee reports Miscellaneous Resolution 4246 and recommends that said resolution be amended as follows: "THEREFORE. BE IT:RESOLVED that the Oakland County Board of Commissioners go on record as being in support of legislation providing for a LARGER PORTION of the Federal Highway Trust Fund to be made available for the construction of county roads." such amendment being concurred in by the Legislative Committee. The Transportation and Aviation Committee further recommends that copies of Miscellaneous Resolution #6246, as amended, be forwarded to U.S. Senators Griffin and Hart, to Congressmen Broomfield and Huber and to the NACO Legislative Chairman, Congressman James G. O'Hara and Congresswoman Martha Griffiths. TRANSPORTATION AND AVIATION COMMITTEE E. Frank Richardson, Chairman "Misc. 6246 By Mr. Hoot IN RE: CONSTRUCTION AND MAINTENANCE OF COUNTY ROADS— FEDERAL HIGHWAY TRUST FUND To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS the construction and maintenance of roads and highways 'in Oakland County is of great importance; and WHEREAS the construction and maintenance of roads: and highways'has'nOt been Sufficient to meet the needs of the people of Oakland County; and Commissioners Minutes Continued. April 10, 1973 105 WHEREAS Federal legislation has been introduced to provide for a portion of the monies in the Federal Highway Trust Fund to be Made available for local roadway construction; and WHEREAS monies from this Federal Highway Trust Fund could be used to great advantage for the construction of county. highways, THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners go on record as being in support of legislation providing for a part of the Federal Highway Trust Fund to be made available for the construction of county roads. Henry W. Hoot County CotmisSioner, District #14" Moved by Richardson sUpperted by Hobart the report be atcepted. A sufficient majority having voted therefor, the motion carried. Moved by Richardson supported by Dunleavy the amendment be adopted. A sufficient majority having voted therefor, the motion carried. Vote on resolution, as amended: A sufficient majority having voted therefor, the resolution, as amended, was adopted. Misc. 6285 .e By Mr. Richardson IN RE: OAKLAND-PONTIAC AIRPORT - EASEMENT GRANT TO MICHIGAN BELL TELEPHONE COMPANY - To the Oakland County Board of CohMiSSioners Mr. Chairman, Ladies and Gentlemen: . WHEREAS the County of Oakland and the Federal Aviation Administratioh have been in the process of constructing an instrument landing system at the Oakland-Pontiac Airport; and WHEREAS one of the items of construction has been the removal of overhead telephone lines and line poles; - and WHEREAS to accomplish this removal of -said' lines and poles-, Michigan -Bell Telephone Ceirip-anyi has installed underground telephone cables in substantially the same location; and WHEREAS it is proper for the County to grant an easement to the Michigan Bell .Telephone --Company-for-said underground lines, NOW THEREFORE BE 1T RESOLVED that this Board grants said easement, BE IT FURTHER RESOLVED that the Chairman and Clerk of the Board of Commissioners are hereby authorized to execute said easement grant on behalf of the County of Oakland, a copy of said easement is attached hereto. The Transportation and Aviation Committee, by E. Frank Richardson, Chairman, moves the adoption of the foregoing resolution. TRANSPORTATION AND AVIATION COMMITTEE E. Frank Richardson, Chairman EASEMENT KNOW ALL MEN BY THESE PRESENTS, That The County of Oakland, a Michigan Constitutional Corporation, of 1200 North Telegraph Road, Pontiac, Michigan, hereinafter called the County, for and in consideration of the sum of One ($1,00) Dollar, paid to it by the Michigan Bell Telephone Company, a Michigan Corporation; whose address is 1365 Cass Avenue, Detroit, Michigan, do hereby grant to the Michigan Bell Telephone Company, the right to construct, operate, maintain, repair and/or replace ah underground line of communications facilities consisting of conduits, cables and other fixtures and appurtenances as they from time to time may require, with the right of ingress and egress upon the herein described lands for the purposes granted herein, more fully described as follows: Lot 33 . Subdivision., Liber 15, Page 40 of Plats. Lots 8 thru 12, 16, 17 and Let 20, Supervisor's Plat No. 44, Liber 61, Page 44 of Plats, Lots 2 and 21, Rosemary Subdivision, Libor 62, Page 27 Of Plats, Section 16 T31'I, R9E, Waterford Township, Oakland County, Michigan. Said system to be located within the easement described as follows: Airport Subdivision: Lot 33,6 feet wide, running Northerly and Southerly'. The centerline Of which shall be 130 feet East of the West lot line. Supervisor's Plat No.: 44 Lots 8, 9 and 10, the Easterly 6 feet thereof. Lot 11, 6 feet wide, running Northerly and Southerly. The centerline of which shall be 225 feet East of the West lot line. Lot 12, 6 ft. wide, running Northerly and Southerly. The centerline of which shall be 225 ft East of the West lot line on the north line and 220 ft East of the West lot line on the South line. Lot 16, 6 ft wide, running Northerly and Southerly. The centerline of which shall be 218 ft East of the West lot line on the North line and 215 ft East of the West lot Tine on the South line. Lot 17, 6 feet wide, running Northerly and Southerly. The centerline of whiCh shall be 215 ft East Of the West'Iot line On the North line and 209 ft East of the West lot line on the South line. Lot 20, 6 ft wide, running Easterly and Westerly. The centerline of which shall be 3 ft South of the Nerth lint extending 11 ft Westerly from the East lot line. Rosemary Subdivision: Lots 2 and 31, 8 ft wide, running Northerly and South- erly. The centerline of which shall be 4 ft West of the East lot line. It is also made a part of this Easement Agreement that the Michigan Bell Telephone Company will not install any line poles or Overhead telephone lines, etc. unless the County authorizes said overhead lines. THIS GRANT is hereby declared to be binding upon the. heirs, sueceSSors., lessees, licensee and assigns of the parties hereto. IN WITNESS' WHEREOF, we haVe hereunto set our hand and seal thiS day Of 19 106 Commissioners Minutes Continued. April 10, 1973 WITNESSES: COUNTY OF OAKLAND By By STATE OF MICHIGAN COUNTY OF On this day of , 19 , be fore me, the subscriber, a Notary Public in and for said County, personally. appeared and to me known to he the persons, named in and who executed the within instrument as vendor and acknowledged that they executed the same as their free act and deed for the intents and purposes therein mentioned. Notary Public My commission expires: Moved by Richardson supported by Burley the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. Misc. 6286 By Mr. Richardson IN RE: OPPOSE CERTIFICATION OF PETITIONS FOR REPEAL OF TRANSPORTATION PACKAGE To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS a petition has been circulated to require a referendum on Act 326 of Public Act 1972; WHEREAS your Comm itee deems it not to be in the best interest of the County of Oakland to have the petition certified, NOW THEREFORE BE IT RESOLVED that the Office of the Oakland County Civil Ceunsel be and the same is hereby authorized and directed to take appropriate legal action or join in any, egal action commenced to stop the certification of the petition to require a referendum of Act 326 of Public Act 1972. The Transportation and Aviation Commitee, by E.,Frank Richardson; Chairman, moves the adOptiOn_of the fOregOIng resolution, . . . . . - . ...TRANSPORTATION AND -AVIATION COMMITTEE E. Frank Richardson' Chairman . Moved by Richardson supported by Olson the resolution be laid on the table. A sufficient majority having voted therefor, the motion carried. Misc. 6287 - By Mr. Wilcox IN REL RESOLUTION OF COMMENDATION - ROBERT M. CRITCHFIELO To the Oakland County Board of Commissioners Mr. chairman, Ladies and Gentlemen: WHEREAS Robert N. Critchfield has served the County of Oakland as a member of the Building Authority from December 31, 1966 to December 31, 1972, and being one of the first members of the . Building Authority when it was established; and .WHEREAS Robert M. Critchfleid's administrative abilities, technical knowledge and financial expertise contributed immeasurably to the Building Authorityis success in achieving the construction of the Oakland County Law Enforcement Complex (County Jail) and:the addition of the-East Wing tothe County Court House Tower, NOW THEREFORE BE IT RESOLVED that the Oakland County . Board of:Commissioners herewith extends appreciation and commendation to Robert M, Critchfield for his services as a member of the Oakland County :Building Authority and for his interest in the community to the betterment of all of the citizens of Oakland County, and further, extends best wishes for his future success. On behalf of the entire membership of the Oakland County Board of Commissioners :, I move the adoption of the foregoing resolution. OAKLAND COUNTY BOARD OF COMMISSIONERS Paul E. Kasper, Chairman Wallace F. Gabler, Jr, Vice Chairman Moved by Wilcox sUpported by.-Olson the resolution be adopted. The resolution ),,e.es unanimously adopted. Misc. 6288 By Mr, Gabler IN RE: RESOLUTION OF COMMENDATiON - ORA HINCKLEY To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS Ora L. Hinckley. concluded 41 years of distinguished service as a: public eMployee of and and Commissioners Minutes Continued. April 10, 1973 107 the State of Michigan upon her retirement on March 9, 1973; and WHEREAS Ora L. Hinckley Started her State Service career as an employee of t he State Public Schools in Coldwater, joined the Bureau of Social Aid and served five counties from 1939 through 1951 and became Supervisor,' Deputy DiteCtOt, Acting Director and Director Of the Oakland County Department of Social Services in the period from 1951 to the time of her retirement; and ' WHEREAS Ora L. Hinckley was a dedicated public servant and c arried out her Social Services responsibilities in the best interests of all of the citizens of Oakland County and the State of Michigan, NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners herewith extends appreciation and commendation to Ora L. Hinckley for her public service in the best interests of the community and welfare Of its citizens and extends best Wishes for her future success. Mr. Chairman, on behalf Of the entire membership of this Board of Commissioners, I move the adoption of the foregoing resolution. OAKLAND COUNTY BOARD OF COMMISSIONERS Paul E. Kasper, Chairman Wallace F. Gabler, Jr., Vice Chairman Moved by Gabler supported by Vogt the resolution be adopted. The resolution was unanimously adopted. Mr. Walker requested a quorum call. PRESENT: Coy,. De arborn, DunTeavy, Gabler, Hobart, Hoot, Kasper, Moffitt, Nowak, 0150h, Richardson, Vogt, Walker, Wilcox. (14) • ABSENT; Berman, Brotherton, Burley, Button, DodglaS, Houghten,•tennOn -, Mathews, Mentante, Patnales, Perinoff, Pernick, Quinn. (13) . . Quorum present. Misc. 6289 By Mr. Gabler IN RE: ABOLISHING COMMITTEES - MEET AS COMMITTEE OF THE WHOLE To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: So as to facilitate the transaction of business by the Oakland County Board of Commissioners, BE IT RESOLVED that all Committees of said Board be abolished; and further that the Board shall meetas a committee of the whole to transact its business as needed, by a call of the Chairman, and as directed by State Statute. Wallace F. Gabler, Jr. - County Commissioner, District #12 Moved by Gabler supported by Richardson the resolution be referred to the Committee on Organization. There were no objections. Misc. 6290 By Mr. Gabler IN RE: INSTALLATION OF AUTOMATIC VOTING SYSTEM IN AUDITORIUM To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS much time and accuracy is lost in the transaction of county business by the use of a manual voting system; and WHEREAS the County Auditorium has the basic electronic wiring for a mechanical voting system, BE IT RESOLVED that the Buildings and Grounds Committee be directed to investigate and consider the installation of such automatic voting system in the Oakland County Board of Commissioners Auditorium. Wallace F. Gabler, Jr. County Commissioner, District #12 The Chairman referred the resolution to the Buildings and Grounds Committee. There were no objections. Misc. 6291 By Mr. Dunleavy IN RE: RESOLUTION - OF THE BOARD OF THE TOWNSHIP OF MILFORD, URGING THE REVISION OF THE TAX EFFORT FORMULA OF THE REVENUE SHARING ACT, 1971 WHEREAS the State Revenue Sharing Act of 1971 changed the formula whereby all State shared revenue to local units of government is no longer distributed on a population basis but on a so-called tax effort basis, WHEREAS the State Revenue Sharing Act of 1971, as amended, rewards and encourages waste and inefficiency in government at the expense of the citizens of the more efficient and thrifty 'local governments. loB Commissioners Minutes Continued. April 10, 1973 WHEREAS the citizen of many local units of government are being forced by the State to provide, through the so-called tax effort formula, services such as police department, fire depart- ments, parks.., lihraries garbage lockup,atc, for the people in units of government thot inefficently operated and/Or far in deht, to the detriment of those units of governments who provide services on an economical basis. WHEREAS areas suCh as the:City of Detroit have had their sewers, water systems, road, fire stations, libraries, storm sewers, etc., paid for many years ago and are no longer required to make these large„capitol :inyestme0t5, but which receives a disproportionate share of revenue rebate from the State of Michiaan. WHEREAS most communities in „Oakland County must now install. and/or pay for these same capitol improvements, but are forced to poormillions of dollars through revenue sharing into the City of Detroit. WHEREAS the .:State gas tax is now paying for the operating of the public transportation facilities in large cities and they will no longer be a liability to those cities. WHEREAS the population of most:townships in Oakland County is increasing at the rate of 50% to 100% each ten years. WHEREAS the population of many larger Cities is declining. WHEREAS the population figure used for revenue distribution by the State will not change each year to reflect this growth, or decline, but will remain constant until 19 80. WHEREAS the State Revenue Sharing Act of 197, as amended, deprives most communities in Oakland County from their own share of those taxes which they have paid to the State of Michigan. WHEREAS many local units of government in Oakland County receive only $17.50 per capita in State shared revenyes„. WHEREAS the City of Detroit receives $31.55 per capita in the State shared revenue. , ,WHEREAS the problems of suburban areas can no longer be ignored to the benefit of a faW THEREFORE BE IT RESOLVED that the Township of Milford urge all Oakland County State Senators and State Representatives towork for a more equitable distribution of State tax revenues for their districts in Oakland County. BE IT FURTHER RESOLVED that copies of this resolution be sent to Governor Milliken, Senator Purcell, Representative Smart, Oakland County Commissioners and all surrounding communities urging their support for such revision of the Tax Effort Formula of the State Revenue Sharing Act of 1971. The Chairman referred the resolution to the Local Regional Affairs Committee. There were no objections. Moved by Hoot supported by Nowak the Board adjourn until April 19, 1973 at 9:30 A. M. A sufficient majority having voted therefor, the motion carried. The Board adjourned at 2:50 P. M. Lynn D. Allen Paul E. Kasper Clerk Chairman Wallace F. Gabler, Jr. Vice Chairman cities. cities.