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HomeMy WebLinkAboutMinutes - 1973.09.20 - 754621+6 OAKLAND COUNTY Board Of Commissioners MEETING September 20, 1973 Meeting called to order by Chariman Paul E. Kasper at 9:45 A. M. in the Court House Auditorium, 1200 North Telegraph Road, Pontiac, Michigan. Invocation given by Henry W. Hoot. Pledge of Allegiance to the Flag. Roll called. PRESENT: Berman, Brotherton, Burley, Button, Coy, Dearborn, Douglas, Dunleavy, Gabler, Hobart, Hoot, Houghten, Kasper, Lennon, Mathews, Moffitt, Montante, Nowak, Olson, Patnales, Perinoff, Pernick, Quinn, Vogt, Walker, Wilcox. (26) ABSENT: Richardson. (1) Quorum present. Clerk read letter from Bloomfield Township Board of Trustees authorizing the expenditure of $50,000 for gravel on a matching fund basis with the Road Commission and Board of Commissioners. (Placed on file.) Clerk read letter from Governor William G. Milliken confirming the appointment of John A. Dent as Director of the Oakland County Civil Defense Department. (Placed on file.) Clerk read letter from the Board of IrTectors of the Michigan -Restaurant Ass-ociati-on objecting to the Parks and Recreation Commission in the acquisition of golfing and other recreational facilities such as: Groveland Oaks, Independence Oaks, Addison Oaks, Springfield Oaks, White Lake Oaks and Waterford Oaks, with public funds to the extent that such acquisitions include food service, banquet and beverage facilities, competing with members of the Michigan Restaurant Association. ( Referred to the Buildings and Grounds Committee. ) Moved by Moffitt supported by Hoot the minutes of the previous meeting be approved as printed. A sufficient majority having voted therefor, the motion carried. Moved by Houghton supported by Montante the Agenda be amended to include a report of the Finance Committee in re: Awarding of contract for miscellaneous utility work (County Project 72-25), A sufficient majority having voted therefor, the motion carried. Miscellaneous Resolution No. 6430 Recommended by Board of Public Works RE: PONTIAC TOWNSHIP WATER SUPPLY SYSTEM EXTENSION NO. 2 Mr. Walker presented the contract mentioned in the following resolution, a copy of which contract has been sent to each member of the Board of Commissioners. The following resolution was offered by Mr. Walker: WHEREAS the Oakland County Board of Public Works has approved and submitted to this Board of Commissioners for its approval, a proposed contract between the County of Oakland and the Township of Pontiac relative to the acquisition and financing of Extension No. 2 to said Pontiac Township Water Supply System; and WHEREAS the Township Board of said Township has approved the said Contract and has authorized and directed that it be executed for and on behalf of the Township by the Supervisor and the Township Clerk; THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF OAKLAND COUNTY, MICHIGAN as follows: 1. That said Contract between the County of Oakland and the Township of Pontiac be and the same hereby Is approved, and that the Chairman and the Secretary of the said Board of Public Works be and they are hereby authorized and directed to execute and deliver said Contract for and on behalf of the County of Oakland, in as many original copies as they may deem advisable, the said Contract being as follows: AGREEMENT PONTIAC TOWNSHIP WATER SUPPLY SYSTEM, EXTENSION NO. 2 THIS AGREEMENT, made and entered into as of the first day of February, 1973, by and between the COUNTY OF OAKLAND, a Michigan county corporation (hereinafter referred to as the "COUNTY"), party 247 Commissioners Minutes Continued. September 20, 1973 of the first part, and the TOWNSHIP OF PONTIAC, a Ilichigan township corporation located in said county (hereinafter referred to as the "Township"), party of the second part; W1TNESSET H: WHEREAS pursuant to the provisions of Act No. 185 of the Michigan Public Acts of 1957, as amended, (hereinafter sometimes referred to as "Act 785") the County has established a Department of Public Works for the administration of the powers conferred upon the County by said Act, which Depart- ment is administered by a Board of Public Works (hereinafter sometimes referred to as the "Board") under the general control of the Board of Commissioners of the County; and WHEREAS by the terms of Act 185 the County is authorized to acquire a water supply system within the Township and to improve, enlarge, extend, operate and maintain the same, and the County and the Township are authorized to enter into a contract or contracts for the acquisition, improvement, enlargement or extension of such water supply system and for the payment of the cost thereof by the Township, with interest, over a period of not exceeding forty (40) years, and the County is then authorized, pursuant to appropriate action of its Board of Commissioners, to issue its bond to provide the funds therefor, secured primarily by the full faith and credit contractual obligation of the Township to pay the cost thereof and secondarily, if three-fifths (3/5ths) of the members elect of the Board of Commissioners so vote, by the full faith and credit pledge of the County; and WHEREAS the County by Board of Supervisors (now Board of Commissioners) Resolution Misc, No. 4291, adopted March 6, 1964, approved the establishment of the "Pontiac Township Water Supply System" (hereinafter sometimes referred to as the "system") in said Township, and authorized and directed the Board to secure plans and specifications for water supply facilities therein, to negotiate a contract or contracts with the Township for constructing, operating and financing a county water supply system in one or more sections, and to submit such plans, specifications and contract or contracts to the Board of Commissioners for its approval; and WHEREAS pursuant to Contract dated February 15, 1965, Extension No. 1, has been acquired and financed by the County as a section of the system established by the County, by the issuance of county bonds in anticipation of contract payments to be made by the Township, and said Township has now requested the County to acquire and finance, as an extension to and another section of the County's system, certain additional water supply facilities needed to distribute City of Detroit water in the certain areas of the Township; and WHEREAS the County through the Board has caused plans and an estimate of the cost of acquiring the proposed extensions to the system to be prepared by Papke, Hiltz and McCiiment, Inc„ consulting eng!neers of Livonfa, Michigan (hereinafter sometimes referred to as the "Consulting Engineers"), which estimate of cost iS attached hereto as an exhibit hereinafter described and which cost of so acquiring the extensions to the County's system shall be defrayed by the issuance of bonds by the County pursuant to Act 185, secured by the obligation of the Township pursuant to this Agreement to pay to the County the cost of acquiring the said extensions to the system (such bonds being herein- after sometimes referred to as the "County bonds"); and WHEREAS in order to effectuate such acquisition and financing of the proposed section of and extensions to the system, it is necessary for the County and the Township to enter into this Agreement; NOW THEREFORE in consideration of the premises and the covenants of each other, the parties hereto agree as follows: 1. The County and the Township ratify and confirm the establishment of the Pontiac Township Water Supply System by the County, under the provisions of Act No. 185, Michigan Public Acts of 1957, as amended, to provide a water supply system in one or more sections to serve the Township and its residents, as a whole and the Township consents and agrees to the establishment and to the improve- ment, enlargement and extension herein provided of said system within its corporate boundaries and consents to the use by the County of the public streets, highways, alleys, lands and rights-of-way of the Township for the purpose of the system and any improvements, enlargements and extensions thereof. The extensions herein provided are hereby designated Extension No. 2 of said system. 2. The extensions to the County's system now to be acquired by the County shall consist of the water supply connection, transmission and distribution facilities, located substantially as shown on Exhibit "A" (the acquisition thereof being hereinafter sometimes referred to as the l'project"). These water supply facilities shall be constructed substantially in accordance with the plans and specifications prepared and filed with the Township Board and the Board of Public Works by the Consulting Engineers. The said plans and specifications and likewise the estimates of cost and period of usefulness, submitted by said Consulting Engineers and set forth in Exhibit "F, are hereby approved and adopted. The said Exhibits "A" and "B'', so designated, are hereby approved as hereunto attached and are hereby made parts hereof. 3, The Board shall proceed to (a) secure any final plans and specifications not theretofore secured from the Consulting Engineers for the facilities to be acquired; (b) submit to the Board of Commissioners of the County such resolutions as may be necessary, duly approved and recommended by the Board, approving the plans and specifications and the estimates of cost and period of usefulness and providing for the issuance of the County bonds in one or more series, in the aggregate principal amount of the presently estimated cost of the project as set forth on Exhibit "B", or suth different amount as may reflect any revision in Exhibit "B" as may be agreed upon by the parties hereto, or reflecting the amount of other funds available to pay the said cost, said bonds to mature serially as authorized by law, over a period of not more than 40 years, and to be secured primarily by the obligation of the Township to pay the cost of the project, and secondarily, if approved by a three- fifths (3/5ths) majority of the members elect of the .Board of Commissioners, by the full faith and credit of the County of Oakland; (c) take all necessary steps to secure the adoption of said resolution Commissioners Minutes Continued. September 20, 1973 248 by the Oakland County Board of Commissioners and the approval of the Municipal Finance Commission of the State of Michigan for the issuance and sale of the bonds; (d) obtain construction bids for the facilities to be acquired and enter into construction contracts therefor with the lowest responsible bidders; (e) advertise, sell and deliver the said bonds and apply the proceeds as herein provided; (f) construct the said facilities within a reasonable time after execution of construction contracts and delivery of the County bonds; and (g) do all other things required of said Board under the provisions of Act 185. 4 • The Township shall pay to the County the cost of acquiring the system. The term "cost" as used herein shall be construed to include all items of cost of the type set forth on Exhibit "B" and any other itees of cost of a similar nature as may be set forth in any revision of said Exhibit "B'r agreed to by the parties hereto, incurred by the County in acquiring and constructing the project. The cost of the project will he represented by one or more series of bonds to be issued by the County as provided in paragraph 3 in the aggregate principal amount not to exceed the said cost, or any portion thereof, as determined or estimated at the time or times of such issuance. The Township covenants and agrees to remit its principal and interest payments on said bonds so issued and the paying agent fees and other charges to service said bonds (herein called "bond service charges"), as hereinafter provided. The annual principal maturities of the bonds to be issued are set forth on Exhibit "C" which is attached hereto and by this reference is made a part hereof. Immediately upon the issuance of said bonds by the County to finance the cost of the project, or any part thereof, the Board shall notify the Township, by written communication addressed to its treasurer, of the schedule of payments of the principal of and interest on the bonds so issued and of the bond service charges to be paid by it. The Township hereby covenants and agrees, not less than thirty (30) days prior to the due date of any principal of or interest on such bonds, to remit to the County sufficient funds to pay the same, along with any bond service charges then due, The obligations herein expressed shall be applicable to all bonds issued by the County to construct and complete the project, or any part thereof, whether issued at one time or more than one time. It is assumed that the aggregate principal amount of all bonds issued will represent the cost of the project. If funds are available from the Township or any other source to pay the said cost, or any portion thereof, prior to the issuance of bonds, than the obligation of the Township shall be adjusted and limited accordingly. If the Township shall fail to make any of such payments when due, the amount thereof shall be subject to a penalty of one-half of one percent (- of rA) for each month or fraction thereof that the same remains unpaid after the due date. 5. The Township may pay in advance of maturity all or any part of an annual installment due the -.Cunty, (1) by s-urrendering to the County, bonds issued hereunder of a 44ke principal amount maturing in the same calendar year, with all future due interest coupons attached thereto, or (2) by payment in cash of the principal amount of bonds to be called plus all interest to the first day on which such amount of bonds can be called and the amount of premium and charges necessary to call such amount of bonds on such date. 6. In the event that the actual cost of the project shall be less than the estimated cost, then the surplus in the construction account for the project derived from the sale of the County bonds shall be used to redeem County bonds prior to maturity or to purchase County bonds on the open market, and in such event the bonds so retired shall be cancelled and the obligations of the Township shall be reduced by the principal amount of the bonds so retired, which reduction shall be applied upon the Township's installment payment for the year of maturity of the bonds so retired. As an alternative, any surplus in the construction account derived from any source may be used at the request of the Township and with the consent of the Board and of the County, all expressed by resolution, to improve, enlarge or extend the system or any section thereof. 7. If the proceeds of the sale of the original bonds to be issued by the County to finance the project, or any part thereof, are for any reason insufficient to complete the same in accordance with the plans and specifications therefor, the Board shall, if necessary, submit to the Board of Commissioners of Oakland County a resolution providing for the issuance of additional bonds in an amount necessary to provide funds to complete the project in which event the duties and obligations of the Board and the Township as expressed and set forth in this agreement shall be applicable to such additional issue of bonds as well as the original issue, it being at all times fully recognized and agreed that the payments to be made by the Township, in the manner specified in paragraph 5 of this agreement, shall be based upon the aggregate amount of the bonds outstanding. In lieu of the issuance of such additional bonds, any other method may be agreed upon by the County and the Township to provide the necessary funds to complete the project. 8. This agreement is contingent upon the County issuing its negotiable bonds as set forth in paragraph 3 hereof, to defray the estimated cost of the project, which bonds shall be issued under the authorization provided in paragraph (I), subparagraph (b), Section 11 of said Act 185, Public Acts of Michigan, 1957, as amended. 9. Should the Township fail for any reason to pay the County at the times specified, the amounts herein required to be paid, the Board shall immediately notify, in writing, both the Board of Commissioners of the County of Oakland and the Township Board of the Township of such default and the amount thereof, and if such default is not corrected within ten (10) days after such notification, the County Treasurer or other county official charged with disbursement to the Township of funds derived from the state under the applicable provisions of the statutes of the state and returnable to the Township pursuant to such provisions, or any other funds payable to the Township, is hereby authorized by the Township to withhold sufficient funds (but in no event in an amount in excess of 25% of the amount of default) derived from such funds returnable to the Township as may be lawful and as may be needed to correct such default, and to pay said sums so withheld to the Board to apply on the obligation of the Township as herein set forth. Any such moneys so withheld and paid shall be considered to have been returned to the Township within the meaning of the above-mentioned statutory provisions or other applicable law, the purpose of this provision being solely to authorize voluntarily the set-off and use of such funds to meet past due obligations of the Township to which said moneys are owed. 249 Commissioners Minutes Continued, September 20, 1973 In addition to the foregoing, the Board shall have all other rights and remedies provided by law to enforce the obligations of the Township to make payments in the manner and at the times required by this contract, including the right to request the State Treasurer to withhold and pay to the County state collected sales tax proceeds payable to the Township if authorized by law to do 50 and including the right to set forth on the next annual tax roll approved by the Board of Commissioners a tax levy on all taxable property in the Township in an amount sufficient to correct said default. 10. It is understood that it is intended that the obligations of the Township hereunder will be met from the revenues of Extension No. 2 provided for herein as hereinafter described. The Township, pursuant to the authorization of paragraph (2), Section 12, Act no, 185, Michigan Public Acts of 1957, as amended, does in addition hereby pledge its full faith and credit for the prompt and timely payment of its obligations expressed in this agreement and shall each year, commencing with the year prior to the first year obligations shall become due hereunder, levy a tax on all taxable property in the Township in an amount which, taking into consideration estimated delinquencies in tax collections will be sufficient to pay its obligations under this agreement becoming due before the time of the following year's tax collections; PROVIDED, HOWEVER, that if at the time of making such annual tax levy there shall be other funds on hand earmarked and set aside for the payment of such contractual obligations falling due prior to the next tax collection period, then the annual tax levy may be reduced by such amount. The Township hereby covenants and agrees that, to the fuilest possible extent, it wili raise such other funds in the manner provided in paragraph (2), Section 12, Act No. 185, or any amendments thereto, primarily by the exaction of direct connection charges, capital charges, debt service charges and other charges from the users of the system in the areas serviced by Extension No. 2 in the Township in amounts sufficient to operate, maintain, and repair the system and to pay such contractual obligations. The Township further covenants and agrees that all funds of the system received in the form of such charges shall be and are hereby entirely pledged for the payment of said obligations. II. The Township does hereby agree to operate and maintain the said Extension No. 2 as part of the system to serve the individual users of the system in the Township, Such operation, maintenance, repair and management of the system shall be under the immediate supervision and control of the Township Board. The facilities in the area served by this Extension No, 2 shall be operated separately from the facilities in the areas served, also separately, by Extension No. I and all direct conhection charges, capital charges, debt service charges and other charges and proceeds of tax levies shall he received, deposited and accounted for separately by the Township Board. The Township will provide insurance of such types and such amounts on the system as would ordinarily be carried by private companies engaged in similar enterprise, which insurance include sf..ficie-nt i-nsurnce- protecting-the- County and the Township against loss on account of damage or injury to persons or property imposed by reason of the ownership or operation of any sections of the system or resulting from any act of omission or commission on the part of the County or the Township, or any agents, officers, or employees of either, in connection with the operation, maintenance or repair of any sections of the system, 12. It is understood and agreed that the supply of water for all sections of the system is to be procured and purchased by the County from the City of Detroit pursuant to a contract therefor executed by said city and the County, and the Township shall comply with all requirements and regulat- ions thereunder. 13. In order to raise the necessary funds with which to meet its obligations hereunder, and in performance of its agreement to raise moneys other than by taxation for the making of the payments herein required to be made to the County, the Township shall by appropriate ordinance establish and maintain in effect in the Township, and the Township shall bill and collect, such connection, capital, meter, water consumption, debt service and other charges as shall be necessary in order to provide revenues sufficient for the operation, maintenance and repair of this Extension No. 2 of the system (including as an operating expense the cost of water supplied by the City of Detroit and the costs of the Township for its operating and maintaining and for billing and collecting) and for the discharge of the obligations of the Township to the County as herein provided. All such revenues as collected shall be set aside and paid into a fund to be established and maintained by the Township and to be known as the "Extension No. 2 Revenue Fund" which shall be set up and maintained separate and apart from the accounts for previously acquired sections of the system. The expense of operation, maintenance and repair of Extension No. 2 of the system, including the cost of water furnished by the City of Detroit, shall be paid by the Township from said Fund. The balance thereof shall be applied upon the obligation of the Township hereunder to pay the cost of this Extension No, 2 of the system. The Town- ship Board, shall, not later than November 1, preceding the beginning of each fiscal year, adopt a budget covering the foregoing expense for such year and shall establish rates for water services of Extension No, 2 of the system for such year on the basis thereof and of the estimated water use in such year and similar action shall be taken at such time for the other sections of the system. The system shall be operated upon the basis of a fiscal year which begins on January 1, and ends on December 31, of each year. Any and all revenues remaining in said Extension No. 2 Revenue Fund at the close of any calendar year from time to time may be used to pre-pay the contractual obligations of the Township to the County as provided herein or may, with the prior approval of the Board, he used for the replacement, improvement, enlargement or extension of Extension No. 2 of the System, 14. No change in the jurisdiction over any territory in the Township shall in any manner impair the obligations of this agreement. In the event all or any part of the territory of the Township served by Extension No. 2 is incorporated as a new city or is annexed to or becomes a part of the territory of another municipality, the municipality into which such territory is incorporated or to which such territory is annexed, shall assume the proper proportionate share of the contractual obligation of the Township to the County, and of the contractual right of the Township to water supply service hereunder, such proportionate share to be determined by the Board of Public Works. The determination by the Board shall be based primarily upon the proportion of the total design capacity of the entire Extensidn No, 2 located within the area incorporated or annexed; PROVIDED, HOWEVER, that in making such determination Commissioners Minutes Continued. September 20, 1973 250 the Board shall take inter consideration all factors necessary to make the division equitable. In addition, the Board shall in the case of partial incorporation or annexation, prior to such determinat- ion, receive a written recommendation as to the proper division from a committee composed of one representative designated by the governing body of the municipality from which the territory is taken, one designated by the governing body of the new municipality or the municipality annexing such territory and one independent registered engineer appointed by the Board. Each municipality shall appoint its representative within fifteen (15) days after being notified to do so by the Board and within a like time the Board shall appoint the engineer third member. If any municipality shall fail to appoint its representative within the time above provided, the the Board may proceed without said recommendation. If the committee shall not make its recommendation within forty-five (45) days after its appointment or with any extension thereof by the Board, then the Board may proceed without such recommendation. In the consideration of the matters herein provided, including the designation of the third member of the committee, any member of the Board who is also an official of either affected municipality shall be disqualified to act or vote. if territory in the Township not served by this Extension No. 2 is incorporated as a city or annexed to another municipality, such territory shall remain subject to the levy of a tax to support the full faith and credit pledge of the Township to pay its obligations to the County at the same time and to the same extent as all other territory now or then in the Township. 15, The County and the Township each recognize that the holders from time to time of the bonds to be issued by the County under the provisions of said Act No. 185, Michigan Public Acts of 1957, as amended, and secured by the full faith and credit pledge of the Township to the making of its payments as set forth in this agreement, will have contractual rights in the agreement, and it is therefore covenanted and agreed by the parties hereto that so long as any of said bonds shall remain outstanding and unpaid, the provisions of this agreement shall not be subject to any alteration or revision which would in any manner affect either the security of the bonds or the prompt payment of principal or in- terest thereon. The Township and the County further covenant and agree that they will each comply promptly with their respective duties and obligations under the terms of this agreement at the times and in the manner herein set forth, and will not suffer to be done any act which would in any way impair the a.id bonds, the security therefor, or the prompt payment of principal and interest thereon. It is hereby declared that the terms of this agreement insofar as they pertain to the security of any such bonds shall be deemed to be for the benefit of the holders of the said bonds. 16. This agreement shall become effective upon approval by the Township Board of the Township, by the Board of Public Works of Oakland County, and by the Board of Commissioners of Oakland County, and when duly exec tetf zed officers -of 1he -Township and of the- Board of Public Works. This agreement shall terminate forty (40) years from the date of this agreement or on such earlier date as shall be mutually agreed: PROVIDED, HOWEVER, that it shall not be terminated by mutual agreement or at any time when the Township is in default hereunder or at any time prior to the payment in full of the principal of and interest on the County bonds together with all paying agent fees and other charges pertaining to said bonds.. This agreement may be executed in several counterparts. The provisions of this agreement shall be in full force and effect and binding upon the successors and assigns of the parties hereto. IN WITNESS WHEREOF, the parties hereto have cuased this agreement to be executed and delivered by their respective duly authorized officers, all as of the day and year first above written. TOWNSHIP OF PONTIAC COUNTY OF OAKLAND Oakland County, Michigan By its Board of Public Works By By Supervisor Chairman By By Township Clerk Secretary PONTIAC TOWNSHIP WATER SUPPLY SYSTEM - EXTENSION NO, 2 - ESTIMATE OF COST 16" Water Main 6,300 L,F, 24.00 = $151,200.00 12" Water Main 13,250 L.F, 18,00 = 238,500,00 8" Water Main 8,890 L.F. 12.00 = 06,680.00 6" Water Main 1,230 L.F. 11.00 = 13,530.00 16" Gate Valve S Well 5 Ea, 2,000.00 = 10,000.00 12" Gate Valve & Well 15 Ea, 1,200.00 = 18,000.00 8m Gate Valve & Well 14 E. 900.00 12,600,00 6" Gate Valve e Well 1 Ea. 700.00 = 700,00 32" X 12" T. S. Valve & Well 1 Ea. 1,800.00 1,800.00 12" X 8" T. S. Valve & Well 1 Ea. 1,200.00 1,200.00 8" X 6'' T. S. Valve & Well I Ea, 1,000.00 1,000.00 Standard Hydrant, complete 58 Ea. 700.00 40,600.00 Blow-off 1 Ea. 490,00 = 490.00 Sub-Total = $596,300.00 Engineering Administration Inspection Legal Finangial Soil Borings Easement Acquisition Contingencies Sub-Total Capitalized Interest on $850,000.00 Bond Issue Total Project Cost 60,000.00 15,000.00 21,000.00 5,750.00 4,400,00 1,000.00 30,000.00 57,050.00 • $790,500.00 • $ 59,500.00 • 5850,000.00 251 Commissioners Minutes Continued, September 20, 1973 I hereby estimate the period of usefulness of this facility to be Fort y (40) years and upwands. ORCHARD, PAM, HILTZ S. MCCLIMENT, INC, By Melvin -E, Orchard EXHIBIT "B" PONTIAC TOWNSHIP WATER SUPPLY SYSTEM - EXTENSION NO. 2 Schedule of Annual Principal Payments Principal Payments Principal Payments Principal Payments YEAR May 1 YEAR May YEAR _ May 1 197-4 1983 $ 15,000 1992 -5- 60,000 1975 1984 15,000 1993 6o,00o 1976 1985 15,000 1994 60,000 • 1977 1986 15,000 1995 60,000 1978 $ 15,000 1987 15,000 1996 60,000 1979 • • • 15,000 1988 20,000 1997 60,000 1980 15,000 1989 • 20,000 1998 . 60,000 1981 15,000 1990 60,000 1999 60,000. 1982 15,000 1991 60,000 2000 60,000 Total $850,000 EXHIBIT "C" PUBLIC WORKS COMMITTEE Lee Walker, Vice Chairman It was moved by Mr. Walker, seconded by Mr. Olson, that the foregoing resolution be adopted.. On roll call the resolution was adepted by the following vote-: YEAS: Vogt, Walker, Berman, Burley, Button, Coy, Dearborn, Douglas, Dunleavy, Gabler, Hobart ; Hoot, Houghten, Kasper, Lennon, Mathews, Moffitt, Montante, Nowak, Olson, Per•noff, Pernick, Quinn:(23) NAYS: None. (0) Miscellaneous Resolution No., 6431 Recommended by Board of Public Works Re: PONTIAC TOWNSHIP WATER SUPPLY SYSTEM EXTENSION NO. 2 Mr. Walker presented the plans, specifications and estimates mentioned in the following resolutiOn. The following resolution was offered by Mr. Walker: WHEREAS the Oakland County Board of Public Works has approved and adopted, and has submitted to this Board of Commissioners for its approval, plans and specifications for the acquisition by the County of the Pontiac Township Water Supply system Extension No. 2 to serve parts of the Township of Pontiac, together with estimates of the cost and period of usefulness thereof (which estimates are attached as Exhibit "WI to the heretofore approved contract), all prepared by Papke, Hiltz and McCliment, Inc., consulting engineers; and WHEREAS this Oakland CoOnty Board of Commissioners has approved a contract between the County of Oakland and the Township of Pontiac relative to the acquisition and financing of said Pontiac Township Water Supply System Extension No. 2: THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF OAKLAND COUNTY, MICHIGAN, as follows: 1. That said plans and specifications and said estimates be and the same are hereby approved, that the County Clerk shall endorse thereon the fact of such approval, and that the same shall be returned to the Board of Public Works, PUBLIC WORKS COMMITTEE Lee Walker, Vice Chairman It was moved by Mr. Walker, seconded by Mr. Burley, that the foregoing be adopted. Upon roll call the vote was as follows: YEAS: Walker, Berman, Burley, Button, Coy, Dearborn, Douglas, Gabler, Hobart, Hoot, Houghten, Kasper, Mathews, Moffitt, Montante, Nowak, Olson, Perinoff, Pernick, Vogt, (20) NAYS: None. (0) Miscellaneous Resolution No. 6432 Recommended by Board of Public Works Re: PONTIAC TOWNSHIP WATER SUPPLY SYSTEM EXTENSION NO. 2 Submitted by Mr. Walker BOND RESOLUTION Mr. Walker offered the following resolution which was approved by the Board of Public Works at their meeting of September 20, 1973. WHEREAS the Oakland County Board of Supervisors (now Board of Commissioners), by Miscellaneous Resolution No, 4291, adopted March 6, 1964, did approve of the establishment of a water supply system to be known as the "Pontiac Township Water Supply System" which is to consist of facilities for the supply, transportation and distribution of water to areas designated in said resolution as Pontiac Township Water Supply District; and WHEREAS pursuant to Contract dated February 15, 1965, Extension No. 1, has been acquired and financed by the County as a section of the system established by the County, be the issuance of county bonds in anticipation of contract payments to be made by the Township, and said Township has now - requested the County to acquire and finance, as an extension to and another section of the County's system, LEGEND EXISTING WATER MAIN smaiminom PROPOSED WATER MAIN .r EXISTING 54 WM. 8Y D.M WE Ex+S-roQc-i 42' W.M. BY D MANS. 0 EXISTING BOOSTER STATION PREPRRED EXHIBIT "A MI Oa MO =0 912 CM FEAT 1-ISTONE ROC& PONTIAC TOWNSHIP WATER SUPPLY SYSTEM EXTENSION NO.2 ORCHARD, PAPKE, HILTZ & McCLIMENT, INC. CONSULTING ENGINEERS Commissioners Minutes Continued, September 20, 1973 252 certain additional water supply facilities needed to distribute City of Detroit water in the certain areas of the Township; and WHEREAS the County of Oakland and the Township of Pontiac entered into a Contract dated as of February 1, 1973, whereby the County agreed to acquire, construct and finance Extension No, 2 to the Pontiac Township Water Supply System and the Township agreed therein to pay the total cost thereof, based upon an estimated cost of $850,000 and as represented by the amount of bonds issued by the county to finance said System; and WHEREAS construction plans and specifications for the Pontiac Township Water Supply System Extension No. 2 as prepared by Papke. Hiltz and McCliment, Inc., registered professional engineers, and an estimate of $850,000 as the cost of said Extension and an estimate of forty (40) years and upwards as the period of usefulness thereof, as prepared by said registered professional engineers, have been approved by the Board of Public Works and by this Board of Commissioners of Oakland County and by the governing body of the Township; and WHEREAS pursuant to the provisions of said Contract of February 1, 1973, the aggregate amounts of the several annual installments to be paid by the Township for Extension No. 2 are the same as the annual bond maturities hereinafter set forth; and WHEREAS under said Contracts of February 15, 1965, and February 1, 1973, the said Township is to pay annually the amount of each annual installment to the County and in addition thereto is to pay semi-annually interest and paying agent fees and other bond handling costs as determined pursuant to said Contracts; and WHEREAS the County is now desirous of issuing bonds with respect to Extension No, 2 in anticipation of payments to be made by the said Township under said Contract of February 1, 1973; and WHEREAS the County Board of Public Works has approved this resolution and recommended its adoption by the Board of Commissioners, THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF OAKLAND COUNTY, MICHIGAN, as follows: 1. That the bonds of said County of Oakland, aggregating the principal sum of Eight Hundred Fifty Thousand Dollars ($850,000) be issued for the purpose of defraying the cost of acquiring and constructing said Pontiac Township Water Supply System Extension No. 2. The said bonds shall be known as "Oakland County Water Supply Bonds - Pontiac Township System Extension No. 2"; shall be dated November I, 3973; shall be numbered consecutively in the direct order of their maturities from 1 upwards; shall be in the denomination of $5,000 each; shall bear interest at a rate or rates to be hereafter determined not exceeding seven per cent (TO per annum, payable on May 1, 1974 and semi-annually thereafter on the first days of May and November in each year; and shall mature on the first day of May in each year as follows: 1978 - $15,000 1984 - $15,000 1990 - $60,000 1996 - 560,000 1979 - 15,000 1985 - 15,000 1991 - 60,000 1997 - 60,000 1980 - 15,000 1986 - 15,000 1992 - 60,000 1998 - 60,000 1981 - 15,000 1987 - 15,000 1993 - 60,000 1999 - 60,000 1982 - 15,000 1988 - 20,000 1994 - 60,000 2000 - 60,000 1983 - 15,000 1989 - 20,000 1995 - 60,000 Bonds maturing on or after May 1, 1986 shall be subject to redemption in inverse numerical order at the option of the County prior to maturity or any one or more interest payment dates on and after May 1, 1985. Bonds called for redemption shall be redeemed at the par value thereof and accrued interest to the date fixed for redemption, plus a premium as follows: 3% of the par value of each bond called for redemption on or after May 1, 1985, but prior to May 1, 1991; 2% of the par value of each bond called for redemption on or after May 1, 1991, but prior to May 1, 1996; 1% of the par value of each bond called for redemption on or after May 1, 1996, but prior to maturity. Thirty days notice of redemption shall be given by publication at least once in a newspaper or publicat- ion circulated in the State of Michigan, which carries as a part of its regular service, notices of the sale of municipal bonds. Bonds so called for redemption shall not bear interest after the redemption date, provided funds are on hand with the paying agent to redeem the same, Bonds maturing prior to the year 1986 shall not be subject to redemption prior to maturity. All bonds shall have proper coupons attached thereto evidencing interest to their respective dates of maturity. 2. That the principal of said bonds and the interest thereon shall be payable in lawful money of the United States of America, at such bank and/or trust company which qualifies as a paying agent under Federal or Michigan law and which shall be designated by the original purchaser of the bonds, 3. That the Chairman of the Board of Commissioners and the County Clerk of the County of Oakland are hereby authorized and directed to execute said bonds for and on behalf of the said County and to affix the seal of said County thereto, and to execute the interest coupons to be attached to said bonds by causing to be affixed thereto their facsimile signatures; and that upon the execution of said bonds and attached coupons, the same shall be delivered to the Treasurer of said County who is hereby authorized and directed to deliver said bonds and attached coupons to the purchaser thereof upon receipt of the purchase price therefor. 4. That the said bonds are to be issued pursuant to the provisions of Act 185, Public Acts of Michigan, 1957, as amended, in anticipation of the payments to become due to the County from the Township of Pontiac under said Contract of February 1, 1973, which payments are in the aggregate principal amount of the bonds with interest thereon as therein provided. As provided in said Act 185, the full faith and credit of said Township is pledged to the making of the said payments when due, and in addition there is hereby pledged, as authorized in said Act 185, the full faith and credit of the County of Oakland to the payment of the bonds, both principal and interest, when due. 5. That all moneys paid to the County by the said Township pursuant to said Contract of February 1, 1973, and sufficient of the proceeds of said bonds to pay the coupons thereon due May 1 dated November 1, 1973, No. (FACSIMILE) County Clerk .(FACSIMILE) Chairman of its Board of Commissioners 253 Commissioners Minutes Continued. September 20, 1973 and November 1, 1974, shall be set aside by the County Treasurer in a separate fund and bank account to be used solely for the payment of the principal of and interest on the bonds herein authorized, 6. That said bonds and attached coupons shall be substantially in the following form: UNITED STATES OF AMERICA STATE OF MICHIGAN COUNTY OF OAKLAND Number $5,000 OAKLAND COUNTY WATER SUPPLY BOND - PONTIAC TOWNSHIP SYSTEM - EXTENSION NO, 2 KNOW ALL MEN BY THESE PRESENTS, that the County of Oakland, Michigan, hereby acknowledges itself indebted and for value received, promises to pa Y to the bearer hereof the sum of FIVE THOUSAND DOLLARS on the first day of May, A.D. 19_, together with interest thereon from the date hereof until paid, at the rate of per centum ( %) per annum, payable May 1, 1974 and thereafter semi- annually on the first days of May and November in each year. Both principal and interest hereof are payable in lawful money of the United States of America at at , upon presentation and surrender of this bond and coupons hereto attached as they severally mature. This bond is one of a series of bonds of like date and tenor except as to maturity numbered consecutively in the direct order of their maturities from 1 to 170, both inclusive, aggregating the principal sum of Eight Hundred Fifty Thousand Dollars ($850,000), issued under the pursuant to and in full conformity with the Constitution and Statutes of the State of Michigan, and especially Act No, 185 of the Michigan Public Acts of 1957, as amended, for the purpose of defraying the cost of the Pontiac Township Water Supply System Extension No. 2. Bonds of this series maturing prior to May 1, 1986 are not subject to redemption prior to maturity. Bonds maturing on or after May 1, 1986 shall be subject to redemption in inverse numerical order, at the option of the County prior to maturity on any one or more interest payment dates on and after May 1, 1985. Bonds called for redemption shall be redeemed at the par value thereof and accrued interest to the date fixed for redemption plus a premium as follows: 3% of the par value of each bond called for redemption on or after May i, 1985, but prior to May 1, 1991; 2% of the par value of each bond called for redemption on or after May 1, 1991, but prior to May 1, 1996; 1% of the par value of each bond called for redemption on or after May 1, 1996, but prior to maturity-. Thirty days notice of redemption shall he given by publication at least once in a newspaper or publication circulated in the State of Michigan, which carries as a part of its regular service, notices of the sale of municipal bonds. Bonds so called for redemption shall not bear interest after the date fixed for redemption, provided funds are on hand with the paying agent to redeem the same. This bond as to both principal and interest, is payable from moneys to be paid to the County of Oakland by the Township of Pontiac pursuant to a certain Contract dated February 1, 1973, between the County of Oakland and said Township thereby the said Township agrees to pay to the said County the cost of said Pontiac Township Water Supply System Extension No. 2 in annual installments in the same aggregate amounts as the annual maturities of the bonds of this issue and semi-annually to pay the aggregate amount of the interest (except capitalized interest) and bond handling charges, such payments to be made at least thirty (30) days prior to the respective due dates specified in this bond. The full faith and credit of said Township is pledged for the prompt payment of its obligations pursuant to said Contract, and in addition, by affirmative vote of three-fifths (3/5ths) of the members elect of its Board of Commissioners, the full faith and credit of the County of Oakland is pledged to the payment of this bond, principal and interest when due. The obligations of this Township and the County as to this series of bonds and any other series of bonds heretofore or hereafter issued by the County to finance any extensions of facilities of the Pontiac Township Water Supply System are equal and without priority as to each and every such series of bonds. It is hereby certified, recited and declared that all acts, conditions and things required to exist, happen and be performed precedent to and in the issuance of the bonds of this series, existed, have happened and have been performed in due time, form and manner as required by the Constitution and Statutes of the State of Michigan, and that the total indebtedness of said County, including this series of bonds, does not exceed any constitutional or statutory limitation. IN WITNESS WHEREOF the County of Oakland, Michigan by its Board of Commissioners, has caused this bond to be signed in its name by the Chairman of said Board of Commissioners and by the County Clerk of the County, and its corporate seal to be affixed hereto, and has caused the annexed interest coupons to be executed with the facsimile signatures of said Chairman and County Clerk, all as of the first day of November, A. D. 1973. COUNTY OF OAKLAND, MICHIGAN By Chairman of its Board of Commissioners By County Clerk (SEAL) (COUPON) Number On the 1st day of , A. D. 19 , the County of Oakland, Michigan, will pay to the bearer hereof the sum shown hereon in lawful money of the United States of America at the , in the City of , , same being the - interest due on that day on its Oakland County Water Supply Bond-Pontiac Township System Extension No.2, Commissioners Minutes Continued. September 20, 1973 254 7. That the said bonds shall not be issued until the Municipal Finance Commission of the State of Michigan shall have first issued its order granting permission to so do, as provided in Act No. 202 of the Michigan Public Acts of 1943, as amended, and the Board of Public Works through its Director is hereby authorized and directed to made application to said Commission for the issuance of such order. 8. The Board of Public Works is hereby authorized to sell said bonds at not less than par and accrued interest in accordance with the laws of this state and to do all things necessary to effect the sale and issuance of said bonds, subject to the provisions of this resolution. 9. All resolutions and parts of resolutions, insofar as the same may be in conflict herewith, are hereby rescinded. PUBLIC WORKS COMMITTEE Lee Walker, Vice Chairman It was moved by Mr. Walker, seconded by Mr. Burley, that the foregoing resolution be adopted. Upon roll call the vote was as follows: YEAS: Berman, Burley, Button, Coy, Dearborn, Douglas, Dunleavy, Gabler, Hobart, Hoot, Houghten, Kasper, Mathews, Moffitt, Montante, Nowak, Olson, Perinoff, Pernick, Quinn, Vogt, Walker. (22) NAYS: None. (0) Misc. 6433 By Mr. Walker IN RE: DRAIN AND LAKE LEVEL ASSESSMENT REPORT To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS your Public Works Committee has reviewed the Assessment Rolls, as prepared by the Drain Commissioner for the year 1973, and WHEREAS such Assessment Rolls have been prepared and submitted in accordance with the provisions of Act No. 40 of the Public Acts of 1956, as amended, and Act No. 146 of the Public Acts of 1961, as amended, and WHEREAS your Public Works Committee concurs in the figures as established by the Drain Commissioner for the various drains and lake level projects in the County, a copy of which is attached hereto, and WHEREAS a summary of such Assessment Roll is as follows: Current Year - At Large - $ 8,159.90 Current Year - Property - $97,362.84 NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County of Oakland, State of Michigan that there be assessed, levied and collected for the year 1973 for the purpose of establishing, constructing, maintaining, cleaning-out, deepening and extending County Drains and establishing and maintaining the normal height and level of various lakes in Oakland County within and by the several political subdivisions, the aggregate sum of $105,522.74, which sum represents the total amount of assessments for said year and which are contained in the several Drain and Lake Level Assessment Rolls as heretofore determined by the said Oakland County Drain Commissioner. Mr. Chairman, on behalf of the Public Works Committee I move the adoption of the foregoing resolution. PUBLIC WORKS COMMITTEE Robert F. Patnales, Chairman Lee Walker, Vice Chairman Moved by Walker supported by Olson the report be laid on the table until the next meeting. A sufficient majority having voted therefor, the motion carried. REPORT By Mr. Nowak IN RE; MISC. RES. #6379 ESTABLISH COMMITTEE TO STUDY HUMAN SERVICES AGENCY To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: The Committee on Organization report Miscellaneous Resolution #6379 and recommends that no action be taken on said resolution for the reason that the Human Resources Committee has established a sub-committee within its membership to investigate the feasibility of implementing a Human Services Agency for Oakland County. The Committee on Organization, by Patrick M. Nowak, Chairman, moves the acceptance of the foregoing report. COMMITTEE ON ORGANIZATION Patrick M. Nowak, Chairman ',misc. 6379 By Mr. Gabler IN RE: ESTABLISH COMMITTEE TO STUDY HUMAN SERVICES AGENCY To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners is faced with the momentous decision as to whether a Human Services Agency shall be established for Oakland County and further at to what form such agency should take if formed; and 255 Commissioners Minutes Continued. September 20, 1973 WHEREAS as such factual information as possible should be made available to the members of the Oakland County Board of Commissioners so they may make a meaningful, right and proper decision; NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners direct the Chairman of the Board to establish and appoint a special committee of the Board made up of the following: • Three members of the Human Resources Committee, namely, Robert A. Button, Anne M. Hobart and James Mathews. BE IT FURTHER RESOLVED that the following be designated as advisers to the Special Committee: I, Chairman of the Board of Auditors or his representative. 2. One member of United Community Services, 3. One member of Pontiac Area United Fund. 4 One member of the 0E0 Board or designate. 5. One member of the Social Services Board or designate. 6. Director of the Department of Health or designate. to have as duties to investigate and recommend the advisability of implementing a Human Services Agency for Oakland County, The Human Resources Committee, by Wallace F. Gabler, Jr., Chairman, moves the adoption of the foregoing resolution. HUMAN RESOURCES COMMITTEE Wallace F. Gabler, Jr., Chairman" Moved by Nowak supported by Moffitt the report be accepted. A sufficient majority having voted therefor, the motion carried. Misc. 6434 By Mr. Houghten IN RE: REQUEST FOR BALANCE OF 1973 SEMCOG DUES To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS Oakland County's total 1973 assessment is $86,189,00 for membership dues to the Southeastern Michigan Council of Governments and the County of Oakland provided only $59,000.00 in the 1973 budget; and WHEREAS the cities, schools and township member units have paid only $14,739.00, leaving the balance Of $72,45-0.00 to be borne by the Tounty of Oakland; and WHEREAS SEMCOG has requested payment of the balance of Oakland County's dues for 1973; NOW THEREFORE BE IT RESOLVED that the County of Oakland remit the balance of 1973 dues to SEMCOG in the amount of $12,450.00, BE IT FURTHER RESOLVED that pursuant to Rule XI, C of this Board, the Finance Committee finds the sum If $12,450.00 available, such funds to be dreived from the Contingent Fund. The Finance Committee, by Fred D. Houghten, Chairman, moves the adoption of the foregoing resolution. FINANCE COMMITTEE Fred D. Houghten, Chairman Moved by Houghten supported by Perinoff the resolution be adopted. Discussion followed. Moved by Dunleavy supported by Olson the resolution be referred to the Transportation and Aviation Committee and Local and Regional Affairs Committee. Discussion followed. AYES: Burley, Coy, Dunleavy, Hobart, Hoot, Nowak, Olson, Quinn, Vogt, Walker. (TO) NAYS: Brotherton, Button, Dearborn, Douglas, Gabler, Houghten, Kasper, Lennon, Mathews, Moffitt, Montante, Perinoff, Pernick, Wilcox, Berman. (15) A sufficient majority not having voted therefor, the motion lost. Vote on resolution: AYES; Button, Dearborn, Douglas, Gabler, Houghten, Kasper, Lennon, Mathews, Moffitt, Montante, Nowak, Perinoff, Pernick, Wilcox, Berman, Brotherton,(16) NAYS: Burley, Coy, Dunleavy, Hobart, Hoot, Olson, Quinn, Vogt, Walker, (9) A sufficient majority having voted therefor, the resolution was adopted. Misc. 6435 By Mr. Houghten IN RE: AWARDING OF CONTRACT FOR MISCELLANEOUS UTILITY WORK (COUNTY PROJECT 72-25) To the Oakland County Board of Commissioners Mr. Chairman, Ladiec and Gentlemen: WHEREAS bids have been received for miscellaneous utility work, County Project 72-25; and WHEREAS the Finance CoMmittee recommends that the base bid of the Boam Company, Livonia, Michigan, in the amount of $67,360.00 plus acceptance of Alternate gl be accepted, said recommendation being concurred in by the Buildings and Grounds Committee; Commissioners Minutes Continued. September 20,1973 256 NOW THEREFORE BE IT RESOLVED as follows: 1. That the bid of the Roam Company, Livonia, Michigan, be accepted and the contract awarded to said Roam Company in concurrence with the Buildings and Grounds Committee action on August 17, 1973. 2. That the Chairman of the Board be and he is hereby authorized and directed to execute a contract with the Roam Company on behalf of the County of Oakland. 3. That this award shall not be effective until the awardee has been notified in writing by the Oakland County Board of Auditors. 4. That pursuant to Rule XI, C of this Board, the Finance Committee finds the total project funding sum of $75,600,00 available from the Utility Fund as follows: Construction (Recommended Contractor) $67,360.00 Landscaping (D.F.O. Grounds) 3,640.00 Construction Supervision 2,000.00 Quality Control & Testing 500.00 Administrative 100,00 Contingency 2,000.00 Total Funding $75,600.00 The Finance Committee by Fred D. Houghten, Chairman, and with the concurrence of the Buildings and Grounds Committee, moves the adoption of the foregoing resolution. FINANCE COMMITTEE Fred D. Houghten, Chairman Moved by Houghten supported by Perinoff the resolution be adopted. AYES: Coy, Dearborn, Douglas, Dunleavy, Gabler, Hobart, Hoot, Houghten, Kasper, Lennon, Mathews, Moffitt, Montante, Olson, Perinoff, Pernick, Quinn, Vogt, Wilcox, Berman, Brotherton, Burley, Button. (23) NAYS: None, (0) A sufficient majority having voted therefor, the resolution was adopted. Moved by Vogt supported by Hoot the rules be suspended for consideration of a resolution in re: Spread of County Allocated Millage, with immediate effect. Discussion followed, AYES: Dearborn, Dunleavy, Gabler, Hobart, Hoot, Houghten, Kasper, Moffitt, Montante, Nowak, Quinn, Vogt, Wilcox, Brotherton, Button, Coy. (16) NAYS: Douglas, Lennon, Mathews, Olson, Perinoff, Pernick, Berman, Burley, (8) A sufficient majority having voted therefor, the motion carried. Misc. 6436 By Mr. Vogt IN RE: SPREAD OF COUNTY ALLOCATED MILLAGE To the Oakland County Board of Commissioners Mr, Chairman, Ladies and Gentlemen: WHEREAS the Oakland County Tax Allocation Board has allocated to the County of Oakland of 5.26 mills; and WHEREAS the assessed valuation of the County of Oakland as equalized by the State of Michigan continues to rise; and WHEREAS the milIage rate has remained the same for the two years last past, the Oakland County taxpayers are paying more tax dollars because of the increase in the assessed valuation and because of the factors added to the local tax rates by the requirements of the State Tax Commission; and WHEREAS the Oakland County Board of Commissioners is concerned about the seemingly uncontrolled tax increases; and WHEREAS the ongoing cost of government is continually increasing; and WHEREAS each year the Board of Commissioners review the amount of money that may be raised by the spreading of the allocated millage and the ongoing cost of government to spread only the amount of taxes to insure orderly and efficient County government; and WHEREAS this Board recognizes that new programs may be needed as the County continues to expand and desires to meet these needs, but in an orderly and prudent fashion; and WHEREAS operational studies of various County departments, are expected to result In a more efficient and economical operation of Oakland County; and WHEREAS the Board of Commissioners endorses the policy of fiscal restraint on governmental spending; and WHEREAS the Oakland County Board of Commissioners believes the Oakland County Taxpayers should be granted a reduction in their property taxes whenever feasible. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners, when it orders by resolution the spread of the County's millage that said County General Fund Tax spread at the rate of 5,00 mills on the County assessed valuation as equalized. MR, CHAIRMAN I move the adoption of the foregoing resolution. Richard V. Vogt Commissioner.- District 17 257 Commissioners Minutes Continued, September 20, 1973 Moved by Vogt supported by Dunleavy the resolution be adopted. Discussion followed. Moved by Pernick supported by Burley the resolution be amended by adding, "effective with adoption of this resolution, all County departments be directed to reduce their budgets by 5%, including the Board of Commissioners and the compensation of said Board". The Chairman ruled the amendment out of order. Discussion followed. Moved by Berman supported by Pernick the resolution be referred to the Finance Committee. A sufficient majority not having voted therefor, the motion lost. Discussion followed. Mr. Lennon requested that the Board recess for ten minutes. The request was denied, Mr. Lennon requested that C. Hugh Dohany, County Treasurer, be allowed to address the Board. There were no objections. Mr. Dohany spoke to the Board. Discussion followed. Mr. Nowak moved the previous question, Seconded by Mr, Gabler. The Chairman stated that those in favor of calling the previous question, say "Aye and those opposed say 'No'. The vote was as follows: AYES: Dunleavy, Gabler, Hobart, Hoot, Houghten, Kasper, Moffitt, Montante, Nowak, Quinn, Vogt, Wilcox, Brotherton, Coy, (14) NAYS: Douglas, Lennon, Mathews, Olsen, Perinoff, Pernick, Walker, Berman, Burley, Dearborn. (10) A sufficient majority not having voted therefor, the motion lost. Discussion followed. The Chairman requested that Daniel T. Murphy, Chairman of the Board of Auditors, speak on this matter. There were no objections. Mr. Murphy addressed the Board. Discussion followed. Mr. Quinn moved the previous question. Seconded by Mr. Hoot, The Chairman stated that those in favor of calling the question, say 'Aye' and those opposed say 'No'. The vote was as follows; AYES: Dunleavy, Gabler, Hobart, Hoot, Houghten, Kasper, Mathews, Moffitt, Montante, Nowak, Perinoff, Quinn, Vogt, Wilcox, Berman, Brotherton, Coy. (17) NAYS: Lennon, Olson, Pernick, Walker, Burley, Dearborn. (6) A sufficient majority having voted therefor, the motion carried. Vote on resolution: AYES: Gabler, Hobart, Hoot, Houghten, Kasper, Lennon, Mathews, Moffitt, Montante, Nowak, Olson, Perinoff, Pernick, Quinn, Vogt, Walker, Wilcox, Brotherton, Burley, Coy, Douglas, Dunleavy. (22) NAYS: Dearborn, Berman. (2) A sufficient majority having voted therefor, the resolution was adopted. The Chairman declared a recess at 11:35 A. M. The Board reconvened at 12:05 P. M. Misc. 6437 By Mrs, Dearborn IN RE: RECOMMEND 1.5 NEW POSITIONS FOR PERSONNEL DIVISION To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS Oakland County Merit System Rule 3, Section II, A specifies that "the Personnel Division shall maintain an up-to-date written class specification describing each classification covered by the County Classification plan", and WHEREAS the demands of other activities carried out by the Personnel Division currently allow the allocation of only one and one-half employees for the research, supervision and clerical work needed for the preparation of specifications; and Commissioners Minutes Continued. September 20, 1973 258 WHEREAS of the 603 County classifications, 226 have completed specifications and an additional 164 are in various stages of preparation: and WHEREAS the Personnel Practices Committee feels that it is imperative that written class specifications be prepared for all County job classifications by January I, 1975; NOW THEREFORE BE IT RESOLVED that one Personnel Technician I and a half-time Typist II be granted the Personnel Division of the Board of Auditors. The Personnel Practices Committee, by Mary M. Dearborn, Chairman ; moves the adoption of the foregoing resolution. PERSONNEL PRACTICES COMMITTEE Mary M. Dearborn, Chairman Moved by Dearborn supported by Coy the resolution be referred to the Finance Committee. There were no objections. Misc. 6438 By Mrs. Dearborn IN RE: RECOMMEND APPROVAL TO SUBMIT APPLICATION FOR INFORMATION-TRAINING PROJECT GRANT To the Oakland County Board of Commissioners Mr. Chairman, Ladips and Gentlemen: WHEREAS preliminary investigations have indicated that it is possible for the County to receive a Federal grant under the Inter-governmental Personnel Act of 1970 for an Oakland County Information, Orientation and Training Project which would utilize videotape equipment to prepare audiovisual presentations such as videotapes, 16 mm. films, and slide presentations directed toward making those within the County and the public aware of the operations and functions of both the overall County Government and individual departments; and WHEREAS the same equipment could be used to prepare training materials; and WHEREAS the personnel involved would also maintain a library of County produced and commercially available training and orientation materials; and WHEREAS the grant would possibly have two one year extensions; and WHEREAS the application for such a grant does not obligate the County to accept the grant until such time as it is again brought before the Board of Commissioners and its Committees on review; and WHEREAS both the State agency which administers such grants and numerous other County governments in the United States have expressed interest in this approach to information, orientation and training; NOW THEREFORE BE IT RESOLVED that the County authorize the application for such an IPA grant for a total first year project cost of $176,943; 75% of which would be granted from the Federal government, 15% of which would be County "in-kind" contributions and 10% of which would be cash. The Personnel Practices Committee, by Mary M, Dearborn, Chairman, moves the adoption of the foregoing resolution, PERSONNEL PRACTICES COMMITTEE Mary M. Dearborn, Chairman Moved by Dearborn supported by Moffitt the resolution be referred to the Finance Committee. There were no objections. Misc. 6439 By Mrs. Dearborn IN RE: CENTRALIZATION OF COUNTY LABORATORY SERVICES To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS several County departments operate their own laboratories in the conduct of departmental and County duties; and WHEREAS it may be in the best interests of the County of Oakland to centralize and coordinate all laboratory services that could effect monetary savings by providing better service, equipment and trained personnel; NOW THEREFORE BE IT RESOLVED that the Board of Auditors be and they are hereby directed to investigate all laboratory services of the County to determine if said services can be centralized and coordinated: and to report their recommendations to the Personnel Practices Committee for a report to this Board. The Personnel Practices Committee, by Mary M. Dearborn, Chairman, moves the adoption of the foregoing resolution. PERSONNEL PRACTICES COMMITTEE Mary M. Dearborn, Chairman Moved by Dearborn supported by Wilcox the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted, Misc. 6440 By Mr. Hoot IN RE: APPROVAL TO FILE APPLICATION FOR RENEWAL GRANT FOR CONSUMER PROTECTION DIVISION - PROSECUTOR'S OFFICE To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: 259 Commissioners Minutes Continued. September 20, 1973 WHEREAS your Committee recommends that the Office of the Prosecutor file an application for a renewal grant for the Consumer Protection Division; and WHEREAS THE total amount of said grant would be the sum of $89,734.00, to be effective September 1, 1973, for a period of one year, allocated as follows: Oakland County in-kind contribution $23,017.00 Oakland County cash 1,735.00 State of Michigan funds 6,138.00 Federal funds 58,844.00 Total $89,734.00 NOW THEREFORE BE IT RESOLVED that the Office of the Prosecutor be and is hereby authorized to File an application for a renewal grant for the Consumer Protection Division to be effective September 7, 1973 for a period of one year, as set forth above. The Public Protection and Judiciary Committee, by Henry W. Hoot, Chairman, moves the adoption of the foregoing resolution. PUBLIC PROTECTION & JUDICIARY COMMITTEE Henry W. Hoot, Chairman Moved by Pernick supported by Houghten the resolution be referred to the Public Protection and Judiciary Committee. There were no objections. Misc. 6441 By Mr. Olson IN RE: REQUEST FOR ADDITIONAL APPROPRIATION TO THE 1973 COUNTY-WIDE ROAD GRAVEL PROGRAM To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS the County of Oakland has appropriated $378,000 to the County-wide road gravel program for 1973 to be implemented by the County Board of Road Commissioners; and WHEREAS additional townships have requested to be included in the road gravel program since the County appropriation was approved, this necessitating the need for additional funds in the sum of $194,748.00; NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves an additional appropriation of $194,748.00 to the 1973 County-wide road grave/ program. The Transportation and Aviation Committee moves the adoption of the foregoing resolution. TRANSPORTATION & AVIATION COMMITTEE E. Frank Richardson, Chairman Donald C. Quinn, Jr., Vice Chairman Niles E, Olson, Committee Member Moved by Olson supported by Dunleavy the resolution be referred to the Finance Committee. There were no objections. Mr. Wilcox requested that Resolution #5897 in re: Sports Stadium presented on January 6, 1972, be updated and referred to the Committee on Organization. There were no objections. Moved by Houghten supported by Hobart the rules be suspended for the purpose of cancelling the October 4, 1973 meeting and adjourning this meeting to October 9, 1973, A sufficient majority having voted therefor, the motion carried. The Board adjourned at 12:25 P. M. Lynn D, Allen Paul E. Kasper Clerk Chairman