HomeMy WebLinkAboutMinutes - 1971.04.13 - 7585102
OAKLAND CANTY
Board Of Commission.
MEETING
April 13, 1971
Meeting called to order by Chairman William M. Richards at 10:23 A.M. in the Court House
Auditorium, 1200 North Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Aaron, Barakat, Bawden, Brennan, Burley, Coy, Daly, Edwards, Gabler, Hamlin,
Harrison, Horton, Kasper, Lennon, Mainland, Mathews, Olson, Perinoff, Pernick, Richards, Richardson,
Simson, Wilcox. (23)
ABSENT: Houghten, Patnales, Powell, Szabo. (4)
Quorum present.
Invocation given by James Mathews.
Moved by Daly supported by Richardson the minutes of the previous meeting be approved as
printed.
A sufficient majority having voted therefor, the motion carried.
Moved by Mainland supported by Wilcox the Journal for the January Session be approved and
closed and the January Session stand adjourned sine die.
A sufficient majority having voted therefor, the motion carried.
APRIL SESSION
April 13, 197i
Meeting called to order by Chairman William M. Richards.
Roll called.
PRESENT: Aaron, Barakat, Bawden, Brennan, Burley, Coy, Daly, Edwards, Gabler, Hamlin,
Harrison, Horton, Kasper, Lennon, Mainland, Mathews, Olson, Perinoff, Pernick, Richards, Richardson,
Simson, Wilcox. (23)
ABSENT: Houghten, Patnales, Powell, Szabo. (4)
Quorum present.
Clerk read letter from D. L. Bruestle, Birringham City Chief of Police, representing
eighteen South Oakland Police Dcuartments, recommend, that the Board review the increase in fees
charged for prisoner detention the procedure in handling Circuit Court cases. (Referred to the
Public Protection and Judiciary Committee.)
Misc. 5670
Recommended by the Board of Public Works
IN RE: EVERGREEN SEWAGE DISPOSAL SYSTEM-ADDITION OF THE VILLAGE OF FRANKLIN TO DISTRICT
Mr. Lennon presented the following resolution, a copy of which has been sent to each member
of the Board of Commissioners.
RESOLUTION PROPOSED BY OAKLAND COUNTY BOARD OF PUBLIC WORKS WITH RESPECT TO ADDING THE VILLAGE OF
FRANKLIN TO THE EVERGREEN SEWAGE DISPOSAL SYSTEM
WHEREAS the Oakland County Board of Public Works, on March 22, 1971, did approve a form of
AGREEMENT RELATIVE TO THE ADDITION OF AREAS TO THE EVERGREEN SEWAGE DISPOSAL DISTRICT AND THE ASSUMPTION
OF A PORTION OF THE COST OF ACQUIRING THE EVERGREEN SEWAGE DISPOSAL SYSTEM AND ARMS AND EXTENSIONS
THERETO, to be dated as of April 1, 1970, between the County of Oakland and the Village of Franklin,
the City of Southfield and the Village of Bingham Farms, and did authorize the Chairman and Secretary
of the Board of Public Works to execute said Agreement subject to the approval of this Board of
Commissioners; and
WHEREAS this Board of Supervisors by resolution MISC. No. 4115 adopted on March 6, 1963, did
enlarge the Evergreen Sewage Disposal District to include the areas in the said village and did authorize
and direct the said Board of Public Works to obtain such an Agreement and submit the same to this Board
for approval; and
WHEREAS the said Agreement has been executed by the said villages and city and approved by
each of the municipalities originally parties to the Evergreen Sewage Disposal System Agreement, and its
amendments.
NOW THEREFORE BE IT RESOLVED that the Chairman and Secretary of the Board of Public Works be
and they are hereby authorized and directed to execute and deliver on behalf of said County of Oakland,
an Agreement to be dated as of April 1, 1970, between the County of Oakland and the Village of Franklin,
the City of Southfield and the Village of Bingham Farms, which reads as follows:
103
Commissioners Minutes Continued. April 13, 1971
AGREEMENT RELATIVE TO THE ADDITION OF AREAS TO THE EVERGREEN SEWAGE DISPOSAL DISTRICT AND THE
ASSUMPTION OF A PORTION OF THE COST OF ACQUIRING THE EVERGREEN SEWAGE DISPOSAL SYSTEM AND ARMS AND
EXTENSIONS THERETO
THIS AGREEMENT made as of the 1st day of April, 1970, by and between the COUNTY OF OAKLAND,
a Michigan county corporation (hereinafter called the "County"), party of the first part, and the
VILLAGE OF FRANKLIN, a municipal corporation in the County of Oakland (hereinafter called "Franklin"),
party of the second part, and CITY OF SOUTHFIELD and VILLAGE OF BINGHAM FARMS, municipal corporations
in the County of Oakland (hereinafter called "Southfield" and "Bingham Farms", respectively), parties
of the third part.
WITNESSET H:
WHEREAS the Oakland County Board of Supervisors by resolution, Misc. No. 3269, adopted
August 12, 1957, as amended by resolution, Misc. No. 3435, adopted October 13, 1958, did approve of
establishment of the Evergreen Sewage Disposal System to serve the Evergreen Sewage Disposal District,
which district is composed of the following areas in municipalities in the County, to-wit:
1. CITY OF BLOOMFIELD HILLS - Entire City 5. CITY OF SOUTHFIELD - Westerly part
2. CITY OF LATHRUP VILLAGE - Entire City 6. VILLAGE OF WESTWOOD - Westerly part
3. TOWNSHIP OF BLOOMFIELD - Entire Township (Now Village of Beverly Hills)
4. CITY OF BIRMINGHAM - Westerly part 7. CITY OF TROY - Westerly part
8. TOWNSHIP OF PONTIAC - Parts in Sections 35 & 36
; and
WHEREAS pursuant to the Evergreen Sewage Disposal System Agreement, dated November 10, 1958,
as amended by amendatory agreements dated December 22, 1958, and February 9, 1959, all between the
County of Oakland and the Cities of Birmingham, Bloomfield Hills, Lathrup Village, Troy and Southfield,
the Village of Westwood (now Beverly Hills) and the Townships of Bloomfield and Pontiac, municipal
corporations in said County of Oakland, (hereinafter called the "original municipalities") the said
County acting thru its Department of Public Works, did acquire the original Evergreen Sewage Disposal
System and did finance such acquisition by the issuance of bonds in anticipation of payments to be made
by said municipal corporations to the County in accordance with the provisions of said Agreement, as
amended (herein referred to as the "Base Agreement"); and
WHEREAS Act No. 185 of the Michigan Public Acts of 1957, as amended, grants to the board of
public works in any county having a Department of Public Works the power to extend any system acquired
pursuant thereto and the enlargement and extension of said sewage disposal district and system herein
provided will Rrotect the publiceheal.th and welfare of the cl_tizeils of the County to be served thereby;
and
WHEREAS the Council of the Village of Franklin, by resolution adopted on July 9, 1962, and
the Council of the Village of Bingham Farms by resolution adopted on June 25, 1962, each of which
resolutions are addressed to the County of Oakland, acting through its Department of Public Works, have
each requested the County to enlarge the Evergreen Sewage Disposal District, and extend the Evergreen
Sewage Disposal System, pursuant to Act No. 185, Michigan Public Acts of 1957, as amended, for the
purpose of providing outlet facilities for transporting and treating sanitary sewage from each of said
villages and in which resolutions each of said villages have indicated a willingness to contract with
the County to pay their respective shares of the original cost of said system on the same basis as if
each of said villages had originally been included in said district at the time of acquisition of said
system by said County; and
WHEREAS the Oakland County Board of Supervisors by adoption of resolution, Misc. No. 4115 on
March 6, 1963, amending its resolution, Misc. No. 3435 adopted October 13, 1958, has included the areas
in the Village of Bingham Farms and Village of Franklin in the Evergreen Sewage Disposal District and
has obtained the consent of each of the original municipalities thereto; and
WHEREAS Bingham Farms has heretofore entered into contracts with the County and Southfield
relative to the Evergreen Sewage Disposal System and to extensions hereof, described as follows:
A. Agreement Relative to the Addition of Areas to the Evergreen Sewage Disposal District
and the Assumption of a Portion of the Cost of Establishing and Constructing the Evergreen Sewage
Disposal System, dated as of October 1, 1962, between the County of Oakland and Village of Bingham Farms.
B. Agreement, Evergreen Sewage Disposal System, Southfield-Rouge Arm, dated as of April 15,
1964, between the County of Oakland and the City of Southfield and Village of Bingham Farms; as amended
by Amendment to Agreement, dated as of January 15, 1965; Second Amendment to Agreement, dated as of
June 1, 1967; Amendment to Second Amendment to Agreement, dated as of January 1, 1969 (herein called
"Southfield-Rouge Arm Agreements").
; and
WHEREAS Bingham Farms has filed a request resolution, adopted by its Council on December 22,
1969, requesting a further extension of the Evergreen Sewage Disposal System in said Village which
request has been granted by the Board of Public Works of the County and the requested project has been
designated Evergreen Sewage Disposal System - Bingham Farms Extension No. 1; and
WHEREAS Franklin, in order to be served by the Evergreen Sewage Disposal System, is required
to purchase capacity, as herein provided, in the following sewage disposal facilities, heretofore
acquired or now under acquisition by the County, to-wit:
A. Evergreen Sewage Disposal System (herein called the "System").
B. Southfield Rouge Arm to the System (herein called the "Arm").
C. North Extension to the Arm (herein called the "North Extension").
D. Bingham Farms Extension No. 1 to the System (herein called the "Extension No. 1").
and to accomplish this the Village of Franklin must assume part of the obligations of the parties to
the Base Agreement and the Southfield Rouge Arm Agreement and become a party to the Agreement concerning
the Extension No. 1 when the same is hereafter executed; and
WHEREAS the County has issued its bonds to finance acquisition of the System and the Arm and
North Extension as follows:
Commissioners Minutes Continued. April 13, 1971 104
A. $6,919,000 Oakland County Sewage Disposal Bonds - Evergreen System, dated April 1, 1959.
B. $2,060,000 Oakland County Sewage Disposal Bonds - Evergreen System - Southfield-Rouge
Arm, dated January 1, 1966,
and intends to issue its bonds to finance the Extension No. 1; and
WHEREAS the obligations of the original municipalities and of Southfield and Bingham Farms to
make the payments in anticipation of which the county has issued its bonds cannot be reduced or released
so long as any of said bonds are outstanding but the payments made and to be made pursuant hereto by
Franklin may be, when received by the County, paid out to said municipalities in proportion to the
respective percentage obligation of each to make payments to the County as to any of the several sewage
disposal projects above described.
THEREFORE, IT IS HEREBY AGREED BY AND BETWEEN THE PARTIES HERETO, as follows:
1. Upon the payment of the sums and the assumption of the obligations herein provided
Franklin shall be and become part of and be entitled to be served by the System, the Arm, the North
Extension and the Extension No. 1 upon the same basis as the original municipalities and Southfield and
Bingham Farms and subject to the terms and provisions of the Base Agreement, the Southfield-Rouge Arm
Agreements and any Extension No, 1 Agreement hereafter executed, to which Franklin hereby agrees to
become a party.
2. The maximum population which the County shall be required to serve, pursuant to this
Agreement and the Base Agreement, within Franklin and the extent of the sewage disposal service to be
rendered such municipality by the System, shall be as follows:
Maximum of 3672 persons.
Disposal of sanitary sewage only.
3. Franklin shall pay to the County, as soon as available after the execution and delivery
of this Agreement, but not later than April 1, 1971, the following sums, in cash, to-wit:
SYSTEM: 1960 thru 1970 principal and interest = $62,015.90
Administrative and legal expenses = 2,000.00
Total = $64,015.90
ARM AND
NORTH EXTENSION: 1967 thru 1970 principal and
interest = $44,428.92
Administrative and legal
expenses = 7,000.00
Total = $51,428.92
Thereafter on April 1st of each year, commencing April 1, 1971, Franklin shall pay to the County, to
cover its share of the capital cost of the System, determined as provided in the Base Agreement, and of
the Arm and North Extension, determined as provided in the Southfield-Rouge Arm Agreements, the sums as
set forth on the Schedule of Payments attached hereto and by this reference made a part hereof. Paying
agent's fees and handling charges shall be added to the scheduled annual payments and billed to Franklin
annually.
4. The amount of both principal and interest to be paid by Franklin shall be computed and
paid in accordance with the provisions of the Base Agreement and the Southfield-Rouge Arms Agreement,
and especially paragraph 7 of the Base Agreement. Upon receipt by the county of the payment from
Franklin, the County shall, within ten days thereafter, remit to each of the original municipalities
and Southfield and Bingham Farms its proportionate share of such payment computed as follows:
Evergreen Sewage Disposal System Southfield Rouge Arm and Extension
Bloomfield Twp., - 22,61937% Southfield - 94.06355%
Pontiac Twp. - 2.07715% Bingham Farms - 5,93645%
Birmingham - 9.90019%
Bloomfield Hills - 4.18128%
Lathrup Village - 4.31616%
Southfield - 37,51011%
Troy - 11.49177%
Beverly Hills - 7.90397%
The annual payments to be made by Franklin shall continue as provided on the Schedule of Payments, unless
the aggregate amount to be paid by Franklin, as set forth on the Schedule of Payments, is sooner paid by
prepayments made in accordance with the provisions of paragraph 7 of the Base Agreement.
5. As modified and supplemented hereby all of the terms and provisions of the Base Agreement
and the Southfield-Rouge Arm Agreements shall continue in full force and effect and shall be applicable
to Franklin and the original municipalities and Southfield and Bingham Farms in the same manner and
extent as though all of said municipalities were parties thereto in the first instance.
6. Franklin does hereby pledge its full faith and credit for the prompt payment of the
aforesaid obligations and shall each year levy a tax in an amount which taking into consideration
estimated delinquencies in tax collections, will be sufficient for the prompt payment of any amount
falling due before the time of the following year's tax collection, unless at the time of making such
annual levy there shall be cash on hand (as provided for in paragraph (2), Section 12, of Act No. 185,
Public Acts of 1957, as amended) earmarked for the payment of the current obligations for which the tax
levy is to be made, in which case the annual tax levy may be reduced by that amount. Funds for which
credit may be so taken, may be raised in the manner provided in paragraph (2), Section 12 of said Act
185, Public Acts of 1957, as now existing or hereafter amended.
7. The provisions of this Agreement shall be construed or applied so as not to impair the
security of any bonds issued by the County upon the full faith and credit pledges of the original
municipalites or of Southfield and Bingham Farms. It is hereby declared that the terms of this Agreement
insofar as they pertain to the security of any such bonds, shall be deemed to be for the benefit of the
holders of said bonds.
8. This Agreement shall become effective upon being approved by the legislative bodies of
Franklin and of Southfield and Bingham Farms and by the board of public works and board of commissioners
of Oakland County. The duly designated officers of Franklin, Southfield and Bingham Farms and of the
City Clerk Vi
TOWNSHIP OF PONTIAC
By
Supervisor
By
Township Clerk
by Village of Franklin for capital cost of Evergreen Sewage Disposal
1 lerk age
105
Commissioners Minutes Continued. April 13, 1971
board of public works shall properly execute this Agreement. The duly designated officers of the
original municipalities which have consented to the rendering of sewage disposal service to Franklin
upon execution of an Agreement in this form shall endorse hereon the fact of their approval as already
authorized by their respective legislative bodies. This Agreement shall terminate when the Base
Agreement and Southfield-Rouge Arm Agreements terminate.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and
delivered by their respective duly authorized officers, all as of the day and year first above
written.
COUNTY OF OAKLAND
BY ITS BOARD OF PUBLIC WORKS CITY OF SOUTHFIELD VILLAGE OF FRANKLIN
By By
Chairman Mayor President
By By By
Secretary City Clerk Village Clerk
VILLAGE OF BINGHAM FARMS CITY OF BIRMINGHAM CITY OF BLOOMFIELD HILLS
By By By
President Mayor Mayor
By By By
Village Clerk City Clerk City Clerk
CITY OF LATHRUP VILLAGE CITY OF TROY VILLAGE OF WESTWOOD (Beverly Hills)
By By By
Mayor Mayor President
By By By
City Clerk
TOWNSHIP OF BLOOMFIELD
By
Supervisor
By
Township Clerk
Schedule of Payments to be made
System
April 1, 1971 $4,392.64 April 1, 1977 $4,529.87 April 1, 1983 $4,390.50
April 1, 1972 4,515.82 April 1, 1978 4,518.83 April 1, 1984 4,348.41
April 1, 1973 4,475.65 April 1, 1979 4,503.31 April 1, 1985 4,301.76
April 1, 1974 4,536.19 April 1, 1980 4,483.34 April 1, 1986 4,301.92
April 1, 1975 .4,538.55 April 1, 1981 4,458.88 April 1, 1987 4,398.05
April 1, 1976 4,536.45 April 1, 1982 4,427.97 April 1, 1988 4,482.66
April 1, 1989 4,298.62
Schedule of Payments to be made by Village of Franklin for capital cost of Southfield Rouge Arm and
North Extension
1971 $11,092.65 1976 $11,023.55 1981 $11,341.45 1986 $11,452.03 1991 $12,055.60
1972 10,908.36 1977 10,793.18 1982 11,101.87 1987 11,610.53 1992 11,658.90
1973 11,184.80 1978 11,065.02 1983 11,323.02 1988 11,750.13 1993 11,262.20
1974 10,977.47 1979 11,323.02 1984 11,065.02 1989 11,870.84 1994 10,865.51
1975 10,770.14 1980 11,101.87 1985 11,267.73 1990 11,972.66 1995 10,468.82
1996 10,072.12
BE IT FURTHER RESOLVED that the officers of the Board of Public Works are authorized to
execute and deliver such number of original copies of said Agreement as they may deem advisable.
PUBLIC WORKS COMMITTEE
Bernard F. Lennon, Chairman
Mr. Edwards moved the adoption of the foregoing resolution. The motion was supported by
Mr. Aaron.
On roll call the resolution was adopted by the following vote:
AYES: Aaron, Barakat, Bawden, Brennan, Burley, Coy, Daly, Edwards, Gabler, Hamlin, Harrison,
Horton, Kasper, Lennon, Mainland, Mathews, Olson, Perinoff, Pernick, Richards, Richardson, Simson,
Wilcox. (23)
NAYS: None. (0)
Misc. 5671
By Mr. Lennon
Recommended by the Board of Public Works
IN RE: LAKE ORION SEWAGE DISPOSAL SYSTEM QUIT CLAIM EASEMENT
WHEREAS Thomas W. Jackson and Elizabeth Jackson of 566 W. Flint Street, Lake Orion, Michigan,
granted the County of Oakland an easement that is recorded in Liber 4672, page 812, Oakland County
Records, for the construction of the Lake Orion Sewage Disposal System; and
WHEREAS the sewer system was partially redesigned, calling for the Paint Creek Interceptor to
be constructed in lieu of certain parts of the Lake Orion S.D.S., and
WHEREAS the following easement obtained in 1964 for the take Orion S.D.S. is no longer needed
and should be deeded back to Ronald M. Allen and Helen L. Allen of 111 E. Flint Street, Lake Orion,
Michigan, who are the present owners:
The permanent easement shall be 20 ft wide with a centerline described as beginning at a
point on the extension of the Easterly side lot line of lot 2, said point being 94.7 ft. Southerly
from the Southeast corner of said lot and proceeding Northwesterly to a point of ending on the
extension of the Westerly side lot line of said lot 2, said point being 86.7 ft Southerly from the
Southwest corner of said lot 2, and also a temporary construction easement to the County consisting
of a strip of land 10 ft wide parallel to and adjoining the Northeasterly edge of the above described
By
106 Commissioners Minutes Continued. April 13, 1971
permanent easement, and also a temporary construction easement to the County consisting of a strip of
land 20 ft wide parallel to and adjoining the Southwesterly edge of the above described permanent
casement. Said easements being over and across that part of Outlot A, 0.5, Axford's Addition as
recorded in Liber 1 of Plats, page 47, Oakland County Records, lying between the side lot lines of lot
2, Block 1, if extended to center of Paint Creek.
NOW THEREFORE BE IT RESOLVED by the Oakland County Board of Commissioners that the Chairman
and Clerk of this Board be and are hereby authorized and directed to execute such a deed on behalf of
the County of Oakland.
PUBLIC WORKS COMMITTEE
Bernard F. Lennon, Chairman
ADOPTED.
YEAS: Aaron, Barakat, Bawden, Brennan, Burley, Coy, Daly, Edwards, Gabler, Hamlin, Harrison,
Horton, Kasper, Lennon, Mainland, Mathews, Olson, Perinoff, Pernick, Richards, Richardson, Simson,
Wilcox. (23)
NAYS: None. (0)
ABSENT: Houghten, Patnales, Powell, Szabo. (4)
Misc. 5672
By Mr. Brennan
IN RE: ALLOCATION BUDGET FOR THE YEAR 1972
To the Oakland County Board of Commissioners
Mr. Chairman, Ladies and Gentlemen:
The property Tax Limitation Statute (Act 62, Section 9, Public Acts of 1933, M.S.A. 7.61)
provides the County shall, at the April Session of the Board of Commissioners, submit a budget to the
County Tax Allocation Board for its use in determining the County's share of the fifteen mill general
property tax for the ensuing year. To this end, your Finance Committee, together with your Personnel
Practices Committee and the County Board of Auditors, as jointly charged, herewith present their
recommendations for the period January 1, 1972 to December 31, 1972.
The sole objective of this budget is to prepare for submission to the County Tax Allocation
Board a realistic total picture of the County's 1972 operational needs, those resources other than the
general property tax which will be available for that purpose, and the amount of the property tax
revenues necessary if those needs are to be implemented. That body, as charged by law, then determines
the respective tax rates for those local units, including the County, who share the fifteen mill
general property tax.
In light of this process, your Committee again advises all agencies and County Department
Heads that the recommendations herein cannot in any degree be regarded as binding until final budget
consideration when the tax rate is known and other revenues and costs can be more fully evaluated and
determined.
The indicated millage of 6.38 needed to finance 1972 operations has been computed on the
assumption of a 10% rise in the equalized valuation of the County. Of this millage, 5.83 mills will
be required to support presently approved County programs and to meet the necessary work load increases
in these programs. The additional .55 mills represents funding for the improvement of present or the
inception of new programs deemed necessary to carry out the responsibilities of the County.
Your Committee invites your attention to the following factors involved in the conclusions
arrived at:
PERSONNEL
The salaries portion of the budget, set out in the attached joint report of the Personnel
Practices Committee and Auditors calls for a total increase of 2.41 million dollars. Included in their
recommendation are provisions for 125 new employees (reduced from 206 requested by the County Departments)
and a 1.4 million adjustment contingency for salary adjustments.
NON-DEPARTMENTAL
1. Other employee costs, including Workmen's Compensation, Employees' Hospitalization
Insurance, Employees' Life Insurance, Employees' Retirement Fund, and Social Security, based on increased
personnel and rapidly rising costs of these programs, have necessitated an overall increase of $918,000
over 1971 budget estimates for these items.
2. Care of the mentally ill, up $525,000 over 1971, reflects generally increased costs for
outside care and increased case loads in these programs.
3. The mandatory 1/4 mill for Huron-Clinton Authority calls for an increase of $118,000 in
that appropriation.
4. The increase in election expense of $122,500 is due to the General Election to be held in
this year.
5. The increase of $330,000 in Building Authority payments reflects the inclusion of payments
for Children's Village Phase II, scheduled for construction and financing in 1972. These payments,
together with the allocation of miscellaneous non-tax revenues of $842,000 and the statutory 1/10 mill
Building Fund of $521,289 constitute the 1972 financing of the County five-year Capital Program.
6. Support of the OCCEO and County Roads matching program have been continued at the same
levels as presently authorized for 1971.
DEPARTMENTAL
In the area of Departmental Operations, the Committee directs your attention to the reasons
and substantiations set out in the respective department budgets. In most respects, it will be noted
that projected increases are due to continuing inflation, increased or more difficult work loads,
increase in costs of outside services, or charges necessitated by State Law, Supreme Court decisions
or other State agency directive. Of special note are the following:
I. The completion of the new County Jail facility adds substantially to the Facilities and
Operations Budget (total increased $398,000), the new morgue operations under the Medical Examiner's
budget (total increased $45,500), and the Sheriff's Department (total increased $598,000).
107
Commissioners Minutes continued. April 13, 1971
2. The increase of $82,000 in the Auditors-Drug Abuse Budget is predicated upon the planned
effectual growth of this newly-instituted and vital program.
3. Projected increases in the Circuit Court, Circuit Court Probation, Probate Court, Probate
Court - Juvenile and Prosecuting Attorney totaling $466,000, are reflective of the changing concepts
in those areas calling for more expeditious trials, right of appointment of defense attorneys, increased
jury trails and generally increasing and more complex work loads.
4. In the area of child care, the projected increase of $245,000 is predicated upon both
the increased cost of outside care and the more intensive problems involved in the proper treatment
and care of those types of children presently coming under these programs.
5. The estimated increase of 1.69 million dollars of Social Welfare costs, as more fully
explained in their respective budget, is accounted for primarily in increasing case loads, as indicated
by previous experience and State recommended increases in family budget allowances to meet cost-of-
living increases.
RECEIPTS
While estimated 1972 receipts reflect an overall reduction of $637,500 over 1971, it must be
noted that the 1971 receipts included a one-time reimbursement of $388,402, bringing the net reduction
to $299,000. In most instances, normal growth patterns have indicated increases. However, the
following exceptions are to be noted:
I. Current estimates of the State income tax point up that, while there should be an
improvement over 1970 actual receipts, 1971 estimates could be on the high side, by as much as $400,000.
2. The decrease in use of money and property revenues is based on the decreasing interest
rates being paid on County Invested Funds, plus the fact that some $700,000 of interest actually
earned in 1969 for technical reasons had to be credited to 1970 revenues.
In the judgment of your Finance Committee, these recommendations, including the joint
recommendations of the Personnel Practices Committee and the Auditors, represents, in so far as present
information is available, the amounts necessary to finance County operations for 1972.
Mr. Chairman, on behalf of the Finance Committee, I move the adoption of the attached
allocation budget in the amount of $44,116,149, necessitating a requested property tax levy of
$33,299,776, for submission to the County Tax Allocation Board.
FINANCE COMMITTEE
James M. Brennan, Chairman
Fred D. Houghten, Dale C. Burley, Delos Hamlin,
Charlie J. Harrison, Jr., Alexander C. Perinoff,
Lawrence R. Pernick, Christian F. Powell,
Albert F. Szabo
SALARIES PORTION OF 19L2pCATION BUDGET
To the Oakland County Board of Commissioners
The Personnel Practices Committee and your Board of Auditors recommend that the
Following amounts be placed in the 1972 Allocation Budget to cover the cost of salaries: .
$ 15,493,411 IN DEPARTMENTAL BUDGETS (For positions which have been previously approved.)
This is made up of: $15,354,211 For 1,516 Regular Positions
139,200 For 58 Student Positions
$ 3,129,545 IN THE SALARIES RESERVE FUND (For later distribution to Departmental Salaries Budgets.)
This is made up of: $ 1,093,829 For 125 New Regular Positions
48,100 For Emergency Salaries
415,000 For Overtime Reserve
200,000 For Summer Employment
20,000 For Training and Tuition Reimbursement
1,352,616 For Contingency Adjustments
$ 18,622,956 TOTAL SALARIES BUDGET
On the following pages are a summary sheet, showing the distribution of the total
salaries amount to the various departmental budgets, a comparison with previous County Budgets and
explanations of the major salaries budget items.
The shorter colored pages of the budget document describe the new positions
requested by and recommended for each department.
PERSONNEL PRACTICES COMMITTEE
William L. Mainland, Chairman
Paul E. Kasper, Vice-Chairman
Mary M. Bawden, Lew L. Coy, James Mathews,
Bernard F. Lennon, Dennis M. Aaron
Respectfully Submitted,
BOARD OF AUDITORS
Daniel T. Murphy, Chairman
Robert E. Lilly, Vice-Chairman
George Fulkerson
salnuN slauo!ss!wwe .panul4uoj 350 I 350 I 143,205
1 . 9,581: 3,000 ' 12,581 1,098,428 3
1 6,143 6,143 165,180 54
55
3 31,422 33,422 92,631
1 14,700 . 14,700 273,684 209
3 33,810 . 33,810 297,911
2 12,941. 12,941 444,211 3
1 9,300 9,300 402,628
6 53,651 53,651 381,443
2,000 2,000 480,096
• 276,404
88
. 39,562
130,351 1
40,013
- 189,833
105,000 142
2 . 20,843 20,843 446,065 28
5 45,149. 2,000 47,149 432,21..7 2
20 199,467: 199,467 • 3,001,=,-.:: 2
3 • 25,778 12,000 I 37,778
5 30,437. 1,000 I 31,437 -Il
21
40,170 374,9E,:i
29,605 282,211 2
99,484 : 1,156,628
43,216 . 1,338,910 6
115,941 732,121 2
289,839 2,174,169 7
5
250 291,109
7,852 170,666 2
7,200
6
4
2,400
14,400
9,600
7 16,800
4
4
1
9,600
9,600
2,400
2 4,800
5 12,000
5 12,000
1 2,400
2 4,800
1 2,400
2 4,600
4 9,600
6I 14,400
1
2
1
2
4
6
40,170
16,605
89,484
40,216
115,941
289,839
250
6,352 1,500
3,000
0,000
3,000
6
1
4
6
4 56,809
21 254,184
21 261,701
44 426,470
39 383,728
30 327,792
60 463,696
31 276,404
5 39,562
7 130,351
4 40,013
25 182,633
105,000
35 427,222
31 382,694
248 2,787,585
178 1,452,606
13 140,777
34 318,018
33 252,606
114 1,057,144
127 1,286,094
50 606,580
181 1,881,930
32 I 286,059
19 I 162,814
Amount Number ' :noun
10 I 109,9
TOTAL 1 2,350 122,922,354 I 1,516 115,354,211 125 11,093,8291 48,100 ,141,929 116,635,340 642 I 6,265,414 21,60 58 139,200
6,287,1, +
4,909,970
TOTAL
RECOMMENDED
PERSONNEL
Total Total
Pos. Cost
10 109,908
15 143,205
109 1,126,294
80 585,720
58 590,318
8 92,631
234 1,948,035
25 297,911
51 674,458
44 402,628
36 381,443
66 480,096
31 276,404
88 955,766
5 39,562
8 143,476
4 40,013
28 248,333
142 1,445,654
65 763,661
39 447,783
276 3,029,802
185 1,499,984
18 172,214
21 214,539
47 419,988
38 315,968
125 1,156,628
141 1,379,621
67 762,121
225 2,249,532
5 56,811
34 291,109
22 180,738
Department
Airport
Animal Welfare
Auditors - Administration
Auditors - Central Services
Auditors - Data Processing
Auditors - Drug Abuse
Auditors - Facil. & Oper.
Auditors - Planning
Circuit Court
Circuit Court - Fr. of Ct.
Circuit Court - Probation
Clerk/Register
Commissioners
Communitv Mental Health
Co-Op E:(ension Service
Corporation Counsel
Disaster Control & Civ. Def.
Distri :ourts
D.P.W.
Drain C is loner
Equali:
Health
Hospit,.1
Medical EKaminer
anTi af,,;reation
Court
Proate - Camp Oakland
- Children's Vill.
Probate. - Juvenile Court
Prosecuting Attorney
Sheriff
Sheriff - Marine Safety
Treasurer
Veterans' Affairs
i•olook _ I cf, . ts , 0 A . cED FR.0 m .. c ut....A RI: s au , , ... .. ,... . .
. .. ,
- . In De.artmental Bud:eta In SAi8Cleg Reserve Fund Total
Previous'. A*.roved New 1 ''1' '')." 1 Total County
Te-,nlar Positions student Po Re.,ular S)s, !Emergency 'Salaries Budgeto•:
. Luther Amount Number Amount No. Amo'..t ,sularies !Reserve Salaries
5
PERSONNEL COST
FINANCED FROM
OTHER SOURCES
Student Pos.
27,866
408,540 5 12,000
583,118 . 3 : 7,200
,671,951 1 2,400
230,247
955,766
13,125
58,500
,340,654
214,539
45,000
33,757
40,711
30,000
75,363
56,811
10,072
15 142,855
100 1,073,847
15 147,037
be Amount !No.
415,000
200,000
20,000
352 616
129,545 1
Overtime Reserve
Summer Employment
Training & Tuition Reimbursement
Contingency Adjustment
TOTAL PROJECTED SALARIES COST 24,909,970
1 TOTAL SALARIES RESERVE FUND
* $352,616 of this represents anticipated cost of
negotiated 1971 salary adjustments unsettled at
the time this budget is prepared. '
415,000
200,000
20,0'7)0
hZ2 16 i6]
6'" :,iTirt,5IAL SALARIES BUDGET1 -
OTAL FINANCED FROM OTHER SOURCES
OTAL PROJECTED SALARIES COST
415,000
200,000
20,000
1,352,616*
rl -- 0 0
3 LID
- .
0
CD
7
0 .p9rIU!1U00 /.9
COMPARISON WIT11 PREVIOUS BUDGETS
C 1 D
INCREASE OVER
PF7VIOUS YEAR
53,927 1 "..,*/*„7 **1 1 1,6t.;.1
* 48,170 -V95,08n 1,*1 7..t//k ;23
**
*
* 127 * 1 5 106,879
**
* 108 * **
* 88 * 15,000 45,900
---1::
,426,11... .3893I 5.5 1,27
1962. ' *71
19( 7 .:1•.,:,.,:. , .',. : 74f,', t 1 4 ' i N.71 1.241
1961 _
/.......2:///Lt..-
/ .
8 1 I 1
*7**-T/771
K1L1 M
NEU
TENT. 'FT
0
73 37 1 587,1411 15tt
2,156 1 1,754,532 1 17.7 44,05-8 1 116
917,624 1 1,407,24 726,2981 112
3E' / 255 8751 145
6 1 * 1 29,13
* 1* ] 3itions we iot bud/t,*/x* F/t/parate from
tha
;,udgets ,* Dc /partatc,r
t/t-td.nt hulp during I e summer.
_ar budgeted positions.
1 amount was transferred from Emergency Salaries. The balance was paid from unspent
i7, '68, '69 and '70 this amount also;includes a large program for the employment of
ottl* t
*** Not 1,1!dgeted in previous years. Overtimo was paid from unspent salaries resulting from turnover, vacant positions, etc.
NOTE: Budgeted position totals may not compare from year to year due to changes in budgeting techniques relative to the treatment of budgeted
positions and positions paid from other sources.
1972 Total Salaries Budget int1*/ts $200,000 for the employment of student help during the summer and $20,000
for Training and Tuition Reim/
1971 Et 1972 - Total Salaries Budget (B) includes $139,200 for 58 Student Positions.
Commissioners Minutes Continued. April 13, 1971 110
POSITIONS PREVIOUFlY APPROV1=B
tcst of previously approved positions are placed directly in
ullocation Eag,,et, the cost of these "old" positions are
,l i a ,x --tes, but programmed to take into consideration
•-ange of each employee's classification
.right of County Service, The costing is made
irhe same position in i972 as are filling them
-m positions being filled by new employees at lower salary
unfilled during part of the year, a "Personnel
qLcted from the budget in the Budget Summary on the Index
—sr Adjustment amount is 5600,000,
purposes are not placed directly into the departmental salaries
miI in the "Salaries Reserve Fund' which is an over-all fund not allocated
. Jcpaitments. Funds For New Positions are transferred to departmental budgets
_ions --re "Hied and only the amount needed to cover the cost of the position for the
the year is transferred. Funds for Emergency Salaries, Overtime and Summer Employment are
transferred monthly to cover actual expenditures during the month. This method of allotting these funds
insures a tight control and forces a monthly review of these activities.
NC, POSITIONS
- L.2 hundred and mienty-five new positions costing S1,093,829 are recommended for 20 County
Departments .a.it of the -gaia • positions costing 51,848,206 which were re•ia-ited by the departments.
ipt ionsaf if,„ acsitions requested and recommended and th- reasons they were requested
are given ou the shorter cm -red pages of the budget document.
Of the 125 new positions recommended, two are for carrying out present programs at their same
level for the sane iiorkloaJ•, 53 are for applying present programs to an .increased workload and 70 are
for new and iniji.rgi•-•.•
j we-ce arri,•.d at after hearings with is dapartments invc1v.E.cl, in which
the rm sd I I c ,• tfe 206 re uoi .:mi positions were well •bstal iiatt J. Many mnro repeat
irevi:Jos years and cc-St 19e requested position .. •—•. ja lei • r • vf. in staffing
cal. rvice to the puhli ah arc provided only by .v .a.mmrant,
J SALARIES
ifaancy Salaries" amounts are gram:mi' ro certain departments to cope with fluctuating
caseloads, --a cc /er vacation and sick leave ilgiafceii and to cover repetitive seasonal or special projects.
Expefi,ta... as shown that the hiring of short-teim temporary employees is usually less expensive than
stattiu9 a1 ft a larger number of foil-time permcnent employees to meet peak loads. Often the use of
"Emergcooy Salaries" allows a department to have a roster of "on cal!" employees available to cope with
emergencies. Permission must be obtained from the Board of Auditors, through the Personnel Division,
before such funds can be used. The amounts recommended for the various departments are shown on the
summary sheet.
OVERTIMi: RESERVE,
The crcmtlon of the Overtima Reserve, within the Salaries Reserve Fund, allows funds to be
budgeted for the ;:siyment of overtjig without committing the funds to particular departments. Overtime
is used only when L work and the Hma cf doing it are assigned by the department head and only
employees in certain categories are eligible for overtime pay. The County's computer maintains a
running account of the overtime used, detailing it by department and employee_ Approximately $412,000
was spent for this purpose in 1970.
IP
EMPLOYMENT
Oaklarm: jiimunty has traditionally hired college and high schoel students to perform a variety
of routine jolm• during the summer months. Summer employees help to fill an employment gap created by
annual leaves, usually taken during the summer by regular, full-time employees. The summer employment
program lends itself well to seasonal work performed 7 .• the maintenance of County grounds, the operation
of County parks and repetitive tasks accumulated tk aP• gHout the year by the various County departments.
Currently the County pays $1.75 per hour for the fir,i and $2.00 per hour for the second year for
Summer Clerical Help. Summer Grounds Help receives 52.27, hour for the first year and 52.50 per hour
for the second year. Placing these funds for Summer Employment in the Salaries Reserve Fund, as in the
case of other Auditors coordinated programs, allows the Fersonnel Practices Committee to oversee summer
employment dii•tribution.
TRAINI\IO AND TUITION REIMBURSEMENT
lilacjag these mooies in the Salaries Reserve Fund, a um thud first employed in the 1970 Budget,
allows the Board of Auditors to coordinate, and the Personnel ,-a--;.ices Committee to oversee, all
training activities, which have become more important as the Cce.rt/ seeks to upgrade present employees
instead of fi9htind in the competitive market for the Card-to-....t specialists and technicians. The
major expendifm:res from this fund are to finance tl -ie Tuition Reimbursement Program under which
tuition is rei:mnersed 'to an employee after he has s aaas,fully completed a course which was approved by
both his d ,mattment head and the Board of Auditors t1-1.-ugh its Personnel Division.
tiaHANGENCY ADJUSTMENTS
r 7ause it is impractical to allocate funds for possible salary adjustments and
reclassifico•lons to individual departments or classifications at the time of the Allocation Budget,
the County traditionally budgets a tum.p sum amount for thee possibilities i • its Allocation Budget.
Of the $1,352,616 recommended for this purpose, $352,616 represents amounm, :Thigh will probably be
included in the Cost of previously approved positions in the Elnal 1 1 72 si 1 971 salary rates for
several of the County's bargaining groups are still in the pro, ira c iSCi . t. the time this budget
is being prepared. The million dollars included. f.ir ijm2 mljus -m—ftm. is merely an educated
estimate and should not be considered as any sort fr i • rimomitgiect at this time. A
salary survey is conducted in the fail and, department heads ara given a fresh opportunity to state the
The fauds allocated tor t
each department's salaries bodget. E
projected by the County's computer at t
such items as advances through the merit
and changes in Service Increment pay, which ,s bE.s
on the assumption that the same employees will be
now,
S
Ti•• •er
. For
SA US
budgets, but
at this time
only when
remainder
PERF0NNEL TURNOVER:fa
allow for savin
aaii.te..: and frai
molt" amount N.
is dget the P
iN
'MENT
Itinr
13,369,740
12,723,453
18,022.956
44,116.1Liq
10,816,373
35292 776
44,U6,149
18,622,956
600,000
11,658,373
842,000
25,000
5,500
507,611
6,000
1,243,000
521,289
2,370,143
( 595,143)
(1,500,000)
( 275,000)
182,000
5,000
750,000
35,000
475,000
125,000
890,225
172,250
25,000
1,800,000
2,000
1 ,3 0 3,22 2
125,000
16,000
40,000
9,000
118,000
100,000
700,000
890,000
500
135,000
2,500
7,000
123,000
5,000
7,500
11,500
16,500
20,000
500,000
100,000
13,369,740
180,313
1,449,707
1 58 ,9 11
59,015
318,429
2,445,476
( 268 ,3 61 )
(2,177,115)
233,773
443,916
Ill
Commissioners Minutes Continued. April 13, 1971
salary needs of their departments. In addition, negotiations with the County's organized employees do
not begin until the fall. The need for such funds in the final budget depends on economic and labor
market conditions and the results of the County's collective bargaining.
1972 ALLOCATION BUDGET
SUMMARY
Non-Departmental Appropriations
Departments and Institutions Operating Budgets
Salaries Budget
Less: Personnel Turnover Adjustment
Net Salaries Financed
Total Budget to be Financed
Estimated Receipts
Less: Allocation of Misc. Non-Tax Revenue
Tax Levy (6.38 Mills on State Equalized Valuation
of $5,212,889,560)
Total Financing Available
NON-DEPARTMENTAL APPROPRIATIONS
Airport
Ambulance
Auditors-Data Processing
Births and Deaths
Building Authority Payments
Building Fund
Care of Mentally ill
Community Mental Health
State Institutions
Temporary Mental Cases
Compensation Insurance
Contagious Cases
Contingent
Council of Governments
Current, Chapter 20 and 21 Drains
Election Expense
Employees' Hospitalization Insurance
Employees' Life Insurance
Employees' Retirement Administration
Employees' Retirement Fund
4-H Fair Premiums
Huron-Clinton Authority
Insurance and Surety Bonds
Jury Commission
Law Libraries
Oakland County Pioneer and Historical Society
Office of Economic Opportunity
Real Property Parcel Numbering System
Road Commission
Social Security
Soil Conservation
Soldiers' Burial
Soldiers' Relief
Southeastern Michigan Tourist Association
Southeastern Michigan Transportation Authority
Tax Allocation
T. B. Cases - Outside
Township and City Tax Rolls
Township and City Treasury Bonds
Traffic Improvement Association
Utilities, Parking Lots and Roads
Local Assessing Assistance Program
TOTAL NON-DEPARTMENTAL APPROPRIATIONS
DEPARTMENTS AND INSTITUTIONS
Animal Welfare
Auditors
Auditors-Central Services
Mailing, Printing, Stationery Stores
Auditors-Drug Abuse
Buildings and Grounds
Facilities and Operations-Administration
Facilities and Operations-Maintenance and Operations
Auditors-Facilities and Operations-Telephone Exchange
Auditors-Planning
Commissioners Minutes Continued. April 13, 1971 112
Circuit Court
Circuit Court-Friend of the Court
Circuit Court-Probation
Clerk-Register of Deeds 69,546
Commissioners
Cooperative Extension Service
Corporation Counsel 144,121
Diaster Control and Civil Defense 52,37t
District Courts 289,698
Department of Public Works 167,555
Drain Cogmissioner 468,965
begalization Department 489,125
Health
Hospital 1,9=.;7,133
Medical Examiner 248,244
Probate Court 467,738
Probate Court-Juvenile Court 1,508,210
Chili Care 7,713,57 1
Pr, )ete Court-Camp Oakland ( 420,691)
Pr te Court-Children's Villcu (1 iS,553)
Pr 1 Court-Juvenile Maintcance ( 69,J2)
Pros tiny Attorney
Sheriff 2,985,769
Sheriff-Marine Safety 173,415
Social Welfare 4 ;296,266
General Relief (3,391,601)
Hospitalization ( 485,765)
Relief Administration ( 418,900)
Treasurer 366,229
Veterans Affairs 201,374
Salaries Reserve 2,112,616
Contingency (1,352,616)
,ertime Reserve ( 415,000)
Sick Leave Reimbursement ( 125 ;000)
,_mployment ( 200,7 CU)
Tr6:niny and Tuition Reimbursement (
TOTAL LiEPARTMENTS AND INSTITUTIONS 31 2_3 1:.6
TOTALS 44,716,1L -1
Moved by Brennan supported by Perinoff the 1972 Allocation Budget be adopted.
Discussion followed.
AYES: Brennan, Burley, Coy, Daly, Edwards, Gabler, Hamlin, Harrison, Horton, Kasper, Lennon,
Mainland, Mathews, Olson, Perinoff, Pernick,Richards, Richardson, Simson, Wilcox,Aaron,Barakat,Bawden. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the 1972 Allocation Budget was adopted.
Misc. 567
By Mr. Mainland
IN RE: AFL-C10 CONTRACT FOR CUSTODIAL, GROUNDS AND MAINTENANCE EMPLOYEES OF THE FACILITIES AND OPERATIONS
DIVISION OF THE OAKLAND COUNTY BOARD OF AUDITORS
To the Oakland County Board of Commissioners
Mr, Chairman, Ladies and Gentlemen:
WHEREAS the County of Oakland, the Custodial, Grounds and Maintenance Employees of the Facilities
and Operations Division of the Oakland County Board of Auditors and Local 1998, American Federation of
State, County and Municipal Employees, AFL-C10, have been negotiating a Contract covering employees of this
Division; and
WHEREAS an Agreement has been reached and reduced to writing; and
WHEREAS said Agreement has been reviewed by your Personnel Practices Committee which recommends
approval of the Agreement;
NOW THEREFORE BE IT RESOLVED that the Agreement between the County of Oakland, the Custodial,
Grounds and Maintenance Employees of the Facilities and Operations Division of the Oakland County Board of
Auditors and Local 1998, American Federation of State, County and Municipal Employees, AFL-C10, be and the
same is hereby approved; and that the Chairman and Clerk of this Board, on behalf of the County of Oakland,
be and they are hereby authorized to execute said Agreement, a copy of which is attached hereto.
The Personnel Practices Committee, by Mr. William L. Mainland, Chairman, moves the adoption of the
foregoing resolution.
PERSONNEL PRACTICES COMMITTEE
William L. Mainland, Chairman
AGREEMENT
This agreement is made and entered into on this day of , A.D., 1971, by and
between the Oakland County Board of Auditors and the Oakland County Board of Commissioners, hereinafter
referred to collectively as the "Employer", and Metropolitan Council No. 23, of the American Federation of
State, County and Municipal Employees, AFL-C10, hereinafter referred to as the '"j::1Ln',
It is the desire of both parties to this agreement to continue to wor• --sc.niously and to promote
and maintain high standards, between the employer and employees, which will best serve the citizens of
Oakland Count—, and that all terms of this agreement shall be tempered with the fact and knowledge that
both parties ar• human beings with the rights of human beings under law and morality.
1. :",u;.'clHON
fer recognizes the Union as the exclusive representative of the following employees,
for the purpcEe, f collective bargaining with respect to rates of pay, wages, hours of employment and
other terms and conditions of employment, and in the following bargaining units for which
113
Commissioners Minutes Continued, April 13, 1971
they have been certified; and in which the Union is recognized as collective bargaining representative,
subject to and in accordance with the provisions of Act 336 of the Public Acts of 1947, as amended:
All employees of the Building Custodial, Maintenance and Grounds units of the Facilities
and Operations Division of the Board of Auditors excluding supervisors and office employees comprising
clerical, secretarial and confidential employees.
II. MANAGEMENT RESPONSIBILITY
The right to hire, promote, discharge or discipline for just cause, and to maintain
discipline and efficiency of employees, is the sole responsibility of the Employer except that Union
members shall not be discriminated against as such. In addition, the work schedules, methods and means
of departmental operations are solely and exclusively the responsibility of the Employer, subject,
however, to the provisions of this agreement.
III. DUES CHECK-OFF
(a) The Employer agrees to deduct the union membership initiation fee and dues, once
each month, from the pay of those employees who individually authorize in writing that such deductions
be made. All authorizations delivered to the Employer prior to the first day of the month shall become
effective during that succeeding month. Check-off monies will be deducted from the second paycheck of
each month and shall be remitted together with an itemized statement to the local treasurer, within
fourteen (14) days after the deductions have been made.
(b) An employee shall cease to be subject to check-off deductions beginning with the
month immediately following the month in which he is no longer a member of the bargaining unit. Any
employee may voluntarily cancel or revoke the Authorization for Check-off deduction upon written notice
to the Employer and the Union during the fifteen (15) day period prior to the expiration date of the
agreement.
(c) The Union will protect and save harmless the Employer from any and all claims, demands,
suits and other forms of liability by reason of action taken by the Employer for the purpose of complying
with this section
IV. REPRESENTATION
Section 1
The members of all Union committees recognized by the Employer for purposes of collective
gargaining shall have to be seniority employees in the bargaining unit.
Section 2
The names of all such committee members shall be submitted in writing to the Employer by
the Union upon election or appointment to a recognized committee.
Section 3
The Employer agrees to recognize a bargaining committee which shall be composed of not
more than four (4) based on the present composition of the bargaining unit.
Section 4
There shall be stewards and alternate stewards in accordance with the following formula:
(a) The Maintenance employees shall be represented by one (1) steward and one (1) alternate
steward.
(b) The Grounds employees shall be represented by one (1) steward and one (1) alternate
steward.
(c) The Custodial employees shall be represented by one (1) steward and one (1) alternate
steward for the day shift; one (1) steward and one (1) alternate steward for the afternoon shift -
North County (employees working in buildings located north of Birmingham); one (1) steward and one (1)
alternate steward for the afternoon shift - South County (employees working in buildings located in or
south of Birmingham).
Stewards will be permitted to leave their work, after obtaining approval of their
respective supervisors and recording their time, for the purposes of adjusting grievances in accordance
with the grievance procedure and for reporting to the grievant a change in status of his grievance.
Permission for stewards to leave their work stations will not be unreasonably withheld. Stewards will
report their time to their supervisor upon returning from a grievance discussion.
The privilege of stewardsto leave their work during working hours, without loss of pay,
is extended with the understanding that the time will be devoted to the prompt handling of grievances
and will not be abused, and that they will continue to work at their assigned jobs at all times except
when permitted to leave their work to handle grievances.
Section 5
There shall also be one Chief Steward and one alternate Chief Steward representing all
employees covered by this agreement.
Section 6
There shall be a grievance committee consisting of the Chief Steward and two other members
to be selected by the Union and certified in writing to the Employer. The Employer shall meet whenever
necessary, at a mutually convenient time, with the Union grievance committee.
V. GRIEVANCE PROCEDURE
Section i
The Employer and the Union support and subscribe to an orderly method of adjusting
employee grievances. To this end, the Employer and the Union agree that an employee should first
bring his problem or grievance to the attention of his immediate supervisor, who shall attempt to
resolve the grievance informally. Dismissals, suspensions, demotions and disciplinary actions of any
type shall not be a subject for the grievance procedure but shall be processed according to the
procedures of the Personnel Appeal Board.
Step 1
If the grievance is not settled informally between the employee and his immediate
supervisor, the employee shall have the right to discuss the grievance with his steward. lf, in the
steward's opinion, proper cause for the complaint exists, a meeting on the problem shall take place
between the grievant, the steward and the immediate supervisor. In the event that the Union is
dissatisfied with the results of the meeting, the Union shall have the right to submit a written
grievance on the complaint to the immediate supervisor within three days. The written grievance must
be signed by the employee and his steward and receipt acknowledged by the employee's immediate
supervisor.
Commissioners Minutes Continued. April 13, 1971 114
Step 2
The department will give its written reply within five days (excluding Saturday, Sunday
and holidays) of receipt of the written grievance.
Step 3
A grievance not settled at Step 2 may be submitted to the Grievance Committee within
five days of the date of the receipt of the written reply. Any grievance not submitted to the Grievance
Committee by written notification to the Employer within five days shall be considered dropped. A
meeting on the grievance shall be held by the Grievance Committee within ten days unless the time is
extended by mutual agreement of both parties.
Step 4
Any matter not settled in Step 3 of the grievance procedure may be submitted to final
and binding arbitration by either of the parties. A request for arbitration must be submitted by
written notice to the other party within fifteen (15) days after the grievance committee meeting.
Expenses for arbitration shall be borne equally by both parties.
If the parties fail to select an arbitrator, one will be selected under the rules of the
American Arbitration Association.
The Arbitrator shall have no power or authority to add to, subtract from, alter or modify
the terms of this agreement, or set a wage rate.
Section 2
The time limits specified hereinafter for movement of grievances through the process shall
be strictly adhered to. In the event that a grievance is not appealed within the particular specified
Litre limit, it shall be deemed to be settled on the basis of the Employer's last answer. In the event
that the Employer shall fail to supply the Union with its answer to the particular step within the
specified time limits, the grievance shall be deemed automatically positioned for appeal at the next
step with the time limit for exercising said appeal commencing with the expiration of the grace period
for answering.
Section 3
All specified time limits herein shall consist only of County work days Monday through
Friday.
Section 4
Each grievance shall have to be initiated within three (3) days of each occurrence of the
cause for complaint or, if neither the aggrieved nor the Union had knowledge of said occurrence at the
time of its happening, then within three (3) days after the Union or the aggrieved becomes aware of the
cause for complaint.
-VI. SENIORITY
New Employees may acquire seniority by working six (6) continuous months (refer to Rule 7
- Probationary Period, Oakland County Merit System Handbook), in which event the employee's seniority
will date back to the date of hire into the department. The date of employment will be determined by
the first date of eligible employment in the department as described in Rule 22 of the Oakland County
Merit System Handbook, When the employee acquires seniority, his name shall be placed on the seniority
list, in the order of his seniority date.
An up-to-date seniority list shall be furnished to the Union every three (3) months.
An employee shall lose his seniority for the following reasons:
(a) If the employee resigns or retires;
(b) If the employee is discharged, and not reinstated;
(c) If the employee is absent from work for three working days, without properly notifying
the Employer, unless a satisfactory reason is given;
(d) If the employee does not return to work at the end of an approved leave;
(e) If the employee does not return to work when recalled from a layoff.
VII. LAYOFF AND RECALL
If and when it becomes necessary for the Employer to reduce the number of employees in the
work force, the employees will be laid off in unit seniority order (maintenance, custodial and grounds
are to be considered separate units), based on capability of performing available jobs and shall be
recalled in the inverse. order (refer to Rule 9 - Oakland County Merit System Handbook). All employees
so laid off shall be offered the opportunity of recall prior to the hiring of any new employees.
VII-1. PROMOTIONS
All promotions within the bargaining unit shall be made on the basis of competitive
examination as provided for in the Oakland County Merit System. The employer will make his selection for
promotion from the three highest ranking candidates who have passed the promotional examination. The
qualification for admission to the examination will be seniority in a classification within the
bargaining unit and meeting the minimum qualifications for the classification of the vacancy as shown
in the latest dated written specification for that classification. In cases for which all other aspects
of the examination result in equal examination scores, seniority in the immediate lower classification or
classifications shall be the determining factor in arriving at the final ranking of the candidates.
These promotional examinations shall be conducted under the provisions of the Merit System
applying to continuous examinations. The Eligibility Lists shall be superseded by new Eligibility Lists
after a period of not Jess than two (2) years.
IX. RATES FOR NEW JOBS
When any position not listed on the wage schedule is filled or established, the County
may designate a job classification and rate structure for the position. In the event the Union does not
agree that the classification, rate or structure are proper, the Union shall have the right to request a
meeting of the special conference committee to discuss the matter.
X. TEMPORARY CHA.:,lini OF RATE
In those cases in which the temporary assignment includes taking over the ultimate
responsibility inherent in the higher level iob, and in which the employee working in the temporary
assignment has qualified for the higher level classification by taking and passing the promotional
Merit System examination for that classification; and in which the temporary assignment is for at least
115
Commissioners Minutes Continued. April 13, 1971
one full shift, the base salary rate will be paid to the employee in the temporary assignment for the
time actually worked in the hic;her classification but the increased earnings will not count toward
the basis on which •.ervice incremi.e!. pay is determined.
Xl. GENERAL CONDITION:.
saeileo 1
Employees elected to any permanent full time. Union office or selected by the Union to do
work which takes them from their employment with the County, shall at the written request of the Union
be granted a leave of absence without pay. The leave of absence shall not exceed two (2) years, but
it shall be renewed or extended for a similar period at any time upon the written request of the Union.
Section 2
In any building where there are three or more permanently assigned employees represented
by this bargaining group, the Employer shall assign a locked bulletin board which shall be used by the
Union for posting notices, bearing the written approval of the President of the Union Local, which
shall be restricted to:
(a) Notices of Unien ,!ocreational and social affa i rs;
(b) Notices of Uni.a, Aee'ions,
(c) Notices of Un , paintnents and results of Union elections;
(d) Notices of Union c
(e) Other notice o 1 .ea fide Union affairs which are not political or libelous in
nature.
fl-e-tion 3
The County agrees to open negotiations on agency shop, at the written request of the
Union, within thirti (3) days of a decision by the Michigan Supreme Court de( Aring icy shop for
public employees legal in Michigan, such negotiations to continue for at leat e is, unless both
sides agree to terminate the negotiations before that time.
Section 4
Special conferences for important matters may be arranged at a mutually convenient time
between the Chapter Chairmae -Ind the Employer or its designated representative upon the request of
either party. Such meetings shall hr, between at least two representatives of the Employer and no more
than three employee reprearei,e.':iv, c.. he Union and the Staff Representa:.iae, if so desired.
Arrangements for such special .1C..,•-e..sH 11 h in' advance and en ae,nda of the matters to be
taken up at the meeting shell b th- t -me the conference is rajueseed. Matters taken up
in special conferences shall be ctefiwei tLe.-- incluced in the agenda. The members of the Union
-shallanot lose time or 'payfor tif,s. _e ss,a1 conferences.
Section 5
The parties agree that trio!, shell be no discrimination against any employee by reason
of race, creed, color, sex, or national uHom. The Employer will not discriminate against any member
of the bargaining unit by reason ,J rasrm,..rship in the Union.
Section 6
Wages, hours and conditions of employment legally in effect at the execution of this
agreement shall, except as improved herein, be maintained during the term of this agreement. No
employee shall suffer a reduction in such benefits as a consequence of the execution of this agreement.
Section 7
All supplemental agreements shall he subject to the approval of the Employer and the
Council and/or International Union. The shall La approved or rejected within a period of thirty (30)
days following the date of the agree! ear!: 1a tweai, fd -. parties.
XII. ADOPTION BY REFERENCE (F Ffia,VeNT 1,.fifUTIONS AND PERSOONLL POLICIES
All resolutions of the Oakland C.,-unty Board of Commissioners, as amended or changed,
from time to time, relating to the workira cenditiar, and compensation of the employees covered by
this agreement, and all odder benefits and polieic' provided for in the Oakland County Merit System,
which incorporates the Oakland County Emjilae-e...--' Hea!-'heok, are incorporated herein by reference and
made a part hereef to the same extent a! it the y ‘e.!--. specifically set forth.
XIII. ECC!NCMIC MATTERS
The agreement between the parties or economic matters are set forth in Appendix A and
Appendix B attached hereto and are incorporated into this collective bargaining agreement, subject to
the terms and conditions thereof.
XIV. NO STRIKE - NO LOCKOUT
Under no circumstances will the Union cause or authorize or permit its members to cause,
nor will any member of the bargaining unit take part, in any strike, sitdown, stay-in or slowdown or
any violation of any State law. In the event of a work stoppage or other curtailment, the Union shall
immediately instruct the involved employees in writing, that their conduct is in violation of the
contract and that all such persons shall immediately cease the offending conduct.
The Employer will not lockout any employees of the bargaining unit during the term of
this agreement.
XV. DURATION
Section 1 - Duration of AgreemeaL
This agreement shall remain in full force and effect until midnight, December 31, 1971.
It shall be automatically renewed from year to year thereafter unless either party shall notify the
other, in writing, sixty (60) days prior to the anniversary date, that it desires to modify this
agreement. In the event that such notice is given, negotiations shall begin not later than (60) days
prior to the anniversary date. This agreement shall remain in full force and be effective during the
period of negotiation: and until notice of termination of this agreement is provided to the other
party in the manner set Foril. in the following paragraph.
Section 2 - ea- ,Oility
In the event 'H:- ''ner party desires to terminate this agreement, written notice must
be given to the other party n., less than ten days prior to the desired termination date which shall
not be before the anniversary date set forth in the preceding paragraph.
Commissioners Minutes Continued. April 13, 1971 116
It is agreed and understood that the provisions contained herein shall remain in full force
and effect so long as they are not in violation of applicable statutes and ordinances and remain
within the jurisdiction of the County of Oakland.
Section 3 - Ratification
The Union agrees to submit this agreement promptly to the employees of the bargaining unit
covered by this agreement for ratification by them, and the Council 23 representative and Local 1998
Union officers will recommend to the employees that it be ratified,
AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, OAKLAND COUNTY BOARD OF AUDITORS
AFL-CIO, METROPOLITAN COUNCIL NO. 23, LOCAL 1998
Daniel T. Murphy, Chairman
COUNTY OF OAKLAND, a Michigan
Constitutional Corporation
By
William M. Richards, Chairman; and
Lynn D. Alien, Clerk of its
Board of Commissioners
FACILITIES AND OPERATIONS MAINTENANCE, CUSTODIAL AND GROUNDS AGREEMENT
APPENDIX A
SALARIES
The following merit salary schedule shall prevail for the period From January 1, 1971,
through December 31, 1971:
CLASSIFICATION Base 1 Year 2 Years
Custodial Worker III 7600 7800 8000
Traveling Crew Cost, Worker 7600 7800 80o0
Mobil Unit Custodial Worker 7600 7800 8000
Custodial Worker II 6950 7150 7350
Custodial Worker 1 5950 6250 6550
Building Operations Leader 10, /00 FLAT RATE
Master Maintenance Mechanic 10,700 FLAT RATE
Building Operations Technician 9250 9700 10,150
Central Stock Man 9250 9700 10,150
Senior Maintenance Mechanic 9250 9700 10,150
Window Washer Crew Leader 9600 FLAT RATE
General Maintenance Mechanic 8400 8850 9300
Window Washer 84o0 8850 9300
Incinerator Operator 7450 7900 8350
Maintenance Mechanic Aide 7450 7900 830
Maintenance Laborer 7100 7550 8000
Groundskeeper Crew Chief 9150 9650
Grounds Equipment Mechanic 8400 8850 ' 9300
Groundskeeper II 8000 8450 8900
Groundskeeper I 7100 7550 8000
NOTE: The salary ranges for most classifications have been decreased from three (3) years to two (2)
years and the 6 months step has been eliminated from all classifications; however, employees presently
in a classification having a salary range altered as described above will remain in the same monetary
position in relation to the maximum rate of the classification. This will result in some employees
temporarily receiving wage rates between the above scheduled rates until their next scheduled merit
increase date.
FACILITIES AND OPERATIONS MAINTENANCE, CUSTODIAL AND GROUNDS AGREEMENT
APPENDIX B
For the following fringe benefits refer to the Oakland County Employee's Handbook:
1. Injury on the job
2. Holidays
3. Leave of Absence
4, Life Insurance
5. Longevity
6. Hospitalization, Medical and Master Medical Insurance
7. Sick Leave
8. Retirement
9. Annual Leave
Moved by Mainland supported by Lennon the resolution be referred to the Finance Committee.
A sufficient majority having voted therefor, the motion carried.
Misc. 5674
By Mr. Mathews
IN RE: ADC SUPPLEMENTAL CLOTHING ALLOTMENT
To the Oakland County Board of Commissioners
Mr. Chairman, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolution No. 5560, dated December 17, 1970, the Oakland County
Board of Commissioners allocated certain funds for the ADC Supplemental Clothing Allotment; and
WHEREAS the Program was to be in effect until April 30, 1971; and
WHEREAS the funds allocated by Miscellaneous Resolution No, 5560 have been expended; and
117
Commissioners Minutes Continued. April 13, 1971
WHEREAS your Committee recommends that the additional sum of $15,000.00 be appropriated to
the ADC Supplemental Clothing Allotment;
NOW THEREFORE BE IT RESOLVED that the sum of $15,000.00 be appropriated to the ADC Supplemental
Clothing Allotment.
The Human Resources Committee, by Mr. James Mathews, Chairman, moves the adoption of the
foregoing resolution,
HUMAN RESOURCES COMMITTEE
James Mathews, Chairman
FINANCE COMMITTEE REPORT
By Mr. Brennan
IN RE: ADC SUPPLEMENTAL CLOTHING ALLOTMENT
To the Oakland County Board of Commissioners
Mr. Chairman, Ladies and Gentlemen:
Pursuant to Rule XI C. of this Board, the Finance Committee reports that there is the sum of
Fifteen Thousand ($15,000.00) Dollars available in the 1971 Unappropriated Surplus Fund.
FINANCE COMMITTEE
James M. Brennan, Chairman
Moved by Mathews supported by Harrison the resolution be adopted.
Discussion followed.
Moved by Pernick supported by Gabler the resolution be amended by changing the words "ADC
Supplemental Clothing Allotment" to "Emergency Clothing Program".
Discussion followed.
AYES: Coy, Gabler, Harrison, Lennon, Mainland, Mathews, Pernick, Richards, Wilcox, Aaron,
Barakat, Brennan, (12)
NAYS: Burley, Daly, Edwards, Hamlin, Horton, Kasper, Olson, Perinoff, Richardson, Simson,
Bawden. (11)
A suff4olent majo-rity not- having voted - therefor-, the motfori lost.
Discussion followed.
Vote on resolution:
AYES: Daly, Edwards, Gabler, Hamlin, Harrison, Kasper, Lennon, Mainland, Mathews, Olson,
Perinoff, Pernick, Richards, Simson, Aaron, Barakat, Bawden, Brennan. (18)
NAYS: Coy, Horton, Richardson, Wilcox, Burley. (5)
A sufficient majority having voted therefor, the resolution was adopted.
In the absence of the Chairman, Vice Chairman Alexander C. Perinoff took the Chair.
Misc. 5675
By Mr. Lennon and Mr. Richards
IN RE: CLARIFICATION OF PER DIEM
To the Oakland County Board of Commissioners
Mr. Chairman, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution No. 5564 established per diem at the rate of $35.00 for
attendance at meetings of the Board of Commissioners and Committee meetings of the Board of Commissioners;
and
WHEREAS it should be set forth in the Rules for Organization and Procedure of Oakland County
Board of Commissioners as to when a member qualifies for per diem; and
WHEREAS it is recommended that to qualify for per diem, a member must be present and answer
the first roll call determining whether or not a quorum is present; and
WHEREAS if a quorum is not present and a member answers the quorum call, such member shall be
entitled to per diem for attendance at such Board or Committee meeting;
NOW THEREFORE BE IT RESOLVED a member shall qualify for per diem if present and answering
the first roll call determining whether or not a quorum is present;
BE IT FURTHER RESOLVED that in the absence of a quorum, those members who attend and answered
a quorum roll call shall be paid per diem for such meeting.
William M. Richards and Bernard F. Lennon
The resolution was referred to the Committee on Organization. There were no objections.
Misc. 5676
By Mr. Gabler
IN RE: PRIVILEGED PARKING FOR PAST MEMBERS OF BOARD OF SUPERVISORS AND COMMISSIONERS AND MEMBERS OF
THE LEGISLATURE
To the Oakland County Board of Commissioners
Mr. Chairman, Ladies and Gentlemen:
WHEREAS privileged parking has been established for members of the Board of Commissioners and
the establishment of same in the west parking lot has resulted in a surplus of parking space, and;
Commissioners Minutes Continued. April 13, 1971 118
WHEREAS it would be right and propose the privilege of such to past
members of the Board of Supervisors and Co,-mij.:ne -s and members of the Legislature Jur their
unselfish and meritorious service to Oakland Lo.J.,
NOW THEREFORE BE IT RESOLVED that pr .7ileged parking in the west parking lot he extended
and granted to former members of the Oakland County Board of Supervisors and Commissioners, and
members of the Legislature.
Wallace F. Gabler, Jr., District
The resolution was referred to the Planning and Biiilding Committee. There were no
objections.
Moved by Daly supported by Olson the Board adjourn to April 27, 1971 at 9:30 A.M.
A sufficient majority having voted therefor, the motion carried.
The Board adjourned at 11:10 A.M.
Lynn D. Allen
Clerk
Alexander C. Per inoff
Vice Chairman
William M. Richards
Chairman