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HomeMy WebLinkAboutMinutes - 1970.04.14 - 7612359 OAKLAND COUNTY Board Of Commissioners MEETING April 14, 1970 Meeting called to order by Chairman Robert F. Patnales at 7:45 P.M. in the County Center Auditorium, 1200 North Telegraph Road, Pontiac, Michigan. Roll called. PRESENT: Aaron, Bawden, Benson, Coy, Edwards, Gabler, Grba, Hamlin, Horton, Houghten, Kasper, Mainland, Mastin, Mathews, O'Brien, O'Donoghue, Olson, Patnales, Perinoff, Pernick, Powell, Richards, Richardson, Szabo, Walker, Wilcox. (26) ABSENT: Brennan. (1) Quorum present. Invocation given by Wallace F. Gabler, Jr. Moved by Houghten supported by Aaron the minutes of the previous meeting be approved as A sufficient majority having voted therefor, the motion carried. Moved by O'Brien supported by Mathews the Journal for the January Session be approved and closed and the January Session stand adjourned sine die. A sufficient majority having voted therefor, the motion carried. APRIL SESSION April 14, 1970 Meeting called to order by Chairman. Robert F. Patnales. Roll called. PRESENT: Aaron, Bawden, Benson, Coy, Edwards, Gabler, Grba, Hamlin, Horton, Houghten, Kasper, Mainland, Mastin, Mathews, O'Brien, O'Donoghue, Olson, Patnales, Perinoff, Pernick, Powell, Richards, Richardson, Szabo, Walker, Wilcox. (26) ABSENT: Brennan. (1) Quorum present. Clerk read letters of thanks from William Bauer, M.D. and Beth Bauer. (Placed on file.) Clerk read notice from the Department of the Army, of a Public Hearing in the interest of improvements for flood control and major drainage in the lower portion of the Clinton River and Red Run Drain, to be held April 17, 1970 at 1:00 P.M. in the Madison Heights Municipal Building Auditorium and at 7:00 P.M. in the Macomb County Health Center Auditorium. (Placed on file.) Clerk read letter from the Michigan State Highway Department regarding the M-59-Montcalm Extension location. (Placed on file.) Clerk read letter from the Southeastern Michigan Transportation Authority requesting the Board's support for Governor William G. Milliken's program on Traffic Safety and Transportation. (Referred to Aviation and Transportation Committee.) Clerk read resolution from the City of Lathrup Village urging the Department of Natural Re- sources, State Health Department, Oakland County, City of Detroit, SEMCOG and communities in South- eastern Oakland County to establish a joint method of planning, study and review of all sewage, pollution control and flooding projects. (Placed on file.) Clerk read letter from Robert J. Russell, State Jail Inspector, regarding the County Jail. (Placed on file.) Clerk read Ingham County resolution opposing House Bill #4031 relative to candidate filing (Referred to Legislative Committee.) 'printed. tees. 360 CommissionersMinutes Continued. April 14, 1970 Clerk read resolution from the City of Troy urging County units of government to re-examine their tax structures and tax rates on real property and to reduce the tax rate. (Placed on file.) Misc. 5332 By Mr. O'Brien IN RE: MEMORIAL RESOLUTION FOR BURTON I. GORDIN To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: The untimely passing of Burton I. Gordin has deeply shocked the State of Michigan. Mr. Gordin served as Executive Director of the Michigan Civil Rights Commission, having been appointed on April 1, 1964. He was born on October 15, 1919, received his education at Temple University and Bryn Mawr College in Pennsylvania, and was a former newspaper reporter for the Philadelphia Record. Burton I. Gordin came to Michigan from his position as Executive Director of the Philadelphia Commission on Human Relations. He served that agency as Senior Field Representative, Supervisor and Deputy Director from its inception in 1952. From 1949 to 1952 he was employed by fhe Philadelphia Fair Employment Practices Commission as Field Representative and Research Associate, Mr. Cord in was a veteran of World War II, having held the rank of Captain in the Army Signal Corps. Surviving are his wife, Paula, and one child residing at 1551 Chateaufort Place in Detroit, Michigan. Burton I. Gordin was dedicated to the task of providing for minority group persons, in a way that would uplift their hopes and their faith in the American way of life and he will be keenly missed by all who were privileged to know him. Mr. Chairman, I move that the foregoing memorial resolution be spread upon the minutes of this meeting of the Oakland County Board of Commissioners and that the County Clerk forward a certified copy, affixed with the County Seal, to the surviving wife, Paula. Carl W. O'Brien, Commissioner, District #21 James Mathews, Commissioner, District #19 Lawrence R. Pernick, Commissioner, District #15 The resolution was unanimously adopted. Misc. 5333 By Mr. Mainland IN RE: SALARIES PORTION OF THE 1971 ALLOCATION BUDGET To The Honorable Board of Commissioners Your Board of Auditors and the Personnel Practices Committee recommend that the following amounts be placed in the 1971 Allocation Budget to cover the cost of salaries: $ 14,215,923 for 1607 positions which have been previously approved* 750,524 for 91 new positions -,r,,. 58,200 for emergency salaries 300,000 for overtime reserve 200,000 for summer employment 20,000 for in-service training and tuition reimbursement 700,000 for contingency adjustments $ 16,244,647 Total Salaries Budget * Includes 3/ Lo-op student positions approved in the 1970 Budget and costing a total of $88,800.00. ** Includes 10 new Co-op student positions costing a total of $24,000.00. On the following pages is a summary sheet, showing the distribution of the total salaries amount to the various departmental budgets; a comparison with previous County Budgets and explanations of the major salaries budget items. The larger colored sheets of the budget document show the number of positions budgeted for each department, their classifications, and their costs, projected through 1971 at 1970 salary rates. The shorter colored pages describe the new positions requested by each department and show whether they have been included or denied in this budget recommendation. The recommendations included in this budget were arrived at after the departments involved were offered opportunities for two hearings; one before the Board of Auditors and one before the Personnel Practices Committee. The salaries amounts were unanimously approved at the Personnel Practices Committee meeting of March 12, 1970 and were communicated to the Finance Committee on March 16, 1970. Mr. Chairman, 1 move the acceptance of this report as the official recommendation from the Personnel Practices Committee and the Board of Auditors, for consideration as part of the total 1,971 Allocation Budget as submitted by the Finance Committee. PERSONNEL PRACTICES COMMITTEE BOARD OF AUDITORS William L. Mainland, Chairman Daniel T. Murphy, Chairman Mary Mead Bawden, Dennis M. Aaron, Lew L. Coy, Robert E, Lilly, Vice Chairman James Mathews, Delos Hamlin, Paul E. Kasper George Fulkerson, Member 361 Commissioners Minutes Continued. April 14, 1970 TOTAL SALARY PORTION OF FINAL 1971 ALLOCATION BUDGET (Joint Recommendation-Personnel Practices Committee and Board of Auditors) Appropriated In Salaries Reserve Fund Total Dept. Departmental Budgets Total Approp.e. For Positions For New Emergency Co-Op Salaries Sal,Reserve Jepartment Previously Approved Positions Salaries Positions Reserve Fund Fund No, Amount No. Amount No, Amount Animal Welfare 15 -i3g7649 - - - - - - 138,649 Board of Auditors 118 1,101,076 6 43,532 3,000 1 2,400 48,932 1,150,008 Board of Commissioners 31 247,893 - - - - - - 247,893 Circuit Court 45 412,663 1 5,326 - - - 5,326 417,989 Circuit Ct.-Probation 27 276,971 7 56,912 - - - 56,912 333,883 Clerk-Register of Deeds 63 440,733 1 5,326 1,000 2 4,800 11,126 451,859 Coop.Extension Service 5 37,078 - - - - - - 37,078 Corporation Counsel 7 116,232 - - . - _ - 116,232 Dept. of Public Wks. 113 90,000* - _ - - - 90,000 Disaster Con.& Civ.Def. 4 36,993 - - - - - 36,993 District Courts 24 167,808 - - - 3 7,200 7,200 175,008 Drain Commission 31 371,660 4 37,504 - - - 37,504 409,164 Equalization 30 352,576 5 47,751 - - - 47,751 400,327 Facilities & Oper. 14 190,538 3 37,000 - - - 37,000 227,538 Friend of the Court 42 360,512 - - - - - - 360,512 Health Department 249 2,603,188 21 182,457 - - - 182,457 2,785,645 Medical Examiner 12 127,315 1 5,326 3,700 - - 9,026 136,341 Oakland Co. Hospital 178 1,400,811 - - 20,000 - - 20,000 1,420,811 Planning Commission 17 195,459 3 34,200 - - - 34,200 229,659 Probate Court 37 317,301 2 11,702 - 3 7,200 18,902 336,203 Probate-Juvenile Ct. 127 1,224,359 9 80,584 5,000 - - 85,584 1,309,943 Probate-Camp Oakland 34 270,590 - - 5,000 - - 5,000 275,590 Probate-Children's Vi11.112 1,017,932 1 7,426 12,000 - - 19,426 1,037,358 Prosecuting Attorney 50 536,561 9 99,152 5,000 - - 104,152 640,713 Sheriff 166 1,732,897 7 64,826 - 1 2,400 67,226 1,800,123 Telephone Exchange 4 27,911 - - 2,000 - - 2,000 29,911 Treasurer 34 275,455 _ _ _ - - e 275 ,4.55 Veterans Affairs 18 144,762 1 7,500 1,500 - - 9,000 153,762 TRNG„& TUITION RE1MB. 20,000 20,000 Summer Employment 200,000 200,000 Overtime Reserve 300,000 300,000 Contingency Adjustments 700,000 700,000 TOTALS 1,607 $14,215,923 81 $726,524 $58,200 10$24,000 $2,028,724 $16,244,647 *Actual D.P.W. Cost is $ 1,148,180, but it is anticipated that $ 1,058,180 will be charged to projects. POSITIONS PREVIOUSLY APPROVED The funds allocated for the cost of previously approved positions are placed directly in each department's salaries budget. For the Allocation Budget, the cost of these "old positions are projected by the County's computer at the current salary rates, but programmed to take into consideration such items as advances through the merit steps of the salary range of each employee's classification and changes in Service Increment pay which is based on length of County Service. The costing is made on the assumption that the same employees will be filling the same position in 1971 as are filling them now. To allow for savings resulting from positions being filled by new employees at lower salary steps than budgeted and from some positions being unfilled during part of the year, a "Personnel turnover Adjustment" amount is computed and deducted from the budget on the Index Page. For this budget that amount Is $300,000. SALARY RESERVE FUND Funds allocated for new positions, emergency salaries, co-op positions, overtime reserve and contingency adjustments are not placed directly into the departmental salaries budgets, but are instead budgeted in the "Salaries Reserve Fund" which is an over-all fund not related to any particular depart- ment, The "new positions" money is transferred when new positions are filled to cover only the portion of the year remaining after they are filled. "Emergency Salaries" money, "Co-Op Student Position" money and "Overtime Reserve" money is transferred into the departmental budgets at the end of each month, to cover only expense incurred in these categories during the month. This method of allotting these funds insures a tight control on these funds and forces a monthly review of these activities. NEW POSITIONS The recommendations for new positions were made after a review of the necessity for current levels of service; review of the departments' needs to cope with their work loads in 1971 at the present level of services; appraisal of proposals to provide increased services in some County operations in 1971; the apparent ability of departments to utilize additional personnel; and consideration of the economic, social and inter-governmental repercussions of changes in staffing. Most of the requests for new positions were very well documented and some are repeat requests from previous years. The new positions requested and recommended are listed in Chart IV of this report and described in detail on the smaller colored pages of the budget document. Ninety-One* new positions costing $750,524 are recommended out of 135 positions costing $1,136,016 requested. For comparison with the number of new positions requested and granted in previous years, see columns 1, J and G of Chart 111. In addition, please note the increase in the number of Co-Op Student Positions, *Including 10 requested Co-Op Student Positions at $2,400 each for a total of $24,000. 362 Commissioners Minutes Continued. April 14, 1970 CONTINGENCY ADJUSTMENTS Because it is impractical to allocate funds for possible salary adjustments and reclassifica- tiorsto individual departments or classifications at the time of the Allocation Budget, the County tradi- 'ionally budgets a lump sum amount for these possibilities in it's Allocation Budget, The $700,000 in- cluded for contingency adjustments is merely an educated estimate and should not be considered as any sort of a committment at this time. A salary survey is conducted in July and August and at the same time, department heads are given a fresh opportunity to state the salary needs of their departments. The need for such funds will depend on the economic and labor market conditions existing at that time. Column M of Chart ill shows the amounts spent for salary adjustments in previous budgets. EMERGENCY SALARIES "Emergency Salaries" amounts are granted to certain departments to cope with fluctuating case loads to cover, vacation and sick leave absences and to cover repetitive seasonal or special projects. Experience has shown that the hiring of short term temporary employees is usually less expensive than staffing with a larger number of full-time permanent employees to meet peak loads. Often the use of "Emergency Salaries" allows a department to have a roster of "on call" employees available to cope with emergencies. Permission must be obtained from the Board of Auditors, through the Personnel Division before such funds can be used. The amounts recommended for the various departments aye shown on the summary sheet and in the individual departmental colored sheets of the allocation budget document. Chart III, columns K & L show the amounts budgeted and used for this purpose in the past. CO-OP STUDENT POSITIONS These are positions to be filled only with students from formal high school Co-Op Training Programs. The students go to school for half a day and work for half a day, generally during their senior year. Currently the County pays Co-Op Students $1.75 per hour during the first semester and $2.00 per hour during their second semester. Such students usually also work full-time during the summer months. The County department files a report on the student's work progress with the school. Besides getting excellent help at a comparatively low cost, the Co-Op Program has provided an excellent recruit- ing base, especially in the clerical areas. The 1970 Budget included 37 positions costing $88,800. This budget recommendation includes 10 new co-op positions costing $24,000. The summary sheet shows the distribution of these new positions among the various County departments, OVERTIME RESERVE The creation of the Overtime Reserve, within the Salaries Reserve Fund allows funds to be budgeted for the payment of overtime without committing the funds to particular departments. Overtime is used only when the work and the time of doing it are assigned by the department head and only employees in certain categories are eligible for overtime pay. The County's computer maintains a running account of the overtime used, detailing it by department and employee. IN-SERVICE TRAINING AND TUITION REIMBURSEMENT Placing these monies in the Salaries Reserve Fund, a method first employed in the 1970 Budget, allows the Board of Auditors to coordinate, and the Personnel Practices Committee to oversee all train- ing activities, which have become more important as the County seeks to upgrade present employees in- stead of fighting in the competitive market for the hard-to-get specialists and technicians. The $20,000 is the same amount budgeted for 1970. SUMMER EMPLOYMENT Oakland County has traditionally hired college and high school students to perform a variety of routine work during the summer months, Summer employees help to fill an employment gap created by annual leaves, usually taken during the summer by regular, full-time employees. The summer employment program lends itself well to seasonal work performed in the maintenance of county grounds, the operation of county parks and repetitive tasks accumulated throughout the year by the various County departments. Currently the County pays $1.75 per hour for the first year and $2.00 per hour for the second year for Summer Clerical Help. Summer Grounds Help receives $2.25 per hour for the first year and $2.50 per hour for the second year. Placing these funds for Summer Employment in the Salaries Reserve Fund, as in the case of other Auditor coordinated programs, allows the Personnel Practices Committee to oversee summer employment distribution. Moved by Mainland the report be accepted as the official recommendation from the Personnel Practices Committee and the Board of Auditors for consideration as part of the total 1971 Allocation Budget as submitted by the Finance Committee. The Chairman stated that the Salaries Report and Budget would be discussed after presentation of the Budget, Misc. 5334 By Mr, Houghten IN RE: ALLOCATION BUDGET FOR THE YEAR 1971 To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: The Property Tax Limitation Statute (Act 62, Section 9, Public Acts of 1933, M.S.A. 7.61) pro- vides the County shall, at the April Session of the Board of Commissioners, submit a budget to the County Tax Allocation Board for its use in determining the County's share of the fifteen mill general property tax for the ensuing year. To this end, as jointly charged, your Finance Committee, your Personnel Prac- tices Committee, and the County Board of Auditors herewith present their respective recommendations for the period January 1, 1971 to December 31, 1971. The objective of this Allocation Budget is to prepare for submission to the County Commissioners Minutes Continued. April 14, 1970 363 AllocationDoard a realistic total picture of the County'r 1971 noeratinel needs expressed in fully substantiated programs based on the County's responsibility to the citizens and taxpayers of Oakland County, together with all revenues other than the property tax expected to be available and the pro- perty tax revenues necessary If these responsibilities are to be implemented. In order to reduce the County allocation request to a more realistic minimum, the Committee has further adjusted the Auditor's recommendations by reducing anticipated expenditure projections $1,050,000 and increasing anticipated receipts $450,000 for a total allocation request reduction of $1,500,000. Your attention is invited to the following: 1. In recognition of the condition of the County Road System and the need for making more matching moneys available in this area, your Committee has provided $700,000 for the County Road Pro- gram, an increase of $300,000 for this item. 2. $500,000 has been included to fund the State mandated responsibility on the part of the County to do local assessing on a reimbursable basis in those cases where the local unit elects not to continue this basic function. 3. The Committee's Capital Program recommendations for the allocation of $1,124,500 of Mis- cellaneous Non-Tax Revenues and Building Authority payments of $1,088,000 is predicated on the 1970 five year capital program. This program, according to plan, is to be annually reviewed for final budget consideration. 4. Funds for the salaries portion of the budget as jointly recommended by the Personnel Prac- tices Committee and Auditors have been included in the Committee's recommendations. Your Committee further invites the attention of the Board to the fact that not only did the 1969 operations reduce the unappropriated balances on hand at the beginning of that year from $510,000 to $429,000, but that further the County has been forced to use almost entirely the 1969 year end bal- ance in order to finance the 1970 Budget. This demonstrates that the County for the past two years has not been able to operate within its current income for these years. In the judgment of your Finance Committee, their recommendations and the joint recommendations of the Personnel Practices and Auditors respecting the salaries portion of the budget represent insofar as present information is available the amounts necessary to finance County operations for 1971 in the light of the objectives heretofore stated. Mr. Chairman, on behalf of the Finance Committee, I move the adoption of the attached allo- cation budget in the amount of $36,522,978 necessitating a requested property tax levy of $27,261,478 FINANCE COMMITTEE Fred D. Houghten, Chairman Mary Mead Bawden, Thomas H. 0' Donoghue. George N. Grba, Delos Hamlin, Christian F. Powell SALARIES PORTION OF THE 1971 ALLOCATION BUDGET Your Board of Auditors and the Personnel Practices Committee recommend that the following amounts be placed in the 1971 Allocation Budget to cover the cost of salaries: $ 14,215,923 for 1607 positions which have been previously approved* 750,524 for 91 new positions** 58,200 for emergency salaries 300,000 for overtime reserve 200,000 for summer employment 20,000 for in-service training and tuition reimbursement 700,000 for contingency adjustments $ 16,244,647 Total Salaries Budget Includes 37 Co-op students positions approved in the 1970 Budget and costing a total of $88,800.00 ** Includes 10 new Co-op student positions costing a total of $24,000.00 On the following pages is a summary sheet, showing the distribution of the total salaries amount to the various departmental budgets; a comparison with previous County Budgets and explanations of the major salaries budget items. The larger colored sheets of the budget document show the number of positions budgeted for each department, their classifications, and their costs, projected through 1971 at 1970 salary rates. The shorter colored pages describe the new positions requested by each department and show whether they have been included or denied in this budget recommendation. The recommendations included in this budget were arrived at after the departments involved were offered opportunities for two hearings; one before the Board of Auditors and one before the Personnel Practices Committee. The salaries amounts were unanimously approved at the Personnel Practices Committee meeting of March 12, 1970 and were communicated to the Finance Committee on March 16, 1970. Mr. Chairman, I move the acceptance of this report as the official recommendation from the Personnel Practices Committee and the Board of Auditors, for consideration as part of the total 1971 Allocation Budget as submitted by the Finance Committee. PERSONNEL PRACTICES COMMITTEE William L. Mainland, Chairman Mary Mead Bawden, Dennis M. Aaron, Lew L. Coy, James Mathews, Delos Hamlin, Paul E. Kasper BOARD OF AUDITORS Daniel T. Murphy, Chairman Robert E. Lilly, Vice Chairman George Fuikerson, Member Commissioners Minutes Continued. April 14, 1970 364 Tora SALARY PORTION OF FINAL 1971 eLeUCATION BUDGET (Joint Recommendation-Personnel Practices Committee and Board of Auditors) Appropriated In Salaries Reserve Fund Total Dept. Departmental Budgets Total Approp.& For Positions For New Emergency Co-Op Salaries Sal.Reserve uepartment Previously Approved Positions Salaries Positions Reserve Fund Fund No. Amount No. Amount No. Amount Animal Welfare 15 138,649 - - - - - - 138,649 Board of Auditors 118 1,101,076 6 43,532 3,000 1 2,400 48,932 1,150,008 Board of Commissioners 31 247,893 - - - - - - 247,893 Circuit Court 45 412,663 1 5,326 - - - 5,326 417,989 Circuit Ct.-Probation 27 276,971 7 56,912 - - - 56,912 333,883 Clerk-Register of Deeds 63 440,733 1 5,326 1,000 2 4,800 11,126 451,859 Coop.Extension Service 5 37,078 - - - - - - 37,078 Corporation Counsel 7 116,232 - - - - - - 116,232 Dept. of Public Wks. 113 90,000* - - - - - - 90,000 Disaster Con.& Civ.Def. 4 36,993 - - - - - - 36 ,993 District Courts 24 167,808 - - - 3 7,200 7.,200 175,008 Drain Commission 31 371,660 4 37,504 - - - 37,504 409,164 Equalization 30 352,576 5 47,751 - - - 47,751 400,327 Facilities & Oper. 14 190,538 3 37,000 - - - 37,000 227,538 Friend of the Court 42 360,512 - - - - - - 360,512 Health Department 249 2,603,188 21 182,457 - - - 182,457 2,785,645 Medical Examiner 12 127,315 1 5,326 3,700 - - 9,026 136,341 Oakland Co.Hospital 178 1,400,811 - - 20,000 - - 20,000 1,420,811 Planning Commission 17 195,459 3 34,200 - - - 34,200 229,659 Probate Court 37 317,301 2 11,702 - 3 7,200 18,902 336,203 Probate-Juvenile Ct. 127 1,224,359 9 80,584 5,000 - - 85,584 1,309,943 Probate-Camp Oakland 34 270,590 - - 5,000 - - 5,000 275,590 Probate-Children's Vill. 112 1,017,932 1 7,426 12,000 - - 19,426 1,037,358 Prosecuting Attorney 50 536,561 9 99,152 5,000 - - 104,152 640,713 Sheriff 166 1,732,897 7 64,826 - 1 2,400 67,226 1,800,123 Telephone Exchange 4 27,911 - - 2,000 - - 2,000 29,911 Treasurer 34 275,455 - - - ,.. . - 275,455 Veterans Affairs 18 144,762 1 7,500 1,500 - - 9,000 153,762 -nN0„& TUITION RE1MB. 20,000 20,000 emer Employment 200,000 200,000 0vertime Reserve 300,000 300,000 Contingency Adjustments 700,000 700,000 TOTALS 1,607 $14,215,923 81 $726,524 $58,200 10 $24,000$2,028,724 $16,244,647 *Actual D.P.W. Cost is $ 1,148,180, but it is anticipated that $ 1,058,180 will be charged to projects. POSITIONS PREVIOUSLY APPROVED The funds allocated for the cost of previously approved positions are placed directly in each department's salaries budget. For the Allocation Budget, the cost of these "old"positions are projected by the County's computer at the current salary rates, but programmed to take into consideration such items as advances through the merit steps of the salary range of each employee's classification and changes in Service Increment pay which is based on length of County Service. The costing is made on the assumption that the same employees will be filling the same position in 1971 as are filling them now. To allow for savings resulting from positions being filled by new employees at lower salary steps than budgeted and from some positions being unfilled during part of the year, a "Personnel turnover Adjustment" amount is computed and deducted from the budget on the Index Page. For this budget that amount is $300,000. SALARY RESERVE FUND Funds allocated for new positions, emergency salaries, co-op positions, overtime reserve and contingency adjustments are not placed directly into the departmental salaries budgets, but are instead budgeted in the "Salaries Reserve Fund" which is an over-all fund not related to any particular depart- ment. The "new positions" money is transferred when new positions are filled to cover only the portion of the year remaining after they are filled. "Emergency Salaries" money, "Co-Op Student Position" money and "Overtime Reserve" money is transferred into the departmental budgets at the end of each month, to cover only expense incurred in these categories during the month. This method of allotting these funds insures a tight control on these funds and forces a monthly review of these activities. NEW POSITIONS The recommendations for new positions were made after a review of the necessity for current levels of service; review of the departments' needs to cope with their work loads in 1971 at the present level of services; appraisal of proposals to provide increased services in some County operations in 1971; the apparent ability of departments to utilize additional personnel; and consideration of the economic, social and inter-governmental repercussions of changes in staffing. Most of the requests for new positions were very well documented and some are repeat requests om previous years. The new positions requested and recommended are listed in Chart IV of this report and described in detail on the smaller colored pages of the budget document. Ninety-One* new positions costing $750,524 are recommended out of 135 positions costing $1,136,016 requested. For comparison with the number of new positions requested and granted in previous years, see columns 1, J and 0 of Chart III. In addition, please note the increase in the number of Co-Op Student Positions. *Including 10 requested Co-Op Student Positions at $2,400 each for a total of $24,000. $ 11,156,303 9,422,028 16,244,647 $ 36,822,978 300,000 $ 36,522,978 9,261,500 $ 27,261,478 6,000 2,200 6,000 1,088,000 442,500 176,950 Commissioners Minutes Continued, April 14, 1970 365 CONTINGENCY RD-IwieeN;$ Because it is impractical to allocate funds for possible salary adjustments and reclassificat- ions to individual departments or classifications at the time of the Allocation Budget, the County tradi- tionally budgets a lump sum amount for these possibilities in it's Allocation Budget. The $700,000 in- cluded for contingency adjustments is merely an educated estimate and should not be considered as any sort of a commitment at this time. A salary survey is conducted in July and August and at the same time, department heads are given a fresh opportunity to state the salary needs of their departments. The need for such funds will depend on the economic and labor market conditions existing at that time. Column M of Chart III shows the amounts spent for salary adjustments in previous budgets. EMERGENCY SALARIES "Emergency Salaries" amounts are granted to certain departments to cope with fluctuating case loads to cover vacation and sick leave absences and to cover repetitive seasonal or special projects. Experience has shown that the hiring of short term temporary employees is usually less expensive than staffing with a larger number of full-time permanent employees to meet peak loads. Often the use of "Emergency Salaries" allows a department to have a roster of on call" employees available to cope with emergencies. Permission must be obtained from the Board of Auditors, through the Personnel Division before such funds can be used. The amounts recommended for the various departments are shown on the summary sheet and in the individual departmental colored sheets of the allocation budget document. Chart III, columns K & L show the amounts budgeted and used for this purpose in the past. CO-OP STUDENT POSITIONS These are positions to be filled only with students from formal high school Co-Op Training Programs. The students go to school for half a day and work for half a day, generally during their senior year. Currently the County pays Co-Op Students $1.75 per hour during the first semester and $2.00 per hour during their second semester. Such students usually also work full-time during the summer months. The County department files a report on the student's work progress with the school. Besides getting excellent help at a comparatively low cost, the Co-Op Program has provided an excellent recruit- ing base, especially in the clerical areas. The 1970 Budget included 37 positions costing $88,800. This budget recommendation includes 10 new co-op positions costing $24,000. The summary sheet shows the distribution of these new positions among the various County departments. OVERTIME RESERVE The creation of the Overtime Reserve, within the Salaries Reserve Fund allows funds to be budgeted for the payment of overtime without committing the funds to particular departments. Overtime is used only when the work and the time of doing it are assigned by the department head and only employees in certain categories are eligible for overtime pay. The County's computer maintains a running account of the overtime used, detailing it by department and employee. IN-SERVICE TRAINING AND TUITION REIMBURSEMENT Placing these monies in the Salaries Reserve Fund, a method first employed in the 1970 Budget, allows the Board of Auditors to coordinate, and the Personnel Practices Committee to oversee all train- ing activities, which have become more important as the County seeks to upgrade present employees in- stead of fighting in the competitive market for the hard-to-get specialists and technicians. The $20,000 is the same amount budgeted for 1970. SUMMER EMPLOYMENT Oakland County has traditionally hired college and high school students to perform a variety of routine work during the summer months. Summer employees help to fill an employment gap created by annual leaves, usually taken during the summer by regular, full-time employees. The summer employment program lends itself well to seasonal work performed in the maintenance of county grounds, the operation of county parks and repetitive tasks accumulated throughout the year by the various County departments. Currently the County pays $1.75 per hour for the first year and $2.00 per hour for the second year for Summer Clerical Help. Summer Grounds Help receives $2.25 per hour for the first year and $2.50 per hour for the second year. Placing these funds for Summer. Employment in the Salaries Reserve Fund, as in the case of other Auditor coordinated programs, allows the Personnel Practices Committee to oversee summer employment distribution. 1971 PROPOSED ALLOCATION BUDGET SUMMARY Non-Departmental Appropriations Departments & Institutions Operating Budgets Salaries Budget Total Gross Current Budget Less: Estimated Personnel Turnover Adjustment Total to be Financed Estimated Receipts $10,386,000 Less: Allocation of Miscellaneous Non-Tax Revenue 1,124,500 Amount to be Raised by Tax Levy NON-DEPARTMENTAL APPROPRIATIONS Ambulance Apiary Inspection Births and Deaths Board of Education Remodeling & Equip, Building Authority Payments Building Fund Capital Outlay 366 Commissioners Minutes Continued. April 14, 1970 NON-DEPARTMENTAL APPROPRIATIONS Care of Mentally III 1 1J 443 Community Mental Health State Institutions (1,050,000) Temporary Mental Cases ( 225,000) Compensation Insurance 150,000 Contagious Cases 13,500 Contingent 650,000 Council of Governments 35,000 Current Drains & Chapter 20-21 265,000 Data Processing 395,035 Election Expense 5,000 Employees' Hospitalization insurance 515,000 Employees' Life insurance 125,000 Employees' Retirement Administration 22,500 Employees' Retirement Fund 1,500,000 4-H Fair Premiums 2,000 Huron-Clinton Authority 1,106,250 Insurance & Surety Bonds 75,000 Jury Commission 14,000 Land Acquisition-Airport -- Law Libraries 40,725 Oakland Co. Pioneer & Historical Soc. 9,500 Oakland County Road Commission 700,000 Oakland-Pontiac Airport 156,000 Office of Economic Opportunity 100,000 Real Property Parcel Numbering System 100,000 Social Security 700,000 Soil Conservation 1,000 Soldiers' Burial 130,000 Soldiers' Relief 2,500 Southeastern Mich. Tourist Asso. 6,000 Southeastern Mich. Transp. Authority 18,500 South Parking Lot -- Tax Allocation 4,700 T. B. Cases-Outside 30,000 Township and City Tax Rolls 12,000 Township & City Treasurers' Bonds 15,000 Traffic Improvement Association 20,000 Transportation & Land Use Study -- Utilities, Parking Lots & Roads 300,000 Local Assessing Assistance Program 500,000 TOTAL NON-DEPARTMENTAL APPROPRIATIONS $11,156,307 DEPARTMENTS & INSTITUTIONS Animal Welfare 170,349 Board of Auditors 1,474,257 Board of Commissioners 323,718 Buildings & Grounds 2,107,251 Facilities & Operations-Admin. ( 253,991) Facilities & Oper. Maint. & Oper. (1,853,260) Circuit Court 1,055,819 Circuit Court Probation 357,033 Clerk-Register 610,436 Cooperative Extension Service 59,278 Corporation Counsel 128,507 Department of Public Works 148,275 Disaster Control S Civil Defense 46,868 District Courts 248,908 Drain Commissioner 427,564 Equalization Department 448,977 Friend of the Court 395,162 Health Department 3,084,495 Medical Examiner 215,491 Oakland County Hospital 1,862,005 Plannir; Department 313,959 Probate Court 404,053 Probate-Juvenile Division 1,444,043 Child Care 2A460 211_ Camp Oakland C400,165 Children's Village (1,481,588) Juvenile Maintenance ( 578,500) CoM;Issioners Minutes Continued: April 14, 1970 367 DEPARTMENTS & INSTITUTIONS Prosecuting Attorney 737,463 Sheriff 2,3 06 ,2 73 Marine Safety Program 87,911 • Social Welfare General Relief (1 ,-980 ,1484T Hospitalization ( 467,980 Relief Administration ( 285,000) Telephone Exchange 187,171 Treasurer 329,155 Veterans' Affairs 178,537 Sick Leave Reimbursement & Salary Reserve 1,320,000 TOTAL DEPARTMENTS & INSTITUTIONS 25,666,675 TOTAL $36,822,978 Moved by Houghten supported by O'Donoghue that the 1971 Allocation Budget, be adopted. Discussion followed. Moved by Walker supported by O'Brien the budget be referred back to the Finance Committee and Personnel Practices Committee to make adjustments to bring the allocation budget taxing figure to approximately a 5.00 mill tax. Discussion followed. Mr. Walker's motion was ruled out of order. Discussion followed. Vote on Budget: AYES: Aaron, Bawden, Benson, Coy, Gabler, Horton, Houghten, Kasper, Mainland, Mathews, O'Brien, O'Donoghue, Patnales, Perinoff, Pernick, Powell, Richardson, Wilcox. (18) NAYS: Edwards, Grba, Olson, Richards, Walker, (5) ABSTAIN: Szabo. (1) A sufficient majority having voted therefor, the 1971 Allocation Budget was adopted. Misc. 5335 By Mr. Wilcox IN RE: CHANGE CARIBOU LAKE TO SANS SOUCI LAKE To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS this Board of Commissioners has received a request to change the name of Caribou Lake to Sans Sooci Lake; and WHEREAS said lake lies both in Independence and Springfield Townships; and WHEREAS said Townships have stated they have no objections to changing the name of said Lake; NOW THEREFORE BE IT RESOLVED that the name Caribou Lake, lying in Independence and Spring- field Townships, be and the same is hereby changed to Sans Souci Lake; BE IT FURTHER RESOLVED that the County Clerk forward a certified copy of this Resolution, together with an attached map showing the particular geographic feature affected, to the Geological Survey, Department of Natural Resources, Lansing, Michigan. Mr. Chairman on behalf of the Local Affairs Committee, I move the adoption of the foregoing Resolution. LOCAL AFFAIRS COMMITTEE Richard R, Wilcox, Chairman Niles E. Olson, Harry W. Horton, Paul E. Kasper, Dennis M. Aaron Moved by Wilcox supported by Edwards the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. Misc. 5336 By Mr. Powell IN RE: LEGISLATIVE COMMITTEE'S REPORT ON RESOLUTION NO, 5329 To the Oakland County Board of Commissioners Mr, Chairman, Ladies and Gentlemen: The Board of Commissioners referred Resolution No. 5329 concerning the non-partisan election of members of the Boards of Commissioners, to the Legislative Committee on March 19, 1970. The Committee reports that the resolution is inopportune at this time since the deadline for introduction of new material before the Legislature has passed and there is no vehicle bill to which an amendment can be made accomplishing the intent of resolution No. 5329. Therefore said resolution is reported out of Committee, without recommendation. LEGISLATIVE COMMITTEE Christian F. Powell, Chairman Wallace F. Gabler, Jr. Alexander C. Perinoff, Lew L. Coy, William L. Mainland 368 Commissioners Minutes Continued, April 14, 1970 Moved by O'Brien supported by Grba that Resolution #5329 be adopted and that we recommend to the Legislature that the Boards of Commissioners of this state be elected on a non-partisan basis. Discussion followed. AYES: Houghten, Mainland, O'Brien, Perinoff, Szabo. (5) NAYS: Aaron, Bawden, Benson, Coy, Edwards, Gabler, Grba, Horton, Kasper, Mastin, Mathews, OFDonoghue, Olson, Patnales, Pernick, Powell, Richards, Richardson, Walker, Wilcox. (20) A sufficient majority not having voted therefor, the motion lost. Mr. Richards presented a report on recommendations to implement the Drug Abuse Program. The Chairman stated that a resolution has been adopted in the United States Senate asking all Americans to pause at 9:00 P.M. for the purpose of offering a preayer for the safe return of Apollo 13's Astronauts. Mr. O'Donoghue offered a prayer. Misc. 5337 By Mr. Richards IN RE: OAKLAND COUNTY HOSPITAL AND HEALTH SURVEY To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS the County of Oakland is confronted with general hospital and health problems similar to those of comparable counties; and WHEREAS to provide future adequate medical facility needs in Oakland County, it is necessary to analyze the past and future health facility needs; and WHEREAS Dr. Berman, Oakland County Health Director, after a presentation by four consultants, has recommended the employment of E. Ca Rosenfeld Associates to conduct the Hospital and Health Survey; and WHEREAS your Committee concurs in the recommendation of Dr. Berman; NOW THEREFORE BE IT RESOLVED that the Board of Commissioners enter into a Contract with E. D. Rosenfeld Associates to conduct a Hospital and Health Survey for the County of Oakland, the cost of said survey notato-exceed $65,000.00; BE IT FURTHER RESOLVED that the Chairman and Clerk of the Oakland County Board of Commissioners be and they are hereby authorized to execute the Contract on behalf of the County of Oakland. Mr. Chairman, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution. HUMAN RESOURCES COMMITTEE William M. Richards, Chairman Lew L. Coy, James Mathews, Paul E. Kasper, Lawrence R. Pernick, Wallace F. Gabler, Jr. Moved by Grba supported by Olson the resolution be referred back to the Committee. The Chairman requested that Mr. Richards present the Fiscal Note. FINANCE COMMITTEE FISCAL NOTE Pursuant to Rule 15b of this Board, the Finance Committee has reviewed the recommendations of the Human Resources Committee to enter into a Contract with E. D. Rosenfeld Associates to conduct a Hospital and Health Survey for the County of Oakland, at a cost not to exceed $65,000.00, and finds the sum of $65,000.00 to be available in the 1970 Contingent Fund and further moves that the sum of $65,000.00 be appropriated from the 1970 Contingent Fund to the Hospital and Health Survey Fund. The Committee further moves that upon receipt of the completed report it be referred to the Board of Auditors and that they be given at least 30 days to attach fiscal information. FINANCE COMMITTEE Fred D. Houghten, Chairman Thomas H. O'Donoghue, Christian F. Powell, Mary Mead Bawden Moved by Richards supported by Gabler the resolution be adopted. Discussion followed. Moved by O'Brien supported by Walker the resolution be referred back to the Committee. AYES: Grba, O'Brien, Olson, Powell, Richardson, Szabo, Walker, Wilcox. (8) NAYS: Aaron, Bawden, Benson, Coy, Edwards, Gabler, Hamlin, Horton, Houghten, Kasper, Mainland, Mastin, Mathews, O'Donoghue, Patnales, Perinoff, Pernick, Richards. (18) A sufficient majority not having voted therefor, the motion lost, Commissioners Minutes Continued. April 14, 1970 369 ' Vote on resolution: AYES; Aaron, Bawden, Benson, Coy, Edwards, Gabler, Hamlin, Horton, Houghten ).Kasper, Mainland, Mastin, Mathews, O'Donoghue, Patnales, Perinoff, Pernick, Powell, Richards. (19) NAYS: Grba, O'Brien, Olson, Richardson, Szabo, Wilcox. (6) ABSTAIN: Walker. (1) A sufficient majority having voted therefor, the resolution was adopted. Misc. 5338 By Mr. Mainland IN RE: APPOINTMENT OF SECRETARY-CLERKS OF BOARD OF AUDITORS To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS Section 6 of Act 275 of the Public Acts of 1913, as amended, authorizes the Board of Commissioners to appoint Secretaries to the Board of Auditors who shall perform the functions of the Clerk of the Board of Auditors; and WHEREAS this Board has previously appointed a Secretary and Deputy Secretaries pursuant to said Act; and WHEREAS one of the persons so appointed has recently retired; and WHEREAS it is necessary to appoint additional Deputy Secretaries; NOW THEREFORE BE IT RESOLVED that pursuant to the provisions of Act 275 of the Public Acts of 1913, as amended, the Board of Commissioners appoints Catherine Smith and Kathryn George as Deputy Secretaries to the Board of Auditors, who shall perform the functions of the Clerk of the Board of Auditors with no change in classification or additional compensation. Mr. Chairman, on behalf of the Personnel Practices Committee, I move the adoption of the foregoing resolution PERSONNEL PRACTICES COMMITTEE William L. Mainland, Chairman Paul E. Kasper, Mary Mead Bawden, Lew L. Coy, James Mathews, Delos Hamlin, Dennis M. Aaron Moved by Mainland supported by Coy the resolution be adopted. A suff•cient maj-ority having voted therefor, the resolutiOn was adopted. Misc. 5339 By Mn. Mainland IN RE: APPOINTMENT OF DEPUTY DRAIN COMMISSIONER To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS Section 24 of Act 40 of the Public Acts of 1956, as amended, provides that the Drain Commissioner may appoint a Deputy or Deputies as the Board of Commissioners may approve; and WHEREAS Daniel W. Barry has appointed Evelyn Y. Stewart as a Deputy County Drain Commissioner; and WHEREAS Daniel W. Barry has given this Board notice of such appointment which is to be effec- tive April 15, 1970; and WHEREAS your Committee recommends the approval of Evelyn Y. Stewart as a Deputy Drain Com- missioner of the County of Oakland; NOW THEREFORE BE IT RESOLVED that the appointment of Evelyn Y. Stewart as a Deputy Drain Commissioner of the County of Oakland, effective April 15, 1970, be and the same is hereby approved, said approval conditioned upon no change in classification or additional compensation by virtue of be- ing appointed Deputy Drain Commissioner. Mr. Chairman, on behalf of the Personnel Practices Committee, I move the adoption of the fore- going resolution. PERSONNEL PRACTICES COMMITTEE William L., Mainland, Chairman Paul E. Kasper, Mary Mead Bawden, Lew L. Coy, James Mathews, Delos Hamlin, Dennis M. Aaron Moved by Mainland supported by Aaron the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. Misc. 5340 By Mr. Mainland IN RE: ESTABLISH CLASSIFICATION FOR PUBLIC HEALTH STATISTICIAN To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS there presently exists a classification in the County Health Department entitled "Public Health Educator"; and WHEREAS the Board of Auditors has recommended that the classification be changed to "Public Health Statistician" at a salary range of $11,500.00 to $13,500.00; and WHEREAS your Committee recommends the change in classification and the establishment of the salary as set forth above; NOW THEREFORE BE IT RESOLVED that the existing classification of "Public Health Educator" be changed to "Public Health Statistician" and that the salary range for the Public Health Statistician be established at $11,500.00 to $13,500.00. Mr. Chairman, on behalf of the Personnel Practices Committee, I move the adoption of the foregoing resolution. PERSONNEL PRACTICES COMMITTEE Will ion L. Mainland, Chairman Paul E. Kasper, Mary Mead Sweden, Lew L. Coy, James Mathews, Delos Hamlin, Dennis M. Aaron Moved by Mainland supported by Aaron the resolution be adopted, A sufficient majority having voted therefor, the resolution was adopted. Misc. 53 4 1 By Mr. Houghten IN RE: REPORT ON PLEDGING FULL FAITH AND CREDIT OF COUNTY ON PONTIAC BUILDING AUTHORITY BONDS To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution No. 5330 requesting the County of Oakland to pledge its full faith and credit on the City of Pontiac Building Authority Bonds, Sports Stadium was referred to the Finance Committee; and • WHEREAS the Finance Committee has requested an opinion from the Corporation Counsel; and • WHEREAS your Committee recommends that the opinion of the Corporation-Counsel be reported to all members of the Oakland County Board of Commissioners; NOW THEREFORE BE IT RESOLVED that the opinion of the Corporation Counsel be received and each member of the Board of Commissioners be furnished a copy of said opinion. Mr. Chairman, on behalf of the Finance Committee, I move the adoption of the foregoing res- olution, FINANCE COMMITTEE Fred D. Houghten, Chairman Thomas H. O'Donoohue, Christian F. Powell, Mary Mead Bawden, George N. Grba Moved by Houghten supported by Edwards the resolution be adopted. Discussion followed, A .s.uffi.clent majority -having voted therefore the resolution was adopted. Misc. 5342 By Mr. Houghten IN RE: FINANCE COMMITTEE REPORT-NUMBER OF VOTES REQUIRED TO AWARD CONSTRUCTION CONTRACTS To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS Mr. Powell, a member of the Finance Committee, requested an opinion of the Corporation Counsel as to the number of votes required for the awarding of construction Contracts; and WHEREAS the Corporation Counsel has submitted an opinion pertaining to the number of votes required to award construction Contracts; and WHEREAS your Committee recommends that each member of the Board of Commissioners be furnished with a copy of said opinion. NOW THEREFORE BE IT RESOLVED that the opinion of the Corporation Counsel as to the number of votes required for the awarding of construction Contracts, be received and each member of the Board of Commissioners be furnished a copy of said opinion. Mr. Chairman, on behalf of the Finance Committee, I move the adoption of the foregoing res- olution. FINANCE COMMITTEE Fred D, Houghten, Chairman Thomas H. O'Donoghue, Christian F. Powell, George N. Grba, Mary Mead Bawden Moved by Houghten supported by O'Donoghue the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. Misc. 5343 By Mr. Richardson IN RE: DETROIT EDISON COMPANY RIGHT-OF-WAY To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS the Detroit Edison Company and the Michigan Bell Telephone Company presently have a line Right-of-Way across the following described County-owned premises: Township of Springfield, Oakland County, Michigan, described as follows: The South 50 feet of a parcel of land of the S.W. 1/4 of Section 36, T4N, R8E beginning at a point 70 rods East of the line between Sections 35 and 36 and about 1 rod South of Crosby Lake Road, thence North 16 rods, East 10 rods, South 16 rods and West 10 rods to place of beginning; and STATE OF MICHIGAN ) s .s. County of Oakland Lynn D. Allen, Clerk, Oakland County Board of Commissioners WHEREAS said premises have been sold on Land Contract to Harold R. Klingler; and WHEREAS the Land Contract Vendee has already granted the Detroit Edison Company a right-of- way to install additional lines across said existing right-of-way; and WHEREAS the County as the owner of said property, should grant an additional right-of-way; and WHEREAS your Committee recommends that the County grant the additional right-of-way, NOW THEREFORE BE IT RESOLVED that the Chairman and Clerk of the Oakland County Board of Commissioners be and they are hereby authorized to execute a right-of-way in the form attached hereto, to the Detroit Edison Company for the installation of additional lines. Mr. Chairman, on behalf of the Planning, Zoning and Building Committee, I move the adoption of the foregoing resolution. PLANNING, ZONING AND BUILDING COMMITTEE E. Frank Richardson, Chairman Mahlon Benson, Jr., Carl W. O'Brien, Paul E. Kasper, Charles B. Edwards, Jr., Alexander C, Perinoff Number JOINT R/W Date March 14, 1970 DE FORM MS 158 10-59 IN CONSIDERATION of the sum of One Dollar ($1.00) and other valuable considerations, receipt of which is hereby acknowledged, the right is hereby granted and conveyed to THE DETROIT EDISON COMPANY, 2000 Second Avenue, Detroit, Michigan, and the MICHIGAN BELL TELEPHONE COMPANY, 1365 Cass Avenue, Detroit, Michigan, their licensees,lessees, successors, and assigns, to construct . line facilities for the purpose of providing electric service and communication service, including necessary poles, guys, anchors, wires, and equipment, in, upon, over, and across the property located in Springfield Township County of Oakland State of Michigan further described as follows: The South 50 feet of a parcel of land of the S.W. 1/4 of Section 36, T4N, R8E be.innin. at a .oint 70 rods East of the line between Sections 3 and 36 and about 1 rod South of Crosby Road, thence North 16 rods, East 10 rods, South 16 rods and West 10 rods to place of beginning. with full right of ingress and egress upon the said premises to employes or appointees of the said grantees to construct, reconstruct, repair, operate, and maintain said line facilities, and to trim or cut down any trees which, in the opinion of the grantees, at any time interfere or threaten to in- terfere with the construction and operation of said line facilities. The route of the line facilities is described as follows: in an Easterly and Westerly direction across said land along a line approximately 48 feet Northof and parallel to the center of Crosby. . Lake Rd. In addition to the above consideration, the total sum of Five and no/100 ($5.00) Dollars shall be paid to the grantor before construction is completed. This grant is hereby declared binding upon the heirs, successors, and assigns of the undersigned grantor IN WITNESS WHEREOF, I have hereunto set my hand and seal this 14th day of March 19 70 WITNESS: SIGNED: Phyllis F. Covert Harold R. Klingler 8750 Crosby Lake Rd. Clarkston, Michi_gan Robert H. Rehe Robert F. Patnales, Chairman, Oakland County Board of Commissioners Prepared by: Robert H. Rehe 1970 Orchard Lake Rd, Pontiac, Mich. 48053 • On this 14th day of March A.D. 19 70 , before me, the undersigned a notary public in and for said county, personally appeared Harold R. Klineler, a single man known to me to be the person named in and who executed the foregoing instrument as grantor, and ack- nowledged the same to be his free act and deed. Robert H. Rehe My commission expires February 25, 1972 Notary Public Oakland County, Michigan Moved by Richardson supported by Benson the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. 372 Commissioners Minutes Continued. April 14, 1970 MI'r, 5344 By Mr, Edwards IN RE: MEMBERSHIP ON THE INTER-COUNTY HIGHWAY COMMISSION To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners is entitled to three members on the Inter- County Highway Commission, one member being the Chairman of the Board of Commissioners, one being the Chairman of the Public Works Committee, and the third member appointed by the Board of Commissioners; and WHEREAS your Committee recommends that Lee Walker be appointed as the third Commission member on the Inter-County Highway Commission; NOW THEREFORE BE IT RESOLVED that Lee Walker be and he is hereby appointed to the Inter- County Highway Commission for a term ending December 31, 1970. Mr. Chairman, on behalf of the Committee on Committees, I move the adoption of the foregoing resolution, COMMITTEE ON COMMITTEES Charles B. Edwards, Jr., Chairman E. Frank Richardson, Fred C1-.. Houghten, Christian F. Powell, William L. Mainland Richard R. Wilcox, George N. Grba, William M. Richards, Robert F. Patnales Moved by Edwards supported by Wilcox the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. Misc. 5345 By Mr. Edwards IN RE: POLICY GOVERNING USE OF COUNTY FACILITIES To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS the Committee on Committees was submitted recommendations pertaining to the use of County facilities by the Chairman of the Board of Commissioners; and WHEREAS said recommendations, as submitted, are as follows: I. Allow use to political parties recognized under the Constitution of the State of Michigan. 2. Allow use to any group that is not organized for the purpose of encouraging or establish- ing the overthrow of our government. 3. Allow use to any group that would not create a situation which would place the County property in jeopardy as to damage or destruction. and WHEREAS your Committee recommends that the rules be adopted as submitted; NOW THEREFORE BE IT RESOLVED that the rules pertaining to the use of County Facilities be and the same are hereby adopted as follows: 1. Allow use to political parties recognized under the Constitution of the State of Michigan. 2. Allow use to any group that is not organized for the purpose of encouraging or establish- ing the overthrow of our government. 3. Allow use to any group that would not create a situation which would place the County property in jeopardy as to damage or destruction. Mr. Chairman, on behalf of the Committee on Committees, I move the adoption of the foregoing resolution, COMMITTEE ON COMMITTEES Charles B. Edwards, Jr., Chairman E. Frank Richardson, Fred D. Houghten, Christian F. Powell, William L. Mainland, Richard R. Wilcox, George N. Grba, William M. Richards, Robert F. Patnales Moved by Edwards supported by Grba the resolution be adopted. Discussion followed. Moved by Hamlin supported by Grba that the resolution be amended by changing the words "any group in #2, to read "any civic group organized on a non-profit basis". Discussion followed. A sufficient majority having voted therefor, the motion carried. Moved by Mathews supported by Mastin the resolution be amended to allow any group denied the right to use the County facilities, to petition the Board, for review, at the next regular meeting. Discussion followed. A sufficient majority having voted therefor, the motion carried, • Commissioners Minutes Continued. April 14, 1970 Mov,d by Kasper supported by Olson the resolution be referred back to the Committee. A sufficient majority having voted therefor, the motion carried. Misc. 5346 By Mr. Edwards IN RE: USE OF AUDITORIUM PARKING LOT To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners may make rules and regulations pertaining to use of County-owned parking lots; and WHEREAS your Committee recommends that twenty-seven parking spaces be reserved in the Audit- orium Parking Lot for use by Commission members during Board meetings and that twelve parking spaces be reserved each day for Commission members attending Committee meetings; and further, that designated parking spaces be provided for personnel of the Treasurer's Office, Data Processing and the Board of Commissioners Administrative Staff, NOW THEREFORE BE IT RESOLVED that the Board of Commissioners establishes rules and regulat- ions pertaining to parking in the Auditorium Parking Lot in the following manner: Twenty-seven parking spaces be reserved for use by Commission members during Board meetings and twelve parking spaces be reserved each day for Commission members attending Committee meetings; and further, that designated parking spaces be provided for personnel of the Treasurer's Office, Data Processing and the Board of Commissioners Administrative Staff; BE IT FURTHER RESOLVED that the Chairman of the Oakland County Board of Commissioners be requested to implement the foregoing rules and regulations. Mr. Chairman, on behalf of the Committee on Committees, I move the adoption of the foreoing resolution. COMMITTEE ON COMMITTEES Charles B. Edwards, Jr., Chairman E. Frank Richardson, Fred D. Houghten, George N. Grba, William L. Mainland, Richard R. Wilcox, William M, Richards, Robert F. Patnales, Christian F. Powell Moved by Edwards supported by Mathews the resolution be adopted. Moved by Grba supported by Richardson that three spaces be provided for the news media; for The Pontiac Press, The Detroit News, The Daily Tribune and WPON. Moved by Walker supported by Olson that action on the resolution be postponed until such time that all parking lots are completed and available for use. Vote on motion to postpone action on resolution: AYES: Aaron, Bawden, Benson, Coy, Edwards, Gabler, Hamlin, Horton, Houghten, Kasper, Mainland, Mastin, Mathews, O'Brien, O'Donoghue, Olson, Patnales, Pernick, Powell, Richards, Richardson, Szabo, Walker. (23) NAYS: Grba, Perinoff, Wilcox. (3) A sufficient majority having voted therefor, the motion carried. Moved by Edwards supported by O'Brien that the matter of compensation for the 1971 Board of Commissioners and Chairman of the Board, as listed on the agenda, be postponed until the April 28, 1970 meeting at 10:30 A.M. There were no objections. Misc. 5347 By Mr. Horton IN RE: ROAD COMMISSION RIGHTS-OF-WAY To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS property owners have objected to the removal of trees along road rights-of-way for public purposes; and WHEREAS there is no provision for notification to the property owner when trees are to be removed; and WHEREAS your Committee recommends that the Board of Commissioners adopt a policy that: 1. The County of Oakland, any department thereof or any public utility prior to destroying or re- moving any tree greater than Four (4) inches in diameter located upon land where the fee is held by other parties shall give at least ten (10) days notice of its intent to destroy or remove any tree by certified mail to the owner of record of land where such tree is located. 2. The provisions of paragraph 1 shall not apply where the immediate removal of any tree is necessary for the protection of the public health, safety and welfare; NOW THEREFORE BF IT RESOLVED that the Oakland County Road Commission be requested to give the Notice if an easement, right-of-way or other written permission has not been previously secured from the property owners, their heirs and assigns, as set forth above; and further, that the Oakland County Road Commission be requested to include in their permits for the use of road rights-of-way the following pro- visions: 373 374 Commissioners Minutes Continued. April 14, 1970 1. The County of Oakland, any department thereof or any public utility prior to destroying or re- moving any tree greater than four (4) inches in diameter located upon land where the fee is held by other parties shall give at least ten (10) days notice of its intent to destroy or remove any tree by certified mail to the owner of record of land where such tree is located, 2. The provisions of paragraph 1 shall not apply where the immediate removal of any tree is neces- sary for the protection of the public health, safety and welfare. Mr. Chairman, on behalf of the Public Works Committee, I move the adoption of the foregoing resolution. PUBLIC WORKS COMMITTEE Harry W. Horton, Chairman George N, Grba, Mahlon Benson, Jr., Thomas H, O'Donoghue, E. Frank Richardson, William M. Richards Moved by Horton supported by Houghten the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted- Misc. 5348 By Mr. O'Brien IN RE: ESTABLISHMENT OF AD HOC COMMITTEE TO STUDY TAX REFORM To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: There has been much attention and discussion given to the problem of ever-increasing pro- perty taxes country-wide, state-wide and county-wide. Oakland County has also received its share of complaints and criticism from its citizens re- garding alleged increases in property taxes that are beginning in many cases to cause hardships. THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners establish an Ad Hoc Tax Committee to find ways and means to halt the spiraling increase on property taxes. Mr. Chairman, I move that the foregoing resolution be referred to the Committee on Committees and a report made to this Board as soon as possible. Carl W. O'Brien County Commissioner, District #21 Mr. O'Brien requested that the resolution be referred to the Committee on Committees. Mr. Pernick objected. Moved by O'Brien supported by Grba the resolution be referred to the Committee on Committees. AYES: Benson, Edwards, Gabler, Grba, Hamlin, Horton, Houghten, Kasper, Mainland, Mathews, O'Brien, Olson, Patnales, Richardson, Szabo, Walker, Wilcox. (17) NAYS: Aaron, Bawden, Coy, Mastin, O'Donoghue, Perinoff, Pernick, Powell, Richards. (9) A sufficient majority having voted therefor, the motion carried. Misc. 5349 By Mrs. Bawden IN RE: COMPENSATION FOR MEMBERS OF THE OAKLAND COUNTY BOARD OF COMMISSIONERS To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS Section 15 of Act 261 of the Public Acts of 1966, as amended, authorizes the County Board of Commissioners to establish the compensation for members of said Board of Commissioners; and WHEREAS said Section 15 requires that the compensation be established before members of the Board of Commissioners commence their term of office after a General Election; and WHEREAS we believe the compensation for the Oakland County Board of Commissioners other than the Chairman, should be as follows: Flat rate Salary of $4,500.00 per year, plus $35.00 per diem for attendance at meetings, with a maximum per diem of $3,000,00 per year. NOW THEREFORE BE IT RESOLVED that the total compensation for members of the Oakland County Board of Commissioners other than the Chairman, for a two year term commencing on January 1, 1971, be and the same is hereby established as follows: Flat Rate Salary of $4,500.00 per year, plus $35.00 per diem for attendance at meetings, with a maximum per diem of $3,000.00 per year. Mr. Chairman, we move the adoption of the foregoing resolution. Mary Mead Bawden, Thomas H. O'Donoghue, Mahlon Benson, Jr., Harry W. Horton, Delos Hamlin, William L. Mainland, William M. Richards, Lew L, Coy, Dennis M. Aaron, Albert F. Szabo, Fred D. Houghten, Paul E, Kasper, Philip O. Mastin, Jr. Moved by Bawden supported by O'Donoghue the resolution be referred to the Committee on Com- mittees for a report at the April 28, 1970 meeting. Commissioners Minutes Continued, April 14, 1970 375 Mr. Kasper requested that the resolution include, that the Chairman's salary be maintained as it is at the present time. The Chairman stated that the resolution would be referred to the Committee on Committees. There were no objections. Mrs. Bawden requested that the Committee on Committees also consider establishment of a flat salary with no per diem. Misc. 5350 By Mr. Aaron IN RE: ESTABLISHMENT OF COUNTY ARTS COUNCIL To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: WHEREAS the Development and Resources Corporation study, Preparing for Change, Oakland County, 1970-1990 has ascertained that various cultural activities in Oakland County are not keeping pace with the growth of the County and such activities are failing to meet the citizens demand for cultural off- erings, and WHEREAS many cultural endeavors are struggling for lack of the public's awareness of such en- deavors due to the absence of a county wide effort and endorsements, NOW THEREFORE BE IT RESOLVED that this Board of Commissioners establish an Oakland County Arts Council for the purpose of encouraging the performing arts, the fine arts and all cultural activities within the County for the benefits of its citizens and visitors. Mr. Chairman, I move the adoption of the foregoing resolution. Dennis M. Aaron Commissioner, District 12 Mr. Aaron requested that the resolution be referred to the Local Affairs Committee. The Chairman referred the resolution to the Local Affairs Committee and Board of Auditors. Misc. 5351 By Mr. Aaron IN RE: OPPOSITION TO P.A. 311 OF 1969 CHANGING LAW APPLICABLE TO DELAYED BIRTH REGISTRATIONS To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: • WHEREAS Public Act No. 311 of 1969, effective March 20, 1970 has removed from the jurisdict- ion of the Probate Court the right of said Court to grant delayed birth certificates to residents of the State of Michigan born in other states or foreign countries, and WHEREAS such residents have experienced great difficulty in securing delayed registration in the states and countries of their birth where school and birth records are poorly kept, NOW THEREFORE BE IT RESOLVED that this Board of Commissioners petition the State Legislature to restore to the Probate Courts the power to grant delayed birth registrations. Mr. Chairman, I move the adoption of the foregoing resolution. Dennis M. Aaron Commissioner, District 12 Mr. Aaron requested that the resolution be referred to the Legislative Committee. There were no objections. Mr. Mastin requested the Corporation Counsel to explain to the Board the procedure to be followed, by local units of government, in appealing an equalization factor. Moved by O'Brien supported by Grba that when the Board adjourns, it adjourn to April 16, 1970 at 8:45 A.M. A sufficient majority having voted therefor, the motion carried. Moved by Perinoff supported by Horton the Board adjourn. A sufficient majority having voted therefor, the motion carried. The Board adjourned at 10:58 P.M. Lynn D. Alien Robert F. Patnales Clerk Chairman