HomeMy WebLinkAboutMinutes - 2011.08.03 - 7648383
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
August 3, 2011
Meeting called to order by Chairperson Michael Gingell at 7:03 p.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bosnic, Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett,
Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Scott, Taub, Weipert, Woodward, Zack. (23)
EXCUSED ABSENCE WITH NOTICE: Runestad. (1) ABSENT: Hoffman. (1)
Quorum present.
Invocation given by Gary McGillivray.
Pledge of Allegiance to the Flag.
Moved by Dwyer supported by Covey the minutes of the July 21, 2011 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by Covey the agenda be amended, as follows:
ITEMS NOT ON BOARD AGENDA
PUBLIC SERVICES COMMITTEE b. Circuit Court – FY2011 – FY2012 Adoption Incentive Grant Application/Acceptance
(Reason for Suspension of Public Services Committee, item b.: Waive Rule III: items for printed board agenda shall be presented to the Board Chair five days prior to the meeting. Item was taken up by Public
Services Committee and Human Resources Committee immediately prior to the Board meeting and was previously taken up by the Finance Committee out of order.)
Also add a Proclamation to communications – entitled Recognition in Memoriam of the Honorable Betty
Fortino – Mike Gingell and John Scott.
Vote on agenda, as amended: AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Jackson,
Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Scott, Taub, Weipert, Woodward, Zack, Bosnic. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the agenda, as amended, was approved.
Commissioners Minutes Continued. August 3, 2011
384
Chairperson Michael Gingell addressed the Board to introduce Commissioner Scott.
Commissioner Scott addressed the Board to present a proclamation for Recognition in Memoriam of the Honorable Betty Fortino to her family members for being an extraordinary public official, who held a great
place of honor in the hearts of the Waterford Community and Oakland County.
Family members of the late Betty Fortino addressed the Board.
Chairperson Michael Gingell, Commissioners McGillivray, Long, Scott; and Dan Stencil - Parks and Recreation Administration Executive Officer addressed the Board to present a proclamation honoring
Pecky D. Lewis, Jr., for being named the recipient of the NACPRO 2011 Outstanding Public Official Award and for his years of service as Chairman of the Oakland County Parks and Recreation
Commission.
Pecky D. Lewis, Jr. addressed the Board.
Chairperson Michael Gingell and County Clerk Bill Bullard, Jr., addressed the Board to present a proclamation honoring Arlene Nichols for being voted the 2011 Village Clerk of the Year from the
Michigan Association of Municipal Clerks.
Arlene Nichols addressed the Board.
Chairperson Michael Gingell addressed the Board to introduce Commissioner Crawford.
Commissioners Crawford, Weipert, Chairperson Michael Gingell; and Deputy County Executive, Phil Bertolini addressed the Board to present a proclamation honoring the City of Novi for being ranked 6th out
of the Top 10 Communities as one of the Nation’s Best Towns for Families in the August 2011 Family Circle magazine.
City of Novi – Mayor, David Landry addressed the Board.
Commissioner Hatchett addressed the Board regarding the NACO conference she attended and wanted
to acknowledge Deputy County Executive, Phil Bertolini for the Information Technology Department’s performance.
Mary Storm addressed the Board during public comment.
Moved by Middleton supported by McGillivray the resolutions (with fiscal notes attached) on the Amended
Consent Agenda be adopted (with accompanying reports being accepted). The vote for this motion appears on page 400. The resolutions on the Amended Consent Agenda follow (annotated by an
asterisk {*}):
*MISCELLANEOUS RESOLUTION #11155 BY: Commissioners Tim Greimel, District #11; Jeff Matis, District #12; Robert Gosselin, District #13
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2011 APPROPRIATION – CITY OF ROCHESTER HILLS- WASHINGTON ROAD – PROJECT
NO. 51011 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the
discretionary Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads located within the boundaries of
an Oakland County CVT and under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party Road Improvement Program – Funding and Project Approval Process; and
Commissioners Minutes Continued. August 3, 2011
385
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any discretionary Oakland County appropriation in support of the Tri-Party Road
Improvement Program shall be distributed only from the designated General Fund Tri-Party Program fund balance and may be made only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city, village, or township (CVT) have identified a specific project and said project is ready to be undertaken immediately;
and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a specific project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a written
contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits to the Board of
Commissioners Finance Committee a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The
resolution shall be approved by the Finance Committee and the full Board before any funds may be released from the Tri-Party Program designation account; and
WHEREAS the City of Rochester Hills, along with the Road Commissioner for Oakland County has identified a specific project and said project is ready to be undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third (1/3) share of the funding for the identified project in the City of Rochester Hills and said appropriation has been transferred
to a specific project account; and WHEREAS the City of Rochester Hills has demonstrated that it has authorized its one-third (1/3) share of
the funding for the specified project and has executed a written contract for payment with the Road Commission for Oakland County; and
WHEREAS Oakland County’s one-third (1/3) share of the Fiscal Year 2011 authorized amount of Tri-Party Road Improvement funding for the City of Rochester Hills is $5,893.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Rochester Hills as eligible for appropriation and authorizes
the release of the specified Tri-Party Road Improvement Program funds from the Oakland County General Fund Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this adopted resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
City of Rochester Hills. Chairperson, we move the adoption of the foregoing Resolution.
TIM GREIMEL, JEFF MATIS, ROBERT GOSSELIN
Copy of Correspondence from Patricia Z. Wierzbicki Deputy-Secretary/Clerk of the Board for the Oakland
County Road Commission, Correspondence from Thomas G. Noechel Programming Supervisor for the Oakland County Road Commission, Cost Participation Agreement and Exhibit A Incorporated by
Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #11155) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2011 APPROPRIATION – CITY OF ROCHESTER HILLS – WASHINGTON ROAD – PROJECT
NO. 51011 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds: 1. On December 9, 2010, the Board of Commissioners approved Miscellaneous Resolution #10312
which designated $3,764,945 in fund balance for the 2011 Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $5,893 is available in the General Fund Designated Fund Balance for Tri-Party 2011 and prior funding (account #371510) for project 51011.
Commissioners Minutes Continued. August 3, 2011
386
3. This project is for the application of limestone and chloride on Washington Road. 4. The FY 2011 budget be amended as follows:
GENERAL FUND #10100 FY 2011
Revenue 9010101-196030-665882 Planned Use of Fund Balance $5,893
Total Revenues $5,893
Expenditures 9010101-153010-740135 Road Commission Tri-Party $5,893
Total Expenditures $5,893 FINANCE COMMITTEE
(The vote for this motion appears on page 400.)
*MISCELLANEOUS RESOLUTION #11157
BY: Commissioner Tim Greimel, District #11 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2011 APPROPRIATION – CITY OF AUBURN HILLS – JOSLYN ROAD – PROJECT NO. 50971 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the
discretionary Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads located within the boundaries of
an Oakland County CVT and under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party Road Improvement Program – Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any discretionary Oakland County appropriation in support of the Tri-Party Road
Improvement Program shall be distributed only from the designated General Fund Tri-Party Program fund balance and may be made only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city, village, or township (CVT) have identified a specific project and said project is ready to be undertaken immediately;
and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a specific project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a written
contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits to the Board of
Commissioners Finance Committee a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program.
The resolution shall be approved by the Finance Committee and the full Board before any funds may be released from the Tri-Party Program designation account; and
WHEREAS the City of Auburn Hills, along with the Road Commissioner for Oakland County has identified a specific project and said project is ready to be undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third (1/3) share of the funding for the identified project in the City of Auburn Hills and said appropriation has been transferred to
a specific project account; and WHEREAS the City of Auburn Hills has demonstrated that it has authorized its one-third (1/3) share of the
funding for the specified project and has executed a written contract for payment with the Road Commission for Oakland County; and
WHEREAS Oakland County’s one-third (1/3) share of the Fiscal Year 2011 authorized amount of Tri-Party Road Improvement funding for the City of Auburn Hills is $33,333.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Auburn Hills as eligible for appropriation and authorizes the
Commissioners Minutes Continued. August 3, 2011
387
release of the specified Tri-Party Road Improvement Program funds from the Oakland County General Fund Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this adopted resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
City of Auburn Hills. Chairperson, I move the adoption of the foregoing Resolution.
TIM GREIMEL
Copy of Correspondence from Patricia Z. Wierzbicki Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel Programming Supervisor for the
Oakland County Road Commission, Cost Participation Agreement and Exhibit A Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #11157)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2011 APPROPRIATION – CITY OF AUBURN HILLS - JOSLYN ROAD – PROJECT NO. 50971 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds: 1. On December 9, 2010, the Board of Commissioners approved Miscellaneous Resolution #10312
which designated $3,764,945 in fund balance for the 2011 Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $33,333 is available in the General Fund Designated Fund Balance for Tri-Party 2011 and prior funding (account #371510) for project 50971.
3. This project is for the preliminary engineering for the future resurfacing of Joslyn Road from Collier Road to north of Pacific Street.
4. The FY 2011 budget be amended as follows:
GENERAL FUND #10100 FY 2011 Revenue
9010101-196030-665882 Planned Use of Fund Balance $33,333 Total Revenues $33,333
Expenditures
9010101-153010-740135 Road Commission Tri-Party $33,333 Total Expenditures $33,333
FINANCE COMMITTEE
(The vote for this motion appears on page 400.)
*MISCELLANEOUS RESOLUTION #11160 BY: Commissioner Marcia Gershenson, District #17
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2011 APPROPRIATION – VILLAGE OF BEVERLY HILLS – LAHSER ROAD – PROJECT NO.
50991 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the
discretionary Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads located within the boundaries of
an Oakland County CVT and under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party Road Improvement Program – Funding and Project Approval Process; and
Commissioners Minutes Continued. August 3, 2011
388
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any discretionary Oakland County appropriation in support of the Tri-Party Road
Improvement Program shall be distributed only from the designated General Fund Tri-Party Program fund balance and may be made only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city, village, or township (CVT) have identified a specific project and said project is ready to be undertaken immediately;
and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a specific project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a written
contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits to the Board of
Commissioners Finance Committee a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program.
The resolution shall be approved by the Finance Committee and the full Board before any funds may be released from the Tri-Party Program designation account; and
WHEREAS the Village of Beverly Hills, along with the Road Commissioner for Oakland County has identified a specific project and said project is ready to be undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third (1/3) share of the funding for the identified project in the Village of Beverly Hills and said appropriation has been transferred
to a specific project account; and WHEREAS the Village of Beverly Hills has demonstrated that it has authorized its one-third (1/3) share of
the funding for the specified project and has executed a written contract for payment with the Road Commission for Oakland County; and
WHEREAS Oakland County’s one-third (1/3) share of the Fiscal Year 2011 authorized amount of Tri-Party Road Improvement funding for the Village of Beverly Hills is $30,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Village of Beverly Hills as eligible for appropriation and authorizes
the release of the specified Tri-Party Road Improvement Program funds from the Oakland County General Fund Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this adopted resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
Village of Beverly Hills. Chairperson, I move the adoption of the foregoing Resolution.
MARCIA GERSHENSON
Copy of Correspondence from Patricia Z. Wierzbicki Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel Programming Supervisor for the
Oakland County Road Commission, Cost Participation Agreement and Exhibit A Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #11160)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2011 APPROPRIATION – VILLAGE OF BEVERLY HILLS - LASHER ROAD – PROJECT NO. 50991
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds:
1. On December 9, 2010, the Board of Commissioners approved Miscellaneous Resolution #10312 which designated $3,764,945 in fund balance for the 2011 Tri-Party Road Improvement Program
for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $30,000 is available in the General Fund Designated Fund Balance for Tri-Party 2011
and prior funding (account #371510) for project 50991.
Commissioners Minutes Continued. August 3, 2011
389
3. This project is for the preliminary engineering for the future resurfacing of Lasher Road from 13 Mile Road to 14 Mile Road.
4. The FY 2011 budget be amended as follows:
GENERAL FUND #10100 FY 2011 Revenue
9010101-196030-665882 Planned Use of Fund Balance $30,000 Total Revenues $30,000
Expenditures
9010101-153010-740135 Road Commission Tri-Party $30,000 Total Expenditures $30,000
FINANCE COMMITTEE
(The vote for this motion appears on page 400.)
*MISCELLANEOUS RESOLUTION #11162 BY: Commissioners Tim Greimel, District #11; Jeff Matis, District #12; Robert Gosselin, District #13; Jim
Nash, District #15 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2011 APPROPRIATION – CITY OF ROCHESTER HILLS - DEQUINDRE ROAD – PROJECT NO. 50681
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the discretionary Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and
townships (CVTs) with the construction, maintenance and repair of roads located within the boundaries of an Oakland County CVT and under the supervision, direction and control of the Road Commission for
Oakland County; and WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party Road Improvement
Program – Funding and Project Approval Process; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any discretionary Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only from the designated General Fund Tri-Party Program fund
balance and may be made only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and an individual city, village, or township
(CVT) have identified a specific project and said project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a written contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits to the Board of Commissioners Finance Committee a resolution authorizing the appropriation of the County’s
1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board before any funds
may be released from the Tri-Party Program designation account; and WHEREAS the City of Rochester Hills, along with the Road Commissioner for Oakland County has
identified a specific project and said project is ready to be undertaken immediately; and WHEREAS the Road Commission for Oakland County has appropriated its one-third (1/3) share of the
funding for the identified project in the City of Rochester Hills and said appropriation has been transferred to a specific project account; and
WHEREAS the City of Rochester Hills has demonstrated that it has authorized its one-third (1/3) share of the funding for the specified project and has executed a written contract for payment with the Road
Commission for Oakland County; and
Commissioners Minutes Continued. August 3, 2011
390
WHEREAS Oakland County’s one-third (1/3) share of the Fiscal Year 2011 authorized amount of Tri-Party Road Improvement funding for the City of Rochester Hills is $12,833.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Rochester Hills as eligible for appropriation and authorizes
the release of the specified Tri-Party Road Improvement Program funds from the Oakland County General Fund Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this adopted resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
City of Rochester Hills. Chairperson, we move the adoption of the foregoing Resolution.
TIM GREIMEL, JEFF MATIS, ROBERT GOSSELIN
Copy of Correspondence from Patricia Z. Wierzbicki Deputy-Secretary/Clerk of the Board for the Oakland
County Road Commission, Correspondence from Thomas G. Noechel Programming Supervisor for the Oakland County Road Commission, Cost Participation Agreement and Exhibit A Incorporated by
Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #11162) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2011 APPROPRIATION – CITY OF ROCHESTER HILLS - DEQUINDRE ROAD – PROJECT NO.
50681 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds: 1. On December 9, 2010, the Board of Commissioners approved Miscellaneous Resolution #10312
which designated $3,764,945 in fund balance for the 2011 Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $12,833 is available in the General Fund Designated Fund Balance for Tri-Party 2011 and prior funding (account #371510) for project 50681.
3. This project is for the resurfacing of Dequindre Road from South Boulevard to Auburn Road. 4. The FY 2011 budget be amended as follows:
GENERAL FUND #10100 FY 2011
Revenue 9010101-196030-665882 Planned Use of Fund Balance $12,833
Total Revenues $12,833
Expenditures 9010101-153010-740135 Road Commission Tri-Party $12,833
Total Expenditures $12,833 FINANCE COMMITTEE
(The vote for this motion appears on page 400.)
*MISCELLANEOUS RESOLUTION #11164
BY: Commissioner Michael Gingell, District #3 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2011 APPROPRIATION – CHARTER TOWNSHIP OF ORION – JOSLYN ROAD – PROJECT NO. 51041
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the discretionary Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and
Commissioners Minutes Continued. August 3, 2011
391
townships (CVTs) with the construction, maintenance and repair of roads located within the boundaries of an Oakland County CVT and under the supervision, direction and control of the Road Commission for
Oakland County; and WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party Road Improvement
Program – Funding and Project Approval Process; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any discretionary Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only from the designated General Fund Tri-Party Program fund
balance and may be made only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and an individual city, village, or township
(CVT) have identified a specific project and said project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a specific project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a written contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits to the Board of Commissioners Finance Committee a resolution authorizing the appropriation of the County’s
1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board before any funds
may be released from the Tri-Party Program designation account; and WHEREAS the Charter Township of Orion, along with the Road Commissioner for Oakland County has
identified a specific project and said project is ready to be undertaken immediately; and WHEREAS the Road Commission for Oakland County has appropriated its one-third (1/3) share of the
funding for the identified project in the Charter Township of Orion and said appropriation has been transferred to a specific project account; and
WHEREAS the Charter Township of Orion has demonstrated that it has authorized its one-third (1/3) share of the funding for the specified project and has executed a written contract for payment with the
Road Commission for Oakland County; and WHEREAS Oakland County’s one-third (1/3) share of the Fiscal Year 2011 authorized amount of Tri-
Party Road Improvement funding for the Charter Township of Orion is $59,329. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of Orion as eligible for appropriation and authorizes the release of the specified Tri-Party Road Improvement Program funds from the Oakland
County General Fund Designated Fund Balance. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
adopted resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Orion.
Chairperson, I move the adoption of the foregoing Resolution. MICHAEL GINGELL
Copy of Correspondence from Patricia Z. Wierzbicki Deputy-Secretary/Clerk of the Board for the Oakland
County Road Commission, Correspondence from Thomas G. Noechel Programming Supervisor for the Oakland County Road Commission Cost Participation Agreement, Exhibit A, Exhibit B and Exhibit C
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #11164) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2011 APPROPRIATION – CHARTER TOWNSHIP OF ORION – JOSLYN ROAD – PROJECT NO.
51041 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
Commissioners Minutes Continued. August 3, 2011
392
1. On December 9, 2010, the Board of Commissioners approved Miscellaneous Resolution #10312 which designated $3,764,945 in fund balance for the 2011 Tri-Party Road Improvement Program
for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $59,329 is available in the General Fund Designated Fund Balance for Tri-Party 2011
and prior funding (account #371510) for project 51041. 3. This project is for the base repair, milling and asphalt resurfacing on Joslyn Road from south of
Hammerslea to south of Flintridge, and on Joslyn Road from Waldon Road to Clarkston Road. 4. The FY 2011 budget be amended as follows:
GENERAL FUND #10100 FY 2011
Revenue 9010101-196030-665882 Planned Use of Fund Balance $59,329
Total Revenues $59,329
Expenditures 9010101-153010-740135 Road Commission Tri-Party $59,329
Total Expenditures $59,329 FINANCE COMMITTEE
(The vote for this motion appears on page 400.)
*MISCELLANEOUS RESOLUTION #11165
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – E-COMMERCE AGREEMENT WITH THE
CHARTER TOWNSHIP OF BRANDON To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS as provided by Public Act 462 of 1996, the Enhanced Access to Public Records Act, the
Board of Commissioners in Miscellaneous Resolution #97165 dated August 14, 1997 adopted the Oakland County Enhanced Access to Public Records Policy; and
WHEREAS the Oakland County Board of Commissioners approved a revised Access Oakland Master Fee Structure in Miscellaneous Resolution #03279 dated October 16, 2003 which included a pricing
schedule for all Oakland County enhanced access products and services as part of the strategic rollout of a comprehensive eGovernment program; and
WHEREAS the Oakland County Board of Commissioners approved a revised Access Oakland Master Fee Structure in Miscellaneous Resolution #07121 dated May 10, 2007 which expanded the Master Fee
Structure to include an electronic check fee; and WHEREAS the Oakland County Department of Information Technology has implemented a system that
affords those who wish to purchase products and services from Oakland County the convenience of using credit cards or electronic checks for the payment of such products and services to the County Treasurer;
and WHEREAS by utilizing similar technology, the Department of Information Technology has developed an
“E-Commerce” system which the Department can make available to all County Municipalities to afford persons the convenience of utilizing an internet based, credit card or electronic check payment option to
pay for Municipality products and services on the Municipality website or the County’s Interactive Voice Response Unit; and
WHEREAS the state law allows the County to provide such services in conjunction with a Municipality pursuant to an agreement between the County and the Municipality; and
WHEREAS the Municipality listed below expressed an interest in entering such an agreement with the County to use the County’s “E-COMMERCE” services.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves entering into the attached E-COMMERCE SERVICES AGREEMENT (the “Agreement,” copy
attached and incorporated herein) with the following Municipality upon the terms and conditions stated in this Agreement: Charter Township of Brandon.
BE IT FURTHER RESOLVED that upon receipt of this executed Agreement from the above listed Municipality, along with the appropriate certified resolution from the Municipality’s governing body, and
Commissioners Minutes Continued. August 3, 2011
393
any other Municipality assurances and documentation required in the Agreement, the Oakland County Clerk shall obtain the Board of Commissioner’s Chairperson signature on the Agreement, shall file a copy
of this fully executed Agreement in the official Oakland County Board of Commissioner records maintained in his Office, and shall also forward a copy of this fully executed Agreement to the Secretary
of State as required by law. BE IT FURTHER RESOLVED that no budget amendment is required at this time.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of E-Commerce Services Agreement between the County of Oakland and the Charter Township of
Brandon Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 400.)
*MISCELLANEOUS RESOLUTION #11166 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2011 SECOND QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of Government, provides for adjustments to the adopted budget; and
WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes budget amendments for variances between the budgeted revenue and actual revenue, and Section 23,
which authorizes budget amendments for variance between estimated revenue and projected expenditures, amendments are required; and
WHEREAS the Fiscal Year (FY) 2011 Second Quarter Financial Forecast Report has identified several variances and budget amendments are recommended; and
WHEREAS a number of departments, in a concerted effort to meet their FY 2011 Budget Tasks, have submitted the following budget proposals to amend their budgets:
− 52nd District Court – Division I (Novi) – Increase Refund Fees Public Defender Defense Attorney
Fees by $40,000 to reflect increased fee structure effective mid-April 2011, as well as reduce various expenditure appropriations by a total of $27,000.
− 52nd District Court – Division II (Clarkston) - Recognize savings of $10,758 from personnel classification changes effective 12/04/2010 per Merit Rule #3.
− 52nd District Court – Division III (Rochester Hills) – Reduce Defense Attorney Fees by ($20,000).
− 52nd District Court – Division IV (Troy) – Amend various line-items to reflect a total reduction of
($53,400) in expenditures.
− Clerk/Register of Deeds – Increase Personal Mileage $15,000 and Membership Dues and
Publications $3,500 due to increase in activity, offset by a reduction in Professional Services ($39,715), as Land Records Management expenses are now charged to Automation Fund
(#21160).
− Management and Budget Department – Reduce various line-items in overall departmental expenditure budget by total of ($21,680) within Purchasing Division and ($1,988) within
Administration.
− Public Services Department – Reduce Medical Examiner’s expenditure budget by $43,100 for Lab Fees ($40,000) and Travel and Conference ($3,100), offset by request to transfer $6,000 to
IT Fund (#63600) for converting microfilm to Digital Storage; reduce Veteran’s Services’ Soldier’s Burial by ($20,000), which is reflective of decline in usage; and reduce Travel and Conference
account in MSU-Extension by ($2,000), due to decrease in usage.
− Economic Development & Community Affairs – Reduce Professional Services ($5,000) to reflect
a decrease in spending; and WHEREAS the Prosecuting Attorney is continuing to experience a reduction in Title IV-E contract
revenues from the Michigan Department of Human Services (DHS) (both federal and state portion), but has also continued to make concerted efforts to meet the assigned FY 2011 Budget Task, and requests
Commissioners Minutes Continued. August 3, 2011
394
an amendment to reduce revenue by $20,000, reflective of decline in DHS revenue, and a reduction in various expenditure accounts, totaling $20,000 based on proposed Budget Task cuts; and
WHEREAS the Prosecuting Attorney projects an increase in Expert Witness Fees and Mileage and Witness Fees and Mileage, totaling $75,000, and Non-Departmental Investment of Income revenue is
projected to be favorable, sufficient enough to offset the increased expenses, and a budget amendment is recommended; and
WHEREAS the Library Board has requested a budget amendment totaling $9,500 to reallocate revenues in appropriate line-items based on recent library consolidation; and
WHEREAS a budget amendment is recommended to reappropriate $2,125 from Community Corrections’ budget to the Sheriff’s Patrol Services’ budget for Contracted Services to cover part-time Security at the
new facility for the remainder of FY 2011; and WHEREAS Animal Control has requested a budget amendment to reallocate revenues totaling $27,200
for Animal Adoptions, Animal Sterilization Fees and Service Fees to the appropriate accounts and operating units where actual revenues are recorded; and
WHEREAS an amendment to reallocate $629 in favorability from Travel and Conference to Membership Dues is requested by Health and Human Services – Administration due to increased activity; and
WHEREAS a budget amendment of $184,519 is recommended to recognize additional funding from the Michigan Department of Community Health to the Health Division’s Health Fund (#20221) portion of the
Comprehensive, Planning, Budgeting and Contracting (CPBC) Agreement, and an amendment of $42,900 to reflect changes in the levels of activity for certain programs and to provide resources in areas
with anticipated needs in the future; and WHEREAS with the closing of the Print Shop and downsizing of the Mailroom, a budget amendment is
recommended to reappropriate Internal Services budget for Printing (totaling $37,795) and Mail Room expenses (totaling $3,524) within the Fringe Benefit Fund (#67800) to the Controllable Operating Printing
and Metered Postage accounts; and WHEREAS the Health Division is in need of increased refrigeration capabilities to store vaccines, and
funds are available within the Health Division’s Bioterrorism Grant Fund (#28605) to transfer to Project Work Order Fund (#40400) for the purchase and installation of a storage cooler at the cost of $17,300,
and authorization is requested to proceed with the project work order; and WHEREAS a budget amendment is recommended to recognize additional funding from the Michigan
Department of Community Health to the Health Division Grants associated with the Comprehensive, Planning, Budgeting, and Contracting (CPBC) Agreement as follows: $15,000 for Healthy Communities
Planning Fund (#28320), $175,441 for WIC Fund (#28553), $759,909 for Bioterrorism H1N1 Planning – Swine Flu Fund (#28605), and $800 for Child Lead Poisoning (#29529).
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2011 Second Quarter Financial Report.
BE IT FURTHER RESOLVED that the FY 2011 Budget is amended pursuant to Schedules A and B. FINANCE COMMITTEE
Copy of FY 2011 Second Quarter Report Incorporated by Reference. Original on file in County Clerk’s
office.
(The vote for this motion appears on page 400.)
*MISCELLANEOUS RESOLUTION #11167 BY: Planning and Building Committee, David Potts, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND/TROY AIRPORT – 2011 GRANT PROGRAM ACCEPTANCE – PREPARATION OF EXHIBIT “A” PROPERTY MAP AND BOUNDARY
SURVEY To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland is in receipt of Michigan Department of Transportation Grant Contract
No. 2011-0394, Federal Project No. B-26-0118-1108, for Federal funds in the amount of $28,500, and State funds in the amount of $750, for the development and improvement of Oakland Troy Airport; and
WHEREAS the project consists of the preparation of an Exhibit “A” property map and boundary survey at Oakland/Troy Airport; and
Commissioners Minutes Continued. August 3, 2011
395
WHEREAS the Michigan Department of Transportation shall act as agent on behalf of the County in the administration of the project; and
WHEREAS the development project as offered and approved by the Michigan Department of Transportation requires a local grant match of $750 which is available from the airport fund; and
WHEREAS the Airport Committee has reviewed the project and recommends acceptance of the grant contract; and
WHEREAS the attached contract has been approved in accordance with the County Executive's review process; and
WHEREAS no application was requested from Oakland County; therefore, the application provisions of MR #95098, do not apply.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the grant contract in an amount not to exceed $30,000, which includes a local grant match of $750, which is
available from the airport fund. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is
authorized to execute the grant contract. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Grant Review Sign Off – Central Services/Aviation – Oakland/Troy Airport, Michigan Department
of Transportation County of Oakland Contract for a Federal/State/Local Airport Project Under the Block Grant Program and Exhibit 1 Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #11167)
BY: Finance Committee, David Potts, Chairperson IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND/TROY AIRPORT – 2011 GRANT
PROGRAM ACCEPTANCE – PREPARATION OF EXHIBIT “A” PROPERTY MAP AND BOUNDARY SURVEY
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Oakland County has received Michigan Department of Transportation Grant Contract No. 2011-0394, Federal Project No. B-26-0118-1108, for Federal funds in the amount of $28,500, State
funds in the amount of $750 and a required local grant match of $750 for the development and improvement of Oakland Troy Airport.
2. The project consists of reconstruction of the preparation of an Exhibit “A” property map and boundary survey at Oakland/Troy Airport.
3. The Airport Committee has reviewed the project and recommends acceptance of the grant contract.
4. The funding period of the grant is 36 months from the date of the award. 5. The total cost of the project is $30,000 with $28,500 of the cost from Federal funds, $750 of the
cost from State funds, and $750 from the Airport fund resources for the grant match. 6. The Michigan Department of Transportation shall act as agent on behalf of the County in the
administration of the project. 7. No General fund appropriation is required. Funding is available within the Airport Fund.
FINANCE COMMITTEE
(The vote for this motion appears on page 400.)
*MISCELLANEOUS RESOLUTION #11168 BY: Planning and Building Committee, David Potts, Chairperson
IN RE: DEPARTMENTS OF FACILITIES MANAGEMENT AND INFORMATION TECHNOLOGY – REQUEST FOR APPROVAL OF LICENSE AGREEMENT WITH TOWERCO ASSETS, LLC FOR
PLACEMENT OF RADIO COMMUNICATION EQUIPMENT To the Oakland County Board of Commissioners
Commissioners Minutes Continued. August 3, 2011
396
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners, pursuant to MR #98308, recognized that the
County's current 800MHz radio system needed to be upgraded and expanded to encompass all public safety agencies and to create interoperatibility between public safety agencies; and
WHEREAS the Oakland County Board of Commissioners, pursuant to the Emergency 9-1-1 Service Enabling Act MCL 484.1401 et seq. and MR #11069, authorized the levy of a County 9-1-1 Charge in the
amount of $23 per device that can access 9-1-1 to pay for, among other things, a County-wide radio system that will create interoperability between public safety agencies within Oakland County; and
WHEREAS to properly implement and operate the County-wide radio system, the County will need to build towers, lease land, and/or lease space on existing towers at sites throughout the County; and
WHEREAS it is the recommendation of the Departments of Facilities Management and Information Technology that the Oakland County Board of Commissioners accept and approve the terms and
conditions of the attached License Agreement with TOWERCO ASSETS, LLC; and WHEREAS under the terms and conditions of the attached License Agreement, the County will at County
expense install, repair, operate and maintain communication equipment inclusive of antennae and related equipment on the existing communication tower owned by TOWERCO ASSETS, LLC located at Addison
Oaks County Park, 1480 West Romeo Road, Leonard, Michigan, 48367; and WHEREAS the County shall pay no annual license fee to TOWERCO ASSETS, LLC; and
WHEREAS the Departments of Facilities Management, Information Technology, and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached license agreement between the County of Oakland and TOWERCO ASSETS,
LLC. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs it’s
Chairperson or his designee to execute the attached license agreement and all other related documents between the County of Oakland and TOWERCO ASSETS, LLC, which may be required.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Approval of License Agreement with TOWERCO ASSET, LLC for Placement of Radio Equipment, Site License Agreement, Exhibit A, Exhibit B, Exhibit C, Exhibit D and Exhibit E Incorporated
by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 400.)
*MISCELLANEOUS RESOLUTION #11154 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT/ANIMAL CONTROL DIVISION – ESTABLISH FISCAL YEAR 2011 – FISCAL YEAR 2013 MUNICIPALITIES OAKLAND PET ADOPTION CENTER RATES
FOR BOARDING AND DISPOSAL To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland Pet Adoption Center administers the provisions of P.A. 339 of 1919 as amended
(the Dog Law); and WHEREAS the Oakland Pet Adoption Center renders services to local jurisdictions through Purchase
Contracts; and WHEREAS the Oakland County Board of Commissioners, per Miscellaneous Resolution #11109,
extended the following rates through June 30, 2011: FY2010
Care of boarded animals $ 28.00 Disposal of live (non-boarded) small animals $ 26.00
Disposal of live (boarded) small animals $ 5.00 Disposal of small dead animals $ 23.00
; and
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397
WHEREAS the Oakland Pet Adoption Center and the Department of Management and Budget, through a cost analysis, recommend a revision in the rates be established effective July 1, 2011 through September
30, 2013: FY2011 FY2012 FY2013
Care of boarded animals $ 24.00 $ 27.00 $ 27.00 Disposal of live (non-boarded) small animals $ 32.00 $ 34.00 $ 34.00
Disposal of live (boarded) small animals $ 16.00 $ 16.00 $ 16.00 Disposal of small dead animals $ 30.00 $ 32.00 $ 32.00
; and WHEREAS there are eleven (11) municipalities within Oakland County still providing animal control
services to their residents and use the Oakland Pet Adoption Center as a boarding and/or disposal facility; and
WHEREAS the government of Oakland County would recover 100% of its cost based on the revised rates.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby establish the following Oakland Pet Adoption Center rates for boarding and disposal to be charged to
municipalities purchasing service contracts with the Oakland Pet Adoption Center. FY2011 FY2012 FY2013
Care of boarded animals $ 24.00 $ 27.00 $ 27.00 Disposal of live (non-boarded) small animals $ 32.00 $ 34.00 $ 34.00
Disposal of live (boarded) small animals $ 16.00 $ 16.00 $ 16.00 Disposal of small dead animals $ 30.00 $ 32.00 $ 32.00
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute a purchase of service contract with local jurisdictions at the July 1, 2011 through September 30,
2013 rates upon receipt of an Interlocal Agreement signed by each of the following jurisdictions; City of Farmington, City of Madison Heights, City of Huntington Woods, City of Berkley, Lathrup Village, City of
Rochester, Charter Township of Bloomfield, City of Royal Oak, City of Hazel Park, Township of Southfield and the City of Southfield.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #11154)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: PUBLIC SERVICES DEPARTMENT/ANIMAL CONTROL DIVISION – ESTABLISH FISCAL
YEAR 2011 – FISCAL YEAR 2013 MUNICIPALITIES OAKLAND PET ADOPTION CENTER RATES FOR BOARDING AND DISPOSAL
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The resolution authorizes the following rates for the Oakland Pet Adoption Center: FY2011 FY2012 FY2013
Care of boarded animals $24.00 $27.00 $27.00 Disposal of Live (non-boarded)
small animals $32.00 $34.00 $34.00 Disposal of Live (boarded) small
animals $16.00 $16.00 $16.00 Disposal of small dead animals $30.00 $32.00 $32.00
2. The fees were last increased in 2007 per Miscellaneous Resolution #07225 for a three-year
period (Fiscal Year 2008 – Fiscal Year 2010). Miscellaneous Resolution #11109 extended the rates thru June 30, 2011.
3. A cost analysis has determined that the recommended adjustment in rates would continue to recover 100% of the cost for contracted Boarding and Disposal, consistent with County Policy
relative to municipal disposal contracts.
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398
4. The current FY2011 Budget and the County Executive Recommended Budget for FY 2012 through FY 2014 are amended to reflect the rates as follows:
GENERAL FUND (#10100)
Revenue FY2011 FY2012 - FY2014 1070805-114090-632079 Serv. Fees. $14,600 $14,900
1070805-114020-631582 Pound Fees (13,400) (8,500) Total Revenue $ 1,200 $ 6,400
Expense
9090101-196030-740023 Budget Transition $1,200 $6,400 Total Expense $1,200 $6,400
FINANCE COMMITTEE
(The vote for this motion appears on page 400.)
*REPORT (MISC. #11169) BY: Human Resources Committee, John Scott, Chairperson
IN RE: CIRCUIT COURT – FY 2011 – FY 2012 ADOPTION INCENTIVE GRANT – APPLICATION/ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed the above referenced resolution on August 3, 2011 reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing Report.
HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #11169 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: CIRCUIT COURT – FY 2011 – FY 2012 ADOPTION INCENTIVE GRANT – APPLICATION/ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for and was awarded a FY 2011 and FY 2012 Adoption Incentive Grant with Michigan Department of Human Services (DHS) in the amount of $191,498 for the period of
August 1, 2011 through December 31, 2012; and WHEREAS this is the 1st year of the grant application/acceptance for this Adoption Forum and pilot
program; and WHEREAS the focus of the Adoption Forum and pilot program has been to find permanency for children
whose parents’ parental rights are terminated and have a goal of adoption; and WHEREAS this grant provides funding for one (1) full-time eligible Special Revenue funded DHS Liaison
(Permanency Coordinator) and one (1) part-time non-eligible 1,000 hours/year Special Revenue funded DHS Liaison (Permanency Coordinator), which would oversee all aspects of the permanency docket and
serve as a coordinator with DHS, the Court, and adoption agencies; and WHEREAS the grant also provides funding for Guardian ad Litem Fees(L-GALs), as well as expenses for
travel, IT equipment, and training materials and; WHEREAS the grant agreement has been reviewed and approved through the County Executive’s
Contract Review Process and the Board of Commissioners’ Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
FY2011 – FY2012 Adoption Incentive Grant – award in the amount of $191,498, for the period of August 1, 2011 through December 31, 2012.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Board Chairperson to sign the grant agreement for the total program amount of $191,498.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the creation of one (1) full-time eligible Special Revenue funded DHS Liaison and one (1) part-time non eligible Special Revenue
Commissioners Minutes Continued. August 3, 2011
399
funded DHS Liaison (Permanency Coordinator) at 1,000 hours per year in Circuit Court/Family Division/Judicial Support/Juvenile Adoption.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment, and any special revenue positions and other program costs associated with this grant are
contingent upon future levels of grant funding. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes within fifteen (15%) of the original award, which is consistent with the original agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Circuit Court, Memorandum of Understanding between the Michigan
Department of Human Services the County of Oakland and the Sixth Judicial Circuit Court, Exhibit 1, Adoption Incentive Grant Budget Narrative & Budget Detail and Budget Summary Incorporated by
Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #11169) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: CIRCUIT COURT – FY 2011 – FY 2012 ADOPTION INCENTIVE GRANT – APPLICATION/ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Circuit Court applied for and was awarded a grant from the Michigan Department of Human Services (DHS) to assist in funding the Adoption Forum and pilot program.
2. This is the first year of this grant award. 3. The grant period is August 1, 2011 through December 31, 2012.
4. The total grant award is $191,498 which will be used to fund one (1) full-time eligible Special Revenue DHS Liaison (Permanency Coordinator) and one (1) part-time non-eligible 1,000
hours/year Special Revenue DHS Liaison (Permanency Coordinator) as well as funding for Guardian ad Litem Fees (L-Gals), Travel expenses, IT equipment, and training materials.
5. There is no grant match required. 6. The current FY 2011 Budget and the County Executive Recommended Budget for FY 2012 and
FY 2013 are amended as follows:
ADOPTION INCENTIVE GRANT (#27125) FY 2011 FY2012 FY 2013 Grant Number GR0000000578
Circuit Court/Family Division Revenue
3010403-135080-615571 Grants State $ 25,116 $132,799 $ 33,583 Total Revenue $ 25,116 $132,799 $ 33,583
Expenditure
3010403-135080-702010 Salaries Regular $ 12,264 $ 74,546 $ 19,364
3010403-135080-722750 Workers Compensation 152 821 213 3010403-135080-722760 Group Life 37 181 45 3010403-135080-722770 Retirement 2,852 19,793 4,244 3010403-135080-722780 Hospitalization 1,436 6,310 2,197
3010403-135080-722790 Social Security 674 4,201 1,060 3010403-135080-722800 Dental 134 430 201
3010403-135080-722810 Disability 26 176 44 3010403-135080-722820 Unemployment Insurance 48 297 70
3010403-135080-722850 Optical 8 33 18 3010403-135080-730723 Fees Guardian Ad Litem 4,000 24,000 6,000
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400
3010403-135080-731346 Personal Mileage 85 511 127 3010403-135080-731941 Training 1,000 1,500 0
3010403-135080-774636 Info Tech Operations 2,400 0 0 Total Expenditures $ 25,116 $132,799 $ 33,583
FINANCE COMMITTEE
Moved by Middleton supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted).
Vote on amended, Consent Agenda:
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Scott, Taub, Weipert, Woodward,
Zack, Bosnic, Covey. (23) NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
Commissioner Middleton stated that there were no items to report on the Regular Agenda for the Finance Committee.
Commissioner Long stated that there were no items to report on the Regular Agenda for the General
Government Committee.
Commissioner Scott stated that there were no items to report on the Regular Agenda for the Human Resources Committee.
REPORT (MISC. #11006)
BY: Study Group for Vendor Cart Services, Dave Woodward, Chairperson IN RE: FINDINGS ON PILOT PROGRAM FOR VENDOR CART SERVICES
To the Oakland County Planning and Building Committee Chairperson, Ladies and Gentleman:
The Study Group for Vendor Cart Services first met on February 8, 2011, at which time it was decided to conduct a four-week pilot program. During this time Kosch, the company that provides services in the
courthouse cafeteria, would provide indoor vendor cart services in the north, and possibly the south, lobby of the courthouse. The pilot program was conducted for four weeks in the north lobby of the
courthouse, Monday through Friday, from Monday, March 7, 2011, until April 1, 2011, from 10:00 a.m. through 2:00 p.m. They offered hot dogs, sandwich wraps, pop and water. Consumer data was not
gathered from county employees about what type of food offerings would be desired. The pilot was only operated in the north lobby of the courthouse. The Study Group for Vendor Cart Services then met on
June 1, 2011, to review the findings of this pilot program. Mr. VanderVeen provided weekly Profit and Loss information for those four weeks, which is attached, and it was determined that there was an
average loss for the vendor who ran the pilot of $95.75 per week, which amounts to a loss of $4,979 annually (average sales per week was $430, and the average labor costs per week were $311). Facilities
Management indicated that during that time there were 13,000 people per week coming through the north entrance of the courthouse, and 12,000 people per week entered through the south entrance. On June
3rd, Facilities Management advised that they had received more detailed information from the Sheriff’s Office in regards to public traffic through these entrances. The revised figures are 6,280 people per week
through the north entrance, and 7,685 per week through the south entrance. Facilities Management also indicated that there are approximately 900 employees in the courthouse complex.
Chairperson, on behalf of the Study Group for Vendor Cart Services, I submit the foregoing report. STUDY GROUP FOR VENDOR CART
SERVICES
Commissioners Minutes Continued. August 3, 2011
401
MISCELLANEOUS RESOLUTION #11006 BY: Commissioner Dave Woodward, District #18
IN RE: BOARD OF COMMISSIONERS – MOBILE FOOD VENDORS ON COUNTY CAMPUS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Oakland County has a long-time policy of using a formal, competitive procurement process in
which all vendors are evaluated with equal consideration. Once a need has been identified, the Purchasing Division solicits the appropriate members of the vendor community for pricing and purchase
information; and WHEREAS there is interest in providing employees and visitors to the Oakland County complex with a
wide variety of food options; and WHEREAS mobile food establishment(s) located on the Oakland County Complex in the Cities of Pontiac
and Waterford would expand and enhance the options and convenience of food selections at stationary site(s); and
WHEREAS the Michigan Food Law of 2000, as amended, defines a “mobile food establishment” as a food establishment operating from a vehicle, cart, tent, trailer or watercraft that returns to a licensed
commissary for servicing and maintenance at least once every 24 hours; and WHEREAS a mobile food cart is a limited food service operation that serves a limited menu, usually hot
dogs, from a small open air push cart. Based on their limited facilities, mobile food carts are limited to foods or beverages requiring minimal handling on site and must return to an approved commissary at
least once every 24 hours, such as a licensed food service establishment; and WHEREAS current Michigan Law provides that a mobile food cart establishment may be requested to
submit a plan review packet, including a plan review application, fee, menu, standard operating procedures, drawing/layout of cart, and equipment specification sheet; and
WHEREAS a mobile food cart must have the equipment and resources available to ensure food safety. Typically, this requires items such as a hand wipes, gloves, a sanitizer spray bottle and paper towels, a
metal stem thermometer, methods of hot and cold holding of foods, and a method of covering and protecting food from customers and the elements. Additionally, a mobile food cart must have the name
and address of the business operating the mobile cart on each side of the cart in letters not less than 3 inches high. Mobile carts are typically inspected once every six months by a Sanitarian; and
WHEREAS each application for a license shall pay to the local health department having jurisdiction the required sanitation service fees and an additional state license fee (at the time an application is
submitted); and WHEREAS the Oakland County Board of Commissioners is desirous of working with the Oakland County
Executive administration to establish the appropriate policies, process, procedures, and appropriate permits and fees for establishing stationary sites on the Oakland County campus for mobile food carts
and the solicitation of potential vendors through the purchasing process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners, hereby
respectfully requests the Oakland County Executive’s administration to submit a proposal for establishing stationary outdoor sites on the Oakland County campus for mobile food carts.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners respectfully requests that the Oakland County Executive’s administration submit the policy, procedures and permit fees to the
General Government and Finance Committees for review and recommendation to the full board within three (3) months of the adoption of this resolution.
BE IT FURTHER RESOLVED that upon the adoption of the policy, the Oakland County Board of Commissioners respectfully requests that the Oakland County Executive’s administration to work with the
Board of Commissioner’s Director of Administration to draft the Request for Proposals and through the Oakland County Purchasing Process solicit bids for mobile food cart vendors that will be permitted to
operate on identified outdoor sites on the Oakland County campus. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
adopted resolution to the Oakland County Executive and Oakland County’s Department Directors of Health and Human Services, Corporation Counsel, Risk Management and Purchasing, and Management
& Budget. Chairperson, we move the adoption of the foregoing resolution.
DAVE WOODWARD, MATTIE HATCHETT, NANCY QUARLES, JIM NASH, JANET
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402
JACKSON, CRAIG COVEY, HELAINE ZACK, MARCIA GERSHENSON, TIM GREIMEL,
GARY MCGILLIVRAY, ROBERT GOSSELIN, PHILIP WEIPERT
Moved by Potts supported by Woodward the resolution be adopted.
Moved by Potts supported by Woodward the Study Group for Vendor Cart Services Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Vote on resolution:
AYES: Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Jackson, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Scott, Taub, Weipert, Woodward, Zack, Bosnic, Covey,
Crawford. (22) NAYS: Long. (1)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #11170
BY: Planning and Building Committee, David Potts, Chairperson IN RE: DEPARTMENTS OF FACILITIES MANAGEMENT AND INFORMATION TECHNOLOGY –
REQUEST FOR APPROVAL OF LICENSE AGREEMENT WITH THE ROCHESTER COMMUNITY SCHOOL DISTRICT FOR PLACEMENT OF RADIO COMMUNICATION EQUIPMENT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners, pursuant to MR #98308, recognized that the County's current 800MHz radio system needed to be upgraded and expanded to encompass all public
safety agencies and to create interoperability between public safety agencies; and WHEREAS the Oakland County Board of Commissioners, pursuant to the Emergency 9-1-1 Service
Enabling Act MCL 484.1401 et seq. and MR #11069, authorized the levy of a County 9-1-1 Charge in the amount of $23 per device that can access 9-1-1 to pay for, among other things, a County-wide radio
system that will create interoperability between public safety agencies within Oakland County; and WHEREAS to properly implement and operate the County-wide radio system, the County will need to
build towers, lease land, and/or lease space on towers at sites throughout the County; and WHEREAS it is the recommendation of the Departments of Facilities Management and Information
Technology that the Oakland County Board of Commissioners accept and approve the terms and conditions of the attached License Agreement with the Rochester Community School District; and
WHEREAS under the terms and conditions of the attached License Agreement, the County will at County expense install, repair, operate and maintain communication equipment inclusive of antennae and related
equipment on the existing radio tower located on the roof of the Stoney Creek High School building and in the attic area of the high school building located at 575 East Tienken Road, Rochester Hills, Michigan,
48306; and WHEREAS the County shall pay an annual license fee of $1.00 to the Rochester Community School
District; and WHEREAS the Departments of Facilities Management, Information Technology, and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the attached license agreement between the County of Oakland and the Rochester Community School District.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or his designee to execute the attached license agreement and all other related documents
between the County of Oakland and the Rochester Community School District, which may be required. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Commissioners Minutes Continued. August 3, 2011
403
Copy of License Agreement and LANDTECH Professional Surveying & Engineering Plan Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Vice-Chairperson Bill Dwyer of the Public Services Committee stated that there were no items to report on
the Regular Agenda for the Public Services Committee.
MISCELLANEOUS RESOLUTION #11171 BY: Commissioner Jeff Matis, District #12
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2011 APPROPRIATION – CITY OF ROCHESTER - WASHINGT0N ROAD – PROJECT NO.
51011 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the
discretionary Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads located within the boundaries of
an Oakland County CVT and under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party Road Improvement Program – Funding and Project Approval Process; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any discretionary Oakland County appropriation in support of the Tri-Party Road
Improvement Program shall be distributed only from the designated General Fund Tri-Party Program fund balance and may be made only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and an individual city, village, or township (CVT) have identified a specific project and said project is ready to be undertaken immediately;
and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a specific project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a written
contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits to the Board of
Commissioners Finance Committee a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program.
The resolution shall be approved by the Finance Committee and the full Board before any funds may be released from the Tri-Party Program designation account; and
WHEREAS the City of Rochester, along with the Road Commissioner for Oakland County has identified a specific project and said project is ready to be undertaken immediately; and
WHEREAS the Road Commission for Oakland County has appropriated its one-third (1/3) share of the funding for the identified project in the City of Rochester and said appropriation has been transferred to a
specific project account; and WHEREAS the City of Rochester has demonstrated that it has authorized its one-third (1/3) share of the
funding for the specified project and has executed a written contract for payment with the Road Commission for Oakland County; and
WHEREAS Oakland County’s one-third (1/3) share of the Fiscal Year 2011 authorized amount of Tri-Party Road Improvement funding for the City of Rochester is $5,440.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Rochester as eligible for appropriation and authorizes the
release of the specified Tri-Party Road Improvement Program funds from the Oakland County General Fund Designated Fund Balance.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this adopted resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
City of Rochester. Chairperson, I move the adoption of the foregoing Resolution.
Commissioners Minutes Continued. August 3, 2011
404
JEFF MATIS
Copy of Correspondence from Patricia Z. Wierzbicki Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel Programming Supervisor for the
Oakland County Road Commission, Cost Participation Agreement and Exhibit A Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #11172
BY: Commissioners Robert Gosselin, District #13; Shelley Taub, District #16; Marcia Gershenson, District #17; David Potts, District #20
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2011 APPROPRIATION – CHARTER TOWNSHIP OF BLOOMFIELD - LAHSER ROAD –
PROJECT NO. 51001 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party Road Improvement
Program – Funding and Project Approval Process; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only from the designated General Fund Tri-Party Program fund balance after
completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board before any funds are released from the Tri-Party Program designation account; and
WHEREAS the Charter Township of Bloomfield, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter Township of Bloomfield and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Bloomfield has demonstrated that it has authorized its one-third (1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one-third (1/3) share of the Fiscal Year 2011 authorized amount of Tri-Party Road Improvement funding for the Charter Township of Bloomfield is $30,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Bloomfield and authorizes the release of Tri-
Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Bloomfield.
Chairperson, we move the adoption of the foregoing Resolution. ROBERT GOSSELIN, SHELLEY TAUB,
MARCIA GERSHENSON, DAVID POTTS
Commissioners Minutes Continued. August 3, 2011
405
Copy of Correspondence from Patricia Z. Wierzbicki Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel Programming Supervisor for the
Oakland County Road Commission, Cost Participation Agreement and Exhibit A Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
The Board adjourned at 7:44 p.m. to the call of the Chair or August 18, 2011, at 9:30 a.m.
BILL BULLARD, JR. MICHAEL J. GINGELL
Clerk Chairperson