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HomeMy WebLinkAboutMinutes - 1969.01.30 - 78141 5 OAKLAND COUNTY d Of Supervisors MEETING January 30, 1969 Meeting called to order by Chairman Charles B. Edwards, Jr. at 10;15 A. M. in the County Center Auditorium, 1200 North Telegraph Road, Pontiac, Michigan. Invocation given by Christian F. Powell. Roll called. PRESENT; Aaron, Bawden, Benson, Brennan, Coy, Edwards, Gabler, Grba, Hamlin, Horton, Houghten, Kasper, Mainland, Mastin, Mathews, O'Brien, C'Donoghue, Olson, Patnales, Perinoff, Pernick, Powell, Richards, Richardson, Szabo, Walker, Wilcox. (27) ABSENT: None. (0) Quorum Present Mr. Powell requested that the minutes of the January 16, 1969 meeting, page 11, be corrected to read as follows, That we adopt new Permanent Rules, to-wit: 1. That on all motions brought before the body one hour debate (excluding recesses) will be allowed. 2. The debate time most be divided equally so each member of the Board may be allowed to speak on each motion. Provided that a member may waive his time by not speaking or may yield his time to another member of the Board. 3. After one hour the question may be called by a majority vote (except as otherwise provided in the rules). The one hour limitation shall include all discussion on amendments and statements of clarification." Moved by Walker supported by Richards consideration of the minutes be postponed until the next meeting. A sufficient majority having voted therefor, the motion carried. Clerk read card of thanks from the family of Samuel L. Travis. (Placed on file.) Clerk read two letters from the Southeast Michigan Council of Governments stating that their staff has reviewed the applications of the Oakland County Planning Commission and Oakland County Parks and Recreation Commission for project grants and have forwarded the applications to the Federal Department of Housing and Urban Development. (Placed on file.) Clerk read resolution from Grand Traverse County requesting the Legislature to amend Section 792a of the Election Law to permit counties to set up one or more centralized absent voters counting boards to receive and tally all absent voters ballots in the County, (Referred to Legiflative Committee.) Clerk read letter from Circuit Judge Arthur E. Moore urging the Board to give careful attention to the salary and additional personnel requests of the Prosecutor, (Referred to Personnel Practices Committee.) Misc. 4988 By Mr. Wile,)x IN RE; ,(e:.'90r.-1ZE APPLICATION FOR HIGHWAY SAFETY PROJECT GRANT To the Ce ..lae County Board of Supervisors Mr, Chairman, Ladies and Gentlemen; WHEREAS Section 402(c) of Public Law 89-564 provides for Federal Grants for Highway Safety Programs by raking application to the U. S. Department of Transportation Administration National Highway Safety Bureau, and WHEREAS the County of Oakland desires to make application for a "Highway Safety Project Grant" in the amount of $46,350.00, and •IEFEV the County of Oakland and other various local political subdivisions will provide in-kind s'enai.:.ee as required, such as salaries, travel, administration and other costs and will not be required to appropriate any cash outlay other than the in-kind services, NOW THEREFORE BE IT RESOLVED that the County of Oakland make application for "Highway Safety Project Grant" pursuant to the provisions of Section 402(c) of Public Law 89-564; and that the Chairman of the Oakland County Board of Supervisors be and hereby is authorized to execute such Grant Application on behalf of the County of Oakland. Supervisors of the foregoing discussion by rvi3ors to zructure and signated as name of the by strFking out inserting the adoption of the ames M. Brennan red D. bough ten pted, Vest 900 e be made a.mattei- of public Mainland, be approved: Jr. O'Brien, Cr A H-:iitflc Moved by ! A ,,Jfficftot Mr. members of LNere wer kr.,s o unti/ 1:00 FM. The !:o give the d later. the Corn Mi By IN Mr Resoir. admini the cc.r).. the PEr thr iat foregoint mpensation Consideration record to b Oi Supervisors Minutes Continued. January 30, 1969 The Chairman called For a vote on recessing until 1:00 P.M. A sufficient majority having voted therefor, the Board recessed until 1:00 P. M. AFTERNOON SESSION Mr. Richards requested that Mr. Powell present the proposed Rules and By-Laws. Moved by Powell supported by Kasper that the following be adopted as the Permanent Rules and By-Laws of the Board, including the attached Exhibits A and B, the Committee structure and the previously adopted rules 9, 10 and 11 which are incorporated herein, reserving the right of adoption of a rule affecting loss of compensation for absenteeism and administrative rules by a majority of members.clected and serving on this Board. PROPOSED RULES FOR ORGANIZATION AND PROCEDURE OF OAKLAND COUNTY BOARD OF SUPERVISORS 1. ORGANIZATIO 17 OATH F OFFICE RULE I. (a) A person elected to the office of County Supervisor, before entering upon the duties of his office, shall take and subscribe to the oath as provided in Section 1 of Article ll of the State Constitution and shall deposit said oath with the County Clerk. ELECTION OF BOARD OFFICERS RULE 2. (a) At the commencement of the first session of each year there shall be elected by a majority vote of the Board elected or serving, to continue in office until their successors are elected and qualified, a Chairman of the Board, and a Vice Chairman, each of whom shall take and subscribe the constitutional oath of office. APPOINTMENT OF COMMITTEES RULE 3. (a) All standing and select committees shall be appointed by a committee on committees composed of the Chairman of the Board and four representatives from the majority party and four representatives of the minority party as determined by a majority vote of the Board elected or serving. The appointments made by the Committee on Committees shall be subject to the approval of the Board of Supervisors, given by a majority vote of the Board elected or serving, the duration of such appointments shall be one year. I. Special and Interim Committee. The Board Chairman may appoint, which will stand if no objection by the Board, in such case a majority shall be required to establish the committee. (b) Any changes in committee structure or personnel or filling of vacancies or dismissal of, other than standing committees, shall require 3/5ths vote of the board elected or serving. (c) All standing committees shall require a 2/3rds vote of the board elected or serving to be dismissed, or altered. STANDING COMMITTEES RULE 4. (a) The standing committees shall be as follows: (Committee responsibilities and definitions attached Schedule A). I. Planning, Zoning and Building 2. Equalization 3. Human Resources 4. Public Protection 5. Legislative 6. Personnel Practices 7. Public Works 8. Finance 9. Aviation and Transportation 10. Local Affairs 11. Regional Affairs 12. Committee on Committees (see Rule 3) Mr. Powell stated that some of the rules do not conform to the statutory requirements and that these rules will be corrected to so conform, on advice of the Corporation Counsel. (b) As to the committees on Human Resources, Personnel Practices and Retirement, Planning, Zoning and Building, and Public Works, a Chairman of these committees shall not be appointed to the Finance Committee. (c) The first named board member of any committee shall be the Chairman and the second named member shall be the Vice Chairman. In the temporary absence of the Chairman and Vice Chairman, the member next in rank in the order named, and so on, as often as the case shall happen, shall act as Chairman. In case of a permanent vacancy in the Chairmanship of any such committee, the Committee on Committees shall appoint another Chairman, which appointment shall be subject to the approval of the Board of Supervisors. In the apparent prolonged absence of a member of a standing committee, the Committee on Committees may recommend appointment as defined in Rule 3 above, until the absent super- visor returns. It shall be the duty of any committee to meet upon the written request of a majority of the members of the committee. 18 Supervisors Minutes Continued. January 30, 1969 (d) A majority of each committee shall be a quorum. (e) Committee meetings shall be subject to the call of the Chairman of the committee, not- withstanding adjournment of a specific time. Such call shall be cleared through the Chairman of the Board to avoid conflicts only. (f) Regular meetings of the Board shall be held the first and third Thursdays of each month at 930 A. M. except as otherwise provided by law. A special meeting between meetings adjourned to a fixed time shall be held on written petition of 3/5ths of the members of the Board. Special meetings of the Board may also be called by the Chairman with ten days notice unless written objection of the majority of the Board is filed with the Board. PROCEDURE PRESIDING OFFICER RULE 5. (a) 15th anniversary edition of Robert's Rules of Order shall govern the sessions of the Board unless these rules conflict therewith, in which event, these rules shall supercede as long as they are not in conflict with the constitution and laws of the State of Michigan. (b) The Chairman of the Board shall preside over all sessions of the Board of Supervisors and he shall he an ex officio member of all committees. In the absence of the Chairman, the Vice Chairman shall preside, and be vested with all of the powers of the Chairman. The Vice Chairman shall also be an ex officio member of all committees, but shall attend only in the absence of the Chairman of the Board at such meetings. (c) Although the Chairman and Vice Chairman of the Board serve ex officio as members of all committees of the board, they shall have the right to vote only on the committee on which they are permanent members. TEMPORARY PRESIDING OFFICER RULE 6, (a) In the absence of both the Chairman and Vice Chairman of the Board, a majority of the supervisors of the Board present shall appoint a member to act as presiding officer until the Chairman or Vice Chairman shall appear. DECISIONS SUBJECT TO APPEAL RULE 7. (a) The Chairman shall decide all questions arising under Board rules and general parliamentary practice, subject to an appeal, which appeal shall be determined by 3/5ths of the supervisors present. RECOGNITION RULE 8. (a) Every member desiring to speak shall rise, address the Chair and, when recognized, speak from his place or, on request of the Chairman, proceed to the nearest microphone and speak from there. TIME FOR DEBATE RULE 9. (a) On all motions brought before the body one hour debate (excluding recesses) will be allowed. DIVISION OF TIME RULE 10. (a) The debate time must be divided equally so each member of the Board may be allowed to speak on each motion. Provided that a member may waive his time by not speaking or may yield his time to another member of the Board. CALLING THE QUESTION RULE 11. (a) After one hour the question may be called by a majority vote (except as otherwise provided in the rules). The one hour limitation shall include all discussion on amendments and statements of clarification. CHAIRMAN TO PRESERVE ORDER RULE 12. (a) The Chairman shall preserve order and decide questions of order subject to an appeal of the Board. (b) No unauthorized person shall be on the floor without permission of the Chairman and/or a majority of the Board. (c) No literature, other than official documents coming from County Departments, shall be permitted to come before the assembly or be placed on members desks unless signed or endorsed by or attributable to a current member of the Board of Supervisors. (d) Members of the administrative staff of the County shall be allowed to address the Board upon pending matters if so requested by a Board member. (e) Upon invitation or request by a Board member, non-members of this Board may address the Board of Supervisors on matters before it unless an objection is raised by three members of this Board. ORDER OF BUSINESS RULE 13. (a) The order of business of the Board of Supervisors shall be as follows: I. Call to order by the Chairman of the Board 2. Invocation 3. Roll call A. Approval or correction of minutes 5. Communications 6. Reports of standing committees 7. Reports of special committees 8. Special order of business 9. Unfinished business 10. New and miscellaneous business 11. Adjournment to a fixed time Supervisors Minutes Continued. January 30, 1969 19 DUTIEt', OF COMMITTEES Riti i4. (a) The commit , she 7 1 opdr upon all matters referred to them, without unnecessary delay; and shall return all petis o•H.- tapers referred to them to the Clerk of the Board. At least a majority of the members of a committde is required to report any matter referred to a committee, to the Board of Supervisors. (b) Each committee shall keep an action journal recording all action on resolutions in the committee with the names and votes of members, member of the committ HhrJ to explain his vote may file a written explanation with the Clerk of eommittee within tsda ersed meeting days after the vote is taken, which explanat;rh shall be attch m :he action journal. The journal shall be retained for at least 90 days after diaal ,•ion of sue t ittee of the Board and shall be available for inspection at all reasonable aesiaass hours„ y member of the Board (Journal keeping requirements Exhibit B incorporated by references). (c) To bring a question to the floor without report from that committee requires a 3/5ths vote of the Board elected or serving. HSOILTI:J1 RU1.. ;S. (a) :'.ey member desiring to bring a matter before the Board may rise and, when recognized by the Chairman, present by way of motion or resolution, rh- f:etter desired to be brought before the Board. The Chairman shall ask if the motion or resolution recreased and, if seconded, the person offering the motion or resolutior miall be presumed to have the floor to discuss the same. However, if he sits down, the floor shall fe eaea s..) any member recognized by the Chair. I, The Chairiia of the Board shall refer all matters, subject to committee consideration to the appropriate committee, unless an objection is raised, then the matter shall be assigned by majority resolution. (b) All resolutions reported back to the Board shall be subject to amendments by any Board member, which amendments shall be first considered b; the :card. Every resolution appropriating money, when reported back to the Board favorably by another yeaaiitree shall, together with the amendments that may be made by the Board, be referred to the committee sa finances for consideration. 1. When reported back to the Board by said Finance Committee (which Finance Committee report shall also include the amendments, if any, that were recommended by the committee which first considered the resolution), for the information of the Board a fiscal note shall be attached by the Finance Committee to each bill expending county funds, said resolution to be laid on the Clerk's desk and read in full. PRINTING RULE 16. (a) All bills shall be printed or reproduced upon introduction, unless otherwise ordered by the ''cre ,a:. 1=7! •ssolutions not Hoe,;:i. a, printed or reproduced shall be printed or reproduced on beino rr'errrd the committee 0 ; T. COMPILER'S NUP;l3EF n all bills to amend any part of te last compilation of the county resolutions, the section or sections amended shall be referrec re :o ra)e title of the bill, by the compiler's numbers, and the objf.ct. of the resolutions shall be e),.pressed in its title. The title of any bill amending any resolution not compiled shall refer to the section or sections amended and state the number of the resolution. AMENDMENT OF RULES 7 These Cy-Laws may be amended at any regular meeting or adjourned meeting after the opening of a regular session, by a two-thirds vote of the members-elect, providing, either an oral notice has been given at a preceding meeting occurring within sixty days or a written notice has been forwarded to each member not less than five days preceding the offering of the amendment. COMMITTE 1. FINANCE Ways and Means To plan ways and means of financing the County activities, to recommend to the Board of Supervisors plans for the County activities each year, to the end that there may be sufficient monies raised and available to pay the current fixed operating expenses and all approved extraordinary and/or unanticipated expenses, to receive by reference from the Chairman, all reports from other committees if those reports involve an appropriation of monies; however, the Chairman of any committee which intends to make a report involving an appropriation at a meeting of the Board of Supervisors occurring later, may submit a copy of the proposed report to the Chairman of the Ways and Means Committee not less than five days preceding the meeting of the Board of Supervisors and the Ways and Means Committee shall be prepared to report on the availability of the sum of the appropriation involved. 2. PUBLIC WORKS Drain To provide liaison between the Drain Commissioner and the County Board of Supervisors, to confer from time to time with the County Drain Commissioner and advise with him relative to the functioning of the department, the adequacy of staff and personnel and presentation to the Board of Supervisors of matters requiring the approval of the Board of Supervisors and to coordinate functions between the Drain Commission and the office of the County Treasurer. 20 Supervisors Minutes Continued. January 30, 1969 Roads To provide liaison between the Road Commission and the Board of Supervisors, to confer and advise with the County Road Commission on all matters wherein the discretion or approval of the Board of Supervisors is involved and, if necessary, present the matters formally to the Board of Supervisors by approt riate resolution. Public work aroiide liaison between the Department of Public Works and the Board of Supervisors and presentation to the Board of Supervisors of matters requiring the approval of the Board of Super- visors. 3. HUMAN RESOURCES Health To provide liaison between the Health Officer and the County Board of Supervisors to confer with, on request, the Board of Health, to provide liaison between the Board of Health and the Board of Supervisors. Juvenile To provide liaison between the Juvenile Court and the County Board of Supervisors, to advise and confer with the Juvenile Division of the Probate Court, to inspect and make recommendations to the Board of Supervisors relative to the facilities for housing, juveniles, combatting juvenile delinquency and Jtir1 the general approved methods of handling juveniles. Sociai seicea f vide liaison between the Oakland County Social Services Board and the County Board of Institutions •ed the Board o 4= Sepsrvisors. To annually inspect the facilities under the adminis- tration of tLate agencies for the pirpose of recommending such alterations or changes as are deemed by the Commitet o be advisable. To inform the Board of Supervisors on all matters affecting the public welfare ci the County and its citizens, to recommend social service program implementation and social service eolicy changes to meet the needs of the community. Veteraea Affairs provide liaison between the office of the Allied Veterans Council and the Board of Supervisors: ta censult with the Counselor and recommend to the Board such changes or additions to the staff or faLilities as to them shall seem advisable; to receive and report to the Board on all matters referred to it; to familiarize itself with the obligations of the County to the Veterans and recommend to the Board such steps as will insure the Veterans their rights under laws extending rights to the Veteran. Liaison with Dog Warden, Community Mental Health and Human Relations. 4. PERSONNEL PRACTICES Personnel Policies To become informed on salaries and wages paid in industry to skilled and unskilled labor, professional and non-professional services and yearly review the salaries and wages paid for comparable service by the County and as far as possible, adjust the same accordingly and recommend approval of the same by the Board of Supervisors when the annual budget is adopted, to advise with the Board of Auditors upon request as to classification or reclassification of employees, to yearly advise the Ways and Means Committee as to the gross amount of money recommended to be raised for salaries, to study the basic liviny standards and, as far as practicable, anticipate economic trends to the end that salaries and wages may be flexible enough to meet existing conditions, to report to the Board of Supervisors on the adequacy or excess of personnel in the several departments, to prepare and enforce specific rules and regulations and to carry out the provisions and intent of policies established pursuant to Miscellaneous Resolution #4551 adopted by the Board of Supervisors on April 12, 1966, and to recommend to the Board of Supervisors the provisions of all employee fringe benefit programs. Retirement To meet with the Oakland County Retirement Commission and provide liaison between that Commission and the Board of Supervisors concerning all matters contemplated in Section 12-a of Act 156 of the Public Acts of 1851 as amended prescribing the duties and defining the powers of Boards of Supervisors. 5, PUBLIC PROTECTION AND JUDICIARY Disaster Control and Civil Defense To recommend the appointment of a County Director of Civil Defense to the Board of Supervisors, to provide liaison between the Director of Civil Defense and the County Board of Supervisors, to confer with and advise the Director of Civil Defense relative to the functioning of the Department on request, the adequacy of staff and personnel, and to present to the Board of Supervisors all matters requiring the approval or action of the Board. Judiciary To provide liaison between the Circuit and Probate Courts and Courts of Limited Juris- diction and the Board of Supervisors; to confer with Circuit and Probate Courts on matters pertaining to Courts; and to make recommendations and presentations to the Board of Supervisors on matters requiring the '2t.r.07.ion of such Board. Lad er rcement fe provide liaison between the Sheriff, Prosecuting Attorney, Local Law Enforcement Agencies in the ii)unty and the Board of Supervisors and to investigate and report to the Board of Supervisors on matters involving the advancement and improvement of Law Enforcement in the County and all Law Enforcement Agencies therein. Supervisors Minutes Continued. January 30, 1969 21 6, LOCAL AFFAIRS Boundaries of Cities and Villages To examine all petitions filed with the County Clerk which involve the jurisdiction of the Board of Supervisors relative to a change of boundaries of townships, cities or villages and report to the Board of Supervisors on the sufficiency or insufficiency thereof with recommendations as to action thereon and dates for elections, if involved; to advise the Board of Supervisors from time to time as to the proper amount to be deposited with the County Clerk on the filing of petitions to protect the County from loss, such amount to be not less than $500.00; to determine the priority of presentation of petitions to the Board of Supervisors, when conflicting petitions are filed, with recommendations on the date of submission to the electors of the question involved and, if there is no conflict, the filing date shall control. Cooperative Extension Services - Markets To provide liaison between the Cooperative Extension Service of Michigan State University and the Board of Supervisors. To guide and encourage the educational programs of the Extension Service to gain major benefits for the people of Oakland County. To have general supervision and control of the Oakland County 4-H activities. To assist in coordinating the efforts of the state or federal government designed to aid the agricultural interests of the County and in the conservation of natural resources. And to inspect yearly and report to the Board of Supervisors on the market facilities in which the County is interested, with recomendations as to improvement of the operation or other pertinent suggestions. Liaison with Library Board. 7. PLANNING, ZONING AND BUILDING Buildings and Cao To annueily, between the fifteenth day of April and the fourth Monday of June, inspect all county owned buildings and grounds, and file with the Board of Supervisors, a detailed written report with recommendations as to the necessary improvement, repair or upkeep needed to place the buildings in a reasonably sufficient state of repair and the lands in a reasonably sufficient condition considering the aesthetic surroundings; to biennially survey excess lands owned by the County or acquired by any of its subsidiary corporations and recommend either retention of the same or disposal and, if disposal is recommended, the report shall show the concurrence of the departmental committee assigned to the department which was instrumental in acquiring said lands; to conduct the sale of lands, the sale of which has been approved by the Board of Supervisors and in the conduct of such sale, the following procedures shall be involved and followed. If there are no statutory regulations or restrictions on the sale, it may be conducted as follows: 1. The Board of Auditors, with the concurrence of the Buildings and Grounds Committee, shall employ two real estate appraisers, one of whom shall be approved by the American Institute of Real Estate Appraisers or senior member of the Society of Residential Appraisers, and pay the standard fee therefor, or as an alternative the appraisal staff of the Equalization Committee may be used by the Auditors if authorized by the Board of Supervisors for the Buildings and Grounds Committee, No land shall be sold at less than the lowest appraisal price unless such appraisal shall be waived by the Board of Supervisors. 2. All sales of lands shall he made in one of the following ways: a. Private Sales: The Board of Auditors, with concurrence of the Buildings and Grounds Committee, may sell at private sale for not less than the lowest current appraisal price placed upon the property in accordance with (1) above. b. Public Sale: The Board of Auditors, with the concurrence of the Buildings and Grounds Committee, may advertise once each week for two successive weeks (unless otherwise prescribed by Statute) and either a public auction held or sealed bids received up to but not later than the time fixed for opening of the same, which shall be in full view of the interested public, The Committee shall fix a minimum acceptable price at which said lands can be sold which minimum price shall not, unless otherwise authorized by the Board of Supervisors, be less than the lowest appraisal under (1) above. c. Whenever the requirements of (a) or (b) above have been fulfilled and no sale made within thirty (30) days thereafter, the Buildings and Grounds Committee may authorize the Board of Auditors to notify the licensed brokers in the area that the lands are for sale at not less than the lowest appraisal or highest bid received and the Auditors shall be authorized to pay from the proceeds of such sale the customary broker's fee therefor, or less. 3. The Buildings and Grounds Committee shall be vested with the authority to determine the amount and type of advertising to be done, the time and place of sale, provide for such terms as it deems reasonable, the manner in which it is to be conducted and make reasonable rules and regulations pertaining to the same not in conflict with the requirement of the By-Laws. 4. In all cases the Committee may withdraw any lands authorized for sale up to the time the Auditors shall have received a commitment thereon and shall at any public sale reserve the right to reject any or all bids received. 5. All new construction and all alteration of existing structures beyond what would normally fall in the category of maintenance shall be under the general jurisdiction of the Buildings and Grounds Committee, such committee shall be charged with, subject to the approval of the Board of Supervisors, establishing location of buildings, employment of architects, preparation of plans and specifications. 6. The Board of Auditors shall advertise for and receive bids, then notify the Ways and Means Committee of date of opening bids and, in conjunction with the Ways and Means Committee and the Buildings and Grounds Committee open the same, The Chairman of the Ways and Means Committee shall report to the Board of Supervisors on the bids received with the joint recommendation of the Board of Auditors, the Buildings and Grounds Committee and the Ways and Means Committee as to disposition thereof 22 Supervisors Minutes Continued. January 30, 1969 and appropriate action to be taken thereon. The Buildings and Grounds Committee and the Board of Auditors shall make necessary inspections. No payment shall be made to the contractor or architect until the Buildings and Grounds Committee or the Board of Supervisors approve the same. County Coordinating Zoning and Planning To coordinate zoning ordinances submitted by the townships under Act 184 of the Public Acts of 1943; to notify the clerk of the interested township with reasons for approval or disapproval; to work and cooperate with the County Planning Commission in furtherance of the plan of county develop- ment; to advise the Township Zoning Boards to the end that highways, streets, parks, sewers, drains and general land use may fit into overall planning for the area affected. Liaison - Airport Zoning Board; Building Authority; Parks and Recreation Board; Board of Institutions and Planning Commission. 8. LEGISLATIVE To recommend to the Board of Supervisors proposed legislation, to aid and assist in preparing and introducing bills to bring about the enactment of legislation desired, to become informed on pending legislation detrimental to the interests of the County and oppose the same, to prepare or review proposed County ordinances and make recommendations concerning the same, to keep contact during legislative sessions with the Corporation Counsel' S Office and advise with him on pending matters between meetings of the Board of Supervisors. Liaison to Municipal and Township Governments; liaison to Legislative Ad Hoc Committee. 9. AVIATION AND TRANSPORTATION To provide liaison between the Aviation Board and the County Board of Supervisors to confer from time to time with the Aviation Board and advise them relative to the functions of the department and Board, adequacy of staff and requirement of facilities and to report to the County Board of Supervisors and to coordinate the County Aviation and Transportation activities with other County departments and adtivities. 10. EQUALIZATION Auditor General - Local Taxes I. Shall prepare a form for Township and City Clerks to report to the County Clerk, all taxes to be raised for township, school, highway and all other purposes, as provided in Section 36 of the General Property Tax Law (M.S.A. 7.54); 2. Shall receive and examine all certificates, statements, papers and records submitted to it showing the moneys to be raised in the several townships and cities fur school, highway, drain, township and all other purposes, and if it shall appear to the committee that any certificate, state- ment, paper or record is not properly certified or that the same is in anywise defective or that any proceeding to authorize the raising of any such moneys has not been had or is in anywise imperfect and such certificate, statement, paper, record or proceeding can then be corrected, supplied or had, such Board may authorize and require such defects or omissions of proceedings to be corrected, supplied or had. (M.S.A. 7.55); 3. Shall (on or before the first Monday in October) prepare a statement showing the taxes to be raised in each city or township for school, township, highway, drain and all purposes including special assessment rate taxes, which statement shall also show the amount of county taxes apportioned to each city or township to be raised and shall mail the same to each supervisor prior to the meeting on the first Monday in October, giving him notice that, at such meeting, the Board of Supervisors will hear and duly consider all objections made to raising such monies by any taxpayer to be affected thereby, and that, if there are no objections, the Board will direct that such taxes shall be spread on the assessment rolls of the proper townships and cities. 4. Shall present a recommendation in the form of a resolution to the Board of Supervisors at its final meeting during the month of October, recommending that such taxes be spread on the assess- ment rolls of the proper cities and townships. 5. Shall, as provided in Section 41 (M.S.,A. 7.82) of the General Property Tax Law, supply a form for the clerk of each city and incorporated village to report all taxes levied in their respective cities or villages not included in the general (winter) tax levy, to the County Clerk. 6. Shall, after receiving such statements, cause to be prepared a statement, as provided in Section 41, for the County Clerk showing the aggregate valuation of all property as assessed in each assessing precinct within the County during the current year; also, a detail of all taxes to be raised in the County for such year in all townships and cities and shall submit the same to the County Clerk for filing with the Auditor General within thirty (30) days after the close of the annual session of the Board of Supervisors in October. 7. Shall cooperate with the office of the County Treasurer in preparing and presenting to the Board of Supervisors, the report on rejected taxes, cancelled taxes and/or the respread of the same. To examine each year, as required by statute, the assessed valuations of the taxing units, to equalize the units to the end that the county tax burden be fairly and justly apportioned to the lesser units than the County, to become informed on the Huron-Clinton Authority; to advise the Corporation Counsel if the state equalization should be challenged; to employ and equip, subject to the approval of the Board of Supervisors, the necessary technical and clerical help needed by the Committee in performing its functions. Liaison - Tax Allocation Board. 11. REGIONAL AFFAIRS Provide liaison with inter-county Boards, Authorities and Commissions, i.e., Huron-Clinton Metropolitan Authority, Council of Governments, Water Authority. Supervisors Minutes Continued. January 30, 1969 23 12. COMMITTEE ON COMMITTEES By-Laws To study all proposed revisions of the By-Laws of the Board of Supervisors and report to the Board on proposed revisions originating with the Committee or referred to it by the Chairman. Miscellaneous To receive, investigate and report to the Board of Supervisors on any and all matters referred to it by the Chairman, to provide liaison between the Board of Supervisors and offices to which no committee has been named. Receive and make recommendation to the full Board regarding membership and chairman of standing and special committees. To receive, review and recommend to full Board changes in By-Laws and Rules, EXHIBIT B JOURNAL KEEPING REQUIREMENTS KEEPING AND CORRECTION OF THE JOURNAL The Clerk shall keep a correct journal of each day's proceedings of the Board of Super- visors, supervise the publication thereof and make such corrections therein from day to day as may be necessary. He shall cause copies of the daily journal to be placed in the files of the Chairman of the Board, Supervisors, and in the files of the Committees. During the consideration and passage of appropriation bills, the Clerk is authorized to correct totals that may have been affected by amendments made to items in the bill, such corrections to be made in the bill and the journal. JOURNAL OF THE BOARD OF SUPERVISORS Supervisors Hall, 1200 N. Telegraph Road, Pontiac, Michigan Date Time Duration Call to order by the Chairman of the Board Roll call Present Absentees excused Absent with leave Resolutions and bills printed and filed Approval or correction of minutes Communications Reports of Standing Committees Reports of Special Committees Special order of business New and miscellaneous business Fixing time for adjournment Adjournment COMMITTEE ACTION JOURNAL Each Committee shall keep an action journal recording all action on bills and resolutions in the Committee with the names and votes of members. A member of the Committee wishing to explain his vote may file a written explanation with the Clerk of the Committee within two legislative Board days after the vote is taken, which explanation shall be attached to the action journal. The journal shall he retained for at least 90 days after final adjournment of the Board And shall be Available for inspection at all reasonable business hours by any member of the Board. ANNOUNCEMENT OF PRINTING AND ENROLLMENT OF BILLS AND RESOLUTIONS The Clerk shall announce at each Board meeting the numbers of all bills and resolutions which have been printed or reproduced and placed in the files of the Supervisors, and the numbers of the resolutions that have been enrolled and passed by the Board of Supervisors, and such announcements shall be entered in the journal. BILL HISTORY The Clerk shall keep a record of all bills received by the Chairman of the Board. Such record shall include the title, bill or resolution number, name of member introducing each bill or resolution, committee to which the bill is referred and an entry therein of every disposition made of each bill and the date thereof. He shall also make an index of all bills and resolutions introduced to the Chairman of the Board, referring to the same by their numbers. COMMUNICATIONS TO THE CHAIRMAN OF THE BOARD All communications to the Board of Supervisors received by the Chairman of the Board, or request, communications, petitions, or questions brought to the attention of a Committee Chairman or a Supervisor for referral to the Chairman of the Board, (Rule XIII, Sections 1 and 2) shall be logged by number and date and two duplicates be made: a master copy and a Supervisors Inspection File, which shall not be inspected by any other than members of the Board of Supervisors. Discussion followed relative to the original proposal in Rule 18 re: attendance, Rule 4 (f) and Rule 12 (e). Moved by Mathews supported by Walker that Rule 12 (e) be amended to read "simple majority'' instead of "three members of this Board". Discussion Followed. Vote on amendment: AYES: Aaron, Bawden, Benson, Edwards, Gabler, Hamlin, Houghten, Mainland, Mastin, Mathews, O'Donoghue, Olson, Patnales, Pernick, Richards, Richardson, Szabo, Walker, Wilcox. (19) NAYS: Coy, Grba, Horton, Kasper, O'Brien, Perinoff, Powell. (7) 24 Supervisors Minutes Continued, January 30, 1969 A sufficient majority having voted therefor, the motion carried. Moved by Perinoff supported by Aaron that Rule 4 (f) be amended to read the first and third Monday of each month instead of the first and third Thursday of each month. AYES: Aaron, Mainland, Mastin, Pcrinoff, Richards, Szabo, Walker. (7) NAYS: Bawden, Benson, Coy, Edwards, Gabler, Orbs, Hamlin, Horton, Houghten, Kasper, Mathews, O'Brien, O'Donoghue, Olson, Patnales, Pernick, Powell, Richardson, Wilcox. (19) A sufficient majority not having voted therefor, the motion lost. Mr. Kasper moved the previous question. Mr. Gabler seconded the motion. AYES: Aaron, Bawden, Benson, Coy, Edwards, Gabler, Grba, Hamlin, Horton, Hotighten, Kasper, Mainland, Mastin, Mathews, O'Brien, O'Donoghue, Olson, Patnales, Perinoff, Pernick, Powell, Richardson, Wilcox. (23) NAYS: Richards, Szabo, Walker. (3) A sufficient majority having voted therefor, the motion carried. Vote on main motion, as amended: AYES: Aaron, Bawden, Benson, Coy, Edwards, Gabler, Grba, Hamlin, Horton, Houghten, Kasper, Mainland, Maslin, Mathews, O'Brien, O'Donoghue, Olson, Patnales, Perinoff, Pernick, Powell, Richards, Richardson, Szabo, Wilcox. (25) NAYS: None. (0) ABSTAIN: Walker. (1) A sufficient majority having voted therefor, the motion carried. Misc. 4990 By Mr. Pernick IN RE: REPORT AND RECOMMENDATIONS OF MICHIGAN CIVIL RIGHTS COMMISSION To the Oakland County Board of Supervisors Mr. Chairman, Ladies and Gentlemen: WHEREAS the Michigan Civil Rights Commission has issued a report regarding the status of race relations in Pontiac, Michigan and WHEREAS the report includes references to Oakland County, specifically in the areas of employment and social services, and WHEREAS the report includes recommendations worthy of consideration by this Board of Supervisors, THEREFORE BE IT RESOLVED that the Report and Recommendations of the Michigan Civil Rights Commission be referred to the Board of Supervisors Human Resources Committee and that said Committee, together with those county departments involved, study said report and make such recommendations as may be deemed necessary to this Board of Supervisors. Mr. Chairman, i move the adoption of this resolution. Lawrence Pernick Moved by Pernick supported by Mathews the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. Moved by Mainland supported by Bawden that the Board meet on February 11, 1969 at 1:30 P.M. to discuss compensation for Board members and, if necessary, on February 13, 1969 at 1:30 P.M. A sufficient majority having voted therefor, the motion carried. Moved by Powell supported by Kasper that the February 6, 1969 meeting of the Board be deleted. AYES: Aaron, Bawden, Benson, Coy, Edwards, Grba, Hamlin, Horton, Houghten, Kasper, Mainland, Mastin, Mathews, O'Brien, O'Donoghue, Olson, Patnales, Perinoff, Pernick, Powell, Richards, Richardson, Szabo, Wilcox. (24) MAYS: Walker. (1) A sufficient majority having voted therefor, the motion carried. Moved by Perinoff supported by Aaron that $5.00 be deducted from each supervisor's pay to purchase flowers for Mrs. David Levinson. A sufficient majority having voted therefor, the motion carried. Mr. Walker read an article in the January 28, 1969 Daily Tribune pertaining to the members of the Board of Supervisors. Moved by Kasper supported by Patnales the Board adjourn to February 5, 1969 at 10:00 A.M. A sufficient majority having voted therefor, the motion carried. Lynn D. Allen Charles B. Edwards,Jr. Clerk Chairman