HomeMy WebLinkAboutMinutes - 2012.11.28 - 7878752
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
November 28, 2012
Meeting called to order by Chairperson Michael Gingell at 7:46 p.m. in the Courthouse Auditorium, 1200
N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bosnic, Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, River, Runestad, Scott, Taub,
Weipert, Woodward, Zack. (25) EXCUSED ABSENCE WITH NOTICE: None. (0)
LATE: Quarles
Quorum present.
Invocation given by Beth Nuccio.
Pledge of Allegiance to the Flag.
Moved by Runestad supported by Covey the minutes of the November 1, 2012 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by Gershenson the agenda, be amended as follows:
ITEMS NOT ON BOARD AGENDA GENERAL GOVERNMENT COMMITTEE
a. Department of Health and Human Services/Homeland Security – Outdoor Warning System Expansion – Holly Township
(Reason for Suspension of General Government Committee, item a.: Waiver of Rule III – Resolution was taken up by GG Committee immediately prior to today’s meeting. (To be referred to Finance.))
b. Department of Health and Human Services/Health Division – Inter-Governmental Agreement
Between the County of Oakland and the City of Detroit. (Reason for Suspension of General Government Committee, item b.: Waiver of Rule III – Resolution was
taken up by GG Committee immediately prior to today’s meeting. (To be referred to Finance.))
Move Finance Committee item g.: entitled Resolution Authorizing the Insertion of Notice of Intention of the County of Oakland to Issue Retirees Health Care Refunding Bonds from the Consent Agenda to the
Regular Agenda; and Public Services Committee item i.: entitled Friend of the Court – FY 13 Access and Visitation Grant Acceptance from the Consent Agenda to the Regular Agenda.
Remove Proclamation: Judy and John Wright Foster Parents of the Year-Commissioner Gingell
Vote on agenda, as amended:
Commissioners Minutes Continued. November 28, 2012
753
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, River, Runestad, Scott, Taub, Weipert,
Woodward, Zack, Bosnic. (24) NAYS: None. (0)
A sufficient majority having voted in favor, the agenda, as amended was approved.
Chairperson Michael Gingell addressed the Board to present a Proclamation to Dan Dewey honoring him
for his inspiration to many people and is fondly, known as the “Coffee Angel” because of his giving spirit and unwavering acts of kindness.” Dan’s Coffee Runs have elicited many smiles from cancer patients
during their chemotherapy treatments. His very presence and kind gesture of providing free beverages to patients and staff have made a positive impact and warmed many hearts and spirits. His actions have
garnered national attention from many people and media outlets across the nation.
Dan Dewy, “Coffee Angel” addressed the Board.
Commissioner Michael Gingell addressed the Board to introduce Commissioner River and Vice-Chairperson Jeff Matis.
Commissioner River and Vice-Chairperson Jeff Matis addressed the Board to present a proclamation to
Associate Dean and Professor, John Nussbaumer and Thomas M. Cooley Law School Auburn Hill Campus honoring him for using his intellectual talents to shed light on various societal issues while
training generations of lawyers. His outstanding works are numerous. He has given unselfishly to others while lending his leadership skills to benefit countless organizations in Oakland County and Michigan.
Associate Dean and Professor of Thomas M. Law School, John Nussbaumer addressed the Board.
Chairperson Michael Gingell addressed the Board to introduce Commissioners Zack and Covey.
Commissioners Zack and Covey addressed the Board to present a proclamation to Rifino Valentine
honoring him for his success after leaving a promising career on Wall Street to return to Southeast Michigan to create his new business known as Valentine Vodka. He began producing the first locally
produced vodka home-based in Ferndale and has grown his business in just five years to a successful business with over 1,800 accounts in Michigan, Illinois and Tennessee.
Rifino Valentine addressed the Board.
Deputy County Clerk, Chris Ward read a communication Alvin L. Simmons who is resigning from her
position from the Oakland County Community Mental Health Authority Board. The communication was received and filed.
The following people addressed the Board during public comment: Andy Meisner, Oakland County
Treasurer, Chairperson Michael Gingell, Vickie Krigner, Commissioner John Scott, Commissioner Bob Hoffman, Judith Cunningham, Oakland County Corporation Counsel, Elizabeth Brown, Gordon Shell,
Christie Keith, Deborah Schutt, Kathy King, Heather Grace, Rachel Brown, Janice Brown, Sara Finks, Mary Dunham, Commissioner Craig Covey, Commissioner Mattie Hatchett, Sheryl Gall, Lou Anne Crane,
Carrie Goodwin, Chris Anderson and Rick McIntyre.
Moved by Crawford supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). The vote for this motion
appears on page 779. The resolutions on the amended Consent Agenda follow (annotated by an asterisk {*}):
Commissioners Minutes Continued. November 28, 2012
754
*MISCELLANEOUS RESOLUTION #12282 BY: Commissioner Thomas Middleton, District #4
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CHARTER TOWNSHIP OF INDEPENDENCE – SASAHABAW ROAD
- PROJECT NO. 51491 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221 established the revised Tri-Party Road Improvement
Program – Funding and Project Approval Process; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only from the designated General Fund Tri-Party Program fund balance after
completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board before any funds are released from the Tri-Party Program designation account; and
WHEREAS the Charter Township of Independence, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its one-third (1/3) share of the funding for the project in the Charter Township of Independence and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Independence has demonstrated that it has authorized its one-third (1/3) share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one-third (1/3) share of the Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for the Charter Township of Independence is $50,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Independence and authorizes the release of
Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of
the project costs prior to payment. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Independence.
Chairperson, I move the adoption of the foregoing Resolution. TOM MIDDLETON
Copy of Correspondence from Patricia Z. Wierzbicki Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Copy of Correspondence from Thomas G. Noechel Programming Supervisor
for the Oakland County Road Commission and Cost Participation Agreement Incorporated by Reference. Original on file in County Clerk’s office.
Commissioners Minutes Continued. November 28, 2012
755
FISCAL NOTE (MISC. #12282) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CHARTER TOWNSHIP OF INDEPENDENCE – SASHABAW ROAD-
PROJECT NO. 51491 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds: 1. On December 15, 2011, the Board of Commissioners approved Miscellaneous Resolution
#11305 which designated $2,876,802 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $50,000 is available in the General Fund Assigned Fund Balance for Tri-Party 2013 and prior funding (account #383510) for project 51491.
3. This project is for the installation of a traffic signal on Sashabaw Road at Flemings Lake Road. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2013 budget be amended as follows:
GENERAL FUND (#10100) FY 2013
Revenue 9010101-196030-665882 Planned Use of Fund Balance $50,000
Total Revenues $50,000
Expenditures 9010101-153010-740135 Road Commission Tri-Party $50,000
Total Expenditures $50,000 FINANCE COMMITTEE
(The vote for this motion appears on page 779.)
*MISCELLANEOUS RESOLUTION #12283
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS TRI-PARTY PROGRAM – ADDITIONAL APPROPRIATION
FOR CHARTER TOWNSHIP OF HIGHLAND PROJECT NO. 51062 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Charter Township of Highland Tri-Party Project #51062 was originally approved per M.R.
#11247; and WHEREAS the project was established for the pulverizing and resurfacing of John Street from Livingston
Road to M-59; and WHEREAS the total Tri-Party project cost participation was established at $59,887 of which the County
agreed to fund $19,962; and WHEREAS the Charter Township of Highland and the Road Commission for Oakland County (RCOC)
approved additional funding from existing allocated Tri-Party monies since the time Project #51062 was initiated; and
WHEREAS the Oakland County share for the additional project cost is $19,564 to bring the total County share to $39,526; and
WHEREAS funding in the amount of $19,564 is available in the General Fund Assigned Fund Balance for Tri-Party funding (GL acct #383510). NOW THEREFORE BE IT RESOLVED that the Oakland County
Board of Commissioners approves the additional Oakland County cost of $19,564 for Tri-Party Project #51062.
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BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the following FY 2013 budget amendment:
GENERAL FUND (#10100) FY 2013
Revenue 9010101-196030-665882 Planned Use of Fund Balance $19,564
Total Revenues $19,564
Expenditures 9010101-153010-740135 Road Commission Tri-Party $19,564
Total Expenditures $19,564 Chairperson, on behalf of the Finance Committee, I move adoption of the forgoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 779.)
*MISCELLANEOUS RESOLUTION #12284 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS TRI-PARTY PROGRAM – ADDITIONAL APPROPRIATION FOR CITY OF TROY - PROJECT NO. 51261
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the City of Troy Tri-Party Project #51261 was originally approved per M.R. #12120; and WHEREAS the project was established concrete slab replacement on Long Lake Road from Crooks
Road to Northfield Parkway; and WHEREAS the total Tri-Party project cost participation was established at $284,509 of which the County
agreed to fund $94,836; and WHEREAS the City of Troy and the Road Commission for Oakland County (RCOC) approved additional
funding from existing allocated Tri-Party monies since the time Project #51261 was initiated; and WHEREAS the Oakland County share for the additional project cost is $46,667 to bring the total County
share to $141,503; and WHEREAS funding in the amount of $46,667 is available in the General Fund Assigned Fund Balance for
Tri-Party funding (GL acct #383510). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the additional Oakland County cost of $46,667 for Tri-Party Project
#51261. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the following FY 2013 budget
amendment: GENERAL FUND (#10100) FY 2013
Revenue 9010101-196030-665882 Planned Use of Fund Balance $46,667
Total Revenues $46,667
Expenditures 9010101-153010-740135 Road Commission Tri-Party $46,667
Total Expenditures $46,667 Chairperson, on behalf of the Finance Committee, I move adoption of the forgoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 779.)
*MISCELLANEOUS RESOLUTION #12285 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS – INDOOR LIGHTING SYSTEM RETROFIT PROJECT FOR THE NORTH OFFICE, INFORMATION
TECHNOLOGY, AND PUBLIC WORKS BUILDINGS To the Oakland County Board of Commissioners
Commissioners Minutes Continued. November 28, 2012
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Chairperson, Ladies and Gentlemen: WHEREAS the proposed project work will include replacement of obsolete (and no longer manufactured)
T12 fluorescent lamps with new T8 lamps, which are more energy efficient, and new ballasts; and WHEREAS Planning & Building Committee on March 13, 2012, authorized the Facilities Planning &
Engineering Division to advertise and receive bids for the lighting retrofits; and WHEREAS the project was advertised and five (5) bids were received and opened by the Purchasing
Division on May 29, 2012; and WHEREAS Purchasing and Facilities Maintenance & Operations evaluated the bids, taking into account
pricing, business experience/qualifications, references, proposed schedule, and proposed retrofit products; and
WHEREAS Allied Building Services, Inc. of Detroit was the low bidder overall, and on each of the three buildings individually, at $167,500; and
WHEREAS Purchasing and Facilities Maintenance and Operations interviewed Allied Building Services, Inc., and were reassured that all work was understood and included; and
WHEREAS total project costs of $195,000 are recommended by Facilities Maintenance and Operations, including the contract award of $167,500, $10,000 for engineering/consulting services, and a 10%
contingency; and WHEREAS Funding is available from the FY2012 CIP (for work starting on project in FY 2013) for transfer
to the Project Work Order Fund (#40400) for the Project. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the proposed project
for $195,000. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of funding in the
amount of $195,000 from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to establish the project (#100000001734) as detailed below:
Building Improvement Fund (#40100) 1040101-148020-788001-40400 Transfer Out ($195,000)
Project Work Order Fund #40400 1040101-148020-695500-40100 Transfer In $195,000
$ -0- Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Bidder #1 Bidder #2 Bidder #3 Bidder #4 Bidder #5
Allied Building
Service
JMC Electrical
Contractor K&S Ventures Metro Electric
Engineering Tech Rauhorn Electric
Pricing
009 North Office Building $37,125.00 $58,750.00 $49,500.00 $59,300.00 $49,498.67
037 Information Technology Bldg.$40,175.00 $61,500.00 $60,500.00 $60,780.00 $55,152.62044 Public Works Building $90,150.00 $123,750.00 $132,000.00 $122,650.00 $117,834.71
TOTAL $167,500.00 $244,000.00 $242,000.00 $242,730.00 $222,486.00
Schedule
Field Inspections Complete Within 4 Weeks 2 Weeks 2 Weeks 1 Week 2 Weeks
Shop Drawings Complete Within 2 Weeks 2 Weeks 4 Weeks 2 Weeks 4-6 WeeksAll Lighting Revisions Complete Within 10-12 Weeks 12 Weeks 12 Weeks 15 Weeks 12 Weeks
Bid Bond Included Included Included Included Included
County of Oakland
Purchasing Division
Bid Tabulation
Solicitation Event 002247Lighting Retrofits
COMPANY →
DESCRIPTION ↓
Notes:
Bidder #1 Allied Building Service: Low bid overall. Some concern for how low this bid is relative to
average range of other 4 bids. Company does have a good track record working with us in the past on architectural renovation work. Business experience and references relative to lighting retrofit work are
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acceptable. Proposed schedule is acceptable. Proposed products to be used are the same for all bidders.
Bidder #2 JMC Electrical Contractor: Fifth lowest bid overall. We have no history with this company.
Proposed schedule is acceptable. Company does not have sufficient labor resources to retrofit more than one building at a time (all others do) should that be necessary or desired. Proposed products to be used
are the same for all bidders.
Bidder #3 K&S Ventures: Third lowest bid overall. We have no history with this company. Business experience and references relative to lighting retrofit work are very good. Proposed schedule is
acceptable. Proposed products to be used are the same for all bidders. Company did offer value engineering suggestions/potential cost-savings measures.
Bidder #4 Metro Electric Engineering Tech: Fourth lowest bid overall. We have no history with this
company. Business experience and references relative to lighting retrofit work are acceptable. Proposed schedule is not acceptable. Proposed products to be used are same for all bidders.
Bidder #5 Rauhorn Electric: Second lowest bidder overall. We have limited history with this company,
not related to lighting retrofit work. Company has good reputation, but business experience and references specifically related to lighting retrofit work are weak. Proposed schedule is acceptable.
Proposed products to be used are the same for all bidders.
(The vote for this motion appears on page 779.) *MISCELLANEOUS RESOLUTION #12286 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2012 DEVELOPMENT APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS all development cost is incorporated as a single appropriation within the non-departmental budget and then an amount equal to the actual expense is transferred to the user department with a
summary report to the Finance Committee; and WHEREAS the Department of Information Technology has determined the Fourth Quarter 2012
development charges to be $961,172.74 for the General Fund/General Purpose County departments; and WHEREAS direct charges to Special Revenue and Proprietary fund departments are $142,260.07 and
non-county agencies are $10,696.50 for the Fourth Quarter 2012; and WHEREAS an appropriation transfer to General Fund/General Purpose County departments is needed to
fund these development charges. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners has reviewed
the Fourth Quarter 2012 Development Report and approves the Fourth Quarter appropriation transfer as specified on the attached schedule.
BE IT FURTHER RESOLVED that the respective departmental Fiscal Year 2012 budgets are to be amended as specified in the attached detail schedule.
BE IT FURTHER RESOLVED that the Board of Commissioners approves Information Technology utilizing up to 1,000 hours of staff and professional services within a fiscal year to work on unfunded
mandates; actual hours will be reported in the Information Technology Quarterly Development resolution beginning in FY 2013.
FINANCE COMMITTEE
Copy of Information Technology Development Summary 4th Quarter 2012 on file in County Clerk’s office.
(The vote for this motion appears on page 779.)
Commissioners Minutes Continued. November 28, 2012
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*MISCELLANEOUS RESOLUTION #12287 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – REQUEST FOR APPROVAL OF RADIO SYSTEM AGREEMENT FOR THE NEW COUNTY-WIDE RADIO SYSTEM, OAKWIN
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners, pursuant to Miscellaneous Resolution #98308, recognized that the County's 800MHz radio system needed to be upgraded and expanded to encompass
all public safety agencies in Oakland County and to create interoperatibility between public safety agencies in Oakland County; and
WHEREAS the Oakland County Board of Commissioners, pursuant to MCL 484.1401 and Miscellaneous Resolution #12086, authorized a County 9-1-1 Charge of $.20, per billable devices, to pay for the
operations, constructions and necessary provisions of the Radio Communications Fund which includes the new County-wide radio system, OakWIN, that has the ability to encompass all public safety agencies
and create interoperability between all public safety agencies in Oakland County; and WHEREAS Orion Township now desires to use OakWIN; and
WHEREAS to properly implement and operate OakWIN, the County needs to enter into the attached Radio System Agreement (“Agreement”) with Orion Township to delineate the relationship and
responsibilities between the Parties regarding OakWIN; and WHEREAS the Oakland County Board of Commissioners, pursuant to Miscellaneous Resolution #05158,
approved and authorized the Agreement between the County and most all other public safety agencies in Oakland County; and
WHEREAS it is the recommendation of the Department of Information Technology that the Oakland County Board of Commissioners accept and approve the terms and conditions of the attached Agreement
with Orion Township; and WHEREAS the Departments of Information Technology and Corporation Counsel have reviewed and/or
prepared all necessary documents related to the attached Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the attached Agreement to govern the relationship and responsibilities between the County and Orion Township regarding the use and operation of OakWIN.
BE IT FURTHER RESOLVED that any costs and fees associated with the use, operation, and maintenance of OakWIN that would be assessed to the user shall be approved by the Board of
Commissioners. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached Agreement and all other related documents between the County and Orion Township.
BE IT FURTHER RESOLVED that no budget amendment is required at this time. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Radio System Agreement Between the County of Oakland and the Charter Township of Orion Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 779.)
*MISCELLANEOUS RESOLUTION #12288
BY: Finance Committee, Tom Middleton, Chairperson IN RE: RESOLUTION APPROVING AN AMENDMENT TO THE 2007 OAKLAND COUNTY
INTERMEDIATE RETIREE MEDICAL BENEFITS TRUST AGREEMENT BETWEEN THE COUNTY AND THE TRUSTEES DESCRIBED THEREIN, ESTABLISHING THE 2007 OAKLAND COUNTY
INTERMEDIATE RETIREE MEDICAL BENEFITS TRUST To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland, Michigan (the “County”) provides post-retirement medical benefits to
eligible retirees and/or their spouses and eligible dependents, as provided by the Oakland County Merit
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System and its policies and County-sponsored retiree medical benefit plans (the “Retiree Medical Benefits”); and
WHEREAS as permitted by Federal and State laws the County established the Oakland County VEBA (the "VEBA Trust") as documented by the Oakland County VEBA Trust Agreement effective as of October
1, 2000, between the County and the Trustees described therein (or their successors) (the “VEBA Trustees”), as amended, for the purposes of accumulating the funds needed to pay for Retiree Medical
Benefits and receiving contributions for that purpose from the County and its employees; and WHEREAS pursuant to an enabling ordinance enacted by the Oakland County Board of Commissioners
on June 14, 2007 (the “Funding Ordinance”) authorizing an alternate funding mechanism for the County to fulfill its obligations to provide for funding a specified amount of the County’s estimated unfunded
accrued actuarial liabilities for Retiree Medical Benefits (the “Designated Liabilities”) over a period ending April 1, 2027 (the “Funding Period”), the County has established an intermediate trust to irrevocably
receive a certain amount of the net proceeds (the “Funding Proceeds”) from the sale by the 2007 Oakland County Retiree Medical Benefits Funding Trust (the “Funding Trust”) of its Taxable Certificates of
Participation, Series 2007 (the “Certificates”) and to hold, invest and distribute the Intermediate Trust (as defined below) assets, all in accordance with the Intermediate Trust Agreement attached hereto as
Appendix A, as it may be amended in accordance with its terms; and WHEREAS it is the intent of the County to amend the provisions of the 2007 Oakland County
Intermediate Retiree Medical Benefits Trust Agreement (the “Trust Agreement”) as is permitted by paragraph 7 of the Trust Agreement.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF OAKLAND, MICHIGAN, AS FOLLOWS:
1. The 2007 Oakland County Intermediate Retiree Medical Benefits Trust Agreement (the “Intermediate Trust Agreement”) is hereby amended as follows:
Paragraph 3 of the Intermediate Trust Agreement is amended to read as follows:
“3. Contributions to the Intermediate Trust. The County, as Grantor, shall cause the Funding Proceeds to be irrevocably transferred to the Intermediate Trustees on the
date of delivery of the Certificates to the initial purchasers thereof. The Intermediate Trustees shall receive such contributions made to them on behalf of the County from
the Funding Trust and shall hold such funds as a separate trust designated as the Intermediate Trust, and shall hold and administer such funds, invest and reinvest
such funds, and make distributions from such funds only in accordance with the provisions of this Agreement. The Intermediate Trustees shall receive, hold, invest
and administer as part of the Intermediate Trust, subject to the terms of this Agreement, all income earned by the corpus of the Intermediate Trust held by the
Intermediate Trustees (and all losses in the value of the corpus of the Intermediate Trust shall be charged to the corpus of the Intermediate Trust), but no other
contributions to the Intermediate Trust from any source shall be made to or accepted by the Intermediate Trustees except the following amounts:
The County may deposit in the Intermediate Trust an amount on and after March 1, 2014 which amount when taken together with the other assets held by the Trustees in the Trust will equal at least
$422,135,000. Once this amount is deposited it shall not be invested in anything but U.S. Government Securities on and after that date.”
The foregoing Amendment to Trust shall be in the form attached hereto as Appendix A and shall take
effect on January 31, 2014.
2. The Oakland County Executive or any Deputy County Executive, acting on behalf of the County Executive, or any one or more of them, and each of them is, at any time hereafter and without
further action by or authority or direction from the Board of Commissioners of the County, authorized to execute (by manual or facsimile signature) and deliver the Intermediate Trust
Agreement in substantially the form presented at this meeting, including such changes in or additions to such form (including, but not limited to, completing any blanks therein) as the officials
executing the same may determine to be necessary or advisable, and that the execution of the
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Intermediate Trust Agreement by such officials on behalf of this County shall be conclusive evidence of their determination in that respect.
3. The Oakland County Executive or any Deputy County Executive, acting on behalf of the County
Executive, or any one or more of them, and each of them is, at any time hereafter and without further action by or authority or direction from the Board of Commissioners of the County,
authorized to execute and deliver or cause to be executed and delivered all such other and further agreements, requests, statements, instruments and documents and to do or cause to be
done all such other and further acts and things as any such official, attorney or agent may determine to be necessary or advisable under or in connection with the Intermediate Trust
Agreement or this resolution, and that the execution by any such official, attorney or agent of any such agreement, request, statement, instrument or document or the doing of any such act or
thing shall be conclusive evidence of his/her or their determination in that respect.
4. This resolution shall take effect upon its adoption and the signature of the Oakland County Executive indicating his approval and shall be recorded in the minutes of the County as soon as
practicable after adoption. Chairperson, on behalf of the Finance Committee I move the adoption of the foregoing resolution.
(The vote for this motion appears on page 779.)
Copy of Certification, Appendix A – Amendment to 2007 Oakland County Intermediate Retiree Medical
Benefits Trust Agreement Incorporated by Reference. Original on file in County Clerk’s office.
*MISCELLANEOUS RESOLUTION #12280 BY: Human Resources Committee, John Scott, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT FISCAL YEAR 2013 – FISCAL YEAR 2015 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND
COUNTY DEPUTY SHERIFF ASSOCIATION (O.C.D.S.A.) To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland and the Oakland County Deputy Sheriff Association (O.C.D.S.A.),
have been negotiating an agreement for approximately 393 employees; and WHEREAS a three year Collective Bargaining Agreement has been reached for the period October 1,
2012 through September 30, 2015, and said agreement has been reduced to writing; and WHEREAS this agreement provides that the current wage rate shall remain unchanged for employees
represented by this bargaining unit for Fiscal Year 2013; and WHEREAS the parties have agreed to a 1% wage increase for Fiscal Year 2014 or “me too” with the
general non – represented employees if a greater increase were approved and a 1% wage increase for Fiscal Year 2015 or “me too” with the general non – represented employees if a greater increase were
approved; and WHEREAS this agreement provides for a $500 ratification bonus; and
WHEREAS this agreement provides for a $200 annual bonus to those Deputy I and Deputy IIs who meet the certification requirements and are assigned as an Evidence Technician; and
WHEREAS this agreement provides that effective January 1, 2013, the prescription co-pay will be $5/$20/$40 and that a $100 co-pay for emergency room visits shall be implemented. (Services at
authorized urgent care facilities as indicated by Blue Cross and Blue Shield and Health Alliance Plan are not subject to the emergency room co-pay.); and
WHEREAS additionally this agreement provides that any benefit modifications implemented on a countywide basis to general, non – represented employees that take effect during calendar year 2014
and Fiscal Year 2015 shall be applied to employees represented by this bargaining unit at the same time and in the same manner; and
WHEREAS the agreement has been reviewed by your Human Resources Committee, which recommends approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed extension of the Collective Bargaining Agreement between the County of Oakland and the Oakland
Commissioners Minutes Continued. November 28, 2012
762
County Deputy Sheriff Association, covering the period of October 1, 2012, through September 30, 2015, and that the Board Chairperson on behalf of the County of Oakland, is authorized to execute said
extension of the current Collective Bargaining Agreement as attached. Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution. HUMAN RESOURCES COMMITTEE
Copy of Summary of Agreement Between Oakland County and The Oakland County Deputy Sheriff’s
Association Law Enforcement September 2012 Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12280)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT- FISCAL YEAR 2013 - FISCAL YEAR 2015
COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY DEPUTY SHERIFF’S ASSOCIATION (O.C.D.S.A.)
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The County of Oakland and the Oakland County Deputy Sheriff’s Association (OCDSA), covering approximately 393 Sheriff’s Department employees including Deputy I, Deputy II, and Dispatch
Specialist employees, have negotiated a Collective Bargaining Agreement Wage and Benefit Re-opener for the period of October 1, 2012 through September 30, 2015.
2. This agreement allows for a $500 ratification bonus that totals approximately $196,500 ($123,795 Salaries and $72,705 Fringe Benefits); and provides for a 1% wage increase for Fiscal Year 2014
and that wages shall remain unchanged for Fiscal Year 2013 (and should a general wage increase be provided to the non-represented employees this bargaining unit would be entitled to
the same increase applied at the same time and in the same manner). 3. This agreement also allows that effective January 1, 2013, the prescription co-pay will be
$5/$20/$40 and a $100 co-pay for emergency room visit shall be implemented. 4. The $500 ratification bonus is included in the FY 2013 Adopted Budget, and therefore, no budget
amendment is recommended. FINANCE COMMITTEE
(The vote for this motion appears on page 779.)
*MISCELLANEOUS RESOLUTION #12281
BY: Human Resources Committee, John Scott, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2013 COLLECTIVE BARGAINING
AGREEMENT FOR EMPLOYEES REPRESENTED BY THE COMMAND OFFICERS ASSOCIATION OF MICHIGAN (COAM)
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and the Command Officers Association of Michigan (COAM), have been negotiating an Collective Bargaining Agreement for approximately 96 Command Officers; and
WHEREAS a 1 year agreement has been reached for the period October 1, 2012, through September 30, 2013, and said agreement has been reduced to writing; and
WHEREAS this agreement provides that the wages remain unchanged for Fiscal Year 2013 and should a general wage increase be provided to the general non-represented employee group this bargaining unit
would be entitled to the same increase applied at the same time and in the same manner; and WHEREAS upon ratification of this agreement employees represented by this bargaining unit shall
receive a $500 ratification bonus; and WHEREAS the parties agree that effective January 1, 2013, the prescription co-pay will be $5/$20/$40
and that a $100 co-pay for emergency room visits shall be implemented. (Services at authorized urgent care facilities as indicated by Blue Cross and Blue Shield and Health Alliance Plan are not subject to the
Commissioners Minutes Continued. November 28, 2012
763
emergency room co-pay.); and WHEREAS this agreement has been reduced to writing in the form of a Memorandum of Agreement; and
WHEREAS this agreement has been reviewed by your Human Resources Committee, which recommends approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed the Collective Bargaining Agreement between the County of Oakland and the Oakland County Command
Officers Association of Michigan, covering the period of October 1, 2012, through September 30, 2013, and that the Board Chairperson on behalf of the County of Oakland, is authorized to execute said
Collective Bargaining Agreement as attached. Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution. HUMAN RESOURCES COMMITTEE
Copy of Summary of Agreement Between the County of Oakland and the Command Officers Association
October 2012 Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12281) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT- FISCAL YEAR 2013 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE COMMAND OFFICER’S ASSOCIATION OF
MICHIGAN (COAM) To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The County of Oakland and the Command Officer’s Association of Michigan (COAM), covering
approximately 96 Command Officers employees have negotiated a Collective Bargaining Agreement Wage and Benefit Re-opener for the period of October 1, 2012 through September
30, 2013. 2. This agreement allows for a $500 ratification bonus that totals approximately $48,000 ($30,240
Salaries and $17,760 Fringe Benefits); and provides that wages remain unchanged for Fiscal Year 2013 (and should a general wage increase be provided to the non-represented employees
this bargaining unit would be entitled to the same increase applied at the same time and in the same manner).
3. This agreement also allows that effective January 1, 2013, the prescription co-pay will be $5/$20/$40 and a $100 co-pay for emergency room visit shall be implemented.
4. The $500 ratification bonus is included in the FY 2013 Adopted Budget, and therefore, no budget amendment is recommended.
FINANCE COMMITTEE
(The vote for this motion appears on page 779.)
*MISCELLANEOUS RESOLUTION #12289 BY: Human Resources Committee, John Scott, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 1st QUARTERLY REPORT FOR FY2013
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Salary Grades 1 - 21 provides a process for departments and employees to request a review of the salary grade
placement of classifications; and WHEREAS the 1st Quarterly Report for FY 2013 identifies the job studies conducted and the salary grade
changes recommended by the Human Resources Department after completion of this review process; and
WHEREAS funding is available in the Classification and Rate Change fund to implement GF/GP salary grade changes resulting from this Salary Administration Plan Quarterly Report recommendation.
Commissioners Minutes Continued. November 28, 2012
764
NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes implementation of the Salary Administration Plan 1st Quarterly Report for FY 2013, which includes the
following classification changes:
Position # From Classification Grade Points To Classification Grade Points 1090205-
09624 Chief – Automation Alley 17 568 Chief - International
Business Development 17 583
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution
HUMAN RESOURCES COMMITTEE
(The vote for this motion appears on page 779.)
*REPORT (MISC. #12290)
BY: Human Resources Committee, John Scott, Chairperson IN RE: SHERIFF/PROSECUTING ATTORNEY – FY203 NARCOTICS ENFORCEMENT TEAM (N.E.T.)
BYRNE GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee having reviewed the above referenced resolution on November 14,
2012 Reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
Report. HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #12290
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF, PROSECUTING ATTORNEY – FISCAL YEAR 2013 OAKLAND COUNTY
NARCOTICS ENFORCEMENT TEAM (NET) BYRNE GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Michigan State Police has awarded the Sheriff and Prosecuting Attorney funding for the
FY 2013 Narcotics Enforcement Team (NET) Byrne Grant Program; and WHEREAS the grant application requested $397,700 in funding, and the grant award is the same; and
WHEREAS the State share of funding is $198,850, the County 50/50 grant match is $198,850 and the balance of program funding of $191,752 will be derived from Sheriff’s Restricted Revenue Account
($87,280), and reductions to Prosecutor’s general fund expense budget ($104,472); representing total NET Byrne program budget of $589,452; and
WHEREAS grant funding is for the period of October 1, 2012 through September 30, 2013; and WHEREAS with this grant award, the Sheriff’s Office will delete one (1) full-time eligible (FTE) Special
Revenue (SR) Deputy II position (#4010920-10930), WHEREAS in the Sheriff’s Office the grant award will continue partial funding of two (2) FTE SR Sergeant
positions (#4030920-09829 and #4030920-09830), one (1) SR part-time non-eligible (PTNE) 1,000 hours per year Office Assistant II (#4030920-10931) position; and
WHEREAS in the Prosecuting Attorney’s Office the grant award will continue partial funding for one (1) full-time eligible (FTE) SR Assistant Prosecutor III position (#4010201-06386), and one (1) FTE SR
Assistant Prosecutor IV position (#4010201-07207); and WHEREAS the FY 2013 grant program is partially funded by Restricted Revenue Account funds of
$87,280 from the Sheriff’s General Fund budget, and the Prosecuting Attorney’s Office will reduce GFGP operating expense budget line items in the amount of $104,472 to fulfill their budget program funding
obligation; and WHEREAS this grant award has been processed through the County Executive’s Contract Review
Process and the Board of Commissioners’ Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Oakland County NET Byrne Grant award, for the period October 1, 2012 through September 30, 2013, in
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765
the amount of $397,700, which includes $198,850 of State funding and $198,850 of GF/GP County grant match.
BE IT FURTHER RESOLVED that one (1) full time eligible (FTE) SR Deputy II position (#4010920-10930) be deleted in the Sheriff’s Office effective October 1, 2012 due to the decrease in grant funding.
BE IT FURTHER RESOLVED that the grant award partially funds the continuation of one (1) FTE SR Assistant Prosecutor III position (#4010201-06386), and one (1) FTE SR Assistant Prosecutor IV position
(#4010201-07207). BE IT FURTHER RESOLVED that two (2) FTE SR Sergeant positions (#4030920-09829 and #4030920-
09830), and one (1) PTNE SR 1,000 hour per year Office Assistant II position (#4030920-10931) be continued in the Sheriff’s Office/Investigative & Forensic Services/Narcotics Enforcement Team (N.E.T.)
Unit and is partially funded by this grant award. BE IT FURTHER RESOLVED that the Prosecuting Attorney’s Office will reduce operating expense
budget line items in the amount of $104,472 to fulfill their NET program funding obligation to partially fund two (2) positions; and $87,280 be transferred from the Sheriff’s Restrictive Revenue Account to partially
fund the three (3) current existing Sheriff positions. BE IT FURTHER RESOLVED that total NET Byrne Program funding of $589,452 consisting of $198,850
in State grant award funding, $198,850 in GF/GP grant matching funds, with $87,280 from the Sheriff’s Restricted Revenue Account #633430; and $104,472 from reductions to the Prosecuting Attorney’s
general fund operating expense budget line items. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original application as approved.
BE IT FURTHER RESOLVED that continuation of this program, including positions, is contingent upon continued grant, general fund, and Restricted Revenue Account funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Sheriff’s Office/Prosecuting Attorney Incorporated by Reference.
Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12290) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF, PROSECUTING ATTORNEY – FISCAL YEAR 2013 OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) BYRNE GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Prosecuting Attorney and Sheriff are requesting the acceptance of the Fiscal Year 2013 Byrne Memorial Grant for the Oakland County Narcotics Enforcement Team (NET) in the amount
of $397,700 which is equal to the grant application. 2. The grant period is October 1, 2012 through September 30, 2013.
3. The State contribution is $198,850 and County grant match is $198,850. The County match is included in the Fiscal Year 2013 Non-departmental grant match line item.
4. The total program budget is $589,452 which includes the grant award of $198,850 and County grant match of $198,850; the funding shortfall of $191,752 will be covered by $87,280 from the
Sheriff Department L E Enhance Sheriff Restricted Fund and reductions to the Prosecuting Attorney’s General Fund expenditures of $104,472.
5. The Prosecuting Attorney’s Office proposes reducing their GF/GP Controllable Operating Expense budget by $104,472 and transferring those funds to grant fund #27320 to meet their
program commitments; consisting of $20,000 from Overtime, $64,472 from various Contracted Services line items, and $20,000 from various Commodities line items.
6. This grant award continues funding for two (2) SR Assistant Prosecutors, position numbers (4010201-06386, and 07207) in the Prosecutor’s Office; and two (2) SR Sergeant positions
(4030901-09829, & 09830), and one (1) SR part-time non-eligible PTNE 1,000 hour/year Office Assistant II position (4030920-10931) in the Sheriff’s Office.
Commissioners Minutes Continued. November 28, 2012
766
7. With this grant award the Sheriff’s Office will delete one (1) SR FTE Deputy II position (4030920-10930)
8. Acceptance of this grant does not obligate the County to future commitments and continuation as stated is contingent upon future grant and available forfeiture account funding.
9. The Fiscal Year 2013 budget is amended as follows:
Adopted Adjust- Amended GENERAL FUND (#10100) FY 2013 ment FY 2013
Expenditures 9090101-196030-730800 Grant Match $1,160,000 ($198,850) $ 961,150
4010201-122080-788001-27320 Transfers Out -0- 104,472 104,472 4010301-122080-712020 Overtime 28,000 (20,000) 8,000
4010101-122080-730338 Comp Res Svcs 69,000 (11,000) 58,000 4010101-122080-730422 Court Transcripts 19,000 ( 5,000) 14,000
4010101-122080-730688 Expert Witness Fee 35,989 ( 2,500) 33,489 4010101-122080-731213 Membership Dues 47,000 ( 3,972) 43,028
4010101-122080-731220 Microfilm & Repro 3,500 ( 2,000) 1,500 4010101-122080-731346 Personal Mileage 4,914 ( 2,500) 2,414
4010101-122080-731388 Printing 54,562 (15,000) 39,562 4010101-122080-731458 Professional Svcs 15,000 ( 7,500) 7,500
4010101-122080-731941 Training 18,000 (10,000) 8,000 4010101-122080-732018 Travel & Conf 15,000 ( 5,000) 10,000
4010101-122080-750154 Expend Equip 5,000 ( 5,000) 0 4010101-122080-750392 Metered Postage 29,831 (10,000) 19,831
4010101-122080-750490 Security Supplies 5,000 ( 5,000) 0 4010101-122080-788001-27320 Transfers Out 0 99,425 99,425
4030901-110090-788001-27320 Transfers Out -0- 99,425 99,425 Total General Fund Expenses $1,509,796 $ 0 $1,509,796
LAW ENFORCEMENT ENHANCEMENT FUND (#21341)
Revenue 4030901-110090-665882 Planned Use of Bal $ 0 87,280 87,280
Total Revenue $ 0 $ 87,280 $ 87,280 Expenditures
4030901-110090-788001-27320 Trfrs Out Sherf 0 87,280 87,280 Total Expenditures $ 0 $ 87,280 $ 87,280
GRANT FUND #27320 Project GR #0000000146
Revenue 4010201-122080-610313 Grants Federal $ 121,088 ( 21,663) $ 99,425
4030901-110090-610313 Grants Federal 121,088 ( 21,663) 99,425 4030901-110090-695500-21341 Trfrs In Sher 0 87,280 87,280
4030901-110090-695500-10100 Trfrs In Sher 275,583 (176,158) 99,425 4010201-122080-695500-10100 Trfrs In Pros 185,093 18,804 203,897
Total Grant Fund Revenue $ 702,852 ($ 113,400) $ 589,452 Expenditures
4030901-110090-702010 Salaries $ 225,006 ($ 60,027) $ 164,979 4030901-110090-722740 Fringe Benefit 171,659 ( 51,138) 120,521
4030901-110090-702140 Other Misc Sal 0 630 630 4010201-122085-702010 Salaries 184,461 0 184,461
4010201-122085-722740 Fringe Benefit 121,726 ( 3,495) 118,231 4010201-122085-702140 Other Misc Sal 0 630 630
Total Grant Fund Expenditures $ 702,852 ($ 113,400) $ 589,452 FINANCE COMMITTEE
(The vote for this motion appears on page 779.)
Commissioners Minutes Continued. November 28, 2012
767
*REPORT (MISC. #12291) BY: Human Resources Committee, John Scott, Chairperson
IN RE: SHERIFF’S OFFICE – FY 2013 SECONDARY ROAD PATROL GRANT – GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed the above referenced resolution on November 14, 2012 Reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing Report.
HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #12291
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF'S OFFICE – FISCAL YEAR 2013 SECONDARY ROAD PATROL AND TRAFFIC
ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Sheriff’s Office applied to the Michigan Department of State Police - Office of Highway
Safety Planning for $710,556 in grant funding from Public Act 416 to conduct secondary road patrol activities for the period October 1, 2012 through September 30, 2013; and
WHEREAS the Michigan Department of State Police - Office of Highway Safety Planning has awarded Oakland County with a grant in the amount of $710,556, which is a decrease of $50,754 from the Fiscal
Year 2012 award; and WHEREAS this is 34th year for the Secondary Road Patrol and Traffic Accident Prevention Program
Grant award; and WHEREAS the grant provides continuation funding for four (4) SR full time eligible FTE Deputy II
positions (#4030601-110010-02572, #03114, #07501 and #09191) and one (1) SR FTE Sergeant position (#4030601-110010-07790) located in the Patrol Services Division; and
WHEREAS with this grant acceptance one (1) SR FTE Deputy II position (#4030601-110010-#02957) is continued for three (3) months, and will be deleted on January 1, 2013; and
WHEREAS no county match or additional positions are required; and WHEREAS this grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures; and WHEREAS the acceptance of this grant does not obligate the County to any future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the Fiscal Year 2013 Secondary Road Patrol Grant award from the Michigan Department of State Police -
Office of Highway Safety Planning in the amount of $710,556 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached.
BE IT FURTHER RESOLVED that one (1) SR FTE Deputy II position (#4030601-110010-02957) in the Traffic Unit/Patrol Division/Sheriff’s Office is continued for three (3) months, and will be deleted on
January 1, 2013. BE IT FURTHER RESOLVED that four (4) SR (FTE) Deputy II positions (#4030601-110010-02572,
#03114, #07501 and #09191) and one (1) SR FTE Sergeant position (#4030601-110010-07790) be continued in the Traffic Unit/Patrol Division/Sheriff’s Office.
BE IT FURTHER RESOLVED that the continuation of this program and associated positions are contingent upon future levels of grant program funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Sheriff’s Office Incorporated by Reference. Original on file in County
Clerk’s office.
Commissioners Minutes Continued. November 28, 2012
768
FISCAL NOTE (MISC. #12291) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF'S OFFICE - FISCAL YEAR 2013 SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Michigan Department of State Police - Office of Highway Safety Planning awarded Oakland County a grant in the amount of $710,556 for the period October 1, 2012 through September 30,
2013. This is the 34th year of grant funding. 2. The award is $50,754 less than the Fiscal Year 2012 award of $761,310.
3. The grant provides funding for five (5) Deputy II positions (#4030601-110010-02572, #02957, #03114, #07501 and #09191) and one (1) Sergeant Position (#4030601-110010-07790) located
in the Patrol Services Division. 4. With this acceptance one (1) Deputy II Position (#4030601-110010-02957) located in the Patrol
Services Division is funded for only three months and will be deleted on 01/01/2013. 5. No County match is required.
6. Fiscal Year 2013 Special Revenue Budget is amended as follows:
FY 2013 FY 2013 FY 2013 GRANT FUND (#27345) Adopted Adjustment Amended
Project GR#0000000142, Activity A, Analysis Type GLB
Revenue 4030601-110010-615571 Grants State $ 761,310 ($ 50,754) $ 710,556
Total Grant Fund Revenue $ 761,310 ($ 50,754) $ 710,556
Expenditures 4030601-110010-702010 Salaries Regular $ 396,310 ($ 42,400) $ 353,910
4030601-110010-702140 Other Misc Sal $ 0 $ 1,890 $ 1,890 4030601-110010-722740 Fringe Benefits $ 0 $ 1,110 $ 1,110
4030601-110010-722750 Workers Comp $ 4,914 $ 4,323 $ 9,237 4030601-110010-722760 Group Life $ 1,982 ($ 885) $ 1,097
4030601-110010-722770 Retirement $ 153,689 ($ 14,895) $ 138,794 4030601-110010-722780 Hospitalization $ 87,252 ($ 7,784) $ 79,468
4030601-110010-722790 Social Security $ 30,318 ($ 3,244) $ 27,074 4030601-110010-722800 Dental $ 4,620 $ 967 $ 5,587
4030601-110010-722810 Disability $ 1,308 $ 3,824 $ 5,132 4030601-110010-722820 Unemployment In $ 1,466 ($ 157) $ 1,309
4030601-110010-722850 Optical $ 474 ($ 2) $ 472 4030601-110010-712020 Overtime $ 24,840 $ 10,566 $ 35,406
4030601-110010-776661 Motor Pool $ 7,935 ($ 7,935) $ 0 4030601-110010-776659 Motor Pool Fuel $ 46,202 $ 3,868 $ 50,070
Total Grant Fund Expenditures $ 761,310 ($ 50,754) $ 710,556 FINANCE COMMITTEE
(The vote for this motion appears on page 779.)
*MISCELLANEOUS RESOLUTION #12292
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF’S OFFICE – 2012 BULLETPROOF VEST PARTNERSHIP PROGRAM GRANT
ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. November 28, 2012
769
WHEREAS the U.S. Department of Justice, Bureau of Justice Assistance Programs, has awarded the Sheriff’s Office grant funding in the amount of $8,546.65 with a required 50 % grant match of $8,546.65
for a total grant award of $17,093.30 during the grant year period of April 1, 2012 through August 31, 2014; and
WHEREAS the grant allows reimbursement of costs incurred by the Sheriff’s Office for the purchase of approved bulletproof vests for deputies; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and WHEREAS the continuation of the program is contingent upon future levels of reimbursement program
funding. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the 2012 U.S.
Department of Justice Bulletproof Vest Partnership Program Grant in the total amount of $17,093.30 which includes $8,546.65 of grant funding and that the Board Chairperson, on behalf of the County of
Oakland, is authorized to execute said agreement as attached. BE IT FURTHER RESOLVED that the grant provides for a reimbursement of costs, and a 50% grant
match of $8,546.65 is required. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Sheriff’s Office Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12292)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – 2012 BULLETPROOF VEST PARTNERSHIP PROGRAM GRANT
ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The U.S. Department of Justice, Bureau of Justice Assistance Programs, awarded the Sheriff’s
Office grant program funding in the amount of $17,093.30 including the grant award of $8,546.65. 2. The grant provides 50 percent (50%) reimbursement of costs incurred by the Sheriff’s Office for
the purchase of approved bulletproof vests for deputies; and represents reimbursement of prior years cost of bulletproof vests purchased through the Sheriff’s GFGP budget.
3. The grant period is April 1, 2012 through August 31, 2014. 4. County matching funds of $8,546.65 is required; with no changes to positions.
5. The receipt of the FY 2012 award will be posted in FY 2013 to offset FY 2012 expenses incurred. FINANCE COMMITTEE
(The vote for this motion appears on page 779.)
*MISCELLANEOUS RESOLUTION #12293
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF'S OFFICE – GRANT YEAR 2012 STATE CRIMINAL ALIEN ASSISTANCE
PROGRAM (SCAAP) REIMBURSEMENT GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the United States Department of Justice, Bureau of Justice Assistance awarded Oakland
County Grant Year 2012 expenditure reimbursement funding in the amount of $35,485 for its State Criminal Alien Assistance Program (SCAAP); and
WHEREAS the reimbursement period covers July 1, 2010 through June 30, 2011; and WHEREAS the funding is reimbursement of Corrections Officers salaries (based on a prescribed formula)
for those officers directly involved in the care and maintenance of alien inmates housed in the Oakland County Jail; and
WHEREAS Oakland County has met the federal requirements necessary to accept the award; and WHEREAS no county match is required; and
Commissioners Minutes Continued. November 28, 2012
770
WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and WHEREAS continuation of this program is contingent upon future levels of reimbursement program
funding. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
Grant Year 2012 State Criminal Alien Assistance Program (SCAAP) Reimbursement award in the amount of $35,485 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute
said agreement as attached. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Sheriff’s Office Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. # 12293)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – GRANT YEAR 2012 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM
(SCAAP) REIMBURSEMENT GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The United States Department of Justice, Bureau of Justice Assistance, awarded the Sheriff’s
Office $35,485 in reimbursement funding for its State Criminal Alien Assistance Program. 2. The reimbursement period for Grant Year 2012 is July 1, 2010 through June 30, 2011.
3. No County match is required. 4. The Grant Year 2012 funding represents a 35.8% decrease from Grant Year 2011 funding.
5. The receipt of the award will be posted in 2013. 6. No budget amendments are recommended.
FINANCE COMMITTEE
(The vote for this motion appears on page 779.)
*REPORT (MISC. #12294) BY: Human Resources Committee, John Scott, Chairperson
IN RE: CIRCUIT COURT – 2013 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE TREATMENT COURT) – GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed the above referenced resolution on November 14, 2012 Reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing Report.
HUMAN RESOURCES COMMITTEE MISCELLANEOUS RESOLUTION #12294
BY: Public Services Committee, Commissioner Jim Runestad, Chairperson IN RE: CIRCUIT COURT – 2013 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE
TREATMENT COURT) – GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court applied for a grant with the State Court Administrative Office (SCAO),
Michigan Drug Court Grant Program with a grant period of October 1, 2012 through September 30, 2013; and
WHEREAS the SCAO grant award, plus Child Care Fund funding, Restore Foundation donation, and General Fund support make up the total program funding for FY 2013; and
Commissioners Minutes Continued. November 28, 2012
771
WHEREAS the court intends to continue the Juvenile Drug Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in out of
home placement days ordered; and WHEREAS the Juvenile Drug Court has a budget of $522,420 which includes a SCAO grant award of
$40,000, Child Care Fund contributed funding of $398,873 (of which 50% is reimbursable), Restore Foundation donation of $59,404 and General Fund support of $24,143 ($21,018 personnel support and
$3,125 operating support); and WHEREAS the Juvenile Drug Court Program has one (1) special revenue (SR) full-time eligible (FTE)
Youth and Family Caseworker II position (#3010402-09711) is partially funded by the Juvenile Drug Court Grant with the remaining costs funded by the Child Care fund; and
WHEREAS, per MR.#12005, one (1) SR part-time non-eligible (PTNE) 1,000 hours per year Youth and Family Caseworker II position (#11073) was deleted and one (1) SR FTE Youth and Family Caseworker I
position (#11081) was created with donations accepted from the Restore Foundation to help operate the Juvenile Drug Court; and
WHEREAS position #3010402-09712 also supports the Juvenile Drug Court and the remaining of the cost is offset by Adult Drug Court program funds (Child Care Fund); and
WHEREAS position #301402-10677 also supports the Adult Drug Court and the Urban Drug Court Initiative Pilot Program and the remaining of the cost is offset by Juvenile Drug Court program funds
(Child Care Fund) and the Urban Drug Court Initiative Grant; and WHEREAS the Manager Court Services position (#3010402-07512) functions as administrator of this
program and the Child Care Fund allows for up to 20% reimbursement of this position; WHEREAS this program provides also funding for drug testing supplies and kits, office supplies, personal
mileage, indirect costs, and individual, group, and family therapy; and WHEREAS the grant agreement has been reviewed and approved through the County Executive’s
Contract Review Process and the Board of Commissioners’ Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2012 Michigan Drug Court Grant Program (Juvenile Drug Court) Grant Agreement in the amount of $40,000 from the State Court Administrative Office (SCAO), for the period of October 1, 2012 through
September 30, 2013. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Board Chairperson to sign
the grant agreement for the total program amount of $522,420, which includes the SCAO grant award of $40,000, Child Care Fund contributed funding of $398,873, Restore Foundation donation of $59,404, and
General Fund support of $24,143 ($21,018 personnel support and $3,125 operating support). BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation
of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance #3 of that grant application shall not be construed as a
mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein.
BE IT FURTHER RESOLVED that no expenditures are authorized until a grant agreement is fully executed with the County’s obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that one (1) SR FTE Youth and Family Caseworker I position (#3010402-11081) be partially funded by the SCAO grant and the Restore Foundation and continued in the Circuit
Court/Family Division/Court Services. BE IT FURTHER RESOLVED that one (1) SR Technical Assistant position (#301402-10677) be also
funded by the Adult Drug Court and the Urban Drug Court Initiative Pilot Program funds. BE IT FURTHER RESOLVED that continuation of position #3010402-09711 and other position(s)
associated with this grant is contingent upon continuation of state funding, and receipt of additional funding sources.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. November 28, 2012
772
Copy of Grant Review Sign Off – Circuit Court Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12294)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: CIRCUIT COURT – 2013 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE
TREATMENT COURT) - GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Circuit Court has received a grant award from the State Court Administrators Office (SCAO),
Michigan Drug Court Program (MDCGP), for the Juvenile Drug court, in the amount of $40,000 for the period of October 1, 2012 through September 30, 2013.
2. Total program budget is for $522,420 which includes an award from SCAO of $40,000, Child Care Contributed funding of $398,873, Restore Foundation donation of $59,404 and General
Fund support of $24,143 ($21,018 personnel support and $3,125 operating support). 3. There are five (5) positions that are partially funded by the Juvenile Drug Court program totaling
$361,214. These positions are funded as follows: -One (1) special revenue, full-time eligible Youth and Family Caseworker II position
(3010402-09711) with total the personnel costs of $105,637. This position is funded as follows: Juvenile Drug Court SCAO funds totaling $14,386 and Child Care Funds of $91,251.
-One (1) special revenue, full-time eligible Youth and Family Caseworker I position (3010402-11081) with total personnel costs of $85,018. This position is funded as follows: Juvenile
Drug Court SCAO funds totaling $25,614 and Restore Foundation donation funds of $59,404. -One (1) special revenue, full-time eligible Technical Assistant position (3010402-10677) with
total personnel costs of $61,110. This position is funded as follows: Child Care Funds of $30,264 and the remainder of the costs offset by the Urban Drug Court Initiative (UDCI) Pilot
Program Grant. -One (1) special revenue, full-time eligible Youth and Family Casework Supervisor position
(3010402-09712) with total personnel costs of $90,679 that are funded by Child Care Funds. -One (1) General Fund/General Purpose, full-time eligible Manager of Court Services position
(3010402-07512) with total personnel costs of $28,598 covered by the Child Care Fund. The approval of the Child Care Fund per MR #09198 authorized the Court to charge 20% of this
position to the Child Care Fund. The remaining 80% is funded by the General Fund. 4. The General Fund personnel support is estimated to be $21,018 for FY 2013. This amount is
derived by estimating Judges’ time and Support staffs’ time spent on the drug courts. Please note the Judges salaries are reimbursed by the State. The General Fund personnel support is
included in the FY 2013 Adopted Budget. 5. Total operating costs for the Juvenile Drug Court Program are $161,206 and are allocated as
follows: Personal Mileage $15,796, Supplies $1,000, Incentives $4,000, Indirect Costs $27,435, Professional Services $104,000 and Travel and Conference $5,850 which are funded by the
Child Care Fund, and Defense Attorney Fees $3,125 which are General Fund operating support. 6. A budget amendment is recommended to the FY 2013 Adopted Budget as follows:
GENERAL FUND (#10100) FY 2013 Amendment FY 2013
Circuit Court Judicial Administration Adopted Amended Revenue
3010101-121200-650301 Donations $ 0 $ 9,404 $ 9,404 Total Revenue $ 0 $ 9,404 $ 9,404
Expenditure
3010101-121200-788001-27140Trans Out to JTC Fund $ 0 $9,404 $ 9,404 Total Expenditure $ 0 $ 9,404 $ 9,404
Commissioners Minutes Continued. November 28, 2012
773
Special Revenue Fund (#27140) Grant #GR0000000236 Activity A, Analysis Type GLB
Revenue 3010402-121200-695500-10100 Trans In from GF-Cir Ct $ 0 $9,404 $ 9,404
3010402-121200-665882 Planned Use of Fnd Bal$ 0 50,000 50,000 3010402-121200-615571 Grants-State $40,000 $ 0 $40,000
Total Revenue $40,000 $59,404 $99,404
Expenditures 3010402-121200-702010 Salaries $32,646 $23,430 $56,076
3010402-121200-722750 Workers Compensation 73 529 602 3010402-121200-722760 Group Life 40 110 150
3010402-121200-722770 Retirement 4,048 13,905 17,953 3010402-121200-722780 Hospitalization 2,512 16,638 19,150
3010402-121200-722790 Social Security 443 3,275 3,718 3010402-121200-722800 Dental 126 574 700
3010402-121200-722810 Disability 39 646 685 3010402-121200-722820 Unemployment Insurance 45 135 180
3010402-121200-722850 Optical 28 162 190 Total Expenditures $40,000 $59,404 $99,404
FINANCE COMMITTEE
(The vote for this motion appears on page 779.) *MISCELLANEOUS RESOLUTION #12295 BY: Public Services Committee, Commissioner Jim Runestad, Chairperson
IN RE: CIRCUIT COURT - 2013 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT TREATMENT COURT) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a granting period of October 1, 2012 through September 30,
2013; and WHEREAS the SCAO grant award, plus PA 511 Community Corrections contributed funds, General Fund
support and Restore Foundation donation make up the total program funding for FY 2013; and WHEREAS the court intends to continue the Adult Treatment Court to deal with the problems of
increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and the increase in jail days ordered; and
WHEREAS the Adult Treatment Court has a budget of $218,429 which includes a SCAO grant award $30,000, PA 511 Community Corrections contributed funding of $100,000, General Fund support of
$69,489 ($35,237 operating support and $34,252 personnel support) and a Restore Foundation donation of $18,940; and
WHEREAS two positions are partially funded by the Adult Treatment Court Grant, which include: one (1) Special Revenue (SR) full-time eligible (FTE) Youth and Family Casework Supervisor position (3010402-
09712) and one (1) SR FTE Technical Assistant position (3010402-10677); and WHEREAS position #3010402-09712 also supports the Juvenile Drug Court and the remaining of the
cost is offset by Juvenile Drug Court program funds (Child Care Fund); and WHEREAS position #301402-10677 also supports the Juvenile Drug Court and the Urban Court Initiative
Pilot Program and the remaining of the cost is offset by Juvenile Drug Court program funds (Child Care Fund) and the Urban Drug Court Initiative Grant; and
WHEREAS these positions also support the Juvenile Drug Court and the remaining of their cost is offset by Juvenile Drug Court program funds (Child Care Fund); and
WHEREAS this program also provides funding for drug testing supplies and kits, contractual services for individual and family treatment, and transitional housing; and
WHEREAS the grant agreement has been reviewed and approved through the County Executive’s Contract Review Process and the Board of Commissioners’ Grant Acceptance Procedures.
Commissioners Minutes Continued. November 28, 2012
774
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 2012 Michigan Drug Court Grant Program (Adult Treatment Court) Grant Agreement in the amount of
$36,000 from the State Court Administrative Office (SCAO) for the period of October 1, 2012 through September 30, 2013.
BE IT FURTHER RESOVED that the Board of Commissioners authorizes the Board Chairperson to sign the grant agreement for the total program amount of $218,429, which includes the S.C.A.O. grant award
of $30,000, PA 511 Community Corrections contributed funds of $100,000, General Fund support of $69,489 ($35,237 operating support and $34,252 personnel support) and a Restore Foundation donation
of $18,940. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon the continued
interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance #3 of that grant application shall not be
construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein.
BE IT FURTHER RESOLVED that no expenditures are authorized until a grant agreement is fully executed with the County’s obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that one (1) SR Technical Assistant position (#301402-10677) be also funded by the Juvenile Drug Court and the Urban Drug Court Initiative Pilot Program funds.
BE IT FURTHER RESOLVED that continuation of the positions (#3010402-09712 and #3010402-10677) associated with this grant is contingent upon continuation of state funding, and receipt of additional
funding sources. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Circuit Court Incorporated by Reference. Original on file in County
Clerk’s office.
FISCAL NOTE (MISC. #12295) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: CIRCUIT COURT – 2013 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT TREATMENT COURT) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Circuit Court has received a grant award from the State Court Administrators Office (SCAO), Michigan Drug Court Grant Program (MDCGP), for the Adult Drug Court, in the amount of
$30,000 for the period of October 1, 2012 through September 30, 2013. 2. The total program budget is for $218,429 which includes an award from SCAO of $30,000; PA
511 Community Corrections contributed funding of $100,000, General Fund support of $69,489 ($34,252 personnel support and $35,237 operating support) and a Restore Foundation donation
of $18,940. 3. There are two (2) full-time eligible positions that are partially funded by the Adult Treatment Court
totaling $30,000. These positions are funded as follows: - One (1) special revenue, full-time eligible Youth and Family Caseworker Supervisor
(3010402-09712). This position also supports the Juvenile Drug Court program and the remaining costs are offset by the Child Care Fund.
- One (1) special revenue, full-time eligible Technical Assistant position (3010402-10677). This position is also partially funded by the Urban Drug Court Initiative (UDCI) Pilot
Program and the remaining cost is offset by the Juvenile Drug Court program funds (Child Care Fund).
Commissioners Minutes Continued. November 28, 2012
775
4. The General Fund personnel support is estimated to be $34,252 for FY 2013. This amount is derived by estimating Judges’ time and Support staffs’ time spent on the drug courts. Please
note the Judges salaries are reimbursed by the State. The General Fund personnel support is included in the FY 2013 Adopted Budget.
5. Total operating costs for the Adult Drug Court Program are $154,177 of which, $100,000 is PA 511 Community Corrections contributed funding; $35,237 is General Fund budgeted operating
support and $18,940 is a Restore Foundation donation. 6. A budget amendment is recommended to the FY 2013 Adopted Budget as follows:
GENERAL FUND (#10100) FY 2013 Amendment FY 2013
Circuit Court Judicial Administration Adopted Amended Revenue
3010101-121200-650301 Donations $ 0 $18,940 $18,940 Total Revenue $ 0 $18,940 $18,940
Expenditure 3010101-121200-788001-27140 Trans Out to ATC Fund $ 0 $18,940 $18,940
Total Expenditure $ 0 $18,940 $18,940 Special Revenue Fund #27130
Project #GR0000000233 Activity A, Analysis Type GLB Revenue
3010301-121200-695500-10100 Trans In from GF-Cir Ct $ 0 $18,94 $18,940 3010301-121200-615571 Grants State $36,000 ( 6,000) 30,000
Total Revenue $36,000 $12,940 $48,940 Expenditure
3010301-121200-702010 Salaries $23,000 ($4,000) $19,000 3010301-121200-722750 Workers Compensation 75 61 136
3010301-121200-722760 Group Life 58 ( 24) 34 3010301-121200-722770 Retirement 7,538 ( 3,475) 4,063
3010301-121200-722780 Hospitalization 4,646 754 5,400 3010301-121200-722790 Social Security 418 424 842
3010301-121200-722800 Dental 151 68 219 3010301-121200-722810 Disability 46 109 155
3010301-121200-722820 Unemployment Insurance 40 1 41 3010301-121200-722850 Optical 28 82 110
3010301-121200-731416 Private Institutions-Res 0 8,460 8,460 3010301-121200-731997 Transport of Clients 0 3,780 780
3010301-121200-750245 Incentives 0 2,150 2,150 3010301-121200-750280 Laboratory Supplies 0 4,550 4,550
Total Expenditure $36,000 $12,940 $48,940 FINANCE COMMITTEE
(The vote for this motion appears on page 779.)
*MISCELLANEOUS RESOLUTION #12296
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: CIRCUIT COURT – FY 2013 MICHIGAN MENTAL HEALTH COURT GRANT PROGRAM
(MMHCGP) – GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Mental Health Court (MMHCGP) grant program from the State Court
Administrative Office (SCAO) has awarded the Circuit Court funding in the amount of $60,000 for the period of October 1, 2012 through September 30, 2013; and
WHEREAS this is the 5th year of grant acceptance for this program; and WHEREAS this award would allow the Adult Treatment Court (ATC) to create the capacity to treat
offenders with co-occurring disorders (mental health and substance abuse); and
Commissioners Minutes Continued. November 28, 2012
776
WHEREAS the award will be used to purchase contractual services from Community Mental Health in the form of a Court Liaison position which is expected to serve and assist the ATC Team via assessments,
court testimonies, consultations, progress updates, crisis intervention, community referrals, and coordinate care throughout Oakland County Community Mental Health Authority’s (OCCMHA) network of
Core Provider Agencies (CPA), and bridge the gaps between the Court and Mental Health systems. It will also be used to provide drug screens and bus passes for clients; and
WHEREAS there is no County match required; and WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures; and NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
FY2013 Michigan Mental Health Court Grant Program (MMHCGP) – Grant Agreement from the State Court Administrative Office (SCAO) in the amount of $60,000 for the period of October 1, 2012 through
September 30, 2013. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Board Chairperson to sign
the grant agreement for the total grant program amount of $60,000. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment, and any special revenue positions and other program costs associated with this grant are contingent upon future levels of grant funding.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes within fifteen percent
(15%) of the original award, which is consistent with the original agreement as approved. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Circuit Court Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12296)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: CIRCUIT COURT – FY 2013 MICHIGAN MENTAL HEALTH COURT GRANT PROGRAM
(MMHCGP) - GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Circuit Court has been awarded a grant from the State Court Administrative Office (SCAO) in
the amount of $60,000 for the period of October 1, 2012 through September 30, 2013. 2. This is the fifth (5th) year of this grant award.
3. There are no in-kind or County matching funds required. 4. The Fiscal Year 2013 Special Revenue budget is amended as follows:
FY 2013 FY 2013 FY 2013 Michigan Mental Health Court Grant (#27175) Adopted Budget Amended
Grant Number #GR0000000423 Activity A, AnalysisType GLB Budget Amendment Budget Revenue
3010301-121200-615571 Grants State $ 0 $ 60,000 $ 60,000 Total Revenue $ 0 $ 60,000 $ 60,000
Expenditures 3010301-121200-731458 Professional Services $ 0 $ 54,000 $ 54,000
3010301-121200-732018Travel and Conference 0 2,310 2,310 3010301-121200-750280 Laboratory Supplies 0 3,690 3,690
Total Expenditures $ 0 $ 60,000 $ 60,000 FINANCE COMMITTEE
(The vote for this motion appears on page 779.)
Commissioners Minutes Continued. November 28, 2012
777
*REPORT (MISC. #12297) BY: Human Resources Committee, John Scott, Chairperson
IN RE: CIRCUIT COURT – 2013 URBAN DRUG COURT INITIATIVE (UDCI) PILOT PROGRAM – GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed the above referenced resolution on November 14, 2012 Reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing Report.
HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #12297 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: CIRCUIT COURT – 2013 URBAN DRUG COURT INITIATIVE (UDCI) PILOT PROGRAM – GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for a grant with the State Court Administrative Office (SCAO), Urban Initiative (UDCI) Pilot Program with a grant period of October 1, 2012 through September 30, 2013; and
WHEREAS the SCAO grant award, plus PA511 funding make up the total program funding for FY 2013; and
WHEREAS the UDCI Pilot Program has a budget of $414,229 which includes a SCAO grant award of $247,229 and PA 511 funds support of $167,000; and
WHEREAS no county match is required; and WHEREAS the UDCI Program will focus on high-risk, high-need offenders who have committed criminal
offenses within the city of Pontiac and who have been diagnosed with a substance abuse disorder; and WHEREAS this Program consists of three phases including varying types of treatment programs, court
appearances, incentives and sanctions, as needed with specific goals for graduation into the next phase and ultimately graduation from the program; and
WHEREAS this grant provides for the creation of one (1) Special Revenue (SR) full-time eligible (FTE) Youth and Family Caseworker Supervisor position in the Circuit Court Civil/Criminal Services (#3010301)
Criminal Case Support area; and WHEREAS the new position will coordinate weekly case conferences with judges and probation officers,
performs initial screening for eligibility, and follow each case through completion, including assessments, as well as liaison and contract oversight with service providers;
WHEREAS position #301402-10677 also will provide administrative support to the Urban Court Initiative Pilot Program and be partially funded by this grant; and
WHEREAS this program provides also funding for drug testing supplies and kits, interlock tethers for participants, indirect costs, and therapy; and
WHEREAS the grant agreement has been reviewed and approved through the County Executive’s Contract Review Process and the Board of Commissioners’ Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 2013 Urban Initiative (UDCI) Pilot Program in the amount of $247,229 from the State Court Administrative
Office (SCAO), for the period of October 1, 2012 through September 30, 2013. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Board Chairperson to sign
the grant agreement for the total program amount of $414,229, which includes the SCAO grant award of $247,229 and PA 511 funds support of $167,000.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #3 of that grant application shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and
incorporated by reference herein. BE IT FURTHER RESOLVED that no expenditures are authorized until a grant agreement is fully
executed with the County’s obligation limited to the grant funding period.
Commissioners Minutes Continued. November 28, 2012
778
BE IT FURTHER RESOLVED that one (1) SR FTE Youth and Family Caseworker Supervisor position be created in the Circuit Court/Civil/Criminal Services/Criminal Case Support and fully funded by the SCAO
grant. BE IT FURTHER RESOLVED that one (1) SR Technical Assistant position (#301402-10677) be also
partially funded by the Urban Court Initiative Pilot Program funds, and Adult and Juvenile Drug Court Grant Programs
BE IT FURTHER RESOLVED that continuation of this position(s) associated with this grant is contingent upon continuation of state funding, and receipt of additional funding sources.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Circuit Court Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12297)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: CIRCUIT COURT – 2013 URBAN DRUG COURT INITIATIVE (UDCI) PILOT PROGRAM -
GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Circuit Court has received a grant award from the State Court Administrators Office (SCAO),
for the Urban Drug Court Initiative (UDCI) Pilot Program in the amount of $247,229 for the period of October 1, 2012 through September 30, 2013.
2. The total program budget is for $414,229 which includes an award from SCAO of $247,229 and PA 511 Community Corrections contributed funding of $167,000.
3. There is one (1) special revenue, full-time eligible Youth and Family Caseworker Supervisor position (3010301-New) that is fully funded by the Urban Drug Court Initiative SCAO funds
totaling $97,505. 4. There is one (1) special revenue, full-time eligible Technical Assistant position (3010402-10677)
that is partially funded by Urban Drug Court Initiative SCAO funds of $30,846 and the remaining cost is offset by the Juvenile Drug Court program funds (Child Care Fund) and the Adult Drug
Court SCAO funds. 5. Total operating costs for the Urban Drug Court Initiative Program are $285,878 of which,
$167,000 is PA 511 Community Corrections contributed funding and $118,878 is funded by the Urban Drug Court Initiative SCAO funds.
6. A budget amendment is recommended to the FY 2013 Adopted Budget as follows: 7.
Special Revenue Fund (#27135) FY 2013 Amendment FY 2013 Circuit Court Civil/Criminal Services Adopted Amended
Project #GR0000000626 Activity A, Analysis Type GLB Revenue
3010301-121200-615571 Grants State $ 0 $247,229 $247,229 Total Revenue $ 0 $247,229 $247,229
Expenditure 3010301-121200-702010 Salaries $ 0 $72,721 $72,721
3010301-121200-722750 Workers Compensation 0 902 902 3010301-121200-722760 Group Life 0 225 225
3010301-121200-722770 Retirement 0 26,863 26,863 3010301-121200-722780 Hospitalization 0 19,473 19,473
Commissioners Minutes Continued. November 28, 2012
779
3010301-121200-722790 Social Security 0 5,563 5,563 3010301-121200-722800 Dental 0 1,135 1,135
3010301-121200-722810 Disability 0 1,025 1,025 3010301-121200-722820 Unemployment Insurance 0 269 269
3010301-121200-722850 Optical 0 175 175 3010301-121200-731458 Professional Services 0 69,708 69,708
3010301-121200-731997 Transportation of Clients 0 33,780 33,780 3010301-121200-750280 Laboratory Supplies 0 15,390 15,390
Total Expenditure $ 0 $247,229 $247,229 FINANCE COMMITTEE
Vote on Consent Agenda:
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub,
Weipert, Woodward, Zack, Bosnic, Covey. (25) NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
MISCELLANEOUS RESOLUTION #12298
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: RESOLUTION AUTHORIZING THE INSERTION OF NOTICE OF INTENTION OF THE
COUNTY OF OAKLAND TO ISSUE RETIREES HEALTH CARE REFUNDING BONDS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners (the "Commission") of the County of Oakland, Michigan (the
"County"), wishes to issue bonds for the purpose of refunding a contract obligation which provided
funding for the Health Care Trust Fund which was established to pay post-employment health care
benefits for public employee retirees of the County as described in EXHIBIT A attached hereto (the
"Refunding Project"), pursuant to the terms of Section 518 of Act No. 34, Public Acts of Michigan, 2001 as
amended ("Act 34"); and
WHEREAS in order to refund this contract obligation and expedite the Refunding Project and the
issuance of the County of Oakland Retirees Health Care Refunding Bonds (the “Refunding Bonds”), it is
necessary to insert a Notice of Intention of the County of Oakland to Issue Retirees Health Care
Refunding Bonds pursuant to Act 34 in the Oakland Press, Pontiac, Michigan; and
WHEREAS there has been prepared and attached hereto as APPENDIX I a form of notice entitled
"NOTICE OF INTENTION OF THE COUNTY OF OAKLAND TO ISSUE RETIREES HEALTH CARE
REFUNDING BONDS AND NOTICE OF RIGHT TO PETITION FOR REFERENDUM THEREON" (the
"Notice of Intention"); and
WHEREAS the Oakland County Clerk shall be authorized to insert the attached form of Notice of
Intention in the Oakland Press, Pontiac, Michigan.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF
OAKLAND, MICHIGAN, AS FOLLOWS:
1. Approval of Plans: The preliminary plans and estimates relating to the Refunding Project and
identified in EXHIBIT A attached hereto are hereby approved and ordered filed with the County
Clerk.
2 .Insertion of Notice of Intent: It is hereby determined that the Notice of Intention provides
information sufficient to adequately inform the electors and taxpayers of the County of the nature
of the obligations to be undertaken by the County by the issuance of the Retirees Health Care
Refunding Bonds and of their right under Act 34 to file a petition requesting a referendum election
on the issuance of the Retirees Health Care Refunding Bonds.
3. Form of Notice of Intent: The form and content of the Notice of Intention as set forth in
Appendix I, are hereby approved, and the Oakland County Clerk is hereby authorized and
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780
directed to cause the Notice of Intention to be published once in the Oakland Press, Pontiac,
Michigan, a newspaper of general circulation within the County which is hereby determined to be
the newspaper reaching the largest number of electors and taxpayers of the County. The notice
shall be inserted in an advertisement at least one-quarter of a page in size.
4. Retention of Bond Counsel: The firm of Axe & Ecklund, P.C., attorneys of Grosse Pointe
Farms, Michigan, is hereby retained to act as bond counsel for the County in connection with the
issuance, sale and delivery of the Refunding Bonds.
5. Retention of Financial Consultants: The financial consultant and advisor to the county in
connection with the sale and delivery of the Refunding Bonds shall be selected based upon a
competitive Request for Proposal process administered by the Purchasing Division.
6. Referendum Period: The referendum period within which voters and taxpayers shall have the
right to circulate petitions is 45 days after publication of the notice of intention authorized in
paragraph 2.
7. Conflicting Resolutions: All resolutions and parts of resolutions in conflict with the foregoing
are hereby rescinded.
8. Effective Date: This Resolution shall become effective immediately upon its adoption and the
signature of the Oakland County Executive indicating his approval and shall be recorded in the
minutes of the County as soon as practicable after adoption.
Chairperson, on behalf of the Finance Committee I move the adoption of the foregoing resolution.
Copy of Certification, Exhibit A, Appendix I Incorporated by Reference. Original on file in County Clerk’s
office.
Moved by Middleton supported by Quarles the resolution be adopted.
AYES: Dwyer, Gingell, Gosselin, Hoffman, Long, Matis, Middleton, Nuccio, Potts, River,
Runestad, Scott, Taub, Weipert, Bosnic, Covey, Crawford. (17)
NAYS: Gershenson, Hatchett, Jackson, McGillivray, Nash, Quarles, Woodward, Zack. (8)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #12299
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOND RESOLUTION AUTHORIZING THE COUNTY OF OAKLAND TO ISSUE THE COUNTY
OF OAKLAND RETIREES HEALTH CARE REFUNDING BONDS, SERIES 2013 (GENERAL
OBLIGATION LIMITED TAX)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, Michigan (the “County”) provides post-retirement medical benefits to
qualified retirees and/or their spouses and dependents, as provided by the Oakland County Merit System
and its policies; and
WHEREAS as permitted by Federal and State laws the County established a Voluntary Employees’
Beneficiary Association ("VEBA") to fund health care for qualified County retirees; and
WHEREAS on July 31, 2007, the county entered into an Indenture which established the 2007 Oakland
County Retirees Medical Benefits Funding Trust (the “Funding Trust”) which issued $566,985,000 of
Taxable Certificates of Participation payable from contract payments from the County to be made
pursuant to a 2007 Oakland County Retirees Medical Benefits Contract (the “Contract”) between the
County and the Funding Trust; and
WHEREAS an amendment to Public Act No. 34 of the Public Acts of 2001, as amended (“Act 34”)
enacted in October of 2012 permits the County to issue refunding bonds for the purpose of providing
funds to refund the County’s contract obligations under the Contract which is described in Appendix A
(the Refunding Project”); and
WHEREAS on June 14, 2007 the Board approved the County’s entering into the 2007 Oakland County
Intermediate Trust Agreement (the “Intermediate Trust) a copy of which is attached to this resolution as
Appendix B, which was entered into July 31, 2007 which provides for the following:
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781
“In the event that any other health care benefits plan, program or arrangement becomes
effective during the remainder of the Funding Period with the effect of supplanting and
superseding the County’s obligations to pay for all of the costs of providing Retiree Medical
Benefits (the “Optional Prepayment Trigger”), the Intermediate Trust will have fulfilled its
designated purpose, and then (i) all, or the applicable portion, (as the case may be), of the then
existing assets of the Intermediate Trust, to the extent no longer needed to pay future costs of
providing Retiree Medical Benefits, shall be deemed “Surplus Intermediate Trust Assets,” and
(ii) if the County, at its option and in its sole discretion, gives written notice to the trustee of the
Funding Trust (the “Funding Trustee”), with a copy to the Intermediate Trustees, of the County’s
irrevocable election to optionally redeem all or a portion (to the extent of the available Surplus
Intermediate Trust Assets) of the then outstanding principal amount of the Certificates through
an Optional Prepayment under and as defined in the Contract, then the Intermediate Trustees
shall (x) transfer all or a portion (as the case may be) of the available Surplus Intermediate Trust
Assets to the Funding Trustee as such optional prepayment (the “Optional Prepayment”) for and
on behalf of the County and (y) promptly give written notice thereof to the County.”
WHEREAS the County’s Health Care Benefits Program (the “Program”) a copy of which is attached
hereto as Appendix C will have the effect of supplanting and superseding the County’s obligation to pay
for all of the costs of providing Medical Care Benefits in the next fifteen years; and
WHEREAS it has been estimated that the Program will extend for approximately 15 years and that the
cost of the Retirees Health Care Program and issuing the Refunding Bonds will not exceed $485,000,000
to be provided by the proceeds from the sale of Refunding Bonds by the County pursuant to Act 34; and
WHEREAS under the Indenture which established the Funding Trust once the Program is in effect the
Intermediate Trust will have fulfilled its designated purpose and the then existing assets of the
Intermediate Trust to the extent no longer needed to pay future costs of providing Retiree Medical
Benefits are available for the County at its option to irrevocably elect to redeem all or a portion of the then
outstanding principal amount of the Certificates of Participation issued by the Funding Trust on July 31,
2007; and
WHEREAS the County estimates that by entering into the Refunding the County will be saving in excess
of $100,000,000 over the next fifteen years; and
WHEREAS the County Executive will, before the County issues any series of the Refunding Bonds,
prepare and make available to the public a comprehensive plan which will include all of the requirements
set forth in Section 518 subsection (4) of Act 34; and
WHEREAS the County proposes to approve the Retirees Health Care Program and to incur new taxable
debt to finance a portion of the costs of the Retirees Health Care Program.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF
OAKLAND, MICHIGAN, AS FOLLOWS:
1. Bond Details: Pursuant to Section 518 of Act 34, the Refunding Bonds of the County,
aggregating not to exceed the principal sum of $485,000,000, shall be issued in one or more
series for the purpose of defraying the County's portion of the cost of the Refunding Project. The
Refunding Bonds shall be known as "County of Oakland Retirees Health Care Refunding Bonds,
Series 2013 [and if more than one series is issued the additional series shall be designated by
the date 2013 and the letter of the alphabet starting with “A”] (General Obligation Limited Tax)”
(the "Refunding Bonds") and shall be dated March 1, 2013 or such later date not more than
eighteen calendar months thereafter as the Oakland County Executive or his designee hereafter
(the “County Executive”) shall provide by order. If the Refunding Bonds are delivered in 2014 the
series shall reflect that year. The Refunding Bonds shall be fully registered Refunding Bonds,
both as to principal and interest, in any one or more denominations of $5,000 or a multiple of
$5,000 numbered from 1 upwards as determined by the County Executive, regardless of rate and
maturity date. The Refunding Bonds of each series shall mature as directed by the County
Executive or his designee in his signed order.
The maximum amount of Refunding Bonds in one or more series shall not exceed the amount necessary
for the County to complete the Refunding.
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782
The Refunding Bonds shall be in substantially the form attached hereto as EXHIBIT A with such changes,
additions or deletions as are not inconsistent with this resolution.
Once the County Executive signs an order for any series of bonds, the official Notice of Sale attached as
EXHIBIT B shall be completed in accordance with such order.
2. Discount: The Refunding Bonds may be offered for sale at a price of not less than 99% of the
face amount thereof, and the County Executive is authorized, in his discretion, to provide for a
higher minimum purchase price in the Notice of Sale for the Refunding Bonds.
3. Interest Payment and Date of Record: The Refunding Bonds shall bear interest payable as set
forth in the order signed by the County Executive in accordance with paragraph 1 of this
resolution, which interest shall not exceed 4.75% per annum. Interest shall be paid by check or
draft mailed to the registered owner of each Bond as of the applicable date of record, provided,
however, that the County Treasurer may agree with the bond registrar on a different method of
payment. If interest is paid differently, the Bond form attached as EXHIBIT A and Notice of Sale
form attached as EXHIBIT B shall be changed accordingly.
The date of record for each interest payment shall be the 15th day of the calendar month preceding the
date such payment is due.
4. Prior Redemption: The Refunding Bonds shall be subject to redemption prior to maturity upon
such terms and conditions as shall be determined by order signed by the County Treasurer and
the County Executive at the time of sale.
5. Reduction in Aggregate Amount of Refunding Bonds: In the event the cost of issuing the
Refunding Bonds shall be less than the current projections and after this bond resolution has
been adopted it shall be determined by the County Executive that the Refunding Project cost
shall be less than such estimates, the County Executive shall reduce the principal amount of the
Refunding Bonds by $5,000 denominations, one such denomination for each maturity in any
order of maturity, to the extent required to avoid the issuance of more Refunding Bonds than will
be required in light of the bids received, and the Notice of Sale shall be correspondingly altered.
6. Bond Registrar and Paying Agent/Book Entry Depository Trust: The County Treasurer shall
designate, and may enter into an agreement with, a bond registrar and paying agent for the
Refunding Bonds (sometimes referred to as the "Bond Registrar") which shall be a bank or trust
company located in the State of Michigan which is qualified to act in such capacity under the laws
of the United States of America or the State of Michigan. The County Treasurer from time to time
as required may designate a similarly qualified successor bond registrar and paying agent. The
Refunding Bonds shall be deposited with a depository trustee designated by the County
Treasurer who shall transfer ownership of interests in the Refunding Bonds by book entry and
who shall issue depository trust receipts or acknowledgments to owners of interests in the
Refunding Bonds. Such book entry depository trust arrangement, and the form of depository trust
receipts or acknowledgments, shall be as determined by the County Treasurer after consultation
with the depository trustee. The depository trustee may be the same as the Bond Registrar
otherwise named by the County Treasurer, and the Refunding Bonds may be transferred in part
by depository trust and in part by transfer of physical certificates as the County Treasurer may
determine.
7. Transfer or Exchange of Refunding Bonds: Any bond shall be transferable on the bond
register maintained by the Bond Registrar with respect to the Refunding Bonds upon the
surrender of the Bond to the Bond Registrar together with an assignment executed by the
registered owner or his or her duly authorized attorney in form satisfactory to the Bond Registrar.
Upon receipt of a properly assigned Bond the Bond Registrar shall authenticate and deliver a new
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783
Bond or Refunding Bonds in equal aggregate principal amount and like interest rate and maturity
to the designated transferee or transferees.
Refunding Bonds may likewise be exchanged for one or more other Refunding Bonds with the same
interest rate and maturity in authorized denominations aggregating the same principal amount as the
Bond or Refunding Bonds being exchanged. Such exchange shall be effected by surrender of the Bond
to be exchanged to the Bond Registrar with written instructions signed by the registered owner of the
Bond or his or her attorney in form satisfactory to the Bond Registrar. Upon receipt of a Bond with proper
written instructions the Bond Registrar shall authenticate and deliver a new Bond or Refunding Bonds to
the registered owner of the Bond or his or her properly designated transferee or transferees or attorney.
Any service charge made by the Bond Registrar for any such registration, transfer or exchange shall be
paid for by the County, unless otherwise agreed by the County and the Bond Registrar. The Bond
Registrar may, however, require payment by a bondholder of a sum sufficient to cover any tax or other
governmental charge payable in connection with any such registration, transfer or exchange.
8. Mutilated, Lost, Stolen or Destroyed Refunding Bonds: In the event any Bond is mutilated,
lost, stolen or destroyed, the Chairperson of the Board of Commissioners and the Clerk of the
County may, on behalf of the County, execute and deliver, a new Bond having a number not then
outstanding, of like date, maturity and denomination as that mutilated, lost, stolen or destroyed.
In the case of a mutilated Bond, a replacement Bond shall not be delivered unless and until such
mutilated Bond is surrendered to the Bond Registrar. In the case of a lost, stolen or destroyed Bond, a
replacement Bond shall not be delivered unless and until the County and the Bond Registrar shall have
received such proof of ownership and loss and indemnity as they determine to be sufficient, which shall
consist at least of (i) a lost instrument Bond for principal and interest remaining unpaid on the lost, stolen
or destroyed Bond; (ii) an affidavit of the registered owner (or his or her attorney) setting forth ownership
of the Bond lost, stolen or destroyed and the circumstances under which it was lost, stolen or destroyed;
(iii) the agreement of the owner of the Bond (or his or her attorney) to fully indemnify the County and the
Bond Registrar against loss due to the lost, stolen or destroyed Bond and the issuance of any
replacement Bond; and (iv) the agreement of the owner of the Bond (or his or her attorney) to pay all
expenses of the County and the Bond Registrar in connection with the replacement, including the transfer
and exchange costs which otherwise would be paid by the County.
9. Execution and Delivery: The Chairperson of the Board of Commissioners and the Clerk of the
County are hereby authorized and directed to execute the Refunding Bonds for and on behalf of
the County by manually executing the same or by causing their facsimile signatures to be affixed.
If facsimile signatures are used, the Refunding Bonds shall be authenticated by the Bond
Registrar before delivery. The Refunding Bonds shall be sealed with the County's seal or a
facsimile thereof shall be imprinted thereon. When so executed and (if facsimile signatures are
used) authenticated, the Refunding Bonds shall be delivered to the County Treasurer, who is
hereby authorized and directed to deliver the Refunding Bonds to the purchaser upon receipt in
full of the purchase price for the Refunding Bonds.
10. Source of Repayment: The County agrees to pledge for the repayment of the Refunding Bonds
sufficient amounts of County taxes levied each year provided that the amount of taxes necessary
to pay the principal and interest on the Refunding Bonds, together with the other taxes levied for
the same year, shall not exceed the limit authorized by law. In addition, the Refunding Bonds
shall be secured by the General Fund of the County and shall be known as “General Obligation
Limited Tax Refunding Bonds.”
11. Principal and Interest Fund: All monies set aside by the County toward the cost of the
Refunding Project shall be kept by the County in a separate fund hereby established, to be known
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784
as the "Principal and Interest Fund." All moneys in the Principal and Interest Fund shall be kept
in a separate depository account with one or more banks or trust companies where the principal
of and interest on the Refunding Bonds are payable, and such moneys shall be used solely for
the payment of the principal of and interest on the Refunding Bonds and expenses incidental
thereto. All accrued interest and the premium, if any, received from the purchaser of the
Refunding Bonds shall be deposited in the Principal and Interest Fund upon receipt. Capitalized
interest, as determined pursuant to Section 6, shall be deposited in the Principal and Interest
Fund.
12. Refunding Project Fund: There is hereby established a Refunding Project Fund into which all
proceeds of the borrowing shall be deposited, except the accrued interest on the Refunding Bonds
and premium, if any, received from the purchaser of the Refunding Bonds and any capitalized
interest. All moneys in the Refunding Project Fund shall be used solely for the payment in full of costs
of the Refunding Project, including the costs of issuing the Refunding Bonds. At the time of delivery
of any series of Refunding Bonds the proceeds deposited into the Refunding Project Fund shall on
the same date be transferred an Escrow Agent who will distribute the amounts needed to carry out
the Refunding Project and the Program to the VEBA and the Intermediate Trust and pay the costs of
issuance for any series of Refunding Bonds. Surplus moneys remaining in the Refunding Project
Fund after completion of the Refunding Project and payment in full of the costs of the Refunding
Project (or provision for such payment) shall be deposited in the Principal and Interest Fund.
13. Investments: Moneys in the Principal and Interest Fund and the Project Fund may be
continuously invested and reinvested in the United States government obligations, obligations the
principal of and interest on which are unconditionally guaranteed by the United States
government, or in interest-bearing time deposits selected by the County Treasurer which are
permissible investments for surplus funds under Act No. 20 of the Public Acts of 1943, as
amended. Such investments shall mature, or be subject to redemption at the option of the holder,
not later than (a) in the case of the Principal and Interest Fund, the dates moneys in such fund
will be required to pay the principal of and interest on the Refunding Bonds, and (b) in the case of
the Project Fund, the estimated dates when moneys in such fund will be required to pay costs of
the Refunding Project. Obligations purchased as an investment of moneys in the Principal and
Interest Fund or the Project Fund, as the case may be, shall be deemed at all times to be a part
of such fund, and the interest accruing thereon and any profit realized from such investment shall
be credited to such fund.
14. Depositories: All of the banks located in the State of Michigan are hereby designated as
permissible depositories of the moneys in the funds established by this Resolution. The County
Treasurer shall select the depository or depositories to be used from those banks authorized in
this Section.
15. Defeasance or Redemption of Refunding Bonds: If at any time,
(a) the whole amount of the principal of and interest on all outstanding Refunding Bonds
shall be paid, or
(b) (i) sufficient moneys, or Government Obligations (as defined in this Section) not callable
prior to maturity, the principal of and interest on which when due and payable will provide
sufficient moneys, to pay the whole amount of the principal of and premium, if any, and
interest on all outstanding Refunding Bonds as and when due at maturity or upon
redemption prior to maturity shall be deposited with and held by a trustee or an escrow
agent for the purpose of paying the principal of and premium, if any, and interest on such
Refunding Bonds as and when due, and (ii) in the case of redemption prior to maturity, all
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785
outstanding Refunding Bonds shall have been duly called for redemption (or irrevocable
instructions to call such Refunding Bonds for redemption shall have been given)
then, at the time of the payment referred to in clause (a) of this Section or of the deposit referred to in
clause (b) of this Section, the County shall be released from all further obligations under this resolution,
and any moneys or other assets then held or pledged pursuant to this resolution for the purpose of paying
the principal of and interest on the Refunding Bonds (other than the moneys deposited with and held by a
trustee or an escrow agent as provided in clause (b) of this Section) shall be released from the conditions
of this resolution, paid over to the County and considered excess proceeds of the Refunding Bonds. In
the event moneys or Government Obligations shall be so deposited and held, the trustee or escrow agent
holding such moneys or Government Obligations shall, within 30 days after such moneys or Government
Obligations shall have been so deposited, cause a notice signed by it to be given to the registered
holders thereof not more than sixty (60) days and nor less than forty-five (45) days prior to the redemption
setting forth (x) the date or dates, if any, designated for the redemption of the Refunding Bonds, (y) a
description of the moneys or Government Obligations so held by it and (z) that the County has been
released from its obligations under this resolution. All moneys and Government Obligations so deposited
and held shall be held in trust and applied only to the payment of the principal of and premium, if any, and
interest on the Refunding Bonds at maturity or upon redemption prior to maturity, as the case may be, as
provided in this Section.
The trustee or escrow agent referred to in this Section shall (a) be a bank or trust company permitted by
law to offer and offering the required services, (b) be appointed by resolution of the County, and (c) at the
time of its appointment and so long as it is serving as such, have at least $25,000,000 of capital and
unimpaired surplus. The same bank or trust company may serve as trustee or escrow agent under this
Section and as Bond Registrar so long as it is otherwise eligible to serve in each such capacity.
As used in this Section, the term "Government Obligations" means direct obligations of, or obligations the
principal of and interest on which are unconditionally guaranteed by, the United States of America.
16. Filing with Municipal Finance Division: The County Executive is authorized and directed to:
(a) apply to the Municipal Finance Division of the Michigan Department of Treasury for
approval of the sale of the Refunding Bonds;
(b) file with such application all required supporting material; and
(c) pay all fees required in connection therewith.
17. Notice of Sale: Sealed bids for the purchase of the Refunding Bonds shall be accepted up to a
time to later be determined by the County Treasurer. Notice of the sale shall be published once
in accordance with law in the Bond Buyer, in substantially the form attached as EXHIBIT B to this
Resolution. The County Treasurer, after conferring with Bond Counsel, may make such changes
to the attached Notice of Sale, or cause it to be published in additional publications, as he deems
appropriate.
18. Award of the Refunding Bonds. Once all bids are received, the County Treasurer and the
County Executive or his designee are authorized to jointly award the Refunding Bonds to the
bidder who bid produces the lowest true interest cost to the County by signing an order in the
form attached hereto as EXHIBIT C.
19. Approval of Expenditures. The County Executive or his designee shall have the authority to
approve all expenditures relating to the Refunding Project.
20. Completion of Attached Forms. The County Executive or his designee or the County Treasurer
are authorized fill in the blanks in EXHIBIT A - Form of Bond, EXHIBIT B - Form of Notice of Sale,
and EXHIBIT C - Award Order prior to executing and filing these documents with the Oakland
County Clerk.
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786
21. Comprehensive Health Care Plan. Before the County issues any series of the Refunding
Bonds, the County Executive or his designee shall prepare and make available to the Public by
filing in the office of the County Clerk and posting on the County’s web-site all of the following:
(a) An analysis of the current and future obligations of the County with respect to each
postemployment health care benefit program of the County.
(b) Evidence that the issuance of the municipal security together with other funds lawfully
available will be sufficient to eliminate the unfunded accrued health care liability.
(c) A debt service amortization schedule and a description of actions required to satisfy the
debt service amortization schedule.
(d) A certification by the person preparing the plan that the comprehensive financial plan is
complete and accurate.
(e) If the proceeds of the borrowing are to be deposited in a health care trust fund, a plan in
place from the County to mitigate the increase in health care costs and may include a
wellness program that promotes the maintenance or improvements of healthy behaviors.
22. Escrow Agreement; Redemption of Contract Obligations. In order that the Contract
Obligations may be properly defeased in accordance with Act 34, the County shall enter into an
escrow agreement as may be determined by the County Executive or his designee (the "Escrow
Agreement"), with a bank or trust company designated by the County Executive or his designee.
The Escrow Agreement shall be in substantially the form attached as Appendix D to this
Resolution (with such changes, modifications and additions as may be approved by the County
Executive his designee). The Escrow Agreement shall be completed with appropriate figures
prior to execution on behalf of the County by the County Executive or his designee.
Upon execution of the Escrow Agreement and delivery of the Refunding Bonds, the County and/or the
Escrow Agent shall take all necessary steps to cause the Contract Obligations to be redeemed at the
earliest possible redemption date or dates.
23. Conflicting Resolutions. All resolutions and parts of resolutions in conflict with the foregoing
are hereby rescinded.
24. Effective Date. This Resolution shall become effective immediately upon its adoption and the
signature of the Oakland County Executive indicating his approval and shall be recorded in the
minutes of the County as soon as practicable after adoption.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
STATE OF MICHIGAN )
)ss.
COUNTY OF OAKLAND )
CERTIFICATION
The undersigned, being the Clerk of the County of Oakland, hereby certifies that the foregoing is
a true and complete copy of a resolution duly adopted by the County of Oakland Board of Commissioners
at its ___________ meeting held on the _________ day of ______________, 20__, at which meeting a
quorum was present and remained throughout and that an original thereof is on file in the records of the
County. I further certify that the meeting was conducted, and public notice thereof was given, pursuant to
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787
and in full compliance with Act No. 267, Public Acts of Michigan, 1976, as amended, and that minutes of
such meeting were kept and will be or have been made available as required thereby.
____________________________
COUNTY CLERK
DATED: ___________________, 20__
las.r2-oak248
EXHIBIT A
[FORM OF BOND]
UNITED STATES OF AMERICA - STATE OF MICHIGAN - COUNTY OF OAKLAND
COUNTY OF OAKLAND
RETIREES HEALTH CARE REFUNDING BOND, SERIES 20__
(GENERAL OBLIGATION LIMITED TAX)
No. ___
RATE MATURITY DATE DATE OF ISSUANCE CUSIP
__________ 1, ____
================================================================
REGISTERED OWNER:
PRINCIPAL AMOUNT:
================================================================
FOR VALUE RECEIVED, the County of Oakland, (the "County"), State of Michigan, hereby
acknowledges itself indebted and promises to pay (but only from the sources referred to herein) on the
Maturity Date specified above, unless paid prior thereto as hereinafter provided, to the Registered Owner
specified above, or its registered assigns, the Principal Amount specified above upon presentation and
surrender of this Refunding Bond at the principal corporate trust office of ______________________,
_______, Michigan, as paying agent and bond registrar (the "Bond Registrar"), together with interest
thereon to the Registered Owner of this Refunding Bond, as shown on the books of the County
maintained by the Bond Registrar, on the applicable date of record from the Date of Issuance specified
above, or such later date through which interest has been paid, at the Rate per annum specified above,
commencing _________ 1, ____, and semiannually thereafter on the first day of ________ and _______
in each year to and including the Maturity Date or earlier redemption of this Refunding Bond. The date of
record for each payment of interest shall be the 15th day of the month preceding the date such payment
is due. Interest is payable by check or draft mailed by the Bond Registrar to the Registered Owner at the
address shown on the books of the County maintained by the Bond Registrar on the applicable date of
record and shall be calculated on the basis of a 360-day year consisting of twelve (12) thirty (30) day
months.
This Refunding Bond is one of a series of Refunding Bonds of like date and tenor except as to
denomination, date of maturity and interest rate, numbered from 1 upwards, aggregating the principal
sum of __________________________________________ Dollars ($_________), issued by the County,
pursuant to and in full conformity with the Constitution and Statutes of the State of Michigan and
especially Section 518 of Act No. 34, Public Acts of Michigan, 2001, as amended (the "Act"), for the
purpose of
Commissioners Minutes Continued. November 28, 2012
788
____________________________________________________________________________________
____________________________________________ which is located in _________, Michigan (the
"Refunding Project").
This Refunding Bond and the series of which this is one are payable as
follows:______________________________________________________________________________
__________________________________________ which are hereby irrevocably pledged for the
payment of the principal of, premium, if any, and interest on the Refunding Bonds. To secure payment of
the principal of, premium, if any, and interest on the Refunding Bonds. The ____________________
pledged to the payment of the principal of, premium, if any, and interest on the Refunding Bonds shall be
and remain subject to the statutory lien until the principal of, premium, if any, and interest on the
Refunding Bonds have been paid in full. The limited tax full faith and credit of the County has been
pledged for the making of such payments, and the County is obligated to levy ad valorem taxes in such
amounts as shall be necessary for the making of such cash rental payments. HOWEVER, NO TAXES
MAY BE LEVIED IN EXCESS OF CONSTITUTIONAL AND STATUTORY LIMITS. In addition, the
Refunding Bonds shall be secured by the General Fund of the County and shall be known as “General
Obligation Limited Tax Refunding Bonds.”
The County hereby covenants with the holders of the Refunding Bonds that so long as any of the
Refunding Bonds remain outstanding and unpaid that it will not change the benefit structure of any
existing County defined benefit plan except that the County may reduce benefits of the defined benefit
plan for years of service that accrue after the issuance of the Refunding Bonds.
{The Refunding Bond shall be subject to redemption prior to maturity upon such terms and
conditions as shall be determined by the County Executive at the time of sale.}
This Refunding Bond shall be transferable on the books of the County maintained by the Bond
Registrar upon surrender of this Refunding Bond to the Bond Registrar together with an assignment
executed by the Registered Owner or his or her duly authorized attorney in form satisfactory to the Bond
Registrar. Upon receipt of a properly assigned bond, the Bond Registrar shall authenticate and deliver a
new Refunding Bond or Refunding Bonds in authorized denominations in equal aggregate principal
amount and like interest rate and maturity to the designated transferee or transferees.
This Refunding Bond may likewise be exchanged for one or more other Refunding Bonds with the
same interest rate and maturity in authorized denominations aggregating the same principal amount as
the Refunding Bond or Refunding Bonds being exchanged. Such exchange shall be effected by
surrender of the Refunding Bond to be exchanged to the Bond Registrar with written instructions signed
by the Registered Owner of the Refunding Bond or his or her attorney in form satisfactory to the Bond
Registrar. Upon receipt of a Refunding Bond with proper written instructions the Bond Registrar shall
authenticate and deliver a new Refunding Bond or Refunding Bonds to the Registered Owner of the
Refunding Bond or his or her properly designated transferee or transferees or attorney.
The Bond Registrar is not required to honor any transfer or exchange of Refunding Bonds during
the fifteen (15) days preceding an interest payment date. Any service charge made by the Bond
Registrar for any such registration, transfer or exchange shall be paid for by the County (subject,
however, to reimbursement by the County pursuant to the Lease), unless otherwise agreed upon by the
County and the Bond Registrar. The Bond Registrar may, however, require payment by a bondholder of
a sum sufficient to cover any tax or other governmental charge payable in connection with any such
registration, transfer or exchange.
This Refunding Bond shall not be valid or become obligatory for any purpose or be entitled to any
security or benefit until the certificate of authentication hereon has been duly executed by the Bond
Registrar, as authenticating agent.
Commissioners Minutes Continued. November 28, 2012
789
It is hereby certified, recited and declared that all things, conditions and acts required to exist,
happen and be performed precedent to and in connection with the issuance of this Refunding Bond and
the other Refunding Bonds of this series, existed, have happened and have been performed in due time,
form and manner as required by the Constitution and Statutes of the State of Michigan, and that the total
indebtedness of the County, including this series of Refunding Bonds, does not exceed any constitutional
or statutory limitation.
IN WITNESS WHEREOF, the County of Oakland, State of Michigan by its Board of
Commissioners has caused this Bond to be executed in its name with the facsimile signatures of its
Chairperson of the Board of Commissioners and its Clerk and has caused a facsimile of its seal to be
affixed hereto, and has caused this Refunding Bond to be authenticated by the Bond Registrar, as the
County’s authenticating agent, all as of the Date of Issuance set forth above.
COUNTY OF OAKLAND
By:
Chairperson of the Board of Commissioners
[SEAL]
By:
Clerk
DATE OF AUTHENTICATION:
BOND REGISTRAR'S CERTIFICATE OF AUTHENTICATION
This Refunding Bond is one of the series of Refunding Bonds designated "County of Oakland
Retirees Health Care Refunding Bonds, Series 20__ (General Obligation Limited Tax)."
_______________________________
_______, Michigan
as Bond Registrar and Authenticating Agent
By:
Authorized Representative
CERTIFICATE
The above is a true copy of the legal opinion of Axe & Ecklund, P.C., a true copy of which was
delivered on the date of delivery of the Refunding Bonds to which it relates.
BY:
Clerk
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto
____________________ this Refunding Bond and all rights hereunder and hereby irrevocably constitutes
and appoints __________________________ attorney to transfer this Refunding Bond on the books kept
for registration thereof with full power of substitution in the premises.
Dated: ____________________________
Signature:
_________________________________________________
Commissioners Minutes Continued. November 28, 2012
790
Notice: The signature(s) to this assignment must correspond with the name as it appears upon the face
of this Refunding Bond in every particular, without alteration or enlargement or any change whatsoever.
Signature Guaranteed:
_________________________________________________
Signature(s) must be guaranteed by an eligible guarantor institution participating in a Securities Transfer
Association recognized signature guarantee program.
The transfer agent will not effect transfer of this Refunding Bond unless the information concerning the
transferee requested below is provided:
Name and Address: _______________________________
_________________________________________________
(Include information for all joint owners if bond is held by joint account)
PLEASE INSERT SOCIAL SECURITY NUMBER OR OTHER IDENTIFYING NUMBER OF
TRANSFEREE
(Insert number for first named transferee if held by joint account)
las.r2-oak248
EXHIBIT B
[FORM OF NOTICE OF SALE]
$_________
COUNTY OF OAKLAND, STATE OF MICHIGAN
COUNTY OF OAKLAND
RETIREES HEALTH CARE REFUNDING BONDS, SERIES 2013
(GENERAL OBLIGATION LIMITED TAX)
SEALED OR ELECTRONIC BIDS: Sealed written bids for the purchase of the Refunding Bonds
described herein (the "Refunding Bonds") will be received on behalf of the County of Oakland (the
"County”) by an agent of the undersigned, at the office of the County ___________, ___________,
Michigan ______ on _______________, ____, until __:__ _.m., Eastern _____________ Time, at which
time and place the bids will be publicly opened and read.
In the alternative, sealed written bids will also be received on the same date and until the same
time by an agent of the undersigned at the Municipal Advisory Council of Michigan, Buhl Building, 535
Griswold, Suite 1850, Detroit, Michigan 48226, where they will be publicly opened simultaneously. Bids
received at Pontiac, Michigan will be read first followed by bids received at the alternate location. Bidders
may choose either location to present bids and good faith checks, but not both locations.
Any bidder may submit a bid in person to either bidding location. However, no bidder is
authorized to submit a FAX bid to Pontiac, Michigan.
Also in the alternative, electronic bids will also be received on the same date and until the same
time by an agent of the undersigned Bidcomp/Parity. Further information about Bidcomp/Parity, including
any fee charged, may be obtained from Bidcomp/Parity, Eric Washington, 1359 Broadway, 2nd floor, New
York, New York, 10018, (212) 849-5021.
If any provision of this Notice of Sale shall conflict with information provided by Bidcomp/Parity as
the approved provider of electronic bidding services, this Notice of Sale shall control.
Commissioners Minutes Continued. November 28, 2012
791
The Refunding Bonds will be awarded or all bids will be rejected by the County Treasurer
and the County Executive at a proceeding to be held within twenty-four hours of the sale.
BOND DETAILS: The Refunding Bonds will be fully registered Refunding Bonds, both as to principal and
interest, in any one or more denominations of $5,000 or a multiple of $5,000, not exceeding the
aggregate principal amount for each maturity, dated __________ 1, ____, numbered from 1 upwards and
will bear interest from their date of issuance payable on _________ 1, ____ and semiannually thereafter
on each ____ 1 and _________ 1 until maturity. The Refunding Bonds will mature on ____ 1 of each
year as follows:
YEAR PRINCIPAL YEAR PRINCIPAL
PRIOR REDEMPTION: [The Refunding Bonds shall be subject to redemption prior to maturity upon such
terms and conditions as shall be determined by the County Executive at the time of sale.]
INTEREST RATE AND PROPOSING DETAILS: The Refunding Bonds shall bear interest at a rate or
rates not exceeding ___% per annum, to be fixed by the proposals therefor, expressed in multiples of 1/8
or 1/20 of 1%, or both. The interest on any one bond shall be at one rate only. All Refunding Bonds
maturing in any one year must carry the same interest rate. THE INTEREST RATE BORNE BY
REFUNDING BONDS MATURING IN ANY YEAR SHALL NOT BE AT A RATE LOWER THAN THE
RATE BORNE BY REFUNDING BONDS MATURING IN ANY PRECEDING YEAR. No proposal for the
purchase of less than all of the Refunding Bonds, at a price less than __% of their par value or at an
interest rate or rates that will result in a net interest cost of more than ___% per annum, will be
considered.
TERM BOND OPTION: Refunding Bonds maturing in the years ____-____, inclusive, are eligible for
designation by the original purchaser at the time of sale as serial Refunding Bonds or term Refunding
Bonds, or both. There may be more than one term bond maturity. However, principal maturities
designated as term Refunding Bonds shall be subject to mandatory redemption, in part, by lot, at par and
accrued interest on _________ 1st of the year in which the Refunding Bonds are presently scheduled to
mature. Each maturity of term Refunding Bonds and serial Refunding Bonds must carry the same
interest rate. Any such designation must be made at the time the proposals are submitted.
BOOK-ENTRY-ONLY: The Refunding Bonds will be issued in book-entry-only form as one fully-
registered bond per maturity and will be registered in the name of Cede & Co., as nominee for The
Depository Trust Company,(“DTC”), New York, New York. DTC will act as securities depository for the
Refunding Bonds. Purchase of the Refunding Bonds will be made in book-entry-only form, in the
denomination of $5,000 or any multiple thereof. Purchasers will not receive certificates representing their
interest in Refunding Bonds purchased. The book-entry-only system is described further in the nearly
final official statement for the Refunding Bonds.
BOND REGISTRAR, PAYING AGENT AND DATE OF RECORD: ________________ has been
selected as bond registrar and paying agent (the "Bond Registrar") for the Refunding Bonds. The Bond
Registrar will keep records of the registered holders of the Refunding Bonds, serve as transfer agent for
the Refunding Bonds, authenticate the original and any re-issued Refunding Bonds and pay interest by
check or draft mailed to the registered holders of the Refunding Bonds as shown on the registration
books of the County kept by the Bond Registrar on the applicable date of record. The date of record for
each interest payment shall be the 15th day of the month before such payment is due. The principal of
and redemption premium, if any, on the Refunding Bonds will be paid when due upon presentation and
surrender thereof to the Bond Registrar. As long as DTC, or its nominee Cede & Co., is the registered
owner of the Refunding Bonds, payments will be made directly to such registered owner. Disbursement
of such payments to DTC participants is the responsibility of DTC and disbursement of such payments to
the beneficial owners of the Refunding Bonds is the responsibility of DTC participants and indirect
Commissioners Minutes Continued. November 28, 2012
792
participants as described in the nearly final official statement for the Refunding Bonds. The County may
from time to time as required designate a successor bond registrar and paying agent.
PURPOSE AND SECURITY: The Refunding Bonds are to be issued pursuant to Section 518 of Act No.
34, Public Acts of Michigan, 2001, as amended (the "Act"), for the purpose of
__________________________________________ (the "Refunding Project"). The County agrees to
pledge for the repayment of the Refunding Bonds sufficient amounts of County taxes levied each year
provided that the amount of taxes necessary to pay the principal of and interest on the Refunding Bonds,
together with the other taxes levied for the same year, shall not exceed the limit authorized by law and the
Michigan Constitution. In addition, the Refunding Bonds shall be secured by the General Fund of the
County and shall be known as “General Obligation Limited Tax.”
GOOD FAITH CHECK: A certified or cashier's check drawn upon an incorporated bank or trust company
or a wire transfer in an amount equal to 2% ($____) of the face amount of the Refunding Bonds, and
payable to the order of the County Treasurer will be required of the successful proposer as a guarantee of
good faith on the part of the proposer, to be forfeited as liquidated damages if such proposal be accepted
and the proposer fails to take up and pay for the Refunding Bonds. If a check is used, it must accompany
each proposal. If a wire transfer is used, the successful proposer is required to wire the good faith
deposit not later than Noon, prevailing Eastern Time, on the next business day following the sale using
the wire instructions provided by Municipal Financial Consultants Incorporated. The good faith deposit
will be applied to the purchase price of the Refunding Bonds. No interest shall be allowed on the good
faith checks, and checks of each unsuccessful proposer will be promptly returned to such proposer's
representative or by registered mail. The good faith check of the successful proposer will be cashed
immediately, in which event, payment of the balance of the purchase price of the Refunding Bonds shall
be made at the closing.
AWARD OF THE REFUNDING BONDS – TRUE INTEREST COST: The Refunding Bonds will be
awarded to the bidder whose bid produces the lowest true interest cost determined in the following
manner: the lowest true interest cost will be the single interest rate (compounded on _________ 1, ____
and semi-annually thereafter) necessary to discount the debt service payments from their respective
payment dates to _________ 1, ______ in an amount equal to the price bid, excluding accrued interest.
Each bidder shall state in its bid the true interest cost to the County, computed in the manner specified
above.
LEGAL OPINION: Proposals shall be conditioned upon the approving opinion of Axe & Ecklund, P.C.,
Grosse Pointe Farms, Michigan (the "Bond Counsel"), a copy of which will be printed on the reverse side
of each bond and the original of which will be furnished without expense to the Purchaser of the
Refunding Bonds at the delivery thereof. The fees of Bond Counsel for its services in connection with
such approving opinion are expected to be paid from bond proceeds. Except to the extent necessary to
issue such opinion and as described in the official statement, Bond Counsel has not been requested to
examine or review, and has not examined or reviewed, any financial documents, statements or other
materials that have been or may be furnished in connection with the authorization, marketing or issuance
of the Refunding Bonds and, therefore, has not expressed and will not express an opinion with respect to
the accuracy or completeness of the official statement or any such financial documents, statements or
materials.
TAXATION OF REFUNDING BONDS:
A. Federal Income Taxes: In the opinion of Bond Counsel, the interest on the Refunding Bonds is
includable in gross income of the holders of the Refunding Bonds for federal income tax
purposes, as described in the opinion.
Commissioners Minutes Continued. November 28, 2012
793
B.State Taxes: In the opinion of Bond Counsel, interest and income from the Refunding
Bonds are exempt from taxation by the State of Michigan or a political subdivision of the State of
Michigan.
DELIVERY OF REFUNDING BONDS: The County will furnish Refunding Bonds ready for execution at
its expense. Refunding Bonds will be delivered without expense to the purchaser. The usual closing
documents, including a certificate that no litigation is pending affecting the issuance of the Refunding
Bonds, will be delivered at the time of delivery of the Refunding Bonds. If the Refunding Bonds are not
tendered for delivery by twelve o'clock noon, Eastern Time, on the 45th day following the date of sale or
the first business day thereafter if the 45th day is not a business day, the successful bidder may on that
day, or any time thereafter until delivery of the Refunding Bonds, withdraw its bid by serving written notice
of cancellation on the undersigned, in which event the County shall promptly return the good faith deposit.
Payment for the Refunding Bonds shall be made in Federal Reserve Funds. Accrued interest to the date
of delivery of the Refunding Bonds shall be paid by the purchaser at the time of delivery. Unless the
purchaser of the Refunding Bonds furnishes the Bond Registrar with a list of names and denominations in
which it wishes to have the Refunding Bonds issued at least ten (10) business days before delivery of the
Refunding Bonds, the Refunding Bonds will be delivered in the form of one bond for each maturity,
registered in the name of the purchaser.
UNDERTAKING TO PROVIDE CONTINUING DISCLOSURE: In order to assist proposers in complying
with SEC Rule 15c2-12, as amended, the County will covenant to undertake (pursuant to a resolution
adopted or to be adopted by its governing body), to provide annual reports and timely notice of certain
events for the benefit of beneficial owners of the Refunding Bonds. The details and terms of the
undertaking are set forth in a Continuing Disclosure Certificate to be executed and delivered by the
County, a form of which is included in the nearly final official statement and in the final official statement.
OFFICIAL STATEMENT:
Hard Copy
A copy of the nearly final official statement (the "Nearly Final Official Statement") may be
obtained by contacting Municipal Financial Consultants Incorporated at the address listed below. The
Nearly Final Official Statement is in a form deemed final as of its date by the County for purposes of SEC
Rule 15c2-12(b)(1), but is subject to revision, amendment and completion of a final official statement (the
"Final Official Statement"). The successful proposer shall supply to the County within twenty-four hours
(24) after the award of the Refunding Bonds, all pricing information and any underwriter identification
determined by Bond Counsel to be necessary to complete the Final Official Statement.
Internet
In addition, the County has authorized the preparation and distribution of a Nearly Final Official
Statement containing information relating to the Refunding Bonds via the Internet. The Nearly Final
Official Statement can be viewed and downloaded at www.i-dealprospectus.com/PDF.asp?doc= or
www.tm3.com.
The County will furnish to the successful proposer, at no cost, 125 copies of the Final Official
Statement within seven (7) business days after the award of the Refunding Bonds. Additional copies will
be supplied upon the proposer's agreement to pay the cost incurred by the County for those additional
copies.
The County shall deliver at closing an executed certificate to the effect that as of the date of
delivery the information contained in the Final Official Statement, including revisions, amendments and
completions as necessary, relating to the County and the Refunding Bonds is true and correct in all
Commissioners Minutes Continued. November 28, 2012
794
material respects, and that such Final Official Statement does not contain any untrue statement of a
material fact or omit to state a material fact necessary to make statements therein, in light of the
circumstances under which they were made, not misleading.
CUSIP NUMBERS: It is anticipated that CUSIP numbers will be printed on the Refunding Bonds, but
neither the failure to print such numbers nor any improperly printed number shall constitute cause for the
purchaser to refuse to accept delivery of, or to pay for the Refunding Bonds. All expenses for printing
CUSIP numbers on the Refunding Bonds will be paid by the County, except that the CUSIP Service
Bureau charge for the assignment of such numbers shall be the responsibility of and paid for by the
purchaser.
ADDITIONAL INFORMATION: Further information may be obtained from the undersigned at the address
specified above or from Meredith A. Shanle, Municipal Financial Consultants Incorporated, 21 Kercheval
Ave., Suite 360, Grosse Pointe Farms, Michigan 48236, telephone (313) 884-9824.
THE RIGHT IS RESERVED TO REJECT ANY OR ALL BIDS.
ENVELOPES: Envelopes containing the bids should be plainly marked "Bid for County of Oakland
Retirees Health Care Refunding Bonds, Series 20__ (General Obligation Limited Tax)"
____________, County ____________
County of Oakland
las.r2-oak248
EXHIBIT C
AWARD ORDER
$___________
COUNTY OF OAKLAND
RETIREES HEALTH CARE REFUNDING BONDS, SERIES 20__
(GENERAL OBLIGATION LIMITED TAX)
WHEREAS on the date of this Order, the bids summarized on EXHIBIT I to the minutes of the proceeding
at which this Order was entered (copies of which are attached hereto) for the purchase of the
$_________ principal amount County of Oakland Retirees Health Care Refunding Bonds, Series 20__
(General Obligation Limited Tax) (the "Refunding Bonds"), to be issued by the County of Oakland (the
"County") were received and publicly opened and read; and
WHEREAS the following bid produces the lowest interest cost computed by determining, at the rates
specified in such bid, the total dollar value of all interest on the Refunding Bonds from ______ 1, 20__, to
maturity and adding thereto any discount or subtracting therefrom any premium, all as provided in the
Notice of Sale:
Bidder: _____________________
True Interest Rate: ___________%
Premium/
Discount: $__________
and the bid submitted by such bidder (the "Purchaser") in all respects conforms to the requirements of the
Notice of Sale; and
WHEREAS the sale of the Refunding Bonds was duly authorized and conducted according to law;
NOW THEREFORE, IT IS ORDERED BY THE COUNTY TREASURER AND COUNTY EXECUTIVE ON
BEHALF OF THE COUNTY as follows:
1. The action of the officials of the County in fixing this date of sale of the Refunding Bonds, in
dating the Refunding Bonds ___________ 1, 20__, and in publishing such Notice of Sale as
heretofore provided, are hereby ratified and confirmed.
Commissioners Minutes Continued. November 28, 2012
795
2. The content of the aforementioned Notice of Sale (a copy of which is attached hereto) published
in connection with the solicitation of bids for the purchase of the Refunding Bonds, is hereby
ratified and confirmed.
3. The bid of ________________ to purchase the $__________ aggregate principal amount of the
Refunding Bonds in the maturities set forth in EXHIBIT I at par, plus accrued interest to the date
of delivery, less a discount of $________ or plus a premium of $__________ and bearing interest
per annum as shown on EXHIBIT I with a true interest rate of _________% which bid produces
the lowest true interest cost to the County, is hereby accepted, and all other bids (as set forth on
EXHIBIT I) are hereby rejected and the checks of the unsuccessful bidders are ordered to be
returned.
4. I hereby confirm the appointment of ______________ as bond registrar, paying agent and
escrow agent for the Refunding Bonds and hereby shall issue the Refunding Bonds in
accordance with the terms set forth in the Bond Resolution previously adopted by the Board of
Commissioners.
5. All resolutions and parts of resolutions, insofar as the same may be in conflict herewith, are
hereby rescinded.
Dated: ____________, 20__
_______________________________ ________________________
_____________________, __________________________
County Treasurer, County Executive
Both on behalf of the County of Oakland
las.r2-oak248
EXHIBIT I
$__________
COUNTY OF OAKLAND
RETIREES HEALTH CARE REFUNDING BONDS, SERIES 20__
(GENERAL OBLIGATION LIMITED TAX)
________________________________________________________________
Sale Date: _________, 20__ Good Faith Check: $______
Time: __:__ _.m., EST Discount: $______
Dated: ___________ 1, 20__ Maximum Interest: ___%
Maturities - Due April 1
YEAR AMOUNT YEAR AMOUNT YEAR AMOUNT
________________________________________________________________
Bidder: ______________________
20__ ____% 20__ ____% Premium/
20__ ____% 20__ ____% Discount: $__________
Commissioners Minutes Continued. November 28, 2012
796
20__ ____% 20__ ____%
20__ ____% 20__ ____% True Int Rate: __________%
20__ ____% 20__ ____%
20__ ____% 20__ ____%
20__ ____% 20__ ____%
20__ ____% 20__ ____%
20__ ____% 20__ ____%
20__ ____% 20__ ____%
________________________________________________________________
Bond Counsel
AXE & ECKLUND, P.C.
Grosse Pointe Farms, Michigan
APPENDIX A
Refunding Project Description
The Refunding Project consists of a plan to refund a long-term contract obligation which was entered into
to pre-fund long-term retiree health care obligations and other post-employment benefits paid on behalf of
Oakland County employees who retire from County service and who have the adequate vesting and
service benefit level requirements. Public Act No. 329 of the Public Acts of Michigan of 2012, which
amends Public Act No. 34 of the Public Acts of Michigan of 2001 enables the County to issue general
obligation bonds for the purpose of refunding contract obligations of the County to the 2007 Oakland
County Medical Benefits Funding Trust which Trust issued Taxable Certificates of Participation, Series
2007. As a result of Oakland County’s AAA bond rating and based on market conditions, the estimated
average annual interest rate which will be secured for the outstanding long-term contract obligation is
expected to be significantly less than the current interest rate on the County’s long term contract
obligation to the 2007 Oakland County Medical Benefits Funding Trust and will result in significant
savings to the County in the future which are currently estimated to be in excess of $__________.
Cost Estimates
Funds to be deposited with an Escrow
Agent which will make payments necessary
to permit the refunding of the contract
Obligations & Financing Costs (Including
Bond Discount and Contingency) $___________
Maximum amount of Refunding Bonds to be issued: $__________ Maximum term of bond issue: 16 years las.r2-oak248
APPENDIX B
[SEE ATTACHED 2007 OAKLAND COUNTY INTERMEDIATE TRUST AGREEMENT]
APPENDIX C
2012 OAKLAND COUNTY HEALTH CARE BENEFITS PROGRAM
The County of Oakland in order to fully fund and establish a reserve to assure that for the period
ending September 30, 20__ the County will have supplanted and superseded its obligations from the
Commissioners Minutes Continued. November 28, 2012
797
County’s General fund to pay for all of the costs of providing Retiree Medical Benefits will do the
following:
1. Sometime between April 1, 2013 and January 31, 2014 the County will issue one or more series
of Health Care Refunding Bonds the proceeds of which will be used as follows:
(a) The County will deposit in its VEBA an amount which with other assets in the VEBA
valued within 60 days of deposit will bring the total assets in the VEBA to in excess of
101% of the accrued actuarial liability of the County to the VEBA.
(b) The County will deposit in the 2007 Oakland County Intermediate Trust an amount which
with all of the other assets on deposit in the 2007 Oakland County Intermediate Trust will
equal the amount needed to redeem the contract obligations of the County to the 2007
Oakland County Retirees Medical Benefits Funding Trust (the “Funding Trust”) on April 1,
2014.
(c) An amount which will be used to pay all of the costs of issuance and other costs incurred
by the County in carrying out the 2012 Oakland County Health Care Benefits Program.
(d) Once the actions described in subparagraphs (a), (b) and (c) have occurred, the County
will give notice to the Trustees of the 2007 Oakland County Intermediate Trust that the
purposes of the Trust have been satisfied and thereafter the County will give notice to the
Trustees of the Funding Trust of the County’s irrevocable election to optionally redeem all
of the Taxable Certificates of Participation maturing on and after April 1, 2015 issued by
the Funding Trust on July 31, 2007.
2. The County continues to reduce its exposure to future retiree health care expenses through a
variety of health plan changes such as:
(a) Discontinued retiree health, dental & vision coverage for new hires and replaced it with
Health Savings Accounts that the County contributes $50 per pay period.
(b) Raised annual healthcare deductibles from $100/$200 to $200/$400 and raised office visit co-
pays from $10 to $20 per visit.
(c) Began allowing retirees to participate in certain Wellness programs and activities.
(d) Increased retiree prescription drug co-pays from $5/$10/$25 to $5/$20/$40.
(e) Implemented an Emergency Room co-pay to encourage use of physician office or urgent
care visits for non-emergency conditions.
Changes Affecting the Oakland County Retiree Benefit Package
1) 1984 – Discontinued Longevity Pay for new hires. (2% - 10% of annual salary) accumulated
savings approximately $55 million (1985-2010) 2) 1985 - New hire vesting schedule for retiree health care increased from 8 yrs for full coverage to
8 yrs/single, 15 yrs/family. Deferred retirement vesting increased to 15 yrs/single, 20 yrs/family coverage.
3) 1985 - Sick days discontinued (13/yr) and replaced with Personal leave days (5/yr) and short term/long term disability insurance (60% of salary).
4) 1987 - Began pre-funding Retiree Healthcare obligation. Health deductible increased from $50 single/$100 family to $100 single/$200 family. Prescription co-pay increased from $2 to $3.
Medicare part B premium reimbursement discontinued for employees hired on or after January 1, 1989. Savings in 1988 dollars estimated to be $300,000 annually.
5) 1993 - Early Retirement Incentive offered. 244 employees retired / savings of $3.2 million. 6) 1994 - Defined Benefit Retirement plan closed to new hires, and Defined Contribution plan
established for new hires. cumulative savings of $70 million from 1994 to 2010.
Commissioners Minutes Continued. November 28, 2012
798
7) 1994 Buy-out offer for Deferred Retirees to waive future health care. 78 accepted buy-out. Estimated long term OPEB savings of $19.5 million.
8) 1995 - Retiree health coverage vesting scheduled lengthened for new hires to 15 yrs service for 60% County paid coverage, with 4% added per year of service up to 25 yrs for 100% coverage.
9) 1998 – Buy-out offer for Deferred Retirees to waive future health care. Long term OPEB savings estimated to be $8 million for 32 employees that took advantage of this offering.
10) 2002/03 - Early Retirement Incentive, 227 employees retired, $7 million annual savings. 11) 2004 - Retiree prescription co-pay increased from $3 flat to $5/10/15. $800,000 annual savings
on Retirees.
12) 2006 - Discontinued retiree health, dental & vision coverage for new employees hired on or after 1/1/06, and replaced with a Health Savings Account. County contributes $50 per pay period.
Vesting schedule is 15 yrs for 60% with 4% per year of service thereafter, with full vesting at 25 yrs of service. Conservative long term savings estimated at $400 million.
13) Jan. 1, 2007 – For retirees and active employees - raised annual healthcare deductible from $100/$200 to $200/$400 and raised office visit co-pay from $10 to $20 per visit. Raised drug co-
pay for Retirees from 5/$10/$15 to $5/$10/$25 (to same level as Active employees). Combined annual savings of $984,000.
14) 2007 Buy out offer for Deferred Retirees to waive future health care. Long term OPEB savings estimated to be $4.75 million for 19 employees that took advantage of this offering.
15) 2007 Wellness Program implemented. Over 60% employee participation in Oakfit Wellness Program offerings which include: annual health screenings (Cholesterol, Blood Pressure,
Glucose, BMI), health risk assessments, on site weight watchers and exercise classes, monthly lunch and learn topics, etc. Hospitalization costs for lifestyle related illnesses decreased (17%),
health screening data shows favorable trends, health care costs stable for the first time in years. 16) July 2007 – Issued $560 million in Certificates of Participation (COPs) in order to fully fund the
County’s retiree health care obligation. By issuing the taxable certificates and investing the proceeds, the County will save taxpayers approximately $100 million over the next 20 years.
17) March 2008 – discontinued Social Security tax for PTNE’s and replaced with tax deferred Retirement Accounts. Annual savings in FICA taxes of $640,000.
18) April 1, 2008 – Switched vendor for prescription coverage for employees and retirees from Blue Cross to Navitus. Same level of benefit, but will save approx. $900,000 per year through rebates
and fees. 19) July 1, 2008 – Switched vendor for Medicare A & B Supplemental coverage for retirees age 65
and older from Blue Cross to Aetna. Same level of benefit, but will save aprox. $543,000 per year in admin costs.
20) August 2008 - Retirement Incentive for employees already eligible to retire. 152 employees retired, resulting in department reorganizations and the deletion of 7 positions in 2008 (M&B /HR),
64 positions in FY2009 Budget and 109 with FY2010 budget. (combined ongoing position savings of $10.5 million).
21) July 2009 – Migrate to Navitus drug formulary structure for employees and retirees. Will save approx. $370,000 annually.
22) 2010 - Elimination of Deferred Compensation 457 County match program. (approx. $400,000 annually).
23) Oct. 2009 (FY2010) – Wage reduction of 2.5% for employees. Will save $5.5 million annually. Action also reduces some future DB retiree pension obligations.
24) Oct 2010 (FY2011) - Wage reduction of 1.5%. Will save $3 million annually. Savings eventually impact future pension amounts.
25) Oct 2011 (FY2012) – Wage freeze with 0% increase, while labor market raised an average of 3%. Will save $6 million annually. Savings eventually impact some future pension amounts.
26) Increased prescription drug copay levels from $5/$10/$25 to $5/$20/$40 for all employees and retirees effective 1/1/2013. Will save $600,000 annually.
27) Implemented a $100 emergency room co-pay for non-emergency conditions for all employees and retirees effective 1/1/2013. Projected savings of at least $250,000 annually.
Updated by Human Resources Dept. 11/1/2012
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C:/Summary.of.Benefit.Savings.thru.Jan.2013.doc
APPENDIX D
ESCROW AGREEMENT
COUNTY OF OAKLAND
This escrow agreement (the “Agreement”), dated as of ____________, is between the COUNTY
OF OAKLAND, Michigan (the “County”) and _________, Michigan, as escrow agent (the “Escrow Agent”).
WHEREAS the County has previously entered into a contact under which it is obligated to make
payments of which the principal amounts listed below remain outstanding:
Outstanding
Existing Contract Obligations Principal
______________ $________
____________ maturing in
____________ the years
dated _____________ ____ thru ____
(the “Contract Obligations”)
(all of such outstanding Contract Obligations hereinafter referred to as the “Contract Obligations”) all
bearing interest, due as to principal and subject to redemption as more fully described in APPENDIX I to
this Agreement.
WHEREAS for the purpose of paying certain amounts into the Oakland County VEBA Trust in an amount
sufficient to fund the VEBA Trust at least 101% of the estimated accrued actuarial liability of the County to
the VEBA Trust for the period ending ____, 20__ and an amount to the Oakland County Retiree Medical
Benefits Intermediate Trust sufficient to permit the complete retirement on April 1, 2014 of the Contract
Obligations owed by the County to the Oakland County Retiree Medical Benefits Funding Trust, the
County has, pursuant to a refunding bond resolution adopted on _________ (the “Resolution”) authorized
the issuance of a series of refunding bonds dated _________ 1, _____, as designated and described in
the Resolution and hereafter (the “Refunding Bonds”); and
WHEREAS pursuant to the Refunding Bond Resolution, the Escrow Agent has been appointed by the
County for the purpose of assuring the payment of the amounts described in Exhibit A attached hereto to
be made on the dates specified in Exhibit A to the parties described therein and the County Executive or
his designee has been authorized and directed to execute this Agreement.
NOW THEREFORE in consideration of the premises and the mutual covenants and agreements set forth
below, the County and the Escrow Agent agree as follows for the respective equal and proportionate
benefit and security of the holders of the Contract Obligations;
Section 1.Appointment of Escrow Agent. The Escrow Agent is hereby appointed and agrees to act in
such capacity to comply with all requirements of this Agreement, and to be custodian of the escrow fund
(the “Escrow Fund”), to perform its duties as custodian of the Escrow Fund created under this Agreement,
but only upon and subject to the following express terms and conditions:
(a) The Escrow Agent may perform any of its duties by or through attorneys, agents, receivers or
employees but shall be answerable for the conduct of the same in accordance with the Standards
specified in this Agreement and shall be entitled to advice of counsel concerning all matters of
and the duties under this Agreement, and may in all cases pay such reasonable compensation to
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such counsel and in addition to all such attorneys, agents, receivers and employees as may
reasonably be employed in connection with the same. The Escrow Agent may act upon the
opinion or advice of any counsel. The Escrow Agent shall not be responsible for any loss or
damage resulting from any action or non-action taken in good faith in reliance upon such opinion
or advice.
(b) The Escrow Agent shall not be responsible for any recital in this Agreement, or in the Refunding
Bonds or for the validity of the execution by the County of this Agreement or of any supplements
to it or instruments of further assurance. The Escrow Agent shall not be bound to ascertain or
inquire as to the performance or observance of any covenants, conditions or agreements on the
part of the County, except as set forth in this Agreement. The Escrow Agent shall be only
obligated to perform such duties and only such duties as are specifically set forth in this
Agreement and no implied covenants or obligations shall be read into this Agreement against the
Escrow Agent.
(c) The Escrow Agent may become the owner of the Refunding Bonds or the Contract Obligations
with the same rights which it would have if not Escrow Agent.
(d) The Escrow Agent shall be protected in acting upon any notice, request, consent, certificate,
order, affidavit, letter, telex, telegram or other paper or document believed to be genuine and
correct and to have been signed or sent by the proper person or persons. Any action taken by
the Escrow Agent pursuant to this Agreement upon the request or consent of any person who at
the time of making such request or consent is the owner of any prior bond, shall be conclusive
and binding upon all future owners of the same prior bond.
(e) As to the existence or non-existence of any fact or as to the sufficiency or validity of any
instrument, paper or proceeding, the Escrow Agent shall be entitled to rely upon a certificate of
the County signed by (i) the Secretary, or (ii) any other duly authorized person as sufficient
evidence of the facts contained in it, but may secure such further evidence deemed necessary or
advisable, but shall in no case be bound to secure the same. The Escrow Agent may accept a
certificate of the Secretary to the effect that a resolution in the form attached to such certificate
has been adopted by the County as conclusive evidence that such resolution has been duly
adopted, and is in full force and effect.
(f) The permissive right of the Escrow Agent to do things enumerated in this Agreement shall never
be construed as a duty. The Escrow Agent shall only be responsible for the performance of the
express duties outlined in this Agreement and it shall not be answerable for other than its gross
negligence or willful default in the performance of those express duties.
(g) At any and all reasonable times the Escrow Agent and its duly authorized agents, attorneys,
experts, accountants and representatives, shall have the right fully to inspect any and all of the
books, papers and records of the County pertaining to the Contract Obligations, and to take such
memoranda from and in regard to the same as may be desired.
(h) The Escrow Agent shall not be required to give any bond or surety in respect of the execution of
the powers contained in or otherwise in respect to this Agreement.
(i) Before taking any action under this Agreement (except making investments, collecting
investments and making payments to the paying agents with respect to the Contract Obligations)
the Escrow Agent may require that a satisfactory indemnity bond be furnished for the
reimbursement of all expenses to which it may be put and to protect it against all liability except
liability which is adjudicated to have resulted from gross negligence or willful default by reason of
any action so taken.
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(j) The Escrow Agent shall be, and hereby is indemnified and saved harmless by the County from all
losses, liabilities, costs and expenses, including attorney fees and expenses, which may be
incurred by it as a result of its acceptance of the Escrow Account or arising from the performance
of its duties hereunder, unless such losses, liabilities, costs and expenses shall have been finally
adjudicated to have resulted from the bad faith or gross negligence of the Escrow Agent, and
such indemnification shall survive its resignation or removal, or the termination of this Agreement.
(k) The Escrow Agent shall, in the event that (i) any dispute shall arise between the parties with
respect to the disposition or disbursement of any of the assets held hereunder or (ii) the Escrow
Agent shall be uncertain as to how to proceed in a situation not explicitly addressed by the terms
of this Agreement whether because of conflicting demands by the other parties hereto or
otherwise, be permitted to interplead all of the assets held hereunder into a court of competent
jurisdiction, and thereafter be fully relieved from any and all liability or obligation with respect to
such interpleaded assets. The parties hereto other than the Escrow Agent further agree to
pursue any redress or recourse in connection with such a dispute, without making the Escrow
Agent a party to the same.
(l) The Escrow Agent shall have only those duties as are specifically provided herein, which shall be
deemed purely ministerial in nature, and shall under no circumstance be deemed a fiduciary for
any of the parties to this Agreement. The Escrow Agent shall neither be responsible for, nor
chargeable with, knowledge of the terms and conditions of any other agreement, instrument or
document between the other parties hereto, in connection herewith. This Agreement sets forth all
matters pertinent to the escrow contemplated hereunder, and no additional obligations of the
Escrow Agent shall be inferred from the terms of this Agreement or any other Agreement. IN NO
EVENT SHALL THE ESCROW AGENT BE LIABLE, DIRECTLY OR INDIRECTLY, FOR ANY (i)
DAMAGES OR EXPENSES ARISING OUT OF THE SERVICES PROVIDED HEREUNDER,
OTHER THAN DAMAGES WHICH RESULT FROM THE ESCROW AGENT’S FAILURE TO ACT
IN ACCORDANCE WITH THE STANDARDS SET FORTH IN THIS AGREEMENT, OR (ii)
SPECIAL OR CONSEQUENTIAL DAMAGES, EVEN IF THE ESCROW AGENT HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
(m) Any banking association or corporation into which the Escrow Agent may be merged converted or
with which the Escrow Agent may be consolidated or any corporation resulting from any merger,
conversion or consolidation to which the Escrow Agent shall be a party, or any banking
association or corporation to which all or substantially all of the corporate trust business of the
Escrow Agent shall be transferred, shall succeed to all the Escrow Agent’s rights, obligations and
immunities hereunder without the execution or filing of any paper or any further act on the part of
any of the parties hereto, anything herein to the contrary notwithstanding.
(n) In the event that any escrow property shall be attached, garnished or levied upon by any court
order, or the delivery thereof shall be stayed or enjoined by an order of a court, or any order,
judgment or decree shall be made or entered by any court order affecting property deposited
under this Agreement, the Escrow Agent is hereby expressly authorized, it its sole discretion, to
obey and comply with all writs, orders or decrees so entered or issued, which it is advised by
legal counsel of its own choosing is binding upon it, whether with or without jurisdiction, and in the
event that the Escrow Agent obeys or complies with any such writ, order or decree it shall not be
liable to any of the parties hereto or to any other person, firm or corporation, by reason of such
compliance notwithstanding such writ, order or decree be subsequently reversed, modified,
annulled set aside or vacated.
Section 2. Escrow Fund. On _______, ____ the County will irrevocably deposit moneys
with the Escrow Agent for the account of the County from the proceeds of the Refunding Bonds
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($________) to establish the Escrow Fund for the Contract Obligations in an amount which together with
the income from the escrow assets, shall be held in the Escrow Fund to be maintained by the Escrow
Agent and used to pay (i) the interest on the Contract Obligations that become due on ________ 1, ____
and (ii) to redeem on said date all of the outstanding and callable Contract Obligations prior to their
scheduled maturity; and to pay the applicable call premiums on the Contract Obligations in accordance
with Section 3 hereof.
Section 3. Redemption of Contract Obligations. The County will redeem, prior to their
scheduled maturity, Contract Obligations as follows:
Outstanding
Contract Obligations Principal
______________ $________
____________ maturing in
____________ the years
dated _____________ ____ thru ____
(the “Contract Obligations”)
The County by execution of this Escrow Agreement, hereby authorizes the Escrow Agent to make the
following payments to parties shown:
Section 4. Investments. As directed by the County, moneys deposited in the Escrow Fund
shall be immediately invested in direct obligations of the United States of America and/or obligations the
principal of, premium (if any) and interest on which are fully guaranteed by the United States of America
described on APPENDIX III (“Investment Securities”), except for _________ ($_______) which will be
held in the Escrow Fund as the beginning balance for the Contract Obligations. The Escrow Agent
agrees to cause to be purchased United States Government Obligations known as “SLGS” (State and
Local Government Series) from the United States Department of Treasury on the date shown in
APPENDIX III.
The investment income from the Investment Securities in the Escrow Fund shall be credited to
the Escrow Fund and shall not be reinvested. The Escrow Agent shall not sell any Investment Securities.
All moneys not invested as provided in this Agreement shall be held by the Escrow Agent as a trust
deposit.
Section 5. Use of Moneys. Except as expressly provided in this Agreement, no paying
agents’ fees for the payment of principal of, premium (if any) or interest on the Refunding Bonds or the
Contract Obligations or other charges may be paid from the escrowed moneys or Investment Securities
prior to retirement of all Contract Obligations, and the County agrees that it will pay all such fees from its
other legally available funds as such payments become due prior to such retirement.
Section 6. Deficiency in Escrow Fund. At such time or times as there shall be insufficient
funds on hand in the Escrow Fund for the payment of the principal of, premium (if any) and interest falling
due on the Contract Obligations, the Escrow Agent shall promptly notify the County of such deficiency, as
provided for under Section 12 below.
Section 7. Reports to County. The Escrow Agent shall deliver to the County’s Chief Fiscal
Officer a semi-annual statement reflecting each transaction relating to the Escrow Fund; and on or before
the first day of February of each year shall deliver to the County a list of assets of the Escrow Fund as of
December 31 of said year ended and a transaction statement for the Escrow Fund for the year then
ended.
Section 8. Fees of Escrow Agent. The Escrow Agent agrees with the County that the
charges, fees and expenses of the Escrow Agent throughout the term of this Agreement shall be the total
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sum of _____________ Dollars ($______) payable on the date of closing, which charges, fees and
expenses shall be paid from moneys deposited with the Escrow Agent from bond proceeds.
Section 9. Payments from Escrow Fund. The Escrow Agent shall without further
authorization or direction from the County, collect the principal of and interest on the Investment
Securities promptly as the same shall become due and, to the extent that Investment Securities and
moneys are sufficient for such purpose, shall make timely payments out of the Escrow Fund to the proper
paying agent or agents or their successors for the Contract Obligations, of moneys sufficient for the
payment of the principal of, premium (if any) and interest on such Contract Obligations as the same shall
become due and payable, all as set out in APPENDIX IV and APPENDIX V. The payments so forwarded
or transferred shall be made in sufficient time to permit the payment of such principal of, premium (if any)
and interest by such paying agent or agents without default. The County represents and warrants that
the Escrow Fund will be sufficient to make the foregoing and all other payments required under this
Agreement. The paying agent for the Contract Obligations is shown in APPENDIX I.
When the aggregate total amount required for the payment of principal of, premium (if any) and
interest on the Contract Obligations have been paid to the paying agent as provided above, the Escrow
Agent shall transfer any moneys or Investment Securities then held under this Agreement for the Contract
Obligations to the County, and this Agreement shall cease.
Section 10. Interest of Bondholders Not Affected. The Escrow Agent and the County
recognize that the holders from time to time of the Contract Obligations have a beneficial and vested
interest in the Investment Securities and moneys to be held by the Escrow Agent as provided in this
Agreement. It is therefore recited, understood and agreed that this Agreement shall not be subject to
revocation or amendment and no moneys on deposit in an Escrow Fund for the Contract Obligations can
be used in any manner for another series.
Section 11. Escrow Agent Not Obligated. None of the provisions contained in this
Agreement shall require the Escrow Agent to use or advance its own moneys or otherwise incur financial
liability in the performance of any of its duties or the exercise of any of its rights or powers under this
Agreement. The Escrow Agent shall be under no liability for interest on any funds or other property
received by it under this Agreement, except as expressly provided.
Section 12. Payment of Other Amounts. The County agrees that it will promptly and
without delay remit to the Escrow Agent such additional sum or sums of money as may be necessary to
assure the payment of any Contract Obligations and to fully pay and discharge any obligation or
obligations or charges, fees or expenses incurred by the Escrow Agent in carrying out any of the duties,
terms or provisions of this Agreement that are in excess of the sums provided for under Sections 4 and 6
above.
Section 13. Segregation of Funds. The Escrow Agent shall hold the Investment Securities
and all moneys received by it from the collection of, principal and interest on the Investment Securities,
and all moneys received from the County under this Agreement, in a separate escrow account.
Section 14. Resignation of Escrow Agent. The Escrow Agent may resign as such following
the giving of thirty (30) days prior written notice to the County. Similarly, the Escrow Agent may be
removed and replaced following the giving of thirty (30) days prior written notice to the Escrow Agent by
the County. In either event, the duties of the Escrow Agent shall terminate thirty (30) days after the date
of such notice (or as of such earlier date as may be mutually agreeable); and the Escrow Agent shall then
deliver the balance of the Escrow Fund then in its possession to a successor Escrow Agent as shall be
appointed by the County.
If the County shall have failed to appoint a successor prior to the expiration of thirty (30) days
following the date of the notice of resignation or removal, the then acting Escrow Agent may petition any
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court of competent jurisdiction for the appointment of a successor Escrow Agent or for other appropriate
relief and any such resulting appointment shall be binding upon the County.
Upon acknowledgment by any successor Escrow Agent of the receipt of the then remaining
balance of the Escrow Fund, the then acting Escrow Agent shall be fully released and relieved of all
duties, responsibilities, and obligations under this Agreement.
Section 15. Benefit. This Agreement shall be for the sole and exclusive benefit of the
County, the Escrow Agent and the holders of the Contract Obligations. With the exception of rights
expressly conferred in this Agreement, nothing expressed in or to be implied from this Agreement is
intended or shall be construed to give to any person other than the parties set forth above, any legal or
equitable right, remedy or claim under or in respect to this Agreement.
Section 16. Severability. If any provision of this Agreement shall be held or deemed to be
invalid or shall, in fact, be illegal, inoperative or unenforceable, the same shall not affect any other
provision or provisions contained in this Agreement or render the same invalid, inoperative or
unenforceable to any extent whatsoever.
Section 17. Notices. Any notice, request, communication or other paper shall be sufficiently
given and shall be deemed given when delivered or mailed, by registered or certified mail, postage
prepaid or sent by facsimile transmission, except reports as required in Section 7 which may be delivered
by regular mail, as follows:
If to the County:
If to the Escrow Agent:
The County and the Escrow Agent may designate any further or different addresses to which
subsequent notices, requests, communications or other papers shall be sent and shall be required to
provide written notification of said address change.
Section 18. Costs of Issuance. Simultaneously with the transfer of bond proceeds from the
Refunding Bonds establishing the Escrow Fund, sufficient moneys from bond proceeds shall be
transferred to the Escrow Agent and used to pay all of the costs of issuance for the Refunding Bonds
including, but not limited to, financial costs, consultant fees, counsel fees, printing costs, application fees,
bond insurance premiums, rating fees and any other fees or costs incurred in connection with the
financing. All such costs shall be authorized by the County Treasurer, any Deputy County Treasurer or
the County’s Chief Fiscal Officer, under the “Closing Memorandum”, and shall be paid on ____________,
_____.
Section 19. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Michigan.
IN WITNESS WHEREOF, the parties to this Agreement have duly executed it by their duly
authorized officers as of the date first above written.
COUNTY OF OAKLAND
By: ________________________________
_______________
Its: _______________
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805
By: ________________________________
________________
Its: ________________
__________________________
By: _______________________________
Its: ______________________________
Las.r2-oak248
EXHIBIT A
Las.r2-oak248
APPENDIX II
$__________
COUNTY OF OAKLAND
Dated as of _________
Investment Securities to be Acquired Pursuant
to the Escrow Agreement
Purchase Investment
Date Amount Rate Maturity Investment Type
________ $________ _____% _________ ____________
Uninvested Cash
$____________ Total Escrow Requirement
Las.r2-oak248
APPENDIX III
$__________
COUNTY OF OAKLAND
Dated as of _________
Redemption Schedule
Redeemed Redemption Total
Date Principal Interest Principal Premium Debt Service
_________ $ $ $ $ $___________
$ $ $ $ $___________
Las.r2-oak248
APPENDIX IV
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806
$__________
COUNTY OF OAKLAND
Dated as of _________
Escrow Cash Flow
las.r2-oak248
Moved by Middleton supported by Long the resolution be adopted.
Discussion followed.
Moved by Gershenson supported by Nash the resolution be amended as follows: Add a line to have the Contract come back to the Board before it’s approved.
Vote on amendment:
AYES: Gershenson, Hatchett, Hoffman, Jackson, McGillivray, Nash, Quarles, Woodward, Zack,
Covey, Dwyer. (11)
NAYS: Gingell, Gosselin, Long, Matis, Middleton, Nuccio, Potts, River, Runestad, Scott, Taub,
Weipert, Bosnic, Crawford. (14)
A sufficient majority having not voted in favor, the amendment failed.
Discussion followed.
Vote on resolution:
AYES: Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, Middleton, Nuccio, Potts,
River, Runestad, Scott, Taub, Weipert, Bosnic, Crawford, Dwyer. (18)
NAYS: McGillivray, Nash, Quarles, Woodward, Zack, Covey, Gershenson. (7)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION # 12300
BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH & HUMAN SERVICES - HOMELAND SECURITY DIVISION –
OUTDOOR WARNING SYSTEM EXPANSION – HOLLY TOWNSHIP To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution No.'s 7865, 7971,
and 8664 accepted federal grants to defray a portion of the costs in purchasing sirens to be utilized within the Oakland County Outdoor Warning System; and
WHEREAS the County share of the costs will remain at twenty-five percent as has been the policy previously established by the Board of Commissioners by various Miscellaneous Resolutions, whereby
local units pay seventy-five percent with the County being responsible for the maintenance and electrical costs for the sirens purchased; and
WHEREAS Holly Township, has executed the attached Interlocal Agreement; and WHEREAS Holly Township has agreed to pay seventy-five percent of the total estimated cost of two
sirens; and WHEREAS consistent with the attached Interlocal Agreement, Holly Township agrees that Oakland
County will retain ownership of the sirens and will be responsible for the maintenance and the electrical costs for said sirens purchased under this agreement.
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807
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Severe Weather Warning System Interlocal Agreement with Holly Township and authorizes the
Board Chairperson to execute the agreement on behalf of Oakland County. BE IT FURTHER RESOLVED that the expenditure of this appropriation is contingent upon the execution
of the attached written agreement between the County and Holly Township. CHAIRPERSON, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution. GENERAL GOVERNMENT COMMITTEE
THE TOWNSHIP OF HOLLY
TORNADO SIRENS
BUDGET SUMMARY
Purchase of two warning sirens:
HOLLY TOWNSHIP (75%) $34,500.00
OAKLAND COUNTY (25%) $11,500.00
TOTAL COST OF TWO SIRENS: $46,000.00
Breakdown of siren costs:
One Siren- Pole Mounted $17,500.00 Siren Model 2001 2-Way
Siren Controls Batteries
Cable Transformer, Rectifier
Decoder
Installation $ 5,500.00 Antenna
Battery Warmers Total $23,000.00 each The above costs are based on quotes submitted by Federal Signal Corporation and West Shore Services.
Copy of Severe Weather Warning System Interlocal Agreement Between Oakland County and Holly
Township Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #12301 BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - INTER-GOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE CITY OF
DETROIT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Ryan White HIV/AIDS Treatment Extension Act of 2009 requires that intergovernmental
agreements (IGA) be established between political subdivisions which have not less than ten percent of the areas reported AIDS cases and provide HIV/AIDS related services; and
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808
WHEREAS the Detroit Department of Health and Wellness Promotion and the Southeastern Michigan HIV AIDS Council (SEMHAC) facilitate an ongoing needs assessment process; and
WHEREAS this needs assessment shows that Oakland County possesses 18.9% of HIV/AIDS cases in the Eligible Metropolitan Area (EMA) Counties; and
WHEREAS the Detroit Department of Health and Wellness Promotion and SEMHAC directly allocated $1,809,607 of Ryan White Part A funding to community agencies within Oakland County in FY 2011/12
for the provision of services to persons living with HIV/AIDS; and WHEREAS the purpose of the IGA is to ensure eligible local governments provide maintenance of effort
expenditure information related to the Ryan White Extension Act; and WHEREAS none of the provisions of the Agreement are intended to create any other relationship
between the County and the City of Detroit; and WHEREAS acceptance of this intergovernmental agreement does not obligate the County to any future
commitment. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the Inter-Governmental Agreement between the County of Oakland and the City of Detroit. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the agreement.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Ryan White HIV/AIDS Treatment Extension ACT of 2009 City of Detroit and Oakland County Intergovernmental Agreement Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
There were no items to report on the Regular Agenda for the Human Resources Committee.
MISCELLANEOUS RESOLUTION #12302
BY: Planning and Building Committee, David Potts, Chairperson IN RE: DEPARTMENTS OF FACILITIES MANAGEMENT AND HEALTH AND HUMAN SERVICES –
HOMELAND SECURITY DIVISION – APPROVAL AND ACCEPTANCE OF THE RENEWAL LEASE AGREEMENT FOR URBAN SEARCH AND RESCUE STORAGE FACILITY, 6226 “G” ROW NORTH
SERVICE ROAD, WATERFORD, MICHIGAN To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Oakland County has purchased, on behalf of the Southeast Michigan Homeland Security
Board, various pieces of specialized search and rescue equipment and vehicles; and WHEREAS at the present time no adequate County owned facility exists on or off the Oakland County
Service center, which would accommodate storage and provide for routine maintenance of said equipment; and
WHEREAS the County Administration has negotiated the renewal terms of the attached two-year lease agreement at a rental rate of $7,200 per month for use of an airport hangar located at 6226 “G” Row
North Service Road, Waterford, MI; and WHEREAS the rent for the leased premises will be paid from allocated and approved funding under the
2010 Regional award of the Homeland Security Grant Program and the 2011 project funding is pending and will be determined by the UASI Board in the near future; and
WHEREAS it is the recommendation of the Departments of Facilities Management and Health and Human Services that the Oakland County Board of Commissioners accept and approve the terms and
conditions for the attached renewal Lease Agreement; and WHEREAS the County Administration and Facilities Management have reviewed and/or prepared all
necessary documents related to the attached renewal Lease Agreement; and WHEREAS the Department of Corporation Counsel and Risk Management have reviewed and signed off
on the renewal Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves and authorizes the attached renewal Lease Agreement for use of 6226 “G” Row North Service Road between the County of Oakland and Aviation Station North, LLC.
Commissioners Minutes Continued. November 28, 2012
809
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or his designee to execute the attached renewal Lease Agreement and all other related
documents between the County of Oakland and Aviation Station North, LLC, which may be required. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Lease Agreement Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #12303
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: FRIEND OF THE COURT – FY 13 ACCESS AND VISITATION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the State Court Administrative Office (SCAO) has awarded the Friend of the Court grant funding in the amount of $21,000 for the period of October 1, 2012 through September 30, 2013; and
WHEREAS this is the sixteenth (16th) year of the grant acceptance for this program; and WHEREAS this grant is for services to be performed in conjunction with Impact Consulting, Inc., which
facilitates parenting time (visitation) for certain cases as determined by the Court; and WHEREAS matching funds are not required by the grant from Impact Consulting, Inc. or the Oakland
County Friend of the Court; and WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures; and NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY
2013 Access and Visitation Grant Agreement from the State Court Administrative Office (SCAO) in the amount of $21,000 for the period of October 1, 2012 through September 30, 2013.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Board Chairperson to sign the grant agreement for the total grant program amount of $21,000.
BE IT FURTHER RESOLVED that the Oakland County Friend of the Court will contract with Impact Consulting, Inc. to provide services as detailed in the grant award.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment, and any special revenue positions and other program costs associated with this grant are
contingent upon future levels of grant funding. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes within fifteen percent (15%) of the original award, which is consistent with the original agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Friend of the Court Incorporated by Reference. Original on file in County
Clerk’s office.
FISCAL NOTE (MISC. #12303) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FRIEND OF THE COURT – FY 13 ACCESS AND VISITATION GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Oakland County Friend of the Court (FOC) has been awarded a Federal Access and
Visitation Grant through the State Court Administrative Office (SCAO) in the amount of $21,000. The grant period is October 1, 2012 through September 30, 2013.
2. The grant is for contracted services to be performed in conjunction with agencies that facilitate parenting time (visitation) for certain cases as determined by the Court.
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810
3. There is no in-kind or County matching funds required. 4. A budget amendment is recommended to the FY 2013 Adopted Budget as follows:
Special Revenue Fund (#27120) FY 2013 FY 2013 FY 2013
Grant # GR0000000282 Activity A, Analysis Type GLB Adopted Budget Amended Budget Amendment Budget
Revenue 3010404-126030-610313 Grants-Federal $27,395 ($ 6,395) $21,000
Total Revenue $27,395 ($ 6,395) $21,000 Expenditure
3010404-126030-731458 Professional Services $27,395 ($ 6,395) $21,000
Total Expenditure $27,395 ($ 6,395) $21,000 FINANCE COMMITTEE
Moved by Matis supported by Long the resolution (with fiscal note attached) be adopted.
Discussion followed. AYES: Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio,
Potts, Quarles, River, Scott, Taub, Weipert, Woodward, Zack, Bosnic, Covey, Crawford, Dwyer, Gershenson, Gingell. (24)
NAYS: Runestad. (1)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
MISCELLANEOUS RESOLUTION #12304 BY: Public Services Committee, Jim Runestad, Chairperson IN RE: CIRCUIT COURT – FY 2013 CIRCUIT COURT POSITION CHANGES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court has performed a review of current positions and determined areas where
efficiencies can be increased; and
WHEREAS the Circuit Court requests to delete one Senior Court Reporter position (#3010101-02849); and
WHEREAS the Circuit Court requests to create one (1) GF/GP full-time eligible Appointed Non-Merit Court Clerk position; and WHEREAS the Department of Human Services Adoption Incentive (DHS) grant which currently funds one (1) full-time eligible and one (1) part-time non eligible position will expire on 12/31/12; and
WHEREAS the Circuit Court requests to delete one (1) full-time eligible DHS Liaison position (#3010403-11221) and one (1) part-time non-eligible DHS Liaison position (#3010403-11222) to reflect the loss of
the DHS grant; and WHEREAS the Circuit Court requests to laterally reclassify the Judicial Secretary, position (#3010101-
00319), to a Court Business Analyst to properly reflect the duties performed by this position; and WHEREAS the Circuit Court requests to convert position #3010101-00319 from Appointed Non-Merit to
Merit System status. NOW THEREFORE BE IT RESOLVED that one (1) GF/GP full-time eligible Appointed Non-Merit Senior
Court Reporter position (#3010101-02849) be deleted, and one (1) GF/GP full-time eligible Appointed Non-Merit Court Clerk position be created, effective 01/01/13.
BE IT FURTHER RESOLVED that one (1) SR full-time eligible DHS Liaison position (#3010403-11221) and one (1) SR part-time non-eligible DHS Liaison position (#3010403-11222) be deleted to reflect the
loss of the DHS grant, effective 12/31/12. BE IT FURTHER RESOLVED that position 3010101-00319 be laterally reclassified from Judicial
Secretary to Court Business Analyst, and converted from Appointed Non-Merit to Merit System status. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. November 28, 2012
811
The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #12305
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF HIGHLAND, JANUARY 1, 2013 - DECEMBER 31, 2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter
into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with
Highland Township, to provide law enforcement services to this community; and WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established
rates; and WHEREAS the Charter Township of Highland has expressed an interest in entering into a new, three (3)
year, law enforcement service agreement; and WHEREAS the Charter Township of Highland is requesting to add one (1) Patrol Investigator and one (1)
Deputy II (no-fill) for this agreement bringing the total number of contracted deputies contracted to seventeen (17); and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter
Township of Highland. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-
2015 Law Enforcement Services Agreement from the Charter Township of Highland, accompanied by a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further
acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County
of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland
County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above Agreement is ready for their signatures which the Clerk shall witness.
BE IT FURTHER RESOLVED that two (2) Deputy II positions (4030621) be added in the Contracted Patrol Unit, Patrol Services Division, Sheriff’s Office.
BE IT FURTHER RESOLVED that the following GF/GP positions: 4030621-06709, 02708, 04604, 06026, 06713, 07038, 07111, 07133, 07322, 07957, 07958, 09028, 09190, 09427, and 09902 be continued in
the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office. BE IT FURTHER RESOLVED that one (1) unmarked vehicle with Mobile and Prep radio and one (1)
marked vehicle with MDC, Camera, Mobile and Prep radio be added to the County Fleet. BE IT FURTHER RESOLVED that the future level of service, including the continuation of
positions be contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Highland Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee.
There were no objections.
Commissioners Minutes Continued. November 28, 2012
812
MISCELLANEOUS RESOLUTION #12306 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE – DISPOSTION OF K-9 DOG BODI WHEREAS the Oakland County Board of Commissioners has authorized the Sheriff to purchase several
K-9 dogs for use by the Sheriff’s Office; and WHEREAS the county purchased “Bodi” and Bodi has faithfully served the County of Oakland in his role
as a K-9 dog for 8 years and is nearing retirement age;, and WHEREAS because of the unique circumstances surrounding Bodi’s training and role as a K-9 dog, he
has little, if any, fair market value; and WHEREAS in recognition of Bodi’s faithful service to the County and the undeniable bond that has
developed between Bodi and his handler, Deputy Michael Garrison, the Sheriff recommends that Bodi be sold to Deputy Garrison for a nominal sum; and
WHEREAS this matter has been reviewed by Corporation Counsel and a Transfer of Ownership and Release of Claims Agreement is attached.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves selling the canine dog Bodi to Deputy Michael Garrison per the attached Transfer of Ownership and
Release of Claims Agreement and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached.
PUBLIC SERVICES COMMITTEE
Copy of Transfer of Ownership and Release of Claims Agreement Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #12307
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF'S OFFICE – DISPOSTION OF K-9 DOG KELO
WHEREAS the Oakland County Board of Commissioners has authorized the Sheriff to purchase several K-9 dogs for use by the Sheriff’s Office; and
WHEREAS the county purchased “Kelo” and Kelo has faithfully served the County of Oakland in his role as a K-9 dog for 8 years and is nearing retirement age;, and
WHEREAS because of the unique circumstances surrounding Kelo’s training and role as a K-9 dog, he has little, if any, fair market value; and
WHEREAS in recognition of Kelo’s faithful service to the County and the undeniable bond that has developed between Kelo and his handler, Deputy Rodney White, the Sheriff recommends that Kelo be
sold to Deputy White for a nominal sum; and WHEREAS this matter has been reviewed by Corporation Counsel and a Transfer of Ownership and
Release of Claims Agreement is attached. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
selling the canine dog Kelo to Deputy Rodney White per the attached Transfer of Ownership and Release of Claims Agreement and that the Board Chairperson, on behalf of the County of Oakland, is authorized
to execute said agreement as attached. PUBLIC SERVICES COMMITTEE
Copy of Transfer of Ownership and Release of Claims Agreement Incorporated by Reference. Original on
file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #12308 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE TOWNSHIP OF ADDISON, JANUARY 1, 2013 - DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. November 28, 2012
813
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Addison Township, to provide law enforcement services to this community; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established rates; and
WHEREAS the Township of Addison has expressed an interest in entering into a new, three (3) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Township of
Addison. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-
2015 Law Enforcement Services Agreement from the Township of Addison, accompanied by a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further acceptance of
the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above
Agreement is ready for their signatures which the Clerk shall witness. BE IT FURTHER RESOLVED that the following GF/GP 4030618-09196, 03212, 03504, 06025, 06649,
07044, and 09756 positions be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the
Township of Addison Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #12309 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF BRANDON, JANUARY 1, 2013 - DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Brandon Township, to provide law enforcement services to this community; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established rates; and
WHEREAS the Charter Township of Brandon has expressed an interest in entering into a new, three (3) year, law enforcement service agreement; and
WHEREAS the Charter Township of Brandon is requesting to continue sharing ½ of a Deputy II (no-fill; position #10917) with the Charter Township of Independence in this agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the
Commissioners Minutes Continued. November 28, 2012
814
Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Brandon.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement from the Charter Township of Brandon, accompanied by a
certified copy of the resolution of the Township Board accepting the Agreement, and upon the further acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of
Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above
Agreement is ready for their signatures which the Clerk shall witness. BE IT FURTHER RESOLVED that the following GF/GP positions 4030619-07035, 01452, 01845, 02076,
02917, 03490, 04605, 04609, 07280, 07523 and 11066 be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office.
BE IT FURTHER RESOLVED that under this agreement one (1) Deputy II position (4030622-10917) assigned to Independence Township continues providing law enforcement services estimated at 1,040
hours/year to the Charter Township of Brandon and the cost of said position be shared by both municipalities.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s office 2013-2015 Law Enforcement Services Agreement with the Charter
Township of Brandon Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #12310 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF COMMERCE, JANUARY 1, 2013 - DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Commerce Township, to provide law enforcement services to this community; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established rates; and
WHEREAS the Charter Township of Commerce has expressed an interest in entering into a new, three (3) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter
Township of Commerce. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-
2015 Law Enforcement Services Agreement from the Charter Township of Commerce, accompanied by a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further
acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County
of Oakland.
Commissioners Minutes Continued. November 28, 2012
815
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above
Agreement is ready for their signatures which the Clerk shall witness. BE IT FURTHER RESOLVED that the following GF/GP 4030620 - 07553, 06939, 10310, 00505, 01595,
01882, 02645, 03059, 05224, 05572, 06439, 06940, 07528, 07603, 07815,07817, 07936, 07949, 07950, 07951, 08036, 09206, 10286, 10311, 10312, 10313, 10314, 11027 and 11287 positions be continued in
the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office. BE IT FURTHER RESOLVED that the future level of service, including the continuation of
Positions be contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Commerce Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #12311
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF INDEPENDENCE, JANUARY 1, 2013 - DECEMBER 31, 2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter
into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with
Independence Township, to provide law enforcement services to this community; and WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established
rates language; and WHEREAS the Charter Township of Independence has expressed an interest in entering into a new, three
(3) year, law enforcement service agreement; and WHEREAS the Sheriff is in agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the
Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Independence.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement from the Charter Township of Independence, accompanied by
a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of
Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above
Agreement is ready for their signatures which the Clerk shall witness. BE IT FURTHER RESOLVED that the following GF/GP positions 4030622-07217, 06941, 07218, 09878,
01558, 01770, 01841, 02594, 02692, 03210, 04711, 04713, 05573, 05690, 06023, 07527, 07841, 08117, 08118, 08119, 09627, 09628, 09877, 10177, 10384, 10525, 10916 and 10917 be continued in the
Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office. BE IT FURTHER RESOLVED that under this agreement one (1) Deputy II position (4030622-10917)
assigned to Independence Township continues providing law enforcement services estimated at 1,040
Commissioners Minutes Continued. November 28, 2012
816
hours/year to the Charter Township of Brandon and the cost of said position be shared by both municipalities.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the Charter
Township of Independence Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #12312 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF OAKLAND, JANUARY 1, 2013 - DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Oakland Township, to provide law enforcement services to this community; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established rates; and
WHEREAS the Charter Township of Oakland has expressed an interest in entering into a new, three (3) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter
Township of Oakland. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-
2015 Law Enforcement Services Agreement from the Charter Township of Oakland, accompanied by a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further
acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County
of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland
County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above Agreement is ready for their signatures which the Clerk shall witness.
BE IT FURTHER RESOLVED that the following GF/GP 4030624-07015, 00780, 01139, 01816, 06942, 07956, 09208, 09399, 09400, 09674, 10052, and 10432 positions be continued in the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office. BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be
contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Oakland Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. November 28, 2012
817
MISCELLANEOUS RESOLUTION #12313 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF ORION, JANUARY 1, 2013 - DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Orion Township, to provide law enforcement services to this community; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established rates; and
WHEREAS the Charter Township of Orion has expressed an interest in entering into a new, three (3) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter
Township of Orion. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-
2015 Law Enforcement Services Agreement from the Charter Township of Orion, accompanied by a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further
acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County
of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland
County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above Agreement is ready for their signatures which the Clerk shall witness.
BE IT FURTHER RESOLVED that the following GF/GP positions be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: 4030625-06938, 06738, 08091, 01253, 01648, 02654,
02950, 03329, 03347, 04603, 04712, 06710, 07221, 07281, 07522, 07526, 07952, 07954, 07973, 07974, 07975, 08092, 08093, 09265, and 10526.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with Charter
Township of Orion Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #12314 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE - LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF PONTIAC, JANUARY 1, 2013 - DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS since August 1, 2011 the County of Oakland and the Oakland County Sheriff have contracted with The City of Pontiac, to provide law enforcement services to this community; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established rates; and
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WHEREAS the City of Pontiac through the Emergency Financial Manager has expressed an interest in entering into a new, three (3) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the City of Pontiac.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement from the City of Pontiac, and upon the further acceptance of
the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, the Oakland County Clerk shall notify
the Oakland County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above Agreement is ready for their signatures which the Clerk shall witness.
BE IT FURTHER RESOLVED that the following GF/GP positions: 4030629-11093,11094, 11095, 11096, 11097, 11098, 11099, 11100, 11101, 11102, 11113, 11114, 11115, 11116, 11117, 11118, 11119, 11120,
11121, 11122, 11123, 11124, 11125, 11126, 11127, 11128, 11129, 11130, 11131, 11132, 11133, 11134, 11135, 11136, 11137, 11138, 11139, 11140, 11141, 11142, 11143, 11144, 11145, 11146, 11147, 11148,
11149, 11150, 11151, 11152, 11153, 11154, 11155, 11156, 11157, 11158, 11159, 11160, 11161, 11162, 11163, 11164, 11165, 11166, 11167, 11168, 11169, 11170, 11171, 11172, 11173, 11174, 11175, 11176,
11177, 11178, 11179, 11180, 11181, 11182, 11183, 11184, and 11185 be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office.
BE IT FURTHER RESOLVED that the following GF/GP positions: #4030510-11103, 11104, 11105, 11106, 11107 & 11108 be continued in the Communication Unit /Emergency Response & Preparedness
Division of the Sheriff’s Office. BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be
contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the City of Pontiac Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #12315
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CITY OF ROCHESTER HILLS, JANUARY 1, 2013 - DECEMBER 31, 2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter
into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with
Rochester Hills, to provide law enforcement services to this community; and WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established
rates; and WHEREAS the City of Rochester Hills has expressed an interest in entering into a new, three (3) year, law
enforcement service agreement; and WHEREAS the Sheriff is in agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the
Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the City of Rochester Hills.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement from the City of Rochester Hills, accompanied by a certified
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copy of the resolution of the City Council accepting the Agreement, and upon the further acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes
its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland
County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above Agreement is ready for their signatures which the Clerk shall witness.
BE IT FURTHER RESOLVED that the following GF/GP 4030617- 06463, 06464, 02226, 02853, 04602, 06462, 07129, 09339, 09678, 10385, 00796, 01080, 01116, 01148, 01607, 02233, 02604, 02728, 02927,
03119, 03434, 03601, 04601, 04714, 05260, 05414, 05692, 05803, 06022, 06024, 06277, 06278, 06280, 06281, 06283, 06712, 06750, 06813, 06932, 06933, 06934,06935, 06936,07130, 07131, 07132, 07211,
07212, 07901, 07946, 09335, 09336, 09337, 09677, 09918, 09919, and 10631 positions be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the City of
Rochester Hills Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #12316 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF ROYAL OAK, JANUARY 1, 2013 - DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Royal Oak Township, to provide law enforcement services to this community; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established rates; and
WHEREAS the Charter Township of Royal Oak has expressed an interest in entering into a new, three (3) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter
Township of Royal Oak. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-
2015 Law Enforcement Services Agreement from the Charter Township of Royal Oak, accompanied by a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further
acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County
of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland
County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above Agreement is ready for their signatures which the Clerk shall witness.
BE IT FURTHER RESOLVED that the following GF/GP 4030627-09296, 09297, 09300, and 09301positions be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office.
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BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with Charter
Township of Royal Oak Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #12317 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF SPRINGFIELD, JANUARY 1, 2013 - DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Springfield Township, to provide law enforcement services to this community; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established rates and contract language; and
WHEREAS the Charter Township of Springfield has expressed an interest in entering into a new, three (3) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter
Township of Springfield. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-
2015 Law Enforcement Services Agreement from the Charter Township of Springfield, accompanied by a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further
acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County
of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland
County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above Agreement is ready for their signatures which the Clerk shall witness.
BE IT FURTHER RESOLVED that the following GF/GP 4030628-07220, 02516, 05223, 06021, 06279, 07948, 07953, 09207, 09675, 10031, and 10380 positions be continued in the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office. BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be
contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Springfield Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
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821
MISCELLANEOUS RESOLUTION #12318 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE-LAW ENFORCEMENT SERVICES FOR PARKS & RECREATION COMMISSION FOR 2013-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contractual agreements for the purpose of Law Enforcement Services; and
WHEREAS the Sheriff's Office and Parks & Recreation Commission currently have a contract for Law Enforcement Services; and
WHEREAS the current contract will expire on December 31, 2012; and WHEREAS the Parks & Recreation Commission has requested that the contract be continued for the next
three years; and WHEREAS these rates are consistent with the rates as established by this board for the local units of
government; and WHEREAS Corporation Counsel and Management & Budget have reviewed the attached contract and
rates. NOW THEREFORE BE IT RESOLVED that the Oakland County Sheriff's Office is hereby authorized to
enter into a contract for Law Enforcement Services with the Parks & Recreation Commission for 2013-2015 at the rates provided in the attached contract.
BE IT FURTHER RESOLVED that the continuation of the positions in this agreement be contingent on future contract renewal.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Parks and Recreation Commission Contract for Sheriff’s Law Enforcement
Services 2013-2015 Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #12319 BY: Commissioners David Woodward, District #18; Michael Gingell, District #3
IN RE: BOARD OF COMMISSIONERS – WATER RESOURCES COMMISSIONER TRANSITION EXPENSE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS as a result of the November 6, 2012 election, Oakland County will be served by a new Water Resources Commissioner; and
WHEREAS it is advisable for the Water Resources Commissioner-Elect to begin assembling the personnel and materials necessary to fully assume the responsibilities of office on January 1, 2013; and
WHEREAS it is in the best interest of Oakland County government and its citizens that the transition of leadership from the current Water Resources Commissioner to the next occur as efficiently as possible;
and WHEREAS the transition can best be accomplished through the establishment of a transition account
through which appropriate contractual services can be accessed; and WHEREAS the estimated cost of said contractual services is $15,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners supports an appropriation of $15,000 for the period November 28, 2012 to December 31, 2012, to cover the transition
expenses of the Water Resources Commissioner-Elect. BE IT FURTHER RESOLVED that approval of this request be consistent with Fiscal Services and Human
Resources Department procedures of Miscellaneous Resolutions #92242, #96267, #00304 and #04337, establishing previous transition expenses.
Chairperson, we move the adoption of the foregoing resolution. DAVE WOODWARD, MICHAEL GINGELL,
JANET JACKSON, HELAINE ZACK, CRAIG
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822
COVEY, GARY MCGILLIVRARY, MATTIE HATCHETT
Moved by Woodward supported by Matis to suspend the rules and vote on Miscellaneous Resolution
#12319 - Board of Commissioners – Water Resources Commissioner Transition Expense.
Vote on motion to suspend the rules: AYES: Hatchett, Hoffman, Jackson, Matis, McGillivray, Middleton, Potts, Quarles, Runestad,
Taub, Weipert, Woodward, Zack, Covey, Dwyer, Gershenson, Gingell. (17) NAYS: Long, Nuccio, River, Scott, Bosnic, Crawford, Gosselin. (7)
ABSTAIN: Nash. (1)
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous Resolution #12319 - Board of Commissioners – Water Resources Commissioner Transition Expense
carried.
Moved by Woodward supported by Matis the resolution be adopted.
AYES: Hoffman, Jackson, Matis, McGillivray, Middleton, Nuccio, Potts, Quarles, River, Runestad, Taub, Weipert, Woodward, Zack, Covey, Dwyer, Gershenson, Gingell, Hatchett. (19)
NAYS: Long, Scott, Bosnic, Crawford, Gosselin. (5) ABSTAIN: Nash. (1)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #12320
BY: Commissioners David Woodward, District #18; Marcia Gershenson, District #17, Michael Gingell, District #3
IN RE: BOARD OF COMMISSIONERS – CLERK/REGISTER OF DEEDS TRANSITION EXPENSE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS as a result of the November 6, 2012 election, Oakland County will be served by a new
Clerk/Register of Deeds; and WHEREAS it is advisable for the Clerk/Register of Deeds-Elect to begin assembling the personnel and
materials necessary to fully assume the responsibilities of office on January 1, 2013; and WHEREAS it is in the best interest of Oakland County government and its citizens that the transition of
leadership from the current Clerk/Register of Deeds to the next occur as efficiently as possible; and WHEREAS the transition can best be accomplished through the establishment of a transition account
through which appropriate contractual services can be accessed; and WHEREAS the estimated cost of said contractual services is $15,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners supports an appropriation of $15,000 for the period November 28, 2012 to December 31, 2012, to cover the transition
expenses of the Oakland County Clerk/Register of Deeds-Elect. BE IT FURTHER RESOLVED that approval of this request be consistent with Fiscal Services and Human
Resources Department procedures of Miscellaneous Resolutions #92242, #96267, #00304 and #04337, establishing previous transition expenses.
Chairperson, we move the adoption of the foregoing resolution.
DAVE WOODWARD, MARCIA GERSHENSON, MICHAEL GINGELL, GARY MCGILLIVRARY,
CRAIG COVEY, HELAINE ZACK, JANET JACKSON, MATTIE HATCHETT
Moved by Gershenson supported by Middleton to suspend the rules and vote on Miscellaneous
Resolution #12320 - Board of Commissioners – Clerk/Register of Deeds Transition Expense.
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823
Discussion followed.
Vote on motion to suspend the rules: AYES: Jackson, Matis, McGillivray, Middleton, Nash, Potts, Quarles, Runestad, Taub, Weipert,
Woodward, Zack, Covey, Dwyer, Gershenson, Gingell Hatchett, Hoffman. (18) NAYS: Long, Nuccio, River, Scott, Bosnic, Crawford, Gosselin, Long. (7)
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolution #12320 - Board of Commissioners – Clerk/Register of Deeds Transition Expense carried. Moved by Gershenson supported by Middleton the resolution be adopted.
AYES: Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Taub, Weipert, Woodward, Zack, Covey, Dwyer, Gershenson, Gingell, Hatchett, Hoffman, Jackson. (19)
NAYS: Long, Runestad, Scott, Bosnic, Crawford, Gosselin. (6)
A sufficient majority having voted in favor, the resolution was adopted.
The Board adjourned at 10:00 p.m. to the call of the Chair or December 13, 2012, at 9:30 p.m.
BILL BULLARD, JR. MICHAEL J. GINGELL
Clerk Chairperson