HomeMy WebLinkAboutMinutes - 2012.12.13 - 7882826
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
December 13, 2012
Meeting called to order by Chairperson Michael Gingell at 9:35 a.m. in the Courthouse Auditorium, 1200
N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bosnic, Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad,
Scott, Taub, Weipert, Woodward, Zack. (25) EXCUSED ABSENCE WITH NOTICE: None. (0)
Quorum present.
Invocation given by David Potts.
Pledge of Allegiance to the Flag.
Moved by Runestad supported by McGillivray the minutes of the November 28, 2012 Board Meeting be
approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by Gershenson the agenda be approved as printed with the exception of an administration change of removing a “Proclamation entitled - Patrick Coleman – Beans & Cornbread –
Commissioner Nancy Quarles”.
AYES: Bosnic, Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, River, Runestad,
Scott, Taub, Weipert, Woodward, Zack. (25) NAYS: None. (0)
A sufficient majority having voted in favor, the agenda was approved as printed with the exception of an
administration change of removing a “Proclamation entitled - Patrick Coleman – Beans & Cornbread – Commissioner Nancy Quarles”.
Chairperson Michael Gingell addressed the Board to introduce County Clerk – Register of Deeds, Bill
Bullard Jr.
County Clerk – Register of Deeds, Bill Bullard Jr. addressed the Board to introduce the following Judges: Denise Langford Morris, Wendy Potts, Michael Warren and Phyllis McMillen and administer the
Oath of Office to them; he also acknowledged the following Judges: Chief Nancy Grant, Rudy Nicholas, Martha Anderson, Joan Young, Jim Alexander, Lisa Gorcyca, Former Judge Fred Mester, Barry Howard
and Bill Hampton.
Commissioners Minutes Continued. December 13, 2012
827
Judge Michael Warren addressed the Board to thank them for their support and stated that he is honored to serve.
Judge Denise Langford Morris addressed the Board to thank them for their support and stated that she is
honored to serve.
Chairperson Michael Gingell addressed the Board to introduce Chris Ward, Deputy County Clerk.
Deputy County Clerk, Chris Ward read a communication from L. Brooks Patterson re-appointing Ms. Judith Cunningham and Mr. Gordon Snavely to the Claims Review Committee for the 2013-2014 term.
Without objection the re-appointments were confirmed.
Chairperson Michael Gingell addressed the Board to introduce Commissioners Nancy Quarles, Janet Jackson and Helaine Zack.
Commissioners Nancy Quarles, Janet Jackson, and Helaine Zack addressed the Board to present a
proclamation to Pastors Larry T. Jordan and his wife Sylvia Jordan to honor “Family Victory Fellowship Church” for their 20th Anniversary and dedicated service. Their efforts will continue to build upon the
Church’s legacy of extraordinary community service and ongoing contributions to the spiritual development of others.
Pastor Larry T. Jordan addressed the Board.
Chairperson Michael Gingell addressed the Board to introduce Commissioner Covey
Commissioner Covey addressed the Board and asked Commissioner McGillivray to join him in presenting
a proclamation to Jack and Annette Aronson of Garden Fresh Gourmet honoring them for being extremely generous in giving to charitable organizations, raising hundreds of thousands of dollars for
Justin’s Vision; Children’s Hospital of Michigan; Boys & Girls Club; Salvation Army; University of Michigan Cancer Center; Ferndale Community Foundation; Michigan AIDS Coalition and Ferndale Youth
Assistance. They have provided disaster relief for victim of both Hurricane Katrina and Sandy and for victims of the Haitian Earthquake.
Jack Aronson, of Garden Fresh Gourmet addressed the Board.
Chairperson Michael Gingell addressed the Board to introduce Phil Bertolini, Deputy County Executive,
Ed Poisson, Director of Information Technology, Jim Taylor, Chief Technology Officer and Roger Blade, Vice-President of AT&T.
Roger Blade, Vice-President of AT&T addressed the Board to present two Achievement Awards to
Information Technology, one Citizen Category entitled Property Gateway Application; and Government Category entitled Driving Digital.
Deputy County Executive, Phil Bertolini addressed the Board on behalf of County Executive, L. Brooks
Patterson, to thank Roger Blade, Vice-President of AT&T. He also stated he wanted to share the accomplishment with the great Team at Information Technology, Jim Taylor, Chief Technology Officer
and Corporation Counsel, Judy Cunningham.
Chairperson Michael Gingell addressed the Board and asked Deputy County Executive, Phil Bertolini to join him to present the following Commissioners with Awards/Proclamations: Craig Covey, Jim Nash,
Beth Nuccio, David Potts, Angela River, and former Commissioner Tim Greimel, who now serves as State Representative.
The following people addressed the Board during public comment: Commissioner David Potts,
Commissioner Craig Covey, Vicki Kringer and Commissioner Marcia Gershenson.
Commissioners Minutes Continued. December 13, 2012
828
Moved by Crawford supported by Jackson the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). The vote for this motion appears on
page 872. The resolutions on the Consent Agenda follow (annotated by an asterisk {*}):
*MISCELLANEOUS RESOLUTION #12321 BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET – 2012 APPORTIONMENT OF LOCAL TAX RATES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Finance Committee on Local Taxes has examined certificates, statements, papers and records submitted to it from the various townships, cities and villages having taxes to be spread upon the
Tax Rolls, and has checked these documents with the pertinent laws, specifically Section 37 General Property Tax Laws, and has caused corrections to be made where necessary; and
WHEREAS the committee has prepared tax certificates showing the certified rates as adjusted by M.C.L. 211.34, M.C.L. 211.34D, M.C.L. 211.24E and M.C.L. 211.34E of the General Property Tax Laws,
authorized to be spread against state taxable valuations, which certificates are submitted herewith, and which are the basis for the tabulation above mentioned, and it is recommended that the Board of
Commissioners authorize the Equalization Director to sign these certificates; and WHEREAS the electorate of the State of Michigan amended Article IX of the constitution and added
Section 36; and WHEREAS the legislature, as directed, implemented said legislation under Section 37 of the General
Property Tax Act and the 1976 State School Code, as amended; and WHEREAS the certified rates are subject to M.C.L. 211.36 which allows additional millage to be voted up
to and including December 7, 2012 for schools and, if adopted, up to and including November 6, 2012 for taxing jurisdictions, as specified in said section; said additional millage(s) would require Board approval
before they could be spread; and WHEREAS the electorate of the State of Michigan voted to limit school operating levies on homestead
and non-homestead property taxes in accordance with this report. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners adopt the
attached certificates with the recommendations herein contained as part of the permanent records of the Board.
BE IT FURTHER RESOLVED that the Equalization Director be authorized and directed to sign the several tax certificates on which the attached tabulation was based, thereby authorizing and directing the
various assessing officers to spread the rates against the taxable valuation set forth herein for 2012. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in compliance with the
General Property Tax Act and the 50 mill limitation, directs the Equalization Division to revise the apportionment report for 2012 as follows:
Previous Revised Reason Tax Authority Rate Rate For Change
Township of Oxford 10.2372 11.2372 New Millage City of Royal Oak 11.7261 15.2011 New Millage
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of Oakland County Michigan 2012 Apportionment of Local Tax Rates.
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12322
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2012 YEAR-END REPORT
AND BUDGET AMENDMENTS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS all accounts have been posted and final adjustments made for Fiscal Year (FY) 2012; and
Commissioners Minutes Continued. December 13, 2012
829
WHEREAS Statement #1 and #54 of the Governmental Accounting, Auditing and Financial Reporting Standards requires that encumbrances be treated as an assigned fund balance at the year-end and that
such amounts be re-appropriated in the subsequent year in order to be available for expenditure; and WHEREAS the results of operations after consideration of expenditures, accruals, encumbrances,
appropriations carried forward, transfers, adjustments, and closing entries was a favorable variance of total resources over total expenditures as reflected in the attached schedule; and
WHEREAS FY 2012 General Fund General Purpose actual revenue was less than budgeted revenue by ($16,796,207.67); and
WHEREAS FY 2012 General Fund actual operating expenditures and transfers were less than budgeted operating expenditures and transfers by $38,684,884.50 rendering overall operating revenues more than
expenditures for FY 2012 by $21,888,676.83; and WHEREAS the following Non–Spendable reserves have been created: $923,630.02 to cover pre-
payments and $176,510.85 for inventories; and WHEREAS a portion of Convention Facility Tax revenues received is restricted for Health Substance
Abuse programs in the amount of $3,244,003; and WHEREAS assignments have been established to recognize planned use of fund equity to balance
budgets for FY 2013, $37,621,540; FY 2014, $44,826,888 and FY 2015, $52,390,980; and WHEREAS an assigned fund balance, in the amount of $9,000,000 has been created in order to meet
future capital facility needs of the County; and WHEREAS subsequent to the events of September 11, 2001, the Administration reviewed the security of
County facilities and operations and an assigned fund balance of $6,000,000 has been established to continue funding anticipated improvements recommended as a result of the study; and
WHEREAS $5,000,000 is assigned to the DB Pension Contribution for 2014-2015; and WHEREAS an assignment of $5,000,000 has been established to cover unfunded mandates; and
WHEREAS $4,000,000 is assigned to cover revenue losses for Personal Property Taxes as a result of an anticipated future change in state law; and
WHEREAS $3,000,000 is assigned for potential future costs related to Federal Health Legislation; and WHEREAS pursuant to Miscellaneous Resolution #89283, the Board of Commissioners established an
assignment for Operational Improvements, which makes available a source of funds departments can use to support innovative programs, providing the Board approves the use of the fund balance and the
requesting department commits to a pay-back within six (6) years of the original allocation. The designated fund balance of $3,000,000 is retained; and
WHEREAS $3,000,000 is assigned for an upgrade on PeopleSoft financial and human resource software; and
WHEREAS $3,000,000 is assigned for the Tri-Party Road Improvement program; and WHEREAS the rates charged by the Information Technology fund do not include an amount required to
replace fully depreciated equipment, and $3,000,000 has been assigned to continue to build a replacement fund for technology replacements and hardware; and
WHEREAS $2,501,554.39 earned as a result of Property Tax Forfeiture is assigned to continue forfeiture activities; and
WHEREAS $2,117,410 of previously budgeted but unspent funds, assigned for carry forwards in the General Fund/General Purpose is requested to be appropriated to departments for use, as reviewed and
recommended by the Department of Management and Budget; and WHEREAS due to the increase in the number of data security threats, an assignment of fund balance has
been continued at $2,000,000 to fund the technology necessary to protect data privacy and security; and WHEREAS an assigned fund balance, in the amount of $1,600,000, has been created for the Human
Resources Department to conduct a County-wide salary structure study and workforce planning; and WHEREAS in the event of a Public Health outbreak or disaster, the County has taken a proactive
approach by assigning a portion of fund balance for pandemic response, in the amount of $1,500,000, for response to such an occurrence; and
WHEREAS $1,186,292 is assigned in the General Fund for Sheriff Aviation to fund any major repairs; and WHEREAS a $730,000 assigned fund balance is for Board of Commissioners special projects; and
WHEREAS an assignment of fund balance, in the amount of $600,000, has been continued to fund the development of alternative programs related to reducing jail population in Oakland County; and
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WHEREAS efforts are continuing to seek out new grants to assist Oakland County with enhancing operations and new programs, an assigned fund balance is continued for County matching fund
requirements of new grant opportunities in the amount of $500,000; and WHEREAS an assignment of $500,000 is continued to fund various County events and provide quality of
life initiatives to attract new businesses; and WHEREAS fund balance of $500,000 has been assigned to provide additional resources for Tax Tribunal
appeals if needed; and WHEREAS $361,625.34 has been assigned for General Fund/General Purpose encumbrances obligated
through the end of FY 2012; and WHEREAS based on a study by the Department of Human Resources, an additional $320,000 is
designated to cover emergency salary costs for FY 2013; and WHEREAS as a result of the County’s Business Continuity Planning Process, each department has
identified additional supplies that must be procured in the event of an emergency, and a $300,000 assignment is continued to procure these supplies; and
WHEREAS $238,654 is from the previous year closing of the Community Partnership Fund and is assigned for continuation of community programs; and
WHEREAS pursuant to board action, an assignment of $200,000 has been established for the Microloan program in FY 2013, to cover loans for small businesses; and
WHEREAS $123,539 is from the previous year closing of the Jail Commissary fund and is assigned for inmate programs; and
WHEREAS an assignment of fund balance, in the amount of $100,000, has been created to cover anticipated Human Resources – Legal Expenses, including actuary costs, court reporters and expert
witness fees associated with union grievances; and WHEREAS per Miscellaneous Resolution #03043 a Budget Transition Account was created and an
assignment of $15,465,165.35 is recommended to be used for FY 2016 and beyond; the assigned fund balance has been updated to reflect the balance of funds available for future years; and
WHEREAS a budget amendment is recommended to recognize additional revenue from the State of Michigan for Convention Facility Tax by $2,758,204 more than 2012 amended budget, of which
$1,379,102 (one-half) is to be used for Health Division Substance Abuse programs; and WHEREAS the General Appropriations Act (MR #11227) requires that appropriations accumulate at the
following three summary levels of expenditures within each County Department and are deemed maximum authorization for expenditures: Personnel Expenditures, Operating Expenditures and Internal
Support Expenditures and in reviewing the FY 2012 year-end financial reports, it was determined that budgets for departments for a number of line-items was not sufficient which caused the following
departments to go over budget: Sheriff, Facilities Management, County Clerk, Water Resources Commissioner and Probate Court and a budget amendment is recommended for FY 2012 to cover the
shortage in the Operating Expenditures and Internal Support. While individual divisions may be over budget, the budget is controlled at the department level; and
WHEREAS $6,000 was transferred from Community Corrections Division to the Parks and Recreation Fund based on favorability in the Ground Supplies to cover costs to complete the Community Service
Garden Project for probationers that was approved with MR #12179; and WHEREAS $28,250.12 was transferred from the Building Improvement Fund to the Building Authority
North Oakland Health Center (NOHC) Project Fund in order to cover the final costs to complete the NOHC project as $64,000 from this project was previously used toward the bond refunding in FY 2011
that allowed the County to save $1,888,981 on the Building Authority Series 2004A bonds as a result of the refunding;
WHEREAS $496,252.26 was transferred from the Work Release/Jail Management/Video Conferencing Project Fund to the General Fund and the CLEMIS Fund for the closeout of the Jail Management System
project with $206,252.26 being returned to the General Fund and $290,000 being transferred to the CLEMIS Fund for the completion of integration enhancements for the Jail Management System; and
WHEREAS $3,500 was transferred from the Arts, Culture and Film Regional Regranting Services grant to the Children’s Village “Art for all Kids” program; and
WHEREAS donations have been received by Oakland County restricted funds totaling $95,038.99 which includes the following funds: Animal Control Legacy Fund, $63,621.44; Children’s Village Donation Fund
$8,965.55; Medical Examiner Library Donation Fund, $1,000.00; and No Haz Waste Donations $21,452.00; and
Commissioners Minutes Continued. December 13, 2012
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WHEREAS the Sheriff’s Office accepted a donation of educational supplies and equipment for the jail with an estimated value of $58,178.52; and
WHEREAS donations received by Economic Development & Community Affairs for the Cherry Blossom Tree Planting Ceremony total $11,500; and
WHEREAS Parks & Recreation received donations totaling $63,389.67 for various programs; and WHEREAS the Department of Information Technology has attempted to collect funds owed to the county
and recommends writing off accounts receivable $569.00 in the IT Fund for various customers. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the report of operations
for Fiscal Year 2012 and the results of operations by line-item after inclusion of expenditures, accruals, encumbrances, appropriations carried-forward, transfers, adjustments, and closing entries are approved.
BE IT FURTHER RESOLVED that the FY 2012 budget be amended pursuant to Schedule A. BE IT FURTHER RESOLVED that various line items in the FY 2012 General Fund/General Purpose
Budgets be amended to include $369,357.34 in outstanding purchase orders (encumbrances) as detailed in the attached schedule.
BE IT FURTHER RESOLVED that adjustments to the General Fund Balance be approved as follows: Excess Revenues over Expenditures (Result of FY 2012 activity) $ 21,888,676.83
Add to General Fund Balance: Fed Health Care Impact $ 2,000,000.00
Tax Tribunal Appeals 1,500,000.00 Technology Replacement/Hardware 2,000,000.00
Tax & Assessment System Upgrade 3,500,000.00 Carryforwards 3,311,583.00
HR Legal 400,000.00 Criminal Justice Coord Startup 500,000.00
VEBA 2015 10,000,000.00 Fuel/Mileage Increase 480,000.00
Prior Years Encumbrances 288,679.76 Anticipated State/Federal Shortfall 4,000,000.00
Property Tax Forfeiture Activities 340,618.61 Committed to FY 2012 17,508,009.00
Committed to FY 2013 1,461,684.00 Committed to FY 2014 989,643.00
Adjusted Total Including Additions $ 48,280,217.37 Deduct from General Fund Unassigned Fund Balance:
Increase in Prepaids ( 775,859.05) Increase in Inventories ( 31,584.08)
Increase in Restricted Funds ( 6,268,076.86) Board of Commissioners’ Projects ( 500,000.00)
Data Privacy and Security ( 500,000.00) HR Comp/Workforce Planning ( 1,300,000.00)
Quality of Life Initiatives ( 200,000.00) RCOC Tri-Party ( 123,198.00)
Committed to FY2015 ( 35,414,507.65) Committed to FY2016 and beyond ( 15,465,165.35)
DB Pension Contribution 2014-2015 ( 5,000,000.00) Unfunded Mandates ( 5,000,000.00)
Total Subtractions to General Fund Balance ($70,578,390.99) Adjusted Total including Additions/Subtractions ($409,496.79)
Unassigned Fund Balance at the Beginning of Year $1,500,000.00
Unassigned Fund Balance at the End of Year $1,090,503.21 BE IT FURTHER RESOLVED that $2,117,410 from the FY 2013 Assigned Fund Balance for Carry
Forwards be appropriated in FY 2013, as specified below, for departmental use:
GENERAL FUND (#10100) Revenue
Commissioners Minutes Continued. December 13, 2012
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9010101-196030-665567 Encumb and Approp Carry Forward $ 2,117,410 Total General Fund Revenue $ 2,117,410
Expenditures 1070601-132030-731941 Med Examiner Training 9,800
1090108-171030-731458 Econ Dev Prof Serv 57,924 1090201-171000-731458 Econ Dev PEDS Prof Serv 89,980
1090201-171000-730205 Econ Dev PEDS Business Recruitment 11,766 1090201-171000-730072 Econ Dev PEDS Advertising 42,000
3010101-121100-731822 Circuit Court Special Projects 179,958 3010101-121100-750154 Circuit Court Expendable Equip 8,692
3010201-121100-732081 Circuit Court Visiting Judge 8,050 3020101-121020-702180-21427 52-1 DC - Emerg Sal 23,112
3020101-121020-702180-21426 52-3 DC - Emerg Sal 5,000 4010101-122050-731388 Prosecuting Attorney Printing 3,714
4010101-122050-732018 Prosecuting Attorney Trav & Conf 4,049 4010101-122050-731941 Prosecuting Attorney Training 1,270
4010101-122050-750154 Prosecuting Attorney Expendable Equip 7,447 4030301-112590-730373 Sheriff Cont Serv 147,650
4030301-112620-750170 Sheriff Other Expendable Equip 72,350 4030501-116230-731773 Sheriff Software Rental Lease Purchase 78,357
4030601-116240-750581 Sheriff Uniforms 50,000 4030601-116240-750154 Sheriff Expendable Equip 83,000
4030901-110060-788001-53500 Sheriff Trans Out 45,000 5010101-182020-731500 BOC Public Information 36,400
9010101-153010-740135 Tri-Party Roads 1,146,391 9010101-112700-788001-20293 Due to Child Care Fund 5,500
Total General Fund Expenditures $2,117,410 CHILD CARE FUND (#20293)
Revenue 9090101-112700-695500-10100 Due from General Fund $ 5,500
Total Child Care Fund Revenue $ 5,500 Expenditures
1060501-112700-731773 Software Rental Lease Purchase $ 5,500 Total Child Care Fund Expenditures $ 5,500
CLEMIS FUND (#53500) Revenue
1080301-116020-695500-10100 Transfers In $ 45,000 Total CLEMIS Fund Revenue $ 45,000
Expenditures 1080301-116020-731458 Professional Services $ 45,000
Total CLEMIS Fund Expenditures $ 45,000 BE IT FURTHER RESOLVED that the uncollectible debts, as recommended by Department of
Management and Budget and detailed in the attached schedules are authorized to be written off. BE IT FURTHER RESOLVED that the donations be recognized in the various Restricted Funds,
Economic Development & Community Affairs and Parks and Recreation Departments and educational supplies and equipment received by the Sheriff’s Office.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of FY 2012 Year End Report on file in County Clerk’s office.
(The vote for this motion appears on page 872.)
Commissioners Minutes Continued. December 13, 2012
833
*MISCELLANEOUS RESOLUTION #12323 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET – APPROVAL OF FY 2012 DEFICIT ELIMINATION PLAN
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 140 of 1971 (the General Revenue Sharing Act) and Public Act 34 of 2001 (revised Municipal Finance Act)required local units of government submit a “deficit elimination plan” when any
governmental fund experience negative unreserved fund balance and when any proprietary fund experiences negative unrestricted net assets; and
WHEREAS Oakland County completed the fiscal year ending September 30, 2012 with three (3) funds with negative unassigned fund balances, which required submission of a deficit elimination plan.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves submission of the attached deficit elimination plan to the Michigan Department of Treasury.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of DRAFT from Department of Management and Budget on file in County Clerk’s office.
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION # 12300
BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH & HUMAN SERVICES - HOMELAND SECURITY DIVISION –
OUTDOOR WARNING SYSTEM EXPANSION – HOLLY TOWNSHIP To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution No.'s 7865, 7971,
and 8664 accepted federal grants to defray a portion of the costs in purchasing sirens to be utilized within the Oakland County Outdoor Warning System; and
WHEREAS the County share of the costs will remain at twenty-five percent as has been the policy previously established by the Board of Commissioners by various Miscellaneous Resolutions, whereby
local units pay seventy-five percent with the County being responsible for the maintenance and electrical costs for the sirens purchased; and
WHEREAS Holly Township, has executed the attached Interlocal Agreement; and WHEREAS Holly Township has agreed to pay seventy-five percent of the total estimated cost of two
sirens; and WHEREAS consistent with the attached Interlocal Agreement, Holly Township agrees that Oakland
County will retain ownership of the sirens and will be responsible for the maintenance and the electrical costs for said sirens purchased under this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Severe Weather Warning System Interlocal Agreement with Holly Township and authorizes the
Board Chairperson to execute the agreement on behalf of Oakland County. BE IT FURTHER RESOLVED that the expenditure of this appropriation is contingent upon the execution
of the attached written agreement between the County and Holly Township. CHAIRPERSON, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution. GENERAL GOVERNMENT COMMITTEE
THE TOWNSHIP OF HOLLY
TORNADO SIRENS
BUDGET SUMMARY
Purchase of two warning sirens:
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HOLLY TOWNSHIP (75%) $34,500.00
OAKLAND COUNTY (25%) $11,500.00
TOTAL COST OF TWO SIRENS: $46,000.00
Breakdown of siren costs:
One Siren- Pole Mounted $17,500.00 Siren Model 2001 2-Way Siren Controls
Batteries Cable
Transformer, Rectifier Decoder
Installation $ 5,500.00
Antenna Battery Warmers
Total $23,000.00 each
The above costs are based on quotes submitted by Federal Signal Corporation and West Shore Services.
Copy of Severe Weather Warning System Interlocal Agreement Between Oakland County and Holly Township Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12300)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HOMELAND SECURITY DIVISION –
OUTDOOR WARNING SYSTEM EXPANSION – HOLLY TOWNSHIP TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds: 1. The resolution approves the Interlocal Agreement between the County and Holly Township to
purchase two (2) warning sirens and become part of the County’s centrally activated outdoor warning system.
2. The total cost of the sirens is $46,000. 3. Holly Township has agreed to pay $34,500, which is seventy-five percent (75%) of the estimated
cost of the sirens. 4. The County of Oakland will pay $11,500, which is twenty-five percent (25%) of the estimated total
cost. 5. The County will retain ownership and be responsible for the maintenance and electrical costs of
the sirens. 6. There are a sufficient number of sirens available in inventory allowing for the installation at Holly
Township. 7. No budget amendments are necessary.
FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
Commissioners Minutes Continued. December 13, 2012
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*MISCELLANEOUS RESOLUTION #12301 BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - INTER-GOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE CITY OF
DETROIT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Ryan White HIV/AIDS Treatment Extension Act of 2009 requires that intergovernmental
agreements (IGA) be established between political subdivisions which have not less than ten percent of the areas reported AIDS cases and provide HIV/AIDS related services; and
WHEREAS the Detroit Department of Health and Wellness Promotion and the Southeastern Michigan HIV AIDS Council (SEMHAC) facilitate an ongoing needs assessment process; and
WHEREAS this needs assessment shows that Oakland County possesses 18.9% of HIV/AIDS cases in the Eligible Metropolitan Area (EMA) Counties; and
WHEREAS the Detroit Department of Health and Wellness Promotion and SEMHAC directly allocated $1,809,607 of Ryan White Part A funding to community agencies within Oakland County in FY 2011/12
for the provision of services to persons living with HIV/AIDS; and WHEREAS the purpose of the IGA is to ensure eligible local governments provide maintenance of effort
expenditure information related to the Ryan White Extension Act; and WHEREAS none of the provisions of the Agreement are intended to create any other relationship
between the County and the City of Detroit; and WHEREAS acceptance of this intergovernmental agreement does not obligate the County to any future
commitment. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the Inter-Governmental Agreement between the County of Oakland and the City of Detroit. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the agreement.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Ryan White HIV/AIDS Treatment Extension ACT of 2009 City of Detroit and Oakland County Intergovernmental Agreement Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12301)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – INTER-
GOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE CITY OF DETROIT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds:
1. The Detroit Department of Health and Wellness Promotion and SEMHAC directly allocated $1,809,607 of Ryan White Part A funding to community agencies within Oakland County in FY
2011/2012 for the provision of services to persons with HIV/AIDS. 2. The initial intergovernmental agreement between Oakland County and the City of Detroit formed
as of September 27, 2012, establishes a framework for the relationship between the County of Oakland and the City of Detroit.
3. The role of the Oakland County Health Division is to provide financial information related to the activities performed at the Health Division that demonstrates maintenance of effort as defined in
the Ryan White Extension Act. The City of Detroit uses this information in their application for Ryan White funds which ultimately benefit HIV/AIDS programs provided by agencies in Oakland
County. 4. The Oakland County Health Division does not receive any funding from the Ryan White HIV/AIDS
Treatment Extension Act of 2009. 5. Article III of the agreement allows for the Southeastern Michigan HIV/AIDS Council (SEMHAC) to
Commissioners Minutes Continued. December 13, 2012
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review all findings and supplemental information from the ongoing needs assessment to establish funding priorities as well as consider the need for outpatient and ambulatory care services and
health support services within the Eligible Metropolitan Area which includes Oakland County. 6. There is no fiscal impact on the County with this Agreement, and no budget amendment is
required. FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12324
BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION – FY
2012 MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS REGIONAL MINI-GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan, Michigan Council for Arts and Cultural Affairs, as administered by the Council’s Region 2 Regranter, Oakland County Arts, Culture and Film, has awarded the Oakland County
Children’s Village Division funding in the amount of $3500.00; and WHEREAS this amount will fund quality hands-on art opportunities, conducted in a professional art
studio, to under-served children and youth residing at Oakland County Children’s Village; and WHEREAS this project consists of a partnership between Birmingham Bloomfield Art Center and Oakland
County Children’s Village; and WHEREAS the “Art for All Kids” program will consist of 2-hour, twice-weekly studio classes for a period of
20 weeks; and WHEREAS this funding is for the period of February 1, 2012 through September 30, 2012; and
WHEREAS the award acceptance has been submitted through the County Executive Review Process and is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts the Michigan Council for Arts and Cultural Affairs FY 2012 Regional Mini-Grant Agreement.
BE IT FURTHER RESOLVED that the future level of service, including personnel, be contingent upon the level of funding for this program.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute this agreement, any changes and extensions to the agreement not to exceed fifteen percent (15%), which is consistent with
the agreement as originally approved. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution. GENERAL GOVERNMENT COMMITTEE
Copy of Grant Review Sign Off – Children’s Village Incorporated by Reference. Original on file in County
Clerk’s office.
FISCAL NOTE (MISC. #12324) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION – FY 2012 MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS REGIONAL MINI-GRANT
ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds: 1. The Michigan Council for Arts and Cultural Affairs has awarded Oakland County Children’s
Village $3,500 to help fund quality hands-on art opportunities in a professional art studio with a grant match from Birmingham Bloomfield Art Center in the amount of $5,540 for a total of $9,040
in funding for this program.
Commissioners Minutes Continued. December 13, 2012
837
2. The program, known as “The Art for All Kids”, consists of a partnership between Birmingham Bloomfield Art Center and the Oakland County Children’s Village, offering art classes in 2-hour
sessions, twice a week, for a period of 20 weeks. 3. The $5,540 grant match from Birmingham Bloomfield Art Center is comprised of $200 from
private foundation donations, along with in-kind support from the private art center, which includes one (1) artist-studio coordinator ($2,400), marketing expenses ($1,200), volunteer art
therapy students ($680), and space rental ($1,060). 4. The funding period is February 1, 2012 through September 30, 2012.
5. The grant award is funded through the Oakland County’s Office of Arts, Culture, and Film’s Arts Grant Fund (#29210), and a transfer in the amount of $3,500 has been made into the Children’s
Village Child Care Grants Fund (#28010). FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12325
BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2012 FOOD
SAFETY EDUCATION GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Agriculture and Rural Development has awarded the Health
Division Food Safety Education Grant Funds for the period of October 1, 2012 through December 31, 2012; and
WHEREAS the 2012 Food Safety Education Grant award includes a total funding amount of $5,000.00 in grant revenue; and
WHEREAS these funds are used to support the Department of Health and Human Services/Health Division and the Department of Information Technology to make minor enhancements to Oakland
County’s Electronic Inspection System, E-Health, to conform with the requirements of the revised Food Law (Act 92 of 2000, as amended) in the State of Michigan; and
WHEREAS local health departments determined the method and process best suited for their individual circumstances to meet the revised State requirements; examples include a manual process through use
of paper forms or use of an automated data system; and WHEREAS the Oakland County Health Division determined that enhancements to its existing automated
data system was the most effective option to comply with the revised Food Law requirements; and WHEREAS the required enhancements had been anticipated and included in the Information Technology
2011 – 2012 Master Plan, and this project was completed by the Information Technology Department in the fourth quarter of Fiscal Year 2012; and
WHEREAS the Michigan Department of Agriculture and Rural Development has offered $5,000 to Oakland County which provides partial reimbursement for the internal development costs already
incurred; and WHEREAS acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the grant agreement has been submitted through the County Executive’s Contract Review Process and is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 2012 Food Safety Education Grant from the Michigan Department of Agriculture and Rural Development
in the amount of $5,000.00. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve minor changes and grant extensions, not to exceed fifteen (15) percent variance from the original award.
BE IT FURTHER RESOLVED that the future level of service, including personnel, be contingent upon the level of funding for this program.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Commissioners Minutes Continued. December 13, 2012
838
Copy of Grant Review Sign Off – Health Division Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. 12325)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2012 FOOD
SAFETY EDUCATION GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds: 1. The Health Division has been awarded $5,000 by the Michigan Department of Agriculture & Rural
Development for the modification of existing electronic inspection systems to be in compliance with current food law requirements.
2. No County match is required with this grant; however, the required enhancements had been anticipated and included in the Information Technology 2011 – 2012 Master Plan. This project
was completed by the Information Technology Department at a cost of $77,888.50 in the fourth quarter of Fiscal Year 2012.
3. This is the first year of this grant. 4. Funding period is October 1, 2012 through December 31, 2012.
5. The grant funding will be used as partial reimbursement for the internal development costs already incurred to update Oakland County’s E-Health electronic inspection program.
6. The Fiscal Year 2013 budget is amended as specified below: 7.
GENERAL FUND (#10100) FY 2013 Budget
Revenues: 1060220-134000-615571 State Operating Grants $ 5,000
9010101-196030-665882 Non-Dept – Planned Use of Balance ( 5,000) Total Revenues $ 0
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12326
BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - 2012/2013
COMPREHENSIVE PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health (MDCH) has awarded the Oakland County Health Division funding via the Comprehensive Planning, Budgeting, and Contracting Agreement for the
period October 1, 2012 through September 30, 2013; and WHEREAS the 2011/2012 Comprehensive Planning, Budgeting, and Contracting Agreement award
included a total funding amount of $9,860,193 in grant revenue and expenditures; and WHEREAS the 2012/2013 Comprehensive Planning, Budgeting, and Contracting Agreement award
reflects grant funding in the amount of $9,202,948, a decrease of $657,245 from the previous year; and WHEREAS additional funding is expected in future contract amendments this fiscal year; and
WHEREAS the budget detail for the various programs is a matter of negotiation between the Health Division and MDCH; amendments will be recommended to the FY 2013 Budget when details are
finalized; and WHEREAS the CPBC Agreement has been submitted through the County Executive Review Process and
is recommended for approval subject to modifications to the Nurse Family Partnership language in Attachment III.
Commissioners Minutes Continued. December 13, 2012
839
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts the 2012/2013 Comprehensive Planning, Budgeting, and Contracting (CPBC) agreement for funding in
the amount of $9,202,948 for the period of October 1, 2012 through September 30, 2013. BE IT FURTHER RESOLVED that the future level of service, including personnel, be contingent upon the
level of funding for this program. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute this agreement, any
changes and extensions to the agreement not to exceed fifteen percent (15%), which is consistent with the agreement as originally approved.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its Chairperson to execute this Agreement subject to modifications to the Nurse Family Partnership language
in Attachment III and the following additional condition: That the County's approval for entering into this Agreement is specifically conditioned and premised upon the acceptance, approval and execution of the
Agreement containing Addendum A, by the Michigan Department of Community Health, and that the failure of the Michigan Department of Community Health to execute the Agreement as specified shall,
without any further act of the Oakland County Board of Commissioners, automatically negate and void the County’s approval and/or acceptance of this agreement as provided for in this resolution.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of County of Oakland Department of Health and Human Services Health Division FY 2012/2013 Comprehensive Planning, Budgeting and Contracting Agreement (CPBC) Acceptance on file in County
Clerk’s office.
FISCAL NOTE (MISC. #12326) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2012/2013 COMPREHENSIVE PLANNING, BUDGETING, AND CONTRACTING (CPBC) AGREEMENT
ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Michigan Department of Community Health (MDCH) has awarded Oakland County Health
Division funding in the amount of $9,202,948 for the period October 1, 2012, through September 30, 2013.
2. The FY 2013 award reflects a decrease in the amount of $657,245 from the latest Fiscal Year 2011/2012 ending award amount of $9,860,193 (Please note that the Adopted Budget does not
reflect the latest FY 2013 award). 3. The current FY 2013 General Fund Revenue Budget (Fund 10100) is $4,159,185. The FY 2013
award amount for the General Fund Revenue is $4,133,189. 4. The current FY 2013 Grant Fund Revenue Budget is $5,418,341, which includes all fees and
collections along with a Transfer In from Non Departmental Operations. The FY 2013 award amount for the Grant Fund Revenue is $5,393,399, which includes all fees and collections along
with a Transfer In from Non Departmental Operations. 5. The Budget is expected to balance with the award amount through anticipated additional State
funding awards. 6. If funding from the anticipated future awards fail to be realized, the Health Division will address
this matter by way of submitting a separate resolution to amend the Budget through a reduction in expenditures.
7. Details of the total General Fund Revenue are as follows: Michigan Dept. of Community Health $2,454,058
Food Protection 785,661 MDEQ Drinking Water 470,275
MDEQ On-Site Sewage 340,545 Sexually Transmitted Disease 82,650
Commissioners Minutes Continued. December 13, 2012
840
Total General Fund $4,133,189 8. Details of the total Grant Fund Revenue are as follows:
Adolescent Screening $ 73,000 Snap-Ed 31,716
Immunization Action Plan 471,361 Fetal Infant Mortality 5,400
WIC 2,525,939 WIC Breastfeeding Peer Council 71,259
TB Control 62,976 Aids Prevention 124,475
Vaccine Replacement/Handling 103,324 Maternal and Infant Support 321,457
CSHCS Outreach and Advocacy 285,000 Bioterrorism Coordinator 250,530
BT Lab Program 74,042 Cities Readiness Initiative 174,280
EPI Planner Workplace 10,000 Nurse Family Partnership 485,000
Total Grants $5,069,759 Total Program $9,202,948
9. The Grant Fund Revenue budget is amended per the attached Schedule A, to reflect the FY 2013 award.
10. Schedule A also includes budget amendments totaling $315,000 to recognize generated program fees and collections for CSHCS Outreach and Advocacy - $275,000 and Immunization Action
Plan - $40,000 as well as Transfers In from Non Departmental Operations of $8,640 from a lease agreement with Walled Lake Consolidated School District for office space as approved per M.R.
#11257. FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12327
BY: General Government Committee, Christine Long, Chairperson IN RE: 52ND DISTRICT COURT - APPROVAL OF FIFTY-SECOND DISTRICT COURT MAGISTRATE-
SCOTT W. POWERS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has provided for magistrates for the Fifty-
Second District Court; and WHEREAS the Judges of the Fifty-Second District Court have appointed Scott W. Powers, Attorney at
Law, to serve as a magistrate for the Fifty-Second District Court; and WHEREAS MCL 600.8501(a) provides that magistrate appointments be approved by the County Board of
Commissioners. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the appointment of Scott W. Powers, Attorney at Law, to act as a magistrate for the Fifty-Second District Court.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Resume on file in County Clerk’s office.
(The vote for this motion appears on page 872.)
Commissioners Minutes Continued. December 13, 2012
841
*MISCELLANEOUS RESOLUTION #12302 BY: Planning and Building Committee, David Potts, Chairperson
IN RE: DEPARTMENTS OF FACILITIES MANAGEMENT AND HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – APPROVAL AND ACCEPTANCE OF THE RENEWAL LEASE
AGREEMENT FOR URBAN SEARCH AND RESCUE STORAGE FACILITY, 6226 “G” ROW NORTH SERVICE ROAD, WATERFORD, MICHIGAN
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County has purchased, on behalf of the Southeast Michigan Homeland Security Board, various pieces of specialized search and rescue equipment and vehicles; and
WHEREAS at the present time no adequate County owned facility exists on or off the Oakland County Service center, which would accommodate storage and provide for routine maintenance of said
equipment; and WHEREAS the County Administration has negotiated the renewal terms of the attached two-year lease
agreement at a rental rate of $7,200 per month for use of an airport hangar located at 6226 “G” Row North Service Road, Waterford, MI; and
WHEREAS the rent for the leased premises will be paid from allocated and approved funding under the 2010 Regional award of the Homeland Security Grant Program and the 2011 project funding is pending
and will be determined by the UASI Board in the near future; and WHEREAS it is the recommendation of the Departments of Facilities Management and Health and
Human Services that the Oakland County Board of Commissioners accept and approve the terms and conditions for the attached renewal Lease Agreement; and
WHEREAS the County Administration and Facilities Management have reviewed and/or prepared all necessary documents related to the attached renewal Lease Agreement; and
WHEREAS the Department of Corporation Counsel and Risk Management have reviewed and signed off on the renewal Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached renewal Lease Agreement for use of 6226 “G” Row North Service
Road between the County of Oakland and Aviation Station North, LLC. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached renewal Lease Agreement and all other related documents between the County of Oakland and Aviation Station North, LLC, which may be required.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Lease Agreement Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12302) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENTS OF FACILITIES MANAGEMENT AND HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – APPROVAL AND ACCEPTANCE OF THE RENEWAL LEASE
AGREEMENT FOR URBAN SEARCH AND RESCUE STORAGE FACILITY, 6226 “G” ROW NORTH SERVICE ROAD, WATERFORD, MICHIGAN
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds:
1. The resolution approves and authorizes a lease agreement between the County of Oakland and Aviation Station North, LLC for the lease of 14,400 square feet of a hangar located at 6226 “G”
Row North Service Road, Waterford, Michigan. 2. The lease agreement is for a 24-month term, which shall commence on January 1, 2013 and
terminate on December 31, 2014. The agreement may be renewed on January 1, 2015 for one year.
3. The cost of the lease is $7,200 per month, or $86,400 annually, and includes all building maintenance, services, and utilities.
Commissioners Minutes Continued. December 13, 2012
842
4. The County of Oakland has the right to cancel this lease for any reason upon thirty (30) days written notice to Aviation Station North, LLC with no penalty.
5. To cover the rent expense, the following sources of funding will be utilized, The 2010 FEMA STATE HOMELAND SECURITY GRANT ACCEPTANCE as adopted per MR #11118 which has
been approved for use on this expense through April 30, 2013. Upon expiration of the 2010 FEMA STATE HOMELAND SECURITY GRANT ACCEPTANCE, funding from the 2011 FEMA
STATE OF MICHIGAN HOMELAND SECURITY GRANT PROGRAM AGREEMENT as adopted per M.R. #12011 will be utilized on this expense. Funding from the 2011 FEMA STATE OF
MICHIGAN HOMELAND SECURITY GRANT PROGRAM AGREEMENT must be approved by the Urban Area Security Initiative (UASI) Board during their December meeting prior to being
expended on this project. It is anticipated that funding from future Grant Agreements will be utilized on this expense upon expiration of the 2011 FEMA STATE OF MICHIGAN HOMELAND
SECURITY GRANT PROGRAM AGREEMENT dated May 30, 2014 6. Lease invoices will be paid directly by Macomb County, as they are now acting as the Fiduciary
for the Regional portion of UASI grants, and reimbursed by the State of Michigan. 7. No budget amendments are necessary.
FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*REPORT (MISC. #12328) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – INDEPENDENCE OAKS – BROWN LEASE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution on December 6, 2012 hereby recommends that the resolution BE AMENDED: IN THE SECOND
WHEREAS PARAGRAPH TO STRIKE “560-SQUARE FOOT APARTMENT” AND INSERT IN ITS PLACE
"1200 SQUARE FOOT HOUSE". Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #12328 BY: Planning and Building Committee, David Potts, Chairperson
IN RE: FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – INDEPENDENCE OAKS - BROWN LEASE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is the owner of Independence Oaks County Park; and WHEREAS a 560-square foot apartment, identified as 9489 Sashabaw Road, Clarkston Michigan,
48348, is located on the grounds of Independence Oaks County Park; and WHEREAS it is the desire of the Oakland County Parks and Recreation Commission to lease said house
located at 9489 Sashabaw Road, Clarkston Michigan, 48348 to Jeremy and Jenna Brown for a period commencing January 1, 2013 through December 31, 2017; and
WHEREAS under the terms and conditions of the attached Lease Agreement Jeremy and Jenna Brown will pay rent as follows:
December 1, 2012 – December 31, 2013 $770.00 per month January 1, 2014 – December 31, 2014 $785.00 per month
January 1, 2015 – December 31, 2015 $816.00 per month January 1, 2016 – December 31, 2016 $832.00 per month
January 1, 2017 – December 31, 2017 $848.00 per month Each month and pay all utility costs; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and
Commissioners Minutes Continued. December 13, 2012
843
WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accepts and
approves the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby directs
its Chairperson or his designee to execute the attached Lease Agreement and all other related documents between the County of Oakland and Jeremy and Jenna Brown, which may be required.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item.
Chairperson on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Residential Lease Agreement Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12328) BY: Planning and Building Committee, David Potts, Chairperson
IN RE: FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – INDEPENDENCE OAKS-BROWN LEASE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds:
1. The County of Oakland is owner of Independence Oaks County Park. 2. It is the desire of the Oakland County Parks and Recreation Commission to lease a 1200-square
foot house, identified as 9489 Sashabaw Road, Clarkston, Michigan to Jeremy and Jenna Brown. 3. Lease period runs from January 1, 2013 through December 31, 2017.
4. Attached Lease Agreement specifies the rent to be paid Oakland County from Jeremy and Jenna Brown.
5. No budget amendment is required as revenues for this rental are included in the FY 2013 – FY 2015 budget.
FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12329 BY: Planning and Building Committee, David Potts, Chairperson
IN RE: FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – INDEPENDENCE OAKS - MCKINSTRY LEASE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is the owner of Independence Oaks County Park; and WHEREAS a 560-square foot apartment, identified as 10275 Sashabaw Road, Clarkston Michigan,
48348, is located on the grounds of Independence Oaks County Park; and WHEREAS it is the desire of the Oakland County Parks and Recreation Commission to lease said house
located at 10275 Sashabaw Road, Clarkston Michigan, 48348 to Nancy McKinstry and Thomas Williams for a period commencing December 1, 2012 through December 31, 2017; and
WHEREAS, under the terms and conditions of the attached Lease Agreement Nancy McKinstry and Thomas Williams will pay rent as follows:
December 1, 2012 – December 31, 2013 $400.00 per month January 1, 2014 – December 31, 2014 $408.00 per month
January 1, 2015 – December 31, 2015 $416.00 per month January 1, 2016 – December 31, 2016 $424.00 per month
January 1, 2017 – December 31, 2017 $432.00 per month each month and pay all utility costs; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and
Commissioners Minutes Continued. December 13, 2012
844
WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accepts and
approves the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby directs
its Chairperson or his designee to execute the attached Lease Agreement and all other related documents between the County of Oakland and Nancy McKinstry and Thomas Williams, which may be
required. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks
and Recreation Rental House Revenue fund line item. Chairperson on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Residential Lease Agreement Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12329)
BY: Planning and Building Committee, David Potts, Chairperson IN RE: FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – INDEPENDENCE
OAKS-MCKINSTRY LEASE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds: 1. The County of Oakland is owner of Independence Oaks County Park.
2. It is the desire of the Oakland County Parks and Recreation Commission to lease a 560-square foot house, identified as 10275 Sashabaw Road, Clarkston, Michigan to Nancy McKinstry and
Thomas Williams. 3. Lease period runs from December 1, 2012 through December 31, 2017.
4. Attached Lease Agreement specifies the rent to be paid Oakland County from Nancy McKinstry and Thomas Williams.
5. No budget amendment is required as revenues for this rental are included in the FY 2013 – FY 2015 budget.
FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12330 BY: Planning and Building Committee, David Potts, Chairperson
IN RE: FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION - CSX LETTER OF INTENT TO ELIMINATE RAILROAD GRADE CROSSING IN ROSE OAKS COUNTY PARK
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland owns 640 acres in Rose Township known as Rose Oaks County Park; and
WHEREAS the CSX Railroad follows the eastern boundary of Rose Oaks between its northernmost boundary near Rattalee Lake Road and the intersection of Davisburg and Buckhorn Lake roads; and
WHEREAS as part of a system-wide initiative, CSX Transport Inc. is eliminating all private grade crossings, one of which crosses Rose Oaks; and
WHEREAS through negotiations between CSX Transport, Inc. and Oakland County Corporation Counsel, CSX Transport Inc. has offered a one-time payment of $10,000 as compensation for the elimination of the
grade crossing in Rose Oaks County Park. WHEREAS the Oakland County Parks and Recreation Commission recommends the Oakland County
Board of Commissioners approve to accept the one-time payment of $10,000 from CSX Transport, Inc. as compensation for the elimination of the grade crossing in Rose Oaks County Park and execute the
Letter of Intent to Eliminate Railroad Grade Crossing dated September 21, 2012.
Commissioners Minutes Continued. December 13, 2012
845
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the attached Letter of Intent for the acceptance of a one-time payment of $10,000 from CSX
Transport, Inc. as compensation for the elimination of the grade crossing in Rose Oaks County Park; and BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached Letter of Intent to Eliminate Railroad Grade Crossing dated September 21, 2012, and all other related documents between the County of Oakland and CSX
Transport, Inc., which may be required. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Letter of Intent to Eliminate Railroad Grade Crossing on file in County Clerk’s office.
FISCAL NOTE (MISC. #12330)
BY: Planning and Building Committee, David Potts, Chairperson IN RE: FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – CSX LETTER OF
INTENT TO ELIMINATE RAILROAD GRADE CROSSING IN ROSE OAKS COUNTY PARK To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds: 1. The County of Oakland is owner of 640 acres in Rose Township known as Rose Oaks County
Park. 2. Parks and Recreation received correspondence from CSX Transport, Inc. expressing their desire
to eliminate the grade crossing in Rose Oaks Park. 3. Negotiations between Parks and Recreation, Corporation Counsel and representatives from CSX
resulted in a Letter of Intent to Eliminate Railroad Grade Crossing dated September 21, 2012 and CSX offered Parks and Recreation $10,000 as compensation.
4. The FY 2013 budget is amended, as shown below. PARKS AND RECREATION FUND (#50800) FY2013
5060760-160000-650104 Contributions Operating $10,000
5060201-160900-665882 Planned Use of Fund Balance ($10,000) $ - 0 -
FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12331 BY: Planning and Building Committee, David Potts, Chairperson
IN RE: FACILITIES MANAGEMENT – ACCEPTANCE OF CLINTON VALLEY COUNCIL OF BOY SCOUTS OF AMERICA, INC., BUILDING
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, per Miscellaneous Resolution #81146, entered into a lease agreement for 2.038 acres of vacant land on the Service Center with the Clinton Valley Council of Boy
Scouts of America, Inc. (BSofA) in 1981; and WHEREAS BSofA constructed a building and made other improvements upon this leased parcel for use
of its Administrative Offices located at 1100 County Center Drive, Waterford, Michigan 48328; and WHEREAS said lease has been renewed twice since 1981; and
WHEREAS Facilities Management (FM) was notified in August by the BSofA that they were vacating their Administrative Offices on the Oakland County campus; and
WHEREAS the terms of the County’s lease with the BSofA allows the County to either keep or demolish the building at BSofA’s expense; and
WHEREAS to aid in the Keep or Demolish decision, FM conducted a detailed inspection of the BSofA building and prepared a ten-year maintenance cost projection; and
Commissioners Minutes Continued. December 13, 2012
846
WHEREAS asbestos, lead, mold, mercury, and PCBs were tested for and the worst case estimate for remediation if major renovation or demolition occurs in the future is acceptable; and
WHEREAS interior painting, outdoor sidewalk and parking lot repairs, and landscaping, bathroom, and fire suppression system upgrades will be necessary; and
WHEREAS all building equipment appears to be in serviceable condition, lighting was retrofitted to be more energy efficient, and internal labor costs, utilities, custodial, preventive maintenance, typical repairs,
landscaping, etc., will be comparable to any other building of its size and use; and WHEREAS as little as four years ago the County was leasing property off-campus due to lack of building
space on campus; and WHEREAS the County has several options for the building’s use to improve delivery of taxpayer services
on campus; and WHEREAS the County Executive has decided to keep the BSofA building.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the execution of the attached Bill Of Sale to Oakland County from the Clinton Valley Boy Scouts of America,
Inc. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs it’s Chairperson
or its designee to execute said Bill Of Sale. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Bill of Sale Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12331)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: FACILITIES MANAGEMENT – ACCEPTANCE OF CLINTON VALLEY COUNCIL OF BOY
SCOUTS OF AMERICA, INC., BUILDING To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Facilities Management is requesting authorization to execute the Bill of Sale between the County
of Oakland and the Boy Scouts of America, Great Lakes Field Service Council for the acceptance of the Clinton Valley Boy Scouts of America, Inc., Building located at 1100 County Center Drive
W, Waterford, MI. 2. The Boy Scouts of America, Inc. terminated the lease and vacated their administrative offices on
the County’s campus in August of 2012. 3. The terms of the lease with the Boy Scouts of America Inc. allows Oakland County to either keep
or demolish the building at the expense of the Boy Scouts of America, Inc. 4. The County Executive has decided to keep the Boy Scouts of America Inc. building and Facilities
Management has determined the building to be in a serviceable condition. 5. According to the terms and conditions of the lease Oakland County shall pay no consideration for
the building transferred and conveyed pursuant to the Bill of Sale. 6. The FY 13 – FY 15 Adopted Budget for Facilities Management and Operations Fund (#63100)
includes a reduction in external revenue based on anticipated charges to external agencies. 7. No budget amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12332 BY: Planning and Building Committee, David Potts, Chairperson
IN RE: FACILITIES MANAGEMENT/SHERIFF’S OFFICE – DEMOLITION OF CULINARY ARTS BUILDING
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. December 13, 2012
847
WHEREAS the Sheriff’s Office (OCSO) and Facilities Management (FM) agree that the old Culinary Arts building (1320 sqft.) at the Trusty Camp is outdated, has structural and moisture infiltration issues,
presents a potential health and safety risk, and would require significant upgrades if it were to be reused for another purpose; and
WHEREAS the OCSO and FM have discussed plans for demolishing the building, which would involve FM&O disconnecting the utilities, salvaging any re-usable equipment, and dismantling the building
systems; the OCSO handling the actual demolition using Trusty labor, recycling metal components, properly disposing of all debris, and restoring the grounds; and
WHEREAS the OCSO and FM would optimize the use of annual contractors, FM&O staff, and trusty labor to minimize the project costs, which are estimated at $10,000 and would be paid for out of the FM&O
Fund/Salaries and Sublet line items; and WHEREAS independent inspections for asbestos, lead paint, etc., have found nothing that would require
abatement or add cost to the demolition; and NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and
authorizes the demolition of the Culinary Arts Building located at 1601 Brown Rd., Auburn Hills, MI 48326.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Oakland County Sheriff’s Office and Facilities Management & Operations to obtain all of the necessary approvals
from the City of Auburn Hills and to demolish the Culinary Arts Building. BE IT FURTHER RESOLVED that the use of annual contractors, Facilities Management & Operations’
staff and trusty labor may be utilized to minimize project costs. BE IT FURTHER RESOLVED that the estimated demolition costs of $10,000 will be paid for from the
FM&O Fund/Salaries and Sublet line items. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of pictures of the building on file in County Clerk’s office.
FISCAL NOTE (MISC. #12332)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: FACILITIES MANAGEMENT/SHERIFF’S OFFICE – DEMOLITION OF CULINARY ARTS
BUILDING To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Oakland County Sheriff’s Office and Facilities Management are requesting approval and
authorization to demolish the Culinary Arts Building located at the Trusty Camp, 1601 Brown Rd., Auburn Hills, MI 48326.
2. The Sheriff’s Office and Facilities Management have determined that the Culinary Arts building is outdated and should be demolished due to structural issues and potential safety risks.
3. The restoration costs of maintaining this facility are not cost effective at this time. 4. The demolition costs are estimated at $10,000 which would include the use of annual contractors,
FM&O staff, and trusty labor to minimize project costs. 5. Funding is available in the FY 2013 Facilities Maintenance & Operations Fund (#63100) to cover
the costs of staff and/or contractor’s time and materials for the demolition. 6. No budget amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*REPORT (MISC. #12269) BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: BOARD OF COMMISSIONERS – CREATION OF A VICTIM SERVICES DISTINCTION AWARD IN OAKLAND COUNTY
Commissioners Minutes Continued. December 13, 2012
848
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Public Services Committee having reviewed MR #12269 on December 4, 2012 Reports with the recommendation the resolution be amended as follows:
BE IT FUTHER RESOLVED that one individual and one organization shall each be the recipients of this annual award.
BE IT FURTHER RESOLVED that the Sheriff and the Prosecuting Attorney shall jointly determine both the individual and organization that shall be the recipients of this annual
award. BE IT FURTHER RESOLVED that the Sheriff and the Prosecuting Attorney shall develop the
criteria for receiving the award and shall provide that criteria as information to the Public Services Committee.”
Chairperson, on behalf of the Public Services Committee, I move the acceptance of the foregoing Report. PUBLIC SERVICES COMMITTEE
MISCELLANEOUS RESOLUTION #12269
BY: Commissioner Jim Runestad, District #6 IN RE: BOARD OF COMMISSIONERS – CREATION OF A VICTIM SERVICES DISTINCTION AWARD
IN OAKLAND COUNTY To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since 1981, National Crime Victim Rights Week has challenged the nation to extend its vision
of crime victims’ rights and services to reach every victim of crime; and WHEREAS each year, communities across the United States commemorate and celebrate decades of
progress in securing the rights, resources and protections that crime victims need to rebuild their lives; and
WHEREAS in 2013 National Crime Victims’ Rights Week will be observed April 21 – 27, 2013; and WHEREAS for the past 13 years the Oakland County Prosecutors Office has accepted a grant through,
the State of Michigan, Victims of Crime Act (VOCA) to provide services to crime victims regarding their safety, rights, dignity, crisis intervention, court accompaniment, agency referrals, assistance with
compensation, and support services; and WHEREAS annually, approximately 4,700 crime victims are informed of the services available to them
and offered those services through the Prosecutor’s Office; WHEREAS it is appropriate to recognize those organizations and individuals providing services to crime
victims. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approve
creation of a Crime Victim Services Distinction Award to be presented during National Crime Victims’ Rights Week, April 21-27, 2013.
Chairperson, I move the foregoing resolution. JIM RUNESTAD, DAVID POTTS, NANCY
QUARLES, BOB HOFFMAN, GARY MCGILLIVRAY, BILL DWYER, CHRISTINE
LONG, MIKE BOSNIC, JOHN SCOTT, PHIL WEIPERT, TOM MIDDLETON, DAVE
WOODWARD, MARCIA GERSHENSON, JANET JACKSON, KATHY CRAWFORD.
(The vote for this motion appears on page 872.)
*REPORT (MISC. #12304)
BY: Human Resources Committee, John Scott, Chairperson IN RE: CIRCUIT COURT – FY 2013 CIRCUIT COURT POSITION CHANGES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed MR #12304 on December 5, 2012 Reports with the recommendation the resolution be adopted.
Commissioners Minutes Continued. December 13, 2012
849
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing Report.
HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #12304 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: CIRCUIT COURT – FY 2013 CIRCUIT COURT POSITION CHANGES To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court has performed a review of current positions and determined areas where
efficiencies can be increased; and WHEREAS the Circuit Court requests to delete one Senior Court Reporter position (#3010101-02849);
and WHEREAS the Circuit Court requests to create one (1) GF/GP full-time eligible Appointed Non-Merit
Court Clerk position; and WHEREAS the Department of Human Services Adoption Incentive (DHS) grant which currently funds
one (1) full-time eligible and one (1) part-time non eligible position will expire on 12/31/12; and WHEREAS the Circuit Court requests to delete one (1) full-time eligible DHS Liaison position (#3010403-
11221) and one (1) part-time non-eligible DHS Liaison position (#3010403-11222) to reflect the loss of the DHS grant; and
WHEREAS the Circuit Court requests to laterally reclassify the Judicial Secretary, position (#3010101-00319), to a Court Business Analyst to properly reflect the duties performed by this position; and
WHEREAS the Circuit Court requests to convert position #3010101-00319 from Appointed Non-Merit to Merit System status.
NOW THEREFORE BE IT RESOLVED that one (1) GF/GP full-time eligible Appointed Non-Merit Senior Court Reporter position (#3010101-02849) be deleted, and one (1) GF/GP full-time eligible Appointed
Non-Merit Court Clerk position be created, effective 01/01/13. BE IT FURTHER RESOLVED that one (1) SR full-time eligible DHS Liaison position (#3010403-11221)
and one (1) SR part-time non-eligible DHS Liaison position (#3010403-11222) be deleted to reflect the loss of the DHS grant, effective 12/31/12.
BE IT FURTHER RESOLVED that position #3010101-00319 be laterally reclassified from Judicial Secretary to Court Business Analyst, and converted from Appointed Non-Merit to Merit System status.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #12304)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: CIRCUIT COURT – FY 2013 CIRCUIT COURT POSITION CHANGES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Circuit Court has proposed a plan to reduce costs and increase efficiencies. 2. The deletion of one (1) General Fund full-time eligible Senior Court Reporter position (#02849)
and the creation of one (1) General Fund full-time eligible Court Clerk position will result in General Fund salary and fringe benefit savings of $30,430 for FY 2013 and savings of $36,515
for FY 2014 and FY 2015. 3. The Adoption Incentive Grant (MR #11169) and the two (2) positions funded by this grant were
anticipated to end effective December 31, 2012, therefore, no budget amendment is necessary for those Special Revenue positions.
4. The FY 2013, 2014, and 2015 budgets are amended as follows:
GENERAL FUND (#10100) FY 2013 FY 2014 FY 2015 Circuit Court Judicial Administration
Revenue 9010101-196030-665882 Planned Use of Fund Balance ($30,430) ($36,515) ($36,515)
Commissioners Minutes Continued. December 13, 2012
850
Total General Fund Revenues ($30,430) ($36,515) ($36,515)
Expenditures 3010101-121130-702010 Salaries Regular ($20,690) ($24,828) ($24,828)
3010101-121130-722750 Workers Compensation 210 251 251 3010101-121130-722760 Group Life ( 70) ( 82) ( 82)
3010101-121130-722770 Retirement ( 7,840) ( 9,404) ( 9,404) 3010101-121130-722780 Hospitalization 650 782 782
3010101-121130-722790 Social Security ( 1,740) ( 2,084) ( 2,084) 3010101-121130-722800 Dental ( 510) ( 615) ( 615)
3010101-121130-722810 Disability ( 340) ( 407) ( 407) 3010101-121130-722820 Unemployment Insurance ( 80) ( 101) ( 101)
3010101-121130-722850 Optical ( 20) ( 27) ( 27) Total General Fund Expenditures ($30,430) ($36,515) ($36,515)
FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*REPORT (MISC. #12305 BY: Human Resources Committee, John Scott, Chairperson
IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF HIGHLAND, JANUARY 1, 2013 – DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed MR #12305 on December 5, 2012 Reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing Report.
HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #12305 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF HIGHLAND, JANUARY 1, 2013 - DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Highland Township, to provide law enforcement services to this community; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established rates; and
WHEREAS the Charter Township of Highland has expressed an interest in entering into a new, three (3) year, law enforcement service agreement; and
WHEREAS the Charter Township of Highland is requesting to add one (1) Patrol Investigator and one (1) Deputy II (no-fill) for this agreement bringing the total number of contracted deputies contracted to
seventeen (17); and WHEREAS the Sheriff is in agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the
Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Highland.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement from the Charter Township of Highland, accompanied by a
certified copy of the resolution of the Township Board accepting the Agreement, and upon the further acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of
Commissioners Minutes Continued. December 13, 2012
851
Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above
Agreement is ready for their signatures which the Clerk shall witness. BE IT FURTHER RESOLVED that two (2) Deputy II positions (4030621) be added in the Contracted Patrol
Unit, Patrol Services Division, Sheriff’s Office. BE IT FURTHER RESOLVED that the following GF/GP positions: 4030621-06709, 02708, 04604, 06026,
06713, 07038, 07111, 07133, 07322, 07957, 07958, 09028, 09190, 09427, and 09902 be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office.
BE IT FURTHER RESOLVED that one (1) unmarked vehicle with Mobile and Prep radio and one (1) marked vehicle with MDC, Camera, Mobile and Prep radio be added to the County Fleet.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the Charter
Township of Highland Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12305) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF HIGHLAND, JANUARY 1, 2013 – DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Charter Township of Highland has requested that the Oakland County Sheriff provide law enforcement services to this community.
2. Miscellaneous Resolution #12265 authorized the established rates and contract language for calendar years 2013 through 2015; the rates stated in this agreement are consistent with the
rates established by this resolution. 3. The dates of the agreement are January 1, 2013 through December 31, 2015.
4. The Township of Highland is requesting the addition of one (1) GF/GP FTE Patrol Investigator and one (1) GF/GP FTE Deputy II (no/fill) positions be created in the Contract Patrol Unit, Patrol
Services Division of the Sheriff’s Office. 5. The creation of the two new positions at the Charter Township of Highland and the continuation of
the following GF/GP positions in the Patrol Services Division of the Sheriff’s Office: 4030621-06709, 02708, 04604, 06026, 06713, 07038, 07111, 07133, 07322, 07957, 07958, 09028, 09190,
09427, and 09902; increases the total number of contracted positions at this community from 15 to 17.
6. This contract agreement also adds one (1) new unmarked vehicle with prep at a total cost of $18,500 to the county fleet; and one (1) new marked vehicle with prep at a total cost of $23,500;
also one MDC with Camera costing $5,195; and two (2) portable radio with charger at a total cost of $6,600 ($3,300 each) be added to the County Fleet for a total capital cost transfer from GF/GP
Contingency of $53,795 (the Radio fund has two Sheriff’s owned portable radios on hand requiring no capital cost transfer).
7. Operating revenues and expenses budgeted for Fiscal Year 2013 through 2015 will be amended with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on
rates approved with MR #12265 and the creation of the new positions. 8. The Fiscal Year 2013 budget is amended as follows to recognize the addition of the new vehicle
and radios:
Commissioners Minutes Continued. December 13, 2012
852
Capital Costs FY 2013 4030601-116180-788001-66100 Tranf to Motorpool $ 42,000
4030601-116180-788001-53600 Tranf to Radio $ 6,600 4030601-116180-788001-63600 Tranf to Info Tech Oper. $ 5,195
9090101-196030-730359 Contingency ($ 53,795) Total Capital Cost $ 0
Total General Fund Expenditures $ 53,795
MOTOR POOL FUND (#66100) Revenue
1030811-184010-630833 Gasoline Oil Grease Chgs. $ 7,046 1030811-184010-631071 Leased Equipment $ 15,034
1030811-184010-695500-10100 Tranf from Gen. Fund $ 42,000 Total Motor Pool Revenues $ 64,080
Expenditures
1030811-184010-750210 Gasoline Chgs. $ 7,046 1030811-184010-761156 Depreciation Vehicles 15,034
1030811-184010-796500 Budget Equity Adjustment $ 42,000 Total Motor Pool Expense $ 64,080
RADIO COMMUNICATIONS (FUND #53600) Revenue
1080310-115150-695500-10100 Tranf from Gen. Fund $ 6,600 1080310-115150-665882 Planned Use Fund Bal ($ 6,600)
Total Radio Comm Revenues $ 0
INFORMATION TECHNOLOGY (FUND #63600) Revenue
1080601-152096-695500-10100 Tranf from Gen. Fund $ 5,195 1080601-152096-665882 Planned Use Fund Bal ($ 5,195)
Total Info Tech Revenues $ 0 FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12306
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF'S OFFICE – DISPOSTION OF K-9 DOG BODI
WHEREAS the Oakland County Board of Commissioners has authorized the Sheriff to purchase several K-9 dogs for use by the Sheriff’s Office; and
WHEREAS the county purchased “Bodi” and Bodi has faithfully served the County of Oakland in his role as a K-9 dog for 8 years and is nearing retirement age;, and
WHEREAS because of the unique circumstances surrounding Bodi’s training and role as a K-9 dog, he has little, if any, fair market value; and
WHEREAS in recognition of Bodi’s faithful service to the County and the undeniable bond that has developed between Bodi and his handler, Deputy Michael Garrison, the Sheriff recommends that Bodi be
sold to Deputy Garrison for a nominal sum; and WHEREAS this matter has been reviewed by Corporation Counsel and a Transfer of Ownership and
Release of Claims Agreement is attached. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
selling the canine dog Bodi to Deputy Michael Garrison per the attached Transfer of Ownership and Release of Claims Agreement and that the Board Chairperson, on behalf of the County of Oakland, is
authorized to execute said agreement as attached. PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. December 13, 2012
853
Copy of Transfer of Ownership and Release of Claims Agreement Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12306)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE – DISPOSITION OF K-9 DOG - BODI
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Oakland County Board of Commissioners, per Miscellaneous Resolution #05079, authorized the Sheriff to purchase several K-9 dogs for use by the Sheriff’s Office.
2. The County purchased "Bodi" eight years ago, and since Bodi is nearing retirement, the Sheriff recommends that Bodi be sold to his handler, Deputy Sheriff Michael Garrison.
3. The County will sell "Bodi" to his current handler for the nominal sum of $1.00 as outlined in the attached Transfer of Ownership and Release of Claims Agreement.
4. Due to the planned replacement of “Bodi”, no budget amendment is recommended for Fiscal Year 2013.
FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12307 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE – DISPOSTION OF K-9 DOG KELO WHEREAS the Oakland County Board of Commissioners has authorized the Sheriff to purchase several
K-9 dogs for use by the Sheriff’s Office; and WHEREAS the county purchased “Kelo” and Kelo has faithfully served the County of Oakland in his role
as a K-9 dog for 8 years and is nearing retirement age;, and WHEREAS because of the unique circumstances surrounding Kelo’s training and role as a K-9 dog, he
has little, if any, fair market value; and WHEREAS in recognition of Kelo’s faithful service to the County and the undeniable bond that has
developed between Kelo and his handler, Deputy Rodney White, the Sheriff recommends that Kelo be sold to Deputy White for a nominal sum; and
WHEREAS this matter has been reviewed by Corporation Counsel and a Transfer of Ownership and Release of Claims Agreement is attached.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves selling the canine dog Kelo to Deputy Rodney White per the attached Transfer of Ownership and Release
of Claims Agreement and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached.
PUBLIC SERVICES COMMITTEE
Copy of Transfer of Ownership and Release of Claims Agreement Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12307)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE – DISPOSITION OF K-9 DOG - KELO
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Oakland County Board of Commissioners, per Miscellaneous Resolution #05079, authorized the Sheriff to purchase several K-9 dogs for use by the Sheriff’s Office.
2. The County purchased "Kelo" eight years ago, and since Kelo is nearing retirement, the Sheriff recommends that Kelo be sold to his handler, Deputy Sheriff Rodney White.
Commissioners Minutes Continued. December 13, 2012
854
3. The County will sell "Kelo" to his current handler for the nominal sum of $1.00 as outlined in the attached Transfer of Ownership and Release of Claims Agreement.
4. Due to the planned replacement of “Kelo”, no budget amendment is recommended for Fiscal Year 2013.
FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12308 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE TOWNSHIP OF ADDISON, JANUARY 1, 2013 - DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Addison Township, to provide law enforcement services to this community; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established rates; and
WHEREAS the Township of Addison has expressed an interest in entering into a new, three (3) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Township of
Addison. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-
2015 Law Enforcement Services Agreement from the Township of Addison, accompanied by a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further acceptance of
the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above
Agreement is ready for their signatures which the Clerk shall witness. BE IT FURTHER RESOLVED that the following GF/GP 4030618-09196, 03212, 03504, 06025, 06649,
07044, and 09756 positions be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the
Township of Addison Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12308) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE TOWNSHIP OF ADDISON, JANUARY 1, 2013 – DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
Commissioners Minutes Continued. December 13, 2012
855
1. The Charter Township of Addison has requested that the Oakland County Sheriff provide law enforcement services to this community.
2. Miscellaneous Resolution #12265 authorized the established rates and contract language for calendar years 2013 through 2015; the rates stated in this agreement are consistent with the
rates established by this resolution. 3. The dates of the agreement are January 1, 2013 through December 31, 2015.
4. The Township of Addison is not requesting any changes of positions or the purchase of new capital assets; and that the following GF/GP positions be continued in the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office (4030618-09196, 03212, 03504, 06025, 06649, 07044, and 09756); the number of contracted positions at this community remains at 7.
5. Operating revenues and expenses budgeted for Fiscal Year 2013 through 2015 will be amended with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on
rates approved with MR #12265. 6. No additional appropriation is required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12309 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF BRANDON, JANUARY 1, 2013 - DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Brandon Township, to provide law enforcement services to this community; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established rates; and
WHEREAS the Charter Township of Brandon has expressed an interest in entering into a new, three (3) year, law enforcement service agreement; and
WHEREAS the Charter Township of Brandon is requesting to continue sharing ½ of a Deputy II (no-fill; position #10917) with the Charter Township of Independence in this agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter
Township of Brandon. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-
2015 Law Enforcement Services Agreement from the Charter Township of Brandon, accompanied by a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further
acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County
of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland
County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above Agreement is ready for their signatures which the Clerk shall witness.
BE IT FURTHER RESOLVED that the following GF/GP positions (#4030619-07035, 01452, 01845, 02076, 02917, 03490, 04605, 04609, 07280, 07523 and 11066) be continued in the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office. BE IT FURTHER RESOLVED that under this agreement one (1) Deputy II position (4030622-10917)
assigned to Independence Township continues providing law enforcement services estimated at 1,040
Commissioners Minutes Continued. December 13, 2012
856
hours/year to the Charter Township of Brandon and the cost of said position be shared by both municipalities.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s office 2013-2015 Law Enforcement Services Agreement with the Charter
Township of Brandon Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12309) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE TOWNSHIP OF BRANDON, JANUARY 1, 2013 – DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Charter Township of Brandon has requested that the Oakland County Sheriff provide law enforcement services to this community.
2. Miscellaneous Resolution #12265 authorized the established rates and contract language for calendar years 2013 through 2015; the rates stated in this agreement are consistent with the
rates established by this resolution. 3. The dates of the agreement are January 1, 2013 through December 31, 2015.
4. The Township of Brandon continues to share one (1) FTE Deputy II position (#4030622-10917) assigned to Independence Township to provide law enforcement services estimated at 1,040
hours/year to both communities, and the cost of said position continued to be shared by both municipalities.
5. Also that the following eleven (11) GF/GP positions, (#4030619-07035, 01452, 01845, 02076, 02917, 03490, 04605, 04609, 07280, 07523, and #11066) be continued in the Contracted Patrol
Unit, Patrol Services Division, of the Sheriff’s Office; and that the number of contacted positions at this community remains at 11.5.
6. Operating revenues and expenses budgeted for Fiscal Year 2013 through 2015 will be amended with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on
rates approved with MR #12265. 7. No additional appropriation is required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12310 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF COMMERCE, JANUARY 1, 2013 - DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Commerce Township, to provide law enforcement services to this community; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established rates; and
WHEREAS the Charter Township of Commerce has expressed an interest in entering into a new, three (3) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement.
Commissioners Minutes Continued. December 13, 2012
857
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the
Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Commerce.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement from the Charter Township of Commerce, accompanied by a
certified copy of the resolution of the Township Board accepting the Agreement, and upon the further acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of
Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above
Agreement is ready for their signatures which the Clerk shall witness. BE IT FURTHER RESOLVED that the following: GF/GP (#4030620 - 07553, 06939, 10310, 00505,
01595, 01882, 02645, 03059, 05224, 05572, 06439, 06940, 07528, 07603, 07815,07817, 07936, 07949, 07950, 07951, 08036, 09206, 10286, 10311, 10312, 10313, 10314, 11027 and 11287) positions be
continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office. BE IT FURTHER RESOLVED that the future level of service, including the continuation of
positions be contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Commerce Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12310)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF COMMERCE, JANUARY 1, 2013 – DECEMBER 31, 2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Charter Township of Commerce has requested that the Oakland County Sheriff provide law
enforcement services to this community. 2. Miscellaneous Resolution #12265 authorized the established rates and contract language for
calendar years 2013 through 2015; the rates stated in this agreement are consistent with the rates established by this resolution.
3. The dates of the agreement are January 1, 2013 through December 31, 2015. 4. The Charter Township of Commerce is not requesting any changes of positions or the purchase
of new capital assets associated with this contract; and that the following GF/GP positions are continued in the Patrol Services Division of the Sheriff’s Office: (4030620 - 07553, 06939, 10310,
00505, 01595, 01882, 02645, 03059, 05224, 05572, 06439, 06940, 07528, 07603, 07815,07817, 07936, 07949, 07950, 07951, 08036, 09206, 10286, 10311, 10312, 10313, 10314, 11027 and
11287); the number of contracted positions at this community remains at 29. 5. Operating revenues and expenses budgeted for Fiscal Year 2013 through 2015 will be amended
with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on rates approved with MR #12265; the amendment will also reflect the addition of one (1) Patrol
Investigator position added by MR #12264 covering the last two months of calendar year 2012. 6. No additional appropriation is required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
Commissioners Minutes Continued. December 13, 2012
858
*MISCELLANEOUS RESOLUTION #12311 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF INDEPENDENCE, JANUARY 1, 2013 - DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Independence Township, to provide law enforcement services to this community; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established rates language; and
WHEREAS the Charter Township of Independence has expressed an interest in entering into a new, three (3) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter
Township of Independence. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-
2015 Law Enforcement Services Agreement from the Charter Township of Independence, accompanied by a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further
acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County
of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland
County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above Agreement is ready for their signatures which the Clerk shall witness.
BE IT FURTHER RESOLVED that the following: GF/GP positions (#4030622-07217, 06941, 07218, 09878, 01558, 01770, 01841, 02594, 02692, 03210, 04711, 04713, 05573, 05690, 06023, 07527, 07841,
08117, 08118, 08119, 09627, 09628, 09877, 10177, 10384, 10525, 10916 and 10917) be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office.
BE IT FURTHER RESOLVED that under this agreement one (1) Deputy II position (#4030622-10917) assigned to Independence Township continues providing law enforcement services estimated at 1,040
hours/year to the Charter Township of Brandon and the cost of said position be shared by both municipalities.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the Charter
Township of Independence Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12311) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF INDEPENDENCE, JANUARY 1, 2013 – DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Charter Township of Independence has requested that the Oakland County Sheriff provide law enforcement services to this community.
Commissioners Minutes Continued. December 13, 2012
859
2. Miscellaneous Resolution #12265 authorized the established rates and contract language for calendar years 2013 through 2015; the rates stated in this agreement are consistent with the
rates established by this resolution. 3. The dates of the agreement are January 1, 2013 through December 31, 2015.
4. The Charter Township of Independence continues to share one (1) FTE Deputy II position (4030622-10917) with Brandon Township; this position will continue to be assigned to
Independence Township to provide law enforcement services estimated at 1,040 hours/year to both communities, and the cost of said position continued to be shared by both municipalities.
5. The following: GF/GP positions are continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office (#4030622-07217, 06941, 07218, 09878, 01558, 01770, 01841,
02594, 02692, 03210, 04711, 04713, 05573, 05690, 06023, 07527, 07841, 08117, 08118, 08119, 09627, 09628, 09877, 10177, 10384, 10525, 10916, and 10917); the number of contacted
positions at this community remains at 27.5. 6. Operating revenues and expenses budgeted for Fiscal Year 2013 through 2015 will be amended
with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on rates approved with MR #12265.
7. No additional appropriation is required at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12312
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF OAKLAND, JANUARY 1, 2013 - DECEMBER 31, 2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter
into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with
Oakland Township, to provide law enforcement services to this community; and WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established
rates; and WHEREAS the Charter Township of Oakland has expressed an interest in entering into a new, three (3)
year, law enforcement service agreement; and WHEREAS the Sheriff is in agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the
Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Oakland.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement from the Charter Township of Oakland, accompanied by a
certified copy of the resolution of the Township Board accepting the Agreement, and upon the further acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of
Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above
Agreement is ready for their signatures which the Clerk shall witness. BE IT FURTHER RESOLVED that the following: GF/GP (#4030624-07015, 00780, 01139, 01816,
06942, 07956, 09208, 09399, 09400, 09674, 10052, and 10432) positions be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Commissioners Minutes Continued. December 13, 2012
860
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the Charter
Township of Oakland Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12312) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF OAKLAND, JANUARY 1, 2013 – DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Charter Township of Oakland has requested that the Oakland County Sheriff provide law enforcement services to this community.
2. Miscellaneous Resolution #12265 authorized the established rates and contract language for calendar years 2013 through 2015; the rates stated in this agreement are consistent with the
rates established by this resolution. 3. The dates of the agreement are January 1, 2013 through December 31, 2015.
4. The Charter Township of Oakland is not requesting any changes of positions or the purchase of new capital assets; and that the following GF/GP positions are continued in the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office: (#4030624-07015, 00780, 01139, 01816, 06942, 07956, 09208, 09399, 09400, 09674, 10052, and 10432); the number of contracted
positions at this community remains at 12. 5. Operating revenues and expenses budgeted for Fiscal Year 2013 through 2015 will be amended
with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on rates approved with MR #12265.
6. No additional appropriation is required at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12313
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF ORION, JANUARY 1, 2013 - DECEMBER 31, 2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter
into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with
Orion Township, to provide law enforcement services to this community; and WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established
rates; and WHEREAS the Charter Township of Orion has expressed an interest in entering into a new, three (3) year,
law enforcement service agreement; and WHEREAS the Sheriff is in agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the
Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Orion.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement from the Charter Township of Orion, accompanied by a
certified copy of the resolution of the Township Board accepting the Agreement, and upon the further acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of
Commissioners Minutes Continued. December 13, 2012
861
Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above
Agreement is ready for their signatures which the Clerk shall witness. BE IT FURTHER RESOLVED that the following: GF/GP positions be continued in the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office: (#4030625-06938, 06738, 08091, 01253, 01648, 02654, 02950, 03329, 03347, 04603, 04712, 06710, 07221, 07281, 07522, 07526, 07952, 07954, 07973,
07974, 07975, 08092, 08093, 09265, and 10526). BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be
contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with Charter Township of Orion Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12313)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF ORION, JANUARY 1, 2013 – DECEMBER 31, 2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Charter Township of Orion has requested that the Oakland County Sheriff provide law
enforcement services to this community. 2. Miscellaneous Resolution #12265 authorized the established rates and contract language for
calendar years 2013 through 2015; the rates stated in this agreement are consistent with the rates established by this resolution.
3. The dates of the agreement are January 1, 2013 through December 31, 2015. 4. The Charter Township of Orion is not requesting any changes of positions or the purchase of new
capital assets; and that the following: GF/GP positions are continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: (#4030625-06938, 06738, 08091, 01253,
01648, 02654, 02950, 03329, 03347, 04603, 04712, 06710, 07221, 07281, 07522, 07526, 07952, 07954, 07973, 07974, 07975, 08092, 08093, 09265, and 10526); the number of contracted
positions at this community remains at 25. 5. Operating revenues and expenses budgeted for Fiscal Year 2013 through 2015 will be amended
with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on rates approved with MR #12265.
6. No additional appropriation is required at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12314
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF'S OFFICE - LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF
PONTIAC, JANUARY 1, 2013 - DECEMBER 31, 2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter
into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
Commissioners Minutes Continued. December 13, 2012
862
WHEREAS since August 1, 2011 the County of Oakland and the Oakland County Sheriff have contracted with The City of Pontiac, to provide law enforcement services to this community; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established rates; and
WHEREAS the City of Pontiac through the Emergency Financial Manager has expressed an interest in entering into a new, three (3) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the City of Pontiac.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement from the City of Pontiac, and upon the further acceptance of
the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, the Oakland County Clerk shall notify
the Oakland County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above Agreement is ready for their signatures which the Clerk shall witness.
BE IT FURTHER RESOLVED that the following: GF/GP positions: (#4030629-11093,11094, 11095, 11096, 11097, 11098, 11099, 11100, 11101, 11102, 11113, 11114, 11115, 11116, 11117, 11118, 11119,
11120, 11121, 11122, 11123, 11124, 11125, 11126, 11127, 11128, 11129, 11130, 11131, 11132, 11133, 11134, 11135, 11136, 11137, 11138, 11139, 11140, 11141, 11142, 11143, 11144, 11145, 11146, 11147,
11148, 11149, 11150, 11151, 11152, 11153, 11154, 11155, 11156, 11157, 11158, 11159, 11160, 11161, 11162, 11163, 11164, 11165, 11166, 11167, 11168, 11169, 11170, 11171, 11172, 11173, 11174, 11175,
11176, 11177, 11178, 11179, 11180, 11181, 11182, 11183, 11184, and 11185) be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office.
BE IT FURTHER RESOLVED that the following: GF/GP positions: (#4030510-11103, 11104, 11105, 11106, 11107 and 11108) be continued in the Communication Unit /Emergency Response &
Preparedness Division of the Sheriff’s Office. BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be
contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the City of Pontiac Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12314)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CITY OF PONTIAC, JANUARY 1, 2013 – DECEMBER 31, 2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The City of Pontiac has requested that the Oakland County Sheriff provide law enforcement
services to this community. 2. Miscellaneous Resolution #12265 authorized the established rates and contract language for
calendar years 2013 through 2015; the rates stated in this agreement are consistent with the rates established by this resolution.
3. The dates of the agreement are January 1, 2013 through December 31, 2015. 4. The contract agreement provides for the continuation of one (1) Captain, two (2) Lieutenants, one
(1) Detective Sergeant, six (6) Patrol Sergeants, ten (10) Patrol Investigators, fifty-four (54) Deputy II (no-fill) positions, and nine (9) GF/GP PTNE 1,000 hours/year Court Deputy II positions,
the total number of contracted positions at this community remains at eighty-three (83) positions.
Commissioners Minutes Continued. December 13, 2012
863
5. To provide Police Dispatch Services the contract includes the continuation of six (6) existing Dispatch Specialists in the Communications Unit/Emergency Response & Preparedness Division
of the Sheriff’s Office. 6. The City of Pontiac is not requesting any changes of positions or the purchase of new capital
assets associated with this contract; and that the following: GF/GP positions are continued in the Emergency Prep. Training and Communications Division, and the Patrol Services Division of the
Sheriff’s Office: (#4030629-11093,11094, 11095, 11096, 11097, 11098, 11099, 11100, 11101, 11102, 11113, 11114, 11115, 11116, 11117, 11118, 11119, 11120, 11121, 11122, 11123, 11124,
11125, 11126, 11127, 11128, 11129, 11130, 11131, 11132, 11133, 11134, 11135, 11136, 11137, 11138, 11139, 11140, 11141, 11142, 11143, 11144, 11145, 11146, 11147, 11148, 11149, 11150,
11151, 11152, 11153, 11154, 11155, 11156, 11157, 11158, 11159, 11160, 11161, 11162, 11163, 11164, 11165, 11166, 11167, 11168, 11169, 11170, 11171, 11172, 11173, 11174, 11175, 11176,
11177, 11178, 11179, 11180, 11181, 11182, 11183, 11184, and 11185); the number of contracted positions at this community remains at 83.
7. Operating revenues and expenses budgeted for Fiscal Year 2013 through 2015 will be amended with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on
rates approved with MR #12265. 8. No additional appropriation is required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12315 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF ROCHESTER HILLS, JANUARY 1, 2013 - DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Rochester Hills, to provide law enforcement services to this community; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established rates; and
WHEREAS the City of Rochester Hills has expressed an interest in entering into a new, three (3) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the City of
Rochester Hills. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-
2015 Law Enforcement Services Agreement from the City of Rochester Hills, accompanied by a certified copy of the resolution of the City Council accepting the Agreement, and upon the further acceptance of the
above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above
Agreement is ready for their signatures which the Clerk shall witness. BE IT FURTHER RESOLVED that the following: GF/GP (#4030617- 06463, 06464, 02226, 02853,
04602, 06462, 07129, 09339, 09678, 10385, 00796, 01080, 01116, 01148, 01607, 02233, 02604, 02728, 02927, 03119, 03434, 03601, 04601, 04714, 05260, 05414, 05692, 05803, 06022, 06024, 06277, 06278,
06280, 06281, 06283, 06712, 06750, 06813, 06932, 06933, 06934,06935, 06936,07130, 07131, 07132,
Commissioners Minutes Continued. December 13, 2012
864
07211, 07212, 07901, 07946, 09335, 09336, 09337, 09677, 09918, 09919, and 10631) positions be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the City of
Rochester Hills Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12315) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF ROCHESTER HILLS, JANUARY 1, 2013 – DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The City of Rochester Hills has requested that the Oakland County Sheriff provide law enforcement services to this community.
2. Miscellaneous Resolution #12265 authorized the established rates and contract language for calendar years 2013 through 2015; the rates stated in this agreement are consistent with the
rates established by this resolution. 3. The dates of the agreement are January 1, 2013 through December 31, 2015.
4. The City of Rochester Hills is not requesting any changes of positions or the purchase of new capital assets; and that the following: GF/GP positions are continued in the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office: (#4030617-06463, 06464, 02226, 02853, 04602, 06462, 07129, 09339, 09678, 10385, 00796, 01080, 01116, 01148, 01607, 02233, 02604,
02728, 02927, 03119, 03434, 03601, 04601, 04714, 05260, 05414, 05692, 05803, 06022, 06024, 06277, 06278, 06280, 06281, 06283, 06712, 06750, 06813, 06932, 06933, 06934, 06935, 06936,
07130, 07131, 07132, 07211, 07212, 07901, 07946, 09335, 09336, 09337, 09677, 09918, 09919, and 10631); the number of contracted positions at this community remains at 57.
5. Operating revenues and expenses budgeted for Fiscal Year 2013 through 2015 will be amended with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on
rates approved with MR #12265. 6. No additional appropriation is required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12316 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF ROYAL OAK, JANUARY 1, 2013 - DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Royal Oak Township, to provide law enforcement services to this community; and
WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established rates; and
WHEREAS the Charter Township of Royal Oak has expressed an interest in entering into a new, three (3) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement.
Commissioners Minutes Continued. December 13, 2012
865
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the
Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Royal Oak.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement from the Charter Township of Royal Oak, accompanied by a
certified copy of the resolution of the Township Board accepting the Agreement, and upon the further acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of
Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above
Agreement is ready for their signatures which the Clerk shall witness. BE IT FURTHER RESOLVED that the following: GF/GP (#4030627-09296, 09297, 09300, and 09301)
positions be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office. BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be
contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with Charter Township of Royal Oak Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12316)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF ROYAL OAK, JANUARY 1, 2013 – DECEMBER 31, 2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Charter Township of Royal Oak has requested that the Oakland County Sheriff provide law
enforcement services to this community. 2. Miscellaneous Resolution #12265 authorized the established rates and contract language for
calendar years 2013 through 2015; the rates stated in this agreement are consistent with the rates established by this resolution.
3. The dates of the agreement are January 1, 2013 through December 31, 2015. 4. The Charter Township of Royal Oak is not requesting any changes of positions or the purchase of
new capital assets; and that the following GF/GP positions are continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: (4030627-09296, 09297, 09300, and 09301);
the number of contracted positions at this community remains at 4. 5. Operating revenues and expenses budgeted for Fiscal Year 2013 through 2015 will be amended
with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on rates approved with MR #12265.
6. No additional appropriation is required at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12317
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF SPRINGFIELD, JANUARY 1, 2013 - DECEMBER 31, 2015 To the Oakland County Board of Commissioners
Commissioners Minutes Continued. December 13, 2012
866
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter
into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with
Springfield Township, to provide law enforcement services to this community; and WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established
rates and contract language; and WHEREAS the Charter Township of Springfield has expressed an interest in entering into a new, three (3)
year, law enforcement service agreement; and WHEREAS the Sheriff is in agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the
Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Springfield.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement from the Charter Township of Springfield, accompanied by a
certified copy of the resolution of the Township Board accepting the Agreement, and upon the further acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of
Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above
Agreement is ready for their signatures which the Clerk shall witness. BE IT FURTHER RESOLVED that the following: GF/GP (#4030628-07220, 02516, 05223, 06021,
06279, 07948, 07953, 09207, 09675, 10031, and 10380) positions be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the Charter
Township of Springfield Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12317) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF SPRINGFIELD, JANUARY 1, 2013 – DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Charter Township of Springfield has requested that the Oakland County Sheriff provide law enforcement services to this community.
2. Miscellaneous Resolution #12265 authorized the established rates and contract language for calendar years 2013 through 2015; the rates stated in this agreement are consistent with the
rates established by this resolution. 3. The dates of the agreement are January 1, 2013 through December 31, 2015.
4. The Charter Township of Springfield is requesting with this contract renewal that nine (9) Deputy II – No/Fill-In positions be changed to Deputy II – With/Fill-In status; and that the following GF/GP
positions be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: (#4030628-07220, 02516, 05223, 06021, 06279, 07948, 07953, 09207, 09675, 10031,
and 10380); the number of contracted positions at this community remains at 11. 5. There are no changes to vehicles or purchases of new capital assets.
Commissioners Minutes Continued. December 13, 2012
867
6. Operating revenues and expenses budgeted for Fiscal Year 2013 through 2015 will be amended with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on
rates approved with MR #12265. 7. No additional appropriation is required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12318 BY: Public Services Committee, Jim Runestad, Chairperson
IN RE: SHERIFF'S OFFICE-LAW ENFORCEMENT SERVICES FOR PARKS & RECREATION COMMISSION FOR 2013-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contractual agreements for the purpose of Law Enforcement Services; and
WHEREAS the Sheriff's Office and Parks & Recreation Commission currently have a contract for Law Enforcement Services; and
WHEREAS the current contract will expire on December 31, 2012; and WHEREAS the Parks & Recreation Commission has requested that the contract be continued for the next
three years; and WHEREAS these rates are consistent with the rates as established by this board for the local units of
government; and WHEREAS Corporation Counsel and Management & Budget have reviewed the attached contract and
rates. NOW THEREFORE BE IT RESOLVED that the Oakland County Sheriff's Office is hereby authorized to
enter into a contract for Law Enforcement Services with the Parks & Recreation Commission for 2013-2015 at the rates provided in the attached contract.
BE IT FURTHER RESOLVED that the continuation of the positions in this agreement be contingent on future contract renewal.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Parks and Recreation Commission Contract for Sheriff’s Law Enforcement
Services 2013-2015 Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12318) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF'S OFFICE - LAW ENFORCEMENT SERVICES FOR PARKS & RECREATION COMMISSION FOR 2013 - 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Resolution authorizes the extension of contractual agreement between the Sheriff’s Office and Parks & Recreation Commission for the period January 1, 2013 through December 31, 2015.
2. This resolution establishes Law Enforcement Services contract rates consistent with the rates as established by this board for the local units of government for three (3) calendar years 2013,
2014, and 2015. 3. To provide adequate park patrol services it is requested that the sixty-two (62) positions be
continued in support of the Law Enforcement Services for Parks and Recreation. The positions assigned in support of this contract consist of twenty-eight (28) Mounted Deputy’s; thirty-one (31)
Park Deputy’s, one (1) FTE Sergeant (#4030616-01788); and two (2) FTE Deputy I positions (4030616-01946 and 02092).
Commissioners Minutes Continued. December 13, 2012
868
4. The Oakland County Sheriff’s Office is hereby authorized to enter into a contract for Law Enforcement Services with the Parks and Recreation Commission for the calendar years of 2013,
2014, and 2015 at the rates provided in the attached contract. 5. Revenue and expense budgets were amended during the FY 2013 - 2015 Adopted Budget
process; no budget amendment is required with this fiscal note. FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12333
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF LYON, JANUARY 1, 2013 - DECEMBER 31, 2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter
into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with
Lyon Township, to provide law enforcement services to this community; and WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established
rates language; and WHEREAS the Charter Township of Lyon has expressed an interest in entering into a new, three (3) year,
law enforcement service agreement; and WHEREAS the Sheriff is in agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the
Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Lyon.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement from the Charter Township of Lyon, accompanied by a certified
copy of the resolution of the Township Board accepting the Agreement, and upon the further acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners
authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland
County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above Agreement is ready for their signatures which the Clerk shall witness.
BE IT FURTHER RESOLVED that the following GF/GP positions: (#4030623-06937, 01382, 02523, 03201, 06276, 06711, 07279, 09302, 10029, 10637, 10783, and 10784) be continued in the Contracted
Patrol Unit/Patrol Services Division of the Sheriff’s Office. BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be
contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Lyon Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12333)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF LYON, JANUARY 1, 2013 – DECEMBER 31, 2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. December 13, 2012
869
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Charter Township of Lyon has requested that the Oakland County Sheriff provide law enforcement services to this community.
2. Miscellaneous Resolution #12265 authorized the established rates and contract language for calendar years 2013 through 2015; the rates stated in this agreement are consistent with the
rates established by this resolution. 3. The dates of the agreement are January 1, 2013 through December 31, 2015.
4. The Charter Township of Lyon is not requesting any changes of positions or the purchase of new capital assets; and that the following: GF/GP positions are continued in the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office: (#4030623-06937, 01382, 02523, 03201, 06276, 06711, 07279, 09302, 10029, 10637, 10783, and 10784); and that the number of
contracted positions at this community remains at 12. 5. Operating revenues and expenses budgeted for Fiscal Year 2013 through 2015 will be amended
with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on rates approved with MR #12265.
6. No additional appropriation is required at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 872.)
*REPORT (MISC. #12334)
BY: Human Resources Committee, John Scott, Chairperson IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH
THE CHARTER TOWNSHIP OF OXFORD, JANUARY 1, 2013 – DECEMBER 31, 2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee having reviewed the above referenced Resolution on December 5,
2012 Reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
Report. HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #12334
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF OXFORD, JANUARY 1, 2013 - DECEMBER 31, 2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter
into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with
Oxford Township, to provide law enforcement services to this community; and WHEREAS the Board of Commissioners by Miscellaneous Resolution #12265 authorized the established
rates; and WHEREAS the Charter Township of Oxford has expressed an interest in entering into a new, three (3) year,
law enforcement service agreement; and WHEREAS the Charter Township of Oxford is requesting to add one (1) Deputy II (no-fill) and one (1) Patrol
Investigator for this agreement bringing the total number of contracted deputies contracted to fifteen (15); and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter
Township of Oxford.
Commissioners Minutes Continued. December 13, 2012
870
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement from the Charter Township of Oxford, accompanied by a
certified copy of the resolution of the Township Board accepting the Agreement, and upon the further acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of
Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same, the Oakland County Clerk shall notify the Oakland County Sheriff and the Chairperson of the Oakland County Board of Commissioners that the above
Agreement is ready for their signatures which the Clerk shall witness. BE IT FURTHER RESOLVED that the following: GF/GP positions (#4030626-09461, 09451, 09454,
09455, 09456, 09457, 09458, 09459, 09460, 09676, 10030, 10179, and 10309) be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office.
BE IT FURTHER RESOLVED that two (2) GF/GP full-time eligible Deputy II positions (4030626) be created in the Contracted Patrol Unit, Patrol Services Division, Sheriff’s Office.
BE IT FURTHER RESOLVED that one (1) unmarked vehicle with Mobile and Prep radio be added to the County Fleet.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with Charter
Township of Oxford Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12334) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF OXFORD, JANUARY 1, 2013 – DECEMBER 31, 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Charter Township of Oxford has requested that the Oakland County Sheriff provide law enforcement services to this community.
2. Miscellaneous Resolution #12265 authorized the established rates and contract language for calendar years 2013 through 2015; the rates stated in this agreement are consistent with the
rates established by this resolution. 3. The dates of the agreement are January 1, 2013 through December 31, 2015.
4. The Township of Oxford is requesting the addition of one (1) GF/GP FTE Patrol Investigator and one (1) GF/GP FTE Deputy II (no/fill) positions be created in the Contract Patrol Unit, Patrol
Services Division of the Sheriff’s Office. 5. The creation of the two new positions at the Charter Township of Oxford and the continuation of
the following GF/GP positions in the Patrol Services Division of the Sheriff’s Office: (#4030626-09461, 09451, 09454, 09455, 09456, 09457, 09458, 09459, 09460, 09676, 10030, 10179, and
10309); increases the total number of contracted positions at this community from 13 to 15. 6. This contract agreement also adds one (1) new unmarked vehicle with prep at a total cost of
$18,500 to the county fleet; also the amendment adds a portable radio with charger at a total cost of $3,300; for a total capital cost transfer from GF/GP Contingency of $21,800; (the Radio fund
has a Sheriff’s owned mobile radio on hand requiring no capital cost transfer). 7. Operating revenues and expenses budgeted for Fiscal Year 2013 through 2015 will be amended
with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on rates approved with MR #12265 and the creation of the new positions.
8. The Fiscal Year 2013 budget is amended as follows to recognize the addition of the new vehicle and radios:
Commissioners Minutes Continued. December 13, 2012
871
Capital Costs FY 2013 4030601-116180-788001-66100 Tranf to Motorpool $ 18,500
4030601-116180-788001-53600 Tranf to Radio $ 3,300 9090101-196030-730359 Contingency ($ 21,800)
Total Capital Cost $ 0 Total General Fund Expenditures $ 21,768
MOTOR POOL FUND (#66100) Revenue
1030811-184010-630833 Gasoline Oil Grease Chgs. $ 3,523 1030811-184010-631071 Leased Equipment $ 7,517
1030811-184010-695500-10100 Tranf from Gen. Fund $ 18,500 Total Motor Pool Revenues $ 29,540
Expenditures 1030811-184010-750210 Gasoline Chgs. $ 3,523
1030811-184010-761156 Depreciation Vehicles 7,517 1030811-184010-796500 Budget Equity Adjustment $ 18,500
Total Motor Pool Expense $ 29,540 RADIO COMMUNICATIONS FUND (#53600)
Revenue 1080310-115150-695500-10100 Tranf from Gen. Fund $ 3,300
1080310-115150-665882 Planned Use Fund Bal ($ 3,300) Total Radio Comm Revenues $ 0
(The vote for this motion appears on page 872.)
*MISCELLANEOUS RESOLUTION #12335
BY: Public Services Committee, Jim Runestad, Chairperson IN RE: SHERIFF’S OFFICE – 2013 OFF-ROAD VEHICLE (ORV) SAFETY EDUCATION PROGRAM
GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the State of Michigan, Department of Natural Resources (DNR), has awarded the Sheriff’s
Office Marine Safety Unit $2,160 for the Off-Road Vehicle Safety Education Program; and WHEREAS the grant contract period is October 1, 2012 through September 30, 2013; and
WHEREAS no county match or additional positions are required; and WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the continuation of the program is contingent upon future levels of reimbursement program funding.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the Department of Natural Resources 2012-2013 ORV Safety Education Program Grant Acceptance Agreement and that the
Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement, as attached.
BE IT FURTHER RESOLVED that no grant match is required. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Off-Road Vehicle Saftey Education Grant Agreement Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #12335)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – 2013 OFF - ROAD VEHICLE (ORV) SAFETY EDUCATION PROGRAM
GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. December 13, 2012
872
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The State of Michigan, Department of Natural Resources (DNR), has awarded the Sheriff’s Office Marine Safety Unit $2,160 for an Off-Road Vehicle Safety Education Program.
2. The grant period is from October 1, 2012 through September 30, 2013. 3. The DNRE provides $15 per trained/certified ORV student; the estimated number of students is
144. 4. No County match or additional positions are required.
5. A budget amendment to the Fiscal Year 2013 Sheriff’s Office Marine Safety budget is recommended as follows:
GENERAL FUND (#10100) FY 2013 Revenue
10100-4030601-116200-615571 Grants State $ 2,160 10100-9010101-196030-665882 Planned Use of Fund Bal. ($ 2,160)
Total General Fund Revenue $ -0- FINANCE COMMITTEE
Vote on Consent Agenda:
AYES: Covey, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub,
Weipert, Woodward, Zack, Bosnic. (24) NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
There were no items to report on the Regular Agenda for the Finance Committee.
REPORT BY: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS – APPOINTMENT TO THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY BOARD
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The General Government Committee, having considered an appointment to the Oakland County Community Mental Health Authority Board on December 3, 2012 hereby recommends that Dr. Bijaya
Hans be appointed as a Secondary Consumer to complete a three-year term that began April 1, 2012 and will end March 31, 2015.
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Copy of Application for Appointment to the Community Mental Health Authority Board on file in County Clerk’s office.
Moved by Long supported by McGillivray the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Long supported by McGillivray the appointment of Dr. Bijaya Hans to the Oakland County
Community Mental Health Authority Board be confirmed.
Commissioners Minutes Continued. December 13, 2012
873
Vote on appointment: AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long,
Matis, McGillivray, Middleton, Nuccio, Potts, Quarles, River, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic, Covey. (24)
NAYS: None. (0)
A sufficient majority having voted in favor, the appointment was confirmed.
REPORT (MISC. #12336) BY: Human Resources Committee, John Scott, Chairperson
IN RE: CLERK/REGISTER OF DEEDS – POSITION FUNDING CHANGES AND CREATION OF A NEW POSITION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed the above referenced Resolution on December 5, 2012 Reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing Report.
HUMAN RESOURCES COMMITTEE
REPORT (MISC. #12336)
BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: CLERK/REGISTER OF DEEDS – POSITION FUNDING CHANGES AND CREATION OF NEW
POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution on December 6, 2012, reports
with the recommendation that the resolution, first BE IT FURTHER RESOLVED, be amended to add
language as follows:
BE IT FURTHER RESOLVED that one (1) GF/GP full-time eligible Office Assistant II
position be created in Elections/Administration (2010301) effective January 1, 2013.
Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #12336
BY: General Government Committee, Christine Long, Chairperson IN RE: CLERK/REGISTER OF DEEDS – POSITION FUNDING CHANGES AND CREATION OF NEW
POSITION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS as required by Public Act 698 of 2002, the Register of Deeds Division allocates a portion of
fees collected for recording documents to the Automation Fund; and WHEREAS this fund was created to support the increasing use of technology to record documents in the
Register of Deeds; and WHEREAS the Clerk/Register of Deeds has identified positions that can now be funded by the
Automation Fund as a result of technology enhancements, resulting in a savings to the General Fund for salaries and fringe benefits of approximately $447,079; and
WHEREAS it is proposed to change the funding of three (3) GIS/CAD Technician I positions: (#2010401-00428, 02870, 09548), one (1) GIS/CAD Technician II position (2010401-04653) and two (2)
Micrographic Equipment Operator II positions: (#2010601-01766, 01369) from GF/GP to SR (Automation Fund); and
WHEREAS statutory responsibilities have resulted in tighter deadlines in the Elections Division causing an increase in staff overtime, the use of staff from other Clerk/Register units and the use of emergency
salaries positions to complete assignments in the Elections Division; and WHEREAS elections assistance to city, village and township clerks has increased; and
Commissioners Minutes Continued. December 13, 2012
874
WHEREAS it is proposed to create one (1) GF/GP full-time eligible Office Assistant II position in Elections/Administration (2010301); and
WHEREAS savings to the General Fund from the proposed funding changes of the six positions will cover the cost of creating the position with additional savings remaining; and
WHEREAS in 1996 the County began an accelerated remonumentation program which advanced funding from the General Fund to be repaid by annual appropriation in the State Remonumentation Grant; and
WHEREAS the Register of Deeds Automation Fund currently has sufficient funding to repay the General Fund for these advances; and
WHEREAS repayment to the General Fund allows future grant dollars to be dedicated to remonumentation efforts; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the transfer of funding from GF/GP to the Automation Fund (SR) for the following positions:
Job Title Position Number GIS/CAD Technician I 2010401-00428
GIS/CAD Technician I 2010401-02870 GIS/CAD Technician I 2010401-09548
GIS/CAD Technician II 2010401-04653 Micrographic Equipment Operator II 2010601-01766
Micrographic Equipment Operator II 2010601-01369 BE IT FURTHER RESOLVED that one (1) GF/GP full-time eligible Office Assistant II position be created
in Elections/Administration (2010301). BE IT FURTHER RESOLVED that the Automation Fund repay the General Fund for advanced
Remonumentation funds. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution. GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (MISC. #12336)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: CLERK/REGISTER OF DEEDS – POSITION FUNDING CHANGES AND CREATION OF NEW
POSITION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Clerk/Register of Deeds has identified positions that could be funded by the Automation Fund,
#21160. 2. Proposed position funding changes are for three (3) GIS/CAD Technician positions: (#2010401-
00428, 02870, 09548), one (1) GIS/CAD Technician II position: (#2010401-04563) and two (2) Micrographic Equipment Operator II positions: (#2010601-01766, 01369).
3. In addition, the Elections Director has proposed a creation of one (1) General Fund full-time eligible Office Assistant II position.
4. The savings to the General Fund from the proposed reorganization will cover the cost of creating the position for the Elections Division. For FY 2013, the savings to the General Fund for Salaries
and Fringe Benefits is $447,079. 5. In 1996, the County began an accelerated remonumentation program which advanced funding
from the General Fund to be repaid by annual appropriation in the State Remonumentation Grant. 6. The Automation Fund currently has sufficient funding to repay the General Fund for the
advances. The repayment of $684,830.89 to the General Fund allows future grant dollars to be dedicated to remonumentation efforts.
7. The FY 2013, 2014 and 2015 budgets are amended as follows:
Commissioners Minutes Continued. December 13, 2012
875
General Fund 10100
Revenue:
Fund Dept ProgramAccount Account Name FY 2013 FY 2014 FY 2015
10100 9010101 196030 665882 Planned Use Fund Balance (447,079)(447,079)(447,079)
Total General Fund Revenue (447,079)(447,079)(447,079)
Expenditures:
10100 2010401 172190 702010 Salaries (204,257)(204,257)(204,257)
10100 2010401 172190 722750 Workers Compensation (449)(449)(449)
10100 2010401 172190 722760 Group Life (633)(633)(633)
10100 2010401 172190 722770 Retirement (72,516)(72,516)(72,516)
10100 2010401 172190 722780 Hospitalization (56,737)(56,737)(56,737)
10100 2010401 172190 722790 Social Security (15,626)(15,626)(15,626)
10100 2010401 172190 722800 Dental (3,953)(3,953)(3,953)
10100 2010401 172190 722810 Disability (2,962)(2,962)(2,962)
10100 2010401 172190 722820 Unemployment Insurance (756)(756)(756)
10100 2010401 172190 722850 Optical (305)(305)(305)
10100 2010601 172190 702010 Salaries (76,262)(76,262)(76,262)
10100 2010601 172190 722750 Workers Compensation (167)(167)(167)
10100 2010601 172190 722760 Group Life (236)(236)(236)
10100 2010601 172190 722770 Retirement (28,827)(28,827)(28,827)
10100 2010601 172190 722780 Hospitalization (36,646)(36,646)(36,646)
10100 2010601 172190 722790 Social Security (5,834)(5,834)(5,834)
10100 2010601 172190 722800 Dental (2,721)(2,721)(2,721)
10100 2010601 172190 722810 Disability (1,106)(1,106)(1,106)
10100 2010601 172190 722820 Unemployment Insurance (282)(282)(282)
10100 2010601 172190 722850 Optical (214)(214)(214) 10100 2010301 185010 702010 Salaries 29,482 29,482 29,482
10100 2010301 185010 722750 Workers Compensation 65 65 65
10100 2010301 185010 722760 Group Life 91 91 91
10100 2010301 185010 722770 Retirement 11,144 11,144 11,144
10100 2010301 185010 722780 Hospitalization 18,323 18,323 18,323
10100 2010301 185010 722790 Social Security 2,255 2,255 2,255
10100 2010301 185010 722800 Dental 1,377 1,377 1,377
10100 2010301 185010 722810 Disability 427 427 427
10100 2010301 185010 722820 Unemployment Insurance 109 109 109
10100 2010301 185010 722850 Optical 137 137 137
Total General Fund Expenditures (447,079)(447,079)(447,079)
Automation Fund 21160
Revenue:
21160 2010401 172220 665882 Planned Use of Fund Balance 510,489 510,489 510,489
Total Automation Fund Revenue 510,489 510,489 510,489
Expenditures:
21160 2010401 172220 702010 Salaries 280,519 280,519 280,519
21160 2010401 172220 722750 Workers Compensation 616 616 616
21160 2010401 172220 722760 Group Life 869 869 869
21160 2010401 172220 722770 Retirement 101,343 101,343 101,343
21160 2010401 172220 722780 Hospitalization 93,383 93,383 93,383
21160 2010401 172220 722790 Social Security 21,460 21,460 21,460
21160 2010401 172220 722800 Dental 6,674 6,674 6,674
21160 2010401 172220 722810 Disability 4,068 4,068 4,068
21160 2010401 172220 722820 Unemployment Insurance 1,038 1,038 1,038
21160 2010401 172220 722850 Optical 519 519 519
Total Automation Fund Expenditures 510,489 510,489 510,489
Commissioners Minutes Continued. December 13, 2012
876
Moved by Long supported by Gosselin the resolution (with fiscal note attached) be adopted.
Moved by Long supported by Gosselin the Human Resources Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Long supported by Gosselin the resolution be amended to coincide with the recommendation in the Finance Committee Report.
A sufficient majority having voted in favor, the amendment carried.
Vote on resolution, as amended:
AYES: Dwyer, Gingell, Gosselin, Hoffman, Long, Matis, Middleton, Nuccio, Potts, River, Runestad, Scott, Taub, Weipert, Bosnic, Crawford. (16)
NAYS: Gershenson, Hatchett, Jackson, McGillivray, Quarles, Woodward, Zack, Covey. (8)
A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended, was adopted.
There were no items to report on the Regular Agenda for the Human Resources Committee.
There were no items to report on the Regular Agenda for the Planning and Building Committee.
There were no items to report on the Regular Agenda for the Public Services Committee.
Vice-Chairperson, Jeff Matis addressed the Board and stated that it has been a pleasure to serve with all
of the Board of Commissioners that’s leaving office and wish them all well.
The Board adjourned at 10:55 a.m. to the call of the Chair or January 9, 2013, at 5:30 p.m.
BILL BULLARD, JR. MICHAEL J. GINGELL Clerk Chairperson