HomeMy WebLinkAboutMinutes - 2013.07.17 - 7903326
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
July 17, 2013
Meeting called to order by Chairperson Michael Gingell at 7:06 p.m. in the Courthouse Auditorium, 1200
N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert,
Woodward, Zack. (21) EXCUSED ABSENCE WITH NOTICE: None. (0)
Quorum present.
Invocation given by Mike Bosnic.
Pledge of Allegiance to the Flag.
Moved by Runestad supported by McGillivray the minutes of the June 13, 2013 Board Meeting be
approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by Gershenson the agenda be approved as printed.
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack
Bosnic. (21) NAYS: None. (0)
A sufficient majority having voted in favor, the agenda was approved as printed.
Chairperson Michael Gingell made the following statement: “A Public Hearing is now called on the U.S.
Department of Justice – Edward Byrne Memorial Justice Grant Application for Fiscal Year 2013. Is there anyone present who wishes to speak?” Geraldine Amato addressed the Board to speak during the Public
Hearing, no else requested to speak and the Chairperson declared the Public Hearing closed.
Chairperson Michael Gingell addressed the Board to introduce County Executive, L. Brooks Patterson.
County Executive, L. Brooks Patterson addressed the Board to give a presentation on the FY 2014-2016 Oakland County Executive’s Budget Recommendation.
Discussion followed.
Commissioners Minutes Continued. July 17, 2013
327
County Executive, L. Brooks Patterson addressed the Board to introduce Director Management & Budget, Laurie VanPelt, Nancy Scarlet, Director Human Resources and Manager of Fiscal Service, Tim Soave.
Director Management & Budget, Laurie VanPelt addressed the Board regarding FY 2014-2016 Oakland
County Executive’s Budget Recommendations.
Discussion followed.
Director Human Resources, Nancy Scarlet addressed the Board regarding FY 2014-2016 Oakland County Executive’s Budget Recommendations.
Discussion followed.
Manager of Fiscal Service, Tim Soave addressed the Board regarding FY 2014-2016 Oakland County
Executive’s Budget Recommendation.
Commissioner Woodward addressed the Board regarding FY 2014-2016 Oakland County Executive’s Budget Recommendation and inquired about the Property Taxes and Ballot Proposals for residents.
Discussion followed.
Commissioner Taub addressed the Board regarding FY 2014-2016 Oakland County Executive’s Budget
Recommendation and inquired about Revenue Sharing.
Discussion followed.
Chairperson Michael Gingell addressed the Board to introduce Commissioner Runestad.
Commissioner Runestad addressed the Board and asked Commissioner Gershenson to join him in presenting a proclamation to the Root Restaurant & Bar honoring them for being recognized by the
Detroit Free Press as the “2012 Restaurant of the Year” and for being featured in the second episode of the 2013 first season of the Cooking Channel’s series “America Best Bites.” The 2013 Midwest Living
“The IT List” also recognized the restaurant for its outstanding service and food. Many awards have been garnered by Executive Chef James Rigato for his exceptional talent which has contributed to the success
of the restaurant along with its professional and friendly staff.
Commissioner Runestad addressed the Board and asked Commissioner Gershenson to join him in presenting a proclamation to Executive Chef James Rigato honoring his hard work and dedication which
has resulted in special recognitions, such as being the 2013 nominee for Food & Wine People’s Best New Chef, of which he was the only Michigan chef nominated, of the 10 chefs in the Great Lakes region. He
was listed in the “Best Chefs America” Reference Book for 2013. Executive Chef James Rigato was featured in the 2013 Hour Detroit’s Best Chef “Best of” issue. Because of his contributions to the Root,
along with owner Ed Mamou and staff, the restaurant has been listed in the 2013 Midwest Living “The IT List.” The Root received national exposure on the second episode of the 2013 first season of the Cooking
Channel series “America’s Best Bites” and was recognized as the Detroit Free Press’s “2012 Restaurant of the Year”.
Ed Mamou, Owner of The Root Restaurant addressed the Board.
The following people addressed the Board during comment: Vickie Krigner, Stephanie Newman,
Geraldine Amato, Rick Glassman, Marge Tucker, Courtney Protz-Sanders, Kathryn Gross, Alicia Long, Richard Angelo, Christopher Staller and Cheryl Gault.
Moved by Dwyer supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted). The vote for this motion appears on page 359. The resolutions on the Consent Agenda follow (annotated by an asterisk {*}):
Commissioners Minutes Continued. July 17, 2013
328
*MISCELLANEOUS RESOLUTION #13167 BY: Commissioner Michael Gingell, District #1
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF AUBURN HILLS – JOSLYN ROAD, NORTH OF PACIFIC
DRIVE TO I-75 – PROJECT NO. 51891 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the City of Auburn Hills, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Auburn Hills and said appropriation has been transferred to a project account; and
WHEREAS the City of Auburn Hills has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for Project No. 51891 in the City of Auburn Hills is $29,331.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Auburn Hills and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Auburn Hills. Chairperson, I move the adoption of the foregoing resolution.
MICHAEL GINGELL
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for the
Oakland County Road Commission and Cost Participation Agreement, Exhibit A, Exhibit B and Exhibit C Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13167)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION – CITY OF AUBURN HILLS – JOSLYN ROAD, NORTH OF PACIFIC DRIVE TO I-75 – PROJECT NO. 51891
Commissioners Minutes Continued. July 17, 2013
329
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds:
1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322 which assigned $3,000,000 in fund balance for the Tri-Party Road Improvement Program
for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $29,331 is available in the General Fund Assigned Fund Balance for Tri-Party 2013
and prior funding (account #383510) for Project No. 51891. 3. This project is for the concrete repair on Joslyn Road from north of Pacific Drive to I-75.
4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment.
6. The FY 2013 budget be amended as follows: GENERAL FUND (#10100) FY 2013
Revenue 9010101-196030-665882 Planned Use of Fund Balance $29,331
Total Revenues $29,331 Expenditures
9010101-153010-740135 Road Commission Tri-Party $29,331 Total Expenditures $29,331
FINANCE COMMITTEE
(The vote for this motion appears on page 359.)
*MISCELLANEOUS RESOLUTION #13168
BY: Commissioner Michael Gingell, District #1 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION – CITY OF AUBURN HILLS – JOSLYN ROAD, COLLIER ROAD TO NORTH OF PACIFIC DRIVE – PROJECT NO. 50971
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and WHEREAS the City of Auburn Hills, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Auburn Hills and said appropriation has been transferred to a project account; and
Commissioners Minutes Continued. July 17, 2013
330
WHEREAS the City of Auburn Hills has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for Project No. 50971 in the City of Auburn Hills is $100,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Auburn Hills and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Auburn Hills. Chairperson, I move the adoption of the foregoing resolution.
MICHAEL GINGELL
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for the
Oakland County Road Commission and Cost Participation Agreement and Exhibit A Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13168)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION – CITY OF AUBURN HILLS – JOSLYN ROAD, COLLIER ROAD TO NORTH OF PACIFIC DRIVE – PROJECT NO. 50971
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds:
1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322 which assigned $3,000,000 in fund balance for the Tri-Party Road Improvement Program
for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $100,000 is available in the General Fund Assigned Fund Balance for Tri-Party 2013
and prior funding (account #383510) for Project No. 50971. 3. This project is for the resurfacing of Joslyn Road from Collier Road to north of Pacific Drive.
4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment.
6. The FY 2013 budget be amended as follows: GENERAL FUND (#10100) FY 2013
Revenue 9010101-196030-665882 Planned Use of Fund Balance $100,000
Total Revenues $100,000 Expenditures
9010101-153010-740135 Road Commission Tri-Party $100,000 Total Expenditures $100,000
FINANCE COMMITTEE
(The vote for this motion appears on page 359.)
Commissioners Minutes Continued. July 17, 2013
331
*MISCELLANEOUS RESOLUTION #13169 BY: Commissioner Shelley Goodman Taub, District #12
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF BLOOMFIELD HILLS – LONG LAKE ROAD AT ORCHARD
RIDGE ROAD, BOTH LAHSER ROAD AND ORCHARD RIDGE – PROJECT NO. 51901 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1 The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the City of Bloomfield Hills, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Bloomfield Hills and said appropriation has been transferred to a project account; and
WHEREAS the City of Bloomfield Hills has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for Project No. 51901 in the City of Bloomfield Hills is $15,712.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Bloomfield Hills and authorizes the release of Tri-Party
Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Bloomfield Hills. Chairperson, I move the adoption of the foregoing resolution.
SHELLEY TAUB
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for the
Oakland County Road Commission and Cost Participation Agreement, Exhibit A, Exhibit B and Exhibit C Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13169)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION – CITY OF BLOOMFIELD HILLS – LONG LAKE ROAD AT ORCHARD RIDGE ROAD, BOTH LAHSER ROAD AND ORCHARD RIDGE – PROJECT NO. 51901
Commissioners Minutes Continued. July 17, 2013
332
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds:
1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322 which assigned $3,000,000 in fund balance for the Tri-Party Road Improvement Program
for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $15,712 is available in the General Fund Assigned Fund Balance for Tri-Party 2013
and prior funding (account #383510) for Project No. 51901. 3. This project is for the safety improvements on Long Lake Road at Orchard Ridge Road and
drainage improvements on Lahser Road and Orchard Ridge Road. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2013 budget be amended as follows:
GENERAL FUND (#10100) FY 2013 Revenue
9010101-196030-665882 Planned Use of Fund Balance $15,712 Total Revenues $15,712
Expenditures 9010101-153010-740135 Road Commission Tri-Party $15,712
Total Expenditures $15,712 FINANCE COMMITTEE
(The vote for this motion appears on page 359.)
*MISCELLANEOUS RESOLUTION #13170
BY: Commissioner Christine Long, District #7 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION – CHARTER TOWNSHIP OF COMMERCE – HAGGERTY ROAD, PONTIAC TRAIL TO RICHARDSON ROAD – PROJECT NO. 51101
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and WHEREAS the Charter Township of Commerce, along with the RCOC has identified a project and said
project is ready to be undertaken immediately; and
Commissioners Minutes Continued. July 17, 2013
333
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Commerce and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Commerce has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for Project No. 51101 in the Charter Township of Commerce is
$150,000. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of Commerce and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Commerce.
Chairperson, I move the adoption of the foregoing resolution. CHRISTINE LONG
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland
County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for the Oakland County Road Commission and Cost Participation Agreement and Exhibit A Incorporated by
Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13170) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CHARTER TOWNSHIP OF COMMERCE – HAGGERTY ROAD,
PONTIAC TRAIL TO RICHARDSON ROAD – PROJECT NO. 51101 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds: 1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution
#12322 which assigned $3,000,000 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $150,000 is available in the General Fund Assigned Fund Balance for Tri-Party 2013 and prior funding (account #383510) for Project No. 51101.
3. This project is for the reconstruction of Haggerty Road from Pontiac Trail to Richardson Road. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2013 budget be amended as follows:
GENERAL FUND (#10100) FY 2013 Revenue
9010101-196030-665882 Planned Use of Fund Balance $150,000 Total Revenues $150,000
Expenditures 9010101-153010-740135 Road Commission Tri-Party $150,000
Total Expenditures $150,000 FINANCE COMMITTEE
Commissioners Minutes Continued. July 17, 2013
334
(The vote for this motion appears on page 359.)
*MISCELLANEOUS RESOLUTION #13171 BY: Commissioner John Scott, District #5
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CHARTER TOWNSHIP OF WEST BLOOMFIELD – HAGGERTY
ROAD, PONTIAC TRAIL TO RICHARDSON ROAD – PROJECT NO. 51101 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the Charter Township of West Bloomfield, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of West Bloomfield and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of West Bloomfield has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for Project No. 51101 in the Charter Township of West Bloomfield is
$150,000. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of West Bloomfield and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of West Bloomfield.
Chairperson, I move the adoption of the foregoing resolution. JOHN SCOTT
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland
County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for the Oakland County Road Commission and Cost Participation Agreement and Exhibit A Incorporated by
Reference. Original on file in County Clerk’s office.
Commissioners Minutes Continued. July 17, 2013
335
FISCAL NOTE (MISC. #13171) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CHARTER TOWNSHIP OF WEST BLOOMFIELD – HAGGERTY
ROAD, PONTIAC TRAIL TO RICHARDSON ROAD – PROJECT NO. 51101 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds: 1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution
#12322 which assigned $3,000,000 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $150,000 is available in the General Fund Assigned Fund Balance for Tri-Party 2013 and prior funding (account #383510) for Project No. 51101.
3. This project is for the reconstruction of Haggerty Road from Pontiac Trail to Richardson Road. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2013 budget be amended as follows:
GENERAL FUND (#10100) FY 2013 Revenue
9010101-196030-665882 Planned Use of Fund Balance $150,000 Total Revenues $150,000
Expenditures 9010101-153010-740135 Road Commission Tri-Party $150,000
Total Expenditures $150,000 FINANCE COMMITTEE
(The vote for this motion appears on page 359.)
*MISCELLANEOUS RESOLUTION #13172
BY: Commissioner Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION – TOWNSHIP OF ADDISON – 2013 GRAVEL ROAD IMPROVEMENT PROGRAM – PROJECT NO. 51772
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Commissioners Minutes Continued. July 17, 2013
336
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the Township of Addison, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Township of Addison and said appropriation has been transferred to a project account; and
WHEREAS the Township of Addison has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for Project No. 51772 in the Township of Addison is $10,070.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Township of Addison and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
Township of Addison. Chairperson, I move the adoption of the foregoing resolution.
MICHAEL SPISZ
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for the
Oakland County Road Commission and Cost Participation Agreement and Exhibit A Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13172)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION – TOWNSHIP OF ADDISON – 2013 GRAVEL ROAD IMPROVEMENT PROGRAM – PROJECT NO. 51772
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds:
1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322 which assigned $3,000,000 in fund balance for the Tri-Party Road Improvement Program
for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $10,070 is available in the General Fund Assigned Fund Balance for Tri-Party 2013
and prior funding (account #383510) for Project No. 51772. 3. This project is for the spreading of gravel and chloride on various roads.
4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment.
6. The FY 2013 budget be amended as follows: GENERAL FUND (#10100) FY 2013
Revenue 9010101-196030-665882 Planned Use of Fund Balance $10,070
Total Revenues $10,070 Expenditures
Commissioners Minutes Continued. July 17, 2013
337
9010101-153010-740135 Road Commission Tri-Party $10,070 Total Expenditures $10,070
FINANCE COMMITTEE
(The vote for this motion appears on page 359.)
*MISCELLANEOUS RESOLUTION #13173 BY: Commissioner Kathy Crawford, District #9
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF NOVI – 8 MILE ROAD, NAPIER ROAD TO TAFT ROAD –
PROJECT NO. 51711 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the City of Novi, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Novi and said appropriation has been transferred to a project account; and
WHEREAS the City of Novi has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for Project No. 51711 in the City of Novi is $174,476.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Novi and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Novi. Chairperson, I move the adoption of the foregoing resolution.
KATHY CRAWFORD
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for the
Oakland County Road Commission and Cost Participation Agreement, Exhibit A, Exhibit B and Exhibit C Incorporated by Reference. Original on file in County Clerk’s office.
Commissioners Minutes Continued. July 17, 2013
338
FISCAL NOTE (MISC. #13173) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF NOVI – 8 MILE ROAD, NAPIER ROAD TO TAFT ROAD –
PROJECT NO. 51711 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds: 1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution
#12322 which assigned $3,000,000 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $174,476 is available in the General Fund Assigned Fund Balance for Tri-Party 2013 and prior funding (account #383510) for Project No. 51711.
3. This project is for the resurfacing of 8 Mile Road from Napier Road to Beck Road. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2013 budget be amended as follows:
GENERAL FUND (#10100) FY 2013 Revenue
9010101-196030-665882 Planned Use of Fund Balance $174,476 Total Revenues $174,476
Expenditures 9010101-153010-740135 Road Commission Tri-Party $174,476
Total Expenditures $174,476 FINANCE COMMITTEE
(The vote for this motion appears on page 359.)
*MISCELLANEOUS RESOLUTION #13175
BY: Commissioner Bob Hoffman, District #2 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION – TOWNSHIP OF ROSE – 2013 GRAVEL ROAD IMPROVEMENT PROGRAM – PROJECT NO. 51932
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. he CVT has authorized its 1/3 share of the funding for the project and has executed a contract for
payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Commissioners Minutes Continued. July 17, 2013
339
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the Township of Rose, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Township of Rose and said appropriation has been transferred to a project account; and
WHEREAS the Township of Rose has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for Project No. 51932 in the Township of Rose is $43,785.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Township of Rose and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
Township of Rose. Chairperson, I move the adoption of the foregoing resolution.
BOB HOFFMAN
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for the
Oakland County Road Commission and Cost Participation Agreement and Exhibit A Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13175)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION – TOWNSHIP OF ROSE – 2013 GRAVEL ROAD IMPROVEMENT PROGRAM – PROJECT NO. 51932
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds:
1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322 which assigned $3,000,000 in fund balance for the Tri-Party Road Improvement Program
for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $43,785 is available in the General Fund Assigned Fund Balance for Tri-Party 2013
and prior funding (account #383510) for Project No. 51932. 3. This project is for the spreading of gravel and chloride on various roads.
4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment.
6. The FY 2013 budget be amended as follows: GENERAL FUND (#10100) FY 2013
Revenue 9010101-196030-665882 Planned Use of Fund Balance $43,785
Total Revenues $43,785 Expenditures
Commissioners Minutes Continued. July 17, 2013
340
9010101-153010-740135 Road Commission Tri-Party $43,785 Total Expenditures $43,785
FINANCE COMMITTEE
(The vote for this motion appears on page 359.)
*MISCELLANEOUS RESOLUTION #13177 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH
THE TOWNSHIPS OF NOVI AND SOUTHFIELD AND THE CHARTER TOWNSHIPS OF COMMERCE, MILFORD, OAKLAND, ORION AND OXFORD AND THE CITIES OF THE VILLAGE OF CLARKSTON,
FARMINGTON, FERNDALE, HAZEL PARK, NOVI, ORCHARD LAKE VILLAGE, ROYAL OAK, SOUTH LYON AND WALLED LAKE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Equalization Division provides a number of services to local units of government including original assessments, reappraisals, and file maintenance; and
WHEREAS these services are provided under contract with the local units as approved by the Board of Commissioners; and
WHEREAS revenues and expenditures associated with the services for this contract are included in the FY 2013 through FY 2015 Adopted Budget; therefore, no budget amendment is recommended.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves entering into the attached Contract for Oakland County Equalization Division Assistance
Services covering the term July 1, 2013 through June 30, 2016 with the Townships of Novi and Southfield and the Charter Townships of Commerce, Milford, Oakland, Orion and Oxford and the Cities of The
Village of Clarkston, Farmington, Ferndale, Hazel Park, Novi, Orchard Lake Village, Royal Oak, South Lyon and Walled Lake, which have been signed by their authorized signatories.
BE IT FURTHER RESOLVED that the Board of Commissioners’ Chairperson is authorized to sign this contract.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall receive and file the executed contract with the concerned unit of government as required by law.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
Copy(s) of Contract for Oakland County Equalization Division Assistance Services with the Township of
Novi, Contract for Oakland County Equalization Division Assistance Services with the Township of Southfield, Contract for Oakland County Equalization Division Assistance Services with the Charter
Township of Commerce, Contract for Oakland County Equalization Division Assistance Services with the Charter Township of Milford, Contract for Oakland County Equalization Division Assistance
Services with the Charter Township of Oakland, Contract for Oakland County Equalization Division Assistance Services with the Township of Orion, Contract for Oakland County Equalization Division
Assistance Services with the Township of Oxford, Contract for Oakland County Equalization Division Assistance Services with the City of the Village of Clarkston, Contract for Oakland County Equalization
Division Assistance Services with the City of Farmington, Contract for Oakland County Equalization Division Assistance Services with the City of Ferndale, Contract for Oakland County Equalization
Division Assistance Services with the City of Hazel Park, Contract for Oakland County Equalization Division Assistance Services with the City of Novi, Contract for Oakland County Equalization Division
Assistance Services with the City of Orchard Lake Village, Contract for Oakland County Equalization Division Assistance Services with the City of Royal Oak, Contract for Oakland County Equalization
Division Assistance Services with the City of South Lyon, Contract for Oakland County Equalization Division Assistance Services with the City of Walled Lake Incorporated by Reference. Original on file in
County Clerk’s office.
(The vote for this motion appears on page 359.)
Commissioners Minutes Continued. July 17, 2013
341
*MISCELLANEOUS RESOLUTION #13178 BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: INFORMATION TECHNOLOGY – VILLAGE OF HOLLY POLICE DEPARTMENT CESSATION OF PSAP FUNCTIONS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners adopted the Final Amended 9-1-1 Service Plan for the County of Oakland under Miscellaneous Resolution #13176; and
WHEREAS the Village of Holly Police Department was listed as a Primary 9-1-1 Public Safety Answering Point (PSAP) in that Plan; and
WHEREAS the Emergency 9-1-1 Service Enabling Act, Michigan Public Act 32 of 1986, MCL §484.1101 et seq, as amended, provides a mechanism under which a PSAP may cease functioning as a Primary
PSAP by providing written notice to the County Clerk of its intention to cease functioning as a Primary PSAP; and
WHEREAS the County Clerk has received written notice from the Village of Holly of its intention to cease functioning as a Primary PSAP under the Final Amended 9-1-1 Service Plan for the County of Oakland;
and WHEREAS the Oakland County 9-1-1 Coordinator has received notice from the Village of Holly and the
Township of Groveland designating the Oakland County Sheriff as the Primary PSAP for those municipalities; and
WHEREAS Michigan Public Act 32 of 1986, MCL §484.1101 et seq, as amended requires a Board of Commissioners resolution to make minor amendments to the Final Amended 9-1-1 Service Plan for the
County of Oakland; NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes a
minor amendment of the Final Amended 9-1-1 Service Plan for the County of Oakland deleting the Holly Police Department from the list of Primary PSAPs.
BE IT FURTHER RESOLVED that there is no fiscal impact resulting from this minor amendment to the 9-1-1 Service Plan and no budget amendment is required.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of Village of Holly Resolution 2013-21 – Adopting Primary Public Safety Answering Point for 9-1-1
Calls, Village of Holly Resolution 2013-22 – Ceasing Holly Police Department Functioning as a Primary PSAP within Oakland County, Groveland Township Board Special Meeting Draft minutes, Groveland
Township Resolution 2013-18 – Adopting Primary Public Safety Answering Point for 9-1-1-Calls and Correspondences from Robert DePalma, Groveland Township Supervisor on file in County Clerk’s office.
(The vote for this motion appears on page 359.)
*MISCELLANEOUS RESOLUTION #13179
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – REQUEST FOR APPROVAL OF RADIO
SYSTEM AGREEMENT FOR THE COUNTY-WIDE RADIO SYSTEM, OAKWIN To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners, pursuant to Miscellaneous Resolution #98308,
Recognized that the County's 800MHz radio system needed to be upgraded and expanded to encompass all public safety agencies in Oakland County and to create interoperability between public safety agencies
in Oakland County; and WHEREAS the Oakland County Board of Commissioners, pursuant to MCL 484.1401 and Miscellaneous
Resolution #12086, authorized a County 9-1-1 Charge of $.20, per billable devices, to pay for the operations, construction and necessary provisions of the Radio Communications Fund which includes the
new County-wide radio system, OakWIN, that has the ability to encompass all public safety agencies and create interoperability between all public safety agencies in Oakland County; and
WHEREAS the City of Northville now desires to use OakWIN; and
Commissioners Minutes Continued. July 17, 2013
342
WHEREAS to properly implement and operate OakWIN, the County needs to enter into the attached Radio System Agreement (“Agreement”) with the City of Northville to delineate the relationship and
responsibilities between the Parties regarding OakWIN; and WHEREAS the Oakland County Board of Commissioners, pursuant to Miscellaneous Resolution #05158,
approved and authorized the Agreement between the County and most all other public safety agencies in Oakland County; and
WHEREAS it is the recommendation of the Department of Information Technology that the Oakland County Board of Commissioners accept and approve the terms and conditions of the attached Agreement
with the City of Northville; and WHEREAS the Departments of Information Technology and Corporation Counsel have reviewed and/or
prepared all necessary documents related to the attached Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves and authorizes the attached Agreement to govern the relationship and responsibilities between the County and the City of Northville regarding the use and operation of OakWIN.
BE IT FURTHER RESOLVED that any costs and fees associated with the use, operation and maintenance of OakWIN that would be assessed to the user shall be approved by the Board of
Commissioners. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached Agreement and all other related documents between the County and the City of Northville.
BE IT FURTHER RESOLVED that no budget amendment is required at this time. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Radio System Agreement Between the County of Oakland and the City of Northville and the City of Northville Resolution – Fire Department Request for Approval of Radio System Agreement for the New
County-Wide Radio System, OakWIN Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 359.)
*MISCELLANEOUS RESOLUTION #13180 BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – AMENDMENT TO GRANTS PROCEDURE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS pursuant to Miscellaneous Resolutions #89105, #93020, #95098, #97277, #99252, #01030
and #01320 the Board of Commissioners established and modified procedures for the application and acceptance of grants and reimbursement agreements; and
WHEREAS due to changes in available technology and grant processing requirements, the existing grant procedures are outdated and require modification for comprehensive use by the operating departments;
and WHEREAS the existing grant procedures do not incorporate appropriate steps to address new
requirements imposed by grantor agencies, specifically, resolutions in support of application; and WHEREAS the attached grants procedures and flowcharts have been modified to include the
circumstances described above. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
amends its grants procedure in accordance with the following documents: Attachment A entitled “Grant Application and Acceptance Procedures”, Grant Application Chart, Grant Acceptance Chart, Grant
Amendment Chart A and Grant Amendment Chart B. BE IT FURTHER RESOLVED that the County Executive is requested to notify all County Elected Officials
and Departments of the modification to the Grant Procedures. BE IT FURTHER RESOLVED that this Miscellaneous Resolution replaces the reference to MR #01320
on page 12 in the 2013-2014 Rules for the Oakland County Board of Commissioners. BE IT FURTHER RESOLVED that Attachment A replaces Appendix C in the 2013-2014 Rules for the
Oakland County Board of Commissioners. Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
Commissioners Minutes Continued. July 17, 2013
343
FINANCE COMMITTEE
Copy of Grant Application and Acceptance Procedures on file in County Clerk’s office.
(The vote for this motion appears on page 359.)
*MISCELLANEOUS RESOLUTION #13181 BY: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS – AREA AGENCY ON AGING 1-B – FY 2014-2016 MULTI YEAR PLAN
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Area Agency on Aging 1-B has been supporting services to Oakland County residents since 1974; and
WHEREAS the Area Agency on Aging 1-B has assessed the needs of older county residents and developed a plan to provide assistance that addresses identified need; and
WHEREAS the proposed plan has been submitted for review by the public, and has been subjected to a public hearing; and
WHEREAS the comments at the public hearings on the proposed plan were mostly favorable and constructive changes in the plan were made as a result of some comments; and
WHEREAS the Oakland County Board of Commissioners appoints two representatives to the AAA 1-B Board of Directors, a county commissioner and a county resident who is at least 60 years of age; and
WHEREAS the Michigan Office of Services requires that county boards of commissioners are given the opportunity to review and approve an area agency on aging’s annual implementation plan.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the Area Agency on Aging 1-B Fiscal Year 2014-2016 Multi Year Plan for the purpose of
conveying such support to the Area Agency on Aging 1-B and the Michigan Office of Services to the Aging.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Snapshot of the Fiscal Year 2014-2016 Area Plan, Correspondence from Tina Abbate Marzolf, Area Agency on Aging 1-B, Chief Executive Officer, 2014-2016 Annual & Multi Year Implementation Plan
Area Agency on Aging 1-B, Appendix A, Appendix B, Appendix C and Appendix D on file in County Clerk’s office.
(The vote for this motion appears on page 359.)
*MISCELLANEOUS RESOLUTION #13164
BY: Human Resources Committee, John Scott, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT/BENEFIT ADMINISTRATION DIVISION –
MODIFICATIONS TO COUNTY MEDICAL PLANS FOR 2014 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Oakland County is continually reviewing and evaluating the benefit programs offered to
County employees and retirees; and WHEREAS it is important to maintain a balance between the needs of the County workforce and the
needs of the County citizens; and WHEREAS proactive financial management has allowed the County to plan for future challenges while
carefully weighing all options; and WHEREAS the County Executive supports a strong workforce in order to provide quality services that the
citizens of Oakland County have come to expect; and WHEREAS the County has been proactive in making incremental changes to the benefit and retirement
packages of County employees and retirees over time; and
Commissioners Minutes Continued. July 17, 2013
344
WHEREAS in keeping with the effort to make incremental changes over time, the County Executive is proposing a modest change to employee and retiree health care plans beginning January 1, 2014.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the following changes to the medical plans for eligible County employees and retirees:
• Replace the current self-funded PPO plan with a self-funded PPO1 plan.
o Same plan design as current PPO, but with two enhancements: 1) no deductible on diabetic supplies; and 2) $20 co-pay on outpatient mental health visits.
• Establish a new self-funded PPO2 plan. o $100/$200 deductible o Deductible and 10% coinsurance apply o $500/$1,000 maximum out-of-pocket coinsurance o Office visit co-pays, emergency room co-pays, and preventative services same as PPO1.
• Replace the current self-funded Comprehensive Major Medical plan (CMM) with a self-funded PPO3 plan.
o $250/$500 deductible o Deductible and 20% coinsurance apply
o $1,000/$2,000 maximum out-of-pocket coinsurance o Office visit co-pays, emergency room co-pays, and preventative services same as PPO1.
BE IT FURTHER RESOLVED that the new plans will be available to all current employees, new hires, and retirees.
BE IT FURTHER RESOLVED that employees and retirees enrolled in the existing PPO plan will be moved to the new PPO1 plan effective January 1, 2014 if they do not make an election for a different
medical plan during Open Enrollment for 2014; and employees and retirees in the CMM plan will be moved to the new PPO3 plan if they do not elect a different medical plan during Open Enrollment.
BE IT FURTHER RESOLVED that the existing HMO plan will now be available to all employees, retirees, and new employees.
BE IT FURTHER RESOLVED that employee bi-weekly contributions will be as follows:
Medical Plan 1 Person 2 Person Family
PPO1 $32 $65 $75
PPO2 $42 $70 $85
PPO3 $16 $35 $45
HMO $32 $65 $75
Traditional Plan (closed to new hires after 1/1/1997) $52 $89 $94
BE IT FURTHER RESOLVED that these proposed changes apply to all non-represented employees,
represented employees whose bargaining agreements provide for these changes, and to all retirees, effective January 1, 2014.
BE IT FURTHER RESOLVED that informational meetings will be held for employees and retirees prior to the Open Enrollment period.
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution.
HUMAN RESOURCES COMMITTEE
FISCAL NOTE (MISC. #13164) Finance Committee, Tom Middleton, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT/BENEFIT ADMINISTRATION DIVISION – MODIFICATIONS TO COUNTY MEDICAL PLANS FOR 2014
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Oakland County is continually reviewing and evaluating the benefit programs offered to County employees and retirees.
2. It is important to maintain a balance between the needs of the County workforce and the needs of the County citizens.
Commissioners Minutes Continued. July 17, 2013
345
3. The County has been proactive in making incremental changes to the benefit and retirement packages of County employees and retirees over time and in keeping with the effort to make
incremental changes over time, the County Executive is proposing a modest change to employee and retiree health care plans beginning January 1, 2014.
4. The proposed changes, as stated in the resolution, apply to all non-represented employees, represented employees whose bargaining agreements provide for these changes, and to all
retirees, effective January 1, 2014. 5. It is anticipated that the medical plan changes noted in the resolution will result in savings to the
county, however, the savings cannot be quantified at this time. 6. Future Fringe Benefit rates will be adjusted to reflect the impact of the medical plan changes.
7. No budget amendment is necessary at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 359.)
*REPORT (MISC. #13182)
BY: Human Resources Committee, John Scott, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY &
HOME IMPROVEMENT DIVISION – MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY’S NATIONAL MORTGAGE SETTLEMENT (NMS) GRANT FOR HOMEOWNERSHIP COUNSELING
SERVICES – ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on July 10, 2013,
reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report. HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #13182
BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY &
HOME IMPROVEMENT DIVISION – MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY’S NATIONAL MORTGAGE SETTLEMENT (NMS) GRANT FOR HOMEOWNERSHIP COUNSELING
SERVICES – ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen: WHEREAS funding for the Michigan State Housing Development Authority (MSHDA) Homeownership
Counseling Program grant is available from the National Mortgage Settlement (NMS) with the five leading bank mortgage servicers which provides states, including Michigan, monetary sanctions and relief and
mandates comprehensive reforms of mortgage loan servicing; and WHEREAS the MSHDA Homeownership Counseling Program is a statewide network of counseling
agencies to provide counseling on foreclosure prevention, budgeting, credit repair, homeownership and related matters; and
WHEREAS MSHDA has awarded $175,100 to the Community & Home Improvement Division’s Housing Counseling and Homeless Services Unit as a MSHDA housing counseling agency to perform a full range
of foreclosure related counseling and outreach for Oakland County families; and WHEREAS housing counseling services shall be performed in accordance with adopted National Industry
Standards for Homeownership Education and Counseling; and WHEREAS the terms of the agreement shall cover foreclosure prevention counseling performed by the
Community & Home Improvement Division during the period of time beginning January 1, 2013 through December 31, 2014; and
WHEREAS GF/GP position (#10998), Community & Home Improvement Specialist (Housing Counselor) sunsets September 30, 2013 and the NMS Grant provides salary and fringe benefit funding to retain and
transfer the housing counselor into an existing equivalent vacant SR position (#10806) – Community & Home Improvement Specialist for 15 months effective October 1, 2013 through December 31, 2014; and
Commissioners Minutes Continued. July 17, 2013
346
WHEREAS this agreement has been reviewed and approved through the County Executive’s Grant Acceptance Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Michigan State Housing Development Authority’s National Mortgage Settlement (NMS) Grant totaling
$175,100 to retain a housing counselor and prevent a reduction in the Division’s ability to deliver effective foreclosure counseling by funding SR position (#10806) – Community & Home Improvement Specialist for
15 months effective October 1, 2013 through December 31, 2014 upon sunset of GF/GP position (#10998).
BE IT FURTHER RESOLVED that housing counseling services will be performed in accordance with National Industry Standards for Homeownership Education and Counseling; and
BE IT FURTHER RESOLVED that the acceptance of this contract does not obligate the County to any future commitment.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Grant Review Sign Off – Community & Home Improvement Division Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13182)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY &
HOME IMPROVEMENT DIVISION – MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY’S NATIONAL MORTGAGE SETTLEMENT (NMS) GRANT FOR HOMEOWNERSHIP COUNSELING
SERVICES – ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Michigan State Housing Development Authority (MSHDA) Homeownership Counseling Program
grant is available from the National Mortgage Settlement (NMS) with the five leading bank mortgage servicers which provides states, including Michigan, monetary sanctions and relief and
mandates comprehensive reforms of mortgage loan servicing. 2. MSHDA has awarded $175,100 to the Community & Home Improvement Division’s Housing
Counseling and Homeless Services Unit. 3. The MSHDA Grant supports delivery of counseling services to homeowners to prevent or resolve
mortgage delinquency, default, and foreclosure with the primary objective to preserve homeownership.
4. NMS funding will cover one (1) SR FTE Community & Home Improvement Specialist position (#1090680-10806) from October 1, 2013 through December 31, 2014.
5. No County Match is required. 6. FY 2013 Budget Amendment is recommended as follows:
MSHDA – NMS Grant (National Mortgage Settlement) (#29724) FY 2014 GR0000000645
Revenue 1090680-132210-615571 State Operating Grants $175,100
Total Revenue $175,100 Expenditure
1090680-132210-702010 Salaries $ 84,108 1090680-132210-722740 Fringe Benefits 56,073
1090680-132210-730072 Advertising 17,000 1090680-132210-774636 Info Tech Operations 12,119
1090680-132210-731941 Training 2,800 1090680-132210-730373 Contracted Services 3,000
Total Expenditures $175,100 FINANCE COMMITTEE
Commissioners Minutes Continued. July 17, 2013
347
*MISCELLANEOUS RESOLUTION #13183 BY: Planning and Building Committee, Jim Runestad, Chairperson
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY
(MSHDA) NATIONAL FORECLOSURE MITIGATION COUNSELING PROGRAM ROUND 7 SUB-GRANTEE AGREEMENT FOR COUNSELING SERVICES
To the Oakland County Board of Commissioners Chairperson, Ladies, and Gentlemen:
WHEREAS the Michigan State Housing Development Authority (MSHDA) administers a Homeownership Counseling Program which is a network of counselors that provides counseling on foreclosure prevention,
budgeting, credit repair, homeownership and related matters; and WHEREAS the Authority seeks the services of the Oakland County Community & Home Improvement
Division’s Housing Counseling and Homeless Services Unit to perform foreclosure mitigation counseling for Oakland County families; and
WHEREAS housing counseling services shall be performed in accordance with adopted National Industry Standards for Homeownership Education and Counseling; and
WHEREAS MSHDA shall pay the Oakland County Community & Home Improvement Division for various billable units of foreclosure mitigation counseling as defined by MSHDA in Exhibit I of the contract; and
WHEREAS the Division estimates providing 81 billable units of foreclosure mitigation counseling services at $150 or $300 per household based on the level of service defined by MSHDA totaling $19,050 and
program related support funds totaling $1,820; and WHEREAS the terms of the agreement shall cover work performed by the Community & Home
Improvement Division during the period of time beginning June 1, 2013 through December 31, 2013; and WHEREAS the Division shall use the revenue to supplement limited federal Community Development
Block Grant funds allocated for housing counseling operation costs; and WHEREAS this agreement has been reviewed and approved through the County Executive’s Grant
Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Michigan State Housing Development Authority National Foreclosure Mitigation Counseling Round 7 Sub-grantee Agreement totaling $20,870 for providing approximately 81 billable units of foreclosure mitigation
counseling services ($19,050) and program related support costs ($1,820) for Oakland County families. BE IT FURTHER RESOLVED that housing counseling services will be performed in accordance with
National Industry Standards for Homeownership Education and Counseling. BE IT FURTHER RESOLVED that the acceptance of this contract does not obligate the County to any
future commitment. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Grant Review Sign Off – Community & Home Improvement Division Incorporated by Reference.
Original on file in County Clerk’s office.
FISCAL NOTE (13183) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY
(MSHDA) NATIONAL FORECLOSURE MITIGATION COUNSELING PROGRAM ROUND 7 SUB-GRANTEE AGREEMENT FOR COUNSELING SERVICES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Michigan State Housing Development Authority (MSHDA) is seeking the services of the Oakland County Community & Home Improvement (CH&I) Division’s Housing Counseling and
Homeless Services Unit to perform foreclosure mitigation counseling for Oakland County families.
Commissioners Minutes Continued. July 17, 2013
348
2. The resolution accepts the MSHDA National Foreclosure Mitigation Counseling Program Agreement totaling $20,870 to provide approximately 81 billable units of foreclosure mitigation
counseling services ($19,050) and for program related support costs ($1,820). 3. The Division will use the contract revenue to supplement limited federal Community Development
Block Grant funds allocated for housing counseling operation costs. 4. Terms of the agreement will cover work performed by the Community & Home Improvement
Division beginning June 1, 2013 through December 31, 2013. 5. No County match is required for this contract.
6. The FY 2013 Special Revenue Fund Budgets for the MSHDA Counseling Grant and the Community Development Block Grant are amended as specified below:
MSHDA – NFMC Grant (National Foreclosure Mitigation Counseling) (#29723) GR0000000644
FY 2013 Revenue
29723-1090680-132210-615571 State Operating Grants $20,870 Total Revenue $20,870
Expenditure 29723-1090680-132210-702240 Info Tech Operations $10,762
29723-1090680-132210-731388 Printing $ 3,370 29723-1090680-132210-770631 Building Space Allocation $ 6,738
Total Expenditures $20,870 Community Development Block Grant (#29701)
Revenue 29701-1090601-172130-610313 Federal Operating Grants ($ 20,870)
Total Revenue ($ 20,870) Expenditure
29701-1090601-172130-702240 Info Tech Operations ($ 10,762) 29701-1090601-172130-731388 Printing ($ 3,370)
29701-1090601-172130-770631 Building Space Allocation ($ 6,738) Total Expenditures ($ 20,870)
FINANCE COMMITTEE
(The vote for this motion appears on page 359.)
*MISCELLANOUS RESOLUTION #13184 BY: Planning and Building Committee, Jim Runestad, Chairperson
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – OAKLAND COUNTY HOME CONSORTIUM (OCHC)
INTERLOCAL AGREEMENT AMENDMENT TO ADD NEW MEMBERS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Title II of the Cranston-Gonzales National Affordable Housing Act of 1990 created the HOME
Investment Partnerships Program that provides funds to metropolitan cities, urban counties, states and consortia of local governments for acquisition, rehabilitation and new construction of affordable housing;
and WHEREAS under the Act, an organization of geographically contiguous units of general local government
may act as a single unit of general local government for purposes of receiving and administering HOME funds and carrying out the purposes of the Act as a consortium; and
WHEREAS the Act requires a consortium to have one member unit of general local government authorized to act in a representative capacity (referred to as “Lead Entity”) to assume overall
responsibility for the Act, including submitting a single consolidated plan that covers the entire geographic area encompassed by the consortium members; and
WHEREAS Miscellaneous Resolution #12203 established the Oakland County HOME Consortium and authorized an Interlocal Agreement between the City of Pontiac and the County of Oakland designating
Oakland County as the lead entity to implement a housing rehabilitation program (also referred to as the Oakland County Home Improvement Loan Program) and the Community Housing Development
Commissioners Minutes Continued. July 17, 2013
349
Organization (CHDO) affordable housing development program set aside on behalf of consortium members; and
WHEREAS the consortium’s qualification as a unit of general local government continues for a period of three successive federal fiscal years during which additional units of general local government may join
the consortium, but no included unit of general local government may withdraw from the consortium; and WHEREAS by local resolutions, the City of Farmington Hills, the City of Royal Oak, the City of Southfield
and the Township of Waterford have requested to join the OCHC as new members beginning in PY 2014 through PY 2016 for the second and third years of the three year HOME program period of July 1, 2013
through June 30, 2016 at which time the consortium agreement may be automatically renewed as required by the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS HUD shall allocate HOME funds on behalf of consortium members to the OCHC through a local HOME Trust Fund maintained by the lead entity; and
WHEREAS it is mutually understood that Oakland County as lead entity will implement a housing rehabilitation program (Oakland County Home Improvement Loan Program) and implement the CHDO
affordable housing development program set aside on behalf of all consortium members; and WHEREAS HOME Program matching funds of 25% for housing activities are required for the consortium
and shall be provided by Oakland County as lead entity; and WHEREAS the Oakland County HOME Consortium Interlocal Agreement Amendment (Attachment)
adding new consortium members has been reviewed and approved by Corporation Counsel. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorize the
Oakland County HOME Consortium Interlocal Agreement Amendment to add the City of Farmington Hills, the City of Royal Oak, the City of Southfield and the Township of Waterford as new members beginning in
PY 2014 through PY 2016 at which time the consortium agreement may be automatically renewed as required by HUD; and
BE IT FURTHER RESOLVED that Oakland County will assume overall responsibilities as the lead entity to ensure that the Consortium’s HOME Program is carried out in compliance with the requirements of the
HOME Program in accordance with HUD regulations and that the County is responsible for the implementation of the Oakland County Home Improvement Loan Program and the CHDO affordable
housing development program set aside on behalf of all consortium members. BE IT FURTHER RESOLVED that HOME program matching funds not to exceed 25% for housing
activities are required for the consortium and shall be provided by Oakland County as lead entity. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of the Oakland County Home Consortium (OCHC) Interlocal Agreement Amendment to Add New
Members June 1, 2013 and Legal Opinion of Corporation Counsel Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 359.)
*REPORT
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: EXAMINATION OF HOW OAKLAND COUNTY CITIZENS ARE PROTECTED FROM GUN
VIOLENCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Public Services Committee, having met its charge to examine how Oakland County citizens are
protected from gun violence pursuant to Miscellaneous Resolution #13017 on July 9, 2013, recommends the attached report be adopted.
Chairperson, on behalf of the Public Services Committee, I move the acceptance of the foregoing report. PUBLIC SERVICES COMMITTEE
Copy of Gun Violence in Oakland County, Correspondence from Bill Dwyer, Chairman, Public Services
Committee, Oakland County Board of Commissioners, Expert Testimony and Committee Recommended Action items on file in County Clerk’s office.
Commissioners Minutes Continued. July 17, 2013
350
(The vote for this motion appears on page 359.)
*MISCELLANEOUS RESOLUTION #13165 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE – CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF PONTIAC – 2013-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the City of Pontiac has contracted with the Oakland County Sheriff's Office to provide law enforcement services for the City (Miscellaneous Resolution #12314); and
WHEREAS this contract has been amended by Miscellaneous Resolution #13051 and Miscellaneous Resolution #13110; and
WHEREAS paragraph 24 of this Contract provided that an amendment to this Contract must be approved by a resolution of the Oakland County Board of Commissioners and the Emergency Financial Manager
for the City of Pontiac; and WHEREAS the City of Pontiac through its Emergency Manager has approved a proposed amendment to
the contract (Schedule A Deputies Contracted) which would change four (4) Deputy II (no fill) to Patrol Investigators bringing the new total of Deputy II’s (no fill) to fifty-one (51) and the total number of Patrol
Investigators to fifteen (15) leaving the total number of FTE contracts at seventy-six (76); and WHEREAS the Sheriff has agreed to change four (4) Deputy II (no fill) to Patrol Investigators for the City
of Pontiac under the terms of this contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an
amendment to the original Schedule A (Sheriff Deputies Contracted) of the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the City of Pontiac to change four (4)
Deputy II (no fill) to Patrol Investigators for the period July 20, 2013 to December 31, 2015. BE IT FURTHER RESOLVED the Oakland County Board of Commissioners authorizes its Chairperson to
execute and enter into this Amendment on behalf of the County of Oakland. BE IT FURTHER RESOLVED that four (4) department owned vehicles become part of the County fleet
for replacement purposes to be depreciated and available to be replaced in the future by adding these to the county fleet.
BE IT FURTHER RESOLVED that this amendment will take effect July 20, 2013. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedule A – Sheriff’s Deputies Contracted for and to be Assigned to Municipality and Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with City of Pontiac:
Amendment 3 Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13165) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT IN THE CITY OF PONTIAC – 2013-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The City of Pontiac is contracted with the Oakland County Sheriff to provide law enforcement services to this community for calendar years 2013-2015 per MR #12314.
2. Paragraph 24 of the contract allows for contract amendments as approved by both the Oakland County Board of Commissioners and the City of Pontiac Emergency Manager.
3. This amendment is effective from July 20, 2013 through December 31, 2015. 4. The City of Pontiac is requesting to change four (4) Deputy II (no fill) positions to Patrol Investigators
bringing the new total of Deputy II’s (no fill) to fifty one (51) and the total number of Patrol Investigators to fifteen (15) leaving the total number of FTE contracts at seventy-six (76).
Commissioners Minutes Continued. July 17, 2013
351
5. All other GF/GP City of Pontiac positions are continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office; the total number of contracted positions for this community remains at
76 positions. 6. The amendment also transfers four (4) Pontiac Police Department owned vehicles at zero cost to the
Oakland County Sheriff’s patrol car fleet; when fully depreciated they will be eligible for replacement. 7. Included with the vehicle transfer are four (4) mobile/prep in-car radios at no cost.
8. The FY 2013 budget and FY 2014-2016 County Executive Recommended Budget are amended as follows:
GENERAL FUND (#10100) FY 2013 FY 2014-2016 4030601-110000-632093-40420 Sher. Spec. Dep. $ 2,676 $ 16,056
Total Revenues $ 2,676 $ 16,056 Sheriff Patrol Services Expenditures
4030601-116180-730653-40420 Equip Rental ($ 616) ($ 3,696) 4030601-116180-776661-40420 Lease Veh. 3,292 19,752
Total Expenditures $ 2,676 $ 16,056 FINANCE COMMITTEE
(The vote for this motion appears on page 359.)
*MISCELLANEOUS RESOLUTION #13166 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE – CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE MICHIGAN RENAISSANCE FESTIVAL – 2013 SEASON
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Renaissance Festival, the operator of a summer theatre facility by the same name in Groveland Township, has requested the Oakland County Sheriff's Office to supply Deputies for
Law Enforcement Services for the upcoming 2013 season; and WHEREAS the Sheriff's Office has agreed to supply such Deputies on an availability overtime hourly
basis, the number of man-hours to be determined by the Sheriff's Office; and WHEREAS this contract has been reviewed by Corporation Counsel; and
WHEREAS the County of Oakland shall be reimbursed for such services by the Michigan Renaissance Festival at the hourly overtime rates for the 2013 season, as was established by Miscellaneous
Resolution #12266. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
execution of the attached contract consistent with provisions contained therein. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson to execute and enter into this agreement on behalf of the County. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract for Police Protection – Michigan Renaissance Festival, Attachment A – Contract Definition, Attachment B – Additional Acknowledgements, Attachment C – O.C.S.O. Independent Status
and Attachment D – Company Provided Insurance Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13166)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE MICHIGAN
RENAISSANCE FESTIVAL – 2013 SEASON To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Michigan Renaissance Festival has requested the Oakland County Sheriff’s Department to
supply Patrol Officers for the Law Enforcement Services for the upcoming 2013 season.
Commissioners Minutes Continued. July 17, 2013
352
2. The Oakland County Sheriff’s Office contracted with the Michigan Renaissance Festival for the 2012 season by Miscellaneous Resolution #12204.
3. The rates charged in the agreement are consistent with Miscellaneous Resolution #12266 that established standard overtime rates for calendar years 2013 through 2015.
4. The contract will take effect on August 17, 2013 and expires September 29, 2013; or fifteen (15) event days.
5. The proposed agreement will result in approximately $59,654 in revenue and expenditures for Fiscal Year 2013, a decrease of $6,945 from Fiscal Year 2012.
6. Revenue is currently budgeted in the Fiscal Year 2013 Amended Budget and therefore, no budget amendment is recommended.
FINANCE COMMITTEE
(The vote for this motion appears on page 359.)
*MISCELLANEOUS RESOLUTION #13185 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF’S OFFICE – 2013 MARINE SAFETY PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Sheriff's Office applied to the Michigan Department of Natural Resources & Environment
for $257,565 in grant funding from Public Act 451 to conduct Marine Safety activities for the period January 1, 2013 through December 31, 2013; and
WHEREAS Oakland County has been awarded the amount of $129,551, of which $74,875 is State funding and $54,676 is Federal funding; and
WHEREAS this award is $67,982 less than the Calendar Year 2012 award of $197,533; and WHEREAS the total program of $154,509 approved by the Michigan Department of Natural Resources
consists of $129,551 in grant funding and a 25% ($24,958) County match required on the State portion. No match is required on the Federal portion. The county match is included in the Sheriff’s Office Patrol
Services Division budget and is represented as in-kind matching funds; and WHEREAS funding covers reimbursement of salaries and other operating expenses; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and WHEREAS the continuation of this program is contingent upon future levels of grant funding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the Calendar Year 2013 Marine Safety Grant Award from the Michigan Department of Natural Resources in
the amount of $129,551 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Sheriff’s Office Incorporated by Reference. Original on file in County
Clerk’s office.
FISCAL NOTE (MISC. #13185) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF'S OFFICE – 2013 MARINE SAFETY PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Sheriff's Office applied for $257,565 in total funding for the FY 2013 Marine Safety program.
2. The Michigan Department of Natural Resources (MDNR) awarded the Sheriff’s Office $129,551 for Marine Safety activities, consisting of $54,676 in Federal funding and $74,875 in State
funding. 3. No county match is required with the Federal funding. However, the State requires a twenty-five
percent (25%) county match, which totals $24,958 based on the State’s formula for meeting the County’s match (State funding divided by 75% then multiplied by 25%).
Commissioners Minutes Continued. July 17, 2013
353
4. The State recognizes the use of the Sheriff’s Marine Safety program expenses in the General Fund as grant match.
5. Sufficient funds for the grant match portion are available in the Sheriff’s Office FY 2013 budget. 6. The total program cost for FY 2013 is $154,509 (Federal Funds - $54,676; State Funds $74,875;
County Match – $24,958). 7. The change in total grant program funding from the previous year represents a reduction of
$43,024; the current award of $129,551 is $70,449 less than the FY 2013 Budget of $200,000. 8. The State grant period is January 1, 2013 through December 30, 2013 and the Federal grant
period is January 1, 2013 through September 30, 2013. 9. The FY 2013 Budget is amended to reflect the grant award as follows:
GENERAL FUND (#10100) FY 2013 Revenues
4030601-116200-626619 Sheriff Marine Safety ($70,449) 9010101-196030-665882 Planned Use of Fund Bal. $70,449
Total General Fund Revenues ($ 0) FINANCE COMMITTEE
(The vote for this motion appears on page 359.)
*MISCELLANEOUS RESOLUTION #13186
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: MULTI-DEPARTMENT (SHERIFF'S OFFICE AND CIRCUIT COURT) – 2013 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM INTERGOVERNMENTAL AGREEMENT AND GRANT APPLICATION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County along with the City of Pontiac has been allocated $129,060 and has prepared an application to the U.S. Department of Justice, Office of Justice Programs for funding under
the 2013 Edward Byrne Memorial Justice Assistance (JAG) Program for the period of October 1, 2012 through September 30, 2016; and
WHEREAS a joint application between Oakland County and the City of Pontiac is required; and WHEREAS the funding is based on Federal allocation and has been distributed as follows: Oakland
County $33,610 and the City of Pontiac (via the Sheriff’s Office) $95,450; and WHEREAS there is no grant match requirement; and
WHEREAS the grant application requires the adoption of an Intergovernmental Agreement between Oakland County and the local units of government; and
WHEREAS an agreement has been drafted (as attached) by Oakland County Corporation Counsel and signed by the City of Pontiac; and
WHEREAS State statute (MCL 45.556P) states that the Board of Commissioners has the authority to enter into agreements with other governmental or quasi-governmental entities; and
WHEREAS Oakland County will serve as fiduciary and lead agency for the entire award. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached intergovernmental agreement with the City of Pontiac and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement.
BE IT FURTHER RESOLVED that one original Intergovernmental Agreement be filed with the Michigan Department of State, Office of the Great Seal.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Multi Department (Sheriff’s Office and Circuit Court), Intergovernmental
Agreement Between the County of Oakland and the City of Pontiac for Application for Federal Bureau of Justice Assistance Edward Byrne Memorial Justice Assistance Grant Program Funds, Appendix A and
Appendix B Incorporated by Reference. Original on file in County Clerk’s office.
Commissioners Minutes Continued. July 17, 2013
354
FISCAL NOTE (MISC. #13186) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: MULTI-DEPARTMENT (SHERIFF'S OFFICE AND CIRCUIT COURT) – 2013 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM INTERGOVERNMENTAL AGREEMENT
AND GRANT APPLICATION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Oakland County, along with the City of Pontiac, has been allocated $129,060 and has prepared
an application to the U.S. Department of Justice, Office of Justice Programs for funding under the 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) Program.
2. The grant funding period is October 1, 2012 through September 30, 2016. 3. The grant application requires the adoption of an intergovernmental agreement between Oakland
County and the local units of government applying for this grant. 4. The State statute (MCL 45.556P) states that the Board of Commissioners has the authority to
enter into agreements with other governmental or quasi-governmental entities. 5. An Intergovernmental Agreement between Oakland County and the City of Pontiac is included as
part of the application packet. 6. The funding is based on Federal allocation and will be distributed as follows: Oakland County
Sheriff’s Office $31,805, Oakland County Circuit Court $1,805 and City of Pontiac (via Sheriff’s Office) $95,450.
7. There is no grant match requirement. 8. Oakland County will serve as fiduciary and lead agency for the entire award.
9. The requested grant projects include equipment acquisition for the Sheriff’s Office Investigations and Forensic Services Unit, equipment acquisition for the Circuit Court’s Specialized Business
Docket, and overtime costs to deploy detectives, conduct special investigations and use a directed patrol unit when necessary to make arrests based on intelligence lead and data driven
deployment decisions to impact violent crime areas within the City of Pontiac. 10. The original, signed intergovernmental agreement will be filed with the Michigan Department of
State, Office of the Great Seal. FINANCE COMMITTEE
(The vote for this motion appears on page 359.)
*REPORT (MISC. #13187)
BY: Human Resources Committee, John Scott, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR POLICE AND FIRE DISPATCH SERVICES FOR THE
VILLAGE OF HOLLY 2013-2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on July 10, 2013,
reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report. HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #13187
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR POLICE AND FIRE DISPATCH SERVICES FOR THE
VILLAGE OF HOLLY 2013-2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to
enter into contractual agreements for the purpose of Police and Fire Dispatch services; and
Commissioners Minutes Continued. July 17, 2013
355
WHEREAS the Village of Holly has requested that the Sheriff’s Office dispatch police and fire calls for the Village; and
WHEREAS the Sheriff’s Office is recommending dispatching services per the attached contract between the County of Oakland and the Village of Holly; and
WHEREAS this contract has been through the County Executive review process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Police and Fire Dispatch Agreement with the Village of Holly. BE IT FURTHER RESOLVED the Oakland County Board of Commissioners authorizes its Chairperson to
execute and enter into this Contract on behalf of the County of Oakland. BE IT FURTHER RESOLVED that one (1) GF/GP Dispatch Specialist position be created in the Sheriff
Emergency Response & Preparedness Division, Communications Unit (#4030510). BE IT FURTHER RESOLVED that that the future level of service, including the continuation of positions
be contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Dispatch Service Agreement Between the County of Oakland and Village of Holly Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13187)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE – CONTRACT FOR POLICE AND FIRE DISPATCH SERVICES FOR THE
VILLAGE OF HOLLY 2013-2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Resolution establishes an agreement for Police and Fire Dispatch services between the Oakland
County Sheriff’s Office and the Village of Holly, beginning August 1, 2013 through March 31, 2015.
2. This is a 20-month contract agreement for Police and Fire Dispatch services during the period of August 1, 2013 through March 31, 2015.
3. The contract rates established for the period of August 1, 2013 through March 31, 2014 will be billed at $5,751.08 per month; and the period of April 1, 2014 through March 31, 2015 will be
billed at $5,865.91 per month. 4. The estimated revenue budget is based on a Fiscal Year period of October 1 – September 30
and equates to $11,502 for the remainder of FY 2013; $69,702 for FY 2014; $35,196 for FY 2015; for a total contract value of $116,400.
5. With this contract resolution the Sheriff is requesting the creation one (1) GF/GP, FTE Dispatch Specialist positions in the Emergency Prep., Training and Communications division.
6. The yearly Dispatch expenses for FY 2013 through FY 2015 are increased by $113,816; which equates to $11,382 for the remainder of FY 2013.
7. The FY 2014 through FY 2016 budgets will be amended with the Finance Committee Recommended Budget phase which includes a pending Sheriff reorganization.
8. The FY 2013 budget is amended as follows: GENERAL FUND (#10100)
Revenue FY 2013 4030501-116230-630539-40550 Dispatch Rev. $ 11,502
Total Revenues $ 11,502 Sheriff Emergency Expenditures
4030501-116230-702010-40550 Salaries $ 6,028 4030501-116230-722790-40550 Social Sec. 461
4030501-116230-722770-40550 Retirement 2,132 4030501-116230-722780-40550 Hospitalization 2,329
4030501-116230-722760-40550 Group Life 18 4030501-116230-722750-40550 Workers Comp 83
Commissioners Minutes Continued. July 17, 2013
356
4030501-116230-722810-40550 Disability 83 4030501-116230-722820-40550 Unemployment 19
4030501-116230-722800-40550 Dental 127 4030501-116230-722850-40550 Optical 18
4030501-116230-750581-40550 Uniforms 84 4030501-116230-712020-40550 Overtime 120
Total Expenditures $ 11,502 FINANCE COMMITTEE
(The vote for this motion appears on page 359.)
*REPORT (MISC. #13188)
BY: Human Resources Committee, John Scott, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE TOWNSHIP
OF GROVELAND 2013-2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on July 10, 2013,
reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report. HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #13188
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE TOWNSHIP
OF GROVELAND 2013-2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to
enter into contractual agreements for the purpose of Police and Fire Dispatch services; and WHEREAS the Township of Groveland has requested that the Sheriff’s Office Dispatch fire calls for the
Township; and WHEREAS the Sheriff’s Office is recommending dispatching services per the attached contract between
the County of Oakland and the Township of Groveland; and WHEREAS this contract has been through the County Executive review process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Fire Dispatch Agreement with the Township of Groveland.
BE IT FURTHER RESOLVED the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Amendment on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that one (1) GF/GP Dispatch Specialist position be created in the Sheriff Emergency Response & Preparedness Division, Communications Unit (#4030510).
BE IT FURTHER RESOLVED that that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Dispatch Service Agreement Between the County of Oakland and Township of Groveland
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13188) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF'S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE TOWNSHIP OF GROVELAND 2013 – 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. July 17, 2013
357
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Resolution establishes an agreement for fire dispatch services between the Oakland County Sheriff’s Office and the Charter Township of Groveland, beginning August 1, 2013 through March
31, 2015. 2. This is a 20-month contract agreement for Fire Dispatch services during the period of August 1,
2013 through March 31, 2015. 3. The contract rates established for the period of August 1, 2013 through March 31, 2014 will be
billed at $3,036.80 per month; and the period of April 1, 2014 through March 31, 2015 will be billed at $3,097.63 per month.
4. The estimated revenue budget is based on a Fiscal Year period of October 1 – September 30 and equates to $6,074 for the remainder of FY 2013; $36,807 for FY 2014; $18,586 for FY 2015;
for a total contract value of $61,466. 5. With this contract resolution the Sheriff is requesting the creation one (1) GF/GP, FTE Dispatch
Specialist positions in the Emergency Prep., Training and Communications division. 6. The yearly Dispatch expenses for FY 2013 through FY 2015 are increased by $113,816; which
equates to $11,382 for the remainder of FY 2013. 7. The FY 2014 through FY 2016 budgets will be amended with the Finance Committee
Recommended Budget phase which includes a pending Sheriff reorganization. 8. The FY 2013 budget is amended as follows:
GENERAL FUND (#10100) Revenue FY 2013
4030501-116230-630539-40050 Dispatch Rev. $ 6,074 Total Revenues $ 6,074
Sheriff Emergency Expenditures 4030501-116230-702010-40050 Salaries $ 6,028
4030501-116230-722790-40050 Social Sec. 461 4030501-116230-722770-40050 Retirement 2,132
4030501-116230-722780-40050 Hospitalization 2,329 4030501-116230-722760-40050 Group Life 18
4030501-116230-722750-40050 Workers Comp 83 4030501-116230-722810-40050 Disability 83
4030501-116230-722820-40050 Unemployment 19 4030501-116230-722800-40050 Dental 127
4030501-116230-722850-40050 Optical 18 4030501-116230-750581-40050 Uniforms 84
4030501-116230-712020-40050 Overtime ( 5,308) Total Expenditures $ 6,074
FINANCE COMMITTEE
(The vote for this motion appears on page 359.) *REPORT (MISC. #13189) BY: Human Resources Committee, John Scott, Chairperson
IN RE: PROSECUTING ATTORNEY – 2013 POSITION CHANGES To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on July 10, 2013,
reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report. HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #13189 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: PROSECUTING ATTORNEY – 2013 POSITION CHANGES To the Oakland County Board of Commissioners
Commissioners Minutes Continued. July 17, 2013
358
Chairperson, Ladies and Gentlemen: WHEREAS the Prosecuting Attorney has identified areas of need and areas where efficiencies can be
realized; and WHEREAS the department has a vacant Supervisor Prosecuting Attorney Administrative Services
position; and WHEREAS it has been determined that the duties of this position can be performed by other staff within
the department; and WHEREAS it has also been determined that an additional full-time eligible (FTE) Assistant Prosecuting
Attorney position would benefit County citizens; and WHEREAS the Prosecuting Attorney has proposed changes in order to best provide this benefit; and
WHEREAS it is proposed to delete the Supervisor Prosecuting Attorney Administrative Services position (#4010101-02430) to offset the cost of creating one (1) FTE Assistant Prosecuting Attorney II and one (1)
PTNE 1,000 hours per year Accountant II position; and WHEREAS these changes are cost neutral while providing additional services to the public.
NOW THEREFORE BE IT RESOLVED the Board of Commissioners approves to delete one (1) Supervisor Prosecuting Attorney Administrative Services position (#4010101-02430).
BE IT FURTHER RESOLVED to create one (1) GF/GP funded, FTE Assistant Prosecuting Attorney II position and one (1) GF/GP funded PTNE 1,000 hours per year Accountant II position.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #13189)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: PROSECUTING ATTORNEY – 2013 POSITION CHANGES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Prosecuting Attorney has identified areas of need and areas where efficiencies can be realized.
2. The Prosecuting Attorney’s Office proposes deleting one (1) Supervisor Prosecuting Attorney Administrative Services position (#4010101-02430) and creating one (1) GF/GP funded FTE
Assistant Prosecuting Attorney II position and one (1) GF/GP funded PTNE 1,000 hours per year Accountant II position.
3. The effective date of this action is August 1, 2013. 4. The FY 2013 budget and FY 2014-2016 County Executive Recommended Budget are amended
as follows: Amend Amend
GENERAL FUND (#10100) FY 2013 FY 2014-2016 Revenues
9010101-196030-665882 Planned Use Fund Bal. ($ 1,458) ($ 8,747) Total Revenues ($ 1,458) ($ 8,747)
Expenditures 4010101-122000-702010 Salaries $ 35 $ 213
4010101-122000-722750 Workers Comp. 0 0 4010101-122000-722760 Group Life ( 11) ( 64)
4010101-122000-722770 Retirement ( 1,220) ( 7,326) 4010101-122000-722780 Hospitalization 0 0
4010101-122000-722790 Social Security ( 213) ( 1,279) 4010101-122000-722800 Dental 0 0
4010101-122000-722810 Disability ( 49) ( 292) 4010101-122000-722820 Unemployment Ins. 0 1
4010101-122000-722850 Optical 0 0 Total Expenditures ($ 1,458) ($ 8,747)
FINANCE COMMITTEE
Commissioners Minutes Continued. July 17, 2013
359
Vote on Consent Agenda: AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted).
There were no items to report on the Regular Agenda for the Finance Committee.
There were no items to report on the Regular Agenda for the General Government Committee.
MISCELLANEOUS RESOLUTION #13190
BY: Human Resources Committee, John Scott, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – INFORMATION TECHNOLOGY DEPARTMENT
POSITION AND SALARY STRUCTURE CHANGES To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Oakland County has had extreme difficulty retaining and recruiting qualified applicants for
vacancies creating a 13% to 22% (19 - 34 positions) vacancy rate with a crucial need to fill positions; and WHEREAS this difficulty in recruiting Information Technology (IT) professionals has been identified as a
salary issue due to a critical labor shortage resulting in wages that have increased significantly across the industry; and
WHEREAS Oakland County has advertised extensively, used the signing bonus option and marketed the County as a desirable place to work resulting in qualified applicants not interested in applying or declining
to accept positions; and WHEREAS the Human Resources Department retained The Segal Company to evaluate the
competitiveness of Oakland County’s IT compensation and conduct a comprehensive market survey study; and
WHEREAS the results of this salary study concluded that some IT classifications are below the market average for the Detroit Metropolitan area; and
WHEREAS the Human Resources and IT Departments have analyzed the current classifications and salary ranges in relation to the market survey data; and
WHEREAS it has been determined that there is sufficient support for classification changes and salary range adjustments; and
WHEREAS this results in the creation, deletion, reclassification, removal of classifications from the County's Salary Administration Plan, and salary range adjustments to meet organizational needs; and
WHEREAS the classification changes are being requested to realign with industry standards and appropriately reflect the way in which these positions will be utilized; and
WHEREAS it has been determined that there is sufficient funding for the classification changes and salary range adjustments.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the proposed classification changes and salary range adjustments for the Information Technology
Department as follows: 1. To create the following new classifications:
Classification Title Salary Grade Overtime Category
Application Architect EXC Exempt
Technical Architect EXC Exempt
Systems Engineer EXC Exempt
Systems Administrator II EXC Exempt
Systems Administrator I EXC Exempt
Network Engineer EXC Exempt
Network Administrator II EXC Exempt
Network Administrator I EXC Exempt
Commissioners Minutes Continued. July 17, 2013
360
Deployment Services Technician EXC Exempt
Multi-Media Specialist EXC Exempt
Computer Operations Supervisor EXC Non-Exempt
IT Business Analyst EXC Non-Exempt
IT User Support Specialist I 10 Non-Exempt
IT User Support Specialist II 12 Non-Exempt
2. To create the salary ranges as follows:
JOB TITLE Base 1 Year 2 Year 3 Year 4 Year Year 5 Year 6 Year 7
Chf Technology Officer Manager - Application
Services Manager – CLEMIS
Manager Deployment Services
Manager Technical Systems & Network
$86,615 $91,830 $97,042 $102,252 $107,465 $112,681 $117,517 $122,353
Chief Clemis
Chief Internal Services Chief Land Management
Chief eGovernment Chief Technical Services
Enterprise Architect
$76,343 $80,939 $85,533 $90,131 $94,726 $99,321 $105,161 $111,000
Supervisor II Info Tech Technical Architect
Application Architect
$72,349 $76,702 $81,061 $85,414 $89,774 $94,134 $99,567 $105,000
Data Base Administrator Supervisor I Info Tech $68,560 $72,690 $76,822 $80,947 $85,076 $89,204 $95,301 $101,398
Project Manager
$68,886 $72,801 $76,716 $80,631 $84,546 $89,197 $93,848 $98,500
Senior Systems Analyst $68,560 $72,690 $76,822 $80,947 $85,076 $89,204 $92,594 $95,983
Network Engineer
Systems Engineer $68,560 $72,690 $76,822 $80,947 $85,076 $89,204 $92,104 $95,004
Application Analyst Prog III $64,975 $68,886 $72,801 $76,716 $80,630 $84,546 $87,773 $91,000
IT Security Specialist
Systems Administrator II Network Administrator II $60,920 $64,763 $68,600 $72,440 $76,282 $80,121 $82,651
Internal Services Supervisor
Application Analyst Prog II $54,954 $58,343 $61,727 $65,117 $68,504 $71,891 $75,446 $79,000
IT Business Analyst $53,039 $56,116 $59,198 $62,277 $65,355 $69,271 $73,188 $77,105
Computer Operations
Supervisor $57,866 $61,471 $65,078 $68,682 $72,288 $75,898
Telecommunication Network
Supv $52,605 $55,882 $59,162 $62,438 $65,717 $68,998 $71,758 $74,931
Multi Media Specialist Deployment Services Tech $54,954 $58,343 $61,727 $65,117 $68,504 $71,891
Systems Administrator I
Network Administrator I $54,554 $57,281 $60,146 $63,153 $66,310 $69,626
IT User Support Specialist II $47,453 $50,343 $53,236 $56,129 $59,022 $61,913
Commissioners Minutes Continued. July 17, 2013
361
IT User Support Specialist I $40,988 $43,462 $45,938 $48,413 $50,883 $53,355
Data Processing Equip Oper
II $33,903 $35,948 $37,999 $40,046 $42,097 $44,144 $46,788 $49,432
Data Processing Equip Oper I $27,803 $29,482 $31,165 $32,847 $34,530 $36,214 $38,357 $40,500
Production Control Analyst $30,839 $32,705 $34,571 $36,433 $38,302 $40,163
3. To remove from the Salary Administration Plan the following classifications:
From To
Position Title Grade Grade Overtime Category
Telecommunication Network Supervisor 14 EXC Exempt
Data Processing Equipment Operator II 08 EXC Non-Exempt
Data Processing Equipment Operator I 05 EXC Non-Exempt
4. To re-title the following classifications:
From To
Position Title Grade Position Title Grade Overtime Category
Data Security Specialist EXC IT Security Specialist EXC Exempt
5. To delete the following classifications:
Manager e-Government Services GIS Data Services Supervisor
Senior Database Administrator Systems Software Specialist
Network Systems Specialist Network Systems Analyst I
Network Systems Analyst II Production Control Analyst I
Production Control Analyst II Production Control Analyst III
Production Control Analyst IV
6. To create the following full-time eligible Proprietary (PR) funded positions:
Position # Position Title Grade Overtime Category
1080201 Application Architect EXC Exempt
1080601 Technical Architect EXC Exempt
7. To delete the following FTE Proprietary (PR) funded positions:
Position Title Position Number Current Location Name
Internal Services Supervisor 1080101-03494 Administration
Application Analyst Programmer II 1080201-00220 Application Services
Application Analyst Programmer II 1080201-01341 Application Services
Customer Service Technician II 1080601-01260 Technical Systems & Networking
8. To re-title the following positions:
From To
Position # Position Title Grade Position Title Grade
1080601-09520 Systems Software Specialist EXC Systems Engineer EXC
Commissioners Minutes Continued. July 17, 2013
362
1080601-08088 Systems Software Specialist EXC Systems Engineer EXC
1080601-03617 Systems Software Specialist EXC Systems Engineer EXC
1080601-08087 Systems Software Specialist EXC Systems Engineer EXC
1080601-04707 Systems Software Specialist EXC Systems Engineer EXC
1080601-09238 Systems Software Specialist EXC Systems Engineer EXC
1080601-09239 Systems Software Specialist EXC Systems Engineer EXC
1080601-05782 Senior Database Administrator EXC Supervisor II – Information
Technology
EXC
1080601-02746 Network System Specialist EXC Systems Administrator II EXC
1080601-10412 Data Security Specialist EXC Network Engineer EXC
1080601-09241 Data Security Specialist EXC Network Engineer EXC
1080601-09237 Data Security Specialist EXC Network Engineer EXC
1080601-10414 Network System Specialist EXC Network Administrator II EXC
1080601-01674 Network System Specialist EXC Network Administrator II EXC
1080601-09236 Network System Specialist EXC Network Administrator II EXC
1080601-10413 Network System Specialist EXC Systems Administrator II EXC
1080601-09341 Network Systems Analyst I 12 Network Administrator I EXC
1080601-07997 Network Systems Analyst I 12 Network Administrator I EXC
1080601-03308 Technical Operations Supervisor EXC Computer Operations Supervisor EXC
1080601-01778 Production Control Analyst III 07 Production Control Analyst 07
1080601-01409 Application Analyst Programmer III EXC Project Manager EXC
1080201-07835 Network System Specialist EXC Network Administrator II EXC
1080201-06368 Application Analyst Programmer III EXC Project Manager EXC
1080101-01368 User Support Specialist II 12 IT User Support Specialist II 12
1080101-01757 User Support Specialist II 12 IT User Support Specialist II 12
1080201-00204 User Support Specialist II 12 IT User Support Specialist II 12
1080201-09428 User Support Specialist II 12 IT User Support Specialist II 12
1080301-10251 User Support Specialist II 12 IT User Support Specialist II 12
1080301-10986 User Support Specialist II 12 IT User Support Specialist II 12
1080301-10987 User Support Specialist II 12 IT User Support Specialist II 12
1080101-04729 User Support Specialist I 10 IT User Support Specialist I 10
1080101-09506 User Support Specialist I 10 IT User Support Specialist I 10
1080201-00981 User Support Specialist I 10 IT User Support Specialist I 10
9. To reclassify the following positions:
From To
Position # Position Title Grade Position Title Grade
1080201-05418 User Support Specialist III 13 IT Business Analyst EXC
1080201-08082 User Support Specialist III 13 IT Business Analyst EXC
1080201-04695 User Support Specialist III 13 IT Business Analyst EXC
1080201-09754 User Support Specialist III 13 IT Business Analyst EXC
1080201-00273 User Support Specialist III 13 IT Business Analyst EXC
1080301-09582 User Support Specialist III 13 IT Business Analyst EXC
1080301-09233 User Support Specialist III 13 IT Business Analyst EXC
1080301-09234 User Support Specialist III 13 IT Business Analyst EXC
1080301-09581 User Support Specialist III 13 IT Business Analyst EXC
1080301-08135 User Support Specialist III 13 IT Business Analyst EXC
10. To upwardly reclassify the following positions:
From To
Position # Position Title Grade Position Title Grade
Commissioners Minutes Continued. July 17, 2013
363
1080601-03480 Customer Services Technician I 08 Customer Services Technician III 12
1080301-09231 Application Analyst Programmer II EXC Application Analyst Programmer III EXC
11. To downwardly reclassify the following positions:
From To
Position # Position Title Grade Position Title Grade Overtime
Category
1080601-00380 Data Processing Equipment Operator III 09 Data Processing Equipment Operator II 08 Non-Exempt
1080601-10415 Network System Specialist EXC Deployment Services
Technician
EXC Exempt
1080201-06367 Application Analyst Programmer II EXC Multi-Media Specialist EXC Exempt
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution.
HUMAN RESOURCES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13191
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE CHARTER
TOWNSHIP OF ORION 2014-2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to
enter into contractual agreements for the purpose of Police and Fire Dispatch services; and WHEREAS the Charter Township of Orion has requested that the Sheriff’s Office dispatch fire calls for the
Township; and WHEREAS the Sheriff’s Office is recommending dispatching services per the attached contract between
the County of Oakland and the Charter Township of Orion; and WHEREAS this contract has been through the County Executive review process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Fire Dispatch Agreement with the Charter Township of Orion.
BE IT FURTHER RESOLVED that one (1) GF/GP Dispatch Specialist position be created in the Sheriff Emergency Response & Preparedness Division, Communications Unit.
BE IT FURTHER RESOLVED the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Amendment on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Fire Dispatch Service Agreement Between the County of Oakland and Charter Township of Orion
Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13192
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE-CONTRACT AMENDMENT #4 FOR LAW ENFORCEMENT SERVICES IN
THE CITY OF PONTIAC – 2013-2015 To the Oakland County Board of Commissioners
Commissioners Minutes Continued. July 17, 2013
364
Chairperson, Ladies and Gentlemen: WHEREAS the City of Pontiac has contracted with the Oakland County Sheriff's Office to provide law
enforcement services for the City (MR #12314); and WHEREAS this contract has been amended by MR #13051 and MR #13110; and
WHEREAS paragraph 24 of this Contract provided that an amendment to this Contract must be approved by a resolution of the Oakland County Board of Commissioners and the Emergency Financial Manager
for the City of Pontiac; and WHEREAS the City of Pontiac through its Emergency Manager has approved a proposed amendment to
the contract (Schedule A Deputies Contracted) which would delete one (1) Patrol Investigator bringing the total of Patrol Investigators to fourteen (14) and the total number of FTE contracts to seventy-five (75);
and WHEREAS the Sheriff has agreed to delete one (1) Patrol Investigator for the City of Pontiac under the
terms of this contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an
amendment to the original Schedule A (Sheriff Deputies Contracted) of the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the City of Pontiac to delete one (1) Patrol
Investigator for the period August 1, 2013 to December 31, 2015. BE IT FURTHER RESOLVED the Oakland County Board of Commissioners authorizes its Chairperson to
execute and enter into this Amendment on behalf of the County of Oakland. BE IT FURTHER RESOLVED that one (1) GF/GP Deputy II position be deleted in the Patrol Services
Division/Pontiac Unit (#4030629) of the Sheriff’s Office for the period July 1, 2013 to December 31, 2015. BE IT FURTHER RESOLVED that one (1) marked vehicle with MDC, video camera, mobile and prep
radio be deleted from the county fleet. BE IT FURTHER RESOLVED that this amendment will take effect August 1, 2013.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
SCHEDULE A
SHERIFF'S DEPUTIES CONTRACTED FOR AND TO BE ASSIGNED TO MUNICIPALITY
Rank(s) of SHERIFF'S
DEPUTIES
Number(s) of Sheriff's
Deputies Contracted
Bi-Weekly Charge to
Municipality in 2013
Annual Costs
2013
Bi-Weekly Charge to
Municipality in 2014
Annual Costs 2014 Bi-Weekly Charge to
Municipality in 2015
Annual Costs 2015
Captain 1 $7,352.06 $191,154 $7,464.01 $194,064 $7,579.50 $197,067
Lieutenant 2 $6,354.94 $330,456 $6,461.59 $336,002 $6,571.80 $341,734
Patrol Sergeant 6 $5,591.31 $872,244 $5,682.09 $886,404 $5,775.89 $901,038
Detective
Sergeant 1 $5,745.70 $149,388 $5,845.97 $151,995 $5,949.74 $154,693
Deputy II
(w/fill) $5,714.60 $5,795.79 $5,879.75
Deputy II (no-fill) 51 $4,869.01 $6,962,670 $4,950.20 $7,078,775 $5,034.16 $7,198,840
Deputy II (no-fill/no-vehicle) $4,598.77 $4,668.23 $4,739.87
Patrol
Investigator (no-fill) 14* $5,023.39 $1,828,512 $5,114.07 $1,861,944 $5,208.01 $1,895,712
Deputy I (no-
fill) $4,485.07 $4,560.08 $4,637.66
Commissioners Minutes Continued. July 17, 2013
365
SUB-TOTAL 75 $9,828,048 $9,994,364 $10,165,32
0
Estimated Overtime $680,000 $686,800 $693,668
Front desk
and building security PTNE Deputies 12 hours per day
7 days per week
8 $214,000 $214,000 $214,000
PTNE Office Assistants 4 $80,000 $80,000 $80,000
TOTAL
87 $10,802,04
8
$10,975,16
4
$11,152,98
8
NOTE: For each PATROL DEPUTY II (WITH FILL-IN) identified above, ONLY the O.C.S.O. shall, at no additional cost to the MUNICIPALITY, provide a substitute (i.e., FILL-IN) SHERIFF'S DEPUTY to provide
LAW ENFORCEMENT SERVICES to the MUNICIPALITY whenever a PATROL DEPUTY II (WITH FILL-
IN) is absent from the MUNICIPALITY during any 80 hour bi-weekly period for any reason except those reasons enumerated in Paragraph 5(a)(1) through Paragraph 5(a)(5) above.
NOTE: No Trainees shall be assigned by the O.C.S.O. to perform the duties of any SHERIFF'S DEPUTY contracted for and assigned to perform LAW ENFORCEMENT SERVICES under the terms of this Agreement.
*One patrol investigator shall act as a dedicated Police School Officer within the Pontiac School District. *One patrol investigator shall act as a dedicated Police School Officer within the Notre Dame Preparatory School District.
OAKLAND COUNTY SHERIFF'S OFFICE 2013-2015 LAW ENFORCEMENT SERVICES AGREEMENT WITH
CITY OF PONTIAC Amendment 4
_____________________________________________________________________
Pursuant to paragraph 24 of the 2012 Law Enforcement Services Agreement between the COUNTY and the CITY OF PONTIAC, the parties hereby agree to amend said contract in accordance
with the attached Schedule A.
All other contractual provisions, of the 2013 Law Enforcement Services Agreement not otherwise affected by the attached Schedules A, remain in full force and effect.
FOR AND IN CONSIDERATION of the mutual assurances, promises, acknowledgments, set
forth in this Amendment 4 to the 2013-2015 Law Enforcement Services Agreement, ("Amendment") and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged,
the undersigned hereby execute this Amendment on behalf of the Parties, and by doing so legally obligate and bind the Parties to the terms and conditions of this Contract.
IN WITNESS WHEREOF, Louis Schimmel, Emergency Manager of the City of Pontiac, hereby
acknowledges that he hereby executes this Amendment on behalf of the Municipality and hereby accepts and binds the Municipality to the terms and conditions of this Amendment.
Commissioners Minutes Continued. July 17, 2013
366
EXECUTED: __________________________ DATE: _______________ Louis Schimmel, Emergency Manger
WITNESSED: _________________________ DATE: _______________ City of Pontiac, Clerk
IN WITNESS WHEREOF, Michael J. Gingell, Chairperson, Oakland County Board of
Commissioners hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners, to execute this Amendment on behalf of Oakland County, and hereby accepts
and binds Oakland County to the terms and conditions of this Amendment.
EXECUTED: __________________________ DATE: _______________ Michael J. Gingell, Chairperson
Oakland County Board of Commissioners
WITNESSED: __________________________ DATE: _______________ County of Oakland
The Chairperson referred the resolution to the Human Resources Committee and the Finance
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13193 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OAKLAND 2013-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Oakland has contracted with the Oakland County Sheriff's Office to provide law enforcement services for the City (MR #12312); and
WHEREAS paragraph 24 of this Contract provided that an amendment to this Contract must be approved by a resolution of the Oakland County Board of Commissioners and the Charter Township of Oakland;
and WHEREAS the Charter Township of Oakland has approved a proposed amendment to the contract
(Schedule A Deputies Contracted) which would add two (2) 1,000 hour PTNE Court Deputy II positions effective August 1, 2013 to December 31, 2015 bringing the number of PTNE Court Deputy II’s to two and
the total number of FTE contracts to remain the same; and WHEREAS the Sheriff has agreed to add two (2) 1,000 hour PTNE Court Deputy II positions for the
Charter Township of Oakland under the terms of this contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an
amendment to the original Schedule A (Sheriff Deputies Contracted) of the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Oakland to add
two (2) 1,000 hour PTNE Court Deputy II positions effective August 1, 2013 to December 31, 2015. BE IT FURTHER RESOLVED the Oakland County Board of Commissioners authorizes its Chairperson to
execute and enter into this Amendment on behalf of the County of Oakland. BE IT FURTHER RESOLVED that two (2) 1,000 hour PTNE Court Deputy II positions be created in the
Patrol Services Division/Oakland Township (#4030622) of the Sheriff’s Office for the period August 1, 2013 to December 31, 2015.
BE IT FURTHER RESOLVED that this amendment will take effect August 1, 2013. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
SCHEDULE A
SHERIFF'S DEPUTIES CONTRACTED FOR AND TO BE ASSIGNED TO MUNICIPALITY
Commissioners Minutes Continued. July 17, 2013
367
Rank(s) of
SHERIFF'S DEPUTIES
Number(s)
of Sheriff's Deputies
Contracted
Bi-Weekly
Charge to Municipality
in 2013
Annual
Costs 2013
Bi-Weekly
Charge to Municipality
in 2014
Annual
Costs 2014
Bi-Weekly
Charge to Municipality
in 2015
Annual
Costs 2015
Captain $7,352.06 $191,154 $7,464.01 $194,064 $7,579.50 $197,067
Lieutenant $6,354.94 $165,228 $6,461.59 $168,001 $6,571.80 $170,867
Patrol Sergeant 1 $5,591.31 $145,374 $5,682.09 $147,734 $5,775.89 $150,173
Detective Sergeant $5,745.70 $149,388 $5,845.97 $151,995 $5,949.74 $154,693
Deputy II (w/fill) $5,714.60 $148,580 $5,795.79 $150,691 $5,879.75 $152,874
Deputy II (no-
fill) 10 $4,869.01 $126,594 $4,950.20 $128,705 $5,034.16 $130,888
Deputy II (no-
fill/no-vehicle) $4,598.77 $119,568 $4,668.23 $121,374 $4,739.87 $123,237
Patrol Investigator
(no-fill)
1 $5,023.39 $130,608 $5,114.07 $132,996 $5,208.01 $135,408
Deputy I (no-fill) $4,485.07 $116,612 $4,560.08 $118,562 $4,637.66 $120,579
Front desk
and building security PTNE 2 $18.29 per
hour $36,580 $18.47 per
hour $36,940 $18.66 per
hour $37,320
TOTAL 14
NOTE: For each PATROL DEPUTY II (WITH FILL-IN) identified above, ONLY the O.C.S.O. shall, at no additional cost to the MUNICIPALITY, provide a substitute (i.e., FILL-IN) SHERIFF'S DEPUTY to provide
LAW ENFORCEMENT SERVICES to the MUNICIPALITY whenever a PATROL DEPUTY II (WITH FILL-IN) is absent from the MUNICIPALITY during any 80 hour bi-weekly period for any reason except those
reasons enumerated in Paragraph 5(a)(1) through Paragraph 5(a)(5) above.
NOTE: No Trainees shall be assigned by the O.C.S.O. to perform the duties of any SHERIFF'S DEPUTY contracted for and assigned to perform LAW ENFORCEMENT SERVICES under the terms of this
Agreement.
OAKLAND COUNTY SHERIFF'S OFFICE 2013-2015 LAW ENFORCEMENT SERVICES AGREEMENT WITH
CHARTER TOWNSHIP OF OAKLAND
Amendment 1 _____________________________________________________________________
Pursuant to paragraph 24 of the 2012 Law Enforcement Services Agreement between the
COUNTY and the CHARTER TOWNSHIP OF OAKLAND, the parties hereby agree to amend said contract in accordance with the attached Schedule A.
Commissioners Minutes Continued. July 17, 2013
368
All other contractual provisions, of the 2013 Law Enforcement Services Agreement not otherwise affected by the attached Schedules A, remain in full force and effect.
FOR AND IN CONSIDERATION of the mutual assurances, promises, acknowledgments, set
forth in this Amendment 1 to the 2013-2015 Law Enforcement Services Agreement, ("Amendment") and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged,
the undersigned hereby execute this Amendment on behalf of the Parties, and by doing so legally obligate and bind the Parties to the terms and conditions of this Contract.
IN WITNESS WHEREOF, Terry Gonser, Supervisor of the Charter Township of Oakland, hereby
acknowledges that he hereby executes this Amendment on behalf of the Municipality and hereby accepts and binds the Municipality to the terms and conditions of this Amendment.
EXECUTED: __________________________ DATE: _______________
Terry Gonser, Supervisor
WITNESSED: _________________________ DATE: _______________ Charter Township of Oakland, Clerk
IN WITNESS WHEREOF, Michael J. Gingell, Chairperson, Oakland County Board of
Commissioners hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners, to execute this Amendment on behalf of Oakland County, and hereby accepts
and binds Oakland County to the terms and conditions of this Amendment.
EXECUTED: __________________________ DATE _______________ Michael J. Gingell, Chairperson
Oakland County Board of Commissioners
WITNESSED: __________________________ DATE: _______________ County of Oakland
The Chairperson referred the resolution to the Human Resources Committee and the Finance
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13194 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE – CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CITY OF ROYAL OAK 2013
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contracts with local units of government for the purpose of providing Sheriff patrol services; and
WHEREAS Miscellaneous Resolution #12266 adopted November 1, 2012, established the standard law enforcement services overtime rates for the CY 2013, 2014 and 2015; and
WHEREAS the City of Royal Oak has requested that the Oakland County Sheriff provide patrol services to the citizens of the City for special events within the City; and
WHEREAS the City of Royal Oak has requested that a contract for special events on an overtime basis be authorized; and
WHEREAS the Sheriff has agreed to contract for this service with the City of Royal Oak; and WHEREAS this contract has been through the County Executive review process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached contract with the City of Royal Oak for special events on an overtime basis at rates established
by this Board. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the
Chairperson of the Board to sign the agreement. BE IT FURTHER RESOLVED that this contract will take effect on August 1, 2013.
Commissioners Minutes Continued. July 17, 2013
369
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of 2013 Contract for Auxiliary Sheriff’s Deputy Services for the City of Royal Oak, Attachment A and
Attachment B Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13195 BY: Public Services Committee, William Dwyer, Chairperson
IN RE: CIRCUIT COURT – USE OF MEDIATION FUNDS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS by Miscellaneous Resolution #90177, the Board of Commissioners established the Circuit
Court Civil Mediation Fund; and WHEREAS the fund is to be used to help pay for Circuit Court enhancements and improvements as
requested by the Circuit Court and approved by the Board of Commissioners; and WHEREAS the Court seeks to utilize the Civil Mediation Fund to partially offset expenses borne by the
Oakland County Bar Association for case evaluation and the 2013 Bench/Bar Conference; and WHEREAS the total Civil Mediation Fund transfer for the above-referenced items is $10,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the use of $10,000 from the Circuit Court Civil Mediation Fund for the above-referenced items.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13196
BY: Commissioner Jeff Matis, District #15 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION – CITY OF ROCHESTER HILLS – TIENKEN ROAD, ROCHESTER ROAD TO SHELDON ROAD – PROJECT NO. 51731
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and WHEREAS the City of Rochester Hills, along with the RCOC has identified a project and said project is
ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of
Rochester Hills and said appropriation has been transferred to a project account; and
Commissioners Minutes Continued. July 17, 2013
370
WHEREAS the City of Rochester Hills has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s 1/3 share of the FY 2013 Tri-Party Road Improvement funding for Project 51731 in the City of Rochester Hills is $76,015.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Rochester Hills and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Rochester Hills. Chairperson, I move the adoption of the foregoing Resolution.
JEFF MATIS
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13197 BY: Commissioner John Scott, District #5
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF ORCHARD LAKE VILLAGE – RESURFACING OF
SEMINARY ROAD FROM WEST BLOOMFIELD TRAIL TO ORCHARD LAKE ROAD – PROJECT NO. 51962
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and WHEREAS the City of Orchard Lake Village, along with the RCOC has identified a project and said
project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Orchard
Lake Village and said appropriation has been transferred to a project account; and WHEREAS the City of Orchard Lake Village has demonstrated that it has authorized its 1/3 share of the
funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2013 authorized amount of Tri-
Party Road Improvement funding for Project 51962 in the City of Orchard Lake Village is $7,007. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Orchard Lake Village and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance.
Commissioners Minutes Continued. July 17, 2013
371
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Orchard Lake Village.
Chairperson, I move the adoption of the foregoing Resolution. JOHN SCOTT
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13198
BY: Commissioner Bob Hoffman, District #2 IN RE: BOARD OF COMMISSIONERS – SUPPORT FOR DNR ACQUISITION OF TAMARACK CAMP PROPERTY
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners wishes to declare its endorsement of the
Department of Natural Resources’ (DNR) submission of an application titled, “Tamarack Camp Land Acquisition” to the Michigan Natural Resources Trust Fund for the acquisition of 290.36 acres that is adjacent to the Holly Recreation Area; and
WHEREAS the location of the proposed project is within the jurisdiction of Oakland County; and
WHEREAS with this resolution of support it is acknowledged that the County of Oakland is not committing to any further obligations, financial or otherwise. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby fully
supports submission of an application to Michigan Natural Resources Trust Fund by the Department of Natural Resources for the purpose of acquiring the Camp Tamarack Property in Groveland Township. Chairperson, I move the adoption of the foregoing Resolution.
BOB HOFFMAN, BILL DWYER, MICHAEL GINGELL, SHELLEY TAUB, JEFF MATIS, TOM MIDDLETON, JIM RUNESTAD
The Chairperson referred the resolution to the General Government Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13199 BY: Commissioner Kathy Crawford, District #9 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF NORTHVILLE – 8 MILE ROAD, BECK ROAD TO TAFT
ROAD – PROJECT NO. 51721
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
Commissioners Minutes Continued. July 17, 2013
372
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the City of Northville, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Northville and said appropriation has been transferred to a project account; and
WHEREAS the City of Northville has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for Project 51721 in the City of Northville is $69,341.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Northville and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Northville. Chairperson, I move the adoption of the foregoing Resolution.
KATHY CRAWFORD
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13200 BY: Commissioner Michael Gingell, District #1
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF LAKE ANGELUS – 2013 GRAVEL ROAD PROGRAM,
VARIOUS ROADS – PROJECT NO. 51942 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the City of Lake Angelus, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
Commissioners Minutes Continued. July 17, 2013
373
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Lake Angelus and said appropriation has been transferred to a project account; and
WHEREAS the City of Lake Angelus has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for Project No. 51942 in the City of Lake Angelus is $18,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Lake Angelus and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Lake Angelus. Chairperson, I move the adoption of the foregoing Resolution.
MICHAEL GINGELL
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioner Woodward withdrew his motion to discharge Miscellaneous Resolution #13112 – Board of Commissioners – Support for Medicaid Reform in the State of Michigan from the July 17, 2013 Board
meeting, and gave notice that he plans to discharge the resolution at the next regular Board meeting on August 1, 2013.
Commissioner Dwyer addressed the Board to recognize Commissioner Gershenson, members of the
Public Services Committee and Chris Ward, Senior Board of Commissioners Analyst for all their hard work on the Gun Violence Protection Report.
Commissioner Gosselin addressed the Board to thank the County Commissioners for their support during
his Kidney Transplant.
Commissioner Taub addressed the Board to acknowledge the arrival of Chairperson Michael Gingell’s new baby, Christopher Gingell.
Commissioner Taub addressed the Board and stated that there will be five County Commissioners
attending the Michigan Associations of Counties (MAC) Conference.
Vice-Chairperson Jeff Matis addressed the Board to recognize Commissioners Zack and Weipert for their promotion at Southeast Michigan Council of Governments (SEMCOG).
The Board adjourned at 8:46 p.m. to the call of the Chair or August 1, 2013, at 9:30 a.m.
LISA BROWN MICHAEL J. GINGELL Clerk Chairperson