HomeMy WebLinkAboutMinutes - 2013.08.01 - 7904377
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
August 1, 2013
Meeting called to order by Chairperson Michael Gingell at 9:37 a.m. in the Courthouse Auditorium, 1200
N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert,
Woodward, Zack. (21) ABSENT: None. (0)
Quorum present.
Invocation given by Kathy Crawford.
Pledge of Allegiance to the Flag.
Moved by Spisz supported by Jackson the minutes of the July 17, 2013 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by Gershenson the agenda be amended, as follows:
Move Finance Committee item g.: entitled Department of Information Technology – Modifications to Comprehensive I.T. Services Interlocal Agreement; and Public Services Committee item b.: entitled
Sheriff’s Office – Contract Amendment #4 for Law Enforcement Services in the City of Pontiac – 2013-2015 from the Consent Agenda to the Regular Agenda.
Vote on agenda, as amended:
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack,
Bosnic. (21) NAYS: None. (0)
A sufficient majority having voted in favor, the agenda, as amended, was approved.
No one addressed the Board during public comment.
Moved by Dwyer supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted). The vote for this motion appears on page 394. The resolutions on the Consent Agenda follow (annotated by an asterisk {*}):
Commissioners Minutes Continued. August 1, 2013
378
*MISCELLANEOUS RESOLUTION #13196 BY: Commissioner Jeff Matis, District #15
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF ROCHESTER HILLS – TIENKEN ROAD, ROCHESTER
ROAD TO SHELDON ROAD – PROJECT NO. 51731 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the City of Rochester Hills, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Rochester Hills and said appropriation has been transferred to a project account; and
WHEREAS the City of Rochester Hills has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s 1/3 share of the FY 2013 Tri-Party Road Improvement funding for Project No. 51731 in the City of Rochester Hills is $76,015.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Rochester Hills and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Rochester Hills. Chairperson, I move the adoption of the foregoing Resolution.
JEFF MATIS
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for the
Oakland County Road Commission and Cost Participation Agreement and Exhibit A Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13196)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION – CITY OF ROCHESTER HILLS – TIENKEN ROAD, ROCHESTER ROAD TO SHELDON ROAD – PROJECT NO. 51731
Commissioners Minutes Continued. August 1, 2013
379
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds:
1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322 which assigned $3,000,000 in fund balance for the Tri-Party Road Improvement Program
for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $76,015 is available in the General Fund Assigned Fund Balance for Tri-Party 2013
and prior funding (account #383510) for Project No. 51731. 3. This project is for the reconstruction of Tienken Road from Rochester Road to Sheldon Road.
4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment.
6. The FY 2013 budget be amended as follows: GENERAL FUND (#10100) FY 2013
Revenue 9010101-196030-665882 Planned Use of Fund Balance $76,015
Total Revenues $76,015 Expenditures
9010101-153010-740135 Road Commission Tri-Party $76,015 Total Expenditures $76,015
FINANCE COMMITTEE
(The vote for this motion appears on page 394.)
*MISCELLANEOUS RESOLUTION #13197 BY: Commissioner John Scott, District #5
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF ORCHARD LAKE VILLAGE – RESURFACING OF
SEMINARY ROAD FROM WEST BLOOMFIELD TRAIL TO ORCHARD LAKE ROAD – PROJECT NO. 51962
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and WHEREAS the City of Orchard Lake Village, along with the RCOC has identified a project and said
project is ready to be undertaken immediately; and
Commissioners Minutes Continued. August 1, 2013
380
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Orchard Lake Village and said appropriation has been transferred to a project account; and
WHEREAS the City of Orchard Lake Village has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for Project No. 51962 in the City of Orchard Lake Village is $7,007.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Orchard Lake Village and authorizes the release of Tri-Party
Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Orchard Lake Village. Chairperson, I move the adoption of the foregoing Resolution.
JOHN SCOTT
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for the
Oakland County Road Commission and Cost Participation Agreement and Exhibit A Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13197)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION – CITY OF ORCHARD LAKE VILLAGE – RESURFACING OF SEMINARY ROAD FROM WEST BLOOMFIELD TRAIL TO ORCHARD LAKE ROAD – PROJECT NO.
51962 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds: 1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution
#12322 which assigned $3,000,000 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $7,007 is available in the General Fund Assigned Fund Balance for Tri-Party 2013 and prior funding (account #383510) for Project No. 51962.
3. This project is for the resurfacing of Seminary Road from the West Bloomfield Trail to Orchard Lake Road.
4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment.
6. The FY 2013 budget be amended as follows: GENERAL FUND (#10100) FY 2013
Revenue 9010101-196030-665882 Planned Use of Fund Balance $7,007
Total Revenues $7,007 Expenditures
9010101-153010-740135 Road Commission Tri-Party $7,007 Total Expenditures $7,007
Commissioners Minutes Continued. August 1, 2013
381
FINANCE COMMITTEE
(The vote for this motion appears on page 394.)
*MISCELLANEOUS RESOLUTION #13199 BY: Commissioner Kathy Crawford, District #9
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF NORTHVILLE – 8 MILE ROAD, BECK ROAD TO TAFT
ROAD – PROJECT NO. 51721 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the City of Northville, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Northville and said appropriation has been transferred to a project account; and
WHEREAS the City of Northville has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for Project No. 51721 in the City of Northville is $69,341.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Northville and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Northville. Chairperson, I move the adoption of the foregoing Resolution.
KATHY CRAWFORD
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for the
Oakland County Road Commission and Cost Participation Agreement and Exhibit A Incorporated by Reference. Original on file in County Clerk’s office.
Commissioners Minutes Continued. August 1, 2013
382
FISCAL NOTE (MISC. #13199) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF NORTHVILLE – 8 MILE ROAD, BECK ROAD TO TAFT
ROAD – PROJECT NO. 51721 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds: 1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution
#12322 which assigned $3,000,000 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $69,341 is available in the General Fund Assigned Fund Balance for Tri-Party 2013 and prior funding (account #383510) for Project No. 51721.
3. This project is for the resurfacing of 8 Mile Road from Beck Road to Taft Road. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2013 budget be amended as follows:
GENERAL FUND (#10100) FY 2013 Revenue
9010101-196030-665882 Planned Use of Fund Balance $69,341 Total Revenues $69,341
Expenditures 9010101-153010-740135 Road Commission Tri-Party $69,341
Total Expenditures $69,341 FINANCE COMMITTEE
(The vote for this motion appears on page 394.)
*MISCELLANEOUS RESOLUTION #13200
BY: Commissioner Michael Gingell, District #1 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION – CITY OF LAKE ANGELUS – 2013 GRAVEL ROAD PROGRAM, VARIOUS ROADS – PROJECT NO. 51942
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance
Commissioners Minutes Continued. August 1, 2013
383
Committee and the full Board; and WHEREAS the City of Lake Angelus, along with the RCOC has identified a project and said project is
ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Lake
Angelus and said appropriation has been transferred to a project account; and WHEREAS the City of Lake Angelus has demonstrated that it has authorized its 1/3 share of the funding
for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2013 authorized amount of Tri-
Party Road Improvement funding for Project No. 51942 in the City of Lake Angelus is $18,000. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Lake Angelus and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Lake Angelus.
Chairperson, I move the adoption of the foregoing Resolution. MICHAEL GINGELL
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland
County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for the Oakland County Road Commission and Cost Participation Agreement and Exhibit A Incorporated by
Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13200) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF LAKE ANGELUS – 2013 GRAVEL ROAD PROGRAM,
VARIOUS ROADS – PROJECT NO. 51942 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds: 1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution
#12322 which assigned $3,000,000 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $18,000 is available in the General Fund Assigned Fund Balance for Tri-Party 2013 and prior funding (account #383510) for Project No. 51942.
3. This project is for the spreading of gravel and chloride on various roads. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2013 budget be amended as follows:
GENERAL FUND (#10100) FY 2013 Revenue
9010101-196030-665882 Planned Use of Fund Balance $18,000 Total Revenues $18,000
Commissioners Minutes Continued. August 1, 2013
384
Expenditures 9010101-153010-740135 Road Commission Tri-Party $18,000
Total Expenditures $18,000 FINANCE COMMITTEE
(The vote for this motion appears on page 394.)
*MISCELLANEOUS RESOLUTION #13201
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL
OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITIES OF BERKLEY, BLOOMFIELD HILLS, HUNTINGTON WOODS AND PLEASANT RIDGE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Equalization Division provides a number of services to local units of government including original assessments, reappraisals, and file maintenance; and
WHEREAS these services are provided under contract with the local units as approved by the Board of Commissioners; and
WHEREAS revenues and expenditures associated with the services for this contract are included in the FY 2013 through FY 2015 Adopted Budget; therefore, no budget amendment is recommended.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves entering into the attached Contract for Oakland County Equalization Division Assistance
Services covering the term July 1, 2013 through June 30, 2016 with the Cities of Berkley, Bloomfield Hills, Huntington Woods and Pleasant Ridge, which have been signed by their authorized signatories.
BE IT FURTHER RESOLVED that the Board of Commissioners’ Chairperson is authorized to sign this contract.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall receive and file the executed contract with the concerned unit of government as required by law.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of Contract(s) for Oakland County Equalization Division Assistance Services with the City of
Berkley, City of Bloomfield Hills, City of Huntington Woods and the City of Pleasant Ridge Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 394.)
*MISCELLANEOUS RESOLUTION #13202
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – THIRD QUARTER 2013 DEVELOPMENT
APPROPRIATION TRANSFER To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS all development cost is incorporated as a single appropriation within the non-departmental
budget, and then an amount equal to the actual expense is transferred to the user department with a summary report to the Finance Committee; and
WHEREAS the Department of Information Technology has determined the Third Quarter 2013 Development Charges to be $980,710.59 for the General Fund/General Purpose County departments;
and WHEREAS direct charges to Special Revenue and Proprietary Fund departments are $262,598.11 and
non-county agencies are $39,265.40 for the Third Quarter 2013; and WHEREAS an appropriation transfer to General Fund/General Purpose County departments is needed to
fund these development charges. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners has reviewed
the Third Quarter 2013 Development Report and approves the Third Quarter Appropriation Transfer as specified on the attached schedule.
Commissioners Minutes Continued. August 1, 2013
385
BE IT FURTHER RESOLVED that the respective departmental Fiscal Year 2013 budgets are to be amended as specified in the attached detail schedule.
FINANCE COMMITTEE
Copy of Information Technology Development Summary 3rd Quarter 2013 and Information Technology – Reserve Fund Development/Support Detail – Third Quarter 2013 on file in County Clerk’s office.
(The vote for this motion appears on page 394.)
*MISCELLANEOUS RESOLUTION #13203
BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY
AND HOME IMPROVEMENT DIVISION – FY 2013 HOUSING COUNSELING PROGRAM GRANT – ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies, and Gentlemen:
WHEREAS the U.S. Department of Housing and Urban Development (HUD) has awarded the Department of Economic Development and Community Affairs, Division of Community and Home
Improvement FY 2013 Housing Counseling Program funding totaling $17,798 for comprehensive housing counseling services for the fiscal period October 1, 2012, through September 30, 2013; and
WHEREAS the grant award of $17,798 represents a 63.8% variance from the application of $49,197; and WHEREAS the grant provides funding to deliver a full range of housing counseling services to help
housing consumers improve housing conditions and meet the responsibilities of home ownership and tenancy through home purchase counseling, mortgage default and foreclosure assistance, Home Equity
Conversion Mortgage Program (Reverse Mortgage) counseling, landlord/tenant responsibility information, subsidized housing referral, home improvement resources and fair housing information; and
WHEREAS the County intends to use the grant to supplement Community Development Block Grant personnel funds allocated to deliver housing counseling services county-wide in accordance with the
Federal Housing Counseling Program Grant guidelines; and WHEREAS one (1) SR FTE Housing Counseling and Homeless Services Supervisor position (#1090680-
03354) will be supplemented by Housing and Urban Development (HUD) funding; and WHEREAS County funding is not required for this grant continuation; and
WHEREAS due to the grantor’s constrained fifteen business day time frame (June 26, 2013 – July 11, 2013) within which the executed grant agreements had to be returned to the U.S. Department of Housing
and Urban Development prior to start of the Agreement, the Agreement was sent to the Board of Commissioners’ Chairperson for signature prior to the completion of the County Executive’s Contract
Review Process and the Board of Commissioners’ Grant Acceptance Procedures; and WHEREAS since that time, the grant has been reviewed and approved through the County Executive’s
Grant Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY
2013 Housing Counseling Program Grant Award of $17,798.00 for comprehensive housing counseling services.
BE IT FURTHER RESOLVED that the FY 2013 Housing Counseling Program Grant partially fund one current (1) SR FTE Housing Counseling and Homeless Services Supervisor (position #1090680-03354)
delivering housing counseling services. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment, and continuation of the special revenue positions in the grant is contingent upon continued future levels of grant funding.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Board’s Chairperson and the County Executive to execute the grant agreement and to approve amendments and
extensions up to a fifteen (15) percent variance from the award. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Commissioners Minutes Continued. August 1, 2013
386
Copy of Grant Review Sign Off – Community and Home Improvement Division, FY 2013 Housing Counseling Program Grant Award and United States Department of Housing and Urban Development
Housing Counseling Program 2013 Grant Agreement Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13203)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY
AND HOME IMPROVEMENT DIVISION – FY 2013 HOUSING COUNSELING PROGRAM GRANT – ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The U.S. Department of Housing and Urban Development has awarded Federal FY 2013 Housing Counseling Grant funding in the amount of $17,798 to the Community & Home
Improvement Division. 2. The $17,798 grant will supplement Community Development Block Grant funds allocated to
deliver housing counseling services in accordance with Federal comprehensive housing counseling program guidelines.
3. This is the eighteenth (18th) year of grant. 4. The County performance period for the grant is from October 1, 2012 through September 30,
2013. 5. The award is $31,399 less than the application amount of $49,197 and the FY 2012 award of
$49,197. 6. No County match is required for this grant continuation.
7. Indirect costs are not paid for this grant due to administrative and planning limits. 8. A FY 2013 Special Revenue Fund Budget for the Housing Counseling Grant Fund is amended as
follows: HOUSING COUNSELING GRANT FUND (#29706 GR #0000000633)
Revenue FY 2013 29706-1090680-132210-610313 Grants-Federal $ 17,798
Expenditures 29706-1090680-132210-702010 Salaries-Regular $ 10,679
29706-1090680-132210-722740 Fringe Benefits $ 7,119 Total $ 17,798
FINANCE COMMITTEE
(The vote for this motion appears on page 394.)
*REPORT (MISC. #13191) BY: Human Resources Committee, John Scott, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE CHARTER TOWNSHIP OF ORION – 2014-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on July 24, 2013, reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #13191 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE CHARTER TOWNSHIP OF ORION 2014-2015
Commissioners Minutes Continued. August 1, 2013
387
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contractual agreements for the purpose of Police and Fire Dispatch services; and
WHEREAS the Charter Township of Orion has requested that the Sheriff’s Office dispatch fire calls for the Township; and
WHEREAS the Sheriff’s Office is recommending dispatching services per the attached contract between the County of Oakland and the Charter Township of Orion; and
WHEREAS this contract has been through the County Executive review process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Fire Dispatch Agreement with the Charter Township of Orion. BE IT FURTHER RESOLVED that one (1) GF/GP Dispatch Specialist position be created in the Sheriff
Emergency Response & Preparedness Division, Communications Unit. BE IT FURTHER RESOLVED the Oakland County Board of Commissioners authorizes its Chairperson to
execute and enter into this Amendment on behalf of the County of Oakland. BE IT FURTHER RESOLVED that that the future level of service, including the continuation of positions
be contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Fire Dispatch Service Agreement Between the County of Oakland and Charter Township of Orion Incorporated by Reference. Original on file in county Clerk’s office.
FISCAL NOTE (MISC. #13191)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE CHARTER
TOWNSHIP OF ORION 2014-2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Resolution establishes an agreement for Fire Dispatch services between the Oakland County
Sheriff’s Office and the Charter Township of Orion, beginning January 1, 2014 through March 31, 2015.
2. This is a 15-month contract agreement for Fire Dispatch services during the period of January 1, 2014 through March 31, 2015.
3. The contract rates established for the period of January 1, 2014 through March 31, 2014 will be billed at $3,608.80 per month; and the period of April 1, 2014 through March 31, 2015 will be
billed at $3,681.08 per month. 4. The estimated budget is based on the period of January 1, 2014 – September 30, 2014 and
equates to $32,913 for FY 2014; $22,086 for FY 2015 for a total contract value of $54,999. 5. With this contract resolution the Sheriff is requesting the creation one (1) GF/GP, FTE Dispatch
Specialist positions in the Emergency Prep., Training and Communications division. 6. The yearly Dispatch expenses for FY 2014 through FY 2015 are increased by $85,364;
7. The FY 2014 through FY 2016 budgets will be amended with the Finance Committee Recommended Budget phase which includes a pending Sheriff reorganization.
FINANCE COMMITTEE
(The vote for this motion appears on page 394.)
*REPORT (MISC. #13193) BY: Human Resources Committee, John Scott, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OAKLAND 2013-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. August 1, 2013
388
The Human Resources Committee, having reviewed the above referenced resolution on July 24, 2013, reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #13193 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OAKLAND 2013-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Oakland has contracted with the Oakland County Sheriff's Office to provide law enforcement services for the City (MR #12312); and
WHEREAS paragraph 24 of this Contract provided that an amendment to this Contract must be approved by a resolution of the Oakland County Board of Commissioners and the Charter Township of Oakland;
and WHEREAS the Charter Township of Oakland has approved a proposed amendment to the contract
(Schedule A Deputies Contracted) which would add two (2) 1,000 hour PTNE Court Deputy II positions effective August 1, 2013 to December 31, 2015 bringing the number of PTNE Court Deputy II’s to two and
the total number of FTE contracts to remain the same; and WHEREAS the Sheriff has agreed to add two (2) 1,000 hour PTNE Court Deputy II positions for the
Charter Township of Oakland under the terms of this contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an
amendment to the original Schedule A (Sheriff Deputies Contracted) of the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Oakland to add
two (2) 1,000 hour PTNE Court Deputy II positions effective August 1, 2013 to December 31, 2015. BE IT FURTHER RESOLVED the Oakland County Board of Commissioners authorizes its Chairperson to
execute and enter into this Amendment on behalf of the County of Oakland. BE IT FURTHER RESOLVED that two (2) 1,000 hour PTNE Court Deputy II positions be created in the
Patrol Services Division/Oakland Township (#4030622) of the Sheriff’s Office for the period August 1, 2013 to December 31, 2015.
BE IT FURTHER RESOLVED that this amendment will take effect August 1, 2013. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE SCHEDULE A
SHERIFF'S DEPUTIES CONTRACTED FOR AND TO BE ASSIGNED TO MUNICIPALITY
Rank(s) of
SHERIFF'S DEPUTIES
Number(s)
of Sheriff's Deputies
Contracted
Bi-Weekly
Charge to Municipality
in 2013
Annual
Costs 2013
Bi-Weekly
Charge to Municipality
in 2014
Annual
Costs 2014
Bi-Weekly
Charge to Municipality
in 2015
Annual
Costs 2015
Captain $7,352.06 $191,154 $7,464.01 $194,064 $7,579.50 $197,067
Lieutenant $6,354.94 $165,228 $6,461.59 $168,001 $6,571.80 $170,867
Patrol Sergeant 1 $5,591.31 $145,374 $5,682.09 $147,734 $5,775.89 $150,173
Detective Sergeant $5,745.70 $149,388 $5,845.97 $151,995 $5,949.74 $154,693
Deputy II
(w/fill) $5,714.60 $148,580 $5,795.79 $150,691 $5,879.75 $152,874
Commissioners Minutes Continued. August 1, 2013
389
Deputy II (no-
fill) 10 $4,869.01 $126,594 $4,950.20 $128,705 $5,034.16 $130,888
Deputy II (no-fill/no-vehicle) $4,598.77 $119,568 $4,668.23 $121,374 $4,739.87 $123,237
Patrol Investigator
(no-fill)
1 $5,023.39 $130,608 $5,114.07 $132,996 $5,208.01 $135,408
Deputy I (no-fill) $4,485.07 $116,612 $4,560.08 $118,562 $4,637.66 $120,579
Front desk
and building security PTNE 2 $18.29 per hour $36,580 $18.47 per hour $36,940 $18.66 per hour $37,320
TOTAL 14
NOTE: For each PATROL DEPUTY II (WITH FILL-IN) identified above, ONLY the O.C.S.O. shall, at no additional cost to the MUNICIPALITY, provide a substitute (i.e., FILL-IN) SHERIFF'S DEPUTY to provide
LAW ENFORCEMENT SERVICES to the MUNICIPALITY whenever a PATROL DEPUTY II (WITH FILL-IN) is absent from the MUNICIPALITY during any 80 hour bi-weekly period for any reason except those
reasons enumerated in Paragraph 5(a)(1) through Paragraph 5(a)(5) above.
NOTE: No Trainees shall be assigned by the O.C.S.O. to perform the duties of any SHERIFF'S DEPUTY contracted for and assigned to perform LAW ENFORCEMENT SERVICES under the terms of this
Agreement.
OAKLAND COUNTY SHERIFF'S OFFICE 2013-2015 LAW ENFORCEMENT SERVICES AGREEMENT WITH
CHARTER TOWNSHIP OF OAKLAND
Amendment 1 _____________________________________________________________________
Pursuant to paragraph 24 of the 2012 Law Enforcement Services Agreement between the
COUNTY and the CHARTER TOWNSHIP OF OAKLAND, the parties hereby agree to amend said contract in accordance with the attached Schedule A.
All other contractual provisions, of the 2013 Law Enforcement Services Agreement not otherwise affected by the attached Schedules A, remain in full force and effect.
FOR AND IN CONSIDERATION of the mutual assurances, promises, acknowledgments, set forth in this Amendment 1 to the 2013-2015 Law Enforcement Services Agreement, ("Amendment") and
for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on behalf of the Parties, and by doing so legally
obligate and bind the Parties to the terms and conditions of this Contract. IN WITNESS WHEREOF, Terry Gonser, Supervisor of the Charter Township of Oakland, hereby
acknowledges that he hereby executes this Amendment on behalf of the Municipality and hereby accepts and binds the Municipality to the terms and conditions of this Amendment.
Commissioners Minutes Continued. August 1, 2013
390
EXECUTED: __________________________ DATE: _______________ Terry Gonser, Supervisor
WITNESSED: _________________________ DATE: _______________
Charter Township of Oakland, Clerk
IN WITNESS WHEREOF, Michael J. Gingell, Chairperson, Oakland County Board of Commissioners hereby acknowledges that he has been authorized by a resolution of the Oakland County
Board of Commissioners, to execute this Amendment on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this Amendment.
EXECUTED: __________________________ DATE _______________
Michael J. Gingell, Chairperson Oakland County Board of Commissioners
WITNESSED: __________________________ DATE: _______________
County of Oakland
FISCAL NOTE (MISC. #13193) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OAKLAND, 2013-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Charter Township of Oakland is contracted with the Oakland County Sheriff to provide law enforcement services to this community for the calendar years of 2013-2015 per MR #12312.
2. The Charter Township of Oakland has approved amendment #1 to the contract (Schedule A Deputies Contracted) to add two (2) 1,000 PTNE Court Deputy II positions effective August 1,
2013 to December 31, 2013 bringing the number of PTNE Court Deputy II’s to two and the total number of FTE contracted positions remain the same at twelve.
3. The dates of the agreement are August 1, 2013 through December 31, 2015. 4. The addition of the two (2) GF/GP 1,000 hour PTNE Court Deputy II positions and the
continuation of (positions #4030624-07015, 00780, 01139, 01816, 06942, 07956, 09208, 09399, 09400, 09674, 10052, and 10432) in the Contracted Patrol Unit/Patrol Services Division of the
Sheriff’s Office; increases the number of contracted positions at this community to 14. 5. The Charter Township of Oakland is not requesting the purchase of any new capital assets.
6. The Fiscal Year 2013 Budget and FY 2014-2016 County Executive Recommended Budgets are amended as follows:
GENERAL FUND (#10100) Revenue FY 2013 FY 2014 FY 2015-16
4030601-110000-632093 Sher. Spec. Deputies $ 6,097 $ 36,940 $ 37,320 Total Revenues $ 6,097 $ 36,940 $ 37,320
Sheriff Patrol Services Expenditures 4030601-116180-702010-40120 Salaries $ 5,830 $ 35,680 $ 35,680
4030601-116180-722790-40120 Social Security 85 517 517 4030601-116180-722770-40120 Retirement 88 532 532
4030601-116180-722750-40120 Workers Comp 72 492 492 4030601-116180-722820-40120 Unemployment 22 114 114
4030601-116180-712020-40120 Overtime 0 ( 395) ( 15) Total Expenditures $ 6,097 $ 36,940 $ 37,320
FINANCE COMMITTEE
(The vote for this motion appears on page 394.)
Commissioners Minutes Continued. August 1, 2013
391
*MISCELLANEOUS RESOLUTION #13195 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: CIRCUIT COURT – USE OF MEDIATION FUNDS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS by Miscellaneous Resolution #90177, the Board of Commissioners established the Circuit
Court Civil Mediation Fund; and WHEREAS the fund is to be used to help pay for Circuit Court enhancements and improvements as
requested by the Circuit Court and approved by the Board of Commissioners; and WHEREAS the Court seeks to utilize the Civil Mediation Fund to partially offset expenses borne by the
Oakland County Bar Association for case evaluation and the 2013 Bench/Bar Conference; and WHEREAS the total Civil Mediation Fund transfer for the above-referenced items is $10,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the use of $10,000 from the Circuit Court Civil Mediation Fund for the above-referenced items.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #13195)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: CIRCUIT COURT – USE OF MEDIATION FUNDS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Resolution authorizes the utilization of Circuit Court Civil Mediation funds as established by Miscellaneous Resolution #90177.
2. Request for these funds are to be used to partially offset expenses by the Oakland County Bar Association related to their assistance for case evaluation and the 2013 Bench/Bar Conference
for a total cost of $10,000. 3. Funding of $817,990 is available in the Circuit Court Civil Mediation account of which a portion is
reserved to pay attorney bills (#10100-3010301-121150-240201). 4. The following budget amendment is recommended to the FY 2013 budget:
CIRCUIT COURT MEDIATION FUNDS (#10100) FY 2013 Revenue
3010301-121150-630245 Civil Mediation $ 10,000 Total Revenue $ 10,000
Expenditures 3010101-121100-731458 Professional Svcs $ 10,000
Total Expenditures $ 10,000 FINANCE COMMITTEE
(The vote for this motion appears on page 394.)
*REPORT (MISC. #13204)
BY: Human Resources Committee, John Scott, Chairperson IN RE: SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CITY OF SYLVAN
LAKE – 2013-2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on July 24, 2013,
reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report. HUMAN RESOURCES COMMITTEE
Commissioners Minutes Continued. August 1, 2013
392
MISCELLANEOUS RESOLUTION #13204 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CITY OF SYLVAN LAKE – 2013-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contracts with local units of government for the purpose of providing Sheriff patrol services; and
WHEREAS the City of Sylvan Lake has requested that the Oakland County Sheriff provide marine patrol services to the citizens of the City for lakes in the City; and
WHEREAS the City of Sylvan Lake has requested that a contract for marine patrol be authorized; and WHEREAS the Sheriff has agreed to contract for this service with the City of Sylvan Lake; and
WHEREAS this contract has been through the County Executive review process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached contract with the City of Sylvan Lake for Marine Patrol. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the
Chairperson of the Board to sign the agreement. BE IT FURTHER RESOLVED that one (1) GF/GP part-time non-eligible (PTNE) 250 hours/year Marine
Safety Deputy I position be created in the Sheriff’s Office/Patrol Services/Marine Safety Unit (#4030635) and contingent upon the level of funding associated with this contract
BE IT FURTHER RESOLVED that this contract will take effect on July 17, 2013. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2013-2015 Marine Patrol Services Agreement with the City of Sylvan Lake and Schedule A Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13204)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT WITH THE CITY OF
SYLVAN LAKE – 2013-2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. This resolution authorizes marine patrol services per contract language for lakes within the City of
Sylvan Lake. 2. Rates for marine services are consistent with the rates in Attachment A of this resolution and
reflect an increase of $0.13 per hour for FY 2013; $0.18 per hour for FY 2014; and $0.19 per hour for FY 2015.
3. The Agreement is effective July 17, 2013 through September 30, 2015. 4. Resolution also establishes Marine Patrol rates and contract agreement for the FY 2014 and FY
2015 seasons. 5. The City of Sylvan Lake is requesting the creation of one (1) GF/GP PTNE 250 hours/year Marine
Safety Deputy I position (#4030635-XXXXX) in the Sheriff’s Office/Patrol Services/Marine Safety Unit.
6. The budget is amended as follows: GENERAL FUND (#10100)
Revenues FY 2013 FY 2014 FY 2015-16 4030601-116200-631869 Reimb. Salaries $ 1,645 $ 7,943 $ 7,990
Total Revenues $ 1,645 $ 7,943 $ 7,990 Expenditures
4030601-116200-702010 Salaries $ 911 $ 4,415 $ 4,460 4030601-116200-722790 Social Sec. 13 64 65
4030601-116200-722750 Workers Comp 11 61 62 4030601-116200-722820 Unemployment 3 14 14
Commissioners Minutes Continued. August 1, 2013
393
4030601-116200-722770 Retirement 14 66 66 4030601-116200-750070 Deputy Supplies 41 195 195
4030601-116200-750581 Uniforms 49 235 235 4030601-116200-760051 Misc. Cap’l Boats 156 750 750
4030601-116200-730646 Equip Maint. 78 372 372 4030601-116200-776659 Motor Pool Fuel 369 1,771 1,771
Total Expenditures $ 1,645 $ 7,943 $ 7,990 FINANCE COMMITTEE
(The vote for this motion appears on page 394.)
*MISCELLANEOUS RESOLUTION #13205
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS – MICHIGAN
DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN AND APPLICATION FOR FY 2014
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan offers funding to local communities under PA 511; and WHEREAS this funding is targeted to divert non-violent offenders from prison into local jail or sentencing
alternatives; and WHEREAS Oakland County has been receiving Community Corrections funds since 1994; and
WHEREAS the application has been completed and is requesting funding in the amount of $1,700,788 for plans and services for the grant period October 1, 2013 through September 30, 2014; and
WHEREAS a total appropriation of $2,015,895 is requested for probation residential services, which the State now pays directly to the Probation Residential Centers since they hold the contract for all residential
services; and WHEREAS the grant application seeks full-time eligible funding for (positions #7425, 7426, 7429, 7432,
7433, 9243, 9247, 9291, 9295, 9648, 9649) and PTNE funding for (positions #9292 and 9397) within the Community Corrections Division; and
WHEREAS the grant application also seeks funding for (positions #7834 and 9396) whereby the State will fund 50% of the costs, and the County will match 50% of the total costs for these two (2) positions in the
Community Corrections Division; and WHEREAS the grant application seeks full-time funding for (positions #7419, 7420, 7418, 7421) and
PTNE funding for (position #7417) within the Sheriff’s – Correction Services Division; and WHEREAS any programs created through these funds become part of the County’s Comprehensive
Community Corrections Plan; and WHEREAS PA 511 of 1988 requires that the “County Board or Boards of Commissioners of the County
shall approve the proposed comprehensive plan prepared by their advisory board.” NOW THEREFORE BE IT RESOLVED that the application to request $1,700,788 from the State Office of
Community Corrections for the purpose of continuing programs contained within the Office of Community Corrections FY 2014 grant application for offenders who meet PA 511 eligibility is hereby approved.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the $2,015,895 allocation for probation residential services to be administered by the Michigan Department of
Corrections/Office of Community Corrections. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the proposed
comprehensive plan prepared by the Community Corrections Advisory Board. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Community Corrections Michigan Department of Corrections, Office of Community Alternatives, Community Corrections Plan and Application Fiscal Year 2014 Incorporated by
Reference. Original on file in County Clerk’s office.
Commissioners Minutes Continued. August 1, 2013
394
FISCAL NOTE (MISC. #13205) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS – MICHIGAN DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY
CORRECTIONS COMPREHENSIVE PLAN AND APPLICATION FOR FY 2014 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The State of Michigan offers funding to local communities under PA 511 and the funding is
targeted to divert non-violent offenders from prison into local jail or sentencing alternatives. 2. Oakland County has been receiving Community Corrections funds since 1994.
3. The Oakland County Community Corrections Division has applied to the Michigan Department of Corrections (MDOC) requesting funding in the amount of $1,700,788 for plans and services for
the grant period of October 1, 2013, through September 30, 2014. 4. The FY 2014 application is $1,469 less than FY 2013 award.
5. Michigan Department of Corrections holds the contracts for all residential services, meaning the State is responsible for the payment and billing of the Probation Residential Centers in the
amount of $2,015,895, which will be paid directly to the residential centers. The County is responsible for requesting the allocation and tracking the costs. The remaining amount of
$1,700,788 is the County’s responsibility as detailed on Schedule A. 6. The grant will continue to fund the following Community Corrections Division positions: ten (10)
FTE Community Corrections Specialist IIs (positions #7425, 7426, 7429, 7432, 7433, 9243, 9247, 9291, 9648, 9649) one (1) FTE Office Assistant II (position #9295), one-half (.50) FTE
Community Corrections Support Specialist (position #7834), one half (.50) FTE Supervisor-Community Corrections (position #9396), one (1) PTNE Community Correction Specialist I
(position #9397) and one (1) PTNE Community Corrections Specialist II (position #9292). 7. The grant will continue to fund the following Sheriff’s Department positions; three (3) FTE Inmate
Caseworkers (positions #7418, 7419 and 7420), one (1) FTE Inmate Substance Abuse Tech (position #7421), and one (1) PTNE Office Assistant II, (position #7417).
8. No County match is required with this grant; however, it should be noted that the FY 2014 Budget of this grant includes two (2) FTE (positions #1070403-7834 and 1070410-9396) partially General
Fund/General Purpose funded in Community Corrections. 9. The application in the amount of $1,700,788 is included in the FY 2014 Special Revenue Budget.
Therefore, no budget amendment is recommended. FINANCE COMMITTEE
Vote on amended Consent Agenda:
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic,
Crawford. (20) NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted). MISCELLANEOUS RESOLUTION #13206
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – MODIFICATIONS TO COMPREHENSIVE
I.T. SERVICES INTERLOCAL AGREEMENT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan has encouraged governmental entities to share services with each other for efficiency and cost savings and has indicted that future payments from the State may be tied to
the achievement of savings; and
Commissioners Minutes Continued. August 1, 2013
395
WHEREAS the Oakland County Department of Information Technology has developed numerous applications to more efficiently conduct governmental operations and would like to make certain
applications available to governmental bodies not only to share the County’s services but also as a means of cost recovery; and
WHEREAS the Board of Commissioners has supported the Information Technology Department’s strategic rollout of a comprehensive Government program by approving the Access Oakland fee structure
both in Miscellaneous Resolution #03279 dated October 16, 2003 and Miscellaneous Resolution #07121 dated May 10, 2007; and
WHEREAS the Department of Information Technology currently has Interlocal Agreements with public bodies to provide I. T. Services which were approved by the Board of Commissioners in Miscellaneous
Resolution #12275 dated November 1, 2012, which contains Exhibits describing the I.T. Services of Online Payments, Pay Local Taxes, Web Publishing Suite, Internet Service, OakNet Connectivity, Email
Service and Over the Counter Payments; and WHEREAS the Department of Information Technology would like to have the Board of Commissioners
approve modifications to the Interlocal Agreement and Exhibits to enable it to make additional technology services available to public bodies; and
WHEREAS the Information Technology Department has clarified the Service Support Costs in Exhibit V OakNet Connectivity to bill the Public Body for their share of the monthly cost of communication lines; and
WHEREAS a new I.T. Service, described in Exhibit IX Data Center Use and Services to provide space for a Public Body’s equipment at Information Technology to serve as a backup site for the Public Body; and
WHEREAS a few improvements are needed to the Interlocal Agreement to 1) revise the Introduction to apply to all types of governmental entities such as road commissions, 2) add Data Use and Services; 3)
permit the Chairperson of the Board of Commissioners to sign amendments adding Exhibits previously approved by the Board should a Public Body wish to add a service after the Agreement is executed and
4) clarify details such as where payments should be sent; and WHEREAS Corporation Counsel has worked with the Department of Information Technology on all of
these revisions. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached revised Exhibit V, and the revised Interlocal Agreement, with the changes show in redline, and the new Exhibit IX , and authorizes the Chairperson of the Board of Commissioners to sign the revised
Interlocal Agreement with Exhibits for any Michigan Public Body that signs the Agreement. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Exhibit V I.T. Services Agreement OakNet Connectivity, Agreement for I.T. Services Between Oakland County and <<Public_Body>> and Exhibit IX I.T. Services Agreement Data Center Use &
Services Incorporated by Reference. Original on file in County Clerk’s office.
Moved by Middleton supported by Quarles the resolution be adopted.
Discussion followed.
Moved by Middleton supported by Quarles to amend the Content of the Agreement for I.T. Services Between Oakland County and (Public _Body).
Vote on amendment:
AYES: Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford,
Dwyer. (20) NAYS: None. (0)
A sufficient majority having voted in favor, the amendment carried.
Commissioners Minutes Continued. August 1, 2013
396
Vote on resolution, as amended: AYES: Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton,
Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution, as amended, was adopted.
REPORT BY: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS – APPOINTMENT TO THE MICHIGAN DEPARTMENT OF HUMAN SERVICES – OAKLAND COUNTY AGENCY BOARD
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The General Government Committee, having met on July 22, 2013 and considered an appointment to the Michigan Department of Human Services-Oakland County Agency Board which occurred due to the
resignation of Mary Ann Jerge, hereby recommends that Sherrie Connalish’A Ross be appointed to complete this three-year term that began November 1, 2011 and will expire October 31, 2014.
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Copy of Oakland County Board of Commissioners Application for Appointment to Boards, Committees and Commissions and Resume of Sherrie C. Ross on file in County Clerk’s office.
Moved by Long supported by Quarles the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Long supported by Quarles the appointment of Sherrie Connalish’A Ross to the Michigan
Department of Human Services – Oakland County Agency Board to complete this Three-Year Term that began November 1, 2011 and will expire October 31, 2014 be confirmed.
Vote on appointment:
AYES: Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson,
Gingell. (21) NAYS: None. (0)
A sufficient majority having voted in favor, the appointment of Sherrie Connalish’A Ross to the Michigan
Department of Human Services – Oakland County Agency Board to complete this Three-Year Term that began November 1, 2011 and will expire October 31, 2014 was confirmed.
REPORT
BY: General Government Committee, Christine Long, Chairperson IN RE: BOARD OF COMMISSIONERS – APPOINTMENT TO THE OAKLAND COUNTY COMMUNITY
MENTAL HEALTH AUTHORITY BOARD To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The General Government Committee, having met on July 22, 2013 and considered an appointment to the
Oakland County Community Mental Health Authority Board which occurred due to the resignation of Dr. Barbara Herzig, hereby recommends that Adam Fuhrman be appointed under the designation of
“Working Involvement with Mental Health Services” to complete this three-year term that began April 1, 2012 and will expire on March 31, 2015.
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing report.
Commissioners Minutes Continued. August 1, 2013
397
GENERAL GOVERNMENT COMMITTEE
Copy of Oakland County Board of Commissioners Application for Appointment to the Community Mental Health Authority Board and Resume of Adam K. Fuhrman on file in County Clerk’s office.
Moved by Hoffman supported by Zack the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Hoffman supported by Zack the appointment of Adam Fuhrman to the Oakland County
Community Mental Health Authority Board to complete this Three-Year Term that began April 1, 2012 and will expire on March 31, 2015 be confirmed.
Vote on appointment:
AYES: Hatchett, Hoffman, Jackson, Matis, McGillivray, Middleton, Quarles, Runestad, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin. (19)
NAYS: Long, Scott. (2)
A sufficient majority having voted in favor, the appointment of Adam Fuhrman to the Oakland County Community Mental Health Authority Board to complete this Three-Year Term that began April 1, 2012 and
will expire on March 31, 2015 was confirmed.
REPORT BY: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS – APPOINTMENT TO THE OAKLAND COUNTY LIBRARY BOARD
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The General Government Committee, having considered this appointment on July 22, 2013, hereby recommends that Commissioner Shelley Taub be appointed to the Oakland County Library Board for a
five-year term to begin August 25, 2013 and end August 24, 2018. Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report. GENERAL GOVERNMENT COMMITTEE
Moved by Long supported by Gershenson the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Long supported by Gershenson the appointment of Shelley Taub to the Oakland County
Library Board for a Five-Year Term ending on August 24, 2018 be confirmed.
Vote on appointment: AYES: Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz,
Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the appointment of Shelley Taub to the Oakland County Library Board for a Five-Year Term ending August 24, 2018 was confirmed.
MISCELLANEOUS RESOLUTION #13190
BY: Human Resources Committee, John Scott, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – INFORMATION TECHNOLOGY DEPARTMENT
POSITION AND SALARY STRUCTURE CHANGES To the Oakland County Board of Commissioners
Commissioners Minutes Continued. August 1, 2013
398
Chairperson, Ladies and Gentlemen: WHEREAS Oakland County has had extreme difficulty retaining and recruiting qualified applicants for
vacancies creating a 13% to 22% (19 - 34 positions) vacancy rate with a crucial need to fill positions; and WHEREAS this difficulty in recruiting Information Technology (I.T.) professionals has been identified as a
salary issue due to a critical labor shortage resulting in wages that have increased significantly across the industry; and
WHEREAS Oakland County has advertised extensively, used the signing bonus option and marketed the County as a desirable place to work resulting in qualified applicants not interested in applying or declining
to accept positions; and WHEREAS the Human Resources Department retained The Segal Company to evaluate the
competitiveness of Oakland County’s I.T. compensation and conduct a comprehensive market survey study; and
WHEREAS the results of this salary study concluded that some I.T. classifications are below the market average for the Detroit Metropolitan area; and
WHEREAS the Human Resources and I.T. Departments have analyzed the current classifications and salary ranges in relation to the market survey data; and
WHEREAS it has been determined that there is sufficient support for classification changes and salary range adjustments; and
WHEREAS this results in the creation, deletion, reclassification, removal of classifications from the County's Salary Administration Plan, and salary range adjustments to meet organizational needs; and
WHEREAS the classification changes are being requested to realign with industry standards and appropriately reflect the way in which these positions will be utilized; and
WHEREAS it has been determined that there is sufficient funding for the classification changes and salary range adjustments.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the proposed classification changes and salary range adjustments for the Information Technology
Department as follows: 1. To create the following new classifications:
Classification Title Salary Grade Overtime Category
Application Architect EXC Exempt
Technical Architect EXC Exempt
Systems Engineer EXC Exempt
Systems Administrator II EXC Exempt
Systems Administrator I EXC Exempt
Network Engineer EXC Exempt
Network Administrator II EXC Exempt
Network Administrator I EXC Exempt
Deployment Services Technician EXC Exempt
Multi-Media Specialist EXC Exempt
Computer Operations Supervisor EXC Non-Exempt
IT Business Analyst EXC Non-Exempt
IT User Support Specialist I 10 Non-Exempt
IT User Support Specialist II 12 Non-Exempt
2. To create the salary ranges as follows:
JOB TITLE Base 1 Year 2 Year 3 Year 4 Year Year 5 Year 6 Year 7
Chf Technology Officer Manager - Application
Services Manager – CLEMIS
Manager Deployment
$86,615 $91,830 $97,042 $102,252 $107,465 $112,681 $117,517 $122,353
Commissioners Minutes Continued. August 1, 2013
399
Services Manager Technical Systems
& Network
Chief Clemis Chief Internal Services
Chief Land Management Chief eGovernment
Chief Technical Services Enterprise Architect
$76,343 $80,939 $85,533 $90,131 $94,726 $99,321 $105,161 $111,000
Supervisor II Info Tech
Technical Architect Application Architect $72,349 $76,702 $81,061 $85,414 $89,774 $94,134 $99,567 $105,000
Data Base Administrator
Supervisor I Info Tech $68,560 $72,690 $76,822 $80,947 $85,076 $89,204 $95,301 $101,398
Project Manager $68,886 $72,801 $76,716 $80,631 $84,546 $89,197 $93,848 $98,500
Senior Systems Analyst $68,560 $72,690 $76,822 $80,947 $85,076 $89,204 $92,594 $95,983
Network Engineer Systems Engineer $68,560 $72,690 $76,822 $80,947 $85,076 $89,204 $92,104 $95,004
Application Analyst Prog III $64,975 $68,886 $72,801 $76,716 $80,630 $84,546 $87,773 $91,000
IT Security Specialist Systems Administrator II
Network Administrator II
$60,920 $64,763 $68,600 $72,440 $76,282 $80,121 $82,651
Internal Services Supervisor Application Analyst Prog II $54,954 $58,343 $61,727 $65,117 $68,504 $71,891 $75,446 $79,000
IT Business Analyst $53,039 $56,116 $59,198 $62,277 $65,355 $69,271 $73,188 $77,105
Computer Operations Supervisor $57,866 $61,471 $65,078 $68,682 $72,288 $75,898
Telecommunication Network Supv $52,605 $55,882 $59,162 $62,438 $65,717 $68,998 $71,758 $74,931
Multi Media Specialist
Deployment Services Tech $54,954 $58,343 $61,727 $65,117 $68,504 $71,891
Systems Administrator I Network Administrator I $54,554 $57,281 $60,146 $63,153 $66,310 $69,626
IT User Support Specialist II $47,453 $50,343 $53,236 $56,129 $59,022 $61,913
IT User Support Specialist I $40,988 $43,462 $45,938 $48,413 $50,883 $53,355
Data Processing Equip Oper
II $33,903 $35,948 $37,999 $40,046 $42,097 $44,144 $46,788 $49,432
Data Processing Equip Oper I $27,803 $29,482 $31,165 $32,847 $34,530 $36,214 $38,357 $40,500
Production Control Analyst $30,839 $32,705 $34,571 $36,433 $38,302 $40,163
3. To remove from the Salary Administration Plan the following classifications:
From To
Position Title Grade Grade Overtime Category
Telecommunication Network Supervisor 14 EXC Exempt
Data Processing Equipment Operator II 08 EXC Non-Exempt
Data Processing Equipment Operator I 05 EXC Non-Exempt
Commissioners Minutes Continued. August 1, 2013
400
4. To re-title the following classifications:
From To
Position Title Grade Position Title Grade Overtime
Category
Data Security Specialist EXC IT Security Specialist EXC Exempt
5. To delete the following classifications:
Manager e-Government Services
GIS Data Services Supervisor Senior Database Administrator
Systems Software Specialist Network Systems Specialist
Network Systems Analyst I Network Systems Analyst II
Production Control Analyst I Production Control Analyst II
Production Control Analyst III Production Control Analyst IV
6. To create the following full-time eligible Proprietary (PR) funded positions:
Position # Position Title Grade Overtime Category
1080201 Application Architect EXC Exempt
1080601 Technical Architect EXC Exempt
7. To delete the following FTE Proprietary (PR) funded positions:
Position Title Position Number Current Location Name
Internal Services Supervisor 1080101-03494 Administration
Application Analyst Programmer II 1080201-00220 Application Services
Application Analyst Programmer II 1080201-01341 Application Services
Customer Service Technician II 1080601-01260 Technical Systems & Networking
8. To re-title the following positions:
From To
Position # Position Title Grade Position Title Grade
1080601-09520 Systems Software Specialist EXC Systems Engineer EXC
1080601-08088 Systems Software Specialist EXC Systems Engineer EXC
1080601-03617 Systems Software Specialist EXC Systems Engineer EXC
1080601-08087 Systems Software Specialist EXC Systems Engineer EXC
1080601-04707 Systems Software Specialist EXC Systems Engineer EXC
1080601-09238 Systems Software Specialist EXC Systems Engineer EXC
1080601-09239 Systems Software Specialist EXC Systems Engineer EXC
1080601-05782 Senior Database Administrator EXC Supervisor II – Information Technology EXC
1080601-02746 Network System Specialist EXC Systems Administrator II EXC
1080601-10412 Data Security Specialist EXC Network Engineer EXC
1080601-09241 Data Security Specialist EXC Network Engineer EXC
1080601-09237 Data Security Specialist EXC Network Engineer EXC
1080601-10414 Network System Specialist EXC Network Administrator II EXC
1080601-01674 Network System Specialist EXC Network Administrator II EXC
1080601-09236 Network System Specialist EXC Network Administrator II EXC
Commissioners Minutes Continued. August 1, 2013
401
1080601-10413 Network System Specialist EXC Systems Administrator II EXC
1080601-09341 Network Systems Analyst I 12 Network Administrator I EXC
1080601-07997 Network Systems Analyst I 12 Network Administrator I EXC
1080601-03308 Technical Operations Supervisor EXC Computer Operations
Supervisor
EXC
1080601-01778 Production Control Analyst III 07 Production Control Analyst 07
1080601-01409 Application Analyst Programmer III EXC Project Manager EXC
1080201-07835 Network System Specialist EXC Network Administrator II EXC
1080201-06368 Application Analyst Programmer III EXC Project Manager EXC
1080101-01368 User Support Specialist II 12 IT User Support Specialist II 12
1080101-01757 User Support Specialist II 12 IT User Support Specialist II 12
1080201-00204 User Support Specialist II 12 IT User Support Specialist II 12
1080201-09428 User Support Specialist II 12 IT User Support Specialist II 12
1080301-10251 User Support Specialist II 12 IT User Support Specialist II 12
1080301-10986 User Support Specialist II 12 IT User Support Specialist II 12
1080301-10987 User Support Specialist II 12 IT User Support Specialist II 12
1080101-04729 User Support Specialist I 10 IT User Support Specialist I 10
1080101-09506 User Support Specialist I 10 IT User Support Specialist I 10
1080201-00981 User Support Specialist I 10 IT User Support Specialist I 10
9. To reclassify the following positions:
From To
Position # Position Title Grade Position Title Grade
1080201-05418 User Support Specialist III 13 IT Business Analyst EXC
1080201-08082 User Support Specialist III 13 IT Business Analyst EXC
1080201-04695 User Support Specialist III 13 IT Business Analyst EXC
1080201-09754 User Support Specialist III 13 IT Business Analyst EXC
1080201-00273 User Support Specialist III 13 IT Business Analyst EXC
1080301-09582 User Support Specialist III 13 IT Business Analyst EXC
1080301-09233 User Support Specialist III 13 IT Business Analyst EXC
1080301-09234 User Support Specialist III 13 IT Business Analyst EXC
1080301-09581 User Support Specialist III 13 IT Business Analyst EXC
1080301-08135 User Support Specialist III 13 IT Business Analyst EXC
10. To upwardly reclassify the following positions:
From To
Position # Position Title Grade Position Title Grade
1080601-03480 Customer Services Technician I 08 Customer Services Technician III 12
1080301-09231 Application Analyst Programmer II EXC Application Analyst Programmer III EXC
11. To downwardly reclassify the following positions:
From To
Position # Position Title Grade Position Title Grade Overtime Category
1080601-00380 Data Processing Equipment
Operator III
09 Data Processing
Equipment Operator II
08 Non-Exempt
1080601-10415 Network System Specialist EXC Deployment Services Technician EXC Exempt
1080201-06367 Application Analyst Programmer II EXC Multi-Media Specialist EXC Exempt
Commissioners Minutes Continued. August 1, 2013
402
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution.
HUMAN RESOURCES COMMITTEE FISCAL NOTE (MISC. #13190)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – INFORMATION TECHNOLOGY DEPARTMENT
POSITION AND SALARY STRUCTURE CHANGES To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Information Technology (I.T.) Department has had extreme difficulty retaining and finding
qualified applicants for vacancies creating a 13% to 22% vacancy rate. 2. The Human Resources Department retained the Segal Company to evaluate Oakland County’s
I.T. compensation and conduct a comprehensive market survey study. 3. The results of the study concluded that some I.T. classifications are below the market average for
the Detroit Metropolitan area. 4. Human Resources and I.T. Departments have analyzed the current classifications and salary
ranges in relation to the market survey data. It has been determined that there is sufficient support for classification changes and salary range adjustments.
5. The reorganization requests the creation, deletion, reclassification, removal of classifications from the County's Salary Administration Plan, and salary range adjustments to meet organizational
needs. 6. To delete the following FTE Proprietary (PR) funded positions: Internal Services Supervisor
(#1080101-03494), Application Analyst Programmer II (#1080201-00220), Application Analyst Programmer II (#1080201-01341) and Customer Service Technician II (#1080601-01260).
7. To create the following full-time eligible Proprietary (PR) funded positions: Application Architect (#1080201) and Technical Architect (#1080601).
8. Upwardly reclassify the following positions: (#1080601-03480) Customer Services Technician I to Customer Services Technician III and (#1080301-09231) Application Analyst Programmer II to
Application Analyst Programmer III. 9. To downwardly reclassify the following positions: (#1080601-00380) Data Processing Equipment
Operator III to Data Processing Equipment Operator II, (#1080601-10415) Network System Specialist to Deployment Services Technician and (#1080201-06367) Application Analyst
Programmer II to Multi-Media Specialist. 10. FY 2013 funding is available from salary and fringe benefit favorability due to vacant positions.
For FY 2014 and beyond, the Information Technology billing rate structure will be reviewed and updated as needed to cover costs.
11. A budget amendment is recommended as follows: INFORMATION TECHNOLOGY (#63600)
Revenue FY 2013 FY2014 FY 2015 63600-1080101-152000-665882 Fund Bal $68,341 441,458 447,637
Total Revenue $68,341 441,458 447,637 Expense
Creation of New Salary Range (Step 6) 63600-1080101-152000-702010 Salaries 3,289 21,808 22,026
63600-1080101-152000-722900 Fringe Adj 1,576 10,119 10,337 63600-1080201-121010-702010 Salaries 8,194 54,323 54,867
63600-1080201-121010-722900 Fringe Adj 3,925 25,206 25,749 63600-1080201-132200-702010 Salaries 9,823 65,128 65,779
63600-1080201-132200-722900 Fringe Adj 4,705 30,219 30,871 63600-1080201-152000-702010 Salaries 3,380 22,410 22,635
63600-1080201-152000-722900 Fringe Adj 1,619 10,398 10,623 63600-1080201-152020-702010 Salaries 2,513 16,658 16,825
63600-1080201-152020-722900 Fringe Adj 1,203 7,729 7,896 63600-1080201-152030-702010 Salaries 3,035 20,123 20,324
Commissioners Minutes Continued. August 1, 2013
403
63600-1080201-152030-722900 Fringe Adj 1,454 9,337 9,538 63600-1080201-182190-702010 Salaries 3,500 23,203 23,435
63600-1080201-182190-722900 Fringe Adj 1,676 10,766 10,998 63600-1080601-152015-702010 Salaries 5,853 38,805 39,193
63600-1080601-152015-722900 Fringe Adj 2,804 18,006 18,394 63600-1080601-152090-702010 Salaries 13,279 88,037 88,917
63600-1080601-152090-722900 Fringe Adj 6,360 40,849 41,729 Deletion of Internal Services Supervisor
63600-1080101-152000-702010 Salaries (8,976) (59,510) (60,105) 63600-1080101-152000-722900 Fringe Adj (3,331) (21,654) (21,930)
Deletion of App Analyst Programmer II 63600-1080201-121010-702010 Salaries (8,976) (59,510) (60,105)
63600-1080201-121010-722900 Fringe Adj (6,524) (42,411) (42,687) Deletion of App Analyst Programmer II
63600-1080201-132200-702010 Salaries (8,976) (59,510) (60,105) 63600-1080201-132200-722900 Fringe Adj (3,331) (21,654) (21,930)
Deletion of Customer Service Tech II 63600-1080601-152090-702010 Salaries (7,351) (48,738) (49,225)
63600-1080601-152090-722900 Fringe Adj (5,757) (37,421) (37,647) Creation of Two New Positions
63600-1080601-152090-702010 Salaries 11,800 78,236 79,018 63600-1080601-152090-722900 Fringe Adj 7,939 51,146 51,510
63600-1080201-152000-702010 Salaries 11,800 78,236 79,018 63600-1080201-152000-722900 Fringe Adj 7,939 51,146 51,510
Upwardly Reclassify CustTech I to Cust Tech III 63600-1080601-152090-702010 Salaries 3,195 18,124 18,306
63600-1080601-152090-722900 Fringe Adj 1,938 8,410 8,494 Downwardly Reclassify Data Processing Equip Oper III to Data Processing Equip Oper II
63600-1080601-152090-702010 Salaries (675) ($4,478) ($4,523) 63600-1080601-152090-722900 Fringe Adj (562) ($2,078) ($2,098)
Total Expenses $68,341 $441,458 $447,637 Fire Records Management System (#53100)
Revenue 53100-1080325-115100-665882 Fund Bal 5,156 28,119 28,443
Total Revenue $5,156 $28,119 $28,443 Expense
Creation of New Salary Range (Step 6) 53100-1080325-115100-702010 Salaries 1,205 7,990 8,070
53100-1080325-115100-722900 Fringe Adj 577 3,707 3,787 Upwardly Reclassify App Analyst Prog II to App Analyst Prog III
53100-1080325-152000-702010 Salaries 1,947 11,217 11,329 53100-1080325-152000-722900 Fringe Adj 1,427 5,205 5,257
Total Expenses $5,156 $28,119 $28,443 CLEMIS (#53500)
Revenue 53500-1080301-116020-665882 Fund Bal 7,380 48,434 49,096
Total Revenue $7,380 $48,434 $49,096 Expense
Creation of New Salary Range (Step 6) 53500-1080301-116020-702010 Salaries 4,990 33,083 33,414
53500-1080301-116020-722900 Fringe Adj 2,390 15,351 15,682 Total Expenses $7,380 $48,434 $49,096
Telephone Communications (#67500) Revenue
67500-1080601-152090-665882 Fund Bal 1,890 12,407 12,576 Total Revenue $1,890 $12,407 $12,576
Commissioners Minutes Continued. August 1, 2013
404
Expense Creation of New Salary Range (Step 6)
67500-1080601-152090-702010 Salaries 1,278 8,475 8,559 67500-1080601-152090-722900 Fringe Adj 612 3,932 4,017
Total Expenses $1,890 $12,407 $12,576 FINANCE COMMITTEE
Moved by Scott supported by Hatchett the resolution (with fiscal note attached) be adopted.
AYES: Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub,
Weipert, Zack, Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman. (20) NAYS: Woodward. (1)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
MISCELLANEOUS RESOLUTION #13207
BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS DEPARTMENT/PLANNING AND
ECONOMIC DEVELOPMENT SERVICES DIVISION – POSITION CHANGES To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Planning and Economic Development Services (PEDS) Division has reviewed its
operations in order to determine an accurate representation of job functions and utilization of resources; and
WHEREAS the review revealed areas where efficiencies could be realized; and WHEREAS the PEDS Division has proposed position changes to implement those efficiencies; and
WHEREAS these position changes are cost neutral to the General Fund; and WHEREAS it is proposed to create three (3) positions in PEDS (#1090201): one (1) full time eligible
Business Development Representative, one (1) part time non-eligible 1,000 hours per year Office Assistant II, and one (1) part time non-eligible 1,000 hours per year Technical Assistant; and
WHEREAS it is proposed to upwardly reclassify (#1090204-02791) Associate Planner to Marketing Coordinator, and (#1090206-07769) Office Assistant II to Technical Assistant; and
WHEREAS it is proposed to delete one (1) full time eligible Manager Planning and Economic Development Services (#1090201-04720).
NOW THEREFORE BE IT RESOLVED that Oakland County Board of Commissioners authorizes the position changes requested by the Planning and Economic Development Services Division.
BE IT FURTHER RESOLVED to delete one (1) GF/GP, Full Time Eligible, Manager Planning and Economic Development Services (position #1090201-04720).
BE IT FURTHER RESOLVED to upwardly reclassify one (1) GF/GP Associate Planner (#1090204-02791) to a Marketing Coordinator and one (1) GF/GP Office Assistant II (#1090206-07769) to a Technical
Assistant. BE IT FURTHER RESOLVED to create one (1) GF/GP full time eligible Business Development
Representative, one (1) GF/GP part time non-eligible 1,000 hours per year Office Assistant II (#1090201) and one (1) GF/GP part time non-eligible 1,000 hours per year Technical Assistant (#1090201).
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13208
BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF PARCEL
EXCHANGE WITH THE CITY OF WALLED LAKE, MICHIGAN, FOR OAKNET FIBER HUB RELOCATION
Commissioners Minutes Continued. August 1, 2013
405
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County has an executed Purchase Agreement for the West Oakland Office Building at 1010 East West Maple and therefore must relocate a fiber optic hub (hub) which resides therein to a
location in the same general vicinity; and WHEREAS the hub is a component of the County Law Enforcement Management Information System
(CLEMIS) and serves the City of Walled Lake and the surrounding communities by providing access to Public Safety and OakNet applications and voice services; and
WHEREAS the Board of Commissioners previously authorized the exchange of a half-acre piece of property owned by the County of Oakland (parcel identification number #17-26-307-035) for a piece of
property located in Riley Park owned by the City of Walled Lake (parcel identification number #17-34-401-003); and
WHEREAS the Riley Park location is not optimal due to extensive foundation construction costs required to deal with a high water table at that location, and therefore alternative sites were explored with the City;
and WHEREAS the City has offered a piece of property located in Marshall-Taylor Park (parcel identification
number #17-34-277-037), which is located on high ground and close to the West Oakland Office Building; and
WHEREAS the City Council has approved the use of this portion of Marshall-Taylor Park for the hub; and WHEREAS the fiber optic hub would consist of a roughly 10-foot X 10-foot structure on a 20-foot X 20-
foot site (see Exhibit A) with access to electric and natural gas utilities via easements; and WHEREAS the County will transfer the Riley Park property (parcel identification number #17-34-401-003)
back to the City via a Quit Claim Deed and the City will transfer the property located in the Marshall-Taylor Park (parcel identification number #17-34-277-037) to the County, via Quit Claim Deed.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and authorizes the transfer of the Riley Park property (parcel identification number #17-34-401-003) to the City
of Walled Lake, via a Quit Claim Deed and directs the Chairperson to sign such Quit Claim Deed in exchange for the property located in Marshall-Taylor Park (parcel identification number #17-34-277-037).
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson to sign all documents necessary for the relocation of the fiber hub and the parcel exchange.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of map of Marshall Taylor Park on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
REPORT (MISC. #13192) BY: Human Resources Committee, John Scott, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #4 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF PONTIAC – 2013-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on July 24, 2013, reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #13192 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE – CONTRACT AMENDMENT #4 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF PONTIAC – 2013-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. August 1, 2013
406
WHEREAS the City of Pontiac has contracted with the Oakland County Sheriff's Office to provide law enforcement services for the City (MR #12314); and
WHEREAS this contract has been amended by MR #13051 and MR #13110; and WHEREAS paragraph 24 of this Contract provided that an amendment to this Contract must be approved
by a resolution of the Oakland County Board of Commissioners and the Emergency Financial Manager for the City of Pontiac; and
WHEREAS the City of Pontiac through its Emergency Manager has approved a proposed amendment to the contract (Schedule A Deputies Contracted) which would delete one (1) Patrol Investigator bringing the
total of Patrol Investigators to fourteen (14) and the total number of FTE contracts to seventy-five (75); and
WHEREAS the Sheriff has agreed to delete one (1) Patrol Investigator for the City of Pontiac under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of the Oakland County Sheriff's
Office 2013-2015 Law Enforcement Services Agreement with the City of Pontiac to delete one (1) Patrol Investigator for the period August 1, 2013 to December 31, 2015.
BE IT FURTHER RESOLVED the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Amendment on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that one (1) GF/GP Deputy II position be deleted in the Patrol Services Division/Pontiac Unit (#4030629) of the Sheriff’s Office for the period July 1, 2013 to December 31, 2015.
BE IT FURTHER RESOLVED that one (1) marked vehicle with MDC, video camera, mobile and prep radio be deleted from the county fleet.
BE IT FURTHER RESOLVED that this amendment will take effect August 1, 2013. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
SCHEDULE A
SHERIFF'S DEPUTIES CONTRACTED FOR AND TO BE ASSIGNED TO MUNICIPALITY
Rank(s) of
SHERIFF'S DEPUTIES
Number(s)
of Sheriff's Deputies
Contracted
Bi-Weekly
Charge to Municipality
in 2013
Annual
Costs 2013
Bi-Weekly
Charge to Municipality
in 2014
Annual
Costs 2014
Bi-Weekly
Charge to Municipality
in 2015
Annual
Costs 2015
Captain 1 $7,352.06 $191,154 $7,464.01 $194,064 $7,579.50 $197,067
Lieutenant 2 $6,354.94 $330,456 $6,461.59 $336,002 $6,571.80 $341,734
Patrol Sergeant 6 $5,591.31 $872,244 $5,682.09 $886,404 $5,775.89 $901,038
Detective Sergeant 1 $5,745.70 $149,388 $5,845.97 $151,995 $5,949.74 $154,693
Deputy II (w/fill) $5,714.60 $5,795.79 $5,879.75
Deputy II (no-
fill) 51 $4,869.01 $6,962,670 $4,950.20 $7,078,775 $5,034.16 $7,198,840
Deputy II (no-
fill/no-vehicle) $4,598.77 $4,668.23 $4,739.87
Patrol Investigator
(no-fill)
14* $5,023.39 $1,828,512 $5,114.07 $1,861,944 $5,208.01 $1,895,712
Deputy I (no-fill) $4,485.07 $4,560.08 $4,637.66
SUB-TOTAL 75 $9,828,048 $9,994,364 $10,165,320
Commissioners Minutes Continued. August 1, 2013
407
Estimated Overtime $680,000 $686,800 $693,668
Front desk and building
security PTNE Deputies 12
hours per day 7 days per
week
8 $214,000 $214,000 $214,000
PTNE Office Assistants 4 $80,000 $80,000 $80,000
TOTAL
87 $10,802,04
8
$10,975,16
4
$11,152,98
8
NOTE: For each PATROL DEPUTY II (WITH FILL-IN) identified above, ONLY the O.C.S.O. shall, at no
additional cost to the MUNICIPALITY, provide a substitute (i.e., FILL-IN) SHERIFF'S DEPUTY to provide LAW ENFORCEMENT SERVICES to the MUNICIPALITY whenever a PATROL DEPUTY II (WITH FILL-
IN) is absent from the MUNICIPALITY during any 80 hour bi-weekly period for any reason except those reasons enumerated in Paragraph 5(a)(1) through Paragraph 5(a)(5) above.
NOTE: No Trainees shall be assigned by the O.C.S.O. to perform the duties of any SHERIFF'S DEPUTY contracted for and assigned to perform LAW ENFORCEMENT SERVICES under the terms of this
Agreement. *One patrol investigator shall act as a dedicated Police School Officer within the Pontiac School District.
*One patrol investigator shall act as a dedicated Police School Officer within the Notre Dame Preparatory School District.
OAKLAND COUNTY SHERIFF'S OFFICE
2013-2015 LAW ENFORCEMENT SERVICES AGREEMENT WITH CITY OF PONTIAC
Amendment 4
_____________________________________________________________________
Pursuant to paragraph 24 of the 2012 Law Enforcement Services Agreement between the COUNTY and the CITY OF PONTIAC, the parties hereby agree to amend said contract in accordance
with the attached Schedule A. All other contractual provisions, of the 2013 Law Enforcement Services Agreement not otherwise
affected by the attached Schedules A, remain in full force and effect. FOR AND IN CONSIDERATION of the mutual assurances, promises, acknowledgments, set
forth in this Amendment 4 to the 2013-2015 Law Enforcement Services Agreement, ("Amendment") and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged,
the undersigned hereby execute this Amendment on behalf of the Parties, and by doing so legally obligate and bind the Parties to the terms and conditions of this Contract.
IN WITNESS WHEREOF, Louis Schimmel, Emergency Manager of the City of Pontiac, hereby acknowledges that he hereby executes this Amendment on behalf of the Municipality and hereby accepts
and binds the Municipality to the terms and conditions of this Amendment.
EXECUTED: __________________________ DATE: _______________
Louis Schimmel, Emergency Manger
WITNESSED: _________________________ DATE: _______________
City of Pontiac, Clerk
Commissioners Minutes Continued. August 1, 2013
408
IN WITNESS WHEREOF, Michael J. Gingell, Chairperson, Oakland County Board of
Commissioners hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners, to execute this Amendment on behalf of Oakland County, and hereby accepts
and binds Oakland County to the terms and conditions of this Amendment.
EXECUTED: __________________________ DATE: _______________ Michael J. Gingell, Chairperson
Oakland County Board of Commissioners
WITNESSED: __________________________ DATE: _______________ County of Oakland
FISCAL NOTE (MISC. #13192)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #4 FOR LAW ENFORCEMENT SERVICES
IN THE CITY OF PONTIAC – 2013-2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The City of Pontiac is contracted with the Oakland County Sheriff to provide law enforcement
services to this community for calendar years 2013-2015 per MR #12314. 2. Paragraph 24 of the contract allows for contract amendments as approved by both the Oakland
County Board of Commissioners and the City of Pontiac Emergency Manager. 3. There have been three (3) previous amendments to this contract see MR #13051, MR #13110,
and MR #13165; this resolution proposes amendment #4. 4. This amendment is effective from August 1, 2013 through December 31, 2015.
5. The City of Pontiac is requesting to delete one (1) Patrol Investigator position bringing the new total of Patrol Investigators to fourteen (14) and the total number of FTE contracted positions at
seventy-five (75). 6. All other GF/GP City of Pontiac positions are continued in the Contracted Patrol Unit/Patrol
Services Division of the Sheriff’s Office; the total number of contracted positions for this community is reduced to 75 positions.
7. The amendment also requests that one (1) marked vehicle with MDC, mobile and prep radio be reduced from the Sheriff’s Pontiac Patrol Contract county fleet and returned to the Motor Pool,
and Radio Communications inventory. The fiscal note will reduce the monthly internal services billings for these assets.
8. The amendment reverses funding for one (1) new marked patrol vehicle with prep at a total cost of $18,500 to the county fleet; and one (1) mobile/prep radio costing $4,500 for total capital cost
returned to GF/GP Contingency account of $23,000. 9. The Fiscal Year 2013 Budget and FY 2014-2016 County Executive Recommended Budgets are
amended as follows: GENERAL FUND (#10100) FY 2013 FY 2014-2016
Revenue 4030601-110000-632093 Sher. Spec. Dep. ($ 28,995) ($ 130,608)
Total Revenues ($ 28,995) ($ 130,608) Sheriff Patrol Services Expenditures
4030601-116180-702010-40420 Salaries ($ 13,826) ($ 62,281) 4030501-116230-712020-40420 Overtime ( 1,201) ( 5,409)
4030601-116180-722790-40420 Social Sec. ( 1,058) ( 4,764) 4030601-116180-722770-40420 Retirement ( 6,557) ( 29,537)
4030601-116180-722780-40420 Hospitalization ( 2,739) ( 12,338) 4030601-116180-722760-40420 Group Life ( 43) ( 193)
4030601-116180-722750-40420 Workers Comp ( 171) ( 772) 4030601-116180-722810-40420 Disability ( 195) ( 878)
Commissioners Minutes Continued. August 1, 2013
409
4030601-116180-722820-40420 Unemployment ( 51) ( 230) 4030601-116180-722800-40420 Dental ( 247) ( 1,112)
4030601-116180-722850-40420 Optical ( 21) ( 96) 4030601-116180-750070-40420 Deputy Supplies ( 86) ( 389)
4030601-116180-750581-40420 Uniforms ( 105) ( 472) 4030601-116180-774677-40420 Insurance Fund ( 206) ( 926)
4030601-116180-776661-40420 Motor Pool ( 2,451) ( 11,040) 4030601-116180-773535-40420 CLEMIS ( 38) ( 171)
Total Expenditures ($ 28,995) ($ 130,608) Capital Costs
4030601-116180-788001-66100 Tranf to Motorpool ($ 18,500) 4030601-116180-788001-53600 Tranf to Radio ($ 4,500)
9090101-196030-730359 Contingency $ 23,000 Total Capital Cost $ 0
Total General Fund Expenditures ($ 23,000) MOTOR POOL FUND (#66100)
Revenue 1030811-184010-630833 Gasoline Oil Grease Chgs. ($ 782)
1030811-184010-631071 Leased Equipment ($ 1,669) 1030811-184010-695500-10100 Tranf from Gen. Fund ($ 18,500)
1030811-184010-665882 Planned Use of Balance $ 18,500 Total Motor Pool Revenues ($ 2,451)
Expenditures 1030811-184010-750210 Gasoline Chgs. ($ 782)
1030811-184010-761156 Depreciation Vehicles ( 1,669) Total Motor Pool Expense ($ 2,451)
RADIO COMMUNICATIONS FUND (#53600) Revenue
1080310-115150-695500-10100 Tranf from Gen. Fund ($ 4,500) 1080310-115150-665882 Planned Use of Balance $ 4,500
Total Radio Comm Revenues $ 0 FINANCE COMMITTEE
Moved by Dwyer supported by Quarles the resolution (with fiscal note attached) be adopted.
Moved by Dwyer supported by Quarles the Human Resources Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Vote on resolution:
AYES: Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman,
Jackson. (21) NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
MISCELLANEOUS RESOLUTION #13194
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE – CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CITY OF
ROYAL OAK 2013 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to
enter into contracts with local units of government for the purpose of providing Sheriff patrol services; and
Commissioners Minutes Continued. August 1, 2013
410
WHEREAS Miscellaneous Resolution #12266 adopted November 1, 2012, established the standard law enforcement services overtime rates for the CY 2013, 2014 and 2015; and
WHEREAS the City of Royal Oak has requested that the Oakland County Sheriff provide patrol services to the citizens of the City for special events within the City; and
WHEREAS the City of Royal Oak has requested that a contract for special events on an overtime basis be authorized; and
WHEREAS the Sheriff has agreed to contract for this service with the City of Royal Oak; and WHEREAS this contract has been through the County Executive review process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached contract with the City of Royal Oak for special events on an overtime basis at rates established
by this Board. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the
Chairperson of the Board to sign the agreement. BE IT FURTHER RESOLVED that this contract will take effect on August 1, 2013.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of 2013 Contract for Auxiliary Sheriff’s Deputy Services for the City of Royal Oak, Attachment A –
Sheriff’s Deputy Hourly Overtime Cost Rate and Attachment B – City of Royal Oak Request for Auxiliary O.C.S.O. Deputy Services Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13194)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CITY OF
ROYAL OAK 2013 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The City of Royal Oak has requested that the Oakland County Sheriff provide patrol services for
special events within the City. 2. Miscellaneous Resolution #12266 authorized the established law enforcement overtime rates for
Calendar Year 2013, 2014 and 2015; the rates stated in this agreement are consistent with the rates established by this resolution.
3. This contract will take effect on August 1, 2013 and expires on December 31, 2013. 4. Special event deputy services in the City of Royal Oak will be performed on an overtime basis
and does not require the addition of any new personnel; and no purchase of new capital assets is required.
5. Sufficient funding is currently budgeted in the FY 2013 and FY 2014 revenue and expense budget for these services and no budget amendment is needed.
FINANCE COMMITTEE
Moved by Dwyer supported by Runestad the resolution (with fiscal note attached) be adopted.
Discussion followed.
AYES: Matis, Middleton, Runestad, Scott, Spisz, Taub, Weipert, Bosnic, Crawford, Dwyer, Gosselin, Hoffman, Long. (13)
NAYS: McGillivray, Quarles, Woodward, Zack, Gershenson, Hatchett, Jackson. (7)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
Commissioners Minutes Continued. August 1, 2013
411
MISCELLANEOUS RESOLUTION #13209 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT – ANIMAL CONTROL AND PET ADOPTION CENTER – ACCEPTANCE OF GIFT TO THE OAKLAND COUNTY ANIMAL CONTROL AND PET ADOPTION
CENTER To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS in current times, many people have become more enlightened and concerned about the fate
and welfare of animals that come into contact the public animal shelters; and WHEREAS in Oakland County, we are extremely fortunate to have compassionate residents that give
generously to the Oakland County Animal Control and Pet Adoption Center’s Legacy Fund and support its efforts to provide the highest quality service and humane treatment to the animals entrusted to the
care of the Oakland County Animal Control and Pet Adoption Center; and WHEREAS Ms. Joyce M. Danas, a kind and generous person who was concerned about animals
wellbeing, was aware of the quality service provided by the Oakland County Animal Control and Pet Adoption Center, and has demonstrated a lasting commitment to providing assistance throughout her
lifetime; and WHEREAS Ms. Danas wanted to assist the Center in continuing its work for the protection and
preservation of animals and has established a generous legacy to continue the humane support of animals into the future; and
WHEREAS Ms. Danas’ wishes are provided for in her living trust, in which now the Successor Trustee has made partial distribution, “The Oakland Animal Care Center, for a partial distribution amount of
$46,500.00”; and WHEREAS MR #83204 requires that gift donations with a value of $10,000 or more, with no match or
other financial obligations to the county , be reviewed by the department’s/division’s liaison committee, acknowledged by the Board of Commissioners by signed resolution, accounted for in the appropriate
departmental donation account, and recorded as a general fixed County asset. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners acknowledges
the generous gift bequeathed by Ms. Danas to the Oakland County Animal Control and Pet Adoption Center.
BE IT FURTHER RESOLVED that the donation be accounted for in the Oakland County Animal Control and Pet Adoption Center’s Legacy Fund.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13112
BY: Commissioners Marcia Gershenson, District #13; Bill Dwyer, District #14; Helaine Zack, District #18 IN RE: BOARD OF COMMISSIONERS – SUPPORT FOR MEDICAID REFORM IN THE STATE OF
MICHIGAN To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Governor Rick Snyder has endorsed and included the reform of Medicaid coverage in his FY
2014 proposed state budget- citing significant savings to the state budget, increased access for the uninsured and a positive economic impact to the state; and
WHEREAS Governor Snyder has also proposed setting aside a portion of the approximately $1.1 billion dollar savings to the state over a ten year period into a fund to offset costs to the state in the future; and
WHEREAS the proposed Medicaid reform is estimated to grant health care eligibility to an approximately 1.2 million people, providing coverage for an additional 620,000 Michiganders and greatly reduce the
number of the uninsured; and WHEREAS approximately 12% of Oakland County are uninsured without access to private or public
health care coverage according to a recent study conducted by the Robert Wood Johnson Foundation and the University of Wisconsin Population Health Institute; and
WHEREAS an estimated 42,000 to 54,000 Oakland County working residents currently unable to obtain coverage will benefit from the proposed Medicaid reform; and
Commissioners Minutes Continued. August 1, 2013
412
WHEREAS a recent study conducted by the RAND Foundation found that uninsured individuals who were granted Medicaid coverage experienced significantly better physical and mental health as well as
greater financial security; and WHEREAS the economic impact to Michigan is estimated to provide a 10 year aggregate savings in the
range of $640 to $985 million dollars in costs to employers and individuals who currently purchase health insurance; and
WHEREAS it is estimated that Medicaid reform will create 18,000 new health care jobs and generate $2.1 billion dollars in economic activity in Michigan; and
WHEREAS the cost of uncompensated care to Michigan hospitals is estimated to be more than $880 million dollars annually resulting in a cost shift of up to $1,000 annually for insurance coverage for a
family of four; and WHEREAS a recent Jackson Hewitt study shows employers will be forced to pay penalties for their low-
income employees who could have received Medicaid under this reform, causing tax penalties on Michigan employers by $54 to $81 million each year; and
WHEREAS County Executive L. Brooks Patterson has highlighted the importance of the emerging health care sector for economic growth and job creation in Oakland County; and
WHEREAS a quarter of Oakland County’s top 25 employers are hospitals, the largest employer in Oakland County is a health care provider and in the past five years Medical Main Street has helped
create 33 health care related companies to locate or expand in Oakland County, resulting in $851 million in new investment and 4,800 new jobs; and
WHEREAS Medicaid reform will promote the growth of the health care industry and strengthen job growth in Oakland County; and
WHEREAS recent polling shows broad support for Medicaid reform in Michigan; and WHEREAS numerous organizations have indicated their support of Medicaid reform in Michigan,
including AARP of Michigan, American Cancer Society Cancer Action Network, American Heart Association – Michigan Chapter, Blue Cross Blue Shield of Michigan, Delta Dental of Michigan, MARO,
Michigan Academy of Family Physicians, Michigan Association of Community Mental Health Boards, Michigan Association of Health Plans, Michigan Association for Local Public Health, Michigan Association
of United Ways, Michigan College of Emergency Physicians, Michigan Dental Association, Michigan Health & Hospital Association, Michigan League for Public Policy, Michigan Oral Health Coalition,
Michigan Osteopathic Association, Michigan Pharmacists Association, Michigan Primary Care Association, Michigan State Medical Society, Michigan Universal Health Care Access Network, National
Kidney Foundation of Michigan and Small Business Association of Michigan; and WHEREAS the law enforcement organization Fight Crime: Invest in Kids Michigan led by more than 400
Michigan sheriffs, police chiefs, prosecutors and victims of violence have encouraged support for Medicaid reform; and
WHEREAS a study of the Perry Preschool in Ypsilanti, Michigan, showed that children without health care coverage were five times more likely to be chronic law offenders by age 27 than those who had
coverage. Similarly, studies of the Chicago Child Parent Center early education programs showed that kids left out of health care coverage were 70 percent more likely to have been arrested for a violent crime
by age 18 than those who had coverage; and NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby fully
endorses Medicaid reform in Michigan to include individuals earning up to 138% of the federal poverty level and urges the approval of the Governor’s proposal as outlined in his FY 2014 budget.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners strongly urges the Oakland County delegation to the Michigan legislature to support Medicaid expansion outlined in the
Governor’s proposal. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs its legislative
lobbyists to educate and inform legislators of the positive economic, public health and budgetary impact Medicaid reform would have for Oakland County citizens and employers.
BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds is requested to forward copies of this adopted resolution to Governor Rick Snyder, the Oakland County delegation to the
Michigan Legislature, the Michigan Association of Counties and the Oakland County legislative lobbyists. Chairperson, we move the adoption of the foregoing resolution.
Commissioners Minutes Continued. August 1, 2013
413
MARCIA GERSHENSON, BILL DWYER, HELAINE ZACK, GARY MCGILLIVRAY,
NANCY QUARLES, DAVE WOODWARD, JANET JACKSON, TOM MIDDLETON
Moved by Woodward supported by Gershenson to discharge the resolution from the regular Board
meeting.
Discussion followed.
Moved by Scott supported by Gosselin to call the question and vote on the resolution as it stands.
Vote on motion to call question: AYES: McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack,
Bosnic, Crawford, Dwyer, Gershenson, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis. (20) NAYS: None. (0)
A sufficient majority having voted in favor, the resolution, as it stands, was before the Board.
Vote on discharge:
AYES: Quarles, Woodward, Zack, Dwyer, Gershenson, Hatchett, Hoffman, Jackson, McGillivray. (9)
NAYS: Middleton, Runestad, Scott, Spisz, Taub, Weipert, Bosnic, Crawford, Gosselin, Long, Matis. (11)
A sufficient majority having not voted in favor, the discharge failed.
Commissioner Hatchett addressed the Board and asked Commissioner Taub to join her in presenting a
Certificate of Award from the National Association of Counties (NACo) for Oakland County’s Youth in Government Program to Julia Ruffin, Board of Commissioners Community Liaison.
MISCELLANEOUS RESOLUTION #13210
BY: Commissioner Michael Gingell, District #1 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION – CHARTER TOWNSHIP OF ORION – RESURFACING OF NORTH AXFORD STREET, INDIANWOOD ROAD TO M-24 – PROJECT NO. 51982
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
Commissioners Minutes Continued. August 1, 2013
414
WHEREAS the Charter Township of Orion, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Orion and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Orion has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for Project No. 51982 in the Charter Township of Orion is $45,550.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Orion and authorizes the release of Tri-Party
Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Orion. Chairperson, I move the adoption of the foregoing Resolution.
MICHAEL GINGELL
Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for the
Oakland County Road Commission and Cost Participation Agreement, Exhibit A – Tri-Party Program, Exhibit B – Provisions and Exhibit C – Liability and Insurance Requirements Incorporated by Reference.
Original on file in County Clerk’s office.
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioner Taub addressed the Board to honor Phil Bertolini, Deputy County Executive for his notoriety at the National Association of Counties (NACo) conference.
MISCELLANEOUS RESOLUTION #13211
BY: Commissioner Michael Gingell, District #3; Commissioner Michael Bosnic, District #16 IN RE: BOARD OF COMMISSIONERS – DIGITIZING OF RESEARCH LIBRARY
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS over the past several years the Oakland County Board of Commissioners has supported cost saving activities that have increased the efficiencies of the County Library including the public/private
partnership with Cooley Law School to transfer the Law library to Cooley as well as the relationship with the City of Rochester Hills which transferred the library for the blind and physically impaired to the
Rochester Hills library; and WHEREAS a special study group was formed in early 2012 to continue to seek opportunities to increase
efficiencies relative to the County library as library services still account for over $1 million dollars in expenses per year; and
WHEREAS it has been identified that long-term cost saving opportunities exist in relation to digitizing the Reference materials section of the Library and relocating the de minimis Law Library to another area of
the Courthouse; and WHEREAS there are currently approximately 70 linear feet of Research materials that need to be indexed
and digitized, if appropriate, to reduce the space taken up by these materials and to examine the relocation of the de minimis law library to another area of the Oakland County Courthouse in order to
reduce the Library footprint in a premium area of the Courthouse and allow another department to take on the expense of this floor space; and
WEHREAS creating a digital archive of reference materials would increase the access to county government and improve library service; and
Commissioners Minutes Continued. August 1, 2013
415
WHEREAS the Oakland County Historical Resources Consortium has been working with Library staff on preparing for this type of solution for digitizing these materials and may have the capability of assisting
with this project; and WHEREAS it is in the best interest of the taxpayers of Oakland County to review this matter and to
develop options to increase efficiencies and reduce expenses. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners request that
the matter be referred to the Planning and Building and General Government Committee for further review and that formal recommendations on this matter be referred back to the full Board within 60 days.
MIKE BOSNIC, MICHAEL GINGELL
The Vice-Chairperson referred the resolution to the General Government Committee and the Planning and Building Committee. There were no objections.
Commissioner Woodward gave notice that he plans to discharge Miscellaneous Resolution #13112 – Board of Commissioners – Support for Medicaid Reform in the State of Michigan at the next regular Board meeting on August 14, 2013.
Commissioner Hatchett addressed the Board to discuss her experience at the National Association of
Counties (NACo) conference.
Commissioner Middleton addressed the Board regarding Miscellaneous Resolution #13112 entitled Board of Commissioners – Support for Medicaid Reform in the State of Michigan and inquired about
Commissioner Woodward giving notice to discharge.
Discussion followed.
Vice-Chairperson Jeff Matis called a brief recess.
Vice-Chairperson Jeff Matis called the Board back to order.
Discussion followed.
The Board adjourned at 10:42 a.m. to the call of the Chair or August 14, 2013, at 7:00 p.m.
LISA BROWN MICHAEL J. GINGELL Clerk Chairperson