HomeMy WebLinkAboutMinutes - 2013.09.19 - 7910465
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
September 19, 2013
Meeting called to order by Chairperson Michael Gingell at 9:47 a.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman,
Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack. (21)
EXCUSED ABSENCE WITH NOTICE: None. (0)
Quorum present.
Invocation given by Bob Gosselin
Pledge of Allegiance to the Flag.
Moved by Spisz supported by McGillivray the minutes of the August 29, 2013 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by Woodward the agenda be amended, as follows:
Remove Public Services Committee item k.: entitled MR #13057 Board of Commissioners – Transparency Policy for the Oakland County Animal Control Shelter and Pet Adoption Center
from the Regular Agenda.
Vote on agenda, as amended: AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long,
Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the agenda, as amended, was approved.
Chairperson Michael Gingell addressed the Board to introduce Commissioners Bosnic, Matis, Scott and Weipert.
Commissioners Bosnic, Matis, Scott and Weipert addressed the Board to give a presentation to Rocco
Romano, President Optimist Club – Clawson-Troy Count Your Steps Challenge.
Rocco Romano, President Optimist Club – Clawson-Troy Count Your Steps Challenge addressed the Board.
Commissioners Minutes Continued. September 19, 2013
466
Chairperson Michael Gingell made the following statement: “A Public Hearing is now called on FY 2014 General Appropriations Act. Is there anyone present who wishes to speak?” Commissioner Middleton
addressed the Board to speak during the Public Hearing, no one else requested to speak and the Chairperson declared the Public Hearing closed.
Chairperson Michael Gingell addressed the Board to take a personal privilege to thank all the
Commissioners and the Administration for all their hard work on the Budget.
The following people addressed the Board during public comment: Vickie Krigner, David Lonier, .Dominic Cusumano, David Sheldon, Anna Janek, Pauline Holeton, John Holeton, Richard Meltzer, David Taylor,
Brenda Carter, Arlene Wall, Janie Wolf and Courtney Protz-Sanders.
Moved by Crawford supported by McGillivray the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). The vote for this motion appears on
page 490. The resolutions on the Consent Agenda follow (annotated by an asterisk {*}):
*MISCELLANEOUS RESOLUTION #13231 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS – NORTH OFFICE BUILDING FIRE ALARM SYSTEM
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS currently, there is no fire alarm system at North Office Building; and WHEREAS even though a system is technically not required by code unless the building were to undergo
major renovations; and WHEREAS Facilities Management is proposing to install a new system for reasons of occupant safety
and avoidance of potential liability; and WHEREAS the project will bring the building into full code compliance with a new fire alarm panel, pull
stations, smoke detectors, heat detectors, duct detectors, and alarm horns/strobes; and WHEREAS the adopted FY 2012 through FY 2016 Capital Improvement Program included a new fire
alarm system as part of the Electrical Upgrades to County Buildings project, Building Projects Section, line item #2; and
WHEREAS the Planning and Building Committee approved issuing bids for this project in 2012; and WHEREAS in accordance with Purchasing Division procedures, bids for the project were received and
reviewed on June 20, 2013 by Facilities Maintenance and Operations and the Purchasing Division; and WHEREAS the bidding resulted in four bids (see attached Bid Tabulation); and
WHEREAS Moote Electric of Pontiac, Michigan, is the lowest responsible bidder with a bid of $49,900; and
WHEREAS the total project costs will be $57,400, including contract award of $49,900 and a contingency amount of $7,500; and
WHEREAS the funding for the project in amount of $57,400 is available for transfer from the adopted FY 2012 through FY 2016 Capital Improvement Program/ Building Fund to the Project Work Order Fund.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the North Office Building Fire Alarm System Project in the amount of $57,400.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding for the North Office Building Fire Alarm project (#100000001831) in the amount of $57,400 from the Capital
Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) as detailed below:
Building Improvement Fund (#40100)
1040101-148020-788001-40400 Transfer Out ($57,400) Project Work Order Fund (#40400)
1040101-148020-695500-40100 Transfer In $57,400 $ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
Commissioners Minutes Continued. September 19, 2013
467
Copy of County of Oakland Purchasing Division Bid Tabulation Solicitation Event 002636 Fire Alarm System on file in County Clerk’s office.
(The vote for this motion appears on page 490.)
*MISCELLANEOUS RESOLUTION #13232
BY: Finance Committee, Tom Middleton, Chairperson IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - AWARD OF
CONTRACT FOR THE BOARD OF COMMISSIONERS PARKING LOT REPAVING PROJECT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Fiscal Year 2013 Capital Improvement Program includes the annual Parking Lot Paving
Program project; and WHEREAS the Northeast Courthouse Parking Lot was identified as the primary lot for repaving, which
has been successfully accomplished; and WHEREAS there remains sufficient Building Fund balance under the Parking Lot Paving Program to
repave the Board of Commissioners parking lot; and WHEREAS the Board of Commissioners parking lot was last repaved in 1995; and
WHEREAS cold patching and other temporary repairs are no longer sufficient to keep that lot in acceptable condition, and thus trip and fall risks and the risk of damages to vehicles are increasing; and
WHEREAS Planning & Building Committee authorized the Facilities Planning & Engineering Division to advertise and receive bids for the Board of Commissioners parking lot repaving project; and
WHEREAS such a project will involve full-depth reclamation with bituminous asphalt to a depth of four inches and installation of a cement stabilized base over the entire 40,000 square foot lot; and
WHEREAS it is expected that the repaving will take four weeks to complete and temporary parking for the commissioners and the Treasurer’s Office staff will be available in the lot south of the courthouse; and
WHEREAS in accordance with Purchasing Division procedures, bids for the project were received August 1, 2013, and reviewed by the Facilities Planning & Engineering Division and the Purchasing Division; and
WHEREAS the lowest responsible bidder was Asphalt Specialists Inc. (ASI) of Pontiac, Michigan, with a bid in the amount of $129,470; and
WHEREAS Purchasing and Facilities Planning & Engineering met with ASI to review their bid and confirm all work was understood and included; and
WHEREAS a total project cost of $157,364 is recommended by the Facilities Planning & Engineering Division, including a 20% contingency and $2,000 to lay conduit for a possible future electric vehicle
charging station; and WHEREAS funding in the amount of $157,364 for the project is available for transfer from the FY 2013
Capital Improvement Program/Building Improvement Fund (#40100), line item 1 under the Utility, Roads, and Parking Lot section, to the Project Work Order Fund (#40400) for the Board of Commissioners
parking lot repaving project. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Board of
Commissioners parking lot repaving project in the amount of $157,364. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of funding in the
amount of $157,364 from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to establish the Board of Commissioners parking lot repaving project
(#100000001832) as detailed below:
Building Improvement Fund (#40100) 1040101-148020-788001-40400 Transfer Out ($157,364)
Project Work Order Fund (#40400) 1040101-148020-695500-40100 Transfer In $157,364
$ -0- Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of County of Oakland Purchasing Division Bid Tabulation Solicitation Event 002693 BOC Parking Lot on file in County Clerk’s office.
Commissioners Minutes Continued. September 19, 2013
468
(The vote for this motion appears on page 490.)
*MISCELLANEOUS RESOLUTION #13233 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – 2013 HURON-CLINTON METROPOLITAN AUTHORITY TAX LEVY
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Huron-Clinton Metropolitan Authority (HCMA) has requested that the Oakland County Board of Commissioners apportion a 0.2146 mill property tax rate, consistent with Michigan Law (MCL
211.34d(16)) the Headlee “amendment”; and WHEREAS the Finance Committee recommends the 2013 Huron-Clinton Metropolitan Authority rate be
set at 0.2146 mills, the maximum allowable tax rate; and WHEREAS this rate will produce an estimated levy of $10,546,651 based on a final 2013 Taxable Value
of $49,145,625,366; and NOW THEREFORE BE IT RESOLVED that each Supervisor of the various townships and Assessing
Officers of the several cities of Oakland County are authorized and directed to spread on their respective township or city tax rolls for the year 2013 a tax rate of 0.2146 mills for the Huron-Clinton Metropolitan
Authority, to be applied to the 2013 Taxable Value of all property located within their respective jurisdictions.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of Correspondence from Rebecca L. Franchock, Chief Accountant and 2013 Tax Rate Request on
file in County Clerk’s office.
(The vote for this motion appears on page 490.)
*MISCELLANEOUS RESOLUTION #13234 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2013 THIRD QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of Government, provides for adjustments to the adopted budget; and
WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes budget amendments for variances between the budgeted revenue and actual revenue, and Section 23,
which authorizes budget amendments for variance between estimated revenue and projected expenditures, amendments are required; and
WHEREAS the Fiscal Year (FY) 2013 Third Quarter Financial Forecast Report has identified several variances and budget amendments are recommended; and
WHEREAS a budget amendment totaling $16,000 is recommended to reallocate funds from the 52-2 Clarkston District Court's Defense Attorney Fees account to the Expendable Equipment account to
purchase courtroom chairs; and WHEREAS a budget amendment is recommended in the Circuit Court to transfer funds in the amount of
$29,000 from the Special Projects account in Circuit Court to the Emergency Salaries Reserve account in Non-Departmental to cover the costs of an Emergency Salary position (Senior Systems Analyst) that is
assisting with data mapping and conversion in an effort to move the Juvenile Court operations from the County's mainframe system to the State's Trial Court System (TCS) case management system; and
WHEREAS a budget amendment in the amount of $200,000 is recommended to transfer funding from Sheriff Restricted funds Law Enforcement (L E) Enhance Sheriff to the Sheriff General Fund General
Purpose (GF/GP) budget to increase the Equipment Maintenance appropriation for helicopter repairs; and WHEREAS a budget amendment in the amount of $15,500 is recommended to transfer funding from
Sheriff Restricted funds L E Enhance Sheriff to the Sheriff General Fund General Purpose (GF/GP) budget to increase the K-9 Program appropriation for the acquisition of two (2) dogs; and
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WHEREAS the Sheriff's Office receipt of forfeiture/enhancement funds were previously posted to a liability account (deferred revenue) within the General Fund; due to the implementation of Governmental
Accounting Standards Board (GASB) 63, the deferred revenue account can no longer be used for this activity and these funds were moved to separate restricted funds that will require a transfer to the General
Fund for use of the monies. Transfers In from the various restricted funds in the amount of $130,948 is being recognized for eligible forensic lab, dispatch, training and K-9 Program costs; and
WHEREAS a budget amendment in the amount of $160,000 is recommended in the Sheriff’s Office to transfer the Commission Contracts revenue line item budget from Sheriff Administration to Corrective
Services, where actual Commission Contracts revenue is receipted; and WHEREAS a budget amendment is recommended in the Sheriff’s Office to transfer $49,000 to the
Project Work Order Fund for the purchase and installation of a portable incinerator in the Forensic Laboratory; and
WHEREAS a budget amendment is recommended in the Sheriff’s Office to transfer $28,200 to the Project Work Order Fund to support the Jail Cell Repurposing and Enhancement project; and
WHEREAS a budget amendment is recommended to transfer $311,000 to the Project Work Order Fund for the Sheriff Patrol Services move to the former Boy Scouts of America Building to allow for the DNA lab
renovations approved under MR #13161; and WHEREAS a budget amendment of $1,360 is recommended in Central Services – Support Services to
reallocate expense from Maintenance Contract to Expendable Equipment due to expected record retention cabinets purchases; and
WHEREAS a budget amendment of $3,500 is recommended in Central Services – Support Services to reallocate expense from Maintenance Contract to Licenses and Permits due to costs associated with the
new UMove Systems Software license and annual fees for mailroom operations; and WHEREAS a budget amendment of $8,000 is recommended in the Clerk/Register of Deeds to more
accurately reflect actual expenditures on Personal Mileage and Materials and Supplies; and WHEREAS a budget amendment in the amount of $15,000 is recommended in Economic Development
and Community Affairs to reallocate funds to more accurately reflect actual expenditures; and WHEREAS a budget amendment of $40,500 is recommended in Economic Development & Community
Affairs for operating revenues and expenditures related to the "What Goes Into $2 Billion?" Celebration held on 6/18/13; and
WHEREAS a budget amendment of $35,472 is recommended in Economic Development & Community Affairs for operating revenues and expenditures related to the Elite 40 under 40 Conference held on
4/30/13; and WHEREAS a budget amendment of $17,819 is recommended in Economic Development & Community
Affairs for operating revenues and expenditures related to the Fire and Ice Festival held on 1/25/13; and WHEREAS a budget amendment totaling $5,400,095 is recommended to amend the specific accounts
used for the County’s pension contribution; and WHEREAS a budget amendment of $172,000 is recommended in the Fringe Benefit Fund (#67800) to
reallocate Retirement Administration revenue; and WHEREAS a budget amendment totaling $2,024 is recommended to transfer Grant Match funds required
to close out the Recovery Act Byrne JAG Grant; and WHEREAS a budget amendment of $2,500 is recommended for the Friend of the Court Access and
Visitation Grant to recognize Amendment #1 within 15% of the original agreement; and WHEREAS a budget amendment of $108,467 is recommended to correct overstatement of the FY 2013
Juvenile Accountability Block Grant amended budget to reflect the current grant award; and WHEREAS a budget amendment of $113,871 is recommended to correct overstatement of the FY 2013
Narcotics Enforcement Team (NET) Grant amended budget to reflect the current grant award; and WHEREAS a budget amendment totaling $4,067 is recommended for the FY 2013 Secondary Road
Patrol Grant to correct line item budgets within the current grant award; and WHEREAS a budget amendment is recommended to recognize that the Health Division has received
additional funding from Michigan Department of Community Health (MDCH) through the Comprehensive Planning, Budgeting, and Contracting (CPBC) Agreement in the amount of $161,032 which is less than
fifteen percent of the original agreement required to accept each of the amendments via separate resolution; and
WHEREAS a budget amendment is recommended to recognize that the Health Division has received additional funding from MDCH through the Substance Use Disorder Grant Agreement in the amount of
Commissioners Minutes Continued. September 19, 2013
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$11,300 which is less than fifteen percent of the original agreement required to accept the amendment via separate resolution; and
WHEREAS a budget amendment is recommended for $1,489 to correct funds allocated to the Federal Operating Grants account within the Health Immunization Action Plan (Fund #28550) but should have
been allocated to the Federal Operating Grants account within the Health Vaccines for Children (Fund 28560); and
WHEREAS a budget amendment is recommended for $25,996 to correct the Sexually Transmitted Disease program which was omitted from Schedule A on MR #12326; and
WHEREAS a budget amendment is recommended for $1,267,234 related to Homeland Security grants to reconcile multi-period balances that have rolled forward from previous budget periods and to reflect the
grant funding awarded and approved by the Oakland County Board of Commissioners per Miscellaneous Resolutions #13008, #13124, #13125 and #13126; and
WHEREAS a budget amendment totaling $43,000 is requested by the Motor Pool Fund (#66100) to transfer funds to the Project Work Order Fund for pavement of the impound parking lot in order to be
done in conjunction with the building expansion project that was approved with MR #13012; and WHEREAS a budget amendment totaling $241,673 is requested within the Motor Pool Fund (#66100) to
reallocate revenues and expenditures as a result of a decrease in indirect costs and expendable equipment; and
WHEREAS a budget amendment totaling $23,051 is requested to transfer monies from the Parks and Recreation Fund (#50800) to the Motor Pool Fund (#66100) for the replacement of one (1) department
owned vehicle with one (1) leased vehicle; and WHEREAS a budget amendment of $850,000 is recommended for Motor Pool Leased Equipment line
item credits to bring down the overall Motor Pool equity as noted in the budget framework documents, with $680,000 to the benefit of General Fund General Purpose funds and the remaining $170,000 to other
funds; and WHEREAS a budget amendment of $485,000 is recommended for Motor Pool Fuel Charge line item
credits to bring down the overall Motor Pool equity as noted in the budget framework documents, with $388,000 to the benefit of General Fund General Purpose funds and the remaining $97,000 to other
funds; and WHEREAS a budget amendment of $288,141 is recommended as the Oakland County Parks
Commission received unbudgeted Capital Asset Contribution revenues in the form of a grant accepted with MR #11213 from the Michigan Natural Trust Fund (MTNRF) in the amount of $228,800 and a Capital
Asset Contribution in the amount of $59,341 from the 4-H Association to fund existing capital improvement projects; and
WHEREAS a budget amendment of $200,000 is recommended to make the necessary upgrades to the PeopleSoft infrastructure in order to extend the life of the original investment in the PeopleSoft system;
funding is available in assigned fund balance account #383544 PeopleSoft Maint – Upgrade; and WHEREAS a budget amendment of $2,000,000 is recommended for Cyber Security initiatives to enable
Oakland County's I.T. Department to strategically align resources and protect assets utilized in providing current and future business services; funding is available in assigned fund balance account (#383386)
Data Privacy and Security; and WHEREAS a budget amendment in the amount of $928,900 is recommended in the Department of
Information Technology to reallocate funds to more accurately reflect actual Professional Services expenditures; and
WHEREAS a budget amendment is recommended for the Department of Information Technology in the amount of $649,900 to reappropriate funds within the I.T. Fund Net Assets-Designated for Projects
previously approved by the Board for various I.T. projects such as Medical Examiner’s, E-health and CAMS; and
WHEREAS a budget amendment totaling $5,760 is recommended to transfer the remaining balance from the Easter Egg Hunt Fund to the Children's Village Donations Fund; and
WHEREAS a budget amendment in the amount of $25,000 is recommended to appropriate funds from the General Fund Assigned Fund Balance for Board of Commissioners Projects (GL account #383313)
for the purchase of audio/video equipment for the commissioner's auditorium; and WHEREAS the Parks and Recreation Commission has one (1) check unable to be processed due to
insufficient funds amounting to $30.00 and recommends that the amount due and Non-Sufficient Fund Fees (NSF) for these checks be written off and deemed uncollectible; and
Commissioners Minutes Continued. September 19, 2013
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WHEREAS the Animal Control and Pet Adoption Center accepted the donation of a portable air conditioning unit and generator valued at $16,800 for temporary use during July 19 through August 20,
2013; and WHEREAS Parks & Recreation received donations totaling $8,649.40 for various programs. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2013
Third Quarter Financial Report. BE IT FURTHER RESOLVED that $25,000 from the FY 2013 Assigned Fund Balance for Board of
Commissioners Projects (GL account #383313) be appropriated for the purchase of audio/video equipment for the commissioner's auditorium as follows:
GENERAL FUND (#10100)
Revenue FY 2013 9010101-196030-665882 Non-Dept. Planned Use of Balance $25,000
Total Revenue $25,000 Expenditures
5010101-180010-731822 Special Projects $25,000 Total Expenditures $25,000
BE IT FURTHER RESOLVED that $200,000 from the FY 2013 Assigned Fund Balance for PeopleSoft Maint - Upgrade (GL account #383544) be appropriated for necessary upgrades to the PeopleSoft
infrastructure in order to extend the life of the original investment in the PeopleSoft system, as follows:
GENERAL FUND (#10100) Revenue FY 2013
9010101-196030-665882 Planned Use of Balance $200,000 $200,000
Expenditures 9010101-196030-788001-63600 Transfer Out-Info Tech Fund $200,000
Total Expenditures $200,000 INFORMATION TECHNOLOGY FUND (#63600)
Revenue 1080101-152000-695500-10100 Transfer In from GF - Non Dept $200,000
Total Revenue $200,000 Expenditures
1080201-152010-731458 Professional Services $139,000 1080601-152090-750170 Other Expendable Equipment $61,000
Total Expenditures $200,000 BE IT FURTHER RESOLVED that $2,000,000 from the FY 2013 Assigned Fund Balance for Data Privacy
and Security (GL account #383386) be appropriated for Cyber Security initiatives to enable Oakland County's IT Department to strategically align resources and protect assets utilized in providing current
and future business services as follows:
GENERAL FUND (#10100) Revenue FY 2013
9010101-196030-665882 Planned Use of Balance $2,000,000 $2,000,000
Expenditures
9010101-196030-788001-42070 Transfer Out-Cyber Sec Project Fund $2,000,000 Total Expense $2,000,000
CYBER SECURITY FUND (#42070)
PCBU MAJOR, Project ID 100000001836, Activity A Revenue
9016001-152130-695500-10100 Transfer In from GF - Non Dept $2,000,000 Total Revenue $2,000,000
Commissioners Minutes Continued. September 19, 2013
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Expenditures 9016001-152130-773630 I.T. Development $2,000,000
Total Expenditures $2,000,000 BE IT FURTHER RESOLVED that the uncollectible debts, as recommended by the Department of
Management and Budget and detailed in the attached schedules are authorized to be written off. BE IT FURTHER RESOLVED that the donations are recognized and accepted in Parks and Recreation
and Public Services – Animal Control and Pet Adoption Center. BE IT FURTHER RESOLVED that the FY 2013 – FY 2015 Budgets are amended pursuant to Schedule A
(General Fund/General Purpose Budget Amendments), Schedule B (Proprietary and Special Revenue Budget Amendments) and Schedule C (Motor Pool – Leased Equipment and Fuel Amendments).
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of Correspondence from Laurie Van Pelt, Director, Management and Budget, Oakland County,
Michigan Fiscal Year 2013 Third Quarter Budget Amendments General Fund/General Purpose (GF/GP), Oakland County, Michigan Fiscal Year 2013 Third Quarter Budget Amendments Proprietary/Special
Revenue Funds, County of Oakland General Fund/General Purpose Revenues FY 2013 Third Quarter Report, County of Oakland FY 2013 Third quarter Report Expenditures Circuit Court, District Court,
Prosecuting Attorney, Sheriff’s Office, Clerk/Register of Deeds, County Treasurer, Board of Commissioners, Library Board, Water Resources Commissioner, County Executive, Management
Budget, Central Services, Facilities Management, Human Resources, Health and Human Services, Public Services, Economic Development, and Community Affairs, Non-Departmental, FY 2013 Budget
Amendments, County of Oakland FY 2013 Third Quarter Report Enterprise Fund Treasurer’s Office, Parks and Recreation, County of Oakland County FY 2013 Third Quarter Report Internal Services Fund
Water Resources Commissioner, Risk Management, Fringe Benefits Fund, Central Services, Facilities Management, Information Technology, Oakland County Parks & Recreation Commission FY 2013 Non-
Sufficient Funds (NSF) Check Listing, Memorandum from Bob Gatt and Oakland County Parks & Recreation Commission Contributions (Donations)
(The vote for this motion appears on page 490.)
*MISCELLANEOUS RESOLUTION #13235
BY: General Government Committee, Chairperson Christine Long IN RE: BOARD OF COMMISSIONERS – SUPPORT FOR PARTICIPATION IN SOUTHEAST
MICHIGAN SUMMIT 2013 BEING HOSTED BY WASHTENAW COUNTY To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Commissioners from Macomb, Oakland and Wayne County and members of the Detroit City
Council, in the spirit of regional cooperation, held their first Tri-County Summit in May of 1998. The first Tri-County Summit was hosted by Wayne County, the Michigan State Fair and the Michigan Association
of Counties wherein common issues were identified for cooperative action; and WHEREAS in August 1998, Oakland County hosted the second Tri-County Summit. Five Task Forces
were identified to address areas for cooperation: Mental Health, Transportation/Transit, Economic Development, Criminal Justice and Environment. The Task Forces were comprised of elected officials,
department representatives, Commission and Council staff and interested parties from SEMCOG, the Detroit Regional Chamber, Daimler Chrysler and the Citizens Research Council; and
WHEREAS in August of 1999, Macomb County hosted the third Tri-County Summit. This event focused on the successes of the various Task Forces. The Criminal Justice Task Force had compiled an inventory
of programs offered by the Detroit Police Department and the Sheriff Departments in the Tri-County area - including how to share mug shots, fingerprints and other data; the Mental Health Task Force hosted a
breakfast to discuss key appropriations and policy issues with state legislators; and the Transportation and Economic Task Forces held a joint meeting to discuss regional transportation solutions; and
WHEREAS in March 2006, the Tri-County Summit was reinstated and the Oakland County Board of Commissioners hosted the sixth Tri-County Summit at Glen Oaks Country Club in Farmington Hills.
Nearly 300 legislative leaders from the Counties of Wayne, Oakland and Macomb and the City of Detroit
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attended and worked on community issues relating to transportation, infrastructure and mental health; and
WHEREAS in September 2007, the Macomb County Board of Commissioners hosted the seventh Tri-County Summit aboard the Ovation yacht. Issues relating to water quality and the quality of life for the
region were studied and discussed. The two study groups issued recommendations in a final report; and WHEREAS in September 2008, the Detroit City Council hosted the eighth Tri-County Summit at the
beautiful, historic Detroit Institute of Arts. Two study groups were formed: Going Green and Home Foreclosures. A resolution was recommended to make energy efficiency the focus of the Regional
Partnership for Sustainability; and WHEREAS in September 2009, the Wayne County Board of Commissioners hosted the ninth Tri-County
summit at Henry Ford Community College. The event featured a “State of the Region Panel Discussion” with Wayne County Executive Robert Ficano, Oakland County Executive L. Brooks Patterson, City of
Detroit Mayor Dave Bing and Macomb County Board of Commissioners Chairman Paul Gieleghem; and WHEREAS on September 20, 2010, Oakland County hosted the tenth Tri-County Summit at the Detroit
Zoo. Legislative leaders from the City of Detroit and the counties of Macomb, Oakland and Wayne, along with leaders from the City of Detroit, the Michigan legislature and corporate and civic organizations all
attended to discuss the Detroit Zoological Authority as an example of Regional Success, Equalization: A Glimpse Into the Future and the “Silver Tsunami”; and
WHEREAS the new leaders in the City of Detroit and the Counties of Macomb, Oakland and Wayne recognized the benefit of continuing the partnership and collaborative efforts to strengthen the ability to
address complex issues facing our region; and WHEREAS the Macomb County Board of Commissioners hosted the eleventh Tri-County Summit 2011 at
the Macomb Center for the Performing Arts. The study topics were regional issues that were relevant not only to the traditional Tri-County Summit participants, but also to St. Clair and Washtenaw counties. Now,
working together as a five-entity group to expand and strengthen our voice, explore solutions and share best practices. Key leaders from the region were invited to attend and participate in two sub-committees
which met in the months preceding the Summit to study issues relating to Summit study topics will include “Across the Boundaries – Regional Collaboration” and “Transit and Transportation in Southeast
Michigan.”; and WHEREAS in December 2012, the City of Detroit hosted the twelfth summit – now called the Southeast
Michigan Summit to reflect this expanded regional collaboration - in the Erma Henderson Auditorium of the Coleman A. Young Municipal Center. The focus was on the power of international events to bring
about regional collaboration; and WHEREAS Washtenaw County has generously agreed to host the 2013 Southeast Michigan Summit.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners joins with our esteemed colleagues from the City Council from the City of Detroit and Commissioners from the Counties
of Wayne, Macomb, St. Clair and Washtenaw in affirming our support and participation in the Southeast Michigan Summit 2013.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward a copy of this adopted resolution to the City Council of the City of Detroit and the County Commissioners of Macomb,
Wayne, St. Clair and Washtenaw. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution. GENERAL GOVERNMENT COMMITTEE
(The vote for this motion appears on page 490.)
*REPORT (MISC. #13222)
BY: Human Resources Committee, John Scott, Chairperson IN RE: COUNTY EXECUTIVE/CORPORATION COUNSEL – 2013 POSITION CHANGES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on September 11, 2013, reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
Commissioners Minutes Continued. September 19, 2013
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HUMAN RESOURCES COMMITTEE MISCELLANEOUS RESOLUTION #13222 BY: General Government Committee, Christine Long, Chairperson IN RE: COUNTY EXECUTIVE/CORPORATION COUNSEL – 2013 POSITION CHANGES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Corporation Counsel has identified areas of need and areas where efficiencies can be realized; and WHEREAS recent staffing changes has provided an opportunity to better align staff for the services that need to be provided; and WHEREAS Corporation Counsel has reviewed its operations and has proposed staffing changes that would provide more stability to the Division’s operations; and WHEREAS it is proposed to delete one (1) part time non-eligible 1,000 hours per year Assistant Corporation Counsel I (position #1010501-02978); and WHEREAS it is proposed to downwardly reclassify one (1) Full-Time Eligible Financial Attorney Corporation Counsel (#1010501-09418) to a Full Time Eligible Assistant Corporation Counsel I; and WHEREAS it is proposed to create one (1) GF/GP Full-Time Eligible Assistant Corporation Counsel I position in the Corporation Counsel unit (#1010501); and WHEREAS it is proposed to create one (1) GF/GP Part-Time Non-Eligible 450 hours per year Law Clerk position in Corporation Counsel (#1010501); and WHEREAS these changes are cost neutral to the General Fund budget. NOW THEREFORE BE IT RESOLVED the Board of Commissioners approves to delete one (1) Part-Time Non-Eligible 1,000 hours per year Assistant Corporation Counsel I (position #1010501-02978). BE IT FURTHER RESOLVED to downwardly reclassify one (1) Full-Time Eligible Financial Attorney Corporation Counsel (#1010501-09418) to a Full Time Eligible Assistant Corporation Counsel I. BE IT FURTHER RESOLVED to create one (1) GF/GP Full-Time Eligible Assistant Corporation Counsel I position in Corporation Counsel (#1010501). BE IT FURTHER RESOLVED to create one (1) GF/GP Part-Time Non-Eligible 450 hours per year Law Clerk position in the Corporation Counsel unit (#1010501). Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE FISCAL NOTE (MISC. #13222)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: COUNTY EXECUTIVE/CORPORATION COUNSEL – 2013 POSITION CHANGES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-G of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Corporation Counsel has reviewed its operations and has proposed staffing changes that would provide more stability to the Division’s operations.
2. It is proposed to delete one (1) part time non-eligible 1,000 hours per year Assistant Corporation Counsel I position (#1010501-02978).
3. It is also proposed to downwardly reclassify one (1) Full-Time Eligible Financial Attorney Corporation Counsel (#1010501-09418) to a Full Time Eligible Assistant Corporation Counsel I.
4. It is proposed to create one (1) GF/GP Full-Time Eligible Assistant Corporation Counsel I position and one (1) GF/GP Part-Time Non-Eligible 450 hours per year Law Clerk position in Corporation
Counsel (#1010501). 5. The estimated annual savings for the position changes is $5,029.
6. The following budget amendment is recommended to the FY 2014-2016 Budget:
GENERAL FUND (#10100) FY 2014 FY 2015 FY 2016 Revenue
9010101-196060-665882 Planned Use of Fund Balance ($ 5,029) ($ 5,029) ($ 5,029)
Total Revenue ($ 5,029) ($ 5,029) ($ 5,029) Expenditures
Downgrade Financial Attorney Corp Counsel to Asst Corp Counsel I
Commissioners Minutes Continued. September 19, 2013
475
1010501-181020-702010 Salaries ($50,820) ($50,820) ($50,820) 1010501-181020-722900 Fringe Adj ($28,492) ($28,492) ($28,492)
Deletion of Position 2978 Asst Corp Counsel I Part Time
1010501-181020-702010 Salaries ($26,010) ($26,010) ($26,010) 1010501-181020-722900 Fringe Adj ( $ 906) ($906) ($906)
Creation of Law Clerk PTNE 450 Hours
1010501-181020-702010 Salaries $6,840 $6,840 $6,840 1010501-181020-722900 Fringe Adj $ 317 $ 317 $ 317
Creation of Asst Corp Counsel I FTE
1010501-181020-702010 Salaries $54,100 $54,100 $54,100 1010501-181020-722900 Fringe Adj $39,942 $39,942 $39,942
Total Expenditures ($ 5,029) ( $ 5,029) ($ 5,029)
FINANCE COMMITTEE
(The vote for this motion appears on page 490.)
*MISCELLANEOUS RESOLUTION #13236 BY: Human Resources Committee, John Scott, Chairperson
IN RE: INFORMATION TECHNOLOGY – ADOPTION OF THE OAKLAND COUNTY ELECTRONIC COMMUNICATIONS POLICY, INTELLECTUAL PROPERTY POLICY AND SOCIAL MEDIA POLICY
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the way we communicate has changed drastically in the past several years, with e-mail and social media becoming the preferred way of communication for many; and
WHEREAS Oakland County has adapted to this new style of communication using social media to notify and inform the public and provide services; and
WHEREAS Information Technology, Corporation Counsel, and Human Resources have collaborated to develop the Intellectual Property Policy, Social Media Policy, and update the Electronic Communication
Policy; and WHEREAS these policies assist our employees in performing their duties related to social media in a
manner that is legally sound; and WHEREAS these policies should be distributed to all employees to inform them of the appropriate us of
intellectual property, social media and the electronic equipment assigned to them. THEREFORE BE IT RESOLVED that the attached policies be adopted by the Board of Commissioners
and the Human Resources Department distribute copies of the Oakland County Electronic Communications Policy, Intellectual Property Policy and Social Media Policy to all County employees,
who will acknowledge receipt. Chairperson, on behalf of the Human Resources Services Committee, I move the adoption of the
foregoing resolution. HUMAN RESOURCES COMMITTEE
Copy of Oakland County Electronic Communications Policy Statement, Intellectual Property Policy, Social
Media Policy on file in County Clerk’s Office.
(The vote for this motion appears on page 490.)
*MISCELLANEOUS RESOLUTION #13223 BY: Planning and Building Committee, Jim Runestad, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT/DEPARTMENT OF CORPORATION COUNSEL – APPROVAL OF LEASE FOR OAKLAND COUNTY BAR ASSOCIATION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. September 19, 2013
476
WHEREAS the Oakland County Board of Commissioners, via MR #07204, approved the lease of approximately 896 square feet of office space in the Oakland County Courthouse, West Wing Extension,
Room 120 to the Oakland County Bar Association (OCBA); and WHEREAS that lease will expire on September 30, 2013, and has no options for renewal; and
WHEREAS County Administration supports the continued presence of the OCBA in the West Wing Extension of the Courthouse and supports entering into a new lease with the OCBA for this space; and
WHEREAS the Department of Facilities Management, with the assistance of Corporation Counsel, negotiated the terms and conditions in the attached lease; and
WHEREAS the attached lease would commence on October 1, 2013, and expire on September 30, 2016, and could be extended, after the expiration of the term, on a year to year basis for up to three years; and
WHEREAS pursuant to the terms and conditions in the attached lease, the OCBA would pay $17.50 per square foot annually for the space with increases or decreases based on County operation and
maintenance costs as set by the Board of Commissioners on an annual basis; and WHEREAS the Department of Facilities Management and Corporation Counsel have reviewed and/or
prepared all necessary documents related to the attached lease and recommend its approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and accepts the terms and conditions of the attached lease between the County of Oakland and the Oakland County Bar Association (OCBA) for 896 square feet of space in the West Wing Extension of the
Oakland County Courthouse, First Floor of Building 14 East, Room 120. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs it Chairperson or
his designee to execute the attached lease and all other related documents between the County and OCBA which may be required for the lease of such space.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Lease Agreement Between County of Oakland, A Michigan Municipal and Constitution Corporation and Oakland County Bar Association, A Non-Profit Corporation Incorporated by Reference.
Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13223) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT/DEPARTMENT OF CORPORATION COUNSEL – APPROVAL OF LEASE FOR OAKLAND COUNTY BAR ASSOCIATION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Pursuant to Miscellaneous Resolution #07204 a lease agreement between the Oakland County Bar Association and Oakland County was approved for use of approximately 896 square feet of
office space in the Oakland County Courthouse, West Wing Extension, Building 14E, Room 120. 2. The current lease expires on September 30, 2013 and has no options for renewal.
3. The Department of Facilities Management with the assistance of Corporation Counsel has negotiated terms and conditions of the new lease with the Oakland County Bar Association.
4. Lease charges to the Bar Association will be based on the gross square footage rental rate for the Courthouse established each Fiscal Year by the Board of Commissioners such that the rate
will be adjusted each fiscal year based on operational and maintenance costs of the Courthouse. 5. Lease charges to the Bar Association for Fiscal Year 2014 will be $15,680, based on a gross
square footage rate of $17.50 per square foot for the Courthouse. 6. The County will provide all maintenance and custodial services, normal courthouse security, and
all utilities with the exception of telephone, cable, and satellite service. 7. The Oakland County Bar Association will provide all furniture, telephones, computers, and other
equipment necessary to conduct the program at its own expense. 8. The lease agreement will commence October 1, 2013 and end September 30, 2016 and may be
extended at the County's discretion on a year-to-year basis for up to an additional three years.
Commissioners Minutes Continued. September 19, 2013
477
9. The FY 2014 – FY 2016 Facilities Maintenance & Operations Division Revenue Budget includes a provision for receipt of the lease payments in the External Agencies Revenue account (#63100-
1040702-140010-635017). 10. No budget amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 490.)
*MISCELLANEOUS RESOLUTION #13224 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF ORION 2013-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Orion has contracted with the Oakland County Sheriff's Office to provide law enforcement services for the Township (MR #12313); and
WHEREAS paragraph 24 of this Contract provided that an amendment to this Contract must be approved by a resolution of the Oakland County Board of Commissioners and the Charter Township of Orion; and
WHEREAS the Charter Township of Orion has approved a proposed amendment to the contract (Schedule A Deputies Contracted) which would add one (1) Deputy II (no-fill) effective September 21,
2013 to December 31, 2015 bringing the number of Deputy II (no-fill) from eighteen (18) to nineteen (19) and the total number of FTE contracts to twenty-six (26); and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (no-fill) for the Charter Township of Orion under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of the Oakland County Sheriff's
Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Orion to add one (1) Deputy II (no-fill) September 21, 2013 to December 31, 2015.
BE IT FURTHER RESOLVED that one (1) GF/GP Deputy II position be created in the Patrol Services Division/Orion Township (#4030625) of the Sheriff’s Office for the period September 21, 2013 to
December 31, 2015. BE IT FURTHER RESOLVED that one (1) marked vehicle with MDC, Camera, mobile and prep radio be
added to the county fleet. BE IT FURTHER RESOLVED that this amendment will take effect September 21, 2013.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
SCHEDULE A
SHERIFF'S DEPUTIES CONTRACTED FOR AND TO BE ASSIGNED TO MUNICIPALITY
Rank(s) of SHERIFF'S
DEPUTIES
Number(s) of Sheriff's
Deputies Contracted
Bi-Weekly Charge to
Municipality in 2013
Annual Costs
2013
Bi-Weekly Charge to
Municipality in 2014
Annual Costs 2014 Bi-Weekly Charge to
Municipality in 2015
Annual Costs 2015
Captain $7,352.06 $191,154 $7,464.01 $194,064 $7,579.50 $197,067
Lieutenant 1 $6,354.94 $165,228 $6,461.59 $168,001 $6,571.80 $170,867
Patrol
Sergeant 1 $5,591.31 $145,374 $5,682.09 $147,734 $5,775.89 $150,173
Detective
Sergeant 1 $5,745.70 $149,388 $5,845.97 $151,995 $5,949.74 $154,693
Deputy II (w/fill) $5,714.60 $148,580 $5,795.79 $150,691 $5,879.75 $152,874
Commissioners Minutes Continued. September 19, 2013
478
Deputy II (no-
fill) 19 $4,869.01 $126,594 $4,950.20 $128,705 $5,034.16 $130,888
Deputy II (no-fill/no-vehicle) $4,598.77 $119,568 $4,668.23 $121,374 $4,739.87 $123,237
Patrol Investigator
(no-fill)
4 $5,023.39 $130,608 $5,114.07 $132,996 $5,208.01 $135,408
Deputy I (no-fill) $4,485.07 $116,612 $4,560.08 $118,562 $4,637.66 $120,579
TOTAL
26
NOTE: For each PATROL DEPUTY II (WITH FILL-IN) identified above, ONLY the O.C.S.O. shall, at no
additional cost to the MUNICIPALITY, provide a substitute (i.e., FILL-IN) SHERIFF'S DEPUTY to provide
LAW ENFORCEMENT SERVICES to the MUNICIPALITY whenever a PATROL DEPUTY II (WITH FILL-IN) is absent from the MUNICIPALITY during any 80 hour bi-weekly period for any reason except those reasons enumerated in Paragraph 5(a)(1) through Paragraph 5(a)(5) above.
NOTE: No Trainees shall be assigned by the O.C.S.O. to perform the duties of any SHERIFF'S DEPUTY contracted for and assigned to perform LAW ENFORCEMENT SERVICES under the terms of this Agreement.
OAKLAND COUNTY SHERIFF'S OFFICE
2013-2015 LAW ENFORCEMENT SERVICES AGREEMENT WITH CHARTER TOWNSHIP OF ORION
Amendment 1
_____________________________________________________________________ Pursuant to paragraph 24 of the 2012 Law Enforcement Services Agreement between the COUNTY and
the CHARTER TOWNSHIP OF ORION, the parties hereby agree to amend said contract in accordance with the attached Schedule A.
All other contractual provisions, of the 2013 Law Enforcement Services Agreement not otherwise affected
by the attached Schedules A, remain in full force and effect. FOR AND IN CONSIDERATION of the mutual assurances, promises, acknowledgments, set forth in this
Amendment 1 to the 2013-2015 Law Enforcement Services Agreement, ("Amendment") and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the
undersigned hereby execute this Amendment on behalf of the Parties, and by doing so legally obligate
and bind the Parties to the terms and conditions of this Contract. IN WITNESS WHEREOF, Chris Barnett, Supervisor of the Charter Township of Orion, hereby
acknowledges that he hereby executes this Amendment on behalf of the Municipality and hereby accepts
and binds the Municipality to the terms and conditions of this Amendment.
EXECUTED: __________________________ DATE: _______________ Chris Barnett
Supervisor
WITNESSED: _________________________, DATE: _______________
Charter Township of Orion, Clerk
Commissioners Minutes Continued. September 19, 2013
479
IN WITNESS WHEREOF, Michael J. Gingell, Chairperson, Oakland County Board of Commissioners hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of
Commissioners, to execute this Amendment on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this Amendment.
EXECUTED: __________________________ DATE: _______________ Michael J. Gingell, Chairperson
Oakland County Board of Commissioners
WITNESSED: __________________________ DATE: _______________ County of Oakland
FISCAL NOTE (MISC. #13224)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES
IN THE CHARTER TOWNSHIP OF ORION 2013 – 2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Charter Township of Orion is contracted with the Oakland County Sheriff to provide law
enforcement services to this community for calendar years 2013-2015 per MR #12313. 2. Paragraph 24 of the contract allows for contract amendments as approved by both the Oakland
County Board of Commissioners and the Charter Township of Orion. 3. The Charter Township of Orion is requesting the addition of one (1) Deputy II (no-fill) position to the
2014 contract; requiring the creation and addition of one (1) Deputy II position in the Contract Patrol Orion Unit, Patrol Services Division of the Sheriff’s Office, from September 21, 2013 to December 31,
2015. 4. All other GF/GP Orion Township positions are continued in the Contracted Patrol Unit/Patrol Services
Division of the Sheriff’s Office; the total number of contracted positions for this community is increased from 18 to 19 positions.
5. The amendment adds one (1) new marked patrol vehicle with prep at a total cost of $23,000 to the county fleet; also adds one (1) mobile data computer (MDC) with camera at a total cost of $9,195;
and one (1) mobile/prep radio at a total cost of $4,500 for a total capital cost transfer from GF/GP Contingency of $36,695.
6. Miscellaneous Resolution #12265 authorized the established rates and contract language for calendar years 2013 through 2015; the rates stated in this agreement are consistent with the rates
established by that resolution. 7. The Fiscal Year 2014-2016 budgets is amended as follows:
Adopted Adopted Adopted GENERAL FUND (#10100) FY 2014 FY 2015 FY 2016
4030601-110000-632093 Sher. Spec. Dep. $ 128,706 $ 130,888 $ 130,888 Total Revenues $ 128,706 $ 130,888 $ 130,888
Sheriff Patrol Services Expenditures
4030601-116180-702010-40130 Salaries $ 49,780 $ 49,780 $ 49,780 4030501-116230-712020-40130 Overtime 32,005 34,186 34,186
4030601-116180-722790-40130 Social Sec. 3,808 3,808 3,808 4030601-116180-722770-40130 Retirement 17,607 17,607 17,607
4030601-116180-722780-40130 Hospitalization 13,973 13,973 13,973 4030601-116180-722760-40130 Group Life 149 149 149
4030601-116180-722750-40130 Workers Comp 687 687 687 4030601-116180-722810-40130 Disability 682 682 682
4030601-116180-722820-40130 Unemployment 159 159 159 4030601-116180-722800-40130 Dental 762 762 762
Commissioners Minutes Continued. September 19, 2013
480
4030601-116180-722850-40130 Optical 110 110 110 4030601-116180-750070-40130 Deputy Supplies 389 389 389
4030601-116180-750581-40130 Uniforms 472 472 472 4030601-116180-730653-40130 Equip Rental 924 924 924
4030601-116180-774677-40130 Insurance Fund 926 926 926 4030601-116180-776661-40130 Lease Veh. 6,102 6,102 6,102
4030601-116180-773535-40130 CLEMIS 171 172 172 Total Expenditures $ 128,706 $ 130,888 $ 30,888
Capital Costs – Operating Unit (#40130)
4030601-116180-788001-66100 Tranf to Motorpool $ 23,000 4030601-116180-788001-53600 Tranf to Radio $ 4,500
4030601-116180-788001-63600 Tranf to Info Tech $ 9,195 9090101-196030-730359 Contingency ($ 36,695)
Total Capital Cost $ 0 Total General Fund Expenditures $ 36,695
MOTOR POOL FUND (#66100)
Revenue 1030811-184010-630833 Gasoline Oil Grease Chgs. $ 1,298
1030811-184010-631071 Leased Equipment $ 2,772 1030811-184010-695500-10100 Tranf from Gen. Fund $ 23,000
1030811-184010-665882 Planned Use of Balance ($23,000) Total Motor Pool Revenue $ 4,070
Expenses 1030811-184010-750210 Gasoline Chgs. $ 1,298
1030811-184010-761156 Depreciation Vehicles 2,772 Total Motor Pool Expense $ 4,070
RADIO COMMUNICATIONS FUND (#53600) Revenue
1080310-115150-695500-10100 Tranf from Gen. Fund $ 4,500 1080310-115150-665882 Planned Use of Balance ($ 4,500)
Total Radio Comm Revenue $ 0 CLEMIS FUND (#53500)
Revenue 1080305-116080-630931 In-Car Terminals $ 555
1080305-116080-665882 Planned Use of Balance ($ 555) Total CLEMIS Revenue $ 0
INFORMATION TECHNOLOGY (#63600) Revenue
1080601-152096-630658 Equipmental Rental $ 1,533 1080601-152096-695500-10100 Tranf from Gen. Fund $ 9,195
1080601-152096-665882 Planned Use of Balance ($ 9,195) Total Info Tech Revenue $ 1,533
Expenses 1080601-152096-761121 Depreciation Equip. $ 1,533
Total Info Tech Expense $ 1,533 FINANCE COMMITTEE
(The vote for this motion appears on page 490.)
*MISCELLANEOUS RESOLUTION #13225
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – POSITION CHANGES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. September 19, 2013
481
WHEREAS the Corrective Services Division of the Oakland County Sheriff’s Office is comprised of 471 full and part-time employees; and
WHEREAS the division’s responsibilities include the jail, as well as court services and campus security; and
WHEREAS in the 2011 budget process the Captain overseeing the Satellite Services division was deleted along with other positions; and
WHEREAS the oversight of the Corrections and Satellite functions of the Sheriff’s Office is increasing in complexity as a result of federal regulations, mandated corrections officer training and increased campus
security issues; and WHEREAS it is no longer feasible for one Captain to appropriately oversee all these areas; and
WHEREAS organizationally an additional Captain will provide enhanced administrative oversight; and WHEREAS it is proposed to delete one (1) GF/GP part-time non-eligible 1,000 hours per year Sheriff
Corrections Administrator (position #4030101-10670) and upwardly reclassify one GF/GP full-time eligible Lieutenant (position #4030310-00534) to a full-time eligible Captain position and transfer the position to
the Satellite Services (#4030401); and WHEREAS deleting and upwardly reclassifying these positions will not result in any additional cost to the
budget. NOW THEREFORE BE IT RESOLVED to delete one (1) GF/GP full-time eligible Sheriff Corrections
Administrator (position #4030101-10670). BE IT FURTHER RESOLVED to upwardly reclassify one (1) GF/GP full-time eligible Lieutenant Position
(#4030310-00534) to a Captain position and transfer the position to Satellite Services (#4030401). Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #13225) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF'S OFFICE – POSITION CHANGES To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Resolution implements a position reclassification and a position deletion to increase the
effectiveness of command and administration of duties within the Sheriff’s Office Corrective Services and Corrective Services Satellites Divisions.
2. The cost to upwardly reclassify one (1) GF/GP full time eligible (FTE) Lieutenant position to a FTE Captain position is more than offset by the deletion of one (1) GF/GP part time non-eligible
(PTNE) 1,000 hour Sheriff Corrections Administrator (position 4030101-10670) in the Sheriff’s Office Staff Division.
3. The net savings resulting from this action will be applied to offset the cost of police and fire dispatch position creations approved by MR #13187 between the Oakland County Sheriff’s Office
and the Village of Holly effective October 1, 2013 through March 31, 2015; MR #13188 approved fire dispatch services for the Charter Township of Groveland effective October 1, 2013 through
March 31, 2015; and MR #13191 approved fire dispatch services for the Charter Township of Orion, effective January 1, 2014 through March 31, 2015; County budget includes continuation
through 2016, if these contracts are not renewed beyond March 31, 2015 the budgets for FY 2015 and FY 2016 will be amended.
4. The estimated annual budget savings resulting from the position deletion and the position reclassification approved by this resolution is $36,489 and is recognized to offset the net cost of
the three (3) Dispatch Specialist position creations approved per the miscellaneous resolutions mentioned above; the net costs will be offset to the Sheriff’s Dispatch overtime expense line item
in the following amounts: FY 2014 ($12,885), FY 2015 ($17,645), and FY 2016 ($17,645). 5. The revenue and expense budgets are amended for FY 2014, 2015, and 2016 as follows:
GENERAL FUND (#10100)
Expense FY 2014 FY 2015 FY 2016 Sheriff Staff Division – Corrections Administrator Pos. Deletion
Commissioners Minutes Continued. September 19, 2013
482
4030101-112580-702010 Salaries ($ 41,965) ($ 41,965) ($ 41,965) 4030101-112580-722790 Social Sec. ( 608) ( 608) ( 608)
4030101-112580-722770 Retirement ( 625) ( 625) ( 625) 4030101-112580-722750 Workers Comp ( 1,095) ( 1,095) ( 1,095)
4030101-112580-722820 Unemployment ( 135) ( 135) ( 135) Total Expenditures ($ 44,428) ($ 44,428) ($ 44,428)
Sheriff Corrective Services Division – Pos. Reclass. and transfer to Satellites Div.
4030301-112620-702010 Salaries ($ 82,786) ($ 82,786) ($ 82,786) 4030301-112620-722790 Social Sec. ( 6,333 ) ( 6,333 ) ( 6,333)
4030301-112620-722770 Retirement ( 29,282) ( 29,282 ) ( 29,282) 4030301-112620-722760 Group Life ( 249 ) ( 249 ) ( 249)
4030301-112620-722750 Workers Comp ( 1,142 ) ( 1,142 ) ( 1,142) 4030301-112620-722810 Disability ( 1,134 ) ( 1,134 ) ( 1,134)
4030301-112620-722820 Unemployment ( 265 ) ( 265 ) ( 265) Total Expenditures ($121,191) ($121,191) ( $121,191)
Sheriff Corrective Services Satellites Division – Pos. Transfer from Corrections Div.
4030401-112590-702010 Salaries $ 88,210 $ 88,210 $ 88,210 4030401-112590-722790 Social Sec. 6,748 6,748 6,748
4030401-112590-722770 Retirement 31,200 31,200 31,200 4030401-112590-722760 Group Life 265 265 265
4030401-112590-722750 Workers Comp 1,217 1,217 1,217 4030401-112590-722810 Disability 1,208 1,208 1,208
4030401-112590-722820 Unemployment 282 282 282 4030501-116230-712020 Overtime 36,489 36,489 36,489
Total Expenditures $ 165,619 $ 165,619 $ 165,619 Grand Total Position Changes $ 0 $ 0 $ 0
Sheriff Emergency Prep Division – Pos.Creation, Holly Twp.MR #13187
Revenue 4030501-116230-630539 Dispatch Rev. $ 69,702 $70,392 $70,392
Total Revenues $ 69,702 $70,392 $70,392
Expenditures 4030501-116230-702010 Salaries $ 36,167 $ 36,167 $ 36,167
4030501-116230-722790 Social Sec. 2,767 2,767 2,767 4030501-116230-722770 Retirement 12,792 12,792 12,792
4030501-116230-722780 Hospitalization 13,973 13,973 13,973 4030501-116230-722760 Group Life 109 109 109
4030501-116230-722750 Workers Comp 998 998 998 4030501-116230-722810 Disability 495 495 495
4030501-116230-722820 Unemployment 116 116 116 4030501-116230-722800 Dental 762 762 762
4030501-116230-722850 Optical 110 110 110 4030501-116230-750581 Uniforms 500 500 500
4030501-116230-712020 Overtime 913 1,603 1,603 Total Expenditures $ 69,702 $70,392 $70,392
Sheriff Emergency Prep Division – Pos.Creation - Groveland Twp. MR #13188
Revenue 4030501-116230-630539 Dispatch Rev. $ 36,807 $37,172 $37,172
Total Revenues $ 36,807 $37,172 $37,172 Expenditures
4030501-116230-702010 Salaries $ 36,167 $ 36,167 $ 36,167 4030501-116230-722790 Social Sec. 2,767 2,767 2,767
Commissioners Minutes Continued. September 19, 2013
483
4030501-116230-722770 Retirement 12,792 12,792 12,792 4030501-116230-722780 Hospitalization 13,973 13,973 13,973
4030501-116230-722760 Group Life 109 109 109 4030501-116230-722750 Workers Comp 998 998 998
4030501-116230-722810 Disability 495 495 495 4030501-116230-722820 Unemployment 116 116 116
4030501-116230-722800 Dental 762 762 762 4030501-116230-722850 Optical 110 110 110
4030501-116230-750581 Uniforms 500 500 500 4030501-116230-712020 Overtime (31,982) (31,617) (31,617)
Total Expenditures $ 36,807 $37,172 $37,172
Sheriff Emergency Prep Division – Pos. Creation - Orion Twsp.9 mos FY 2014, MR #13191 Revenue
4030501-116230-630539 Dispatch Rev. $ 32,913 $44,172 $44,172 Total Revenues $ 32,913 $44,172 $44,172
Expenditures 4030501-116230-702010 Salaries $ 27,125 $ 36,167 $ 36,167
4030501-116230-722790 Social Sec. 2,075 2,767 2,767 4030501-116230-722770 Retirement 9,594 12,792 12,792
4030501-116230-722780 Hospitalization 10,480 13,973 13,973 4030501-116230-722760 Group Life 81 110 110
4030501-116230-722750 Workers Comp 374 500 500 4030501-116230-722810 Disability 372 495 495
4030501-116230-722820 Unemployment 87 116 116 4030501-116230-722800 Dental 572 762 762
4030501-116230-722850 Optical 83 110 110 4030501-116230-750581 Uniforms 375 500 500
4030501-116230-712020 Overtime (18,305) (24,120) ( 24,120) Total Expenditures $ 32,913 $44,172 $ 44,172
FINANCE COMMITTEE
(The vote for this motion appears on page 490.)
*MISCELLANEOUS RESOLUTION #13226 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: CIRCUIT COURT FAMILY DIVISION – OAKLAND COUNTY FY 2014 CHILD CARE FUND BUDGET
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Pursuant to provisions of Act 280 of the Public Acts of 1975, Oakland County is required to develop and submit a plan and budget for the provision of funding of foster care services to the Bureau of
Juvenile Justice, Department of Human Services, annually; and WHEREAS The Oakland County Circuit Court - Family Division, County of Oakland, and the Oakland
County Department of Health and Human Services have developed the attached foster care services budget for the State's Fiscal Year, October, 1, 2013 through September 30, 2014; and
WHEREAS The Public Services Committee has reviewed this budget and recommends its submission to the State Office.
THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners authorizes submission of the 2013-2014 Oakland County Child Care Fund Budget to the Bureau of Juvenile Justice’s Child Care
Fund Unit, Department of Human Services. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of County Child Care Budget Summary – Michigan Department of Human Services (DHS) Child and Family Services on file in County Clerk’s office.
Commissioners Minutes Continued. September 19, 2013
484
FISCAL NOTE (MISC. #13226) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: CIRCUIT COURT FAMILY DIVISION - OAKLAND COUNTY FY 2014 CHILD CARE FUND BUDGET To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to the Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds: 1. Under the provisions of Act 280 of the Public Acts of 1975, Oakland County is required to develop
and submit a plan and budget for funding foster care services to the Child and Family Services Office of the Bureau of Juvenile Justice, Department of Human Services annually.
2. The Circuit Court/Family Division and the Oakland County Department of Human Services have developed the budget for foster care services covering the period of October 1, 2013 through
September 30, 2014. 3. The plan reflects $35,398,211 in gross expenditures and $2,100,500 in offsetting revenues,
leaving a net expenditure of $33,297,711. The Child Care fund reimburses 50% for all Child Care Fund eligible expenditures of $33,297,711, rendering a State reimbursement of $16,648,856
should the State approve the budget and the County expend all funds listed in the plan. 4. The plan reflects an approximate .06% decrease from last year’s plan totaling $20,571.
5. The figures provided are estimates for State Child Care Fund budgeting purposes only, based on current available data and may not reflect the eventual adopted budget and/or expenditures for
this program. The plan expenditures exceed the FY 2014 Finance Committee Recommendation by approximately 11.91% or $1,981,659.
6. If necessary, a budget amendment will be recommended at the time of the contract agreement.
(The vote for this motion appears on page 490.)
*MISCELLANEOUS RESOLUTION #13227
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: 52nd DISTRICT COURT, DIVISION I – IMPLEMENTATION OF NEW PROGRAM FEE FOR FY
2014
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court Division I (Novi) implemented an Introduction to Alcoholic Anonymous
(AA) program to assist defendant’s in the transition to AA attendance; and
WHEREAS 456 individuals were ordered to attend AA in the past year; and
WHEREAS approximately 90% of the defendants are referred to this class and are ordered to take the
class if they have had little or no AA exposure in the past; and
WHEREAS this class clarifies the type of AA meeting a new person in AA should target, as well as what
to expect; and
WHEREAS the clarification provides comfort and eases anxiety regarding the anticipated attendance at
AA; and
WHEREAS the decrease in anxiety reduces the chance the defendant will not attend or forge
documentation instead of attending; and
WHEREAS the program was developed as a pilot program to determine the benefits and has proven to
be beneficial to defendants; and
WHEREAS the pilot program was very successful; and
WHEREAS due to the success of the pilot program there is a need to implement the program on a
permanent basis; and
WHEREAS the building has remained open on Tuesday nights for 18 years for other substance abuse
education classes; and
WHEREAS there are costs associated with keeping the building open and safe after hours in the form of
deputy overtime and utility costs; and
WHEREAS the introduction to AA class could assist in deferring the costs associated with the building
remaining open after hours; and
WHEREAS there will be administrative costs associated with the continuation of this program; and
Commissioners Minutes Continued. September 19, 2013
485
WHEREAS a $30 fee is the average cost for a one and a half hour substance abuse education class; and
WHEREAS to support the continuation of the program and to defer costs associated with keeping the
building open after hours as well as administrative costs, a $30 fee needs to be imposed for future
attendees effective October 1, 2013.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
continuation of the Introduction to AA program.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the
establishment of a fee to cover the cost of this program to be assessed to the attendee.
Chairperson, on behalf of the Public Service Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC #13227) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: 52nd DISTRICT COURT, DIVISION I – IMPLEMENTATION OF NEW PROGRAM FEE FOR FY 2014
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The 52nd District Court, Division I (Novi) implemented an Introduction to Alcoholic Anonymous (AA) pilot program and found the program very successful with the defendants.
2. Due to the success of the pilot program, they see a need to implement the program on a permanent basis.
3. A $30 per person fee is to be imposed to support the continuation of the program and to defer costs associated with keeping the building open after hours as well as administrative costs.
4. The program anticipates an average of 20 people per class and an estimated 24 classes per year.
5. It is estimated that the implementation of the new program fee will increase their revenues by $14,400.
6. The following budget amendment is recommended to the FY 2014-2016 budget:
GENERAL FUND (#10100) FY 2014 FY 2015 FY 2016 Revenue
3020201-113290-630259 Class Fees $ 14,400 $ 14,400 $14,400 9010101-196060-665882 Planned Use of Fund Balance (14,400) (14,400) (14,400)
Total Revenue 0 0 0
(The vote for this motion appears on page 490.)
*MISCELLANEOUS RESOLUTION #13237 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE AND CIRCUIT COURT – 2013 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM – ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the U.S. Department of Justice - Office of Justice Programs has awarded Oakland County, along with the City of Pontiac, grant funding in the amount of $129,060 for the period of October 1, 2012
through September 30, 2016; and WHEREAS this is a formula grant based on total violent crime reported within the State; and
WHEREAS the funding has increased by $7,066 from the previous year; and WHEREAS the funds are distributed based on Federal allocation; Oakland County’s share is $33,610 and
the remaining $95,450 is for the City of Pontiac (via the Sheriff’s Office); and WHEREAS there is no grant match requirement; and
WHEREAS $31,805 of the funding is dedicated to the Sheriff’s Office and will be used to purchase equipment for Fire Investigations, Property Room, Tactical, and the Fugitive Apprehension Team; and
Commissioners Minutes Continued. September 19, 2013
486
WHEREAS $1,805 of the funding is dedicated to the Circuit Court and will be used to purchase equipment for a Specialized Business Docket courtroom; and
WHEREAS $95,450 is the City of Pontiac’s allocation and will be used to fund the Sheriff’s Office Law Enforcement contract with Pontiac to help fight violent crime and lower the homicide rate with the use of
overtime; and WHEREAS under an Intergovernmental Agreement between Oakland County and the City of Pontiac
authorized by Miscellaneous Resolution #13186, Oakland County will act as the fiduciary and lead agency for the entire award; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the U.S. Department
of Justice Grant Agreement in the amount of $129,060 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached.
BE IT FURTHER RESOLVED the continuation of the program is contingent upon future levels of grant program funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Sheriff’s Office/Circuit Court, Correspondence from Denise O’Donnell,
Director Department of Justice Bureau of Justice Assistance, Michael L. Alston, Director Department of Justice Office for Civil Rights, Orbin Terry, NEPA Coordinator, Department of Justice Bureau of Justice
Assistance. Incorporated by Reference. Original on file in County Clerk’s Office.
FISCAL NOTE (MISC. #13237) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE AND CIRCUIT COURT – 2013 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM - ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The United States Department of Justice has awarded Oakland County and the City of Pontiac grant funding in the amount of $129,060.
2. Oakland County’s share of the award is $33,610. The Sheriff’s Office will use $31,805 of the funds to purchase equipment for Fire Investigations, Property Room, Tactical, and the Fugitive
Apprehension Team. Circuit Court will use $1,805 of the funds to purchase equipment for a Specialized Business Docket courtroom.
3. The remaining grant distribution is based on the Federal allocation of $95,450 to the City of Pontiac pursuant to the Intergovernmental Agreement approved by Miscellaneous Resolution
#13186. 4. The grant funding period is October 1, 2012 through September 30, 2016.
5. No County match is required. 6. An amendment to the Fiscal Year 2013 budget is recommended as follows:
GRANT FUND (#27368) GRANT (GR #0000000657)
FY 2013 Revenue
4030601-116180-610313-40420 Sheriff /City of Pontiac– Grants Federal $95,450 4030901-116260-610313 Sheriff/Technical Services – Grants Federal 1,985
4030901-110060-610313 Sheriff/Technical Services – Grants Federal 3,000 4030901-110050-610313 Sheriff/Technical Services – Grants Federal 3,060
4030501-110110-610313 Sheriff/SEPTC Admin – Grants Federal 23,760 3010101-121100-610313 Circuit Court – Grants Federal 1,805
Total Grant Fund Revenue $129,060
Commissioners Minutes Continued. September 19, 2013
487
Expenditures 4030601-116180-712020-40420 Sheriff/City of Pontiac – Overtime $ 95,450
4030901-116260-750170 Sheriff/Technical Services – Equip 1,985 4030901-110060-750170 Sheriff/Technical Services – Equip 3,000
4030901-110050-750170 Sheriff/Technical Services – Equip 3,060 4030501-110110-750170 Sheriff/SEPTC Admin – Equip 23,760
3010101-121100-750170 Circuit Court – Equip 1,805 Total Grant Fund Expenditures $ 129,060
FINANCE COMMITTEE
(The vote for this motion appears on page 490.)
*MISCELLANEOUS RESOLUTION #13238 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2014 VICTIM ADVOCACY PROGRAM - VICTIMS OF CRIME ACT (VOCA) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan, Department of Community Health has awarded to the Oakland County Office of the Prosecuting Attorney Victims of Crime Act (VOCA) grant funding for the period of October 1,
2013 through September 30, 2014; and WHEREAS this is the fourteenth (14th) year of grant acceptance for this program; and
WHEREAS the purpose of this grant is to expand and enhance local services available to crime victims regarding their safety, rights, dignity, crisis intervention, court accompaniment, agency referrals,
assistance with compensation, and support services; and WHEREAS this grant partially funds one (1) Victim Advocate position who will provide onsite services to
crime victims in all courts in Oakland County; and WHEREAS the Fiscal Year 2014 application amount of $107,004 resulted in an award of $78,750; and
WHEREAS the FY 2014 award amount of $78,750 is reduced by $4,960 from the FY 2013 award amount; and
WHEREAS the State contribution is $63,000 (80%), and the required match is $15,750 (20%) and is in the form of Prosecuting Attorney Victim Advocate fringe benefit cost; and
WHEREAS this award allows for the continuation of one (1) FTE SR grant funded Victim Advocate (position #4010101-135170-09647); and
WHEREAS the State is contributing $63,000 which only partially funds the total cost of $86,961 for the (1) Victim Advocate position; and
WHEREAS the grant award has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant funding from the State of Michigan, Department of Community Health in the amount of $63,000 and
recognizes in-kind Prosecuting Attorney Victim Advocate fringe benefit cost of $15,750 to meet the match requirement for the period of October 1, 2013 through September 30, 2014.
BE IT FURTHER RESOLVED that one (1) FTE SR grant funded Victim Advocate (position #4010101-135170-09647) is continued, but only partially funded by grant funds; the Prosecuting Attorney’s Office
has agreed to convert General Fund expense budget line items to cover the funding shortage between the grant award of $63,000 and the total position cost of $86,961 for a total of $23,961.
BE IT FURTHER RESOLVED that in-kind Prosecuting Attorney Victim Advocate fringe benefit cost is recognized to meet the County match contribution; with no cash match requirement.
BE IT FURTHER RESOLVED that continuation of this program is contingent upon continued grant funding.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of
the original award. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. September 19, 2013
488
Copy of Grant Review Sign Off – Prosecuting Attorney, Grant Agreement Between Michigan Department of Community Health, Michigan Department of Community Health FY 13/14 Agreement Addendum A,
Part II General Provisions, Attachment A, Program Budget Summary, Program Budget – Cost Detail Schedule, Attachment C, Attachment D, Attachment E. Incorporated by Reference. Original on file in
County Clerk’s Office.
FISCAL NOTE (MISC. #13238) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2014 VICTIM ADVOCACY PROGRAM - VICTIMS OF CRIME ACT (VOCA) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Resolution and finds:
1. The Prosecuting Attorney has been awarded $78,750 for the Fiscal Year 2014 Victims of Crime Act (VOCA) Grant.
2. The total Fiscal Year 2014 award is $4,960 less than the Fiscal Year 2013 award. 3. The State’s contribution is $63,000 (80%) and the County’s contribution is $15,750 (20%). The
County contribution is in the form of Prosecuting Attorney’s Office Victim Advocate’s fringe benefit cost.
4. The total program budget is $86,961 and is only partially funded leaving a shortfall of $23,961. The Prosecuting Attorney has chosen to address this shortfall by a one-time reduction of General
Fund budgets for Personal Mileage Expense (Account #731346) in the amount of $10,000 and a reduction to Printing Expense (Account #731388) in the amount of $13,961, these amounts will
be transferred to the grant fund budget (Fund #27325). 5. In addition to the match requirements, the County is expected to incur $6,529 in administrative
and support costs, which have been included in the Fiscal Year 2014 Budget. This grant does not allow for recovery of those costs.
6. The grant continues to fund one (1) SR FTE (position #4010101-135170-09647) Victim Advocate, and recognizes Prosecuting Attorney Office Victim Advocate FICA and retirement fringe benefit
cost to meet the County Local Match requirement in the amount $15,750. 7. The FY 2014 General Fund (#10100) and Special Revenue Fund (#27325) Budgets are amended
as follows to recognize the grant award and transfer the grant match from the General Fund to the grant fund:
FY 2014 FY 2014 Cnty Exec FY 2014 Amended
GENERAL FUND (#10100) Rec Budget Amendment Budget Expenditures
4010201-135170-731346 Personal Mile. 31,796 ( 10,000) 21,796 4010101-135170-731388 Printing 54,562 ( 13,961) 40,601
4010101-135170-788001-27325 Trans Out 0 23,961 23,961 Total General Fund Expenditures $86,358 $ -0- $86,358
VOCA GRANT FUND (#27325)
Project #GR0000000283 4010201-135170-610313 Grants Federal $65,571 $ (2,571) $ 63,000
4010201-135170-695500 Transfers In 20,811 3,150 23,961 Total Grant Revenues $ 86,382 ($ 579) $ 86,961
Expenditures
4010201-135170-702010 Salary $45,027 $ 0 $ 45,027 4010201-135170-722740 Fringe Benefits (3,879) 3,879 0
4010201-135170-722750 Workers Comp. 101 0 101 4010201-135170-722760 Group Life 139 0 139
4010201-135170-722770 Retirement 17,676 0 17,676 4010201-135170-722780 Hospitalization 18,323 0 18,323
Commissioners Minutes Continued. September 19, 2013
489
4010201-135170-722790 Social Security 3,445 0 3,445 4010201-135170-722800 Dental 1,377 0 1,377
4010201-135170-722810 Disability 652 0 652 4010201-135170-722820 Unemploy Insur 144 0 144
4010201-135170-722850 Optical 77 0 77 4010201-135170-731346 Personal Mileage 3,300 (3,300) 0
Total Grant Expenditures $ 86,382 ($ 579) $ 86,961 FINANCE COMMITTEE
(The vote for this motion appears on page 490.)
*REPORT (MISC. #13239)
BY: Human Resources Committee, John Scott, Chairperson IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2014 CRIME VICTIM RIGHTS GRANT
ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on September 11,
2013, reports with recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #13239 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2014 CRIME VICTIM RIGHTS GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan, Department of Community Health has awarded the Oakland County Office of the Prosecuting Attorney Victim Rights grant funding in the amount of $188,900 for the period of
October 1, 2013 through September 30, 2014; and WHEREAS this is the twenty-second (22nd) year of grant acceptance for this program; and
WHEREAS the Fiscal Year 2014 award is the same as the Fiscal Year 2013 award amount and there is no grant match required; and
WHEREAS the purpose of this grant is to comply with the mandates set forth in the Michigan Constitution and the Crime Victim’s Rights Act to provide victims of crime rights as mandated under the Crime Victim’s
Rights Act such as victim notification, and personal advocacy; and WHEREAS this yearly grant is a fixed amount, and represents only partial reimbursement of the Victim
Services program; and WHEREAS the Prosecuting Attorney’s Office is mandated by law to perform the Victim Rights function
regardless of grant reimbursement; and WHEREAS this grant award includes continued reimbursement funding of salaries, for three (3) GFGP
Victim Advocate (positions #4010101-05783, 05785, and 07183); and WHEREAS this grant award includes reimbursement funding of salaries and partial fringe benefits for one
(1) GFGP Office Assistant II (position #4010101-06739); and WHEREAS previously this grant provided partial reimbursement for one (1) Victim Rights Supervisor
(position #4010101-05784), which is now replaced by an Office Assistant II position; and WHEREAS the grant award has been processed through the County Executive Contract Review Process
and the Board of Commissioners’ Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant
funding from the State of Michigan, Department of Community Health in the amount of $188,900 for the period of October 1, 2013 through September 30, 2014.
BE IT FURTHER RESOLVED that one (1) previously reimbursed Victim Rights Supervisor (position #4010101-05784) is now replaced by an Office Assistant II (position #4010101-06739).
Commissioners Minutes Continued. September 19, 2013
490
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of
the original award, which are consistent with the original application as approved. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Vote on Consent Agenda: AYES: Gingell, Gosselin, Hoffman, Long, Matis, McGillivray, Middleton, Quarles, Runestad,
Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson. (19) NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted.
Copy of Grant Review Sign Off – Prosecuting Attorney, Correspondence from Leslie O’Reilly Program Specialist Department of Community Health, Grant Agreement Between Michigan Department of
Community Health, Michigan Department of Community Health, FY 13/14 Agreement Addendum A, Attachment A, Attachment B, Attachment C, Attachment D and Attachment E Incorporated by Reference.
Original on file in County Clerk’s Office.
REPORT (MISC. #13240) BY: Human Resources Committee, John Scott, Chairperson
IN RE: FISCAL YEAR 2014 SALARY RECOMMENDATIONS To The Finance Committee and Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee recommends the following actions:
1. Increase the current salary ranges for salary grades 1 - 21 by a 2.0% general salary increase for Fiscal Year 2014, which begins September 21, 2013.
2. Increase the current salary ranges for all remaining classifications not represented by bargaining units by a 2% general salary increase for Fiscal Year 2014, including appointed officials, classes
designated as exceptions to salary grades 1 - 21, part-time and hourly classes, students, and summer and seasonal classes but excluding:
a. Circuit, Probate and District Court Judges which are currently at the maximum rate allowed
b. Oakland County Road Commission members c. Board of Commissioners whose salaries were addressed by Miscellaneous Resolution
#12232 3. Increase the current salary of the County Executive, Prosecuting Attorney, County Clerk/Register
of Deeds, Water Resources Commissioner, Sheriff, and County Treasurer by a 2% general salary increase effective September 21, 2013.
4. Retitle the following classification:
From Classification Job Code To Classification
Summer Health Education/Laboratory Assistant 000874 Summer Health Education Assistant
5. Create the following classifications:
Salary Grade Comments
Supervisor Technical Projects 14 Water Resources Commissioner
Systems Control Supervisor II 14 Water Resources Commissioner
WRC User Support Leader 13 Water Resources Commissioner
Systems Control Supervisor I 12 Water Resources Commissioner Recruitment Testing & Systems Specialist 10 Human Resources
Bus Driver Flat Parks & Recreation - $12.50 per hour +
Commissioners Minutes Continued. September 19, 2013
491
$0.50/hour bonus for transporting the P&R Show Mobile
6. Delete the following classifications:
Administrator P&R Administrative Services Radiology Supervisor
Family Services Counselor Senior Tax Description Technician
GIS Data Services Supervisor User Support Specialist III
Maintenance Planner I WRC GIS CAD Technician I
Maintenance Planner II WRC GIS CAD Technician II
Morgue Attendant
7. Further that no transfer of monies is required to fund these increases since sufficient monies have been budgeted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
HUMAN RESOURCES COMMITTEE COUNTY OF OAKLAND FISCAL YEAR 2014 BUDGET
GENERAL APPROPRIATIONS ACT
MISCELLANEOUS RESOLUTION #13240
BY: Finance Committee, Tom Middleton, Chairperson IN RE: FISCAL YEAR 2014 GENERAL APPROPRIATIONS ACT AND 2014 COUNTY GENERAL
PROPERTY TAX RATES To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS in accordance with the provisions of Public Act 139 of 1973, the Unified Form of County
Government Act, and Public Act 621 of 1978 (as amended by P.A. 493 of 2000), the Uniform Budgeting and Accounting Act for Local Government, it is the responsibility of the Oakland County Board of
Commissioners to establish and adopt the annual County Budget and work program; and WHEREAS the Finance Committee received budget requests from all County Departments, and has
reviewed in detail the County Executive's Fiscal Year 2014 Budget Recommendation; and WHEREAS the Finance Committee, after due deliberation, has formulated a Recommended General
Appropriations Act balancing total appropriations with available resources at $799,408,934 for Fiscal Year 2014, a summary of which was included in the Notice of Public Hearing published in newspapers of
general circulation; and WHEREAS the further intent of this resolution is to maintain a budgetary system for the County of
Oakland on the same basis of accounting (generally accepted accounting principles) as the actual financial information is maintained; to define the powers and duties of the County's officers in relation to
that system; to designate the Chief Administrative Officer and Fiscal Officer; and to provide that the Board of Commissioners and committees thereof, as well as the Fiscal Officer, shall be furnished with
information by the departments, boards, commissions and offices relating to their financial needs, revenues and expenditures/expenses, and general affairs; to prescribe a disbursement procedure, to
provide for an allotment system; and to provide remedies for refusal or neglect to comply with the requirements of this resolution; and
WHEREAS the Circuit Court Mediation Fund (Miscellaneous Resolution #90177) is used to cover the total cost of Attorney Mediators, with the balance to be used for enhancement of Court operations as requested by the Court and approved by the Board of Commissioners; and WHEREAS the Board of Commissioners supports the concept of cultural diversity training for Oakland
County employees and requires all supervisory, division manager and director level employees to attend cultural diversity training.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does hereby adopt
and amend the Fiscal Year 2014 General Appropriations Act recommended by the Finance Committee
Commissioners Minutes Continued. September 19, 2013
492
BE IT FURTHER RESOLVED that $64,000 of Cigarette Tax Revenue distributed by the State to Oakland County under the authority of the Health and Safety Fund Act, P.A. 264 of 1987, be divided between the
Health Division (12/17 or $45,000) and the Sheriff's Department (5/17 or $19,000). BE IT FURTHER RESOLVED that funds from the Civil Mediation Account (#10100-240201) be utilized to
cover the total costs incurred in Fiscal Year 2014 for the Civil Mediation Program. BE IT FURTHER RESOLVED that the following policy be established regarding administration of the
Delinquent Tax Revolving Fund: 1) The Delinquent Tax Revolving Fund (DTRF) was established in accordance with the provisions of
Public Act 206 of 1893 (as amended) for the purpose of paying local taxing units within the County their respective shares of delinquent ad valorem real property taxes, in anticipation of the
collection of those taxes by the County Treasurer. This policy statement, which encompasses the precept of self-funding, ensures that utilization of unrestricted DTRF funds does not impair the
functional intent or operational success of the DTRF as originally established. 2) To that end, at no time shall funds be diverted from the DTRF that would cause the unrestricted
balance to fall below a level that would assure a prompt payment of all current and future outstanding General Obligation Limited Tax Notes, as well as assure the continued operation of
the DTRF as specified in the preceding paragraph. 3) Penalties and investment interest generated by the DTRF may be transferred, in whole or in part,
to the General Fund of the County upon majority vote of the Board of Commissioners so long as such transfer(s) meets the provisions of paragraph #2 above.
4) Any and all appropriations from unrestricted DTRF funds, excepting penalties and investment interest, shall be limited to one-time expenditures, as opposed to recurring operations.
5) Unless otherwise specified, appropriations from the DTRF shall be considered long- or short-term advances (with specific time frames detailed in the authorizing resolution), to be repaid with
interest as specified below. 6) Any appropriations from unrestricted DTRF funds, excepting penalties and investment interest,
not considered advances to be repaid within a time certain shall require a two-thirds majority vote of the Board of Commissioners.
7) All appropriations from unrestricted DTRF funds considered to be advances to be repaid within a time certain shall require a majority vote of the Board of Commissioners.
8) Terms and conditions of any and all advances from the DTRF shall be specified in the authorizing resolution, including interest obligations detailed as follows:
a. Interest on each payment will be based on the average monthly rate paid during the term of the agreement by the agent of the DTRF for that year's outstanding borrowing, or
b. In the event no borrowing occurs for the DTRF, principal and interest payments will be made in accordance with the previously established "Loan of County Funds Policy"
(Miscellaneous Resolution #89276) which requires Board approval of repayment terms at an interest rate no less than the prevailing six-month Treasury Bill rate and that such
rates shall be computed and compounded quarterly. BE IT FURTHER RESOLVED that $10,800,000 in DTRF interest earnings will be transferred to the
General Fund to support General Fund/General Purpose activities. BE IT FURTHER RESOLVED that an indirect cost charges will be billed by the General Fund to the
DTRF, in accordance with Oakland County’s approved Central Services Indirect Cost Allocation Plan. BE IT FURTHER RESOLVED that $1,820,000 (or one-half of the $3,640,000 convention facility tax
revenues distributed by the State to Oakland County under the authority of the State Convention Facility Development Act, P.A. 106 of 1985, be earmarked for substance abuse programs.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in accordance with the requirements of Public Act 214 of 1899, as amended, authorizes that .0004 mills Current Property Tax
Levy be designated for the purpose of funding Veterans' Services Soldier Relief. BE IT FURTHER RESOLVED that each Supervisor of the various townships and Assessing Officers of
the several cities of Oakland County are authorized and directed to spread on their respective township of city tax rolls for the year 2014 a County General Property Tax Levy of 4.1900 Mills to be applied to the
2014 Taxable Value of all property located within their respective jurisdictions. BE IT FURTHER RESOLVED that the Manager - Equalization perform the function of Equalization
Director including the examination of the assessment rolls of the several townships and cities within Oakland County to ascertain whether the real and personal property in the respective townships and
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cities has been equally and uniformly assessed at 50% of true cash value and to make recommendation to that fact to the County Board of Commissioners.
BE IT FURTHER RESOLVED that: 1. The County Executive is hereby designated the Chief Administrative Officer of the County of
Oakland and, further, that the Director of Management and Budget shall perform the duties of the Fiscal Officer as specified in this resolution.
2. The Fiscal Officer shall provide an orientation session and written instructions for preparing department budget requests. These instructions shall include information that the Fiscal Officer
determines to be useful and necessary to assure that the budgetary estimates of the agencies are prepared in a consistent manner and the needs of the Board of Commissioners and
Committees are met. 3. Any offices, departments, commissions and boards of the County of Oakland financed in whole or
in part by the County of Oakland shall transmit to the Fiscal Officer their estimates of the amounts of money required for each activity in their respective agencies, as well as their estimate of
revenues that will be generated from charges for services. They shall also submit any other information deemed relevant by the Fiscal Officer and/or the Board of Commissioners and
committees thereof. 4. The Fiscal Officer shall prescribe forms to be used by the offices, departments, commissions and
boards of the County of Oakland in submitting their budget estimates and shall prescribe the rules and regulations the Fiscal Officer deems necessary for the guidance of officials in preparing such
budget estimates. The Fiscal Officer may require that the estimates be calculated on the basis of various assumptions regarding level of service. The Fiscal Officer may also require a statement
for any proposed expenditure and a justification of the services financed. 5. The Fiscal Officer shall prepare estimates of revenue for each budgeted fund, classified to show
in detail the amount expected to be received from each source. Estimates of expenditures and revenues shall also be classified by character, object, function and activity consistent with the
accounting system classification. 6. The Fiscal Officer shall review the agency estimates with a representative from each agency of
the County of Oakland that has submitted such estimates. The purpose of the review shall be to clarify the estimates, ensure the accuracy, and to determine their adherence to the policies
previously enumerated by the Fiscal Officer and the Board of Commissioners or committees thereof as herein required.
7. The Fiscal Officer shall consolidate the estimates received from the various agencies together with the amounts of expected revenues and shall make recommendations relating to those
estimates which shall assure that the total of estimated expenditures including an accrued deficit does not exceed the total of expected revenues including an unappropriated surplus.
8. The recommended budget shall include at least the following: (a) Expenditure data for the most recently completed fiscal year and estimated expenditures,
or amended budget, for the current fiscal year, (b) An estimate of the expenditure amounts required to conduct, the government of Oakland
County, including its budgetary centers, (c) Revenue data for the most recently completed fiscal year and estimated revenues, or
amended budget, for the current fiscal year, (d) An estimate of revenues, by source, to be raised or received by Oakland County in the
ensuing fiscal years, (e) The amount of surplus or deficit from prior fiscal years, together with an estimate of the
amount of surplus or deficit expected in the current fiscal year, (f) An estimate of the amount needed for deficiency, contingent or emergency purposes and
the amounts needed to pay and discharge the principal and interest of the debt of Oakland County due in the ensuing fiscal years,
(g) The amount of proposed capital outlay expenditures, except those financed by enterprise, capital projects, or internal service funds, including the estimated total costs
and proposed method of financing of each capital construction project and the projected additional annual operating cost and the method of financing the operating costs of each
capital construction project for three (3) years beyond the fiscal year covered by the budget,
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(h) An informational summary of projected revenues and expenditures/expenses of any capital projects, internal service, and enterprise funds,
(i) A comparison of the revenue and expenditure amounts in the recommended budget to the most recently approved budget adopted by the Board of Commissioners with
appropriate explanation of the variances, (j) Any other data relating to fiscal conditions that the Fiscal Officer or the Board of
Commissioners or committees thereof consider to be useful in evaluating the financial needs of the County.
9. Not less than ninety (90) days before the next succeeding fiscal year, the County Executive shall transmit the recommended budget to the County Board of Commissioners. The recommended
budget shall be accompanied by: (a) A proposed general appropriations measure, consistent with the budget, which shall set
forth the anticipated revenue and requested expenditure/expense authority in such form and in such detail deemed appropriate by the Board of Commissioners or committees
thereof. No appropriations measure shall be submitted to the Board of Commissioners in, which estimated total expenditures/expenses, including an accrued deficit, exceed
estimated total revenues, including an available surplus. (b) A budget message which shall explain the reasons for increases or decreases in
budgeted items compared with the current fiscal year, the policy of the County Executive as it relates to important budgetary items, and any other information that the County
Executive determines to be useful to the Board of Commissioners in its consideration of proposed appropriations.
(c) A comparison of the recommended budget to the most recently approved current year budget, together with an analysis and explanation of the variances there from, such
variances being divided to show the portion attributable to the current year budget amendments and the portion resulting from the recommended budget.
10. The County Board of Commissioners, or any committee thereof, may direct the County Executive and/or other elected officials to submit any additional information it deems relevant in its
consideration of the budget and proposed appropriations measure. The Board of Commissioners or the committees thereof may conduct budgetary reviews with the Fiscal Officer, and/or County
departments and divisions or agencies, etc., for the purpose of clarification or justification of proposed budgetary items.
11. The County Board of Commissioners may revise, alter, or substitute for the proposed general appropriations measure in any way, except that it may not change it in a way that would cause
total appropriations, including an accrued deficit, to exceed total estimated revenues, including an unappropriated surplus. An accrued deficit shall be the first item to be resolved in the general
appropriations measure. 12. The County Board of Commissioners shall fix the time and place of a public hearing to be held on
the budget and proposed appropriations measure. The Clerk/Register shall then have published, in a newspaper of general circulation within the County of Oakland, notice of the hearing and an
indication of the place at which the budget and proposed appropriations measure may be inspected by the public. This notice must be published at least seven days before the date of the
hearing. 13. No later than September 30, the Board of Commissioners shall pass a general appropriations
measure providing the authority to make expenditures and incur obligations on behalf of the County of Oakland. The supporting budgetary data to the general appropriations measure shall
include at least the following: (a) Expenditure data for the most recently completed fiscal year,
(b) The expenditures budget as originally adopted by the Board of Commissioners for the current fiscal year,
(c) The amended current year appropriations, (d) An estimate of the expenditure amounts required to conduct, the government of
Oakland County, including its budgetary centers, (e) Revenue data for the most recently completed fiscal year and estimated revenues, or
amended budget, for the current fiscal year,
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(f) Budgeted revenue estimates as originally adopted by the Board of Commissioners for the current fiscal year,
(g) The amended current year Budgeted revenues, (h) An estimate of revenues, by source, to be raised or received by Oakland County in
the ensuing fiscal year, (i) The amount of surplus or deficit from prior fiscal years, together with an estimate of
the amount of surplus or deficit expected in the current fiscal year, (j) An estimate of the amount needed for deficiency, contingent on emergency
purposes, and the amounts needed to pay and to discharge the principal and interest of the debt of Oakland County due in the ensuing fiscal year,
(k) The amount of proposed capital outlay expenditures, except those financed by enterprise, capital project, or internal service funds, including the estimated total
costs and proposed method of financing of each capital construction project and the projected additional annual operating cost and the method of financing the operating
costs of each capital construction project for three (3) years beyond the fiscal year covered by the budget,
(l) An informational summary of projected revenues and expenditures/expenses of capital projects, internal service, and enterprise funds,
(m) Any other data relating to fiscal conditions that the Board of Commissioners considers to be useful in considering the financial needs of the County,
(n) Printed copies of the Board of Commissioners Adopted Budget, Financial Plan or any facsimile thereof shall contain all of the above data unless otherwise approved by the
Board of Commissioners, 14. The Board of Commissioners may authorize transfers between appropriation items by the County
Executive or Fiscal Officer within limits stated in the appropriations measure. In no case, however, may such limits exceed those provided for in paragraph #22 and #23 of this resolution.
15. A deviation from the original general appropriations measure shall not be made without first amending the general appropriations measure through action by the Board of Commissioners,
except within those limits provided for in paragraph #16 of this resolution. 16. Appropriations accumulated at the following three summary levels of expenditure within each
County Department will be deemed maximum authorization to incur expenditures: Personnel Expenditures, Operating Expenditures, and Internal Support Expenditures. The County Executive
or the Fiscal Officer shall exercise supervision and control of all budgeted expenditures within these limits, holding expenditures below individual line-item appropriations or allowing overruns in
individual line-items providing that at no time shall the net expenditures exceed the total appropriation for Personnel and Operating Expenses, respectively, for each department as
originally authorized or amended by the Board of Commissioners. Further, Personnel Expenses are authorized only for positions specifically authorized pursuant to this Act as adopted and
amended by Board of Commissioner resolution, and appropriated overtime, holiday overtime, on-call pay, shift premium summer help, emergency salaries, and any adjustments required by
collective bargaining agreements. The Fiscal Officer shall submit to the Finance Committee a quarterly listing of new governmental funded appropriations and internal service fund line items
created administratively which were not properly classifiable. Line-item detail, division, unit or cost center detail and allotments, which provide a monthly calendarization of annual
appropriations, as deemed necessary by the Fiscal Officer shall be maintained and utilized as an administrative tool for management information and cost control. The Fiscal Officer shall not
approve any expenditure beyond that necessary to accomplish stated program or work objectives authorized in the general appropriation measure as originally approved unless amended, in which
case the amendment takes precedence. 17. In order to amend the General Appropriations Act the amendment must specifically identify the
fund, department, division, unit, program and account affected by the amendment. Additionally, if the amendment increases an appropriation, the source of funding for that additional
appropriation, whether an increase in revenue or an offsetting decrease in expenditure, must be presented as part of the amendment.
18. The Fiscal Officer shall maintain, for all budgeted funds, appropriation ledger accounts in which are to be recorded such expenditure encumbrances and obligations for the future payment of
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appropriated funds as the Fiscal Officer may approve. 19. Each purchase order, voucher or contract of Oakland County shall specify the funds and
appropriation designated by number assigned in the accounting system classification from which it is payable and shall be paid from no other fund or appropriation. The necessary amount of the
appropriation from such account shall be transferred pursuant to the provisions of this resolution to the appropriate general appropriation account and the expenditure then charged thereto.
20. No obligation shall be incurred against, and no payment shall be made from, any appropriation account unless there is a sufficient unencumbered balance in the appropriation and sufficient
funds are or will be available to meet the obligation. All capital projects funded from the Capital Improvement Fund shall require approval of the Board of Commissioners on recommendation of
the appropriate liaison committee (Planning and Building Committee) prior to initiation of the project. Any obligation incurred or payment authorized in violation of this resolution shall be void
and any payment so made illegal except those otherwise ordered by court judgment or decree. 21. The Fiscal Officer, after the end of each quarter, shall transmit to the Board of Commissioners a
report depicting the financial condition of budgeted operations, including, but not limited to: (a) A forecast of actual revenues by major source compared with budgeted revenues
accompanied by an explanation of any significant variances, (b) A forecast of actual expenditures and encumbrances by department compared with
authorized appropriations accompanied by an explanation of any significant variances, and
(c) A forecast of actual expenditures, encumbrances and transfers from each of the several non-departmental appropriations accounts compared with authorized appropriations
accompanied by an explanation of any significant variances. 22. Direct expenditure and/or transfers of any unencumbered balance or any portion thereof in any
appropriation for transfer account to any other appropriations account may not be made without amendment of the general appropriation measure as provided for in this resolution, except that
transfers within and between budgeted funds and departments may be made by the Fiscal Officer in the following instances:
(a) Transfers may be made from the non-departmental overtime account and fringe benefit adjustment account to the appropriate departmental budget as specific overtime requests
are reviewed and approved by the Fiscal Services Division. Additionally, overtime appropriations may be transferred between divisions within a department at the request
of the Department Head, if authorized by the Fiscal Officer or his/her designee. (b) Transfers may be made from the non-departmental appropriation accounts for
Maintenance Department Charges and Miscellaneous Capital Outlay to the appropriate departmental budget as specific requests for these items are reviewed and approved by
the Fiscal Officer or his/her designee. (c) Transfers may be made from the non-departmental appropriation accounts Emergency
Salaries and Summer Help as specific requests for these items are reviewed and approved by the Human Resources Department.
(d) Transfers may be made from salary and fringe benefit savings, resulting from use of Merit System Administrative Leave without Pay provisions, from departmental budgets to a
non-departmental Administrative Leave account. Quarterly reports identifying such transfers and detailing the status of the non-departmental Administrative Leave account
shall be provided to the appropriate Board committees. (e) Fringe benefit rates shall be established annually in the budget process to charge all
General Fund/General Purpose, Special Revenue and Proprietary funds for actual employer fringe benefit costs. Such rates shall be sufficient to meet all fringe benefit
costs including sick leave and annual leave accumulations, tuition reimbursement, employee training, retirees' medical, required debt service on the Intermediate Retiree
Medical Benefit Trust established pursuant to MR #07147, and retirement administration. All funds collected for Retirement, Tuition Reimbursement, Social Security (FICA),
Medical for active and retired employees, Disability, Dental, Optical, and Life and Accident Insurance shall be transferred to the Employee Fringe Benefit Fund as
established by Miscellaneous Resolution #81312. Sufficient funds shall be maintained in the Employee Fringe Benefit Fund liability account for sick leave and annual leave to
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cover the accumulated liability at an amount equal to 50% of the sick leave accumulation and 100% of the annual leave accumulation, including applicable Social Security (FICA)
taxes thereon. All funds collected by Workers' Compensation and Unemployment Compensation shall be transferred to the Fringe Benefit Fund as established by
Miscellaneous Resolution #81012 and modified by Miscellaneous Resolution #96024. (f) The transfer of funds to the Capital Improvement Fund and Building Fund shall not be
made prior to September 30, without approval from the Finance Committee of the Board of Commissioners.
(g) Transfers (advances) may be made as necessary from the Drain Revolving Fund to Drain Construction Funds and Drain Maintenance Funds as short term advances for costs
incurred such as preliminary engineering fees and ongoing maintenance costs. Costs incurred by Drain Maintenance Funds and Drain Construction Funds will be repaid by the
Drain Fund through assessments. Specific requests will be reviewed and approved by the Fiscal Officer or his/her designee.
(h )A transfer of any or all of the appropriation allocated under the Non-Departmental account for Legislative Expense (#10100-9090101-196030-731080) shall not be made to
any departmental budget without adoption of an Oakland County Board of Commissioners resolution.
23. The Board of Commissioners may make supplemental appropriations by amending this general appropriations measure as provided by this resolution, provided that revenues in excess of those
anticipated in the original general appropriations measure become available due to: (a) An unobligated surplus from prior years becoming available;
(b) Current year revenue exceeding original estimate in amounts sufficient enough to finance increased appropriations. The Board of Commissioners may make a supplemental
appropriation by increasing the dollar amount of an appropriation item in the original general appropriations measure or by adding additional items. At the same time the
estimated amount from the source of revenue to which the increase in revenue may be attributed shall be increased, or other source and amount added in a sum sufficient to
equal the supplemental expenditure amount. In no case may such appropriations cause total estimated expenditures, including an accrued deficit, to exceed total estimated
revenues, including an unappropriated surplus. 24. Whenever it appears to the County Executive or the Board of Commissioners that actual and
probable revenues in any fund will be less than the estimated revenues upon which appropriations from such fund were based, the County Executive shall present to the Board of
Commissioners recommendations which, if adopted, will prevent expenditures from exceeding available revenues for the current fiscal year. Such recommendations shall include proposals for
reducing appropriations, increasing revenues, or both. After receiving the recommendations of the County Executive for bringing appropriations into balance with estimated revenues, the Board
of Commissioners shall amend the general appropriations measure to reduce appropriations or shall approve such measures necessary to provide revenues sufficient to equal appropriations, or
both. 25. All appropriations are annual and the unexpended portion shall lapse at year-end.
Encumbrances and appropriations carried forward shall be recorded as an assigned fund balance, and the subsequent year's budget amended to provide authority to complete these
transactions. Appropriations shall not be carried forward for more than six (6) months into the budget year following the year in which they were originally appropriated. A status report on
Appropriations Carried Forward, as required by Miscellaneous Resolution #93156, will be incorporated as an integral part of the ensuing year's Second Quarter Financial Forecast for the
purposes of determining their continuation for the remainder of the year. The recommended year-end budget amendment shall be supported with a statement of revenues and expenditures
and operating surplus or deficit which shall contain the following data: (1) budget as adopted; (2) budget amendments; (3) budget as adjusted; (4) revenues and expenditures, operating surplus or
deficit; (5) accrued revenue and expenditures; (6) transfers; (7) total revenues and expenditures and transfers, operating surplus or deficit, including accruals and transfers; (8) encumbrances; (9)
appropriations carried forward; (10) total revenues and appropriations utilized, operating surplus or deficit, including encumbrances and appropriations carried forward; (11) balance of revenues
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not collected, unencumbered appropriation balance, operating surplus or deficit; (12) detail of adjustments to designated and undesignated fund balance, detail of adjustment to reserves
and/or any other utilization of surplus; (13) final surplus or deficit or undesignated fund balance carried forward to the subsequent year's budget.
26. A member of the Board of Commissioners, the County Executive, any elected officer, the Fiscal Officer, any other administrative officer or employee of Oakland County shall not: (1) create a
debt, incur a financial obligation on behalf of the County against an appropriation account in excess of the amount authorized, (2) apply or divert money of the County for purposes
inconsistent with those specified in this general appropriations measure as approved and amended by the Board of Commissioners, nor (3) forgive a debt or write off an account receivable
without appropriate authorization of the Board of Commissioners, as described in Miscellaneous Resolution #93135 (Bad Debt Write-Off Policy) and Miscellaneous Resolution #12048 (Short Sale
Policy). Specifically, application of the foregoing Bad Debt Write-Off Policy shall be invoked for all amounts in excess of $1,000; transactions of a lesser amount shall be considered within the
administrative authority of the Fiscal Officer or his/her designee. Application of the foregoing Short Sale policy may be invoked to allow the County to consider less than the balance owed on
an Oakland County home improvement loan in a proposed sale of property, unless prohibited by Federal Regulations, as determined by the Manager of the Oakland County Community and
Home Improvement Division or his/her designee. Furthermore, the Fiscal Services Division must submit to the Board of Commissioners, as part of the quarterly financial report, a listing of all bad
debt write offs (including short sales) occurring during the preceding three months. In addition, transactions relating to Inmate Prisoner Billings which are billed in excess of ability to pay, as
determined by the Fiscal Services Division, are hereby authorized to be adjusted in accordance with Public Act 212 of 1994 with the resultant amount of the write-off subsequently reported to the
Board of Commissioners as part of the Quarterly Financial Report. Also, within the administrative authority of the Fiscal Officer and with the general approval of the Court, Circuit Court and
Probate Court financial orders for $2,500 or less may be reduced and amended by the Fiscal Services Division based on an individual’s ability to pay. Waiver of fees in excess of $2,500 shall
require the approval of the Court. Except as otherwise stated in the General Appropriations Act, funds shall not be expended without specific appropriation or other appropriate action by the
Board of Commissioners from reserved, designated or undesignated fund equity; from balance sheet accounts for the purchase of fixed assets not cited in paragraph 26 of the General
Appropriations Act, non-routine prepaid items or non-routine obligations related to a specific appropriation; or from funds not budgeted.
27. All Internal Service Fund budgets that have depreciable assets shall have a capital budget with detail supporting the amount of annual depreciation therein included, as well as a fiscal plan for
replacing, upgrading or disposing of those assets. 28. The budgetary system shall be maintained on the same basis of accounting (generally accepted
accounting principles) as the actual financial information is maintained. 29. Any violation of the general appropriations measure by the County Executive, the Fiscal Officer,
any administrative officer, employee or member of the Board of Commissioners detected through application of generally accepted accounting procedures utilized by Oakland County or disclosed
in an audit of the financial records and accounts of the County shall be filed with the State Treasurer and reported by the State Treasurer to the Attorney General. Pursuant to Public Act
621 of 1978, the Uniform Budgeting Act, the Attorney General shall review the report and initiate appropriate action against the person or persons in violation. For use and benefit of the County
of Oakland, the Attorney General or Prosecuting Attorney may institute a civil and/or criminal action in a court of competent jurisdiction for the recovery of County funds disclosed by an
examination to have been illegally expended or collected as a result of malfeasance, and for the recovery of public property disclosed to have been converted or misappropriated.
30. The provisions of this act shall be applied to the General Fund and all Special Revenue and Proprietary Funds of the County, including Enterprise Funds and Internal Service Funds.
BE IT FURTHER RESOLVED that as a condition of appropriation to a Community Mental Health Authority, the Community Mental Health Authority shall submit to an annual performance audit by an
entity to be selected by the Board of Commissioners with the parameters of said annual performance audit to be determined by the County’s Audit Committee.
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FINANCE COMMITTEE
Moved by Middleton supported Woodward the resolution be adopted.
Moved by Middleton supported by Quarles the Human Resources Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Middleton supported by Quarles the resolution be amended to coincide with the recommendation in the Human Resources Committee Report.
Vote on amendment:
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack,
Bosnic, Crawford. (21) NAYS: None. (0)
A sufficient majority having voted in favor, the amendment carried.
Vote on resolution, as amended:
AYES: Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford,
Dwyer. (21) NAYS: None. (0)
A sufficient majority having voted favor, the resolution, as amended, was adopted.
REPORT (MISC. #13229)
BY: General Government Committee, Christine Long, Chairperson IN RE: BOARD OF COMMISSIONERS – OPPOSITION TO FEES APPROVED BY THE MICHIGAN
PUBLIC SERVICES COMMISSION FOR CUSTOMERS WHO WISH TO OPT-OUT OF THE SMART METER OR ADVANCED METERING INFRASTRUCTURE PROGRAMS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The General Government Committee, having considered the above titled resolution on September 9, 2013 hereby recommends that the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #13229 BY: Commissioners Nancy Quarles, District #17; Jim Runestad, District #6
IN RE: BOARD OF COMMISSIONERS – OPPOSITION TO FEES APPROVED BY THE MICHIGAN PUBLIC SERVICES COMMISSION FOR CUSTOMERS WHO WISH TO OPT-OUT OF THE SMART
METER OR ADVANCED METERING INFRASTRUCTURE PROGRAMS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners unanimously adopted Miscellaneous
Resolution #12134 on June 21, 2012 calling for fair treatment and no economic penalty for electricity customers who choose not to participate in the smart meter program; and
WHEREAS numerous other local units of government in Oakland County have passed resolutions expressing concerns and caution in the installation of smart meters; and
WHEREAS the Michigan Attorney General has provided extensive evidence that questions the economic soundness of the smart meter program and excessive level of the opt out fees; and
WHEREAS the Michigan Public Service Commission ignored these concerns that have been expressed throughout the state and approved fees penalizing customers who choose not to have a smart meter
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installed on their property for a one- time fee of $123.91 after smart meter installation or $69.39 before installation and with a monthly charge of $9.72 in perpetuity; and
WHEREAS complaints are already being heard about the smart meters or AMI devices being installed without notification or information to the customer of their rights to opt out; and
WHEREAS adding to the unfairness of the approved fee structure are the increased electricity rates that customers who choose to opt out will be paying that will be used to pay for the installation and operation
of meters they will not be using; and WHEREAS no provision has been made for low income customers who cannot afford these additional
fees; and WHEREAS the report issued by the staff of the MPSC does not meet the standard of a significant
investigation into the health and privacy concerns of residents; and WHEREAS during the comment period while MPSC was studying the smart meter issue 84% of
comments received indicated customers would opt out or deny the installation of smart meters on their property; and
WHEREAS electricity providers in Oakland County have not undertaken any major effort to explain the safety or necessity of these meters; and
WHEREAS electricity providers are beginning the process of notifying residents of their intent to begin the smart meter program in this region without undertaking an effort at public education or giving customers
adequate information about their rights not to participate; and WHEREAS the MPSC report cites the importance of public education in the success of this type of
program, quoting the Maryland Public Services Commission “The negative experiences in other states illustrate vividly that poor customer education will magnify small-scale problems and create
disproportionate customer skepticism and unhappiness.”; and WHEREAS Article VII, Section 15 of the Michigan Constitution states “Any county, when authorized by its
Board of Supervisors, shall have the authority to enter or to intervene in any action or certificate proceeding involving the services, charges or rates of any privately owned public utility furnishing services
or commodities to rate payers within the county”. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
expresses its opposition to the opt-out fees approved for Advanced Metering Infrastructure in Michigan as unfair and excessive.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners requests electric utility providers to cease current efforts to install smart meters in Oakland County until such time as a thorough
public education/awareness campaign is undertaken in the County to advise residents of their rights and protections for their health and safety.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners encourage Michigan’s Attorney General to continue his appeals on behalf of consumers for a sensible and fair approach to the
introduction of this new technology. BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds is requested to forward
copies of this adopted resolution to Governor Rick Snyder, the Oakland County delegation to the Michigan Legislature, the Michigan Association of Counties; Attorney General Bill Schuette; the Michigan
Public Services Commission; Consumers Power; Detroit Edison and the Oakland County legislative lobbyists.
Chairperson, I move the adoption of the foregoing Resolution. NANCY QUARLES, JIM RUNESTAD, GARY
MCGILLIVRAY, JOHN SCOTT, HELAINE ZACK, ROBERT GOSSELIN, MARCIA
GERSHENSON, MICHAEL SPISZ, BOB HOFFMAN, SHELLEY TAUB, BILL DWYER
Moved by Long supported by Runestad the resolution be adopted.
Moved by Long supported by Runestad the General Government Committee Report be accepted.
Discussion followed.
Moved by Taub supported by McGillivray to refer the resolution back to the General Government Committee.
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Discussion followed.
Commissioner Runestad addressed the Board to object referring the resolution back to the General Government Committee.
Discussion followed.
Commissioner Hoffman addressed the Board to object referring the resolution back to the General
Government Committee.
Discussion followed.
Commissioner Hatchett addressed the Board requesting that the resolution be on the 2nd General Government Committee meeting held on October 21, 2013.
Discussion followed.
Vote on resolution to be referred back to the General Government Committee:
AYES: Hatchett, Jackson, Matis, McGillivray, Middleton, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson, Gingell. (16)
NAYS: Gosselin, Hoffman, Long, Runestad, Scott. (5)
A sufficient majority having voted in favor, the resolution be referred back to the General Government Committee and placed on the October 21, 2013 Agenda.
REPORT (MISC. #13230)
BY: General Government Committee, Christine Long, Chairperson IN RE: BOARD OF COMMISSIONERS – DECLARING OCTOBER 2013 AS ARTS AND HUMANITIES
MONTH IN OAKLAND COUNTY To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The General Government Committee, having considered the above titled resolution on September 9,
2013 hereby recommends that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report. GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #13230
BY: Commissioner Shelley Goodman Taub, District #12 IN RE: BOARD OF COMMISSIONERS – DECLARING OCTOBER 2013 AS ARTS AND HUMANITIES
MONTH IN OAKLAND COUNTY To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the month of October has been recognized as National Arts and Humanities Month by
thousands of arts and cultural organizations, communities, and states across the country, as well as by the White House and Congress for more than two decades; and
WHEREAS the arts and humanities embody much of the accumulated wisdom, intellect, and imagination of the human mind; and
WHEREAS the arts and humanities enhance and enrich the lives of every American; and WHEREAS the arts and humanities play a unique role in the lives of our families, our communities, and
our country; and WHEREAS the nonprofit arts industry also strengthens our economy by generating $135.2 billion in total
economic activity annually and by supporting the full-time equivalent of 4.13 million jobs; and WHEREAS Oakland County has a world-class selection of professional theatres, art museums, cultural
destinations and historical sites. It is home to Cranbrook Educational Community (which includes the
Commissioners Minutes Continued. September 19, 2013
502
Cranbrook Art Museum, Cranbrook Institute of Science, Art Academy and Cranbrook House & Gardens), Detroit Zoo and Meadow Brook Hall.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby proclaims October as National Arts and Humanities Month in Oakland County and calls upon our citizens
to celebrate and promote the arts and culture in our nation and to specifically encourage the greater participation by those said citizens in taking action for the arts and humanities in their communities.
Chairperson, I move the adoption of the foregoing Resolution. SHELLEY TAUB, JEFF MATIS, MICHAEL
SPISZ, MICHAEL GINGELL, CHRISTINE LONG, TOM MIDDLETON, MARCIA
GERSHENSON, MIKE BOSNIC, HELAINE ZACK, JOHN SCOTT, NANCY QUARLES,
PHILIP WEIPERT, GARY MCGILLIVRAY, BOB HOFFMAN, DAVE WOODWARD, BILL
DWYER, KATHY CRAWFORD
Moved by Long supported by Taub the resolution be adopted.
Moved by Long supported by Taub the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Vote on resolution: AYES: Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad,
Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
REPORT BY: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS – APPOINTMENT TO THE MICHIGAN DEPARTMENT OF HUMAN SERVICES-OAKLAND COUNTY AGENCY BOARD
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The General Government Committee, having considered this appointment on September 9, 2013, hereby recommends that Grenae Dudley be appointed to the Michigan Department of Human Services-Oakland
County Agency Board for a three-year term of November 1, 2013 – October 31, 2016. Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report. GENERAL GOVERNMENT COMMITTEE
Copy of Oakland County Board of Commissioners Application for Appointment to Boards, Committees
and Commissions on file in County Clerk’s Office.
Moved by Long supported by Dwyer the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Chairperson Michael Gingell asked if there were any other nominations. There were none.
Moved by Long supported by Quarles the appointment of Grenae Dudley to the Michigan Department of Human Services-Oakland County Agency Board for a Three-Year Term of November 1, 2013 – October
31, 2016 be confirmed.
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503
Vote on appointment: AYES: Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz,
Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the appointment of Grenae Dudley to the Michigan Department of Human Services-Oakland County Agency Board for a Three-Year Term of November 1, 2013 –
October 31, 2016 was confirmed.
REPORT BY: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS – APPOINTMENTS TO THE BOARD OF COUNTY CANVASSERS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The General Government Committee, having considered the recommendations of Jim Thienel, Chairperson of the Republican Party, and Frank Houston, Chairperson of the Democratic Party, at its
September 9, 2013 meeting hereby recommends the filling of Canvassing Board seats for a four-year term ending October 31, 2017 as follows.
Wilma Cotton, Republican Member Gloria Harsten-Spann, Democratic Member
Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Copy of Ballot for September 19, 2013 Vote for Board of Canvassers, Correspondence from Jim Thienel, Chair, Oakland County Republican Party, Correspondence from Frank Houston, Chair, Oakland County
Democratic Party on file in County Clerk’s office.
Moved by Long supported by Jackson the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
The vote for members of the Oakland County Canvassing Board, as a result of a paper ballot vote, reads as follows, listing the Commissioner and their selection of Republican Candidate and Democratic
Candidate in parenthesis: Jackson (Cotton, Harsten-Spann), Long (VanderVeen, Harsten-Spann), Matis (Cotton, Harsten-
Spann), McGillivray (Cotton, Harsten-Spann), Middleton (VanderVeen, Jensen), Quarles (Cotton, Harsten-Spann), Runestad (Breithart, Jensen) Scott (Cotton, Jensen), Spisz (Cotton, Harsten-
Spann), Taub (Cotton, Harsten-Spann), Weipert (Cotton, Jensen), Woodward (Cotton, Harsten-Spann), Zack (Cotton, Harsten-Spann), Bosnic (Cotton, Jensen), Crawford (Cotton, Harsten-Spann),
Dwyer (Cotton, Harsten-Spann), Gershenson (Cotton, Harsten-Spann), Gingell (Cotton, Harsten-Spann), Gosselin (Cotton, Jensen), Hatchett (Cotton, Harsten-Spann), Hoffman (VanderVeen,
Harsten-Spann).
SUMMARY OF VOTES Republican Candidates Democratic Candidates
Wilma Cotton 17 Gloria Harsten-Spann 15 Shelagh VanderVeen 3 Chuck Collins 0
Nancy Breithart 1 Chris Jensen 6
Moved by Long supported by Jackson the appointments of Wilma Cotton as Republican Representative and Gloria Harsten-Spann as the Democratic Representative to the Oakland County Canvassing Board
for a Four Year Term ending October 31, 2017, be confirmed.
Commissioners Minutes Continued. September 19, 2013
504
A sufficient majority having voted in favor, the appointments of Wilma Cotton and Gloria Harsten-Spann to the Oakland County Canvassing Board for a Four Year Term ending October 31, 2017, were
confirmed. MISCELLANEOUS RESOLUTION #13241 BY: Human Resources Committee, Commissioner John Scott, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT/MEDICAL EXAMINER – INCREASE SALARY RANGE OF CHIEF FORENSIC TOXICOLOGIST CLASSIFICATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Medical Examiner’s Office is accredited by the National Association of Medical Examiners (NAME); and WHEREAS the classification of Chief Forensic Toxicologist plays a vital role in maintaining NAME accreditation; and WHEREAS possessing this accreditation allows the Medical Examiner’s Office to be recognized as a credible and reliable source regarding toxicology related evidence used for the prosecution of criminal cases; and WHEREAS the Chief Forensic Toxicologist is required to testify as a witness for the successful prosecution of criminal cases; and WHEREAS recruitment for this position is highly competitive with very few people in the United States possessing the required minimum qualifications for this classification; and WHEREAS in the past the County has extensively advertised and networked with professional organizations across the United States with only one or two candidates applying for the position; and WHEREAS the County’s Chief Forensic Toxicologist recently resigned; and WHEREAS the Human Resources Department has conducted a survey of similar positions in other public entities which revealed that the current pay scale is lower than market average; and WHEREAS the Human Resources Department is recommending a 10% increase to be applied to the maximum salary of the Chief Forensic Toxicologist classification in order to make it competitive in the labor market. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approve to change the salary range of the Chief Forensic Toxicologist to the following salary range: Base 1 Year 2 Year $111,711 $117,297 $123,162 Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution. HUMAN RESOURCES COMMITTEE The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #13242
BY: Human Resources Committee, John Scott, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 4th QUARTERLY REPORT FOR FY 2013 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Salary Grades
1 - 21 provides a process for departments and employees to request a review of the salary grade placement of classifications; and
WHEREAS the 4th Quarterly Report for FY 2013 identifies the job studies conducted and the salary grade changes recommended by the Human Resources Department after completion of this review process;
and WHEREAS funding is available in the Classification and Rate Change fund to implement GF/GP salary
grade changes resulting from this Salary Administration Plan Quarterly Report recommendation. NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes
implementation of the Salary Administration Plan 4th Quarterly Report for FY 2013, which includes the following classification changes:
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505
1. Change the factors of the following classifications with no change in title or salary grade:
Classification Position #
From To
Grade Points Grade Points
Court Business Administrator 3010201-07503 19 679 19 701
Supervisor – Equalization Administrative Services 1020501-02246 13 434 13 449
2. Change the following classifications resulting in new classifications:
Classification Position #
From To
Grade Points Grade Points
Contract Coordinator to new classification of
Supervisor – Sheriff Contracts & Accounts
4030201-09629 12 433 14 473
Construction Inspector IV to new classification of
Supervisor – Soil Erosion
6010151-00928 10 363 12 408
3. Retitle the following classification with no change in factors or salary grade:
From Job Code To
Administrator Forensic DNA/Biology Lab Services 001385 Administrator Forensic Lab Services
4. Delete the following classification from the salary administration plan:
Contract Coordinator
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution
HUMAN RESOURCES COMMITTEE
Copy of Correspondence from Karen Jones, Manager – Human Resources, Oakland County Salary Administration Fourth Quarterly Report for FY 2013, Oakland County Michigan, Supervisor-Sheriff
Contracts & Accounts. Original on files in County Clerk’s Office.
The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION 13243
BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: WATER RESOURCES COMMISSIONER - 2013 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Part 307 of Act 451 of 1994, as amended, Inland Lake Levels, the Oakland County Water Resources Commissioner operates and maintains 35 lake level control
devices/structures and 7 lake augmentation pumps that regulate the legally established water level of 53 lakes located within Oakland County; and
WHEREAS the Water Resources Commissioner incurs costs for such operation and maintenance that are recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Lake Level Districts; and
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506
WHEREAS Section 30722(4) of Act No. 59 requires that the Water Resources Commissioner obtain approval from the Board of Commissioners prior to levying any lake level assessment in excess of
$10,000 annually; and WHEREAS for the year 2013, the Water Resources Commissioner proposes to assess 29 separate Lake
Level Districts for the total aggregate amount of $641,265.58 for operation, maintenance and repair purposes, as itemized on the listing attached hereto, of which 20 of the proposed assessments are in
excess of the said $10,000 limit, thereby requiring the Board of Commissioners authorization. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Water Resources Commissioner to assess, levy and collect for the year 2013, for the purpose of operating and maintaining the level of various lakes located in Oakland County, the total
aggregate amount of $641,265.58, being the sum total of all assessments for the said year to be assessed against all of the befitting properties and government entities comprising the assessment rolls
of 29 separate Lake Level Districts itemized on the listing hereto, including 20 assessments in excess of $10,000.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Water Resources Commissioner 2013 Lake Level Drain Assessments for Maintenance and Operation on file in County Clerk’s Office.
FISCAL NOTE MISC. #13243
BY: Finance Committee, Tom Middleton, Chairperson IN RE: WATER RESOURCES COMMISSIONER - 2013 LAKE LEVEL ASSESSMENTS FOR
OPERATION AND MAINTENANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect
$641,265.58 for the year 2013 against all benefiting properties and government entities comprising the assessment rolls, for the purpose of operating and maintaining 29 lake levels
located within Oakland County. 2. Oakland County’s share of the assessments for operations and maintenance of lake levels is
$1,555.53 for roads at large. 3. Funding is available in the General Fund Non-Departmental account - Drain Assessments. No
budget amendments are recommended. FINANCE COMMITTEE
The Chairperson stated the resolution be laid over for 30 days until the October 17, 2013, Board meeting.
There were no objections.
MISCELLANEOUS RESOLUTION #13244 BY: Planning and Building Committee, Jim Runestad, Chairperson
IN RE: WATER RESOURCES COMMISSIONER - 2013 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 4 of Act No. 40 of the Public Acts of 1956, as amended, also known as the Michigan Drain Code, the Oakland County Water Resources Commissioner
operates and maintains a number of open ditch or enclosed drains at various locations throughout Oakland County; and
WHEREAS the Water Resources Commissioner incurs costs for such operation and maintenance that are recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Drainage Districts; and
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507
WHEREAS Chapter 8 of the said Drain Code permits the Water Resources Commissioner to levy assessments against the Drainage District of drains established in accordance with said Chapter 4, for
operation, maintenance, clean out and repair purposes, provided such assessments not exceed $2,500 per mile of drain per year, or fraction thereof; and
WHEREAS for the year 2013, the Water Resources Commissioner proposes to assess 53 Drainage Districts the total aggregate amount of $276,000.00 for the maintenance, operation, clean out and repair
of 53 drains, all in accordance with the said $2,500 per mile of drain per year limitation, as itemized on the listing attached hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby authorizes the Water Resources Commissioner to assess, levy and collect for the year 2013, for the
purpose of operating, maintaining, cleaning out and repairing 53 drains located in Oakland County, the total aggregate amount of $276,000.00, being the sum total of assessments for the said year to be
assessed against all of the benefiting properties and government entities comprising the assessment rolls of 53 Drainage Districts itemized on the listing attached hereto.
Chairperson on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Water Resources Commissioner 2013 Chapter 4 Drain Assessments for Maintenance and Operation. Original on file in County Clerk’s Office.
FISCAL NOTE MISC. #13244
BY: Finance Committee, Tom Middleton, Chairperson IN RE: WATER RESOURCES COMMISSIONER - 2013 CHAPTER 4 DRAIN MAINTENANCE
ASSESSMENT RESOLUTION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect
$276,000.00 for the year 2013 against all benefiting properties and government entities comprising the assessment rolls, for the purpose of maintaining, cleaning, and repairing 53
Chapter 4 drains located within Oakland County. 2. Oakland County’s share of the assessments for maintenance of Chapter 4 drains is $19,203.53
for roads at large. 3. Funding is available in the General Fund Non-Departmental account - Drain Assessments. No
budget amendments are recommended. FINANCE COMMITTEE
The Chairperson stated the resolution be laid over for 30 days until the October 17, 2013, Board meeting.
There were no objections.
MISCELLANEOUS RESOLUTION #13245 BY: Planning and Building Committee, Jim Runestad, Chairperson
IN RE: WATER RESOURCES COMMISSIONER - 2013 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 18 of Act No. 40 of the Public Acts of 1956, as amended, also known as the Michigan Drain Code, the Oakland County Water Resources Commissioner
operates and maintains a number of open ditch and/or enclosed drains at various locations in Oakland and West Bloomfield Townships; and
WHEREAS existing private drains established as County Drains in accordance with Chapter 18 of the Michigan Drain Code shall be the same as if originally laid out and designated, located, established and
constructed by procedures set forth in other sections of the Michigan Drain Code; and
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508
WHEREAS the Water Resources Commissioner incurs costs for the operation and maintenance of these Drains that are recoverable via assessments against the various benefiting properties and government
entities comprising the assessment rolls of the respective Drainage Districts; and WHEREAS Chapter 18 of the said Drain Code permits the Water Resources Commissioner to levy
assessments against Drainage District of Drains established in accordance with said Chapter 18, for operation, maintenance, clean out and repair purposes, provided such assessments not exceed $2,500
per mile of drain per year, or fraction thereof; and WHEREAS for the year 2013, the Water Resources Commissioner proposes to assess 52 Drainage
Districts the total aggregate amount of $150,500.00 for the maintenance, operation, cleanout and repair of 52 drains, all in accordance with the said $2,500 per mile of drain per year limitation, as itemized on the
listing attached hereto. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Water Resources Commissioner to assess, levy and collect for the year 2013, for the purpose of operating, maintaining, cleaning out and repairing 52 drains located in Oakland County, the
total aggregate amount of $150,500.00, being the sum total of assessments for the said year to be assessed against all of the benefiting properties and government entities comprising the assessment rolls
of 52 Drainage Districts itemized on the listing attached hereto. Chairperson on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Water Resources Commissioner 2013 Chapter 18 Drain Assessments for Maintenance and
Operation. Original on file in County Clerk’s Office.
FISCAL NOTE MISC. #13245 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: WATER RESOURCES COMMISSIONER - 2013 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect $150,500.00 for the year 2013 against all benefiting properties and government entities
comprising the assessment rolls, for the purpose of operating, maintaining, cleaning, and repairing 52 Chapter 18 drains located within Oakland County.
2. Oakland County’s share of the assessments for maintenance of Chapter 18 drains is $18,918.68 for roads at large.
3. Funding is available in the General Fund Non-Departmental account - Drain Assessments. No budget amendments are recommended.
FINANCE COMMITTEE
The Chairperson stated the resolution be laid over for 30 days until the October 17, 2013, Board meeting. There were no objections.
MISCELLANEOUS RESOLUTION #13246
BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: WATER RESOURCES COMMISSIONER’S OFFICE – DELETE AND CREATE POSITIONS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Water Resources Commissioner’s Office (WRC) reviewed its operations and determined areas where efficiencies could be realized; and
WHEREAS it was determined that the risk assessment and legal aspects of the operations warrant the utilization of two attorney positions; and
WHEREAS, the WRC has proposed certain deletions and creations to implement those efficiencies; and
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509
WHEREAS it is proposed to delete one (1) full time eligible Drainage District Insurance Administrator (#6010101-09714) position, and one (1) full time eligible Paralegal WRC (#6010101-11200) position;
and WHEREAS it is proposed to create two (2) new classifications: WRC Senior Attorney, and WRC
Attorney; and WHEREAS it is proposed to create two (2) WRC Senior Attorney positions in WRC Administration
(#6010101); and WHEREAS this proposal is cost neutral.
NOW THEREFORE BE IT RESOLVED that Oakland County Board of Commissioners authorizes the deletion of one (1) full time eligible Drainage District Insurance Administrator (#6010101-09714)
position, and one (1) full time eligible Paralegal WRC (#6010101-11200) position. BE IT FURTHER RESOLVED that Oakland County Board of Commissioners authorizes the creation
of two (2) new classifications: WRC Senior Attorney at Salary Grade 15, FLSA Exempt, and WRC Attorney at Salary Grade 13, FLSA Exempt.
BE IT FURTHER RESOLVED that Oakland County Board of Commissioners authorizes the creation of two (2) WRC Senior Attorney positions in WRC Administration (#6010101).
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13247
BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: DEPARTMENT OF FACILITIES MANAGEMENT/DEPARTMENT OF HEALTH AND HUMAN
SERVICES – USE OF SPACE IN THE SOUTH OAKLAND HEALTH CENTER BY THE STATE OF MICHIGAN
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan, Department of Community Health (MDCH), HIV Office needs to relocate its office currently located in the Herman Kiefer Health Complex, Detroit, Michigan; and
WHEREAS there is currently vacant space in the South Oakland Health Center (SOHC) that would meet the needs of the HIV Office; and
WHEREAS the Oakland County Departments of Health and Human Services and Facilities Management supports and recommends the use of this vacant space in the SOHC by the HIV Office; and
WHEREAS all costs associated with maintaining this vacant space are currently paid for by the County general fund; and
WHEREAS the document that would permit and govern the use of the space in the SOHC would be an amendment to the Comprehensive Planning, Budgeting, and Contracting (CPBC) Agreement between
the State of Michigan and Oakland County, which is attached hereto; and WHEREAS the terms and conditions contained in the attached amendment will be incorporated into the
CPBC Agreement between the State of Michigan and Oakland County; and WHEREAS, the terms and conditions contained in the attached amendment must be approved prior to
October 1, 2013 and prior to the approval of the CPBC grant, because the HIV Office will not have space to runs its operations after October 1, 2013; and
WHEREAS without space to run its operations, the HIV Office will not be able to provide services to the citizens of the State of Michigan; and
WHEREAS the approval of the CPBC Agreement will not be until November or December 2013; and WHEREAS the attached amendment would allow the HIV Office to locate and run its operations in the
SOHC and use 1,674 square feet of space prior to the approval of the CPBC Agreement; and WHEREAS the terms and conditions in the attached amendment require the MDCH to pay the County’s
full building rates ($14.24 per square foot for FY2014 with increases or decreases as set by the Board of Commissioners on an annual basis) as well as to reimburse the County for other costs of using the SOHC
and other County equipment (telephone and internet), thus bringing in new revenue to cover the costs for maintaining the space in the SOHC; and
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510
WHEREAS any and all other one-time costs incurred by the County for the relocation the HIV Office in the SOHC will be borne by the Health and Human Services Department and are estimated to be $3,400;
and WHEREAS the Departments of Health and Human Services and Facilities Management, with the
assistance of Corporation Counsel, negotiated the terms and conditions in the attached amendment, have reviewed and/or prepared all necessary documents related to the attached amendment, and
recommend its approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and accepts the terms and conditions of the attached amendment for 1,674 square feet of space in the South Oakland Health Center at 27725 Greenfield Road in Southfield, rooms 56A, 56B, 56C, 57A, 58A, and
78. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs its Chairperson or
designee to execute the attached amendment and all other related documents between the County and MDCH which may be required for the use of such space.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of South Oakland Health Center Second Floor Plan, Amendment Number to the Grant Agreement Between Michigan Department of Community Health and County of Oakland. Incorporated by Reference.
Original on file in County Clerk’s Office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION 13248 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE-CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF BRANDON 2013-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Brandon has contracted with the Oakland County Sheriff's Office to provide law enforcement services for the Township (MR #12309); and
WHEREAS paragraph 24 of this Contract provided that an amendment to this Contract must be approved by a resolution of the Oakland County Board of Commissioners and the Charter Township of Brandon;
and WHEREAS the Charter Township of Brandon has approved a proposed amendment to the contract
vacating a Patrol Investigator for the period of June 26 to August 19, 2013 thus eliminating the cost for the Deputy; and
WHEREAS the Charter Township of Brandon has approved a proposed amendment to the contract (Schedule A Deputies Contracted) which would eliminate a Patrol Investigator (School Liaison) GF/GP
(position #4030619-11066) on June 27, 2014; and WHEREAS the Sheriff has agreed to the provisions of Amendment #1 for the Charter Township of
Brandon under the terms of this contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
Amendment 1 to the original Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Brandon to eliminate a Patrol Investigator (School Liaison)
GF/GP Deputy II (position #4030619-11066) on June 27, 2014. BE IT FURTHER RESOLVED that this amendment will take effect June 27, 2014.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. September 19, 2013
511
SCHEDULE A Effective on June 27, 2014
SHERIFF'S DEPUTIES CONTRACTED FOR AND TO BE ASSIGNED TO MUNICIPALITY
Rank(s) of SHERIFF'S
DEPUTIES
Number(s) of Sheriff's
Deputies Contracted
Bi-Weekly Charge to
Municipality in 2013
Annual Costs
2013
Bi-Weekly Charge to
Municipality in 2014
Annual Costs 2014 Bi-Weekly Charge to
Municipality in 2015
Annual Costs 2015
Captain $7,352.06 $191,154 $7,464.01 $194,064 $7,579.50 $197,067
Lieutenant $6,354.94 $165,228 $6,461.59 $168,001 $6,571.80 $170,867
Patrol Sergeant $5,591.31 $145,374 $5,682.09 $147,734 $5,775.89 $150,173
Detective
Sergeant 1 $5,745.70 $149,388 $5,845.97 $151,995 $5,949.74 $154,693
Deputy II (w/fill) $5,714.60 $148,580 $5,795.79 $150,691 $5,879.75 $152,874
Deputy II (no-fill) 8.5 $4,869.01 $126,594 $4,950.20 $128,705 $5,034.16 $130,888
Deputy II (no-fill/no-vehicle) $4,598.77 $119,568 $4,668.23 $121,374 $4,739.87 $123,237
Patrol
Investigator (no-fill) 2*** $5,023.39 $130,608 $5,114.07 $132,996 $5,208.01 $135,408
Deputy I (no-
fill) $4,485.07 $116,612 $4,560.08 $118,562 $4,637.66 $120,579
TOTAL
10.5
NOTE: For each PATROL DEPUTY II (WITH FILL-IN) identified above, ONLY the O.C.S.O. shall, at no
additional cost to the MUNICIPALITY, provide a substitute (i.e., FILL-IN) SHERIFF'S DEPUTY to provide LAW ENFORCEMENT SERVICES to the MUNICIPALITY whenever a PATROL DEPUTY II (WITH FILL-
IN) is absent from the MUNICIPALITY during any 80 hour bi-weekly period for any reason except those reasons enumerated in Paragraph 5(a)(1) through Paragraph 5(a)(5) above.
NOTE: No Trainees shall be assigned by the O.C.S.O. to perform the duties of any SHERIFF'S DEPUTY
contracted for and assigned to perform LAW ENFORCEMENT SERVICES under the terms of this Agreement.
(1) Patrol Investigator assigned only from January 1, 2013 to June 28, 2013 and August 19, 2013 to June 27, 2014. Position to be eliminated on 6.27.14
Commissioners Minutes Continued. September 19, 2013
512
OAKLAND COUNTY SHERIFF'S OFFICE 2013-2015 LAW ENFORCEMENT SERVICES AGREEMENT WITH
CHARTER TOWNSHIP OF BRANDON
Amendment 1
Pursuant to paragraph 24 of the 2012 Law Enforcement Services Agreement between the
COUNTY and the CHARTER TOWNSHIP OF BRANDON, the parties hereby agree to amend said contract in accordance with the attached Schedule A.
All other contractual provisions, of the 2013 Law Enforcement Services Agreement not otherwise
affected by the attached Schedules A, remain in full force and effect.
FOR AND IN CONSIDERATION of the mutual assurances, promises, acknowledgments, set forth in this Amendment 1 to the 2013-2015 Law Enforcement Services Agreement, ("Amendment") and
for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on behalf of the Parties, and by doing so legally
obligate and bind the Parties to the terms and conditions of this Contract.
IN WITNESS WHEREOF, Kathy Thurman, Supervisor of the Charter Township of Brandon, hereby acknowledges that he hereby executes this Amendment on behalf of the Municipality and hereby
accepts and binds the Municipality to the terms and conditions of this Amendment.
EXECUTED: __________________________ DATE: _______________ KATHY THURMAN
Supervisor
WITNESSED: _________________________, DATE: _______________
Clerk, Charter Township of Brandon
IN WITNESS WHEREOF, Michael J. Gingell, Chairperson, Oakland County Board of
Commissioners hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners, to execute this Amendment on behalf of Oakland County, and hereby accepts
and binds Oakland County to the terms and conditions of this Amendment.
EXECUTED: __________________________ DATE: _______________
Michael J. Gingell, Chairperson Oakland County Board of Commissioners
WITNESSED: __________________________ DATE: _______________
County of Oakland
The Chairperson referred the resolution to the Human Resources Committee and the Finance Committees. There were no objections.
MISCELLANEOUS RESOLUTION #13249
By: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE – ADDITION OF K-9 DOG
WHEREAS Deputy Pesko’s current canine, Maverick, is ready to retire after faithfully serving the citizens of Oakland County in his role as a police canine; and
WHEREAS Deputy Pesko’s has purchased a dog to replace Maverick in the K-9 unit and this canine, Brig, is a Dutch Shepherd; and
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513
WHEREAS Brig has been successfully trained and certified in the areas of narcotics Detection, Article Searches, Tracking and Obedience; and
WHEREAS Brig has been thoroughly examined by Veterinarian Brian Covert and been given a clean bill of health; and
WHEREAS the Oakland County Sheriff has concluded that Brig would be useful and beneficial addition to his Office’s K-9 Unit; and
WHEREAS Deputy Pesko’s has agreed to sell Brig to Oakland County for the nominal sum of $1.00 on the condition that Brig be sold back to him for the same nominal sum upon Deputy Pesko’s transfer from
the K-9 unit or at the end of Brig’s service life, whichever comes first; and WHEREAS, the purchase of Brig from Deputy Pesko’s (as opposed to purchasing an untrained canine
through an outside source) will result in a savings to the County of approximately $15,000; and WHEREAS this matter has been reviewed by Corporation Counsel and a Transfer of Ownership
Agreement is attached. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
buying Brig from Deputy David Pesko’s per the attached Transfer of Ownership Agreement and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as
attached. PUBLIC SERVICES COMMITTEE
Copy of Transfer of Ownership and Release of Claims Agreement, Transfer of Ownership Agreement
Incorporated by Reference. Original on file in County Clerk’s Office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13250 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT/MSU EXTENSION – ESTABLISHING A PROFESSIONAL SERVICES CONTRACT FOR ONE 4-H YOUTH DEVELOPMENT COORDINATOR POSITION AND
EDUCATIONAL PROGRAMMING SERVICES To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland and Michigan State University Extension (MSUE) have a long history
of working cooperatively to provide certain services and programs to residents of Oakland County; and WHEREAS these services and programs have centered on Youth Development, 4-H Programs, Nutrition,
Agriculture Services; and WHEREAS over the past few years MSUE has assessed their mission and developed a new
organizational structure they feel will best service the public in the future, while containing costs; and WHEREAS a County-funded 4-H Youth Development Program Coordinator (position #1070501-01787) in
the MSU Extension-Oakland County Division of the Public Services is currently vacant; and WHEREAS the 4-H Youth Development Coordinator function is provided by MSUE; and
WHEREAS on a trial basis, the County desires to utilize the funds from the vacant 4-H Youth Development Program Coordinator (position #1070501-01787) to contract 4-H Youth Development
Coordinator services from MSUE to determine if this arrangement meets the needs of the County and its citizens in a more cost effective manner; and
WHEREAS the professional services contract will also include Educational Programming services provided by MSUE; and
WHEREAS it is proposed to delete two (2) part-time non-eligible (PTNE) Student (positions #1070501-07881 and #1070501-10547) and to adjust various operating budget line items in FY 2013 and FY 2014
to provide funding for the Educational Programming component of the professional services contract; and WHEREAS the professional services contract term will be 09/01/2013 through 09/30/2014, with a not-to-
exceed amount of $215,525, with $61,700 for FY 2014 4-H Youth Development services and $153,825 for FY 2013 and FY 2014 Educational Programming services; and
WHEREAS the professional services contract has been reviewed and approved by the Oakland County Compliance Office in accordance with Oakland County Purchasing Policies and Procedures.
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THEREFORE BE IT RESOLVED that the County of Oakland enter into a professional services contract with Michigan State University Extension to provide 4-H Youth Development and Educational
Programming services to Oakland County residents. BE IT FURTHER RESOLVED that the Board of Commissioners approves the deletion of two (2) PTNE
Student (positions #1070501-07881 and #1070501-10547.) BE IT FURTHER RESOLVED that the Board of Commissioners approves that the Oakland County 4-H
Youth Development Program Coordinator (position #1070501-01787) remains vacant during the contract period.
BE IT FURTHER RESOLVED that this arrangement will be reviewed for continuation and possible expansion after the initial contract period of 09/01/2013 through 09/30/2014.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee.
There were no objections.
MISCELLANEOUS RESOLUTION #13251 BY: Commissioners Marcia Gershenson, District #13; Bill Dwyer, District #14
IN RE: BOARD OF COMMISSIONERS – PROCLAIMING OCTOBER 2013 AS INVESTING IN ABILITIES MONTH IN OAKLAND COUNTY IN CONJUNCTION WITH THE NATIONAL DISABILITY
EMPLOYMENT AWARENESS MONTH To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS beginning in 1945, the federal government has declared observance and celebration of a time
period to recognize the talents of workers with disabilities and the workplaces that welcome them. In 1988, Congress enacted legislation to create the National Disability Employment Awareness Month to
occur annually every October. The law requests that communities and citizens throughout the country take time to recognize workplaces and employees working with disabilities as a critical part of our efforts
to build an inclusive community and strong economy; and WHEREAS for more than 20 years, many public and private disability organizations in Michigan have
promoted "investing in abilities" activities in an effort to shatter stereotypes and support recognition of the abilities of all citizens; and
WHEREAS Governor Snyder will be renewing this tradition and declaring October 2013 as “Investing in Abilities” Month in Michigan. In October, events and activities will take place throughout Michigan to
advance the "investing in abilities" theme, promote the employment of people with disabilities, based on their abilities, encourage citizens and employers throughout the Great Lakes State to recognize Investing
in Abilities Month; and WHEREAS Oakland County fully supports and actively encourages its citizens, local communities and
institutions to take time and honor the individuals and workplaces that have achieved extraordinary things by investing in the abilities of people. As the home of many exemplary businesses and inspiring
individuals working with disabilities in Michigan, the Board of Commissioners welcomes any opportunity to honor their achievements.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners hereby proclaims October 2013 as Investing In Abilities Month in Oakland County and calls upon employers, schools and
other community organizations to observe this month with appropriate programs and activities, and to advance its important message that people with disabilities are equal to the task throughout the year.
Chairperson, I move the adoption of the foregoing Resolution. MARCIA GERSHENSON, BILL DWYER
KATHY CRAWFORD, HELAINE ZACK, BOB HOFFMAN, GARY MCGILLIVRAY, PHILIP
WEIPERT, NANCY QUARLES, JOHN SCOTT, JANET JACKSON, MIKE BOSNIC, MATTIE
HATCHETT, BOB GOSSELIN, MICHAEL GINELL, TOM MIDDLETON, JEFF MATIS
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515
Moved by Gershenson supported by Zack to suspend the rules and vote on Miscellaneous Resolution #13251 – Board of Commissioners – Proclaiming October 2013 as Investing in Abilities Month in Oakland
County in Conjunction with the National Disability Employment Awareness Month.
Vote on motion to suspend the rules: AYES: Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert,
Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous Resolution #13251 – Board of Commissioners – Proclaiming October 2013 as Investing in Abilities Month
in Oakland County in Conjunction with the National Disability Employment Awareness Month carried.
Moved by Gershenson supported by Dwyer the resolution be adopted.
AYES: Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman,
Jackson, Long. (21) NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLEANEOUS RESOLUTION # 13252
BY: Commissioner Michael Gingell, District #1 IN RE: BOARD OF COMMISSIONERS – AMENDMENT TO THE BOARD RULES PERTAINING TO
THE PROCEDURE TO BRING MATTERS BEFORE THE BOARD To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Board of Commissioners Rules for the 2013/2014 Session were adopted on January 9,
2013; and WHEREAS these Rules provide the Oakland County Board of Commissioners with procedural guidelines
to select Board leadership and committee membership, to identify committee responsibilities and to explain committee and Board operations; and
WHEREAS the introduction of many non-binding resolutions, while often well intended, are distracting the Board from its statutory duties and responsibilities while creating unnecessary conflict and enmity
amongst members; and WHEREAS the time and resources of the Board of Commissioners and its staff are most appropriately
allocated on matters over which the Commission has oversight and authority. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
amends its 2013/2014 Rules adopted January 9, 2013 to insert the following into XII PROCEDURE TO BRING MATTERS BEFORE THE BOARD:
G. Non-binding resolutions:
All resolutions introduced and addressed by the Board must pertain directly to Oakland County
governmental expenditures and/or policies over which the Commission has oversight.
Indications of support or opposition to specific legislation at a state or federal level shall be
allowed in cases where the proposed legislation would have a direct impact on the policies and/or
expenditures to Oakland County where the Commission has oversight.
Any resolution, upon introduction, may be challenged to be found outside these guidelines by any
member through an objection at the point of introduction. The introducing member shall then have
the right to explain how his or her resolution complies. Debate shall be limited to whether the
content of the resolution complies with Board rules and not the content of the resolution itself. A
majority vote of the Board would then be required to sustain the objection to the introduction of
the resolution.
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516
Proposed resolutions found in violation of this rule shall be determined improperly before the
Board and shall receive no further consideration.
The Chairperson of the Board may grant an exception to this rule for resolutions that recognize a
time period or activity that is not political in nature (i.e. Mental Health Awareness Month, Patriot
Week) and that is supported by both the majority and minority caucuses.
Chairperson, I move the adoption of the foregoing Resolution. MICHAEL GINGELL, KATHY CRAWFORD,
BILL DWYER, PHILIP WEIPERT, JOHN SCOTT, MIKE BOSNIC, TOM MIDDLETON,
JEFF MATIS, SHELLEY TAUB
The Chairperson referred the resolution to the General Government Committee. There were no objections.
Commissioner Hatchett addressed the Board regarding a memorable year in‘1963’ in the History of America; and the 50th Anniversary of Dr. Martin Luther King.
Commissioner McGillivray addressed the Board regarding the Youth Assistance Walk on the Wild Side to
raise money for Oakland County Youth Assistance held on September 22, 2013 at the Independence Oaks County Park.
Commissioner Taub addressed the Board regarding the National Recovery Month.
Commissioner Gershenson addressed the Board regarding the County Health Care.
Commissioner Hatchett addressed the Board to acknowledge and Congratulate Commissioner Spisz on
being newly elected to the Michigan Associations of Counties (MAC) Board.
The Board adjourned at 11:20 a.m. to the call of the Chair or October 2, 2013, at 7:00 p.m.
LISA BROWN MICHAEL J. GINGELL Clerk Chairperson