HomeMy WebLinkAboutMinutes - 2013.10.02 - 7913519
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
October 2, 2013
Meeting called to order by Chairperson Michael Gingell at 7:05 p.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman,
Jackson, Long, Matis, McGillivray, Middleton, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack. (20)
ABSENT: Quarles. (1)
Quorum present.
Invocation given by Mattie Hatchett
Pledge of Allegiance to the Flag.
Moved by Spisz supported by McGillivray the minutes of the September 19, 2013 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by Gershenson the agenda be amended, as follows:
ITEMS NOT ON BOARD AGENDA GENERAL GOVERNMENT COMMITTEE
a. Health & Human Services Department/Health Division – Amendment #4 to the Interlocal Agreement Between the County of Oakland and the Oakland County Community Mental Health
Authority (Reason for Suspension Waiver of Rule III and Rule XIIC - Resolution was taken up by General
Government Committee immediately prior to today’s meeting. (Fiscal Note was taken up by the Finance Committee on 9/26/13.))
Vote on agenda, as amended:
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack Bosnic. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the agenda, as amended, was approved.
Chairperson Michael Gingell addressed the Board to introduce Commissioner Dwyer and Commissioner Zack.
Chairperson Michael Gingell, Commissioners Dwyer and Zack addressed the Board to present a
Proclamation to Cheryl Chodun, (retired) Journalist and News Reporter, WXYZ-TV 7 for her extraordinary talent that has made it possible for her to report on some of the most influential people in the world. She
has reported on Pope John Paul II, President Bill Clinton and South African President Nelson Mandela who are only a few of the many famous historical figures she has covered. She has won numerous
Commissioners Minutes Continued. October 2, 2013
520
awards including two Emmys, the Michigan Associated Press Award for Photojournalism, the 2004 and 2009 Michigan Associated Press Best in Reporting and Spot News Coverage and the 2010 Silver Circle
Award from the Michigan Chapter of the National Academy of Television Arts and Sciences. These are only a few of the many awards she has achieved.
Cheryl Chodun, (retired) Journalist and News Reporter, WXYZ-TV 7 addressed the board.
Chairperson Michael Gingell addressed the Board to introduce Commissioners Scott, Gershenson, Dwyer
and Jackson.
Commissioners Scott, Gershenson, Dwyer, Jackson and Weipert addressed the Board to present a Proclamation to Miss Oakland County’s Outstanding Teen 2013, Brooklynn Kay Lambert who represents
the “very best and brightest” of all young women in our country; we are honored to acknowledge her achievements. She currently attends Monroe High School with ambitions to obtain a Bachelor’s Degree in
Dance and to become a Dance Instructor, Choreographer and Performer. Her personal platform is, “Coat-ing Kids with Kindness-In Every Season”, where she has organized and donated over a thousand coats
annually to children in need since 2010.
Miss Oakland County’s Outstanding Teen 2013, Brooklynn Kay Lambert addressed the Board.
Commissioners Scott, Gershenson, Dwyer, Jackson and Weipert addressed the Board to present a Proclamation to Miss Oakland County 2013, Makayla McCoskey who represents the “very best and
brightest” of all young women in our country; we are honored to acknowledge her achievements. She is a graduate from North Farmington High School and currently studying at the University of Michigan, with
aspirations of becoming an ophthalmologist. Serving as a successful advocate on behalf of her platform “Unite for Sight”, she intends to promote her cause of eye-related disorders and the need for better optical
care for the elderly.
Commissioner Weipert addressed the Board recounting his experience as a Miss America Pageant Judge.
Miss Oakland County 2013, Makayla McCoskey addressed the Board.
Chairperson Michael Gingell addressed the Board to introduce George Miller, Director of Health and
Human Services and Marion Ginopolis, Lake Orion Superintendent.
George Miller, Director of Health and Human Services addressed the Board regarding Lake Orion High SOS (School’s Students Offering Support) a task group to prevent suicide.
Marion Ginopolis, Lake Orion Superintendent addressed the Board to give a presentation on SOS
(School’s Students Offering Support) and acknowledged the following Lake Orion High School Counselors: Melissa Bruno, Sarah Budreau, Alicia Conner, Carol Doll, Michele Novak, Jeff Palmer,
Robin Spisz, Judy Maynard and Kristin Varney.
Chairperson Michael Gingell addressed the Board to introduce Commissioners Spisz and Middleton.
Commissioners Spisz and Middleton addressed the Board to present a Proclamation to the Lake Orion Students Offering Support Team (SOS). The team is an exceptional program consisting of caring and
trusting teens who provide peer-to-peer support for students in need of help when confronting mental, emotional and substance abuse health issues in an effort to prevent suicide.
Chairperson Michael Gingell addressed the Board to introduce Commissioners Matis and Gershenson.
Commissioners Matis and Gershenson addressed the board to present a Proclamation to the Honorable
Judge Joan Young, Oakland County Circuit Court and the Honorable Judge Edward Sosnick (retired) Oakland County Circuit Court to Honor the Oakland County Adult Treatment Court and Juvenile Drug
Commissioners Minutes Continued. October 2, 2013
521
Court Awareness Month. The Oakland County Circuit Court had the foresight to create these Therapeutic Drug Treatment Courts in response to the unparalled growth of individuals being placed in private
institutions or incarcerated for drug-related offenses. These programs addressed the underlying issue of substance abuse and the high recidivism rate of offenders who were substance abusers.
Honorable Judge Joan Young, Oakland County Circuit Court addressed the board and stated that the
Adult Treatment Court (ATC) Commencement Ceremony is on Oct 12, 2013 at 2:00 p.m. in the Board of Commissioners Auditorium.
Honorable Judge Edward Sosnick (retired) Oakland County Circuit Court addressed the Board.
Oakland County Clerk – Register of Deeds, Lisa Brown read a Communication from Karen Jones,
Manager, Human Resources, confirming the submission of Phil Sanzica’s name to the Board of Commissioners to replace Jim VanLuevan as the County Elected Officials representative on the Job
Evaluation Review Panel. Without objection the appointment was confirmed.
Oakland County Clerk – Register of Deeds, Lisa Brown read a Communication from L. Brooks Patterson, County Executive, appointing Joellen Shortley as alternate representative to the Job Evaluation Review
Panel for the two year term which began January 1, 2013 and ends December 31, 2014. Without objection the appointment was confirmed.
The following people addressed the Board during public comment: Kathy Omansick, Kyle McGrath,
Geraldine Amato, Courtney Protz Sanders, Elderdeen Holdenberg and Darleen Wilkensen.
Moved by Hoffman supported by Zack the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). The vote for this motion
appears on page 552. The resolutions on the amended Consent Agenda follow (annotated by an asterisk {*}):
*REPORT (MISC. #13253)
BY: Human Resources Committee, John Scott, Chairperson IN RE: RESOLUTION APPROVING AN AMENDMENT TO THE 2007 OAKLAND COUNTY
INTERMEDIATE RETIREE MEDICAL BENEFITS TRUST AGREEMENT BETWEEN THE COUNTY AND THE TRUSTEES DESCRIBED THEREIN, ESTABLISHING THE 2007 OAKLAND COUNTY
INTERMEDIATE RETIREE MEDICAL BENEFITS TRUST To the Finance Committee and Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on September 25,
2013, reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report. HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #13253
BY: Finance Committee, Thomas Middleton, Chairperson IN RE: RESOLUTION APPROVING AN AMENDMENT TO THE 2007 OAKLAND COUNTY
INTERMEDIATE RETIREE MEDICAL BENEFITS TRUST AGREEMENT BETWEEN THE COUNTY AND THE TRUSTEES DESCRIBED THEREIN, ESTABLISHING THE 2007 OAKLAND COUNTY
INTERMEDIATE RETIREE MEDICAL BENEFITS TRUST To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland, Michigan (the “County”), as an exercise of its essential government
function of providing benefits for its employees and/or their spouses and eligible dependents, provides post-retirement medical benefits to eligible retirees and/or their spouses and eligible dependents, as
provided by the Oakland County Merit System and its policies and County-sponsored retiree medical benefit plans (the “Retiree Medical Benefits”); and
Commissioners Minutes Continued. October 2, 2013
522
WHEREAS as permitted by Federal and State laws the County established the Oakland County VEBA (the "VEBA Trust") as documented by the Oakland County VEBA Trust Agreement effective as of October
1, 2000, as amended as of July 1, 2007, between the County and the Trustees described therein (or their successors) (the “VEBA Trustees”), for the purposes of accumulating the funds needed to provide Retiree
Medical Benefits and receiving contributions for that purpose from the County and its employees; and WHEREAS pursuant to an enabling ordinance enacted by the Oakland County Board of Commissioners
on June 14, 2007 (the “Funding Ordinance”) authorizing an alternate funding mechanism for the County to fulfill its obligations to provide for funding a specified amount of the County’s estimated unfunded
accrued actuarial liabilities for Retiree Medical Benefits (the “Designated Liabilities”) over a period ending April 1, 2027 (the “Funding Period”), the County has established an intermediate trust to irrevocably
receive a certain amount of the net proceeds (the “Funding Proceeds”) from the sale by the 2007 Oakland County Retiree Medical Benefits Funding Trust (the “Funding Trust”) of its Taxable Certificates of
Participation, Series 2007 (the “Certificates”) and to hold, invest and distribute the Intermediate Trust (as defined below) assets, all in accordance with the 2007 Oakland County Intermediate Retiree Medical
Benefits Trust Agreement, as it may be amended in accordance with its terms; and WHEREAS it is the intent of the County to amend the provisions of the 2007 Oakland County
Intermediate Retiree Medical Benefits Trust Agreement as is permitted by Section 7 of such Trust Agreement.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF OAKLAND, MICHIGAN, AS FOLLOWS:
1. The amendment to the 2007 Oakland County Intermediate Retiree Medical Benefits Trust Agreement (the “2007 Intermediate Trust Agreement”) adopted by the Board of Commissioners
on November 28, 2012 in Miscellaneous Resolution #12288 is hereby rescinded. 2. The 2007 Intermediate Trust Agreement is hereby amended as follows:
(a) Section 3 of the 2007 Intermediate Trust Agreement is amended to provide as follows:
3. Contributions to the Intermediate Trust. The County, as Grantor, shall cause the Funding Proceeds to be irrevocably transferred to the Intermediate Trustees on the date of delivery of the
Certificates to the initial purchasers thereof. The Intermediate Trustees shall receive such contributions made to them on behalf of the County from the Funding Trust and shall hold such
funds as a separate trust designated as the Intermediate Trust, and shall hold and administer such funds, invest and reinvest such funds, and make distributions from such funds only in
accordance with the provisions of this Agreement. The Intermediate Trustees shall receive, hold, invest and administer as part of the Intermediate Trust, subject to the terms of this Agreement, all
income earned by the corpus of the Intermediate Trust held by the Intermediate Trustees (and all losses in the value of the corpus of the Intermediate Trust shall be charged to the corpus of the
Intermediate Trust), but no other contributions to the Intermediate Trust from any source except the County shall be made to or accepted by the Intermediate Trustees.”
(b) A new Section 3A is added into the 2007 Intermediate Trust Agreement to provide as follows:
3A. Exchange of Assets Between the County and the Intermediate Trust. Any time after October 2, 2013,
1. The Intermediate Trust, if and as directed in writing by the County, shall: (i) receive and hold in trust any cash or direct obligations of, or obligations the principal of and interest on which are
unconditionally guaranteed by, the United States of America (“US Government Securities”) that are both (A) transferred to the Intermediate Trust by the County or an Escrow Agent (appointed
by the County) on behalf of the County and (B) expressly identified by the County or such Escrow Agent as, collectively, the (the “Incoming Exchanged Assets”); and (ii) in exchange for such
Incoming Exchanged Assets, transfer to the County or its designee other assets of the Intermediate Trust having an aggregate fair market value as of such transfer date equal to the
aggregate amount of the Incoming Exchanged Assets. The Intermediate Trust shall continue to hold the Incoming Exchanged Assets as received, without reinvestment, until the County instructs
otherwise. 2. The Intermediate Trust, if and as requested by the County, shall (i) convert any specified assets
of the Intermediate Trust into cash or U.S. Government Securities and (ii) hold such cash or U.S. Government Securities in trust, without reinvestment, until instructed otherwise by the County.”
Commissioners Minutes Continued. October 2, 2013
523
The foregoing amendments to the 2007 Intermediate Trust Agreement shall be in the form attached hereto as Appendix A (the “Amendment Document”) and shall take effect immediately
upon signing by all parties thereto. 4. The Oakland County Executive or any Deputy County Executive, acting on behalf of the County
Executive, or any one or more of them, and each of them is, at any time hereafter and without further action by or authority or direction from the Board of Commissioners of the County,
authorized to execute and deliver the Amendment Document in substantially the form attached hereto as Appendix A, including such changes in or additions to such form (including, but not
limited to, completing any blanks therein) as the officials executing the same may determine to be necessary or advisable, and that the execution of the Amendment Document by such officials on
behalf of this County shall be conclusive evidence of their determination in that respect. 5. The Oakland County Executive or any Deputy County Executive, acting on behalf of the County
Executive, or any one or more of them, and each of them is, at any time hereafter and without further action by or authority or direction from the Board of Commissioners of the County,
authorized to execute and deliver or cause to be executed and delivered all such other and further agreements, requests, statements, instruments and documents and to do or cause to be
done all such other and further acts and things as any such official, attorney or agent may determine to be necessary or advisable under or in connection with the 2007 Intermediate Trust
Agreement or this resolution, and that the execution by any such official, attorney or agent of any such agreement, request, statement, instrument or document or the doing of any such act or
thing shall be conclusive evidence of his/her or their determination in that respect. 6. This resolution shall take effect upon its adoption and the signature of the Oakland County
Executive indicating his approval and shall be recorded in the minutes of the County as soon as practicable after adoption.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing Resolution. FINANCE COMMITTEE
APPENDIX A
2013 AMENDMENT TO 2007 OAKLAND COUNTY INTERMEDIATE RETIREE
MEDICAL BENEFITS TRUST AGREEMENT
This Amendment to Trust Agreement (“this Amendment”) is made, effective as of October 3,
2013, by and between the County of Oakland, Michigan (the “County” or the “Grantor”) and the Intermediate Trustees described in Section 2 of the 2007 Oakland County Intermediate Retiree Medical
Benefits Trust Agreement (the “2007 Intermediate Trust Agreement”), or their successors.
R E C I T A L S:
WHEREAS the Oakland County VEBA (the “VEBA Trust”) is a trust established by the Oakland County
VEBA Trust Agreement effective as of October 1, 2000 between the County and the Trustees described therein (or their successors, the “VEBA Trustees”), as amended, for the purposes of (i) accumulating the
funds needed to pay for Retiree Medical Benefits (as defined below) and (ii) receiving contributions for that purpose from the County.
WHEREAS the County currently pays for the benefits available to eligible retirees and their eligible dependents under County-sponsored retiree medical benefit plans (“Retiree Medical Benefits”) by
making contributions to the VEBA Trust; WHEREAS the Oakland County Board of Commissioners on June 14, 2007 enacted an enabling
ordinance (the “Funding Ordinance”) authorizing an alternate funding mechanism for the County to amortize its estimated unfunded accrued actuarial liabilities for Retiree Medical Benefits for certain
retirees and certain active employees of the County, and their eligible dependents, as of October 1, 2006 (the “Designated Liabilities”) over a period ending April 1, 2027 (the “Funding Period”);
WHEREAS thereafter on June 14, 2007 the Oakland County Board of Commissioners approved a resolution authorizing the execution of the 2007 Intermediate Trust Agreement;
WHEREAS the County has authorized and entered into the 2007 Oakland County Retiree Medical Benefits Contract (the “Contract”) with the 2007 Oakland County Retiree Medical Benefits Funding Trust
(the “Funding Trust”) to assist the County in satisfying its contractual obligations to provide for Retiree
Commissioners Minutes Continued. October 2, 2013
524
Medical Benefits and the County is making Contract Payments to the Funding Trust pursuant to the Contract in order to satisfy its obligations to the Funding Trust;
WHEREAS effective on July 1, 2007 the County established an intermediate trust to irrevocably receive a certain amount of the net proceeds (the “Funding Proceeds”) from the sale by the Funding Trust of its
Taxable Certificates of Participation, Series 2007 (the “Certificates”) and to hold, invest and distribute the Intermediate Trust assets, all in accordance with this Trust Agreement, as it may be amended in
accordance with its terms (the “Agreement”); and WHEREAS on ________, 2013 the Oakland County Board of Commissioners approved a resolution
authorizing amendments to the 2007 Intermediate Trust Agreement as set forth below. NOW THEREFORE the County and the Intermediate Trustees agree as follows:
1. Section 3 of the 2007 Intermediate Trust Agreement is amended to provide as
follows:
“3. Contributions to the Intermediate Trust. The County, as Grantor, shall cause the Funding Proceeds to be irrevocably transferred to the Intermediate Trustees on the date
of delivery of the Certificates to the initial purchasers thereof. The Intermediate Trustees shall receive such contributions made to them on behalf of the County from the Funding
Trust and shall hold such funds as a separate trust designated as the Intermediate Trust, and shall hold and administer such funds, invest and reinvest such funds, and make
distributions from such funds only in accordance with the provisions of this Agreement. The Intermediate Trustees shall receive, hold, invest and administer as part of the
Intermediate Trust, subject to the terms of this Agreement, all income earned by the corpus of the Intermediate Trust held by the Intermediate Trustees (and all losses in the
value of the corpus of the Intermediate Trust shall be charged to the corpus of the Intermediate Trust), but no other contributions to the Intermediate Trust from any source
except the County shall be made to or accepted by the Intermediate Trustees .”
2. A new Section 3A is added into the 2007 Intermediate Trust Agreement to provide as follows:
“3A.Exchange of Assets Between the County and the Intermediate Trust. Any time after
October 2, 2013,
(1) The Intermediate Trust, if and as directed in writing by the County, shall: (i) receive and hold in trust any cash or direct obligations of, or obligations the principal of and interest
on which are unconditionally guaranteed by, the United States of America (“US Government Securities”) that are both (A) transferred to the Intermediate Trust by the
County or an Escrow Agent (appointed by the County) on behalf of the County and (B) expressly identified by the County or such Escrow Agent as, collectively, the (the
“Incoming Exchanged Assets”); and (ii) in exchange for such Incoming Exchanged Assets, transfer to the County or its designee other assets of the Intermediate Trust
having an aggregate fair market value as of such transfer date equal to the aggregate amount of the Incoming Exchanged Assets. The Intermediate Trust shall continue to
hold the Incoming Exchanged Assets as received, without reinvestment, until the County instructs otherwise.
(2) The Intermediate Trust, if and as requested by the County, shall (i) convert any specified
assets of the Intermediate Trust into cash or U.S. Government Securities and (ii) hold such cash or U.S. Government Securities in trust, without reinvestment, until instructed
otherwise by the County.”
3. Applicable Law. This Amendment shall be construed under the laws of the State of Michigan. Any provision of this Amendment prohibited by law shall be ineffective to the extent of any such
prohibition, without invalidating the remaining provisions of this Amendment.
Commissioners Minutes Continued. October 2, 2013
525
IN WITNESS WHEREOF the County and the Intermediate Trustees have caused this Amendment, which constitutes an irrevocable grantor trust agreement, to be executed effective as of the date first written
above.
THE COUNTY OF OAKLAND, MICHIGAN
By: ________________________________
Its: ________________________________
TRUSTEES OF THE 2007 OAKLAND COUNTY
INTERMEDIATE RETIREE MEDICAL BENEFITS TRUST
By: __________________________________ James VanLeuven
By: __________________________________
Joseph Rozell
By: __________________________________ Jeffrey Phelps
By: __________________________________
D’Arcy Gonzales
By: __________________________________ Curtis Childs
By: __________________________________
Andrew Meisner
By: __________________________________ Thomas Middleton
By: __________________________________
Kathleen Crawford
By: __________________________________ Laurie VanPelt
Las.r9-oak248
(The vote for this motion appears on page 552.)
*REPORT (MISC. #13254)
BY: Human Resources Committee, John Scott, Chairperson IN RE: RESOLUTION APPROVING THE 2013 SUPERSEDING OAKLAND COUNTY RETIREE
MEDICAL BENEFITS TRUST AGREEMENT BETWEEN THE COUNTY AND THE TRUSTEES DESCRIBED THEREIN, ESTABLISHING THE 2013 SUPERSEDING OAKLAND COUNTY
RETIREMENT MEDICAL BENEFITS TRUST To the Finance Committee and Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. October 2, 2013
526
The Human Resources Committee, having reviewed the above referenced resolution on September 25, 2013, reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #13254 BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: RESOLUTION APPROVING THE 2013 SUPERSEDING OAKLAND COUNTY RETIREE MEDICAL BENEFITS TRUST AGREEMENT BETWEEN THE COUNTY AND THE TRUSTEES
DESCRIBED THEREIN, ESTABLISHING THE 2013 SUPERSEDING OAKLAND COUNTY RETIREE MEDICAL BENEFITS TRUST
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County VEBA (the “VEBA Trust”) is a trust established by the Oakland County VEBA Trust Agreement effective as of October 1, 2000 between the County and the Trustees described
therein (or their successors, the “VEBA Trustees”), as amended, for the purposes of (i) accumulating the funds needed to pay for Retiree Medical Benefits and (ii) receiving contributions for that purpose from the
County; and WHEREAS pursuant to an enabling ordinance enacted by the Oakland County Board of Commissioners
on June 14, 2007 (the “Funding Ordinance”) authorizing an alternate funding mechanism for the County to amortize its estimated unfunded accrued actuarial liabilities for Retiree Medical Benefits for certain
retirees and certain active employees of the County, and their eligible dependents, as of October 1, 2006 (the “Designated Liabilities”) over a period ending April 1, 2027 (the “Funding Period”); and
WHEREAS the County established an intermediate trust (the “Intermediate Trust”) to irrevocably receive a certain amount of the net proceeds (the “Funding Proceeds”) from the sale by the 2007 Oakland County
Retiree Medical Benefits Funding Trust (the “Funding Trust”) of its Taxable Certificates of Participation, Series 2007 (the “Certificates”) and to hold, invest and distribute to the Intermediate Trust (defined below)
assets, all in accordance with such trust agreement, as it may be amended in accordance with its terms; and
WHEREAS the County has authorized and entered into the 2007 Oakland County Retiree Medical Benefits Contract (the “Contract”) with the Funding Trust to assist it in exercising its essential
governmental function of providing post-retirement health benefits for its eligible employees, their spouses and eligible dependents and in satisfying its contractual obligations to provide Retiree Medical
Benefits by issuing and selling the Certificates and the County has made Contract Payments to the Funding Trust pursuant to the Contract in order to satisfy its obligations to the Funding Trust; and
WHEREAS the Funding Trust provides: In the event that any health care benefits plan, program or arrangement becomes effective during the period that any Certificates are outstanding with the effect of
supplanting and superseding the County’s obligations to pay for all of the costs of providing retiree medical benefits (the Optional Prepayment Trigger), the Intermediate Trust will have fulfilled its
designated purpose, and then (i) all, or the applicable portion (as the case may be), of the then existing assets of the Intermediate Trust, to the extent no longer needed to pay future costs of providing County
retiree medical benefits, shall be deemed Surplus Intermediate Trust Assets, and (ii) if the County, at its option and in its sole discretion, gives written notice to the Trustee, with a copy to the Trustees of the
Intermediate Trust, of the County’s irrevocable election to optionally redeem all or a portion (to the extent of the available Surplus Intermediate Trust Assets) of the then outstanding principal amount of the
Certificates through an Optional Prepayment as defined in the Contract, then the Intermediate Trust shall (A) transfer all or a portion (as the case may be) of the available Surplus Intermediate Trust Assets to the
Trustee as such optional prepayment for and on behalf of the County and (B) promptly give written notice thereof to the County; and
WHEREAS effective October 9, 2012, the Michigan legislature enacted an amendment to Public Act No. 34 of the Public Acts of Michigan of 2001, as amended (“Act 34”) into law. Said Act, as amended provided
the County the power to take various actions in connection with refunding of the County’s existing contractual obligations under the Contract including establishing a new grantor trust to implement the
covering of the County’s retirees health care liability which was the first step in permitting the County to
Commissioners Minutes Continued. October 2, 2013
527
put in effect a new health care benefits “plan, program or arrangement” (the “Superseding Plan”) which will have the effect of supplanting and superseding the County’s obligations under the Contract; and
WHEREAS the County Board of Commissioners has adopted a resolution authorizing the County to issue refunding bonds (the “Refunding Bonds”) for the purpose of refunding, as used in Public Act No. 329 of
the Public Acts of Michigan of 2012, the existing obligations under the Contract which the County either has, or shortly will, issue which either is or will be the second step in implementing the Superseding Plan;
and WHEREAS the County, as permitted by Act 34, wishes to create a new grantor trust which will thereafter
enter into a new contract (the “Superseding Contract”) with the County under which Superseding Contract, the County will be obligated to the new grantor trust to do the following:
a. Pay to the new grantor trust on April 1, 2014, an amount based on the September 30, 2013 actuarial report received by the County from its actuary so that, based on the actuarial
assumptions contained therein, as of April 1, 2014 the VEBA Trust will be fully funded with no retiree medical benefits (“RMB”) unfunded actuarial accrued liability (“UAAL”).
b. In all future years, after April 1, 2014, transfer the actuarially required contribution (“ARC”) as determined by the actuary to be made to the VEBA Trust no later than eighteen months after the
September 30th for which the actuarial report applies; and WHEREAS it is the intent of the County to create a new irrevocable grantor trust which is an integral part
of the County (the “Superseding Trust”) to receive and hold in trust the amounts described above, which must may be paid to it by the County as required in the Superseding Contract between the County and
the Superseding Trust to be created. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF
OAKLAND, MICHIGAN, AS FOLLOWS: 1. There is hereby created the 2013 Superseding Oakland County Retiree Medical Benefits Trust
(the “Superseding Trust”). 2. The 2013 Superseding Oakland County Retiree Medical Benefits Trust Agreement attached
hereto as Appendix A (the “Superseding Trust Agreement”) is hereby approved. 3. The initial Trustees of the Superseding Trust shall be the following persons:
The Oakland County Executive or his or her Designee The Oakland County Treasurer or his or her Designee
The Chairperson of the Oakland County Board of Commissioners or his or her Designee The Oakland County Corporation Counsel or his or her Designee
The Oakland County Human Resource Director or his or her Designee 4. All withdrawals from the Superseding Trust’s funds shall be made in accordance with the
provisions of the Superseding Trust Agreement. 5. The Oakland County Executive or any Deputy County Executive, acting on behalf of the County
Executive, or any one or more of them, and each of them is, at any time hereafter and without further action by or authority or direction from the Board of Commissioners of the County,
authorized to execute (by manual or facsimile signature) and deliver the Superseding Trust Agreement in substantially the form presented at this meeting, including such changes in or
additions to such form (including, but not limited to, completing any blanks therein) as the officials executing the same may determine to be necessary or advisable, and that the execution of the
Superseding Trust Agreement by such officials on behalf of this County shall be conclusive evidence of their determination in that respect.
6. The Oakland County Executive or any Deputy County Executive, acting on behalf of the County Executive, or any one or more of them, and each of them is, at any time hereafter and without
further action by or authority or direction from the Board of Commissioners of the County, authorized to execute and deliver or cause to be executed and delivered all such other and
further agreements, requests, statements, instruments and documents and to do or cause to be done all such other and further acts and things as any such official, attorney or agent may
determine to be necessary or advisable under or in connection with the Superseding Trust Agreement or this resolution, and that the execution by any such official, attorney or agent of any
such agreement, request, statement, instrument or document or the doing of any such act or thing shall be conclusive evidence of his/her or their determination in that respect.
7. This resolution shall take immediate effect upon its adoption and the signature of the Oakland County Executive indicating his approval.
Commissioners Minutes Continued. October 2, 2013
528
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of 2013 Superseding Oakland County Retiree Medical Benefits Trust Agreement Incorporated by
Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 552.)
*MISCELLANEOUS RESOLUTION #13255 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH
THE CITY OF CLAWSON To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Equalization Division provides a number of services to local units of government including
original assessments, reappraisals, and file maintenance; and WHEREAS these services are provided under contract with the local units as approved by the Board of
Commissioners; and WHEREAS revenues and expenditures associated with the services for this contract are included in the
FY 2014 through FY 2016 Adopted Budget; therefore, no budget amendment is recommended. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves entering into the attached Contract for Oakland County Equalization Division Assistance Services covering the term July 1, 2013 through June 30, 2016 with the City of Clawson, which has been
signed by its authorized signatories. BE IT FURTHER RESOLVED that the Board of Commissioners’ Chairperson is authorized to sign this
contract. BE IT FURTHER RESOLVED that the Oakland County Clerk shall receive and file the executed contract
with the concerned unit of government as required by law. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Contract for Oakland County Equalization Division Assistance Services with the City of Clawson Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 552.)
*MISCELLANEOUS RESOLUTION #13256
BY: Finance Committee, Thomas Middleton, Chairperson IN RE: INFORMATION TECHNOLOGY – VILLAGE OF LAKE ORION POLICE DEPARTMENT
CESSATION OF PSAP FUNCTIONS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners adopted the Final Amended 9-1-1 Service Plan
for the County of Oakland under Miscellaneous Resolution #13176; and WHEREAS the Village of Lake Orion Police Department was listed as a Primary 9-1-1 Public Safety
Answering Point (PSAP) in that Plan; and WHEREAS the Emergency 9-1-1Service Enabling Act, Michigan Public Act 32 of 1986, MCL §484.1101
et seq, as amended, provides a mechanism under which a PSAP may cease functioning as a Primary PSAP by providing written notice to the County Clerk of its intention to cease functioning as a Primary
PSAP; and WHEREAS the County Clerk has received written notice from the Village of Lake Orion of its intention to
cease functioning as a Primary PSAP under the Final Amended 9-1-1 Service Plan for the County of Oakland; and
WHEREAS the Oakland County 9-1-1 Coordinator has received notice from the Village of Lake Orion designating the Oxford Police Department as the Primary PSAP for that municipality; and
Commissioners Minutes Continued. October 2, 2013
529
WHEREAS Michigan Public Act 32 of 1986, MCL §484.1101 et seq, as amended requires a Board of Commissioners resolution to make minor amendments to the Final Amended 9-1-1 Service Plan for the
County of Oakland. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes a
minor amendment of the Final Amended 9-1-1 Service Plan for the County of Oakland deleting the Village of Lake Orion Police Department from the list of Primary PSAPs.
BE IT FURTHER RESOLVED that there is no fiscal impact resulting from this minor amendment to the 9-1-1 Service Plan and no budget amendment is required.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of the Village of Lake Orion Council Resolution on file in County Clerk’s office.
(The vote for this motion appears on page 552.)
*MISCELLANEOUS RESOLUTION #13257
BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT #4
TO THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Health Division, Office of Substance Abuse Services coordinates substance abuse services in Oakland County under a contract with the Michigan Department of
Community Health (MDCH); and WHEREAS MDCH and the Oakland County Community Mental Health Authority (OCCMHA) have
entered into a contract to provide substance abuse services to Medicaid recipients; and WHEREAS an Interlocal Agreement between the County of Oakland and the Oakland County Community
Mental Health Authority was approved by the Oakland County Board of Commissioners in 2010 by Miscellaneous Resolution #10236; and
WHEREAS the Oakland County Health Division has been providing substance abuse services to Medicaid recipients and is willing to continue this service subject to the terms and conditions outlined in
the ongoing Interlocal agreement; and WHEREAS the Oakland County Health Division, as the designated Coordinating Agency for Oakland
County, continues to have the capacity to administer Medicaid funds and to deliver services through a treatment network of substance abuse providers; and
WHEREAS pursuant to the Urban Cooperation Act of 1967, 1967 PA 7, MCL 124.501 et seq., and the Intergovernmental Contracts between Municipal Corporations Act, 1951 PA 35, MCL 124.1, et seq., the
agreement and subsequent amendments for provision of the assessments and compensation for the assessments must be an Intergovernmental Agreement, and;
WHEREAS the attached Intergovernmental Contract Amendment #4 has been submitted through the County Executive’s Contract Review Process and is recommended for approval; and
WHEREAS Amendment #4 increases Medicaid funding from $2,200,000 to $2,600,000 and Adult Benefit Waiver funding from $223,585 to $400,000 for a total of $3,000,000 (increase of 23.8%) for Fiscal Year
2013. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves Amendment #4 to the Interlocal Agreement between the County of Oakland and the Oakland County Community Mental Health Authority so that Medicaid funding for Fiscal Year 2013 increases from
$2,200,000 to $2,600,000 and funding for adult benefit waiver increases from $223,585 to $400,000 for a total of $3,000,000 in funding for this agreement.
BE IT FURTHER RESOLVED that the future level of service be contingent upon the level of funding for this program.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Amendment on behalf of Oakland County and thereby accept and bind Oakland County to the terms and conditions of the
Agreement.
Commissioners Minutes Continued. October 2, 2013
530
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Grant Review Sign Off - Health Division and Oakland County Interlocal Agreement Between Oakland County and the Oakland County Community Mental Health Authority – Amendment #4
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13257) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT #4 TO THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND
COUNTY COMMUNITY MENTAL HEALTH AUTHORITY To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds: 1. The Michigan Department of Community Health (MDCH) and the Oakland County Community
Mental Health Authority (OCCMHA) have entered into a contract to provide substance abuse services to Medicaid recipients.
2. The additional funding amends the initial FY 2013 Inter-Governmental contract (approved per MR #13158) with an increase of $400,000 for the Specialty Substance Abuse Medicaid Services and
an increase in the Substance Abuse Adult Benefit Waiver amount by $176,415 for a total of $3,000,000 in funding for this agreement.
3. The FY 2013 Special Revenue budget is amended as follows:
Office of Substance Abuse Services (OSAS) ADULT BENEFIT WAIVER (Fund 28227) FY 2013
Bud Ref 2013/GR (#0000000272) FY 2013 Amended Budget Amendment Budget
Revenues 1060261-134790-610313 Federal Operating Grants $148,438 $117,122 $265,560
1060261-134790-615571 State Operating Grants 75,147 59,293 134,440 Total Revenues $223,585 $176,415 $400,000
Expenses
1060261-134790-702010 Salaries $7,930 $0 $7,930 1060261-134790-722740 Fringe Benefits 4,935 0 4,935
1060261-134790-730366 Contracted Adm. 1,148 0 1,148 1060261-134790-730373 Contracted Services 183,264 176,415 359,679
1060261-134790-730926 Indirect Costs 1,202 0 1,202 1060261-134800-702010 Salaries 12,468 0 12,468
1060261-134800-722740 Fringe Benefits 9,146 0 9,146 1060261-134800-730366 Contracted Adm. 1,602 0 1,602
1060261-134800-730926 Indirect Costs 1,890 0 1,890 Total Expenses $223,585 $176,415 $400,000
CMH OSAS MEDICAID (Fund #28565) FY 2013
Bud Ref 2013/GR (#0000000208) FY 2013 Amended Budget Amendment Budget
Revenues 1060261-134790-610313 Federal Operating Grants $1,460,580 $265,560 $1,726,140
1060261-134790-615571 State Operating Grants 739,420 134,440 873,860 Total Revenues $2,200,000 $400,000 $2,600,000
Expenses
Commissioners Minutes Continued. October 2, 2013
531
1060261-134790-702010 Salaries $80,484 $0 $80,484 1060261-134790-702140 Other Miscellaneous Salaries 945 0 945
1060261-134790-722740 Fringe Benefits 50,681 0 50,681 1060261-134790-730366 Contracted Adm. 11,792 0 11,792
1060261-134790-730373 Contracted Services 1,773,805 400,000 2,173,805 1060261-134790-730926 Indirect Costs 12,345 0 12,345
1060261-134800-702010 Salaries 127,402 0 127,402 1060261-134800-702140 Other Miscellaneous Salaries 630 0 630
1060261-134800-722740 Fringe Benefits 93,917 0 93,917 1060261-134800-730366 Contracted Adm 28,589 0 28,589
1060261-134800-730926 Indirect Costs 19,410 0 19,410 Total Expenses $2,200,000 $400,000 $2,600,000
FINANCE COMMITTEE
(The vote for this motion appears on page 552.)
*MISCELLANEOUS RESOLUTION #13241 BY: Human Resources Committee, Commissioner John Scott, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT/MEDICAL EXAMINER – INCREASE SALARY RANGE OF CHIEF FORENSIC TOXICOLOGIST CLASSIFICATION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Medical Examiner’s Office is accredited by the National Association of Medical Examiners (NAME); and
WHEREAS the classification of Chief Forensic Toxicologist plays a vital role in maintaining NAME accreditation; and
WHEREAS possessing this accreditation allows the Medical Examiner’s Office to be recognized as a credible and reliable source regarding toxicology related evidence used for the prosecution of criminal
cases; and WHEREAS the Chief Forensic Toxicologist is required to testify as a witness for the successful
prosecution of criminal cases; and WHEREAS recruitment for this position is highly competitive with very few people in the United States
possessing the required minimum qualifications for this classification; and WHEREAS in the past the County has extensively advertised and networked with professional
organizations across the United States with only one or two candidates applying for the position; and WHEREAS the County’s Chief Forensic Toxicologist recently resigned; and
WHEREAS the Human Resources Department has conducted a survey of similar positions in other public entities which revealed that the current pay scale is lower than market average; and
WHEREAS the Human Resources Department is recommending a 10% increase to be applied to the maximum salary of the Chief Forensic Toxicologist classification in order to make it competitive in the
labor market. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approve to
change the salary range of the Chief Forensic Toxicologist to the following salary range: Base 1 Year 2 Year
$111,711 $117,297 $123,162 Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution. HUMAN RESOURCES COMMITTEE
FISCAL NOTE (MISC. #13241)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT/MEDICAL EXAMINER – INCREASE SALARY RANGE
OF CHIEF FORENSIC TOXICOLOGIST CLASSIFICATION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. October 2, 2013
532
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1) Recruitment for Forensic Toxicologist position is highly competitive with very few people in the United States possessing the required minimum qualifications for this classification.
2) In the past the County has extensively advertised and networked with professional organizations across the United States with only one or two candidates applying for the position.
3) The County’s Chief Forensic Toxicologist recently resigned for another position with a significantly higher salary.
4) The Human Resources Department has conducted a survey of similar positions in other public entities which revealed that the current pay scale is lower than market average and is
recommending an increase to the salary of the Chief Forensic Toxicologist classification in order to make it more competitive in the labor market.
5) The new suggested salary range for the Chief Forensic Toxicologist is Base $111,711, 1 Year $117,297 and 2 Year $123,162.
6) The following budget amendment is recommended to the FY2014-2016 budget:
GENERAL FUND (#10100) FY2014-FY 2016 Expenditures
9090101-196030-740037 Non-Dept - Class & Rate Change ($37,496) 1070601-132030-702010 Medical Examiner-Salaries 26,272
1070601-132030-722900 Medical Examiner-Fringe Benefit Adj 11,224
Total General Fund Expenditures $ -0- FINANCE COMMITTEE
(The vote for this motion appears on page 552.)
*MISCELLANEOUS RESOLUTION #13242
BY: Human Resources Committee, John Scott, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 4th QUARTERLY REPORT FOR FY 2013 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Salary Grades 1
- 21 provides a process for departments and employees to request a review of the salary grade placement of classifications; and
WHEREAS the 4th Quarterly Report for FY 2013 identifies the job studies conducted and the salary grade changes recommended by the Human Resources Department after completion of this review process;
and WHEREAS funding is available in the Classification and Rate Change fund to implement GF/GP salary
grade changes resulting from this Salary Administration Plan Quarterly Report recommendation. NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes
implementation of the Salary Administration Plan 4th Quarterly Report for FY 2013, which includes the following classification changes:
1. Change the factors of the following classifications with no change in title or salary grade:
Classification Position #
From To
Grade Points Grade Points
Court Business Administrator 3010201-07503 19 679 19 701
Supervisor – Equalization Administrative
Services
1020501-02246 13 434 13 449
2. Change the following classifications resulting in new classifications:
Commissioners Minutes Continued. October 2, 2013
533
Classification Position #
From To
Grade Points Grade Points
Contract Coordinator to new classification of
Supervisor – Sheriff Contracts & Accounts
4030201-09629 12 433 14 473
Construction Inspector IV to new classification of
Supervisor – Soil Erosion
6010151-00928 10 363 12 408
3. Retitle the following classification with no change in factors or salary grade:
From Job Code To
Administrator Forensic DNA/Biology Lab Services 001385 Administrator Forensic Lab Services
4. Delete the following classification from the salary administration plan:
Contract Coordinator
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution
HUMAN RESOURCES COMMITTEE
Copy of Correspondence from Nancy Scarlett, Director of Human Resources, Oakland County, Salary Administration Fourth Quarterly Report for FY 2013 and Supervisor-Sheriff Contracts and Accounts on file
in County Clerk’s office.
FISCAL NOTE (MISC. #13242)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 4th QUARTERLY
REPORT FOR FY 2013 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Human Resources Department, with approval from the Board of Commissioners,
provides a process for departments and employees requesting a review of the salary grade placement classifications for Grades 1 – 21.
2. The 4th Quarterly Report for FY 2013 identifies the job studies conducted and the salary grade changes recommended by the Human Resources Department after completion of
the review process. 3. One (1) position Court Business Administrator (#3010201-07503) in the Circuit Ct/Family
Court Division will remain the same; no fiscal implications. 4. One (1) position Supervisor-Equalization Administrative Services (#1020501-02246) in
M&B/Equalization Division will remain the same; no fiscal implications. 5. The classification Administrator Forensic DNA/Biology Lab Services will be retitled to
Administrator Forensic Lab Services with no fiscal implications. 6. The classification Construction Inspector IV (Grade 10) (#6010151-00928) will be
changed to the new classification of Supervisor-Soil Erosion (Grade 12) at an annual cost of $4,141 and the cost will be funded by the Drain Equipment Fund – Water Resources
Admin (#63900) and will be rebilled back to the General Fund – Soil Erosion Program.
Commissioners Minutes Continued. October 2, 2013
534
7. The classification of Contract Coordinator (Grade 12) (#4030201-09629) will be changed to the new classification of Supervisor-Sheriff Contracts & Accounts (Grade 14).
8. The classification of Contract Coordinator will be deleted. 9. The following budget amendment is recommended to the FY 2014-2016 Budget:
FISCAL NOTE BUDGET AMENDMENT
General Fund (#10100)FY 2014-FY 2016
Expenditures
9090101-196030-740037 Non-Dept - Class & Rate Change (5,680)$
4030201-112580-702010 Sheriff/Administration Salaries 3,880
4030201-112580-722750 Sheriff/Administration Wrkr Comp 54
4030201-112580-722760 Sheriff/Administration Group Life 12
4030201-112580-722770 Sheriff/Administration Retire 1,372
4030201-112580-722790 Sheriff/Administration FICA 297
4030201-112580-722810 Sheriff/Administration Disability 53
4030201-112580-722820 Sheriff/Administration Unemploy 12
Total General Fund Expenditures -$
Drain Equipment Fund (#63900)
Revenue
6010101-149760-631869 Reimbursement Salaries 4,141$
Total Revenue 4,141$
Expenditures
6010101-149760-702010 Salaries 2,829$
6010101-149760-722740 Fringes 1,312
Total Expenditures 4,141$
General Fund (#10100)
Expenditures
9090101-196030-740037 Non-Dept – Class & Rate Change (4,141)$
6010101-174250-771638 Drain Equipment Labor 4,141
Total General Fund Expenditures -$ FINANCE COMMITTEE
(The vote for this motion appears on page 552.)
*MISCELLANEOUS RESOLUTION #13258
BY: Human Resources Committee, John Scott, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT- FISCAL YEAR 2014- FISCAL YEAR 2016 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE
COMMAND OFFICER'S ASSOCIATION (C.O.A.) To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland and the Command Officer's Association (COA) have been negotiating a Collective Bargaining Agreement covering approximately 103 Sheriff's Department employees including Sergeant, Lieutenant and Captain; and
WHEREAS a three year Collective Bargaining Agreement has been reached for the period October 1, 2013 through September 30, 2016; and
WHEREAS the parties have agreed to a 2% wage increase for Fiscal Year 2014; and WHEREAS the parties have agreed to a 1% wage increase for Fiscal Year 2015 or "Me Too" with the general, non-represented employees if a greater increase were approved; and WHEREAS the parties have agreed to a "Me Too" with the general, non-represented employees if an
wage increase were approved for Fiscal Year 2016; and WHEREAS this agreement provides for a $2000 annual bonus to one (1) Lieutenant (approved by the
Commissioners Minutes Continued. October 2, 2013
535
Sheriff) assigned to Corrective Services/Detention Facilities to be paid bi-weekly; and WHEREAS this agreement provides that any benefit modifications implemented on a countywide
basis to general, non-represented employees that take effect during the duration of this Collective Bargaining Agreement shall be applied to employees represented by this bargaining unit at the
same time and in the same manner; and WHEREAS effective with the execution of this agreement, employees in this bargaining unit hired on
or after May 27, 1995, in the Defined Contribution Retirement Plan, shall contribute an additional1% of their base wages to the Retirement Plan for a total of 6%; and
WHEREAS this agreement has been reviewed by your Human Resources Committee, which recommends approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed Collective Bargaining Agreement between the County of Oakland and the Command Officer's
Association covering the period of October 1, 2013, through September 30, 2016, and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as
attached. Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution. HUMAN RESOURCES COMMITTEE
Copy of the Oakland County and Oakland County Command Officer’s Association Sheriff’s Office –
Sergeants, Lieutenants & Captains Collective Bargaining Agreement Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13258)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT- FISCAL YEAR 2014 – FISCAL YEAR 2016
COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE COMMAND OFFICER’S ASSOCIATION (C.O.A.)
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The County of Oakland and the Command Officer’s Association (C.O.A.), covering approximately 103 Sheriff’s Office employees including Sergeant, Lieutenant and Captain.
2. A three year Collective Bargaining Agreement has been negotiated for the period of October 1, 2013 through September 30, 2016.
3. This agreement provides for a 2% wage increase for Fiscal Year 2014 or “me too” with general non-represented employees if a greater increase is approved; and will be applied at the same
time and in the same manner. 4. The parties also agreed to a 1% wage increase for Fiscal Year 2015 which also includes the “me
too” provision if a greater increase is approved. 5. The “Me Too” provision also applies to any wage increases approved for FY 2016.
6. Effective January 1, 2014 a $2,000 annual bonus will be paid to one (1) Lieutenant (approved by the Sheriff) assigned to Corrective Services/Detention Facilities; to be paid bi-weekly.
7. This agreement also allows that any other benefit modifications implemented on a countywide basis to general non-represented employees that take effect during the duration of this Collective
Bargaining Agreement shall be applied to employees represented by this bargaining unit at the same time and in the same manner.
8. Effective with the execution of this agreement, employees in this bargaining unit hired on or after May 27, 1995 in the Defined Contribution Retirement Plan, shall contribute an additional 1% of
their base wages to the Retirement Plan for a total of 6%. 9. These wage increases and benefit changes were anticipated and are included in the FY 2014,
2015, and 2016 Budget, therefore, no budget amendment is recommended. FINANCE COMMITTEE
(The vote for this motion appears on page 552.)
Commissioners Minutes Continued. October 2, 2013
536
*MISCELLANEOUS RESOLUTION #13259
BY: Human Resources Committee, John Scott, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT- FISCAL YEAR 2014- FISCAL YEAR 2015
COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE
OAKLAND COUNTY DEPUTY SHERIFF'S ASSOCIATION (O.C.D.S.A.) CORRECTIONS/COURT SERVICES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and the Oakland County Deputy Sheriff's Association (OCDSA) have been negotiating a Collective Bargaining Agreement covering approximately 310 Sheriff's
Department employees including Corrections Deputy I, Corrections Deputy II, Forensic Lab Specialist I and Forensic Lab Specialist II; and
WHEREAS a two year Collective Bargaining Agreement has been reached for the period October 1,
2013 through September 30, 2015; and
WHEREAS the parties have agreed to a 1% wage increase for Fiscal Year 2014 or "me too" with the general non-represented employees if a greater increase were approved; and
WHEREAS the parties have agree to a 1% wage increase for Fiscal Year 2015 or "me too" with the
general non-represented employees if a greater increase were approved; and
WHEREAS this agreement provides for a $500 annual bonus to the Forensic Lab Specialist I and
Forensic Lab Specialist II employees; and
WHEREAS this agreement provides that any benefit modifications implemented on a countywide basis to general non-represented employees that take effect during calendar years 2014 and 2015
shall be applied to employees represented by this bargaining unit at the same time and in the same manner; and
WHEREAS this agreement has been reviewed by your Human Resources Committee, which
recommends approval of the agreement. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed
Collective Bargaining Agreement between the County of Oakland and the Oakland County Deputy Sheriff's Association Corrections/Court Services covering the period of October 1, 2013, through
September 30, 2015, and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached.
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution.
HUMAN RESOURCES COMMITTEE
Copy of Collective Bargaining Agreement Between the County of Oakland, the Sheriff’s Office and the Oakland County Deputy Sheriff’s Association Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13259)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT- FISCAL YEAR 2014 - FISCAL YEAR 2015 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND
COUNTY DEPUTY SHERIFF’S ASSOCIATION (O.C.D.S.A.) CORRECTIONS/COURT SERVICES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The County of Oakland and the Oakland County Deputy Sheriff’s Association (OCDSA),
covering approximately 310 Sheriff’s Department employees including Corrections Deputy I, Corrections Deputy II, Forensic Lab Specialist I and Forensic Lab Specialist II employees
have negotiated a two year Collective Bargaining Agreement for the period of October 1, 2013 through September 30, 2015.
Commissioners Minutes Continued. October 2, 2013
537
2. This agreement provides for a 1% wage increase for Fiscal Year 2014 or “me too” with general non-represented employees if a greater increase is approved; and will be applied at
the same time and in the same manner. 3. Agreement also provides for a 1% wage increase for Fiscal Year 2015 and includes the “me
too” provision if a greater increase is approved. 4. Effective January 1, 2014 a $500 annual bonus will be paid to the Forensic Lab Specialist I
and Forensic Lab Specialist II employees. 5. This agreement also allows that any other benefit modifications implemented on a
countywide basis to general non-represented employees that take effect during calendar years 2014 and 2015 shall be applied to employees represented by this bargaining unit;
these increases were anticipated and are included in the FY 2014, 2015 and 2016 Budget, therefore, no budget amendment is recommended.
FINANCE COMMITTEE
(The vote for this motion appears on page 552.)
*REPORT (MISC. #13246) BY: Human Resources Committee, John Scott, Chairperson
IN RE: WATER RESOURCES COMMISSIONER – DELETE AND CREATE POSITIONS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on September 25,
2013, reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report. HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #13246
BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: WATER RESOURCES COMMISSIONER’S OFFICE – DELETE AND CREATE POSITIONS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Water Resources Commissioner’s Office (WRC) reviewed its operations and determined areas where efficiencies could be realized; and
WHEREAS it was determined that the risk assessment and legal aspects of the operations warrant the utilization of two attorney positions; and
WHEREAS the WRC has proposed certain deletions and creations to implement those efficiencies; and
WHEREAS it is proposed to delete one (1) full time eligible Drainage District Insurance Administrator (#6010101-09714) position, and one (1) full time eligible Paralegal WRC (#6010101-11200) position;
and WHEREAS it is proposed to create two (2) new classifications: WRC Senior Attorney, and WRC
Attorney; and WHEREAS it is proposed to create two (2) WRC Senior Attorney positions in WRC Administration
(#6010101); and WHEREAS this proposal is cost neutral.
NOW THEREFORE BE IT RESOLVED that Oakland County Board of Commissioners authorizes the deletion of one (1) full time eligible Drainage District Insurance Administrator (#6010101-09714)
position, and one (1) full time eligible Paralegal WRC (#6010101-11200) position. BE IT FURTHER RESOLVED that Oakland County Board of Commissioners authorizes the creation
of two (2) new classifications: WRC Senior Attorney at Salary Grade 15, FLSA Exempt, and WRC Attorney at Salary Grade 13, FLSA Exempt.
BE IT FURTHER RESOLVED that Oakland County Board of Commissioners authorizes the creation of two (2) WRC Senior Attorney positions in WRC Administration (#6010101).
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
Commissioners Minutes Continued. October 2, 2013
538
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (MISC. #13246) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: WATER RESOURCES COMMISSIONER’S OFFICE – DELETE AND CREATE POSITIONS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. This resolution approves the Water Resources Commissioner (WRC) requests to create a WRC
Senior Attorney classification and WRC Attorney classification, to delete two positions a Drainage District Insurance Administrator (position #6010101-09714) and a Paralegal WRC (position
#6010101-11200), and create two new WRC Senior Attorney positions. 2. The creation of the two WRC Senior Attorney positions will be offset by the deletion of the
Drainage District Insurance Administration and Paralegal WRC positions resulting in a savings to the General Fund.
3. The position changes result in an annual savings to the General Fund for Fiscal Years 2014, 2015 and 2016 of $26,819.
4. A budget amendment is recommended as follows:
Drain Equipment Fund (#63900) FY2014 FY2015 FY2016 Revenue
6010101-149760-631869 Reimbursement Salaries ($26,819) ($26,819) ($26,819) Total Revenue ($26,819) ($26,819) ($26,819)
Expense
6010101-149760-702010 Salaries ($24,741) ($24,741) ($24,741) 6010101-149760-722740 Fringes ($2,078) ($2,078) ($2,078)
Total Expenditures ($26,819) ($26,819) ($26,819)
GENERAL FUND (#10100) Revenue
6010101-155010-631827 Reimbursement General ($26,819) ($26,819) ($26,819) Total Revenue ($26,819) ($26,819) ($26,819)
Expense
6010101-155010-771638 Drain Equipment Labor ($26,819) ($26,819) ($26,819) Total Expenditures ($26,819) ($26,819) ($26,819)
FINANCE COMMITTEE
(The vote for this motion appears on page 552.) *MISCELLANEOUS RESOLUTION #13247 BY: Planning and Building Committee, Jim Runestad, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT/DEPARTMENT OF HEALTH AND HUMAN SERVICES – USE OF SPACE IN THE SOUTH OAKLAND HEALTH CENTER BY THE STATE OF
MICHIGAN To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the State of Michigan, Department of Community Health (MDCH), HIV Office needs to
relocate its office currently located in the Herman Kiefer Health Complex, Detroit, Michigan; and WHEREAS there is currently vacant space in the South Oakland Health Center (SOHC) that would meet
the needs of the HIV Office; and WHEREAS the Oakland County Departments of Health and Human Services and Facilities Management
supports and recommends the use of this vacant space in the SOHC by the HIV Office; and
Commissioners Minutes Continued. October 2, 2013
539
WHEREAS all costs associated with maintaining this vacant space are currently paid for by the County general fund; and
WHEREAS the document that would permit and govern the use of the space in the SOHC would be an amendment to the Comprehensive Planning, Budgeting, and Contracting (CPBC) Agreement between
the State of Michigan and Oakland County, which is attached hereto; and WHEREAS the terms and conditions contained in the attached amendment will be incorporated into the
CPBC Agreement between the State of Michigan and Oakland County; and WHEREAS the terms and conditions contained in the attached amendment must be approved prior to
October 1, 2013 and prior to the approval of the CPBC grant, because the HIV Office will not have space to runs its operations after October 1, 2013; and
WHEREAS without space to run its operations, the HIV Office will not be able to provide services to the citizens of the State of Michigan; and
WHEREAS the approval of the CPBC Agreement will not be until November or December 2013; and WHEREAS the attached amendment would allow the HIV Office to locate and run its operations in the
SOHC and use 1,674 square feet of space prior to the approval of the CPBC Agreement; and WHEREAS the terms and conditions in the attached amendment require the MDCH to pay the County’s
full building rates ($14.24 per square foot for FY 2014 with increases or decreases as set by the Board of Commissioners on an annual basis) as well as to reimburse the County for other costs of using the SOHC
and other County equipment (telephone and internet), thus bringing in new revenue to cover the costs for maintaining the space in the SOHC; and
WHEREAS any and all other one-time costs incurred by the County for the relocation the HIV Office in the SOHC will be borne by the Health and Human Services Department and are estimated to be $3,400;
and WHEREAS the Departments of Health and Human Services and Facilities Management, with the
assistance of Corporation Counsel, negotiated the terms and conditions in the attached amendment, have reviewed and/or prepared all necessary documents related to the attached amendment, and
recommend its approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and accepts the terms and conditions of the attached amendment for 1,674 square feet of space in the South Oakland Health Center at 27725 Greenfield Road in Southfield, rooms 56A, 56B, 56C, 57A, 58A, and
78. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs its Chairperson or
designee to execute the attached amendment and all other related documents between the County and MDCH which may be required for the use of such space.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Floor Plan for South Oakland Health Center - Second Floor and Amendment Number to the Grant Agreement Between Michigan Department of Community Health and the County of Oakland
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13247) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT/DEPARTMENT OF HEALTH AND HUMAN SERVICES – USE OF SPACE IN THE SOUTH OAKLAND HEALTH CENTER BY THE STATE OF
MICHIGAN To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution approves and authorizes an amendment between the County of Oakland and the
State of Michigan, Department of Community Health (MDCH), HIV Office for use of 1,674 square feet of space located in the South Oakland Health Center (SOHC) at 27725 Greenfield Road in
Southfield, rooms 56A, 56B, 56C, 57A, 58A, and 78.
Commissioners Minutes Continued. October 2, 2013
540
2. The Departments of Health and Human Services and Facilities Management, with the assistance of Corporation Counsel have negotiated terms and conditions of the amendment with the
Michigan Department of Community Health (MDCH) that will be incorporated into the Comprehensive Planning, Budgeting, and Contracting (CPBC) Agreement.
3. The term of the amendment will become effective by both parties signing the amendment and shall end upon termination of the amendment or termination of the Comprehensive Agreement.
4. The amendment shall be renewed annually on the effective date unless termination of the amendment or termination of the Comprehensive Agreement.
5. The MDCH shall pay a License Fee for the use of the property at the South Oakland Health Center equal to the County’s gross square footage rate of $14.24 for FY 2014 that will be
adjusted up or down, based upon the “gross square footage rate” set by the Oakland County Board of Commissioners on October 1st of each year.
6. The License Fee is in effect from October 1st until September 30th and shall be renewed annually unless the Comprehensive Agreement is terminated or unless the Amendment is terminated.
7. The License Fee to the MDCH for Fiscal Year 2014 will be $23,837.76 based on gross square footage rate of $14.24 per square feet, payable in advance on a quarterly basis of $5,959.44
every January 1st, April 1st, July 1st and October 1st. 8. The MDCH is responsible to reimburse the County for other costs of using the SOHC and other
County equipment such as telephone and internet service. 9. An estimated one-time cost of $11,280 shall be paid by the MDCH for the installation of an
entrance door and the installation of telephone lines, internet connections, and U-Verse connections.
10. Other one-time costs estimated at $3,400 incurred by the County for the relocation of the HIV Office will be borne by the Health and Human Services Department and will be included as an
amendment in the FY 2014 First Quarter Forecast once the CPBC has been awarded. 11. The County will be responsible for maintenance of the building, custodial services, grounds
inclusive of trash removal, snow and ice removal from sidewalks and parking lot, and payment of utilities.
12. The License Fee will be receipted in the Facilities Maintenance & Operations Division Revenue Budget in the External Agencies Revenue account (#63100-1040702-140010-635017).
13. A FY 2014 budget amendment is recommended to adjust building space charges as follows:
Facilities Maint & Operations (#63100) FY 2014 Revenues
1040702-140010-635017 Ext. Agencies Rev $ 23,838 1040702-140010-631386 Office Space Rental GFGP $ (23,838)
Total Revenues $ - -0-
GENERAL FUND (#10100) Revenues
9010101-196030-665882 Planned Use of Fund Bal $ (23,838) Total Revenues $ (23,838)
Expenditures
1060101-133000-770631 Bldg Space Cost Alloc. $ (23,838) Total Expenditures $ (23,838)
$ -0-
FINANCE COMMITTEE
(The vote for this motion appears on page 552.)
Commissioners Minutes Continued. October 2, 2013
541
*MISCELLANEOUS RESOLUTION #13260 BY: Planning and Building Committee, Jim Runestad, Chairperson
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS- ACCEPTANCE OF UNITED STATES ENVIRONMENTAL PROTECTION AGENCY BROWNFIELD
CONSORTIUM ASSESSMENT GRANT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS pursuant to Miscellaneous Resolution #13180, "Board of Commissioners - Amendment to the
Grants Procedure", the Waste Resource Management Unit of the Department of Economic Development and Community Affairs as part of the Oakland County Brownfield Consortium has applied to the United
States Environmental Protection Agency (EPA) for a Brownfield consortium assessment grant to perform Environmental assessment work on Brownfield properties in the amount of $600,000; and
WHEREAS Oakland County has partnered with the Cities of Farmington Hills, Ferndale, Hazel Park, Madison Heights, Pontiac and Southfield to form the Oakland County Brownfield Consortium; and
WHEREAS the EPA has awarded the Oakland County Brownfield Consortium a $600,000 grant, the same amount as the application, for the period starting in 2013; and
WHEREAS the Cities of Farmington Hills, Ferndale, Hazel Park, Madison Heights, Pontiac and Southfield will enter into a memorandum of agreement with Oakland County pertaining to this grant; and
WHEREAS the Cities of Farmington Hills, Ferndale, Hazel Park, Madison Heights, Pontiac and Southfield will have $60,000 each to spend on environmental assessments on Brownfield sites in their cities as part
of this grant; and WHEREAS the remaining $240,000 of the grant will be spent on environmental investigations on
Brownfield sites located in the other cities, villages and townships not associated as part of the Oakland County Brownfield Consortium; and
WHEREAS acceptance of the grant does not obligate the County to any future commitments; and WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Brownfield Consortium Assessment grant from the U.S. EPA in the amount of $600,000. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the grant agreement
and to approve grant changes and extensions, within 15 percent of the original award, which are consistent with the original agreement.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of the Grant Review Sign Off – Economic Development and Community Affairs, U.S. Environmental Protection Agency – Cooperative Agreement, Programmatic Conditions, 2013 Oakland County Brownfield
Consortium Agreement Between Oakland County and [Name of Municipality] Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13260) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS- ACCEPTANCE OF UNITED STATES ENVIRONMENTAL PROTECTION AGENCY BROWNFIELD CONSORTIUM
ASSESSMENT GRANT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Oakland County has been awarded Brownfield Consortium Assessment Grant from U.S.
Environmental Protection Agency in the amount of $600,000. 2. The cities of Farmington Hills, Ferndale, Hazel Park, Madison Heights, Pontiac and Southfield in
the Consortium will each receive $60,000 to perform environmental investigations and Oakland
Commissioners Minutes Continued. October 2, 2013
542
County will receive the balance of $240,000 to perform environmental investigations on Brownfield sites located in other County municipalities not associated as part of the Consortium.
3. The funding period for the Brownfield Assessment grant is October 1, 2013 through October 1, 2016.
4. No County Match is required. 5. FY 2014 Budget Amendment is recommended as follows:
Grant Fund (#29412) Grant (#GR0000000659) FY 2014
Budget Reference 2014 Revenues
1090201-174220-610313 Grants-Federal $600,000 Total Revenue $600,000
Expenditures
1090201-174220-731458 Prof Svcs $597,000 1090201-174220-732018 Travel $ 3,000
Total Expenditures $600,000 FINANCE COMMITTEE
(The vote for this motion appears on page 552.)
*REPORT (MISC. #13248)
BY: Human Resources Committee, John Scott, Chairperson IN RE: MR #13248 SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF BRANDON – 2013-2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on September 25,
2013, reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report. HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #13248
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE-CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF BRANDON 2013-2015 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Charter Township of Brandon has contracted with the Oakland County Sheriff's Office to
provide law enforcement services for the Township (MR #12309); and WHEREAS paragraph 24 of this Contract provided that an amendment to this Contract must be approved
by a resolution of the Oakland County Board of Commissioners and the Charter Township of Brandon; and
WHEREAS the Charter Township of Brandon has approved a proposed amendment to the contract vacating a Patrol Investigator for the period of June 26 to August 19, 2013 thus eliminating the cost for
the Deputy; and WHEREAS the Charter Township of Brandon has approved a proposed amendment to the contract
(Schedule A Deputies Contracted) which would eliminate a Patrol Investigator (School Liaison) GF/GP (position #4030619-11066) on June 27, 2014; and
WHEREAS the Sheriff has agreed to the provisions of Amendment #1 for the Charter Township of Brandon under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves Amendment 1 to the original Oakland County Sheriff's Office 2013-2015 Law Enforcement Services
Agreement with the Charter Township of Brandon to eliminate a Patrol Investigator (School Liaison) GF/GP Deputy II (position #4030619-11066) on June 27, 2014.
Commissioners Minutes Continued. October 2, 2013
543
BE IT FURTHER RESOLVED that this amendment will take effect June 27, 2014. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
SCHEDULE A Effective on June 27, 2014
SHERIFF'S DEPUTIES CONTRACTED FOR AND TO BE ASSIGNED TO MUNICIPALITY
Rank(s) of SHERIFF'S
DEPUTIES
Number(s) of Sheriff's
Deputies Contracted
Bi-Weekly Charge to
Municipality in 2013
Annual Costs
2013
Bi-Weekly Charge to
Municipality in 2014
Annual Costs 2014 Bi-Weekly Charge to
Municipality in 2015
Annual Costs 2015
Captain $7,352.06 $191,154 $7,464.01 $194,064 $7,579.50 $197,067
Lieutenant $6,354.94 $165,228 $6,461.59 $168,001 $6,571.80 $170,867
Patrol Sergeant $5,591.31 $145,374 $5,682.09 $147,734 $5,775.89 $150,173
Detective
Sergeant 1 $5,745.70 $149,388 $5,845.97 $151,995 $5,949.74 $154,693
Deputy II
(w/fill) $5,714.60 $148,580 $5,795.79 $150,691 $5,879.75 $152,874
Deputy II (no-fill) 8.5 $4,869.01 $126,594 $4,950.20 $128,705 $5,034.16 $130,888
Deputy II (no-fill/no-vehicle) $4,598.77 $119,568 $4,668.23 $121,374 $4,739.87 $123,237
Patrol
Investigator (no-fill) 2*** $5,023.39 $130,608 $5,114.07 $132,996 $5,208.01 $135,408
Deputy I (no-
fill) $4,485.07 $116,612 $4,560.08 $118,562 $4,637.66 $120,579
TOTAL
10.5
NOTE: For each PATROL DEPUTY II (WITH FILL-IN) identified above, ONLY the O.C.S.O. shall, at no
additional cost to the MUNICIPALITY, provide a substitute (i.e., FILL-IN) SHERIFF'S DEPUTY to provide LAW ENFORCEMENT SERVICES to the MUNICIPALITY whenever a PATROL DEPUTY II (WITH FILL-
IN) is absent from the MUNICIPALITY during any 80 hour bi-weekly period for any reason except those reasons enumerated in Paragraph 5(a)(1) through Paragraph 5(a)(5) above.
NOTE: No Trainees shall be assigned by the O.C.S.O. to perform the duties of any SHERIFF'S DEPUTY
contracted for and assigned to perform LAW ENFORCEMENT SERVICES under the terms of this Agreement.
(1) Patrol Investigator assigned only from January 1, 2013 to June 28, 2013 and August 19, 2013 to June 27, 2014. Position to be eliminated on 6.27.14
Commissioners Minutes Continued. October 2, 2013
544
OAKLAND COUNTY SHERIFF'S OFFICE 2013-2015 LAW ENFORCEMENT SERVICES AGREEMENT WITH
CHARTER TOWNSHIP OF BRANDON
Amendment 1
Pursuant to paragraph 24 of the 2012 Law Enforcement Services Agreement between the
COUNTY and the CHARTER TOWNSHIP OF BRANDON, the parties hereby agree to amend said contract in accordance with the attached Schedule A.
All other contractual provisions, of the 2013 Law Enforcement Services Agreement not otherwise
affected by the attached Schedules A, remain in full force and effect.
FOR AND IN CONSIDERATION of the mutual assurances, promises, acknowledgments, set forth in this Amendment 1 to the 2013-2015 Law Enforcement Services Agreement, ("Amendment") and
for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on behalf of the Parties, and by doing so legally
obligate and bind the Parties to the terms and conditions of this Contract.
IN WITNESS WHEREOF, Kathy Thurman, Supervisor of the Charter Township of Brandon, hereby acknowledges that he hereby executes this Amendment on behalf of the Municipality and hereby
accepts and binds the Municipality to the terms and conditions of this Amendment.
EXECUTED: __________________________ DATE: _______________ KATHY THURMAN
Supervisor
WITNESSED: _________________________, DATE: _______________
Clerk, Charter Township of Brandon
IN WITNESS WHEREOF, Michael J. Gingell, Chairperson, Oakland County Board of
Commissioners hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners, to execute this Amendment on behalf of Oakland County, and hereby accepts
and binds Oakland County to the terms and conditions of this Amendment.
EXECUTED: __________________________ DATE: _______________
Michael J. Gingell, Chairperson Oakland County Board of Commissioners
WITNESSED: __________________________ DATE: _______________
County of Oakland
FISCAL NOTE (MISC. #13248) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF BRANDON 2013 – 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Charter Township of Brandon has requested that the Oakland County Sheriff provide Law Enforcement Services to this community.
Commissioners Minutes Continued. October 2, 2013
545
2. Miscellaneous Resolution #12309 authorized and established the Law Enforcement Services Contract for Calendar Years 2013 through 2015 currently in effect.
3. The Township of Brandon has approved a proposed amendment to the contract vacating Patrol Investigator (position #4030619-11066) that is utilized as the Brandon School Liaison Officer for
the period of June 26 to August 19, 2013 thus eliminating the cost for the Deputy over that time period.
4. Operating revenue and expense budgets for Fiscal Year 2013 will be amended per contract attachment Schedule A vacating the position from June 26, 2013 through August 19, 2013.
5. Operating revenue and expense budgets for Fiscal Years 2014 through 2015 will be amended per contract attachment Schedule A eliminating the position effective June 27, 2014 through
December 31, 2015. 6. Revenue and expense budgets are amended for FY 2013, 2014, 2015 and 2016 as follows.
GENERAL FUND (#10100) FY 2013 FY 2014 FY 2015 FY 2016
4030601-110000-632093 Sher. Spec. Dep. ($ 25,117) ($ 35,799) ($135,409) ($135,409) Total Revenues ($ 25,117) ($ 35,799) ($135,409) ($135,409)
Sheriff Patrol Services Expenditures
4030601-116180-702010-40030 Salaries ($11,977) ($16,936) ($63,533) ($63,533) 4030601-116180-712020-40030 Overtime (1,041) (1,484) (5,626) (5,626)
4030601-116180-722790-40030 Social Sec. (916) (1,296) (4,860) (4,860) 4030601-116180-722770-40030 Retirement (5,680) (8,014) (29,999) (29,999)
4030601-116180-722780-40030 Hospitalization (2,373) (3,521) (13,863) (13,863) 4030601-116180-722760-40030 Group Life (37) (53) (197) (197)
4030601-116180-722750-40030 Workers Comp (148) (210) (788) (788) 4030601-116180-722810-40030 Disability (169) (239) (896) (896)
4030601-116180-722820-40030 Unemployment (44) (63) (235) (235) 4030601-116180-722800-40030 Dental (214) (299) (1,112) (1,112)
4030601-116180-722850-40030 Optical (18) (26) (96) (96) 4030601-116180-750070-40030 Deputy Supplies (75) (105) (389) (389)
4030601-116180-750581-40030 Uniforms (91) (127) (472) (472) 4030601-116180-774677-40030 Insurance Fund (178) (257) (982) (982)
4030601-116180-776661-40030 Lease Veh. (2,123) (3,121) (12,172) (12,172) 4030601-116180-773535-40030 CLEMIS (33) (48) (189) (189)
Total Expenditures ($ 25,117) ($35,799) ($135,409) ($135,409)
FINANCE COMMITTEE
(The vote for this motion appears on page 552.)
*MISCELLANEOUS RESOLUTION #13249 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE – ADDITION OF K-9 DOG WHEREAS Deputy Pesko’s current canine, Maverick, is ready to retire after faithfully serving the citizens
of Oakland County in his role as a police canine; and WHEREAS Deputy Pesko has purchased a dog to replace Maverick in the K-9 unit and this canine, Brig,
is a Dutch Shepherd; and WHEREAS Brig has been successfully trained and certified in the areas of narcotics Detection, Article
Searches, Tracking and Obedience; and WHEREAS Brig has been thoroughly examined by Veterinarian Brian Covert and been given a clean bill
of health; and WHEREAS the Oakland County Sheriff has concluded that Brig would be useful and beneficial addition to
his Office’s K-9 Unit; and WHEREAS Deputy Pesko has agreed to sell Brig to Oakland County for the nominal sum of $1.00 on the
condition that Brig be sold back to him for the same nominal sum upon Deputy Pesko’s transfer from the K-9 unit or at the end of Brig’s service life, whichever comes first; and
Commissioners Minutes Continued. October 2, 2013
546
WHEREAS the purchase of Brig from Deputy Pesko (as opposed to purchasing an untrained canine through an outside source) will result in a savings to the County of approximately $15,000; and
WHEREAS this matter has been reviewed by Corporation Counsel and a Transfer of Ownership Agreement is attached.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves buying Brig from Deputy David Pesko per the attached Transfer of Ownership Agreement and that the
Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached.
PUBLIC SERVICES COMMITTEE
Copy of Transfer of Ownership and Release of Claims Agreement and Transfer of Ownership Agreement Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13249)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE – ADDITION OF K-9 DOG
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Oakland County Board of Commissioners, per Miscellaneous Resolution #05079, authorized the Sheriff to purchase several K-9 dogs for use by the Sheriff’s Office.
2. The County purchased "Maverick" seven years ago, and since Maverick is nearing retirement age, the Sheriff recommends that Maverick be sold to his handler, Deputy Craig Pesko.
3. The County will sell “Maverick " to his current handler for the nominal sum of $1.00 as outlined in the attached Transfer of Ownership and Release of Claims Agreement.
4. The Sheriff’s Office will replace Maverick with a new dog named Brig who will be purchased from Deputy Pesko for the nominal sum of $1.00 which will result in savings to the County of
approximately $15,000. 5. No budget amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 552.)
*REPORT (MISC. #13250) BY: Human Resources Committee, John Scott, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT/MSU EXTENSION – ESTABLISHING A PROFESSIONAL SERVICES CONTRACT FOR ONE 4-H YOUTH DEVELOPMENT COORDINATOR POSITION AND
EDUCATIONAL PROGRAMMING SERVICES To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on September 25,
2013, reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report. HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #13250
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: PUBLIC SERVICES DEPARTMENT/MSU EXTENSION – ESTABLISHING A PROFESSIONAL
SERVICES CONTRACT FOR ONE 4-H YOUTH DEVELOPMENT COORDINATOR POSITION AND EDUCATIONAL PROGRAMMING SERVICES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and Michigan State University Extension (MSUE) have a long history of working cooperatively to provide certain services and programs to residents of Oakland County; and
Commissioners Minutes Continued. October 2, 2013
547
WHEREAS these services and programs have centered on Youth Development, 4-H Programs, Nutrition, Agriculture Services; and
WHEREAS over the past few years MSUE has assessed their mission and developed a new organizational structure they feel will best service the public in the future, while containing costs; and
WHEREAS a County-funded 4-H Youth Development Program Coordinator (position #1070501-01787) in the MSU Extension-Oakland County Division of the Public Services is currently vacant; and
WHEREAS the 4-H Youth Development Coordinator function is provided by MSUE; and WHEREAS on a trial basis, the County desires to utilize the funds from the vacant 4-H Youth
Development Program Coordinator (position #1070501-01787) to contract 4-H Youth Development Coordinator services from MSUE to determine if this arrangement meets the needs of the County and its
citizens in a more cost effective manner; and WHEREAS the professional services contract will also include Educational Programming services
provided by MSUE; and WHEREAS it is proposed to delete two (2) part-time non-eligible (PTNE) Student (positions #1070501-
07881 and #1070501-10547) and to adjust various operating budget line items in FY 2013 and FY 2014 to provide funding for the Educational Programming component of the professional services contract; and
WHEREAS the professional services contract term will be 09/01/2013 through 09/30/2014, with a not-to-exceed amount of $215,525, with $61,700 for FY 2014 4-H Youth Development services and $153,825
for FY 2013 and FY 2014 Educational Programming services; and WHEREAS the professional services contract has been reviewed and approved by the Oakland County
Compliance Office in accordance with Oakland County Purchasing Policies and Procedures. THEREFORE BE IT RESOLVED that the County of Oakland enter into a professional services contract
with Michigan State University Extension to provide 4-H Youth Development and Educational Programming services to Oakland County residents.
BE IT FURTHER RESOLVED that the Board of Commissioners approves the deletion of two (2) PTNE Student (positions #1070501-07881 and #1070501-10547.)
BE IT FURTHER RESOLVED that the Board of Commissioners approves that the Oakland County 4-H Youth Development Program Coordinator (position #1070501-01787) remains vacant during the contract
period. BE IT FURTHER RESOLVED that this arrangement will be reviewed for continuation and possible
expansion after the initial contract period of 09/01/2013 through 09/30/2014. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #13250) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT/MSU EXTENSION – ESTABLISHING A PROFESSIONAL SERVICES CONTRACT FOR ONE 4-H YOUTH DEVELOPMENT COORDINATOR POSITION AND
EDUCATIONAL PROGRAMMING SERVICES To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1) Over the past few years MSUE has assessed their mission and developed a new
organizational structure they feel will best service the public in the future, while containing costs.
2) On a trial basis, the County desires to utilize the funds from the vacant 4-H Youth Development Program Coordinator (position #1070501-01787) to contract 4-H Youth
Development Coordinator services from MSUE to determine if this arrangement meets the needs of the County and its citizens in a more cost effective manner.
3) The professional services contract will also include Educational Programming services provided by MSUE.
4) It is proposed to delete two (2) part-time non-eligible (PTNE) Student (positions #1070501-07881 and #1070501-10547) and to adjust various operating budget line items in FY 2013
and FY 2014 to provide funding for the Educational Programming component of the professional services contract.
Commissioners Minutes Continued. October 2, 2013
548
5) The professional services contract term will be 09/01/2013 through 09/30/2014, with a not-to-exceed amount of $215,525, with $61,700 for FY 2014 4-H Youth Development services
and $153,825 for FY 2013 and FY 2014 Educational Programming services. 6) The FY 2014 savings for contracting the 4-H Youth Development Program Coordinator
services is $6,797 which represents the difference in cost between the County’s 4-H Youth Development Program Coordinator (position #1070501-01787) of $68,497 and the cost of
contracting the service from MSUE at $61,700. 7) The Oakland County 4-H Youth Development Program Coordinator position will remain
vacant through the term of the professional services contract. 8) The professional services contract will be finalized by the Oakland County Compliance
Office in accordance with Oakland County Purchasing Policies and Procedures after final Board of Commissioners approval of the resolution.
9) This arrangement will be reviewed for continuation and possible expansion after the initial contract period of 09/01/2013 through 09/30/2014.
10) The following budget amendment is recommended to the FY 2013-2014 Budget:
GENERAL FUND (#10100) FY 2013 FY 2014
Revenues 9010101-196030-665882 Planned Use of Fund Balance $0.00 ($6,797.00)
Total Revenue $0.00 ($6,797.00)
GENERAL FUND (#10100) FY 2013 FY 2014
Expenditures 1070501 131030 702010 Salaries Regular ($6,522.00) ($47,942.00)
1070501 174000 702010 Salaries Regular (11,054.00) ( 11,275.00) 1070501 131030 722900 Fringe Benefit Adj ( 232.00) ( 32,222.00)
1070501 174000 722900 Fringe Benefit Adj ( 393.00) ( 392.00) 1070501 131030 730226 Car Allowance ( 5,400.00) ( 5,400.00)
1070501 132110 730226 Car Allowance ( 800.00) ( 800.00) 1070501 132120 730226 Car Allowance (10,800.00) ( 10,800.00)
1070501 172010 730226 Car Allowance ( 1,000.00) ( 1,000.00) 1070501 174000 730226 Car Allowance ( 3,000.00) ( 3,000.00)
1070501 174180 730226 Car Allowance ( 1,000.00) ( 1,000.00) 1070501 131030 730324 Communications ( 580.00) ( 580.00)
1070501 174000 730646 Equipment Maintenance ( 158.00) ( 158.00) 1070501 131030 731213 Membership Dues ( 400.00) ( 400.00)
1070501 132110 731213 Membership Dues ( 100.00) ( 100.00) 1070501 132120 731213 Membership Dues ( 110.00) ( 140.00)
1070501 172010 731213 Membership Dues ( 100.00) ( 100.00) 1070501 174000 731213 Membership Dues ( 150.00) ( 150.00)
1070510 174160 731213 Membership Dues ( 30.00) ( 75.00) 1070501 174180 731213 Membership Dues ( 110.00) ( 110.00)
1070510 174170 731241 Miscellaneous ( 500.00) ( 500.00) 1070501 131030 731339 Periodicals Books Publ ( 75.00) ( 75.00)
1070501 132110 731339 Periodicals Books Publ ( 85.00) ( 85.00) 1070501 132120 731339 Periodicals Books Publ ( 150.00) ( 150.00)
1070501 131030 731346 Personal Mileage ( 1,872.00) ( 1,872.00) 1070501 132120 731346 Personal Mileage 1,717.00 1,717.00
1070501 174000 731346 Personal Mileage ( 314.00) ( 314.00) 1070510 174170 731346 Personal Mileage 469.00 469.00
1070501 131030 731388 Printing ( 6,315.00) ( 8,815.00) 1070501 132110 731388 Printing (1,327.00) ( 1,327.00)
1070501 132120 731388 Printing (1,575.00) ( 1,575.00) 1070501 174000 731388 Printing ( 407.00) ( 407.00)
Commissioners Minutes Continued. October 2, 2013
549
1070501 174120 731388 Printing ( 144.00) ( 144.00) 1070510 174120 731388 Printing (1,315.00) ( 1,315.00)
1070510 174170 731388 Printing 1,681.00 1,681.00 1070501 174000 731458 Professional Services 72,906.00 79,919.00
1070501 131030 731458 Professional Services 0.00 61,700.00 1070510 174120 731458 Professional Services (4,000.00) (4,000.00)
1070510 174130 731458 Professional Services 1,800.00 1,800.00 1070510 174120 731626 Rent ( 300.00) ( 300.00)
1070510 174140 731818 Special Event Program (2,300.00) ( 300.00) 1070501 131030 732018 Travel and Conference 200.00 200.00
1070501 132110 732018 Travel and Conference (1,000.00) (1,000.00) 1070501 132120 732018 Travel and Conference (1,300.00) (1,300.00)
1070501 172010 732018 Travel and Conference (1,000.00) (1,000.00) 1070510 174170 732018 Travel and Conference ( 50.00) ( 50.00)
1070501 174180 732018 Travel and Conference ( 500.00) ( 500.00) 1070510 174120 732165 Workshops and Meeting (1,000.00) (1,000.00)
1070510 174130 732165 Workshops and Meeting 1,000.00 1,000.00 1070501 174000 750063 Custodial Supplies ( 50.00) ( 50.00)
1070501 131030 750392 Metered Postage 2,300.00 2,300.00 1070501 132120 750392 Metered Postage 500.00 500.00
1070501 174000 750392 Metered Postage (10,655.00) (10,655.00) 1070501 174180 750392 Metered Postage 1,600.00 1,600.00
1070501 131030 750399 Office Supplies 1,800.00 1,800.00 1070501 132120 750399 Office Supplies 512.00 512.00
1070501 174000 750399 Office Supplies ( 8,292.00) (9,597.00) 1070501 174180 750399 Office Supplies ( 20.00) ( 20.00)
Total Expenditures $ 0.00 ($6,797.00)
FINANCE COMMITTEE *MISCELLANEOUS RESOLUTION #13261 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE – FISCAL YEAR 2014 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan, Automobile Theft Prevention Authority (ATPA), awarded the Auto Theft Unit of the Sheriff’s Office funding in the amount of $1,330,865 for the Fiscal Year period of October 1,
2013 through September 30, 2014 and represents continuation funding; and WHEREAS for FY 2014 the Oakland County Sheriff’s Department will administer the total grant award of
$1,330,865 which includes a 41% required match of $545,655 and is met by each participating municipalities local matching funds; and
WHEREAS the Farmington Hills, Hazel Park, Waterford, Pontiac, and Detroit Police Departments are included in the FY 2014 grant awarded to Oakland County; and
WHEREAS Oakland County has been awarded $761,322 which includes a required cash match obligation of $312,142; also included in this grant award are proportionate awards to the City of Pontiac of
$128,217 with a required $52,569 local match; Farmington Hills Police Department of $116,888 with a required $47,924 local match; Hazel Park Police Department of $100,205 with a required $41,084 local
match; the Waterford Township Police Department of $126,298 with a required $51,782 local match; and the Detroit Police Department of $97,935 with a required $40,153 local match; and
WHEREAS the Oakland County cash matching funds requirement of $312,142 is available in the General Fund non-departmental grant match account and has been included in the Fiscal Year 2014 Adopted
Budget; and WHEREAS the award provides funding for the following current positions with the Sheriff’s Office: one (1)
Special Revenue (SR) Sergeant (# 4030915-10333) and five (5) SR Deputy II (positions #4030915 - 06108, 06109, 06147, 06148, and 10898); and
Commissioners Minutes Continued. October 2, 2013
550
WHEREAS funding for one (1) General Fund/General Purpose (GF/GP) (position #11149) is contracted with the City of Pontiac and reimbursed by the ATPA; and
WHEREAS the grant award also funds Investigative Supplies of $1,912 and Phones/Pagers of $3,500; vehicle lease and mileage of $98,000 and Overtime of $34,792; and
WHEREAS the City of Detroit’s FY 2012 grant award from ATPA authorized the creation of one (1) SR Deputy II (position 4030915-11067) in the Sheriff’s Office assigned to the Detroit Police Department Auto
Theft Program; and WHEREAS funding for SR #11067 position is continued for FY 2014 through a separate ATPA grant
awarded to the City of Detroit in the amount of $117,613 and is confirmed by a letter of agreement received from the ATPA’s Office dated September 16, 2013 naming Oakland County Sheriff’s Office as a
participant in the Detroit ATPA grant award; and WHEREAS the City of Detroit’s ATPA grant has a 47% cash match requirement in the amount of $55,278
which is available in the General Fund non-departmental grant match account and has been included in the Fiscal Year 2014 Adopted Budget; and
WHEREAS one (1) unmarked vehicle with radio, also Phone/Pager cost is continued in support of the Detroit ATPA effort; with funding of $10,060; and overtime cost in the amount of $4,739 is included in the
letter award; and WHEREAS (position #11067) is a Sheriff’s Office Special Revenue (SR) ATPA grant funded position but
is funded as part of the City of Detroit’s ATPA grant award to Oakland County; and WHEREAS Oakland County Sheriff’s Office receives funding for SR (position #11067) directly from the
ATPA’s Office, and is subject to Gosling Amendment Rules governing grant position funding; and WHEREAS the acceptance of this grant does not obligate the County to any future commitment; and
WHEREAS the continuation of the program is contingent upon future levels of grant funding; and WHEREAS this grant award has been processed through the County Executive’s Contract Review
process and the Board of Commissioners’ Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
Fiscal Year 2014 Automobile Theft Prevention Authority Grant award in the amount of $1,330,865 (Contract $785,210 and required matching funds of $545,655).
BE IT FURTHER RESOLVED that one (1) SR Sergeant (#4030915-10333) and five (5) SR Deputy II (positions #’s 4030915-06108, 06109, 06147, 06148, and 10898) be continued in the Sheriff’s Office/
Investigative & Forensic Services/Special Teams Unit. BE IT FURTHER RESOLVED that one (1) GF/GP Deputy II (position #4030629-11149) contracted by the
City of Pontiac in the Sheriff’s Office/ Patrol Services/Pontiac will be reimbursed 59% by the FY 14 ATPA grant.
BE IT FURTHER RESOLVED that the funding of one (1) Special Revenue Deputy II (position #4030915-11067) continues to be funded in the Sheriff’s Office/Investigative & Forensic Services/Special Teams
Unit; and is continued by letter of agreement authorizing the Sheriff’s Office to participate in the separate ATPA grant award with the City of Detroit; the Oakland County Sheriff’s Office allocation of the award is
$117,613 with a required $55,278 local match. BE IT FURTHER RESOLVED that the Board Chairperson on behalf of the County of Oakland, is
authorized to execute the grant acceptance. BE IT FURTHER RESOLVED that continuation of this program, including positions, is contingent upon
continued grant funding of this program. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Sheriff’s Office, Automobile Theft Prevention Authority (ATPA) Orientation Meeting Agreement, and County of Oakland Sheriff Department, Pontiac, Hazel Park,
Waterford Township, Farmington Hills, and Detroit Police Departments Oakland County Auto Theft Squad Combined Budget Detail, Oakland County Sheriff Insurance Fraud and Conspiracy Unit Budget Detail
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #13261) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – FISCAL YEAR 2014 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE
Commissioners Minutes Continued. October 2, 2013
551
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Automobile Theft Prevention Authority (ATPA) awarded the Oakland County Sheriff’s Office (OCSO), Auto Theft Unit, funding in the amount of $1,330,865.
2. Of the total award of $1,330,865 Oakland County administers $889,539 which excludes the Waterford Township Police Department ($126,298), the Farmington Hills Police Department
($116,888), the Detroit Police Department ($97,935) and Hazel Park Police Department ($100,205) who each receive their funding directly from the State. Included in the Oakland
County Sheriff’s Office grant award is funding of $128,217 for the City of Pontiac who contracts for patrol services with the Sheriff’s Office.
3. In addition to the FY 2014 grant award, the Sheriff’s Office is receiving funding from the City of Detroit’s ATPA grant award in the amount of $117,613 which includes a required 47% match
obligation of $55,278; and is confirmed by letter of agreement received from the ATPA dated September 16, 2013 which allows for the Sheriff’s Office to continue funding one additional
Special Revenue (SR), Deputy II position #4030915-11067 in the Investigative and Forensic Services Division/Special Teams Unit in support of the Detroit Police Department Auto Theft
Program. 4. The Oakland County Sheriff’s Office award is $889,539 ($761,322 Oakland County, $128,217
Pontiac) with a 41% required cash match obligation of $364,711 ($312,142 Oakland County, $52,569 Pontiac). The Farmington Hills Police Department $68,964 with a required $47,924 local
match; the City of Detroit Police Department $57,782 with a required $40,153 local match; the Hazel Park Police Department $59,120 with a required $41,084 local match; and the Waterford
Township Police Department $74,516 with a required $51,782 local match. 5. The County’s total match amount of $364,711 is partly available in the Sheriff’s Investigative and
Forensic Services Departmental GF/GP Transfer Out account in the amount of ($334,086); with the balance of $30,625 available in the Non-Departmental Grant Match line item of the General
Fund budget. 6. Also funding of $55,278 is available in the Non-Departmental GFGP Grant Match account to meet
the 47% grant match obligation for the City of Detroit ATPA award to the OCSO. 7. This award continues funding for five (5) SR FTE Deputy II (positions # 4030901-116270-06108,
06109, 06147, 06148, and 10898) and one (1) SR FTE Sergeant (position #4030901-116270-10333).
8. In addition funding for one (1) GF/GP (position #4030601-11149) is contracted with the City of Pontiac and is reimbursed to the City of Pontiac by the ATPA.
9. Also provided in the OCSO grant awards is funding for overtime, vehicles, Investigative Supplies, and Phones/Pagers; in addition one used vehicle will continue in service to the Investigative and
Forensic Services Division/Special Teams Unit in support of the Detroit ATPA funded position. 10. In addition to the County match requirements, the County is expected to incur administrative and
support costs of $78,800 for FY 2014, which has been included in the FY 2014 Budget. This grant does not allow for reimbursement of indirect costs.
11. The FY 2014 budget is amended as follows: FY2014 FY2014 FY2014
Adopted Adjustment Amended GENERAL FUND (#10100)
Expenditures 9090101-196030-730800 Grant Match $1,160,000 ($85,903) $1,074,097
4030901-116270-788001-27310 Transfer Out $ 334,086 $85,903 $419,989 Total General Fund Expenditures $1,494,086 $ 0 $1,494,086
SPECIAL REVENUE FUND (#27310) (GR #0000000377)
Revenues 4030901-116270-695500-10100 Transfer In $441,147 ($ 21,158) $ 419,989
4030901-116270-615571 Grants-State $541,524 $ 45,639 $ 587,163 Total Sheriff - ATPA Grant Revenues $982,671 $ 24,481 $1,007,152
Commissioners Minutes Continued. October 2, 2013
552
Expenditures 4030901-116270-702010 Salaries $562,320 ($46,255) $516,065
4030901-116270-712020 Overtime $31,198 ($3,816) $27,382 4030901-116270-722740 Fringe Benefits. $338,153 $40,827 $378,980
4030901-116270-778675 Telephone $3,400 $100 $3,500 4030901-116270-776661 Motor Pool $45,500 $34,500 $80,000
4030901-116270-750070 Deputy Supplies $2,100 ($875) $1,225 Total Sheriff - ATPA Grant Expenditures $982,671 $24,481 $1,007,152
FINANCE COMMITTEE
Vote on amended Consent Agenda:
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic,
Crawford. (20) NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted.
There were no items to report on the Regular Agenda for the Finance Committee.
There were no items to report on the Regular Agenda for the General Government Committee. MISCELLANEOUS RESOLUTION #13262 BY: Human Resources Committee, Commissioner John Scott, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – INCREASE PAYRATE OF COLLEGE INTERN CLASSIFICATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS many departments at Oakland County utilize College Interns on a part-time basis; and WHEREAS the College Intern classification currently has 34 part-time non-eligible positions budgeted at 1,000 hours per year; and WHEREAS the classification is also available for departments to use to underfill existing vacancies; and WHEREAS retention rates of full-time hires coming from an employer’s internship program are higher than hires coming from another internship program or no internship program; and WHEREAS statistics have shown after one year 90% of new hire college interns are still within the organization and 68.9% remain after five years; and WHEREAS statistics have also shown stronger work performance among former interns relative to other entry-level new hires; and WHEREAS the Human Resources Department advertises at colleges and universities throughout the State of Michigan and surrounding states to recruit College Interns; and WHEREAS the Human Resources Department conducted a local compensation survey of college intern positions and programs which revealed that the current salary rate is significantly lower than market average; and WHEREAS the Human Resources Department is recommending to change the College Intern salary from a flat rate of $8.40 per hour to a three step range; and WHEREAS the base step would be utilized for college freshman and sophomore students, college junior and senior students would be placed at the one year step and graduate students would be placed at the three year step; and WHEREAS progression through the salary range would require proof of educational status at the students’ college or university; and WHEREAS this will benefit both Oakland County and college interns by providing additional incentive to remain on staff longer, gaining more in-depth knowledge and provide the County with engaged and trained potential employees. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves a new salary range for the classification of College Intern as follows:
Commissioners Minutes Continued. October 2, 2013
553
Base 1 Year 2 Year
$10.50 $12.50 $14.00
(Freshman/Sophomore) (Junior/Senior) (Graduate School)
BE IT FURTHER RESOLVED that the current College Intern positions will remain budgeted at the current annual hours per year. Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution. HUMAN RESOURCES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13263
BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – COURTHOUSE SOUTH ENTRANCE SECURITY ENHANCEMENT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the south entrance to the courthouse currently has one security scan station; and
WHEREAS at times, particularly on motion day, the public queue extends out of the lobby and along the outside walk; and
WHEREAS the Chairperson of the Board of Commissioners wishes to eliminate or significantly reduce such public queuing; and
WHEREAS the Sheriff’s Office has identified the primary cause of the public queuing to be the time required to process a significant number of people through a single scan station and therefore is
proposing to add a second scan station; and WHEREAS the Sheriff’s Office has also determined that the layout of the lobby is suboptimal from a
security perspective, since the Deputies on duty are positioned with their backs to the elevators, stairwell exit, judges’ chambers hallway, and Clerk’s Office hallway; and
WHEREAS the Sheriff’s Office has identified that the safety of the Deputies will be enhanced by introducing security/ballistics-grade walls in front of the scan stations, behind which the Deputies will be
protected from gunfire and will be able to defend the public from a hostile intruder; and WHEREAS Facilities Management/Facilities Planning & Engineering, in cooperation with the Chairperson
of the Board of Commissioners and the Sheriff’s Office, redesigned the scan stations and proposed a more secure lobby configuration; and
WHEREAS a second scan station will be installed this fall and the security-grade walls will be installed when they are delivered by the contractor this winter; and
WHEREAS project budget includes security stations (Allied Building Service – see attached Bid Summary) for $79,450, flooring (Flooring Transformations, an annual contractor) for $5,000, metal
detectors (GSA pre-approved vendor) for $15,600, labor and misc. materials for $54,400, and contingency for $23,170, yielding a total project cost of $177,620; and
WHEREAS the funding for the courthouse south entrance security enhancement project in the amount of $177,620 is available for transfer from the General Fund Assigned Fund Balance for Homeland Security
Enhancements (G/L Account #383455) to the Project Work Order Fund to support the County’s security enhancement initiatives; and
WHEREAS two additional PTNE deputies will be required to staff the second scan station; and WHEREAS the cost of the additional PTNE deputies will be reflected in the future building rates for the
courthouse. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and
authorizes the Courthouse South Entrance Security Enhancement project for $177,620. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes and approves
the award of a contract with Allied Building Service of Detroit in the amount of $79,450, labor and miscellaneous materials for $75,000 and contingency of $23,170.
BE IT FURTHER RESOLVED to create two (2) PTNE 1,000 hours per year Court Deputy II positions in the Sheriff’s Office/Corrective Services/Courthouse Security (#4030435).
Commissioners Minutes Continued. October 2, 2013
554
BE IT FURTHER RESOLVED that these positions will be funded by future building rates for the courthouse.
Chairperson, on behalf of the Planning & Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of County of Oakland Purchasing Division Bid Tabulation Solicitation Event 002725 Court House Entrance Renovations on file in County Clerk’s Office.
The Chairperson referred the resolution to the Public Services Committee, the Human Resources
Committee and the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13264 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE – OCCMHA AGREEMENT AND CONTINUATION OF EXPANDED JAIL ALLIANCE WITH SUPPORT FOR INMATES (JAWS) AND RELATED POSITIONS-2014
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff’s Office provides mental health services to inmates having serious and persistent mental illnesses; and
WHEREAS the Oakland County Community Health Authority (OCCMHA) has provided support to the Oakland County Sheriff’s Office in providing these services; and
WHEREAS per MR #09267 the Byrne JAG Stimulus grant award expanded the existing post-booking jail diversion program (JAWS) to the female jail population who are experiencing addiction problems, which
included treatment readiness services, coordination with the Courts for a community re-integration plan diverting them from jail and 90 days of follow-up services; and
WHEREAS per MR #09267 created one (1) full-time Special Revenue Inmate Caseworker (Position #4030320-10729) and two (2) Special Revenue part- time non-eligible Inmate Substance Abuse
Technicians (Position # 4030320-10905 & 10906) funded through September 30,2012; and WHEREAS OCCMHA has agreed to support and provide full funding in the amount of $128,626 for one
(1) full-time Inmate Caseworker and one (1) part- time non-eligible Inmate Substance Abuse Technician assigned to Inmate Program Services Jail Alliance With Support (JAWS) program; and
WHEREAS the acceptance of these funds does not obligate the County to any future commitment. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Fiscal Year 2014 OCCMHA Letter of Agreement in the amount of $128,626 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached.
BE IT FURTHER RESOLVED to continue one (1) General Fund/General Purpose (GF/GP) full-time eligible Inmate Caseworker and one (1) GF/GP part-time non-eligible 1000 hours per year Inmate
Substance Abuse Technician in the Corrective Services-Detention Facilities Division/Inmate Program Services and funded by OCCMHA October 1, 2013 through September 30, 2014.
BE IT FURTHER RESOLVED that the continuation of program and these positions is contingent upon continued funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Correspondence from Jeffrey L. Brown, Executive Director Community Mental Health Authority
on file in County Clerk’s Office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13265 BY: Public Services Committee. Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE — CONTINUATION OF OCCMHA AGREEMENT AND INMATE CASEWORKER POSITION-2014
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen;
Commissioners Minutes Continued. October 2, 2013
555
WHEREAS the Sheriff’s Office provides mental health services to inmates having serious and persistent mental illnesses; and
WHEREAS the Oakland County Community Mental Health Authority (OCCMHA) has provided support to the Oakland County Sheriff’s Office in providing these services; and
WHEREAS the Oakland County Community Mental Health Authority (OCCMHA) has provided partial reimbursement of one (1) GF/GP Inmate Caseworker position since 1999; and
WHEREAS OCCMHA agrees to continue partial funding in the amount of $64,468 for one (1) GF/GP full-time Inmate Caseworker (position #4030320-06577) assigned to Inmate Program Services; and
WHEREAS the acceptance of these funds does not obligate the County to any future commitment. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Fiscal Year 2014 OCCMHA Letter of Agreement in the amount of $64,468 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached.
BE IT FURTHER RESOLVED to continue one (1) GF/GP full-time Inmate Caseworker (Position #4030320-06577) in the Corrective Services-Detention Facilities Division/Inmate Program Services which
is partially funded by OCCMHA October 1, 2013 through September 30, 2014. BE IT FURTHER RESOLVED that the continuation of this position is contingent upon continued
reimbursement funding. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Correspondence from Jeffrey L. Brown, Executive Director Committee Mental Health Authority on file in County Clerk’s Office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13266
BY: Commissioners Shelley Taub, District #12; Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS – SUPPORT FOR SENATE BILLS 495, 496 AND 497 TO
CREATE THE PAUL HARVEY TRANSPARENCY ACT AND PREVENTION OF STATE UNFUNDED MANDATES ON LOCAL GOVERNMENTAL UNITS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the 2009 the Legislative Commission on Unfunded Mandates estimated that local governmental units provide more than $2.5 billion to the State of Michigan in measurable services and
many more that cannot be measured; and WHEREAS Senate Bills 495, 496 and 497 have been introduced by Senators Casperson, Jansen,
Meekhof and Robertson in cooperation with the Michigan Association of Counties to create effective means for the prevention and transparency of potential future unfunded mandates; and
WHEREAS this legislation would provide needed protections for local governments, including a requirement that a fiscal note indicating the cost of the mandate be included prior to the passage or
enactment of a new law or rule, create a process to ensure that a state appropriation be made to fund a new mandate prior to the requirement for a local government to comply and to shift the responsibility to
the State of Michigan for enforcement of rules or laws found in violation of the Headlee Amendment; and WHEREAS the Michigan Association of Counties has identified the top ten unfunded mandates on county
governments as:
• Court funding
• Constitutional officers at the minimum staffing levels
• Operation and maintenance of a county jail
• Youth rehabilitation, foster care and juvenile justice
• Friend of the court services
• Local public health services
• Mental health services
• Economic development programs
• Court reporting
• Solid waste planning
Commissioners Minutes Continued. October 2, 2013
556
• Veterans relief
• County medical care facilities and that these services put a large fiscal burden of counties; and
WHEREAS Oakland County government provides these and many other services that frequently have been subject to unfunded mandates in the past; and
WHEREAS these unfunded mandates have limited the options and opportunities for local innovation as well as shown a disrespect for the rights and duties of local public policy makers.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby declares their support of Senate Bills 495, 496 and 497 for the prevention of unfunded mandates.
BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds is requested to forward copies of this adopted resolution to Governor Rick Snyder; the Oakland County delegation to the
Michigan Legislature; the Michigan Association of Counties; Senator Tom Casperson; Senator Mark Jansen; Senator Arlan Meekhof; Senator Dave Robertson and the Oakland County legislative lobbyists.
Chairperson, I move the adoption of the foregoing Resolution. SHELLEY TAUB, MICHAEL SPISZ, BOB
HOFFMAN, TOM MIDDLETON, PHIL WIEPERT, MIKE BOSNIC, BOB GOSSELIN,
MICHAEL GINGELL, KATHY CRAWFORD, JOHN SCOTT, JEFF MATIS
The Chairperson referred the resolution to the General Government Committee. There were no objections.
MISCELLANEOUS RESOLUTION #13267
BY: Commissioner David Woodward, District #19 IN RE: BOARD OF COMMISSIONERS – SUPPORT FOR FULL FUND OF COMMON CORE
STANDARDS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Common Core State Standards Initiative was developed by states, including the State of
Michigan, in an effort that established a single set of clear educational standards for kindergarten through 12th grade in English language arts and mathematics that states voluntarily adopt; and
WHEREAS the standards are designed to ensure that students graduating from high school are prepared to enter credit bearing entry courses in two or four year college programs or enter the workforce; and
WHEREAS teachers have been a critical voice in the development of the standards. The Common Core State Standards (CCSS) drafting process relied on teachers and standards experts from across the
country. The National Education Association (NEA), American Federation of Teachers (AFT), National Council of Teachers of Mathematics (NCTM), and National Council of Teachers of English (NCTE),
among other organizations were instrumental in bringing together teachers to provide specific, constructive feedback on the standards; and
WHEREAS the federal government had no role in the development of the Common Core State Standards and will not have a role in their implementation. The Common Core State Standards Initiative is a state-
led effort that is not part of No Child Left Behind and adoption of the standards is in no way mandatory; and
WHEREAS no state in the country was asked to lower their expectations for their students in adopting the Common Core. The standards are evidence-based, aligned with college and work expectations, include
rigorous content and skills, and are informed by other top performing countries. They were developed in consultation with teachers and parents from across the country so they are also realistic and practical for
the classroom; and WHEREAS administrators and teachers in most Oakland County public school districts started the
conversion to the common standards initiated by the National Governors Association and approved by the Michigan Board of Education, in 2010, with full implementation to be completed by the 2014-2015
school year; and WHEREAS according to the Michigan Department of Education, "The CCSS does not represent a
curriculum; instead they serve as a framework around which a curriculum can be built. This common platform provides states opportunities for providing the necessary curricular resources to local education
entities. The standards also support collaboration in building state-of-the-art assessment systems
Commissioners Minutes Continued. October 2, 2013
557
required by school and educator accountability legislations. The standards promote equity by ensuring all students, no matter where they live, are well prepared with the skills and knowledge necessary to
compete with their peers in the United States and abroad; and WHEREAS CCSS is not a specific curriculum that must be used by all districts, but rather a set of
standards that incorporates teaching methods and best practices; and WHEREAS the curriculum materials developed by the Oakland Intermediate School District are not
mandated. The curriculum is generic enough that a teacher can choose their own books and tools. This enables local school districts, which are already facing financial challenges, to save a significant amount
of money and focus their resources more on student-centered learning; and WHEREAS Common Core’s standards are paired with assessments to measure students’ learning. In
Michigan, this will mean the eventual phasing out of current MEAP and MME testing and transitioning into a new set of state assessments based on the Common Core State Standards; and
WHEREAS unless the funding for CCSS assessments is restored, the MEAP test will not be replaced, resulting in the educational standards not being aligned with the curriculum that is already being used in
the schools; and WHEREAS despite support from Governor Snyder, Michigan educators, Oakland County’s Intermediate
School District, most Oakland County School District Superintendents, administrators, and parents, there are efforts in the Michigan Legislature to not fund the CCSS implementation; and
WHEREAS any efforts by the Michigan Legislature to defeat the Common Core State Standards implementation and assessments by blocking funding of the Michigan Department of Education budget by
October 1, 2013 – the beginning of the State’s Fiscal Year – has a detrimental impact on the school districts and students of Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners, hereby supports the full funding of the Common Core State Standards in the State of Michigan, as an essential
step to building a solid educational foundation for Oakland County students and preparing them to enter the workforce positioned to compete effectively in a global economy.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby urges the Michigan Legislature to take immediate action to fully fund the Common Core State Standards’
implementation and assessments for the State of Michigan. BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds is requested to forward
copies of this adopted resolution to Governor Snyder, the Oakland County delegation to the Michigan Legislature, Oakland County Intermediate School District, Superintendents for all Oakland County School
Districts; the Michigan Association of Counties, and Oakland County’s legislative lobbyists. Chairperson, we move the adoption of the foregoing resolution.
DAVE WOODWARD, MARCIA GERSHENSON, HELAINE ZACK, JANET JACKSON
The Chairperson referred the resolution to the General Government Committee. There were no
objections.
MISCELLANEOUS RESOLUTION #13268 BY: Commissioners Dave Woodward, District #19
IN RE: BOARD OF COMMISSIONERS – PILOT PROGRAM FOR FOOD TRUCK VENDORS ON COUNTY CAMPUS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS providing employees and visitors to the Oakland County complex with a wide variety of food options could increase the likelihood of favorable experiences at county facilities; and
WHEREAS the increasing number and variety of food trucks is sweeping the nation providing tremendous varieties of cuisine while creating tremendous among the public; and
WHEREAS expanding choices at the Oakland County campus could also have the added benefits of creating additional opportunities for Oakland County businesses and to showcase the many food
offerings available locally; and WHEREAS the health and safety of county employees and citizens would be protected in a food truck
program because the Oakland County Health Department would regulate these businesses as mobile food establishment; and
Commissioners Minutes Continued. October 2, 2013
558
WHEREAS a food truck is a mobile food vehicle that, upon meeting regulations and receiving permits, may park in a public street and engage in the service, sale or distribution of ready to eat food for
individuals; and WHEREAS the introduction of a food truck offering at county facilities could be offered on a limited or trial
basis to gauge the level of interest of vendors and customers in the new options and also allowing county staff to observe the impact of such a program on normal facility operations; and
WHEREAS the Oakland County Board of Commissioners is desirous of working with the Oakland County Executive administration to establish the appropriate policies, process, procedures, and appropriate
permits and fees for establishing a limited food truck program on the Oakland County campus and for the solicitation of potential vendors through the purchasing process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners, hereby respectfully requests the Oakland County Executive’s administration to submit a proposal for establishing
a limited pilot program for food trucks at the Oakland County campus with an emphasis on attracting local businesses to participate.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this adopted resolution to the Oakland County Executive and Oakland County’s Department Directors of
Health and Human Services, Corporation Counsel, Risk Management and Purchasing, and Management & Budget.
Chairperson, we move the adoption of the foregoing resolution. DAVE WOODWARD, MARCIA GERSHENSON,
HELAINE ZACK, JANET JACKSON
The Chairperson referred the resolution to the Planning and Building Committee. There were no objections.
The Board adjourned at 8:40 p.m. to the call of the Chair or October 17, 2013, at 9:30 a.m.
LISA BROWN MICHAEL J. GINGELL
Clerk Chairperson