HomeMy WebLinkAboutMinutes - 2014.04.30 - 7932 OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
April 30, 2014
Meeting called to order by Vice-Chairperson Jeff Matis at 9:38 a.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bosnic, Dwyer, Gershenson, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack. (19) EXCUSED ABSENCE WITH NOTICE: Crawford, Gingell. (2)
Quorum present.
Invocation given by Mike Spisz
Pledge of Allegiance to the Flag.
Moved by Spisz supported by McGillivray the minutes of the April 17, 2014 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by McGillivray the agenda be amended, as follows:
ITEMS ON BOARD AGENDA FINANCE COMMITTEE
c. Treasurer’s Office – Reclassify Position (Reason for Suspension Waiver of Rule XII.C. – Resolution went to Human Resources Committee on
4/23/14 and then to Finance Committee on 4/24/14 instead of first coming out of Finance and going to the Board to be properly referred to the HR Committee.)
GENERAL GOVERNMENT COMMITTEE
b. Board of Commissioners – Recognition of June 2014 as National Safety Month in Oakland County and Support for Efforts to Promote Firearms Safety
(Reason for Suspension Waiver of Rule XI.B.7. – Resolution was improperly referred to the Public Services Committee, which referred it to the appropriate liaison committee – General Government.)
PUBLIC SERVICES COMMITTEE
a. Sheriff’s Office – Contract for Auxiliary Deputy Services in the City of Orchard Lake 2014 (Reason for Suspension Waiver of Rule XII.C. – Resolution was improperly referred to Human Resources
Committee (HR report unnecessary for continuation of a position.)
Add Road Commission of Oakland County Presentation.
Vote on agenda, as amended: AYES: Dwyer, Gershenson, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic. (19) NAYS: None. (0)
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A sufficient majority having voted in favor, the agenda, as amended, was approved.
Vice-Chairperson Jeff Matis addressed the Board to introduce Commissioners Hoffman and McGillivray.
Commissioners Hoffman and McGillivray addressed the Board to recognize the Oakland Livingston Human Service Agency (OLSHA) for their 50th anniversary.
Vice-Chairperson Jeff Matis addressed the Board to present a Proclamation to Yates Cider Mill to pay
tribute to the outstanding service it continues to provide to generations of Oakland County residents.
Mike Titus addressed the Board.
Vice-Chairperson Jeff Matis addressed the Board to present a Proclamation to the Oakland Literacy Council which, since 1984, the Oakland Literacy Council, with the help of its volunteers, has provided
more than 527,000 hours of tutoring to more than 12,000 adult learners in Oakland County.
A representative of the Oakland Literacy Council addressed the Board.
Oakland County Clerk – Register of Deeds, Lisa Brown read a communication from L. Brooks Patterson, County Executive, appointing Jean Chamberlain to the Regional Transit Authority Governing Board for a
term commencing on April 18, 2014 and expiring March 12, 2016. Without objection the appointment was confirmed.
Oakland County Clerk – Register of Deeds, Lisa Brown read a communication from L. Brooks Patterson,
County Executive, appointing Timothy J. Soave to the Regional Transit Authority Governing Board for a term commencing on April 28, 2014 and expiring April 27, 2017. Without objection the appointment was
confirmed.
Oakland County Clerk – Register of Deeds, Lisa Brown read a communication from Chairperson Michael J. Gingell, replacing Commissioner Runestad with Commissioner Michael J. Gingell on the Tax Increment
Financing Review Policy Ad Hoc Review Committee for the remainder of the current term, which is ending 12/31/14. Without objection the appointment was confirmed.
Oakland County Clerk – Register of Deeds, Lisa Brown read a communication from the family of Donald
Jensen thanking the Board of Commissioners for their gift of comfort during their time of grief. The communication was received and filed.
Vice-Chairperson Jeff Matis addressed the Board to introduce the Road Commission of Oakland County
Chairman Greg Jamian, Vice-Chairman Ron Fowkes and Commissioner Eric Wilson.
Chairman Greg Jamian, Vice-Chairman Ron Fowkes and Commissioner Eric Wilson addressed the Board to give a Presentation regarding the Oakland County Road Commission budget and to answer questions.
Discussion followed.
Commissioner Bill Dwyer addressed the Board to announce a public hearing for May 15, 2014 at 9:45
a.m. on the U.S. Department of Justice – Edward Byrne Memorial Justice Grant Application for FY 2014.
The following people addressed the Board during public comment: Courtney Protz-Sanders, Nate Knapper, Timm Smith, Patricia Hammer, Phyllis Livermore, Euni Rose, Marc Neuman, Director of Public
Services for Oakland County, and Carrie McGowan.
Moved by Taub supported by Quarles the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). The vote for this motion appears on page 202.
The resolutions on the Consent Agenda follow (annotated by an asterisk {*}):
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*MISCELLANEOUS RESOLUTION #14067 BY: Commissioners Marcia Gershenson, District #13; Helaine Zack, District #18; Gary McGillivray,
District #20; Bill Dwyer, District, District #14; Mike Spisz, District #3 IN RE: BOARD OF COMMISSIONERS – PUBLIC AWARENESS AND EDUCATION
IMPLEMENTATION FOR GUN VIOLENCE REPORT OF THE OAKLAND COUNTY BOARD OF COMMISSIONERS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS on February 7, 2013, the Board of Commissioners adopted Miscellaneous Resolution #13017, which included “requests the Public Services Committee to meet to examine issues germane to
gun violence in Oakland County and the role of the Board of Commissioners, departments and agencies in combating it.”; and
WHEREAS a series of public forums were held by the Public Services Committee to fulfill this charge, with expert witnesses offering expertise and public input throughout; and
WHEREAS a recurring theme among many of the panelists was the need for more public education and awareness of existing laws and programs that could be helpful in reducing the risk of gun violence; and
WHEREAS many programs and educational resources exist in our community that could be of great benefits in improving overall public safety and helping people at risk but are not reaching the people who
need it most, due to the lack of adequate communication; and WHEREAS on July 17, 2013 the Board of Commissioners adopted the Report of the Public Services
Committee “Gun Violence in Oakland County” by a unanimous vote; and WHEREAS the report adopted by the Board of Commissioners included the action items:
• Educate private citizens to be the eyes and ears in their communities for potential violence threats and how to report these concerns; and
• Promote public awareness campaigns to improve the understanding of citizens of the warning
signs and risk factors of at-risk individuals; and
• Promote the development of citizen volunteers to provide individual assistance as outlined in successful programs such as “Mental Health First Aid” and “Stomp Out”. Ambassadors from
every community in the County should participate to help build awareness in their area; and
• Promote the variety of crisis intervention services such as Common Ground’s crisis hotline and
new alternative ways of seeking help through new technology, such as live chat and text messaging; and
• Undertake a sticker campaign recognizing retailers who commit to and adopt effective policies to
not sell violent video games to individuals who do not meet the ratings requirements printed on the games; and
• Promote continual effective gun safety practices through public awareness and regular training.
Increase public awareness of the proper securing of firearms and the penalties associated with the failure to do so; and
• Provide greater public awareness of the importance of rapidly reporting stolen weapons promote a public awareness campaign of the additional safety afforded by purchasing firearms through a
registered federal firearms dealer; and WHEREAS on November 13, 2013 the Board of Commissioners unanimously approved the Report from
Public Services: Public Service Announcements Raising Awareness of Video Game Ratings System at No Cost to Oakland County; and
WHEREAS while public service announcements were produced and distributed at no cost to the county, receiving a high degree of success with public airplay, costs were incurred by individuals and further
efforts without support are not practical; and WHEREAS following the adoption of the “Gun Violence in Oakland County” report, Chairman Dwyer
appointed a Study Group of the Public Services Committee which has met on an ongoing basis to investigate the implementation of the recommendations of the report and the Study Group has requested
funding for these efforts. NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners recognizes the
threat of gun violence to the citizens of Oakland County and in the interest of the public’s safety authorizes and supports an awareness campaign to increase the public’s knowledge of the tools and
recommendations the Board adopted in the 2013 Gun Violence in Oakland County Report.
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BE IT FURTHER RESOLVED the Board of Commissioners authorizes that a sum not to exceed $5,000 from the Special Projects (731822) line item of the Board of Commissioners Budget be authorized for
expenditures proposed by the Gun Violence Study Committee of the Public Services Committee, with approval by the Chairman of the Board, related to increasing public awareness and knowledge to reduce
the threat of gun violence in Oakland County. Chairperson, we move the adoption of the foregoing resolution.
MARCIA GERSHENSON, TOM MIDDLETON, GARY MCGILLIVRAY, MICHAEL SPISZ,
NANCY QUARLES, BILL DWYER, KATHY CRAWFORD, JANET JACKSON
REPORT (MISC. #14067)
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: BOARD OF COMMISSIONERS – PUBLIC AWARENESS AND EDUCATION IMPLEMENTATION
FOR GUN VIOLENCE REPORT OF THE OAKLAND COUNTY BOARD OF COMMISSIONERS To the Finance Committee
Chairperson, Ladies and Gentlemen: The Public Services Committee, having received the above referenced resolution on April 1, 2014, refers
the resolution to the Finance Committee for a recommendation to the Board of Commissioners. Chairperson, on behalf of the Public Services Committee, I move the acceptance of the foregoing report.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #14067) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – PUBLIC AWARENESS AND EDUCATION IMPLEMENTATION FOR GUN VIOLENCE REPORT OF THE OAKLAND COUNTY BOARD OF COMMISSIONERS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Board of Commissioners recognizes the threat of gun violence to the citizens of Oakland County and in the interest of the public’s safety authorizes and supports an awareness campaign
to increase the public’s knowledge of the tools and recommendations the Board adopted in the 2013 Gun Violence in Oakland County Report.
2. Following the adoption of the “Gun Violence in Oakland County Report” Chairman appointed a Study Group of the Public Services Committee meet on an ongoing basis to study the
implementation of the recommendations of the report. 3. Funds are available in the assigned fund balance of the Board of Commissioners Special Projects
(GL Account #383313) to cover the expenditures, not to exceed $5,000, related to increasing public awareness and knowledge to reduce the threat of gun violence in Oakland County.
4. The FY 2014 Budget is amended as follows: GENERAL FUND (#10100) FY 2014
9010101-196030-665882 Non-Dept. Planned Use of Balance $ 5,000 Total Revenue $ 5,000
5010101-180010-731822 Special Projects $ 5,000 Total Expenditure $ 5,000
FINANCE COMMITTEE
(The vote for this motion appears on page 202.)
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*MISCELLANEOUS RESOLUTION #14089 BY: Commissioner Jeff Matis, District #15 and Robert Gosselin, District #11 RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CITY OF ROCHESTER HILLS – IMPROVEMENTS TO AVON ROAD –
PROJECT NO. 51121 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the City of Rochester Hills, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Rochester Hills and said appropriation has been transferred to a project account; and
WHEREAS the City of Rochester Hills has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2014 authorized amount of Tri-Party Road Improvement funding for Project 51121 in the City of Rochester Hills is $89,835.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Rochester Hills and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Rochester Hills. Chairperson, we move the adoption of the foregoing resolution.
JEFF MATIS, ROBERT GOSSELIN
Copy of Correspondence from Patricia Z. Wierzbicki, RCOC Deputy-Secretary/Clerk, Correspondence from Thomas G. Noechel, RCOC Programming Supervisor, Cost Participation Agreement Construction
and Exhibit A – Tri-Party Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #14089) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CITY OF ROCHESTER HILLS – IMPROVEMENTS TO AVON ROAD –
PROJECT NO. 51121 To the Oakland County Board of Commissioners
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Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds: 1. On December 12, 2013, the Board of Commissioners approved Miscellaneous Resolution
#13305 which designated $2,000,000 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $89,835 is available in the General Fund Assigned Fund Balance for Tri-Party 2014 and prior funding (account #383510) for project 51121.
3. This project is for the reconstruction and widening of Avon Road from Adams Road to Livernois Road.
4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment.
6. The FY 2014 budget be amended as follows: General Fund (#10100) FY 2014
Revenue 9010101-196030-665882 Planned Use of Fund Balance $89,835
Total Revenues $89,835 Expenditures
9010101-153010-740135 Road Commission Tri-Party $89,835 Total Expenditures $89,835
FINANCE COMMITTEE
(The vote for this motion appears on page 202.) *REPORT (MISC. #14090) BY: Human Resources Committee, John Scott, Chairperson IN RE: TREASURER’S OFFICE – RECLASSIFY POSITION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on April 23, 2014,
reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report. HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #14090
BY: Finance Committee – Tom Middleton, Chairperson IN RE: TREASURER’S OFFICE – RECLASSIFY POSITION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Treasurer’s Office implemented a program to sell County owned properties obtained through delinquent taxes and foreclosures; and
WHEREAS these duties were originally assigned to an Accountant II classification with other accounting related duties; and
WHEREAS the program has expanded and now has over 1,200 properties available for sale; and WHEREAS the position has evolved to require different qualifications and duties making the Accountant II
classification no longer appropriate; and WHEREAS the accounting duties within the position have been assigned to other positions; and
WHEREAS the Human Resources Department conducted a job study of the duties performed in the position and proposes to upwardly reclassify the position to a new classification; and
WHEREAS it is proposed to create a new classification titled Treasurer Property Specialist at salary grade 13, non-exempt, eligible for overtime; and
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WHEREAS it is requested to upwardly reclassify an Accountant II position (#7010101-01462), GF/GP funded, in the Treasurer Administration Unit to the new classification of Treasurer Property Specialist; and
WHEREAS funding for this upward reclassification will come from the Classification and Rate Change Fund, which is typically brought to the Board for approval on a quarterly basis; and
WHEREAS it is critical to move forward with this position prior to the Human Resources Quarterly Report because new foreclosed properties are turned over April first of each year resulting in an immediate need
to begin the recruitment process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves to
create a new classification titled Treasurer Property Specialist at a salary grade 13, non-exempt, eligible for overtime.
BE IT FURTHER RESOLVED to upwardly reclassify one (1) Accountant II position (#7010101-01462) in the Treasurer Administration Unit to the new classification of Treasurer Property Specialist.
BE IT FURTHER RESOLVED the FY 2014 – FY 2016 budget is amended as follows: General Fund (#10100) FY 2014 FY 2015 - FY 2016
9090101 196030 740037 Non-Dept-Class and Rate Change $ ( 6,904 ) $ ( 13,808 ) 7010101 186040 702010 Salary 4,719 9,438
7010101 186040 722750 Workers Comp 10 20 7010101 186040 722760 Group Life 15 30
7010101 186040 722770 Retirement 1,716 3,432 7010101 186040 722790 Social Security 361 722
7010101 186040 722810 Disability 68 136 7010101 186040 722820 Unemployment Insurance 15 30
Total General Fund Expenditures $ -0- $ -0- Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Oakland County Michigan Class Title: Treasurer Property Specialist on file in County Clerk’s office.
(The vote for this motion appears on page 202.)
*MISCELLANEOUS RESOLUTION #14091
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS TRI-PARTY PROGRAM – ADDITIONAL APPROPRIATION #2
FOR CITY OF ROCHESTER – PROJECT NO. 51701 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the City of Rochester Project #51701 was originally approved per Misc. #13071; and
WHEREAS the project was established for the Dequindre Road at the Clinton River Trail and Macomb Orchard Trail Crossing; and
WHEREAS the total Tri-Party project cost participation was established at $93,780 of which the County agreed to fund $31,260; and
WHEREAS the City of Rochester and the Road Commission for Oakland County (RCOC) approved additional funding from existing allocated Tri-Party monies since the time Project #51701 was initiated
and Oakland County agreed to fund the additional project cost of $5,012 to bring the total County share to $36,272 per Misc. #14053; and
WHEREAS the City of Rochester indicated and the RCOC acknowledged that the 2013 Tri-Party funding was incorrectly listed in the original agreement with the original agreement showing total 2013 Tri-Party
funding of $5,759 when it should have been total 2013 Tri-Party funding of $15,426; and WHEREAS City of Rochester and RCOC have approved increasing their project budgets for their share
toward Tri-Party Project #51701; and WHEREAS Oakland County’s share for the additional project cost is $3,222 to bring the total county
share to $39,494; and WHEREAS funding in the amount of $3,222 is available in the General Fund Assigned Fund Balance for
Tri-Party funding (GL acct #383510).
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NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the additional Oakland County cost of $3,222 for Tri-Party Project #51701.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the following FY 2014 budget amendment:
General Fund (#10100) FY 2014 Revenue
9010101-196030-665882 Planned Use of Fund Balance $ 3,222 Total Revenues $ 3,222
Expenditures 9010101-153010-740135 Road Commission Tri-Party $ 3,222
Total Expenditures $ 3,222 Chairperson, on behalf of the Finance Committee, I move adoption of the forgoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 202.)
*MISCELLANEOUS RESOLUTION #14092 BY: Finance Committee, Tom Middleton, Chairperson
RE: TREASURER’S OFFICE – AUTHORIZED DEPOSITORIES FOR PUBLIC FUNDS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS State of Michigan, P.A. 40 of 1942, as amended, requires the Board of Commissioners to
provide by resolution for the deposit of all public monies coming into the hands of the County Treasurer; and
WHEREAS the Board of Commissioners’ Miscellaneous Resolutions #6836, #7045, #7428, #8030, #84150, #89005, #92155, #97246, #01178, #06005 and #08004 have authorized depositories; and
WHEREAS this Miscellaneous Resolution will supersede all of the Miscellaneous Resolutions mentioned above; and
WHEREAS many of the depositories have changed names, merged or combined with other depositories; and
WHEREAS the County Treasurer, Administration and Board of Commissioners share the common goal of investing Oakland County tax dollars in Oakland County, whenever possible.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners designates the following named financial institutions as authorized depositories for public monies held by the County
Treasurer: Bank of Birmingham
Bank of Michigan Charter One
Chemical Bank Clarkston State Bank
Comerica Bank Crestmark Bank
Dearborn Federal Savings Bank
Fifth Third Bank First Independence
Bank First Merit Bank
Flagstar Bank
Hantz Bank Huntington National
Bank Huron Valley State
Bank Independent Bank
J.P. Morgan Chase Bank
Key Bank Level One Bank
Lotus Bank mBank
Main Street Bank
Mercantile Bank Northern Trust Bank
Oxford Bank PNC Bank
The Private Bank The State Bank
Sterling Bank and Trust
Talmer Bank and Trust
TCF National Bank Wolverine Bank
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Succeeding banks, as a result of mergers and or acquisitions or resulting from a name change, from the above list, shall also be deemed as authorized. In addition, any new financial institution that is formed in
the County shall also be deemed as authorized provided that the County Treasurer limits deposits to FDIC insurance levels.
BE IT FURTHER RESOLVED that the authorized depositories are hereby authorized to honor all checks, electronic transfers, or other automated instruments for payment of money drawn on the various accounts
when bearing or purporting the actual or facsimile signature or authorization of the Treasurer of the County of Oakland or his designated deputies.
Chairperson, on behalf of the Finance and Personnel Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 202.)
*MISCELLANEOUS RESOLUTION #14093 BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: TREASURER’S OFFICE – RESOLUTION TO BORROW AGAINST DELINQUENT 2013 REAL PROPERTY TAXES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners of the County of Oakland (the "County") has heretofore adopted a resolution establishing the Oakland County Delinquent Tax Revolving Fund (the "Fund") pursuant to
Section 87b of Act No. 206, Public Acts of Michigan, 1893, as amended ("Act 206"); and WHEREAS the purpose of the Fund is to allow the Oakland County Treasurer (the "County Treasurer") to
pay from the Fund any or all delinquent real property taxes that are due and payable to the County, the State of Michigan and any school district, intermediate school district, community college district, city,
township, special assessment district or other political unit for which delinquent tax payments are due; and
WHEREAS it is hereby determined to be necessary for the County to borrow money and issue its notes for the purposes authorized by Act 206, particularly Sections 87c, 87d and 87g thereof; and
WHEREAS the County has agreed in a Continuing Covenant Agreement dated as of September 27, 2013, between the County and Bank of America, N.A. to provide to Bank of America, N.A. certain
information pursuant to Article VI, Section 6.05 (f) of the Continuing Covenant Agreement which relates to a final official statement or other offering or disclosure document prepared in connection with an offering
of securities by the County; and WHEREAS it is estimated that the total amount of unpaid 2013 delinquent real property taxes (the
"delinquent taxes") outstanding on March 1, 2014, will be approximately $78,500,000, exclusive of interest, fees and penalties.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County of Oakland, State of Michigan, as follows:
Authorization of Borrowing 1. Pursuant to and in accordance with the provisions of Act 206, Public Acts of Michigan, 1893, as
amended, and especially Sections 87c, 87d and 87g thereof, the County shall borrow the sum of not to exceed Twenty Five Million Dollars ($25,000,000) and issue its notes (the "notes") therefor
for the purpose of continuing the Fund for the 2013 tax year. The exact amount to be borrowed shall not exceed the amount of delinquent taxes outstanding on March 1, 2014, exclusive of
interest, fees and penalties. The County Treasurer shall designate the exact amount to be borrowed after the amount of the 2013 delinquent taxes outstanding on March 1, 2014, or the
portion of the 2013 delinquent taxes against which the County shall borrow, has been determined.
Note Details 2. Pursuant to provisions of applicable law and an order of the County Treasurer, which order is
hereby authorized, the notes may be issued in one or more series; shall be known as "General Obligation Limited Tax Notes, Series 2014" with a letter designation added thereto if the notes
are issued in more than one series; shall be in fully registered form in denominations not exceeding the aggregate principal amounts for each maturity of the notes; shall be sold for not
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less than 98% of the face amount of the notes; shall bear interest at fixed or variable rates not to exceed the maximum interest rate permitted by applicable law; shall be dated, payable as to
interest and in principal amounts, be subject to redemption in whole or in part prior to maturity, including any redemption premiums, and be subject to renewal, at such times and in such
amounts, all as shall be designated in the order of the County Treasurer. Notes or portions of notes called for redemption shall not bear interest after the redemption date, provided funds are
on hand with the note registrar and paying agent to redeem the same. Notice of redemption shall be given in the manner prescribed by the County Treasurer, including the number of days’ notice
of redemption and whether such notice shall be written or published, or both. If any notes of any series are to bear interest at a variable rate or rates, the County Treasurer is hereby further
authorized to establish by order, and in accordance with law, a means by which interest on such notes may be set, reset or calculated prior to maturity, provided that such rate or rates shall at no
time be in excess of the maximum interest rate permitted by applicable law. Such rates may be established by reference to the minimum rate that would be necessary to sell the notes at par; by
a formula that is determined with respect to an index or indices of municipal obligations, reported prices or yields on obligations of the United States or the prime rate or rates of a bank or banks
selected by the County Treasurer; or by any other method selected by the County Treasurer. Payment of Principal and Interest
3. The principal of and interest on the notes shall be payable in lawful money of the United States from such funds and accounts as provided herein. Principal shall be payable upon presentation
and surrender of the notes to the note registrar and paying agent when and as the same shall become due, whether at maturity or earlier redemption. Interest shall be paid to the owner shown
as the registered owner on the registration books at the close of business on such date prior to the date such interest payment is due, as is provided in the order of the County Treasurer.
Interest on the notes shall be paid when due by check or draft drawn upon and mailed by the note registrar and paying agent to the registered owner at the registered address, or by such other
method as determined by the County Treasurer. Note Registrar and Paying Agent
4. The County Treasurer shall designate, and may enter into an agreement with, a note registrar and paying agent for each series of notes that shall be the County Treasurer or a bank or trust
company that is qualified to act in such capacity under the laws of the United States of America or the State of Michigan. The County Treasurer may from time to time designate a similarly
qualified successor note registrar and paying agent. Alternatively, the County Treasurer may serve as note registrar and paying agent if so designated by written order of the County
Treasurer. Disposition of Note Proceeds
5. The proceeds of the sale of the notes shall be deposited into a separate account in the Fund and shall be used to continue the Fund. The County Treasurer shall pay therefrom and from
unpledged funds in the Fund, uncommitted funds in the County General Fund and/or any other legally available funds, the full amount of the delinquent tax roll against which the County has
borrowed, delivered as uncollected by any tax collector in the County and that is outstanding and unpaid on or after March 1, 2014, in accordance with the provisions of Act 206. If the notes are
sold at a premium, the County Treasurer shall determine what portion of the premium, if any, shall be deposited in the 2014 Collection Account established in Section 6 hereof.
2014 Collection Account 6. There is hereby established as part of the Fund an account (hereby designated the "2014
Collection Account") into which account the County Treasurer shall place delinquent taxes against which the County has borrowed, and interest thereon, collected on and after March 1,
2014, or such later date as determined by the County Treasurer, all County property tax administration fees on such delinquent taxes, after expenses of issuance of the notes have been
paid, any premium as determined pursuant to Section 5 hereof, and any amounts received by the County Treasurer from the County, the State of Michigan and any taxing unit within the County,
because of the uncollectibility of such delinquent taxes. The foregoing are hereby established as funds pledged to note repayment. The County Treasurer shall designate the delinquent taxes
against which the County shall borrow for each series of notes.
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Note Reserve Fund 7. There is hereby authorized to be established by the County Treasurer a note reserve fund for the
notes (the "2014 Note Reserve Fund") if the County Treasurer deems it to be reasonably required as a reserve and advisable in selling the notes at public or private sale. The County Treasurer is
authorized to deposit in the 2014 Note Reserve Fund from proceeds of the sale of the notes, unpledged moneys in the Fund, uncommitted funds in the County General Fund and/or any other
legally available funds, an amount not exceeding ten percent (10%) of the face amount of the notes.
Security for Payment of Notes 8. All of the moneys in the 2014 Collection Account and the 2014 Note Reserve Fund, if established,
and all interest earned thereon, relating to a series of notes are hereby pledged equally and ratably as to such series to the payment of the principal of and interest on the notes and shall be
used solely for that purpose until such principal and interest have been paid in full. When moneys in the 2014 Note Reserve Fund, if established, are sufficient to pay the outstanding
principal of the notes and the interest accrued thereon such moneys may be used to retire the notes. If more than one series of notes is issued, the County Treasurer by order shall establish
the priority of the funds pledged for payment of each such series. In such case the County Treasurer may establish sub-accounts in the various funds and accounts established pursuant to
the terms of this resolution as may be necessary or appropriate. Additional Security
9. Each series of notes, in addition, shall be a general obligation of the County, secured by its full faith and credit, which shall include the County's limited tax obligation, within applicable
constitutional and statutory limits, and its general funds. The County budget shall provide that if the pledged delinquent taxes and any other pledged amounts are not collected in sufficient
amounts to meet the payments of principal and interest due on each series of notes, the County, before paying any other budgeted amounts, will promptly advance from its general funds
sufficient moneys to pay that principal and interest. The County shall not have the power to impose taxes for payment of the notes in excess of constitutional or statutory limitations. If
moneys in the 2014 Collection Account and the 2014 Note Reserve Fund, if established, are not sufficient to pay the principal of and interest on the notes, when due, the County shall pay the
same in accordance with this Section, and may thereafter reimburse itself from the delinquent taxes collected.
Release of Pledge of 2014 Collection Account 10. Upon the investment of moneys in the 2014 Collection Account in direct non-callable obligations
of the United States of America in amounts and with maturities that are sufficient to pay in full the principal of and interest on the notes when due, any moneys in the 2014 Collection Account
thereafter remaining may be released from such pledge created pursuant to Section 8 hereof and may be used to pay any or all delinquent real property taxes that are due the County, the State of
Michigan and any school district, intermediate school district, community college district, city, township, special assessment district or other political unit to which delinquent tax payments are
due for any year or for any other purpose permitted by law. Sale of Notes
11. The County Treasurer is hereby authorized to offer the notes at public or private sale as determined by order of the County Treasurer and to do all things necessary to effectuate the sale,
delivery, transfer and exchange of the notes in accordance with the provisions of this resolution. Notes of one series may be offered for sale and sold separately from notes of another series. If
the notes are to be sold publicly, sealed proposals for the purchase of the notes shall be received by the County Treasurer for such public sale to be held at such time as shall be determined by
the County Treasurer and notice thereof shall be published in accordance with law, once in The Bond Buyer or the Detroit Legal News, both of which are hereby designated as being a
publication printed in the English language and circulated in this State that carries as a part of its regular service, notices of sale of municipal bonds. Such notice shall be in the form prescribed by
the County Treasurer. The County Treasurer is hereby authorized to cause the preparation of an official statement for
the notes for the purpose of enabling compliance with SEC Rule 15c2-12 (the "Rule") and to do all other things necessary to enable compliance with the Rule. After the award of the notes, the
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County will provide copies of a final official statement (as defined in paragraph (e)(3) of the Rule) on a timely basis and in reasonable quantity as requested by the successful bidder or bidders to
enable such successful bidder or bidders to comply with paragraphs (b)(3) and (b)(4) of the Rule and the rules of the Municipal Securities Rulemaking Board. The County Treasurer is authorized
to enter into such agreements as may be required to enable the successful bidder or bidders to comply with the Rule.
Continuing Disclosure 12. The County Treasurer is hereby authorized to execute and deliver in the name and on behalf of
the County (i) a certificate of the County to comply with the requirements for a continuing disclosure undertaking of the County pursuant to paragraph (b)(5) or (d)(2) of the Rule, as
applicable, and (ii) amendments to such certificate from time to time in accordance with the terms of such certificate (the certificate and any amendments thereto are collectively referred to herein
as the "Continuing Disclosure Certificate"). The County hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate.
Execution and Delivery of Notes 13. The County Treasurer is hereby authorized and directed to execute the notes for the County by
manual or facsimile signature and the County Treasurer shall cause the County seal or a facsimile thereof to be impressed or imprinted on the notes. Unless the County Treasurer shall
specify otherwise in writing, fully registered notes shall be authenticated by the manual signature of the note registrar and paying agent. After the notes have been executed and authenticated, if
applicable, for delivery to the original purchaser thereof, the County Treasurer shall deliver the notes to the purchaser or purchasers thereof upon receipt of the purchase price. Additional notes
bearing the manual or facsimile signature of the County Treasurer and upon which the seal of the County or a facsimile thereof is impressed or imprinted may be delivered to the note registrar and
paying agent for authentication, if applicable, and delivery in connection with the exchange or transfer of fully registered notes. The note registrar and paying agent shall indicate on each note
that it authenticates the date of its authentication. The notes shall be delivered with the approving legal opinion of Dickinson Wright PLLC. Municipal Financial Consultants Incorporated, Grosse
Pointe Farms, Michigan, is hereby retained to act as financial consultant and advisor to the County in connection with the sale and delivery of the Notes.
Exchange and Transfer of Fully Registered Notes 14. Any fully registered note, upon surrender thereof to the note registrar and paying agent with a
written instrument of transfer satisfactory to the note registrar and paying agent duly executed by the registered owner or his or her duly authorized attorney, at the option of the registered owner
thereof, may be exchanged for notes of any other authorized denominations of the same aggregate principal amount and maturity date and bearing the same rate of interest as the
surrendered note. Each note shall be transferable only upon the books of the County, which shall be kept for that
purpose by the note registrar and paying agent, upon surrender of such note together with a written instrument of transfer satisfactory to the note registrar and paying agent duly executed by
the registered owner or his or her duly authorized attorney. Upon the exchange or transfer of any note, the note registrar and paying agent on behalf of the
County shall cancel the surrendered note and shall authenticate, if applicable, and deliver to the transferee a new note or notes of any authorized denomination of the same aggregate principal
amount and maturity date and bearing the same rate of interest as the surrendered note. If, at the time the note registrar and paying agent authenticates, if applicable, and delivers a new note
pursuant to this Section, payment of interest on the notes is in default, the note registrar and paying agent shall endorse upon the new note the following: "Payment of interest on this note is
in default. The last date to which interest has been paid is [place date]." The County and the note registrar and paying agent may deem and treat the person in whose
name any note shall be registered upon the books of the County as the absolute owner of such note, whether such note shall be overdue or not, for the purpose of receiving payment of the
principal of and interest on such note and for all other purposes, and all payments made to any such registered owner, or upon his or her order, in accordance with the provisions of Section 3
hereof shall be valid and effectual to satisfy and discharge the liability upon such note to the extent of the sum or sums so paid, and neither the County nor the note registrar and paying agent
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shall be affected by any notice to the contrary. The County agrees to indemnify and save the note registrar and paying agent harmless from and against any and all loss, cost, charge,
expense, judgment or liability incurred by it, acting in good faith and without negligence hereunder, in so treating such registered owner. For every exchange or transfer of notes, the County or the note registrar and paying agent may make a charge sufficient to reimburse it for any tax, fee or other governmental charge required to
be paid with respect to such exchange or transfer, which sum or sums shall be paid by the person requesting such exchange or transfer as a condition precedent to the exercise of the privilege of
making such exchange or transfer. The note registrar and paying agent shall not be required to transfer or exchange notes or
portions of notes that have been selected for redemption. Book Entry System
15. At the option of the County Treasurer and notwithstanding any provisions of this resolution to the contrary, the County Treasurer is hereby authorized to enter into an agreement with a custodian
or trustee for the purpose of establishing a "book entry" system for registration of notes to be fully registered. Pursuant to the provisions of such agreement, the notes may be registered in the
name of the custodian or trustee for the benefit of other persons or entities. Such agreement shall provide for the keeping of accurate records and prompt transfer of funds by the custodian or
trustee on behalf of such persons or entities. The agreement may provide for the issuance by the custodian or trustee of certificates evidencing beneficial ownership of the notes by such persons
or entities. For the purpose of payment of the principal of and interest on the notes, the County may deem payment of such principal and interest, whether overdue or not, to the custodian or
trustee as payment to the absolute owner of such note. Pursuant to provisions of such agreement, the book entry system for the notes may be used for registration of all or a portion of
the notes and such system may be discontinued at any time by the County. The note registrar and paying agent for the notes may act as custodian or trustee for such purposes.
Issuance Expenses 16. Expenses incurred in connection with the issuance of the notes, including without limitation any
premiums for any insurance obtained for the notes, note rating agency fees, travel and printing expenses, fees for agreements for lines of credit, letters of credit, commitments to purchase the
notes, remarketing agreements, reimbursement agreements, purchase or sales agreements or commitments, or agreements to provide security to assure timely payment of the notes, fees for
the setting of interest rates on the notes and bond counsel, financial advisor, paying agent and registrar fees, all of which are hereby authorized, shall be paid by the County Treasurer from
County property tax administration fees on the delinquent taxes, from any other moneys in the Fund not pledged to the repayment of notes and general funds of the County that are hereby
authorized to be expended for that purpose. Replacement of Notes
17. Upon receipt by the County Treasurer of satisfactory evidence that any outstanding note has been mutilated, destroyed, lost or stolen, and of security or indemnity complying with applicable
law and satisfactory to the County Treasurer, the County Treasurer may execute or authorize the imprinting of the County Treasurer's facsimile signature thereon and thereupon, and if applicable,
a note registrar or paying agent shall authenticate and the County shall deliver a new note of like tenor as the note mutilated, destroyed, lost or stolen. Such new note shall be issued and
delivered in exchange and substitution for, and upon surrender and cancellation of, the mutilated note or in lieu of and in substitution for the note so destroyed, lost or stolen in compliance with
applicable law. For the replacement of authenticated notes, the note registrar and paying agent shall, for each new note authenticated and delivered as provided above, require the payment of
expenses, including counsel fees, which may be incurred by the note registrar and paying agent and the County in the premises. Any note issued under the provisions of this Section in lieu of
any note alleged to be destroyed, lost or stolen shall be on an equal basis with the note in substitution for which such note was issued.
Chargebacks 18. For any principal payment date of the notes on or after January 1, 2017, the delinquent taxes on
property foreclosed and sold pursuant to the provisions of Act 206 and against which the County has borrowed shall, if necessary to ensure full and timely payment of principal of and interest on
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the notes when due, be charged back to the taxing jurisdictions in such manner as determined by the County Treasurer. The proceeds of such chargebacks shall be deposited in the 2014
Collection Account as security for payment of the notes as described in Section 8 hereof. The provisions of this Section shall not limit the authority of the County Treasurer under the laws of
the State of Michigan to charge back delinquent taxes under other circumstances or at other times.
Purchase of Notes by County 19. All or any portion of the notes may be purchased or otherwise acquired by the County if the
County Treasurer by order deems such purchase or acquisition to be in the best interest of the County. In such case, the County Treasurer is authorized to take such actions to effectuate the
purchase or acquisition, including without limitation entering into an agreement to purchase or repurchase the notes. The purchase or other acquisition of notes by or on behalf of the County
does not cancel, extinguish or otherwise affect the notes and the notes shall be treated as outstanding notes for all purposes of this resolution until paid in full.
Issuance of Refunding Notes 20. The County shall refund all or part of the notes authorized hereunder and/or notes previously
issued by the County to continue the Fund for prior tax years if and as authorized by order of the County Treasurer through the issuance of refunding notes (the "Refunding Notes") in an amount
to be determined by order of the County Treasurer. Proceeds of the Refunding Notes may be used to redeem such notes and to pay issuance expenses of the Refunding Notes as authorized
and described in Section 16 hereof. The County Treasurer shall have all the authority with respect to the Refunding Notes as is granted to the County Treasurer with respect to the notes by
the other Sections hereof, including the authority to select a note registrar and paying agent, to apply to the Michigan Department of Treasury for approval to issue the Refunding Notes, if
necessary, to cause the preparation of an official statement and to do all other things necessary to sell, execute and deliver the Refunding Notes. The Refunding Notes shall contain the
provisions, shall be payable as to principal and interest and shall be secured as set forth herein and as further ordered by the County Treasurer. The Refunding Notes may be sold as a
separate issue or may be combined in a single issue with other obligations of the County issued pursuant to the provisions of Act 206 as shall be determined by the County Treasurer. The
County Treasurer is authorized to prescribe the form of Refunding Note and the form of notice of sale, if any, for the sale of Refunding Notes.
Notice of Issuance of Notes 21. Within thirty (30) days after the issuance of the notes, either (1) a copy of the final official
statement or other offering or disclosure document prepared by the County in connection with the issuance of the notes or (2) notice that such information has been filed with the Electronic
Municipal Market Access system of the Municipal Securities Rulemaking Board and is publicly available shall be furnished to Bank of America, N.A. at the following locations:
Bank of America, N.A. Mail Code: IL4-135-07-28
135 South LaSalle Street Chicago, IL 60603
Attention: Thomas R. Denes
Bank of America, N.A. Public Sector Banking Group
Mail Code: MI8-900-02-70 2600 W. Big Beaver Road
Troy, MI 48084 Attention: Susan Pendygraft,
Senior Credit Support Association In accordance with the Continuing Covenant Agreement, the notices provided for above shall be
in writing and shall be transmitted by e-mail to the following addresses: ryan.denes@baml.com and susan.pendygraft@baml.com.
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Form of Notes 22. The notes shall be in the form approved by the County Treasurer, which approval shall be
evidenced by the County Treasurer’s execution thereof. Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 202.) *REPORT (MISC. #14049) BY: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS – OAKLAND COUNTY CLERK/REGISTER OF DEEDS DISCOUNTED FEE POLICY AND APPLICATION PROCESS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above referenced resolution on March 31, 2014, reports with the recommendation the resolution be adopted as follows:
“Discounted Fee Policy It is the policy of the Oakland County Clerk/Register of Deeds office to provide services and copies of
documents regardless of the Oakland County resident’s ability to pay. Upon presentation of a letter by an accredited social services agency or other documentation evidencing financial hardship, the
Oakland County Clerk/Register of Deeds may reduce or waive the fee for needed vital records.” Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report. GENERAL GOVERNMENT COMMITTEE MISCELLANEOUS RESOLUTION #14049
BY: Commissioner Marcia Gershenson, District #13 IN RE: BOARD OF COMMISSIONERS – OAKLAND COUNTY CLERK/REGISTER OF DEEDS
DISCOUNTED FEE POLICY AND APPLICATION PROCESS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Oakland County is rebounding from the economic downturn. The 2010 Census shows that
11% percent of children under the age of 17 are living with families whose income was below the poverty level; and
WHEREAS many indigent residents are unable to afford the fees for, and need copies of, vital records in order to enroll children in school, gain employment, qualify for housing and state assistance, and obtain a
state identification card; and WHEREAS the cost of obtaining vital records, such as birth certificates, marriage licenses, and death
certificates may impose a financial hardship on individuals who are homeless and families with limited financial resources; and
WHEREAS the Michigan Public Health Code, Public Act 358 of 1978 [MCL 333.2891(16a)] provides that “the governing body of a local governmental unit that has jurisdiction over a local registrar may adopt a
system of fees for the local registrar that provides for fees less than or equal to the fees set forth [by the State]”; and
WHEREAS the Oakland County Clerk/Register of Deeds’ Vital Records Department is responsible for, amongst other duties, recording and safeguarding birth, death, marriage documents; and
WHEREAS the Oakland County Board of Commissioners has previously established policies to provide services to Oakland County residents regardless of the individual’s ability to pay, in which discounts are
offered based upon household income and size; and WHEREAS the principle of a discounted or waived fee would be appropriate to assure that individuals in
need of access to their vital records are not denied this documentation due to an inability to pay. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners, hereby
approves adjustments to the Oakland County Clerk/Register of Deeds fee schedule, to establish the following:
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Discounted Fee Policy It is the policy of the Oakland County Clerk/Register of Deeds office to provide services and copies of
documents regardless of the Oakland County resident’s ability to pay. Upon presentation of a letter by an accredited agency or other documentation evidencing financial hardship, the Oakland County
Clerk/Register of Deeds may reduce or waive the fee for needed vital records. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, through the General
Government Committee, shall review the Oakland County Clerk/Register of Deeds discounted fee policy every three (3) years.
BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds is requested to forward copies of this adopted resolution to the Oakland County Clerk/Register of Deeds.
Chairperson, we move the adoption of the foregoing resolution. MARCIA GERSHENSON, TOM MIDDLETON,
SHELLEY TAUB, JEFF MATIS, KATHY CRAWFORD, MATTIE HATCHETT, BILL
DWYER
FISCAL NOTE (MISC. #14049) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – OAKLAND COUNTY CLERK/REGISTER OF DEEDS DISCOUNTED FEE POLICY AND APPLICATION PROCESS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The cost of obtaining vital records, such as birth certificates, marriage licenses and death certificates may impose a financial hardship on individuals who are homeless and families with
limited financial resources. 2. The Board of Commissioners has previously established policies to provide services to Oakland
County residents regardless of the individual’s ability to pay, in which discounts are offered based upon household income and size.
3. A discounted or waived fee would be appropriate to assure that individuals in need of access to their vital records are not denied this documentation due to an inability to pay.
4. The Board of Commissioners approves adjustments to the Oakland County Clerk/Register of Deeds Fee Schedule.
5. Upon presentation of a letter by an accredited agency or other documentation evidencing financial hardship, the Oakland County Clerk/Register of Deeds may reduce or waive the fee for
needed vital records. 6. A budget amendment is not required.
FINANCE COMMITTEE
(The vote for this motion appears on page 202.)
*REPORT (MISC. #14065) BY: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS – RECOGNITION OF JUNE 2014 AS NATIONAL SAFETY MONTH IN OAKLAND COUNTY AND SUPPORT FOR EFFORTS TO PROMOTE FIREARMS SAFETY
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above referenced resolution on April 21, 2014, reports with the recommendation the resolution be amended to add a paragraph after the first Be It
Further Resolved paragraph as follows: “BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners designate June
6 as Gun Safety Awareness Day.” Chairperson, on behalf of the General Government Committee, we move the acceptance of the foregoing
report. GENERAL GOVERNMENT COMMITTEE
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MISCELLANEOUS RESOLUTION #14065 BY: Commissioners Michael Spisz, District #3; William Dwyer, District #14; Marcia Gershenson, District
#13; Helaine Zack, District #18; Gary McGillivray, District #20; Janet Jackson, District #21 RE: BOARD OF COMMISSIONERS – RECOGNITION OF JUNE 2014 AS NATIONAL SAFETY MONTH
IN OAKLAND COUNTY AND SUPPORT FOR EFFORTS TO PROMOTE FIREARMS SAFETY To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the National Safety Council (NSC), a nonprofit, nongovernmental public service organization
dedicated to protecting life and promoting health in the United States of America, established National Safety Month to increase awareness of the leading safety and health risks and ultimately decrease the
number of unintentional injuries and deaths; and WHEREAS each June, communities throughout the nation take time to recognize and support the many
innovative programs and positive efforts being undertaken to promote the safety of individuals; and WHEREAS unintentional injuries are the leading cause of death in the United States for people aged 1-44
and the cause of more than 27 million emergency room visits annually; and WHEREAS while overall unintentional firearms deaths have decreased, statistics show a disproportionate
number among children, with 16% of the unintentional firearms deaths occurring among youth under age 20; and
WHEREAS many organizations, including gun rights advocates, have used National Safety Month as an opportunity to educate the public and spread awareness of the fundamentals of safe gun handling and
storage to promote a safe environment for everyone; and WHEREAS a national effort is underway to form partnerships among law enforcement, elected officials,
community leaders, state agencies, businesses, the firearms industry and others to raise awareness of and to distribute at no expense cable-style gun locks; and
WHEREAS the Oakland County Board of Commissioners unanimously adopted the report “Gun Violence in Oakland County” in 2013 with the action item:
Promote continual effective gun safety practices through public awareness and regular training. Increase public awareness of the proper securing of firearms and the penalties associated with
the failure to do so; and WHEREAS the Gun Violence Study Group of Public Service Committee is undertaking efforts to plan a
countywide effort to recognize National Safety Month and to promote firearms safety, including partnerships with numerous organizations.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby recognizes June 2014 as National Safety Month in Oakland County and declares their support for efforts
to promote firearms safety education awareness and materials. BE IT FURTHER RESOLVED that Oakland County Board of Commissioners encourages all
organizations, private and public, that are responsible for the safety of individuals to undertake activities in the month of June to promote greater awareness of personal safety and reduce the risks of
unintentional injury. BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds is requested to forward
copies of this adopted resolution to Oakland County Sheriff, the Oakland County Chiefs of Police Association, the National Safety Council and the Oakland County Fire Chiefs Association.
Chairperson, we move the adoption of the foregoing resolution. MICHAEL SPISZ, BILL DWYER, MARCIA
GERSHENSON, GARY MCGILLIVRAY, KATHY CRAWFORD, ROBERT GOSSELIN, MIKE
BOSNIC, CHRISTINE LONG, BOB HOFFMAN
(The vote for this motion appears on page 202.)
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*REPORT (MISC. #14066) BY: General Government Committee, Christine Long, Chairperson IN RE: BOARD OF COMMISSIONERS – PUBLIC AWARENESS AND EDUCATION FORUM FOR WOMEN VETERANS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above referenced resolution on April 21, 2014, reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #14066 BY: Commissioner Marcia Gershenson, District #13
IN RE: BOARD OF COMMISSIONERS – PUBLIC AWARENESS AND EDUCATION FORUM FOR WOMEN VETERANS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Women’s Advisory Board was created to support and promote careers, employment opportunities and professional aspirations for all women; and
WHEREAS the Oakland County Women’s Advisory Board has identified the need to provide support and resources to Women Veteran’s to be their initial project in 2014; and
WHEREAS the Oakland County Women’s Advisory Board will be hosting a “Mission: Success” forum on May 16, 2014, at the Oakland Community College Auburn Hills Campus; and
WHEREAS a survey of a diverse group of Oakland County women identified the key topic areas to be covered at the event that will include: employment, education, housing, and mental health, which will
include mental/physical health and wellness; and WHEREAS partnerships in supporting the mission of the Women’s Advisory Board and the upcoming
Women’s Veteran’s forum include: Oakland County Department of Health and Human Services, Oakland County Veterans’ Services, Oakland County Business Roundtable, Oakland Community College, National
Congress of Black Women – Oakland Area, Auburn Hills Chamber of Commerce, Oakland University, Area Agency on Agency – Area 1B, Women Officials Network, Centro Multicultural, and Jade Strategies;
and WHEREAS in addition to providing a central point for women veterans to obtain this vital information, this
forum will provide a unique opportunity for peer support and mentoring. This was identified as a being greatly needed for a successful transition; however, there is currently a critical shortage of opportunities
to match women veterans with peers for mentoring; and WHEREAS several speakers, organizations, and individuals have volunteered their time and to provide
resources for the Women Veterans’ forum; and WHEREAS additional resources and sponsors will be needed in order to successfully coordinate and
promote this event; and WHEREAS the members of the Oakland County Women’s Advisory Board are actively seeking additional
sponsors to support the ability to host the Women Veterans’ forum at no cost to the invited participants. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes and supports a Women Veterans’ forum. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners will engage in a
partnership with the Women’s Advisory Board to provide leadership, planning, and public awareness about the Women Veterans’ forum.
BE IT FURTHER RESOLVED that funds are available in the assigned fund balance for the Board of Commissioners’ Special Projects GL Account (#383313) to cover the expenditures.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes that a sum not to exceed $5,000 from the Special Projects (5010101-180010-731822) line item of the Board of
Commissioners’ budget be authorized for expenditures related to the Women Veterans’ forum and approved by the Chairperson of the Oakland County Board of Commissioners.
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Chairperson, we move the adoption of the foregoing resolution. MARCIA GERSHENSON, NANCY QUARLES,
JANET JACKSON, GARY MCGILLIVRAY, TOM MIDDLETON
FISCAL NOTE (MISC. #14066)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PUBLIC AWARENESS AND EDUCATION FORUM FOR
WOMEN VETERANS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Board of Commissioners authorizes and supports a Women Veterans’ forum.
2. The Board of Commissioners will engage in a partnership with the Women’s Advisory Board to provide leadership, planning and public awareness about the Women Veterans’ forum.
3. Funds are available in the assigned fund balance of the Board of Commissioners Special Projects (GL Account #383313) to cover the expenditures, not to exceed $5,000, relating to the Women
Veterans’ forum. 4. The FY 2014 Budget is amended as follows:
GENERAL FUND (10100) FY 2014 9010101-196030-665882 Non-Dept. Planned Use of Balance $ 5,000
Total Revenue $ 5,000 5010101-180010-731822 Special Projects $ 5,000
Total Expenditure $ 5,000 FINANCE COMMITTEE
(The vote for this motion appears on page 202.) *MISCELLANEOUS RESOLUTION #14094 BY: General Government Committee, Christine Long, Chairperson IN RE: HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – 2013-2014 HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS PLANNING PROGRAM (HMEP-PP) GRANT AGREEMENT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Superfund Amendment and Reauthorization Act (SARA) of 1986, Title III, requires the
planning and provisions for community right-to-know on extremely hazardous substances in local communities; and
WHEREAS the Oakland County Local Emergency Planning Committee (LEPC) has been organized and meets minimum criteria in performing planning functions; and
WHEREAS the Hazardous Materials Emergency Preparedness Planning Program (HMEP-PP) grant provides funds to LEPCs for the purpose of enhancing hazardous material response planning; and
WHEREAS an application was submitted, and Oakland County has been notified that the LEPC is eligible to receive $9,940 for the submittal for new and updated plans during the grant period of October 1, 2013
through September 30, 2014; and WHEREAS the required 25% in kind match of $2,485 will be used for PTNE staff salary to support the
LEPC planning effort; and WHEREAS no reports are required and the funds will be received upon submittal of the plans as a work
product; and WHEREAS the grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
acceptance of the Hazardous Materials Emergency Preparedness Planning Program (HMEP-PP) grant in the amount of $9,940 from the Michigan Department of State Police, Emergency Management and
Homeland Security Division.
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BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is authorized to execute the grant agreement of $9,940 and a 25% match of $2,485 for a total of $12,425
and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Grant Review Sign Off – Homeland Security, Correspondence from Chris A. Kelenske, Deputy State Director of Emergency Management, Subgrantee Checklist and State of Michigan 2013-2014
Hazardous Materials Emergency Preparedness Planning Program Grant Agreement Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #14094)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – 2013-2014
HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS PLANNING PROGRAM (HMEP-PP) GRANT AGREEMENT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds:
1. The resolution recognizes the Superfund Amendment and Reauthorization Act (SARA) of 1986, Title III which requires the planning and provision for community right to know on extremely
hazardous substances in local communities. 2. A grant application was submitted and Oakland County has been notified that the Local
Emergency Planning Committee (LEPC) was eligible to receive up to $9,940 for the submittal of new and updated plans during the grant period October 1, 2013 through September 30, 2014.
3. This grant requires an in-kind grant match of $2,485 in General Fund expenditures bringing the total program costs to $12,425.
4. The FY 2014 Budget is amended as follows to reflect the grant award: GENERAL FUND (#10100) FY 2014
Project ID 100000001941 Amendment Revenue
1060601-115180-610313 Federal Operating Grants $ 940 Total Revenue $ 940
Expense 1060601-115180-702010 Salaries ($ 60)
1060601-115180-730072 Advertising $ 1,000 Total Expense $ 940
FINANCE COMMITTEE
(The vote for this motion appears on page 202.) *MISCELLANEOUS RESOLUTION #14095 BY: General Government Committee, Christine Long, Chairperson IN RE: CLERK/REGISTER OF DEEDS – 2014 SURVEY AND REMONUMENTATION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS this is an ongoing grant, and the Twenty-first year of funding by the State of Michigan, Department of Labor and Economic Growth; and
WHEREAS the grant award of $398,331 consists of $298,331 in current program costs; and $100,000 as reimbursement to Register of Deeds Automation Fund; and
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WHEREAS the grant will provide partial reimbursement for one existing full-time eligible Plat & Boundary Review Specialist position that is in charge of the monitoring and administrative matters of the program;
and WHEREAS no additional personnel or local match is required; and
WHEREAS acceptance of this grant does not obligate the County to any future commitment; and WHEREAS approximately 4207 corners have been remonumented and approved by the Peer Review
process and 54 corners are currently being remonumented through the Remonumentation Program; and WHEREAS the grant agreement has been reviewed and approved through the County Executive
Contract Review Process and the Board of Commissioners’ Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Assistance for Survey, Monumentation and Remonumentation Grant for the period of January 1, 2014 through December 31, 2014 in the amount of $398,331.
BE IT FURTHER RESOLVED that one (1) General Fund General Purpose full-time eligible Plat & Boundary Review Specialist position (#2010401-09329) will be partially reimbursed by the
Remonumentation program effective January 1, 2014 through December 31, 2014. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that with acceptance of the grant, the Oakland County Board of Commissioners hereby appoints the County Clerk/Register of Deeds, Lisa Brown as the Grant
Administrator as required by the State. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the
continuation of the Remonumentation Program. BE IT FURTHER RESOLVED that continuation of this grant does not obligate the County to any future
commitment, and any special revenue positions and other program costs associated with this grant are contingent upon future levels of grant funding.
Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Grant Review Sign Off – Clerk/Register of Deeds, Correspondence from Chris Beland, P.S. Director, Grant Between the State of Michigan Department of Licensing and Regulatory Affairs and
Oakland County and Oakland County 2014 Remonumentation Grant Acceptance Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #14095)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: CLERK/REGISTER OF DEEDS – 2014 SURVEY AND REMONUMENTATION GRANT
ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Michigan Department of Licensing and Regulatory Affairs (LARA), Bureau of Construction
Codes, Office of Land Survey and Remonumentation awarded the Oakland County Clerk/Register of Deeds funding in the amount of $398,331 for the Remonumentation program,
with no County match required. 2. Of the total grant award, $298,331 will fund current program costs and $100,000 as
reimbursement for expedited expenditures. 3. The grant funding period is January 1, 2014 through December 31, 2014.
4. The grant will partially reimburse one (1) existing full-time eligible GF/GP Plat & Boundary Review Specialist, position #09329.
5. The future level of service, including personnel, will be contingent upon the level of funding available from the State.
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6. The reimbursement of $100,000 for expedited expenditures will be receipted against the outstanding receivable in the grant fund and will be used to reimburse the Register of Deeds
Automation Fund for amounts expedited in Misc. #12336. 7. A budget amendment is recommended for Fiscal Year 2014 Special Revenue Budget to reflect
the current program grant award as follows: CLERK SURVEY REMONUMENTATION FUND #29220
Grant #GR0000000345. Activity GLB, Analysis Type GLB, Bud Ref 2014 Adopted Amended
Budget Amendment Budget Revenues
2010401-172180-615571 Grant-State $ 339,282 ( $ 40,951 ) $ 298,331 Total Revenues $ 339,282 ( $ 40,951 ) $ 298,331
Expenses 2010401-172180-702010 Salaries $ 15,000 $ 0 $ 15,000
2010401-172180-730373 Contracted Services 0 22,080 22,080 2010401-172180-730709 Fees-Per Diem 5,625 6,975 12,600
2010401-172180-731458 Professional Services 0 248,651 248,651 2010401-172180-740128 Remonumentation 318,657 ( 318,657 ) 0
Total Expenditures $ 339,282 ( $ 40,951 ) $ 298,331 FINANCE COMMITTEE
(The vote for this motion appears on page 202.)
*MISCELLANEOUS RESOLUTION #14096
BY: General Government Committee, Christine Long, Chairperson IN RE: CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION – 2014 QUALIFIED VOTER FILE (QVF) ORACLE/EQUIPMENT UPGRADE PROJECT GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of State has awarded the Clerk/Register of Deeds – Elections
Division an equipment grant for the period of October 1, 2013 through September 30, 2014; and WHEREAS the Clerk/Register of Deeds – Elections Division was notified of available grant funding via
letter dated March 25th, 2014, requiring the signed agreement to be returned by April 4th, 2014, necessitating the need to expedite the acceptance process outside of the adopted grant procedures; and
WHEREAS this is the first year of grant acceptance for this program; and WHEREAS the approximate value of the computer server received is $700 and there is no county match
required; and WHEREAS the equipment infrastructure upgrade is necessary due to the migration from Windows XP to
Windows 7 and will provide the Elections Division with continued access to the State Qualified Voter File; and
WHEREAS there are no new position requests or changes to current positions associated with this grant; and
WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the equipment grant from the Michigan Department of State, with no county match, for the period of October
1, 2013 through September 30, 2014. BE IT FURTHER RESOLVED there are no new position requests or changes to current positions
associated with this grant. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
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GENERAL GOVERNMENT COMMITTEE
Copy of Grant Review Sign Off – Clerk/Register of Deeds – Elections Division, Correspondence from the Department of State Bureau of Elections, State of Michigan Michigan Department of State and Oakland
County Grant Agreement and Attachment A – Qualified Voter File Infrastructure Upgrade Technical Specifications Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #14096)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION – 2014 QUALIFIED VOTER FILE
(QVF) ORACLE/EQUIPMENT UPGRADE PROJECT GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Michigan Department of State has awarded Clerk/Register of Deeds- Elections Division an
equipment grant for the period of October 1, 2013 through September 30, 2014. 2. The Clerk/Register of Deeds-Elections Division was notified of the available equipment grant via
letter dated March 25th, 2014, requiring the signed agreement to be returned by April 4th, 2014, necessitating the need to expedite the acceptance process outside of the adopted grant
procedures. 3. The equipment upgrade is necessary due to the migration from Windows XP to Windows 7. It will
provide the Elections Division with continued access to the State Qualified Voter File (QVF). 4. The upgrade consists of one QVF server using Windows 7 Operating System and an upgraded
Oracle database management software. 5. The approximate value of the QVF server received is $700, with no county match required.
6. There are no new position requests or changes to the current positions associated with this grant. 7. A budget amendment is not required.
FINANCE COMMITTEE
(The vote for this motion appears on page 202.) *MISCELLANEOUS RESOLUTION #14097 BY: General Government Committee, Christine Long, Chairperson
IN RE: ACT 196 PUBLIC TRANSPORTATION AUTHORITY – AMENDMENT TO THE AMENDED ARTICLES OF INCORPORATION OF THE OAKLAND COUNTY PUBLIC TRANSPORTATION AUTHORITY DATED JUNE 8, 1995 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS on March 30, 1995, the Oakland County Board of Commissioners adopted Miscellaneous
Resolution #95083, Act 196 Public Transportation Authority-Articles of Incorporation, establishing the Oakland County Public Transportation Authority (OCPTA); and
WHEREAS the Oakland County Board of Commissioners adopted Miscellaneous Resolution #95171, Miscellaneous Resolution #96044, Miscellaneous Resolution #96216, Miscellaneous Resolution #97147,
Miscellaneous Resolution #97264, Miscellaneous Resolution #02112 and Miscellaneous Resolution #07092, to amend the OCPTA Articles of Incorporation; and
WHEREAS the Authority, pursuant to Section 457 of P.A. 1986, No. 196, the Public Transportation Act, MCLA 124.451 et. Seq. (The "Act"), may add a political subdivision as a member of the Authority.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners further amends the Oakland County Public Transportation Authority Amended Articles of Incorporation as follows:
I. Article II of the Articles is hereby amended and restated in its entirety to read as follows: The incorporating unit of the Authority is the County of Oakland, State of Michigan, a municipal
corporation of the State of Michigan. The County of Oakland; the Cities of Auburn Hills, Berkley, Birmingham, Clawson, Farmington, Farmington Hills, Ferndale, Hazel Park, Huntington Woods,
Lathrup Village, Madison Heights, Oak Park, Pleasant Ridge, Pontiac, Royal Oak, Southfield, Troy and Walled Lake; the Townships of Bloomfield, West Bloomfield and Royal Oak; and the
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Villages of Beverly Hills, Bingham Farms and Franklin, together with any political subdivision or portion of a city, village or township which may be added to the Authority after its incorporation,
shall be "Members" of the Authority as defined in the Act. BE IT FURTHER RESOLVED that the County Clerk is directed to forward copies of this resolution and
Attachment A to the Oakland County Public Transportation Authority, the Oakland County Clerk, the Michigan Secretary of State and the State Department of Transportation for filing as required by Act 196.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Attachment A: Copy of the Oakland County Notice of Adoption, Oakland County Public Transportation Authority, Resolution of the Board of the Oakland County Public Transportation Authority
and City of Lathrup Village Resolution of City Council on file in County Clerk’s office.
(The vote for this motion appears on page 202.)
*MISCELLANEOUS RESOLUTION #14079 BY: Planning and Building Committee, Jim Runestad, Chairperson
IN RE: DEPARTMENTS OF FACILITIES MANAGEMENT/SHERIFF’S OFFICE – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH MIDFIELD MANAGEMENT, LLC, FOR USE OF
HANGAR SPACE FOR STORAGE OF HELICOPTERS AT 6544 HIGHLAND ROAD, WATERFORD, MICHIGAN
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolutions #00211 and #01315 the Oakland County Sheriff’s Office acquired two helicopters for the purposes of providing public safety and patrol support services
throughout Oakland County; and WHEREAS pursuant to Miscellaneous Resolution #13025, the helicopters are housed at the Oakland
County International Airport with Oakland Air at 6740 Highland Road; and WHEREAS while the current lease provides adequate storage, fuel, and office space, several instances
in recent months have occurred where the hangar door has been broken, keeping the Sheriff’s Office helicopter from taking off in a timely manner; and
WHEREAS since the Sheriff’s Office helicopter is often sent out on flight missions that involve assisting with rescues, etc., this is a public safety issue; and
WHEREAS the Sheriff’s Office is therefore requesting approval to terminate the current lease and enter into a new lease; and
WHEREAS at the present time no adequate County-owned facility exists at the Oakland County International Airport which would accommodate storage, fuel, and office space requirements for the said
helicopters and aviation staff; and WHEREAS in response to this situation, Departments of the Sheriff and Facilities Management, with the
assistance of the Oakland County Purchasing Division, requested proposals from four companies which own and operate hangars at the Oakland County International Airport (Pontiac Flight Service, Pentastar
Aviation, Michigan Aviation, and Midfield Management, LLC); and WHEREAS only Midfield Management, LLC, had adequate available space and responded to the bid
request; and WHEREAS the bid from Midfield Management, LLC, is comparable to the current Oakland Air lease; and
WHEREAS the Departments of the Sheriff and Facilities Management, with the assistance of Oakland County Corporation Counsel, have negotiated the terms and conditions of the attached Hangar Lease
Agreement; and WHEREAS it is the recommendation of the Departments of the Sheriff and Facilities Management that
the Oakland County Board of Commissioners accept and approve the terms and conditions of the attached Hangar Lease Agreement; and
WHEREAS under the terms and conditions of the attached Hangar Lease Agreement, Midfield Management, LLC, will provide 30-minute access to the hangar, adequate storage space for the
helicopters, fuel for $0.35/gallon above the owner’s cost, and 425 sq. ft. of office space at 6544 Highland
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Road at the Oakland County International Airport for a term of three years commencing April 1, 2014, at a rental rate of $425.00 per month per helicopter; and
WHEREAS under the terms and conditions of the attached Hangar Lease Agreement, the County has the option to extend the initial term of the lease an additional three years at a rental rate of $425.00 per
month per helicopter; and WHEREAS the Departments of the Sheriff, Facilities Management and Corporation Counsel have reviewed
and/or prepared all necessary documents related to the attached lease agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the attached Hangar Lease Agreement for use of space at Midfield Management, LLC, 6544 Highland Road at the Oakland County International Airport, Waterford, Michigan, and authorizes the
termination of the current lease with Aviation Station South, d/b/a Oakland Air. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached Hangar Lease Agreement and all other related documents between the County of Oakland and Midfield Management, LLC, which may be required.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Hangar Lease Agreement, Schedule B, Schedule C – Aircraft Services and Schedule D – Use Regulations Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #14079)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF FACILITIES MANAGEMENT/SHERIFF’S OFFICE – APPROVAL AND
ACCEPTANCE OF LEASE AGREEMENT WITH MIDFIELD MANAGEMENT, LLC FOR USE OF HANGAR SPACE FOR STORAGE OF HELICOPTERS AT 6544 HIGHLAND ROAD, WATERFORD,
MICHIGAN To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Sheriff’s Office proposes terminating the lease agreement with Oakland Air at 6740 Highland
Road and entering into a new lease agreement with Midfield Management, LLC, at the Oakland County International Airport at 6544 Highland Road for the two (2) helicopters, fuel, equipment,
and office space requirements for the aviation staff. 2. A hangar space lease agreement has been negotiated with Midfield Management, LLC, to lease
their Hangar Number 2 facility located at 6544 Highland Road at the Oakland County International Airport.
3. The new lease agreement, which will be effective April 1, 2014, is for a period of three (3) years, at a lease rate of $425.00 per month per helicopter or $10,200 per year.
4. Under the new lease agreement the County also has the option to extend the initial term of the lease an additional three years at a rental rate of $425.00 per month per helicopter.
5. This agreement also provides the option to purchase fuel for $.35 above cost, but does not include the cost of fuel for the helicopters.
6. Funding for this lease agreement for Fiscal Years 2014, 2015, and 2016 is available in the Adopted Budget of the Sheriff’s General Fund, Patrol Services Division Rent line item; therefore
no budget amendment is recommended at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 202.)
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*MISCELLANEOUS RESOLUTION #14098 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2014 GRANT PROGRAM ACCEPTANCE – ACQUIRE SNOW REMOVAL EQUIPMENT –
DISPLACEMENT PLOW To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland is in receipt of Michigan Department of Transportation Grant Contract
No. 2014-0214, for State funds in the amount of $320,150, for the development and improvement of Oakland County International Airport; and
WHEREAS the project consists of acquisition of snow removal equipment (displacement plow) at Oakland County International Airport; and
WHEREAS the Michigan Department of Transportation shall act as agent on behalf of the County in the administration of the project; and
WHEREAS the development project as offered and approved by the Michigan Department of Transportation requires a local grant match of $16,850, which is available from the airport fund; and
WHEREAS the Airport Committee has reviewed the project and recommends acceptance of the grant contract; and
WHEREAS the attached contract has been approved in accordance with the County Executive's review process; and
WHEREAS no application was requested from Oakland County; therefore, the application provisions of Misc. #13180, do not apply.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the grant contract in an amount not to exceed $337,000, which includes a local grant match of $16,850,
which is available from the airport fund. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is
authorized to execute the grant contract. Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Grant Review Sign Off – Central Services/Aviation, Michigan Department of Transportation
County of Oakland Contract for a State/Local Airport Project, Exhibit 1 – Oakland County International Airport, Attachment 3 – Supplemental Provisions for Contracts Involving the Purchase of Equipment at all
Classifications of Airports, Appendix A – Prohibition of Discrimination in State Contracts and Appendix B – Contractual Requirements Incorporated by Reference. Original on file in County Clerk’s Office.
FISCAL NOTE (MISC. #14098)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT –
2014 GRANT PROGRAM ACCEPTANCE – ACQUIRE SNOW REMOVAL EQUIPMENT – DISPLACEMENT PLOW
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Oakland County has received Michigan Department of Transportation Grant Contract No. 2014-0214, for State funds in the amount of $320,150, and a required local grant match of $16,850 for
the development and improvement of Oakland County International Airport. 2. The project consists of acquisition of snow removal equipment (displacement plow) at Oakland
County International Airport. 3. The Airport Committee has reviewed the project and recommends acceptance of the grant
contract. 4. Target date for project completion is 36 months from the date of the award.
5. The total cost of the project is $337,000 with $320,150 of the cost from State funds, and $16,850 from the Airport fund resources for the grant match.
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6. The Michigan Department of Transportation shall act as agent on behalf of the County in the administration of the project.
7. No General fund appropriation is required. Funding is available within the Airport Fund. FINANCE COMMITTEE
(The vote for this motion appears on page 202.)
*MISCELLANEOUS RESOLUTION #14099
BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: WATER RESOURCES COMMISSIONER – OAKLAND COUNTY BUILDING RENOVATIONS
AT 2636 DIXIE HWY., WATERFORD TOWNSHIP, MI To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Water Resources Commissioner (WRC) has determined that consolidating its billing and
payment offices into one location will improve operational efficiencies; and WHEREAS pursuant to authorization by way of Misc. #13311, a building was purchased at 2636 Dixie
Highway, Waterford Township, MI with renovation costs estimated at $254,000; and WHEREAS closing for the building was completed on February 4, 2014; and
WHEREAS the building is larger than needed for billing services and at the time of the initial purchase WRC had not determined how the additional space would be used; and
WHEREAS WRC has decided that a portion of the Water Maintenance department will move to this new location; and
WHEREAS WRC has requested assistance from Facilities Management to manage renovations at the 2636 Dixie Highway, Waterford Township, MI, location; and
WHEREAS architectural and electrical drawings were completed and bid documents were released on March 12, 2014; and
WHEREAS Facilities Managements annual (competitively bid) construction manager, George W. Auch Company, was selected to manage the project and sub-contract all trades; and
WHEREAS bids were opened on March 26, 2014 and low bids were tabulated; and WHEREAS additional monies are needed in the amount of $231,942 and includes $5,436 in closing cost
and prorated taxes, $111,415 for construction renovation, $8,408 network adjustment to fiber, $41,945 in network cabling and phone system equipment, $7,000 for property sign, $3,000 for parking lot
adjustments, $8,000 for roof leak, $30,238 for project contingency to cover unknown variables and $16,500 for Water Maintenance staff furniture; and
WHEREAS funding is available from the water and sewer trust funds in the amount of $115,971 and the Pontiac water and sewer funds in the amount of $115,971.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes additional project costs in the amount of $231,942 associated with the cost of renovations of the building
at 2636 Dixie Highway, Waterford, MI. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Water Resources Commissioner Memorandum on file in County Clerk’s office.
FISCAL NOTE (MISC. #14099)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: WATER RESOURCES COMMISSIONER – OAKLAND COUNTY BUILDING RENOVATIONS AT
2636 DIXIE HWY., WATERFORD TOWNSHIP, MI To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Resolution authorizes an additional $231,942 in acquisition and renovation cost needed to
complete the Water Resources Commissioner’s (WRC) new office building at 2636 Dixie Highway in Waterford Township.
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2. The new building for WRC was authorized per Misc. #13311 to allow billing personnel to be located in one location for enhanced operational efficiencies and improved customer service. A
portion of the Water Maintenance department that works closely with the Billing department will also move to the new building.
3. Facilities Management construction manager George W. Auch Company was selected to manage the project and sub-contract all trades.
4. The additional cost includes $5,436 in closing cost and prorated taxes, $111,415 for construction renovation, $8,408 network adjustment to fiber, $41,945 in network cabling and phone system
equipment, $7,000 for property sign, $3,000 for parking lot adjustments, $8,000 for roof leak, $30,238 for project contingency and $16,500 for Water Maintenance staff furniture.
5. The following budget amendment is recommended for Fiscal Year 2014: Drain Equipment Fund (#63900) FY 2014
Revenue 6010101-149750-695500-57010-26486 Transfer In $ 115,971
6010101-149750-695500-57234-26486 Transfer In $ 57,986 6010101-149750-695500-57434-26486 Transfer In $ 57,985
Total Revenue $ 231,942 Expense
6010101-149750-796500-26486 Budget Equity Adjustment $ 231,942 Total Expense $ 231,942
Water and Sewer Trust Fund (#57010) Revenue
6010101-149290-665882 Planned Use of Balance $ 57,986 6010101-149300-665882 Planned Use of Balance $ 57,985
Total Revenue $ 115,971 Expense
6010101-149290-788001-63900 Transfer Out $ 57,986 6010101-149300-788001-63900 Transfer Out $ 57,985
Total Expenses $ 115,971 Pontiac Water Fund (#57234)
Revenue 6010101-149030-665882 Planned Use of Balance $ 57,986
Total Revenue $ 57,986 Expense
6010101-149030-788001-63900 Transfer Out $ 57,986 Total Expense $ 57,986
Pontiac Sewer/WWTP FUND (#57434) Revenue
6010101-149030-665882 Planned Use of Balance $ 57,985 Total Revenue $ 57,985
Expense 6010101-149030-788001-63900 Transfer Out $ 57,985
Total Expense $ 57,985 FINANCE COMMITTEE
(The vote for this motion appears on page 202.)
*MISCELLANEOUS RESOLUTION #14100
BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL OF LEASE AGREEMENT TO ALLOW OAKNET FIBER OPTIC HUB TO REMAIN IN THE WEST OAKLAND OFFICE BUILDING IN WALLED LAKE, MICHIGAN, UNTIL IT CAN BE MOVED INTO THE OUTDOOR FIBER OPTIC HUB
EASEMENT AND APPROVAL OF EASEMENT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
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WHEREAS pursuant to Miscellaneous Resolution #14035, the Planning and Building Committee approved the sale of the West Oakland Office Building (WOOB) property at 1010 East West Maple,
Walled Lake, MI, to Samara Property Management LLC; and WHEREAS the County operates a critical OakNet fiber optic hub at WOOB to assist with the provision of
public safety services (police, fire, EMS, etc.) in Oakland County; and WHEREAS the hub will be relocated to an easement in the southeast corner of the parking lot by the
summer of 2014 pursuant to the document attached as Exhibit A (Easement); and WHEREAS the sale of WOOB occurred April 15th, 2014, and thus the County will need to continue to use
the 90 sq. ft. of office space where the hub is currently located until it is moved to the parking lot; and WHEREAS the Departments of Facilities Management and Corporation Counsel negotiated the attached
four month Lease (attached as Exhibit B) with Samara Property Management to allow for the continued use of the space; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have prepared and reviewed the Lease and Easement and the Department of Facilities Management recommends approval
of the Lease and Easement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the Lease and Easement between the County and Samara Property Management LLC for the West Oakland Office Building (WOOB) property at 1010 East West Maple, Walled Lake, MI.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs it Chairperson or his designee to execute the attached Lease and Easement and all other related documents between the
County and Samara Property Management LLC, which may be required. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Exhibit A – Grant of Easement for Fiber Optic/Hub/Hut, Exhibit A – Map of E. West Maple Road,
Exhibit A – Property Description, Exhibit B – Lease Agreement and Exhibit A – First Floor Plan 056 – West Oakland Office Building Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE MISC. #14100
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL OF LEASE AGREEMENT TO
ALLOW OAKNET FIBER OPTIC HUB TO REMAIN IN THE WEST OAKLAND OFFICE BUILDING IN WALLED LAKE, MICHIGAN, UNTIL IT CAN BE MOVED INTO THE OUTDOOR FIBER OPTIC HUB
EASEMENT AND APPROVAL OF EASEMENT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution approves the Lease and Easement between the County of Oakland and Samara
Property Management, LLC for the County’s fiber optic hub that serves the City of Walled Lake and the surrounding communities by providing access to public safety and OakNet applications
and voice services. 2. Miscellaneous Resolution #14035 approved the sale of the West Oakland Office Building property
at 1010 East West Maple, Walled Lake, MI to Samara Property Management, LLC. 3. The County will continue to use 90 sq. ft. in the building located at 1010 East Maple Road, Walled
Lake, MI where the fiber optic hub is currently located until it can be relocated to the southeast corner of the parking lot by the summer of 2014 pursuant to the approval of the Easement.
4. The consideration for the Easement is one dollar ($1.00) and permits the County’s access to provide utilities and operations of the fiber optic hub as outlined in Exhibit A (Easement).
5. The County is responsible for costs of the utilities to operate the fiber optic hub located on the premises.
6. Additionally, the Departments of Facilities Management and Corporation Counsel have negotiated a four month Lease with Samara Property Management, LLC to operate the fiber hub
for one dollar ($1.00) for continued use of existing space until the relocation in the summer of 2014 as defined in Exhibit B (Lease Agreement).
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7. There are sufficient funds available in the FY 2014 Facilities Maintenance and Operations Fund (#63100) for the utilities and operations of the hub and therefore no budget amendment is
required. FINANCE COMMITTEE
(The vote for this motion appears on page 202.)
*MISCELLANEOUS RESOLUTION #14080
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE – CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CITY OF
ORCHARD LAKE 2014 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to
enter into contracts with local units of government for the purpose of providing Sheriff patrol services; and WHEREAS Miscellaneous Resolution #12266 adopted November 1, 2012, established the standard law
enforcement services overtime rates for the period 2014; and WHEREAS the City of Orchard Lake has requested that the Oakland County Sheriff provide patrol
services to the citizens of the City for special events within the City; and WHEREAS the City of Orchard Lake has requested that a contract for special events on an overtime
basis for regular deputies be authorized; and WHEREAS this contract also involves the support of PTNE Mounted Deputies to patrol areas that are not
accessible by other forms of transportation; and WHEREAS the Sheriff has agreed to contract for this service with the City of Orchard Lake; and
WHEREAS this contract has been through the County Executive review process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached contract with the City of Orchard Lake for special events at rates established by this Board. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the
Chairperson of the Board to sign the agreement. BE IT FURTHER RESOLVED that this contract will take effect on May 1, 2014.
BE IT FURTHER RESOLVED that one (1) GF/GP PTNE 240 hours/year Mounted Deputy position (4030616-11188) be continued in the Sheriff’s Office/Patrol Services/Contracted Patrol-Parks.
BE IT FURTHER RESOLVED that the continuation of this position be contingent on future contract renewal.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Correspondence from Joseph George, Chief of Police, City of Orchard Lake Village, Contract for
Auxiliary Sheriff’s Deputy Services for the City of Orchard Lake Village, Attachment A – Sheriff’s Deputy Hourly Overtime Cost Rate and Attachment B – City of Orchard Lake Village Request for Auxiliary
O.C.S.O Deputy Services Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #14080) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CITY OF ORCHARD LAKE 2014
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The City of Orchard Lake has requested that the Oakland County Sheriff continue to provide patrol services for special events within the City.
2. Miscellaneous Resolution #12266 authorized the established law enforcement overtime rates for the period of 2014; the rates stated in this agreement are consistent with the rates established by
this resolution. 3. The dates of the agreement are May 1, 2014 through December 31, 2014.
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4. Special event deputy services in the City of Orchard Lake will be performed on an overtime basis and requires the continuation of one (1) GF/GP PTNE 240 hr./yr. Mounted Deputy position
(4030616-11188) in the Parks Unit, Patrol Services Division, of the Sheriff’s Office; no changes in operating expenses are required.
5. No budget amendment is needed; position is currently reflected in the Sheriff’s Office, Patrol Services Division budget.
FINANCE COMMITTEE
(The vote for this motion appears on page 202.)
*MISCELLANEOUS RESOLUTION #14081 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – CONTRACT WITH WATERFORD 51ST DISTRICT COURT TO PROVIDE WEEKEND AND WEEKDAY ALTERNATIVE FOR MISDEMEANANTS (WWAM) TO OFFENDERS IN THE VETERANS COURT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Weekend and Weekday Alternative for Misdemeanants (WWAM) program is a work
program that may be used as an alternative to incarceration or in conjunction with some jail time; and WHEREAS the WWAM program provides nonprofit and governmental agencies with "crews" of
participants to perform a variety of work at no cost to the agency; and WHEREAS the Waterford 51st District Court has been operating a successful Veterans’ Court; and
WHEREAS the Waterford 51st District Court would like to use the WWAM program in lieu of jail time and as a sanction for offenders in the Veterans’ Court; and
WHEREAS the WWAM program charges offenders $15 per assigned day to be in the program to defray operational costs; and
WHEREAS the Waterford 51st District Court has secured a grant from the State Court Administrators Office (SCAO) to help fund such activities for court participants; and
WHEREAS the court would like to enter into a contract with the county to provide these services. NOW THEREFORE BE IT RESOLVED that Oakland County Community Corrections is authorized to
contract with the Waterford 51st District Court for the purpose of accepting Veterans Court participants into the WWAM program.
BE IT FURTHER BE IT RESOLVED that the revenue from this contract shall not exceed $500. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of 51st District Court: FY 2014 Michigan Veterans Treatment Court Grant Program Grant Subcontract Summary and Agreement Between the 51st District Court and Oakland County For
Community Corrections Services (OCCC) Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #14081)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – CONTRACT
WITH WATERFORD 51ST DISTRICT COURT TO PROVIDE WEEKEND AND WEEKDAY ALTERNATIVE FOR MISDEMEANANTS (WWAM) TO OFFENDERS IN THE VETERANS COURT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-G of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Weekend and Weekday Alternative for Misdemeanants (WWAM) program is a work program that may be used as an alternative to incarceration or in conjunction with some jail time that provides
nonprofit and governmental agencies with "crews" of participants to perform a variety of work at no cost to the agency.
2. The Waterford 51st District Court would like to use the WWAM program in lieu of jail time and as a sanction for offenders in the Veterans’ Court.
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3. The Waterford 51st District Court has secured a grant from the State Court Administrators Office (SCAO) to help fund such activities for court participants and the court would like to enter into a
contract with the county to provide these services. 4. The WWAM program charges offenders $15 per assigned day to be in the program to defray
operational costs. 5. This resolution is authorizing Oakland County Community Corrections to contract with the
Waterford 51st District Court for the purpose of accepting Veterans’ Court participants into the WWAM program.
6. The revenue from this contract shall not exceed $500. 7. A budget amendment is recommended.
General Fund #10100 FY 2014 Revenue
1070401 113060 630686 Community Corrections Fee Income $ 500.00 9010101 196030 665882 Planned Use of Fund Balance ( $ 500.00 )
Total -0- FINANCE COMMITTEE
(The vote for this motion appears on page 202.)
*MISCELLANEOUS RESOLUTION #14082
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION –
CONTRACT WITH WATERFORD 51ST DISTRICT COURT TO PROVIDE WEEKEND AND WEEKDAY ALTERNATIVE FOR MISDEMEANANTS (WWAM) TO OFFENDERS IN THE SOBRIETY COURT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Weekend and Weekday Alternative for Misdemeanants (WWAM) program is a work program that may be used as an alternative to incarceration or in conjunction with some jail time; and
WHEREAS the WWAM program provides nonprofit and governmental agencies with "crews" of participants to perform a variety of work at no cost to the agency; and
WHEREAS the Waterford 51st District Court has been operating a successful Sobriety Court; and WHEREAS the Waterford 51st District Court would like to use the WWAM program in lieu of jail time and
as a sanction for offenders in the Sobriety Court; and WHEREAS the WWAM program charges offenders $15 per assigned day to be in the program to defray
operational costs; and WHEREAS the Waterford 51st District Court has secured a grant from the State Court Administrators
Office (SCAO) to help fund such activities for court participants; and WHEREAS the court would like to enter into a contract with the county to provide these services.
NOW THEREFORE BE IT RESOLVED that Oakland County Community Corrections is authorized to contract with the Waterford 51st District Court for the purpose of accepting Sobriety Court participants into
the WWAM program. BE IT FURTHER BE IT RESOLVED that the revenue from this contract shall not exceed $500.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of 51st District Court: FY 2014 Michigan Drug Treatment Court Grant Program Grant Subcontract
Summary and Agreement Between the 51st District Court and Oakland County for Community Corrections Services (OCCC) Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #14082)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – CONTRACT
WITH WATERFORD 51ST DISTRICT COURT TO PROVIDE WEEKEND AND WEEKDAY ALTERNATIVE FOR MISDEMEANANTS (WWAM) TO OFFENDERS IN THE SOBRIETY COURT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
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Pursuant to Rule XII-G of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Weekend and Weekday Alternative for Misdemeanants (WWAM) program is a work program that may be used as an alternative to incarceration or in conjunction with some jail time that provides
nonprofit and governmental agencies with "crews" of participants to perform a variety of work at no cost to the agency.
2. The Waterford 51st District Court would like to use the WWAM program in lieu of jail time and as a sanction for offenders in the Sobriety Court.
3. The Waterford 51st District Court has secured a grant from the State Court Administrators Office (SCAO) to help fund such activities for court participants and the court would like to enter into a
contract with the county to provide these services. 4. The WWAM program charges offenders $15 per assigned day to be in the program to defray
operational costs. 5. This resolution is authorizing Oakland County Community Corrections to contract with the
Waterford 51st District Court for the purpose of accepting Sobriety Court participants into the WWAM program.
6. The revenue from this contract shall not exceed $500. 7. A budget amendment is recommended.
General Fund #10100 FY 2014 Revenue
1070401 113030 630686 Community Corrections Fee Income $500.00 9010101 196030 665882 Planned Use of Fund Balance ( $500.00 )
Total -0- FINANCE COMMITTEE
Vote on Consent Agenda:
AYES: Gershenson, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Dwyer. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted).
There were no items to report on the Regular Agenda for the Finance Committee.
MISCELLANEOUS RESOLUTION #14101
BY: General Government Committee, Christine Long, Chairperson IN RE: BOARD OF COMMISSIONERS – AUTHORIZING OAKLAND COUNTY PUBLIC TRANSPORTATION AUTHORITY MILLAGE QUESTION TO BE PLACED ON 2014 ELECTION BALLOT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS on March 30, 1995, the Oakland County Board of Commissioners adopted Miscellaneous Resolution #95083, Act 196 Public Transportation Authority – Articles of Incorporation, establishing the
Oakland County Public Transportation Authority (OCPTA); and WHEREAS in accordance with Article VI of the Articles of Incorporation, as adopted and amended, the
OCPTA may not place a millage question before Oakland County communities without the prior authorization of the Oakland County Board of Commissioners; and
WHEREAS the granting of authorization by the Oakland County Board of Commissioners does not constitute either support or non-support of this particular millage issue; and
WHEREAS the granting of authorization by the Oakland County Board of Commissioners supports the right of voters residing in public transit authority opt-in communities to choose whether or not they wish to
continue their support of public transit; and WHEREAS since 1995 as many as 23 Oakland County Communities including the cities of Auburn Hills,
Berkley, Birmingham, Clawson, Farmington, Farmington Hills, Ferndale, Hazel Park, Huntington Woods, Madison Heights, Oak Park, Pleasant Ridge, Pontiac, Royal Oak, Southfield, Troy and Walled Lake; the
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Townships of Bloomfield, Royal Oak and West Bloomfield and the villages of Beverly Hills, Bingham Farms and Franklin have chosen to retain their membership in the Oakland County Public Transit
Authority and have voted to adopt a millage in support of public transportation services for their communities; and
WHEREAS the .59 millage approved by transit authority area voters in 2012 expires with the 2013 tax year; and
WHEREAS the Oakland County Public Transportation Authority seeks authorization to place a question before the opt-in communities in the OCPTA service area establishing a tax rate of 1 mil for tax years
2014 through 2017 in order to contract with the Suburban Mobility Authority for Regional Transportation (SMART) and help fund public transit services for the public transit dependent, the senior, student and the
disabled communities, as well as transit choice riders in the OCPTA area; and WHEREAS 70% of current SMART riders use public transit to get to work and 20% of those riders use
public transit to get to school. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners, hereby
authorizes the Oakland County Public Transportation Authority to utilize Section 18 of Act 196, MCL 124.468 (Property Taxation), for the purpose of placing before all of the voters in the Oakland County
Public Transportation Authority Service Area the proposition of establishing a 1 mil rate for the years 2014 through 2017 to support public transportation in the Oakland County Public Transportation Authority
Service area. BE IT FURTHER RESOLVED that the Board of Commissioners recommends the proposition be placed
on the August 5, 2014 election ballot. BE IT FURTHER RESOLVED that the Oakland County Clerk is directed to do all things and provide all
supplies necessary for the placing of this question on the ballot as required by law. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution. GENERAL GOVERNMENT COMMITTEE
Copy of Oakland County Public Transportation Millage, Election Financing Agreement Between the
County of Oakland and the Suburban Mobility Authority for Regional Transportation 2014, 2014 Millage Oakland County Ballot Timeline and Oakland County Public Transportation Authority State of Michigan
Resolution Calling Millage Election Incorporated by Reference. Original on file in County Clerk’s office.
Moved by Middleton supported by Woodward the resolution be adopted.
AYES: Hatchett, Hoffman, Jackson, Matis, McGillivray, Middleton, Quarles, Taub, Weipert, Woodward, Zack, Dwyer, Gershenson. (13)
NAYS: Gosselin, Long, Runestad, Scott, Spisz, Bosnic. (6)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #14102 BY: Human Resources Committee, John Scott, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – REMOVE THE BOILER OPERATOR CLASSIFICATION FROM THE SALARY ADMINISTRATION PLAN AND INCREASE SALARY
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Heating Plant serves the majority of County buildings providing heat sources; and WHEREAS the Heating Plant is in operation 24 hours per day, seven days a week and is run by a small
staff; and WHEREAS the Facilities Management & Operations Unit has experienced a decreased pool of interested
and qualified applications for the Boiler Operator position; and WHEREAS it is critical to the business operation of County buildings to have heat/air and have a full staff
trained in the operation of boilers; and WHEREAS recruitment efforts have not resulted in in an increase of interested and qualified applicants;
and
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WHEREAS The Human Resources Department has advertised extensively in various newspapers and internet job boards; and
WHEREAS because of the competition for qualified applicants, salaries for this classification in this area have increased resulting in possible future retention problems; and
WHEREAS a salary survey of comparable positions shows that the current Oakland County salary rate is considerably below average market salary rates; and
WHEREAS it is proposed to increase the salary range and remove the classification from the Salary Administration Plan; and
NOW THEREFORE BE IT RESOLVED to remove the classification of Boiler Operator, Over-Time Non-Exempt, from the Salary Administration Plan.
BE IT FURTHER RESOLVED to increase the salary range of the Boiler Operator, resulting in a new range as follows:
Base 1 Yr 2 Yr 3 Yr 4 Yr 5 Yr Annual 41,808 44,331 46,857 49,381 51,900 54,422
Bi-Weekly 1,607.99 1,705.04 1,802.18 1,899.27 1,996.16 2,093.15 Hourly 20.999 21.3130 22.5273 23.7409 24.9520 26.1644
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution.
HUMAN RESOURCES COMMITTEE
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #14103 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: DEPARTMENT OF CENTRAL SERVICES/LEASED VEHICLES – NEW POSITION CREATION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Support Services/Leased Vehicles Unit has experienced growth in the number of Sheriff’s
fleet vehicles by 81 since 2010 without additional staffing; and WHEREAS these vehicles require building, installing and repairing the in-car-video cameras; and
WHEREAS having Support Services provide this service results in a savings to the Sheriff’s Office of approximately $100,000 annually; and
WHEREAS in addition vehicle mileage thresholds increased causing additional maintenance; and WHEREAS the increases in the number of vehicles and the life of the vehicles has required use of
overtime; and WHEREAS it is proposed to create one (1) Proprietary Funded (PR), full-time eligible Communication
Installer I position in the Support Services Leased Vehicles Unit (#1030811) to support the additional work; and
WHEREAS revenues from the billed rate for these services exceed expenses to the Vehicle Operations Fund.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the creation of one (1) full-time eligible, PR Funded, Communication Installer I position in the Support
Services/Leased Vehicles Unit (#1030811). Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
The Vice-Chairperson referred the resolution to the Human Resources Committee and the Finance
Committee. There were no objections.
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MISCELLANEOUS RESOLUTION #14104 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE – CAMP DEARBORN CONTRACT FOR LAW ENFORCEMENT SERVICES FOR THE 2014/2015/2016 SEASONS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contractual agreements for the purpose of Law Enforcement Patrol Services; and
WHEREAS Miscellaneous Resolution #11095 approved a three year contract between the City of Dearborn and the County; and
WHEREAS the City of Dearborn has requested to renew the contract between the County and the City of Dearborn for Law Enforcement Patrol Services at Camp Dearborn for the 2014/2015/2016 seasons; and
WHEREAS the Sheriff's Office, in conjunction with the City of Dearborn, is proposing to continue contracting for services per the attached agreement for one (1) GF/GP Deputy II and two (2) GF/GP
Deputy I positions on overtime as assigned, and ten (10) GF/GP part-time non-eligible (PTNE) Park Deputies (Pos. # 4030616-07157, 07158, 07159, 07160, 07161, 07162, 07163, 07164, 07165, and
07166); and WHEREAS the Sheriff has agreed to utilize one (1) GF/GP Deputy II and two (2) GF/GP Deputy I
positions on overtime as assigned; and WHEREAS the contract and rates for 2014/2015/2016 seasons have been through the Executive review
process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Chairperson of the Board and the Oakland County Sheriff to enter into the attached agreement with the City of Dearborn for the purpose of Law Enforcement Patrol Service at the rates included in the attached
contract. BE IT FURTHER RESOLVED that the ten (10) GF/GP PTNE Park Deputy positions (#4030616-07157,
07158, 07159, 07160, 07161, 07162, 07163, 07164, 07165, and 07166) in the Sheriff’s Department/Patrol Services/Contracted Patrol – Parks be continued through the end of the contract.
BE IT FURTHER RESOLVED that continuation of the ten (10) GF/GP PTNE Park Deputy positions are contingent upon renewal of this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Camp Dearborn Cost Estimates, 2014-2016 Contract for Camp Dearborn Police Protection,
Attachment A – Contract Definitions, Attachment B – O.C.S.D. Contracted Deputies for Camp Dearborn and Attachment C – O.C.S.D. Independent Status Incorporated by Reference. Original on file in County
Clerk’s office.
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #14105 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE CHARTER TOWNSHIP OF WASHINGTON 2014-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contractual agreements for the purpose of Police and Fire Dispatch services; and
WHEREAS the Charter Township of Washington in Macomb County has requested that the Sheriff’s Office dispatch fire calls for the Township; and
WHEREAS the Sheriff’s Office is recommending dispatching services per the attached contract between the County of Oakland and the Charter Township of Washington; and
WHEREAS this contract has been through the County Executive review process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Fire Dispatch Agreement with the Charter Township of Washington.
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BE IT FURTHER RESOLVED that one (1) GF/GP full-time Dispatch Specialist position be created in the Sheriff Emergency Response & Preparedness Division, Communications Unit.
BE IT FURTHER RESOLVED the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this contract on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of correspondence from Dan O’ Leary, Washington Township Supervisor, 2014-2015 Fire Dispatch
Service Agreement Between the County of Oakland and the Charter Township of Washington and Schedule A – 2014 Sheriff’s Office Dispatch Specialist Incorporated by Reference. Original on file in
County Clerk’s Office.
The Vice-Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #14106
BY: Public Services Committee, William Dwyer, Chairperson IN RE: CIRCUIT COURT – DELETE AND CREATE POSITIONS/REORGANIZATION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court has examined its entire operations and has determined where minor staffing changes are needed; and
WHEREAS it has been determined that a full-time Senior Psychologist is needed to oversee the day to day operations of the clinic and be available for immediate case evaluations; and
WHEREAS it is proposed to create one (1) full-time eligible, GF/GP Senior Psychologist position in the Clinical Services unit, Family Court Division (#3010402); and
WHEREAS the Child Care Fund will reimburse 50% of the cost of salary and benefits for this new Senior Psychologist position; and
WHEREAS a full-time Judicial Staff Attorney has been underfilled by a part-time non-eligible Judicial Staff Attorney and is no longer needed on a full time basis; and
WHEREAS it is proposed to delete one (1) full-time eligible, GF/GP Judicial Staff Attorney position in the Civil Criminal Division, (#3010301-09165) and to create one (1) part-time non-eligible (PTNE) GF/GP
1,000 hours per year Judicial Staff Attorney position in the Civil Criminal Division (#3010301); and WHEREAS it is proposed to create one (1) part-time non-eligible (PTNE) GF/GP 1,000 hours per year
Executive Secretary position in the Court Administration Unit, (#3010101) to assist the Court Administrator; and
WHEREAS partial savings from a recent Circuit Court Resolution #14023 and these proposed changes render this resolution cost neutral.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the following position deletion and new position creations.
BE IT FURTHER RESOLVED to create one (1) full-time eligible, GF/GP Senior Psychologist position in the Clinical Services unit, of the Family Court Division (#3010402).
BE IT FURTHER RESOLVED to delete one (1) full-time eligible, GF/GP Judicial Staff Attorney position in the Judicial Administration Unit, Civil/Criminal Division (#3010301-09165).
BE IT FURTHER RESOLVED to create one (1) part-time non-eligible (PTNE) GF/GP 1,000 hours per year Executive Secretary position in the Court Administration Unit, (#3010101).
BE IT FURTHER RESOLVED to create one (1) part-time non-eligible (PTNE) GF/GP 1,000 hours per year Judicial Staff Attorney position in the Judicial Administration Unit, Civil Criminal Division (#3010301).
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
The Vice-Chairperson referred the resolution to the Human Resources Committee and the Finance
Committee. There were no objections.
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MISCELLANEOUS RESOLUTION #14107 BY: Commissioner Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – TOWNSHIP OF ADDISON – GRAVEL ROAD PROGRAM – PROJECT
NO. 52302 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the Township of Addison, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Township of Addison and said appropriation has been transferred to a project account; and
WHEREAS the Township of Addison has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2014 authorized amount of Tri-Party Road Improvement funding for Project 52302 in the Township of Addison is $10,978.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Township of Addison and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
Township of Addison. Chairperson, I move the adoption of the foregoing resolution.
MICHAEL SPISZ
Copy of Correspondence from Patricia Z. Wierzbicki, RCOC Deputy-Secretary/Clerk, Correspondence from Thomas G. Noechel, RCOC Programming Supervisor, Cost Participation and Exhibit A – Tri-Party
Program Incorporated by Reference. Original on file in County Clerk’s office.
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioner Zack addressed the Board to announce a free legal aid clinic being held at the Ferndale Public Library on May 1st, 2014 at 4:30 p.m. and also announced that HAVEN is in the process of
developing a State of the Art Family Shelter and encouraged the Board of Commissioners to contribute.
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Commissioners Minutes Continued. April 30, 2013
MISCELLANEOUS RESOLUTION #14108 BY: Commissioner Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CHARTER TOWNSHIP OF OXFORD – GRAVEL ROAD PROGRAM –
PROJECT NO. 52312 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the Charter Township of Oxford, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Oxford and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Oxford has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2014 authorized amount of Tri-Party Road Improvement funding for Project 52312 in the Charter Township of Oxford is $18,538.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Oxford and authorizes the release of Tri-Party
Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Oxford. Chairperson, I move the adoption of the foregoing resolution.
MICHAEL SPISZ
Copy of Correspondence from Patricia Z. Wierzbicki, RCOC Deputy-Secretary/Clerk, Correspondence from Thomas G. Noechel, RCOC Programming Supervisor, Cost Participation Agreement and Exhibit A –
Tri-Party Program Incorporated by Reference. Original on file in County Clerk’s office.
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
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Commissioners Minutes Continued. April 30, 2013
MISCELLANEOUS RESOLUTION #14108 BY: Commissioner Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CHARTER TOWNSHIP OF OXFORD – GRAVEL ROAD PROGRAM -
PROJECT NO. 52312 To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the Charter Township of Oxford, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Oxford and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Oxford has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2014 authorized amount of Tri-Party Road Improvement funding for Project 52312 in the Charter Township of Oxford is $18,538.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Oxford and authorizes the release of Tri-Party
Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Oxford. Chairperson, we move the adoption of the foregoing Resolution.
MICHAEL SPISZ
Copy of Correspondence from Patricia Z. Wierzbicki, RCOC Deputy-Secretary/Clerk, Correspondence from Thomas G. Noechel, RCOC Programming Supervisor, Cost Participation Agreement, Exhibit A – Tri-
Party Program, Exhibit B – Provisions and Exhibit C – Liability and Insurance Requirements Incorporated by Reference. Original on file in County Clerk’s office.
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
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Commissioners Minutes Continued. April 30, 2013
MISCELLANEOUS RESOLUTION #14109 BY: Commissioner Shelley Goodman Taub, District #12 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CHARTER TOWNSHIP OF BLOOMFIELD – IMPROVEMENTS TO
HICKORY GROVE ROAD – PROJECT NO. 52292 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the Charter Township of Bloomfield, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Bloomfield and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Bloomfield has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2014 authorized amount of Tri-Party Road Improvement funding for Project 52292 in the Charter Township of Bloomfield is $111,744.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Bloomfield and authorizes the release of Tri-
Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Bloomfield. Chairperson, I move the adoption of the foregoing resolution.
SHELLEY TAUB
Copy of Correspondence from Patricia Z. Wierzbicki, RCOC Deputy-Secretary/Clerk, Correspondence from Thomas G. Noechel, RCOC Programming Supervisor, Cost Participation Agreement, Exhibit A – Tri-
Party Program, Exhibit B – Provisions and Exhibit C – Liability and Insurance Requirements Incorporated by Reference. Original on file in County Clerk’s office.
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
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Commissioners Minutes Continued. April 30, 2013
MISCELLANEOUS RESOLUTION #14110 BY: Commissioner Bob Hoffman, District #2 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – TOWNSHIP OF ROSE – GRAVEL ROAD PROGRAM – PROJECT
NO. 52372 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the Township of Rose, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Township of Rose and said appropriation has been transferred to a project account; and
WHEREAS the Township of Rose has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2014 authorized amount of Tri-Party Road Improvement funding for Project 52372 in the Township of Rose is $10,180.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Township of Rose and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
Township of Rose. Chairperson, I move the adoption of the foregoing resolution.
BOB HOFFMAN
Copy of Correspondence from Patricia Z. Wierzbicki, RCOC Deputy-Secretary/Clerk, Correspondence from Thomas G. Noechel, RCOC Programming Supervisor, Cost Participation Agreement and Exhibit A –
Tri-Party Program Incorporated by Reference. Original on file in County Clerk’s office.
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
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Commissioners Minutes Continued. April 30, 2013
MISCELLANEOUS RESOLUTION #14111 BY: Commissioners Kathy Crawford, District #9 and Bill Dwyer, District, #14 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CITY OF NOVI – IMPROVEMENTS TO HAGGERTY ROAD –
PROJECT NO. 52321 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the City of Novi, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Novi and said appropriation has been transferred to a project account; and
WHEREAS the City of Novi has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2014 authorized amount of Tri-Party Road Improvement funding for Project 52321 in the City of Novi is $40,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Novi and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Novi. Chairperson, we move the adoption of the foregoing Resolution.
BILL DWYER
Copy of Correspondence from Patricia Z. Wierzbicki, RCOC Deputy-Secretary/Clerk, Correspondence from Thomas G. Noechel, RCOC Programming Supervisor, Cost Participation Agreement, Exhibit A – Tri-
Party Program, Exhibit B – Provisions and Exhibit C – Liability and Insurance Requirements Incorporated by Reference. Original on file in County Clerk’s office.
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
Vice-Chairperson Jeff Matis addressed the Caucus to announce that Commissioner Hatchett will be
honored by the Women Officials’ Network (WON) at 5:30 p.m. and encouraged the Commissioners to attend the event.
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Commissioners Minutes Continued. April 30, 2013
Vice-Chairperson Jeff Matis addressed the Caucus to thank those who participated in Youth in Government Day.
Commissioner Hatchett addressed the Board to comment on her experience with the new food service
vendor.
Vice-Chairperson Jeff Matis addressed the Board to announce the Salvation Army Career Pathways Expo taking place on Tuesday May 20th, 2014.
The Board adjourned at 11:07 a.m. to the call of the Chair or May 15, 2014, at 9:30 a.m.
LISA BROWN JEFF MATIS
Clerk Vice-Chairperson
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