HomeMy WebLinkAboutMinutes - 2014.07.31 - 7940 OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
July 31, 2014
Meeting called to order by Chairperson Michael Gingell at 9:39 a.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Long,
Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack. (20)
EXCUSED ABSENCE WITH NOTICE: Jackson. (1)
Quorum present.
Invocation given by Helaine Zack
Pledge of Allegiance to the Flag.
Moved by Runestad supported by McGillivray the minutes of the July 16, 2014 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by McGillivray the agenda be amended, as follows:
Move Finance Committee item f.: entitled MR #14164 Resolution Approving an Amendment to Sublease in Connection with the Oakland County Community Mental Health Authority Housing
Project Located in Oakland County, Michigan on the Consent Agenda and add to the Planning and Building Committee on the Consent Agenda.
Remove the following presentation: Enbridge – Update on Pipeline Project
AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Long, Matis,
McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the agenda, as amended, was approved.
Chairperson Michael Gingell addressed the Board to introduce Commissioners Dwyer, Gershenson and Zack.
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Commissioners Dwyer, Gershenson and Zack addressed the Board to present a Proclamation to David Tietmeyer honoring him for being well-respected for his producing, directing, videography, lighting and
editing skills and is praised for his extraordinary ability to conceptualize a project and fully deliver it on multiple platforms and formats. His work has garnered him three Michigan Emmys and seven Emmy
nominations .His latest awards include two Michigan National Academy of Television Arts and Sciences 2014 Emmys for “An Interview with Stephen Goldman” in the Public/Current/Community Affairs category
and the “Lighting” Craft category. Under his leadership, the division and staff have received over 80 awards regionally and nationally.
David Tietmeyer addressed the Board.
Chairperson Michael Gingell addressed the Board to introduce Commissioners Scott, Long and himself.
Commissioners Scott, Long and Chairperson Michael Gingell addressed the Board to present a
Proclamation to Miss Oakland County 2014 Mackenzie Strom honoring her for serving as a role model for young women in our county. We are honored to acknowledge her achievements. She is an advocate on
behalf of her platform “A ‘Pure’ Michigan,” which promotes recycling and eco-friendly Michigan. MacKenzie currently attends Grand Valley State University, where she is double majoring in Dance and
Clinical Exercise Science.
Miss Oakland County 2014 MacKenzie Strom addressed the Board.
Commissioners Scott, Long and Chairperson Michael Gingell addressed the Board to present a Proclamation to Miss Oakland County’s Outstanding Teen 2014 Kristin Penrose honoring her for serving
as a role model for young women in our county. We are honored to acknowledge her achievements. Kristin is an honors student, a classically trained vocalist, and a member of her high school volley ball
team. She is also an advocate on behalf of her platform, “Reach Out and Read,” which focuses on early literacy.
Miss Oakland County’s Outstanding Teen 2014 Kristin Penrose addressed the Board.
No one addressed the Board during Public comment.
Moved by Weipert supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted). The vote for this motion appears on page 415. The resolutions on the amended Consent Agenda follow (annotated by an asterisk
{*}):
*MISCELLANEOUS RESOLUTION #14172 BY: Commissioner Bob Hoffman, District #2
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CHARTER TOWNSHIP OF HIGHLAND – CLYDE ROAD, GRAVEL
ROAD PAVING – PROJECT NO. 50181 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
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3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the Charter Township of Highland, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Highland and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Highland has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2014 authorized amount of Tri-Party Road Improvement funding for Project 50181 in the Charter Township of Highland is $39,398.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Highland and authorizes the release of Tri-
Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Highland. Chairperson, we move the adoption of the foregoing Resolution.
BOB HOFFMAN
Copy of Correspondence from Patricia Z. Wierzbicki Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Copy of Correspondence from Thomas G. Noechel Programming Supervisor
for the Oakland Road Commission, Cost Participation Agreement and Exhibit A Tri-Party Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #14172)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2014 APPROPRIATION – CHARTER TOWNSHIP OF HIGHLAND – CLYDE ROAD, GRAVEL ROAD PAVING – PROJECT NO. 50181
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds:
1. On December 12, 2013, the Board of Commissioners approved Miscellaneous Resolution #13305 which designated $2,000,000 in fund balance for the Tri-Party Road Improvement
Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $39,398 is available in the General Fund Assigned Fund Balance for Tri-Party 2014
and prior funding (account #383510) for project 50181. 3. This project is for the gravel road paving of Clyde Road from 2800 feet east of Hickory Ridge
Road to 400 feet west of Strathcona Drive. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2014 budget be amended as follows:
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Commissioners Minutes Continued. July 31, 2014
GENERAL FUND (#10100) FY 2014 Revenue
9010101-196030-665882 Planned Use of Balance $ 39,398 Total Revenues $ 39,398
Expenditures 9010101-153010-740135 Road Commission Tri-Party $ 39,398
Total Expenditures $ 39,398 FINANCE COMMITTEE
(The vote for this motion appears on page 415.)
*MISCELLANEOUS RESOLUTION #14173
BY: Commissioner Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CHARTER TOWNSHIP OF OAKLAND – LIMESTONE PROGRAM – PROJECT NO. 52432
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and WHEREAS the Charter Township of Oakland, along with the RCOC has identified a project and said
project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter
Township of Oakland and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Oakland has demonstrated that it has authorized its 1/3 share of the
funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2014 authorized amount of Tri-
Party Road Improvement funding for Project 52432 in the Charter Township of Oakland is $20,557. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of Oakland and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Oakland.
Chairperson, we move the adoption of the foregoing Resolution. MICHAEL SPISZ
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Copy of Correspondence from Patricia Z. Wierzbicki Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Copy of Correspondence from Thomas G. Noechel Programming Supervisor
for the Oakland Road Commission, Cost Participation Agreement and Exhibit A Tri-Party Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #14173)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2014 APPROPRIATION – CHARTER TOWNSHIP OF OAKLAND – LIMESTONE PROGRAM – PROJECT NO. 52432
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds:
1. On December 12, 2013, the Board of Commissioners approved Miscellaneous Resolution #13305 which designated $2,000,000 in fund balance for the Tri-Party Road Improvement
Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $20,557 is available in the General Fund Assigned Fund Balance for Tri-Party 2014
and prior funding (account #383510) for project 52432. 3. This project is for the spreading and grading of limestone on various roads within the township.
4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment.
6. The FY 2014 budget be amended as follows: GENERAL FUND (#10100) FY 2014
Revenue 9010101-196030-665882 Planned Use of Balance $ 20,557
Total Revenues $ 20,557 Expenditures
9010101-153010-740135 Road Commission Tri-Party $ 20,557 Total Expenditures $ 20,557
FINANCE COMMITTEE
(The vote for this motion appears on page 415.)
*MISCELLANEOUS RESOLUTION #14174 BY: Commissioner Shelley Taub, District #12
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CITY OF BIRMINGHAM – INTERSECTION IMPROVEMENTS ON QUARTON ROAD AT CHESTERFIELD ROAD – PROJECT NO. 52411 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
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3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the City of Birmingham, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Birmingham and said appropriation has been transferred to a project account; and
WHEREAS the City of Birmingham has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2014 authorized amount of Tri-Party Road Improvement funding for Project 52411 in the City of Birmingham is $14,066.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Birmingham and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Birmingham. Chairperson, we move the adoption of the foregoing Resolution.
SHELLEY TAUB
Copy of Correspondences from Patricia Z. Wierzbicki Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Copy of Correspondence from Thomas G. Noechel Programming
Supervisor for the Oakland Road Commission, Cost Participation Agreement, Exhibit A Tri-Party Program Exhibit B Provisions and Exhibit C Liability and Insurance Requirements Incorporated by Reference.
Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #14174) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CITY OF BIRMINGHAM – INTERSECTION IMPROVEMENTS ON
QUARTON ROAD AT CHESTERFIELD ROAD – PROJECT NO. 52411 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds: 1. On December 12, 2013, the Board of Commissioners approved Miscellaneous Resolution
#13305 which designated $2,000,000 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $14,066 is available in the General Fund Assigned Fund Balance for Tri-Party 2014 and prior funding (account #383510) for project 52411.
3. This project is for intersection improvements on Quarton Road at Chesterfield Road. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2014 budget be amended as follows:
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Commissioners Minutes Continued. July 31, 2014
GENERAL FUND (#10100) FY 2014 Revenue
9010101-196030-665882 Planned Use of Balance $ 14,066 Total Revenues $ 14,066
Expenditures 9010101-153010-740135 Road Commission Tri-Party $ 14,066
Total Expenditures $ 14,066 FINANCE COMMITTEE
(The vote for this motion appears on page 415.)
*MISCELLANEOUS RESOLUTION #14175
BY: Commissioner Shelley Taub, District #12 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CITY OF BLOOMFIELD HILLS – INTERSECTION IMPROVEMENTS ON QUARTON ROAD AT CHESTERFIELD ROAD – PROJECT NO. 52411
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and WHEREAS the City of Bloomfield Hills, along with the RCOC has identified a project and said project is
ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of
Bloomfield Hills and said appropriation has been transferred to a project account; and WHEREAS the City of Bloomfield Hills has demonstrated that it has authorized its 1/3 share of the
funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2014 authorized amount of Tri-
Party Road Improvement funding for Project 52411 in the City of Bloomfield Hills is $14,066. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Bloomfield Hills and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Bloomfield Hills.
Chairperson, we move the adoption of the foregoing Resolution. SHELLEY TAUB
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Commissioners Minutes Continued. July 31, 2014
Copy of Correspondence from Thomas G. Noechel Programming Supervisor for the Oakland Road Commission, Cost Participation Agreement, Exhibit A Tri-Party Program, Exhibit B Provisions and Exhibit
C Liability and Insurance Requirements Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #14175)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2014 APPROPRIATION – CITY OF BLOOMFIELD HILLS – INTERSECTION IMPROVEMENTS ON QUARTON ROAD AT CHESTERFIELD ROAD – PROJECT NO. 52411
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds:
1. On December 12, 2013, the Board of Commissioners approved Miscellaneous Resolution #13305 which designated $2,000,000 in fund balance for the Tri-Party Road Improvement
Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $14,066 is available in the General Fund Assigned Fund Balance for Tri-Party 2014
and prior funding (account #383510) for project 52411. 3. This project is for intersection improvements on Quarton Road at Chesterfield Road.
4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment.
6. The FY 2014 budget be amended as follows: GENERAL FUND (#10100) FY 2014
Revenue 9010101-196030-665882 Planned Use of Balance $ 14,066
Total Revenues $ 14,066 Expenditures
9010101-153010-740135 Road Commission Tri-Party $ 14,066 Total Expenditures $ 14,066
FINANCE COMMITTEE
(The vote for this motion appears on page 415.)
*MISCELLANEOUS RESOLUTION #14176 BY: Commissioner Michael Gingell, District #1
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CITY OF AUBURN HILLS – CONCRETE SLAB REPLACEMENT I-75 RAMPS NORTH OF BROWN ROAD – PROJECT NO. 52391 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
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3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the City of Auburn Hills, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Auburn Hills and said appropriation has been transferred to a project account; and
WHEREAS the City of Auburn Hills has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2014 authorized amount of Tri-Party Road Improvement funding for Project #52391 in the City of Auburn Hills is $50,269.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Auburn Hills and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Auburn Hills. Chairperson, we move the adoption of the foregoing Resolution.
MICHAEL GINGELL
Copy of Correspondence from Patricia Z. Wierzbicki Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Copy of Correspondence from Thomas G. Noechel Programming Supervisor
for the Oakland Road Commission, Cost Participation Agreement, Exhibit A Tri-Party Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #14176)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2014 APPROPRIATION – CITY OF AUBURN HILLS – CONCRETE SLAB REPLACEMENT I-75 RAMPS NORTH OF BROWN ROAD - PROJECT NO. 52391
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds:
1. On December 12, 2013, the Board of Commissioners approved Miscellaneous Resolution #13305 which designated $2,000,000 in fund balance for the Tri-Party Road Improvement
Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $50,269 is available in the General Fund Assigned Fund Balance for Tri-Party 2014
and prior funding (account #383510) for Project #52391. 3. This project is for concrete slab replacement on Baldwin Road from south of the I-75 ramps to
north of Brown Road. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2014 budget be amended as follows:
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Commissioners Minutes Continued. July 31, 2014
GENERAL FUND (#10100) FY 2014 Revenue
9010101-196030-665882 Planned Use of Balance $ 50,269 Total Revenues $ 50,269
Expenditures 9010101-153010-740135 Road Commission Tri-Party $ 50,269
Total Expenditures $ 50,269 FINANCE COMMITTEE
(The vote for this motion appears on page 415.)
*MISCELLANEOUS RESOLUTION #14177
BY: Finance Committee, Tom Middleton, Chairperson IN RE: CENTRAL SERVICES – SUPPORT SERVICES FOR VEHICLE OPERATIONS/SHERIFF’S OFFICE – USE OF FORFEITED FUNDS FOR UNDERCOVER VEHICLE PROVIDED BY THE UNITED STATES MARSHALS SERVICE FOR OPERATING COSTS FOR FUGITIVE APPREHENSION TEAM
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the United States Marshals Service (USMS) has implemented a program to offer vehicles to local law enforcement agencies that are members of their task force; and
WHEREAS the program is to encourage local agencies to work closely with the USMS; and WHEREAS the vehicle is new, valued at $25,000 and will be received by Oakland County to be reported
in the County’s government assets as a donation; title will be given to Oakland County with the expressed intent to be used for fugitive apprehension; and
WHEREAS this vehicle will be assigned to the Fugitive Apprehension Team (FAT); the anticipated date of vehicle receipt of August 1, 2014; and
WHEREAS ongoing operating costs will be necessary for this vehicle; and WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to distribute property and funds
forfeited through narcotics seizures to participating agencies to be utilized toward the enhancement of law enforcement efforts related to the Controlled Substance Act; and
WHEREAS there is a balance of $197,797 in the Law Enforcement Restricted Fund # 21341 as of July 9, 2014 due to the Sheriff’s Office forfeiture efforts; and
WHEREAS the Sheriff is requesting that a portion of these funds be used to pay for the ongoing operating costs for this vehicle; estimated to be at $3,900 per year; and
WHEREAS the Sheriff’s Undercover Fugitive Apprehension Team feels that this vehicle will enhance the operations of the unit; and
WHEREAS as required by policy, the County Executive’s Department of Central Services has reviewed the request and determined that it is justified within their policy.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the use of Law Enforcement Enhancement Funds (Fund # 21341) for operating costs for one (1) vehicle from
the United States Marshals Service for use in fugitive apprehension activity in the amount of $3,000 and recognizes the donated asset (valued at $25,000).
BE IT FURTHER RESOLVED that the FY 2014 - FY 2017 budgets be amended as follows: LAW ENFORCEMENT ENHANCEMENT FUND (#21341) FY 2014 FY 2015–FY 2017
Revenue 4030101-116270-665882 Planned Use of Balance $ 650 $3,900
Total Revenue $ 650 $3,900 Expenditures
4030101-116270-788001-10100 Transfers Out $ 650 $3,900 Total Expenditures $ 650 $3,900
GENERAL FUND (#10100) Revenue
4030901-116270-695500-21341 Transfers In $ 650 $3,900 Total Revenue $ 650 $3,900
Expenditures 4030901-116270-776659 Motor Pool Fuel $ 500 $3,000
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4030901-116270-774677 Insurance Fund $ 150 $ 900 Total Expenditures $ 650 $3,900
MOTOR POOL FUEL FUND (#66100) Revenue
1030811-184010-630833 Gasoline Oil Grease Chgs. $ 500 $3,000 Total Motor Pool Fuel Revenues $ 500 $3,000
Expenses 1030811-184010-750210 Gasoline Chgs. $ 500 $3,000
Total Motor Pool Fuel Expenses $ 500 $3,000 INSURANCE FUND (#67700)
Revenue 9015501-182210-631078 Insurance Liability $ 150 $ 900
Total Insurance Fund Revenues $ 150 $ 900 Expenses
9015505-182210-730289 Claims Paid $ 150 $ 900 Total Insurance Fund Expenses $ 150 $ 900
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
(The vote for this motion appears on page 415.)
*MISCELLANEOUS RESOLUTION #14178
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – THIRD QUARTER 2014 DEVELOPMENT APPROPRIATION TRANSFER To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS all development cost is incorporated as a single appropriation within the non-departmental
budget and then an amount equal to the actual expense is transferred to the user department with a summary report to the Finance Committee; and
WHEREAS the Department of Information Technology has determined the Third Quarter 2014 development charges to be $1,118,276.05 for the General Fund/General Purpose County departments;
and WHEREAS direct charges to Special Revenue and Proprietary fund departments are $458,846.13 and
non-county agencies are $7,863.50 for the Third Quarter 2014; and WHEREAS an appropriation transfer to General Fund/General Purpose County departments is needed to
fund these development charges. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners has reviewed
the Third Quarter 2014 Development Report and approves the Third Quarter appropriation transfer as specified on the attached schedule.
BE IT FURTHER RESOLVED that the respective departmental Fiscal Year 2014 budgets are to be amended as specified in the attached detail schedule.
FINANCE COMMITTEE
Copy of Information Technology Development Summary 3rd Quarter 2014 and Information Technology – Reserve Fund Development/Support Detail – Third Quarter 2014 on file in County Clerk’s office.
(The vote for this motion appears on page 415.)
*MISCELLANEOUS RESOLUTION #14165
BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: FACILITIES PLANNING & ENGINEERING/HEALTH AND HUMAN SERVICES – CHILDREN’S
VILLAGE J-BUILDING BASEMENT AND FIRST FLOOR RENOVATIONS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
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WHEREAS the Oakland County Children’s Village Division of the Health & Human Services Department is requesting approval to repurpose the basement level and first floor of the CV-J administration building;
and WHEREAS this will utilize empty space in the basement as well as free up much needed space on the
first floor; and WHEREAS this move will allow for the consolidation of clerical staff into one area, and also free up space
for use as a conference area for staff meetings; and WHEREAS the cost for renovation of the space (electrical, mechanical and architectural) and the
moving/set-up of office furniture and installing voice/data connections is $28,008 including a contingency of $3,653; and
WHEREAS Facility Management staff will manage and perform the installation work, with the assistance of annual, competitively bid contractors and Information Technology Department staff; and
WHEREAS funding is available to transfer in the amount of $28,008 from the Professional Services line item in the Health and Human Services budget (#731458) to the Project Work Order fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the renovation of the Children’s Village Administration building at a cost of $28,008.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUIDLING COMMITTEE
FISCAL NOTE (MISC. #14165) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FACILITIES PLANNING & ENGINEERING/HEALTH AND HUMAN SERVICES – CHILDREN’S VILLAGE-J BUILDING BASEMENT AND FIRST FLOOR RENOVATIONS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds:
1. The resolution approves the request and funding for the Department of Facilities Management to renovate and repurpose the basement and first floor of the Children’s Village-J Administration
Building. 2. Children’s Village request to utilize empty space in the basement and free up needed space on
the first floor will allow for consolidation of clerical staff and utilize available space for a conference area for staff.
3. Facilities Management staff will manage and perform installation work with the assistance of competitively bid contractors and the Information Technology staff for a total cost of $28,008
which includes $3,653 in contingency. 4. Funding is available in the Health and Human Services/Admin budget in the amount of $28,008,
which will be included as a transfer to the Project Work Order Fund (40400). 5. The FY 2014 budget amendments are recommended as detailed below:
CHILD CARE FUND (#20293) FY 2014 Budget
Expenses 1060101-133000-731458 Professional Services ( $ 28,008 )
1060101-133000-788001-40400 Transfer Out-Project Work Order Fund $ 28,008 Total Expenses $ -0-
PROJECT WORK ORDERS FUND (#40400) Project ID 100000001987
Revenues 1040101-148020-695500-20293 Transfer In-Child Care Fund $ 28,008
Total Revenues $ 28,008 Expenses
1040101-148020-796500 Budgeted Equity Adjustments $ 28,008 Total Expenses $ 28,008
Total $ -0- FINANCE COMMITTEE
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(The vote for this motion appears on page 415.)
*MISCELLANEOUS RESOLUTION #14166 BY: Planning and Building Committee, Jim Runestad, Chairperson
IN RE: FACILITIES PLANNING & ENGINEERING/HEALTH & HUMAN SERVICES – INSTALLATION OF KIOSKS AT SOUTH OAKLAND HEALTH CENTER
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Health Division of the Health & Human Services Department is requesting approval to install kiosks at our South Oakland Health Center, similar to those successfully in use at the North
Oakland Health Center; and WHEREAS the kiosks allow clients to perform self-service tasks and can also capture client-specific data;
and WHEREAS the kiosks aid in creating a more seamless health visit process to complement Health Division
capabilities and improve clinic flow; and WHEREAS using the kiosks, clients can pre-register, enter demographic data, and complete on-line
questionnaires to expedite intake and provide real-time information to County clinical staff to better identify needed client services; and
WHEREAS the on-line capture of data via kiosks reduces the need for clients to fill out manual forms and staff to subsequently type the data into the system; and
WHEREAS management reports can be generated from the kiosk regarding hourly/daily/monthly service demands to aid in planning and staffing; and
WHEREAS the kiosks were purchased with emergency preparedness funds; and WHEREAS the cost for installation of five kiosks at SOHC is $7,498, including a $1,000 contingency; and
WHEREAS Facilities Management staff will manage and perform the installation work; and WHEREAS funding is available to transfer in the amount of $7,498 from within the existing Health and
Human Services budget to the Project Work Order Fund (#40400). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
installation of five kiosks at SOHC at a cost of $7,498. Chairperson, on behalf of the Planning & Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (MISC. #14166)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: FACILITIES PLANNING & ENGINEERING/HEALTH AND HUMAN SERVICES – INSTALLATION
OF KIOSKS AT SOUTH OAKLAND HEALTH CENTER To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds: 1. The resolution approves the request and funding for the Department of Facilities Management to
install five kiosks at the South Oakland Health Center. 2. The Health Division’s request for five kiosks will provide efficiencies in the health visit process to
complement Health Division capabilities and improve clinic flow. 3. Facilities Management staff will manage and perform installation of the kiosks for a total cost of
$7,498 which includes a $1,000 in contingency. 4. Funding is available in the Health and Human Services/Health budget in the amount of $7,498,
which will be included as a transfer to the Project Work Order Fund (40400). 5. The FY 2014 budget amendments are recommended as detailed below:
GENERAL FUND (#10100) FY 2014 Budget
Expenses 1060201-133150-730373 Contracted Services ( $ 7,498 )
1060201-133150-788001-40400 Transfer Out-Project Work Order Fund $ 7,498 Total Expenses $ -0-
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PROJECT WORK ORDERS FUND (#40400) Project ID 100000001986
Revenues 1040101-148020-695500-10100 Transfer In-General Fund $ 7,498
Total Revenues $ 7,498 Expenses
1040101-148020-796500 Budgeted Equity Adjustments $ 7,498 Total Expenses $ 7,498
Total $ -0- FINANCE COMMITTEE
(The vote for this motion appears on page 415.)
*MISCELLANEOUS RESOLUTION #14179
BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: PARKS AND RECREATION COMMISSION – 2014 MICHIGAN DEPARTMENT OF NATURAL
RESOURCES RECREATION IMPROVEMENT FUND GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Parks and Recreation Commission has been notified of the award of the
RIF14-101 ORV Training and Demonstration Site Development Work Grant from the Recreation
Improvement Program, administered by the Michigan Department of Natural Resources; and WHEREAS the Twenty Thousand Dollar ($20,000) grant will help offset the cost of site development and
earth work to develop a training and demonstration facility for ORV recreational opportunities in Oakland County in partnership with the Michigan Department of Natural Resources; and WHEREAS the Oakland County Parks and Recreation Commission recommends the acceptance of the following grant from the Michigan Department of Natural Resources Recreation Improvement Fund for
$20,000; and WHEREAS the grant agency requires a resolution from the Governing Body to accept the grant award.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and accepts the Michigan Department of Natural Resources Recreation Improvement Fund grant award.
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original
award, which are consistent with the original agreement as approved. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Grant Review Sign Off – Parks & Recreation, Oakland County Parks & Recreation Commission
Agenda, Memorandum of Understanding and Agreement for the Recreation Improvement Fund, Project Synopsis, Licenses Agreement for The Dixie Gully Run, 2014 MNRTF Acquisition Grant – Groveland –
Holly Adventure Recreation Park Operational Concept, 2014 MNRTF Acquisition Grant – Groveland – Holly Adventure Recreation Park Acquisition Strategy and 2014 MNRTF Acquisition Grant – Groveland –
Holly Adventure Recreation Park Concept Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #14179)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: PARKS AND RECREATION COMMISSION – 2014 MICHIGAN DEPARTMENT OF NATURAL
RESOURCES RECREATION IMPROVEMENT FUND GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds: 1. The Oakland County Parks and Recreation Commission has been notified and has accepted the
award of the RIF14-101 Off-Road Vehicle (ORV) Training and Demonstration Site Development
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Work Grant in the amount of $20,000 from the Recreation Improvement Program, administered by the Michigan Department of Natural Resources.
2. Grant award will offset the cost of site development and earth work to develop a training and demonstration facility for ORV recreational opportunities in Oakland County.
3. The FY 2014 budget is amended as follows: Parks and Recreation Fund (#50800) FY 2014
Revenue 5060101-160000-650104 Contributions Operating $ 20,000
Total Revenues $ 20,000 Expenditures
5060101-160000-730814 Grounds Maintenance $ 20,000 Total Expenditures $ 20,000
FINANCE COMMITTEE
(The vote for this motion appears on page 415.)
*MISCELLANEOUS RESOLUTION #14180 BY: Planning and Building Committee, Jim Runestad, Chairperson
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2014 HOUSING COUNSELING PROGRAM GRANT – ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the U.S. Department of Housing and Urban Development (HUD) has awarded the
Department of Economic Development and Community Affairs, Division of Community and Home Improvement FY 2014 Housing Counseling Program funding totaling $18,748 for comprehensive housing
counseling services for the fiscal period October 1, 2013, through March 31, 2015; and WHEREAS the competitive grant award provides funding to deliver a full range of housing counseling
services to help housing consumers improve housing conditions and meet the responsibilities of home ownership and tenancy through home purchase counseling, mortgage default and foreclosure assistance,
Home Equity Conversion Mortgage Program (Reverse Mortgage) counseling, landlord/tenant responsibility information, subsidized housing referral, home improvement resources and fair housing
information; and WHEREAS the County intends to use the grant to supplement Community Development Block Grant and
Michigan State Housing Development Authority (MSHDA) Housing Education Program personnel funds allocated to deliver housing counseling services county-wide in accordance with the Federal Housing
Counseling Program Grant guidelines; and WHEREAS one (1) SR FTE Housing Counseling and Homeless Services Supervisor position (1090680-
03354) will be supplemented by Housing and Urban Development (HUD) funding; and WHEREAS County funding is not required for this grant continuation; and
WHEREAS since that time, the grant has been reviewed and approved through the County Executive’s Grant Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY 2014 Housing Counseling Program Grant Award of 18,748.00 for comprehensive housing counseling
services. BE IT FURTHER RESOLVED that the FY 2013 Housing Counseling Program Grant partially fund one
current (1) SR FTE Housing Counseling and Homeless Services Supervisor position (1090680-03354) delivering housing counseling services.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment, and continuation of the special revenue positions in the grant is contingent upon continued
future levels of grant funding. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Board’s
Chairperson and the County Executive to execute the grant agreement and to approve amendments and extensions up to a fifteen (15) percent variance from the award.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
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PLANNING AND BUILDING COMMITTEE
Copy of Grant Review Sign Off – Community & Home Improvement Division, Correspondence from Brian Siebenlist, Director, Office of Policy and Grant Administration Office of Housing Counseling, Assistance
Award/Amendment and United States Department of Housing and Urban Development Housing Counseling Program Fiscal Year 2014 Grant Agreement Table of Content Incorporated by Reference.
Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #14180) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2014 HOUSING COUNSELING PROGRAM GRANT –
ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The U.S. Department of Housing and Urban Development has awarded FY 2014 Housing
Counseling Program Grant funding in the amount of $18,748 to the Community & Home Improvement Division.
2. The FY 2014 Housing Counseling Program Grant amount of $18,748 will supplement Community Development Block and Michigan State Housing Development Authority (MSHDA) Housing
Education Program Grant funds allocated to deliver housing counseling services in accordance with Federal comprehensive housing counseling program guidelines.
3. This is the nineteenth (19th) year of grant. 4. The County performance period for the grant is October 1, 2013, through March 31, 2015.
5. The FY 2014 Housing Counseling Program Grant will supplement salaries and fringe benefits for one (1) SR FTE Housing Counseling and Homeless Services Supervisor position (1090680-
03354) delivering housing counseling services. 6. No County match is required.
7. FY 2014 Budget Amendment is recommended as follows: FUND (#29706)
GR0000000681 Activity GLB, Analysis Type GLB, Bud Ref 2014 Revenue FY 2014
29706-1090680-132210-610313 Grants-Federal $ 18,748 Expenditures
29706-1090680-132210-702010 Salaries-Regular$10,088 29706-1090680-132210-722740 Fringe Benefits $ 8,660
$ 18,748 -0-
FUND (#29701) GR0000000632 Activity GLB, Analysis Type GLB, Bud Ref 2013
Expenditures 29701-1090680-132210-702010 Salaries-Regular ( $ 10,088 )
29701-1090680-132210-722740 Fringe Benefits ( $ 8,660 ) 29701-1090601-172160-731521 Public Services $ 18,748
-0- FINANCE COMMITTEE
(The vote for this motion appears on page 415.)
*MISCELLANEOUS RESOLUTION #14181
BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – 2014 MICHIGAN ECONOMIC DEVELOPMENT CORPORATION GRANT To the Oakland County Board of Commissioners
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Chairperson, Ladies, and Gentlemen: WHEREAS the Michigan Economic Development Corporation (MEDC) has awarded the Department of
Economic Development & Community Affairs grant funding in the amount of $10,000 for the period of May 1, 2014 through September 30, 2014; and
WHEREAS $10,000 of grant funding will be used for administrative time required to complete duties as Community Development Council lead for Region 10 in Oakland County, which includes regularly
convening and communicating with local partners within the region; and WHEREAS no new positions are requested; and
WHEREAS this agreement has been reviewed and approved through the County Executive’s Grant Acceptance Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant funding from the Michigan Economic Development Corporation in the amount of $10,000 for the period of
May 1, 2014 through September 30, 2014. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of the original award.
BE IT FURTHER RESOLVED that the acceptance of this grant does not obligate the County to any future commitment.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Grant Review Sign Off – Economic Development & Community Affairs, Michigan Economic Development Corporation Grant with Oakland County, Exhibit A Duties/Statement of Work Incorporated
by Reference. Original on file in County Clerk’s Office.
FISCAL NOTE (MISC. 14181) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – 2014 MICHIGAN ECONOMIC DEVELOPMENT CORPORATION GRANT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
The resolution accepts the Michigan Economic Development Corporation (MEDC) grant funding to Department of Economic Development & Community Affairs in the amount of $10,000 for the period of
May 1, 2014 through September 30, 2014. The grant award of $10,000 will be used for administrative time required to complete duties required as
Community Development Council lead for Region 10 in Oakland County, which include regularly convening and communicating with local partners within the region.
No grant match is required. No new staff positions will be required to implement or administer this grant.
FY 2014 Budget Amendment is recommended as follows: Michigan Economic Development Fund (#29245)
GR0000000688 Activity GLB, Analysis Type GLB, Bud Ref 2014 Revenue
1090201-171010-615571 – Grants – State $ 10,000 Total Grant Revenue $ 10,000
Expenditure 1090201-171010-731458 – Professional Services $ 10,000
Total Grant Expenditure $ 10,000 FINANCE COMMITTEE
(The vote for this motion appears on page 415.)
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*MISCELLANEOUS RESOLUTION #14164 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: RESOLUTION APPROVING AN AMENDMENT TO SUBLEASE IN CONNECTION WITH THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY HOUSING PROJECT LOCATED
IN OAKLAND COUNTY, MICHIGAN To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Building Authority (the “Authority”) has entered into a contract with the
County of Oakland (the “County”) to acquire various facilities (the “Project”) which will be subleased by the Oakland County Community Mental Health Authority of the County of Oakland, Michigan (“CMHA”);
and WHEREAS an amendment to sublease (the “Amendment to Sublease”) has been prepared for that
purpose a copy of which is attached as Appendix I. NOW THEREFORE BE IT RESOLVED By the Board of Commissioners of the County of Oakland,
Michigan, as follows: 1. The Amendment to Sublease attached as Appendix I is approved and the officers of the County
designated thereon are authorized to execute and deliver the same on behalf of the County. 2. All resolutions and parts of resolutions, insofar as they conflict with the foregoing resolution are
hereby rescinded. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
APPENDIX I AMENDMENT TO SUBLEASE
THIS AMENDMENT TO SUBLEASE (“Amendment to Sublease”) made and entered into this first day of August, 2014, by and between the COUNTY OF OAKLAND, a Michigan municipal and constitutional
corporation (the “County”), and the OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY (“CMHA”), a Mental Health Authority organized and existing under and pursuant to the provisions of
Public Act No. 258 of the Public Acts of Michigan of 1974, as amended by Public Act No. 290 of the Public Acts of Michigan of 1995 (the “Act”), and
WHEREAS pursuant to the provisions of Act No. 31, Public Acts of Michigan, 1948, extra session, as amended, ("Act 31") the Oakland County Building Authority (the "Authority") and the County of Oakland
(the "County"), have entered into a Full Faith and Credit General Obligation Lease Contract dated as of December 1, 2006 (the "Lease Contract") and a Sublease between the County and the Oakland County
Community Mental Health Authority (the “CMHA”) dated as of June 27, 2007 (the “Sublease”); and WHEREAS pursuant to the Lease Contract and the Sublease, the Building Authority has issued the
Oakland County Building Authority, Building Authority Bonds, Series 2007 in the original aggregate principal amount of $5,500,000 dated as of August 1, 2007 (the "Prior Bonds") to defray the cost of
acquiring various facilities located throughout the County to be used by the CMHA; and WHEREAS the Authority may call the Prior Bonds maturing on March 1, 2015 through March 1, 2025 on
September 1, 2014; and WHEREAS the Prior Bonds were issued at a time when interest rates were much higher than is currently
the case and, accordingly, bear rates of interest in excess of current tax-exempt interest rates; and WHEREAS the CMHA, the County and the Authority have determined that it is necessary and appropriate
at this time to issue a series of refunding bonds to be known as the Oakland County Building Authority Refunding Bonds, Series 2014 (the “Refunding Bonds”), to refund in part the Prior Bonds; and
WHEREAS in order permit the issuance of the Refunding Bonds and to reflect the new debt retirement schedule, which will result from the issuance of the Refunding Bonds, it is necessary to adopt this
Amendment to Sublease.
THEREFORE, IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS AND AGREEMENTS CONTAINED HEREIN, IT IS HEREBY AGREED BY AND BETWEEN THE PARTIES TO THIS
AMENDMENT TO SUBLEASE AS FOLLOWS:
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1. Authorization and Issuance of Refunding Bonds. The County intends to cause the Authority to issue its Oakland County Building Authority Refunding Bonds, Series 2014 in the aggregate
principal amount of not to exceed $3,300,000 (the "Refunding Bonds") for the purpose of refunding the Prior Bonds which will result in a net interest cost to the Authority substantially less
than the interest cost on the old bonds, which Refunding Bonds are to be dated as of the first day of August 2014. Interest shall be payable semiannually and shall begin as specified in the
Refunding Bond resolution, until maturity of the Refunding Bonds in accordance with the Debt Retirement Schedule set forth on Exhibit A-1 to this Amendment to Sublease. Each date on
which any payment of principal of and/or interest on any Refunding Bond is due is referred to herein as a "Refunding Bond Payment Date." The Refunding Bonds may be payable on the first
day of a different month if necessary to match rental income paid to the County. The County and CMHA recognize and acknowledge that:
a. The Estimated Debt Retirement Schedule is based upon an estimated interest rate and date of issuance of the Refunding Bonds, and assumed Refunding Bond Payment Dates, all as
set forth in EXHIBIT A-1. The actual Debt Retirement Schedule as set forth in blank in EXHIBIT A-2 will be completed after the Refunding Bonds are sold.
b. The Refunding Bonds shall not be subject to redemption prior to maturity. The County agrees that upon request it shall cause the Authority to defease the Refunding Bonds, provided that
CMHA has deposited or will deposit sufficient money to permit such defeasance with the Authority prior to defeasance of such Refunding bonds.
2. Agreement as to use of the Project. CMHA agrees that in order to assure the County and the Authority that the Refunding Bonds issued to finance the Project are exempt from federal income
taxes that it will execute and deliver, prior to the delivery of the Refunding Bonds, an Arbitrage Certificate in the form attached hereto as EXHIBIT B. CMHA further agrees that during the term
of this Amendment to Sublease, it will cause all use of the Project to comply with its representations made in the Arbitrage Certificate attached as EXHIBIT B.
3. Failure to Comply with Paragraph 2. CMHA agrees that if for any reason it cannot continue to comply with Paragraph 2, it will before this occurs immediately proceed to refinance the Project
through conventional financing and thereafter acquire the Project from the County under the same terms and conditions as are set forth in its Option to Purchase set forth in Paragraph 5.
(Arbitrage Certificate) 4. Contractual Rights of Refunding Bondholders. Inasmuch as this Amendment to Sublease
provides the security for payment of the principal and interest on the Refunding Bonds, it is hereby declared that this Amendment to Sublease is made for the benefit of the holders from time
to time of the Refunding Bonds, as well as for the benefit of the parties, that such holders shall have contractual rights under this Amendment to Sublease. In the event of any default under this
Amendment to Sublease on the part of CMHA, the County and the Authority and the holders of the Refunding Bonds shall have all rights and remedies provided by law. The parties further
agree that they will not do, or permit to be done, any act, and that this Amendment to Sublease will not be amended in any manner, which would impair the security of the Refunding Bonds or
the rights of the holders of the Refunding Bonds. 5. Option to Purchase. CMHA shall continue to have an option to purchase the Leased Premises
from the County during the term of this Amendment to Sublease so long as CMHA is not in default of any provision of this Amendment to Sublease. If CMHA is in default of any provision of
this Amendment to Sublease the County will have sole discretion as to whether to allow CMHA to exercise the option under this Paragraph. The option shall be exercisable on six (6) months
notice to the County, which notice shall be addressed to the Oakland County Clerk, County Service Center, Building #12 East, 1200 N. Telegraph Road, Pontiac, Michigan 48341, a copy to
the Oakland County Executive at the Executive Office Building, Building #41 West, 2100 Pontiac Lake Road, Waterford, Michigan, 48328 and a copy to the Department of Corporation Counsel at
1200 N. Telegraph Road, Department 419, Pontiac, Michigan, 48341. The conveyance of the Leased Premises shall be contingent upon payment to the County of: (a) all outstanding principal
and interest due on the Refunding Bonds to be issued together and all expenses of establishing an Escrow to Defease the Refunding Bonds on the date the Leased Premises are to be conveyed
to CMHA, and (b) payment of all other expenses of the County related to transferring title to CMHA under this option.
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6. Original Sublease Otherwise Remains in Effect. Except as provided in this Amendment to Sublease, the original Sublease dated as of June 27, 2007 shall remain in full force and effect.
7. Severability. Any provision of this Amendment to Sublease which is found by a court of competent jurisdiction to be invalid, void or illegal shall in no way affect, impair or invalidate any
other provisions contained in this Amendment to Sublease and such other provisions shall remain in full force and effect.
8. Choice of Law. This Amendment to Sublease shall be governed by Michigan law. The language of all parts of this Amendment to Sublease is intended to and under all circumstances shall be
construed as a whole according to its fair meaning and not strictly construed for or against any party.
9. Successors and Assigns. This Amendment to Sublease shall inure to the benefit of, and be binding upon, the respective parties hereto and their successors and assigns, provided, however,
that no assignment shall be made in violation of the terms of this Amendment to Sublease nor shall any assignment be made by CMHA without the approval of the County or which would
impair the security of the Refunding Bonds or the rights of the holders of the Refunding Bonds. 10. Consents, Notices, Etc. The right to give any consent, agreement or notice required or permitted
in this Amendment to Sublease shall be vested, in the case of the County, in its Board of Commissioners, and in the case of CMHA, in its Board. Any notice required or permitted to be
given under this Amendment to Sublease shall be given by delivering the same, in the case of the County, to the County Clerk, and in the case of CMHA, to its Executive Director.
11. Changes in Law or Corporate Status. In the event there shall occur changes in the Constitution or statutes of the State of Michigan which shall affect the organization, territory, powers or corporate
status of CMHA or the County, the terms and provisions of this Amendment to Sublease shall be unaffected thereby insofar as the obligation of CMHA to make the cash rental payments is
concerned. In the event of a change in the Constitution or statutes of the State of Michigan which has the effect of dissolving CMHA at any point in time prior to retirement of the bond issue, then
CMHA agrees that the Project, or any portion of the Project, may be sold to satisfy the obligation on the Refunding Bonds. Further, CMHA agrees that any deficiency between the net sale price
available to be applied to retire the Refunding Bonds and the amount needed to retire the Refunding Bonds will be paid to the Authority by CMHA, and be applied to retire the Refunding
Bonds. CMHA further agrees to make no claim for any equity it has in the Project until the Refunding Bonds are paid off and retired. The proceeds of any sale or other liquidation of any
interest of CMHA in the Project are hereby impressed with a first and prior lien for payment of any outstanding Refunding Bonds or other obligations of the Authority incurred by reason of the
Project or any additions or improvements thereto. 12. Remedies. The County shall have available to it any and all remedies allowed under this
Amendment to Sublease, law, equity or P.A. 1948 No. 31, to enforce the terms and conditions of this Amendment to Sublease.
13. Effective Date of Amendment to Sublease. This Amendment to Sublease shall become effective on the date of execution.
IN WITNESS WHEREOF for an in consideration of the mutual assurances, promises, acknowledgements, and representations set forth in this Amendment to Sublease, the OAKLAND COUNTY COMMUNITY
MENTAL HEALTH AUTHORITY, by ITS Board, and the COUNTY OF OAKLAND, by its Board of Commissioners, have caused this Amendment to Sublease to be signed by their duly authorized officers,
and their seals to be affixed hereto, all as of the day and year first above written.
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WITNESS: OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY
____________________ By: _____________________________
____________________________
and
_____________________ By: _____________________________ ____________________________
COUNTY OF OAKLAND
_____________________ By: _____________________________
Chairman, Board of Commissioners
_____________________ By: ____________________________ County Clerk
Las.r4-oak261
EXHIBIT A-1 [PLEASE ATTACH R4-OAK261.EXHIBIT A-1] EXHIBIT A-2 [TO BE INSERTED AFTER BONDS ARE SOL EXHIBIT B [CMHA’S ARBITRAGE CERTIFICATE] [PLEASE ATTACH R4-Oak261.Exhibit B] FISCAL NOTE (MISC. #14164)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: RESOLUTION APPROVING AN AMENDMENT TO SUBLEASE IN CONNECTION WITH THE
OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY HOUSING PROJECT LOCATED IN OAKLAND COUNTY, MICHIGAN
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced 1. The resolution authorizes an amendment to the Sublease between the County of Oakland and
the Oakland County Community Mental Health Authority (OCCMHA) to allow for refunding of prior bonds originally issued in the aggregate principal amount of $5,500,00 as of August 1, 2007 for
the project between the Oakland County Building Authority and the County of Oakland through a Full Faith and Credit General Obligation Lease Contract dated December 1, 2006 to sublease
(the “Sublease”) facilities to the OCCMHA as of June 27, 2007. 2. The Building Authority may call the prior bonds maturing on March 1, 2015 through March 1,
2025 on September 1, 2014. 3. The Oakland County Community Mental Health Authority, the County, and the Building Authority
have determined that it is necessary and appropriate to issue Refunding Bonds to refund in part the prior bonds in an aggregate principal amount not to exceed $3,300,000 which will result in
estimated net savings from the reduced interest rate of $280,875.
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Commissioners Minutes Continued. July 31, 2014
4. The blanks contained in the Sublease and its exhibits shall be completed by the Chairperson of the Board of Commissioners after the bonds are sold which includes inserting the debt retirement
schedule for the bonds. 5. Except as provided in the Amendment to the Sublease, the original Sublease dated June 27,
2007 that specifies that the Oakland County Community Mental Health Authority is to pay the County of Oakland an amount sufficient to pay the principal and/or interest due remains in effect.
6. No budget amendment is required. FINANCE COMMITTEE
(The vote for this motion appears on page 415.)
*MISCELLANEOUS RESOLUTION #14167
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE – CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE
MICHIGAN RENAISSANCE FESTIVAL – 2014 SEASON To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Renaissance Festival, the operator of a summer theatre facility by the same
name in Groveland Township, has requested the Oakland County Sheriff's Office to supply Deputies for Law Enforcement Services for the upcoming 2014 season; and
WHEREAS the Sheriff's Office has agreed to supply such Deputies on an availability overtime hourly basis, the number of man-hours to be determined by the Sheriff's Office; and
WHEREAS this contract has been reviewed by Corporation Counsel; and WHEREAS the County of Oakland shall be reimbursed for such services by the Michigan Renaissance
Festival at the hourly overtime rates for the 2014 season, as was established by Miscellaneous Resolution #12266.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the execution of the attached contract consistent with provisions contained therein.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this agreement on behalf of the County.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of 2014 Contract for Police Protection Between the Michigan Renaissance Festival and Oakland
County, Attachment A Contract Definitions, Attachment B Additional Acknowledgements, Attachment C O.C.S.O. Independent Status, Attachment D Company Provided Insurance Incorporated by Reference.
Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #14167) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE MICHIGAN RENAISSANCE FESTIVAL – 2014 SEASON
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Michigan Renaissance Festival has requested the Oakland County Sheriff’s Office to supply Patrol Officers for the Law Enforcement Services for the upcoming 2014 season.
2. The rates charged in the agreement are consistent with Miscellaneous Resolution #12266 that established standard overtime rates for calendar years 2013 through 2015.
3. The contract will take effect on August 16, 2014 and expires September 28, 2014; or fifteen (15) event days.
4. The proposed agreement will result in approximately $62,217 in revenue and expenditures for Fiscal Year 2014, an increase of $2,563 from Fiscal Year 2013.
5. Revenue is currently budgeted in the Fiscal Year 2014 Amended Budget and therefore, no budget amendment is recommended.
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FINANCE COMMITTEE
(The vote for this motion appears on page 415.)
*REPORT (MISC. #14168) BY: Human Resources Committee, John Scott, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF BRANDON 2013-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on July 22, 2014 reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #14168 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF BRANDON 2013-2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Brandon has contracted with the Oakland County Sheriff's Office to provide law enforcement services for the Township (Misc. #12309); and
WHEREAS paragraph 31 of this Contract provided that an amendment to this Contract must be approved by a resolution of the Oakland County Board of Commissioners and the Charter Township of Brandon;
and WHEREAS the Charter Township of Brandon has approved a proposed amendment to the contract
adding a Patrol Investigator for the period of August 20, 2014 to June 19, 2015; and WHEREAS the Charter Township of Brandon has approved a proposed amendment to the contract
(Schedule A Deputies Contracted) which would add a Patrol Investigator (School Liaison) GF/GP position located at #4030619 on August 20, 2014; and
WHEREAS the Sheriff has agreed to the provisions of Amendment #2 for the Charter Township of Brandon under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves Amendment 2 to the original Oakland County Sheriff's Office 2013-2015 Law Enforcement Services
Agreement with the Charter Township of Brandon. BE IT FURTHER RESOLVED to create one (1) GF/GP full time eligible Patrol Investigator (School
Liaison) Deputy II position (#4030619). BE IT FURTHER RESOLVED that this amendment will take effect August 20, 2014.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
SCHEDULE A Effective on June 27, 2014 SHERIFF'S DEPUTIES CONTRACTED FOR AND TO BE ASSIGNED TO MUNICIPALITY
Rank(s) of SHERIFF'S
DEPUTIES
Number(s) of Sheriff's
Deputies Contracted
Bi-Weekly Charge to
Municipality in 2013
Annual Costs
2013
Bi-Weekly Charge to
Municipality in 2014
Annual Costs 2014 Bi-Weekly Charge to
Municipality in 2015
Annual Costs 2015
Captain $7,352.06 $191,154 $7,464.01 $194,064 $7,579.50 $197,067
Lieutenant $6,354.94 $165,228 $6,461.59 $168,001 $6,571.80 $170,867
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Patrol
Sergeant $5,591.31 $145,374 $5,682.09 $147,734 $5,775.89 $150,173
Detective Sergeant 1 $5,745.70 $149,388 $5,845.97 $151,995 $5,949.74 $154,693
Deputy II (w/fill) $5,714.60 $148,580 $5,795.79 $150,691 $5,879.75 $152,874
Deputy II (no-fill) 8.5 $4,869.01 $126,594 $4,950.20 $128,705 $5,034.16 $130,888
Deputy II (no-
fill/no-vehicle) $4,598.77 $119,568 $4,668.23 $121,374 $4,739.87 $123,237
Patrol Investigator
(no-fill)
2415 $5,023.39 $130,608 $5,114.07 $132,996 $5,208.01 $135,408
Deputy I (no-fill) $4,485.07 $116,612 $4,560.08 $118,562 $4,637.66 $120,579
TOTAL
10.5
NOTE: For each PATROL DEPUTY II (WITH FILL-IN) identified above, ONLY the O.C.S.O. shall, at no
additional cost to the MUNICIPALITY, provide a substitute (i.e., FILL-IN) SHERIFF'S DEPUTY to provide LAW ENFORCEMENT SERVICES to the MUNICIPALITY whenever a PATROL DEPUTY II (WITH FILL-
IN) is absent from the MUNICIPALITY during any 80 hour bi-weekly period for any reason except those reasons enumerated in Paragraph 5(a)(1) through Paragraph 5(a)(5) above.
NOTE: No Trainees shall be assigned by the O.C.S.O. to perform the duties of any SHERIFF'S DEPUTY
contracted for and assigned to perform LAW ENFORCEMENT SERVICES under the terms of this Agreement.
415 (1) Patrol Investigator assigned only from August 20, 2014 to June 19, 2015. OAKLAND COUNTY SHERIFF'S OFFICE 2013-2015 LAW ENFORCEMENT SERVICES AGREEMENT WITH CHARTER TOWNSHIP OF BRANDON
Amendment 2
Pursuant to paragraph 31 of the 2013-2015 Law Enforcement Services Agreement between the COUNTY
and the CHARTER TOWNSHIP OF BRANDON, the parties hereby agree to amend said contract in accordance with the attached Schedule A.
All other contractual provisions, of the 2013-2015 Law Enforcement Services Agreement not otherwise
affected by the attached Schedules A, remain in full force and effect. FOR AND IN CONSIDERATION of the mutual assurances, promises, acknowledgments, set forth in this
Amendment 2 to the 2013-2015 Law Enforcement Services Agreement, ("Amendment") and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the
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undersigned hereby execute this Amendment on behalf of the Parties, and by doing so legally obligate and bind the Parties to the terms and conditions of this Contract.
IN WITNESS WHEREOF, Kathy Thurman, Supervisor of the Charter Township of Brandon, hereby
acknowledges that he hereby executes this Amendment on behalf of the Municipality and hereby accepts and binds the Municipality to the terms and conditions of this Amendment.
EXECUTED: __________________________ DATE: _______________
KATHY THURMAN Supervisor
WITNESSED: _________________________, Clerk DATE: _______________
Charter Township of Brandon
IN WITNESS WHEREOF, Michael J. Gingell, Chairperson, Oakland County Board of Commissioners hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of
Commissioners, to execute this Amendment on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this Amendment.
EXECUTED: __________________________ DATE: _______________
Michael J. Gingell, Chairperson Oakland County Board of Commissioners
WITNESSED: __________________________ DATE: _______________
County of Oakland
Copy of correspondence from Kathy Thurman, Brandon Township Supervisor and Intergovernmental Agreement to Provide Police Liaison Officer for Brandon Schools Incorporated by Reference. Original on
file in County Clerk’s office.
FISCAL NOTE (MISC. #14168) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF BRANDON 2013 – 2015
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Charter Township of Brandon has requested that the Oakland County Sheriff provide law enforcement services to this community.
2. Miscellaneous Resolution #12309 authorized and established the law enforcement services agreement with The Charter Township of Brandon for calendar years 2013 through 2015, and MR
#13248 represented amendment #1 to the initial contract and is currently in effect. 3. The Township of Brandon has approved a proposed amendment to the contract creating one (1)
GF/GP FTE Patrol Investigator/Deputy II position (#4030619) to act as the Brandon School Liaison Officer for the period of August 20, 2014 to June 19, 2015.
4. The Law Enforcement contract with The Charter Township of Brandon authorizes the creation of this position effective August 20, 2014 through June 19, 2015.
5. The budgets for FY 2014 and 2015 are amended as follows: GENERAL FUND (#10100) FY 2014 FY 2015
4030601-110000-632093 Sher. Spec. Dep. $ 15,346 $104,160 Total Revenues $ 15,346 $104,160
Sheriff Patrol Services Expenditures 4030601-116180-702010-40030 Salaries $ 7,258 $ 48,872
4030601-116180-712020-40030 Overtime 1,952 13,706 4030601-116180-722790-40030 Social Sec. 555 3,739
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4030601-116180-722770-40030 Retirement 2,017 13,581 4030601-116180-722780-40030 Hospitalization 1,634 10,895
4030601-116180-722760-40030 Group Life 36 239 4030601-116180-722750-40030 Workers Comp 99 670
4030601-116180-722810-40030 Disability 99 665 4030601-116180-722820-40030 Unemployment 23 156
4030601-116180-722800-40030 Dental 93 622 4030601-116180-722850-40030 Optical 14 90
4030601-116180-750070-40030 Deputy Supplies 45 299 4030601-116180-750581-40030 Uniforms 54 363
4030601-116180-774677-40030 Insurance Fund 110 755 4030601-116180-776661-40030 Lease Veh. 1,336 9,363
4030601-116180-773535-40030 CLEMIS 21 145 Total Expenditures $ 15,346 $104,160
FINANCE COMMITTEE
Vote on Consent Agenda: AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Long, Matis, McGillivray,
Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted).
There were no items to report on the Regular Agenda for the Finance Committee.
There were no items to report on the Regular Agenda for the General Government Committee.
There were no items to report on the Regular Agenda for the Human Resources Committee.
MISCELLANEOUS RESOLUTION #14182
BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: WATER RESOURCES COMMISSIONER – OAKLAND-MACOMB INTERCEPTOR DRAIN
DRAINAGE DISTRICT FULL FAITH AND CREDIT RESOLUTION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS pursuant to the authorization provided in Chapter 21 of the Drain Code, the Drainage Board
of the Oakland-Macomb Interceptor Drain Drainage District (the “Drainage District”) expects to provide for the issuance of two series of bonds to finance costs relating to the project described on Schedule I (the
“Project”), and the costs of issuance of such bonds; and WHEREAS such bonds will be payable in part from the collection of special assessments against public
corporations in Oakland and Macomb Counties in the Drainage District, said special assessments to be duly confirmed as provided in the Drain Code; and
WHEREAS pursuant to a Corrected Final Order of Apportionment dated July 20, 2010 adopted by the Drainage Board for the Drainage District, the cost of the Project has been apportioned against public
corporations in Oakland County as follows: City of Auburn Hills (3.3059%), Independence Township (includes City of Clarkston) (3.1622%), City of Lake Angelus (0.0359%), City of Rochester (2.9035%),
City of Rochester Hills (12.9326%), Oakland Township (2.0159%), Orion Township (4.6139%), Oxford Township (2.4184%), Village of Lake Orion (0.6612%), Village of Oxford (1.1499%), Waterford Township
(13.4608%), and West Bloomfield Township (1.8398%); and WHEREAS pursuant to a Corrected Final Order of Apportionment dated July 20, 2010 adopted by the
Drainage Board for the Drainage District, the cost of the Project has been apportioned against public corporations in Macomb County as follows: Chesterfield Township (3.9434%), City of Fraser (2.3239%),
City of Sterling Heights (16.4901%), City of Utica (0.9289%), Clinton Township (11.2458%), Harrison
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Commissioners Minutes Continued. July 31, 2014
Township (3.0015%), Lenox Township (0.2519%), Macomb Township (6.7545%), Shelby Township (4.7641%), Village of New Haven (0.5379%), and Washington Township (1.2580%); and
WHEREAS to defray part of the costs of the Project, the Drainage Board of the Oakland-Macomb Interceptor Drain has, by resolution adopted July 8, 2014, authorized and provided for the issuance by the
Oakland-Macomb Interceptor Drain Drainage District of its bonds designated Oakland-Macomb Interceptor Drain Drainage District Bonds, Series 2014A (General Obligation Limited Tax) with such
modifications and other designations as may be approved by resolution of the Drainage Board (the “Series 2014A Bonds”), with such bonds expected to be issued in approximately October 2014, bearing
interest at the rates and maturing in such amounts and at such times as may be determined pursuant to the resolution of the Drainage Board; and has further authorized and provided for the issuance of its
bonds designated Oakland-Macomb Interceptor Drain Drainage District Bonds, Series 2014B (General Obligation Limited Tax), with such modifications and other designations as may be approved by
resolution of the Drainage Board (the “SAW Bonds”), with the SAW Bonds expected to be issued in approximately December 2014, and sold to the Michigan Finance Authority (the “Authority”) pursuant to
the Stormwater, Asset Management, and Wastewater Program of the Authority and the Michigan Department of Environmental Quality, and the Drainage Board may authorize the issuance of one or
more series of additional bonds as may be determined to be necessary to complete the Project pursuant to the further resolution of the Drainage Board (the Series 2014A Bonds, the SAW Bonds and such other
series of additional bonds are collectively referred to as the “Bonds”); and WHEREAS the principal amount of the Bonds will not exceed $28,000,000 in the aggregate; and
WHEREAS Section 526 of Act 40, Public Acts of Michigan, 1956, as amended (the “Drain Code”), authorizes a county to pledge its full faith and credit for the payment of obligations issued under Chapter
21 of the Drain Code, if the county board of commissioners has adopted a resolution by two-thirds (2/3) vote of its members-elect to that effect; and
WHEREAS said Project is immediately necessary to protect and preserve the public health, and it is in the best interest of Oakland County that the Bonds be sold and secured by a pledge of the full faith and
credit of Oakland County, as authorized by Section 526 of the Drain Code; and WHEREAS the Board of Commissioners of Macomb County is expected to adopt a similar resolution
pledging its full faith and credit for the payment of the Bonds. NOW, THEREFORE, BE IT RESOLVED BY THE OAKLAND COUNTY BOARD OF COMMISSIONERS:
1. Pursuant to the authorization provided in Section 526 of the Drain Code, the Oakland County Board of Commissioners, by a majority vote of at least two-thirds (2/3) of its members-elect, does
hereby irrevocably pledge the full faith and credit of Oakland County for the prompt payment of the principal of and interest on the Bonds, not to exceed $28,000,000 in aggregate principal
amount, and does agree that in the event any public corporations in Oakland County shall fail or neglect to account to the Oakland County Treasurer for the amount of any special assessment
installment and interest (in anticipation of which the Bonds are issued) when due, then the amount thereof shall be advanced from the funds of Oakland County, and the Oakland County
Treasurer is directed to make such advancement to the extent necessary. 2. In the event that, pursuant to said pledge of its full faith and credit Oakland County advances out
of Oakland County funds all or any part of the principal and interest due on the Bonds, it shall be the duty of the Oakland County Treasurer, for and on behalf of Oakland County, to take all
actions and proceedings and pursue all remedies permitted or authorized by law for the reimbursement of such sums so paid.
3. The Oakland County Executive, the Oakland County Treasurer, and any other official of Oakland County, and their respective designees, or any of them, are authorized and directed to take all
necessary legal procedures and steps necessary or desirable, for and on behalf of Oakland County, in connection with the authorization, sale and delivery of any of the aforesaid Bonds,
such legal procedures and steps to include, without limitation, (a) including financial and operating information concerning Oakland County in any preliminary or final official statement
relating to such Bonds and approving the circulation of a preliminary or final official statement relating to such Bonds, and (b) executing and delivering a continuing disclosure certificate and
any amendments thereto in accordance with the requirements of Rule 15c2-12 the Securities Exchange Act of 1934 and such other certificates, documents and instruments as may be
required by the purchaser(s) of the Bonds. To the extent a continuing disclosure certificate is executed and delivered, Oakland County hereby covenants and agrees that it will comply with
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Commissioners Minutes Continued. July 31, 2014
and carry out all of the provisions of such continuing disclosure certificate. The remedies for any failure of Oakland County to comply with and carry out the provisions of the continuing disclosure
certificate shall be as set forth therein. 4. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution
be and the same hereby are rescinded. Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE SCHEDULE I
PROJECT
Segment 4 (Contract 5, including sewer reaches referred to as PCI-9, and PCI-10A/B) repair work is
located along the Oakland Arm Interceptor extending from the intersection of Dodge Park and Utica roads in Sterling Heights, north along Utica Road right-of-way into the City of Utica, along Koth Lane right-of-
way, through private easement, into and through Shelby Township's Riverbends Park, through Shelby Township's Holland Ponds Park, through private easement (including an unnamed private road), and
along Dequindre Road right-of-way in Rochester Hills to the RC-S-2/OC-S-2 meters owned by Oakland County. Segment 4 (Contract 6, including the sewer reach referred to as PCI-11A) repair work is located
along the Avon Arm Interceptor beginning in the City of Utica at the intersection of Utica Road and the M-59 Expressway (Hall Road), then extending west through the cities of Sterling Heights and Rochester
Hills within the right-of-way of M-59, Dorby Drive, and West Utica Road, terminating at the intersection of West Utica Road and Dequindre Road.
Work to be included in the Segment 4 (Contract 5 and 6) program includes the following items:
• Construction of access shafts
• Interceptor lining at selected meter tap locations (about 2400 lineal feet total)
• Localized liner repairs at selected locations including sealing running and gushing leaks; repair of a hole in the lining; crack repairs; steel reinforcement replacement; surface repairs of the sewer
lining, cementacious grouting behind the lining; and other ancillary work.
• Access manhole modifications and restoration.
• Access roads to provide access to manhole locations within Riverbends and Holland Ponds
Parks (up to about 10,500 lineal feet of roads, total)
• Perform interceptor lining at selected meter tap locations and other selected locations (about 2200 lineal feet total).
• Localized liner repairs at selected locations including sealing running and gushing leaks; crack repairs; surface repairs of the sewer lining, cementacious grouting behind the lining; and other ancillary work.
• Access manhole modifications and restoration.
• Right of Way acquisition and wetland mitigation and other regulatory obligations
Sanitary interceptor lining for all the above reaches will involve labor, material, and equipment required for lining and local repairs to the interceptors, including flow control management, material installation, and
all other items necessary to complete the lining and localized repair work.
To the extent determined by further action of the Drainage Board, the Project shall also include up to all of the following work at the existing Northeast Sewage Pump Station located in the City of Detroit on 8 Mile
Road west of Hoover. This work includes the rebuilding of sanitary sewer pumps and appurtenances, installing three new 84” diameter knife gates, valves and piping, bridge crane repairs/ upgrades, elevator
repairs and upgrades, rehabilitation and repair of the facility’s subgrade concrete structure and related piping replacement as well as the facility’s heating and ventilation systems.
Copy of Oakland – Macomb Interceptor Drainage District Segment 4 Project Area and North East Pump
Station on file in County Clerk’s office.
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The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #14183 BY: Planning and Building Committee, Jim Runestad, Chairperson
IN RE: FACILITIES PLANNING & ENGINEERING (FPE)/SHERIFF’S OFFICE (SO) – JAIL INTERCOM/CONSOLES REPLACEMENT/VIDEO CAMERA EXPANSION PROJECT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Jail Annex Intercom System was originally installed in 1989; and WHEREAS the Jail Annex Intercom System is no longer functional, and communications between control
substations and the housing units are being performed by two-way radios; and WHEREAS if the system fails, the safety and security of staff and inmates could be jeopardized; and
WHEREAS it is the recommendation of Sheriff’s Administration and Facilities Management that the Jail Annex Intercom Systems (see attached map) be replaced; and
WHEREAS the Jail Video Camera System serves the Main Jail and the Jail Annex; and WHEREAS the Main Jail Video Camera system was last modified in 2008 and uses 104 analog cameras
for surveillance only in high traffic/high contact areas; and WHEREAS the Jail Annex Video Camera system was originally installed in 1989 and uses 15 analog
cameras only at entry/exit points; and WHEREAS there is minimal video surveillance in the housing pods to monitor events or activity of the
inmates or staff; and WHEREAS if either system fails, the safety and security of staff and inmates could be jeopardized; and
WHEREAS it is the recommendation of Sheriff’s Administration and Facilities Management that both Video Camera Systems be expanded to include the tunnel between the Jail and the Courthouse, Medical
Clinic, Records, Booking, Sallyport, Jail Annex Housing Pods and that the original analog cameras be replaced with IP - based cameras (Internet Protocol) to provide improved resolution, area of coverage,
efficiency of exporting video and finding archived video, and ability to view a number of cameras on single screen; and
WHEREAS the installation of a data fiber backbone is recommended to increase camera and data throughput speed for video and card scanner systems; and
WHEREAS there are 24 deputy console stations that control Jail Annex doors, lights, intercoms, cameras, that were installed in 1989 and use outdated technology; and
WHEREAS it is the recommendation of Sheriff’s Administration and Facilities Management that the consoles be replaced with a Touch Screen Control System along with the new Jail Camera and Intercom
System to ensure that all technologies and systems are compatible; and WHEREAS Facilities Management retained the services of Berbiglia and Associates, an annual
(competitively bid) electrical engineering contractor, to design the system and assist with bidding its selection; and
WHEREAS Facilities Management and Purchasing competitively bid the above systems and Midstate Security Company of Wyoming, Michigan submitted the lowest responsible bid (see bid summary
attached) of $2,289,835, Camera Alternate $259,179, Service Contract for Camera System $102,801, Service Contract for Intercom System $163,000; and
WHEREAS the Facilities Maintenance & Operations labor costs of $25,000, professional electrical engineering services costs of $108,000, and a contingency of $295,199 yields a total project cost of
$3,243,014; and WHEREAS funding is available to transfer in the amount of $500,000 from the Capital Improvement
Program/Building Fund (#40100) and $2,743,014 is available for transfer from the General Fund Assigned Fund Balance for Building Security Cameras and Consoles (G/L Account #383339) to the
Project Work Order Fund (#40400). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Jail Intercom/Consoles Replacement/Video Camera Expansion Project in the amount of $3,243,014. Chairperson, on behalf of the Planning & Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
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Commissioners Minutes Continued. July 31, 2014
MISCELLANEOUS RESOLUTION #14184 BY: Commissioner Dave Woodward, District #19 IN RE: BOARD OF COMMISSIONERS – REVIEW OF ARAMARK CONTRACT TO PROTECT TAXPAYER DOLLARS AND ENSURE CORPORATE ACCOUNTABILITY
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS when taxpayer money is given to corporations to provide public services great transparency, responsibility, and oversight is required; and
WHEREAS for-profit companies should not be allowed to indiscriminately profit off taxpayer dollars with limited accountability; and
WHEREAS in January 2014, Governor Rick Snyder began a $145 million contract with Aramark for food services within Michigan prisons; and
WHEREAS Oakland County also has a food service contract with Aramark for the Oakland County Jail; and
WHEREAS just in the last seven months in Michigan, it’s been revealed Aramark has been a very poor operator plagued with dozens of problems – including food shortages, kitchen maggots, drug smuggling,
and employees having inappropriate sexual contact with inmates, and has resulted in more than 80 Aramark employees banned from prison properties; and
WHEREAS Aramark has a pattern of being a poor operator not only in Michigan, but similar documented problems have emerged in Ohio and other states and communities around the country; and
WHEREAS when you give control of public services over to for-profit corporations, problems like this can occur because there is so little oversight and control from the public.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners requests that Aramark appear before the Public Services Committee to answer questions and give assurances that the
operations of local Aramark contractors are different than actions of their Michigan counterparts, and demonstrate that continuation of their contract does not pose an inherent risk to public health and safety
in Oakland County. BE IT FURTHER RESOLVED that should Aramark not appear before the committee within 30 days, that
Oakland County shall give immediate written notice to cancel the Oakland County contract #003713 with Aramark as authorized in the terms of the agreement.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners requests that the Environment Health Food Safety Division closely monitor the performance of Aramark at county facilities
to ensure public health and protect the county from liability risks. BE IT FURTHER RESOLVED the Oakland County Board of Commissioners urges Governor Snyder to
cancel the Aramark contract with the state immediately. Chairperson, I move the adoption of the foregoing Resolution.
DAVE WOODWARD, MARCIA GERSHENSON,
MATTIE HATCHETT, GARY MCGILLIVRAY,
HELAINE ZACK, NANCY QUARLES
The Chairperson referred the resolution to the Public Services Committee. There were no objections.
The Board adjourned at 10:04 a.m. to the call of the Chair or August 20, 2014, at 7:00 p.m.
LISA BROWN MICHAEL J. GINGELL Clerk Chairperson
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