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Home My WebLink AboutMinutes - 2014.08.20 - 7942OAKLAND COUNTY BOARD OF COMMISSIONERS MINUTES August 20, 2014 Meeting called to order by Vice-Chairperson Jeff Matis at 7:10 p.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan. Roll called. PRESENT: Bosnic, Crawford, Dwyer, Gosselin, Hatchett, Hoffman, Jackson, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack. (18) EXCUSED ABSENCE WITH NOTICE: Gershenson, Gingell, Long. (3) Quorum present. Invocation given by Mike Bosnic Pledge of Allegiance to the Flag. Moved by Spisz supported by Zack the minutes of the July 31, 2014 Board Meeting be approved. A sufficient majority having voted in favor, the minutes were approved as printed. Moved by Taub supported by Woodward the agenda be amended as follows: ITEMS NOT ON BOARD AGENDA HUMAN RESOURCES COMMITTEE a. Human Resources Department – Exception to Merit Rule 2.10.1.2 – Information Technology Department Reason for suspension Waiver of Rule III – Resolution was taken up by the Human Resources Committee immediately prior to today’s meeting. (Will be placed on Regular Agenda and referred over to Finance.) Move Public Services Committee item a.: entitled Sheriff’s Office – Cancellation of MR #14105, Contract for Dispatch Services in Washington Township on the Consent Agenda and add to the Regular Agenda. Vote on Agenda, as amended: AYES: Crawford, Dwyer, Gosselin, Hatchett, Hoffman, Jackson, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic. (18) NAYS: None. (0) A sufficient majority having voted in favor, the agenda, as amended, was approved. Vice-Chairperson Jeff Matis addressed the Board to introduce Commissioner Crawford. Commissioner Crawford addressed the Board to take a moment of personal privilege to acknowledge Hugh Crawford, State Representative of District #38. 421 Commissioners Minutes Continued. August 20, 2014 Commissioner Crawford addressed the Board to present a proclamation to the 2014 Fifth Third Bank Michigan State Fair recipient – Blair Bowman, President, Suburban Collection Showplace honoring their collaboration with the Detroit Shriners, C.F. Burger Creameries, Guernsey Farms Dairy, and Bright House Networks, who will award $30,000 in educational scholarship funds. The program benefits young people who make a difference in their communities through agriculture. Blair Bowman, President, Suburban Collection Showplace addressed the Board. L.C. Scramlin, Agriculture Livestock & Home Arts addressed the Board. Joe Kish, Detroit Shriner addressed the Board. Jimmie Gotz, Detroit Shriner addressed the Board. The following people addressed the Board during Public Comment: Rick Gladstone, John Strong, Tom Wirth, Commissioner John Scott, Commissioner Jim Runestad and Commissioner Shelley Taub. Moved by Taub supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). The vote for this motion appears on page 436. The resolutions on the amended Consent Agenda follow (annotated by an asterisk {*}): *MISCELLANEOUS RESOLUTION #14185 BY: Finance Committee, Tom Middleton, Chairperson IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - AWARD OF CONTRACT FOR 2014 PARKING LOT REPAVING PROGRAM PROJECTS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Fiscal Year 2014 Capital Improvement Program includes $1,600,000 for the year’s Parking Lot Repaving Program; and WHEREAS the Courthouse South Parking Lot, the Courthouse West Parking Lot, and the North Office Building Parking Lot (see campus map attached) are in need of repaving due to blacktop surface deterioration, creating a risk to employees, the public safety, and vehicles; and WHEREAS the repaving will involve full-depth reclamation with asphalt; and WHEREAS Planning and Building Committee authorized the Facilities Planning & Engineering Division to advertise and receive bids for the repaving projects; and WHEREAS in accordance with Purchasing Division procedures, bids for the project were solicited, received, and reviewed by the Facilities Planning & Engineering Division and the Purchasing Division; and WHEREAS per the bid summary table below, the lowest responsible bidder was Asphalt Specialists Inc. (ASI) of Pontiac, Michigan; and WHEREAS ASI has withdrawn their bid; and WHEREAS per the bid summary table below, the next lowest responsible bidder was Hutch Paving (HP) of Warren, Michigan; and 422 Commissioners Minutes Continued. August 20, 2014 ITEM # DESCRIPTION ↓ COMPANY → Bidder #1 Bidder #2 Bidder #3 Bidder #4 Bidder #5 Bidder #6 Pavex Ajax Paving Hutch Paving ASI Nagle Paving Company Cadillac Asphalt Trenton, MI Troy, MI Warren, MI Pontiac, MI Novi, MI Wixom, MI 1 Courthouse South Parking Lot - Total Base Bid $546,290 $523,046 $516,702 $439,690 $542,580 $539,849 2 North Office Building Parking Lot - Total Base Bid $497,640 $479,617 $460,698 $398,782 $495,850 $469,823 3 Courthouse West Parking Lot - Total Base Bid $148,020 $160,359 $149,770 $135,570 $143,845 $157,723 4 Addison Oaks Entrance Drive - Total Base Bid $135,420 $145,980 $120,509 $123,270 $124,045 $135,925 5 Total of Base Bids $1,327,370 $1,309,002 $1,247,679 $1,097,312 $1,306,320 $1,303,320 WHEREAS Purchasing and Facilities Planning & Engineering met with HP to review their bid and confirm all work was understood and included; and WHEREAS the total project costs of $1,278,385 does not include Addison Oaks Entrance Drive bid of $120,509 because Parks and Recreation will be paying for this out of their existing capital improvement project; and WHEREAS Facilities Planning & Engineering Division recommends total project costs of $1,278,385 as illustrated below: Courthouse South Parking Lot (166,000 Sq. Ft.) Construction $ 516,701 Professional Services $ 15,000 Contingency 10% $ 53,170 Total $ 584,871 North Office Building Parking Lot (152,000 Sq. Ft.) Construction $ 460,698 Professional Services $ 15,000 Contingency 10% $ 47,569 Total $ 523,267 Courthouse West Parking Lot (42,000 Sq. Ft.) Construction $ 149,770 Professional Services $ 5,000 Contingency 10% $ 15,477 Total $ 170,247 Grand Total: $ 1,278,385 WHEREAS the Professional Services will involve surveying by two competitively bid annual contractors, Giffels Webster and TCI, Inc.; and WHEREAS the Parking Lot Repaving project is included in the FY 2014 Capital Improvement Program under the Utility, Roads, and Parking Lot Projects section and funding is available as part of the Building Authority bond proceeds of $19,325,000 for the Facilities Infrastructure and Info Tech projects. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the FY 2014 Parking Lot Repaving Program Project (#100000001996) in the amount of $1,278,385. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE (The vote for this motion appears on page 436.) 423 Commissioners Minutes Continued. August 20, 2014 *REPORT (MISC. #14149) BY: General Government Committee, Christine Long, Chairperson IN RE: BOARD OF COMMISSIONERS – CREATION OF AD HOC COMMITTEE TO INVESTIGATE POTENTIAL COST SAVINGS MEASURES FOR ROAD REPAIR AND CONSTRUCTION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed the above referenced resolution on August 11, 2014, reports with the recommendation the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE MISCELLANEOUS RESOLUTION #14149 BY: Commissioner Shelley Taub, District #12 IN RE: BOARD OF COMMISSIONERS – CREATION OF AD HOC COMMITTEE TO INVESTIGATE POTENTIAL COST SAVINGS MEASURES FOR ROAD REPAIR AND CONSTRUCTION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS SEMCOG reports that 30% of Oakland County roads are in poor condition and nearly 23% of bridges are in a deficient state; and WHEREAS the average Michigan household pays an extra $3,014 per year in costs thanks to inadequate roads, highways and bridges, according to a new study by TRIP, a Washington, DC-based transportation research firm; and WHEREAS long existing traffic congestion issues and severely deteriorated roads limit economic growth and the ability to attract new investment; and WHEREAS asking for funding solutions from Washington and Lansing should only be one part of a strategy to ensure every single dollar available for roads is put to good use; and WHEREAS Oakland County government has long been a leader in innovation, excellent service and cost saving measures; and WHEREAS further dialogue could open opportunities to continue this record in collaboration in the area road repair and construction; and WHEREAS a coordinated effort to marshal all available county resources to tackle the problem of badly deteriorated roads is in the best interest of all citizens and job providers in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby creates an Ad Hoc Committee on Cost Savings Measures for Road Repair and Construction to study and report to the Board recommendations on policy initiatives for coordinated action between county departments and the Road Commission of Oakland County to maximize the use of road repair dollars. BE IT FURTHER RESOLVED that the Ad Hoc Committee shall be appointed by the Chairman of the Board and consist of two commissioners of the majority caucus and one commissioner of the minority caucus; a representative of the County Executive and a representative of the Road Commission of Oakland County. BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds is requested to forward copies of this adopted resolution to the Road Commission of Oakland County and the Oakland County Executive. Chairperson, we move the adoption of the foregoing resolution. SHELLEY TAUB, MIKE SPISZ, KATHY CRAWFORD, TOM MIDDLETON, ROBERT GOSSELIN, JOHN SCOTT, MICHAEL GINGELL, PHIL WEIPERT, CHRISTINE LONG, BOB HOFFMAN, BILL DWYER, JEFF MATIS (The vote for this motion appears on page 436.) 424 Commissioners Minutes Continued. August 20, 2014 *MISCELLANEOUS RESOLUTION #14186 BY: General Government Committee, Christine Long, Chairperson IN RE: HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – PERFORMANCE GRANT AGREEMENT FOR FISCAL YEAR 2014 ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the State of Michigan Department of State Police, Emergency Management and Homeland Security Division has awarded Oakland County the 2014 Emergency Management Performance Grant (EMPG) funding in the amount of $55,418 for the period of October 1, 2013 through September 30, 2014; and WHEREAS the Homeland Security Division was notified of available grant funding via a letter dated July 15, 2014; and WHEREAS this is the 42nd year of grant acceptance for this program; and WHEREAS the purpose of the program is to encourage the development and comprehensive disaster preparedness and assistance plans, programs, capabilities, and organizations by the states and local governments; and WHEREAS the grant represents a reimbursement for a portion of salaries and is a pass-through of Federal funds and requires a 50% match in the amount of $55,418; and WHEREAS the EMPG grant in FY 2013 was $54,890 which is an increase of $528.00 in FY 2014; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and is subject to the approval of the Department of Corporation Counsel and the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant funding from the State of Michigan Department of State Police, Emergency Management and Homeland Security Division for the 2014 Emergency Management Performance Grant (EMPG) in the amount of $55,418 for Fiscal Year 2014 with a 50% match from the County in the amount of $55,418 for total funding of $110,836. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to continue to fund any special revenue positions if/when the grant expires. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Grant Review Sign Off – Homeland Security Division, State of Michigan FY 2014 Emergency Management Performance Grants Grant Agreement October 1, 2013 to September 30, 2014, Subgrantee Checklist FY 2014 Emergency Management Performance Grants (EMPG) Grant Agreement, Standard Assurances, Certifications Regarding Lobbying; Debarment, Suspension and Others Responsibility Matters; And Drug-Free WorkPlace Requirements, State of Michigan Audit Certification and Agreement Articles Applicable to Subgrantees Fiscal Year 2014 Emergency Management Performance Grants Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #14186) BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION - PERFORMANCE GRANT AGREEMENT FOR FISCAL YEAR 2014 ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolutions and finds: 1. Oakland County has been awarded grant funding by the State of Michigan in the amount of $55,418 for the development and maintenance of an emergency management program capable 425 Commissioners Minutes Continued. August 20, 2014 of protecting life, property and vital infrastructure in times of disaster or emergency with a 50% grant match in the amount of $55,418 for a total of $110,836 in funding for this program. 2. The funding period is October 1, 2013 through September 30, 2014. 3. This is the 42nd year of grant acceptance for this program. 4. The FY 2014 EMPG award granted by the State funds a portion of salary and fringe benefits of the Homeland Security Manager’s salary and fringe benefits, (position #09864). 5. The County’s portion of the grant match is comprised of in-kind support from the salary of the Manager of Homeland Security. 6. A budget amendment is recommended: GENERAL FUND (#10100) Project ID (#100000001994) Budget Reference 2014 FY 2014 Amendment Revenue 1060601-115120-610210 Disaster Control Fed Subsidy $ 15,418 9010101-196030-665882 Planned Use of Balance ( $ 15,418 ) Total Revenue $ 0 FINANCE COMMITTEE (The vote for this motion appears on page 436.) *MISCELLANEOUS RESOLUTION #14182 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: WATER RESOURCES COMMISSIONER – OAKLAND-MACOMB INTERCEPTOR DRAIN DRAINAGE DISTRICT FULL FAITH AND CREDIT RESOLUTION To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS pursuant to the authorization provided in Chapter 21 of the Drain Code, the Drainage Board of the Oakland-Macomb Interceptor Drain Drainage District (the “Drainage District”) expects to provide for the issuance of two series of bonds to finance costs relating to the project described on Schedule I (the “Project”), and the costs of issuance of such bonds; and WHEREAS such bonds will be payable in part from the collection of special assessments against public corporations in Oakland and Macomb Counties in the Drainage District, said special assessments to be duly confirmed as provided in the Drain Code; and WHEREAS pursuant to a Corrected Final Order of Apportionment dated July 20, 2010, adopted by the Drainage Board for the Drainage District, the cost of the Project has been apportioned against public corporations in Oakland County as follows: City of Auburn Hills (3.3059%), Independence Township (includes City of Clarkston) (3.1622%), City of Lake Angelus (0.0359%), City of Rochester (2.9035%), City of Rochester Hills (12.9326%), Oakland Township (2.0159%), Orion Township (4.6139%), Oxford Township (2.4184%), Village of Lake Orion (0.6612%), Village of Oxford (1.1499%), Waterford Township (13.4608%) and West Bloomfield Township (1.8398%); and WHEREAS pursuant to a Corrected Final Order of Apportionment dated July 20, 2010, adopted by the Drainage Board for the Drainage District, the cost of the Project has been apportioned against public corporations in Macomb County as follows: Chesterfield Township (3.9434%), City of Fraser (2.3239%), City of Sterling Heights (16.4901%), City of Utica (0.9289%), Clinton Township (11.2458%), Harrison Township (3.0015%), Lenox Township (0.2519%), Macomb Township (6.7545%), Shelby Township (4.7641%), Village of New Haven (0.5379%) and Washington Township (1.2580%); and WHEREAS to defray part of the costs of the Project, the Drainage Board of the Oakland-Macomb Interceptor Drain has, by resolution adopted July 8, 2014, authorized and provided for the issuance by the Oakland-Macomb Interceptor Drain Drainage District of its bonds designated Oakland-Macomb Interceptor Drain Drainage District Bonds, Series 2014A (General Obligation Limited Tax) with such modifications and other designations as may be approved by resolution of the Drainage Board (the “Series 2014A Bonds”), with such bonds expected to be issued in approximately October 2014, bearing interest at the rates and maturing in such amounts and at such times as may be determined pursuant to the resolution of the Drainage Board; and has further authorized and provided for the issuance of its bonds designated Oakland-Macomb Interceptor Drain Drainage District Bonds, Series 2014B (General Obligation Limited Tax), with such modifications and other designations as may be approved by 426 Commissioners Minutes Continued. August 20, 2014 resolution of the Drainage Board (the “SAW Bonds”), with the SAW Bonds expected to be issued in approximately December 2014, and sold to the Michigan Finance Authority (the “Authority”) pursuant to the Stormwater, Asset Management, and Wastewater Program of the Authority and the Michigan Department of Environmental Quality and the Drainage Board may authorize the issuance of one or more series of additional bonds as may be determined to be necessary to complete the Project pursuant to the further resolution of the Drainage Board (the Series 2014A Bonds, the SAW Bonds and such other series of additional bonds are collectively referred to as the “Bonds”); and WHEREAS the principal amount of the Bonds will not exceed $28,000,000 in the aggregate; and WHEREAS Section 526 of Act 40, Public Acts of Michigan, 1956, as amended (the “Drain Code”), authorizes a county to pledge its full faith and credit for the payment of obligations issued under Chapter 21 of the Drain Code, if the County Board of Commissioners has adopted a resolution by two-thirds (2/3) vote of its members-elect to that effect; and WHEREAS said Project is immediately necessary to protect and preserve the public health, and it is in the best interest of Oakland County that the Bonds be sold and secured by a pledge of the full faith and credit of Oakland County, as authorized by Section 526 of the Drain Code; and WHEREAS the Board of Commissioners of Macomb County is expected to adopt a similar resolution pledging its full faith and credit for the payment of the Bonds. NOW THEREFORE BE IT RESOLVED BY THE OAKLAND COUNTY BOARD OF COMMISSIONERS: 1. Pursuant to the authorization provided in Section 526 of the Drain Code, the Oakland County Board of Commissioners, by a majority vote of at least two-thirds (2/3) of its members-elect, does hereby irrevocably pledge the full faith and credit of Oakland County for the prompt payment of the principal of and interest on the Bonds, not to exceed $28,000,000 in aggregate principal amount, and does agree that in the event any public corporations in Oakland County shall fail or neglect to account to the Oakland County Treasurer for the amount of any special assessment installment and interest (in anticipation of which the Bonds are issued) when due, then the amount thereof shall be advanced from the funds of Oakland County, and the Oakland County Treasurer is directed to make such advancement to the extent necessary. 2. In the event that, pursuant to said pledge of its full faith and credit Oakland County advances out of Oakland County funds all or any part of the principal and interest due on the Bonds, it shall be the duty of the Oakland County Treasurer, for and on behalf of Oakland County, to take all actions and proceedings and pursue all remedies permitted or authorized by law for the reimbursement of such sums so paid. 3. The Oakland County Executive, the Oakland County Treasurer, and any other official of Oakland County, and their respective designees, or any of them, are authorized and directed to take all necessary legal procedures and steps necessary or desirable, for and on behalf of Oakland County, in connection with the authorization, sale and delivery of any of the aforesaid Bonds, such legal procedures and steps to include, without limitation, (a) including financial and operating information concerning Oakland County in any preliminary or final official statement relating to such Bonds and approving the circulation of a preliminary or final official statement relating to such Bonds, and (b) executing and delivering a continuing disclosure certificate and any amendments thereto in accordance with the requirements of Rule 15c2-12 the Securities Exchange Act of 1934 and such other certificates, documents and instruments as may be required by the purchaser(s) of the Bonds. To the extent a continuing disclosure certificate is executed and delivered, Oakland County hereby covenants and agrees that it will comply with and carry out all of the provisions of such continuing disclosure certificate. The remedies for any failure of Oakland County to comply with and carry out the provisions of the continuing disclosure certificate shall be as set forth therein. 4. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same hereby are rescinded. Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE 427 Commissioners Minutes Continued. August 20, 2014 SCHEDULE I PROJECT Segment 4 (Contract 5, including sewer reaches referred to as PCI-9, and PCI-10A/B) repair work is located along the Oakland Arm Interceptor extending from the intersection of Dodge Park and Utica roads in Sterling Heights, north along Utica Road right-of-way into the City of Utica, along Koth Lane right-of-way, through private easement, into and through Shelby Township's Riverbends Park, through Shelby Township's Holland Ponds Park, through private easement (including an unnamed private road), and along Dequindre Road right-of-way in Rochester Hills to the RC-S-2/OC-S-2 meters owned by Oakland County. Segment 4 (Contract 6, including the sewer reach referred to as PCI-11A) repair work is located along the Avon Arm Interceptor beginning in the City of Utica at the intersection of Utica Road and the M- 59 Expressway (Hall Road), then extending west through the cities of Sterling Heights and Rochester Hills within the right-of-way of M-59, Dorby Drive, and West Utica Road, terminating at the intersection of West Utica Road and Dequindre Road. Work to be included in the Segment 4 (Contract 5 and 6) program includes the following items: • Construction of access shafts • Interceptor lining at selected meter tap locations (about 2400 lineal feet total) • Localized liner repairs at selected locations including sealing running and gushing leaks; repair of a hole in the lining; crack repairs; steel reinforcement replacement; surface repairs of the sewer lining, cementacious grouting behind the lining; and other ancillary work. • Access manhole modifications and restoration. • Access roads to provide access to manhole locations within Riverbends and Holland Ponds Parks (up to about 10,500 lineal feet of roads, total) • Perform interceptor lining at selected meter tap locations and other selected locations (about 2200 lineal feet total). • Localized liner repairs at selected locations including sealing running and gushing leaks; crack repairs; surface repairs of the sewer lining; cementacious grouting behind the lining; and other ancillary work. • Access manhole modifications and restoration. • Right of Way acquisition and wetland mitigation and other regulatory obligations Sanitary interceptor lining for all the above reaches will involve labor, material and equipment required for lining and local repairs to the interceptors, including flow control management, material installation and all other items necessary to complete the lining and localized repair work. To the extent determined by further action of the Drainage Board, the Project shall also include up to all of the following work at the existing Northeast Sewage Pump Station located in the City of Detroit on 8 Mile Road west of Hoover. This work includes the rebuilding of sanitary sewer pumps and appurtenances, installing three new 84” diameter knife gates, valves and piping, bridge crane repairs/upgrades, elevator repairs and upgrades, rehabilitation and repair of the facility’s subgrade concrete structure and related piping replacement as well as the facility’s heating and ventilation systems. Copy of Oakland – Macomb Interceptor Drainage District Segment 4 Project Area and North East Pump Station on file in County Clerk’s office. FISCAL NOTE (MISC. #14182) BY: Finance Committee, Tom Middleton, Chairperson IN RE: WATER RESOURCES COMMISSIONER – OAKLAND-MACOMB INTERCEPTOR DRAIN DRAINAGE DISTRICT FULL FAITH AND CREDIT RESOLUTION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 428 Commissioners Minutes Continued. August 20, 2014 1. The Drainage Board for the Oakland-Macomb Interceptor Drain Drainage District is requesting that the Board of Commissioners pledge the full faith and credit of the County of Oakland for the payment of principal and interest on the Oakland-Macomb Interceptor Drain Drainage District Bonds, Series 2014A and 2014B. Macomb County is expected to adopt a similar resolution pledging its full faith and credit. 2. Oakland and Macomb Counties will be secondary obligors with the Drainage District as primary obligor, with Special Assessments to the Public Corporations as determined by the Final Order of Apportionment percentages approved by the Drainage Board on July 20, 2010. 3. Chapter 21 of the Drain Code Section 526 of Act 40, Public Acts of Michigan, 1956, as amended (the Drain Code) authorizes the County Board of Commissioners to pledge its full faith and credit and requires a two-thirds vote of its members-elect. 4. The Drain Bonds for the series are not to exceed $28,000,000 and to be used to pay for repair and construction work on the Oakland-Macomb Interceptor and Northeast Pump Station. 5. The Oakland-Macomb Interceptor Drain Drainage District Bond Series 2014A for $8,000,000 and subsequent Series for $10,000,000 will be sold publicly at an interest rate not to exceed 6% and mature in such amounts and times pursuant to a resolution determined by the Drainage Board. The Oakland-Macomb Interceptor Drain Drainage District Bond Series 2014B for $10,000,000 will be sold to the Michigan Finance Authority as part of the Michigan Department of Environmental Quality (MDEQ) State Stormwater, Asset Management and Wastewater (SAW) loan program with an interest rate of 2.50%. 6. The statutory limit for County debt is $5,508,460,729 (10% of State Equalized Value). As of July 2, 2014, the total pledged debt is $729,213,352 or approximately 1.324% of the S.E.V. 7. The estimated project cost of $28,000,000 will have 48.50% or $13,580,000 apportioned to Public Corporations within Oakland County and 51.50% or $14,420,000 to Public Corporations within Macomb County as indicated in the chart: Public Corporation Percent $ Amount City of Auburn Hills 3.3059% $925,652 Independence Township (includes City of Clarkston) 3.1622% $885,416 City of Lake Angelus 0.0359% $10,052 City of Rochester 2.9035% $812,980 City of Rochester Hills 12.9326% $3,621,128 Oakland Township 2.0159% $564,452 Orion Township 4.6139% $1,291,892 Oxford Township 2.4184% $677,152 Village of Lake Orion 0.6612% $185,136 Village of Oxford 1.1499% $321,972 Waterford Township 13.4608% $3,769,024 West Bloomfield Township 1.8398% $515,144 Total Oakland County - Public Corporations 48.5000% $13,580,000 Total Macomb County - Public Corporations 51.5000% $14,420,000 Grand Total 100.0000% $28,000,000 8. The Public Corporations will pay for the Drain Bonds through a Special Assessment Roll for the Oakland-Macomb Interceptor Drain Project. Public Corporations that want to pay cash for their cost of the project must provide a resolution to the Oakland Macomb Drainage Board by the date set forth by the Drainage Board to formally notify of their intent to pay cash up front. 9. A budget amendment is not required. No General Fund appropriation is required. FINANCE COMMITTEE (The vote for this motion appears on page 436.) 429 Commissioners Minutes Continued. August 20, 2014 *MISCELLANEOUS RESOLUTION #14183 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: FACILITIES PLANNING & ENGINEERING (FPE)/SHERIFF’S OFFICE (SO) – JAIL INTERCOM/CONSOLES REPLACEMENT/VIDEO CAMERA EXPANSION PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Jail Annex Intercom System was originally installed in 1989; and WHEREAS the Jail Annex Intercom System is no longer functional, and communications between control substations and the housing units are being performed by two-way radios; and WHEREAS if the system fails, the safety and security of staff and inmates could be jeopardized; and WHEREAS it is the recommendation of Sheriff’s Administration and Facilities Management that the Jail Annex Intercom Systems (see attached map) be replaced; and WHEREAS the Jail Video Camera System serves the Main Jail and the Jail Annex; and WHEREAS the Main Jail Video Camera system was last modified in 2008 and uses 104 analog cameras for surveillance only in high traffic/high contact areas; and WHEREAS the Jail Annex Video Camera system was originally installed in 1989 and uses 15 analog cameras only at entry/exit points; and WHEREAS there is minimal video surveillance in the housing pods to monitor events or activity of the inmates or staff; and WHEREAS if either system fails, the safety and security of staff and inmates could be jeopardized; and WHEREAS it is the recommendation of Sheriff’s Administration and Facilities Management that both Video Camera Systems be expanded to include the tunnel between the Jail and the Courthouse, Medical Clinic, Records, Booking, Sallyport, Jail Annex Housing Pods and that the original analog cameras be replaced with IP - based cameras (Internet Protocol) to provide improved resolution, area of coverage, efficiency of exporting video and finding archived video, and ability to view a number of cameras on single screen; and WHEREAS the installation of a data fiber backbone is recommended to increase camera and data throughput speed for video and card scanner systems; and WHEREAS there are 24 deputy console stations that control Jail Annex doors, lights, intercoms, cameras, that were installed in 1989 and use outdated technology; and WHEREAS it is the recommendation of Sheriff’s Administration and Facilities Management that the consoles be replaced with a Touch Screen Control System along with the new Jail Camera and Intercom System to ensure that all technologies and systems are compatible; and WHEREAS Facilities Management retained the services of Berbiglia and Associates, an annual (competitively bid) electrical engineering contractor, to design the system and assist with bidding its selection; and WHEREAS Facilities Management and Purchasing competitively bid the above systems and Midstate Security Company of Wyoming, Michigan submitted the lowest responsible bid (see bid summary attached) of $2,289,835, Camera Alternate $259,179, Service Contract for Camera System $102,801, Service Contract for Intercom System $163,000; and WHEREAS the Facilities Maintenance & Operations labor costs of $25,000, professional electrical engineering services costs of $108,000, and a contingency of $295,199 yields a total project cost of $3,243,014; and WHEREAS funding is available to transfer in the amount of $500,000 from the Capital Improvement Program/Building Fund (#40100) and $2,743,014 is available for transfer from the General Fund Assigned Fund Balance for Building Security Cameras and Consoles (GL Account #383339) to the Project Work Order Fund (#40400). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Jail Intercom/Consoles Replacement/Video Camera Expansion Project in the amount of $3,243,014. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE 430 Commissioners Minutes Continued. August 20, 2014 FISCAL NOTE (MISC. #14183) BY: Finance Committee, Tom Middleton, Chairperson IN RE: FACILITIES PLANNING & ENGINEERING (FPE)/SHERIFF’S OFFICE (SO) – JAIL INTERCOM/CONSOLES REPLACEMENT/VIDEO CAMERA EXPANSION PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The resolution approves the request and funding for the Department of Facilities Planning & Engineering and Sheriff’s Office to install Jail Intercom/Consoles Replacement/Video Camera Expansion Project in the amount of $3,243,014. 2. Sheriff’s Administration and Facilities Management recommends replacement of the Jail Annex Intercom system and consoles as well as the expansion of the video camera system to allow for improved safety and security of staff and inmates. 3. Facilities Planning & Engineering Division and Purchasing competitively bid the above system and Midstate Security Company of Wyoming, Michigan submitted the lowest responsible bid of $2,289,835, camera alternate $259,179, and Service contract for camera system $102,801, Service Contract for Intercom System $163,000. 4. Additional costs include Facilities Maintenance & Operations labor costs of $25,000, professional electrical engineering costs of $108,000 and a contingency of $295,199 which yields total project cost of $3,243,014. 5. Project costs include maintenance and support for the next six years. 6. Funding is available to transfer in the amount of $500,000 from the FY 2014 Capital Improvement Plan/Building Fund (#40100) and $2,743,014 is available for transfer for the General Fund Assigned Fund Balance for Building Security Cameras and Consoles (G/L Account #383339) to the Project Work order Fund. 7. The FY 2014 budget amendment is recommended as detailed below: FY 2014 Budget GENERAL FUND (#10100 GL#383339) Revenue 9010101-196030-665882 Planned Use of Balance $2,743,014 Total Revenue $2,743,014 Expense 9010101-196030-788001-40400 Transfer Out-Project Work Order Fund $2,743,014 Total Expenses $2,743,014 BUILDING IMPROVEMENT FUND (#40100) Revenue 1040101-148020-665882 Planned Use of Balance $ 500,000 Total Revenue $ 500,000 Expense 1040101-148020-788001-40400 Transfer Out-Project Work Order Fund $ 500,000 Total Expense $ 500,000 PROJECT WORK ORDERS FUND (#40400) Project ID #100000002002 Revenues 1040101-148020-695500-10100 Transfer In-General Fund $2,743,014 1040101-148020-695500-40100 Transfer In-Building Imp Fund $ 500,000 Total Revenues $3,243,014 Expenses 1040101-148020-796500 Budgeted Equity Adjustments $3,243,014 Total Expenses $3,243,014 Total $ -0- FINANCE COMMITTEE (The vote for this motion appears on page 436.) 431 Commissioners Minutes Continued. August 20, 2014 *MISCELLANEOUS RESOLUTION #14187 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY (MSHDA) NATIONAL FORECLOSURE MITIGATION COUNSELING PROGRAM ROUND 8 SUB-GRANTEE AGREEMENT FOR COUNSELING SERVICES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan State Housing Development Authority (MSHDA) administers a Homeownership Counseling Program which is a network of counselors that provides counseling on foreclosure prevention, budgeting, credit repair, homeownership and related matters; and WHEREAS the Authority seeks the services of the Oakland County Community & Home Improvement Division’s Housing Counseling and Homeless Services Unit to perform foreclosure mitigation counseling for Oakland County families; and WHEREAS housing counseling services shall be performed in accordance with adopted National Industry Standards for Homeownership Education and Counseling; and WHEREAS MSHDA shall pay the Oakland County Community & Home Improvement Division for various billable units of foreclosure mitigation counseling as defined by MSHDA in Exhibit I of the contract; and WHEREAS the Division estimates providing 34 billable units of foreclosure mitigation counseling services of up to $300 per household based on the level of service defined by MSHDA totaling $6,600.00; and WHEREAS the terms of the agreement shall cover work performed by the Community & Home Improvement Division during the period of time beginning July 14, 2014 through December 31, 2014; and WHEREAS the Division shall use the revenue to supplement limited Federal Community Development Block Grant funds allocated for housing counseling operation costs; and WHEREAS this agreement has been reviewed and approved through the County Executive’s Grant Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Michigan State Housing Development Authority National Foreclosure Mitigation Counseling Round 8 Sub- grantee Agreement totaling $6,600.00 for providing approximately 34 billable units of foreclosure mitigation counseling services for Oakland County families. BE IT FURTHER RESOLVED that housing counseling services will be performed in accordance with National Industry Standards for Homeownership Education and Counseling. BE IT FURTHER RESOLVED that the acceptance of this contract does not obligate the County to any future commitment. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Copy of Grant Review Sign Off – Community & Home Improvement Division, MSHDA’s Housing Education Program NFMC Round 8 Sub-Grantee Agreement Addendum, Michigan State Housing Development Authority National Foreclosure Mitigation Counseling Program Round 8 Sub-Grantee Agreement Exhibit I – Round 8 National Foreclosure Mitigation Counseling (NFMC) Services and Reimbursement Schedule, Exhibit II – NFMC Round 8 Sub-Grantee Certifications and Exhibit III – Verification of Agency Staff Providing NFMC Round 8 Counseling Services – Acknowledgement Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #14187) BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY (MSHDA) NATIONAL FORECLOSURE MITIGATION COUNSELING PROGRAM ROUND 8 SUB-GRANTEE AGREEMENT FOR COUNSELING SERVICES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 432 Commissioners Minutes Continued. August 20, 2014 1. The Michigan State Housing Development Authority (MSHDA) is seeking the services of the Oakland County Community & Home Improvement (CH&I) Division’s Housing Counseling and Homeless Services Unit to perform foreclosure mitigation counseling for Oakland County families. 2. The resolution accepts the MSHDA National Foreclosure Mitigation Counseling Program Agreement totaling $6,600 to provide approximately 34 billable units of foreclosure mitigation counseling services. 3. The Division will use the contract revenue to supplement limited Federal Community Development Block Grant funds allocated for housing counseling operation costs. 4. Terms of the agreement will cover work performed by the Community & Home Improvement Division beginning July 14, 2014 through December 31, 2014. 5. No County match is required for this contract. 6. A budget amendment is recommended as follows: MSHDA – NFMC Grant (National Foreclosure Mitigation Counseling #29723) GR0000000644 Activity GLB, Analysis Type GLB, Bud Ref 2014 FY 2014 FY 2015-17 Revenue 29723-1090680-132210-615571 State Operating Grants $ 6,600 $ 6,600 Total Revenue $ 6,600 $ 6,600 Expenditure 29723-1090680-132210-774636 Info Tech Operations $ 6,600 $ 6,600 Total Expenditures $ 6,600 $ 6,600 Community Development Block Grant (#29701) GR0000000632 Activity GLB, Analysis Type GLB, Bud Ref 2013 Expenditure 29701-1090601-172130-774636 Info Tech Operations ( $ 6,600 ) ( $ 6,600 ) 29701-1090601-172160-731521 Public Services $ 6,600 $ 6,600 Total Expenditures 0 0 FINANCE COMMITTEE (The vote for this motion appears on page 436.) *MISCELLANEOUS RESOLUTION #14188 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF WHITE LAKE-2014-2015 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contracts with local units of government for the purpose of providing Sheriff patrol services; and WHEREAS the Charter Township of White Lake has requested that the Oakland County Sheriff provide marine patrol services to the citizens of the Township for lakes in the Township; and WHEREAS the Charter Township of White Lake has requested that a contract for marine patrol be authorized; and WHEREAS the Sheriff has agreed to contract for this service with the Charter Township of White Lake; and WHEREAS this contract has been through the County Executive review process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached contract with the Charter Township of White Lake for Marine Patrol. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to sign the agreement. BE IT FURTHER RESOLVED that one (1) GF/GP part-time non-eligible (PTNE) 250 hours/year Marine Safety Deputy I position (#4030635-10962) be continued in the Sheriff’s Office/Patrol Services/Marine Safety Unit and contingent upon the level of funding associated with this contract. BE IT FURTHER RESOLVED that this contract will take effect on August 21, 2014. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. 433 Commissioners Minutes Continued. August 20, 2014 PUBLIC SERVICES COMMITTEE Copy of Oakland County Sheriff’s Office 2014-2015 Marine Patrol Services Agreement with the Charter Township of White Lake and Schedule A – Marine Patrol Agreement 2014-2015 Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #14188) BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF WHITE LAKE – 2014-2015 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes marine patrol services, as detailed in the attached agreement and Schedule A, lakes within the Charter Township of White Lake. 2. The Agreement is effective August 1, 2014 through September 30, 2015. 3. The resolution authorizes the continuation of one (1) GF/GP PTNE 250 hour/year Marine Safety Deputy I position (#4030635-10962) in the Sheriff’s Office/Patrol Services/Marine Safety Unit and is contingent upon the level of funding associated with this contract. 4. The budget for this Agreement was adjusted for FY 2014 – FY 2017 with the County Executive’s Recommended Budget. 5. No budget amendment is required as the existing budget reflect the contract agreement. FINANCE COMMITTEE (The vote for this motion appears on page 436.) *MISCELLANEOUS RESOLUTION #14189 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: FRIEND OF THE COURT – 2014 ACCESS AND VISITATION GRANT – AMENDMENT OVER 15% To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Friend of the Court received an amendment to the FY 2014 Access and Visitation grant award (MR #13316) administered through the State Court Administrative Office (SCAO); and WHEREAS subsequent award has been made by SCAO increasing the contract award from $14,500 to $17,700; and WHEREAS this grant amendment increase of $3,200 is for services to be performed in conjunction with Impact Consulting, Inc., which facilitates parenting time (visitation) for certain cases as determined by the Court; and WHEREAS there are no required in-kind matching funds required by the grant from Impact Consulting, Inc. or the Oakland County Friend of the Court; and WHEREAS the grant agreement has been reviewed and approved through the County Executive’s Contract Review Process and the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY 2014 Access and Visitation grant contract amendment. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute this amendment agreement and to approve additional amendments and extensions up to fifteen (15%) percent variance from the award. BE IT FURTHER RESOLVED that continuation of this grant program is contingent upon the continuation of State funding. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE 434 Commissioners Minutes Continued. August 20, 2014 Copy of Michigan Supreme Court – Access and Visitation Contract Amendment for State Fiscal Year 2013-14, Grant Review Sign Off – Friend of the Court Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #14189) BY: Finance Committee, Tom Middleton, Chairperson IN RE: FRIEND OF THE COURT – 2014 ACCESS AND VISITATION GRANT – AMENDMENT OVER 15% To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: The Oakland County Friend of the Court (FOC) received a grant amendment in the amount of $3,200 to the Federal FY 2014 Access and Visitation grant award (MR #13316) administered through the State Court Administrative Office (SCAO). The amendment will increase the contract award from $14,500 to $17,700 and coincides with the original grant period of October 1, 2013 through September 30, 2014. The grant amendment increase of $3,200 will be used to provide services to be performed in conjunction with Impact Consulting, Inc., to facilitate parenting time (visitation) for certain cases as determined by the Court. There are no in-kind or County matching funds required. The Fiscal Year 2014 Special Revenue budget is amended as follows: FOC Access Visitation – FUND (#27120) FY 2014 Grant GR0000000282 Activity GLB, Analysis Type GLB Amendment Revenue 3010404-126030-610313 Grants-Federal $ 3,200 $ 3,200 Expenditure 3010404-126030-731458 Professional Services $ 3,200 $ 3,200 FINANCE COMMITTEE Vote on the Consent Agenda: AYES: Dwyer, Gosselin, Hatchett, Hoffman, Jackson, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (18) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). MISCELLANEOUS RESOLUTION #14190 BY: Finance Committee, Tom Middleton, Chairperson IN RE: INFORMATION TECHNOLOGY DEPARTMENT – CREATE POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Information Technology Department has reviewed its operations and organizational structure to ensure the security and integrity of all critical data, assets, and infrastructure of Oakland County; and WHEREAS the information technology industry is challenged with cyber security, the risk of breach and data loss, and the impact of security breaches; and WHEREAS a security breach would have a significant impact to the County in cost and in the loss of critical data and customer confidence; and WHEREAS a Chief Information Security Officer is responsible to set the direction of and deliver the overall IT security architecture, operations, risk management; and regulatory and compliance for Oakland County and to keep cyber defenses, operations, and the overall organization prepared for current and ongoing threats; and 435 Commissioners Minutes Continued. August 20, 2014 WHEREAS the Human Resources Department conducted thorough research to determine a salary range for a Chief Information Security Officer that would be competitive; and WHEREAS it is proposed to create a new Proprietary Funded (PR) classification and position titled Chief Information Security Officer; and WHEREAS the position will be Proprietary Funded. The Information Technology billing rate structure will be reviewed and updated as needed to cover costs. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the proposed new classification for the Information Technology Department as follows: 1. To create one (1) new classification titled Chief Information Security Officer at the following: salary range: Base 1 yr. 2 yr. 3 yr. OT $155,000 $162,750 $170,888 $179,432 Exempt BE IT FURTHER RESOLVED to create one (1) Full-Time Eligible PR Chief Information Security Officer position in the Administrative Division (#1080101) of the Information Technology Department. BE IT FURTHER RESOLVED an amendment to the FY 2014-17 Budget is recommended as follows: INFORMATION TECHNOLOGY FUND (#63600) FY 2014 FY 2015 FY 2016 FY 2017 Revenue 63600-1080101-152000-665882 Planned Use of Bal. $ 14,059 $ 248,064 $ 252,720 $ 255,095 Total Revenue $ 14,059 $ 248,064 $ 252,720 $ 255,095 Expenditures 63600-1080101-152000-702010 Salaries $ 12,519 $ 167,633 $ 170,985 $ 172,695 63600-1080101-152000-722900 Fringe Benefit Adj. 1,540 80,431 81,735 82,400 Total Expenditures $ 14,059 $ 248,064 $ 252,720 $ 255,095 Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE The Vice-Chairperson referred the resolution to the Human Resources Committee. There were no objections. MISCELLANEOUS RESOLUTION 14191 BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET POSITION MODIFICATIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Department of Management and Budget consists of the Management and Budget Administration Division, the Equalization Division, and the Fiscal Services Division; and WHEREAS the Equalization Division assessed the future needs of the division; and WHEREAS it has been determined that to function more efficiently, certain position changes need to be made; and WHEREAS the proposed changes would provide a stronger supervisory structure to the division; and WHEREAS a reclassification of titles would also provide a structure for potential advancement opportunities within the division; and WHEREAS the Fiscal Services Division also assessed the future needs of the division and their services to the County; and WHEREAS it was determined that position changes would need to be made to provide consistent support to the County’s departments; and WHEREAS it is proposed to downwardly reclassify one (1) GF/GP Full-Time Eligible, Administrator Equalization (#1020501-05842) to Chief - Equalization; and WHEREAS it is proposed to downwardly reclassify one (1) vacant GF/GP Full-Time Eligible, Equalization Field Supervisor (#1020501-01564) to Equalization Appraiser II – Certified; and WHEREAS it is proposed to upwardly reclassify one (1) GF/GP Full-Time Eligible, Equalization Field Supervisor (#1020501-01933) to Chief- Equalization; and WHEREAS it is proposed to retitle the classification of Appraiser Aide to Real Estate Appraiser Trainee I; and WHEREAS it is proposed to retitle the classification of Equalization Appraiser Trainee to Real Estate Appraiser Trainee II; and 436 Commissioners Minutes Continued. August 20, 2014 WHEREAS it is proposed to delete one (1) vacant GF/GP Full-Time Eligible, Equalization Appraiser III – Certified (#1020501-00933); and WHEREAS it is proposed to delete one (1) GF/GP 1,000 hour Part-Time Non-Eligible, General Clerical position from the Reimbursement unit (#1020650-7483); and WHEREAS it is proposed to delete one (1) GF/GP Full-Time Eligible, Account Clerk II position from the Enterprise Fiscal Services Unit (#1020640-3573); and WHEREAS it is proposed to delete one (1) vacant SR Full Time Eligible, Accountant III position from the Grants unit (#1020622-01702); and WHEREAS it is proposed to create two (2) GF/GP 1,000 hour Part-Time Non-Eligible, Account Clerk I positions in the Reimbursement unit (#1020650); and WHEREAS it is proposed to create one (1) GF/GP Full-Time Eligible, Accountant III position in the Grants unit (#1020622); and WHEREAS the proposed personnel changes of the Department of Management and Budget would provide a savings to the County of $4,564 in FY 2014 and $67,275 annually thereafter; and WHEREAS it is anticipated that some of the savings will be used toward Human Resources personnel changes that will be presented in a separate resolution. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the following position changes: 1. To downwardly reclassify the following positions: Position # From Position Title Grade To Position Title Grade 1020501-05842 Administrator – Equalization 19 Chief – Equalization 18 1020501-01564 Equalization Field Supervisor 15 Equalization Appraiser II – Certified 11 2. To upwardly reclassify the following positions: Position # From Position Title Grade To Position Title Grade 1020501-01933 Equalization Field Supervisor 15 Chief – Equalization 18 3. To retitle the following Classifications: Current Classification Title Proposed Classification Title Appraisal Aide Real Estate Appraiser Trainee I Equalization Appraiser Trainee Real Estate Appraiser Trainee II 4. To delete the following positions: Classification Title Position # Funding Equalization Appraiser III – Certified (FTE) 1020501-00933 GF/GP General Clerical (1,000 hour PTNE) 1020650-7483 GF/GP Account Clerk II (FTE) 1020640-03573 GF/GP Accountant III (FTE) 1020622-01702 SR 437 Commissioners Minutes Continued. August 20, 2014 5. To create the following positions. Position Type Classification Title Unit PTNE, 1,000 hours Account Clerk I 1020650 PTNE, 1,000 hours Account Clerk I 1020650 FTE Accountant III 1020622 BE IT FURTHER RESOLVED that the budget be amended as follows: GENERAL FUND (#10100) FY 2014 FY 2015-FY 2017 Revenue 9010101-196030-665882 Planned Use of Balance ( $ 4,564 ) ( $ 67,275 ) Total Revenue ( $ 4,564 ) ( $ 67,275 ) FY 2014 FY 2015-FY 2017 Expenditures Downwardly reclassify Equal Administrator (#1020501-5842) to Chief- Equalization 1020501-186020-702010 Salaries ( $ 302 ) ( $ 4,046 ) 1020501-186020-702010 Fringe Adj ( $ 206 ) ( $ 1,737 ) Downwardly reclassify Equal Field Supervisor (#1020501-1564) to Equal Appraiser II 1020501-173030-702010 Salaries ( $ 4,619 ) ( $ 61,855 ) 1020501-173030-722900 Fringe Adj ( $ 3,282 ) ( $ 39,156 ) 1020501-173020-702010 Salaries $ 3,749 $ 50,200 1020501-173020-722900 Fringe Adj $ 2,827 $ 34,616 Upwardly reclassify Equal Field Supervisor (#1020501-1933) to Chief-Equalization 1020501-173020-702010 Salaries ( $ 5,715 ) ( $ 76,522 ) 1020501-173020-722900 Fringe Adj ( $ 4,173 ) ( $ 49,977 ) 1020501-186020-702010 Salaries $ 6,093 $ 81,579 1020501-186020-722900 Fringe Adj $ 3,909 $ 46,822 Delete Equalization Appraiser III FTE (#1020501-0933) 1020501-173020-702010 Salaries ( $ 4,162 ) ( $ 55,723 ) 1020501-173020-722900 Fringe Adj ( $ 3,069 ) ( $ 36,769 ) Delete Fiscal Services General Clerical 1,000 Hour PTNE (#1020650-7483) 1020650-126000-702010 Salaries ( $ 853 ) ( $ 11,421 ) 1020650-126000-722900 Fringe Adj ( $ 30 ) ( $ 528 ) Delete Fiscal Services Account Clerk II (#1020640-3573) 1020601-182050-702010 Salaries ( $ 2,566 ) ( $ 34,360 ) 1020601-182050-722900 Fringe Adj ( $ 1,436 ) ( $ 28,459 ) Create two (2) Fiscal Services Account Clerk I positions PTNE 1,000 hours 1020650-126000-702010 Salaries $ 2,224 $ 29,788 1020650-126000-722900 Fringe Adj $ 125 $ 1,716 Create Fiscal Services Accountant III position 1020601-182080-702010 Salaries $ 3,950 $ 52,890 1020601-182080-722900 Fringe Adj $ 2,972 $ 35,667 438 Commissioners Minutes Continued. August 20, 2014 Total Expenditures ( $ 4,564 ) ( $ 67,275 ) Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE The Vice-Chairperson referred the resolution to the Human Resources Committee. There were no objections. There were no items to report on the Regular Agenda for the General Government Committee. MISCELLANEOUS RESOLUTION #14192 BY: Human Resources Committee, John Scott, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – EXCEPTION TO MERIT RULE 2.10.1.2 – INFORMATION TECHNOLOGY DEPARTMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Merit Rule 2.10.1.2 provides that “Exceptions may be made in departments or divisions which have received approval from the Board of Commissioners and the County Executive to adopt work schedules other than eight hours per day, such as 4/40, flex time, etc.”; and WHEREAS the Information Technology Department is requesting an exception to Merit Rule 2.10.1.2 with regards to payment of overtime for non-exempt classifications as identified; and WHEREAS overtime shall be paid after 40 hours in a work week in accordance with the Fair Labor Standards Act; and WHEREAS Information Technology Department’s professional employees are working in a 24X7 high availability environment and staff are called upon to work outside of their regular work schedule when dealing with maintenance, incident, and project related work; and WHEREAS the option for non-exempt employees to use flextime versus overtime to meet the needs of the departments cultivates a more productive, open work environment that provides both the employees and their Supervisors another approach to accomplish the required work. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the exception to Merit Rule 2.10.1.2 for employees to receive overtime only after working in excess of 40 hours per week in accordance with the employee’s regular work schedule. BE IT FURTHER RESOLVED this exception will apply to the following non-exempt classifications in the Information Technology Department: Job Classification Job Code Customer Services Technician III 000184 Customer Services Technician II 000183 Customer Services Technician I 000182 Data Processing Equipment Operator III 000192 Data Processing Equipment Operator II 000191 Data Processing Equipment Operator I 000190 Project Support Specialist 000392 Senior Radio Communication Technician 000416 Telephone Communications Technician 000510 Radio Communications Technician 000741 Technical Operations Supervisor 001129 GIS Enterprise Data Technician II 001139 GIS Enterprise Data Technician I 000921 Computer Operations Supervisor 001398 IT Business Analyst 001399 IT User Support Specialist I 001400 IT User Support Specialist II 001401 Production Control Analyst 001408 Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution. HUMAN RESOURCES COMMITTEE 439 Commissioners Minutes Continued. August 20, 2014 The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections. There were no items to report on the Regular Agenda for the Planning and Building Committee. MISCELLANEOUS RESOLUTION #14193 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CANCELLATION OF MR #14105, CONTRACT FOR DISPATCH SERVICES IN WASHINGTON TOWNSHIP To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contractual agreements for the purpose of Police and Fire Dispatch services; and WHEREAS the Charter Township of Washington in Macomb County requested that the Sheriff’s Office dispatch fire calls for the Township; and WHEREAS MR #14105 authorized the Chairperson of the Board to sign an agreement with the Charter Township of Washington; and WHEREAS the Charter Township of Washington has since declined having the Sheriff’s Office provide Fire Dispatch Services. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners rescinds the approval for the Chairperson to sign the Fire Dispatch Agreement with the Charter Township of Washington. BE IT FURTHER RESOLVED that one (1) GF/GP full-time eligible Dispatch Specialist position (#4030510-11535) be deleted in the Sheriff Emergency Response & Preparedness Division, Communications Unit effective August 23, 2014. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE The Vice-Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #14194 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: PUBLIC SERVICES DEPARTMENT – ANIMAL CONTROL AND PET ADOPTION CENTER – ACCEPTANCE OF GIFT TO THE OAKLAND COUNTY ANIMAL CONTROL AND PET ADOPTION CENTER To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS in current times, many people have become more enlightened and concerned about the fate and welfare of animals that come into contact the public animal shelters; and WHEREAS in Oakland County, we are extremely fortunate to have compassionate residents that give generously to the Oakland County Animal Control and Pet Adoption Center’s Legacy Fund and support its efforts to provide the highest quality service and humane treatment to the animals entrusted to the care of the Oakland County Animal Control and Pet Adoption Center; and WHEREAS Ms. Joyce M. Danas, a kind and generous person who was concerned about animals wellbeing, was aware of the quality service provided by the Oakland County Animal Control and Pet Adoption Center, and has demonstrated a lasting commitment to providing assistance throughout her lifetime; and WHEREAS Ms. Danas wanted to assist the Center in continuing its work for the protection and preservation of animals and has established a generous legacy to continue the humane support of animals into the future; and WHEREAS Ms. Danas previously donated an amount of $46,500 in July 2013 (received via MR #13209); and $15,877.56 in December 2013 (received via MR #14043). WHEREAS Ms. Danas’ wishes are provided for in her living trust, in which now the Successor Trustee has made another distribution, “The Oakland Animal Care Center, for a distribution amount of $150,000”; and 440 Commissioners Minutes Continued. August 20, 2014 WHEREAS MR #83204 requires that gift donations with a value of $10,000 or more, with no match or other financial obligations to the county , be reviewed by the department’s/division’s liaison committee, acknowledged by the Board of Commissioners by signed resolution, accounted for in the appropriate departmental donation account, and recorded as a general fixed County asset. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners acknowledges the generous gift of $150,000 bequeathed by Ms. Danas to the Oakland County Animal Control and Pet Adoption Center. BE IT FURTHER RESOLVED that the donation was accounted for in the Oakland County Animal Control and Pet Adoption Center’s Legacy Fund. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Correspondence from Law Offices of Richard S. Mroczka, P.L.L.C. and State of Michigan County of Oakland Receipt of Distributive Share on file in County Clerk’s office. The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #14195 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT COURT – HAZEL PARK FOR 2015/2016/2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 43rd District Court in Hazel Park is requesting that the Sheriff continue to provide security to the Court with Part Time Non-Eligible (PTNE) Court Deputies through September 30, 2017 and the Board of Commissioners has authorized District Courts the opportunity to contract for security; and WHEREAS the Court is requesting to contract for PTNE Court Deputies to provide the ability to quickly respond to and control situations, minimizing the risk to both the public and District Court staff; and WHEREAS MR #11187 authorized a contract for Court Security for the Hazel Park District Court through September 30, 2014; and WHEREAS the contract to provide services through September 30, 2017 has been approved through the County Executive review process; and WHEREAS the approval of the contract to reimburse the County for this service will be necessary (see attached contract and Schedule A). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to enter into the attached contract for Court Security with the 43rd District Court- Hazel Park for the Fiscal Years 2015/2016/2017. BE IT FURTHER RESOLVED that each of the two (2) PTNE 1,720 hr/yr Court Deputy II positions (#4030435-10382 & 10383) be continued and reviewed in the budget process. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of 2015-2017 Contract to Provide Security for the 43rd District Court Hazel Park and 2015/2016/2017 Schedule A Sheriff’s Office Cost for 43rd District Court-Hazel Park Incorporated by Reference. Original on file in County Clerk’s office. The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #14196 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT COURT – MADISON HEIGHTS FOR 2015/2016/2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: 441 Commissioners Minutes Continued. August 20, 2014 WHEREAS the 43rd District Court in Madison Heights is requesting that the Sheriff continue to provide security to the Court with Part Time Non-Eligible (PTNE) Court Deputies through September 30,2017 and the Board of Commissioners has authorized District Courts the opportunity to contract for security; and WHEREAS the Court is requesting to continue the contract for PTNE Court Deputies to provide the ability to quickly respond to and control situations, minimizing the risk to both the public and District Court staff; and WHEREAS MR #11185 authorized a contract for Court Security for the Madison Heights District Court through September 30, 2014; and WHEREAS the contract to provide services through September 30, 2017 has been approved through the County Executive review process; and WHEREAS the approval of the contract to reimburse the County for this service will be necessary (see attached contract and Schedule A). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to enter into the attached contract for Court Security with the 43rd District Court- Madison Heights for the Fiscal Years 2015/2016/2017. BE IT FURTHER RESOLVED that the two (2) PTNE 1,000 hrs/yr Court Deputy II positions (#4030435- 09823 & 09824) be continued and be reviewed in the budget process. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of 2015-2017 Contract to Provide Security for the 43rd District Court-Madison Heights and 2015/2016/2017 Schedule A Sheriff’s Office Cost for 43rd District Court-Madison Heights Incorporated by Reference. Original on file in County Clerk’s office. The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #14197 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 46TH DISTRICT COURT – SOUTHFIELD FOR 2015-2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 46th District Court in Southfield is requesting that the Sheriff provide security to the Court with Part Time Non-Eligible (PTNE) Court Deputies through September 30, 2014, and the Board of Commissioners has authorized District Courts the opportunity to contract for security; and WHEREAS the Court is requesting to contract for PTNE Court Deputies to provide the ability to quickly respond to and control situations, minimizing the risk to both the public and District Court staff; and WHEREAS MR #14062 authorized a contract for Court Security for the Southfield District Court through September 30, 2014; and WHEREAS the contract to provide services through September 30, 2014 has been approved through the County Executive review process; and WHEREAS approval of the contract to reimburse the County for this service will be necessary (see attached contract and Schedule A.) NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to enter into the attached contract for Court Security with the 46th District Court-Southfield for the Fiscal Years 2015/2016/2017. BE IT FURTHER RESOLVED that four (4) GF/GP PTNE 1,000 hours per year Court Deputy II positions (#4030435-11439,11440,11441,11442) be continued and reviewed in the budget process. BE IT FURTHER RESOLVED that the positions be continued contingent upon renewal of this contract. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of 2015-2017 Contract to Provide Security for the 46th District Court Southfield and 2015/2016/2017 Schedule A Sheriff’s Office Cost for 46th District Court-Southfield Incorporated by Reference. Original on file in County Clerk’s office. 442 Commissioners Minutes Continued. August 20, 2014 The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #14198 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 47TH DISTRICT COURT – FARMINGTON HILLS FOR 2015/2016/2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 47th District Court in Farmington Hills is requesting that the Sheriff continue to provide security to the Court with Part Time Non-Eligible (PTNE) Court Deputies and the Board of Commissioners has authorized District Courts the opportunity to contract for security; and WHEREAS the Court is requesting to continue the contract for PTNE Court Deputies to provide the ability to quickly respond to and control situations, minimizing the risk to both the public and District Court staff; and WHEREAS MR #11184 authorized a contract for Court Security for the Farmington Hills District Court through September 30, 2014; and WHEREAS the contract to provide services through September 30, 2017 has been approved through the County Executive review process; and WHEREAS the approval of the contract to reimburse the County for this service will be necessary (see attached contract and Schedule A). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to enter into the attached contract for Court Security with the 47th District Court- Farmington Hills for the Fiscal Years 2015/2016/2017. BE IT FURTHER RESOLVED that the three (3) PTNE 1,000 hrs/yr Court Deputy II positions (#4030435- 09992, 09993 & 09994) be continued and be reviewed in the budget process. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of 2015-2017 Contract to Provide Security for the 47th District Court Farmington Hills and 2015/2016/2017 Schedule A Sheriff’s Office Cost for 47th District Court-Farmington Incorporated by Reference. Original on file in County Clerk’s office. The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #14199 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 48TH DISTRICT COURT – BLOOMFIELD HILLS FOR 2015/2016/2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 48th District Court in Bloomfield Hills is requesting that the Sheriff continue to provide security to the Court with Part Time Non-Eligible (PTNE) Court Deputies through September 30, 2017, and the Board of Commissioners has authorized District Courts the opportunity to contract for security; and WHEREAS the Court is requesting to continue the contract for PTNE Court Deputies to provide the ability to quickly respond to and control situations, minimizing the risk to both the public and District Court staff; and WHEREAS MR #11183 authorized a contract for Court Security for the Bloomfield Hills District Court through September 30, 2014; and WHEREAS the contract to provide services through September 30, 2017 has been approved through the County Executive review process; and WHEREAS the approval of the contract to reimburse the County for this service will be necessary (see attached contract and Schedule A). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to enter into the attached contract for Court Security with the 48th District Court-Bloomfield Hills for the Fiscal Years 2015/2016/2017. 443 Commissioners Minutes Continued. August 20, 2014 BE IT FURTHER RESOLVED that the three (3) PTNE 1,000 hrs/yr Court Deputy II positions (#4030435-09007, 09008 & 09899) be continued and be reviewed in the budget process. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of 2014-2017 Contract to Provide Security for the 48th District Court Bloomfield Hills and 2015/2016/2017 Schedule A Sheriff’s Office Cost for 48th District Court Incorporated by Reference. Original on file in County Clerk’s office. The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #14200 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – ADDITIONAL SERGEANT FOR COURT SECURITY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Board of Commissioners has authorized the non-county District Courts the opportunity to contract for security with the Sheriff’s Office; and WHEREAS the five District Courts (43 Hazel Park, 43 Madison Heights, 46 Southfield, 47 Farmington, 48 Bloomfield) are asking to continue to contract for Part Time Non-Eligible (PTNE) Court Deputies to provide the ability to quickly respond to and control situations, minimizing the risk to both the public and District Court staff; and WHEREAS the Sheriff also provides court room and security to the 52nd District Courts, the Friend of the Court and the 6th Circuit Court along with running the Results Breath Alcohol and Drug Testing program which utilizes PTNE Deputies; and WHEREAS the ability to supervise and maintain control over a large full time and PTNE staff at 17 different locations has proven to more than one (1) Sergeant can supervise; and WHEREAS the Sheriff is requesting the addition of one (1) Sergeant be added to the Court Security Unit (#4030435) for supervisory control; and WHEREAS the costs associated with this position will be charged to the District Courts as shown in the attached Schedule A; and WHEREAS this proposal has been through the County Executive review process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the creation of one (1) GF/GP Sergeant position to be added to the Sheriff’s Office, Corrective Services Satellite Services Division, Court Security Unit (#4030435). BE IT FURTHER RESOLVED that one (1) marked patrol vehicle with mobile radio, prep radio, video camera and mobile data computer be added to the county fleet. BE IT FURTHER RESOLVED that this position be reviewed in the budget process and continued contingent upon renewal of these contracts. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of District Court Security Proposal Schedule A Jun-14 on file in County Clerk’s office. The Vice-Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #14201 BY: Commissioner Michael Gingell, District #1 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CHARTER TOWNSHIP OF ORION – CONKLIN ROAD AT ORION ROAD/MILL LAKE ROAD AT BALDWIN ROAD – PROJECT NO. 52572 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the 444 Commissioners Minutes Continued. August 20, 2014 construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the Charter Township of Orion, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Orion and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Orion has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2014 authorized amount of Tri- Party Road Improvement funding for Project #52572 in the Charter Township of Orion is $39,583. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Orion and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Orion. Chairperson, we move the adoption of the foregoing Resolution. MICHAEL GINGELL, MIKE SPISZ Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for the Oakland County Road Commission, Cost Participation Agreement, Exhibit A – Tri-Party Program, Exhibit B – Provisions and Exhibit C – Liability and Insurance Requirements Incorporated by Reference. Original on file in County Clerk’s office. The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #14202 BY: Commissioner Michael Spisz, District #3; Bob Hoffman, District #2 IN RE: BOARD OF COMMISSIONERS – SUPPORT OF REROUTING THE PROPOSED ET ROVER PIPELINE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the proposed route of the ET Rover pipeline through Oakland County will result in significant property damage and economic loss through populated areas; and WHEREAS no net long term economic benefit will result from the disruption caused by the ET Rover pipeline construction; and 445 Commissioners Minutes Continued. August 20, 2014 WHEREAS the pipeline is merely a “pass through” and will provide not supply energy to Oakland County residents and does not supply natural gas to Michigan citizens beyond the MichCon delivery point in Livingston County; and WHEREAS the construction of the pipeline will have a significant impact on private landowner’s property with the pipeline needing a 50 foot permanent right of way and an additional 50 feet during the construction process according the Federal Energy Regulatory Commission; and WHEREAS if an amicable agreement cannot be reached, the utilities have the ability to seek to take private property through eminent domain; and WHEREAS the Charter Township of Brandon, the Township of Groveland and other local governments have adopted resolutions in opposition to current proposed route and placed these objections on file with the Federal Energy Regulatory Commission; and WHEREAS the headwaters to the Flint River and Clinton River watersheds fall within the proposed route of the pipeline and a rupture to the line could have devastating effects on bodies of water that millions of people rely upon; and WHEREAS a utility accident as recently as 2010 in Marshall, Michigan polluted 25 miles of the Kalamazoo River and cost more the $1 billion in clean-up costs to date; and WHEREAS the communities along the route have invested heavily in protecting the natural features such as woodlands and wetlands that would be heavily disrupted by the proposed route; and WHEREAS the population of the communities in Oakland County along the proposed route have experienced rapid population growth and are no longer rural in nature; and WHEREAS communities with less population and fewer sensitive resources are within a reasonable distance to the north; and WHEREAS the Federal Energy Regulatory Commission is now hearing comment on the proposed route it is appropriate for Oakland County to take action to protect citizen’s property rights and our natural resources. NOW THEREFORE BE IT RESOLVED that Oakland County shall express its support in comment for re- routing the proposed ET Rover pipeline before the Federal Energy Regulatory Commission. BE IT FURTHER RESOLVED that the Federal Energy Regulatory Commission be informed of the sensitive nature resources in the current proposed route of the ET Rover pipeline, the number of citizens and waterways that would be effected by a potential environmental contamination in the Flint and Clinton River watersheds, and data regarding the property values that would be effected. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution as a comment before the Federal Energy Regulatory Commission and sent to U.S. Senator Debbie Stabenow, U.S. Senator Carl Levin, U.S. Representative Mike Rogers, Governor Rick Snyder, Senator Dave Robertson, Representative Brad Jacobson, Oakland County Executive L. Brooks Patterson and Oakland County Townships along the proposed pipeline route. Chairperson, I move the adoption of the foregoing Resolution. MIKE SPISZ, JOHN SCOTT, PHIL WEIPERT, JIM RUNESTAD, DAVE WOODWARD, BOB HOFFMAN, MATTIE HATCHETT, HELAINE ZACK, JANET JACKSON, SHELLEY TAUB, GARY MCGILLIVRAY, TOM MIDDLETON The Vice-Chairperson referred the resolution to the General Government Committee. There were no objections. MISCELLANEOUS RESOLUTION #14203 BY: Commissioners Bill Dwyer, District #14; Commissioner Marcia Gershenson, District #13 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CITY OF FARMINGTON HILLS – ORCHARD LAKE ROAD/14 MILE ROAD/NORTHWESTERN HIGHWAY CONNECTOR TRIANGLE – PROJECT NO. 50261 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the 446 Commissioners Minutes Continued. August 20, 2014 construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the City of Farmington Hills, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Farmington Hills and said appropriation has been transferred to a project account; and WHEREAS the City of Farmington Hills has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2014 authorized amount of Tri- Party Road Improvement funding for Project #50261 in the City of Farmington Hills is $259,983. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Farmington Hills and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Farmington Hills. Chairperson, we move the adoption of the foregoing Resolution. BILL DWYER, MARCIA GERSHENSON Copy of Correspondence from Patricia Z. Wierzbicki, Deputy Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for Oakland County Road Commission, Cost Participation Agreement and Exhibit A – Tri-Party Program Incorporated by Reference. Original on file in County Clerk’s office. The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections. The Board adjourned at 7:46 p.m. to the call of the Chair or September 4, 2014, at 9:30 a.m. LISA BROWN JEFF MATIS Clerk Vice-Chairperson 447