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Home My WebLink AboutMinutes - 2014.09.04 - 7944 OAKLAND COUNTY BOARD OF COMMISSIONERS MINUTES September 4, 2014 Meeting called to order by Chairperson Michael Gingell at 9:37 a.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan. Roll called. PRESENT: Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack. (21) EXCUSED ABSENCE WITH NOTICE: None. (0) Quorum present. Invocation given by Kathy Crawford Pledge of Allegiance to the Flag. Moved by Dwyer supported by Quarles the minutes of the August 20, 2014 Board Meeting be approved. A sufficient majority having voted in favor, the minutes were approved as printed. Moved by Taub supported by McGillivray the agenda be approved as printed. AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic. (21) NAYS: None. (0) A sufficient majority having voted in favor, the agenda was approved as printed. Chairperson Michael Gingell addressed the Board to introduce Commissioners Taub, Gosselin and Matis. Commissioners Taub, Gosselin and Matis addressed the Board to present a Proclamation to Christine Lind Hage honoring here passion for developing effective and efficient library services, while serving this community and their needs, has resulted in better service delivery with innovation at the forefront of her efforts. Over 1,600 people are registered and are active users of the Oakland Talking Book Services Assistive Technology Trainer, who provides training on new technology at the library. These are only a few of the many changes that have enhanced the quality of library service. Christine Lind Hage, Rochester Hills Library Director addressed the Board. Oakland County Clerk – Register of Deeds, Lisa Brown read a communication from Kevin Oeffner, Circuit Court Administrator stating that Judge Gene Schnelz’s term on the Library Board in Oakland County will expire on August 24, 2014. Judge Grant has appointed Judge Joan Young to the Library Board in Oakland County for a five-year term beginning August 24, 2014. There were no objections the appointment was confirmed. The following person addressed the Board during public comment: Rick Gladstone. 450 Commissioners Minutes Continued. September 4, 2014 Moved by Spisz supported by McGillivray the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). The vote for this motion appears on page 475. The resolutions on the Consent Agenda follow (annotated by an asterisk {*}): *REPORT (MISC. #14190) BY: Human Resources Committee, John Scott, Chairperson IN RE: INFORMATION TECHNOLOGY DEPARTMENT – CREATE POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on August 27, 2014 reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. HUMAN RESOURCES COMMITTEE MISCELLANEOUS RESOLUTION #14190 BY: Finance Committee, Tom Middleton, Chairperson IN RE: INFORMATION TECHNOLOGY DEPARTMENT – CREATE POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Information Technology Department has reviewed its operations and organizational structure to ensure the security and integrity of all critical data, assets, and infrastructure of Oakland County; and WHEREAS the information technology industry is challenged with cyber security, the risk of breach and data loss, and the impact of security breaches; and WHEREAS a security breach would have a significant impact to the County in cost and in the loss of critical data and customer confidence; and WHEREAS a Chief Information Security Officer is responsible to set the direction of and deliver the overall IT security architecture, operations, risk management; and regulatory and compliance for Oakland County and to keep cyber defenses, operations, and the overall organization prepared for current and ongoing threats; and WHEREAS the Human Resources Department conducted thorough research to determine a salary range for a Chief Information Security Officer that would be competitive; and WHEREAS it is proposed to create a new Proprietary Funded (PR) classification and position titled Chief Information Security Officer; and WHEREAS the position will be Proprietary Funded. The Information Technology billing rate structure will be reviewed and updated as needed to cover costs. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the proposed new classification for the Information Technology Department as follows: 1. To create one (1) new classification titled Chief Information Security Officer at the following salary range: Base 1 yr. 2 yr. 3 yr. OT $155,000 $162,750 $170,888 $179,432 Exempt BE IT FURTHER RESOLVED to create one (1) Full-Time Eligible PR Chief Information Security Officer position in the Administrative Division (#1080101) of the Information Technology Department. BE IT FURTHER RESOLVED an amendment to the FY 2014-17 Budget is recommended as follows: 451 Commissioners Minutes Continued. September 4, 2014 INFORMATION TECHNOLOGY FUND (#63600) FY 2014 FY 2015 FY 2016 FY 2017 Revenue 63600-1080101-152000-665882 Planned Use of Bal. $ 14,059 $ 248,064 $ 252,720 $ 255,095 Total Revenue $ 14,059 $ 248,064 $ 252,720 $ 255,095 Expenditures 63600-1080101-152000-702010 Salaries $ 12,519 $ 167,633 $ 170,985 $ 172,695 63600-1080101-152000-722900 Fringe Benefit Adj. 1,540 80,431 81,735 82,400 Total Expenditures $ 14,059 $ 248,064 $ 252,720 $ 255,095 Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE (The vote for this motion appears on page 475.) *REPORT (MISC. #14191) BY: Human Resources Committee, John Scott, Chairperson IN RE: DEPARTMENT OF MANAGEMENT & BUDGET POSITION MODIFICATIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on August 27, 2014 reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. HUMAN RESOURCES COMMITTEE MISCELLANEOUS RESOLUTION 14191 BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET POSITION MODIFICATIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Department of Management and Budget consists of the Management and Budget Administration Division, the Equalization Division, and the Fiscal Services Division; and WHEREAS the Equalization Division assessed the future needs of the division; and WHEREAS it has been determined that to function more efficiently, certain position changes need to be made; and WHEREAS the proposed changes would provide a stronger supervisory structure to the division; and WHEREAS a reclassification of titles would also provide a structure for potential advancement opportunities within the division; and WHEREAS the Fiscal Services Division also assessed the future needs of the division and their services to the County; and WHEREAS it was determined that position changes would need to be made to provide consistent support to the County’s departments; and WHEREAS it is proposed to downwardly reclassify one (1) GF/GP Full-Time Eligible, Administrator Equalization (#1020501-05842) to Chief - Equalization; and WHEREAS it is proposed to downwardly reclassify one (1) vacant GF/GP Full-Time Eligible, Equalization Field Supervisor (#1020501-01564) to Equalization Appraiser II – Certified; and WHEREAS it is proposed to upwardly reclassify one (1) GF/GP Full-Time Eligible, Equalization Field Supervisor (#1020501-01933) to Chief- Equalization; and WHEREAS it is proposed to retitle the classification of Appraiser Aide to Real Estate Appraiser Trainee I; and WHEREAS it is proposed to retitle the classification of Equalization Appraiser Trainee to Real Estate Appraiser Trainee II; and WHEREAS it is proposed to delete one (1) vacant GF/GP Full-Time Eligible, Equalization Appraiser III – Certified (#1020501-00933); and WHEREAS it is proposed to delete one (1) GF/GP 1,000 hour Part-Time Non-Eligible, General Clerical position from the Reimbursement unit (#1020650-7483); and 452 Commissioners Minutes Continued. September 4, 2014 WHEREAS it is proposed to delete one (1) GF/GP Full-Time Eligible, Account Clerk II position from the Enterprise Fiscal Services Unit (#1020640-3573); and WHEREAS it is proposed to delete one (1) vacant SR Full Time Eligible, Accountant III position from the Grants unit (#1020622-01702); and WHEREAS it is proposed to create two (2) GF/GP 1,000 hour Part-Time Non-Eligible, Account Clerk I positions in the Reimbursement unit (#1020650); and WHEREAS it is proposed to create one (1) GF/GP Full-Time Eligible, Accountant III position in the Grants unit (#1020622); and WHEREAS the proposed personnel changes of the Department of Management and Budget would provide a savings to the County of $4,564 in FY 2014 and $67,275 annually thereafter; and WHEREAS it is anticipated that some of the savings will be used toward Human Resources personnel changes that will be presented in a separate resolution. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the following position changes: 1. To downwardly reclassify the following positions: Position # From Position Title Grade To Position Title Grade 1020501-05842 Administrator – Equalization 19 Chief – Equalization 18 1020501-01564 Equalization Field Supervisor 15 Equalization Appraiser II – Certified 11 2. To upwardly reclassify the following positions: Position # From Position Title Grade To Position Title Grade 1020501-01933 Equalization Field Supervisor 15 Chief – Equalization 18 3. To retitle the following Classifications: Current Classification Title Proposed Classification Title Appraisal Aide Real Estate Appraiser Trainee I Equalization Appraiser Trainee Real Estate Appraiser Trainee II 4. To delete the following positions: Classification Title Position # Funding Equalization Appraiser III – Certified (FTE) 1020501-00933 GF/GP General Clerical (1,000 hour PTNE) 1020650-7483 GF/GP Account Clerk II (FTE) 1020640-03573 GF/GP Accountant III (FTE) 1020622-01702 SR 5. To create the following positions. Position Type Classification Title Unit PTNE, 1,000 hours Account Clerk I 1020650 PTNE, 1,000 hours Account Clerk I 1020650 FTE Accountant III 1020622 453 Commissioners Minutes Continued. September 4, 2014 BE IT FURTHER RESOLVED that the budget be amended as follows: GENERAL FUND (#10100) FY 2014 FY 2015-FY 2017 Revenue 9010101-196030-665882 Planned Use of Balance ( $ 4,564 ) ( $ 67,275 ) Total Revenue ( $ 4,564 ) ( $ 67,275 ) FY 2014 FY 2015-FY 2017 Expenditures Downwardly reclassify Equal Administrator #1020501-5842 to Chief- Equalization 1020501-186020-702010 Salaries ( $ 302 ) ( $ 4,046 ) 1020501-186020-702010 Fringe Adj ( $ 206 ) ( $ 1,737 ) Downwardly reclassify Equal Field Supervisor #1020501-1564 to Equal Appraiser II 1020501-173030-702010 Salaries ( $ 4,619 ) ( $ 61,855 ) 1020501-173030-722900 Fringe Adj ( $ 3,282 ) ( $ 39,156 ) 1020501-173020-702010 Salaries $ 3,749 $ 50,200 1020501-173020-722900 Fringe Adj $ 2,827 $ 34,616 Upwardly reclassify Equal Field Supervisor #1020501-1933 to Chief-Equalization 1020501-173020-702010 Salaries ( $ 5,715 ) ( $ 76,522 ) 1020501-173020-722900 Fringe Adj ( $ 4,173 ) ( $ 49,977 ) 1020501-186020-702010 Salaries $ 6,093 $ 81,579 1020501-186020-722900 Fringe Adj $ 3,909 $ 46,822 Delete Equalization Appraiser III FTE #1020501-0933 1020501-173020-702010 Salaries ( $ 4,162 ) ( $ 55,723 ) 1020501-173020-722900 Fringe Adj ( $ 3,069 ) ( $ 36,769 ) Delete Fiscal Services General Clerical 1,000 Hour PTNE #1020650-7483 1020650-126000-702010 Salaries ( $ 853 ) ( $ 11,421 ) 1020650-126000-722900 Fringe Adj ( $ 30 ) ( $ 528 ) Delete Fiscal Services Account Clerk II #1020640-3573 1020601-182050-702010 Salaries ( $ 2,566 ) ( $ 34,360 ) 1020601-182050-722900 Fringe Adj ( $ 1,436 ) ( $ 28,459 ) Create two (2) Fiscal Services Account Clerk I positions PTNE 1,000 hours 1020650-126000-702010 Salaries $ 2,224 $ 29,788 1020650-126000-722900 Fringe Adj $ 125 $ 1,716 Create Fiscal Services Accountant III position 1020601-182080-702010 Salaries $ 3,950 $ 52,890 1020601-182080-722900 Fringe Adj $ 2,972 $ 35,667 Total Expenditures ( $ 4,564 ) ( $ 67,275 ) Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE (The vote for this motion appears on page 475.) *MISCELLANEOUS RESOLUTION #14201 BY: Commissioner Michael Gingell, District #1 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CHARTER TOWNSHIP OF ORION – CONKLIN ROAD AT ORION ROAD/MILL LAKE ROAD AT BALDWIN ROAD – PROJECT NO. 52572 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the 454 Commissioners Minutes Continued. September 4, 2014 construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the Charter Township of Orion, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Orion and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Orion has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2014 authorized amount of Tri- Party Road Improvement funding for Project 52572 in the Charter Township of Orion is $39,583. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Orion and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Orion. Chairperson, we move the adoption of the foregoing Resolution. MIKE SPISZ, MICHAEL GINGELL Copy of Correspondence from Patricia Z. Wierzbicki, Deputy-Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for the Oakland County Road Commission, Cost Participation Agreement, Exhibit A – Tri-Party Program, Exhibit B – Provisions and Exhibit C – Liability and Insurance Requirements Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC #14201) BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CHARTER TOWNSHIP OF ORION – CONKLIN ROAD AT ORION ROAD/MILL LAKE ROAD AT BALDWIN ROAD – PROJECT NO. 52572 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds: 1. On December 12, 2013, the Board of Commissioners approved MR #13305 which designated $2,000,000 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $39,583 is available in the General Fund Assigned Fund Balance for Tri-Party 2014 455 Commissioners Minutes Continued. September 4, 2014 and prior funding (account #383510) for project #52572. 3. This project is for the approach paving on Conklin Road at Orion and Mill Lake Road at Baldwin Road. 4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment. 6. The FY 2014 budget be amended as follows: GENERAL FUND (#10100) FY 2014 Revenue 9010101-196030-665882 Planned Use of Balance $ 39,583 Total Revenues $ 39,583 Expenditures 9010101-153010-740135 Road Commission Tri-Party $ 39,583 Total Expenditures $ 39,583 FINANCE COMMITTEE (The vote for this motion appears on page 475.) *MISCELLANEOUS RESOLUTION #14203 BY: Commissioners Bill Dwyer, District #14; Marcia Gershenson, District #13 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CITY OF FARMINGTON HILLS – ORCHARD LAKE ROAD/14 MILE ROAD/NORTHWESTERN HIGHWAY CONNECTOR TRIANGLE – PROJECT NO. 50261 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the City of Farmington Hills, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Farmington Hills and said appropriation has been transferred to a project account; and WHEREAS the City of Farmington Hills has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2014 authorized amount of Tri- Party Road Improvement funding for Project #50261 in the City of Farmington Hills is $259,983. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Farmington Hills and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance. 456 Commissioners Minutes Continued. September 4, 2014 BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Farmington Hills. Chairperson, we move the adoption of the foregoing Resolution. BILL DWYER, MARCIA GERSHENSON Copy of Correspondence from Patricia Z. Wierzbicki, Deputy Secretary/Clerk of the Board for the Oakland County Road Commission, Correspondence from Thomas G. Noechel, Programming Supervisor for Oakland County Road Commission, Cost Participation Agreement and Exhibit A – Tri-Party Program Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC #14203) BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CITY OF FARMINGTON HILLS – ORCHARD LAKE/14 MILE ROAD/ NORTHWESTERN HIGHWAY CONNECTOR TRIANGLE – PROJECT NO. 50261 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds: 1. On December 12, 2013, the Board of Commissioners approved MR #13305 which designated $2,000,000 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $259,983 is available in the General Fund Assigned Fund Balance for Tri-Party 2014 and prior funding (account #383510) for project 50261. 3. This project is for reconstruction of the Orchard Lake Road/14 Mile Road/Northwestern Highway Connector Triangle. 4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment. 6. The FY 2014 budget be amended as follows: GENERAL FUND (#10100) FY 2014 Revenue 9010101-196030-665882 Planned Use of Balance $ 259,983 Total Revenues $ 259,983 Expenditures 9010101-153010-740135 Road Commission Tri-Party $ 259,983 Total Expenditures $ 259,983 FINANCE COMMITTEE (The vote for this motion appears on page 475.) *MISCELLANEOUS RESOLUTION #14192 BY: Human Resources Committee, John Scott, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – EXCEPTION TO MERIT RULE 2.10.1.2 – INFORMATION TECHNOLOGY DEPARTMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: 457 Commissioners Minutes Continued. September 4, 2014 WHEREAS Merit Rule 2.10.1.2 provides that “Exceptions may be made in departments or divisions which have received approval from the Board of Commissioners and the County Executive to adopt work schedules other than eight hours per day, such as 4/40, flex time, etc.”; and WHEREAS the Information Technology Department is requesting an exception to Merit Rule 2.10.1.2 with regards to payment of overtime for non-exempt classifications as identified; and WHEREAS overtime shall be paid after 40 hours in a work week in accordance with the Fair Labor Standards Act; and WHEREAS Information Technology Department’s professional employees are working in a 24X7 high availability environment and staff are called upon to work outside of their regular work schedule when dealing with maintenance, incident, and project related work; and WHEREAS the option for non-exempt employees to use flextime versus overtime to meet the needs of the departments cultivates a more productive, open work environment that provides both the employees and their Supervisors another approach to accomplish the required work. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the exception to Merit Rule 2.10.1.2 for employees to receive overtime only after working in excess of 40 hours per week in accordance with the employee’s regular work schedule. BE IT FURTHER RESOLVED this exception will apply to the following non-exempt classifications in the Information Technology Department: Job Classification Job Code Customer Services Technician III 000184 Customer Services Technician II 000183 Customer Services Technician I 000182 Data Processing Equipment Operator III 000192 Data Processing Equipment Operator II 000191 Data Processing Equipment Operator I 000190 Project Support Specialist 000392 Senior Radio Communication Technician 000416 Telephone Communications Technician 000510 Radio Communications Technician 000741 Technical Operations Supervisor 001129 GIS Enterprise Data Technician II 001139 GIS Enterprise Data Technician I 000921 Computer Operations Supervisor 001398 IT Business Analyst 001399 IT User Support Specialist I 001400 IT User Support Specialist II 001401 Production Control Analyst 001408 Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution. HUMAN RESOURCES COMMITTEE FISCAL NOTE (MISC. #14192) BY: Finance Committee, Tom Middleton, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – EXCEPTION TO MERIT RULE 2.10.1.2 - INFORMATION TECHNOLOGY DEPARTMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Merit Rule 2.10.1.2 provides that "Exceptions may be made in departments or divisions which have received approval from the Board of Commissioners and the County Executive to adopt work schedules other than eight hours per day, such as 4/40, flex time, etc." 2. The Information Technology Department is requesting an exception to Merit Rule 2.10.1.2 with regards to payment of overtime for non-exempt classifications. 3. Overtime shall be paid after 40 hours in a work week in accordance with the Fair Labor Standards Act. 458 Commissioners Minutes Continued. September 4, 2014 4. The option for non-exempt employees to use flextime versus overtime cultivates a more productive, open work environment that provides both the employees and their Supervisors another approach to accomplish the required work. 5. This exception will apply to the following non-exempt classifications in the Information Technology Department: Job Classification Job Code Customer Services Technician Ill 000184 Customer Services Technician II 000183 Customer Services Technician I 000182 Data Processing Equipment Operator Ill 000192 Data Processing Equipment Operator II 000191 Data Processing Equipment Operator I 000190 Project Support Specialist 000392 Senior Radio Communication Technician 000416 Telephone Communications Technician 000510 Radio Communications Technician 000741 Technical Operations Supervisor 001129 GIS Enterprise Data Technician II 001139 GIS Enterprise Data Technician I 000921 Computer Operations Supervisor 001398 IT Business Analyst 001399 IT User Support Specialist I 001400 IT User Support Specialist II 001401 Production Control Analyst 001408 6. No budget amendment is required. FINANCE COMMITTEE (The vote for this motion appears on page 475.) *REPORT (MISC. #14204) BY: Human Resources Committee, John Scott, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2014 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on August 27, 2014 reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. HUMAN RESOURCES COMMITTEE MISCELLANEOUS RESOLUTION #14204 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2014 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners authorized submittal of the Oakland County 2014 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD); and WHEREAS the 2014 Annual Action Plan contains a consolidated Federal grant application for activities designed to accomplish the goals and objectives for the Community Development Block Grant (CDBG) 459 Commissioners Minutes Continued. September 4, 2014 Program, HOME Investment Partnerships (HOME) Program and the Emergency Solutions Grants (ESG) Program; and WHEREAS HUD by letter dated July 31, 2014 transmitted to the Community & Home Improvement Division a Program Year 2014 consolidated allocation of $7,672,538 including $5,131,969 for CDBG, $2,238,784 for HOME and $301,785 for ESG, for the program year period of July 1, 2014 through June 30, 2015; and WHEREAS this is the 40th year of grant funding and acceptance for these programs; and WHEREAS total program revenue for the 2014 CDBG Program will be $5,631,969 including $5,131,969 grant allocation and $500,000 in estimated CDBG Revolving Loan Funds; and WHEREAS total program revenue for the 2014 HOME Program will be $3,342,511 including $2,238,784 HOME grant allocation, $503,727 grant match and $600,000 in estimated HOME Program Income; and WHEREAS funding for the HOME program match is appropriated in the Oakland County 2014 Adopted Budget; and WHEREAS total program revenue for the 2014 ESG Program will be the grant allocation of $301,785; and WHEREAS the CDBG and ESG grants are 100 percent federally funded and no County funds are required; and WHEREAS fund schedules and program descriptions for the 2014 CDBG, HOME and ESG programs appear in attachment A; and WHEREAS the grant currently funds 22 Special Revenue (SR) positions in the Economic Development & Community Affairs/Community & Home Improvement Division (#1090611) and 40% of one (1) GF/GP Associate Planner position (#1090207-09809) in Planning & Economic Development Division for an ESG Coordinator through September 30, 2014; and 50% of one (1) GF/GP Accountant III position (#1020615-02558) in the Management & Budget/Fiscal Services Division for grant accounting services; and WHEREAS the grant funds will cover the following positions in the Community & Home Improvement Division listed below as follows: 1 C&HI Assistant – 5413 Sp Rev 1 Grant Compliance & Program Coord – 1370 Sp Rev 4 C&HI Coordinator – 1279/3231/3430/6098 Sp Rev 1 Supervisor – C&HI Admin Services – 1371 Sp Rev 2 C&HI Technician – 3230/1768 Sp Rev 2 Supervisor – C&HI – 0999/3182 Sp Rev 2 C&HI Specialist – 3567/10806 Sp Rev 1 Hsg Counsl & Homeless Serv Supv – 3354 Sp Rev 2 C&HI Field Technician – 1457/9578 Sp Rev 1 Chief – C&HI – 1708 Sp Rev 1 Senior C&HI Specialist – 0730 Sp Rev 1 Manager – C&HI – 0993 Sp Rev 2 Senior C&HI Field Technician – 2426/9522 Sp Rev 1 Student – 5341 Sp Rev 1 Associate Planner - 1090207-09809 (GF/GP) 1 Accountant III – 2558 GF/GP 50% CDBG Dept 12622 WHEREAS the CDBG, HOME and ESG grant agreements have been reviewed by County Executive Departments through the County grant review process (MR #13180); and WHEREAS acceptance of these grants does not obligate Oakland County to any future commitment; and WHEREAS the 2013 Annual Action Plan and Consolidated Grant Acceptance for CDBG, HOME and ESG (MR #13221) estimated Home Improvement Program Revolving Loan Fund revenue of $500,000 and Home Investment Partnership Act program income revenue of $600,000; and WHEREAS actual program year 2013 program income revenues from the Home Improvement Revolving Loan Fund totaled $901,677.21 and the HOME Program totaled $952,503.56. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts consolidated CDBG, HOME and ESG grant funding from the U.S. Department of Housing and Urban Development in the amount of $7,672,538, $500,000 in estimated Home Improvement Revolving Loan Funds, $600,000 in estimated HOME Program Income and HOME County match of $503,727 for a consolidated 2014 program year grant package totaling $9,276,265. BE IT FURTHER RESOLVED that the future level of service, including personnel, will be contingent upon the level of Federal funding available for these programs. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes both the Board of Commissioners Chairperson and the County Executive to execute the grant agreements and to 460 Commissioners Minutes Continued. September 4, 2014 approve amendments and extensions up to fifteen (15) percent variance from the award, consistent with the agreement as originally approved. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Copy of Grant Review Sign Off – Community & Home Improvement Division, Correspondence from Keith E. Hernandez, AICP Director Office of Community Planning and Development, Funding Approval/Agreement Title I of the Housing and Community Development Act (Public Law 930383), Funding Approval/Agreement Emergency Solutions Grants Program Subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act, Funding Approval and HOME Investment Partnerships Agreement and Attachment A – Excerpt from PY 2014 Annual Action Plan Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #14204) BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - COMMUNITY & HOME IMPROVEMENT DIVISION - 2014 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: Oakland County Community and Home Improvement Division has received program year 2014 funding from the U.S. Department Housing and Urban Development for the CDBG, HOME, and ESG grants. The total grant award of $9,276,265 includes $7,672,538 in federal CDBG, HOME, and ESG, $500,000 in estimated Home Improvement Revolving Loan Funds, $600,000 in estimated HOME Program Income and HOME County match of $503,727. The Federal award of $7,672,538 is $803,776 more than the 2013 program year award of $6,868,762. Local County match of $503,727 (25%) is required for grant funding allocated to housing rehabilitation and/or new construction activities for HOME, an increase of $171,598 over the PY 2013 County Match of $332,129. County Match of $503,727 is available in the Non-Departmental Grant Match line item of the FY 2014 Adopted Budget, account #10100-9090101-196030-730800. No additional appropriation is required. Indirect costs associated with this grant are not paid due to administrative and planning limits. The grant currently funds 22 Special Revenue (SR) positions in the Economic Development & Community Affairs/Community & Home Improvement Division (#1090611) and 40% of one (1) GF/GP Associate Planner position (#1090207-09809) in Planning & Economic Development Division for an ESG Coordinator through September 30, 2014; and 50% of one (1) GF/GP Accountant III position (#1020615- 02558) in the Management & Budget/Fiscal Services Division for grant accounting services. The grant funds will cover the following SR positions in the Community & Home Improvement Division listed below: 1 C&HI Assistant – 5413 1 Grant Compliance & Program Coord – 1370 4 C&HI Coordinator – 1279/3231/3430/6098 1 Supervisor – C&HI Admin Services – 1371 2 C&HI Technician – 3230/1768 2 Supervisor – C&HI – 0999/3182 2 C&HI Specialist – 3567/10806 1 Hsg Counsl & Homeless Serv Supv – 3354 2 C&HI Field Technician – 1457/9578 1 Chief – C&HI – 1708 1 Senior C&HI Specialist – 0730 1 Manager – C&HI – 0993 2 Senior C&HI Field Technician – 2426/9522 1 Student – 5341 461 Commissioners Minutes Continued. September 4, 2014 FY 2014-2017 budget amendment is recommended as follows: COMMUNITY DEVELOP BLOCK GRANTS FUND (#29701) GR0000000680 Activity GLB, Analysis Type GLB COMHI Bud Ref 2014 Resource Type A FY 2014 FY 2015-17 Revenues 1090601-132210-610313 Federal Operating Grants $ 1,002,726 $ 1,004,591 Total Revenues $ 1,002,726 $ 1,004,591 Expenditures 1090601-132210-702010 Salaries $ 601,636 $ 602,755 1090601-132210-722900 Fringe Benefit Adj 401,090 401,836 Total Expenditures $ 1,002,726 $ 1,004,591 Emergency Shelter Fund (#29704) GR0000000382 Activity GLB, Analysis Type GLB, COMHI Bud Ref 2008 Resource Type A Revenues 1090659-132220-610313 Federal Operating Grants ( $ 172,054 ) ( $ 172,054 ) Total Revenues ( $ 172,054 ) ( $ 172,054 ) Expenditures 1090659-132220-730842 Haven ( $ 172,054 ) ( $ 172,054 ) Total Expenditures ( $ 172,054 ) ( $ 172,054 ) Emergency Solutions Fund (#29705) GR0000000683 Activity GLB, Analysis Type GLB, COMHI Bud Ref 2014 Resource Type A Revenues 1090659-132221-610313 Federal Operating Grants $ 301,785 $ 301,785 Total Revenues $ 301,785 $ 301,785 Expenditures 1090659-132221-702010 Salaries $ 181,071 $ 181,071 1090659-132221-722900 Fringe Benefit Adj 120,714 120,714 Total Expenditures $ 301,785 $ 301,785 General Fund (#10100) Expenditures 9090101-196030-730800 Non-Dept. Grant Match ( $ 503,727 ) 1090659-132240-788001-29711 Transfer Out 419,772 1090659-133260-788001-29711 Transfer Out 83,955 Total Expenditures -0- Home Investment Partnership Fund (#29711) GR0000000682 Activity GLB, Analysis Type GLB, COMHI Bud Ref 2014 Resource Type A Revenues 1090659-132240-610313 Federal Operating Grants $ 539,868 $ 539,868 1090659-132240-631617 Program Income 300,000 300,000 1090659-132240-625558 Local Match ( 318,547 ) 101,225 1090659-132260-625558 Local Match ( 63,709 ) 20,246 1090659-132240-695500-10100 Transfer In 419,772 -0- 1090659-132260-695500-10100 Transfer In 83,955 -0- Total Revenues $ 961,339 $ 961,339 Expenditures 1090659-132230-702010 Salaries $ 323,921 $ 323,921 1090659-132230-722900 FBAdj 215,947 215,947 1090659-132240-730905 Housing Rehab-Recycled Payback 300,000 300,000 462 Commissioners Minutes Continued. September 4, 2014 1090659-132240-730884 Housing Rehab Match 101,225 101,225 1090659-132260-730261 CHDO Match 20,246 20,246 Total Expenditures $ 961,339 $ 961,339 FINANCE COMMITTEE (The vote for this motion appears on page 475.) *REPORT (MISC. #14193) BY: Human Resources Committee, John Scott, Chairperson IN RE: SHERIFF’S OFFICE – CANCELLATION OF MR 14105, CONTRACT FOR DISPATCH SERVICES IN WASHINGTON TOWNSHIP To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on August 27, 2014 reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. HUMAN RESOURCES COMMITTEE MISCELLANEOUS RESOLUTION #14193 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CANCELLATION OF MR #14105, CONTRACT FOR DISPATCH SERVICES IN WASHINGTON TOWNSHIP To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contractual agreements for the purpose of Police and Fire Dispatch services; and WHEREAS the Charter Township of Washington in Macomb County requested that the Sheriff’s Office dispatch fire calls for the Township; and WHEREAS MR #14105 authorized the Chairperson of the Board to sign an agreement with the Charter Township of Washington; and WHEREAS the Charter Township of Washington has since declined having the Sheriff’s Office provide Fire Dispatch Services. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners rescinds the approval for the Chairperson to sign the Fire Dispatch Agreement with the Charter Township of Washington. BE IT FURTHER RESOLVED that one (1) GF/GP full-time eligible Dispatch Specialist position (#4030510-11535) be deleted in the Sheriff Emergency Response & Preparedness Division, Communications Unit effective August 23, 2014. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE FISCAL NOTE (MISC #14193) BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE – CANCELLATION OF MR 14105, CONTRACT FOR FIRE DISPATCH SERVICES IN WASHINGTON TOWNSHIP To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Resolution cancels agreement for fire dispatch services between the Oakland County Sheriff’s Office and the Charter Township of Washington, in Macomb County, effective August 23, 2014. 2. The dispatch services contract approved May 15, 2014 by MR 14105, was afterwards declined by Washington Township. 3. The original agreement covered the period of June 1, 2014 through March 31, 2015. 4. The budget of $17,472 for FY 2014 and $52,416 for FY 2015 and FY 2016 will be deleted. 463 Commissioners Minutes Continued. September 4, 2014 5. With this contract cancellation, one (1) GF/GP, FTE Dispatch Specialist position (#4030510-11535) previously approved in the Emergency Prep., Training and Communications division will be deleted. 6. The FY 2014 – 2016 is amended follows: GENERAL FUND (#10100) FY 2015 Revenue FY 2014 – FY 2016 4030501-116230-630539-63880 Dispatch Rev. ( $ 17,472 ) ( $ 52,416 ) Total Revenues ( $ 17,472 ) ( $ 52,416 ) Sheriff Emergency Expenditures 4030501-116230-702010-63880 Salaries ( $ 12,297 ) ( $ 36,890 ) 4030501-116230-722790 Social Sec. ( 941 ) ( 2,822 ) 4030501-116230-722770 Retirement ( 4,328 ) ( 12,985 ) 4030501-116230-722780 Hospitalization ( 4,454 ) ( 13,362 ) 4030501-116230-722760 Group Life ( 37 ) ( 111 ) 4030501-116230-722750 Workers Comp ( 166 ) ( 498 ) 4030501-116230-722810 Disability ( 168 ) ( 505 ) 4030501-116230-722820 Unemployment ( 39 ) ( 118 ) 4030501-116230-722800 Dental ( 254 ) ( 762 ) 4030501-116230-722850 Optical ( 37 ) ( 110 ) 4030501-116230-750581 Uniforms ( 166 ) ( 500 ) 4030501-116230-712020 Overtime 5,415 16,247 Total Expenditures ( $ 17,472 ) ( $ 52,416 ) FINANCE COMMITTEE (The vote for this motion appears on page 475.) *MISCELLANEOUS RESOLUTION #14194 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: PUBLIC SERVICES DEPARTMENT – ANIMAL CONTROL AND PET ADOPTION CENTER – ACCEPTANCE OF GIFT TO THE OAKLAND COUNTY ANIMAL CONTROL AND PET ADOPTION CENTER To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS in current times, many people have become more enlightened and concerned about the fate and welfare of animals that come into contact the public animal shelters; and WHEREAS in Oakland County, we are extremely fortunate to have compassionate residents that give generously to the Oakland County Animal Control and Pet Adoption Center’s Legacy Fund and support its efforts to provide the highest quality service and humane treatment to the animals entrusted to the care of the Oakland County Animal Control and Pet Adoption Center; and WHEREAS Ms. Joyce M. Danas, a kind and generous person who was concerned about animals wellbeing, was aware of the quality service provided by the Oakland County Animal Control and Pet Adoption Center, and has demonstrated a lasting commitment to providing assistance throughout her lifetime; and WHEREAS Ms. Danas wanted to assist the Center in continuing its work for the protection and preservation of animals and has established a generous legacy to continue the humane support of animals into the future; and WHEREAS Ms. Danas previously donated an amount of $46,500 in July 2013 (received via MR #13209); and $15,877.56 in December 2013 (received via MR #14043). WHEREAS Ms. Danas’ wishes are provided for in her living trust, in which now the Successor Trustee has made another distribution, “The Oakland Animal Care Center, for a distribution amount of $150,000”; and WHEREAS MR #83204 requires that gift donations with a value of $10,000 or more, with no match or other financial obligations to the county , be reviewed by the department’s/division’s liaison committee, acknowledged by the Board of Commissioners by signed resolution, accounted for in the appropriate departmental donation account, and recorded as a general fixed County asset. 464 Commissioners Minutes Continued. September 4, 2014 NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners acknowledges the generous gift of $150,000 bequeathed by Ms. Danas to the Oakland County Animal Control and Pet Adoption Center. BE IT FURTHER RESOLVED that the donation was accounted for in the Oakland County Animal Control and Pet Adoption Center’s Legacy Fund. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Correspondence from Law Offices of Richard S. Mroczka, P.L.L.C. and State of Michigan County of Oakland Receipt of Distributive Share on file in County Clerk’s office. FISCAL NOTE (MISC. #14194) BY: Finance Committee, Tom Middleton, Chairperson IN RE: PUBLIC SERVICES DEPARTMENT – ANIMAL CONTROL AND PET ADOPTION CENTER – ACCEPTANCE OF GIFT TO THE OAKLAND COUNTY ANIMAL CONTROL AND PET ADOPTION CENTER To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-G of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Oakland County Animal Control and Pet Adoption Center has received a donation of $150,000 from the Estate of Joyce M. Danas, to assist in providing quality care to animals entrusted to the Division. (Previously, the Estate donated $46,500 which was accepted via MR #13209 and $15,877.56 which was accepted via MR #14043.) 2. The monies have been received in the Animal Control Legacy Fund (#21310-9010101-114110-650301), which is often used for purchase of cages, equipment, improvements, educational material for residents and school children, and medical care for the adoption of animals. 3. The donation is in accordance with MR #83204, Procedure for Acceptance of a Gift Donation from Private Sources, as adopted July 14, 1983. 4. No budget amendment is required. FINANCE COMMITTEE (The vote for this motion appears on page 475.) *MISCELLANEOUS RESOLUTION #14195 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT COURT – HAZEL PARK FOR 2015/2016/2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 43rd District Court in Hazel Park is requesting that the Sheriff continue to provide security to the Court with Part Time Non-Eligible (PTNE) Court Deputies through September 30, 2017 and the Board of Commissioners has authorized District Courts the opportunity to contract for security; and WHEREAS the Court is requesting to contract for PTNE Court Deputies to provide the ability to quickly respond to and control situations, minimizing the risk to both the public and District Court staff; and WHEREAS MR #11187 authorized a contract for Court Security for the Hazel Park District Court through September 30, 2014; and WHEREAS the contract to provide services through September 30, 2017 has been approved through the County Executive review process; and WHEREAS the approval of the contract to reimburse the County for this service will be necessary (see attached contract and Schedule A). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to enter into the attached contract for Court Security with the 43rd District Court-Hazel Park for the Fiscal Years 2015/2016/2017. 465 Commissioners Minutes Continued. September 4, 2014 BE IT FURTHER RESOLVED that each of the two (2) PTNE 1,720 hr/yr Court Deputy II positions (#4030435-10382 & 10383) be continued and reviewed in the budget process. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of 2015-2017 Contract to Provide Security for the 43rd District Court Hazel Park and 2015/2016/2017 Schedule A Sheriff’s Office Cost for 43rd District Court-Hazel Park Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #14195) BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT COURT – HAZEL PARK FOR 2015/2016/2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The 43rd District Court requested that the Sheriff provide security to the court with two (2) PTNE Court Deputies. 2. The resolution continues funding for two (2) PTNE Court Deputy II positions (#4030435-10382 & 10383); at authorized hours of 1,720 hours per year in the Court Security unit of the Corrective Services – Satellites Division. 3. The contract shall be effective October 1, 2014 through September 30, 2017. 4. The operating revenue and expenses generated by this contract total $77,985 in Fiscal Year 2015, $79,554 in Fiscal Year 2016 and $81,126 in Fiscal Year 2017. 5. No budget amendments are necessary, revenue and expense budgets were amended during the County Executive Recommended phase of the budget process in anticipation of contract renewal. FINANCE COMMITTEE (The vote for this motion appears on page 475.) *MISCELLANEOUS RESOLUTION #14196 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT COURT – MADISON HEIGHTS FOR 2015/2016/2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 43rd District Court in Madison Heights is requesting that the Sheriff continue to provide security to the Court with Part Time Non-Eligible (PTNE) Court Deputies through September 30,2017 and the Board of Commissioners has authorized District Courts the opportunity to contract for security; and WHEREAS the Court is requesting to continue the contract for PTNE Court Deputies to provide the ability to quickly respond to and control situations, minimizing the risk to both the public and District Court staff; and WHEREAS MR #11185 authorized a contract for Court Security for the Madison Heights District Court through September 30, 2014; and WHEREAS the contract to provide services through September 30, 2017 has been approved through the County Executive review process; and WHEREAS the approval of the contract to reimburse the County for this service will be necessary (see attached contract and Schedule A). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to enter into the attached contract for Court Security with the 43rd District Court-Madison Heights for the Fiscal Years 2015/2016/2017. BE IT FURTHER RESOLVED that the two (2) PTNE 1,000 hrs/yr Court Deputy II positions (#4030435-09823 & 09824) be continued and be reviewed in the budget process. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE 466 Commissioners Minutes Continued. September 4, 2014 Copy of 2015-2017 Contract to Provide Security for the 43rd District Court-Madison Heights and 2015/2016/2017 Schedule A Sheriff’s Office Cost for 43rd District Court-Madison Heights Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #14196) BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT COURT – MADISON HEIGHTS FOR 2015/2016/2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The 43rd District Court requested that the Sheriff provide security to the court with PTNE Court Deputies (positions #09823 and 09824). 2. The resolution continues funding for two (2) PTNE Court Deputy II positions (#4030435-09823 & 09824) at 1,000 hours per year in the Court Security unit of the Corrective Services – Satellites Division. 3. The contract shall be effective October 1, 2014 through September 30, 2017. 4. The operating revenue and expenses generated by this contract total $48,408 in Fiscal Year 2015, $49,382 in Fiscal Year 2016 and $50,359 in Fiscal Year 2017. 5. No budget amendments are necessary, revenue and expense budgets were amended during the County Executive Recommended phase of the budget process in anticipation of contract renewal. FINANCE COMMITTEE (The vote for this motion appears on page 475.) *MISCELLANEOUS RESOLUTION #14197 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 46TH DISTRICT COURT – SOUTHFIELD FOR 2015-2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 46th District Court in Southfield is requesting that the Sheriff provide security to the Court with Part Time Non-Eligible (PTNE) Court Deputies through September 30, 2014, and the Board of Commissioners has authorized District Courts the opportunity to contract for security; and WHEREAS the Court is requesting to contract for PTNE Court Deputies to provide the ability to quickly respond to and control situations, minimizing the risk to both the public and District Court staff; and WHEREAS MR #14062 authorized a contract for Court Security for the Southfield District Court through September 30, 2014; and WHEREAS the contract to provide services through September 30, 2014 has been approved through the County Executive review process; and WHEREAS approval of the contract to reimburse the County for this service will be necessary (see attached contract and Schedule A.) NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to enter into the attached contract for Court Security with the 46th District Court- Southfield for the Fiscal Years 2015/2016/2017. BE IT FURTHER RESOLVED that four (4) GF/GP PTNE 1,000 hours per year Court Deputy II positions (#4030435-11439,11440,11441,11442) be continued and reviewed in the budget process. BE IT FURTHER RESOLVED that the positions be continued contingent upon renewal of this contract. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of 2015-2017 Contract to Provide Security for the 46th District Court Southfield and 2015/2016/2017 Schedule A Sheriff’s Office Cost for 46th District Court-Southfield Incorporated by Reference. Original on file in County Clerk’s office. 467 Commissioners Minutes Continued. September 4, 2014 FISCAL NOTE (MISC #14197) BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 46TH DISTRICT COURT – SOUTHFIELD FOR 2015-2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The 46th District Court in the City of Southfield requested that the Sheriff provide security to the court with PTNE Court Deputies (positions #11439, 11440, 11441, and 11442). 2. The resolution continues four (4) PTNE 1,000 hour per year Court Deputy II positions (#4030435- 11439, 11440, 11441, and 11442) in the Court Security unit of the Corrective Services – Satellites Division. 3. The contract shall be effective October 1, 2014 through September 30, 2017. 4. The operating revenue and expenses generated by this contract total $96,817 in Fiscal Year 2015, $98,763 in Fiscal Year 2016 and $100,717 in Fiscal Year 2017. 5. No budget amendments are necessary, revenue and expense budgets were amended during the County Executive Recommended phase of the budget process in anticipation of contract renewal. FINANCE COMMITTEE (The vote for this motion appears on page 475.) *FISCAL REPORT (MISC #14198) BY: Finance Committee, Thomas Middleton, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 47TH DISTRICT COURT – FARMINGTON HILLS FOR 2015/2016/2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced resolution, recommends the following amendment: Change the BE IT FURTHER RESOLVED paragraph: BE IT FURTHER RESOLVED that the three (3) PTNE two (2) PTNE 1,000 hours/yr Court Deputy II positions (4030435-09992 & 09993) and one (1) PTNE 500 hour/yr Court Deputy II position (4030435-09994) be continued and be reviewed in the budget process. The Finance Committee, having reviewed the above referenced contract, recommends the attached revised Schedule A. Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report. FINANCE COMMITTEE 2015/2016/2017 Schedule A REVISED Sheriff's Office Cost for 47th District Court-Farmington Salaries and Fringes 10/1/2014-9/30/2015 10/1/2015-9/30/2016 10/1/2016-9/30/2017 2 PTNE Court Deputy II positions 1,000 ea. & 1 PTNE CD II at 500 hours (2014/2015-$18.38 per hour) $ 45,950.00 (2015/2016-$18.75 per hour) $ 46,875.00 (2016/2017-$19.12 per hour) $ 47,800.00 Fringes at 5.76% 2,646.72 2,700.00 2,753.28 $ 48,596.72 $ 49,575.00 $ 50,553.28 Cost per hour $ 19.44 $ 19.83 $ 20.22 468 Commissioners Minutes Continued. September 4, 2014 Operating for one 2,000 hr. position Uniforms $ 472.00 $ 481.44 $ 491.07 Deputy Supplies $ 389.00 $ 396.78 $ 404.72 Liability Insurance 982.00 1,001.64 1,021.67 $ 1,843.00 $ 1,879.86 $ 1,917.46 Monthly Charge for ea. 2,000 hrs. $ 153.58 $ 156.66 $ 159.79 Monthly Charge for Sergeant $ 7,688.00 $ 7,841.76 $ 7998.60 Estimated Annual costs $ 58,127.72 $ 59,296.62 $ 60,469.34 Actual may be higher due to number of hours worked MISCELLANEOUS RESOLUTION #14198 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 47TH DISTRICT COURT – FARMINGTON HILLS FOR 2015/2016/2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 47th District Court in Farmington Hills is requesting that the Sheriff continue to provide security to the Court with Part Time Non-Eligible (PTNE) Court Deputies and the Board of Commissioners has authorized District Courts the opportunity to contract for security; and WHEREAS the Court is requesting to continue the contract for PTNE Court Deputies to provide the ability to quickly respond to and control situations, minimizing the risk to both the public and District Court staff; and WHEREAS MR #11184 authorized a contract for Court Security for the Farmington Hills District Court through September 30, 2014; and WHEREAS the contract to provide services through September 30, 2017 has been approved through the County Executive review process; and WHEREAS the approval of the contract to reimburse the County for this service will be necessary (see attached contract and Schedule A). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to enter into the attached contract for Court Security with the 47th District Court-Farmington Hills for the Fiscal Years 2015/2016/2017. BE IT FURTHER RESOLVED that the three (3) PTNE 1,000 hrs/yr Court Deputy II positions (#4030435-09992, 09993 & 09994) be continued and be reviewed in the budget process. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of 2015-2017 Contract to Provide Security for the 47th District Court Farmington Hills and 2015/2016/2017 Schedule A Sheriff’s Office Cost for 47th District Court-Farmington Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #14198) BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S DEPARTMENT – CONTRACT FOR COURT SECURITY AT THE 47TH DISTRICT COURT – FARMINGTON HILLS FOR 2015/2016/2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The 47th District Court requested that the Sheriff provide security to the court with PTNE Court Deputies. 2. The resolution continues funding for two (2) PTNE Court Deputy II positions (#4030435-09992, 09993) at 1,000 hours each per year; and one (1) PTNE Court Deputy II position (#4030435-09994) at 500 hours per year in the Court Security unit of the Corrective Services – Satellites Division. 3. The contract shall be effective October 1, 2014 through September 30, 2017. 469 Commissioners Minutes Continued. September 4, 2014 4. The operating revenue and expenses generated by this contract total $58,128 in Fiscal Year 2015, $59,297 in Fiscal Year 2016 and $60,469 in Fiscal Year 2017. 5. No budget amendments are necessary, revenue and expense budgets were amended during the County Executive Recommended phase of the budget process in anticipation of contract renewal. FINANCE COMMITTEE (The vote for this motion appears on page 475.) *MISCELLANEOUS RESOLUTION #14199 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 48TH DISTRICT COURT – BLOOMFIELD HILLS FOR 2015/2016/2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 48th District Court in Bloomfield Hills is requesting that the Sheriff continue to provide security to the Court with Part Time Non-Eligible (PTNE) Court Deputies through September 30, 2017, and the Board of Commissioners has authorized District Courts the opportunity to contract for security; and WHEREAS the Court is requesting to continue the contract for PTNE Court Deputies to provide the ability to quickly respond to and control situations, minimizing the risk to both the public and District Court staff; and WHEREAS MR #11183 authorized a contract for Court Security for the Bloomfield Hills District Court through September 30, 2014; and WHEREAS the contract to provide services through September 30, 2017 has been approved through the County Executive review process; and WHEREAS the approval of the contract to reimburse the County for this service will be necessary (see attached contract and Schedule A). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to enter into the attached contract for Court Security with the 48th District Court-Bloomfield Hills for the Fiscal Years 2015/2016/2017. BE IT FURTHER RESOLVED that the three (3) PTNE 1,000 hrs/yr Court Deputy II positions (#4030435-09007, 09008 & 09899) be continued and be reviewed in the budget process. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of 2014-2017 Contract to Provide Security for the 48th District Court Bloomfield Hills and 2015/2016/2017 Schedule A Sheriff’s Office Cost for 48th District Court Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #14199) BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 48TH DISTRICT COURT – BLOOMFIELD HILLS FOR 2015/2016/2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The 48th District Court of Bloomfield Hills has requested that the Sheriff provide security to the court with PTNE Court Deputies. 2. The resolution continues funding for three (3) PTNE Court Deputy II positions (#4030435-09007, 09008 & 09899) at 1,000 hours per year in the Court Security unit of the Corrective Services – Satellites Division. 3. The contract shall be effective October 1, 2014 through September 30, 2017. 4. The operating revenue and expenses generated by this contract total $72,613 in Fiscal Year 2015, $74,072 in Fiscal Year 2016 and $75,538 in Fiscal Year 2017. 470 Commissioners Minutes Continued. September 4, 2014 5. No budget amendments are necessary, revenue and expense budgets were amended during the County Executive Recommended phase of the budget process in anticipation of contract renewal. FINANCE COMMITTEE (The vote for this motion appears on page 475.) *REPORT (MISC. #14200) BY: Human Resources Committee, John Scott, Chairperson IN RE: SHERIFF’S OFFICE – ADDITIONAL SERGEANT FOR COURT SECURITY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on August 27, 2014 reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. HUMAN RESOURCES COMMITTEE MISCELLANEOUS RESOLUTION #14200 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – ADDITIONAL SERGEANT FOR COURT SECURITY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Board of Commissioners has authorized the non-county District Courts the opportunity to contract for security with the Sheriff’s Office; and WHEREAS the five District Courts (43 Hazel Park, 43 Madison Heights, 46 Southfield, 47 Farmington,48 Bloomfield) are asking to continue to contract for Part Time Non-Eligible (PTNE) Court Deputies to provide the ability to quickly respond to and control situations, minimizing the risk to both the public and District Court staff; and WHEREAS the Sheriff also provides court room and security to the 52nd District Courts, the Friend of the Court and the 6th Circuit Court along with running the Results Breath Alcohol and Drug Testing program which utilizes PTNE Deputies; and WHEREAS the ability to supervise and maintain control over a large full time and PTNE staff at 17 different locations has proven to more than one (1) Sergeant can supervise; and WHEREAS the Sheriff is requesting the addition of one (1) Sergeant be added to the Court Security Unit (4030435) for supervisory control; and WHEREAS the costs associated with this position will be charged to the District Courts as shown in the attached Schedule A; and WHEREAS this proposal has been through the County Executive review process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the creation of one (1) GF/GP Sergeant position to be added to the Sheriff’s Office, Corrective Services Satellite Services Division, Court Security Unit (#4030435). BE IT FURTHER RESOLVED that one (1) marked patrol vehicle with mobile radio, prep radio, video camera and mobile data computer be added to the county fleet. BE IT FURTHER RESOLVED that this position be reviewed in the budget process and continued contingent upon renewal of these contracts. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of District Court Security Proposal Schedule A Jun-14 on file in County Clerk’s office. FISCAL NOTE (MISC. #14200) BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – ADDITIONAL SERGEANT FOR COURT SECURITY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: 471 Commissioners Minutes Continued. September 4, 2014 Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Resolution authorizes the creation of one (1) FTE GF/GP Sergeant position in the Court Security Unit to increase supervisory control at 17 different locations. The five non-county District Courts (43rd Hazel Park, 43rd Madison Heights, 46th Southfield, 47th Farmington Hills, & 48th Bloomfield Hills), court room and security to the four 52nd District Courts, the Friend of the Court and the 6th Circuit Court along with running the Results Breath Alcohol and Drug Testing program. 2. This new Sergeant position will be responsible for supervising 35 Court Deputy positions at 9 different locations. 3. In addition this resolution adds one (1) new marked patrol vehicle with prep at a total cost of $23,500 to the County fleet; it also adds one (1) mobile data computer (MDC) with camera at a total cost of $9,295; one (1) mobile/prep radio at a total cost of $4,500; and one (1) hand-held prep radio at a total cost of $3,300; for a total capital cost transfer from GFGP Contingency of $40,595. 4. The new Sergeant position will be created effective October 1, 2014. 5. The cost of this position is recovered through Reimbursement of Court Services revenue billed directly to the 43rd District Courts of Hazel Park and Madison Heights; the 46th District Court of Southfield; the 47th District Court of Farmington; and the 48th District Court of Bloomfield, or 37% of the positions funding. 6. The General Fund recovers proportionate reimbursement (63% of the position funding) through indirect cost allocations for the 52nd District Courts of Novi, Clarkston, Rochester Hills, and Troy; these courts are funded by the County’s General Fund. 7. A budget amendment for FY 2015 – 2017 is recommended: GENERAL FUND (#10100) FY 2015 – FY 2017 4030401-121280-631806 Reimb. Court Svcs. $ 47,040 Total Revenues $ 47,040 Expenditures 9090101-196030-740145 Security Reserve ( $ 80,096 ) 4030601-116181-702010 Salaries 73,654 4030601-116181-722790 Social Sec. 5,635 4030601-116181-722770 Retirement 20,468 4030601-116181-722780 Hospitalization 14,163 4030601-116181-722760 Group Life 361 4030601-116181-722750 Workers Comp 1,009 4030601-116181-722810 Disability 1,002 4030601-116181-722820 Unemployment 236 4030601-116181-722800 Dental 808 4030601-116181-722850 Optical 117 4030601-116181-750070 Deputy Supplies 389 4030601-116181-750581 Uniforms 472 4030601-116181-774677 Insurance Fund 982 4030601-116181-772618 Equip Rental. 924 4030601-116181-773535 CLEMIS 189 4030601-116181-776661 Lease Veh. 6,727 Total Expenditures $ 47,040 Capital Costs FY 2015 FY 2016-2017 4030601-116181-788001-66100 Tranf to Motorpool $ 23,500 4030601-116181-788001-53600 Tranf to Radio $ 4,500 4030601-116181-788001-53600 Tranf to Radio $ 3,300 4030601-116181-788001-63600 Tranf to Info Tech $ 9,295 9090101-196030-730359 Contingency ( $ 40,595 ) Total General Fund Exp. $ 0 MOTOR POOL FUND (#66100) 472 Commissioners Minutes Continued. September 4, 2014 Revenue 1030811-184010-630833 Gasoline Oil Grease Chgs. $ 2,589 $ 2,589 1030811-184010-631071 Leased Equipment 4,138 4,138 1030811-184010-695500-10100 Tranf from Gen. Fund $ 23,500 0 1030811-184010-665882 Planned Use of Balance ( $ 23,500 ) 0 Total Motor Pool Revenue $ 6,727 $ 6,727 Expenses 1030811-184010-750210 Gasoline Chgs. $ 2,589 $ 2,589 1030811-184010-761156 Depreciation Vehicles 4,138 4,138 Total Motor Pool Expense $ 6,727 $ 6,727 RADIO COMMUNICATIONS FUND (#53600) Revenue 1080310-115150-695500-10100 Tranf from Gen. Fund $ 7,800 1080310-115150-665882 Planned Use of Balance ( $ 7,800 ) Total Radio Comm Revenue $ 0 INFORMATION TECHNOLOGY (#63600) Revenue 1080601-152096-695500-10100 Tranf from Gen. Fund $ 9,295 1080601-152096-665882 Planned Use of Balance ( $ 9,295 ) Total Info Tech Revenue $ 0 FINANCE COMMITTEE (The vote for this motion appears on page 475.) *REPORT (MISC. #14205) BY: Human Resources Committee, John Scott, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT COURT – FERNDALE FOR 2015/2016/2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on August 27, 2014 reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. HUMAN RESOURCES COMMITTEE MISCELLANEOUS RESOLUTION #14205 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT COURT – FERNDALE FOR 2015/2016/2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 43rd District Court in Ferndale is requesting that the Sheriff provide security to the Court with Part Time Non-Eligible (PTNE) Court Deputies through September 30, 2017 and the Board of Commissioners has authorized District Courts the opportunity to contract for security; and WHEREAS the Court is requesting to the contract for PTNE Court Deputies to provide the ability to quickly respond to and control situations, minimizing the risk to both the public and District Court staff; and WHEREAS the contract to provide services through September 30, 2017 has been approved through the County Executive review process; and WHEREAS the approval of the contract to reimburse the County for this service will be necessary (See attached contract and Schedule A.) NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to enter into the attached contract for Court Security with the 43rd District Court - Ferndale for the Fiscal Years 2015/2016/2017. 473 Commissioners Minutes Continued. September 4, 2014 BE IT FURTHER RESOLVED that two (2) PTNE 1,000 hrs./yr. Court Deputy II positions (#4030435) be created. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of 2015-2017 Contract to Provide Security for the 43rd District Court-Ferndale, 2015/2016/2017 Schedule A Sheriff’s Office Cost for 43rd District Court-Ferndale, Oakland County Department of Corporation Counsel Request for Legal Assistance, Correspondence from Sharon L. Cullen, Technical Assistant Department of Corporation Counsel Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #14205) BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT COURT – FERNDALE FOR 2015/2016/2017 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The 43rd District Court requested that the Sheriff provide security to the court with PTNE Court Deputies. 2. The resolution authorizes the creation of two (2) PTNE Court Deputy II positions at 1,000 hours each per year in the Court Security unit of the Corrective Services – Satellites Division (#4030435). 3. The contract shall be effective from October 1, 2014 through September 30, 2017. 4. The operating revenue and expenses generated by this contract total $48,408 in Fiscal Year 2015, $49,382 in Fiscal Year 2016 and $50,359 in Fiscal Year 2017. 5. A budget amendment is recommended: GENERAL FUND (#10100) FY 2015 FY 2016 FY 2017 4030401-121280-631806 Reimb. Court Svcs. $ 48,408 $ 49,382 $ 50,359 Total Revenues $ 48,408 $ 49,382 $ 50,359 Sheriff Patrol Services Expenditures 4030601-116181-702010 Salaries $ 36,760 $ 37,500 $ 38,240 4030501-116230-712020 Overtime 7,688 7,842 7,999 4030601-116181-722790 Social Sec. 533 544 554 4030601-116181-722770 Retirement 962 982 1,002 4030601-116181-722750 Workers Comp 504 514 524 4030601-116181-722820 Unemployment 118 120 122 4030601-116181-750070 Deputy Supplies 389 397 405 4030601-116181-750581 Uniforms 472 481 491 4030601-116181-774677 Insurance Fund 982 1,002 1,022 Total Expenditures $ 48,408 $ 49,382 $ 50,359 FINANCE COMMITTEE Vote on the Consent Agenda: AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). There were no items to report for the Finance Committee. 474 Commissioners Minutes Continued. September 4, 2014 There were no items to report for the General Government Committee. MISCELLANEOUS RESOLUTION #14206 BY: Human Resources Committee, John Scott, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT/HEALTH & HUMAN SERVICES DEPARTMENT – NEW CLASSIFICATION AND POSITION OF LACTATION SPECIALIST To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Comprehensive Planning Budgeting and Contracting (CPBC) grant, MR #13270, amendment #4, was received with approval from the Oakland County Health & Human Services Department; and WHEREAS the amendment is intended to allow the Health & Human Services Department to provide lactation support services to pregnant and breastfeeding clients of the Woman, Infant and Children (WIC) program; and WHEREAS this would be accomplished by staff providing support, encouragement, and knowledge on common breastfeeding practices and concerns to approximately 930-950 pregnant and breastfeeding WIC clients, including traveling approximately 8 hours per month to hospitals, human service agencies or providers locations; and WHEREAS to aid in providing this service, the Human Resources Department proposes to create a new classification and position of Lactation Specialist, Full Time Eligible at a flat rate of $13.00 per hour within in the Health & Human Services Department; and WHEREAS the position of Lactation Specialist would be 100% grant funded through the CBPC grant including the salary, wages, travel, and all incidentals to complete the job; and WHEREAS this funding is available from Amendment #4 and will be reflected in the 3rd Quarter Forecast from Fiscal Services. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves to create a new classification of Lactation Specialist, excluded from the Salary Administration Plan, with a flat rate of $13.00 per hour. BE IT FURTHER RESOLVED to create one (1) SR funded, Full Time Eligible Lactation Specialist position in Health and Human Services Department, Health Division, Unit number 1060284. BE IT FURTHER RESOLVED that continuation of this position would be contingent upon future grant funding. Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution. HUMAN RESOURCES COMMITTEE The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #14207 BY: Human Resources Committee, John Scott, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – POSITION CHANGES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS as a result of improvements in the economy, an increase in the filling of vacant positions, and changes from federal and state regulations that impact employee benefits, the Human Resources Department has examined its operations and future personnel requirements; and WHEREAS several position changes are needed to align staff with department needs; and WHEREAS we are experiencing an increase in the requests to fill County positions, thus increasing the workload of the Recruitment and Workforce Planning area of the Human Resources Department; and WHEREAS a need has been identified for a position to market the County as an employer of choice in order to attract and retain a qualified workforce; and WHEREAS in addition to marketing, this position will also focus on creating materials for job fairs and advertising, coordinating the onboarding of new employees and an exit interview program and efforts to retain current employees; and WHEREAS an Office Assistant II is currently under-filling a Human Resources Analyst II position in the Recruitment and Workforce Planning Unit; and 475 Commissioners Minutes Continued. September 4, 2014 WHEREAS is it proposed to create one (1) full-time eligible GF/GP Office Assistant II position in the Workforce Management Division, Recruitment & Workforce Planning Unit (#1050402), at the three year step, to continue to provide clerical support to the Recruitment function of the division, thus freeing up the Human Resources Analyst II position to perform Recruitment and Workforce Planning duties; and WHEREAS it has also been determined that a working supervisor is now needed to oversee the daily workflow of the compensation and classification area due to the increasing demands of the Recruitment area that currently shares a supervisor position; and WHEREAS it is requested to create a new classification titled Compensation & Classification Supervisor at a salary grade 14, overtime exempt; and WHEREAS the Employee Benefits Unit in the Benefits Administration Division has a need for a Human Resources Analyst I position to provide analytical support to the unit because of implementation and changes as a result of State of MI PA 152 of 2011 and the Affordable Care Act; and WHEREAS it is important for the County to ensure compliance with regulations in order to avoid fees and penalties, as well as continue to offer a benefits package that is competitive with the local labor market; and WHEREAS it is proposed to create one (1) PR funded full-time eligible Human Resources Analyst I position in the Benefits Unit (#1050520); and WHEREAS a recent Miscellaneous Resolution from a Management and Budget reorganization has savings that can be applied to the GF/GP funded Human Resources position changes; and WHEREAS these changes result in no extra GF/GP funding needed and PR funding is available within the Fringe Benefit Fund. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Human Resources Department to create a new classification titled Compensation & Classification Supervisor, at a salary grade 14, overtime exempt. BE IT FURTHER RESOLVED to create one (1) GF/GP full-time eligible Office Assistant II position, at the three year step, in the Workforce Planning Division, Recruitment and Workforce Planning Unit (#1050402). BE IT FURTHER RESOLVED to create one (1) PR funded full-time eligible Human Resources Analyst I position in the Benefits Administration Division, Employee Benefits Unit (#1050520). Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution. HUMAN RESOURCES COMMITTEE The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #14208 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – INDEPENDENCE OAKS – WONCH LEASE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland is the owner of Independence Oaks County Park; and WHEREAS a 1368-square foot house, identified as 10275 Sashabaw Road, Clarkston, MI 48348, is located on the grounds of Independence Oaks County Park; and WHEREAS it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 10275 Sashabaw Road, Waterford, MI 48348 to Cecilia Wonch and Tyler Williams for a period commencing August 1, 2014 through December 31, 2019; and WHEREAS under the terms and conditions of the attached Lease Agreement Cecilia Wonch and Tyler Williams will pay rent as follows: August 1, 2014 – December 31, 2015 $638.00 per month January 1, 2016 – December 31, 2016 $650.00 per month January 1, 2017 – December 31, 2017 $663.00 per month January 1, 2018 – December 31, 2018 $677.00 per month January 1, 2019 – December 31, 2019 $690.00 per month each month and pay all utility costs; and 476 Commissioners Minutes Continued. September 4, 2014 WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accepts and approves the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached Lease Agreement between the County of Oakland and Cecilia Wonch and Tyler Williams. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or his designee to execute the attached Lease Agreement and all other related documents between the County of Oakland and Cecilia Wonch and Tyler Williams, which may be required. PLANNING AND BUILDING COMMITTEE Copy of Parks and Recreation Resolution, Residential Lease Agreement Incorporated by Reference. Original on file in County Clerk’s Office Incorporated by Reference. Original on file in County Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #14209 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – WATERFORD OAKS – ROWLAND LEASE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland is the owner of Waterford Oaks County Park; and WHEREAS a 759-square foot house, identified as 2866 Watkins Lake Road, Waterford, MI 48386, is located on the grounds of Waterford Oaks County Park; and WHEREAS it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 2866 Watkins Lake Road, Waterford, MI 48386 to Ila Rowland for a period commencing January 1, 2015 through December 31, 2019; and WHEREAS under the terms and conditions of the attached Lease Agreement Ila Rowland will pay rent as follows: January 1, 2015 – December 31, 2015 $776.00 per month January 1, 2016 – December 31, 2016 $791.00 per month January 1, 2017 – December 31, 2017 $807.00 per month January 1, 2018 – December 31, 2018 $823.00 per month January 1, 2019 – December 31, 2019 $840.00 per month each month and pay all utility costs; and WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accepts and approves the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached Lease Agreement between the County of Oakland and Ila Rowland. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or his designee to execute the attached Lease Agreement and all other related documents between the County of Oakland and Ila Rowland, which may be required. PLANNING AND BUILDING COMMITTEE 477 Commissioners Minutes Continued. September 4, 2014 Copy of Parks and Recreation Resolution, Residential Lease Agreement Incorporated by Reference. Original on file in County Clerk’s Office Incorporated by Reference. Original on file in County Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #14210 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – WHITE LAKE OAKS – RATLEDGE LEASE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland is the owner of White Lake Oaks County Park; and WHEREAS a 600-square foot house, identified as 1540 Orchard Street, White Lake, MI 48386, is located on the grounds of White Lake Oaks County Park; and WHEREAS it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 1540 Orchard Street, White Lake, MI 48386 to Brian Ratledge for a period commencing January 1, 2015 through December 31, 2019; and WHEREAS under the terms and conditions of the attached Lease Agreement Brian Ratledge will pay rent as follows: January 1, 2015 – December 31, 2015 $446.00 per month January 1, 2016 – December 31, 2016 $455.00 per month January 1, 2017 – December 31, 2017 $464.00 per month January 1, 2018 – December 31, 2018 $474.00 per month January 1, 2019 – December 31, 2019 $483.00 per month each month and pay all utility costs; and WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accepts and approves the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached Lease Agreement between the County of Oakland and Brian Ratledge. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or his designee to execute the attached Lease Agreement and all other related documents between the County of Oakland and Brian Ratledge, which may be required. PLANNING AND BUILDING COMMITTEE Copy of Parks and Recreation Resolution, Residential Lease Agreement Incorporated by Reference. Original on file in County Clerk’s Office on file in Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. REPORT (MISC. #14169) BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: BOARD OF COMMISSIONERS – INITIATE PROPERTY ASSESSED CLEAN ENERGY (PACE) PROGRAM COUNTYWIDE TO ASSIST OAKLAND COUNTY BUSINESSES AND GREEN INVESTMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having considered the above titled resolution on August 26, 2014, hereby recommends that the resolution be amended to strike the NOW THEREFORE BE IT RESOLVED paragraph and insert in its place the following. 478 Commissioners Minutes Continued. September 4, 2014 NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners appoints a study group, made up of two members of the majority party and two members of the minority party, to develop a report on the feasibility of creating a countywide Property Assessed Clean Energy (PACE) District program and to submit its report to the Planning and Building Committee in 90 days. Chairperson, on behalf of the Planning and Building Committee, I move the acceptance of the foregoing report. PLANNING AND BUILDING COMMITTEE MISCELLANEOUS RESOLUTION #14169 BY: Commissioners Dave Woodward, District #19; Gary McGillivray, District #20 IN RE: BOARD OF COMMISSIONERS – INITIATE PROPERTY ASSESSED CLEAN ENERGY (PACE) PROGRAM COUNTYWIDE TO ASSIST OAKLAND COUNTY BUSINESSES AND GREEN INVESTMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Property Assessed Clean Energy (PACE) is a program designed to allow property owners to install small-scale renewable energy systems and make energy efficiency improvements to their buildings and pay for the cost over its functional life through an on-going assessment on property tax bills.; and WHEREAS PACE is a voluntary program that addresses two barriers to adoption for clean energy and energy efficiency installations – the high up-front cost and the possibility that those costs will not be recovered if the property is sold; and WHEREAS PACE assessments do not create a burden on taxpayers because they are only paid by participating owners for their own projects; and WHEREAS A 2012 study by the Rockefeller Foundation outlined an investment opportunity of nearly $280 billion over the next 10 years that would translate to over $1 trillion in energy savings, over 3 million jobs, and 600 million fewer metric tons of carbon emissions per year; and WHEREAS Michigan has enacted PACE enabling legislation and PACE programs have launched; and WHEREAS Huron, Ingham, Macomb, Saginaw, and Wayne Counties as well as the Cities of Rochester Hills, Southfield and Ann Arbor have all moved forward with PACE for commercial property owners; and WHEREAS the governments in Michigan to date forming PACE districts, excluding Ann Arbor, have joined a cooperative organization called Lean and Green Michigan to access low interest financing; and WHEREAS Oakland County should always be leader in programs that promote economic development and environmental stewardship; and WHEREAS a PACE program would be a wise supplement to the county’s existing OakGreen program that provides incentives for organizations to reduce their energy consumption by 10%; and WHEREAS the lack of a countywide PACE district is depriving many companies of a valuable tool to save on energy costs and access low interest financing; and WHEREAS a PACE program could be created at little or no cost to county taxpayers. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners requests that the Economic Development and Community Affairs Department enter into discussion with Lean and Green Michigan to explore the creation of a countywide Property Assessed Clean Energy (PACE) District. Chairperson, I move the adoption of the foregoing Resolution. DAVE WOODWARD, MATTIE HATCHETT, HELAINE ZACK, JANET JACKSON, MARCIA GERSHENSON, GARY MCGILLIVRAY Moved by Runestad supported by Woodward the resolution be adopted. Moved by Runestad supported by Jackson the Planning and Building Committee Report be accepted. A sufficient majority having voted in favor, the report was accepted. Moved by Runestad supported by Woodward the resolution be amended to coincide with the recommendation in the Planning and Building Committee Report. A sufficient majority having voted in favor, the amendment carried. 479 Commissioners Minutes Continued. September 4, 2014 Discussion followed. Moved by Runestad supported by Woodward to appoint a study group, made up of two majority members and two minority members as follows: Spisz and Taub (majority) and Woodward and McGillivray (minority). A sufficient majority having voted in favor, the appointments were confirmed. Vote on resolution, as amended: AYES: Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolution, as amended, was adopted. MISCELLANEOUS RESOLUTION #14211 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: CIRCUIT COURT – FAMILY DIVISION – OAKLAND COUNTY CHILD CARE FUND BUDGET 2014-2015 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS pursuant to provisions of Act 280 of the Public Acts of 1975, Oakland County is required to develop and submit a plan and budget for the provision of funding of foster care services to the Bureau of Juvenile Justice, Department of Human Services, annually; and WHEREAS the Oakland County Circuit Court - Family Division, County of Oakland, and the Oakland County Department of Health and Human Services have developed the attached foster care services budget for the State's fiscal year, October, 1, 2014 through September 30, 2015; and WHEREAS the Public Services Committee has reviewed this budget and recommends its submission to the State Office. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes submission of the 2014-2015 Oakland County Child Care Fund Budget to the Bureau of Juvenile Justice’s Child Care Fund Unit, Department of Human Services. Chairperson on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of County Child Care Budget Summary Michigan Department of Human Services (DHS) Child and Family Services on file in Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #14212 BY: Commissioners Jeff Matis, District #15; Michael Gingell, District #1; Mike Bosnic, District #16; Kathy Crawford, District #9; Bill Dwyer, District #14; Marcia Gershenson, District #13;Robert Gosselin, District #11; Mattie Hatchett, District #10; Bob Hoffman, District #2; Janet Jackson, District #21; Christine Long, District #7; Gary McGillivray, District #20; Tom Middleton, District #4; Nancy Quarles, District #17; Jim Runestad, District #6; John Scott, District #5; Mike Spisz, District #3; Shelley Taub, District #12; Philip Weipert, District #8; David Woodward, District #1; Helaine Zack, District #18 IN RE: BOARD OF COMMISSIONERS – DESIGNATING SEPTEMBER 11 – 17, 2014, AS MICHIGAN PATRIOT WEEK IN OAKLAND COUNTY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the year 2009, marked the inaugural observation of Michigan Patriot Week in Oakland County as a celebration to “Reinvigorate the American Spirit and Constitution”; and 480 Commissioners Minutes Continued. September 4, 2014 WHEREAS the history and the founding principles of the United States of America should serve as the cornerstone of civic education. In great reverence to the victims of the 9/11 attacks, we acknowledge that American citizens must take time to honor the principles and events that led to the creation of our nation, its founders, documents, and symbols of our history; and WHEREAS the events that led to the signing of The Constitution of the United States of America by the delegates of the Constitutional Convention on September 17, 1787, have significance for every American and are honored in public schools across the nation on September 17 as Constitution Day; and WHEREAS our nation was founded on the principles outlined in the Declaration of Independence, which include: 1. All men are created equal. 2. They are endowed by their Creator with certain unalienable rights. 3. These basic rights are: life, liberty, and the pursuit of happiness. 4. Governments are to be instituted among men to secure these rights. 5. Governments derive their just power from the consent of the governed. 6. The people may alter or abolish the government if it destroys these stated principles; and WHEREAS during Patriot Week we celebrate and honor the following: September 11: Revolution September 12: The Rule of Law September 13: The Social Compact September 14: Equality – Gender September 15: Equality – Race September 16: Unalienable Rights September 17: Limited Government; and WHEREAS exceptional, visionary, and indispensable Americans such as Thomas Paine, Patrick Henry, John Adams, John Marshall, George Washington, Abraham Lincoln, Frederick Douglass, Martin Luther King, Jr., Elizabeth Cady Stanton, Susan Anthony, Thomas Jefferson, Cesar Chavez and James Madison founded and advanced the United States; and WHEREAS the Bennington Flag work of Betsy Ross, American Flag, Suffragist Flag, Union Flag, Gadsden Flag, and the flag of the State of Michigan are key physical symbols of American history that should be studied and remembered by each American citizen. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby designate September 11 – 17, 2014, as Michigan Patriot Week, in Oakland County – symbolically beginning this celebration on September 11 and concluding on Constitution Day. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners urges the citizens, government agencies, municipalities, businesses, nonprofit organizations, and schools of the State of Michigan to recognize and participate in this extended holiday by honoring and celebrating the First Principles, key historical figures, founding documents, and symbols of America so that they may offer the reverence that is due to our free republic. BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds is requested to forward copies of this adopted resolution to the Michigan Council for Social Studies, Michigan Center for Civic Education, State Board of Education, Oakland Schools, State Bar of Michigan, Oakland County Bar Association, Oakland County Circuit Court, and Governor Rick Snyder. Chairperson, we move the adoption of the foregoing resolution. JEFF MATIS, MICHAEL GINGELL, MIKE BOSNIC, KATHY CRAWFORD, BILL DWYER, MARCIA GERSHENSON, BOB GOSSELIN, MATTIE HATCHETT, BOB HOFFMAN, JANET JACKSON, CHRISTINE LONG, GARY MCGILLIVRAY, TOM MIDDLETON, NANCY QUARLES, JIM RUNESTAD, JOHN SCOTT, MIKE SPISZ, SHELLEY TAUB, PHILIP WEIPERT, DAVE WOODWARD, HELAINE ZACK 481 Commissioners Minutes Continued. September 4, 2014 Moved by Matis supported by Hatchett to suspend the rules and vote on Miscellaneous Resolution #14212 - Board of Commissioners – Designating September 11 – 17, 2014, as Michigan Patriot Week in Oakland County. Vote on motion to suspend the rules: AYES: Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson. (21) NAYS: None. (0) A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous Resolution #14212 - Board of Commissioners – Designating September 11 – 17, 2014, as Michigan Patriot Week in Oakland County carried. Moved by Matis supported by Hatchett the resolution be adopted. AYES: Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson, Gingell. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolution was adopted. Commissioner Taub addressed the Board regarding the upcoming Human Traffic Community Forum on November 13, 2014. Commissioner Taub addressed the Board regarding the upcoming session for Professional Credits to Maintain Licenses on November 14, 2014 and stated that Theresa Flores will begin the session with a presentation. Commissioner Matis addressed the Board regarding the Michigan Fallen Heroes Ceremony to be held on September 11, 2014. Discussion followed. The Board adjourned at 10:06 a.m. to the call of the Chair or September 18, 2014, at 9:30 a.m. LISA BROWN MICHAEL J. GINGELL Clerk Chairperson 482