HomeMy WebLinkAboutMinutes - 2015.09.17 - 7981 557
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
September 17, 2015
Meeting called to order by Chairperson Michael Gingell at 9:40 a.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bowman, Crawford Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman,
Jackson, Kowall, Long, Matis, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack. (21)
EXCUSED ABSENCE WITH NOTICE: None. (0)
Quorum present.
Invocation given by Helaine Zack.
Pledge of Allegiance to the Flag.
Moved by Dwyer supported by McGillivray the minutes of the August 26, 2015 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by Quarles the agenda be approved as printed.
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kowall,
Long, Matis, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the agenda was approved as printed.
Chairperson Gingell addressed the Board to ask if there were any communications.
County Clerk – Register of Deeds, Lisa Brown read a communication from General Government Committee Chairperson Christine Long advising that a subcommittee on the Detroit Institute of Arts
transparency was formed, and appointing Commissioners Shelley Taub and Marcia Gerhenson to serve as members. Without objection, the appointments were confirmed.
The following people addressed the Board during Public Comment: Sally Ward and Timm Smith.
Chairperson Michael Gingell made the following statement: “A Public Hearing is now called on the FY
2016 General Appropriations ACT. Is there anyone present who wished to speak?” No one requested to speak and the Chairperson declared the Public Hearing closed.
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REPORT (MISC. #15236)
BY: Human Resources Committee, Michael Spisz, Chairperson IN RE: FISCAL YEAR 2016 SALARY RECOMMENDATIONS
To the Finance Committee and Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee recommends the following actions: 1. Increase the current salary ranges for salary grades 1 - 21 by a 3.0% general salary increase for
Fiscal Year 2016, which begins September 19, 2015. 2. Increase the current salary ranges for all remaining classifications not represented by bargaining
units by a 3% general salary increase for Fiscal Year 2016, including appointed officials, classes designated as exceptions to salary grades 1 - 21, part-time and hourly classes, students, and
summer and seasonal classes but excluding: a. Circuit, Probate and District Court Judges which are currently at the maximum rate
allowed b. Oakland County Road Commission members
c. Board of Commissioners whose salaries are addressed by Miscellaneous Resolution # 14224.
3. Provide a 3% salary adjustment to the County Executive, Prosecuting Attorney, County Clerk/Register of Deeds, Water Resources Commissioner, Sheriff, and County Treasurer
effective September 19, 2015. 4. Reinstate a $300 County match for the 457 retirement plan.
5. Increase the County contribution for the Retirement Health Savings Accounts from $50 biweekly to $75 biweekly.
6. Create the following new classifications: Senior Billing Coordinator
WRC Industrial Pretreatment Supervisor 7. Delete the following classifications:
Administrative Assistant – Environmental Health Services Administrative Assistant – Personal & Preventive Health Services
Administrator - Equalization Caseflow/Alt Dispute Resolution Supervisor
Chief – Corrections Program Services Chief – Circuit Court Investigator
Chief – Sheriff Communications Circuit Court Investigator
Contract Coordinator Commissary Supervisor
Correctional Health Nurse Forensic Artist
Nursing Supervisor Sheriff’s Corrections Administrator
Special Teams Support Coordinator 8. Further that no transfer of fund is required for these increases since sufficient funds have been
budgeted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report. HUMAN RESOURCES COMMITTEE
COUNTY OF OAKLAND
FISCAL YEAR 2016 BUDGET GENERAL APPROPRIATIONS ACT
MISCELLANEOUS RESOLUTION #15236
BY: Finance Committee, Tom Middleton, Chairperson IN RE: FISCAL YEAR 2016 GENERAL APPROPRIATIONS ACT AND 2016 COUNTY GENERAL
PROPERTY TAX RATES To the Oakland County Board of Commissioners
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Chairperson, Ladies and Gentlemen: WHEREAS in accordance with the provisions of Public Act 139 of 1973, the Unified Form of County
Government Act, and Public Act 621 of 1978 (as amended by P.A. 493 of 2000), the Uniform Budgeting and Accounting Act for Local Government, it is the responsibility of the Oakland County Board of
Commissioners to establish and adopt the annual County Budget and work program; and WHEREAS the Finance Committee received budget requests from all County Departments, and has
reviewed in detail the County Executive's Fiscal Year 2016 Budget Recommendation; and WHEREAS the Finance Committee, after due deliberation, has formulated a Recommended General
Appropriations Act balancing total appropriations with available resources at $826,805,874 for Fiscal Year 2016, a summary of which was included in the Notice of Public Hearing published in newspapers of
general circulation; and WHEREAS the further intent of this resolution is to maintain a budgetary system for the County of
Oakland on the same basis of accounting (generally accepted accounting principles) as the actual financial information is maintained; to define the powers and duties of the County's officers in relation to
that system; to designate the Chief Administrative Officer and Fiscal Officer; and to provide that the Board of Commissioners and committees thereof, as well as the Fiscal Officer, shall be furnished with
information by the departments, boards, commissions and offices relating to their financial needs, revenues and expenditures/expenses, and general affairs; to prescribe a disbursement procedure, to
provide for an allotment system; and to provide remedies for refusal or neglect to comply with the requirements of this resolution; and
WHEREAS the Circuit Court Mediation Fund (Miscellaneous Resolution #90177) is used to cover the total cost of Attorney Mediators, with the balance to be used for enhancement of Court operations as
requested by the Court and approved by the Board of Commissioners; and WHEREAS the Board of Commissioners supports the concept of cultural diversity training for Oakland
County employees and requires all supervisory, division manager and director level employees to attend cultural diversity training.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does hereby adopt and amend the Fiscal Year 2016 General Appropriations Act recommended by the Finance Committee as
advertised and placed in the Clerk's Office for public inspection. BE IT FURTHER RESOLVED that funds from the Civil Mediation Account (10100-240201) be utilized to
cover the total costs incurred in Fiscal Year 2016 for the Civil Mediation Program. BE IT FURTHER RESOLVED that the following policy be established regarding administration of the
Delinquent Tax Revolving Fund: 1) The Delinquent Tax Revolving Fund (DTRF) was established in accordance with the
provisions of Public Act 206 of 1893 (as amended) for the purpose of paying local taxing units within the County their respective shares of delinquent ad valorem real property
taxes, in anticipation of the collection of those taxes by the County Treasurer. This policy statement, which encompasses the precept of self-funding, ensures that utilization of
unrestricted DTRF funds does not impair the functional intent or operational success of the DTRF as originally established.
2) To that end, at no time shall funds be diverted from the DTRF that would cause the unrestricted balance to fall below a level that would assure a prompt payment of all
current and future outstanding General Obligation Limited Tax Notes, as well as assure the continued operation of the DTRF as specified in the preceding paragraph.
3) Penalties and investment interest generated by the DTRF may be transferred, in whole or in part, to the General Fund of the County upon majority vote of the Board of
Commissioners so long as such transfer(s) meets the provisions of paragraph #2 above. 4) Any and all appropriations from unrestricted DTRF funds, excepting penalties and
investment interest, shall be limited to one-time expenditures, as opposed to recurring operations.
5) Unless otherwise specified, appropriations from the DTRF shall be considered long- or short-term advances (with specific time frames detailed in the authorizing resolution), to
be repaid with interest as specified below. 6) Any appropriations from unrestricted DTRF funds, excepting penalties and investment
interest, not considered advances to be repaid within a time certain shall require a two-thirds majority vote of the Board of Commissioners.
7) All appropriations from unrestricted DTRF funds considered to be advances to be repaid within a time certain shall require a majority vote of the Board of Commissioners.
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8) Terms and conditions of any and all advances from the DTRF shall be specified in the authorizing resolution, including interest obligations detailed as follows:
a. Interest on each payment will be based on the average monthly rate paid during the term of the agreement by the agent of the DTRF for that year's outstanding
borrowing, or b. In the event no borrowing occurs for the DTRF, principal and interest payments
will be made in accordance with the previously established "Loan of County Funds Policy" (Miscellaneous Resolution #89276) which requires Board approval
of repayment terms at an interest rate no less than the prevailing six-month Treasury Bill rate and that such rates shall be computed and compounded
quarterly. BE IT FURTHER RESOLVED that $10,800,000 in DTRF interest earnings will be transferred to the
General Fund to support General Fund/General Purpose activities. BE IT FURTHER RESOLVED that an indirect cost charges will be billed by the General Fund to the
DTRF, in accordance with Oakland County’s approved Central Services Indirect Cost Allocation Plan. BE IT FURTHER RESOLVED that $2,959,452, or one-half of the $5,918,904 convention facility tax
revenues distributed by the State to Oakland County under the authority of the State Convention Facility Development Act, P.A. 106 of 1985, be earmarked for substance abuse programs.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in accordance with the requirements of Public Act 214 of 1899, as amended, authorizes that .0004 mills Current Property Tax
Levy be designated for the purpose of funding Veterans' Services Soldier Relief. BE IT FURTHER RESOLVED that each Supervisor of the various townships and Assessing Officers of
the several cities of Oakland County are authorized and directed to spread on their respective township of city tax rolls for the year 2016 a County General Property Tax Levy of 4.0400 Mills to be applied to the
2016 Taxable Value of all property located within their respective jurisdictions. BE IT FURTHER RESOLVED that the Manager - Equalization perform the function of Equalization
Director including the examination of the assessment rolls of the several townships and cities within Oakland County to ascertain whether the real and personal property in the respective townships and
cities has been equally and uniformly assessed at 50% of true cash value and to make recommendation to that fact to the County Board of Commissioners.
BE IT FURTHER RESOLVED that:
1. The County Executive is hereby designated the Chief Administrative Officer of the County of Oakland and, further, that the Director of Management and Budget shall perform the duties of the
Fiscal Officer as specified in this resolution. 2. The Fiscal Officer shall provide an orientation session and written instructions for preparing
department budget requests. These instructions shall include information that the Fiscal Officer determines to be useful and necessary to assure that the budgetary estimates of the agencies
are prepared in a consistent manner and the needs of the Board of Commissioners and Committees are met.
3. Any offices, departments, commissions and boards of the County of Oakland financed in whole or in part by the County of Oakland shall transmit to the Fiscal Officer their estimates of the amounts
of money required for each activity in their respective agencies, as well as their estimate of revenues that will be generated from charges for services. They shall also submit any other
information deemed relevant by the Fiscal Officer and/or the Board of Commissioners and committees thereof.
4. The Fiscal Officer shall prescribe forms to be used by the offices, departments, commissions and boards of the County of Oakland in submitting their budget estimates and shall prescribe the rules
and regulations the Fiscal Officer deems necessary for the guidance of officials in preparing such budget estimates. The Fiscal Officer may require that the estimates be calculated on the basis of
various assumptions regarding level of service. The Fiscal Officer may also require a statement for any proposed expenditure and a justification of the services financed.
5. The Fiscal Officer shall prepare estimates of revenue for each budgeted fund, classified to show in detail the amount expected to be received from each source. Estimates of expenditures and
revenues shall also be classified by character, object, function and activity consistent with the accounting system classification.
6. The Fiscal Officer shall review the agency estimates with a representative from each agency of the County of Oakland that has submitted such estimates. The purpose of the review shall be to
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clarify the estimates, ensure the accuracy, and to determine their adherence to the policies previously enumerated by the Fiscal Officer and the Board of Commissioners or committees
thereof as herein required. 7. The Fiscal Officer shall consolidate the estimates received from the various agencies together
with the amounts of expected revenues and shall make recommendations relating to those estimates which shall assure that the total of estimated expenditures including an accrued deficit
does not exceed the total of expected revenues including an unappropriated surplus. 8. The recommended budget shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year and estimated expenditures, or amended budget, for the current fiscal year,
(b) An estimate of the expenditure amounts required to conduct, the government of Oakland County, including its budgetary centers,
(c) Revenue data for the most recently completed fiscal year and estimated revenues, or amended budget, for the current fiscal year,
(d) An estimate of revenues, by source, to be raised or received by Oakland County in the ensuing fiscal years,
(e) The amount of surplus or deficit from prior fiscal years, together with an estimate of the amount of surplus or deficit expected in the current fiscal year,
(f) An estimate of the amount needed for deficiency, contingent or emergency purposes and the amounts needed to pay and discharge the principal and
interest of the debt of Oakland County due in the ensuing fiscal years, (g) The amount of proposed capital outlay expenditures, except those financed by
enterprise, capital projects, or internal service funds, including the estimated total costs and proposed method of financing of each capital construction project and
the projected additional annual operating cost and the method of financing the operating costs of each capital construction project for three (3) years beyond the
fiscal year covered by the budget, (h) An informational summary of projected revenues and expenditures/expenses of
any capital projects, internal service, and enterprise funds, (i) A comparison of the revenue and expenditure amounts in the recommended
budget to the most recently approved budget adopted by the Board of Commissioners with appropriate explanation of the variances,
(j) Any other data relating to fiscal conditions that the Fiscal Officer or the Board of Commissioners or committees thereof consider to be useful in evaluating the
financial needs of the County. 9. Not less than ninety (90) days before the next succeeding fiscal year, the County Executive shall
transmit the recommended budget to the County Board of Commissioners. The recommended budget shall be accompanied by:
(a) A proposed general appropriations measure, consistent with the budget, which shall set forth the anticipated revenue and requested expenditure/expense
authority in such form and in such detail deemed appropriate by the Board of Commissioners or committees thereof. No appropriations measure shall be
submitted to the Board of Commissioners in, which estimated total expenditures/expenses, including an accrued deficit, exceed estimated total
revenues, including an available surplus. (b) A budget message which shall explain the reasons for increases or decreases in
budgeted items compared with the current fiscal year, the policy of the County Executive as it relates to important budgetary items, and any other information
that the County Executive determines to be useful to the Board of Commissioners in its consideration of proposed appropriations.
(c) A comparison of the recommended budget to the most recently approved current year budget, together with an analysis and explanation of the variances there
from, such variances being divided to show the portion attributable to the current year budget amendments and the portion resulting from the recommended
budget. 10. The County Board of Commissioners, or any committee thereof, may direct the County Executive
and/or other elected officials to submit any additional information it deems relevant in its consideration of the budget and proposed appropriations measure. The Board of Commissioners
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or the committees thereof may conduct budgetary reviews with the Fiscal Officer, and/or County departments and divisions or agencies, etc., for the purpose of clarification or justification of
proposed budgetary items. 11. The County Board of Commissioners may revise, alter, or substitute for the proposed general
appropriations measure in any way, except that it may not change it in a way that would cause total appropriations, including an accrued deficit, to exceed total estimated revenues, including an
unappropriated surplus. An accrued deficit shall be the first item to be resolved in the general appropriations measure.
12. The County Board of Commissioners shall fix the time and place of a public hearing to be held on the budget and proposed appropriations measure. The Clerk/Register shall then have published,
in a newspaper of general circulation within the County of Oakland, notice of the hearing and an indication of the place at which the budget and proposed appropriations measure may be
inspected by the public. This notice must be published at least seven days before the date of the hearing.
13. No later than September 30, the Board of Commissioners shall pass a general appropriations measure providing the authority to make expenditures and incur obligations on behalf of the
County of Oakland. The supporting budgetary data to the general appropriations measure shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year, (b) The expenditures budget as originally adopted by the Board of Commissioners
for the current fiscal year, (c) The amended current year appropriations,
(d) An estimate of the expenditure amounts required to conduct, the government of Oakland County, including its budgetary centers,
(e) Revenue data for the most recently completed fiscal year and estimated revenues, or amended budget, for the current fiscal year,
(f) Budgeted revenue estimates as originally adopted by the Board of Commissioners for the current fiscal year,
(g) The amended current year Budgeted revenues, (h) An estimate of revenues, by source, to be raised or received by Oakland County
in the ensuing fiscal year, (i) The amount of surplus or deficit from prior fiscal years, together with an estimate
of the amount of surplus or deficit expected in the current fiscal year, (j) An estimate of the amount needed for deficiency, contingent on emergency
purposes, and the amounts needed to pay and to discharge the principal and interest of the debt of Oakland County due in the ensuing fiscal year,
(k) The amount of proposed capital outlay expenditures, except those financed by enterprise, capital project, or internal service funds, including the estimated total
costs and proposed method of financing of each capital construction project and the projected additional annual operating cost and the method of financing the
operating costs of each capital construction project for three (3) years beyond the fiscal year covered by the budget,
(l) An informational summary of projected revenues and expenditures/expenses of capital projects, internal service, and enterprise funds,
(m) Any other data relating to fiscal conditions that the Board of Commissioners considers to be useful in considering the financial needs of the County,
(n) Printed copies of the Board of Commissioners Adopted Budget, Financial Plan or any facsimile thereof shall contain all of the above data unless otherwise
approved by the Board of Commissioners, 14. The Board of Commissioners may authorize transfers between appropriation items by the County
Executive or Fiscal Officer within limits stated in the appropriations measure. In no case, however, may such limits exceed those provided for in paragraph #22 and #23 of this resolution.
15. A deviation from the original general appropriations measure shall not be made without first amending the general appropriations measure through action by the Board of Commissioners,
except within those limits provided for in paragraph #16 of this resolution. 16. Appropriations accumulated at the following three summary levels of expenditure within each
County Department will be deemed maximum authorization to incur expenditures: Personnel Expenditures, Operating Expenditures, and Internal Support Expenditures. The County Executive
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or the Fiscal Officer shall exercise supervision and control of all budgeted expenditures within these limits, holding expenditures below individual line-item appropriations or allowing overruns in
individual line-items providing that at no time shall the net expenditures exceed the total appropriation for Personnel and Operating Expenses, respectively, for each department as
originally authorized or amended by the Board of Commissioners. Further, Personnel Expenses are authorized only for positions specifically authorized pursuant to this Act as adopted and
amended by Board of Commissioner resolution, and appropriated overtime, holiday overtime, on-call pay, shift premium summer help, emergency salaries, and any adjustments required by
collective bargaining agreements. The Fiscal Officer shall submit to the Finance Committee a quarterly listing of new governmental funded appropriations and internal service fund line items
created administratively which were not properly classifiable. Line-item detail, division, unit or cost center detail and allotments, which provide a monthly calendarization of annual
appropriations, as deemed necessary by the Fiscal Officer shall be maintained and utilized as an administrative tool for management information and cost control. The Fiscal Officer shall not
approve any expenditure beyond that necessary to accomplish stated program or work objectives authorized in the general appropriation measure as originally approved unless amended, in which
case the amendment takes precedence. 17. In order to amend the General Appropriations Act the amendment must specifically identify the
fund, department, division, unit, program and account affected by the amendment. Additionally, if the amendment increases an appropriation, the source of funding for that additional
appropriation, whether an increase in revenue or an offsetting decrease in expenditure, must be presented as part of the amendment.
18. The Fiscal Officer shall maintain, for all budgeted funds, appropriation ledger accounts in which are to be recorded such expenditure encumbrances and obligations for the future payment of
appropriated funds as the Fiscal Officer may approve. 19. Each purchase order, voucher or contract of Oakland County shall specify the funds and
appropriation designated by number assigned in the accounting system classification from which it is payable and shall be paid from no other fund or appropriation. The necessary amount of the
appropriation from such account shall be transferred pursuant to the provisions of this resolution to the appropriate general appropriation account and the expenditure then charged thereto.
20. No obligation shall be incurred against, and no payment shall be made from, any appropriation account unless there is a sufficient unencumbered balance in the appropriation and sufficient
funds are or will be available to meet the obligation. All capital projects funded from the Capital Improvement Fund shall require approval of the Board of Commissioners on recommendation of
the appropriate liaison committee (Planning and Building Committee) prior to initiation of the project. Any obligation incurred or payment authorized in violation of this resolution shall be void
and any payment so made illegal except those otherwise ordered by court judgment or decree. 21. The Fiscal Officer, after the end of each quarter, shall transmit to the Board of Commissioners a
report depicting the financial condition of budgeted operations, including, but not limited to: (a) A forecast of actual revenues by major source compared with budgeted revenues
accompanied by an explanation of any significant variances, (b) A forecast of actual expenditures and encumbrances by department compared
with authorized appropriations accompanied by an explanation of any significant variances, and
(c) A forecast of actual expenditures, encumbrances and transfers from each of the several non-departmental appropriations accounts compared with authorized
appropriations accompanied by an explanation of any significant variances. 22. Direct expenditure and/or transfers of any unencumbered balance or any portion thereof in any
appropriation for transfer account to any other appropriations account may not be made without amendment of the general appropriation measure as provided for in this resolution, except that
transfers within and between budgeted funds and departments may be made by the Fiscal Officer in the following instances:
(a) Transfers may be made from the non-departmental overtime account and fringe benefit adjustment account to the appropriate departmental budget as specific
overtime requests are reviewed and approved by the Fiscal Services Division. Additionally, overtime appropriations may be transferred between divisions within
a department at the request of the Department Head, if authorized by the Fiscal Officer or his/her designee.
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(b) Transfers may be made from the non-departmental appropriation accounts for Maintenance Department Charges and Miscellaneous
Capital Outlay to the appropriate departmental budget as specific requests for these items are reviewed and approved by the Fiscal Officer or
his/her designee. (c) Transfers may be made from the non-departmental appropriation accounts
Emergency Salaries and Summer Help as specific requests for these items are reviewed and approved by the Human Resources Department.
(d) Transfers may be made from salary and fringe benefit savings, resulting from use of Merit System Administrative Leave without Pay provisions, from departmental
budgets to a non-departmental Administrative Leave account. Quarterly reports identifying such transfers and detailing the status of the non-departmental
Administrative Leave account shall be provided to the appropriate Board committees.
(e) Fringe benefit rates shall be established annually in the budget process to charge all General Fund/General Purpose, Special Revenue and Proprietary funds for
actual employer fringe benefit costs. Such rates shall be sufficient to meet all fringe benefit costs including sick leave and annual leave accumulations, tuition
reimbursement, employee training, retirees' medical, required debt service on the Retiree Health Care Refunding bonds pursuant to M.R. 12299 and M.R. 13280,
and retirement administration. All funds collected for Retirement, Tuition Reimbursement, Social Security (FICA), Medical for active and retired
employees, Disability, Dental, Optical, and Life and Accident Insurance shall be transferred to the Employee Fringe Benefit Fund as established by
Miscellaneous Resolution #81-312. Sufficient funds shall be maintained in the Employee Fringe Benefit Fund liability account for sick leave and annual leave to
cover the accumulated liability at an amount equal to 50% of the sick leave accumulation and 100% of the annual leave accumulation, including applicable
Social Security (FICA) taxes thereon. All funds collected by Workers' Compensation and Unemployment Compensation shall be transferred to the
Fringe Benefit Fund as established by Miscellaneous Resolution #81-012 and modified by Miscellaneous Resolution #96-024.
(f) The transfer of funds to the Capital Improvement Fund and Building Fund shall not be made prior to September 30, without approval from the Finance
Committee of the Board of Commissioners. (g) Transfers (advances) may be made as necessary from the Drain Revolving Fund
to Drain Construction Funds and Drain Maintenance Funds as short term advances for costs incurred such as preliminary engineering fees and ongoing
maintenance costs. Costs incurred by Drain Maintenance Funds and Drain Construction Funds will be repaid by the Drain Fund through assessments.
Specific requests will be reviewed and approved by the Fiscal Officer or his/her designee.
(h) A transfer of any or all of the appropriation allocated under the Non-Departmental account for Legislative Expense (#10100-9090101-196030-731080) shall not be
made to any departmental budget without adoption of an Oakland County Board of Commissioners resolution.
23. The Board of Commissioners may make supplemental appropriations by amending this general appropriations measure as provided by this resolution, provided that revenues in excess of those
anticipated in the original general appropriations measure become available due to: (a) An unobligated surplus from prior years becoming available;
(b) Current year revenue exceeding original estimate in amounts sufficient enough to finance increased appropriations. The Board of Commissioners may make a
supplemental appropriation by increasing the dollar amount of an appropriation item in the original general appropriations measure or by adding additional items.
At the same time the estimated amount from the source of revenue to which the increase in revenue may be attributed shall be increased, or other source and
amount added in a sum sufficient to equal the supplemental expenditure amount. In no case may such appropriations cause total estimated expenditures,
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including an accrued deficit, to exceed total estimated revenues, including an unappropriated surplus.
24. Whenever it appears to the County Executive or the Board of Commissioners that actual and probable revenues in any fund will be less than the estimated revenues upon which
appropriations from such fund were based, the County Executive shall present to the Board of Commissioners recommendations which, if adopted, will prevent expenditures from exceeding
available revenues for the current fiscal year. Such recommendations shall include proposals for reducing appropriations, increasing revenues, or both. After receiving the recommendations of
the County Executive for bringing appropriations into balance with estimated revenues, the Board of Commissioners shall amend the general appropriations measure to reduce appropriations or
shall approve such measures necessary to provide revenues sufficient to equal appropriations, or both.
25. All appropriations are annual and the unexpended portion shall lapse at year-end. Encumbrances and appropriations carried forward shall be recorded as an assigned fund
balance, and the subsequent year's budget amended to provide authority to complete these transactions. Appropriations shall not be carried forward for more than six (6) months into the
budget year following the year in which they were originally appropriated. A status report on Appropriations Carried Forward, as required by Miscellaneous Resolution #93-156, will be
incorporated as an integral part of the ensuing year's Second Quarter Financial Forecast for the purposes of determining their continuation for the remainder of the year. The recommended
year-end budget amendment shall be supported with a statement of revenues and expenditures and operating surplus or deficit which shall contain the following data: (1) budget as adopted; (2)
budget amendments; (3) budget as adjusted; (4) revenues and expenditures, operating surplus or deficit; (5) accrued revenue and expenditures; (6) transfers; (7) total revenues and expenditures
and transfers, operating surplus or deficit, including accruals and transfers; (8) encumbrances; (9) appropriations carried forward; (10) total revenues and appropriations utilized, operating surplus
or deficit, including encumbrances and appropriations carried forward; (11) balance of revenues not collected, unencumbered appropriation balance, operating surplus or deficit; (12) detail of
adjustments to designated and undesignated fund balance, detail of adjustment to reserves and/or any other utilization of surplus; (13) final surplus or deficit or undesignated fund balance
carried forward to the subsequent year's budget. 26. A member of the Board of Commissioners, the County Executive, any elected officer, the Fiscal
Officer, any other administrative officer or employee of Oakland County shall not: (1) create a debt, incur a financial obligation on behalf of the County against an appropriation account in
excess of the amount authorized, (2) apply or divert money of the County for purposes inconsistent with those specified in this general appropriations measure as approved and
amended by the Board of Commissioners, nor (3) forgive a debt or write off an account receivable without appropriate authorization of the Board of Commissioners, as described in Miscellaneous
Resolution #93-135 (Bad Debt Write-Off Policy) and Miscellaneous Resolution #12-048 (Short Sale Policy). Specifically, application of the foregoing Bad Debt Write-Off Policy shall be invoked
for all amounts in excess of $1,000; transactions of a lesser amount shall be considered within the administrative authority of the Fiscal Officer or his/her designee. Application of the foregoing
Short Sale policy may be invoked to allow the County to consider less than the balance owed on an Oakland County home improvement loan in a proposed sale of property, unless prohibited by
Federal Regulations, as determined by the Manager of the Oakland County Community and Home Improvement Division or his/her designee. Furthermore, the Fiscal Services Division must
submit to the Board of Commissioners, as part of the quarterly financial report, a listing of all bad debt write offs (including short sales) occurring during the preceding three months. In addition,
transactions relating to Inmate Prisoner Billings which are billed in excess of ability to pay are hereby authorized to be adjusted in accordance with Public Act 212 of 1994 with the resultant
amount of the write-off subsequently reported to the Board of Commissioners as part of the Quarterly Financial Report. Also, within the administrative authority of the Fiscal Officer and with
the general approval of the Court, Circuit Court and Probate Court financial orders for $2,500 or less may be reduced and amended by the Fiscal Services Division based on an individual’s ability
to pay. Waiver of fees in excess of $2,500 shall require the approval of the Court. Except as otherwise stated in the General Appropriations Act, funds shall not be expended without specific
appropriation or other appropriate action by the Board of Commissioners from reserved, designated or undesignated fund equity; from balance sheet accounts for the purchase of fixed
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assets not cited in paragraph 26 of the General Appropriations Act, non-routine prepaid items or non-routine obligations related to a specific appropriation; or from funds not budgeted.
27. All Internal Service Fund budgets that have depreciable assets shall have a capital budget with detail supporting the amount of annual depreciation therein included, as well as a fiscal plan for
replacing, upgrading or disposing of those assets. 28. The budgetary system shall be maintained on the same basis of accounting (generally accepted
accounting principles) as the actual financial information is maintained. 29. Any violation of the general appropriations measure by the County Executive, the Fiscal Officer,
any administrative officer, employee or member of the Board of Commissioners detected through application of generally accepted accounting procedures utilized by Oakland County or disclosed
in an audit of the financial records and accounts of the County shall be filed with the State Treasurer and reported by the State Treasurer to the Attorney General. Pursuant to Public Act
621 of 1978, the Uniform Budgeting Act, the Attorney General shall review the report and initiate appropriate action against the person or persons in violation. For use and benefit of the County
of Oakland, the Attorney General or Prosecuting Attorney may institute a civil and/or criminal action in a court of competent jurisdiction for the recovery of County funds disclosed by an
examination to have been illegally expended or collected as a result of malfeasance, and for the recovery of public property disclosed to have been converted or misappropriated.
30. The provisions of this act shall be applied to the General Fund and all Special Revenue and Proprietary Funds of the County, including Enterprise Funds and Internal Service Funds.
BE IT FURTHER RESOLVED that as a condition of continuing debt covenants the Department of Management and Budget and Treasurer’s Office are hereby directed to take any and all ministerial
actions that may be necessary to facilitate the payment of the principal and interest on all debt obligations that have been authorized through separate action by the Board of Commissioners and the payment of all
other obligations. FINANCE COMMITTEE
Moved by Middleton supported by Woodward the resolution be adopted.
Discussion followed.
Moved by Middleton supported by Quarles the Human Resources Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Spisz supported by McGillivray the resolution be amended as follows:
The Oakland County Board of Commissioners authorizes an increase in the Tri-Party road funding appropriation of an incremental $2 million dollars (in addition to the $1 million already
included in the current budget) subject to the Road Commission of Oakland County’s ability to match the County’s incremental contribution in $1 million dollar increments for the 2016 Fiscal
Year.
The Oakland County Board of Commissioners and the Oakland County Executive shall meet to consider amendments to the standards and procedures to be applied to the distribution of funds
under the Tri-Party Program with the objective of providing flexibility. Factors to be considered shall include population, maintenance needs, ability to match and such other factors as the
parties deem appropriate.
Vote on amendment: AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kowall, Long, Matis,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the amendment carried.
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Vote on resolution, as amended: AYES: Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kowall, Long, Matis,
McGillivray, Middleton, Quarles, Scott. Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford, Dwyer. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution, as amended, was adopted.
Commissioner Middleton thanked the Finance Committee for their hard work and support of Oakland County staff.
Moved by Fleming supported by Bowman the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted. The vote for this motion appears on page 570. The resolutions on this Consent Agenda follow (annotated by an asterisk {*}).
*MISCELLANEOUS RESOLUTION #15235
BY: Commissioners Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2015 APPROPRIATION – CHARTER TOWNSHIP OF BRANDON – PAVING OF A PORTION OF SASHABAW ROAD FROM SHERWOOD ROAD TO GRANGER ROAD – PROJECT NO. 52741
To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and WHEREAS the Charter Township of Brandon, along with the RCOC has identified a project and said
project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter
Township of Brandon and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Brandon has demonstrated that it has authorized its 1/3 share of the
funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2015 authorized amount of Tri-
Party Road Improvement funding for Project No. 52741 in the Charter Township of Brandon is $42,348. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of Brandon and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Brandon.
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Chairperson, I move the adoption of the foregoing Resolution. MICHEL SPISZ
Copy of Correspondence from Thomas G. Noechel, Programming Supervisor, Copy of Correspondence
from Patricia Wierzbicki, Deputy Secretary – Clerk of the Board, Cost Participation Agreement and Exhibit A Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #15235)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2015 APPROPRIATION – CHARTER TOWNSHIP OF BRANDON – PAVING OF A PORTION OF SASHABAW ROAD FROM SHERWOOD ROAD TO GRANGER ROAD - PROJECT NO. 52741
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On December 11, 2014, the Board of Commissioners approved Miscellaneous Resolution #14295 which designated $2,000,000 in fund balance for the Tri-Party Road Improvement
Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $42,348 is available in the General Fund Assigned Fund Balance for Tri-Party 2015
and prior funding (account #383510) for project 52741. 3. This project is for the preliminary engineering for the gravel road paving of Sashabaw Road from
Sherwood Road to Granger Road. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2015 budget be amended as follows:
GENERAL FUND (#10100)
FY 2015 Revenue
9010101-196030-665882 Planned Use of Balance $42,348 Total Revenues $42,348
Expenditures
9010101-153010-740135 Road Commission Tri-Party $42,348 Total Expenditures $42,348
FINANCE COMMITTEE
(The vote for this motion appears on page 570.) *MISCELLANEOUS RESOLUTION #15237 BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – 2015 HURON-CLINTON METROPOLITAN AUTHORITY TAX LEVY
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Huron-Clinton Metropolitan Authority (HCMA) has requested that the Oakland County Board of Commissioners apportion a 0.2146 mill property tax rate, consistent with Michigan Law (MCL
211.34d(16)) the Headlee “amendment”; and WHEREAS the Finance Committee recommends the 2015 Huron-Clinton Metropolitan Authority rate be
set at 0.2146 mills, the maximum allowable tax rate; and WHEREAS this rate will produce an estimated levy of $11,116,960 based on a final 2015 Taxable Value
of $51,803,169,207; and
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NOW THEREFORE BE IT RESOLVED that each Supervisor of the various townships and Assessing Officers of the several cities of Oakland County are authorized and directed to spread on their respective
township or city tax rolls for the year 2015 a tax rate of 0.2146 mills for the Huron-Clinton Metropolitan Authority, to be applied to the 2015 Taxable Value of all property located within their respective
jurisdictions. Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Correspondence from Rebecca L. Franchock, Controller, Huron-Clinton Metroparks and 2015 Tax Rate Request on file in County Clerk’s office.
(The vote for this motion appears on page 570.)
*MISCELLANEOUS RESOLUTION #15238
BY: General Government Committee, Christine Long, Chairperson IN RE: BOARD OF COMMISSIONERS/LIBRARY BOARD - DISPOSAL OF RESEARCH LIBRARY
COLLECTION ITEMS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Library Board commissioned a study group to examine all facets of library operations and
to make recommendations as to how to structure those operations for the next five to ten years; and WHEREAS the Library Board presented their recommendations to the General Government Committee
on December 1, 2014; and WHEREAS the Library Board will begin to decommission the Oakland County Research Library on
October 1, 2015; and WHEREAS the Research Library has a public collection of books, magazines, newspapers, and maps;
and WHEREAS the Oakland County Board of Commissioners has a policy regarding disposal of County items
at public auction; and WHEREAS the sale of these materials would not amount to a significant amount of revenue for the
County; and WHEREAS the Research Library’s collection items would be of interest to the Oakland County’s local
public and academic libraries; and WHEREAS the Library Board is requesting permission from the Board of Commissioners to offer the
Research Library’s collection items to any public or academic library in the County who is interested in obtaining them for the purchase price of $1.00 and to donate any remaining materials to local literacy
organizations. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Library Board to dispose of the Research Library’s public collection by offering items to the county’s public libraries for the purchase price of $1.00 and to donate any remaining materials to local literacy
organizations. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution. GENERAL GOVERNMENT COMMITTEE
(The vote for this motion appears on page 570.)
*MISCELLANEOUS RESOLUTION #15232
BY: Public Services Committee, William Dwyer, Chairperson IN RE: CIRCUIT COURT - FAMILY DIVISION - OAKLAND COUNTY CHILD CARE FUND BUDGET
2015-2016 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS pursuant to provisions of Act 280 of the Public Acts of 1975, Oakland County is required to
develop and submit a plan and budget for the provision of funding of foster care services to the Bureau of Juvenile Justice, Department of Human Services, annually; and
WHEREAS the Oakland County Circuit Court - Family Division, County of Oakland, and the Oakland County Department of Health and Human Services have developed the attached foster care services
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budget for the State's fiscal year, October, 1, 2015 through September 30, 2016; and WHEREAS the Public Services Committee has reviewed this budget and recommends its submission to
the State Office. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
submission of the 2015-2016 Oakland County Child Care Fund Budget to the Bureau of Juvenile Justice’s Child Care Fund Unit, Department of Human Services.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Correspondence from John L. Cooperrider, Court Business Administrator, Circuit Court and
County Child Care Budget Summary on file in County Clerk’s office. FISCAL NOTE (MISC #15232)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: CIRCUIT COURT - FAMILY DIVISION - OAKLAND COUNTY CHILD CARE FUND BUDGET
2015-2016 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to the Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds: 1. Under the provisions of Act 280 of the Public Acts of 1975, Oakland County is required to develop
and submit a plan and budget for funding foster care services to the Child and Family Services Office of the Bureau of Juvenile Justice, Department of Human Services annually.
2. The Circuit Court/Family Division and the Oakland County Department of Health and Human Services have developed the budget for foster care services covering the period of October 1,
2015 through September 30, 2016. 3. The application reflects $36,550,468 in gross expenditures and $2,100,500 in offsetting revenues,
leaving a net expenditure of $34,449,968. The Child Care fund reimburses 50% for all Child Care Fund eligible expenditures of $34,449,968, rendering a State reimbursement of $17,224,984
should the State approve the budget and the County expend all funds listed in the application. 4. The application reflects an approximate 3.28% increase from last year’s application totaling
$1,094,676. 5. The figures provided are estimates for State Child Care Fund budgeting purposes only, based on
current available data and may not reflect the eventual adopted budget and/or expenditures for this program. The application expenditures exceed the FY 2016 Finance Committee
Recommendation by approximately 8.83% or $1,520,942. 6. If necessary, a budget amendment will be recommended at the time of the contract agreement.
FINANCE COMMITTEE
Vote on Consent Agenda: AYES: Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kowall, Long, Matis, McGillivray,
Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford, Dwyer, Fleming. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted.
MISCELLANEOUS RESOLUTION #15239
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2015 THIRD QUARTER
FINANCIAL FORECAST AND BUDGET AMENDMENTS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of
Government, provides for adjustments to the adopted budget; and WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes
budget amendments for variances between the budgeted revenue and actual revenue, and Section 23,
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which authorizes budget amendments for variance between estimated revenue and projected expenditures, amendments are required; and
WHEREAS the Fiscal Year (FY) 2015 Third Quarter Financial Forecast Report has identified several variances and budget amendments are recommended; and
WHEREAS a budget amendment of $9,500 is recommended to reallocate funds from Sheriff’s Corrective Services Division Prisoner Housing Outside County account to Sheriff’s Patrol Services Division Electrical
Service and Water and Sewage Charges accounts for utility service at the Elizabeth Lake Road Storage Facility (MR #14264); and
WHEREAS a budget amendment of $12,000 is recommended to reallocate funds from Sheriff’s Investigative/Forensic Services Division to Sheriff’s Corrective Services Division for drug testing kits for
the East Annex Facility; and WHEREAS a budget amendment of $28,274 is recommended to reallocate funds from Sheriff’s
Corrective Services Division Contracted Services account to Sheriff’s Emergency Response and Preparedness Division to purchase six (6) dispatch workstation licenses due to the Village of Milford
ceasing as a primary Public Safety Answering Point (PSAP); and WHEREAS a budget amendment of $4,566 for FY 2015 and $788 for FY 2016-2017 is recommended to
correct the allocation of funds for the Sheriff’s Patrol Services Division Transfers Out account and Radio Communications account (MR #15186); and
WHEREAS the Sheriff's Office receipt of forfeiture/enhancement funds were previously posted to a liability account (deferred revenue) within the General Fund; due to the implementation of GASB 63, the
deferred revenue account can no longer be used for this activity and these funds were moved to separate restricted funds that will require a transfer to the General Fund for use of the monies. Transfers In from
the various restricted funds in the amount of $50,586 is being recognized for eligible forensic lab, dispatch and auto theft forfeiture funds; and
WHEREAS a budget amendment is recommended to transfer $3,000 from Sheriff Auto Theft Prevention Restricted Fund (#21394) to Technical Services Division for travel and conference expense for two
deputies to attend an auto theft prevention conference and seminar in Phoenix, Arizona; and WHEREAS a budget amendment totaling $10,000 is recommended to reallocate funds from the Circuit
Court General Jurisdictions Civil Mediation Payments account (GL #240201) to the Judicial Administration’s Professional Services account to partially offset expenditures by the Oakland County Bar
Association related to their assistance for case evaluation; and WHEREAS a budget amendment of $1,587,897 is recommended to allocate funds from Circuit Court to
Friend of the Court (FOC) Fund (#27100) for the FY 2015 FOC Cooperative Reimbursement Program (CRP) grant; and
WHEREAS a budget amendment totaling $10,000 is recommended to reallocate funds from Emergency Salaries (Non Departmental) to District Court Visiting Judges account due to additional hours needed
during transition period for vacant Judge position; and WHEREAS a budget amendment is recommended within the County Clerk Division to reallocate budget
amounts to the proper divisions and programs; and WHEREAS a budget amendment totaling $850,500 is recommended within the Treasurer's Office to more
accurately reflect the budget with actual revenue activity; and WHEREAS a budget amendment of $12,490 is recommended within the Board of Commissioners
Department to recognize revenue in the Fee Income Revenue account and to reallocate funds from the Travel & Conferences Expenditure account to the Telephone Communications account for the purchase
of iPads; and WHEREAS a budget amendment of $28,200 is recommended for Corporation Counsel for on-going
maintenance of Freedom of Information Act (FOIA) software and Active Directory licenses; and WHEREAS a budget amendment of $7,000 is recommended to reallocate funds from Human Resources
Recruitment Expense account to Psychological Testing account to cover testing of new deputy hires; and WHEREAS a budget amendment is recommended within the Health Division in the amount of $325,000
due to an increase in the cost of vaccines along with an increase in the demand for certain vaccines; and WHEREAS a budget amendment in the amount of $26,466 is recommended in Economic Development &
Community Affairs for operating revenues and expenditures related to the Fire and Ice Festival; and WHEREAS a budget amendment in the amount of $15,987 is recommended in Economic Development &
Community Affairs for operating revenues and expenditures related to the Economic Outlook Luncheon; and
WHEREAS a budget amendment in the amount of $700 is recommended in Economic Development & Community Affairs for operating revenues and expenditures related to the Tech 248 program; and
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WHEREAS a budget amendment in the amount of $20,232 is recommended in Economic Development & Community Affairs for operating revenues and expenditures related to Oakland Edge event; and
WHEREAS a budget amendment of $1,060,000 is recommended in the Non-Departmental Substance Abuse Coordinating Agency line item for required payments to Oakland County Community Mental Health
Authority for one-half of Convention Facility Tax revenues earmarked for substance abuse prevention and treatment programs; and
WHEREAS a budget amendment of $2,262 is recommended for prior year adjustments for FEMA and Domestic Preparedness Equipment grants; and
WHEREAS a budget amendment totaling $76,568 is recommended to transfer grant match funds required to close out several Homeland Security grants; and
WHEREAS a budget amendment totaling $1,374,842 is recommended to the Friend Of the Court (FOC) Fund (#27100) to correct the allocations of funds for the FY 2015 FOC Cooperative Reimbursement
Program (CRP) grant award and recognize additional revenue within 15% of the grant agreement; and WHEREAS a budget amendment totaling $3,200 is recommended to correct a grant amendment for
FY2015 FOC Access and Visitation grant to reflect increased contract award of $18,500 which is within 15% of the grant agreement; and
WHEREAS an Economic Development - Community Home Improvement amendment is recommended to accept funds in the amount of $28,581 for the Home Investment Partnership Act Pontiac Fund (#29712)
within 15% of grant agreement; and WHEREAS a budget amendment of $16,000 is recommended for the Community Corrections
Comprehensive Plan Grant (#27370) to reallocate line item budget to reflect Amendment #1 within 15% of grant agreement; and
WHEREAS a budget amendment of $92,200 is recommended for the Community Corrections Comprehensive Plan Grant (#27370) to reallocate line item budgets to reflect Amendment #2 within 15%
of grant agreement; and WHEREAS a budget amendment of $1,400 is recommended to transfer funding from the Animal Control
Legacy Fund (#21310) to the Animal Control Grant Fund (#29215) to cover the additional cost for two sided resting platforms in new cat cages; and
WHEREAS a budget amendment is recommended to recognize that the Health Division has received additional funding from Michigan Department of Community Health (MDCH) through the Comprehensive
Planning, Budgeting, and Contracting (CPBC) Agreement amendment #3 in the amount of $70,531 which is less than 15% of the original agreement required to accept each of the amendments via separate
resolution; and WHEREAS a budget amendment is recommended to recognize that the Health Division has received
additional funding from MDCH through the Comprehensive Planning, Budgeting, and Contracting (CPBC) Agreement amendment #4 in the amount of $130,589 which is less than 15% of the original agreement
required to accept each of the amendments via separate resolution; and WHEREAS a budget amendment is recommended to recognize that the Health Division has received
additional funding from MDCH through the Comprehensive Planning, Budgeting, and Contracting (CPBC) Agreement amendment #5 in the amount of $31,418 which is less than 15% of the original agreement
required to accept each of the amendments via separate resolution; and WHEREAS a Fire Records Management System (FRMS) Fund budget amendment is recommended for
$85,000 to reappropriate funds for various projects such as Mobile Data Project, funding is available in the FRMS Equity; and
WHEREAS the Parks and Recreation Commission recommends a budget amendment totaling $1,601,123 to reduce the FY 2015 operating budget in an effort to maintain fund balance; and
WHEREAS a Parks and Recreation Fund budget amendment is recommended to transfer Building Maintenance funds in the amount of $424,235 to various cost centers incurring expenses during the third
quarter of FY 2015; and WHEREAS a Water Resources Commissioner (WRC) budget amendment is recommended to transfer
$94,000 from various WRC Proprietary funds to the Drain Equipment Fund to pay for the Dixie Highway Building roof replacement project; and
WHEREAS a Water Resources Commissioner budget amendment is recommended to balance out Planned Use of Balance and Budgeted Equity Adjustment for various WRC Proprietary funds; and
WHEREAS a budget amendment in the amount of $15,800 is recommended in the Building & Liability Insurance Fund (#67700) to reallocate funds from Planned Use of Balance to Expendable Equipment due
to the replacement of outdated Automated External Defibrillators (AED) and purchase of additional AEDs requested by the departments; and
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WHEREAS a budget amendment in the amount of $24,200 is recommended in the Building & Liability Insurance Fund (#67700) to reallocate funds from Planned Use of Balance to Medical Supplies due to the
replacement of expiring AED supplies (batteries and pads) and additional requests from departments; and
WHEREAS an amendment is recommended for the Information Technology Fund (#63600) to reallocate funds from equipment maintenance to software maintenance in the amount of $109,000 for Business
Objects upgrade project; and WHEREAS an Information Technology budget amendment in the amount of $650,000 is recommended to
reappropriate funds for various IT projects such as Medical Examiner’s, Ehealth, IT Print Mgt Svcs, Cyber Security and CAMS, funding is available in the IT Fund Net Assets-Designated for Projects; and
WHEREAS a budget amendment totaling $177,100 is recommended in the Motor Pool Fund (#66100) to reallocate funds from the Gasoline Charges account to Insurance Reserve Expense and Sublet Repairs
accounts to more accurately reflect the budget with actual expenses; and WHEREAS an amendment is recommended to Telephone Communications Fund (#67500) to reallocate
funds in the amount of $4,000 to more accurately reflect budget with actual usage; and WHEREAS Clerk/Register of Deeds (ROD) budget amendment is recommended to transfer funds in the
amount of $41,345 from the Register of Deeds Automation Fund (#21160) to the Project Work Order Fund (#40400) to cover costs associated with the Lean Process Improvement review, in which ROD staff
have derived and identified a reconfiguration of the ROD office furniture and workspace in order to improve the efficiency of processing incoming public documents, with project to be initiated after full
Board of Commissioners approval; and WHEREAS Oakland County International Airport has attempted to collect funds totaling $34,412 from
various customers and recommends the amount to be written off as uncollectable; and WHEREAS Parks and Recreation received donations totaling $251 for various programs; and
WHEREAS Children’s Village received various non-monetary donations valued at $3,611. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2015
Third Quarter Financial Report. BE IT FURTHER RESOLVED that $10,000 be transferred in FY 2015 from the Circuit Court General
Jurisdiction's Civil Mediation Payments account (10100-3010301-121150-240201) to the Judicial Administration's Professional Services account to partially offset the expenditures by the Oakland County
Bar Association related to their assistance for case evaluation.
GENERAL FUND (#10100) Revenues FY 2015
3010301-121150-630245 Circuit Court – Civil Mediation Pymts $10,000 Total Revenues $10,000
Expenditures 3010101-121100-731458 Professional Services $10,000
Total Expenditures $10,000
BE IT FURTHER RESOLVED that the uncollectible debts, as recommended by the Department of Management and Budget and detailed in the attached schedules are authorized to be written off.
BE IT FURTHER RESOLVED that the donations be recognized in the Parks and Recreation and Children’s Village.
BE IT FURTHER RESOLVED that the FY 2015 – FY 2018 Budgets are amended pursuant to Schedules A and B.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of Correspondence from Laurie Van Pelt, Director, Management and Budget, Lynn Sonkiss,
Manager, Fiscal Services, Gaia Piir, Chief, Fiscal Services and Ebru Adoglu-Jones, Supervisor of Fiscal Services Regarding Fiscal Year 2015 Third Quarter Forecast, Fiscal Year 2015 Third Quarter Budget
Amendments General Fund/General Purpose (GF/GP) Schedule A, Fiscal Year 2015 Third Quarter Budget Amendments Proprietary/Special Revenue Funds Schedule B and FY 2015 Third Quarter Report
General Fund/General Purpose Revenue and Expenditures Summary by Department on file in County Clerk’s office.
Moved by Middleton supported by Gershenson the resolution be adopted.
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AYES: Gingell, Gosselin, Hoffman, Jackson, Kowall, Long, Matis, McGillivray, Middleton,
Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford, Dwyer, Fleming, Gershenson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #15240 BY: Finance Committee, Thomas Middleton, Chairperson IN RE: MANAGEMENT & BUDGET/EQUALIZATION – REMOVE EQUALIZATION APPRAISER CLASSIFICATION SERIES FROM THE SALARY ADMINISTRATION PLAN, RETITLE MANAGER-
EQUALIZATION, DELETE CLASSIFICATION AND PROVIDE BONUS FOR ADVANCED CERTIFICATION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the State Tax Commission has set required certification levels for assessors based on state equalized values; and
WHEREAS those requirements do not include a minimum educational requirement for admission to the certification program; and
WHEREAS recruitment statistics since 2012 show a decrease in the pool of interested and qualified applicants for Equalization Appraiser positions state-wide; and
WHEREAS competition for qualified applicants in the labor market is very high; and WHEREAS finding applicants that possess both the required certification as well as the current
Bachelor’s degree requirement has proven to be difficult; and WHEREAS the Human Resources Department and Management & Budget Department agree that
removing the Bachelor’s Degree requirement would increase the applicant pool from which to hire; and WHEREAS there is a declining number of Certified Master Appraisers in the State of Michigan that
generally hold management positions creating potential recruitment and retention issues; and WHEREAS the Human Resources Department has conducted a salary survey on these positions and
found that salaries in this field have increased placing the County below the market average salary for the Master Appraiser positions; and
WHEREAS the County Executive is requesting to remove these classifications from the Salary Administration Plan; and
WHEREAS it is proposed to create a new classification of Equalization Officer, with a salary excepted from the Salary Administration Plan and exempt from overtime; and
WHEREAS it is proposed to retitle the Manager-Equalization to the new title of Equalization Officer; and WHEREAS it is proposed to delete the classification of Chief Equalization Field Services because it is no
longer used; and WHEREAS it is proposed to provide a two percent (2%) retention bonus to those employees who are
classified as Equalization Appraiser II and possess a Michigan Advanced Assessing Officer Certification from the State of Michigan in order to assist with retaining these employees; and
WHEREAS funding is available in the Rate and Classification account to support the changes in salaries. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
changes listed below to the Salary Administration Plan. BE IT FURTHER RESOLVED to create a new classification titled Equalization Officer, Exempt from
overtime, and excluded from the Salary Administration Plan with the following salary range: Base 1 Year 2 Year 3 Year 4 Year 5 Year
Annual $92,091 $97,317 $102,543 $107,770 $113,002 $118,652 Biweekly 3,541.96 3,742.96 3,943.96 4,145.00 4,346.23 4,563.54
BE IT FURTHER RESOLVED to retitle the Manager-Equalization classification to Equalization Officer. BE IT FURTHER RESOLVED to delete the Chief Equalization Field Services classification.
BE IT FURTHER RESOLVED to approve that all current and future Equalization Appraiser II’s who possess a Michigan Advanced Assessing Officer Certification from the State of Michigan receive a two
percent (2%) bonus. BE IT FURTHER RESOLVED to approve the removal of the following classifications from the Salary
Administration Plan: Real Estate Appraiser Trainee I
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Real Estate Appraiser Trainee II Equalization Appraiser I
Equalization Appraiser II Equalization Appraiser III
Equalization Field Supervisor Chief Equalization
Equalization Officer BE IT FURTHER RESOLVED that the salary range of the Real Estate Appraiser Trainee I shall be as
follows: Base 1 Year 2 Year
Annual $34,510 $36,277 $38,047 Biweekly 1,327.31 1,395.27 1,463.35
BE IT FURTHER RESOLVED that the salary range of the Real Estate Appraiser Trainee II shall be as follows:
Base 1 Year 2 Year Annual $38,277 $40,240 $42,195
Biweekly 1,472.19 1,547.69 1,622.88 BE IT FURTHER RESOLVED that the salary range of the Equalization Appraiser I Certified shall be as
follows: Base 1 Year 2 Year 3 Year 4 Year 5 Year
Annual $40,343 $42,774 $45,213 $47,650 $50,085 $52,519 Biweekly 1,551.65 1,645.17 1,738.95 1,832.68 1,926.35 2,019.97
BE IT FURTHER RESOLVED that the salary range of the Equalization Appraiser II Certified shall be as follows:
Base 1 Year 2 Year 3 Year 4 Year 5 Year Annual $48,766 $51,706 $54,651 $57,592 $60,532 $63,471
Biweekly 1,875.62 1,988.69 2,101.97 2,215.07 2,328.15 2,441.20 BE IT FURTHER RESOLVED that the salary range of the Equalization Appraiser III Certified shall be as
follows: Base 1 Year 2 Year 3 Year 4 Year 5 Year
Annual $54,062 $57,395 $60,724 $64,060 $67,391 $70,722 Biweekly 2,079.31 2,207.49 2,335.54 2,463.85 2,591.96 2,720.08
BE IT FURTHER RESOLVED that the salary range of the Equalization Field Supervisor shall be as follows:
Base 1 Year 2 Year 3 Year 4 Year 5 Year Annual $64,947 $68,794 $72,647 $76,500 $80,348 $84,365
Biweekly 2,497.96 2,645.92 2,794.12 2,942.31 3,090.31 3,244.81 BE IT FURTHER RESOLVED that the salary range of the Chief Equalization shall be as follows:
Base 1 Year 2 Year 3 Year 4 Year 5 Year Annual $76,922 $81,293 $85,658 $90,029 $94,401 $99,121
Biweekly 2,958.54 3,126.65 3,294.54 3,462.65 3,630.81 3,812.35 BE IT FURTHER RESOLVED that the FY2016 - FY2018 budget be amended as follows:
GENERAL FUND (#10100) FY2016 – FY2018 Expenditures
9090101-196030-740037 Classification and Rate Change ($164,309) 1020501-173020-702010 Salaries 63,880
1020501-173020-722900 Fringe Benefit Adjustments 24,716 1020501-173030-702010 Salaries 18,621
1020501-173030-722900 Fringe Benefit Adjustments 7,208 1020501-173040-702010 Salaries 2,539
1020501-173040-722900 Fringe Benefit Adjustments 983 1020501-173050-702010 Salaries 1,396
1020501-173050-722900 Fringe Benefit Adjustments 541 1020501-173060-702010 Salaries 1,269
1020501-173060-722900 Fringe Benefit Adjustments 491 1020501-186000-702010 Salaries 2,186
1020501-186000-722900 Fringe Benefit Adjustments 846 1020501-186020-702010 Salaries 28,725
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1020501-186020-722900 Fringe Benefit Adjustments 10,908 Total Expenditures $ 0
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
The Chairperson referred the resolution to the Human Resources Committee. There were no objections.
REPORT
BY: General Government Committee, Christine Long, Chairperson IN RE: BOARD OF COMMISSIONERS – APPOINTMENTS TO THE OAKLAND COUNTY SOLID WASTE PLANNING COMMITTEE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The General Government Committee, having considered the expirations of all of the appointments of the
Solid Waste Planning Committee, hereby recommends the re-appointment of the following members to the Oakland County Solid Waste Planning Committee for a two-year term beginning October 12, 2015
and will end October 11, 2017: Solid Waste Industry
John Myers, Incumbent Mike Csapo, Incumbent
Kevin Kendall, Incumbent Sanford Rosen, Incumbent
Environmental Interest Groups Jean Gramlich, Incumbent
Anne Vaara, Incumbent County Government
Robert Hoffman, Commissioner, Incumbent Township Government
Robert DePalma, Incumbent City Government
Claire Galed, Incumbent Regional Solid Waste Planning Agency – SEMCOG
Amy Mangus, Incumbent Industrial Waste Generators
Ed Mamou, Incumbent General Public
Mary Ann Ryan, Incumbent Steven Percival, Incumbent
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report. GENERAL GOVERNMENT COMMITTEE
Moved by Long supported by Jackson the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Chairperson Michael Gingell asked if there were any other nominations. There were none.
Moved by Long supported by Jackson the appointments of John Myers, Mike Csapo, Kevin Kendall,
Sanford Rosen, Jean Gramlich, Anne Vaara, Robert Hoffman, Robert DePalma, Claire Galed, Amy Mangus, Ed Mamou, Mary Ann Ryan and Steven Percival to the Oakland County Solid Waste Planning
Committee for a two-year term ending October 11, 2017 be confirmed.
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Vote on appointment: AYES: Gosselin, Hoffman, Jackson, Kowall, Long, Matis, McGillivray, Middleton, Quarles, Scott,
Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford, Dwyer, Fleming, Gershenson, Gingell. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the appointments of John Myers, Mike Csapo, Kevin Kendall, Sanford Rosen, Jean Gramlich, Anne Vaara, Robert Hoffman, Robert DePalma, Claire Galed, Amy
Mangus, Ed Mamou, Mary Ann Ryan and Steven Percival to the Oakland County Solid Waste Planning Committee for a two-year term ending October 11, 2017 were confirmed.
REPORT
BY: General Government Committee, Christine Long, Chairperson IN RE: BOARD OF COMMISSIONERS – APPOINTMENTS TO THE OAKLAND COUNTY
CANVASSING BOARD To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed the expiring appointments on the Oakland County
Canvassing Board and the recommendations by Theresa Mungioli, Chairperson of the Oakland County Republican Party, and Frank Houston, Chairperson of the Oakland County Democratic Party,
recommends the filling of seats as follows: Oakland County Canvassing Board (Four-Year Term Ending October 11, 2019)
Joyce MacLeish, Republican Member Jeanne Deneweth, Democratic Member
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Copy of correspondence from Theresa Mungioli, Chairwoman, Oakland County Republican Party and Frank Houston, Chair, Oakland County Democratic Party on file in County Clerk’s office.
Moved by Long supported by McGillivray the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Weipert supported by Hoffman the report be modified as follows:
On the General Government Committee Report, substitute Heide Oprisiu for Joyce MacLeish A sufficient majority having voted in favor, the modification to the report was accepted.
The vote for members of the Oakland County Canvassing Board, as a result of a paper ballot vote, reads
as follows, listing the Commissioner and their selection of REPUBLICAN CANDIDATE and DEMOCRATIC CANDIDATE in parenthesis:
Bowman (Oprisiu, Deneweth), Crawford (Oprisiu, Deneweth), Dwyer (Oprisiu, Deneweth), Fleming (MacLeish, Deneweth), Gershenson (Oprisiu, Deneweth), Gingell (Oprisiu, Deneweth),
Gosselin (MacLeish, Deneweth), Hoffman (Oprisiu, Deneweth), Jackson (Oprisiu, Deneweth), Kowall (Oprisiu, Abstention), Long (Oprisiu, Deneweth), Matis (Oprisiu, Deneweth), McGillivray
(Oprisiu, Deneweth), Middleton (Oprisiu, Deneweth), Quarles (Oprisiu, Deneweth), Scott (Oprisiu, Deneweth), Spisz (Oprisiu, Deneweth), Taub (MacLeish, Deneweth), Weipert (Oprisiu,
Deneweth), Woodward (Oprisiu, Deneweth, Zack (Oprisiu, Deneweth).
SUMMARY OF VOTES Republican Candidates Democratic Candidates
Heide Oprisiu 18 Jeanne Deneweth 20 Aleta Moffitt 0 Sharon Baseman 0
Joyce MacLeish 3 Melissa Bernardi 0 Abstention 1
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Moved by Long supported by McGillivray the appointments of Heide Oprisiu as the Republican Representative and Jeanne Deneweth as the Democratic Representative to the Oakland County
Canvassing Board for a Four Year Term Ending October 11, 2019, be confirmed.
AYES: Hoffman, Jackson, Kowall, Long, Matis, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford, Dwyer, Fleming, Gershenson, Gingell,
Gosselin. (21) NAYS: None. (0)
A sufficient majority having voted in favor, the appointments of Heide Oprisiu, and Jeanne Deneweth to
the Oakland County Canvassing Board for a Four Year Term Ending October 11, 2019, were confirmed.
There were no items to report on the Regular Agenda for the Human Resources Committee.
MISCELLANEOUS RESOLUTION #15241 BY: Planning and Building Committee, Philip Weipert, Chairperson
IN RE: WATER RESOURCES COMMISSIONER - 2015 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE RESOLUTION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Part 307 of Act 451 of 1994, as amended, Inland Lake Levels, the Oakland County Water Resources Commissioner operates and maintains 35 lake level control
devices/structures and 7 lake augmentation pumps that regulate the legally established water level of 53 lakes located within Oakland County; and
WHEREAS the Water Resources Commissioner incurs costs for such operation and maintenance that are recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Lake Level Districts; and WHEREAS Section 30722(4) of Act No. 59 requires that the Water Resources Commissioner obtain
approval from the Board of Commissioners prior to levying any lake level assessment in excess of $10,000 annually; and
WHEREAS for the Fiscal Year 2016, the Water Resources Commissioner proposes to assess 29 separate Lake Level Districts for the total aggregate amount of $463,900 for operation, maintenance and
repair purposes, as itemized on the listing attached hereto, of which 21 of the proposed assessments are in excess of the said $10,000 limit, thereby requiring the Board of Commissioners authorization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby authorizes the Water Resources Commissioner to assess, levy and collect for the Fiscal Year 2016, for
the purpose of operating and maintaining the level of various lakes located in Oakland County, the total aggregate amount of $463,900, being the sum total of assessments for the said year to be assessed
against the befitting properties and government entities comprising the assessment rolls of 29 separate Lake Level Districts itemized on the listing hereto, including 21 assessments in excess of $10,000.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Water Resources Commissioner 2015 Lake Level Drain Assessments for Maintenance and Operation, 2015 Lake Levels Detail Summary By Community and 2015 Lake Levels
Detail Summary By Project on file in County Clerk’s office.
FISCAL NOTE (MISC. #15241) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: WATER RESOURCES COMMISSIONER – 2015 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE RESOLUTION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect $463,900 for the year 2015 against all benefiting properties and government entities comprising
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the assessment rolls, for the purpose of operating and maintaining 29 lake levels located within Oakland County.
2. Oakland County’s share of the assessments for operations and maintenance of lake levels is $0.63 for roads at large.
3. Funding is available in the General Fund Non-Departmental account - Drain Assessments. 4. No budget amendments are recommended.
FINANCE COMMITTEE
The Chairperson stated the resolution be laid over for 30 days until the October 22, 2015, Board meeting. There were no objections
MISCELLANEOUS RESOLUTION #15242
BY: Planning and Building Committee, Philip Weipert, Chairperson IN RE: WATER RESOURCES COMMISSIONER – 2015 CHAPTER 4 DRAIN MAINTENANCE
ASSESSMENT RESOLUTION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS in accordance with the provisions of Chapter 4 of Act No. 40 of the Public Acts of 1956, as
amended, also known as the Michigan Drain Code, the Oakland County Water Resources Commissioner operates and maintains a number of open ditch or enclosed drains at various locations throughout
Oakland County; and WHEREAS the Water Resources Commissioner incurs costs for such operation and maintenance that
are recoverable via assessments against the various benefiting properties and government entities comprising the assessment rolls of the respective Drainage Districts; and
WHEREAS Chapter 8 of the said Drain Code permits the Water Resources Commissioner to levy assessments against the Drainage District of drains established in accordance with said Chapter 4, for
operation, maintenance, clean out and repair purposes. WHEREAS for the Fiscal Year 2016, the Water Resources Commissioner proposes to assess 42
Drainage Districts the total aggregate amount of $270,500 for the maintenance, operation, clean out and repair of 42 drains.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby authorizes the Water Resources Commissioner to assess, levy and collect for the Fiscal Year 2016, for
the purpose of operating, maintaining, cleaning out and repairing 42 drains located in Oakland County, the total aggregate amount of $270,500, being the sum total of assessments for the said year to be
assessed against all of the benefiting properties and government entities comprising the assessment rolls of 42 Drainage Districts itemized on the listing attached hereto.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Water Resources Commissioner 2015 Chapter 4 Drain Assessments for Maintenance and Operation, 2015 Chapter 4 Drains Detail Summary By Community and 2015 Chapter 4
Drains Detail Summary By Project on file in County Clerk’s office.
FISCAL NOTE (MISC. #15242) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: WATER RESOURCES COMMISSIONER – 2015 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect
$270,500 for the year 2015 against all benefiting properties and government entities comprising the assessment rolls, for the purpose of maintaining, cleaning, and repairing 42
Chapter 4 drains located within Oakland County.
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2. Oakland County’s share of the assessments for maintenance of Chapter 4 drains is $19,573.37 for roads at large.
3. Funding is available in the General Fund Non-Departmental account - Drain Assessments. 4. No budget amendments are recommended.
FINANCE COMMITTEE
The Chairperson stated the resolution be laid over for 30 days until the October 22, 2015, Board meeting. There were no objections
MISCELLANEOUS RESOLUTION #15243
BY: Planning and Building Committee, Philip Weipert, Chairperson IN RE: WATER RESOURCES COMMISSIONER - 2015 CHAPTER 18 DRAIN MAINTENANCE
ASSESSMENT RESOLUTION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS in accordance with the provisions of Chapter 18 of Act No. 40 of the Public Acts of 1956, as
amended, also known as the Michigan Drain Code, the Oakland County Water Resources Commissioner operates and maintains a number of open ditch and/or enclosed drains at various locations in Oakland
and West Bloomfield Townships; and WHEREAS existing private drains established as County Drains in accordance with Chapter 18 of the
Michigan Drain Code shall be the same as if originally laid out and designated, located, established and constructed by procedures set forth in other sections of the Michigan Drain Code; and
WHEREAS the Water Resources Commissioner incurs costs for the operation and maintenance of these Drains that are recoverable via assessments against the various benefiting properties and government
entities comprising the assessment rolls of the respective Drainage Districts; and WHEREAS Chapter 18 of the said Drain Code permits the Water Resources Commissioner to levy
assessments against Drainage District of Drains established in accordance with said Chapter 18, for operation, maintenance, clean out and repair purposes; and
WHEREAS for the Fiscal Year 2016, the Water Resources Commissioner proposes to assess 30 Drainage Districts the total aggregate amount of $105,500 for the maintenance, operation, cleanout and
repair of 30 drains. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Water Resources Commissioner to assess, levy and collect for the Fiscal Year 2016, for the purpose of operating, maintaining, cleaning out and repairing 30 drains located in Oakland County,
the total aggregate amount of $105,500, being the sum total of assessments for the said year to be assessed against all of the benefiting properties and government entities comprising the assessment rolls
of 30 Drainage Districts itemized on the listing attached hereto. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Water Resources Commissioner 2015 Chapter 18 Drain Assessments for
Maintenance and Operation, 2015 Chapter 18 Drains Detail Summary By Community and 2015 Chapter 18 Drains Detail Summary By Project on file in County Clerk’s office.
FISCAL NOTE (MISC. #15243)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: WATER RESOURCES COMMISSIONER – 2015 CHAPTER 18 DRAIN MAINTENANCE
ASSESSMENT RESOLUTION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect
$105,500 for the year 2015 against all benefiting properties and government entities comprising the assessment rolls, for the purpose of operating, maintaining, cleaning, and
repairing 30 Chapter 18 drains located within Oakland County.
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2. Oakland County’s share of the assessments for maintenance of Chapter 18 drains is $17,983.52 for roads at large.
3. Funding is available in the General Fund Non-Departmental account - Drain Assessments. 4. No budget amendments are recommended.
FINANCE COMMITTEE
The Chairperson stated the resolution be laid over for 30 days until the October 22, 2015 Board meeting. There were no objections.
There were no items to report on the Regular Agenda for the Public Services Committee.
Chairperson Michael Gingell made the following statement: “A Public Hearing is now called on the FY
2016 General Appropriations ACT. Is there anyone present who wished to speak?” No one requested to speak and the Chairperson declared the Public Hearing closed.
REPORT (MISC. #15236)
BY: Human Resources Committee, Michael Spisz, Chairperson IN RE: FISCAL YEAR 2016 SALARY RECOMMENDATIONS
To the Finance Committee and Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee recommends the following actions: 9. Increase the current salary ranges for salary grades 1 - 21 by a 3.0% general salary increase for
Fiscal Year 2016, which begins September 19, 2015. 10. Increase the current salary ranges for all remaining classifications not represented by bargaining
units by a 3% general salary increase for Fiscal Year 2016, including appointed officials, classes designated as exceptions to salary grades 1 - 21, part-time and hourly classes, students, and
summer and seasonal classes but excluding: d. Circuit, Probate and District Court Judges which are currently at the maximum rate
allowed e. Oakland County Road Commission members
f. Board of Commissioners whose salaries are addressed by Miscellaneous Resolution # 14224.
11. Provide a 3% salary adjustment to the County Executive, Prosecuting Attorney, County Clerk/Register of Deeds, Water Resources Commissioner, Sheriff, and County Treasurer
effective September 19, 2015. 12. Reinstate a $300 County match for the 457 retirement plan.
13. Increase the County contribution for the Retirement Health Savings Accounts from $50 biweekly to $75 biweekly.
14. Create the following new classifications: Senior Billing Coordinator
WRC Industrial Pretreatment Supervisor 15. Delete the following classifications:
Administrative Assistant – Environmental Health Services Administrative Assistant – Personal & Preventive Health Services
Administrator - Equalization Caseflow/Alt Dispute Resolution Supervisor
Chief – Corrections Program Services Chief – Circuit Court Investigator
Chief – Sheriff Communications Circuit Court Investigator
Contract Coordinator Commissary Supervisor
Correctional Health Nurse Forensic Artist
Nursing Supervisor Sheriff’s Corrections Administrator
Special Teams Support Coordinator
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16. Further that no transfer of fund is required for these increases since sufficient funds have been budgeted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
HUMAN RESOURCES COMMITTEE
Moved by Middleton supported by Quarles the Human Resources Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted. MISCELLANEOUS RESOLUTION #15244 BY: Commissioners Robert Hoffman, District #2
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIATION – CHARTER TOWNSHIP OF HIGHLAND – PAVING OF A PORTION
OF CLYDE ROAD– PROJECT NO. 50751 To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the Charter Township of Highland, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Highland and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Highland has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2015 authorized amount of Tri-Party Road Improvement funding for Project No. 50751 in the Charter Township of Highland is $39,860.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Highland and authorizes the release of Tri-
Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Highland. Chairperson, I move the adoption of the foregoing Resolution.
BOB HOFFMAN
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Copy of Correspondence from Thomas G. Noechel, Programming Supervisor, Copy of Correspondence from Patricia Wierzbicki, Deputy Secretary – Clerk of the Board, Cost Participation Agreement and Exhibit
A Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioner Kowall addressed the Board regarding the ceremony for Vietnam Veterans on October 8, 2015 in Lansing.
Commissioner Matis addressed the Board regarding the Constitution Day event at the Michigan Fallen
Heroes Memorial.
The Board adjourned at 10:15 a.m. to the call of the Chair or October 7, 2015, at 7:00 p.m.
LISA BROWN MICHAEL J. GINGELL Clerk Chairperson