HomeMy WebLinkAboutMinutes - 2016.08.18 - 8012412
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
August 18, 2016
Meeting called to order by Chairperson Michael Gingell at 9:41 a.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bowman, Crawford, Dwyer, Fleming, Gingell, Hoffman, Jackson, Kochenderfer,
Kowall, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack. (19)
EXCUSED ABSENCE WITH NOTICE: Gershenson, Gosselin. (2)
Quorum present.
Invocation given by Michael Spisz.
Pledge of Allegiance to the Flag.
Moved by Kowall supported by McGillivray the minutes of the July 20, 2016 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by Bowman the agenda, be approved as presented.
AYES: Crawford, Dwyer, Fleming, Gingell, Hoffman, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Zack, Bowman. (17)
NAYS: None. (0)
A sufficient majority having voted in favor, the agenda, as presented, was approved.
Chairperson Michael Gingell addressed the Board to introduce Commissioner Kowall.
Commissioner Kowall addressed the Board to thank the Commissioners for the donations made to the St. Patrick Center in memory of her father.
Chairperson Michael Gingell made the following statement: “A Public Hearing is now called on the
Department of Health and Human Services/Health Division – Revision of Oakland County Sanitary Code, Article III. Is there anyone present who wishes to speak?” No one requested to speak and the
Chairperson declared the Public Hearing closed.
Chairperson Michael Gingell made the following statement: “A Public Hearing is now called on the Board of Commissioners – Pilot Local Road Improvement Program Fiscal Year 2016 Appropriation – Project No.
2016-01 through Project No. 2016-16. Is there anyone present who wishes to speak?” No one requested to speak and the Chairperson declared the Public Hearing closed.
Commissioners Minutes Continued. August 18, 2016
413
Chairperson Michael Gingell addressed the Board to introduce Commissioner Scott.
Commissioner Scott addressed the Board to present a Proclamation honoring Larissa Hollingsworth, Miss Oakland County Outstanding Teen 2016, who is an exceptional teen who looks forward to representing
and serving the people of Oakland County during her tenure. She is a bright 14-year old who has been accepted into the Oxford Early College Program. She is an honors student, singer and winner of
Michigan’s Patriots Pen contest held by the Veterans of Foreign Wars Organization. Her essay won the contest that consisted of more than 8,000 essay entries. She is also an ordained minister and operatic
singer.
Larissa Hollingsworth, Miss Oakland County Outstanding Teen 2016 addressed the Board.
Commissioner Scott addressed the Board to present a Proclamation honoring Brooklyn Lambert, Miss Oakland County who represents the “very best and brightest” of young women in our county. She is an
outstanding student at Oakland University, where she is pursuing degrees in both communications and dance. She has received academic and dance scholarships and is currently a member of the Repertory
Dance Company at Oakland University.
Brooklyn Lambert, Miss Oakland County addressed the Board.
Chairperson Michael Gingell addressed the Board to introduce Commissioner Crawford, Dan Stencil, Executive Officer, Parks and Recreation and Commissioner Spisz.
Commissioner Crawford, Dan Stencil, Executive Officer, Parks and Recreation, Commissioner Spisz and
Chairperson Michael Gingell addressed the Board to present a Proclamation honoring State Representative Kathy Crawford for being the recipient of the 2016 National Association of County Park
and Recreation Officials Outstanding Public Official of the Year award. Representative Crawford has proven herself a tireless champion of parks and recreation causes throughout her professional and public
service careers. We proudly congratulate her on receiving this distinguished national award and thank her for her remarkable efforts.
State Representative Kathy Crawford addressed the Board.
County Clerk – Register of Deeds Lisa Brown read a communication from Commissioner Wade Fleming
that stated pursuant to MR #16103 and the policies and procedures of the Pilot Local Road Improvement Program, the Local Road Improvement Program Subcommittee has met and adopted the attached report
recommending approval of thirteen (13) projects and three (3) multi-year plans. This report constitutes the second and final round of the 2016 application process. A copy of the report with associated project
applications has been forwarded to the Finance Committee. The communication and report were received and filed.
County Clerk – Register of Deeds Lisa Brown read a communication from Chairperson Michael Gingell
that stated per the Rules and Regulations of the Oakland County Retirement and Deferred Compensation Board, due to the resignation of Jim VerPloeg, I am hereby appointing as my permanent alternate Chris
Ward.
No one addressed the board during Public Comment.
Moved by Fleming supported by Quarles the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted.) The vote for this motion appears on
page 488. The resolutions on this Consent Agenda follow (annotated by an asterisk {*}):
Commissioners Minutes Continued. August 18, 2016
414
*MISCELLANEOUS RESOLUTION #16183 BY: Commissioner Phillip J. Weipert, District #8 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF WIXOM – JOINT AND CRACK SEALING OF NUMEROUS LOCAL ROADS AND PAVEMENT MARKINGS – PROJECT NO. 2016-15 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirement provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Wixom has identified a project and submitted an application detailing the goals and
outcomes of the project; and WHEREAS the City of Wixom has demonstrated that it has available funding equal to a minimum of 50%
the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-15 in the City of Wixom is $18,814; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Wixom and authorizes the release of Local Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Wixom prepared by Corporation Counsel for the Pilot
Local Road Improvement Program Project No. 2016-15. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Wixom.
Commissioners Minutes Continued. August 18, 2016
415
Chairperson, I move the adoption of the foregoing Resolution. PHILLIP WEIPERT
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16183)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF WIXOM – JOINT AND CRACK SEALING OF NUMEROUS LOCAL ROADS AND PAVEMENT MARKINGS – PROJECT NO. 2016-15
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $18,814 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-15.
3. This project is for joint and crack pavement sealing and roadway marking with legend placements.
4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $18,814 Total Revenues $18,814
Expenditures
9010101-153000-740085 Local Road Funding Program $18,814 Total Expenditures $18,814
FINANCE COMMITTEE
(The vote for this motion appears on page 488.) *MISCELLANEOUS RESOLUTION #16184 BY: Commissioner Phillip J. Weipert, District #8
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – VILLAGE OF MILFORD – 2016 VILLAGE PROGRAM REPAIRING ASPHALT AND CONCRETE STREETS – PROJECT NO. 2016-11 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
Commissioners Minutes Continued. August 18, 2016
416
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirement provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the Village of Milford has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the Village of Milford has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-11 in the Village of Milford is $8,358; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Village of Milford and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the Village of Milford prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-11.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the Village of Milford.
Chairperson, I move the adoption of the foregoing Resolution. PHILLIP WEIPERT
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16184)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – VILLAGE OF MILFORD – 2016 VILLAGE PROGRAM REPAIRING ASPHALT AND CONCRETE STREETS – PROJECT NO. 2016-11
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
Commissioners Minutes Continued. August 18, 2016
417
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $8,358 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-11.
3. This project will repair asphalt and concrete streets throughout the village including, but not limited to, Summit Street, S. Main Street, and N. Milford Road.
4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $8,358 Total Revenues $8,358
Expenditures
9010101-153000-740085 Local Road Funding Program $8,358 Total Expenditures $8,358
FINANCE COMMITTEE
(The vote for this motion appears on page 488.) *MISCELLANEOUS RESOLUTION #16185 BY: Commissioner John Scott, District #5 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF KEEGO HARBOR – RECONSTRUCTION AND RESURFACING OF S. CASS LAKE RD. AND PORTMAN ST. – PROJECT NO. 2016-08 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
Commissioners Minutes Continued. August 18, 2016
418
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirement provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Keego Harbor has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Keego Harbor has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-08 in the City of Keego Harbor is $3,774; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Keego Harbor and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Keego Harbor prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-08.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Keego Harbor.
Chairperson, I move the adoption of the foregoing Resolution. JOHN SCOTT
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16185)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF KEEGO HARBOR – RECONSTRUCTION AND RESURFACING OF S. CASS LAKE RD. AND PORTMAN ST. – PROJECT NO. 2016-08
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $3,774 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-08.
3. This project is for the reconstruction and resurfacing of S. Cass Lake Road and Portman Street. 4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016
Revenue 9010101-196030-665882 Planned Use of Balance $3,774
Total Revenues $3,774
Commissioners Minutes Continued. August 18, 2016
419
Expenditures 9010101-153000-740085 Local Road Funding Program $3,774
Total Expenditures $3,774 FINANCE COMMITTEE
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16186
BY: Commissioner John Scott, District #5
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF SYLVAN LAKE – REMOVE AND REPLACE SECTIONS OF PONTIAC DR., INVERNESS ST., GARLAND ST., AVONDALE ST., LAKELAND AVE., OAKWOOD ST., ROSEDALE AVE. – PROJECT NO. 2016-13 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirement provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Sylvan Lake has identified a project and submitted an application detailing the
goals and outcomes of the project; and WHEREAS the City of Sylvan Lake has demonstrated that it has available funding equal to a minimum of
50% the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-13 in the City of Sylvan Lake is $3,287; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
Commissioners Minutes Continued. August 18, 2016
420
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Sylvan Lake and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Sylvan Lake prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-13.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Sylvan Lake.
Chairperson, I move the adoption of the foregoing Resolution. JOHN SCOTT
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16186)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF SYLVAN LAKE – REMOVE AND REPLACE SECTIONS OF PONTIAC DR., INVERNESS ST., GARLAND ST., AVONDALE ST., LAKELAND AVE., OAKWOOD ST.,
ROSEDALE AVE. – PROJECT NO. 2016-13 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution
#16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and
villages. 2. Funding of $3,287 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program 2016 funding (account #383465) for project 2016-13. 3. This project is to remove and replace several of the most deteriorated portions of the streets.
4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $3,287 Total Revenues $3,287
Expenditures
9010101-153000-740085 Local Road Funding Program $3,287 Total Expenditures $3,287
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16187
BY: Commissioner Helaine Zack, District #18 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF HUNTINGTON WOODS – RESURFACING OF SCOTIA RD., BERKLEY AVE., HUNTINGTON RD., AND LUDLOW AVE. – PROJECT NO. 2016-07
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and
Commissioners Minutes Continued. August 18, 2016
421
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirement provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Huntington Woods has identified a project and submitted an application detailing
the goals and outcomes of the project; and WHEREAS the City of Huntington Woods has demonstrated that it has available funding equal to a
minimum of 50% the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-07 in the City of Huntington Woods is $7,267; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Huntington Woods and authorizes the release of Local Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Huntington Woods prepared by Corporation Counsel for
the Pilot Local Road Improvement Program Project No. 2016-07. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Huntington Woods. Chairperson, I move the adoption of the foregoing Resolution.
HELAINE ZACK
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program
Incorporated by Reference. Original on file in County Clerk’s office.
Commissioners Minutes Continued. August 18, 2016
422
FISCAL NOTE (MISC. #16187) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF HUNTINGTON WOODS – RESURFACING OF SCOTIA RD,
BERKLEY AVE, HUNTINGTON RD, AND LUDLOW AVE. – PROJECT NO. 2016-07 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution
#16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and
villages. 2. Funding of $7,267 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program 2016 funding (account #383465) for project 2016-07. 3. This project is for roadway overlay and banding of roads labeled “Major” under the City’s
major/local category. 4. The FY 2016 budget be amended as follows:
GENERAL FUND #10100 FY 2016
Revenue 9010101-196030-665882 Planned Use of Balance $7,267
Total Revenues $7,267
Expenditures 9010101-153000-740085 Local Road Funding Program $7,267
Total Expenditures $7,267 FINANCE COMMITTEE
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16188 BY: Commissioner Helaine Zack, District #18
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLL OVER OF COMMUNITY ALLOCATION
– CITY OF FERNDALE – RESURFACING OF VESTER STREET
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS from the City of Ferndale has submitted a Local Road Improvement Program application with a multiple year project plan requiring the roll-over and accrual of the City’s maximum county
contribution authorized in the current year’s approved distribution formula; and WHEREAS the proposed budget for the identified project, the resurfacing of Vester Street, requires the
accrual of three (3) years maximum county contribution at the current distribution amount for the City of Ferndale of $25,237; and
WHEREAS the Board of Commissioners established policies and procedures for the Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and
WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and procedures regarding the limited roll-over and accrual of a municipality’s allocation for projects
plans that require additional county funding; and WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a
municipality to submit a multi-year plan for projects that require the accrual of the municipality’s allocation for a maximum of three (3) years; and
WHEREAS approval of multiple year plan and accrual of a municipality’s allocation is subject to approval by the Board of Commissioners; and
WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate Oakland County in any way to funding a project; and
Commissioners Minutes Continued. August 18, 2016
423
WHEREAS roll-over and accrual of a municipality’s allocation is subject to the continuation of the Local Road Improvement Program, which has been established as a pilot program; and
WHEREAS a municipality’s allocation is subject to change from year to year based upon the factors utilized in current distribution formula and amendments to the distribution formula approved by
the Board of Commissioners; and WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City
of Ferndale for the resurfacing of Vester Street and is recommending that the Board of Commissioners authorize the City of Ferndale’s 2016 and 2017 allocations roll-over for
consideration of the project in 2018, contingent upon continuation of the program. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the City of
Ferndale to roll-over their allocation under the Local Road Improvement Program for 2016 and 2017 for the purpose of the City to submit an application for the resurfacing of Vester Street in 2018,
contingent upon the continuation of the program. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of
this resolution to Oakland County Fiscal Services and the City of Ferndale. Chairperson, I move the adoption of the foregoing Resolution.
HELAINE ZACK
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16188) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLL OVER OF COMMUNITY ALLOCATION –
CITY OF FERNDALE – RESURFACING OF VESTER STREET To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution
#16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and
villages. 2. Local Road Improvement Subcommittee has adopted a policy authorizing a municipality to submit
a multi-year plan for projects that require the accrual of the municipality’s allocation for a maximum of three (3) years.
3. The proposed budget for the identified project, the resurfacing of Vester Street from Woodward to Bermuda, requires the accrual of three (3) years maximum county contribution at the current
distribution amount for the City of Ferndale of $25,237. 4. The Local Road Improvement Subcommittee and Board of Commissioners has reviewed the
multi-year plan application submitted by the City of Ferndale and authorized to roll-over the 2016 and 2017 allocation amounts for the purpose of the City to submit an application in 2018 for the
Vester Street resurfacing project. 5. The 2016 and 2017 roll-over allocation amounts for the City of Ferndale under the Local Road
Improvement Program will be retained in the Local Road Improvement Matching Program Assigned Fund Balance (GL account #383465) and will require a separate resolution anticipated
in 2018 to appropriate funding for the Vester Street resurfacing project; contingent upon continuation of the program.
6. The funding will be contingent upon the County’s distribution from the Michigan General Revenue Sharing Act. Reduction or elimination of the County’s distribution of revenue sharing funds may
result in the elimination or suspension of the program. 7. No budget amendment is required at this time.
FINANCE COMMITTEE
Commissioners Minutes Continued. August 18, 2016
424
(The vote for this motion appears on page 488.) *MISCELLANEOUS RESOLUTION #16189 BY: Commissioner Helaine Zack, District #18 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF HAZEL PARK – ASPHALT REMOVAL AND
RESURFACING ON W. WOODWARD HEIGHTS BLVD. – PROJECT NO. 2016-05 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirement provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Hazel Park has identified a project and submitted an application detailing the goals
and outcomes of the project; and WHEREAS the City of Hazel Park has demonstrated that it has available funding equal to a minimum of
50% the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-05 in the City of Hazel Park is $19,222; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Hazel Park and authorizes the release of Local Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Hazel Park prepared by Corporation Counsel for the Pilot
Local Road Improvement Program Project No. 2016-05.
Commissioners Minutes Continued. August 18, 2016
425
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Hazel Park.
Chairperson, I move the adoption of the foregoing Resolution. HELAINE ZACK
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16189)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF HAZEL PARK – ASPHALT REMOVAL AND RESURFACING ON W. WOODWARD HEIGHTS BLVD. – PROJECT NO. 2016-05
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $19,222 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-05.
3. This project is for asphalt removal and resurfacing on West Woodward Heights Boulevard from Northbound Chrysler Service Drive to John R. Road.
4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $19,222 Total Revenues $19,222
Expenditures
9010101-153000-740085 Local Road Funding Program $19,222 Total Expenditures $19,222
FINANCE COMMITTEE
(The vote for this motion appears on page 488.) *REPORT (MISC. #16190) BY: Finance Committee, Thomas Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF TROY – CONCRETE SLAB REPLACEMENT ON SOUTER DRIVE – PROJECT NO. 2016-14 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced resolution, recommends the following
amendment: Correct:
Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement under NOW, THEREFORE paragraph recital #2:
2. The BOARD approves of a total funding amount under the PROGRAM for the
PROJECT in an amount not to exceed $108, 106 $108,105, The COMMUNITY shall submit an invoice to the COUNTY in the amount of $108, 106 $108,105, addressed to Lynn Sonkiss,
Commissioners Minutes Continued. August 18, 2016
426
Manager of Fiscal Services, Executive Office Building, 2100 Pontiac Lake Road, Building 41 West, Waterford, Ml 48328, upon execution of this Agreement. Upon receipt of said invoice, the
BOARD shall pay the COMMUNITY the sum of $108, 106 $108,105 from funds available in the PROGRAM.
Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report. FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #16190
BY: Commissioner Wade Fleming, District #16; Commissioner Robert Gosselin, District #11; Commissioner Gary McGillivray, District #20
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF TROY – CONCRETE SLAB REPLACEMENT ON SOUTER
DRIVE – PROJECT NO. 2016-14 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirement provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Troy has identified a project and submitted an application detailing the goals and
outcomes of the project; and WHEREAS the City of Troy has demonstrated that it has available funding equal to a minimum of 50%
the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-14 in the City of Troy is $108,105; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
Commissioners Minutes Continued. August 18, 2016
427
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Troy and authorizes the release of Local Road Improvement
Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Troy prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-14.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Troy.
Chairperson, I move the adoption of the foregoing Resolution. WADE FLEMING, BOB GOSSELIN, GARY
MCGILLIVRAY
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16190) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF TROY – CONCRETE SLAB REPLACEMENT ON SOUTER
DRIVE – PROJECT NO. 2016-14 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On May 18, 2016, the Board of Commissioners approved Miscellaneous Resolution #16103
which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $108,105 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-14.
3. This project is for the concrete slab replacement on Souter Drive, from Maple Road to Rankin Drive in the City of Troy.
4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $108,105 Total Revenues $108,105
Expenditures
9010101-153000-740085 Local Road Funding Program $108,105 Total Expenditures $108,105
FINANCE COMMITTEE
(The vote for this motion appears on page 488.) *MISCELLANEOUS RESOLUTION #16191 BY: Commissioner Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – VILLAGE OF LEONARD – REPAVING AND RECONSTRUCTION OF ELMWOOD STREET – PROJECT NO. 2016-10 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
Commissioners Minutes Continued. August 18, 2016
428
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirement provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the Village of Leonard has identified a project and submitted an application detailing the goals
and outcomes of the project; and WHEREAS the Village of Leonard has demonstrated that it has available funding equal to a minimum of
50% the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-10 in the Village of Leonard is $1,409; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Village of Leonard and authorizes the release of Local Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the Village of Leonard prepared by Corporation Counsel for the Pilot
Local Road Improvement Program Project No. 2016-10. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the Village of Leonard. Chairperson, I move the adoption of the foregoing Resolution.
MICHAEL SPISZ
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program
Incorporated by Reference. Original on file in County Clerk’s office.
Commissioners Minutes Continued. August 18, 2016
429
FISCAL NOTE (MISC. #16191) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – VILLAGE OF LEONARD – REPAVING AND RECONSTRUCTION OF
ELMWOOD STREET – PROJECT NO. 2016-10 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On May 18, 2016, the Board of Commissioners approved Miscellaneous Resolution #16103
which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $1,409 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-10.
3. This project is for repaving and reconstruction of Elmwood Street. 4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016
Revenue 9010101-196030-665882 Planned Use of Balance $1,409
Total Revenues $1,409
Expenditures 9010101-153000-740085 Local Road Funding Program $1,409
Total Expenditures $1,409 FINANCE COMMITTEE
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16192
BY: Commissioner Gary McGillivray, District #20 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF PLEASANT RIDGE – CONCRETE REPAIRS ON MILLINGTON RD., POPLAR PARK BLVD., OAKLAND PARK BLVD., CAMBRIDGE BLVD., OAKDALE BLVD., MAPLEFIELD RD. – PROJECT NO. 2016-12 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and
Commissioners Minutes Continued. August 18, 2016
430
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirement provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Pleasant Ridge has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Pleasant Ridge has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-12 in the City of Pleasant Ridge is $5,627; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Pleasant Ridge and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Pleasant Ridge prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-12.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Pleasant Ridge.
Chairperson, I move the adoption of the foregoing Resolution. GARY MCGILLIVRAY
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16192)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF PLEASANT RIDGE – CONCRETE REPAIRS ON MILLINGTON RD., POPLAR PARK BLVD., OAKLAND PARK BLVD., CAMBRIDGE BLVD., OAKDALE
BLVD., MAPLEFIELD RD. – PROJECT NO. 2016-12 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On May 18, 2016, the Board of Commissioners approved Miscellaneous Resolution #16103
which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $5,627 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-12.
3. This project is for repairs to concrete streets that are experiencing joint degradation including Millington, Poplar Park, Cambridge, Oakdale and Maplefield roads.
4. The FY 2016 budget be amended as follows:
Commissioners Minutes Continued. August 18, 2016
431
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $5,627 Total Revenues $5,627
Expenditures 9010101-153000-740085 Local Road Funding Program $5,627
Total Expenditures $5,627 FINANCE COMMITTEE
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16194
BY: Commissioners Bill Dwyer, District #14; Marcia Gershenson, District #13; Janet Jackson, District #21 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF FARMINGTON HILLS – CITY-WIDE CONCRETE AND ASPHALT ROAD MAINTENANCE PROGRAM – PROJECT NO. 2016-04
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirement provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Farmington Hills has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Farmington Hills has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-04 in the City of Farmington Hills is $100,746; and
Commissioners Minutes Continued. August 18, 2016
432
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Farmington Hills and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Farmington Hills prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-04.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Farmington Hills.
Chairperson, I move the adoption of the foregoing Resolution. BILL DWYER, MARCIA GERSHENSON,
JANET JACKSON
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16194) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF FARMINGTON HILLS – CITY-WIDE CONCRETE AND
ASPHALT ROAD MAINTENANCE PROGRAM – PROJECT NO. 2016-04 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On May 18, 2016, the Board of Commissioners approved Miscellaneous Resolution #16103
which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $100,746 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-04.
3. This project is for the City of Farmington Hills Annual Concrete and Asphalt Road Maintenance Program.
4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $100,746 Total Revenues $100,746
Expenditures
9010101-153000-740085 Local Road Funding Program $100,746 Total Expenditures $100,746
FINANCE COMMITTEE
(The vote for this motion appears on page 488.) *MISCELLANEOUS RESOLUTION #16195 BY: Commissioner Bill Dwyer, District #14
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF FARMINGTON – REPAIR AND RESURFACING OF LOCAL ROADS – PROJECT NO. 2016-03
Commissioners Minutes Continued. August 18, 2016
433
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirement provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Farmington has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Farmington has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-03 in the City of Farmington is $11,642; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Farmington and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Farmington prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-03.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Farmington.
Chairperson, I move the adoption of the foregoing Resolution. BILL DWYER
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
Commissioners Minutes Continued. August 18, 2016
434
FISCAL NOTE (MISC. #16195) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF FARMINGTON – REPAIR AND RESURFACING OF LOCAL
ROADS – PROJECT NO. 2016-03 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On May 18, 2016, the Board of Commissioners approved Miscellaneous Resolution #16103
which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $11,642 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-03.
3. This project is for repair and resurfacing of local roads within the City of Farmington. 4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016
Revenue 9010101-196030-665882 Planned Use of Balance $11,642
Total Revenues $11,642
Expenditures 9010101-153000-740085 Local Road Funding Program $11,642
Total Expenditures $11,642 FINANCE COMMITTEE
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16196
BY: Commissioner Marcia Gershenson, District #13 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CHARTER TOWNSHIP OF WEST BLOOMFIELD – REPLACEMENT OF CULVERT CROSSING AT PUTNAM DRIVE – PROJECT NO. 52734
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and WHEREAS the Charter Township of West Bloomfield, along with the RCOC has identified a project and
said project is ready to be undertaken immediately; and
Commissioners Minutes Continued. August 18, 2016
435
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of West Bloomfield and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of West Bloomfield has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the Fiscal Year 2016 authorized amount of Tri-Party Road Improvement funding for Project No. 52734 in the Charter Township of West Bloomfield is
$83,333. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of West Bloomfield and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of West Bloomfield.
Chairperson, I move the adoption of the foregoing Resolution. MARCIA GERSHENSON
Copy of Correspondence from Thomas G. Noechel, Programming Supervisor, Copy of Correspondence
from Shannon Miller, Deputy Secretary – Clerk of the Board, Cost Participation Agreement and Exhibit A – Estimated Project Cost Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16196)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CHARTER TOWNSHIP OF WEST BLOOMFIELD – REPLACEMENT OF CULVERT CROSSING AT PUTNAM DRIVE – PROJECT NO. 52734
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On December 9, 2015, the Board of Commissioners approved Miscellaneous Resolution #15315 which designated $3,909,236 in fund balance for the Tri-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $83,333 is available in the General Fund Assigned Fund Balance for Tri-Party 2016
and prior funding (account #383510) for project 52734. 3. This project is for the replacement of the Putnam Drive culvert crossing the Walnut Lake Canal.
4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment.
6. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $83,333 Total Revenues $83,333
Expenditures
9010101-153010-740135 Road Commission Tri-Party $83,333 Total Expenditures $83,333
Commissioners Minutes Continued. August 18, 2016
436
FINANCE COMMITTEE
(The vote for this motion appears on page 488.) *MISCELLANEOUS RESOLUTION #16198 BY: Commissioner Nancy Quarles, District #17
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF LATHRUP VILLAGE – RESURFACING OF MEADOWOOD AVENUE – PROJECT NO. 2016-09 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirement provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Lathrup Village has identified a project and submitted an application detailing the
goals and outcomes of the project; and WHEREAS the City of Lathrup Village has demonstrated that it has available funding equal to a minimum
of 50% the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-09 in the City of Lathrup Village is $8,934; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Lathrup Village and authorizes the release of Local Road Improvement Program funds from the Oakland County Designated Fund Balance.
Commissioners Minutes Continued. August 18, 2016
437
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Lathrup Village prepared by Corporation Counsel for the
Pilot Local Road Improvement Program Project No. 2016-09. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Lathrup Village. Chairperson, I move the adoption of the foregoing Resolution.
NANCY QUARLES
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16198) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF LATHRUP VILLAGE – RESURFACING OF MEADOWOOD
AVENUE – PROJECT NO. 2016-09 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On May 18, 2016, the Board of Commissioners approved Miscellaneous Resolution #16103
which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $8,934 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-09.
3. This project is for the resurfacing of Meadowood Avenue from Meadowood Court to Lathrup Boulevard.
4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $8,934 Total Revenues $8,934
Expenditures
9010101-153000-740085 Local Road Funding Program $8,934 Total Expenditures $8,934
FINANCE COMMITTEE
(The vote for this motion appears on page 488.) *MISCELLANEOUS RESOLUTION #16199 BY: Commissioner Nancy Quarles, District #17; Commissioner Janet Jackson, District #21 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF SOUTHFIELD – REHABILITATION OF NORTH BOUND
NORTHWESTERN HWY SERVICE DRIVE – PROJECT NO. 2016-16 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following:
Commissioners Minutes Continued. August 18, 2016
438
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirement provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Southfield has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Southfield has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-16 in the City of Southfield is $109,813; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Southfield and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Southfield prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-16.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Southfield.
Chairperson, I move the adoption of the foregoing Resolution. NANCY QUARLES, JANET JACKSON
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16199)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF SOUTHFIELD – REHABILITATION OF NORTH BOUND NORTHWESTERN HWY SERVICE DRIVE – PROJECT NO. 2016-16
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. August 18, 2016
439
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $109,813 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-16.
3. This project is for the rehabilitation of Northbound Northwestern Highway Service Drive between Telegraph Road and Northwestern Highway.
4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $109,813 Total Revenues $109,813
Expenditures
9010101-153000-740085 Local Road Funding Program $109,813 Total Expenditures $109,813
FINANCE COMMITTEE
(The vote for this motion appears on page 488.) *MISCELLANEOUS RESOLUTION #16200 BY: Commissioner Bob Hoffman, District #2 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – VILLAGE OF HOLLY – REHABILITATION OF COGSHALL STREET
– PROJECT NO. 2016-06 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
Commissioners Minutes Continued. August 18, 2016
440
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirement provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the Village of Holly has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the Village of Holly has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-06 in the Village of Holly is $7,711; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Village of Holly and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the Village of Holly prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-06.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the Village of Holly.
Chairperson, I move the adoption of the foregoing Resolution. BOB HOFFMAN
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement and 2016
Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16200)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – VILLAGE OF HOLLY – REHABILITATION OF COGSHALL STREET – PROJECT NO. 2016-06
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On May 18, 2016, the Board of Commissioners approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program
for the purposes of improving economic development in Oakland County cities and villages. 2. Funding of $7,711 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program 2016 funding (account #383465) for project 2016-06. 3. This project is for the rehabilitation of Cogshall Street.
4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $7,711 Total Revenues $7,711
Expenditures
9010101-153000-740085 Local Road Funding Program $7,711 Total Expenditures $7,711
Commissioners Minutes Continued. August 18, 2016
441
FINANCE COMMITTEE
(The vote for this motion appears on page 488.) *MISCELLANEOUS RESOLUTION #16201 BY: Commissioners Michael J. Gingell, District #1; Robert Gosselin, District #11
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF AUBURN HILLS – RECONSTRUCTION OF DEEP WOOD DRIVE – PROJECT NO. 2016-01 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirement provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Auburn Hills has identified a project and submitted an application detailing the
goals and outcomes of the project; and WHEREAS the City of Auburn Hills has demonstrated that it has available funding equal to a minimum of
50% the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-01 in the City of Auburn Hills is $29,877; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Auburn Hills and authorizes the release of Local Road Improvement Program funds from the Oakland County Designated Fund Balance.
Commissioners Minutes Continued. August 18, 2016
442
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Auburn Hills prepared by Corporation Counsel for the
Pilot Local Road Improvement Program Project No. 2016-01. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Auburn Hills. Chairperson, I move the adoption of the foregoing Resolution.
MICHAEL GINGELL, BOB GOSSELIN
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference.
Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16201) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF AUBURN HILLS – RECONSTRUCTION OF DEEP WOOD
DRIVE – PROJECT NO. 2016-01 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On May 18, 2016, the Board of Commissioners approved Miscellaneous Resolution #16103
which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $29,877 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-01.
3. This project is for the asphalt reconstruction with concrete curb and gutter on Deep Wood Drive. 4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016
Revenue 9010101-196030-665882 Planned Use of Balance $29,877
Total Revenues $29,877
Expenditures 9010101-153000-740085 Local Road Funding Program $29,877
Total Expenditures $29,877 FINANCE COMMITTEE
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16202
BY: Commissioner Shelley Taub, District #12 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CHARTER TOWNSHIP OF BLOOMFIELD – REPLACEMENT OF CULVERT CROSSING AT OVERBROOK ROAD – PROJECT NO. 52924
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following:
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1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the Charter Township of Bloomfield, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Bloomfield and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Bloomfield has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2016 authorized amount of Tri-Party Road Improvement funding for Project No. 52924 in the Charter Township of Bloomfield is $56,167.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Bloomfield and authorizes the release of Tri-
Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Bloomfield. Chairperson, I move the adoption of the foregoing Resolution.
SHELLY TAUB
Copy of Correspondence from Thomas G. Noechel, Programming Supervisor, Copy of Correspondence from Shannon Miller, Deputy Secretary – Clerk of the Board, Cost Participation Agreement and Exhibit A
– Estimated Project Cost Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16202) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CHARTER TOWNSHIP OF BLOOMFIELD – REPLACEMENT OF
CULVERT CROSSING AT OVERBROOK ROAD – PROJECT NO. 52924 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On December 9, 2015, the Board of Commissioners approved Miscellaneous Resolution #15315
which designated $3,909,236 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $56,167 is available in the General Fund Assigned Fund Balance for Tri-Party 2016 and prior funding (account #383510) for project 52924.
3. This project is for the replacement of the Overbrook Road culvert crossing the Rouge Tributary. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
Commissioners Minutes Continued. August 18, 2016
444
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016
Revenue 9010101-196030-665882 Planned Use of Balance $56,167
Total Revenues $56,167
Expenditures 9010101-153010-740135 Road Commission Tri-Party $56,167
Total Expenditures $56,167 FINANCE COMMITTEE
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16203
BY: Commissioner Shelley Taub, District #12 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF BIRMINGHAM – RESURFACING OF WEBSTER AVE. AND S. WORTH ST. – PROJECT NO. 2016-02
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirement provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Birmingham has identified a project and submitted an application detailing the goals and outcomes of the project; and
Commissioners Minutes Continued. August 18, 2016
445
WHEREAS the City of Birmingham has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-02 in the City of Birmingham is $30,598; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Birmingham and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Birmingham prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-02.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Birmingham.
Chairperson, I move the adoption of the foregoing Resolution. SHELLEY TAUB
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement and 2016
Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16203)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF BIRMINGHAM – RESURFACING OF WEBSTER AVE. AND S. WORTH ST. – PROJECT NO. 2016-02
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $30,598 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-02.
3. This project is for the resurfacing of Webster Avenue and S. Worth Street. 4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016
Revenue 9010101-196030-665882 Planned Use of Balance $30,598
Total Revenues $30,598
Expenditures 9010101-153000-740085 Local Road Funding Program $30,598
Total Expenditures $30,598 FINANCE COMMITTEE
(The vote for this motion appears on page 488.)
Commissioners Minutes Continued. August 18, 2016
446
*MISCELLANEOUS RESOLUTION #16205 BY: Finance Committee, Tom Middleton Chairperson IN RE: BOARD OF COMMISSIONERS – PARTICIPATION IN THE CHARTER TOWNSHIP OF ORION CORRIDOR IMPROVEMENT AUTHORITY
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners supports the economic growth of Oakland County; and
WHEREAS the Corridor Improvement Authority (“CIA”) Act, Public Act 280 of 2005, as amended, MCL 125.287 et. seq., (“CIA Act”) enables CIA’s to utilize Tax increment Financing (“TIF”) to prevent
deterioration, encourage historic preservation and promote economic growth in a business district; and WHEREAS the Board of Commissioners Tax Increment Financing District Review Policy Ad Hoc
Committee (“TIF Review Committee”) reviews requests from municipalities to utilize TIF as provided in Miscellaneous Resolution #16166, which contains the recently updated performance standards to
consider (“TIF Policy”) when making its recommendation to the Finance Committee on possible County participation in TIF plans; and
WHEREAS on October 5, 2015, Township or Orion (“Township”) passed a Resolution of Intent to establish a CIA for the Brown Road and Baldwin Road Corridor and on May 16, 2016, the Township held
a public hearing regarding its intent to have the CIA utilize TIF to achieve the purposes of the CIA Act; and
WHEREAS on July12, 2016, representatives of the Township and the CIA presented their TIF plan to the TIF Review Committee; and
WHEREAS by Miscellaneous Resolution #16165, this Board of Commissioners exempted the County ad valorem property taxes from capture by the CIA and requested Corporation Counsel to attempt to
negotiate an agreement with the Township and the CIA; and WHEREAS the TIF plan provides for the capture of County property taxes beginning with the tax capture
for 2016 for up to a total of $4,147,885.00 or twenty years (through 2035), whichever occurs first; and WHEREAS although the County originally decided to opt-out of the Township TIF plan, upon further
review and successful negotiations with the Township and the CIA, the TIF Review Committee now recommends participation in the CIA plan presented on July 12, 2016 and set forth in the attached
contract; and WHEREAS the contract requires the CIA to provide detailed annual financial reports to the County and to
appear before the TIF Review Committee every 5 years during the term of the contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
rescinds Miscellaneous Resolution #16149. BE IT FURTHER RESOLVED that the Finance Committee recommends County participation in the TIF
plan in an amount not to exceed $4,147,885.00 or for a period of twenty years, whichever comes first, beginning with the base year of 2016.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the County's participation in the CIA as specified in the attached contract.
Chairperson, on behalf of the Finance Committee I move adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of Tax Sharing Agreement between the County of Oakland, the Charter Township of Orion, and the
Orion Township Corridor Improvement Authority, Exhibit A – CIA PIN List – Orion Township and Exhibit B – CIA Projects Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16206
BY: Finance Committee, Thomas Middleton, Chairperson IN RE: INFORMATION TECHNOLOGY – PUBLIC SAFETY ANSWERING POINT AGREEMENT
BETWEEN THE COUNTY OF OAKLAND AND CITIES, VILLAGES AND TOWNSHIPS OPERATING PSAPS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. August 18, 2016
447
WHEREAS the Oakland County Board of Commissioners adopted the Final Amended 9-1-1 Service Plan for the County of Oakland pursuant to the Emergency 9-1-1 Service Enabling Act, Public Act 32 of 1986,
MCL 484.110, under Miscellaneous Resolution 13-176; and WHEREAS the 9-1-1 Service Plan for the County of Oakland identifies municipalities operating Public
Safety Answering Points (PSAPs) under that Plan; and WHEREAS Oakland County is developing a Next Generation 9-1-1 Emergency Services IP Network
(ESInet) to replace the legacy copper 9-1-1 network in order to provide enhanced location accuracy of emergency callers and enhanced features and functionality for emergency call processing; and
WHEREAS the deployment of the ESInet and associated networked Call Processing Equipment (CPE) at the PSAPs will create new duties and responsibilities on the part of both the County and the PSAPs; and
WHEREAS Oakland County, including the Departments of Information Technology and Corporation Counsel along with the 9-1-1 Coordinator, developed an Agreement in conjunction with the Cities,
Villages and Townships operating PSAPs which delineates the duties and responsibilities of all parties. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Public Safety Answering Point Agreement between the County of Oakland and the Public Entities operating PSAPs in Oakland County, and authorizes and directs its Chairperson to sign the agreement on
behalf of the County. BE IT FURTHER RESOLVED that there is no fiscal impact resulting from Agreement and no budget
amendment is required. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Public Safety Answering Point Agreement between Oakland County and <Public Body> Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16207
BY: Finance Committee, Tom Middleton, Chairperson IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING AND ENGINEERING – EXECUTIVE
OFFICE BUILDING LOBBY SECURITY ENHANCEMENTS PROJECT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Sheriff’s Office conducted a building security enhancement review of all
major campus and off-campus buildings and subsequently prepared a list of recommendations; and WHEREAS the recommended enhancements included upgrading and expanding the number of security
cameras, card scanners, Sheriff’s security stations (including necessary building renovations), site hardening measures (e.g., berms, boulders, and fencing), upgraded security doors, and panic alarms;
and WHEREAS the Facilities Planning and Engineering Division subsequently prioritized the Sheriff’s Office
list of recommendations into Priority 1, 2, 3, and 4 groupings that encompass different enhancements; and
WHEREAS costs for Building Security Enhancements for all four groupings were included in the FY 2016 – FY 2025 Capital Improvement Program; and
WHEREAS all such work is being performed by competitively bid contractors and brought to the Board for approval beforehand; and
WHEREAS recent workplace and government office terrorist attacks prompted additional scrutiny of the Executive Office Building lobby; and
WHEREAS authorization to receive bids for these security enhancements was granted by the Planning and Building committee; and
WHEREAS the Facilities Planning and Engineering Division, in conjunction with the Purchasing Division, requested bids for securing the stairs to the second floor Human Resources’ lobby, building a ballistic-
grade security desk, and securing the One Stop Shop from competitively bid annual contractors; and WHEREAS Allied Construction Services and Floor Transformations were the lowest responsible bidders;
and
Commissioners Minutes Continued. August 18, 2016
448
WHEREAS the total cost of the security enhancements as shown in the project cost estimate (see attached) is $173,229, including $143,795 for Allied to construct the ballistic-grade security desk, secure
the One Stop Shop, and secure the stairs to the second floor Human Resources’ lobby, $1,000 for Floor Transformations to finish the flooring around the new desk and the stair landing, $7,500 for Facilities
Maintenance and Operations materials and labor, $4,078 for Information Technology materials and labor, and $16,856 for contingency; and
WHEREAS funding in the amount of $173,229 is available for transfer from the General Fund (#10100) Assigned Fund Balance for Homeland Security Enhancement (GL #383455) to the Project Work Order
Fund (#40400) for the Executive Office Building Lobby Security Enhancements Project. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Executive Office
Building Lobby Security Enhancements Project (#100000002424) in the amount of $173,229. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding in the
amount of $173,229 from the General Fund (#10100) Assigned Fund Balance for Homeland Security Enhancement (GL #383455) to the Project Work Order Fund (#40400) to establish the Executive Office
Building Lobby Security Enhancements Project (#100000002424) as detailed below:
GENERAL FUND (#10100) FY 2016 Revenues
9010101-196030-665882 Planned Use of Balance $173,229 Total Revenues $173,229
Expenditures 9010101-196030-788001-40400 Transfers Out – Proj Wrk Order $173,229
Total Expenditures $173,229
PROJECT WORK ORDER FUND (#40400) Project ID 100000002424, Activity, PROJ
Revenues 1040101-148020-695500-10100 Transfer In – General Fund $173,229
Total Revenues $173,229 Expenditures
1040101-148020-796500 Budgeted Equity Adj $173,229 Total Expenditures $173,229
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
(The vote for this motion appears on page 488.) *MISCELLANEOUS RESOLUTION #16208 BY: Finance Committee, Tom Middleton, Chairperson
RE: INFORMATION TECHNOLOGY - INTERGOVERNMENTAL AGREEMENT TO TRANSFER GIS AND RELATED DATA TO THE SOUTHEAST MICHIGAN COUNCIL OF GOVERNMENTS (SEMCOG)
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS SEMCOG has requested certain geographic information systems (GIS) and related land data for use in its projects to be conducted within the County borders; and
WHEREAS the transmission of this data should be provided without fee or cost pursuant to an intergovernmental agreement regarding the use of this data by SEMCOG; and
WHEREAS an agreement has been drafted (as attached) by the County’s Corporation Counsel; and WHEREAS State statutes (MCL 45.556-p) state that the Board of Commissioners has the power to “Enter
into agreements with other governmental or quasi-governmental entities for the performance of services jointly”; and
WHEREAS the transmission of the data would benefit the County’s residents. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approve the attached
intergovernmental agreement and authorize the transfer of the information cited therein.
Commissioners Minutes Continued. August 18, 2016
449
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Agreement on behalf of the County of Oakland, and hereby accepts and binds the County of Oakland to the terms and
conditions of this Agreement. BE IT FURTHER RESOLVED that no budget amendment is required at this time.
Chairperson, on behalf of the Finance Committee I move the adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of Intergovernmental Agreement between the County of Oakland and Southeast Michigan Council
of Governments Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16209 BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – THIRD QUARTER 2016 DEVELOPMENT APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS all development cost is incorporated as a single appropriation within the non-departmental budget and then an amount equal to the actual expense is transferred to the user department with a
summary report to the Finance Committee; and WHEREAS the Department of Information Technology has determined the Third Quarter 2016
development charges to be $1,236,174.24 for the General Fund/General Purpose County departments; and
WHEREAS direct charges to Special Revenue and Proprietary fund departments are $611,120.39 and non-county agencies are $16,318.00 for the Third Quarter 2016; and
WHEREAS an appropriation transfer to General Fund/General Purpose County departments is needed to fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners has reviewed the Third Quarter 2016 Development Report and approves the Third Quarter appropriation transfer as
specified on the attached schedule. BE IT FURTHER RESOLVED that the respective departmental Fiscal Year 2016 budgets are to be
amended as specified in the attached detail schedule. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Information Technology Development Summary Third Quarter 2016 and Information Technology Reserve Fund Development/Support Detail Third Quarter 2016 on file in County Clerk’s office.
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16210
BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - REVISION OF
OAKLAND COUNTY SANITARY CODE, ARTICLE III To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Article III has not been adjusted since 1975; and
WHEREAS the Department of Environmental Quality has recommended during the last three accreditation cycles the Health Division revise the antiquated Article III of the Sanitary Code; and
WHEREAS the revised Article III improves efficiency using best practices, industry standards, and current State legislation and guidelines; and
WHEREAS Article III provides rules and regulations relating to the design, location, construction, operation and maintenance of Onsite Wastewater Treatment Systems within the County of Oakland; and
WHEREAS the Health Division has the regulatory authority for the enforcement of the Oakland County Sanitary Code; and
Commissioners Minutes Continued. August 18, 2016
450
WHEREAS proper sewage disposal and treatment protects the public’s health and safety from nuisances, hazards and causes of illness resulting from improper sewage disposal and treatment; and
WHEREAS Oakland County Government places the highest priority on protecting the health and safety of our residents; and
WHEREAS the failure or potential failure of septic tank disposal systems poses a threat to the public health, safety, and welfare; presents a potential for ill health, transmission of disease,
mortality, and economic blight; and constitutes a threat to the quality of surface and subsurface waters of this state; and
WHEREAS the proper disposal of sanitary sewage is fundamental to individual, public and community health; and
WHEREAS over a quarter million residents depend on onsite sewage disposal systems for their daily living needs; and
WHEREAS the Health Division has received letters of support from the Michigan Department of
Environmental Quality, Oakland County Septic Installer Association and sewage system design engineers for the adoption of the proposed Article III.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the adoption of the attached Article III, Sewage Disposal and Treatment, as a revision of
the Oakland County Sanitary Code. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Oakland County Health Division – Sanitary Code – Article III on file in County Clerk’s office.
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16211
BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT #1
OF THE INLAND BEACH GRANT CONTRACT WITH THE MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) –DEQ PROJECT NUMBER 2015-7209
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Environmental Quality (MDEQ) has awarded the Oakland County Health Division continued funding for the Inland Beach Grant Project pursuant to the Clean Michigan
Initiative Implementation Act, PA 288 of 1998; and WHEREAS Miscellaneous Resolution #15170 approved the agreement between the MDEQ and the
Health Division to reimburse the County 75% of costs for bathing beach water quality activities for the period of March 1, 2015 through September 30, 2016; and
WHEREAS the MDEQ is issuing Amendment #1 to increase reimbursement from $49,679.48 of state funds and $15,454.51 of local matching funds to $85,481.19 of state funds and $28,548.48 of local
matching funds, an increase of $35,802 and $13,094 respectively, for a new project total of $114,029.67; and
WHEREAS Amendment #1 also extends the expiration date from September 30, 2016 to December 31, 2016; and
WHEREAS no personnel changes are required to administer this program; and WHEREAS this amendment has completed the Grant Review Process according to the Board of
Commissioners Grant Procedures and is recommended for approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts
the Michigan Department of Environmental Quality’s Amendment #1 of the Inland Beach Grant Project contract to extend the expiration date from September 30, 2016 to December 31, 2016 and to increase
reimbursement from $49,679.48 with $15,454.51 of local matching funds to $85,481.19 with $28,548.48 of local matching funds for a new project total of $114,029.67.
BE IT FURTHER RESOLVED that acceptance of this grant amendment does not obligate the County to any future commitment and continuation is contingent upon future levels of grant funding.
Commissioners Minutes Continued. August 18, 2016
451
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Grant Agreement and approve changes and extensions not to exceed fifteen percent (15%).
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (MISC. #16211) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT #1 OF THE INLAND BEACH GRANT CONTRACT WITH THE MICHIGAN DEPARTMENT OF
ENVIRONMENTAL QUALITY (MDEQ) –DEQ PROJECT NUMBER 2015-7209 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds: 1. The resolution authorizes amendment #1 to the Michigan Department of Environmental Quality
(MDEQ) grant contract with the Oakland County Health Division (OCHD). 2. Miscellaneous Resolution #15170 accepted the grant award of $65,134 of which $49,679 was
from state funding and $15,455 was the in-kind local grant match. 3. The amendment increases the total funding to $114,030 an increase of $48,896 of which $35,802
is from state funding and $13,094 is the local grant match. 4. Grant funds will be used for the purpose of protecting and promoting public health by evaluating
the quality of water at bathing beaches to determine whether the water is safe for bathing purposes.
5. The additional $13,094 grant match from the OCHD is comprised of in-kind support which includes salaries, fringes, along with indirect costs associated with the grant. No additional
positions are required for this grant. 6. The funding period has been extended through December 31, 2016.
7. The FY 2016 and FY 2017 Budgets are amended as follows:
FY 2016 FY 2017 GENERAL FUND (#10100)
Revenues
1060220-134185-615571 Health - State Operating Grants $ 14,000 $21,802 Total Revenues $ 14,000 $21,802
Expenditures
9090101-196030-730359 Non-Dept – Contingency $ 14,000 $21,802 Total Expenditures $ 14,000 $21,802
FINANCE COMMITTEE
Copy of Grant Review Sign Off – Health and Human Services – Grant Review Sign Off – Health and Human Services – Oakland County Beach Monitoring Program, Grant Contract Amendment between MI
Department of Environmental Quality and Oakland County Health Division, qPCR Monitoring Workplan for Oakland County 2016 and Michigan Department of Environmental Quality Water Resources Division –
Amendment 1 Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 488.) *MISCELLANEOUS RESOLUTION #16212 BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT #2 OF THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY FOR SUICIDE PREVENTION SERVICES
Commissioners Minutes Continued. August 18, 2016
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To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Community Mental Health Authority (CMH Authority) was awarded a five year grant by the Michigan Department of Health and Human Services (MDHHS) titled “Transforming
Youth Suicide Prevention”; and WHEREAS Miscellaneous Resolution #15179 approved the interlocal agreement for fiscal year (FY) 2015
between the CMH Authority and the Oakland County Health Division to address youth suicide prevention in Oakland County through training of key community leaders from public health, schools, law
enforcement, mental health and other community sectors and implement suicide prevention programming for youth; and
WHEREAS MR #16004 approved amendment #1 to the interlocal agreement between the CMH Authority and the Oakland County Health Division to include additional funding and extend the grant period for
fiscal year (FY) 2016 ending September 30, 2016; and WHEREAS the CMH Authority is issuing amendment #2 to increase funding from $163,630 to $220,979,
an increase of $57,349 (35%), for the period beginning October 1, 2015 through September 30, 2016; and
WHEREAS this amendment continues funding of one (1) Special Revenue (SR) Full Time Eligible Public Health Educator II position that was created in MR #15179; and
WHEREAS this amendment has completed the Grant Review Process according to the Board of Commissioners Grant Procedures and is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Oakland County Community Mental Health Authority’s amendment #2 of the Interlocal Agreement with
the Oakland County Health Division for suicide prevention services to increase funding from $163,630 to $220,979, an increase of $57,349 (35%) for the period October 1, 2015 through September 30, 2016.
BE IT FURTHER RESOLVED that acceptance of this amendment does not obligate the County to any future commitment and continuation of the special revenue position in the grant is contingent upon
continued future levels of grant funding. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Grant Agreement
and approve changes and extensions not to exceed fifteen percent (15%). Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution. GENERAL GOVERNMENT COMMITTEE
Copy of Grant Review Sign Off – Health and Human Services – Suicide Prevention Grant – Amendment
#2, Oakland County Interlocal Agreement between Oakland County and the Oakland County Community Mental Health Authority for Suicide Prevention Services Amendment #2 and Exhibit 1: Financial and
Reporting Obligations Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16212) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT #2 OF THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND
COUNTY COMMUNITY MENTAL HEALTH AUTHORITY FOR SUICIDE PREVENTION SERVICES To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution authorizes amendment #2 of the Oakland County Community Mental Health
Authority (CMH Authority) Interlocal agreement with the Oakland County Health Division (OCHD). 2. The amendment increases the total funding to $220,979 an increase of $57,349.
3. Grant funds will be used to train key community leaders from schools, law enforcement, the community as well as youth and implement suicide prevention programming for youth.
4. The funding period will continue through September 30, 2016. 5. The amendment continues funding of one (1) Special Revenue (SR) Full Time Eligible Public
Health Educator II position (#11673).
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6. The future level of service, including personnel, will be contingent upon the level of funding available.
7. The FY 2016 Special Revenue Budget is amended as follows:
SUICIDE PREVENTION FUND (#28615) GR0000000725 / Budget Reference 2016 activity: GLB analysis: GLB
FY 2016
Revenues 1060233-133390-610313 Federal Operating Grants $ 57,349 Total Revenues $ 57,349
Expenditures 1060233-133390-730373 Contracted Services $ 19,776
1060233-133390-730555 Education Program 20,500 1060233-133390-730982 Interpreter Fees 600 1060233-133390-731941 Training 3,682 1060233-133390-732018 Travel and Conference 750
1060233-133390-732165 Workshops and Meetings ( 6,600) 1060233-133390-750294 Materials and Supplies 17,521
1060233-133390-774636 Info Tech Operations 3,560 1060233-133390-778675 Telephone Communications ( 2,440) Total Expenditures $ 57,349
FINANCE COMMITTEE
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16213 BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - HURON VALLEY SCHOOL DISTRICT SERVICE AGREEMENT AMENDMENT 3 ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS in 2012 the Huron Valley School District (HVS) entered into a service agreement with the
Oakland County Health Division to assist in conducting a groundwater monitoring program that included sampling from certain residences located near HVS’s Bogie Lake Campus Wastewater Treatment Plant
In White Lake Township, Oakland County, Michigan; and WHEREAS HVS is requesting to amend the agreement to include two (2) additional years of service
beginning on the day of acceptance and ending two (2) years later; and WHEREAS the HVS Amendment 3 reflects a total potential funding amount of $2,218 per year including
mileage; and WHEREAS no personnel changes are requested for the Service Agreement; and
WHEREAS this Amendment 3 has been reviewed by the County’s Corporation Counsel and has been recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Huron Valley School District’s Amendment 3 in the amount of $2,218 per year, beginning on the day of
acceptance and ending two (2) years later. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Service
Agreement and approve changes and extensions not to exceed fifteen percent (15%), which is consistent with the agreement as originally approved.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Addendum 3 – Service Agreement, Exhibit A – Scope of Services and Exhibit B – Residential Well Sampling List Incorporated by Reference. Original on file in County Clerk’s office.
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454
(The vote for this motion appears on page 488.) *MISCELLANEOUS RESOLUTION #16214 BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - REQUEST TO TRANSFER RADIOLOGICAL RESPONSE TEAM EQUIPMENT TO OAKLAND COUNTY HAZMAT
TEAMS (MABAS 3201 AND MABAS 3202) To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Emergency Response and Preparedness Unit assisted the Health
Division with purchase of Personal Protection Equipment and supplies from 2002 through 2009 to aid in the response efforts of a radiological incident in Oakland County; and
WHEREAS the Health Division no longer can support and maintain a Radiological Response Team (RRT); and
WHEREAS the Oakland County Hazmat Teams (MABAS 3201 and 3202) were established as non-profit 501c3 corporations for the purpose of responding to hazardous material and radiological incidents; and
WHEREAS the Oakland County Hazmat Teams (MABAS 3201 and 3202) are willing to accept all of the RRT equipment identified in the attached Exhibit A and would assume responsibility of removing the
equipment and supplies at no cost to the Health Division. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and
authorizes the transfer of the Radiological Response Team equipment identified in the attached Exhibit A from the Health Division to the Oakland County Hazmat Teams (MABAS 3201 and 3202).
BE IT FURTHER RESOLVED that the equipment and supplies is being transferred “as is” with no express or implied warranties whatsoever.
BE IT FURTHER RESOLVED that the Chairperson of each Hazmat Team will be required to sign the Bill of Sale (Exhibit B) before taking possession of the equipment identified in the attached Exhibit A.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE Copy of RRT Equipment List and Exhibit B – Bill of Sale Incorporated by Reference. Original on file in
County Clerk’s office.
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16215 BY: Human Resources Committee, Bob Hoffman, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – EXCEPTION TO MERIT RULE 2.10.1.2 FOR IT TRAINEE CLASSIFICATION – INFORMATION TECHNOLOGY DEPARTMENT
To the Oakland County Board of Commissioners Chairperson, Ladies, and Gentlemen:
WHEREAS Merit Rule 2.10.1.2 provides that “Exceptions may be made in departments or divisions which have received approval from the Board of Commissioners and the County Executive to adopt work
schedules other than eight hours per day, such as 4/40, flex time, etc.”; and WHEREAS MR #14192 allowed for this exception for eighteen (18) IT classifications; and
WHEREAS the Information Technology Department is requesting to add an exception to Merit Rule 2.10.1.2 with regards to payment of overtime for the non-exempt classification of IT Trainee (job code
#01447); and WHEREAS overtime shall be paid after 40 hours in a work week in accordance with the Fair Labor
Standards Act; and WHEREAS Information Technology Department’s professional employees are working in a 24X7 high
availability environment and staff are called upon to work outside of their regular work schedule when dealing with maintenance, incident, and project related work; and
WHEREAS the option for non-exempt employees to use flextime versus overtime to meet the needs of the department cultivates a more productive, open work environment that provides both the employees
and their Supervisors another approach to accomplish the required work.
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455
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the exception to Merit Rule 2.10.1.2 for employees in the classification of IT Trainee in the Information
Technology Department to receive overtime only after working in excess of 40 hours per week in accordance with the employee’s regular work schedule.
BE IT FURTHER RESOLVED this exception will apply to the IT Trainee classifications in the Information Technology Department.
HUMAN RESOURCES COMMITTEE
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16177 BY: Planning and Building Committee, Philip J. Weipert, Chairperson
IN RE: PARKS AND RECREATION COMMISSION - OAKLAND COUNTY 4-H ASSOCIATION AGREEMENT - SPRINGFIELD OAKS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is the owner of Springfield Oaks County Park located in the Charter Township of Springfield, Oakland County; and
WHEREAS the Oakland County Fair, facilitated by the Oakland County 4-H Fair Association, meets the Oakland County Parks and Recreation Commission’s Strategic Plan objectives in the areas of
Partnerships, Special Events, and Youth Programming and supports the Michigan State University Extension’s (MSUE) mission of help(ing) people improve their lives through an educational process that
applies knowledge to critical issues, needs and opportunities; and WHEREAS the current lease agreement between Oakland County Parks and Recreation Commission
and the Oakland County 4-H Fair Association is expiring on December 31, 2016; and WHEREAS the Oakland County Parks and Recreation Commission wishes to enter into a five-year
agreement with a five-year renewable option with the Oakland County 4-H Fair Association as stated in the attached Agreement; and
WHEREAS Corporation Counsel has reviewed and/or prepared all necessary documents related to the attached Agreement; and
WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission that the Oakland County Board of Commissioners accepts and approves the terms and conditions of the attached
Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and
approves the attached Agreement between Oakland County Parks and Recreation Commission and the Oakland County 4-H Fair Association.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs its Chairperson or designee to execute the attached Agreement.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Agreement Between Oakland County and Oakland County 4-H Fair Association, Exhibit A – Building “E” Floor Plan, Springfield Oaks County Park, Exhibit B – Springfield Oaks Administrative Office
(Building E) Custodial Guidelines, Exhibit C – Association Winter Storage Schedule and Exhibit D – Insurance Requirements Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16177)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: PARKS AND RECREATION COMMISSION – OAKLAND COUNTY 4-H ASSOCIATION
AGREEMENT – SPRINGFIELD OAKS To the Oakland and County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
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1. The County of Oakland is the owner of Springfield Oaks County Park located in the Charter Township of Springfield, Oakland County.
2. The Oakland County Fair, facilitated by the Oakland County 4-H Fair Association, meets the Oakland County Parks and Recreation Commission’s (OCPRC) Strategic Plan objectives in the
areas of Partnerships, Special Events, and Youth Programming and supports the Michigan State University Extension’s (MSUE) mission of helping people improve their lives through an
educational process that applies knowledge to critical issues, needs and opportunities. 3. The resolution authorizes a five (5) year lease agreement (January 1, 2017 through December
31, 2021) with a five (5) year renewable option between Oakland County Parks and Recreation and the Oakland County 4-H Fair Association.
4. The current lease agreement will expire on December 31, 2016. 5. In lieu of rent the Oakland County 4-H Fair Association will be responsible for the utilities
including electric and gas of the following areas: the administrative building/Building E, the Ellis Barn, the rabbit barn, the Miracle of Birth, septic system, campground, fairground pit and parking
lights in the field. 6. The agreement also includes that the 4-H Fair Association pay OCPRC a defined percentage of
parking and storage fees based on use. 7. Corporation Counsel has reviewed and/or prepared all necessary documents related to the
attached Agreement. 8. A budget amendment is not required.
FINANCE COMMITTEE
(The vote for this motion appears on page 488.) *MISCELLANEOUS RESOLUTION #16178 BY: Planning and Building Committee, Philip Weipert, Chairperson
IN RE: WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE OAKLAND COUNTY DWRF CITY OF PONTIAC WATER SUPPLY SYSTEM BONDS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners has determined that it is necessary to acquire, construct, and install water supply system improvements and facilities to improve the County's City of Pontiac Water
Supply System (the "System") to be financed through the issuance of one or more series of bonds in the aggregate principal amount not to exceed $6,000,000 pursuant to the provisions of Act 34, Public Acts of
Michigan, 2001, as amended ("Act 34"), which improvements are known as Phase II of the City of Pontiac Water Meter Rehabilitation Program as hereinafter described (the "Project"); and
WHEREAS the Board of Commissioners has determined to sell the bonds in one or more series (the "Bonds") in a private negotiated sale to the Michigan Finance Authority (the "Authority") as authorized by
Act 227, Public Acts of Michigan, 1985, as amended ("Act 227"), in order to enable the Authority to provide assistance with respect to the Project from the proceeds of the State of Michigan Drinking Water
Revolving Fund. NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County of Oakland,
Michigan, as follows: AUTHORIZATION OF BONDS -- PURPOSE. The Bonds of the County aggregating the principal sum
to be determined by the County Water Resources Commissioner, acting as County Agency for the County (the “County Agency”), but not to exceed Six Million Dollars ($6,000,000) shall be
issued and sold in one or more series for the purpose of defraying the cost of the Project, including the cost of issuing the Bonds. The Project shall consist of installing potable Water
Meters and (MIU) Meter Interface Units and shall include without limitation (i) wiring from the meters to externally mounted MIU, (ii) managing and scheduling of the work as well as integration
with the County Agency’s billing software requiring the use of a handheld device for bar code scanning, data input and photographs, (iii) providing transmitter to collect signal verification and
testing, and (iv) completing cross connection survey at each meter replacement location and removing and salvaging existing meters and miscellaneous appurtenances.
BONDS DETAILS. The Bonds shall be designated "City of Pontiac Water Supply System Bonds, Series [Year, Letter]"; with the year and letter as determined by the County Agency to be inserted
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in the name of each series of the Bonds; shall be dated the date of delivery thereof; shall be numbered from 1 upwards; shall be fully registered; shall be in any denomination not exceeding
the aggregate principal amount for each maturity at the option of the bondholder (provided, however, that so long as the Bonds are registered in the name of the Authority, the Bonds may be
in the form of a single bond in a denomination equal to the aggregate outstanding principal amount of the Bonds, with an exhibit attached thereto that identifies the annual maturities for the
Bonds, and references herein to the "Bonds" shall mean that single bond registered in the name of the Authority); shall bear interest at a rate or rates not to exceed 3.00% as determined by the
County Agency from the date of delivery of the various principal installments as hereinafter described, payable on such dates as shall be determined by the County Agency; and shall
mature on such dates and in such principal amounts as shall be determined by the County Agency; provided, however, that the final maturity of the Bonds shall not be more than 30 years
after the date that the Bonds are delivered to the initial purchaser thereof. The Bonds are expected to be delivered to the Authority as the initial purchaser thereof in
installments equal to the amounts advanced from time to time by the Authority to the County pursuant to the Purchase Contract and the Supplemental Agreement (each as hereinafter
defined). PAYMENT OF PRINCIPAL AND INTEREST. The principal of, premium, if any, and interest on the
Bonds shall be payable in lawful money of the United States. So long as the Bonds are owned by the Authority, the Bonds are payable as to principal, redemption premium, if any, and interest at
The Bank of New York Mellon Trust Company, N.A., or at such other place as shall be designated in writing to the County by the Authority (the "Authority's Depository"). So long as the
Authority is the owner of the Bonds, the County agrees that it will deposit with the Authority's Depository payments of the principal of, premium, if any, and interest on the Bonds in
immediately available funds by 12:00 noon at least five business days prior to the date on which any such payment is due, whether by maturity, redemption or otherwise. If the Bonds are not
registered in the name of the Authority, the principal of and premium, if any, on the Bonds are payable upon the surrender thereof at the office of the bond registrar and paying agent and the
interest is payable by check or draft mailed by the bond registrar and paying agent to the registered owner of the Bonds at the address appearing on the registration books of the County
kept by the bond registrar and paying agent as of the 15th day of the month preceding the month in which an interest payment is due.
PRIOR REDEMPTION. The Bonds shall be subject to redemption prior to maturity upon the terms and conditions set forth in the form of Bonds contained in section 7 hereof.
BOND REGISTRAR AND PAYING AGENT. Until a successor is appointed by the Board of Commissioners, the County Treasurer shall act as bond registrar and paying agent.
EXECUTION, AUTHENTICATION AND DELIVERY OF BONDS. The Bonds shall be executed in the name of the County by the manual or facsimile signatures of the Chairperson of the Board of
Commissioners and the County Clerk and authenticated by the manual signature of the bond registrar and paying agent or an authorized representative of the bond registrar and paying agent,
and the seal of the County (or a facsimile thereof) shall be impressed or imprinted on the Bonds. After the Bonds have been executed and authenticated for delivery to the Authority as the original
purchaser thereof, they shall be delivered by the County Treasurer to the purchaser upon receipt of the purchase price or upon compliance with the terms and conditions of the Purchase Contract.
Additional Bonds bearing the manual or facsimile signatures of the Chairperson of the Board of Commissioners and the County Clerk and upon which the seal of the County (or a facsimile
thereof) is impressed or imprinted may be delivered to the bond registrar and paying agent for authentication and delivery in connection with the exchange or transfer of Bonds. The bond
registrar and paying agent shall indicate on each Bond the date of its authentication. FORM OF BONDS. The Bonds shall be in substantially the following form, with such changes thereto
as necessary to conform to any order of the County Agency issued in accordance with this Resolution:
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458
[FORM OF DWRF BOND]
UNITED STATES OF AMERICA
STATE OF MICHIGAN
COUNTY OF OAKLAND
CITY OF PONTIAC WATER SUPPLY SYSTEM BOND, SERIES ______
INTEREST RATE MATURITY DATE DATE OF ORIGINAL ISSUE
_______% See Exhibit A __________, 2016
Registered Owner: Michigan Finance Authority
Principal Amount:
The County of Oakland, State of Michigan (the "County"), acknowledges itself indebted to and for
value received hereby promises to pay to the Registered Owner identified above, or registered assigns, the Principal Amount or so much thereof as shall have been advanced to the County pursuant to a
Purchase Contract between the County and the Michigan Finance Authority (the "Authority") and a Supplemental Agreement by and among the County, the Authority and the State of Michigan acting
through the Department of Environmental Quality on the maturity dates and in the amounts set forth in Exhibit A attached hereto, unless redeemed prior thereto as hereinafter provided, the final payment to be
made upon presentation and surrender of this bond at the office of the County Treasurer, County of Oakland, State of Michigan, the bond registrar and paying agent, or at such successor bond registrar and
paying agent as may be designated pursuant to the Resolution (as hereinafter defined), and to pay to the Registered Owner, as shown on the registration books at the close of business on the 15th day of the
calendar month preceding the month in which an interest payment is due, by check or draft drawn upon and mailed by the bond registrar and paying agent by first class mail postage prepaid to the Registered
Owner at the registered address, interest at the rate per annum specified above on such Principal Amount, to the extent advanced to the County pursuant to the Purchase Contract and the Supplemental
Agreement and not forgiven pursuant to the related Order of Approval issued by the Michigan Department of Environmental Quality, until the County's obligation with respect to the payment of such Principal
Amount is discharged. Interest is payable on the first day of _______ and _________ in each year, commencing on ________ 1, 201_. Principal and interest are payable in lawful money of the United
States of America.
In the event of a default in the payment of principal or interest hereon when due, whether at maturity, by redemption or otherwise, the amount of such default shall bear interest (the "additional
interest") at a rate equal to the rate of interest that is two percent above the Authority's cost of providing funds (as determined by the Authority) to make payment on the bonds of the Authority issued to provide
funds to purchase this bond but in no event in excess of the maximum rate of interest permitted by law. The additional interest shall continue to accrue until the Authority has been fully reimbursed for all costs
incurred by the Authority (as determined by the Authority) as a consequence of the County's default. Such additional interest shall be payable on the interest payment date following demand of the Authority.
In the event that (for reasons other than the default in the payment of any municipal obligation purchased by the Authority) the investment of amounts in the reserve account established by the Authority for the
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bonds of the Authority issued to provide funds to purchase this bond fails to provide sufficient available funds (together with any other funds that may be made available for such purpose) to pay the interest on
outstanding bonds of the Authority issued to fund such account, the County shall and hereby agrees to pay on demand only the County's pro rata share (as determined by the Authority) of such deficiency as
additional interest on this bond.
During the time funds are being drawn down by the County under this bond, the Authority periodically will provide the County a statement showing the amount of principal that has been advanced
and the date of each advance, which statement shall constitute prima facie evidence of the reported information; provided that no failure on the part of the Authority to provide such a statement or to reflect a
disbursement or the correct amount of a disbursement shall relieve the County of its obligation to repay the outstanding principal amount actually advanced, all accrued interest thereon, and any other amount
payable with respect thereto in accordance with the terms of this bond.
This bond is issued by the County under and pursuant to and in full conformity with the Constitution and Statutes of Michigan (especially Act No. 34, Public Acts of 2001, as amended) and a
bond authorizing resolution adopted by the Board of Commissioners of the County (the "Resolution") and an order of the Water Resources Commissioner of the County, as County Agency, for the purpose of
defraying part of the cost of acquiring, constructing, and installing water supply system facilities to improve the County’s City of Pontiac Water Supply System (the "System").
The County has authorized the net revenues derived from users of the System to be used to pay
the principal of and interest on this bond when due. In addition, the County has irrevocably pledged its full faith and credit for the prompt payment of the principal of and interest on this bond as the same
become due. In the event and to the extent that the net revenues derived from users of the System are not sufficient to pay the principal of and interest on this bond, such principal and interest are payable as a
first budget obligation of the County from its general funds. The ability of the County to raise such funds is subject to applicable statutory and constitutional limitations on the taxing power of the County. The
amount of taxes necessary to pay the principal of and interest on this bond, together with the taxes levied for the same year, shall not exceed the limit authorized by law.
This bond is transferable, as provided in the Resolution, only upon the books of the County kept
for that purpose by the bond registrar and paying agent, upon the surrender of this bond together with a written instrument of transfer satisfactory to the bond registrar and paying agent duly executed by the
Registered Owner or his attorney duly authorized in writing. Upon the exchange or transfer of this bond a new bond or bonds of any authorized denomination, in the same aggregate principal amount and of the
same interest rate and maturity, shall be authenticated and delivered to the transferee in exchange therefor as provided in the Resolution, and upon payment of the charges, if any, therein provided. Bonds
so authenticated and delivered shall be in any denomination not exceeding the aggregate principal amount for each maturity.
The bond registrar and paying agent shall not be required to transfer or exchange this bond or
any portion of this bond that has been selected for redemption.
This bond is subject to redemption prior to maturity at the option of the County and with the prior written consent of and upon such terms as may be required by the Authority. That portion of the bond
called for redemption shall not bear interest after the date fixed for redemption, provided funds are on hand with the bond registrar and paying agent to redeem the same.
Notwithstanding any other provision of this bond, so long as the Authority is the owner of this
bond, (a) this bond is payable as to principal, premium, if any, and interest at The Bank of New York Mellon Trust Company, N.A., or at such other place as shall be designated in writing to the County by the
Authority (the "Authority's Depository"); (b) the County agrees that it will deposit with the Authority's Depository payments of the principal of, premium, if any, and interest on this bond in immediately
available funds by 12:00 noon at least five business days prior to the date on which any such payment is due whether by maturity, redemption or otherwise; in the event that the Authority's Depository has not
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460
received the County's deposit by 12:00 noon on the scheduled day, the County shall immediately pay to the Authority as invoiced by the Authority an amount to recover the Authority's administrative costs and
lost investment earnings attributable to that late payment; and (c) written notice of any redemption of this bond shall be given by the County and received by the Authority's Depository at least 40 days prior to the
date on which redemption is to be made.
It is hereby certified, recited and declared that all acts, conditions and things required to exist, happen and be performed precedent to and in the issuance of this bond, existed, have happened and
have been performed in due time, form and manner as required by law, and that the total indebtedness of the County, including this bond, does not exceed any constitutional or statutory limitation.
IN WITNESS WHEREOF, the County of Oakland, State of Michigan, by its Board of
Commissioners, has caused this bond to be executed in its name by the manual or facsimile signatures of its Chairperson of the Board of Commissioners and County Clerk and its seal (or a facsimile thereof) to be
impressed or imprinted hereon. This bond shall not be valid unless the Certificate of Authentication has been manually executed by the bond registrar and paying agent or an authorized representative of the
bond registrar and paying agent.
COUNTY OF OAKLAND
By: ____________________________________ Chairperson of the Board of Commissioners
(SEAL)
And: ____________________________________
County Clerk
CERTIFICATE OF AUTHENTICATION
This bond is one of the bonds described in the within-mentioned Resolution.
By: ___________________________________
Treasurer, County of Oakland Bond Registrar and Paying Agent
AUTHENTICATION DATE:
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461
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto ______________________________________________________________________________
(please print or type name, address and taxpayer identification number of transferee) the within bond and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________________________________________________ attorney to transfer the within bond on the books kept for registration thereof, with full power of
substitution in the premises.
Dated: ____________________ __________________________________________
Signature Guaranteed: __________________________________________
Signature(s) must be guaranteed by an eligible guarantor institution participating in a Securities
Transfer Association recognized signature guarantee program.
EXHIBIT A
The principal amounts and maturity dates applicable to the bond to which this Exhibit A is attached are as follows:
MATURITY DATE
PRINCIPAL MATURITY
2017
2018 2019
2020 2021
2022 2023
2024 2025
2026 2027
2028 2029
2030 2031
2032 2033
2034 2035
2036
Based on the schedule provided above, unless revised as provided in this paragraph, repayment of principal of this bond shall be made until the full amount advanced to the County is repaid. In the event
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the Order of Approval issued by the Department of Environmental Quality (the "Order") approves a principal amount of assistance less than the amount of this bond, the Authority shall only disburse
principal up to the amount stated in the Order. In the event (1) that the payment schedule described above provides for payment of a total principal amount greater than the amount of assistance approved
by the Order, (2) that less than the principal amount of assistance approved by the Order is disbursed to the County by the Authority, or (3) that any portion of the principal amount of assistance approved by the
Order and disbursed to the Issuer is forgiven pursuant to the Order, the Authority shall prepare a new payment schedule that shall be effective upon receipt by the County.
[END OF BOND FORM]
PRINCIPAL AND INTEREST FUND. There shall be established for the Bonds a Principal and Interest
Fund which shall be accounted for separately and shall be used only to retire the Bonds. From the proceeds of the sale of the Bonds there shall be set aside in the Principal and Interest Fund
any premium and accrued interest received from the purchaser of the Bonds at the time of delivery of the Bonds. All payments made by the County pursuant to section 11 hereof are
pledged for payment of the principal of and interest on the Bonds and expenses incidental thereto and as received shall be placed in the Principal and Interest Fund to be used to pay the principal
and interest on the Bonds. CONSTRUCTION FUND. The remainder of the proceeds of the sale of the Bonds as received from
time to time shall be set aside in a construction fund and used solely to defray the cost of acquisition, construction and installation of the Project. Any unexpended balance of the proceeds
of the sale of the Bonds remaining in the construction fund after completion of the Project shall be deposited in the Principal and Interest Fund established in section 8 hereof.
SALE, ISSUANCE, DELIVERY, TRANSFER AND EXCHANGE OF BONDS. The Bonds shall be sold at a private, negotiated sale to the Authority, as authorized by Act 227. It is hereby determined
that this method of sale is in the best interests of the County and is calculated to provide the County with the lowest cost of borrowing money. The sale shall be made pursuant to the terms
and conditions to be set forth in a Purchase Contract (the "Purchase Contract") and a Supplemental Agreement (the "Supplemental Agreement"). The County Agency is authorized to
execute and deliver the Supplemental Agreement and the Purchase Contract in such forms as shall be approved by the County Agency, with such approval to be evidenced by the County
Agency's signature thereon. Notwithstanding any other provision of this Resolution, the Bonds shall be initially sold to the Authority as one bond, numbered 1, in the full aggregate principal
amount of the Bonds. The County Agency is authorized to execute one or more written orders (i) containing the determinations that the County Agency is authorized to make as provided in this
Resolution and (ii) making such changes in the provisions of the Bonds or this Resolution to comply with the requirements of the Authority or otherwise to enable the Bonds to be sold to the
Authority. In addition, the Chairperson of the Board of Commissioners, the Clerk, the Treasurer, the County Agency and other County employees and officials are authorized to execute and
deliver to the Authority the Issuer's Certificate and any such certificates and documents as the Authority or bond counsel shall require and to do all other things necessary to effectuate the sale,
issuance, delivery, transfer and exchange of the Bonds in accordance with the provisions of this Resolution.
SECURITY. The net revenues derived from the users of the System have previously been pledged for the payment of principal and interest on the County's City of Pontiac Water Supply System
Bond, Series 2015A, the City of Pontiac Water Supply System Bond, Series 2015B, the City of Pontiac Water Supply System Improvements Bonds, Series 2014 and the City of Pontiac's Water
Supply System Revenue Bonds, Series 2010 (collectively, the "Prior Bonds"), in accordance with the provisions of the City of Pontiac Water Supply System Contract dated as of April 19, 2012
between the County and the City of Pontiac, and are pledged for the payment of the principal of and interest on the Bonds on a parity basis with the Prior Bonds. The Bonds shall also be limited
tax general obligations of the County. The full faith and credit of the County are pledged for the prompt payment of the principal of and interest on the Bonds as the same shall become due.
Each year the County shall be obligated, as a first budget obligation, to advance moneys from its general funds or to levy ad valorem property taxes on all taxable property within its corporate
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boundaries to pay such principal and interest as the same become due in the event and to the extent that the net revenues derived from the users of the System are not sufficient to make such
payment. The ability of the County to raise funds to pay such amounts is subject to applicable constitutional and statutory limitations on the taxing power of the County. Nothing in this section
11 shall preclude the County from issuing revenue bonds pursuant to Act 94, Public Acts of Michigan, 1933, as amended, or additional bonds pursuant to Act 34 to pay the costs of further
improvements to the System and pledging the net revenues derived from the users of the System for the payment of such bonds on a parity basis with the Prior Bonds and the Bonds.
ESTIMATES OF PERIOD OF USEFULNESS AND COST. The estimated period of usefulness of the Project is hereby determined to be not less than thirty (30) years and upwards, and the plans for
and estimated cost of the Project in the amount of $5,500,000 are hereby approved and adopted.
EXCHANGE AND TRANSFER OF BONDS. Any Bond, at the option of the registered owner thereof and upon surrender thereof to the bond registrar and paying agent with a written instrument of
transfer satisfactory to the bond registrar and paying agent duly executed by the registered owner or his duly authorized attorney, may be exchanged for Bonds of any other authorized
denominations of the same aggregate principal amount and maturity date and bearing the same rate of interest as the surrendered Bond.
Each Bond shall be transferable only upon the books of the County, which shall be kept for that purpose by the bond registrar and paying agent, upon surrender of such Bond together with a
written instrument of transfer satisfactory to the bond registrar and paying agent duly executed by the registered owner or his duly authorized attorney.
Upon the exchange or transfer of any Bond, the bond registrar and paying agent on behalf of the County shall cancel the surrendered Bond and shall authenticate and deliver to the transferee a
new Bond or Bonds of any authorized denomination of the same aggregate principal amount and maturity date and bearing the same rate of interest as the surrendered Bond. If, at the time the
bond registrar and paying agent authenticates and delivers a new Bond pursuant to this section, payment of interest on the Bond is in default, the bond registrar and paying agent shall endorse
upon the new Bond the following: "Payment of interest on this bond is in default. The last date to which interest has been paid is [insert applicable date]."
The County and the bond registrar and paying agent may deem and treat the person in whose name any Bond shall be registered upon the books of the County as the absolute owner of such
Bond, whether such Bond shall be overdue or not, for the purpose of receiving payment of the principal of and interest on such Bond and for all other purposes, and all payments made to any
such registered owner, or upon his order, in accordance with the provisions of section 3 of this Resolution shall be valid and effectual to satisfy and discharge the liability upon such Bond to the
extent of the sum or sums so paid, and neither the County nor the bond registrar and paying agent shall be affected by any notice to the contrary. The County agrees to indemnify and save
the bond registrar and paying agent harmless from and against any and all loss, cost, charge, expense, judgment or liability incurred by it, acting in good faith and without negligence
hereunder, in so treating such registered owner. For every exchange or transfer of Bonds, the County or the bond registrar and paying agent may
make a charge sufficient to reimburse it for any tax, fee or other governmental charge required to be paid with respect to such exchange or transfer, which sum or sums shall be paid by the person
requesting such exchange or transfer as a condition precedent to the exercise of the privilege of making such exchange or transfer.
The bond registrar and paying agent shall not be required to transfer or exchange Bonds or portions of Bonds which have been selected for redemption.
TAX COVENANT. The County covenants to comply with all requirements of the Internal Revenue Code of 1986, as amended (the "Code") necessary to assure that the interest on the Bonds will
be and will remain excludable from gross income for federal income tax purposes. The County Agency, the County Treasurer, the County Clerk and other appropriate County officials are
authorized to do all things necessary to assure that the interest on the Bonds will be and will remain excludable from gross income for federal income tax purposes.
DEFEASANCE. In the event cash or direct obligations of the United States or obligations the principal of and interest on which are guaranteed by the United States, or a combination thereof, the
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principal of and interest on which, without reinvestment, come due at times and in amounts sufficient to pay, at maturity or irrevocable call for earlier optional redemption, the principal of and
interest on a series of the Bonds, shall have been deposited in trust, this Resolution shall be defeased and the owners of such series of Bonds shall have no further rights under this
Resolution except to receive payment of the principal of and interest on such series of Bonds from the cash or securities deposited in trust and the interest and gains thereon and to transfer
and exchange such series of Bonds as provided herein. REPLACEMENT OF BONDS. Upon receipt by the County Treasurer of proof of ownership of an
unmatured Bond, of satisfactory evidence that the Bond has been lost, apparently destroyed or wrongfully taken and of security or indemnity which complies with applicable law and is
satisfactory to the County Treasurer, the County Treasurer may authorize the bond registrar and paying agent to deliver a new executed Bond to replace the Bond lost, apparently destroyed or
wrongfully taken in compliance with applicable law. In the event an outstanding matured Bond is lost, apparently destroyed or wrongfully taken, the County Treasurer may authorize the bond
registrar and paying agent to pay the Bond without presentation upon the receipt of the same documentation required for the delivery of a replacement Bond. The Bond registrar and paying
agent, for each new Bond delivered or paid without presentation as provided above, shall require the payment of expenses, including counsel fees, which may be incurred by the bond registrar
and paying agent and the County in the premises. Any Bond delivered pursuant the provisions of this section in lieu of any Bond lost, apparently destroyed or wrongfully taken shall be of the same
form and tenor and be secured in the same manner as the Bond in substitution for which such bond was delivered.
APPROVAL OF MICHIGAN DEPARTMENT OF TREASURY – EXCEPTION FROM PRIOR APPROVAL. The issuance and sale of the Bonds shall be subject to the County obtaining
qualified status or prior approval from the Department of Treasury of the State of Michigan pursuant to Act 34, Public Acts of Michigan, 2001, as amended ("Act 34"), and, if necessary, the
County Treasurer and County Agency are each hereby authorized and directed to make application to the Department of Treasury for approval to issue and sell the Bonds as provided by
the terms of this Resolution and by Act 34. The County Treasurer and County Agency are authorized to pay any filing fees required in connection with obtaining qualified status or prior
approval from the Department of Treasury. The County Treasurer and County Agency are further authorized to request such waivers of the requirements of the Department of Treasury or Act 34
as necessary or desirable in connection with the sale of the Bonds. CONFLICTING RESOLUTIONS. All resolutions and parts of resolutions, insofar as they are in conflict
herewith, are rescinded. Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Correspondence from Sid Lockhart, P.E., Chief Engineer, Oakland County Water Resources
Commission and Map of City of Pontiac Water Meter Replacement Phase II on file in County Clerk’s office.
FISCAL NOTE (MISC. #16178)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE OAKLAND
COUNTY DWRF CITY OF PONTIAC WATER SUPPLY SYSTEM BONDS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution authorizes Drinking Water Revolving Fund (DWRF) Bonds to be sold to pay for
Phase II of the County’s City of Pontiac Water Meter Rehabilitation Program. 2. The Bonds will be used to reimburse for expenditures that includes replacement of approximately
12,000 water meters to collect billing and other meter data through a wireless communication system estimated to have a 30 year and upward useful life.
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3. The County Water Resources Commissioner, acting as County Agency for the County, will aggregate the principal amount to sell the Bonds in one or more series not to exceed $6,000,000
as authorized by Act 34, Public Acts of Michigan, 2001, as amended. 4. The DWRF Bonds are being sold to the State Drinking Water Revolving Fund Loan Program in a
private negotiated sale to the Michigan Finance Authority as authorized by Act 227, Public Acts of Michigan, 1985, as amended, in order to utilize proceeds of the State of Michigan Drinking Water
Revolving Fund. 5. The DWRF Bonds shall bear an interest rate not to exceed 3% per annum, shall be subject to
redemption prior to maturity and the final maturity shall not be more than 30 years after the date the Bonds are delivered to the initial purchaser.
6. The County of Oakland will pledge their full faith and credit for the prompt payment of principal and interest on the DWRF Bonds.
7. The statutory limit for County debt is $6,508,485,111 (10% of State Equalized Value). As of August 2, 2016, the total pledged debt is $704,623,864 or approximately 1.08262% of the State
Equalized Value. 8. The user fees from the City of Pontiac Water Supply System will pay for the principal and interest
on the Bonds. 9. No County general funds shall be appropriated to this Project.
FINANCE COMMITTEE
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16179 BY: Planning and Building Committee, Philip Weipert, Chairperson IN RE: WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE OAKLAND COUNTY OPEN MARKET CITY OF PONTIAC WATER SUPPLY SYSTEM BONDS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners has determined that it is necessary to acquire, construct, and install water supply system improvements and facilities consisting of the Saginaw Street project, the
Paddock Street project and the Valve Inspection/Replacement Program project (collectively, the “Project”) to improve the County's City of Pontiac Water Supply System (the "System") to be financed through the
issuance of one or more series of bonds in the aggregate principal amount not to exceed $5,000,000 pursuant to the provisions of Act 34, Public Acts of Michigan, 2001, as amended ("Act 34); and
WHEREAS the Board of Commissioners has determined to sell one or more series of bonds (the "Bonds") to finance that portion of the Project not paid from other available funds; and
WHEREAS the County has agreed in a Continuing Covenant Agreement dated as of September 27, 2013, between the County and Bank of America, N.A. (the "Bank of America Continuing Covenant
Agreement") to provide to Bank of America, N.A. certain information pursuant to Article VI, Section 6.05 (f) of the Bank of America Continuing Covenant Agreement which relates to a final official statement or
other offering or disclosure document prepared in connection with an offering of securities by the County. NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County of Oakland,
Michigan, as follows: AUTHORIZATION OF BONDS -- PURPOSE. The Bonds of the County aggregating the principal sum
to be determined by the County Water Resources Commissioner, acting as County Agency for the County (the “County Agency”), but not to exceed Five Million Dollars ($5,000,000) shall be
issued and sold in one or more series pursuant to the provisions of Act 34, and other applicable statutory provisions, for the purpose of defraying the cost of the Project, including the cost of
issuing the Bonds. The County Agency shall determine by order the portions of the Project to be financed by each series of the Bonds.
BOND DETAILS. The Bonds shall be designated "City of Pontiac Water Supply System Bonds, Series [Year, Letter]," with the year and letter as determined by the County Agency to be inserted
in the name of each series of the Bonds; shall be dated as of the date approved by the County Agency; shall be numbered from 1 upwards; shall be fully registered; shall be in the denomination
of $5,000 each or any integral multiple thereof not exceeding the aggregate principal amount for each maturity at the option of the purchaser thereof; shall bear interest at a rate or rates not
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exceeding 5.0% per annum as shall be determined by the County Agency at the time of sale; shall be payable as to interest on such dates as shall be determined by the County Agency; and
shall be serial bonds and/or term bonds and mature in such amounts and on such dates and in such years as shall be determined by the County Agency; provided, however, that the final
maturity of a series of Bonds shall not be more than 15 years after the date that such series of Bonds is delivered to the initial purchasers thereof.
PAYMENT OF PRINCIPAL AND INTEREST. The principal of and interest on the Bonds shall be payable in lawful money of the United States. Principal shall be payable upon presentation and
surrender of the Bonds to the bond registrar and paying agent as they severally mature. Interest shall be paid to the registered owner of each Bond as shown on the registration books at the
close of business on the 15th day of the calendar month preceding the month in which the interest payment is due. Interest shall be paid when due by check or draft drawn upon and mailed by the
bond registrar and paying agent to the registered owner at the registered address. BOOK-ENTRY SYSTEM. Initially, if requested by the original purchaser of the Bonds, one fully-
registered Bond for each maturity, in the aggregate amount of such maturity, shall be issued in the name of Cede & Co., as nominee of The Depository Trust Company ("DTC") for the benefit of
other parties (the "Participants") in the book-entry-only transfer system of DTC. In the event the County determines that it is in the best interest of the County not to continue the book-entry
system of transfer or that the interests of the holders of the Bonds might be adversely affected if the book-entry system of transfer is continued, the County may notify DTC and the bond registrar
and paying agent, whereupon DTC will notify the Participants of the availability through DTC of bond certificates. In such event, the bond registrar and paying agent shall deliver, transfer and
exchange bond certificates as requested by DTC and any Participant or "beneficial owner" in appropriate amounts in accordance with this Resolution. DTC may determine to discontinue
providing its services with respect to the Bonds at any time by giving notice to the County and the bond registrar and paying agent and discharging its responsibilities with respect thereto under
applicable law or the County may determine that DTC is incapable of discharging its duties and may so advise DTC. In either such event, the County shall use reasonable efforts to locate
another securities depository. Under such circumstances (if there is no successor securities depository), the County and the bond registrar and paying agent shall be obligated to deliver
bond certificates in accordance with the procedures established by this Resolution. In the event bond certificates are issued, the provisions of this Resolution shall apply to, among other things,
the transfer and exchange of such certificates and the method of payment of principal of and interest on such certificates. Whenever DTC requests the County and the bond registrar and
paying agent to do so, the County and the bond registrar and paying agent shall cooperate with DTC in taking appropriate action after reasonable notice to make available one or more separate
certificates evidencing the Bonds to any Participant having Bonds certified to its DTC account or to arrange for another securities depository to maintain custody of certificates evidencing the
Bonds. Notwithstanding any other provision of this Resolution to the contrary, so long as any Bond is
registered in the name of Cede & Co., as nominee of DTC, all payments with respect to the principal of, interest on and redemption premium, if any, on such Bond and all notices with
respect to the Bond shall be made and given, respectively, to DTC as provided in the Blanket Issuer Letter of Representations between DTC and the County, and the County Treasurer and
the County Agency are each authorized to sign such additional documents as such officer deems necessary or appropriate in order to accomplish the issuance of the Bonds in accordance with
law and this Resolution. Notwithstanding any other provision of this section to the contrary, if the County Agency deems it
to be in the best interest of the County, the Bonds shall not initially be issued through the book-entry-only transfer system of DTC.
PRIOR REDEMPTION. The Bonds shall be subject to redemption prior to maturity upon such terms and conditions as shall be determined by the County Agency.
BOND REGISTRAR AND PAYING AGENT. The County Treasurer shall designate, and may enter into an agreement with, a bond registrar and paying agent for the Bonds which shall be a bank or
trust company located in the State of Michigan which is qualified to act in such capacity under the laws of the United States of America or the State of Michigan. The County Treasurer from time to
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time as required may designate a similarly qualified successor bond registrar and paying agent. If the County Agency deems it to be in the best interest of the County, the County Treasurer shall
serve as bond registrar and paying agent for the Bonds. EXECUTION, AUTHENTICATION AND DELIVERY OF BONDS. The Bonds shall be executed in the
name of the County by the facsimile signatures of the Chairperson of the Board of Commissioners and the County Clerk and authenticated by the manual signature of an authorized
representative of the bond registrar and paying agent, and the seal of the County (or a facsimile thereof) shall be impressed or imprinted on the Bonds. After the Bonds have been executed and
authenticated for delivery to the original purchaser thereof, they shall be delivered by the County Treasurer to the purchaser upon receipt of the purchase price. Additional Bonds bearing the
facsimile signatures of the Chairperson of the Board of Commissioners and the County Clerk and upon which the seal of the County (or a facsimile thereof) is impressed or imprinted may be
delivered to the bond registrar and paying agent for authentication and delivery in connection with the exchange or transfer of Bonds. The bond registrar and paying agent shall indicate on each
bond the date of its authentication. FORM OF BONDS. The Bonds shall be in substantially the following form, with such additions,
deletions and modifications as are approved by the County Agency and consistent with the terms of this Resolution:
[FORM OF BOND]
UNITED STATES OF AMERICA STATE OF MICHIGAN
COUNTY OF OAKLAND
CITY OF PONTIAC WATER SUPPLY SYSTEM BOND, SERIES _____
INTEREST RATE MATURITY DATE DATE OF ORIGINAL ISSUE CUSIP
Registered Owner:
Principal Amount:
The County of Oakland, State of Michigan (the "County") acknowledges itself indebted to and for value received hereby promises to pay to the Registered Owner identified above, or registered assigns,
the Principal Amount set forth above on the Maturity Date specified above, unless redeemed prior thereto as hereinafter provided, upon presentation and surrender of this bond at
____________________________________________ in the city of _______________, Michigan, the bond registrar and paying agent, and to pay to the Registered Owner, as shown on the registration books
at the close of business on the 15th day of the calendar month preceding the month in which an interest payment is due, by check or draft drawn upon and mailed by the bond registrar and paying agent by first
class mail postage prepaid to the Registered Owner at the registered address, interest on such Principal Amount from the Date of Original Issue or such later date through which interest shall have been paid
until the County's obligation with respect to the payment of such Principal Amount is discharged at the rate per annum specified above. Interest is payable on the first day of _________ and ________ in each
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year, commencing ____________ 1, 201_. Principal and interest are payable in lawful money of the United States of America. Interest shall be computed on the basis of a 360-day year of twelve 30-day
months. This bond is one of a series of bonds aggregating the principal sum of
_______________________________ Dollars ($_________) issued by the County under and pursuant to and in full conformity with the Constitution and Statutes of Michigan (especially Act No. 34, Public
Acts of 2001, as amended) and a bond authorizing resolution adopted by the Board of Commissioners of the County (the "Resolution") and an order of the Water Resources Commissioner of the County, as
County Agency, for the purpose of defraying part of the cost of acquiring, constructing, and installing water supply system facilities to improve the County’s City of Pontiac Water Supply System (the
"System"). The County has authorized the net revenues derived from users of the System to be used to pay
the principal of and interest on the bonds when due. In addition, the County has irrevocably pledged its full faith and credit for the prompt payment of the principal of and interest on the bonds as the same
become due. In the event and to the extent that the net revenues derived from users of the System are not sufficient to pay the principal of and interest on the bonds, such principal and interest are payable as
a first budget obligation of the County from its general funds. The ability of the County to raise such funds is subject to applicable statutory and constitutional limitations on the taxing power of the County. The
amount of taxes necessary to pay the principal of and interest on the bonds, together with the taxes levied for the same year, shall not exceed the limit authorized by law
This bond is transferable, as provided in the Resolution, only upon the books of the County kept
for that purpose by the bond registrar and paying agent, upon the surrender of this bond together with a written instrument of transfer satisfactory to the bond registrar and paying agent duly executed by the
Registered Owner or his attorney duly authorized in writing. Upon the exchange or transfer of this bond a new bond or bonds of any authorized denomination, in the same aggregate principal amount and of the
same interest rate and maturity, shall be authenticated and delivered to the transferee in exchange therefor as provided in the Resolution, and upon payment of the charges, if any, therein provided. Bonds
so authenticated and delivered shall be in the denomination of $5,000 or any integral multiple thereof not exceeding the aggregate principal amount for each maturity.
The bond registrar and paying agent shall not be required to transfer or exchange bonds or portions of bonds which have been selected for redemption.
MANDATORY PRIOR REDEMPTION
Bonds maturing in the year ____ are subject to mandatory prior redemption at par and accrued interest as follows:
Redemption Date Principal Amount of Bonds to be Redeemed
Bonds or portions of bonds to be redeemed by mandatory redemption shall be selected by lot. (REPEAT IF MORE THAN ONE TERM BOND)
OPTIONAL PRIOR REDEMPTION
Bonds maturing prior to ________ 1, 20__, are not subject to redemption prior to maturity. Bonds maturing on and after ________ 1, 20__, are subject to redemption prior to maturity at the option of the
County, in such order as shall be determined by the County, on any one or more interest payment dates on and after ________ 1, 20__. Bonds of a denomination greater than $5,000 may be partially redeemed
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in the amount of $5,000 or any integral multiple thereof. If less than all of the bonds maturing in any year are to be redeemed, the bonds or portions of bonds to be redeemed shall be selected by lot. The
redemption price shall be the par value of the bond or portion of the bond called to be redeemed plus interest to the date fixed for redemption and a premium as follows:
__% of the par value of each bond called for redemption on or after ________ 1, 20__, but prior to ________ 1, 20__;
__% of the par value of each bond called for redemption on or after ________ 1, 20__, but prior to ________ 1, 20__;
No premium if called for redemption on or after ________ 1, 20__. Not less than thirty days' nor more than sixty days' notice of redemption shall be given to the
holders of bonds called to be redeemed by mail to the registered holder at the registered address. Bonds or portions of bonds called for redemption shall not bear interest after the date fixed for redemption,
provided funds are on hand with the bond registrar and paying agent to redeem the same. It is hereby certified, recited and declared that all acts, conditions and things required to exist,
happen and be performed precedent to and in the issuance of the bonds of this series, existed, have happened and have been performed in due time, form and manner as required by law, and that the total
indebtedness of the County, including the series of bonds of which this bond is one, does not exceed any constitutional or statutory limitation.
IN WITNESS WHEREOF, the County of Oakland, Michigan, by its Board of Commissioners, has
caused this bond to be executed in its name by facsimile signatures of the Chairperson of the Board of Commissioners and the County Clerk and its corporate seal (or a facsimile thereof) to be impressed or
imprinted hereon. This bond shall not be valid unless the Certificate of Authentication has been manually executed by an authorized representative of the bond registrar and paying agent.
COUNTY OF OAKLAND
By: Chairperson, Board of Commissioners
[SEAL]
And:
County Clerk
CERTIFICATE OF AUTHENTICATION
This bond is one of the bonds described in the within mentioned Resolution.
Bond Registrar and Paying Agent
By:
Authorized Representative
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AUTHENTICATION DATE:
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto ______________________________________________________________________________
(please print or type name, address and taxpayer identification number of transferee) the within bond and all rights thereunder and hereby irrevocably constitutes and appoints
______________________________________________________________________________ attorney to transfer the within bond on the books kept for registration thereof, with full power of
substitution in the premises.
Dated: ____________________ __________________________________________
Signature Guaranteed: __________________________________________
Signature(s) must be guaranteed by an eligible guarantor institution participating in a Securities Transfer Association recognized signature guarantee program.
[END OF BOND FORM]
PRINCIPAL AND INTEREST FUND. There shall be established for each series of Bonds a Principal and Interest Fund which shall be accounted for separately and shall be used only to retire such
series of Bonds. From the proceeds of the sale of each series of Bonds there shall be set aside in the respective Principal and Interest Fund any premium and accrued interest received from the
purchaser of the Bonds at the time of delivery of the Bonds in the amounts determined by the County Agency. All payments made by the County pursuant to section 14 hereof are pledged for
payment of the principal of and interest on the Bonds and expenses incidental thereto and as received shall be placed in the Principal and Interest Fund to be used to pay the principal and
interest on the respective series of Bonds. CONSTRUCTION FUND. The remainder of the proceeds of the sale of the Bonds shall be set aside
in a construction fund for the Project and used to defray the cost of the Project and, to the extent not needed to pay the cost of the Project, shall be deposited in the Principal and Interest Fund
established in section 9 hereof or, alternatively, used to acquire and construct additional improvements to the System as determined by the Board of Commissioners of the County.
SALE, ISSUANCE, DELIVERY, TRANSFER AND EXCHANGE OF BONDS. The County Agency is hereby authorized to determine the principal amount of each series of Bonds to be sold and to
determine the other bond details as described in section 2 hereof and the terms and conditions for prior redemption as described in section 5 hereof. In addition, the County Agency is hereby
authorized to sell each series of Bonds at a negotiated sale as hereinafter provided, and it is hereby determined that such negotiated sale is in the best interests of the County and is
calculated to provide the County with the lowest cost of borrowing money. The Bonds shall be sold to a purchaser (the “Purchaser”) in connection with a private placement by a placement
agent to be determined by the County Agency (the “Placement Agent”), at a price determined by the County Agency, following consultation with the County’s financial consultant, to be in the best
interests of the County. The sale may be made pursuant to a request for proposals as approved by order of the County Agency. The County Agency is hereby authorized to do all other things
necessary to effectuate the sale, issuance, delivery, transfer and exchange of the Bonds in accordance with the provisions of this Resolution.
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OFFICIAL STATEMENT. The County Agency and the County Treasurer are each authorized to cause the preparation of an official statement for the Bonds for the purpose of enabling
compliance with Rule 15c2-12 issued under the Securities Exchange Act of 1934, as amended (the "Rule") and to do all other things necessary to enable compliance with the Rule. After the
award of the Bonds, the County will provide copies of a "final official statement" (as defined in paragraph (e)(3) of the Rule) on a timely basis and in reasonable quantity as requested by the
successful bidder or bidders to enable such bidder or bidders to comply with paragraphs (b)(3) and (b)(4) of the Rule and the rules of the Municipal Securities Rulemaking Board.
CONTINUING DISCLOSURE. The County Treasurer is authorized to execute a certificate of the County, constituting an undertaking to provide ongoing disclosure about the County for the
benefit of the holders of the Bonds as required under paragraph (b)(5) of the Rule, and amendments to such certificate from time to time in accordance with the terms of the certificate
(the certificate and any amendments thereto are collectively referred to herein as the "Continuing Disclosure Certificate"). The County hereby covenants and agrees that it will comply with and
carry out all of the provisions of the Continuing Disclosure Certificate. SECURITY. The net revenues derived from the users of the System have previously been pledged
for the payment of principal and interest on the County's City of Pontiac Water Supply System Bond, Series 2015A, the City of Pontiac Water Supply System Bond, Series 2015B, the City of
Pontiac Water Supply System Improvements Bonds, Series 2014 and the City of Pontiac's Water Supply System Revenue Bonds, Series 2010 (collectively, the "Prior Bonds"), in accordance with
the provisions of the City of Pontiac Water Supply System Contract dated as of April 19, 2012 between the County and the City of Pontiac, and are pledged for the payment of the principal of
and interest on the Bonds on a parity basis with the Prior Bonds. The Bonds shall also be limited tax general obligations of the County. The full faith and credit of the County are pledged for the
prompt payment of the principal of and interest on the Bonds as the same shall become due. Each year the County shall be obligated, as a first budget obligation, to advance moneys from its
general funds or to levy ad valorem property taxes on all taxable property within its corporate boundaries to pay such principal and interest as the same become due in the event and to the
extent that the net revenues derived from the users of the System are not sufficient to make such payment. The ability of the County to raise funds to pay such amounts is subject to applicable
constitutional and statutory limitations on the taxing power of the County. Nothing in this section 14 shall preclude the County from issuing revenue bonds pursuant to Act 94, Public Acts of
Michigan, 1933, as amended, or additional bonds pursuant to Act 34 to pay the costs of further improvements to the System and pledging the net revenues derived from the users of the System
for the payment of such bonds on a parity basis with the Prior Bonds and the Bonds. ESTIMATES OF PERIOD OF USEFULNESS AND COST. The estimated period of usefulness of the
Project is hereby determined to be not less than thirty (30) years and upwards, and the plans for and estimated cost of the Project in the amount of $5,000,000 are hereby approved and adopted.
EXCHANGE AND TRANSFER OF BONDS. Any Bond, at the option of the registered owner thereof and upon surrender thereof to the bond registrar and paying agent with a written instrument of
transfer satisfactory to the bond registrar and paying agent duly executed by the registered owner or his duly authorized attorney, may be exchanged for Bonds of any other authorized
denominations of the same aggregate principal amount and maturity date and bearing the same rate of interest as the surrendered Bond.
Each Bond shall be transferable only upon the books of the County, which shall be kept for that purpose by the bond registrar and paying agent, upon surrender of such Bond together with a
written instrument of transfer satisfactory to the bond registrar and paying agent duly executed by the registered owner or his duly authorized attorney.
Upon the exchange or transfer of any Bond, the bond registrar and paying agent on behalf of the County shall cancel the surrendered Bond and shall authenticate and deliver to the transferee a
new Bond or Bonds of any authorized denomination of the same aggregate principal amount and maturity date and bearing the same rate of interest as the surrendered Bond. If, at the time the
bond registrar and paying agent authenticates and delivers a new Bond pursuant to this section, payment of interest on the Bond is in default, the bond registrar and paying agent shall endorse
upon the new Bond the following: "Payment of interest on this bond is in default. The last date to which interest has been paid is [insert applicable date]."
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The County and the bond registrar and paying agent may deem and treat the person in whose name any Bond shall be registered upon the books of the County as the absolute owner of such
Bond, whether such Bond shall be overdue or not, for the purpose of receiving payment of the principal of and interest on such Bond and for all other purposes, and all payments made to any
such registered owner, or upon his order, in accordance with the provisions of section 3 of this Resolution shall be valid and effectual to satisfy and discharge the liability upon such Bond to the
extent of the sum or sums so paid, and neither the County nor the bond registrar and paying agent shall be affected by any notice to the contrary. The County agrees to indemnify and save
the bond registrar and paying agent harmless from and against any and all loss, cost, charge, expense, judgment or liability incurred by it, acting in good faith and without negligence
hereunder, in so treating such registered owner. For every exchange or transfer of Bonds, the County or the bond registrar and paying agent may
make a charge sufficient to reimburse it for any tax, fee or other governmental charge required to be paid with respect to such exchange or transfer, which sum or sums shall be paid by the person
requesting such exchange or transfer as a condition precedent to the exercise of the privilege of making such exchange or transfer.
The bond registrar and paying agent shall not be required to transfer or exchange Bonds or portions of Bonds which have been selected for redemption.
TAX COVENANT. The County covenants to comply with all requirements of the Internal Revenue Code of 1986, as amended (the "Code") necessary to assure that the interest on the Bonds will
be and will remain excludable from gross income for federal income tax purposes. The County Agency, the County Treasurer, the County Clerk and other appropriate County officials are
authorized to do all things necessary to assure that the interest on the Bonds will be and will remain excludable from gross income for federal income tax purposes.
DEFEASANCE. In the event cash or direct obligations of the United States or obligations the principal of and interest on which are guaranteed by the United States, or a combination thereof, the
principal of and interest on which, without reinvestment, come due at times and in amounts sufficient to pay, at maturity or irrevocable call for earlier optional redemption, the principal of and
interest on a series of the Bonds, shall have been deposited in trust, this Resolution shall be defeased and the owners of such series of Bonds shall have no further rights under this
Resolution except to receive payment of the principal of and interest on such series of Bonds from the cash or securities deposited in trust and the interest and gains thereon and to transfer
and exchange such series of Bonds as provided herein. REPLACEMENT OF BONDS. Upon receipt by the County Treasurer of proof of ownership of an
unmatured Bond, of satisfactory evidence that the Bond has been lost, apparently destroyed or wrongfully taken and of security or indemnity which complies with applicable law and is
satisfactory to the County Treasurer, the County Treasurer may authorize the bond registrar and paying agent to deliver a new executed Bond to replace the Bond lost, apparently destroyed or
wrongfully taken in compliance with applicable law. In the event an outstanding matured Bond is lost, apparently destroyed or wrongfully taken, the County Treasurer may authorize the bond
registrar and paying agent to pay the Bond without presentation upon the receipt of the same documentation required for the delivery of a replacement Bond. The Bond registrar and paying
agent, for each new Bond delivered or paid without presentation as provided above, shall require the payment of expenses, including counsel fees, which may be incurred by the bond registrar
and paying agent and the County in the premises. Any Bond delivered pursuant the provisions of this section in lieu of any Bond lost, apparently destroyed or wrongfully taken shall be of the same
form and tenor and be secured in the same manner as the Bond in substitution for which such bond was delivered.
APPROVAL OF MICHIGAN DEPARTMENT OF TREASURY – EXCEPTION FROM PRIOR APPROVAL. The issuance and sale of the Bonds shall be subject to the County obtaining
qualified status or prior approval from the Department of Treasury of the State of Michigan pursuant to Act 34, Public Acts of Michigan, 2001, as amended ("Act 34"), and, if necessary, the
County Treasurer and County Agency are each hereby authorized and directed to make application to the Department of Treasury for approval to issue and sell the Bonds as provided by
the terms of this Resolution and by Act 34. The County Treasurer and County Agency are authorized to pay any filing fees required in connection with obtaining qualified status or prior
Commissioners Minutes Continued. August 18, 2016
473
approval from the Department of Treasury. The County Treasurer and County Agency are further authorized to request such waivers of the requirements of the Department of Treasury or Act 34
as necessary or desirable in connection with the sale of the Bonds. NOTICE OF ISSUANCE OF BONDS. Within thirty (30) days after the issuance of each series of
Bonds, either (1) a copy of the final official statement or other offering or disclosure document prepared by the County in connection with the issuance of the Bonds or (2) notice that such
information has been filed with the Electronic Municipal Market Access system of the Municipal Securities Rulemaking Board and is publicly available shall be furnished to Bank of America, N.A.
at the following locations: Bank of America, N.A.
Mail Code: IL4-135-07-28 135 South LaSalle Street
Chicago, IL 60603 Attention: Thomas R. Denes
Bank of America, N.A.
Public Sector Banking Group Mail Code: MI8-900-02-70
2600 W. Big Beaver Road Troy, MI 48084
Attention: Susan Pendygraft, Senior Credit Support Association
In accordance with the Bank of America Continuing Covenant Agreement, the notices provided for above shall be in writing and shall be transmitted by e-mail to the following addresses:
ryan.denes@baml.com and susan.pendygraft@baml.com. CONFLICTING RESOLUTIONS. All resolutions and parts of resolutions, insofar as they are in conflict
herewith, are rescinded. Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing
resolution. PLANNING and BUILDING COMMITTEE
Copy of Correspondence from Sid Lockhart, P.E., Chief Engineer, Oakland County Water Resources Commission and Map of City of Pontiac Miscellaneous Water Improvements on file in County Clerk’s
office.
FISCAL NOTE (MISC. #16179) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE OAKLAND COUNTY OPEN MARKET CITY OF PONTIAC WATER SUPPLY SYSTEM BONDS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The resolution authorizes Open Market Bonds to be sold to pay for a series of high priority water system improvements to the County’s City of Pontiac Water Supply System.
2. The bonds will be used to reimburse for expenditures to install water supply system improvements and facilities for the Saginaw Street project, the Paddock Street project and
the Valve Inspection/Replacement Program project. 3. The Open Market Bond issue is not to exceed $5,000,000 and shall be issued and sold in
one or more series pursuant to the provisions of Act 34, Public Acts of Michigan, 2001, as amended, for the purpose of defraying the cost of the Project not paid from other available
funds. 4. The Open Market Bonds shall bear an interest rate not to exceed 5% per annum, shall be
subject to redemption prior to maturity and the final maturity shall not be more than 15 years after the date the Bonds are delivered to the initial purchaser thereof.
5. The County of Oakland will pledge their full faith and credit for the prompt payment of principal and interest on the Open Market Bonds.
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474
6. The statutory limit for County debt is $6,508,485,111 (10% of State Equalized Value). As of August 2, 2016, the total pledged debt is $704,623,864 or approximately 1.08262% of the
State Equalized Value. 7. The user fees from the City of Pontiac Water Supply System will pay for the principal and
interest on the Bonds. 8. No County general funds shall be appropriated to this Project.
FINANCE COMMITTEE
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16180 BY: Planning and Building Committee, Philip Weipert, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT/WATER RESOURCES COMMISSIONER – APPROVAL AND ACCEPTANCE OF RENEWAL LEASE AGREEMENT WITH D'AN-CO PROPERTIES, LLC, FOR USE OF INDUSTRIAL BUILDING AND STORAGE YARD AT 30750 W 8 MILE ROAD, FARMINGTON HILLS, MICHIGAN
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Water Resources Commissioner presently provides water system and sanitary sewer system operations and maintenance to numerous communities in southern Oakland
County; and WHEREAS at the present time, the County does not own a suitable facility in southern Oakland County
which would accommodate the material storage needs of the Water Resources Commissioner’s Water Unit; and
WHEREAS pursuant to Miscellaneous Resolution #12161 of May 2012, the County of Oakland entered into a lease agreement with D’AN-CO Properties to occupy part of an industrial building and construction
yard located at 30750 W. 8 Mile Road in Farmington Hills for the purpose of providing said storage; and WHEREAS the D’AN-CO Properties lease expires June 30, 2016, after which rent continues on a month
to month basis; and WHEREAS the Water Resource Commissioner’s Water Unit operates 22 water systems in various areas
of the County to ensure that storage space is appropriately utilized to efficiently serve our customers; and WHEREAS under the terms and conditions of the attached Lease Agreement, the Water Resources
Commissioner will occupy the 2,880 square foot garage in the industrial building and 26,600 square feet of storage yard, and have use of approximately two acres of land associated with the building for a period
of five years; and WHEREAS the rental rate during the term of the lease will be $3,800 per month or $45,600 per year; and
WHEREAS the lease may be terminated by the County upon 90 days written notice; and WHEREAS it is the recommendation of the Water Resources Commissioner and the Department of
Facilities Management that the Oakland County Board of Commissioners accepts and approves the terms and conditions of the attached Lease Agreement with D’AN-CO Properties; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement and recommend its approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached Lease Agreement between the County of Oakland and D'AN-CO Properties,
LLC for use of the garage and storage yard area identified above, at 30750 W. 8 Mile Road, Farmington Hills, Michigan.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or his designee to execute the attached Lease Agreement and all other related documents
between the County of Oakland and D'AN-CO Properties, LLC, which may be required. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Lease and Attachment “A” Map of D’AN-CO Properties Lease 30750 Eight Mile Road, Farmington,
MI 48336 Incorporated by Reference. Original on file in County Clerk’s office.
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475
FISCAL NOTE (MISC. #16180) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT/WATER RESOURCES COMMISSIONER – APPROVAL AND ACCEPTANCE OF RENEWAL LEASE AGREEMENT WITH D'AN-CO PROPERTIES,
LLC, FOR USE OF INDUSTRIAL BUILDING AND STORAGE YARD AT 30750 W 8 MILE ROAD, FARMINGTON HILLS, MICHIGAN
To The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The resolution authorizes and approves the terms and conditions of the lease agreement between Oakland County and D'An-Co Properties, LLC.
2. No County facilities currently exist within the County Complex or offsite to adequately meet the storage needs of the Water Resources Commissioner in Southern Oakland County.
3. The Department of Facilities Management and the Water Resources Commissioner have successfully negotiated with D'An-Co Properties, LLC the terms of a five (5) year lease,
which shall begin on July 1, 2016 and shall expire on June 30, 2021, at the rate of $3,800 a month or $45,600 per year for use of an industrial building located at 30750 West 8 Mile Road
in the City of Farmington Hills, Michigan. 4. The Water Resources Commissioner currently has a lease for this location and sufficient funding
is budgeted in the Water and Sewer Trust Fund (#57010). 5. The cost of the lease is recovered through the water and sewer rates.
6. No budget amendment is required. FINANCE COMMITTEE
(The vote for this motion appears on page 488.)
*REPORT (MISC. #16193)
BY: Planning and Building Committee, Philip Weipert, Chairperson IN RE: CHARTER TOWNSHIP OF WHITE LAKE - REQUEST FOR $148,000 LOAN FROM THE LONG TERM REVOLVING FUND FOR THE CONSTRUCTION OF THE GRASS LAKE AUGMENTATION WELL
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above referenced resolution on August 9, 2016, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Planning and Building Committee, I move the acceptance of the foregoing report.
PLANNING AND BUILDING COMMITTEE
MISCELLANEOUS RESOLUTION #16193 BY: Commissioner Eileen Kowall, District #6
IN RE: CHARTER TOWNSHIP OF WHITE LAKE – REQUEST FOR $148,000 LOAN FROM THE LONG TERM REVOLVING FUND FOR THE CONSTRUCTION OF THE GRASS LAKE AUGMENTATION
WELL To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Grass Lake is an inland lake located in the Charter Township of White Lake, County of
Oakland, State of Michigan; and WHEREAS pursuant to Part 309 of the Michigan Natural Resources and Environmental Protection Act,
1994 P.A. 451, as amended, MCL 324.30901 et seq, a Lake Improvement Board for Grass Lake was established for the purpose of undertaking improvements to Grass Lake; and
WHEREAS the Lake Improvement Board has determined that the construction of an augmentation well is necessary for the protection of the health, safety and welfare of the public, to protect the natural
resources of the State and to protect the value of properties around the lake; and
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476
WHEREAS following a Public Hearing, the Lake Improvement Board approved and confirmed a Special Assessment roll for the Grass Lake Augmentation Well project; and
WHEREAS the County Board of Commissioners, pursuant to Miscellaneous Resolution No. 02019 on February 21, 2002, established a Long-Term Revolving Fund to advance funding for lake level control
projects for the protection of the health, safety and welfare of the public, to protect the natural resources of the State and to protect the value of properties around lakes; and
WHEREAS Miscellaneous Resolution No. 02019 authorized loans up to $150,000; and WHEREAS the total cost estimate of the project is $148,000 which includes administration, legal
proceedings, design and installation of the augmentation well; and WHEREAS the Charter Township of White Lake has established a special assessment district in
accordance with 1954 P.A. 188, as amended and agrees to pledge its full faith and credit of the Township for the prompt repayment of the principal and interest of the loan from the County; and
WHEREAS pursuant to Section 30922 of Part 309, the Lake Improvement Board is authorized to collect special assessments to defray the costs of any improvement made under Part 309; and
WHEREAS in order to pay for the initial costs associated with the administration, legal proceedings, design and installation of the augmentation well, the Township requests a loan from the Long-Term
Revolving Fund in the amount of $148,000 with the understanding that the Township agrees to pay back the County over a period of 10 years.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County of Oakland, Michigan as follows:
1. The County Board of Commissioners hereby authorizes a loan not to exceed $148,000 from the County’s Long-Term Revolving Fund to the Charter Township of White Lake with an annual
interest rate to be determined in accordance with County policy at the time the funds are disbursed for the costs associated with the administration, legal proceedings, design and
installation of the augmentation well for Grass Lake. 2. The loan shall be applied to all costs for administration, legal proceedings, design and installation
of the augmentation well. 3. The loan with applicable interest shall be paid in full and shall be assessed against the Township
in ten (10) annual installments beginning at a time that will be determined at a future date. 4. The Chairperson is authorized to execute an agreement between the County and the Charter
Township of White Lake in the form recommended and approved by Corporation Counsel with terms and conditions necessary for the repayment of the loan provided herein.
Chairperson, I move the adoption of the foregoing Resolution. EILEEN KOWALL
FISCAL NOTE (MISC. #16193)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: CHARTER TOWNSHIP OF WHITE LAKE – REQUEST FOR $148,000 LOAN FROM THE LONG
TERM REVOLVING FUND FOR THE CONSTRUCTION OF THE GRASS LAKE AUGMENTATION WELL
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Charter Township of White Lake is requesting a not to exceed loan in the amount of $148,000 from the Long Term Revolving fund to be used for the administration, legal
proceedings, design and installation of an augmentation well to appropriately regulate the lake level of Grass Lake.
2. Miscellaneous Resolution #02019 established the Long Term Revolving Fund to advance monies for loans to local units for amounts up to $150,000 for lake level control projects.
3. The Lake Improvement Board for Grass Lake established a special assessment district in accordance with 1954 P.A. 188 as amended and approved a special assessment roll for all lands
benefited by the Grass Lake Augmentation Well project. 4. The Charter Township of White Lake will pledge its full faith and credit for the prompt repayment
of the principal and interest of the loan from the County over a ten (10) year period.
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477
5. Additionally, MR #89276 states that an interest rate no less than the prevailing six-month Treasury Bill rate should be charged; however, the six-month Treasury Bill rate is quite a bit lower
than the average interest rate from the Treasurer’s pooled investments and therefore the rate to be charged will be the last published Treasurer’s pooled investments average monthly rate for the
month of July 2016 of 0.986%. 6. Funding is currently available in the Long-Term Revolving Fund to issue an advance in the not to
exceed amount of $148,000 to the Charter Township of White Lake. 7. No budget amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16216 BY: Planning and Building Committee, Philip J. Weipert, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY AND HOME IMPROVEMENT DIVISION – PY 2016/2017 MICHIGAN STATE HOUSING
DEVELOPMENT AUTHORITY (MSHDA) HOUSING EDUCATION PROGRAM CONTRACT FOR HOUSING COUNSELING SERVICES – ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies, and Gentlemen:
WHEREAS the Michigan State Housing Development Authority (MSHDA) administers a Housing Education Program (HEP) which is a network of counselors who provide homebuyer education and
foreclosure prevention services; and WHEREAS MSHDA has awarded $20,000.00 to the Community and Home Improvement Division’s
Housing Counseling and Homeless Services Unit to perform homebuyer education, pre-purchase, financial capability and foreclosure services for Oakland County households in accordance with adopted
National Industry Standards for Homeownership Education and Counseling; and WHEREAS MSHDA shall reimburse Oakland County Community and Home Improvement Division
housing counselor salary and benefit costs not to exceed $20,000.00 to facilitate housing education services for clients seeking to purchase or retain a home; and
WHEREAS the terms of the agreement shall cover work performed by the Community and Home Improvement Division during the period of time beginning July 1, 2016 through June 30, 2017; and
WHEREAS the Division shall use this grant revenue in addition to the federal Community Development Block Grant and Housing Counseling Grant to fund the housing counselors salaries and fringe benefits
including one (1) Special Revenue (SR) Full Time Eligible (FTE) Housing Counseling and Homeless Services Supervisor position (#1090680-03354), one (1) SR FTE Senior Community and Home
Improvement Specialist position (#1090680-00730) and one (1) SR FTE Community and Home Improvement Specialist position (#1090680-10806); and
WHEREAS the acceptance of this contract does not obligate the County to any future commitment; and WHEREAS this agreement has completed the Grant Review Process according to the Board of
Commissioners Grant Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the PY
2016/2017 Michigan State Housing Development Authority Housing Education Program contract totaling $20,000.00 to provide homebuyer education, pre-purchase, financial capability and foreclosure services
for Oakland County households. BE IT FURTHER RESOLVED this grant revenue will be used in addition to the federal Community
Development Block Grant and Housing Counseling Grant to fund the housing counselors’ salaries and fringe benefits from July 1, 2016 through June 30, 2017.
BE IT FURTHER RESOLVED that housing counseling services will be performed in accordance with National Industry Standards for Homeownership Education and Counseling.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent
(15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that the acceptance of this contract does not obligate the County to any
future commitment.
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478
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Grant Review Sign Off – Community and Home Improvement Division – Program Year (PY) 2016/2017 Housing Education Program and Contract No. 16-32-HEP Michigan State Housing
Development Authority Agreement for Professional Services with Oakland County Housing Counseling Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16216)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS - COMMUNITY
AND HOME IMPROVEMENT DIVISION – PY 2016/2017 MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY (MSHDA) HOUSING EDUCATION PROGRAM CONTRACT FOR HOUSING
COUNSELING SERVICES – ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Michigan State Housing Development Authority (MSHDA) has awarded $20,000 to the
Community and Home Improvement Division’s Housing Counseling and Homeless Services Unit. 2. The MSHDA Housing Education Program Grant amount of $20,000 will be used in addition to FY
2016 Community Development Block Grant (CDBG) funds and Oakland County Housing Counseling funds, for a total project amount of $354,994.
3. MSHDA Housing Education Program Grant will be used in addition to the federal Community Development Block Grant and Housing Counseling Grant funds allocated for the housing
counselors salaries and fringe benefits including one (1) Special Revenue (SR) Full Time Eligible (FTE) Housing Counseling and Homeless Services Supervisor position (#1090680-03354), one
(1) SR FTE Senior Community and Home Improvement Specialist position (#1090680-00730) and one (1) SR FTE Community and Home Improvement Specialist position (#1090680-10806)
from July 1, 2016 through June 30, 2017. 4. No County Match is required.
5. FY 2016 Budget Amendment is recommended as follows:
MSHDA – HOUSING EDUCATION GRANT (#29722) FY 2016 GR0000000766 Activity GLB, Analysis Type GLB, Bud Ref 2016
Revenue
1090680-132210-615571 State Operating Grants $20,000 Total Revenue $20,000
Expenses 1090680-132210-702010 Salaries $12,000
1090680-132210-722740 Fringes $ 8,000 Total Expenditures $20,000
COMMUNITY DEVELOPMENT BLOCK GRANTS (#29701)
GR0000000761 Activity GLB, Analysis Type GLB, Bud Ref 2016
Expenses 29701-1090680-132210-702010 Salaries ($12,000)
29701-1090680-132210-722740 Fringe Benefits ($ 8,000) 29701-1090601-172160-731521 Public Services $ 20,000
Total Expenditures $ 0 FINANCE COMMITTEE
(The vote for this motion appears on page 488.)
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479
*MISCELLANEOUS RESOLUTION #16217 BY: Planning and Building Committee, Philip J. Weipert, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS - COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2016 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) HOUSING COUNSELING PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the U.S. Department of Housing and Urban Development (HUD) has awarded the
Department of Economic Development and Community Affairs Division of Community and Home Improvement FY 2016 Housing Counseling Program funds totaling $28,229.00 for comprehensive
housing counseling services performed during the period October 1, 2015, through March 31, 2017; and WHEREAS the competitive grant award provides funding to deliver a full range of housing counseling
services to help housing consumers improve housing conditions and meet the responsibilities of home ownership and tenancy through home purchase counseling, mortgage default and foreclosure assistance,
Home Equity Conversion Mortgage Program (Reverse Mortgage) counseling, landlord/tenant responsibility information, subsidized housing referral, home improvement resources, financial coaching
and fair housing information; and WHEREAS grant funding will be used to partially support one (1) Special Revenue (SR) Full Time Eligible
(FTE) Housing Counseling and Homeless Services Supervisor position (#1090680-03354); the position is also supported by the Community Development Block Grant and Michigan State Housing Development
Authority (MSHDA) Housing Education Program personnel funds allocated to deliver housing counseling services county-wide in accordance with the Federal Housing Counseling Program Grant guidelines; and
WHEREAS County funding is not required for this grant continuation; and WHEREAS, the grant agreement has completed the Grant Review Process according to the Board of
Commissioners Grant Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY
2016 Housing Counseling Program Grant Award in the amount of $28,229.00 for comprehensive housing counseling services.
BE IT FURTHER RESOLVED that the FY 2016 Housing Counseling Program Grant partially funds one (1) current SR FTE Housing Counseling and Homeless Services Supervisor position (#1090680-03354)
delivering housing counseling services. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment, and continuation of the special revenue position funded by the grant is contingent upon continued future levels of grant funding.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Board’s Chairperson and the County Executive to execute the grant agreement and to approve amendments and
extensions up to a fifteen (15) percent variance from the award. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Grant Review Sign Off – Community and Home Improvement Division – FY 2016 Comprehensive
Housing Counseling Grant Program, Correspondence from Brian Siebenlist, Director, Office of Policy and Grant Administration, Office of Housing Counseling, U.S. Department of Housing and Urban
Development, Assistance Award/Amendment, United States Department of Housing and Urban Development Housing Counseling Program Fiscal Year 2016 Grant Agreement, Office of Housing
Counseling Award-Grant Execution Checklist, Excerpt of Financial Management Requirements in 2 C.F.R. – 200.302 and County of Oakland, MI Community and Home Improvement Division – Housing
Counseling and Homeless Services Unit – Budget for FY 2016 (October 1, 2015 – September 30, 2016) Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16217)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS - COMMUNITY
AND HOME IMPROVEMENT DIVISION – FY 2016 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) HOUSING COUNSELING PROGRAM GRANT ACCEPTANCE
Commissioners Minutes Continued. August 18, 2016
480
To the Oakland and County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The U.S. Department of Housing and Urban Development has awarded FY 2016 Housing Counseling Program Grant funding in the amount of $28,229 to the Department of Economic
Development and Community Affairs, Division of Community and Home Improvement. 2. The FY 2016 Housing Counseling Program Grant amount of $28,229 will be used in addition to
Community Development Block (CDBG) and Michigan State Housing Development Authority (MSHDA) Housing Education Program Grant funds allocated to deliver housing counseling
services in accordance with Federal comprehensive housing counseling program guidelines. 3. This is the twentieth (20th) year of the grant.
4. The performance period for the grant is October 1, 2015 through March 31, 2017. 5. The FY 2016 Housing Counseling Program Grant will be used to fund a portion of the salaries
and fringe benefits for one (1) Special Revenue Full-Time Eligible Housing Counseling and Homeless Services Supervisor position (#1090680-03354) delivering housing counseling
services. 6. No County match is required.
7. FY 2016 Budget Amendment is recommended as follows:
HOUSING COUNSELING GRANTS (#29706) FY 2016 GR0000000765 Activity GLB, Analysis Type GLB, Bud Ref 2016
Revenue
29706-1090680-132210-610313 Federal Operating Grants $28,229 Total Revenue $28,229
Expenditures
29706-1090680-132210-702010 Salaries $16,937 29706-1090680-132210-722740 Fringe Benefits $11,292
Total Expenditures $28,229
COMMUNITY DEVELOPMENT BLOCK GRANTS (#29701) GR0000000761 Activity GLB, Analysis Type GLB, Bud Ref 2016
Expenditures
29701-1090680-132210-702010 Salaries ($16,937) 29701-1090680-132210-722740 Fringe Benefits ($11,292)
29701-1090601-172160-731521 Public Services $ 28,229 Total Expenditures $ 0
FINANCE COMMITTEE
(The vote for this motion appears on page 488.) *MISCELLANEOUS RESOLUTION #16218 BY: Planning and Building Committee, Phillip Weipert, Chairperson
IN RE: PARKS AND RECREATION – AGREEMENT FOR CONTROLLED BURN AT GROVELAND OAKS COUNTY PARK BETWEEN OAKLAND COUNTY AND TOWNSHIP OF GROVELAND
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County Parks and Recreation regularly conducts prescribed burns of its parklands to maintain biodiversity, rehabilitate vegetation and control invasive species; and
WHEREAS Groveland Township has an interest in conducting prescribed burns at Groveland Oaks County Park as part of its Fire Department training program; and
WHEREAS utilizing Groveland Township to conduct prescribed burning at Groveland Oaks will save county resources and provide valuable training to the Groveland Township Fire Department; and
Commissioners Minutes Continued. August 18, 2016
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WHEREAS the Oakland County Parks and Recreation 5-Year Recreation Master Plan calls for the continuation of active natural resource management including prescribed burning.
NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Board of Commissioners authorizes and approves the Agreement for Controlled Burn at Groveland Oaks County Park between Oakland
County and Township of Groveland. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Board’s
Chairperson, or his designee, to execute the agreement. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Agreement for Controlled Burn at Groveland Oaks County Park between Oakland County and
Township of Groveland and Exhibit I – Insurance Requirements Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION # 16219
BY: Planning and Building Committee, Phillip J. Weipert, Chairperson IN RE: BOARD OF COMMISSIONERS – REDUCTION OF MEMBERSHIP OF THE ECONOMIC
DEVELOPMENT CORPORATION OF OAKLAND COUNTY BOARD OF DIRECTORS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Economic Development Corporation of Oakland County was established with adoption of
Miscellaneous Resolution #9299 on February 14, 1980; and WHEREAS the Articles of Incorporation of the Economic Development Corporation established the
governing body of Corporation as a Board of Directors of not less than nine (9) members, appointed by the County Executive and confirmed by the Board of Commissioners, with the addition of the County
Treasurer; and WHEREAS since the creation of the Economic Development Corporation, the County Executive has
exercised their authority to appoint a total of fifteen (15) members to the Board of Directors; and WHEREAS the current size of the EDC Board of Directors has made it difficult to attain a quorum due to
conflicting schedules; and WHEREAS the EDC Board of Directors adopted a resolution on May 17, 2016 requesting the County
Executive and Board of Commissioners to approve the reduction of the membership of the EDC Board from sixteen (16) to twelve (12).members; and
WHEREAS the County Executive issued a letter to the Board of Commissioners on June 9, 2016 recommending that the Board approve the reduction of the size of the EDC Board from sixteen (16) to
twelve (12) members; and WHEREAS no amendment is required to the EDC Articles of Incorporation to comply with this
recommendation, as the Board membership will continue to exceed the minimum nine (9) members required; and
WHEREAS the County Executive can implement the recommended reduction in the EDC Board through their appointment power as terms expire and vacancies occur.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the recommendation of the Board of Directors of the Economic Development Corporation of Oakland County and the County
Executive to reduce the number of members of the EDC Board of Directors from sixteen (16) to twelve (12) members.
BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the Board of Directors of the Economic Development Corporation of Oakland County and to the County Executive.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Commissioners Minutes Continued. August 18, 2016
482
Copy of Correspondence from L. Brooks Patterson, County Executive, Oakland County and The Economic Development Corporation of the County of Oakland – Oakland County, Michigan – Resolution
Recommending a Reduction in Corporation Board Membership on file in County Clerk’s office.
(The vote for this motion appears on page 488.)
*REPORT (MISC. #16181) BY: Human Resources Committee, Bob Hoffman, Chairperson IN RE: SHERIFF’S OFFICE - CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2016
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on August 11, 2016, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
HUMAN RESOURCES COMMITTEE
REPORT (MISC. #16181) BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2016
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution, recommends the following amendment:
Update: Schedule A of amendment #1 (page 3): move position from Detective Sergeant to Patrol Sergeant
and correct the annual cost; also, correct the annual costs for Deputy II (no-fill), Patrol Investigator (no-fill) and total amount.
Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report. FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #16181
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE-CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF OXFORD 2016 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Charter Township of Oxford has contracted with the Oakland County Sheriff's Office to
provide law enforcement services for the Township (MR #15298); and WHEREAS paragraph 29 of this Contract provided that an amendment to this Contract must be approved
by a resolution of the Oakland County Board of Commissioners and the Charter Township of Oxford; and WHEREAS the Charter Township of Oxford has approved a proposed amendment to the contract adding
a Patrol Investigator; and WHEREAS the Sheriff has agreed to the provisions of Amendment #1 for the Charter Township of Oxford
under the terms of this contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
Amendment #1 to the original Oakland County Sheriff's Office 2016 Law Enforcement Services Agreement with the Charter Township of Oxford to add one (1) Patrol Investigator and authorizes its
Chairperson to execute this agreement. BE IT FURTHER RESOLVED to create one (1) GF/GP Full-Time Eligible Deputy II position in the
Sheriff’s Office, Patrol Services Division, Oxford unit (#4030626). BE IT FURTHER RESOLVED that one (1) fully marked Patrol Tahoe with mobile, prep, MDC and video
camera be added to the county fleet.
Commissioners Minutes Continued. August 18, 2016
483
BE IT FURTHER RESOLVED that this amendment will take effect August 20, 2016. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2016 Law Enforcement Services Agreement with Charter Township of Oxford – Amendment 1 and Schedule A – Sheriff’s Deputies Contracted for and to be
Assigned to Municipality Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16181) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2016
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Charter Township of Oxford is contracted with the Oakland County Sheriff to provide law enforcement service to the community.
2. Miscellaneous Resolution #15286 authorized and established the law enforcement contract and rates for calendar year 2016; the rates stated in this agreement are consistent with the rates
established by this resolution. 3. The resolution authorizes amendment #1 to the law enforcement contract effective August 20,
2016 through December 31, 2016. 4. The Charter Township of Oxford is requesting the addition of one (1) Patrol Investigator to their
contract requiring the creation of one (1) GFGP Full-Time Eligible Deputy II position in the Contract Patrol Unit, Patrol Services Division of the Sheriff’s Office.
5. All other GF/GP Oxford Township positions are continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office; the total number of contracted positions for this
community is increased from 15 to 16 positions. 6. The amendment also adds one (1) new marked 2WD Tahoe patrol vehicle with prep at a total
cost of $34,474 to the county fleet; also adds one (1) mobile data computer (MDC) with camera at a total cost of $11,349; and one (1) mobile/prep radio at a total cost of $4,500 and one (1) hand
held portable radio costing $3,300 for a total capital cost transfer from GFGP Non-Departmental Contingency of $53,623.
7. Capital funding is partly derived from a funding transfer of $50,000 from the Non-departmental Grant Match line item to Contingency.
8. The Fiscal Year 2016-2019 budgets are amended as follows:
GENERAL FUND (#10100) FY 2016 FY 2017 FY 2018-FY 2019 Revenue
4030601-110000-632093 Sher. Spec. Dep. $ 16,484 $ 135,436 $ 138,849 Total Revenues $ 16,484 $ 135,436 $ 138,849
Expenditures
4030601-116180-702010-40140 Salaries 6,734 54,945 56,044 4030501-116230-712020 Overtime 3,109 26,335 27,569
4030601-116180-722790-40140 Social Security 515 4,203 4,287 4030601-116180-722770-40140 Retirement 1,865 15,220 15,524
4030601-116180-722780-40140 Hospitalization 1,905 15,236 15,236 4030601-116180-722760-40140 Group Life 15 126 129
4030601-116180-722750-40140 Workers Comp 90 736 751 4030601-116180-722810-40140 Disability 106 863 880
4030601-116180-722820-40140 Unemployment 14 115 118 4030601-116180-722800-40140 Dental 107 857 857
4030601-116180-722850-40140 Optical 16 125 125 4030601-116180-750070-40140 Deputy Supplies 119 979 1,008
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484
4030601-116180-750581-40140 Uniform 61 500 515 4030601-116180-774677-40140 Insurance Fund 93 769 792
4030601-116180-776661-40140 Lease Vehicles 1,371 11,517 12,093 4030601-116180-776659-40140 Motor Pool Fuel 338 2,700 2,700
4030601-116180-773535-40140 Clemis 26 210 221 9090101-196030-730800 Grant Match ($ 50,000) 0 0
9090101-196030-730359 Contingency 50,000 0 0 Total Expenditures $ 16,484 $ 135,436 $ 138,849
FY 2016 FY 2017-2019
Capital Costs 4030601-116180-788001-40140-66100 Transfer Out- Motorpool $ 34,474
4030601-116180-788001-40140-53600 Transfer Out- Radio 7,800 4030601-116180-788001-40140-63600 Transfer Out- Info Tech 11,349
9090101-196030-730359 Contingency ( 53,623) Total Capital Cost $ 0
MOTOR POOL FUND (#66100)
Revenue 1030811-184010-630833 Gasoline Oil Grease Chgs. $ 338 $ 2,700
1030811-184010-631071 Leased Equipment 2,127 17,018 1030811-184010-631610 Productive Labor 3,800 0
1030811-184010-631463 Parts and Accessories 4,750 0 1030811-184010-695500-10100 Transfer In - Gen. Fund 34,074 0
1030811-184010-665882 Planned Use of Balance 0 ( 3,228) Total Revenue $ 45,089 $ 16,490
Expenses
1030811-184010-750210 Gasoline Charges. $ 338 $ 2,700 1030811-184010-750413 Parts and Accessories 4,700 0
1030811-184010-761156 Depreciation Vehicles 1,724 13,790 1030811-184010-796500 Budget Equity Adjustment 38,327 0
Total Expense $ 45,089 $ 16,490
RADIO COMMUNICATIONS FUND (#53600) Revenue
1080310-115150-695500-10100 Transfer In - Gen. Fund $ 4,500 1080310-115150-665882 Planned Use of Balance ( 4,500)
Total Revenue $ 0 CLEMIS FUND (#53500)
Revenue 1080305-116080-630931 In-Car Terminals $ 26 $ 210
1080305-116080-665882 Planned Use of Balance ( 26) (210) Total Revenue $ 0 $ 0
INFORMATION TECHNOLOGY (#63600)
Revenue 1080601-152096-630658 Equipment Rental $ 192
1080601-152096-695500-10100 Transfer In - Gen. Fund 11,349 1080601-152096-665882 Planned Use of Balance ( 11,349)
Total Revenue $ 192
Commissioners Minutes Continued. August 18, 2016
485
Expenses 1080601-152096-761121 Depreciation Equip. $ 192
Total Expense $ 192 FINANCE COMMITTEE
(The vote for this motion appears on page 488.)
*MISCELLANEOUS RESOLUTION #16182
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE - CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE MICHIGAN
RENAISSANCE FESTIVAL - 2016 SEASON To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Renaissance Festival, the operator of a summer theatre facility by the same
name in Groveland Township, has requested the Oakland County Sheriff's Office to supply Deputies for Law Enforcement Services for the upcoming 2016 season; and
WHEREAS the Sheriff's Office has agreed to supply such Deputies on an availability overtime hourly basis, the number of man-hours to be determined by the Sheriff's Office; and
WHEREAS this contract has been reviewed by Corporation Counsel; and WHEREAS the County of Oakland shall be reimbursed for such services by the Michigan Renaissance
Festival at the hourly overtime rates for the 2016 season, as was established by Miscellaneous Resolution #15287.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the execution of the attached contract consistent with provisions contained therein.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this agreement on behalf of the County.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2016 Law Enforcement Services Agreement with the Michigan
Renaissance Festival and Michigan Renaissance Festival - 2016 Costs Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16182)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE MICHIGAN
RENAISSANCE FESTIVAL – 2016 SEASON To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Michigan Renaissance Festival has requested the Oakland County Sheriff’s Office to supply
Patrol Officers for the Law Enforcement Services for the upcoming 2016 season. 2. The rates charged in the agreement are consistent with Miscellaneous Resolution #15287 that
established standard overtime rates for calendar year 2016. 3. The contract is effective August 19, 2016 and expires December 31, 2016. There are sixteen (16)
event dates that start August 20, 2016 and ends October 2, 2016. 4. The proposed agreement will result in approximately $136,705.23 in revenue and expenditures
for Fiscal Year 2016, an increase of $73,862 from Fiscal Year 2015 due to increased staffing levels.
5. Revenue is currently budgeted in the Fiscal Year 2016 Amended Budget and therefore, no budget amendment is required.
FINANCE COMMITTEE (The vote for this motion appears on page 488.)
Commissioners Minutes Continued. August 18, 2016
486
*MISCELLANEOUS RESOLUTION #16220 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: PROSECUTING ATTORNEY – FY 2017-FY 2021 TITLE IV-E CLIENT SERVICES CONTRACT - GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS this contract renews services for the Michigan Department of Health and Human Services (MDHHS) Title IV-E Agreement; and
WHEREAS pursuant to and in compliance with MCL 712A.17(5), upon request of the Department of Health and Human Services of the State of Michigan (MDHHS), “the prosecuting attorney shall serve as a
legal consultant” to the MDHHS and the Oakland County Prosecuting Attorney does so serve as legal consultant to the MDHHS; and
WHEREAS the MDHHS is required to comply with federal and state statutes governing investigation and placement of children (See, MCL 722.622, et seq. and CFR Title 45) and the Oakland County
Prosecutor’s Office assists in that compliance, resulting in better outcomes for Oakland County families and better foster care case management; and
WHEREAS the contract is federal Title IV-E funds passed through MDHHS; and WHEREAS the funding period is October 1, 2016 through September 30, 2021; and
WHEREAS the MDHHS has established the maximum amount of $2,000,000 that the Prosecutor’s Office may bill for legal services during the contract period: and
WHEREAS the grant match requirement is met by the use of Title IV-E funding non-reimbursable portion of costs for legal representation of the MDHHS staff, and the MDHHS contract agency staff; and
WHEREAS the existing staff at the Prosecutor’s Office that currently represent the MDHHS will continue to do so under the new contract with no new positions requested; and
WHEREAS this contract has been reviewed and approved in accordance with the Board of Commissioners Grant Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the contract between Oakland County and the MDHHS for the Prosecutor’s Office to provide legal
consultation regarding the abuse/neglect of children cases, court proceedings, establishment of protocol, petition information and periodic strategy and training meetings with the MDHHS staff.
BE IT FURTHER RESOLVED that Oakland County is projected to receive maximum revenues of $2,000,000 for Title IV-E services provided October 1, 2016 through September 30, 2021.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract award and to approve any contract extensions or changes, within fifteen percent
(15%) of the original award. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Prosecuting Attorney – FY 2017 – FY 2021 Title IV-E Client Services Contract and Agreement Number: PROFC17-63001 Between the State of Michigan Department of
Health and Human Services and County of Oakland Prosecuting Attorney Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16220)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: PROSECUTING ATTORNEY – FY 2017 – FY 2021 TITLE IV-E CLIENT SERVICES CONTRACT
ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution authorizes an agreement between the Michigan Department of Health and Human
Services (MDHHS) and Oakland County to provide legal consultation regarding the abuse/neglect of children cases, court proceedings, establishment of protocol, petition information, and periodic
strategy and training meetings with MDHHS staff for the period of October 1, 2016 through September 30, 2021.
Commissioners Minutes Continued. August 18, 2016
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2. The total contract award is $2,000,000: for FY 2017 the total maximum expendable amount is $400,000; FY 2018 is $400,000; FY 2019 is $400,000; FY 2020 is $400,000; and FY 2021 is
$400,000. 3. MDHHS reimbursement to the County will be based upon a rate per legal representation equal to
$175/hour; the contract will be funded via federal Title IV-E pass through funds. 4. The grant match requirement will be met by the use of Title IV-E funding (50%) non-reimbursable
portion of costs for legal representation from the MDHHS staff and MDHHS contract agency staff. 5. Existing staff at the Prosecutor’s Office that currently represents MDHHS will continue to do so
under this contract. There are no grant positions being requested. 6. No budget amendment is required at the time.
FINANCE COMMITTEE
(The vote for this motion appears on page 488.) *MISCELLANEOUS RESOLUTION #16221 BY: Public Services Committee, William Dwyer, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT – ANIMAL SHELTER AND PET ADOPTION CENTER – 2016 ANONYMOUS GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS in 2015 the Oakland County Animal Shelter and Pet Adoption Center was awarded a grant from a local organization, that wished to remain anonymous, that provided the Shelter an opportunity to
purchase seven industry standard cat cages that house fourteen cats; and WHEREAS this local organization generously invited the Oakland County Animal Shelter and Pet
Adoption Center to apply for the grant again in 2016; and WHEREAS the Shelter applied for the grant and was awarded $10,000 to purchase two additional units of
cat cages for the Shelter; and WHEREAS the two new cages will provide an improved and healthier environment for up to four cats; and
WHEREAS the grant period is June 22, 2016 to November 1, 2016; and WHEREAS the grant agreement has completed the Grant Review Process according to the Board of
Commissioners Grant Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
grant of $10,000 awarded to the Oakland County Animal Shelter and Pet Adoption Center from this generous local organization to purchase two units of cat cages for the Shelter.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent
(15%) of the original award, that are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment and continuation of the grant is contingent upon continued future levels of grant funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Animal Control Division – 2016 Cage Renewal and Anonymous Grantor Reimbursement Grant Agreement Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16221)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: PUBLIC SERVICES DEPARTMENT – ANIMAL SHELTER AND PET ADOPTION CENTER –
2016 ANONYMOUS GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Animal Control has been awarded a $10,000 grant from a local organization that would like to
remain anonymous.
Commissioners Minutes Continued. August 18, 2016
488
2. This grant provides the Animal Control Shelter the opportunity to purchase two new cat cages that can house up to four (4) cats.
3. The grant period is from June 22, 2016 to November 1, 2016. 4. The budget for FY 2016 is amended as follows:
ANIMAL CONTROL GRANTS FUND (#29215) FY 2016
GR0000000715 Budget Reference 2016 Activity: GLB Analysis: GLB
Revenue 1070801-114000-650104 Contributions Operating $ 10,000
Total Revenue $ 10,000 Expenditures
1070801-114000-750014 Animal Supplies $ 10,000 Total Expenditures $ 10,000
FINANCE COMMITTEE
Vote on Consent Agenda: AYES: Dwyer, Fleming, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray,
Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (19) NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted). MISCELLANEOUS RESOLUTION #16222 BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - TECHNOLOGY SYSTEMS AND NETWORKING REORGANIZATION
To the Oakland County Board of Commissioners Chairperson, Ladies, and Gentlemen:
WHEREAS the Technology Systems and Networking (TSN) division provides critical networking and server support for the County’s departments and websites; and
WHEREAS the workload within these units has increased due to the demand of application and workstation equipment used within the County’s departments; and
WHEREAS this demand also includes the use of the County’s eCommerce sites and the ever-present need to maintain network security for its users and the County; and
WHEREAS the CLEMIS division has continuously on boarded new agencies requiring an increased level of support from the Network and Server teams; and
WHEREAS Information Technology has reviewed its operations and determined areas where efficiencies in the workflow processes could be realized; and
WHEREAS the TSN division has proposed a reorganization in order to balance the service requirements and demands by realigning the units within the division into three focus areas of Server, Network
Services, and Operations; and WHEREAS each unit would have dedicated leadership, project management and resources aligned with
each focus area; and WHEREAS the requested reorganization would also follow the structure of other Information Technology
Divisions and Units; and WHEREAS the plan would also create opportunities for succession planning; and
WHEREAS the Information Technology department requests to reclassify one (1) PR Full Time Eligible Systems Engineer (#1080601-08088) within the Server Team and reclassify one (1) PR Full Time Eligible
Network Engineer (#1080601-09237) within the Network Services Team to Supervisor I – Information Technology; and
WHEREAS the reclassifications will be fully funded by the Information Technology Fund. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approve to
reclassify one (1) PR Full-Time Eligible Systems Engineer (#1080601-08088) to Supervisor I – Information Technology.
Commissioners Minutes Continued. August 18, 2016
489
BE IT FURTHER RESOLVED to reclassify one (1) PR Full-Time Eligible Network Engineer (#1080601-09237) to Supervisor I – Information Technology.
BE IT FURTHER RESOLVED FY 2016-2019 Budget is amended as follows:
INFORMATION TECHNOLOGY FUND #63600 FY 2016 FY 2017 FY 2018-FY2019 Revenue
1080101-152000-665882 Planned Use of Balance $738 $6,272 $5,330 Total Revenue $738 $6,272 $5,330
Expenses
1080601-152010-702010 Salaries $532 $3,768 $3,843 1080601-152010-722900 Fringe Benefit Adjustments 206 2,504 1,487
Total Expenses $738 $6,272 $5,330 FINANCE COMMITTEE
The Chairperson referred the resolution to the Human Resources Committee. There were no objections.
REPORT (MISC. #16158)
BY: General Government Committee, Christine Long, Chairperson IN RE: BOARD OF COMMISSIONERS – OAKLAND COUNTY CLERK/REGISTER OF DEEDS REDUCED FEE FOR CERTIFIED BIRTH RECORDS FOR OAKLAND COUNTY SENIORS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed the above referenced resolution on August 8,
2016, reports with the recommendation the resolution be adopted, along with the following revisions to the Miscellaneous Resolution and attached Access Oakland Master Fee Structure:
Strike all references of “Public Act 368 of 1978” (PA 368) in the WHEREAS paragraphs 2 through
5 and insert “MCL 333.2891” in its place,
Remove the 8th and 9th WHEREAS paragraphs, “WHEREAS as a result of the adoption of MR #14083, the Oakland County Clerk/Register of Deeds, the County Executive and Department of
Management and Budget undertook a study of Oakland County’s vital records fees to explore costs related to maintenance of the vital records program; and
WHEREAS the resulting study found that the current $15 fee for a certified record exceeded costs, it currently costs approximately $9.13 to produce a certified copy of a record; and”
Replace the BE IT FURTHER RESOLVED paragraph “BE IT FURTHER RESOLVED that the
Access Oakland Master Fee Schedule be amended to reflect that a person 65 years of age or older shall not be charged an additional fee for an online application to search and obtain 1
certified copy of his or her birth record.” with the following: “BE IT FURTHER RESOLVED that Access Oakland Master Fee Schedule be amended to eliminate the category ‘Vital Records Order (VRO) – Any Transaction.’ BE IT FURTHER RESOLVED that online vital records transactions shall be subject to the fees outlined in the ‘Shopping Cart, Payment, and Express Checkout Products Payment Via Credit/Debit Card’ category of the Access Oakland Master Fee Schedule attached.”
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report. GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION # 16158
BY: Commissioner David Woodward, District #19 IN RE: BOARD OF COMMISSIONERS — OAKLAND COUNTY CLERK/REGISTER OF DEEDS
REDUCED FEE FOR CERTIFIED BIRTH RECORDS FOR OAKLAND COUNTY SENIORS
Commissioners Minutes Continued. August 18, 2016
490
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Clerk/Register of Deeds is invested with the responsibility of serving as the local registrar and as the custodian of vital records; and
WHEREAS Public Act 368 of 1978 authorizes the governing body of a local government with jurisdiction over a local registrar to establish a system of fees to provide for the maintenance of a vital records
program; and WHEREAS PA 368 provides that the fees established by a local government for certified copies of vital
records shall be equal or less than the fee amounts authorized by statute to obtain records from the state registrar; and
WHEREAS PA 368 further provides that “these fees shall be used for the maintenance and sustenance of the vital records fees program only. The fees shall alleviate any burden to the taxpayers to provide this
worthwhile program”; and WHEREAS PA 368 states, “Upon formal application, the state registrar shall charge a person 65 years of
age or older a fee of $14.00 for a search for and 1 certified copy of his or her birth record”; and WHEREAS the current fee for a search and certified copy of a birth record in Oakland County has been
set at $15.00 per record and $5.00 per additional copy of the same record; and WHEREAS an enhanced access fee in the amount of $5.00 per item has also been established for online
requests for vital records; and WHEREAS as a result of the adoption of MR #14083, the Oakland County Clerk/Register of Deeds, the
County Executive and Department of Management and Budget undertook a study of Oakland County’s vital records fees to explore costs related to maintenance of the vital records program; and
WHEREAS the resulting study found that the current $15 fee for a certified record exceeded costs, “it currently costs approximately $9.13 to produce a certified copy of a record”; and
WHEREAS the state registrar has recommended that the local fees established to provide 1 certified copy of a birth record for individuals 65 or older no longer exceed the $14 state registrar’s fee set by
statute; and NOW THEREFORE BE IT RESOLVED that the Oakland County vital records fee schedule be amended
to reflect that a person 65 years of age or older shall be charged $10.00 to search and obtain 1 certified copy of his or her birth record.
BE IT FURTHER RESOLVED that the Access Oakland Master Fee Schedule be amended to reflect that a person 65 years of age or older shall not be charged an additional fee for an online application to
search and obtain 1 certified copy of his or her birth record. Chairperson, I move the adoption of the foregoing Resolution.
DAVE WOODWARD, MARCIA GERSHENSON, JANET JACKSON, DAVID BOWMAN, HELAINE
ZACK, GARY MCGILLIVRAY, NANCY QUARLES, CHRISTINE LONG
Copy of Access Oakland Master Fee Structure on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
REPORT
BY: General Government Committee, Christine Long, Chairperson IN RE: BOARD OF COMMISSIONERS – APPOINTMENT TO THE OAKLAND COUNTY
DEPARTMENT OF HEALTH AND HUMAN SERVICES AGENCY BOARD To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The General Government Committee, having considered this appointment on August 8, 2016, hereby
recommends the re-appointment of Grenae Dudley to the Oakland County DHHS Agency Board to serve a three-year term beginning November 1, 2016 and ending October 31, 2019:
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Commissioners Minutes Continued. August 18, 2016
491
Copy of Oakland County Board of Commissioners Application for Appointment to Boards, Committees and Commissions on file in County Clerk’s office.
Moved by Long supported by Quarles the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Long supported by Quarles the re-appointment of Grenae Dudley to the Oakland County
DHHS Agency Board to serve a three-year term beginning November 1, 2016 and ending October 31, 2019 be confirmed.
AYES: Fleming, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton
Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford, Dwyer. (19) NAYS: None. (0)
A sufficient majority having voted in favor the re-appointment of Grenae Dudley to the Oakland County
DHHS Agency Board to serve a three-year term beginning November 1, 2016 and ending October 31, 2019 was confirmed.
MISCELLANEOUS RESOLUTION #16223
BY: Planning and Building Committee, Philip Weipert, Chairperson IN RE: FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – INDEPENDENCE
OAKS - OTTMAN LEAHY LEASE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland is the owner of Independence Oaks County Park; and
WHEREAS a 760-square foot house, identified as 5511 Oakhill Road, Clarkston, MI 48348, is located on the grounds of Independence Oaks County Park; and
WHEREAS it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 5511 Oakhill Road, Clarkston, MI 48348 to Kristy Ottman Leahy for a period commencing
September 15, 2016 through December 31, 2017; and WHEREAS under the terms and conditions of the attached Lease Agreement Kristy Ottman Leahy will
pay rent as follows: September 15, 2016 – December 31, 2016 $773.00
January 1, 2017 – December 31, 2017 $788.00 each month and pay all utility costs; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and
WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accepts and
approves the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves and authorizes the attached Lease Agreement between the County of Oakland and Kristy Ottman Leahy.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or his designee to execute the attached Lease Agreement and all other related documents
between the County of Oakland and Kristy Ottman Leahy, which may be required. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Residential Lease Agreement and Location Map of Independence Oaks – Rental Home – 5511 Oak Hill Road, Clarkston, MI 48348 Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. August 18, 2016
492
MISCELLANEOUS RESOLUTION #16224 BY: Planning and Building Committee, Phillip Weipert, Chairperson IN RE: PARKS AND RECREATION – APPROVAL OF MATCH FUNDING FOR MICHIGAN INVASIVE SPECIES GRANT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County Parks and Recreation utilizes best practices to manage invasive species throughout the 13 county parks as part of its annual and ongoing park maintenance; and
WHEREAS Oakland County Parks and Recreation is a member of the Oakland County Cooperative Invasive Species Management Area whose purpose is to work toward addressing the effects of invasive
species across jurisdictional boundaries through programs, education and outreach, and securing grant funding to support these efforts; and
WHEREAS the Oakland County Cooperative Invasive Species Management Area was awarded a 2015 grant from the Michigan Department of Natural Resources Michigan Invasive Species Grant Program;
and WHEREAS Oakland County Parks and Recreation is recognized as contributing match to the grant in the
form of on-the-ground invasive species management ($43,804) and in-kind office space (valued at $8,500); and
WHEREAS Oakland County Parks and Recreation will be reimbursed $10,941 for treatment of swallow-wort and phragmites at 5 county parks as part of the grant award.
NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Board of Commissioners authorizes and approves the grant match in the amount of $52,304 ($43,804 in on-the-ground invasive species
management and $8,500 in in-kind office space value) for the Michigan Department of Natural Resources Michigan Invasive Species Grant Program grant award to the Oakland County Cooperative Invasive
Species Management Area. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Parks and Recreation Commission Agenda, July 5, 2016, Agenda Item No. 10F
– Planning and Resource Development on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16176 BY: Planning and Building Committee, Philip J. Weipert, Chairperson
IN RE: PARKS AND RECREATION COMMISSION – REQUEST FOR APPROVAL OF AN INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND THE CHARTER TOWNSHIP OF
INDEPENDENCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland is the owner of Independence Oaks County Park located in the
Charter Township of Independence, Oakland County; and WHEREAS the Charter Township of Independence is proposing the construction of a safety path
extension from the entrance of Independence Oaks County Park north to Oak Hill Road along Sashabaw Road adjacent to the park; and
WHEREAS one of the strategies in the Oakland County Parks and Recreation Commission’s adopted Strategic Master Plan is to “work with county departments, state and local agencies, community leaders
and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County;” and
WHEREAS this proposed portion of the safety path is included as a proposed extension of the Oak Routes Trail Network; and
WHEREAS this proposed portion of the safety path will provide connectivity between the main park at Independence Oaks County Park and Independence Oaks-North; and
WHEREAS an interlocal agreement has been proposed as a joint agreement between Oakland County and the Charter Township of Independence for this construction project; and
Commissioners Minutes Continued. August 18, 2016
493
WHEREAS Oakland County Corporation Counsel has reviewed the interlocal agreement; and WHEREAS the Charter Township of Independence has committed $600,000 towards the construction
project; and WHEREAS at its April 13, 2016 meeting, the Oakland County Parks and Recreation Commission
approved an amendment to the FY 2016 budget for use in executing the agreement, including a recognition of the $600,000 contribution from Independence Township as part of the agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby authorizes and approves the attached Agreement for Independence Safety Path Project between
Oakland County and Charter Township of Independence for the construction of a safety path along Sashabaw Road adjacent to Independence Oaks County Park.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs its Chairperson or designee to execute the attached interlocal agreement.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Agreement for Independence Safety Path Project Between Oakland County and Charter Township of Independence and Exhibit A - Map of Proposed Independence Oaks Safety Path
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16176) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: PARKS AND RECREATION COMMISSION – REQUEST FOR APPROVAL OF AN INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND THE CHARTER TOWNSHIP OF
INDEPENDENCE To The Oakland and County Board Of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution authorizes an interlocal agreement between Oakland County and the Charter
Township of Independence for the construction of a Safety Path extension from the entrance of Independence Oaks County Park north to Oak Hill Road along Sashabaw Road adjacent to the
park. 2. The Interlocal agreement proposed as a joint agreement between Oakland County and the
Charter Township of Independence for this construction project has been reviewed by the Oakland County Corporation Counsel.
3. Agreement states the Township shall perform or cause to be performed the ongoing maintenance and/or replacement of the Safety Path, and upon project completion the Safety Path will be
incorporated into the Township’s Safety Path System. 4. At its June 7, 2016 meeting, the Oakland County Parks and Recreation Commission approved
the FY 2017-FY 2019 Parks and Recreation Operating Budget which includes Safety Path expense funding of $807,000 in FY 2017 and $504,820 in FY 2018, in addition, expenses in the
amount of $34,114 have been incurred in FY 2016, for a total estimated overall project cost of $1,345,934.
5. The Parks and Recreation Commission budget approval, described above, also includes revenue of $600,000 to be received in FY 2018 from the Township once the project is completed.
6. A budget amendment is not required. FINANCE COMMITTEE
Moved by Weipert supported by McGillivray the resolution (with fiscal note attached) be adopted.
AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles,
Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford, Dwyer, Fleming. (19) NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
Commissioners Minutes Continued. August 18, 2016
494
MISCELLANEOUS RESOLUTION #16225 BY: Public Services Committee, William Dwyer, Chairperson IN RE: ANIMAL CONTROL – ESTABLISH FISCAL YEARS 2017 – 2019 MUNCIPALITY CONTRACTS AND OAKLAND COUNTY ANIMAL SHELTER AND PET ADOPTION RATES FOR BOARDING AND DISPOSAL To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Animal Shelter and Pet Adoption Center administers the provisions of
P.A. 339 of 1919 as amended (the Dog Law); and WHEREAS the Oakland County Animal Shelter and Pet Adoption Center renders services to local
jurisdictions through Purchase Contracts; and WHEREAS the Oakland County Board of Commissioners, per Miscellaneous Resolution #14042 enacted
the following rates through September 30, 2016: FY 2016
Care of boarded animals $ 21.00 Disposal of live (non-boarded) animals $ 19.00
Disposal of live (boarded) animals $ 6.00 Disposal of small dead animals $ 18.00
; and WHEREAS the Oakland County Animal Shelter and Pet Adoption Center and the Department of
Management and Budget, through a cost analysis, recommend a revision in the rates be established effective upon final approval of this resolution of the Board of Commissioners through September 30,
2019: FY 2017 FY 2018 FY 2019
Care of boarded animals $ 23.00 $ 23.00 $ 23.00 Disposal of live (non-boarded) animals $ 22.00 $ 22.00 $ 23.00
Disposal of live (boarded) animals $ 7.00 $ 7.00 $ 7.00 Disposal of small dead animals $ 21.00 $ 21.00 $ 22.00
; and WHEREAS there are currently nine (9) municipalities within Oakland County still providing animal control
services to their residents and use the Oakland County Animal Shelter and Pet Adoption Center as a boarding and/or disposal facility; and
WHEREAS the government of Oakland County would recover 100% of its cost based on the revised rates.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby establish the following Oakland County Animal Shelter and Pet Adoption Center rates for boarding and
disposal to be charged to municipalities purchasing service contracts with the Oakland County Animal Shelter and Pet Adoption Center.
FY 2017 FY 2018 FY 2019 Care of boarded animals $ 23.00 $ 23.00 $ 23.00
Disposal of live (non-boarded) animals $ 22.00 $ 22.00 $ 23.00 Disposal of live (boarded) animals $ 7.00 $ 7.00 $ 7.00
Disposal of small dead animals $ 21.00 $ 21.00 $ 22.00
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute a purchase of service contract with local jurisdictions upon the final approval of this resolution by
the Board of Commissioners through September 30, 2019 rates upon receipt of an Interlocal Agreement signed by each of the following jurisdictions; Bloomfield Township, City of Berkley, City of Hazel Park, City
of Huntington Woods, Lathrup Village, City of Madison Heights, City of Rochester, City of Southfield and Southfield Township.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. August 18, 2016
495
MISCELLANEOUS RESOLUTION #16226
BY: Commissioner John Scott, District #5 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF ORCHARD LAKE VILLAGE – MILL AND RESURFACE OLD ORCHARD TRAIL – PROJECT NO. 2016-23
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Orchard Lake Village has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Orchard Lake Village has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-23 in the City of Orchard Lake Village is $4,199; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Orchard Lake Village and authorizes the release of Local
Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Orchard Lake Village prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-23.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Orchard Lake Village.
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496
Chairperson, I move the adoption of the foregoing Resolution. JOHN SCOTT
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16227
BY: Commissioner Nancy Quarles, District #17; Commissioner Helaine Zack, District #18 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM –
MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – CITY OF OAK PARK – REDEVELOPMENT OF W. NINE MILE RD.
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the City of Oak Park has submitted a Local Road Improvement Program application with a multiple year project plan requiring the rollover and accrual of the City’s maximum County contribution
authorized in the current year’s approved distribution formula; and WHEREAS the proposed budget for the identified project, the redevelopment of W. Nine Mile Rd. ,
requires the accrual of three (3) years maximum County contribution at the current distribution amount for the City of Oak Park of $27,110; and
WHEREAS the Oakland County Board of Commissioners established policies and procedures for the Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and
WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and procedures regarding the limited rollover and accrual of a municipality’s allocation for project plans that
require additional County funding; and WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality
to submit a multi-year plan for projects that require the accrual of the municipality’s allocation for a maximum of three (3) years; and
WHEREAS approval of multiple year plan and accrual of a municipality’s allocation is subject to approval by the Board of Commissioners; and
WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate Oakland County in any way to funding a project; and
WHEREAS rollover and accrual of a municipality’s allocation is subject to the continuation of the Local Road Improvement Program, which has been established as a pilot program; and
WHEREAS a municipality’s allocation is subject to change from year to year based upon the factors utilized in current distribution formula and amendments to the distribution formula approved by the Board
of Commissioners; and WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of
Oak Park for the redevelopment of W. Nine Mile Rd. and is recommending that the Board of Commissioners authorizes the City of Oak Park’s 2016 and 2017 allocations rollover for consideration of
the project in 2018, contingent upon continuation of the program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
City of Oak Park to roll over their allocation under the Local Road Improvement Program for 2016 and 2017 for the purpose of the City to submit an application for the redevelopment of W. Nine Mile Rd. in
2018, contingent upon the continuation of the program. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Oak Park. Chairperson, I move the adoption of the foregoing Resolution.
NANCY QUARLES, HELAINE ZACK
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program
Incorporated by Reference. Original on file in County Clerk’s office.
Commissioners Minutes Continued. August 18, 2016
497
The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #16228 BY: Commissioner Bill Dwyer, District #14 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – VILLAGE OF BEVERLY HILLS – REHABILITATION OF
EVERGREEN DRIVE – PROJECT NO. 2016-18 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the Village of Beverly Hills has identified a project and submitted an application detailing the
goals and outcomes of the project; and WHEREAS the Village of Beverly Hills has demonstrated that it has available funding equal to a minimum
of 50% the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-18 in the Village of Beverly Hills is $10,699; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Village of Beverly Hills and authorizes the release of Local Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the Village of Beverly Hills prepared by Corporation Counsel for the
Pilot Local Road Improvement Program Project No. 2016-18.
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BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the Village of Beverly Hills.
Chairperson, I move the adoption of the foregoing Resolution. BILL DWYER
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16229
BY: Commissioner Bill Dwyer, District #14 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – VILLAGE OF BINGHAM FARMS – VILLAGE CRACK SEALING PROGRAM
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Village of Bingham Farms has submitted a Local Road Improvement Program application with a multiple year project plan requiring the rollover and accrual of the City’s maximum County
contribution authorized in the current year’s approved distribution formula; and WHEREAS the proposed budget for the identified project, the Village Crack Sealing Program, requires
the accrual of three (3) years maximum County contribution at the current distribution amount for the Village of Bingham Farms of $2,013; and
WHEREAS the Oakland County Board of Commissioners established policies and procedures for the Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and
WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and procedures regarding the limited rollover and accrual of a municipality’s allocation for project plans that
require additional County funding; and WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality
to submit a multi-year plan for projects that require the accrual of the municipality’s allocation for a maximum of three (3) years; and
WHEREAS approval of multiple year plan and accrual of a municipality’s allocation is subject to approval by the Board of Commissioners; and
WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate Oakland County in any way to funding a project; and
WHEREAS rollover and accrual of a municipality’s allocation is subject to the continuation of the Local Road Improvement Program, which has been established as a pilot program; and
WHEREAS a municipality’s allocation is subject to change from year to year based upon the factors utilized in current distribution formula and amendments to the distribution formula approved by the Board
of Commissioners; and WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the Village
of Bingham Farms for the Village Crack Sealing Program and is recommending that the Board of Commissioners authorizes the Village of Bingham Farms’ 2016 and 2017 allocations rollover for
consideration of the project in 2018, contingent upon continuation of the program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Village of Bingham Farms to roll over their allocation under the Local Road Improvement Program for 2016 and 2017 for the purpose of the City to submit an application for the Village Crack Sealing Program
in 2018, contingent upon the continuation of the program.. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the Village of Bingham Farms. Chairperson, I move the adoption of the foregoing Resolution.
BILL DWYER
Commissioners Minutes Continued. August 18, 2016
499
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program
Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16230 BY: Commissioner David Woodward, District #19 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF BERKLEY – ROAD RESURFACING AND PAVEMENT MARKING ON COOLIDGE HIGHWAY – PROJECT NO. 2016-17 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Berkley has identified a project and submitted an application detailing the goals
and outcomes of the project; and WHEREAS the City of Berkley has demonstrated that it has available funding equal to a minimum of 50%
the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-17 in the City of Berkley is $15,432; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Berkley and authorizes the release of Local Road Improvement Program funds from the Oakland County Designated Fund Balance.
Commissioners Minutes Continued. August 18, 2016
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BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Berkley prepared by Corporation Counsel for the Pilot
Local Road Improvement Program Project No. 2016-17. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Berkley. Chairperson, I move the adoption of the foregoing Resolution.
DAVE WOODWARD
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program
Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #16231 BY: Commissioner David Woodward, District #19; Commissioner Gary McGillivray, District #20;
Commissioner Wade Fleming, District #16 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF ROYAL OAK – RECONSTRUCT PORTIONS OF MEIJER DRIVE – PROJECT NO. 2016-28
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Royal Oak has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Royal Oak has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
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501
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-28 in the City of Royal Oak is $77,231; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Royal Oak and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Royal Oak prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-28.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Royal Oak.
Chairperson, I move the adoption of the foregoing Resolution. DAVE WOODWARD, GARY MCGILLIVRAY
WADE FLEMING
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program
Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #16232 BY: Commissioner Adam Kochenderfer, District #15
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF ROCHESTER – MILL AND RESURFACE LETICA DRIVE – PROJECT NO. 2016-26 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
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502
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Rochester has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Rochester has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-26 in the City of Rochester is $14,440; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Rochester and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Rochester prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-26.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Rochester.
Chairperson, I move the adoption of the foregoing Resolution. ADAM KOCHENDERFER
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16233
BY: Commissioner Adam Kochenderfer, District #15; Commissioner Robert Gosselin, District #11 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF ROCHESTER HILLS – 2016 CITY CONCRETE ROAD REPLACEMENT PROGRAM – PROJECT NO. 2016-27
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
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503
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Rochester Hills has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Rochester Hills has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-27 in the City of Rochester Hills is $86,915; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Rochester Hills and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Rochester Hills prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-27.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Rochester Hills.
Chairperson, I move the adoption of the foregoing Resolution. ADAM KOCHENDERFER, BOB GOSSELIN
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
The chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16234
BY: Commissioner Wade Fleming, District #16 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF CLAWSON – JOINT AND CRACK SEALING ON N. MAIN STREET – PROJECT NO. 2016-21
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
Commissioners Minutes Continued. August 18, 2016
504
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Clawson has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Clawson has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-21 in the City of Clawson is $12,480; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Clawson and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Clawson prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-21.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Clawson.
Chairperson, I move the adoption of the foregoing Resolution. WADE FLEMING
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16235
BY: Commissioner Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – VILLAGE OF OXFORD – MILL AND RESURFACE E. LAKEVILLE ROAD – PROJECT NO. 2016-24
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. August 18, 2016
505
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the Village of Oxford has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the Village of Oxford has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-24 in the Village of Oxford is $6,503; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Village of Oxford and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the Village of Oxford prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-24.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the Village of Oxford.
Chairperson, I move the adoption of the foregoing Resolution. MICHAEL SPISZ
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. August 18, 2016
506
MISCELLANEOUS RESOLUTION #16236 BY: Commissioner Hugh Crawford, District #9 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – CITY OF NOVI – REALIGNMENT OF FLINT STREET To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS from the City of Novi has submitted a Local Road Improvement Program application with a
multiple year project plan requiring the rollover and accrual of the City’s maximum County contribution authorized in the current year’s approved distribution formula; and
WHEREAS the proposed budget for the identified project, the realignment of Flint Street, requires the accrual of three (3) years maximum County contribution at the current distribution amount for the City of
Novi of $68,552; and WHEREAS the Oakland County Board of Commissioners established policies and procedures for the
Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and
procedures regarding the limited rollover and accrual of a municipality’s allocation for projects plans that require additional County funding; and
WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality to submit a multi-year plan for projects that require the accrual of the municipality’s allocation for a
maximum of three (3) years; and WHEREAS approval of a multiple-year plan and accrual of a municipality’s allocation is subject to
approval by the Board of Commissioners; and WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate
Oakland County in any way to funding a project; and WHEREAS rollover and accrual of a municipality’s allocation is subject to the continuation of the Local
Road Improvement Program, which has been established as a pilot program; and WHEREAS a municipality’s allocation is subject to change from year to year based upon the factors
utilized in current distribution formula and amendments to the distribution formula approved by the Board of Commissioners; and
WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of Novi for the realignment of Flint Street and is recommending that the Board of Commissioners authorizes
the City of Novi’s 2016 and 2017 allocations rollover for consideration of the project in 2018, contingent upon continuation of the program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the City of Novi to roll over their allocation under the Local Road Improvement Program for 2016 and 2017 for
the purpose of the City to submit an application for the realignment of Flint Street in 2018, contingent upon the continuation of the program.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Novi.
Chairperson, I move the adoption of the foregoing Resolution. HUGH CRAWFORD
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
The chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16237
BY: Commissioner Gary McGillivray, District #20 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF MADISON HEIGHTS – CONCRETE REPAIRS ON WHITCOMB AVENUE – PROJECT NO. 2016-22
To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. August 18, 2016
507
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Madison Heights has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Madison Heights has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-22 in the City of Madison Heights is $37,716; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Madison Heights and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Madison Heights prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-22.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Madison Heights.
Chairperson, I move the adoption of the foregoing Resolution. GARY MCGILLIVRAY
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. August 18, 2016
508
MISCELLANEOUS RESOLUTION #16238 BY: Commissioner David Bowman, District #10 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF PONTIAC – RESURFACING OF FRANKLIN ROAD – PROJECT NO. 2016-25 To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Pontiac has identified a project and submitted an application detailing the goals
and outcomes of the project; and WHEREAS the City of Pontiac has demonstrated that it has available funding equal to a minimum of 50%
the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-25 in the City of Pontiac is $84,754; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Pontiac and authorizes the release of Local Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Pontiac prepared by Corporation Counsel for the Pilot
Local Road Improvement Program Project No. 2016-25. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Pontiac.
Commissioners Minutes Continued. August 18, 2016
509
Chairperson, I move the adoption of the foregoing Resolution. DAVID BOWMAN
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16239
BY: Commissioner Shelley Taub, District #12 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF BLOOMFIELD HILLS – ANNUAL CITY LOCAL ROAD IMPROVEMENT PROGRAM – PROJECT NO. 2016-19
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Bloomfield Hills has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Bloomfield Hills has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-19 in the City of Bloomfield Hills is $10,520; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
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NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Bloomfield Hills and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Bloomfield Hills prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-19.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Bloomfield Hills.
Chairperson, I move the adoption of the foregoing Resolution. SHELLEY TAUB
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16240
BY: Commissioner Tom Middleton, District #4 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF THE VILLAGE OF CLARKSTON – REPAIR OF N. HOLCOMB, MILLER, E. WASHINGTON, BUFFALO AND DEPOT ROADS – PROJECT NO. 2016-20
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of the Village of Clarkston has identified a project and submitted an application detailing the goals and outcomes of the project; and
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WHEREAS the City of the Village of Clarkston has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-20 in the City of the Village of Clarkston is $1,820;
and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of the Village of Clarkston and authorizes the release of Local Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of the Village of Clarkston prepared by Corporation Counsel
for the Pilot Local Road Improvement Program Project No. 2016-20. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of the Village of Clarkston. Chairperson, I move the adoption of the foregoing Resolution.
TOM MIDDLETON
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program
Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
The Board adjourned at 10:16 a.m. to the call of the Chair or August 31, 2016, at 7:00 p.m.
LISA BROWN MICHAEL J. GINGELL Clerk Chairperson