HomeMy WebLinkAboutMinutes - 2016.08.31 - 8014514
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
August 31, 2016
Meeting called to order by Chairperson Michael Gingell at 7:08 p.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bowman, Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson,
Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack. (20)
EXCUSED ABSENCE WITH NOTICE: Crawford. (1)
Quorum present.
Invocation given by Shelley Taub.
Pledge of Allegiance to the Flag.
Moved by McGillivray supported by Dwyer the minutes of the August 18, 2016 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by Bowman the agenda, be amended as follows:
Add Presentation by Kyle V. Mazurek, Manager of External Affairs, Comcast Cable to Communications.
Move Finance Committee item c.: entitled MR #16228 - Board of Commissioners – Pilot Local
Road Improvement Program Fiscal Year 2016 Appropriation – Village of Beverly Hills – Rehabilitation of Evergreen Drive – Project No. 2016-18 from the Consent Agenda to the
Regular Agenda.
ITEMS NOT ON BOARD AGENDA FINANCE COMMITTEE
MR #16222 – Department of Information Technology – Technology Systems and Networking Reorganization
(Reason for Suspension Waiver of Rule III: Resolution was taken up by the Human Resources Committee immediately prior to today’s meeting.)
PLANNING AND BUILDING COMMITTEE
c. Parks and Recreation Commission – Support for the Application to the Michigan Department of Natural Resources for a Certificate of Inclusion in the Eastern Massasauga Rattlesnake
Conservation Candidate Agreement with Assurances (Reason for Suspension Waiver of Rule III: Resolution was taken up by the Planning and Building
Committee immediately prior to today’s meeting.)
Commissioners Minutes Continued. August 31, 2016
515
ITEMS ON BOARD AGENDA GENERAL GOVERNMENT COMMITTEE
MR #16213 – Department of Health and Human Services/Health Division – Huron Valley School District Service Agreement Amendment 3 Acceptance
(Reason for Suspension, Waiver of Rule XII (C.2): Resolution was not referred to the Finance Committee prior to being presented for adoption.)
MR #16214 – Department of Health and Human Services/Health Division – Request to Transfer
Radiological Response Team Equipment to Oakland County Hazmat Teams (MABAS 3201 and MABAS 3202)
(Reason for Suspension, Waiver of Rule XII (C.2): Resolution was not referred to the Finance Committee prior to being presented for adoption.)
Vote on agenda, as amended:
AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack,
Bowman. (20) NAYS: None. (0)
A sufficient majority having voted in favor, the agenda, as amended, was approved.
Chairperson Michael Gingell made the following statement: “A Public Hearing is now called on the Board
of Commissioners – Pilot Local Road Improvement Program Fiscal Year 2016 Appropriation – Project No. 2016-17 through Project No. 2016-28 and the Multiple Year Project Plans. Is there anyone present who
wishes to speak?” No one requested to speak and the Chairperson declared the Public Hearing closed.
Chairperson Michael Gingell addressed the Board to introduce Robert Jones, Director of External Affairs, AT&T Detroit.
Chairperson Michael Gingell addressed the Board to present a Proclamation honoring AT&T Corporation
as an outstanding corporate citizen that for several years has supported many charities, initiatives and good will efforts throughout Oakland County. Various organizations have received generous donations,
like Active Faith which received funding for a food pantry in South Lyon. Blessings in a Backpack received a monetary gift to help supply non-perishable food for the weekends for at-risk students who
participate in the federally-funded subsidized hot lunch program and Homes for Autism received a donation to help in its mission of providing autistic adults with housing.
Robert Jones, Director of External Affairs, AT&T Detroit addressed the Board.
Chairperson Michael Gingell addressed the Board to introduce Kyle V. Mazurek, Manager of External
Affairs, Comcast Cable.
Kyle V. Mazurek, Manager of External Affairs, Comcast Cable gave a presentation entitled, “Internet Essentials from Comcast.”
County Clerk – Register of Deeds Lisa Brown read a communication from Chairperson Michael Gingell
that stated Commissioner Shelley Goodman Taub has resigned her position as Co-Chairman of the Oakland County Human Trafficking Task Force. I am hereby appointing Commissioner Michael Spisz to
complete her term, ending December 31, 2016. Without objection the appointment was confirmed.
The following people addressed the Board during public comment: Fran McClish, William Burnett, Tarrie Franke, Martin Franke, Jayne DeBoer-Rowse, Susan Burns, Gloria Lutey and Sharon Presti.
Moved by Kochenderfer supported by Quarles the resolutions (with fiscal notes attached) on the
amended Consent Agenda be adopted (with accompanying reports being accepted.) The vote for this
Commissioners Minutes Continued. August 31, 2016
516
motion appears on page 547. The resolutions on this Consent Agenda follow (annotated by an asterisk {*}):
*MISCELLANEOUS RESOLUTION #16226
BY: Commissioner John Scott, District #5 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF ORCHARD LAKE VILLAGE – MILL AND RESURFACE OLD ORCHARD TRAIL – PROJECT NO. 2016-23
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Orchard Lake Village has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Orchard Lake Village has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-23 in the City of Orchard Lake Village is $4,199; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Orchard Lake Village and authorizes the release of Local
Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Orchard Lake Village prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-23.
Commissioners Minutes Continued. August 31, 2016
517
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Orchard Lake Village.
Chairperson, I move the adoption of the foregoing Resolution. JOHN SCOTT
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16226)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF ORCHARD LAKE VILLAGE – MILL AND RESURFACE OLD ORCHARD TRAIL – PROJECT NO. 2016-23
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $4,199 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-23.
3. This project is for the mill and resurface of Old Orchard Trail in several areas of the road. 4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016
Revenue 9010101-196030-665882 Planned Use of Balance $4,199
Total Revenues $4,199
Expenditures 9010101-153000-740085 Local Road Funding Program $4,199
Total Expenditures $4,199 FINANCE COMMITTEE
(The vote for this motion appears on page 547.)
*MISCELLANEOUS RESOLUTION #16227
BY: Commissioner Nancy Quarles, District #17; Commissioner Helaine Zack, District #18 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – CITY OF OAK PARK – REDEVELOPMENT OF W. NINE MILE RD.
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the City of Oak Park has submitted a Local Road Improvement Program application with a multiple year project plan requiring the rollover and accrual of the City’s maximum County contribution
authorized in the current year’s approved distribution formula; and WHEREAS the proposed budget for the identified project, the redevelopment of W. Nine Mile Rd.,
requires the accrual of three (3) years maximum County contribution at the current distribution amount for the City of Oak Park of $27,110; and
WHEREAS the Oakland County Board of Commissioners established policies and procedures for the Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and
Commissioners Minutes Continued. August 31, 2016
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WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and procedures regarding the limited rollover and accrual of a municipality’s allocation for project plans that
require additional County funding; and WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality
to submit a multi-year plan for projects that require the accrual of the municipality’s allocation for a maximum of three (3) years; and
WHEREAS approval of multiple year plan and accrual of a municipality’s allocation is subject to approval by the Board of Commissioners; and
WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate Oakland County in any way to funding a project; and
WHEREAS rollover and accrual of a municipality’s allocation is subject to the continuation of the Local Road Improvement Program, which has been established as a pilot program; and
WHEREAS a municipality’s allocation is subject to change from year to year based upon the factors utilized in current distribution formula and amendments to the distribution formula approved by the Board
of Commissioners; and WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of
Oak Park for the redevelopment of W. Nine Mile Rd. and is recommending that the Board of Commissioners authorizes the City of Oak Park’s 2016 and 2017 allocations rollover for consideration of
the project in 2018, contingent upon continuation of the program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
City of Oak Park to roll over their allocation under the Local Road Improvement Program for 2016 and 2017 for the purpose of the City to submit an application for the redevelopment of W. Nine Mile Rd. in
2018, contingent upon the continuation of the program. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Oak Park. Chairperson, I move the adoption of the foregoing Resolution.
NANCY QUARLES, HELAINE ZACK
Copy of 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16227)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM –
MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – CITY OF OAK PARK – REDEVELOPMENT OF W. NINE MILE RD.
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Local Road Improvement Subcommittee has adopted a policy authorizing a municipality to submit a multi-year plan for projects that require the accrual of the municipality’s allocation for a
maximum of three (3) years. 3. The proposed budget for the identified project, the redevelopment of W. Nine Mile Rd., requires
the accrual of three (3) years maximum county contribution at the current distribution amount for the City of Oak Park of $27,110.
4. The Local Road Improvement Subcommittee and Board of Commissioners has reviewed the multi-year plan application submitted by the City of Oak Park and authorized to roll-over the 2016
and 2017 allocation amounts for the purpose of the City to submit an application in 2018 for the redevelopment of W. Nine Mile Road project.
Commissioners Minutes Continued. August 31, 2016
519
5. The 2016 and 2017 roll-over allocation amounts for the City of Oak Park under the Local Road Improvement Program will be retained in the Local Road Improvement Matching Program
Assigned Fund Balance (GL account #383465) and will require a separate resolution anticipated in 2018 to appropriate funding for the redevelopment of W. Nine Mile Road project; contingent
upon continuation of the program. 6. The funding will be contingent upon the County’s distribution from the Michigan General Revenue
Sharing Act. Reduction or elimination of the County’s distribution of revenue sharing funds may result in the elimination or suspension of the program.
7. No budget amendment is required at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 547.)
*MISCELLANEOUS RESOLUTION #16229
BY: Commissioner Bill Dwyer, District #14 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM –
MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – VILLAGE OF BINGHAM FARMS – VILLAGE CRACK SEALING PROGRAM
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Village of Bingham Farms has submitted a Local Road Improvement Program application with a multiple year project plan requiring the rollover and accrual of the City’s maximum County
contribution authorized in the current year’s approved distribution formula; and WHEREAS the proposed budget for the identified project, the Village Crack Sealing Program, requires
the accrual of three (3) years maximum County contribution at the current distribution amount for the Village of Bingham Farms of $2,013; and
WHEREAS the Oakland County Board of Commissioners established policies and procedures for the Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and
WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and procedures regarding the limited rollover and accrual of a municipality’s allocation for project plans that
require additional County funding; and WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality
to submit a multi-year plan for projects that require the accrual of the municipality’s allocation for a maximum of three (3) years; and
WHEREAS approval of multiple year plan and accrual of a municipality’s allocation is subject to approval by the Board of Commissioners; and
WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate Oakland County in any way to funding a project; and
WHEREAS rollover and accrual of a municipality’s allocation is subject to the continuation of the Local Road Improvement Program, which has been established as a pilot program; and
WHEREAS a municipality’s allocation is subject to change from year to year based upon the factors utilized in current distribution formula and amendments to the distribution formula approved by the Board
of Commissioners; and WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the Village
of Bingham Farms for the Village Crack Sealing Program and is recommending that the Board of Commissioners authorizes the Village of Bingham Farms’ 2016 and 2017 allocations rollover for
consideration of the project in 2018, contingent upon continuation of the program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Village of Bingham Farms to roll over their allocation under the Local Road Improvement Program for 2016 and 2017 for the purpose of the City to submit an application for the Village Crack Sealing Program
in 2018, contingent upon the continuation of the program.. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the Village of Bingham Farms. Chairperson, I move the adoption of the foregoing Resolution.
BILL DWYER
Commissioners Minutes Continued. August 31, 2016
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Copy of 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16229)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM –
MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – VILLAGE OF BINGHAM FARMS – VILLAGE CRACK SEALING PROGRAM
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Local Road Improvement Subcommittee has adopted a policy authorizing a municipality to submit a multi-year plan for projects that require the accrual of the municipality’s allocation for a
maximum of three (3) years. 3. The proposed budget for the identified project, the Village Crack Sealing Program, requires the
accrual of three (3) years maximum county contribution at the current distribution amount for the Village of Bingham Farms of $2,013.
4. The Local Road Improvement Subcommittee and Board of Commissioners has reviewed the multi-year plan application submitted by the Village of Bingham Farms and authorized to roll-over
the 2016 and 2017 allocation amounts for the purpose of the City to submit an application in 2018 for the Village Crack Sealing Program project.
5. The 2016 and 2017 roll-over allocation amounts for the Village of Bingham Farms under the Local Road Improvement Program will be retained in the Local Road Improvement Matching Program
Assigned Fund Balance (GL account #383465) and will require a separate resolution anticipated in 2018 to appropriate funding for the Village Crack Sealing Program project; contingent upon
continuation of the program. 6. The funding will be contingent upon the County’s distribution from the Michigan General Revenue
Sharing Act. Reduction or elimination of the County’s distribution of revenue sharing funds may result in the elimination or suspension of the program.
7. No budget amendment is required at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 547.)
*MISCELLANEOUS RESOLUTION #16230 BY: Commissioner David Woodward, District #19
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF BERKLEY – ROAD RESURFACING AND PAVEMENT MARKING ON COOLIDGE HIGHWAY – PROJECT NO. 2016-17 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
Commissioners Minutes Continued. August 31, 2016
521
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Berkley has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Berkley has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-17 in the City of Berkley is $15,432; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Berkley and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Berkley prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-17.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Berkley.
Chairperson, I move the adoption of the foregoing Resolution. DAVE WOODWARD
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16230)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF BERKLEY – ROAD RESURFACING AND PAVEMENT MARKING ON COOLIDGE HIGHWAY – PROJECT NO. 2016-17
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
Commissioners Minutes Continued. August 31, 2016
522
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $15,432 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-17.
3. This project is for the resurfacing and pavement marking replacement project in downtown Berkley business district. Correct left turn lane transition taper lengths on Coolidge Highway from
11 Mile to 12 Mile. 4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016
Revenue 9010101-196030-665882 Planned Use of Balance $15,432
Total Revenues $15,432
Expenditures 9010101-153000-740085 Local Road Funding Program$15,432
Total Expenditures $15,432 FINANCE COMMITTEE
(The vote for this motion appears on page 547.)
*MISCELLANEOUS RESOLUTION #16231
BY: Commissioner David Woodward, District #19; Commissioner Gary McGillivray, District #20; Commissioner Wade Fleming, District #16 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF ROYAL OAK – RECONSTRUCT PORTIONS OF MEIJER DRIVE – PROJECT NO. 2016-28 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
Commissioners Minutes Continued. August 31, 2016
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8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Royal Oak has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Royal Oak has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-28 in the City of Royal Oak is $77,231; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Royal Oak and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Royal Oak prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-28.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Royal Oak.
Chairperson, I move the adoption of the foregoing Resolution. DAVE WOODWARD, GARY MCGILLIVRAY
WADE FLEMING
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16231) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF ROYAL OAK – RECONSTRUCT PORTIONS OF MEIJER
DRIVE – PROJECT NO. 2016-28 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution
#16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and
villages. 2. Funding of $77,231 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program 2016 funding (account #383465) for project 2016-28. 3. This project is for the reconstruct portions of Meijer Drive: remove pavement, excavate subsoils,
install new underdrains, install new aggregate road base, integral curb, construct ADA sidewalk ramps, install new pavement striping for lane markings, crosswalks and restore landscaping.
4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $77,231 Total Revenues $77,231
Commissioners Minutes Continued. August 31, 2016
524
Expenditures
9010101-153000-740085 Local Road Funding Program$77,231 Total Expenditures $77,231
FINANCE COMMITTEE
(The vote for this motion appears on page 547.) *MISCELLANEOUS RESOLUTION #16232 BY: Commissioner Adam Kochenderfer, District #15
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF ROCHESTER – MILL AND RESURFACE LETICA DRIVE –
PROJECT NO. 2016-26 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Rochester has identified a project and submitted an application detailing the goals
and outcomes of the project; and WHEREAS the City of Rochester has demonstrated that it has available funding equal to a minimum of
50% the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-26 in the City of Rochester is $14,440; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
Commissioners Minutes Continued. August 31, 2016
525
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Rochester and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Rochester prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-26.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Rochester.
Chairperson, I move the adoption of the foregoing Resolution. ADAM KOCHENDERFER
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16232)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF ROCHESTER – MILL AND RESURFACE LETICA DRIVE – PROJECT NO. 2016-26
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $14,440 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-26.
3. This project is for the mill and resurface of Letica Drive. 4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016
Revenue 9010101-196030-665882 Planned Use of Balance $14,440
Total Revenues $14,440
Expenditures 9010101-153000-740085 Local Road Funding Program$14,440
Total Expenditures $14,440 FINANCE COMMITTEE
(The vote for this motion appears on page 547.)
*MISCELLANEOUS RESOLUTION #16233
BY: Commissioner Adam Kochenderfer, District #15; Commissioner Robert Gosselin, District #11 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF ROCHESTER HILLS – 2016 CITY CONCRETE ROAD REPLACEMENT PROGRAM – PROJECT NO. 2016-27
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and
Commissioners Minutes Continued. August 31, 2016
526
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Rochester Hills has identified a project and submitted an application detailing the
goals and outcomes of the project; and WHEREAS the City of Rochester Hills has demonstrated that it has available funding equal to a minimum
of 50% the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-27 in the City of Rochester Hills is $86,915; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Rochester Hills and authorizes the release of Local Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Rochester Hills prepared by Corporation Counsel for the
Pilot Local Road Improvement Program Project No. 2016-27. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Rochester Hills. Chairperson, I move the adoption of the foregoing Resolution.
ADAM KOCHENDERFER, BOB GOSSELIN
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16233) BY: Finance Committee, Tom Middleton, Chairperson
Commissioners Minutes Continued. August 31, 2016
527
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF ROCHESTER HILLS – 2016 CITY CONCRETE ROAD
REPLACEMENT PROGRAM – PROJECT NO. 2016-27 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution
#16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and
villages. 2. Funding of $86,915 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program 2016 funding (account #383465) for project 2016-27. 3. This project is for the 2016 City Concrete Road Replacement Program which includes:
adjustment/recondition/reconstruction of drainage structures; installation of under drains; placement of aggregate base for concrete roads and drives; concrete pavement removal and
replacement; restoration. Local roads improved: Forest Hill Dr., Summit Ridge Dr., Edmunton Dr., Burlington Ct., Burlington Dr., Stonetree Cir., Bolinger St., Parsons Ln., Deerfield Ct., Standford
Ct., Chalet Ct., Stonecrest Dr., Torrent Ct. Major: Lake Ridge Road, Product Dr. and Bond St. 4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016
Revenue 9010101-196030-665882 Planned Use of Balance $86,915
Total Revenues $86,915
Expenditures 9010101-153000-740085 Local Road Funding Program $86,915
Total Expenditures $86,915 FINANCE COMMITTEE
(The vote for this motion appears on page 547.)
*MISCELLANEOUS RESOLUTION #16234
BY: Commissioner Wade Fleming, District #16 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF CLAWSON – JOINT AND CRACK SEALING ON N. MAIN STREET – PROJECT NO. 2016-21
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
Commissioners Minutes Continued. August 31, 2016
528
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Clawson has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Clawson has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-21 in the City of Clawson is $12,480; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Clawson and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Clawson prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-21.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Clawson.
Chairperson, I move the adoption of the foregoing Resolution. WADE FLEMING
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16234)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF CLAWSON – JOINT AND CRACK SEALING ON N. MAIN STREET – PROJECT NO. 2016-21
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $12,480 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-21.
3. This project is for the joint and crack sealing on North Main Street (Broadacre Ave. to W. Maple Road).
Commissioners Minutes Continued. August 31, 2016
529
4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $12,480 Total Revenues $12,480
Expenditures
9010101-153000-740085 Local Road Funding Program $12,480 Total Expenditures $12,480
FINANCE COMMITTEE
(The vote for this motion appears on page 547.) *MISCELLANEOUS RESOLUTION #16235 BY: Commissioner Michael Spisz, District #3
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – VILLAGE OF OXFORD – MILL AND RESURFACE E. LAKEVILLE
ROAD – PROJECT NO. 2016-24 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the Village of Oxford has identified a project and submitted an application detailing the goals
and outcomes of the project; and WHEREAS the Village of Oxford has demonstrated that it has available funding equal to a minimum of
50% the project costs; and
Commissioners Minutes Continued. August 31, 2016
530
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-24 in the Village of Oxford is $6,503; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Village of Oxford and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the Village of Oxford prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-24.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the Village of Oxford.
Chairperson, I move the adoption of the foregoing Resolution. MICHAEL SPISZ
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16235)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – VILLAGE OF OXFORD – MILL AND RESURFACE E. LAKEVILLE ROAD – PROJECT NO. 2016-24
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $6,503 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-24.
3. This project is for the mill and resurface of East Lakeville Road, East Burdick, and West Burdick Street to West Street within the Village of Oxford and Oxford Township. This is a joint project
between the village and the township. The township will be responsible for their portion. 4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016
Revenue 9010101-196030-665882 Planned Use of Balance $6,503
Total Revenues $6,503
Expenditures 9010101-153000-740085 Local Road Funding Program $6,503
Total Expenditures $6,503 FINANCE COMMITTEE
(The vote for this motion appears on page 547.)
*MISCELLANEOUS RESOLUTION #16236
BY: Commissioner Hugh Crawford, District #9
Commissioners Minutes Continued. August 31, 2016
531
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – CITY OF NOVI – REALIGNMENT OF FLINT STREET To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS from the City of Novi has submitted a Local Road Improvement Program application with a
multiple year project plan requiring the rollover and accrual of the City’s maximum County contribution authorized in the current year’s approved distribution formula; and
WHEREAS the proposed budget for the identified project, the realignment of Flint Street, requires the accrual of three (3) years maximum County contribution at the current distribution amount for the City of
Novi of $68,552; and WHEREAS the Oakland County Board of Commissioners established policies and procedures for the
Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and
procedures regarding the limited rollover and accrual of a municipality’s allocation for projects plans that require additional County funding; and
WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality to submit a multi-year plan for projects that require the accrual of the municipality’s allocation for a
maximum of three (3) years; and WHEREAS approval of a multiple-year plan and accrual of a municipality’s allocation is subject to
approval by the Board of Commissioners; and WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate
Oakland County in any way to funding a project; and WHEREAS rollover and accrual of a municipality’s allocation is subject to the continuation of the Local
Road Improvement Program, which has been established as a pilot program; and WHEREAS a municipality’s allocation is subject to change from year to year based upon the factors
utilized in current distribution formula and amendments to the distribution formula approved by the Board of Commissioners; and
WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of Novi for the realignment of Flint Street and is recommending that the Board of Commissioners authorizes
the City of Novi’s 2016 and 2017 allocations rollover for consideration of the project in 2018, contingent upon continuation of the program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the City of Novi to roll over their allocation under the Local Road Improvement Program for 2016 and 2017 for
the purpose of the City to submit an application for the realignment of Flint Street in 2018, contingent upon the continuation of the program..
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Novi.
Chairperson, I move the adoption of the foregoing Resolution. HUGH CRAWFORD
Copy of 2016 Application Form Local Road Improvement Matching Fund Pilot Program And Flint Street
Realignment Study Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16236) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION –
CITY OF NOVI – REALIGNMENT OF FLINT STREET To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
Commissioners Minutes Continued. August 31, 2016
532
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Local Road Improvement Subcommittee has adopted a policy authorizing a municipality to submit a multi-year plan for projects that require the accrual of the municipality’s allocation for a
maximum of three (3) years. 3. The proposed budget for the identified project, the realignment of Flint Street, requires the accrual
of three (3) years maximum county contribution at the current distribution amount for the City of Novi of $68,552.
4. The Local Road Improvement Subcommittee and Board of Commissioners has reviewed the multi-year plan application submitted by the City of Novi and authorized to roll-over the 2016 and
2017 allocation amounts for the purpose of the City to submit an application in 2018 for the realignment of Flint Street project.
5. The 2016 and 2017 roll-over allocation amounts for the City of Novi under the Local Road Improvement Program will be retained in the Local Road Improvement Matching Program
Assigned Fund Balance (GL account #383465) and will require a separate resolution anticipated in 2018 to appropriate funding for the realignment of Flint Street project; contingent upon
continuation of the program. 6. The funding will be contingent upon the County’s distribution from the Michigan General Revenue
Sharing Act. Reduction or elimination of the County’s distribution of revenue sharing funds may result in the elimination or suspension of the program.
7. No budget amendment is required at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 547.)
*MISCELLANEOUS RESOLUTION #16237
BY: Commissioner Gary McGillivray, District #20 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF MADISON HEIGHTS – CONCRETE REPAIRS ON WHITCOMB AVENUE – PROJECT NO. 2016-22
To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
Commissioners Minutes Continued. August 31, 2016
533
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Madison Heights has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Madison Heights has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-22 in the City of Madison Heights is $37,716; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Madison Heights and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Madison Heights prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-22.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Madison Heights.
Chairperson, I move the adoption of the foregoing Resolution. GARY MCGILLIVRAY
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16237)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF MADISON HEIGHTS – CONCRETE REPAIRS ON WHITCOMB AVENUE – PROJECT NO. 2016-22
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $37,716 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-22.
3. This project is for the concrete repairs on Whitcomb Avenue from Barrington to Dequindre. 4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016
Revenue 9010101-196030-665882 Planned Use of Balance $37,716
Total Revenues $37,716
Commissioners Minutes Continued. August 31, 2016
534
Expenditures 9010101-153000-740085 Local Road Funding Program $37,716
Total Expenditures $37,716 FINANCE COMMITTEE
(The vote for this motion appears on page 547.)
*MISCELLANEOUS RESOLUTION #16238 BY: Commissioner David Bowman, District #10 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF PONTIAC – RESURFACING OF FRANKLIN ROAD – PROJECT NO. 2016-25 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Pontiac has identified a project and submitted an application detailing the goals
and outcomes of the project; and WHEREAS the City of Pontiac has demonstrated that it has available funding equal to a minimum of 50%
the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-25 in the City of Pontiac is $84,754; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Pontiac and authorizes the release of Local Road Improvement Program funds from the Oakland County Designated Fund Balance.
Commissioners Minutes Continued. August 31, 2016
535
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Pontiac prepared by Corporation Counsel for the Pilot
Local Road Improvement Program Project No. 2016-25. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Pontiac. Chairperson, I move the adoption of the foregoing Resolution.
DAVID BOWMAN
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16238) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF PONTIAC – RESURFACING OF FRANKLIN ROAD –
PROJECT NO. 2016-25 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution
#16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and
villages. 2. Funding of $84,754 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program 2016 funding (account #383465) for project 2016-25. 3. This project is for the resurfacing of Franklin Road from South Boulevard to Rapid Street.
4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $84,754 Total Revenues $84,754
Expenditures
9010101-153000-740085 Local Road Funding Program $84,754 Total Expenditures $84,754
FINANCE COMMITTEE
(The vote for this motion appears on page 547.) *MISCELLANEOUS RESOLUTION #16239 BY: Commissioner Shelley Taub, District #12 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF BLOOMFIELD HILLS – ANNUAL CITY LOCAL ROAD IMPROVEMENT PROGRAM – PROJECT NO. 2016-19 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following:
Commissioners Minutes Continued. August 31, 2016
536
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Bloomfield Hills has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Bloomfield Hills has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-19 in the City of Bloomfield Hills is $10,520; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Bloomfield Hills and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Bloomfield Hills prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-19.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Bloomfield Hills.
Chairperson, I move the adoption of the foregoing Resolution. SHELLEY TAUB
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16239)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – CITY OF BLOOMFIELD HILLS – ANNUAL CITY LOCAL ROAD IMPROVEMENT PROGRAM – PROJECT NO. 2016-19
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. August 31, 2016
537
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $10,520 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-19.
3. This project is for the City’s Local Road Improvement Repair Program. Various local roads will be crack sealed, potholes will be filled and some portions of roads may be completely resurfaced.
4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $10,520 Total Revenues $10,520
Expenditures
9010101-153000-740085 Local Road Funding Program $10,520 Total Expenditures $10,520
FINANCE COMMITTEE
(The vote for this motion appears on page 547.) *MISCELLANEOUS RESOLUTION #16240 BY: Commissioner Tom Middleton, District #4 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF THE VILLAGE OF CLARKSTON – REPAIR OF N. HOLCOMB, MILLER, E. WASHINGTON, BUFFALO AND DEPOT ROADS – PROJECT NO. 2016-20 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
Commissioners Minutes Continued. August 31, 2016
538
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of the Village of Clarkston has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of the Village of Clarkston has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-20 in the City of the Village of Clarkston is $1,820;
and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of the Village of Clarkston and authorizes the release of Local Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of the Village of Clarkston prepared by Corporation Counsel
for the Pilot Local Road Improvement Program Project No. 2016-20. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of the Village of Clarkston. Chairperson, I move the adoption of the foregoing Resolution.
TOM MIDDLETON
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16240) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF THE VILLAGE OF CLARKSTON – REPAIR OF N.
HOLCOMB, MILLER, E. WASHINGTON, BUFFALO AND DEPOT ROADS – PROJECT NO. 2016-20 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution
#16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and
villages. 2. Funding of $1,820 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program 2016 funding (account #383465) for project no. 2016-20. 3. This project is for the repair of N. Holcomb, Miller, E. Washington, Buffalo and Depot Roads - hot
patch repair to center seams and pot holes. 4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016
Revenue 9010101-196030-665882 Planned Use of Balance $1,820
Total Revenues $1,820
Commissioners Minutes Continued. August 31, 2016
539
Expenditures 9010101-153000-740085 Local Road Funding Program $1,820
Total Expenditures $1,820 FINANCE COMMITTEE
(The vote for this motion appears on page 547.)
*REPORT (MISC. #16222) BY: Human Resources Committee, Bob Hoffman, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - TECHNOLOGY SYSTEMS AND NETWORKING REORGANIZATION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on August 31, 2016, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #16222 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - TECHNOLOGY SYSTEMS AND NETWORKING REORGANIZATION
To the Oakland County Board of Commissioners Chairperson, Ladies, and Gentlemen:
WHEREAS the Technology Systems and Networking (TSN) division provides critical networking and server support for the County’s departments and websites; and
WHEREAS the workload within these units has increased due to the demand of application and workstation equipment used within the County’s departments; and
WHEREAS this demand also includes the use of the County’s eCommerce sites and the ever-present need to maintain network security for its users and the County; and
WHEREAS the CLEMIS division has continuously on boarded new agencies requiring an increased level of support from the Network and Server teams; and
WHEREAS Information Technology has reviewed its operations and determined areas where efficiencies in the workflow processes could be realized; and
WHEREAS the TSN division has proposed a reorganization in order to balance the service requirements and demands by realigning the units within the division into three focus areas of Server, Network
Services, and Operations; and WHEREAS each unit would have dedicated leadership, project management and resources aligned with
each focus area; and WHEREAS the requested reorganization would also follow the structure of other Information Technology
Divisions and Units; and WHEREAS the plan would also create opportunities for succession planning; and
WHEREAS the Information Technology department requests to reclassify one (1) PR Full Time Eligible Systems Engineer (#1080601-08088) within the Server Team and reclassify one (1) PR Full Time Eligible
Network Engineer (#1080601-09237) within the Network Services Team to Supervisor I – Information Technology; and
WHEREAS the reclassifications will be fully funded by the Information Technology Fund. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approve to
reclassify one (1) PR Full-Time Eligible Systems Engineer (#1080601-08088) to Supervisor I – Information Technology.
BE IT FURTHER RESOLVED to reclassify one (1) PR Full-Time Eligible Network Engineer (#1080601-09237) to Supervisor I – Information Technology.
BE IT FURTHER RESOLVED FY 2016-2019 Budget is amended as follows:
Commissioners Minutes Continued. August 31, 2016
540
INFORMATION TECHNOLOGY FUND #63600 FY 2016 FY 2017 FY 2018-FY 2019 Revenue
1080101-152000-665882 Planned Use of Balance $738 $6,272 $5,330 Total Revenue $738 $6,272 $5,330
Expenses 1080601-152010-702010 Salaries $532 $3,768 $3,843
1080601-152010-722900 Fringe Benefit Adjustments 206 2,504 1,487 Total Expenses $738 $6,272 $5,330
FINANCE COMMITTEE
(The vote for this motion appears on page 547.) *REPORT (MISC. #16158) BY: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS – OAKLAND COUNTY CLERK/REGISTER OF DEEDS REDUCED FEE FOR CERTIFIED BIRTH RECORDS FOR OAKLAND COUNTY SENIORS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above referenced resolution on August 8, 2016, reports with the recommendation the resolution be adopted, along with the following revisions to
the Miscellaneous Resolution and attached Access Oakland Master Fee Structure:
Strike all references of “Public Act 368 of 1978” (PA 368) in the WHEREAS paragraphs 2 through 5 and insert “MCL 333.2891” in its place,
Remove the 8th and 9th WHEREAS paragraphs, “WHEREAS as a result of the adoption of MR
#14083, the Oakland County Clerk/Register of Deeds, the County Executive and Department of Management and Budget undertook a study of Oakland County’s vital records fees to explore
costs related to maintenance of the vital records program; and WHEREAS the resulting study found that the current $15 fee for a certified record exceeded
costs, it currently costs approximately $9.13 to produce a certified copy of a record; and”
Replace the BE IT FURTHER RESOLVED paragraph “BE IT FURTHER RESOLVED that the Access Oakland Master Fee Schedule be amended to reflect that a person 65 years of age or
older shall not be charged an additional fee for an online application to search and obtain 1 certified copy of his or her birth record.” with the following: “BE IT FURTHER RESOLVED that Access Oakland Master Fee Schedule be amended to eliminate the category ‘Vital Records Order (VRO) – Any Transaction.’
BE IT FURTHER RESOLVED that online vital records transactions shall be subject to the fees outlined in the ‘Shopping Cart, Payment, and Express Checkout Products Payment Via Credit/Debit Card’ category of the Access Oakland Master Fee Schedule attached.”
Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION # 16158 BY: Commissioner David Woodward, District #19
IN RE: BOARD OF COMMISSIONERS — OAKLAND COUNTY CLERK/REGISTER OF DEEDS REDUCED FEE FOR CERTIFIED BIRTH RECORDS FOR OAKLAND COUNTY SENIORS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Clerk/Register of Deeds is invested with the responsibility of serving as the local registrar and as the custodian of vital records; and
Commissioners Minutes Continued. August 31, 2016
541
WHEREAS Public Act 368 of 1978 authorizes the governing body of a local government with jurisdiction over a local registrar to establish a system of fees to provide for the maintenance of a vital records
program; and WHEREAS PA 368 provides that the fees established by a local government for certified copies of vital
records shall be equal or less than the fee amounts authorized by statute to obtain records from the state registrar; and
WHEREAS PA 368 further provides that “these fees shall be used for the maintenance and sustenance of the vital records fees program only. The fees shall alleviate any burden to the taxpayers to provide this
worthwhile program”; and WHEREAS PA 368 states, “Upon formal application, the state registrar shall charge a person 65 years of
age or older a fee of $14.00 for a search for and 1 certified copy of his or her birth record”; and WHEREAS the current fee for a search and certified copy of a birth record in Oakland County has been
set at $15.00 per record and $5.00 per additional copy of the same record; and WHEREAS an enhanced access fee in the amount of $5.00 per item has also been established for online
requests for vital records; and WHEREAS as a result of the adoption of MR #14083, the Oakland County Clerk/Register of Deeds, the
County Executive and Department of Management and Budget undertook a study of Oakland County’s vital records fees to explore costs related to maintenance of the vital records program; and
WHEREAS the resulting study found that the current $15 fee for a certified record exceeded costs, “it currently costs approximately $9.13 to produce a certified copy of a record”; and
WHEREAS the state registrar has recommended that the local fees established to provide 1 certified copy of a birth record for individuals 65 or older no longer exceed the $14 state registrar’s fee set by
statute; and NOW THEREFORE BE IT RESOLVED that the Oakland County vital records fee schedule be amended
to reflect that a person 65 years of age or older shall be charged $10.00 to search and obtain 1 certified copy of his or her birth record.
BE IT FURTHER RESOLVED that the Access Oakland Master Fee Schedule be amended to reflect that a person 65 years of age or older shall not be charged an additional fee for an online application to
search and obtain 1 certified copy of his or her birth record. Chairperson, I move the adoption of the foregoing Resolution.
DAVE WOODWARD, MARCIA GERSHENSON, JANET JACKSON, DAVID BOWMAN, HELAINE
ZACK, GARY MCGILLIVRAY, NANCY QUARLES, CHRISTINE LONG
Copy of Access Oakland Master Fee Structure on file in County Clerk’s office.
FISCAL NOTE (MISC. #16158)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – OAKLAND COUNTY CLERK/REGISTER OF DEEDS
REDUCED FEE FOR CERTIFIED BIRTH RECORDS FOR OAKLAND COUNTY SENIORS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution authorizes the County’s vital records fee schedule and Access Oakland Master
Fee Schedule be amended. 2. The State registrar has recommended that the local fees to provide a copy of birth records for
individuals 65 years of age and older to no longer exceed $14, set by state statute, Michigan Compiled Law (MCL) 333.2891.
3. For individuals who are 65 years of age and older, the vital records fee will be reduced to $10 to search and obtain one (1) certified copy of his or her birth certificate.
4. The Access Oakland Master Fee Schedule is amended in which the category Vital Records Order (VRO)-Any Transaction be removed and that online vital records transactions shall be subject to
the fees outlined in the Shopping Cart, Payment and Express Checkout Products Payment via Credit/Debit Card category of the Access Oakland Master Fee Schedule.
Commissioners Minutes Continued. August 31, 2016
542
5. No budget amendment is required. FINANCE COMMITTEE
(The vote for this motion appears on page 547.)
*MISCELLANEOUS RESOLUTION #16223
BY: Planning and Building Committee, Philip Weipert, Chairperson IN RE: FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – INDEPENDENCE OAKS - OTTMAN LEAHY LEASE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland is the owner of Independence Oaks County Park; and
WHEREAS a 760-square foot house, identified as 5511 Oakhill Road, Clarkston, MI 48348, is located on the grounds of Independence Oaks County Park; and
WHEREAS it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 5511 Oakhill Road, Clarkston, MI 48348 to Kristy Ottman Leahy for a period commencing
September 15, 2016 through December 31, 2017; and WHEREAS under the terms and conditions of the attached Lease Agreement Kristy Ottman Leahy will
pay rent as follows: September 15, 2016 – December 31, 2016 $773.00
January 1, 2017 – December 31, 2017 $788.00 each month and pay all utility costs; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and
WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accepts and
approves the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves and authorizes the attached Lease Agreement between the County of Oakland and Kristy Ottman Leahy.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or his designee to execute the attached Lease Agreement and all other related documents
between the County of Oakland and Kristy Ottman Leahy, which may be required. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Residential Lease Agreement and Location Map of Independence Oaks – Rental Home – 5511
Oak Hill Road, Clarkston, MI 48348 Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16223) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – INDEPENDENCE OAKS – OTTMAN LEAHY LEASE
To the Oakland and County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The County of Oakland is the owner of Independence Oaks County Park and a 760 square-foot house, identified as 5511 Oakhill Road, Clarkston, MI 48348 is located on the grounds of
Independence Oaks County Park. 2. It is the desire of the Oakland County Parks and Recreation Commission to lease said house
located at 5511 Oakhill Road, Clarkston, MI 48348 to Kristy Ottman Leahy for a period commencing September 15, 2016 through December 31, 2017.
Commissioners Minutes Continued. August 31, 2016
543
3. Under the terms and conditions of the attached lease agreement Kristy Ottman Leahy will pay monthly rent in the amount of $773 from September 15, 2016 through December 31, 2016, and
$788 from January 1, 2017 through December 31, 2017, and will pay all utility costs. 4. The Department of Facilities Management and Corporation Counsel have reviewed and/or
prepared all necessary documents related to the attached lease agreement. 5. It is the recommendation of the Oakland County Parks and Recreation Commission and the
Department of Facilities Management that the Oakland County Board of Commissioners accepts and approves the terms and conditions of the attached lease agreement.
6. A budget amendment is not required. FINANCE COMMITTEE
(The vote for this motion appears on page 547.)
*MISCELLANEOUS RESOLUTION #16224
BY: Planning and Building Committee, Phillip Weipert, Chairperson IN RE: PARKS AND RECREATION – APPROVAL OF MATCH FUNDING FOR MICHIGAN INVASIVE
SPECIES GRANT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Oakland County Parks and Recreation utilizes best practices to manage invasive species
throughout the 13 county parks as part of its annual and ongoing park maintenance; and WHEREAS Oakland County Parks and Recreation is a member of the Oakland County Cooperative
Invasive Species Management Area whose purpose is to work toward addressing the effects of invasive species across jurisdictional boundaries through programs, education and outreach, and securing grant
funding to support these efforts; and WHEREAS the Oakland County Cooperative Invasive Species Management Area was awarded a 2015
grant from the Michigan Department of Natural Resources Michigan Invasive Species Grant Program; and
WHEREAS Oakland County Parks and Recreation is recognized as contributing match to the grant in the form of on-the-ground invasive species management ($43,804) and in-kind office space (valued at
$8,500); and WHEREAS Oakland County Parks and Recreation will be reimbursed $10,941 for treatment of swallow-
wort and phragmites at 5 county parks as part of the grant award. NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Board of Commissioners authorizes
and approves the grant match in the amount of $52,304 ($43,804 in on-the-ground invasive species management and $8,500 in in-kind office space value) for the Michigan Department of Natural Resources
Michigan Invasive Species Grant Program grant award to the Oakland County Cooperative Invasive Species Management Area.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Parks and Recreation Commission Agenda, July 5, 2016, Agenda Item No. 10F – Planning and Resource Development on file in County Clerk’s office.
FISCAL NOTE (MISC. #16224)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: PARKS AND RECREATION – APPROVAL OF MATCH FUNDING FOR MICHIGAN INVASIVE
SPECIES GRANT To the Oakland and County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Oakland County Parks and Recreation utilizes best practices to manage invasive species
throughout the thirteen county parks as part of its annual and ongoing park maintenance and is a member of the Oakland County Cooperative Invasive Species Management Area whose purpose
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is to work toward addressing the effects of invasive species across jurisdictional boundaries through programs, education and securing grant funding to support these efforts.
2. The Oakland County Cooperative Invasive Species Management Area was awarded a 2015 grant from the Michigan Department of Natural Resources Michigan Invasive Species Grant Program
and Oakland County Parks and Recreation is recognized as contributing matching funds to the grant in the form of on-the-ground invasive species management of $43,804 and in-kind office
space valued at $8,500; total match of $52,304. 3. Oakland County Parks and Recreation will be reimbursed $10,941 for treatment of Swallowwort
and Phragmites at five county parks as part of the grant award. 4. A budget amendment is not required.
FINANCE COMMITTEE
(The vote for this motion appears on page 547.) *MISCELLANEOUS RESOLUTION #16241 BY: Planning and Building Committee, Philip J. Weipert, Chairperson
IN RE: PARKS AND RECREATION COMMISSION - SUPPORT FOR APPLICATION TO THE MICHIGAN DEPARTMENT OF NATURAL RESOURCES FOR A CERTIFICATE OF INCLUSION IN
THE EASTERN MASSASAUGA RATTLESNAKE CONSERVATION CANDIDATE AGREEMENT WITH ASSURANCES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Natural Resources and Fish and Wildlife Service anticipate Federal Listing of the Eastern Massasauga Rattlesnake (EMR) in September of 2016; and
WHEREAS the County of Oakland is a known stronghold for the EMR; and WHEREAS the Oakland County Parks and Recreation Commission, the Oakland County Aviation
Division, and the Oakland County Facilities & Maintenance Division operate land interests where the EMR has been documented and where potentially suitable habitat for the species exists; and
WHEREAS the Incidental Take Permit (ITP) associated with Michigan Department of Natural Resource’s Candidate Conservation Agreement with Assurances (CCAA) for the EMR outlines a process for
“participants” to partake in the CCAA; and WHEREAS upon listing of the EMR, the Michigan DNR’s Incidental Take Permit (ITP), which was issued
by the U.S. Fish and Wildlife Service (FWS), will become valid; and WHEREAS to be included under the CCAA, a prospective partner must provide a Eastern Massasauga
Rattlesnake Implementation Plan (EMRIP); and WHEREAS the Plan will be reviewed by the DNR and the FWS to ensure that the EMRIP is consistent
with the CCAA; and WHEREAS after the EMRIP is approved and signed, the partner will sign a Certificate of Inclusion (CI), in
which the partner agrees to abide by the EMRIP, ITP, and the CCAA; and WHEREAS application to the Michigan Department of Natural Resources (MDNR) for a Certificate of
Inclusion (CI) in the Eastern Massasauga Rattlesnake (EMR) Conservation Candidate Agreement with Assurances (CCAA), will benefit The County of Oakland by mitigating future accidental rattlesnake
takings upon Federal listing of the EMR; and WHEREAS the Oakland County Parks and Recreation Commission, Oakland County Aviation Division,
and Oakland County Facilities Maintenance and Operations Division have provided content for, and reviewed The County of Oakland Eastern Massasauga Rattlesnake Implementation Plan (EMRIP); and
WHEREAS the resulting CI EMR Implementation Plan meets land management practices already in place on lands operated by the Oakland County Parks and Recreation Commission, Oakland County Aviation
Division, and Oakland County Facilities Maintenance and Operations Division. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission
approves the ratification of The County of Oakland Eastern Massasauga Rattlesnake Implementation Plan (EMRIP) and application to the Michigan Department of Natural Resource for Certificate of Inclusion
in the Eastern Massasauga Conservation Candidate with Agreement with Assurances and hereby recommends the Oakland County Board of Commissioners approves and authorizes this application.
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545
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission recommends the Oakland County Board of Commissioners direct its Chairperson or designee to execute the attached
letter to the Michigan Department of Natural Resources and Fish and Wildlife Service requesting issuance of a Certificate of Inclusion (CI) under the MDNR Conservation Candidate with Assurances
Agreement (CCAA) for the Eastern Massasauga Rattlesnake (EMR).
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Parks and Recreation Commission Agenda, August 10, 2016, Agenda Item No. 10C, Correspondence from Michael J. Gingell, Chairman, Oakland County Board of Commissioners,
Daniel J. Stencil, Executive Officer, Oakland County Parks and Recreation, Karl Randall, Manager, Aviation and Transport, Oakland County Aviation Division and William Holdsworth, Director, Facilities
Management, Oakland County Facilities Operations and Maintenance and The County of Oakland Eastern Massasauga Rattlesnake Implementation Plan (EMRIP) on file in County Clerk’s office.
(The vote for this motion appears on page 547.)
*MISCELLANEOUS RESOLUTION #16225
BY: Public Services Committee, William Dwyer, Chairperson IN RE: ANIMAL CONTROL – ESTABLISH FISCAL YEARS 2017 – 2019 MUNCIPALITY CONTRACTS
AND OAKLAND COUNTY ANIMAL SHELTER AND PET ADOPTION RATES FOR BOARDING AND DISPOSAL
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Animal Shelter and Pet Adoption Center administers the provisions of P.A. 339 of 1919 as amended (the Dog Law); and
WHEREAS the Oakland County Animal Shelter and Pet Adoption Center renders services to local jurisdictions through Purchase Contracts; and
WHEREAS the Oakland County Board of Commissioners, per Miscellaneous Resolution #14042 enacted the following rates through September 30, 2016:
FY 2016 Care of boarded animals $ 21.00
Disposal of live (non-boarded) animals $ 19.00 Disposal of live (boarded) animals $ 6.00
Disposal of small dead animals $ 18.00 ; and
WHEREAS the Oakland County Animal Shelter and Pet Adoption Center and the Department of Management and Budget, through a cost analysis, recommend a revision in the rates be established
effective upon final approval of this resolution of the Board of Commissioners through September 30, 2019:
FY 2017 FY 2018 FY 2019 Care of boarded animals $ 23.00 $ 23.00 $ 23.00
Disposal of live (non-boarded) animals $ 22.00 $ 22.00 $ 23.00 Disposal of live (boarded) animals $ 7.00 $ 7.00 $ 7.00
Disposal of small dead animals $ 21.00 $ 21.00 $ 22.00 ; and
WHEREAS there are currently nine (9) municipalities within Oakland County still providing animal control services to their residents and use the Oakland County Animal Shelter and Pet Adoption Center as a
boarding and/or disposal facility; and WHEREAS the government of Oakland County would recover 100% of its cost based on the revised
rates.
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546
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby establish the following Oakland County Animal Shelter and Pet Adoption Center rates for boarding and
disposal to be charged to municipalities purchasing service contracts with the Oakland County Animal Shelter and Pet Adoption Center.
FY 2017 FY 2018 FY 2019 Care of boarded animals $ 23.00 $ 23.00 $ 23.00
Disposal of live (non-boarded) animals $ 22.00 $ 22.00 $ 23.00 Disposal of live (boarded) animals $ 7.00 $ 7.00 $ 7.00
Disposal of small dead animals $ 21.00 $ 21.00 $ 22.00 BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute a purchase of service contract with local jurisdictions upon the final approval of this resolution by the Board of Commissioners through September 30, 2019 rates upon receipt of an Interlocal Agreement
signed by each of the following jurisdictions; Bloomfield Township, City of Berkley, City of Hazel Park, City of Huntington Woods, Lathrup Village, City of Madison Heights, City of Rochester, City of Southfield and
Southfield Township. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #16225) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: ANIMAL CONTROL – ESTABLISH FISCAL YEARS 2017 – 2019 MUNICIPALITY CONTRACTS AND OAKLAND COUNTY ANIMAL SHELTER AND PET ADOPTION RATES FOR BOARDING AND
DISPOSAL To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution authorizes the following rates for the Oakland Pet Adoption Center:
FY 2017 FY 2018 FY 2019
Care of boarded animals $23.00 $23.00 $23.00 Disposal of live (non-boarded) small animals $22.00 $22.00 $23.00
Disposal of live (boarded) small animals $ 7.00 $ 7.00 $ 7.00 Disposal of small dead animals $21.00 $21.00 $22.00
2. The fees were last revised in 2014 per Miscellaneous Resolution #14042 for a three-year period (Fiscal Year 2014 – Fiscal Year 2016).
3. A cost analysis has determined that the recommended adjustment in rates would continue to recover 100% of the cost for contracted Boarding and Disposal, consistent with County Policy
relative to municipal disposal contracts. 4. A budget amendment is not required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 547.) *MISCELLANEOUS RESOLUTION #16242 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: VETERANS’ SERVICES - MEMORANDUM OF UNDERSTANDING WITH MICHIGAN’S VETERANS AFFAIRS AGENCY FOR USE OF LICENSED VETRASPEC WEB-BASED BENEFITS INFORMATION SYSTEM To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Veterans Affairs Agency (MVAA) has entered into a software license agreement
with DataSpec, Inc. which enables the Department to use the secure web-based software VetraSpec; and WHEREAS the MVAA has implemented VetraSpec to assist veterans and eligible dependents in
accessing all benefits for which they are, by law, eligible; and
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547
WHEREAS recognizing the statutory and historical relationship between MVAA and the County, and wishing to create greater efficiency and effectiveness in that relationship, MVAA has made arrangements
with DataSpec, Inc., to allow the County to join on the State’s VetraSpec License as a “User” without fee or cost; and
WHEREAS enabling the County to manage and conduct its veteran service using VetraSpec permits virtually real-time transfers of information regarding veterans between levels of government; specifically
the State and the County; and WHEREAS using VetraSpec will result in cost savings and reduced administrative activities because it will
permit the electronic preparation and transfer of veteran’s data and improve tracking; and WHEREAS use of VetraSpec by the County will simultaneously create a capability for the MVAA to store
veteran transaction data and generate reports requisite to statistical analysis; and WHEREAS use of VetraSpec to store veteran data composed, generated, assembled and produced by
the County also creates a need for shared understanding of the limits of access and use of the data by the State and the County; and
WHEREAS the attached Memorandum of Understanding addressing these issues has been reviewed and approved by the County’s Corporation Counsel; and
WHEREAS pursuant to MCL 45.556, the Board of Commissioners has the power to enter into agreements with other governmental or quasi-governmental entities for the performance of services
jointly. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the attached
Memorandum of Understanding and authorizes the County’s Veterans’ Services Division to use the VetraSpec software according to the terms and conditions set forth in the Memorandum.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Agreement on behalf of Oakland County, and hereby accepts and binds the Oakland County to the terms and conditions
of this Agreement. Chairperson, on behalf of the Public Services Committee I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Memorandum of Understanding Incorporated by Reference. Original on file in County Clerk’s office.
Vote on Consent Agenda, as amended:
AYES: Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Dwyer. (20) NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
MISCELLANEOUS RESOLUTION #16228 BY: Commissioner Bill Dwyer, District #14
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – VILLAGE OF BEVERLY HILLS – REHABILITATION OF EVERGREEN DRIVE – PROJECT NO. 2016-18 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and
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548
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the Village of Beverly Hills has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the Village of Beverly Hills has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-18 in the Village of Beverly Hills is $10,699; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Village of Beverly Hills and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the Village of Beverly Hills prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-18.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the Village of Beverly Hills.
Chairperson, I move the adoption of the foregoing Resolution. BILL DWYER
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16228)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION – VILLAGE OF BEVERLY HILLS – REHABILITATION OF EVERGREEN DRIVE – PROJECT NO. 2016-18
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
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549
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching
Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $10,699 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program 2016 funding (account #383465) for project 2016-18.
3. This project is for the rehabilitation of Evergreen Drive from the Village limits south of Embassy Drive to the intersection of Thirteen Mile and the intersection of Thirteen Mile and Evergreen with
enhanced signalization of the intersection. 4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $10,699 Total Revenues $10,699
Expenditures
9010101-153000-740085 Local Road Funding Program$10,699 Total Expenditures $10,699
FINANCE COMMITTEE
Moved by Middleton supported by Jackson the resolution (with fiscal note attached) be adopted.
Moved by Middleton, supported by Jackson the resolution be amended as follows: MISCELLANEOUS RESOLUTION #16228 BY: Commissioner Bill Dwyer, District #14 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – VILLAGE OF BEVERLY HILLS – REHABILITATION OF EVERGREEN DRIVE ROAD – PROJECT NO. 2016-18
FISCAL NOTE (MISC. #16228) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – VILLAGE OF BEVERLY HILLS – REHABILITATION OF EVERGREEN
DRIVE ROAD – PROJECT NO. 2016-18 1. This project is for the rehabilitation of Evergreen Drive Road from the Village limits south of
Embassy Drive to the intersection of Thirteen Mile and the intersection of Thirteen Mile and Evergreen with enhanced signalization of the intersection.
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
COST PARTICIPATION AGREEMENT
Rehabilitation of Evergreen Drive Road
Village of Beverly Hills
Board Project No. 2016-18
WHEREAS, the COMMUNITY has identified the PROJECT as the Rehabilitation of Evergreen
Drive Road as more fully described in Attachment C, attached hereto, and made a part hereof,
which improvements involve roads under the jurisdiction of and within the COMMUNITY and
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550
are not under the jurisdiction of the Road Commission for Oakland County or state trunk lines; and
ATTACHMENT C
Pilot Local Road Improvement Matching Fund Program
Rehabilitation of Evergreen Drive Road
Village of Beverly Hills
Board Project No. 2016-18
Discussion followed.
Vote on amendment: AYES: Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, Kowall, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Dwyer, Fleming. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the amendment carried.
Vote on resolution, as amended: AYES: Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton,
Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Dwyer, Fleming, Gershenson. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended was
adopted.
There were no items to report on the Regular Agenda for the General Government Committee.
There were no items to report on the Regular Agenda for the Human Resources Committee.
There were no items to report on the Regular Agenda for the Planning and Building Committee.
MISCELLANEOUS RESOLUTION #16243 BY: Public Services Committee, William Dwyer, Chairperson
IN RE: CIRCUIT COURT - FAMILY DIVISION - OAKLAND COUNTY CHILD CARE FUND BUDGET 2016-2017
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to provisions of Act 280 of the Public Acts of 1975, Oakland County is required to develop and submit a plan and budget for the provision of funding of foster care services to the Bureau of
Juvenile Justice, Department of Human Services, annually; and WHEREAS the Oakland County Circuit Court - Family Division, County of Oakland, and the Oakland
County Department of Health and Human Services have developed the attached foster care services budget for the State's fiscal year, October, 1, 2016 through September 30, 2017; and
WHEREAS the Public Services Committee has reviewed this budget and recommends its submission to
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551
the State Office. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
submission of the 2016-2017 Oakland County Child Care Fund Budget to the Bureau of Juvenile Justice’s Child Care Fund Unit, Department of Human Services.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of County Child Care Budget Summary (DHS-2091), Michigan Department of Health and Human
Services (MDHHS), Children’s Services Agency, Oakland County for October 01, 2016 through September 30, 2017, Correspondence from John L. Cooperrider, Court Business Administrator, Sixth
Judicial Circuit Court of Michigan, County Child Care Budget Summary (DHS-2091), Michigan Department of Health and Human Services (MDHHS), Children’s Services Agency, Oakland County for
October 01, 2015 through September 30, 2016, In-Home Care Summary (DHS-2093), Michigan Department of Health and Human Services (MDHHS), Children’s Services Agency, Oakland County for
October 01, 2015 through September 30, 2016 and In-Home Care/Basic Grant Budget Detail report (DHS-2094), Michigan Department of Health and Human Services (MDHHS), Children’s Service Agency,
Oakland County for October 01, 2015 through September 30, 2016 on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16244 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF’S OFFICE – MEMORANDUM OF UNDERSTANDING - BUILDING SPACE ALLOCATION FOR THE OAKLAND COUNTY GANGS AND VIOLENT CRIMES TASK FORCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Federal Bureau of Investigation (FBI) has created a cooperative Task Force to deal with gangs and violent crime which comprises local Law Enforcement including Troy Police Department, Royal
Oak Police Department, Madison Heights Police Department, Southfield Police Department, and the Bloomfield Township Police Department, the Sheriff’s Office along with the Michigan State Police, the
Michigan Department of Corrections, Homeland Security Investigations and the FBI; and WHEREAS the Task Force deals with gangs and violent crime within the boundaries of Oakland County;
and WHEREAS the Task Force has been working in the Sheriff’s Office Pontiac Sub-station; and
WHEREAS the Task Force has grown in size and is seeking a larger location; and WHEREAS the Sheriff’s Office in conjunction with the County Executive’s Department of Facilities
Management has proposed an office location in the lower level of Building 14 East; and WHEREAS it is the recommendation of the Departments of Facilities Management, Sheriff’s Office, and
Corporation Counsel that the Board of Commissioners accept and approve the terms and conditions of the attached Memorandum of Understanding (MOU); and
WHEREAS the proposed location will require some renovations that are estimated at $211,514; and WHEREAS FBI will provide $120,000 this budget year to help offset the costs of renovation; and
WHEREAS the County will provide the remainder of the funding from the Building Improvement Fund for this effort with the understanding from the FBI that should additional funding be available, the FBI will
work with the County to secure this additional funding; and WHEREAS the Sheriff and County Executive support this endeavor.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached Memorandum of Understanding between the County and the
Federal Bureau of Investigations. BE IT FURTHER RESOLVED that the Board of Commissioners hereby directs its Chairperson or his
designee to execute the attached MOU and all other related documents between the County and the Federal Bureau of Investigations, which may be required.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the renovation project in the amount of $211,514 as noted in the Memorandum of Understanding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
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552
Copy of Memorandum of Agreement between the Federal Bureau of Investigation and the County of Oakland, Correspondence from David P. Gelios, Special Agent in Charge, U.S. Department of Justice,
Federal Bureau of Investigation, Key Plan, Oakland County Courthouse – Lower Level Renovations, 14E West Wing Extension and Facilities Management Project Estimate Incorporated by Reference. Original on
file in County Clerk’s office.
The Chairperson referred the resolution to the Planning and Building Committee and the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16245
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CREATION OF POSITIONS FOR BUILDING SECURITY – PHASE III
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff’s Office and Facilities Management has conducted a review of building security coverage; and
WHEREAS this review has identified areas that need additional security; and WHEREAS the Sheriff’s Office has worked with Facilities Management to identify building and equipment
needs to achieve the security enhancements; and WHEREAS the Sheriff’s Office and Facilities Management have developed a phased plan for
implementation of these enhancements; and WHEREAS the Sheriff’s Office has seen an increase in service calls on campus since the addition of the
Oakland County Community Mental Health Authority Resource Crisis Center; and WHEREAS Phase III focuses on the expansion of security patrol for the entire Oakland County campus;
and WHEREAS the Sheriff’s Office currently has three (3) Deputy I positions assigned to provide patrol
services for the campus from Monday through Friday; and WHEREAS these positions are budgeted in the Sheriff’s Office Court Transport Division (#4030440) and
since they are patrol functions, the Sheriff would like to transfer them to the Patrol Unit under Patrol Services (#4030615); and
WHEREAS this current level of staffing is not sufficient to provide the recommended 24 hours per day, seven (7) days per week campus security patrol; and
WHEREAS a total of six (6) Deputy I positions are required to sufficiently provide campus security patrol; and
WHEREAS it is proposed to create three (3) GF/GP full-time eligible Deputy I positions to provide campus security patrol allowing for appropriate staffing levels for each shift; and
WHEREAS funding will come from the Security Reserve non-departmental line item. NOW THEREFORE BE IT RESOLVED to create three (3) GF/GP full-time eligible Deputy I positions in
the Sheriff’s Office Patrol Services Division, Patrol Unit (#4030615). BE IT FURTHER RESOLVED to transfer three (3) GF/GP full-time eligible Deputy I positions (#4030440-
03256, 10089 and 10090) to the Patrol Services Division, Patrol Unit (#4030615). Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16246
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE-CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES
FOR THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2016 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Parks Commission has contracted with the Oakland County Sheriff's
Office to provide law enforcement services (MR #15289); and
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553
WHEREAS the Parks Commission has approved the proposed Amendment #2, which changes the Sheriff’s Office law enforcement services to be provided by reclassifying one (1) Deputy II to Lieutenant;
and WHEREAS this amendment will allow for more supervision and provide a higher level of management to
operate the security and safety of the Oakland County Parks; and WHEREAS the Sheriff has also approved Amendment #2.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and authorizes the Chairperson of the Parks Commission to enter into Amendment #2 to the original contract,
as attached. BE IT FURTHER RESOLVED that GF/GP full time position number (#4030616-01946) be reclassified
from Deputy II to Lieutenant. BE IT FURTHER RESOLVED that this amendment will take effect October 1, 2016.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Parks and Recreation Commission Contract for Sheriff Law Enforcement
Services 2016, Amendment 2 Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16213
BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - HURON VALLEY SCHOOL DISTRICT SERVICE AGREEMENT AMENDMENT 3 ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS in 2012 the Huron Valley School District (HVS) entered into a service agreement with the
Oakland County Health Division to assist in conducting a groundwater monitoring program that included sampling from certain residences located near HVS’s Bogie Lake Campus Wastewater Treatment Plant
In White Lake Township, Oakland County, Michigan; and WHEREAS HVS is requesting to amend the agreement to include two (2) additional years of service
beginning on the day of acceptance and ending two (2) years later; and WHEREAS the HVS Amendment 3 reflects a total potential funding amount of $2,218 per year including
mileage; and WHEREAS no personnel changes are requested for the Service Agreement; and
WHEREAS this Amendment 3 has been reviewed by the County’s Corporation Counsel and has been recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Huron Valley School District’s Amendment 3 in the amount of $2,218 per year, beginning on the day of
acceptance and ending two (2) years later. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Service
Agreement and approve changes and extensions not to exceed fifteen percent (15%), which is consistent with the agreement as originally approved.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Addendum 3 – Service Agreement, Exhibit A – Scope of Services and Exhibit B – Residential Well Sampling List Incorporated by Reference. Original on file in County Clerk’s office.
Moved by Hoffman supported by McGillivray to reconsider Miscellaneous Resolution #16213 -
Department of Health and Human Services/Health Division - Huron Valley School District Service Agreement Amendment 3 Acceptance.
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554
Vote on reconsideration: AYES: Gosselin, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton,
Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Dwyer, Fleming, Gershenson, Gingell. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was before the Board for reconsideration.
Moved by Middleton supported by Bowman the resolution be amended to add: INSERT FISCAL NOTE:
FISCAL NOTE (MISC. #16213) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - HURON VALLEY SCHOOL DISTRICT SERVICE AGREEMENT AMENDMENT 3 ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds:
1. Miscellaneous Resolution #12058 established an agreement so that Oakland County could assist the Huron Valley School District in conducting a groundwater monitoring program that includes
sampling from certain residences located near the Huron Valley School District’s Bogie Lake Campus Wastewater Treatment Plant in White Lake Township.
2. The County has extended its contract with the Huron Valley School District for an additional two years, beginning on the day of acceptance, in order to assess the confined aquifer that is used for
drinking water by the nearby residents, as well as to assist in developing and/or refining future soil boring/monitoring well drilling.
3. The County shall be compensated for performing its services on a per sample basis at a rate of $90 per sample collected, with twenty-two (22) proposed residential wells, amounting to $1,980
along with $238 in mileage for a total of $2,218 per year in anticipated revenue for FY 2016 and FY 2017.
4. There are no additional positions required with this agreement. 5. The FY 2016 and FY 2017 Budgets are amended as follows:
GENERAL FUND (#10100) FY2016 - FY2017
Revenues: 1060220-134220-631799 Reimb Contracts $ 2,218
9010101-196030-665882 Planned Use of Balance ($ 2,218) Total Revenues $ 0
FINANCE COMMITTEE
Vote on resolution, as amended: AYES: Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Scott,
Spisz, Taub, Weipert, Woodard, Zack, Bowman, Dwyer, Fleming, Gershenson, Gingell, Gosselin. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution, as amended was adopted. MISCELLANEOUS RESOLUTION #16214 BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - REQUEST TO TRANSFER RADIOLOGICAL RESPONSE TEAM EQUIPMENT TO OAKLAND COUNTY HAZMAT
TEAMS (MABAS 3201 AND MABAS 3202) To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. August 31, 2016
555
WHEREAS the Oakland County Emergency Response and Preparedness Unit assisted the Health Division with purchase of Personal Protection Equipment and supplies from 2002 through 2009 to aid in
the response efforts of a radiological incident in Oakland County; and WHEREAS the Health Division no longer can support and maintain a Radiological Response Team
(RRT); and WHEREAS the Oakland County Hazmat Teams (MABAS 3201 and 3202) were established as non-profit
501c3 corporations for the purpose of responding to hazardous material and radiological incidents; and WHEREAS the Oakland County Hazmat Teams (MABAS 3201 and 3202) are willing to accept all of the
RRT equipment identified in the attached Exhibit A and would assume responsibility of removing the equipment and supplies at no cost to the Health Division.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and authorizes the transfer of the Radiological Response Team equipment identified in the attached Exhibit A
from the Health Division to the Oakland County Hazmat Teams (MABAS 3201 and 3202). BE IT FURTHER RESOLVED that the equipment and supplies is being transferred “as is” with no express
or implied warranties whatsoever. BE IT FURTHER RESOLVED that the Chairperson of each Hazmat Team will be required to sign the Bill
of Sale (Exhibit B) before taking possession of the equipment identified in the attached Exhibit A. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution. GENERAL GOVERNMENT COMMITTEE
Copy of RRT Equipment List and Exhibit B – Bill of Sale Incorporated by Reference. Original on file in County Clerk’s office.
Moved by Kowall supported by Zack to reconsider Miscellaneous Resolution #16214 - Department of
Health and Human Services/Health Division - Request to Transfer Radiological Response Team Equipment to Oakland County Hazmat Teams (MABAS 3201 and MABAS 3202)
Vote on reconsideration:
AYES: Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Dwyer, Fleming, Gershenson, Gingell, Gosselin,
Hoffman. (20) NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was before the Board for reconsideration.
Moved by Middleton supported by McGillivray the resolution be amended to add: INSERT FISCAL NOTE: FISCAL NOTE (MISC. #16214)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - REQUEST TO
TRANSFER RADIOLOGICAL RESPONSE TEAM EQUIPMENT TO OAKLAND COUNTY HAZMAT TEAMS (MABAS 3201 AND MABAS 3202)
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds:
1. The resolution authorizes the transfer of Radiological Response Team equipment from Oakland County Health Division to Oakland County Hazmat Teams (MABAS 3201 and 3202).
2. The Health Division no longer can support and maintain a Radiological Response Team (RRT). 3. The Oakland County Hazmat Teams are willing to accept all of the equipment (the manufactured
dates of the majority of the equipment is 2006 and older) and assume responsibility of removing the equipment at no cost to the Health Division.
4. No budget amendment is required. FINANCE COMMITTEE
Commissioners Minutes Continued. August 31, 2016
556
Vote on resolution, as amended: AYES: Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert,
Woodard, Zack, Bowman, Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution, as amended was adopted. MISCELLANEOUS RESOLUTION #16247
BY: Commissioner Christine Long, District #7
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF WALLED LAKE – ROAD REPAIR ON E. WALLED LAKE DRIVE – PROJECT NO. 2016-29 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Walled Lake has identified a project and submitted an application detailing the
goals and outcomes of the project; and WHEREAS the City of Walled Lake has demonstrated that it has available funding equal to a minimum of
50% the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-29 in the City of Walled Lake is $8,606; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
Commissioners Minutes Continued. August 31, 2016
557
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Walled Lake and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Walled Lake prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-29.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Walled Lake.
Chairperson, I move the adoption of the foregoing Resolution. CHRISTINE LONG
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16248
BY: Commissioners Michael Spisz, District #3; Marcia Gershenson, District #13; Philip Weipert, District #8; Hugh Crawford, District #9; John Scott, District #5; Adam Kochenderfer, District #15; Eileen Kowall,
District #6; Robert Gosselin, District #11; Shelley Taub, District #12; Bob Hoffman, District #2; Tom Middleton, District #4
IN RE: BOARD OF COMMISSIONERS – DESIGNATING SEPTEMBER 11 – 17, 2016, AS MICHIGAN PATRIOT WEEK IN OAKLAND COUNTY
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the year 2009 marked the inaugural observation of Michigan Patriot Week in Oakland County as a celebration to "Reinvigorate the American Spirit and Constitution"; and
WHEREAS the history and the founding principles of the United States of America should serve as the cornerstone of civic education. In great reverence to the victims of the 9/11 attacks, we acknowledge that
American citizens must take time to honor the principles and events that led to the creation of our nation, its founders, documents, and symbols of our history; and
WHEREAS the events that led to the signing of The Constitution of the United States of America by the delegates of the Constitutional Convention on September 17, 1787, have significance for every American
and are honored in public schools across the nation on September 17 as Constitution Day; and WHEREAS our nation was founded on the principles outlined in the Declaration of Independence, which
include: 1. All men are created equal.
2. They are endowed by their Creator with certain unalienable rights. 3. These basic rights are: life, liberty, and the pursuit of happiness.
4. Governments are to be instituted among men to secure these rights. 5. Governments derive their just power from the consent of the governed.
6. The people may alter or abolish the government if it destroys these stated principles; and WHEREAS during Patriot Week we celebrate and honor the following:
September 11: Revolution September 12: The Rule of Law
September 13: The Social Compact September 14: Equality - Gender
September 15: Equality - Race September 16: Unalienable Rights
September 17: Limited Government WHEREAS exceptional, visionary, and indispensable Americans such as Thomas Paine, Patrick Henry,
John Adams, John Marshall, George Washington, Abraham Lincoln, Frederick Douglass, Martin Luther King, Jr., Elizabeth Cady Stanton, Susan Anthony, Thomas Jefferson, Cesar Chavez, and James
Madison founded and advanced the United States; and WHEREAS the Bennington Flag, work of Betsy Ross, American Flag, Suffragist Flag, Union Flag,
Commissioners Minutes Continued. August 31, 2016
558
Gadsden Flag, and the flag of the State of Michigan are key physical symbols of American history that should be studied and remembered by each American citizen.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby designate September 11 – 17, 2016, as Michigan Patriot Week in Oakland County - symbolically
beginning this celebration on September 11 and concluding on Constitution Day. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners urges the citizens,
government agencies, municipalities, businesses, nonprofit organizations, and schools of the State of Michigan to recognize and participate in this extended holiday by honoring and celebrating the First
Principles, key historical figures, founding documents, and symbols of America so that they may offer the reverence that is due to our free republic.
BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds is requested to forward copies of this adopted resolution to the Michigan Council for Social Studies, Michigan Center for Civic
Education, State Board of Education, Oakland Schools, State Bar of Michigan, Oakland County Bar Association, Oakland County Circuit Court, and Governor Rick Snyder.
Chairperson, we move the adoption of the foregoing resolution. MICHAEL SPISZ, MARCIA GERSHENSON,
PHILIP WEIPERT, JOHN SCOTT, ADAM KOCHENDERFER, EILEEN KOWALL, BOB
GOSSELIN, SHELLEY TAUB, BOB HOFFMAN, TOM MIDDLETON, HELAINE ZACK, DAVE
WOODWARD, NANCY QUARLES, BILL DWYER, CHRISTINE LONG
Moved by Spisz supported by Jackson to suspend the rules and vote on Miscellaneous Resolution
#16248 – Board of Commissioners – Designating September 11 – 17, 2016, as Michigan Patriot Week in Oakland County.
Vote on motion to suspend the rules:
AYES: Kowall, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson,
Kochenderfer. (20) NAYS: None. (0)
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolution #16248 – Board of Commissioners – Designating September 11 – 17, 2016, as Michigan Patriot Week in Oakland County.
Moved by Spisz supported by Gershenson the resolution be adopted.
AYES: Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack,
Bowman, Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, Kowall. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
Commissioner Gershenson addressed the Board to encourage everyone to attend the 75 Year Anniversary Gala honoring the Tuskegee Airmen being held on November 12, 2016 at the Roostertail,
100 Marquette Drive, Detroit, MI.
The Board adjourned at 8:03 p.m. to the call of the Chair or September 22, 2016, at 9:30 a.m.
LISA BROWN MICHAEL J. GINGELL Clerk Chairperson