HomeMy WebLinkAboutMinutes - 2016.09.22 - 8016561
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
September 22, 2016
Meeting called to order by Chairperson Michael Gingell at 9:40 a.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bowman, Crawford, Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman,
Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack. (21)
EXCUSED ABSENCE WITH NOTICE: None. (0)
Quorum present.
Invocation given by Philip Weipert.
Pledge of Allegiance to the Flag.
Moved by Dwyer supported by McGillivray the minutes of the August 31, 2016 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by Gershenson the agenda, be amended as follows:
ITEMS NOT ON BOARD AGENDA PLANNING AND BUILDING COMMITTEE
a. Department of Central Services – Oakland County International Airport – Amendment to Option Agreement with Oakland Air Holding Company, LLC
(Reason for Suspension Waiver of Rule III: Resolution was taken up by the Planning and Building and Finance Committees immediately prior to today’s meeting.)
Vote on agenda, as amended:
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert,
Woodward, Zack, Bowman. (21) NAYS: None. (0)
A sufficient majority having voted in favor, the agenda, as amended, was approved.
Chairperson Michael Gingell addressed the Board to introduce Commissioner Kowall.
Commissioner Kowall addressed the Board to congratulate Commissioner Taub for being elected
President of the Michigan Association of Counties (MAC) and Commissioner Crawford for being elected to the Board of Directors of the Michigan Association of Counties (MAC).
Commissioners Minutes Continued. September 22, 2016
562
Chairperson Michael Gingell made the following statement: “A Public Hearing is now called on the Board of Commissioners – Pilot Local Road Improvement Program Fiscal Year 2016 Appropriation – City of
Walled Lake – Road Repair on E. Walled Lake Drive – Project No. 2016-29. Is there anyone present who wishes to speak?” No one requested to speak and the Chairperson declared the Public Hearing closed.
Chairperson Michael Gingell addressed the Board to introduce Christina Burke from the Oakland County
Community Mental Health Authority.
Christina Burke addressed the Board to introduce Christina Nicholas and Debbie Younger from the Oakland County Community Mental Health Authority.
Christina Burke and Debbie Younger from the Oakland County Community Mental Health Authority gave
a presentation entitled: “Access Transition Update”.
No one addressed the Board during Public Comment.
Moved by Kochenderfer supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted.) The vote for this
motion appears on page 587. The resolutions on this Consent Agenda follow (annotated by an asterisk {*}):
*MISCELLANEOUS RESOLUTION #16247
BY: Commissioner Christine Long, District #7
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF WALLED LAKE – ROAD REPAIR ON E. WALLED LAKE DRIVE – PROJECT NO. 2016-29
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
Commissioners Minutes Continued. September 22, 2016
563
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Walled Lake has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Walled Lake has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2016 authorized amount of the Local Road Improvement Program funding for Project No. 2016-29 in the City of Walled Lake is $8,606; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Walled Lake and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Walled Lake prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2016-29.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Walled Lake.
Chairperson, I move the adoption of the foregoing Resolution. CHRISTINE LONG
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment A – Statement of Purpose, Preliminary Distribution Formula, Attachment C and 2016 Application Form Local Road Improvement Matching Fund Pilot Program Incorporated by Reference.
Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16247) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2016 APPROPRIATION – CITY OF WALLED LAKE – ROAD REPAIR ON E. WALLED LAKE
DRIVE – PROJECT NO. 2016-29 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution
#16103 which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and
villages. 2. Funding of $8,606 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program 2016 funding (account #383465) for project 2016-29. 3. This project is for the road repair on E. Walled Lake Drive due to age and sink holes caused by
drainage issues. 4. The FY 2016 budget be amended as follows:
GENERAL FUND (#10100) FY 2016
Revenue 9010101-196030-665882 Planned Use of Balance $8,606
Total Revenues $8,606
Expenditures 9010101-153000-740085 Local Road Funding Program $8,606
Total Expenditures $8,606 FINANCE COMMITTEE
Commissioners Minutes Continued. September 22, 2016
564
(The vote for this motion appears on page 587.) *MISCELLANEOUS RESOLUTION #16249 BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - IMAGING SYSTEM REPLACEMENT PROJECT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court, County Clerk, Friend of the Court, Health and Human Services, Human Resources, Probate Court, Prosecutor’s Office, and the Treasurer Departments process electronic
documents as part of their daily business using the County’s existing Oakdocs Imaging System; and WHEREAS the Oakdocs Imaging System was developed in-house back in 2007 in a programming
language that is now considered outdated; and WHEREAS a considerable investment would be required to rewrite the current system into a more recent,
supportable programming language and to develop enhancements as well as provide functionality requested by the various user departments; and
WHEREAS the best and most efficient way to achieve this is through enterprise-wide software programs to allow for document management, document retention, document and case security, and integration
with other systems and information sharing with internal departments and the public; and WHEREAS the Circuit Court, County Clerk, Friend of the Court, Health and Human Services, Human
Resources, Medical Examiner, Probate Court, Prosecutor’s Office, and the Treasurer Departments, in partnership with Information Technology and Purchasing, conducted an extensive RFP process to identify
the most cost effective and appropriate imaging system replacement; and WHEREAS the Imaging System Replacement Project will provide the benefits of additional key
functionality such as full text searching, document editing and parsing, enhanced case note security, department controlled form creation, queue administration, and a web and mobile ready solution that will
be available to all current and future County department’s utilizing the enterprise-wide Imaging System; and
WHEREAS, the replacement system will additionally provide imaging to the Prosecutor’s Office, the Medical Examiner, and Fiscal Services; and
WHEREAS the Imaging System will further the stated mission of the Oakland County Information Technology Department to be a leader in providing government services through innovative, reliable, and
responsive information technology solutions; and WHEREAS Laserfiche, Inc., a private sector software company servicing over 35,000 organizations
worldwide, responded to the RFP at the lowest cost and with a comprehensive "off-the-shelf" system that met the RFP requirements and was selected by the RFP Team; and
WHEREAS the total estimated cost for the purchase and implementation of the Oakland County Imaging System Replacement Project is $3,500,000 which includes IT and professional services labor, hardware,
software, and one year vendor software maintenance; and WHEREAS the project is anticipated to take approximately two years to implement with an estimated
return on investment expected in five years; and WHEREAS the costs of the project will be tracked under the Major Departmental Support Projects Funds
as a separate fund and project number; and WHEREAS the use of the Major Departmental Support Projects Funds is typically used to account for
projects with an estimated aggregated expenditures over $5.0 million and funded by current available resources rather than bonds issues; and
WHEREAS an exception is requested to use the Major Departmental Support Project Funds to track the Imaging System Replacement Project given the project size and multi-year implementation timeframe;
and WHEREAS funding for the Imaging System Replacement Project is included in the General Fund
Assigned Fund Balance (GL #383448 Technology Replacement/Hardware); and WHEREAS on-going IT support and maintenance labor after implementation will be coveredby the IT
Development quarterly billing; and WHEREAS on-going estimated costs for the vendor software support and maintenance of $178,000 will
be incorporated into future operating budgets and this amount is expected to be partially offset by the elimination of $84,000 in other software costs.
Commissioners Minutes Continued. September 22, 2016
565
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Information Technology Imaging System Replacement Project (#100000002442) in the amount of $3,500,000.
BE IT FURTHER RESOLVED the cost for the Imaging System Replacement Project will be funded by the General Fund Technology Replacement/Hardware Assigned Fund Balance (GL #383448).
BE IT FURTHER RESOVLED that the Imaging System Replacement Project will be tracked under the Major Departmental Support Project Fund #42080, Project #100000002442.
BE IT FURTHER RESOLVED that the FY 2016 Budget is amended as follows:
GENERAL FUND (#10100) FY 2016 Revenue
9010101-196030-665882 Planned Use of Balance $3,500,000 Total Revenue $3,500,000
Expenditure
9010101-152130-788001-42080 Transfer Out – Imaging System Project $3,500,000 Total Expenditures $3,500,000
IMAGING SYSTEM PROJECT (#42080)
Proj Business Unit MAJOR, Project #100000002442, Activity A
Revenue 9016001-152130-695500-10100 Transfer In -General Fund $3,500,000
Total Revenue $3,500,000
Expenditures 9016001-152130-731773 Software Purchase $ 818,685
9016001-152130-750170 Expendable Equipment 97,071 9016001-152130-773630 IT Development 1,478,411
9016001-152130-731458 Professional Services 1,105,833 Total Expenditures $3,500,000
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of Oakland County – Imaging Program – Return on Investment Analysis and Imaging System
Replacement Program Summary on file in County Clerk’s office.
(The vote for this motion appears on page 587.) *REPORT (MISC. #16250) BY: Planning and Building Committee, Philip Weipert, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITES MAINTENANCE AND OPERATIONS – BUILDING MANAGEMENT SYSTEM REPLACEMENT PROJECT – PILOT PHASE
To the Oakland County Finance Committee Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above referenced resolution on September 13, 2016, reports with the recommendation that the County enter into a contract with Limbach Company,
LLC of Pontiac in the amount of $143,151. The Committee further recommends funding for the total project cost of $178,939, including contingency,
be approved. Chairperson, on behalf of the Planning and Building Committee, I move the acceptance of the foregoing
report. PLANNING AND BUILDING COMMITTEE
Commissioners Minutes Continued. September 22, 2016
566
MISCELLANEOUS RESOLUTION #16250 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS – BUILDING MANAGEMENT SYSTEM REPLACEMENT PROJECT – PILOT PHASE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Facilities Management is responsible for the ongoing operation of all County Executive buildings and to provide a comfortable working environment for employees and visitors; and
WHEREAS the existing building management system (BMS) was custom designed and installed by Kors Engineering, which is a small local firm with very few staff capable of maintaining the system; and
WHEREAS segments of the current Building Management System are over 30 years old; and WHEREAS the current BMS infrastructure is aging and its technology has been superseded by newer,
more advanced hardware and software solutions; and WHEREAS the current BMS is critical to the effective and efficient operation of critical building systems,
including heating and cooling systems, air handlers and dampers, temperature monitoring, etcetera; and WHEREAS Facilities Maintenance and Operations and Purchasing hired the architectural and
engineering firm of Hooker-DeJong to assist in designing and specifying a replacement BMS; and WHEREAS the Planning and Building Committee gave Facilities Management authorization to request
bids for a BMS solution implementer; and WHEREAS Facilities Maintenance and Operations and Purchasing worked closely together to develop a
Request for Proposal and solicited bids for a BMS solution implementer; and WHEREAS after a thorough review process by a team of evaluators that included IT, FM&O, and
Purchasing, the lowest responsible bidder was Limbach Company, LLC, of Pontiac (see attached bid summary); and
WHEREAS Limbach Company, LLC, has been in business for over 40 years; and WHEREAS Limbach Company, LLC, is capable of meeting any bonding requirements, has certified
Niagara-4 and Tridium (preferred software platform) staff, and has a 16-year history of similar integration projects; and
WHEREAS Limbach Company, LLC, contract cost will be $143,151 and contingency cost will not exceed $35,788 for a total project cost of $178,939; and
WHEREAS the FY 2016 through FY 2025 Capital Improvement Program (CIP) allocated funding for a new BMS solution; and
WHEREAS funding for the pilot phase of $178,939 which is part of the new BMS solution project is available for transfer from the FY 2016-25 Capital Improvement Program/Building Fund (#40100) to the
Project Work Order Fund (#40400); and WHEREAS Facilities Maintenance and Operations will enter into a professional services agreement with
Limbach Company, LLC, to provide a secure web-based graphical user interface to control the BMS system’s numerous components both directly and remotely, and oversee the installation of non-
proprietary BMS software and integration of non-proprietary controllers and mechanical systems in just the Public Works Building, Sheriff’s Administration Office Building, and the Executive Office Building as a
pilot project; and WHEREAS the total estimated cost of the BMS replacement including the Pilot Phase of the project is
$5,000,000, all of which is included in the Capital Improvement Program/Building Fund; and WHEREAS once the pilot project is successfully completed, a second Miscellaneous Resolution will be
brought to Planning and Building to complete the implementation of the BMS in the other County Executive buildings.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the BMS Replacement Project – Pilot Phase in the amount of $178,939.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to
establish the BMS Replacement Project – Pilot Phase (#100000002443) as detailed below.
BUILDING IMPROVEMENT FUND (#40100) 1040101-148020-788001-40400 Transfer Out ($178,939)
Commissioners Minutes Continued. September 22, 2016
567
PROJECT WORK ORDER FUND (#40400) Project ID #100000002443, Activity PROJ
1040101-148020-695500-40100 Transfer In $178,939 $ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
(The vote for this motion appears on page 587.)
*MISCELLANEOUS RESOLUTION #16251
BY: Finance Committee, Tom Middleton, Chairperson IN RE: INFORMATION TECHNOLOGY AND FACILITIES MANAGEMENT/FACILITIES PLANNING
AND ENGINEERING – INFORMATION TECHNOLOGY SOUND MASKING SYSTEM PROJECT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Information Technology (IT) Department has been working to implement programs to
attract and recruit IT talent; and WHEREAS the current hiring market in Southeast Michigan is extremely competitive evidenced by the
recent hiring of several thousand technology workers in the private sector; and WHEREAS the current floorplan provides a traditional office and high walled cubicle environment; and
WHEREAS the current layout of this area (high cubed walls) inhibits the ability to collaborate and communicate with co-workers on projects; and
WHEREAS office redesign is part of a multi-faceted approach to staff retention and recruitment; and WHEREAS one of the many things that employees are looking for is an open, collaborative workspace;
and WHEREAS greater collaboration and communication between staff members is needed for successful
delivery in a team oriented environment; and WHEREAS the presence of ambient background sound such as conversations can be distracting to
employees and visitors working nearby; and WHEREAS by raising the background sound level to a steady-state level above the distracting sounds
using speakers installed in the plenum above a suspended ceiling, concentration levels and productivity of staff are improved; and
WHEREAS the scope of this project will be to provide a sound masking system over 30,842 square feet of space in the Information Technology building; and
WHEREAS the Facilities Planning and Engineering Division secured County Executive approval to proceed with the Information Technology Sound Masking System Project and pre-approval from the
Planning and Building Committee to issue bids; and WHEREAS pricing was solicited from a competitively selected contractor, TEL Systems Sound Masking
of Ann Arbor, MI (see attached bid summary); and WHEREAS the contractor’s cost will be $42,712 including installation, $700 for FM&O electrical work, and
$6,512 for contingency, bringing the total project cost to $49,924 (see attached project estimate); and WHEREAS the FY 2016 through FY 2025 Capital Improvement Program (CIP) allocated funding for the
Information Technology Sound Masking System Project; and WHEREAS funding in the amount of $49,924 for the Information Technology Sound Masking System
Project is available for transfer from the FY 2016-25 Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Information Technology Sound Masking System Project (#100000002444) in the amount of $49,924.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding in the amount of $49,924 from the Capital Improvement Program/Building Fund (#40100) to the Project Work
Order Fund (#40400) to establish the Information Technology Sound Masking System Project (#100000002444) as detailed below:
BUILDING IMPROVEMENT FUND (#40100)
1040101-148020-788001-40400 Transfer Out ($49,924)
Commissioners Minutes Continued. September 22, 2016
568
PROJECT WORK ORDER FUND (#40400) Project ID #100000002444, Activity PROJ
1040101-148020-695500-40100 Transfer In $49,924 $ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of Facilities Management Project Estimate – IT Sound Masking System and Bid Summary Sheet on
file in County Clerk’s office.
(The vote for this motion appears on page 587.)
*REPORT (MISC. #16252) Planning and Building Committee, Philip Weipert, Chairperson IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING AND ENGINEERING – MEDICAL EXAMINER’S OFFICE PEDESTRIAN BRIDGE REPLACEMENT PROJECT
To the Oakland County Finance Committee Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above referenced resolution on September 13, 2016, reports with the recommendation that the County enter into a contract with Macomb Pipeline &
Utilities Co. of Sterling Heights in the amount of $56,350. The Committee further recommends funding for the total project cost of $65,350, including contingency,
be approved. Chairperson, on behalf of the Planning and Building Committee, I move the acceptance pf the foregoing
report. PLANNING AND BUILDING COMMITTEE
MISCELLANEOUS RESOLUTION #16252
BY: Finance Committee, Tom Middleton, Chairperson IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING AND ENGINEERING – MEDICAL
EXAMINERS OFFICE PEDESTRIAN BRIDGE REPLACEMENT PROJECT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS a pedestrian bridge spans the mainland drain between the Medical Examiner’s Office (MEO)
and the parking lot between the MEO and the North Office buildings; and WHEREAS County employees and visitors park in the lot and walk across the bridge to the MEO building;
and WHEREAS the bridge is a steel frame structure 32’ long and 10’ wide with a concrete slab walkway on a
metal deck; and WHEREAS a recent investigation revealed severe corrosion in the metal deck and steel stanchions,
weakening the integrity of the concrete walkway above; and WHEREAS Facilities Management recommends removing the existing bridge and replacing it with a
concrete walkway over an elliptical concrete pipe (similar to a sewer or drain tunnel); and WHEREAS the Facilities Planning and Engineering Division received pre-approval from the Planning and
Building Committee to issue bids; and WHEREAS in accordance with Purchasing Division procedures, bids for the project were solicited,
received, and reviewed by the Facilities Planning and Engineering Division and the Purchasing Division; and
WHEREAS the lowest responsible bidder was Macomb Pipeline and Utilities Co. of Sterling Heights, Michigan (see attached bid summary); and
WHEREAS Purchasing and Facilities Planning and Engineering met with Macomb Pipe to review their bid and confirm all work was understood and included; and
WHEREAS the total cost of the Medical Examiner’s Office Pedestrian Bridge Replacement Project is $65,350, including $56,350 for the pipe and walkway, $3,000 for landscape restoration, and $6,000 for
contingency (see attached project estimate); and
Commissioners Minutes Continued. September 22, 2016
569
WHEREAS funding in the amount of $65,350 for the project is available for transfer from the FY 2016-26 Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Medical Examiner’s Office Pedestrian Bridge Replacement Project (#100000002445) in the amount of $65,350.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding in the amount of $65,350 from the Capital Improvement Program/Building Fund (#40100) to the Project Work
Order Fund (#40400) to establish the Medical Examiner’s Office Pedestrian Bridge Replacement Project (#100000002445) as detailed below:
BUILDING IMPROVEMENT FUND (#40100)
1040101-148020-788001-40400 Transfer Out ($65,350) PROJECT WORK ORDER FUND (#40400)
Project ID #100000002445, Activity PROJ 1040101-148020-695500-40100 Transfer In $65,350
$ -0- Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Facilities Management Project Estimate – Medical Examiner Building – Bridge Repair and County of Oakland Purchasing Division Bid Tabulation – Solicitation Event 003737 – Event Title: FPE
ME Bridge on file in County Clerk’s office.
(The vote for this motion appears on page 587.) *MISCELLANEOUS RESOLUTION #16253 BY: Finance Committee, Thomas Middleton, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2016 THIRD QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of Government, provides for adjustments to the adopted budget; and
WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes budget amendments for variances between the budgeted revenue and actual revenue, and Section 23,
which authorizes budget amendments for variance between estimated revenue and projected expenditures, amendments are required; and
WHEREAS the Fiscal Year (FY) 2016 Third Quarter Financial Forecast Report has identified several variances and budget amendments are recommended; and
WHEREAS a budget amendment is recommended to recognize the Restore Foundation donation in the amount of $600 and transfer from Circuit Court's General Fund to the Urban Drug Court Initiative (UDCI)
Grant Program Fund (#27135); and WHEREAS a budget amendment of $36,461 is recommended to reflect the amended award for the FY
2016 Friend of the Court (FOC) Cooperative Reimbursement Program (CRP) grant approved by Miscellaneous Resolution #15219; the amendment also reduces the County’s share of the General Fund
Transfer Out budget by $18,783; and WHEREAS a budget amendment of $5,075 is recommended to cover one-third (1/3) of the total cost of
$15,225 for FOC chair replacement; funding is available within the General Fund Non-Departmental Miscellaneous Capital Outlay account; the remainder of the cost will be funded by the State through CRP
Grant reimbursement; and WHEREAS a budget amendment is recommended to reallocate budgets from Sheriff’s Office Emergency
Response Preparation and Communication Division (#4030510) to the new division titled Emergency Communications/Operations Center (#4030701) which was created after approval of MR #16154; a total
of 76 positions are transferred to the new division, effective July 11, 2016; and WHEREAS a budget amendment of $10,000 is recommended to transfer funds from Sheriff’s Office Auto
Theft Restricted Fund (#21394) to Sheriff's Office Technical Services Division for travel and conference expense to attend an auto theft prevention seminar; and
Commissioners Minutes Continued. September 22, 2016
570
WHEREAS a budget amendment is recommended to transfer $4,500 from Sheriff’s Office Patrol Services Division, Other Expendable Equipment Account to the Motor Pool Fund (#66100) for the purchase of a Pit
Training replacement car; and WHEREAS the Sheriff's Office receipt of forfeiture/enhancement funds are recorded in separate restricted
funds that require a transfer to the General Fund for use of the monies. Transfers In from the various restricted funds in the amount of $54,158 is being recognized for eligible forensic lab, dispatch costs and
corrections officers training; and WHEREAS a budget amendment is recommended within the Human Resources Department to reallocate
budget amounts to the proper divisions and programs; and WHEREAS a budget amendment is recommended to recognize that the Health Division has received
additional funding from Michigan Department of Community Health (MDCH) through the Comprehensive Planning, Budgeting, and Contracting (CPBC) Agreement Amendment #4 in the amount of $58,443 which
is less than fifteen percent of the original agreement required to accept each of the amendments via separate resolution; and
WHEREAS a budget amendment is recommended to recognize that the Health Division has received additional funding from Michigan Department of Environmental Quality (MDEQ) for drinking water
monitoring in the amount of $6,580, which is less than fifteen percent of the original agreement required to accept each of the amendments via separate resolution; and
WHEREAS a budget amendment is recommended within the Children's Village Division in the amount of $21 in order to transfer funding from the Children's Village Donations Fund to the Child Care Fund which
properly accounts for expenditures eligible for Children's Village Donation funding; and WHEREAS a budget amendment is recommended for various General Fund departments to properly
reallocate the Internal Services Information Technology Operation expenditure account to reflect projected usage; and
WHEREAS a budget amendment of $880,000 is recommended in the Non-Departmental Substance Abuse Coordinating Agency line item for required payments to Oakland County Community Mental Health
Authority for one-half of Convention Facility Tax revenues earmarked for substance abuse prevention and treatment services; and
WHEREAS a budget amendment of $4,453 is recommended for 52/1 (Novi) District Court’s Michigan Drug Court Grant Program (MDCGP) (#27151) to reallocate line item budget to reflect Amendment #1
within fifteen percent of the original agreement; and WHEREAS a budget amendment of $800 is recommended for 52/4 (Troy) District Court’s Michigan Drug
Court Grant Program (MDCGP) (#27167) to reallocate line item budgets to reflect Amendment #1 within fifteen percent of the original agreement; and
WHEREAS a budget amendment of $1,000 is recommended for Health and Human Services Great Parents Great Start grant (#28608) to reallocate line item budgets to recognize Amendment #1 within
fifteen percent of the original agreement; and WHEREAS a budget amendment of $20,000 is recommended for Health and Human Services Robert
Wood Johnson Foundation Invest Health Grant (#28616) to reallocate line item budgets to recognize Amendment #1 within fifteen percent of the original agreement; and
WHEREAS a budget amendment of $12,500 is recommended for the Community Corrections Comprehensive Plan Grant (#27370) to reallocate line item budgets to reflect Amendment #1 within
fifteen percent of grant agreement; and WHEREAS an Economic Development and Community Affairs amendment is recommended to reallocate
funds in the amount of $35,000 in the Michigan Economic Development Fund Grant (#29245) from Professional Services to the Software Support Maintenance account to more accurately reflect the budget
with actual expenses for Salesforce software costs; and WHEREAS a Parks and Recreation (#50800) budget amendment is recommended to transfer General
Program Administration funds in the amount of $139,506 from the Facilities Maintenance cost center to various cost centers incurring expenses during the third quarter of FY 2016; and
WHEREAS a Parks and Recreation (#50800) budget amendment of $45,000 is recommended to correct the FY 2016 budget for the Capital Asset Contributions account from the Capital Improvement cost center
to the Administration cost center; and WHEREAS a budget amendment is recommended to reallocate the balance of funding in the amount of
$15,000 from Oakland Pointe Entrance Drive Project #100000002224 to the Oakland Pointe Sidewalk Project #100000002402 in the Project Work Order Fund (#40400) and transfer funding in the amount of
Commissioners Minutes Continued. September 22, 2016
571
$6,000 from the Building Improvement Fund (#40100) to the Project Work Order Fund (#40400) for Project #100000002402 in order to install a sidewalk beside the Oakland Pointe building from east to
west; per Miscellaneous Resolution #15231 which allows for administrative approval of capital improvement program projects under $30,000; and
WHEREAS a budget amendment is recommended to transfer funding from the Project Work Order Fund (#40400) in the amount of $640,493 to the Building Improvement Fund (#40100) for the 2016 Parking Lot
Repaving Program project approved through MR #16144 as the full funding of $1,055,493 will be funded from the Building Authority bond proceeds for the Facilities Infrastructure and Info Tech projects Fund
(#41423); and WHEREAS a budget amendment in the amount of $39,522 is recommended in the Motor Pool Fund
(#66100) to correct the Planned Use of Balance amount inadvertently omitted from MR #16154 and to reallocate funds from Planned Use of Balance to Budgeted Equity Adjustment; and
WHEREAS a budget amendment is recommended in the amount of $650,000 for Information Technology (IT) (#63600) to reappropriate funds for various IT projects such as Medical Examiner’s, Ehealth, IT Print
Management Services, Cyber Security and the Collaborative Asset Management System (CAMS); funding is available in the IT Fund Net Position-Designated for Projects; and
WHEREAS a budget amendment in the amount of $430 is recommended for Fire Records Management System Fund (#53100) to reallocate funds from the Travel and Conference account to the Printing
account to more accurately reflect the budget with the actual expenses for printing costs; and WHEREAS a budget amendment of $3,300 is recommended in the Radio Communications Fund
(#53600) to accurately reflect the Transfer In amount from the General Fund to correct MR #16181; and WHEREAS the Oakland County Department of Economic Development and Community Affairs has
attempted to collect funds from loan recipients for the Community Development Block Grant totaling $36,014.21 and the Home Investment Partnership Act Accounts totaling $74,993 and recommends
$111,007.21 be written off in uncollectible loans; and WHEREAS the Department of Information Technology has requested write-offs totaling $1,084.76 for
uncollectible charges; and WHEREAS Department of Health and Human Services, Children’s Village division received donations for
the period of April 2016 through June 2016 totaling $10,812.62 of which $4,839.12 were cash donations; and
WHEREAS Parks and Recreation Commission received donations totaling $3,118 for various programs. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2016
Third Quarter Financial Report. BE IT FURTHER RESOLVED that the uncollectible debts, as recommended by the Department of
Management and Budget and detailed in the attached schedules are authorized to be written off. BE IT FURTHER RESOLVED that the donations be recognized in the Parks and Recreation Department
and the Department of Health and Human Services, Children’s Village division. BE IT FURTHER RESOLVED that the FY 2016 – FY 2019 Budgets are amended pursuant to Schedules
A, B and C. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Correspondence from Laurie Van Pelt, Director, Management and Budget, Oakland County, Michigan Fiscal Year 2016 Third Quarter Budget Amendments, and County of Oakland FY 2016 Third
Quarter Reports on file in County Clerk’s office.
(The vote for this motion appears on page 587.)
*REPORT (MISC. #16254) BY: Human Resources Committee, Bob Hoffman, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - 2016/2017 COMPREHENSIVE PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT
ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. September 22, 2016
572
The Human Resources Committee, having reviewed the above referenced resolution on September 14, 2016, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #16254 BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - 2016/2017 COMPREHENSIVE PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT
ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Health and Human Services (MDHHS) has awarded the Oakland
County Health Division funding through the Comprehensive Planning, Budgeting, and Contracting (CPBC) Agreement for the period October 1, 2016 through September 30, 2017; and
WHEREAS the 2015/2016 CPBC Agreement included total funding of $10,234,461; and WHEREAS the 2016/2017 CPBC Agreement reflects grant funding in the amount of $10,239,784, an
increase of $5,323 from the previous year; and WHEREAS the grant agreement and anticipated fiscal year 2017 contract amendments include sufficient
funding for the positions listed in Schedule B; and WHEREAS three (3) General Fund/General Purpose (GF/GP) positions (#1060240-00906 and 03427,
#1060234-03107) will be corrected to reflect Special Revenue (SR) with the FY 2017 – 2019 Adopted Budget to reflect actual historical and future grant activity; and
WHEREAS two (2) GF/GP positions (#1060240-00752 and 03183) need to be changed to correct the funding source to SR to reflect actual historical and future grant activity; and
WHEREAS the budget detail for the various programs is a matter of negotiation between the Health Division and MDHHS; amendments will be recommended to the FY 2017 Budget when details are
finalized; and WHEREAS the CPBC Agreement has completed the Grant Review Process according to the Board of
Commissioners Grant Procedures and is recommended for approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts
the 2016/2017 Comprehensive Planning, Budgeting, and Contracting (CPBC) agreement for funding in the amount of $10,239,784 for the period of October 1, 2016 through September 30, 2017.
BE IT FURTHER RESOLVED the grant will continue sixty (60) SR positions included in Schedule B. BE IT FURTHER RESOLVED to change the funding of two (2) General Fund/General Purpose (GF/GP)
positions (#1060240-00752, and 03183) to SR to accurately reflect that these positions are funded by the CPBC Grant.
BE IT FURTHER RESOLVED that the future level of service, including personnel, is contingent upon the level of funding for this program.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute this agreement, any changes and extensions to the agreement not to exceed fifteen percent (15%), which is consistent with
the agreement as originally approved. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson to execute this Agreement subject to the following additional condition: That the County's approval for entering into this Agreement is specifically conditioned and premised upon the acceptance,
approval and execution of the Agreement containing Addendum A, by the Michigan Department of Health and Human Services, and that the failure of the Michigan Department of Health and Human Services to
execute the Agreement as specified shall, without any further act of the Oakland County Board of Commissioners, automatically negate and void the County’s approval and/or acceptance of this
agreement as provided for in this resolution. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution. GENERAL GOVERNMENT COMMITTEE
Commissioners Minutes Continued. September 22, 2016
573
Copy of Oakland County, Michigan Grant Award Health Division CPBC Grant – Schedule B, Grant Review Sign Off – Health Division - FY 2017 Comprehensive Planning, Budgeting and Contracting
Agreement and Agreement Between Michigan Department of Health and Human Services and Oakland County Department of Health and Human Services/Health Division for The Delivery of Public Health
Services Under The Comprehensive Agreement Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16254)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2016/2017
COMPREHENSIVE PLANNING, BUDGETING, AND CONTRACTING (CPBC) AGREEMENT ACCEPTANCE To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Michigan Department of Health and Human Services (MDHHS) has awarded Oakland
County funding in the amount of $10,239,784 for the period October 1, 2016, through September 30, 2017.
2. The initial FY 2017 award reflects an increase in the amount of $5,323 from the initial Fiscal Year 2015/2016 award amount of $10,234,461.
3. The FY 2017 award amount for the General Fund Revenue is $4,550,104. 4. The FY 2017 amount for the Grant Fund Revenue is $5,969,680, which also includes $280,000
for fees and collections. 5. Details of the total General Fund Revenue are as follows:
Michigan Dept. of Health & Human Svcs. $2,251,290 Food Protection 859,213
MDEQ Drinking Water 514,301 MDEQ On-Site Sewage 372,426
Hearing 235,112 Vision 235,112
Sexually Transmitted Disease 82,650 Total General Fund $4,550,104
6. Details of the total Grant Fund Revenue are as follows:
Adolescent Screening $ 73,000 EVD Phase II 92,214
Immunization Action Plan 502,314 Fetal Infant Mortality 6,840
Gonococcal Isolate 10,000 WIC 2,435,330
WIC Breastfeeding Peer Council 143,397 TB Control 48,678
Aids Prevention 518,900 HIV Surveillance 35,000
Vaccine Replacement/Handling 111,722 Maternal and Infant Support 321,457
CSHCS Outreach and Advocacy 285,000 Infant Safe Sleep 22,500
Bioterrorism Coordinator 233,063 BT Lab Program 20,000
Cities Readiness Initiative 159,225 Tobacco Reduction 30,000
Nurse Family Partnership 641,040 Total Grants $5,689,680
Total Program $10,239,784
Commissioners Minutes Continued. September 22, 2016
574
7. The General and Grant Fund Revenue Budgets are amended per the attached Schedule A, to reflect the FY 2017 grant award of $10,239,784.
8. Schedule A also reflects revenue totaling $280,000 to recognize generated program fees and collections for CSHCS Outreach and Advocacy - $245,000 and Immunization Action Plan -
$35,000. 9. The grant continues funding positions as reflected on Schedule B.
FINANCE COMMITTEE
(The vote for this motion appears on page 587.)
*MISCELLANEOUS RESOLUTION #16255 BY: Planning and Building Committee, Philip Weipert, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – AMENDMENT TO OPTION AGREEMENT WITH OAKLAND AIR HOLDING COMPANY, LLC
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County International Airport (OCIA) is in receipt of the executed Amendment #1 to an Option Agreement, which is attached to this Resolution; and
WHEREAS the attached Amendment removes approximately 5.22 acres of vacant land from the Option Agreement; and
WHEREAS removal of the 5.22 acres from the Option Agreement will permit the County to lease such land to third parties to generate revenues for OCIA; and
WHEREAS the attached Amendment was drafted and reviewed by the Department of Corporation Counsel; and
WHEREAS it is recommended that the attached Amendment be approved by the Oakland County Board of Commissioners and be executed.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and accepts the attached Amendment #1 to the Option Agreement between the County of Oakland and
Oakland Air Holding Company, LLC. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs its Chairperson
or his/her designee to execute the attached Amendment #1 to the Option Agreement and all other related documents between the County and Oakland Air Holding Company, LLC.
Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (MISC. #16255) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – AMENDMENT TO OPTION AGREEMENT WITH OAKLAND AIR HOLDING COMPANY, LLC
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The resolution authorizes amendment #1 to the option agreement with Oakland Air Holding Company, LLC.
2. Oakland County is the owner of Oakland County International Airport (OCIA) in Waterford Township.
3. Parcels of land are leased to various aviation businesses for the purpose of constructing hangars, aviation ramps, and related appurtenances for the purpose of conducting aviation business at the
airport. 4. The amendment removes approximately 5.22 acres of vacant land from the Option Agreement.
This will permit the County to lease such land to third parties to generate future revenues for OCIA.
5. A budget amendment is not required at this time. FINANCE COMMITTEE
Commissioners Minutes Continued. September 22, 2016
575
Copy of Amendment #1 to Option Agreement between the County of Oakland and Oakland Air Holding Company, LLC, Attachment A – Option Agreement, Attachment B – Legal Description – Property Subject
to Option Agreement, Attachment C – Legal Description – Property Not Subject to Option Agreement and Attachment D – Correspondence from Karl W. Randall, Manager of Aviation, Oakland County
International Airport Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 587.) *MISCELLANEOUS RESOLUTION #16243 BY: Public Services Committee, William Dwyer, Chairperson
IN RE: CIRCUIT COURT - FAMILY DIVISION - OAKLAND COUNTY CHILD CARE FUND BUDGET 2016-2017
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to provisions of Act 280 of the Public Acts of 1975, Oakland County is required to develop and submit a plan and budget for the provision of funding of foster care services to the Bureau of
Juvenile Justice, Department of Human Services, annually; and WHEREAS the Oakland County Circuit Court - Family Division, County of Oakland, and the Oakland
County Department of Health and Human Services have developed the attached foster care services budget for the State's fiscal year, October, 1, 2016 through September 30, 2017; and
WHEREAS the Public Services Committee has reviewed this budget and recommends its submission to the State Office.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes submission of the 2016-2017 Oakland County Child Care Fund Budget to the Bureau of Juvenile Justice’s
Child Care Fund Unit, Department of Human Services. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of County Child Care Budget Summary (DHS-2091), Michigan Department of Health and Human Services (MDHHS) - Children’s Services Agency - Oakland County for October 01, 2016 through
September 30, 2017, Correspondence from John L. Cooperrider, Court Business Administrator, Sixth Judicial Circuit Court of Michigan, County Child Care Budget Summary (DHS-2091) Michigan Department
of Health and Human Services (MDHHS) Children’s Services Agency – Oakland County for October 01, 2015 through September 30, 2016, In-Home Care Summary (DHS-2093), In-Home Care/Basic Grant
Budget Detail Report (DHS-2094), In-Home Care/Basic Grant Program Component (DHS-4471) Report/Request and In-Home Care/Basic Grant Budget Detail Report (DHS-2094) on file in County
Clerk’s office.
FISCAL NOTE (MISC. #16243) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: CIRCUIT COURT/FAMILY DIVISION - OAKLAND COUNTY CHILD CARE FUND BUDGET 2016-2017
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to the Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds:
1. Under the provisions of Act 280 of the Public Acts of 1975, Oakland County is required to develop and submit a plan and budget for funding foster care services to the Child and Family Services
Office of the Bureau of Juvenile Justice, Michigan Department of Health and Human Services annually.
2. The Circuit Court/Family Division and the Oakland County Department of Health and Human Services have developed the budget for foster care services covering the period of October 1,
2016 through September 30, 2017. 3. The application reflects $36,416,532 in gross expenditures and $2,700,000 in offsetting revenues,
leaving a net expenditure of $33,716,532. The Child Care fund reimburses 50% for all Child Care Fund eligible expenditures of $33,716,532, rendering a State reimbursement of $16,858,266
Commissioners Minutes Continued. September 22, 2016
576
should the State approve the budget and the County expend all funds listed in the application. 4. The application reflects an approximate 2.13% decrease from last year’s application totaling
$733,436. 5. The figures provided are estimates for State Child Care Fund budgeting purposes only, based on
current available data and may not reflect the eventual adopted budget and/or expenditures for this program. The related child care subsidy (50%) of allowable costs exceeds the FY 2017
Finance Committee Recommendation by approximately 7.59% or $1,280,186. 6. If necessary, a budget amendment will be recommended at the time of the contract agreement.
FINANCE COMMITTEE
(The vote for this motion appears on page 587.)
*REPORT (MISC. #16244) BY: Planning and Building Committee, Philip Weipert, Chairperson IN RE: SHERIFF’S OFFICE - MEMORANDUM OF UNDERSTANDING - BUILDING SPACE ALLOCATION FOR THE OAKLAND COUNTY GANGS AND VIOLENT CRIMES TASK FORCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above referenced resolution on September 13, 2016, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Planning and Building Committee, I move the acceptance of the foregoing report.
PLANNING AND BUILDING COMMITTEE
MISCELLANEOUS RESOLUTION #16244 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF’S OFFICE – MEMORANDUM OF UNDERSTANDING - BUILDING SPACE ALLOCATION FOR THE OAKLAND COUNTY GANGS AND VIOLENT CRIMES TASK FORCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Federal Bureau of Investigation (FBI) has created a cooperative Task Force to deal with gangs and violent crime which comprises local Law Enforcement including Troy Police Department, Royal
Oak Police Department, Madison Heights Police Department, Southfield Police Department, and the Bloomfield Township Police Department, the Sheriff’s Office along with the Michigan State Police, the
Michigan Department of Corrections, Homeland Security Investigations and the FBI; and WHEREAS the Task Force deals with gangs and violent crime within the boundaries of Oakland County;
and WHEREAS the Task Force has been working in the Sheriff’s Office Pontiac Sub-station; and
WHEREAS the Task Force has grown in size and is seeking a larger location; and WHEREAS the Sheriff’s Office in conjunction with the County Executive’s Department of Facilities
Management has proposed an office location in the lower level of Building 14 East; and WHEREAS it is the recommendation of the Departments of Facilities Management, Sheriff’s Office, and
Corporation Counsel that the Board of Commissioners accept and approve the terms and conditions of the attached Memorandum of Understanding (MOU); and
WHEREAS the proposed location will require some renovations that are estimated at $211,514; and WHEREAS FBI will provide $120,000 this budget year to help offset the costs of renovation; and
WHEREAS the County will provide the remainder of the funding from the Building Improvement Fund for this effort with the understanding from the FBI that should additional funding be available, the FBI will
work with the County to secure this additional funding; and WHEREAS the Sheriff and County Executive support this endeavor.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached Memorandum of Understanding between the County and the
Federal Bureau of Investigations. BE IT FURTHER RESOLVED that the Board of Commissioners hereby directs its Chairperson or his
designee to execute the attached MOU and all other related documents between the County and the Federal Bureau of Investigations, which may be required.
Commissioners Minutes Continued. September 22, 2016
577
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the renovation project in the amount of $211,514 as noted in the Memorandum of Understanding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Memorandum of Agreement between the Federal Bureau of Investigation and the County of
Oakland, Correspondence from David P. Gelios, Special Agent in Charge, U.S. Department of Justice, Federal Bureau of Investigation, Key Plan, Oakland County Courthouse – Lower Level Renovations, 14E
West Wing Extension and Facilities Management Project Estimate Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16244)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – MEMORANDUM OF UNDERSTANDING – BUILDING SPACE
ALLOCATION FOR THE OAKLAND COUNTY GANGS AND VIOLENT CRIMES TASK FORCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Sheriff’s Office in cooperation with the Federal Bureau of Investigation (FBI) has created a
cooperative Task Force to deal with gangs and violent crime. 2. The Sheriff’s Office in conjunction with Facilities Management and Corporation Counsel
recommends acceptance and approval of the terms and conditions of the attached Memorandum of Understanding (MOU) and has proposed an office location in the lower level of Building 14
East. 3. The proposed location will require renovations estimated at $211,514.
4. The FBI will provide $120,000 in reimbursement this budget year for the costs associated with renovating the space and the County will provide the remainder of the funding $91,514 from the
Building Improvement Fund. 5. If additional funding from the FBI becomes available, they will work with the County to secure this
additional funding. 6. Funding of $91,514 is available in the FY 2016 – FY 2025 Capital Improvement/Building Fund
(#40100) which will be transferred to the Project Work Order Fund (#40400) for the renovation project (#100000002447).
7. The FY 2016 budgets are amended as follows:
BUILDING IMPROVEMENT FUND (#40100) FY 2016 Revenue
1040101-148020-665882 Planned Use of Balance $ 91,514 Total Revenue $ 91,514
Expenditures 1040101-148020-788001-40400 Transfer Out- Project Work Order $ 91,514
Total Expenditures $ 91,514
PROJECT WORK ORDER FUND (#40400) Project ID #100000002447 Activity PROJ
Revenues 1040101-148020-695500-40100 Transfers In – Building Improv. $ 91,514
1040101-148020-631827 Reimb-General 120,000 Total Revenues $211,514
Expenditures
1040101-148020-796500 Budget Equity Adjustments $211,514 Total Expenditures $211,514
FINANCE COMMITTEE
Commissioners Minutes Continued. September 22, 2016
578
(The vote for this motion appears on page 587.) *REPORT (MISC. #16245) BY: Human Resources Committee, Bob Hoffman, Chairperson IN RE: SHERIFF’S OFFICE - CREATION OF POSITIONS FOR BUILDING SECURITY - PHASE III To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee having reviewed the above referenced resolution on September 14,
2016, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report. HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #16245
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CREATION OF POSITIONS FOR BUILDING SECURITY – PHASE III
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff’s Office and Facilities Management has conducted a review of building security coverage; and
WHEREAS this review has identified areas that need additional security; and WHEREAS the Sheriff’s Office has worked with Facilities Management to identify building and equipment
needs to achieve the security enhancements; and WHEREAS the Sheriff’s Office and Facilities Management have developed a phased plan for
implementation of these enhancements; and WHEREAS the Sheriff’s Office has seen an increase in service calls on campus since the addition of the
Oakland County Community Mental Health Authority Resource Crisis Center; and WHEREAS Phase III focuses on the expansion of security patrol for the entire Oakland County campus;
and WHEREAS the Sheriff’s Office currently has three (3) Deputy I positions assigned to provide patrol
services for the campus from Monday through Friday; and WHEREAS these positions are budgeted in the Sheriff’s Office Court Transport Division (#4030440) and
since they are patrol functions, the Sheriff would like to transfer them to the Patrol Unit under Patrol Services (#4030615); and
WHEREAS this current level of staffing is not sufficient to provide the recommended 24 hours per day, seven (7) days per week campus security patrol; and
WHEREAS a total of six (6) Deputy I positions are required to sufficiently provide campus security patrol; and
WHEREAS it is proposed to create three (3) GF/GP full-time eligible Deputy I positions to provide campus security patrol allowing for appropriate staffing levels for each shift; and
WHEREAS funding will come from the Security Reserve non-departmental line item. NOW THEREFORE BE IT RESOLVED to create three (3) GF/GP full-time eligible Deputy I positions in
the Sheriff’s Office Patrol Services Division, Patrol Unit (#4030615). BE IT FURTHER RESOLVED to transfer three (3) GF/GP full-time eligible Deputy I positions (#4030440-
03256, 10089 and 10090) to the Patrol Services Division, Patrol Unit (#4030615). Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #16245) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – CREATION OF POSITIONS FOR BUILDING SECURITY – PHASE III To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Sheriff’s Office and Facilities Management conducted a review of building and campus
Commissioners Minutes Continued. September 22, 2016
579
security coverage and proposes Phase III of a comprehensive security plan to enhance security patrols for public and office building security for the entire Oakland County Campus.
2. The resolution authorizes the creation of three (3) new General Fund/General Purpose (GF/GP) full-time eligible (FTE) Deputy I positions in the Patrol Services Division to provide campus
security patrols. 3. In addition the Sheriff’s Office is requesting the transfer of three (3) GF/GP full-time eligible
Deputy I positions from the Court Transport Division (#4030440-03256, 10089, and 10090) to the Patrol Services Division, Patrol Unit (#4030615).
4. Funding for Phase III of the Priority I Oakland County Building and Campus Patrol Security position creations is available in the GF/GP Non-departmental Security Reserve line item and is
estimated at $19,082 for FY 2016, $226,747 for FY 2017, $230,168 for FY 2018 and $233,657 for FY 2019.
5. The FY 2016 - FY 2019 budgets are amended as follows:
GENERAL FUND (#10100) FY 2016 FY 2017 FY 2018 FY 2019 Sheriff Transfer from Corrective Services Satellites Transport Prisoners
9090101-196030-740145 Security Reserve ($19,082) ($226,747) ($230,168) ($233,657) 4030401-112670-702010 Salaries (14,335) (187,026) (190,767) (194,583)
4030401-112670-722790 Social Sec. (1,097) (14,307) (14,595) (14,886) 4030401-112670-722770 Retirement (4,464) (58,239) (59,406) (60,594)
4030401-112670-722780 Hospitalization (3,122) (40,728) (41,542) (42,373) 4030401-112670-722760 Group Life (32) (411) (420) (429)
4030401-112670-722750 Workers Comp (374) (4,881) (4,980) (5,079) 4030401-112670-722810 Disability (224) (2,919) (2,976) (3,036)
4030401-112670-722820 Unemployment (30) (393) (402) (408) 4030401-112670-722800 Dental (223) (2,906) (2,963) (3,022)
4030401-112670-722850 Optical ( 22) (281) (286) (292) 4030401-112670-750070 Deputy Supplies (1,558) (4,500) (4,500) (4,500)
4030401-112670-750581 Uniforms (883) (2,550) (2,550) (2,550) Sheriff Transfer to Patrol Services - Transport Prisoners
4030601-112670-702010 Salaries 14,335 187,026 190,767 194,583 4030601-112670-722790 Social Sec. 1,097 14,307 14,595 14,886
4030601-112670-722770 Retirement 4,464 58,239 59,406 60,594 4030601-112670-722780 Hospitalization 3,122 40,728 41,542 42,373
4030601-112670-722760 Group Life 32 411 420 429 4030601-112670-722750 Workers Comp 374 4,881 4,980 5,079
4030601-112670-722810 Disability 224 2,919 2,976 3,036 4030601-112670-722820 Unemployment 30 393 402 408
4030601-112670-722800 Dental 223 2,906 2,963 3,022 4030601-112670-722850 Optical 22 281 286 292
4030601-112670-750070 Deputy Supplies 1,558 4,500 4,500 4,500 4030601-112670-750581 Uniforms 883 2,550 2,550 2,550
Sheriff Patrol Services – Create 3 New Positions 4030601-112670-702010 Salaries 9,300 123,319 125,785 128,302
4030601-112670-722790 Social Sec. 710 9,434 9,623 9,815 4030601-112670-722770 Retirement 2,576 34,159 34,842 35,539
4030601-112670-722780 Hospitalization 3,516 45,708 45,708 45,708 4030601-112670-722760 Group Life 21 284 289 295
4030601-112670-722750 Workers Comp 125 1,652 1,686 1,719 4030601-112670-722810 Disability 146 1,936 1,975 2,014
4030601-112670-722820 Unemployment 20 259 264 269 4030601-112670-722800 Dental 198 2,571 2,571 2,571
4030601-112670-722850 Optical 29 375 375 375 4030601-112670-750070 Deputy Supplies 1,558 4,500 4,500 4,500
4030601-112670-750581 Uniforms 883 2,550 2,550 2,550 Total Expenditures $ 0 $ 0 $ 0 $ 0
Commissioners Minutes Continued. September 22, 2016
580
FINANCE COMMITTEE
(The vote for this motion appears on page 587.) *REPORT (MISC. #16246) BY: Human Resources Committee, Bob Hoffman, Chairperson
IN RE: SHERIFF’S OFFICE - CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES FOR THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2016
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on September 14, 2016, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #16246 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE-CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES FOR THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2016
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Parks Commission has contracted with the Oakland County Sheriff's Office to provide law enforcement services (MR #15289); and
WHEREAS the Parks Commission has approved the proposed Amendment #2, which changes the Sheriff’s Office law enforcement services to be provided by reclassifying one (1) Deputy II to Lieutenant;
and WHEREAS this amendment will allow for more supervision and provide a higher level of management to
operate the security and safety of the Oakland County Parks; and WHEREAS the Sheriff has also approved Amendment #2.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and authorizes the Chairperson of the Parks Commission to enter into Amendment #2 to the original contract,
as attached. BE IT FURTHER RESOLVED that GF/GP full time position number (#4030616-01946) be reclassified
from Deputy II to Lieutenant. BE IT FURTHER RESOLVED that this amendment will take effect October 1, 2016.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Parks and Recreation Commission Contract for Sheriff Law Enforcement
Services 2016, Amendment 2 Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16246) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF'S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES FOR THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2016
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Resolution authorizes Amendment #2 for the reclassification of one (1) Deputy II position to Lieutenant to better service the Parks and Recreation law enforcement contract.
2. Position number 4030616-01946 will be upgraded from Deputy II to Lieutenant. 3. The one (1) year contractual agreement between the Sheriff’s Office and Parks and Recreation
Commission for the period January 1, 2016 through December 31, 2016 (MR #15289) is amended, effective October 1, 2016, to reflect this position reclassification.
Commissioners Minutes Continued. September 22, 2016
581
4. This resolution continues the law enforcement services contract agreement authorized by Miscellaneous Resolution #15289 with all rates and other contract provisions remaining in effect.
5. The FY 2017 – FY 2019 budget be amended as follows:
GENERAL FUND (#10100) FY 2017 – FY 2019 4030601-116181-631869 Reimburse Salaries $ 17,431
9010101-196030-665882 Planned Use of Balance 8,680 Total Revenues $ 26,111
4030601-116181-702010 Salaries $ 18,825
4030601-116181-722790 Social Sec. 1,440 4030601-116181-722770 Retirement 5,215
4030601-116181-722760 Group Life 43 4030601-116181-722750 Workers Comp 252
4030601-116181-722810 Disability 296 4030601-116181-722820 Unemployment 40
Total Expenditures $ 26,111
PARKS AND RECREATION FUND (#50800) 5060666-160666-665882 Planned Use of Balance $ 26,111
$ 26,111
5060101-160000-731689 Security Expense $ 26,111 Total Expenses $ 26,111
FINANCE COMMITTEE
(The vote for this motion appears on page 587.) *MISCELLANEOUS RESOLUTION #16256 BY: Public Services Committee, William Dwyer, Chairperson IN RE: ANIMAL SHELTER AND PET ADOPTION CENTER – BISSELL EMPTY THE SHELTERS GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Animal Shelter and Pet Adoption Center is always striving to find new and innovative ways to adopt homeless animals to new forever homes; and
WHEREAS the Bissell Pet Foundation is committed to saving homeless and neglected pets until every pet has a home; and
WHEREAS the Bissell Pet Foundation held an Empty the Shelters event last year and helped 605 pets from 24 shelters across the state of Michigan find their forever homes; and
WHEREAS the Bissell Pet Foundation has awarded Oakland County a grant to reimburse pet adoption fees for every animal adopted from participating shelters on October 22, 2016 (maximum of $70.00 per
cat and $129.00 per dog); and WHEREAS the Oakland County Animal Shelter and Pet Adoption Center would like to participate in this
generous offer from Bissell; and WHEREAS the grant agreement has completed the Grant Review Process according to the Board of
Commissioners Grant Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, that are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that the acceptance of this grant does not obligate the County to any future commitment and continuation of the grant is contingent upon continued future levels of grant funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. September 22, 2016
582
Copy of Grant Review Sign Off – Animal Shelter and Pet Adoption Center – 2016 Empty the Shelters Grant, BPF Empty the Shelters Application Form and Exhibit A to BISSELL Pet Foundation Grant
Acceptance Agreement License for Use of County Servicemark Incorporated by Reference. Original on file in County Clerk’s Office.
FISCAL NOTE (MISC. #16256)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: ANIMAL SHELTER AND PET ADOPTION CENTER – BISSELL EMPTY THE SHELTERS
GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution authorizes the acceptance of a grant reimbursement for participation in the Bissell
Foundation’s Empty the Shelters event on October 22, 2016. 2. Oakland County will be reimbursed pet adoption fees for animals adopted during the event; up to
$70.00 per cat and $129.00 per dog. 3. During the October 22, 2016 event, the pet adoption fees will be waived to the public as
reimbursement will be provided by this grant. 4. There is no County grant match requirement.
5. Acceptance of this grant does not obligate the County to any future commitments. 6. A budget amendment is not required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 587.)
*MISCELLANEOUS RESOLUTION #16257 BY: Public Services Committee, William Dwyer, Chairperson
IN RE: FRIEND OF THE COURT - FY 2017 – FY 2021 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Health and Human Services (MDHHS) Office of Child Support has awarded the Oakland County Friend of the Court funding through the Cooperative Reimbursement
Program (CRP) Grant for the period of October 1, 2016 through September 30, 2021; and WHEREAS with this funding the Friend of the Court will provide services to establish paternity, locate
absent parents, establish and enforce child support orders, and collect child support payments; and WHEREAS this funding is authorized pursuant to Title IV-D of the Social Security Act and provides 66%
federal funding for the Friend of the Court Division, with a 34% County grant match; and WHEREAS the CRP grant includes total funding for the five year period of $85,267,885.16 of which
$56,276,804.21 is federal funds passed through MDHHS, $28,991,080.95 is the required grant match and is budgeted in the General Fund, Non-departmental Grant Match account, in addition the state provides
$5,961,460 in state GF/GP funding; the individual fiscal year budgets are broken down as follows: 1. FY 2017 includes funding in the amount of $15,431,333.04 of which $10,184,679.81 is federal
funds passed through the MDHHS, $5,246,653.23 is the required grant match, in addition the state also provides $1,192,292 in state GF/GP funding; and
2. FY 2018 includes funding in the amount of $16,202,906.01 of which $10,693,917.97 is federal funds passed through the MDHHS, $5,508,988.04 is the required grant match, in addition the
state also provides $1,192,292 in state GF/GP funding; and 3. FY 2019 includes funding in the amount of $17,013,046.85 of which $11,228,610.92 is federal
funds passed through the MDHHS, $5,784,435.93 is the required grant match, in addition the state also provides $1,192,292 in state GF/GP funding; and
4. FY 2020 includes funding in the amount of $17,863,707.14 of which $11,790,046.71 is federal funds passed through MDHHS, $6,073,660.43 is the required grant match, in addition the state
also provides $1,192,292 in state GF/GP funding; and
Commissioners Minutes Continued. September 22, 2016
583
5. FY 2021 includes funding in the amount of $18,756,892.12 of which $12,379,548.80 is federal funds passed through the MDHHS, $6,377,343.32 is the required grant match, in addition the
state also provides $1,192,292 in state GF/GP funding; and WHEREAS the state General Fund/General Purpose (GF/GP) amount is provided by the State of
Michigan to cover the losses imposed by the Deficit Reduction Act (DRA) which was passed in late 2005 and was effective in early 2006; and
WHEREAS there are no new grant funded positions requested; and WHEREAS acceptance of this grant does not obligate the County to any future commitment and
continuation of the grant is contingent upon continued future levels of grant funding; and WHEREAS the grant has completed the Grant Review Process in accordance with the Board of
Commissioner’s Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
acceptance of the Michigan Department of Health and Human Services (MDHHS) Office of Child Support Cooperative Reimbursement Program (CRP) Grant to the Friend of the Court for the period of October 1,
2016 through September 30, 2021. BE IT FURTHER RESOLVED that future levels of service, including personnel, are contingent upon the
level of funding from the State for this program. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute this reimbursement agreement and to approve amendments and extensions up to fifteen (15%) variance from the award, consistent with the agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Friend of the Court – FY 2017-FY 2021 Cooperative Reimbursement
Program (CRP) Grant, Agreement Number: CSFOC17-63001 Between the State of Michigan Department of Health and Human Services and the County of Oakland Friend of the Court and Schedule
A Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16257) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FRIEND OF THE COURT - FY 2017–FY 2021 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Michigan Department of Health and Human Services (MDHHS), Office of Child Support has approved the Oakland County Friend of the Court’s Fiscal Year 2017-2021 Title IV-D Cooperative
Reimbursement Program (CRP) Contract for five years beginning October 1, 2016 through September 30, 2021.
2. This funding will allow Friend of the Court to provide services to establish paternity, locate absent parents, establish child support orders, enforce child support orders and collect child support
payments and is authorized pursuant to Title IV-D of the Social Security Act and provides 66% federal funding for the Friend of the Court Division, with a 34% County grant match.
3. The CRP grant includes total funding for the five year period of $85,267,885 of which $56,276,805 is federal funds passed through MDHHS, $28,991,080 is the required grant match
and is budgeted in the Circuit Court General Fund, Transfers Out account, in addition the state provides $5,961,460 in state GF/GP funding; the individual fiscal year budgets are broken down
as follows: a. FY 2017 includes funding in the amount of $15,431,333 of which $10,184,680 is federal
funds passed through the MDHHS, $5,246,653 is the required grant match, in addition the state also provides $1,192,292 in state GF/GP funding.
b. FY 2018 includes funding in the amount of $16,202,906 of which $10,693,918 is federal funds passed through the MDHHS, $5,508,988 is the required grant match, in addition
the state also provides $1,192,292 in state GF/GP funding.
Commissioners Minutes Continued. September 22, 2016
584
c. FY 2019 includes funding in the amount of $17,013,047 of which $11,228,611 is federal funds passed through the MDHHS, $5,784,436 is the required grant match, in addition
the state also provides $1,192,292 in state GF/GP funding. d. FY 2020 includes funding in the amount of $17,863,707 of which $11,790,047 is federal
funds passed through MDHHS, $6,073,660 is the required grant match, in addition the state also provides $1,192,292 in state GF/GP funding.
e. FY 2021 includes funding in the amount of $18,756,892 of which $12,379,549 is federal funds passed through the MDHHS, $6,377,343 is the required grant match, in addition
the state also provides $1,192,292 in state GF/GP funding. 4. The state General Fund/General Purpose (GF/GP) amount is provided by the State of Michigan
to cover the losses imposed by the Deficit Reduction Act (DRA) which was passed in late 2005 and was effective in early 2006.
5. There are no new grant funded positions requested and this grant has completed the grant review process in accordance with the Board of Commissioners Grant Acceptance Procedures.
6. There are 146 Special Revenue Positions within this grant that consists of 9 Sheriff and 137 Friend of the Court positions.
7. Acceptance of this grant does not obligate the County to any future commitment and continuation of the grant is contingent upon continued future levels of grant funding.
8. The agreement shall be amended each fiscal year beginning October 1, 2017 through September 30, 2021 to authorize funding for subsequent fiscal years covered by the agreement.
9. The FY 2017-2019 Special Revenue (SR) budget is amended as detailed in the attached Schedule A.
FINANCE COMMITTEE
(The vote for this motion appears on page 587.)
*MISCELLANEOUS RESOLUTION #16258 BY: Public Services Committee, William Dwyer, Chairperson
IN RE: PROSECUTING ATTORNEY – FY 2017 – FY 2021 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Health and Human Services (MDHHS) Office of Child Support has awarded the Oakland County Prosecuting Attorney funding through the Cooperative Reimbursement
Program (CRP) Grant for the period of October 1, 2016 through September 30, 2021; and WHEREAS with this funding the Prosecuting Attorney provides legal services to establish paternity and
court orders for payment of child support pursuant to Title IV-D of the Social Security Act; and WHEREAS the CRP grant includes total funding for the five year period of $15,841,233.38 of which
$10,455,214.03 is federal funds passed through MDHHS and the remaining $5,386,019.35 is a required grant match and is included in the County Executive Recommended Budget; the individual fiscal year
budgets are broken down as follows: 1. FY 2017 includes funding in the amount of $2,867,725.47 of which $1,892,698.81 is federal funds
passed through the state (MDHHS). The required grant match of $975,026.66 is included in the County Executive Recommended Budget; and
2. FY 2018 includes funding in the amount of $3,010,004.67 of which $1,986,603.08 is federal funds passed through the state (MDHHS). The required grant match of $1,023,401.59 is included in the
County Executive Recommended Budget; and 3. FY 2019 includes funding in the amount of $3,160,507.83 of which $2,085,935.17 is federal funds
passed through the state (MDHHS). The required grant match of $1,074,572.66 is included in the County Executive Recommended Budget; and
4. FY 2020 includes funding in the amount of $3,318,533.65 of which $2,190,232.21 is federal funds passed through the state (MDHHS). The required grant match of $1,128,301.44 is included in the
County Executive Recommended Budget; and 5. FY 2021 includes funding in the amount of $3,484,461.76 of which $2,299,744.76 is federal funds
passed through the state (MDHHS). The required grant match of $1,184,717.00 is included in the County Executive Recommended Budget; and
Commissioners Minutes Continued. September 22, 2016
585
WHEREAS there are no new grant funded positions requested; and WHEREAS the grant has completed the Grant Review Process in accordance with the Board of
Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
acceptance of the Michigan Department of Health and Human Services (MDHHS) Office of Child Support Cooperative Reimbursement Program (CRP) Grant to the Prosecuting Attorney for the period of October
1, 2016 through September 30, 2021. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that the acceptance of this grant does not obligate the county to any future commitment and continuation of the grant is contingent upon continued future levels of grant funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Prosecuting Attorney – FY 2017-FY 2021 Cooperative Reimbursement
Program (CRP) Grant and Agreement Number: CSPA17-63002 Between the State of Michigan Department of Health and Human Services and County of Oakland Prosecuting Attorney Incorporated by
Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16258) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2017 – FY 2021 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Prosecuting Attorney is requesting the acceptance of a five (5) year Cooperative Reimbursement Program (CRP) Grant for the period of October 1, 2017 through September
30, 2021 from the Michigan Department of Health and Human Services (MDHHS), Office of Child Support.
2. This is the 43rd year of grant acceptance. 3. The total five year grant award is $15,841,233: for FY 2017 the total grant award is
$2,867,725; FY 2018 is $3,010,005; FY 2019 is $3,160,508; FY 2020 is $3,318,534; and FY 2021 is $3,484,462.
4. For FY 2017 the Federal contribution is $1,892,699 (66%) and the County match is $975,027 (34%).
5. The agreement shall be amended each fiscal year beginning October 1, 2017 through September 30, 2021 to authorize funding for subsequent fiscal years covered by the
agreement. 6. This grant includes continued funding of 24 positions, as follows: one (1) Chief (#4010201-
2946), one Legal Secretary (#4010201-2932), one (1) Office Supervisor (#4010201-0979), three (3) Assistant Prosecutors (#4010201-2052, #4010201-2492, #4010201-7046), three (3)
Prosecutor Investigators (#4010201-1002, #4010201-1847, #4010201-9646), four (4) Support Specialists (#4010201-0916, #4010201-4690, #4010201-6388, #4010201-7379) and
eleven (11) Office Assistants (#4010201-0361, #4010201-0514, #4010201-2160, #4010201-2612, #4010201-3224, #4010201-3366, #4010201-4691, #4010201-4692, #4010201-5412,
#4010201-7045, #4010201-7380). 7. The FY 2017 grant match amount of $975,027 is included in the Fiscal Year 2017 Finance
Committee Recommended in the Prosecuting Attorney’s Transfers Out account and the General Fund Non-Departmental grant match line item.
8. A budget amendment is requested to the Fiscal Year 2017 – FY 2019 budget to reflect the grant award as follows:
Commissioners Minutes Continued. September 22, 2016
586
GENERAL FUND (#10100) FY 2017 – FY 2019
Expenditures 9090101-196030-730800 Grant Match $(48,483)
4010201-126070-788001-27315 Transfers Out $ 48,483 Total Expenditures $ 0
CRP GRANT FUND (#27315) FY 2017 – FY 2019
Grant #GR0000000143, Bud Ref 2017
Revenue 4010201-126070-625210 CRP $ 94,114
4010201-126070-695500-10100 Transfers In $ 48,483 Total Revenue $142,597
Expenditures
4010201-126070-702010 Salaries $ 17,150 4010201-126070-702140 Other Misc Salaries $ 8,070
4010201-126070-722750 Workers Compensation $ 226 4010201-126070-722760 Group Life $ 65
4010201-126070-722770 Retirement $ 7,399 4010201-126070-722780 Hospitalization $ 29,393
4010201-126070-722790 Social Security $ 2,041 4010201-126070-722800 Dental $ 2,810
4010201-126070-722810 Disability $ 402 4010201-126070-722820 Unemployment Insurance $ 63
4010201-126070-722850 Optical $ 398 4010201-126070-722900 Fringe Benefit Adjustments $ (42)
4010201-126070-730303 Clothing Allowance $ 3,000 4010201-126070-730338 Computer Research Serv $ (5,000)
4010201-126070-730688 Expert Witness Fees $ 406 4010201-126070-730695 Extradition Expense $ 4,000
4010201-126070-730926 Indirect Costs $ 13,164 4010201-126070-730982 Interpreter Fees $ (2,500)
4010201-126070-731213 Membership Dues $ 4,510 4010201-126070-731339 Periodicals Books Publ $ 2,500
4010201-126070-731346 Personal Mileage $ 5,000 4010201-126070-731388 Printing $ 1,600
4010201-126070-731458 Professional Services $ 100 4010201-126070-731941 Training $ 10,922
4010201-126070-732018 Travel & Conference $ 5,000 4010201-126070-732020 Travel Emp Taxable Meals $ 12,500
4010201-126070-750154 Expendable Equipment $ 2,000 4010201-126070-750170 Other Expendable Equip $(15,000)
4010201-126070-750392 Metered Postage $ (4,000) 4010201-126070-750399 Office Supplies $ 20,000
4010201-126070-760126 Capital Outlay Miscellaneous $ (800) 4010201-126070-774636 IT Operations $ 720
4010201-126070-776659 Motor Pool Fuel $ 22,500 4010201-126070-776661 Motor Pool $ (6,000)
Total Expenditures $142,597 FINANCE COMMITTEE
Commissioners Minutes Continued. September 22, 2016
587
Vote on Consent Agenda, as amended: AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer,
Kowall, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted).
MISCELLANEOUS RESOLUTION #16259
BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – APPROVAL OF THE AWARD OF CONTRACT FOR FISCAL
YEAR 2016 THROUGH FISCAL YEAR 2018 INDEPENDENT ANNUAL AUDIT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the County is required to hire an independent party to conduct annual audits of the County’s
financial statements; and WHEREAS the contract with the current independent auditor, Plante & Moran, PLLC, expired on June 30,
2016; and WHEREAS in July 2016, the County issued Request for Proposal (RFP) #003715 to conduct to the
annual independent audit of the County’s financial statements; and WHEREAS RFP #003715 specified a Review Committee to evaluate the proposals received and
recommend a vendor to the Audit Subcommittee; and WHEREAS the RFP issuance and evaluation was conducted in accordance with Oakland County
Purchasing Policies and Procedures; and WHEREAS the Audit Subcommittee has reviewed the Review Committee’s recommendation and concurs
in recommending contracting with Plante & Moran, PLLC to conduct the annual independent audit of the County’s financial statements for the fiscal year ending September 30, 2016 through the fiscal year
ending September 30, 2018 with an option to include Fiscal Year 2019 and Fiscal Year 2020; and WHEREAS Plante & Moran’s proposal includes audit fees of $242,000 for the first year, with inflationary
adjustments each succeeding year; and WHEREAS the County Executive’s FY 2017- FY 2019 Budget recommendation includes sufficient
funding, under the Board of Commissioners’ budget, to cover the cost of this agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners concurs with
the Audit Subcommittee recommendation to approve contracting with Plante & Moran, PLLC to conduct the annual independent audit of the County’s financial statements for the fiscal year ending September
30, 2016 through the fiscal year ending September 30, 2018, with an option to include Fiscal Year 2019 and Fiscal Year 2020.
BE IT FURTHER RESOLVED that the continuation of this agreement to include the annual independent audit of the County’s financial statements for the fiscal year ending September 30, 2019 and the fiscal
year ending September 30, 2020 requires the approval of the Audit Subcommittee. Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Correspondence from the Audit RPF Review Committee and Request for Proposal Event #003715 – RPF for Professional Audit Services - Proposal Score Sheet on file in County Clerk’s office.
Moved by Middleton supported by Kowall the resolution be adopted.
Discussion followed.
Moved by Woodward supported by Gershenson the resolution be amended as follows:
IN RE: BOARD OF COMMISSIONERS – APPROVAL OF THE AWARD OF CONTRACT FOR FISCAL YEAR 2016 THROUGH FISCAL YEAR 2018 INDEPENDENT ANNUAL AUDIT
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners concurs with the Audit Subcommittee recommendation to approve contracting with Plante & Moran, PLLC
Commissioners Minutes Continued. September 22, 2016
588
to conduct the annual independent audit of the County’s financial statements for the fiscal year ending September 30, 2016 through the fiscal year ending September 30, 2018,. with an option to include Fiscal Year 2019 and Fiscal Year 2020. BE IT FURTHER RESOLVED that the continuation of this agreement to include the annual independent audit of the County’s financial statements for the fiscal year ending September 30, 2019 and the fiscal year ending September 30, 2020 requires the approval of the Audit
Subcommittee.
Discussion followed.
Vote on amendment: AYES: Gershenson, Jackson, McGillivray, Quarles, Woodward, Zack, Bowman, Dwyer. (8)
NAYS: Fleming, Gingell, Gosselin, Hoffman, Kochenderfer, Kowall, Long, Middleton, Scott, Spisz, Taub, Weipert, Crawford. (13)
A sufficient majority having not voted in favor, the amendment failed.
Vote on resolution:
AYES: Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Crawford, Dwyer, Fleming. (17)
NAYS: Gershenson, Woodward, Zack, Bowman. (4)
A sufficient majority having voted in favor, the resolution was adopted.
Chairperson Michael Gingell made the following statement: “A Public Hearing is now called on the FY 2017 General Appropriations Act. Is there anyone present who wishes to speak?” No one requested to
speak and the Chairperson declared the Public Hearing closed.
REPORT (MISC. #16260) BY: Human Resources Committee, Robert Hoffman, Chairperson IN RE: FISCAL YEAR 2017 SALARY RECOMMENDATIONS To the Finance Committee and Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee recommends the following actions:
1. Increase the current salary ranges for salary grades 1 - 21 by a 2.0% general salary increase for Fiscal Year 2017, which begins October 1, 2016.
2. Increase the current salary ranges for all remaining classifications not represented by bargaining units by a 2.0% general salary increase for Fiscal Year 2017, including appointed officials,
classes designated as exceptions to salary grades 1 - 21, part-time and hourly classes, students, and summer and seasonal classes but excluding:
a. Circuit, Probate and District Court Judges which are currently at the maximum rate allowed.
b. Oakland County Road Commission members. c. Board of Commissioners and all other elected officials whose salaries are addressed
below. 3. Provide a 2% salary adjustment to the County Executive, Prosecuting Attorney, County
Clerk/Register of Deeds, Water Resources Commissioner, Sheriff, and County Treasurer effective October 1, 2016.
4. Provide a 2% salary adjustment for County Commissioners effective January 1, 2017, and a “Me Too” salary adjustment effective January 1, 2018.
5. Decrease the salary grade of the following classifications: Classification From Grade To Grade
Facilities Project Coordinator 14 12 6. Create the following new classifications within the Salary Administration Plan:
Classification Salary Grade FLSA Status Employee & Labor Relations Specialist 11 Non-Exempt
Commissioners Minutes Continued. September 22, 2016
589
Facilities Project Manager 14 Exempt Financial Analyst Coordinator 13 Non-Exempt
Senior Employee & Labor Relations Spec 14 Exempt Senior Facilities Project Manager 16 Exempt
Sheriff Technical Support Specialist 13 Non-Exempt 7. Create the following classifications excluded from the Salary Administration Plan:
Classification FLSA Status Base 1 Year 2 Year Aviation Deputy Non-Exempt $16.8843 19.3077 21.7309
Court/Park Deputy Non-Exempt $16.8843 19.3077 21.7309 Marine Deputy Non-Exempt $16.8843 19.3077
8. Delete the following classifications: Court Business Administrator
Court Deputy I Court Deputy II
Labor Relations Specialist Manager Equalization
Marine Safety Deputy I Marine Safety Deputy II
Park Deputy I Park Deputy II
Radio Communications Technician Sr Radio Communications Technician
9. Retitle the following classifications to a new classification titled Manager IT: Manager Application Services
Manager CLEMIS Manager Deployment Services
Manager Technical Systems & Networking 10. Increase the County match on the 457 retirement plan from $300 to $500 per year.
11. Further that no transfer of fund is required for these increases since sufficient funds have been budgeted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
BOB HOFFMAN
COUNTY OF OAKLAND FISCAL YEAR 2017 BUDGET
GENERAL APPROPRIATIONS ACT
MISCELLANEOUS RESOLUTION #16260 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FISCAL YEAR 2017 GENERAL APPROPRIATIONS ACT AND 2017 COUNTY GENERAL PROPERTY TAX RATES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Public Act 139 of 1973, the Unified Form of County Government Act, and Public Act 621 of 1978 (as amended by P.A. 493 of 2000), the Uniform Budgeting
and Accounting Act for Local Government, it is the responsibility of the Oakland County Board of Commissioners to establish and adopt the annual County Budget and work program; and
WHEREAS the Finance Committee received budget requests from all County Departments, and has reviewed in detail the County Executive's Fiscal Year 2017 Budget Recommendation; and
WHEREAS the Finance Committee, after due deliberation, has formulated a Recommended General Appropriations Act balancing total appropriations with available resources at $853,892,211 for Fiscal Year
2017, a summary of which was included in the Notice of Public Hearing published in newspapers of general circulation; and
WHEREAS the further intent of this resolution is to maintain a budgetary system for the County of Oakland on the same basis of accounting (generally accepted accounting principles) as the actual
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financial information is maintained; to define the powers and duties of the County's officers in relation to that system; to designate the Chief Administrative Officer and Fiscal Officer; and to provide that the Board
of Commissioners and committees thereof, as well as the Fiscal Officer, shall be furnished with information by the departments, boards, commissions and offices relating to their financial needs,
revenues and expenditures/expenses, and general affairs; to prescribe a disbursement procedure, to provide for an allotment system; and to provide remedies for refusal or neglect to comply with the
requirements of this resolution; and WHEREAS the Circuit Court Mediation Fund (Miscellaneous Resolution #90177) is used to cover the
total cost of Attorney Mediators, with the balance to be used for enhancement of Court operations as requested by the Court and approved by the Board of Commissioners; and
WHEREAS the Board of Commissioners supports the concept of cultural diversity training for Oakland County employees and requires all supervisory, division manager and director level employees to attend
cultural diversity training. NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does hereby adopt
and amend the Fiscal Year 2017 General Appropriations Act recommended by the Finance Committee as advertised and placed in the Clerk's Office for public inspection.
BE IT FURTHER RESOLVED that funds from the Civil Mediation Account (#10100-240201) be utilized to cover the total costs incurred in Fiscal Year 2017 for the Civil Mediation Program.
BE IT FURTHER RESOLVED that the following policy be established regarding administration of the Delinquent Tax Revolving Fund:
1) The Delinquent Tax Revolving Fund (DTRF) was established in accordance with the provisions of Public Act 206 of 1893 (as amended) for the purpose of paying local taxing units within the
County their respective shares of delinquent ad valorem real property taxes, in anticipation of the collection of those taxes by the County Treasurer. This policy statement, which encompasses the
precept of self-funding, ensures that utilization of unrestricted DTRF funds does not impair the functional intent or operational success of the DTRF as originally established.
2) To that end, at no time shall funds be diverted from the DTRF that would cause the unrestricted balance to fall below a level that would assure a prompt payment of all current and future
outstanding General Obligation Limited Tax Notes, as well as assure the continued operation of the DTRF as specified in the preceding paragraph.
3) Penalties and investment interest generated by the DTRF may be transferred, in whole or in part, to the General Fund of the County upon majority vote of the Board of Commissioners so long as
such transfer(s) meets the provisions of paragraph #2 above. 4) Any and all appropriations from unrestricted DTRF funds, excepting penalties and investment
interest, shall be limited to one-time expenditures, as opposed to recurring operations. 5) Unless otherwise specified, appropriations from the DTRF shall be considered long - or short-
term advances (with specific time frames detailed in the authorizing resolution), to be repaid with interest as specified below.
6) Any appropriations from unrestricted DTRF funds, excepting penalties and investment interest, not considered advances to be repaid within a time certain shall require a two-thirds majority vote
of the Board of Commissioners. 7) All appropriations from unrestricted DTRF funds considered to be advances to be repaid within a
time certain shall require a majority vote of the Board of Commissioners. 8) Terms and conditions of any and all advances from the DTRF shall be specified in the authorizing
resolution, including interest obligations detailed as follows: a. Interest on each payment will be based on the average monthly rate paid during the term
of the agreement by the agent of the DTRF for that year's outstanding borrowing, or b. In the event no borrowing occurs for the DTRF, principal and interest payments will be
made in accordance with the previously established "Loan of County Funds Policy" (Miscellaneous Resolution #89276) which requires Board approval of repayment terms at
an interest rate no less than the prevailing six-month Treasury Bill rate and that such rates shall be computed and compounded quarterly.
BE IT FURTHER RESOLVED that $9,000,000 in DTRF interest earnings will be transferred to the General Fund to support General Fund/General Purpose activities.
BE IT FURTHER RESOLVED that an indirect cost charges will be billed by the General Fund to the DTRF, in accordance with Oakland County’s approved Central Services Indirect Cost Allocation Plan.
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BE IT FURTHER RESOLVED that $4,212,170, or one-half of the $8,424,340 convention facility tax revenues distributed by the State to Oakland County under the authority of the State Convention Facility
Development Act, P.A. 106 of 1985, be earmarked for substance abuse prevention and treatment programs.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in accordance with the requirements of Public Act 214 of 1899, as amended, authorizes that .0004 mills Current Property Tax
Levy be designated for the purpose of funding Veterans' Services Soldier Relief. BE IT FURTHER RESOLVED that each Supervisor of the various townships and Assessing Officers of
the several cities of Oakland County are authorized and directed to spread on their respective township of city tax rolls for the year 2017 a County General Property Tax Levy of 4.0400 Mills to be applied to the
2017 Taxable Value of all property located within their respective jurisdictions. BE IT FURTHER RESOLVED that the Manager - Equalization perform the function of Equalization
Director including the examination of the assessment rolls of the several townships and cities within Oakland County to ascertain whether the real and personal property in the respective townships and
cities has been equally and uniformly assessed at 50% of true cash value and to make recommendation to that fact to the County Board of Commissioners.
BE IT FURTHER RESOLVED that: 1. The County Executive is hereby designated the Chief Administrative Officer of the County of
Oakland and, further, that the Director of Management and Budget shall perform the duties of the Fiscal Officer as specified in this resolution.
2. The Fiscal Officer shall provide an orientation session and written instructions for preparing department budget requests. These instructions shall include information that the Fiscal Officer
determines to be useful and necessary to assure that the budgetary estimates of the agencies are prepared in a consistent manner and the needs of the Board of Commissioners and
Committees are met. 3. Any offices, departments, commissions and boards of the County of Oakland financed in whole or
in part by the County of Oakland shall transmit to the Fiscal Officer their estimates of the amounts of money required for each activity in their respective agencies, as well as their estimate of
revenues that will be generated from charges for services. They shall also submit any other information deemed relevant by the Fiscal Officer and/or the Board of Commissioners and
committees thereof. 4. The Fiscal Officer shall prescribe forms to be used by the offices, departments, commissions and
boards of the County of Oakland in submitting their budget estimates and shall prescribe the rules and regulations the Fiscal Officer deems necessary for the guidance of officials in preparing such
budget estimates. The Fiscal Officer may require that the estimates be calculated on the basis of various assumptions regarding level of service. The Fiscal Officer may also require a statement
for any proposed expenditure and a justification of the services financed. 5. The Fiscal Officer shall prepare estimates of revenue for each budgeted fund, classified to show
in detail the amount expected to be received from each source. Estimates of expenditures and revenues shall also be classified by character, object, function and activity consistent with the
accounting system classification. 6. The Fiscal Officer shall review the agency estimates with a representative from each agency of
the County of Oakland that has submitted such estimates. The purpose of the review shall be to clarify the estimates, ensure the accuracy, and to determine their adherence to the policies
previously enumerated by the Fiscal Officer and the Board of Commissioners or committees thereof as herein required.
7. The Fiscal Officer shall consolidate the estimates received from the various agencies together with the amounts of expected revenues and shall make recommendations relating to those
estimates which shall assure that the total of estimated expenditures including an accrued deficit does not exceed the total of expected revenues including an unappropriated surplus.
8. The recommended budget shall include at least the following: (a) Expenditure data for the most recently completed fiscal year and estimated expenditures,
or amended budget, for the current fiscal year, (b) An estimate of the expenditure amounts required to conduct, the government of Oakland
County, including its budgetary centers,
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(c) Revenue data for the most recently completed fiscal year and estimated revenues, or amended budget, for the current fiscal year,
(d) An estimate of revenues, by source, to be raised or received by Oakland County in the ensuing fiscal years,
(e) The amount of surplus or deficit from prior fiscal years, together with an estimate of the amount of surplus or deficit expected in the current fiscal year,
(f) An estimate of the amount needed for deficiency, contingent or emergency purposes and the amounts needed to pay and discharge the principal and interest of the debt of
Oakland County due in the ensuing fiscal years, (g) The amount of proposed capital outlay expenditures, except those financed by
enterprise, capital projects, or internal service funds, including the estimated total costs and proposed method of financing of each capital construction project and the projected
additional annual operating cost and the method of financing the operating costs of each capital construction project for three (3) years beyond the fiscal year covered by the
budget, (h) An informational summary of projected revenues and expenditures/expenses of any
capital projects, internal service, and enterprise funds, (i) A comparison of the revenue and expenditure amounts in the recommended budget to
the most recently approved budget adopted by the Board of Commissioners with appropriate explanation of the variances,
(j) Any other data relating to fiscal conditions that the Fiscal Officer or the Board of Commissioners or committees thereof consider to be useful in evaluating the financial
needs of the County. 9. Not less than ninety (90) days before the next succeeding fiscal year, the County Executive shall
transmit the recommended budget to the County Board of Commissioners. The recommended budget shall be accompanied by:
(a) A proposed general appropriations measure, consistent with the budget, which shall set forth the anticipated revenue and requested expenditure/expense authority in such form
and in such detail deemed appropriate by the Board of Commissioners or committees thereof. No appropriations measure shall be submitted to the Board of Commissioners
in, which estimated total expenditures/expenses, including an accrued deficit, exceed estimated total revenues, including an available surplus.
(b) A budget message which shall explain the reasons for increases or decreases in budgeted items compared with the current fiscal year, the policy of the County Executive
as it relates to important budgetary items, and any other information that the County Executive determines to be useful to the Board of Commissioners in its consideration of
proposed appropriations. (c) A comparison of the recommended budget to the most recently approved current year
budget, together with an analysis and explanation of the variances there from, such variances being divided to show the portion attributable to the current year budget
amendments and the portion resulting from the recommended budget. 10. The County Board of Commissioners, or any committee thereof, may direct the County Executive
and/or other elected officials to submit any additional information it deems relevant in its consideration of the budget and proposed appropriations measure. The Board of Commissioners
or the committees thereof may conduct budgetary reviews with the Fiscal Officer, and/or County departments and divisions or agencies, etc., for the purpose of clarification or justification of
proposed budgetary items. 11. The County Board of Commissioners may revise, alter, or substitute for the proposed general
appropriations measure in any way, except that it may not change it in a way that would cause total appropriations, including an accrued deficit, to exceed total estimated revenues, including an
unappropriated surplus. An accrued deficit shall be the first item to be resolved in the general appropriations measure.
12. The County Board of Commissioners shall fix the time and place of a public hearing to be held on the budget and proposed appropriations measure. The Clerk/Register shall then have published,
in a newspaper of general circulation within the County of Oakland, notice of the hearing and an indication of the place at which the budget and proposed appropriations measure may be
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inspected by the public. This notice must be published at least seven days before the date of the hearing.
13. No later than September 30, the Board of Commissioners shall pass a general appropriations measure providing the authority to make expenditures and incur obligations on behalf of the
County of Oakland. The supporting budgetary data to the general appropriations measure shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year, (b) The expenditures budget as originally adopted by the Board of Commissioners for the
current fiscal year, (c) The amended current year appropriations,
(d) An estimate of the expenditure amounts required to conduct, the government of Oakland County, including its budgetary centers,
(e) Revenue data for the most recently completed fiscal year and estimated revenues, or amended budget, for the current fiscal year,
(f) Budgeted revenue estimates as originally adopted by the Board of Commissioners for the current fiscal year,
(g) The amended current year Budgeted revenues, (h) An estimate of revenues, by source, to be raised or received by Oakland County in the
ensuing fiscal year, (i) The amount of surplus or deficit from prior fiscal years, together with an estimate of the
amount of surplus or deficit expected in the current fiscal year, (j) An estimate of the amount needed for deficiency, contingent on emergency purposes,
and the amounts needed to pay and to discharge the principal and interest of the debt of Oakland County due in the ensuing fiscal year,
(k) The amount of proposed capital outlay expenditures, except those financed by enterprise, capital project, or internal service funds, including the estimated total costs
and proposed method of financing of each capital construction project and the projected additional annual operating cost and the method of financing the operating costs of each
capital construction project for three (3) years beyond the fiscal year covered by the budget,
(l) An informational summary of projected revenues and expenditures/expenses of capital projects, internal service, and enterprise funds,
(m) Any other data relating to fiscal conditions that the Board of Commissioners considers to be useful in considering the financial needs of the County,
(n) Printed copies of the Board of Commissioners Adopted Budget, Financial Plan or any facsimile thereof shall contain all of the above data unless otherwise approved by the
Board of Commissioners, 14. The Board of Commissioners may authorize transfers between appropriation items by the County
Executive or Fiscal Officer within limits stated in the appropriations measure. In no case, however, may such limits exceed those provided for in paragraph #22 and #23 of this resolution.
15. A deviation from the original general appropriations measure shall not be made without first amending the general appropriations measure through action by the Board of Commissioners,
except within those limits provided for in paragraph #16 of this resolution. 16. Appropriations accumulated at the following three summary levels of expenditure within each
County Department will be deemed maximum authorization to incur expenditures: Personnel Expenditures, Operating Expenditures, and Internal Support Expenditures. The County Executive
or the Fiscal Officer shall exercise supervision and control of all budgeted expenditures within these limits, holding expenditures below individual line-item appropriations or allowing overruns in
individual line-items providing that at no time shall the net expenditures exceed the total appropriation for Personnel and Operating Expenditures, respectively, for each department as
originally authorized or amended by the Board of Commissioners. Further, Personnel Expenditures are authorized only for positions specifically authorized pursuant to this Act as
adopted and amended by Board of Commissioner resolution, and appropriated overtime, holiday overtime, on-call pay, shift premium summer help, emergency salaries, and any adjustments
required by collective bargaining agreements. The Fiscal Officer shall submit to the Finance Committee a quarterly listing of new governmental funded appropriations and internal service
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fund line items created administratively which were not properly classifiable. Line-item detail, division, unit or cost center detail and allotments, which provide a monthly calendarization of
annual appropriations, as deemed necessary by the Fiscal Officer shall be maintained and utilized as an administrative tool for management information and cost control. The Fiscal Officer
shall not approve any expenditure beyond that necessary to accomplish stated program or work objectives authorized in the general appropriation measure as originally approved unless
amended, in which case the amendment takes precedence. 17. In order to amend the General Appropriations Act the amendment must specifically identify the
fund, department, division, unit, program and account affected by the amendment. Additionally, if the amendment increases an appropriation, the source of funding for that additional
appropriation, whether an increase in revenue or an offsetting decrease in expenditure, must be presented as part of the amendment.
18. The Fiscal Officer shall maintain, for all budgeted funds, appropriation ledger accounts in which are to be recorded such expenditure encumbrances and obligations for the future payment of
appropriated funds as the Fiscal Officer may approve. 19. Each purchase order, voucher or contract of Oakland County shall specify the funds and
appropriation designated by number assigned in the accounting system classification from which it is payable and shall be paid from no other fund or appropriation. The necessary amount of the
appropriation from such account shall be transferred pursuant to the provisions of this resolution to the appropriate general appropriation account and the expenditure then charged thereto.
20. No obligation shall be incurred against, and no payment shall be made from, any appropriation account unless there is a sufficient unencumbered balance in the appropriation and sufficient
funds are or will be available to meet the obligation. All capital projects funded from the Capital Improvement Fund shall require approval of the Board of Commissioners on recommendation of
the appropriate liaison committee (Planning and Building Committee) prior to initiation of the project. Pursuant to MR #15231, projects under $30,000 can be administratively approved by
both the Director of Facilities Management and the Fiscal Officer (or designee) if funding is available and any transfers required are to be included in the subsequent quarterly forecast
report. Any obligation incurred or payment authorized in violation of this resolution shall be void and any payment so made illegal except those otherwise ordered by court judgment or decree.
21. The Fiscal Officer, after the end of each quarter, shall transmit to the Board of Commissioners a report depicting the financial condition of budgeted operations, including, but not limited to:
(a) A forecast of actual revenues by major source compared with budgeted revenues accompanied by an explanation of any significant variances,
(b) A forecast of actual expenditures and encumbrances by department compared with authorized appropriations accompanied by an explanation of any significant variances,
and (c) A forecast of actual expenditures, encumbrances and transfers from each of the several
non-departmental appropriations accounts compared with authorized appropriations accompanied by an explanation of any significant variances.
22. Direct expenditure and/or transfers of any unencumbered balance or any portion thereof in any appropriation for transfer account to any other appropriations account may not be made without
amendment of the general appropriation measure as provided for in this resolution, except that transfers within and between budgeted funds and departments may be made by the Fiscal Officer
in the following instances: (a) Transfers may be made from the non-departmental Overtime Reserve account and
Fringe Benefit Reserve account to the appropriate departmental budget as specific overtime requests are reviewed and approved by the Fiscal Services Division.
Additionally, overtime appropriations may be transferred between divisions within a department at the request of the Department Head, if authorized by the Fiscal Officer or
his/her designee. The Overtime Reserve account includes an estimated amount for the Parental Leave benefit that may be needed by departments that have contractual service
obligations or job duties that cannot be temporarily covered by other departmental personnel and the use of Parental Leave causes the department to exceed their
Personnel Expenditure budget category.
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(b) Transfers may be made from the non-departmental appropriation accounts for Maintenance Department Charges and Miscellaneous Capital Outlay to the appropriate
departmental budget as specific requests for these items are reviewed and approved by the Fiscal Officer or his/her designee.
(c) Transfers may be made from the non-departmental appropriation accounts for Emergency Salaries Reserve and Summer Employees Reserve as specific requests for
these items are reviewed and approved by the Human Resources Department. (d) Transfers may be made from salary and fringe benefit savings, resulting from use of Merit
System Administrative Leave without Pay provisions, from departmental budgets to a non-departmental Administrative Leave account. Quarterly reports identifying such
transfers and detailing the status of the non-departmental Administrative Leave account shall be provided to the appropriate Board committees.
(e) Fringe benefit rates shall be established annually in the budget process to charge all General Fund/General Purpose, Special Revenue and Proprietary funds for actual
employer fringe benefit costs. Such rates shall be sufficient to meet all fringe benefit costs including sick leave and annual leave accumulations, tuition reimbursement,
employee training, retirees' medical, required debt service on the Retiree Health Care Refunding bonds pursuant to MR #12299 and MR #13280, and retirement administration.
All funds collected for Retirement, Tuition Reimbursement, Social Security (FICA), Medical for active and retired employees, Disability, Dental, Optical, and Life and
Accident Insurance shall be transferred to the Employee Fringe Benefit Fund as established by Miscellaneous Resolution #81-312. Sufficient funds shall be maintained in
the Employee Fringe Benefit Fund liability account for sick leave and annual leave to cover the accumulated liability at an amount equal to 50% of the sick leave accumulation
and 100% of the annual leave accumulation, including applicable Social Security (FICA) taxes thereon. All funds collected by Workers' Compensation and Unemployment
Compensation shall be transferred to the Fringe Benefit Fund as established by Miscellaneous Resolution #81-012 and modified by Miscellaneous Resolution #96-024.
(f) The transfer of funds to the Capital Improvement Fund and Building Fund shall not be made prior to September 30, without approval from the Finance Committee of the Board
of Commissioners. (g) Transfers (advances) may be made as necessary from the Drain Revolving Fund to Drain
Construction Funds and Drain Maintenance Funds as short term advances for costs incurred such as preliminary engineering fees and ongoing maintenance costs. Costs
incurred by Drain Maintenance Funds and Drain Construction Funds will be repaid by the Drain Fund through assessments. Specific requests will be reviewed and approved by
the Fiscal Officer or his/her designee. (h) A transfer of any or all of the appropriation allocated under the Non-Departmental
account for Legislative Expense (#10100-9090101-196030-731080) shall not be made to any departmental budget without adoption of an Oakland County Board of
Commissioners resolution. (i) Transfers may be made from the Non-Departmental Juvenile Resentencing account to
the Prosecuting Attorney and Sheriff’s Office as actual costs are incurred and upon approval of the Fiscal Officer or his/her designee.
23. The Board of Commissioners may make supplemental appropriations by amending this general appropriations measure as provided by this resolution, provided that revenues in excess of those
anticipated in the original general appropriations measure become available due to: (a) An unobligated surplus from prior years becoming available;
(b) Current year revenue exceeding original estimate in amounts sufficient enough to finance increased appropriations. The Board of Commissioners may make a supplemental
appropriation by increasing the dollar amount of an appropriation item in the original general appropriations measure or by adding additional items. At the same time the
estimated amount from the source of revenue to which the increase in revenue may be attributed shall be increased, or other source and amount added in a sum sufficient to
equal the supplemental expenditure amount. In no case may such appropriations cause total estimated expenditures, including an accrued deficit, to exceed total estimated
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revenues, including an unappropriated surplus. 24. Whenever it appears to the County Executive or the Board of Commissioners that actual and
probable revenues in any fund will be less than the estimated revenues upon which appropriations from such fund were based, the County Executive shall present to the Board of
Commissioners recommendations which, if adopted, will prevent expenditures from exceeding available revenues for the current fiscal year. Such recommendations shall include proposals for
reducing appropriations, increasing revenues, or both. After receiving the recommendations of the County Executive for bringing appropriations into balance with estimated revenues, the Board
of Commissioners shall amend the general appropriations measure to reduce appropriations or shall approve such measures necessary to provide revenues sufficient to equal appropriations, or
both. 25. All appropriations are annual and the unexpended portion shall lapse at year-end. Encumbrances
and appropriations carried forward shall be recorded as an assigned fund balance, and the subsequent year's budget amended to provide authority to complete these transactions.
Appropriations shall not be carried forward for more than six (6) months into the budget year following the year in which they were originally appropriated. A status report on Appropriations
Carried Forward, as required by Miscellaneous Resolution #93-156, will be incorporated as an integral part of the ensuing year's Second Quarter Financial Forecast for the purposes of
determining their continuation for the remainder of the year. The recommended year-end budget amendment shall be supported with a statement of revenues and expenditures and operating
surplus or deficit which shall contain the following data: (1) budget as adopted; (2) budget amendments; (3) budget as adjusted; (4) revenues and expenditures, operating surplus or deficit;
(5) accrued revenue and expenditures; (6) transfers; (7) total revenues and expenditures and transfers, operating surplus or deficit, including accruals and transfers; (8) encumbrances; (9)
appropriations carried forward; (10) total revenues and appropriations utilized, operating surplus or deficit, including encumbrances and appropriations carried forward; (11) balance of revenues
not collected, unencumbered appropriation balance, operating surplus or deficit; (12) detail of adjustments to designated and undesignated fund balance, detail of adjustment to reserves
and/or any other utilization of surplus; (13) final surplus or deficit or undesignated fund balance carried forward to the subsequent year's budget.
26. A member of the Board of Commissioners, the County Executive, any elected officer, the Fiscal Officer, any other administrative officer or employee of Oakland County shall not: (1) create a
debt, incur a financial obligation on behalf of the County against an appropriation account in excess of the amount authorized, (2) apply or divert money of the County for purposes
inconsistent with those specified in this general appropriations measure as approved and amended by the Board of Commissioners, nor (3) forgive a debt or write off an account receivable
without appropriate authorization of the Board of Commissioners, as described in Miscellaneous Resolution #93-135 (Bad Debt Write-Off Policy) and Miscellaneous Resolution #12-048 (Short
Sale Policy). Specifically, application of the foregoing Bad Debt Write-Off Policy shall be invoked for all amounts in excess of $1,000; transactions of a lesser amount shall be considered within
the administrative authority of the Fiscal Officer or his/her designee. Application of the foregoing Short Sale policy may be invoked to allow the County to consider less than the balance owed on
an Oakland County home improvement loan in a proposed sale of property, unless prohibited by Federal Regulations, as determined by the Manager of the Oakland County Community and
Home Improvement Division or his/her designee. Furthermore, the Fiscal Services Division must submit to the Board of Commissioners, as part of the quarterly financial report, a listing of all bad
debt write offs (including short sales) occurring during the preceding three months. In addition, transactions relating to Inmate Prisoner Billings which are billed in excess of ability to pay are
hereby authorized to be adjusted in accordance with Public Act 212 of 1994 with the resultant amount of the write-off subsequently reported to the Board of Commissioners as part of the
Quarterly Financial Report. Also, within the administrative authority of the Fiscal Officer and with the general approval of the Court, Circuit Court and Probate Court financial orders for $2,500 or
less may be reduced and amended by the Fiscal Services Division based on an individual’s ability to pay. Waiver of fees in excess of $2,500 shall require the approval of the Court. Except as
otherwise stated in the General Appropriations Act, funds shall not be expended without specific appropriation or other appropriate action by the Board of Commissioners from reserved,
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designated or undesignated fund equity; from balance sheet accounts for the purchase of fixed assets not cited in paragraph 26 of the General Appropriations Act, non-routine prepaid items or
non-routine obligations related to a specific appropriation; or from funds not budgeted. 27. All Internal Service Fund budgets that have depreciable assets shall have a capital budget with
detail supporting the amount of annual depreciation therein included, as well as a fiscal plan for replacing, upgrading or disposing of those assets.
28. The budgetary system shall be maintained on the same basis of accounting (generally accepted accounting principles) as the actual financial information is maintained.
29. Any violation of the general appropriations measure by the County Executive, the Fiscal Officer, any administrative officer, employee or member of the Board of Commissioners detected through
application of generally accepted accounting procedures utilized by Oakland County or disclosed in an audit of the financial records and accounts of the County shall be filed with the State
Treasurer and reported by the State Treasurer to the Attorney General. Pursuant to Public Act 621 of 1978, the Uniform Budgeting Act, the Attorney General shall review the report and initiate
appropriate action against the person or persons in violation. For use and benefit of the County of Oakland, the Attorney General or Prosecuting Attorney may institute a civil and/or criminal action
in a court of competent jurisdiction for the recovery of County funds disclosed by an examination to have been illegally expended or collected as a result of malfeasance, and for the recovery of
public property disclosed to have been converted or misappropriated. 30. The provisions of this act shall be applied to the General Fund and all Special Revenue and
Proprietary Funds of the County, including Enterprise Funds and Internal Service Funds. BE IT FURTHER RESOLVED that as a condition of continuing debt covenants the Department of
Management and Budget and Treasurer’s Office are hereby directed to take any and all ministerial actions that may be necessary to facilitate the payment of the principal and interest on all debt obligations
that have been authorized through separate action by the Board of Commissioners and the payment of all other obligations.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of Oakland County Michigan – Finance Committee Fiscal Year 2017 – Fiscal Year 2019
Recommended Budget and General Appropriations Act on file in County Clerk’s office.
Moved by Middleton supported by Bowman the resolution be adopted.
Moved by Middleton supported by Woodward the Human Resources Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Vote on resolution: AYES: Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton,
Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford, Dwyer, Fleming, Gershenson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #16261 BY: Planning and Building Committee, Philip J. Weipert, Chairperson
IN RE: WATER RESOURCES COMMISSIONER – 2016 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE RESOLUTION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Part 307 of Act 451 of 1994, as amended, Inland Lake Levels, the Oakland County Water Resources Commissioner operates and maintains 35 lake level control
devices/structures and 7 lake augmentation pumps that regulate the legally established water level of 53 lakes located within Oakland County; and
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WHEREAS the Water Resources Commissioner incurs costs for such operation and maintenance that are recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Lake Level Districts; and WHEREAS Section 30722(4) of Act No. 59 requires that the Water Resources Commissioner obtain
approval from the Board of Commissioners prior to levying any lake level assessment in excess of $10,000 annually; and
WHEREAS for the Fiscal Year 2017, the Water Resources Commissioner proposes to assess 29 separate Lake Level Districts for the total aggregate amount of $426,400 for operation, maintenance and
repair purposes, as itemized on the listing attached hereto, of which 20 of the proposed assessments are in excess of the said $10,000 limit, thereby requiring the Board of Commissioners authorization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby authorizes the Water Resources Commissioner to assess, levy and collect for the Fiscal Year 2017, for
the purpose of operating and maintaining the level of various lakes located in Oakland County, the total aggregate amount of $426,400, being the sum total of assessments for the said year to be assessed
against the benefiting properties and government entities comprising the assessment rolls of 29 separate Lake Level Districts itemized on the listing hereto, including 20 assessments in excess of $10,000.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Correspondence from Steven A. Korth, P.E., Manager, Oakland County Water Resources Commission, Oakland County Water Resources Commissioner 2016 Lake Level Drain Assessments for
Maintenance and Operation, Oakland County Water Resources Commissioner 2016 Lake Levels Detail Summary by Community and Oakland County Water Resources Commissioner 2016 Lake Levels Detail
Summary by Project on file in County Clerk’s office.
FISCAL NOTE (MISC. #16261) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: WATER RESOURCES COMMISSIONER – 2016 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE RESOLUTION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect $426,400 for the year 2016 against all benefiting properties and government entities comprising
the assessment rolls, for the purpose of operating and maintaining 29 lake levels located within Oakland County.
2. Oakland County’s share of the assessments for operations and maintenance of lake levels is $0.44 for roads at large.
3. Funding is available in the General Fund Non-Departmental account - Drain Assessments. 4. No budget amendments are recommended.
FINANCE COMMITTEE
The Chairperson stated the resolution be laid over for 30 days until the October 26, 2016, Board meeting. There were no objections.
MISCELLANEOUS RESOLUTION #16262
BY: Planning and Building Committee, Philip J. Weipert, Chairperson IN RE: WATER RESOURCES COMMISSIONER – 2016 CHAPTER 4 DRAIN MAINTENANCE
ASSESSMENT RESOLUTION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. September 22, 2016
599
WHEREAS in accordance with the provisions of Chapter 4 of Act No. 40 of the Public Acts of 1956, as amended, also known as the Michigan Drain Code, the Oakland County Water Resources Commissioner
operates and maintains a number of open ditch or enclosed drains at various locations throughout Oakland County; and
WHEREAS the Water Resources Commissioner incurs costs for such operation and maintenance that are recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Drainage Districts; and WHEREAS Chapter 8 of the said Drain Code permits the Water Resources Commissioner to levy
assessments against the Drainage District of drains established in accordance with said Chapter 4, for operation, maintenance, clean out and repair purposes; and
WHEREAS for the Fiscal Year 2017, the Water Resources Commissioner proposes to assess 64 Drainage Districts the total aggregate amount of $554,000 for the maintenance, operation, clean out and
repair of 64 drains. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Water Resources Commissioner to assess, levy and collect for the Fiscal Year 2017, for the purpose of operating, maintaining, cleaning out and repairing 64 drains located in Oakland County,
the total aggregate amount of $554,000, being the sum total of assessments for the said year to be assessed against all of the benefiting properties and government entities comprising the assessment rolls
of 64 Drainage Districts itemized on the listing attached hereto. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Correspondence from Steven A. Korth, P.E., Manager Oakland County Water Resources
Commission, Oakland County Water Resources Commissioner 2016 Chapter 4 Drain Assessments for Maintenance and Operation, Oakland County Water Resources Commissioner 2016 Chapter 4 Drains
Detail Summary by Community and Oakland County Water Resources Commissioner 2016 Chapter 4 Drains Detail Summary by Project on file in County Clerk’s office.
FISCAL NOTE (MISC. #16262)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: WATER RESOURCES COMMISSIONER – 2016 LAKE LEVEL ASSESSMENTS FOR
OPERATION AND MAINTENANCE RESOLUTION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect
$426,400 for the year 2016 against all benefiting properties and government entities comprising the assessment rolls, for the purpose of operating and maintaining 29 lake levels located within
Oakland County. 2. Oakland County’s share of the assessments for operations and maintenance of lake levels is
$0.44 for roads at large. 3. Funding is available in the General Fund Non-Departmental account - Drain Assessments.
4. No budget amendments are recommended. FINANCE COMMITTEE
The Chairperson stated the resolution be laid over for 30 days until the October 26, 2016, Board meeting.
There were no objections.
MISCELLANEOUS RESOLUTION #16263 BY: Planning and Building Committee, Philip J. Weipert, Chairperson
IN RE: WATER RESOURCES COMMISSIONER - 2016 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. September 22, 2016
600
WHEREAS in accordance with the provisions of Chapter 18 of Act No. 40 of the Public Acts of 1956, as amended, also known as the Michigan Drain Code, the Oakland County Water Resources Commissioner
operates and maintains a number of open ditch and/or enclosed drains at various locations in Oakland and West Bloomfield Townships; and
WHEREAS existing private drains established as County Drains in accordance with Chapter 18 of the Michigan Drain Code shall be the same as if originally laid out and designated, located, established and
constructed by procedures set forth in other sections of the Michigan Drain Code; and WHEREAS the Water Resources Commissioner incurs costs for the operation and maintenance of these
Drains that are recoverable via assessments against the various benefiting properties and government entities comprising the assessment rolls of the respective Drainage Districts; and
WHEREAS Chapter 18 of the said Drain Code permits the Water Resources Commissioner to levy assessments against Drainage District of Drains established in accordance with said Chapter 18, for
operation, maintenance, clean out and repair purposes; and WHEREAS for the Fiscal Year 2017, the Water Resources Commissioner proposes to assess 54
Drainage Districts the total aggregate amount of $144,500 for the maintenance, operation, cleanout and repair of 54 drains.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby authorizes the Water Resources Commissioner to assess, levy and collect for the Fiscal Year 2017, for
the purpose of operating, maintaining, cleaning out and repairing 54 drains located in Oakland County, the total aggregate amount of $144,500, being the sum total of assessments for the said year to be
assessed against all of the benefiting properties and government entities comprising the assessment rolls of 54 Drainage Districts itemized on the listing attached hereto.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Correspondence from Steven A. Korth, P.E., Manager Oakland County Water Resources Commission, Oakland County Water Resources Commissioner 2016 Chapter 18 Drain Assessments for
Maintenance and Operation, Oakland County Water Resources Commissioner 2016 Chapter 18 Drains Detail Summary by Community and Oakland County Water Resources Commissioner 2016 Chapter 18
Drains Detail Summary by Project on file in County Clerk’s office.
FISCAL NOTE (MISC. #16263) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: WATER RESOURCES COMMISSIONER – 2016 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect $144,500 for the year 2016 against all benefiting properties and government entities comprising
the assessment rolls, for the purpose of operating, maintaining, cleaning, and repairing 54 Chapter 18 drains located within Oakland County.
2. Oakland County’s share of the assessments for maintenance of Chapter 18 drains is $19,991.54 for roads at large.
3. Funding is available in the General Fund Non-Departmental account - Drain Assessments. 4. No budget amendments are recommended.
FINANCE COMMITTEE
The Chairperson stated the resolution be laid over for 30 days until the October 26, 2016, Board meeting. There were no objections.
Commissioners Minutes Continued. September 22, 2016
601
MISCELLANEOUS RESOLUTION #16264 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE-AGREEMENT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF LYON 2016
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Lyon contracted with the Oakland County Sheriff's Office to provide law enforcement services for the Township (MR #15295) (the Oakland County Sheriff's Office 2016 Law
Enforcement Services Agreement, herein referred to as the “Agreement”); and WHEREAS paragraph 29 of the Agreement provides that an amendment to the Agreement must be
approved by a resolution of the Oakland County Board of Commissioners and the Charter Township of Lyon; and
WHEREAS the Charter Township of Lyon has approved a proposed amendment (the “Amendment #1”) to the Agreement adding one (1) Patrol Investigator; and
WHEREAS the Oakland County Sheriff has agreed to the provisions of Amendment #1 for the Charter Township of Lyon.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves Amendment #1, which will add one (1) Patrol Investigator to the Agreement with the Charter Township of
Lyon and authorizes its Chairperson to execute this Amendment #1. BE IT FURTHER RESOLVED that one (1) GF/GP Full-Time Eligible Deputy II position in the Sheriff’s
Office, Patrol Services Division, Lyon unit (#4030623) be created to satisfy the requirements of Amendment #1.
BE IT FURTHER RESOLVED that the continuation of the Deputy II position be contingent on future renewal of the Agreement.
BE IT FURTHER RESOLVED that one (1) marked vehicle with mobile radio, prep radio, MDC and Video Camera be added to the County fleet to satisfy the requirements of Amendment #1.
BE IT FURTHER RESOLVED that this Amendment #1 will take effect on October 8, 2016. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2016 Law Enforcement Services Agreement with Township of Lyon Amendment 1 and Schedule A – Sheriff’s Deputies Contracted for and to be Assigned to
Municipality Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16265
BY: Commissioner Bill Dwyer, District #14 IN RE: BOARD OF COMMISSIONERS - SUPPORT OF SENATE BILLS 769, 700, 701 AND 772 TO
COMBAT OPIOID PRESCRIPTION DRUG ABUSE IN MICHIGAN To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS drug overdose is the leading cause of accidental death in the United States, with 47,055
lethal drug overdoses in 2014. Opioid addiction is driving this epidemic, with 18,893 overdose deaths related to prescription pain relievers, and 10,574 overdose deaths related to heroin in 2014; and
WHEREAS according to the data from the National Survey on Drug Use and Health (NSDUH), “nearly one-third of people aged 12 and over who used drugs for the first time in 2009 began by using a
prescription drug non-medically”; and WHEREAS in 2012, 259 million prescriptions were written for opioids, which is more than enough to give
every American adult their own bottle of pills; and WHEREAS while U.S. residents constitute less than 5% of the world population, they consume 80% of
the global opioid supply and 99% of the global hydrocodone supply; and WHEREAS four in five new heroin users started out misusing prescription painkillers according to the
Center for Disease Control and Prevention; and
Commissioners Minutes Continued. September 22, 2016
602
WHEREAS statistics show that 44 people die in the United States every day from an overdose of prescription painkillers, more than cocaine and heroin combined; and
WHEREAS in Michigan, the number of drug overdose deaths – a majority of which are from prescription drugs – has tripled since 1999; and
WHEREAS nonmedical use of prescription painkillers costs health insurers up to $72.5 billion annually in direct health-care costs; and
WHEREAS the Michigan Prescription Drug and Opioid Abuse Task Force was formed in 2015 and charged with examining recent trends in prescription drug and opioid abuse, evaluating strategic options,
and developing a statewide action plan; and WHEREAS the Task Force was composed of 21 members, including state lawmakers, government
officials, court officials, law enforcement personnel, medical professionals, and other stakeholders in the fight against prescription drug abuse; and
WHEREAS the Task Force issued a report on October 26, 2015 including numerous recommendations for steps that should be taken to address this burgeoning problem in Michigan; and
WHEREAS Senate Bills 769, 770, 771 and 772 have been introduced to implement the Task Force recommendations targeted at “doctor shopping,” a practice in which patients may go to several doctors in
an effort to get multiple prescriptions, and to increase penalties on physicians who overprescribe these controlled substances; and
WHEREAS Senate Bills 769 and 770 would require doctors to check the Michigan Automated Prescription System, or MAPS, before prescribing medications to new patients. MAPS is used to identify
and prevent drug diversion at all levels, from the prescribing physician, to the pharmacy, and finally to the patient, by collecting prescriptions for schedule two to schedule five controlled substances; and
WHEREAS Senate Bills 771 and 772 would increase penalties for physicians who overprescribe the specified controlled substances. Currently a misdemeanor punishable by two years, this legislation would
increase the penalty to a felony, punishable by up to 15 years in prison; and WHEREAS adoption of this legislation would to help stem the tide of increasing opioid addiction and save
lives in Michigan and Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners support the
passage of Senate Bills 769, 770, 771 and 772 and request that the Michigan Legislature act expeditiously to adopt this necessary legislation.
Chairperson, I move the adoption of the foregoing resolution. BILL DWYER, WADE FLEMING, BOB
HOFFMAN, HUGH CRAWFORD, JOHN SCOTT, PHILIP WEIPERT, TOM MIDDLETON,
BOB GOSSELIN, MICHAEL SPISZ, SHELLEY TAUB, DAVE WOODWARD, GARY
MCGILLIVRAY, JANET JACKSON, NANCY QUARLES, DAVID BOWMAN, HELAINE ZACK,
MARCIA GERSHENSON, EILEEN KOWALL
The Chairperson referred the resolution to the General Government Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16266
BY: Commissioner Michael Gingell, District #1 and Commissioner David Woodward, District #19; Commissioner Michael Spisz, District #3
IN RE: BOARD OF COMMISSIONERS- INTENT TO ESTABLISH A PROPERTY ASSESSED CLEAN ENERGY PROGRAM AND CALLING PUBLIC HEARING
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners intends to authorize the establishment of a property assessed clean energy program (“PACE Program”) and create a PACE district pursuant to Act
No. 270, Public Acts of Michigan, 2010 (“Act 270”), for the purpose of promoting the use of renewable energy systems and energy efficiency improvements by owners of certain real property; and
Commissioners Minutes Continued. September 22, 2016
603
WHEREAS the Board of Commissioners intends to find that financing energy projects is a valid public purpose because it reduces energy costs, reduces greenhouse gas emissions, stimulates economic
development, improves property values and increases employment in the County; and WHEREAS the types of energy efficiency improvements and renewable energy systems that may be
financed under the PACE Program include, but are not limited to: insulation in walls, roofs, floors, foundations, or heating and cooling distribution systems; storm windows and doors; multi-glazed windows
and doors; heat-absorbing or heat-reflective glazed and coated window and door systems; and additional glazing, reductions in glass area, and other window and door system modifications that reduce energy
consumption; automated energy control systems; heating, ventilating, or air-conditioning and distribution system modifications or replacements; caulking, weather-stripping, and air sealing; replacement or
modification of lighting fixtures to reduce the energy use of the lighting system; energy recovery systems; day lighting systems; installation or upgrade of electrical wiring or outlets to charge a motor vehicle that is
fully or partially powered by electricity; measures to reduce the usage of water or increase the efficiency of water usage; any other installation or modification of equipment, devices, or materials approved as a
utility cost-savings measure by the PACE Program; a fixture, product, device, or interacting group of fixtures, products, or devices on the customer's side of the meter that use one or more renewable energy
resources to generate electricity. Renewable energy resources include, but are not limited to: biomass (including a biomass stove but not an incinerator); solar and solar thermal energy; wind energy;
geothermal energy and methane gas captured from a landfill; and WHEREAS the Board of Commissioners intends to create a PACE district having the same boundaries as
the County’s jurisdictional boundaries; and WHEREAS the Board of Commissioners intends to join Lean & Green Michigan™, and intends to utilize
Levin Energy Partners, LLC as PACE administrator (the “PACE Administrator”) to administer its PACE Program; and
WHEREAS the report referenced in Section 9(1) of Act 270 (the “PACE Report”) shall be available on the County’s website at http://www.oakgov.com/boc, and shall be available for viewing at the office of the
County Clerk located at: 1200 North Telegraph Road, Pontiac, MI 48341. NOW THEREFORE BE IT RESOLVED that
1. The Board of Commissioners, being fully apprised of the PACE Program, finds that financing energy projects is a valid public purpose because it reduces energy costs, reduces greenhouse
gas emissions, stimulates economic development, improves property values and increases employment in the County.
2. The Board of Commissioners, by adoption of this Resolution, formally states its intention to establish a PACE district having the same boundaries as the County’s jurisdictional boundaries
and a PACE Program as described in and for the reasons set forth in this resolution. 3. The Board of Commissioners formally states its intention to provide a property owner-based
method of financing and funds for energy projects, including from owner-arranged financing from a commercial lender, which funds and financing shall be secured and repaid by assessments on
the property benefited, with the agreement of the record owners, such that no County moneys, general County taxes or County credit of any kind whatsoever shall be pledged, committed or
used in connection with any project as required by and subject to Act 270. 4. The Board of Commissioners, by adoption of this Resolution, formally states its intention to join
Lean & Green Michigan™, and to utilize Levin Energy Partners, LLC as PACE Administrator. 5. The Board of Commissioners hereby sets a public hearing for Thursday, October 6, 2016 at 9:30
a.m. in the Board of Commissioners Office, 1200 North Telegraph Road, Pontiac, MI 48341, to receive comments on the proposed PACE Program, including the PACE Report.
6. The County Clerk is authorized and directed to publish a notice of intent to establish a PACE district and a PACE Program, and a notice of the public hearing set by this Resolution in a
newspaper of general circulation in the County as a display advertisement prominent in size. The County Clerk shall maintain on file for public review a copy of the PACE Report and shall cause
the PACE Report to be available on the County’s website in accordance with the requirements of Act 270.
7. All resolutions and parts of resolutions inconsistent with this Resolution are repealed to the extent of such inconsistency.
Commissioners Minutes Continued. September 22, 2016
604
Chairperson, we move the adoption of the foregoing resolution. MICHAEL GINGELL, DAVE WOODWARD,
MICHAEL SPISZ, TOM MIDDLETON, SHELLEY TAUB, BOB GOSSELIN, BILL
DWYER, BOB HOFFMAN, WADE FLEMING, DAVID BOWMAN, HUGH CRAWFORD, JANET
JACKSON, ADAM KOCHENDERFER, NANCY QUARLES, HELAINE ZACK, GARY
MCGILLIVRAY
The Vice Chairperson referred the resolution to the General Government Committee and the Finance Committee. There were no objections
The Board adjourned at 10:15 a.m. to the call of the Chair or October 6, 2016, at 9:30 a.m.
LISA BROWN MICHAEL J. GINGELL
Clerk Chairperson