HomeMy WebLinkAboutMinutes - 2016.10.06 - 8019605
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
October 6, 2016
Meeting called to order by Chairperson Michael Gingell at 9:57 a.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bowman, Crawford, Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman,
Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack. (21)
EXCUSED ABSENCE WITH NOTICE: None. (0)
Quorum present.
Invocation given by Dave Woodward.
Pledge of Allegiance to the Flag.
Moved by Hoffman supported by Zack the minutes of the September 22, 2016 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by McGillivray the agenda, be amended as follows:
ITEMS NOT ON BOARD AGENDA GENERAL GOVERNMENT COMMITTEE
a. MR #16266 – Intent to Establish a Property Assessed Clean Energy Program and Calling Public Hearing
(Reason for Suspension Waiver of Rule III: Resolution was taken up by the General Government Committee immediately prior to today’s meeting (Fiscal Note was taken up by Finance on September 29,
2016)).
Vote on agenda, as amended: AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kowall,
Long, McGillivray, Middleton, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman. (19) NAYS: None. (0)
A sufficient majority having voted in favor, the agenda, as amended, was approved.
Chairperson Michael Gingell addressed the Board to introduce Commissioner Dwyer.
Commissioner Dwyer addressed the Board to introduce Richard Tillman, Director of Basic Police
Training, Oakland Police Academy.
Commissioners Minutes Continued. October 6, 2016
606
Commissioner Dwyer and Chairperson Michael Gingell addressed the Board to present a Proclamation honoring Richard Tillman who has served in the field of law enforcement for over 60 years. His career
began in 1953 as a beat officer for the Detroit Police Department, where he excelled and was subsequently promoted to Detective at the 14th Precinct and Sergeant at the 4th Precinct. He went on to
become Commanding Officer at the Police Academy and then Executive Lieutenant at Tactical Services before retiring from the Detroit Police Department with 33 years of service. He then started with the Police
Academy at Oakland Community College in 1987 and served as director of Basic Police Training for 29 years.
Richard Tillman addressed the Board.
County Clerk – Register of Deeds Lisa Brown read a communication from Darlene Logan resigning from
the Oakland County Community Mental Health Authority Services Board, effective immediately. The communication was received and filed.
The following person addressed the board during Public Comment: Steve Pearson.
Moved by Fleming supported by Bowman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted.) The vote for this motion appears on page 622. The resolutions on this Consent Agenda follow (annotated by an asterisk {*}):
*MISCELLANEOUS RESOLUTION #16267
BY: Finance Committee, Tom Middleton, Chairperson IN RE: INFORMATION TECHNOLOGY – OPEN DATA POLICY
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 462 of 1996, the Enhanced Access to Public Records Act, being MCL 15.441 et seq. (the “Act”), allows public bodies to provide at no charge enhanced access for inspection and copying
of a public record or Geographic Information System (GIS) Data that is not confidential or otherwise exempt by law from disclosure; and
WHEREAS in the interest of transparency and making information freely available to the public, Oakland County desires to make certain data available to the public on an open data portal free of charge; and
WHEREAS making certain data available to the general public on an open data portal free of charge will foster civic engagement through data sharing, increase the trust and improve the relationship between
citizens, business, and government agencies, and enable businesses and other citizen enterprises to make use of government data to promote economic development and increase investment; and
WHEREAS the Act requires that a public body who wishes to provide such enhanced access, must produce a policy, approved by the governing body; and
WHEREAS the Department of Information Technology together with Corporation Counsel has drafted an Open Data Policy attached hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and adopts the attached Open Data Policy.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of Open Data Policy, Oakland County, Michigan, September, 2016 on file in County Clerk’s office.
(The vote for this motion appears on page 622.)
*REPORT (MISC. #16266)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: INTENT TO ESTABLISH A PROPERTY ASSESSED CLEAN ENERGY PROGRAM AND CALLING PUBLIC HEARING
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. October 6, 2016
607
The Finance Committee, having reviewed the above referenced resolution, recommends the following amendments:
Add the following to the TITLE:
IN RE: BOARD OF COMMISSIONERS - INTENT TO ESTABLISH A PROPERTY
ASSESSED CLEAN ENERGY PROGRAM AND CALLING PUBLIC HEARING
Amend the following in the first WHEREAS:
WHEREAS the Oakland County Board of Commissioners intends to authorize the establishment of a property assessed clean energy program (“PACE Program”) and create a PACE district pursuant to Act No. 270, Public Acts of Michigan, 2010 (“Act 270”), for the purpose of promoting the use of renewable energy systems and energy efficiency improvements to privately owned
commercial or industrial by owners of certain real property; and
Amend the following in NOW THEREFORE BE IT RESOLVED, SUBSECTION 5: 5. The Board of Commissioners hereby sets a public hearing for Thursday, October 6, 2016 Wednesday, October 26th, 2016 at 7:00 p.m. 9:30 a.m. in the Board of Commissioners
office, 1200 North Telegraph Road, Pontiac, MI
Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report. FINANCE COMMITTEE REPORT (MISC. #16266)
BY: General Government Committee, Christine Long, Chairperson IN RE: BOARD OF COMMISSIONERS – INTENT TO ESTABLISH A PROPERTY ASSESSED CLEAN
ENERGY PROGRAM AND CALLING PUBLIC HEARING To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed the above referenced resolution on October 6,
2016, reports with the recommendation the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #16266
BY: Commissioner Michael Gingell, District #1; Commissioner Dave Woodward, District #19 and
Commissioner Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS- INTENT TO ESTABLISH A PROPERTY ASSESSED CLEAN ENERGY PROGRAM AND CALLING PUBLIC HEARING
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners intends to authorize the establishment of a
property assessed clean energy program (“PACE Program”) and create a PACE district pursuant to Act No. 270, Public Acts of Michigan, 2010 (“Act 270”), for the purpose of promoting the use of renewable energy systems and energy efficiency improvements by owners of certain real property; and
WHEREAS the Board of Commissioners intends to find that financing energy projects is a valid public
purpose because it reduces energy costs, reduces greenhouse gas emissions, stimulates economic development, improves property values and increases employment in the County; and
WHEREAS the types of energy efficiency improvements and renewable energy systems that may be financed under the PACE Program include, but are not limited to: insulation in walls, roofs, floors, foundations, or heating and cooling distribution systems; storm windows and doors; multi-glazed windows and doors; heat-absorbing or heat-reflective glazed and coated window and door systems; and additional
glazing, reductions in glass area, and other window and door system modifications that reduce energy
Commissioners Minutes Continued. October 6, 2016
608
consumption; automated energy control systems; heating, ventilating, or air-conditioning and distribution system modifications or replacements; caulking, weather-stripping, and air sealing; replacement or
modification of lighting fixtures to reduce the energy use of the lighting system; energy recovery systems; day lighting systems; installation or upgrade of electrical wiring or outlets to charge a motor vehicle that is
fully or partially powered by electricity; measures to reduce the usage of water or increase the efficiency of water usage; any other installation or modification of equipment, devices, or materials approved as a
utility cost-savings measure by the PACE Program; a fixture, product, device, or interacting group of fixtures, products, or devices on the customer's side of the meter that use one or more renewable energy
resources to generate electricity. Renewable energy resources include, but are not limited to: biomass (including a biomass stove but not an incinerator); solar and solar thermal energy; wind energy;
geothermal energy and methane gas captured from a landfill; and WHEREAS the Board of Commissioners intends to create a PACE district having the same boundaries as
the County’s jurisdictional boundaries; and WHEREAS the Board of Commissioners intends to join Lean & Green Michigan™, and intends to utilize
Levin Energy Partners, LLC as PACE administrator (the “PACE Administrator”) to administer its PACE Program; and
WHEREAS the report referenced in Section 9(1) of Act 270 (the “PACE Report”) shall be available on the County’s website at http://www.oakgov.com/boc, and shall be available for viewing at the office of the
County Clerk located at: 1200 North Telegraph Road, Pontiac, MI 48341. NOW THEREFORE BE IT RESOLVED that
1. The Board of Commissioners, being fully apprised of the PACE Program, finds that financing energy projects is a valid public purpose because it reduces energy costs, reduces greenhouse
gas emissions, stimulates economic development, improves property values and increases employment in the County.
2. The Board of Commissioners, by adoption of this Resolution, formally states its intention to establish a PACE district having the same boundaries as the County’s jurisdictional boundaries
and a PACE Program as described in and for the reasons set forth in this resolution. 3. The Board of Commissioners formally states its intention to provide a property owner-based
method of financing and funds for energy projects, including from owner-arranged financing from a commercial lender, which funds and financing shall be secured and repaid by assessments on
the property benefited, with the agreement of the record owners, such that no County moneys, general County taxes or County credit of any kind whatsoever shall be pledged, committed or
used in connection with any project as required by and subject to Act 270. 4. The Board of Commissioners, by adoption of this Resolution, formally states its intention to join
Lean & Green Michigan™, and to utilize Levin Energy Partners, LLC as PACE Administrator. 5. The Board of Commissioners hereby sets a public hearing for Thursday, October 6, 2016 at 9:30
a.m. in the Board of Commissioners Office, 1200 North Telegraph Road, Pontiac, MI 48341, to receive comments on the proposed PACE Program, including the PACE Report.
6. The County Clerk is authorized and directed to publish a notice of intent to establish a PACE district and a PACE Program, and a notice of the public hearing set by this Resolution in a
newspaper of general circulation in the County as a display advertisement prominent in size. The County Clerk shall maintain on file for public review a copy of the PACE Report and shall cause
the PACE Report to be available on the County’s website in accordance with the requirements of Act 270.
7. All resolutions and parts of resolutions inconsistent with this Resolution are repealed to the extent of such inconsistency.
Chairperson, we move the adoption of the foregoing resolution. MICHAEL GINGELL, DAVE WOODWARD,
MICHAEL SPISZ, TOM MIDDLETON, SHELLEY TAUB, BOB GOSSELIN, BILL
DWYER, BOB HOFFMAN, WADE FLEMING, DAVID BOWMAN, HUGH CRAWFORD, JANET
JACKSON, ADAM KOCHENDERFER, NANCY QUARLES, HELAINE ZACK, GARY
MCGILLIVRAY
Commissioners Minutes Continued. October 6, 2016
609
FISCAL NOTE (MISC. #16266) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS – INTENT TO ESTABLISH A PROPERTY ASSESSED CLEAN ENERGY PROGRAM AND CALLING PUBLIC HEARING
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The resolution authorizes the establishment of a Property Assessed Clean Energy (PACE) program and creation of a PACE district pursuant to Act No. 270, Public Acts of Michigan, 2010
(“Act 270”). 2. In addition, the intent is to provide and promote a property owner-based method of financing and
funds for energy projects. 3. Furthermore, in agreement with the owners of record, no County moneys, general County taxes
or County credit of any kind whatsoever shall be pledged, committed or used in connection with any project as required by and subject to Act 270.
4. A Property Assessed Clean Energy (PACE) program would be created at little or no cost to County taxpayers. The costs associated with the public hearing notice will be covered by the
existing Board of Commissioners’ budget. 5. No budget amendment is required.
FINANCE COMMITTEE
(The vote for this motion appears on page 622.) *MISCELLANEOUS RESOLUTION #16268 BY: Human Resources Committee, Bob Hoffman, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2017 AND FISCAL YEAR 2018 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND
COUNTY PROSECUTOR’S INVESTIGATORS ASSOCIATION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland, the Oakland County Prosecutor and the Oakland County Prosecutor’s
Investigators Association have negotiated a Collective Bargaining Agreement covering approximately nine (9) Prosecutor’s Investigators; and
WHEREAS a two year Collective Bargaining Agreement has been reached for the period October 1, 2016 through September 30, 2018; and
WHEREAS the parties have agreed to a 2% wage increase for Fiscal Year 2017 or “Me Too” with the general, non-represented employees if a greater increase were approved; and
WHEREAS the parties have agreed to a 2% wage increase for Fiscal Year 2018 or “Me Too” with the general, non-represented employees if a greater increase were approved; and
WHEREAS the parties have agreed to accept the increase to the 457 Deferred Compensation match for participating represented employees from $300 to $500, effective January 1, 2017; and
WHEREAS this agreement provides for the adoption of the updated Emergency Manager language; and WHEREAS this agreement provides that any employee benefit modifications including healthcare and/or
retirement benefit modifications implemented on a countywide basis to general, non-represented employees that take effect during the duration of this Collective Bargaining Agreement shall be applied to
employees represented by this bargaining unit at the same time and in the same manner; and WHEREAS this agreement has been reviewed by your Human Resources Committee, which
recommends approval of the agreement. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed
Collective Bargaining Agreement between the County of Oakland, the Oakland County Prosecutor and the Prosecutor’s Investigators Association covering the period of October 1, 2016 through September 30,
2018, and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached.
Commissioners Minutes Continued. October 6, 2016
610
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution.
HUMAN RESOURCES COMMITTEE
Copy of Summary of Agreement between the County of Oakland, the Oakland County Prosecutor and the Prosecutor’s Investigators Association, August 2016 on file in County Clerk’s office.
FISCAL NOTE (MISC. #16268)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT- FISCAL YEAR 2017 AND FISCAL YEAR 2018
COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY PROSECUTOR’S INVESTIGATORS ASSOCIATION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The County of Oakland and the Oakland County Prosecutor’s Investigators Association covering approximately nine (9) Prosecutor Investigators have negotiated a Collective Bargaining
Agreement for the period of October 1, 2017 through September 30, 2018. 2. This agreement allows for a 2% Wage increase for Fiscal Year 2017 effective with the first full
pay period of Fiscal Year 2017 and a 2% wage increase for Fiscal Year 2018 or “Me Too” with the general non-represented employees if a greater increase is approved.
3. The “Me Too” provision also applies to any wage increases implemented on a countywide basis to general non-represented employees granted for Fiscal Year 2018.
4. The agreement also provides that for the duration of this Collective Bargaining Agreement all employees represented by this bargaining unit shall receive any healthcare benefit modification
implemented on a countywide basis to general, non-represented employees at the same time and in the same manner.
5. All parties to the Collective Bargaining Agreement have agreed to accept the increase to the 457 Deferred Compensation match from $300 to $500 for participating represented employees,
effective January 1, 2017. 6. The increases are included in the FY 2017 and FY 2018 Budget, therefore, no budget
amendment is recommended. FINANCE COMMITTEE
(The vote for this motion appears on page 622.)
*MISCELLANEOUS RESOLUTION #16269
BY: Human Resources Committee, Bob Hoffman, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2017 AND FISCAL YEAR 2018
COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE GOVERNMENT EMPLOYEES LABOR COUNCIL (GELC)
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and the Government Employees Labor Council (GELC) have negotiated a Collective Bargaining Agreement covering approximately 135 Children’s Village employees;
and WHEREAS a two year Collective Bargaining Agreement has been reached for the period October 1, 2016
through September 30, 2018; and WHEREAS the parties have agreed to a 2% wage increase for Fiscal Year 2017 or “Me Too” with the
general, non-represented employees if a greater increase were approved; and WHEREAS a new salary range has been established for the Youth Specialist I and Youth Specialist II
classifications to be effective with the first full pay period of the Fiscal Year 2017; and WHEREAS the parties have agreed to a 2% wage increase for Fiscal Year 2018 or “Me Too” with the
general, non-represented employees if a greater increase were approved; and
Commissioners Minutes Continued. October 6, 2016
611
WHEREAS the parties have agreed to accept the increase to the 457 Deferred Compensation match for participating represented employees from $300 to $500, effective January 1, 2017; and
WHEREAS this agreement provides for the adoption of the updated Emergency Manager language; and WHEREAS this agreement provides that any employee benefit modifications, including healthcare benefit
and/or retirement benefit modifications implemented on a countywide basis to general, non-represented employees that take effect during the duration of this Collective Bargaining Agreement shall be applied to
employees represented by this bargaining unit at the same time and in the same manner; and WHEREAS this agreement has been reviewed by your Human Resources Committee, which
recommends approval of the agreement. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed
Collective Bargaining Agreement between the County of Oakland, the Oakland County Children’s Village and the Government Employees Labor Council covering the period of October 1, 2016 through
September 30, 2018, and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached.
BE IT FURTHER RESOLVED to approve the following classification salary ranges: YOUTH SPECIALIST I
Base 1 Year 2 Year 3 Year 4 Year 5 Year 1345.54 1422.38 1499.08 1575.77 1652.69 1755.58
YOUTH SPECIALIST II
Base 1 Year 2 Year 3 Year 4 Year 5 Year 1460.38 1543.62 1626.81 1710.12 1793.19 1900.77
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution.
HUMAN RESOURCES COMMITTEE
Copy of Summary of Agreement between the County of Oakland, the Oakland County Children’s Village and the Government Employees Labor Council (Children’s Village Employees) – September 2016 on file
in County Clerk’s office.
FISCAL NOTE (MISC #16269) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2017 AND FISCAL YEAR 2018 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE
GOVERNMENT EMPLOYEES LABOR COUNCIL (GELC) To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds: 1. The County of Oakland and the Government Employees Labor Council (approximately 135
Children’s Village Employees) have negotiated a two year agreement beginning October 1, 2016 through September 30, 2018.
2. This agreement provides for a 2% wage increase for Fiscal Year 2017, which also includes the “Me Too” provision if a greater increase is approved, with exception to the Youth Specialist I and
Youth Specialist II classifications. 3. The classifications of Youth Specialist I which consists of 15 employees shall receive a new
salary range which equates to approximately $30,611 in salaries and $11,846 in related fringe benefits for a total of $42,457 beginning with the first full pay period of Fiscal Year 2017.
4. The classifications of Youth Specialist II which consists of 98 employees shall receive a new salary range which equates to approximately $246,863 in salaries and $95,536 in related fringe
benefits for a total of $342,399 beginning with the first full pay period of Fiscal Year 2017. 5. Additionally, the agreement provides for a 2% wage increase for Fiscal Year 2018 which also
includes the “Me Too” provision if a greater increase is approved.
Commissioners Minutes Continued. October 6, 2016
612
6. Furthermore, the agreement provides that for the duration of this Collective Bargaining Agreement all employees represented by this bargaining unit shall receive any employee
healthcare and retirement benefit modifications implemented on a countywide basis to general, non-represented employees at the same time and in the same manner.
7. An increase of the 457 Deferred Compensation match for participating represented employees from $300 to $500 will become effective January 1, 2017.
8. The FY 2017 – FY 2019 Adopted budget is amended to reflect the agreed upon wages and benefits as detailed below:
CHILD CARE FUND (#20293) FY 2017 – FY 2019
Expenditures:
1060102-135000-731409 Priv Institutions Foster Care ($ 384,856) 1060501-112170-702010 Salaries $ 277,474
1060501-112170-722740 Fringe Benefits $ 107,382 Total Expenses $ 0
FINANCE COMMITTEE
(The vote for this motion appears on page 622.) *MISCELLANEOUS RESOLUTION #16270 BY: Planning and Building Committee, Phillip J. Weipert, Chairperson
IN RE: PARKS AND RECREATION – 2016 FAIR FOOD NETWORK DOUBLE UP FOOD BUCKS GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Parks and Recreation Commission has been notified of the award of $15,000 from the Fair Food Network through its Double Up Food Bucks Program; and
WHEREAS the Double Up Food Bucks Program helps to improve the nutrition of low-income families while promoting local farmers; and
WHEREAS the Double Up Food Bucks Program award provides matching dollars for SNAP benefits recipients to spend on fresh fruits and vegetables at the Oakland County Farmers Market.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and accepts the 2016 Fair Food Network Double Up Food Bucks Grant in the amount of $15,000.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Board’s Chairperson, or his designee, to execute the grant agreement.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Grant Review Sign Off – Parks and Recreation – 2016 Double Up Food Bucks, Double Up Food Bucks Farmers Market Grant Agreement 2016 and Double Up Food Bucks Vendor Agreement (Token) -
2016 Incorporated by Reference. Original on file in County Clerk’s office
FISCAL NOTE (MISC. #16270) BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: PARKS AND RECREATION – 2016 FAIR FOOD NETWORK DOUBLE UP FOOD BUCKS GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The resolution accepts a grant award of $15,000 ($12,392 for 2016 and $2,608 carried over from 2015) from the Fair Food Network through its Double Up Food Bucks Program.
2. The funding will be used to reimburse participating vendors at the County Market who sell unprocessed Michigan grown fruits and vegetables.
Commissioners Minutes Continued. October 6, 2016
613
3. The Double Up Food Bucks Program helps to improve the nutrition of low-income families while promoting local farmers. The award also provides matching dollars for Supplemental Nutrition
Assistance Program (SNAP) benefits to recipients to spend on fresh fruits and vegetables at the Oakland County Farmers Market.
4. The grant period is from April 1, 2016 to March 31, 2017. 5. A budget amendment is not required.
FINANCE COMMITTEE
(The vote for this motion appears on page 622.)
*MISCELLANEOUS RESOLUTION #16271 BY: Planning and Building Committee, Philip J. Weipert, Chairperson
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS - COMMUNITY AND HOME IMPROVEMENT DIVISION - 2016 ANNUAL ACTION PLAN ACCEPTANCE FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the U.S. Department of Housing and Urban Development (HUD) requires Oakland County to estimate Community Development Block Grant (CDBG) Home Improvement Program (HIP) Revolving
Loan Fund (RLF) and HOME Investment Partnerships Act Grant Program Income (PI) at the time of each Annual Action Plan application and Oakland County reconciles actual RLF and PI at the end of each
program year; and WHEREAS the 2015 Annual Action Plan (MR #15228) estimated Community Development Block Grant
(CDBG) Home Improvement Program (HIP) Revolving Loan Fund (RLF) revenue of $700,000 and HOME Investment Partnerships Act Grant Program Income (PI) revenue of $800,000; and
WHEREAS in PY 2015 Oakland County received Community Development Block Grant (CDBG) Home Improvement Program (HIP) Revolving Loan Fund (RLF) revenue of $918,884.73 and the HOME
Investment Partnerships Act Grant Program Income (PI) revenue of $1,067,827.66; and WHEREAS the Oakland County Board of Commissioners authorized submittal of the Oakland County
2016 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD); and WHEREAS the 2016 Annual Action Plan contains a consolidated Federal grant application for activities
designed to accomplish the goals and objectives for the Community Development Block Grant (CDBG) Program, HOME Investment Partnerships (HOME) Program and the Emergency Solutions Grants (ESG)
Program; and WHEREAS HUD by letter dated August 22, 2016 transmitted to the Community and Home Improvement
Division a Program Year 2016 consolidated allocation of $7,597,549 including $5,022,417 for CDBG, $2,245,792 for HOME and $329,340 for ESG, for the program year period of July 1, 2016 through June
30, 2017; and WHEREAS this is the 42nd year of grant funding and acceptance for these programs; and
WHEREAS total program revenue for the 2016 CDBG Program will be $5,722,417 including $5,022,417 grant allocation and $700,000 in estimated CDBG Revolving Loan Funds; and
WHEREAS total program revenue for the 2016 HOME Program will be $3,551,096 including $2,245,792 HOME grant allocation, $505,304 grant match and $800,000 in estimated HOME Program Income; and
WHEREAS funding for the HOME program match is appropriated in the Oakland County 2016 Adopted Budget; and
WHEREAS total program revenue for the 2016 ESG Program will be the grant allocation of $329,340; and
WHEREAS the CDBG grant is 100 percent federally funded and no County funds are required; and WHEREAS the ESG grant is 50 percent federally funded and the match source is in-kind or cash from the
shelters with no County funds required; and WHEREAS fund schedules and program descriptions for the 2016 CDBG, HOME and ESG programs
appear in Attachment A; and WHEREAS the grant funds will continue to cover the following 22 Special Revenue (SR) positions in the
Economic Development and Community Affairs/Community and Home Improvement Division (1090611): one (1) C&HI Assistant position 5413, one (1) Grant Compliance and Program Coordinator
Commissioners Minutes Continued. October 6, 2016
614
position 1370, four (4) Community and Home Improvement (C&HI) Coordinator positions 1279, 3231, 3430, 6098, one (1) Supervisor C&HI Administrative Services position 1371, two (2) C&HI Technician
positions 3230,1768, two (2) Supervisor C&HI positions 0999, 3182, two (2) C&HI Specialist positions 3567,10806, one (1) Housing Counseling and Homeless Services Supervisor position 3354, two (2) C&HI
Field Technician positions 1457, 9578, one (1) Chief C&HI position 1708, one (1) Senior C&HI Specialist position 0730, one (1) Manager C&HI position 0993, two (2) Senior C&HI Field Technician positions
2426, 9522, one (1) Student position 5341; and WHEREAS the grant funds will continue to cover 50% of one (1) General Fund/General Purpose (GF/GP)
Accountant III position (1020615-02558) in the Management and Budget/Fiscal Services Division for grant accounting services; and
WHEREAS the CDBG, HOME and ESG grant agreements have been reviewed by County Executive Departments through the County grant review process (MR #13180); and
WHEREAS acceptance of these grants does not obligate Oakland County to any future commitment; and WHEREAS HUD requires Oakland County to have annual Agreements with each Subrecipient; and
WHEREAS it is the purpose and intent of each Subrecipient Agreement to enable Oakland County to pass responsibilities to each Subrecipient to carry out the project(s) described in the CDBG application
which was approved and funded by Oakland County; and WHEREAS Subrecipient Agreements have been reviewed by Corporation Counsel; and
WHEREAS the Oakland County Executive is the authorized signator of the CDBG Subrecipient Agreements.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts consolidated CDBG, HOME and ESG grant funding from the U.S. Department of Housing and Urban
Development in the amount of $7,597,549, $700,000 in estimated Home Improvement Revolving Loan Funds, $800,000 in estimated HOME Program Income and HOME County match of $505,304 for a
consolidated 2016 program year grant package totaling $9,602,853. BE IT FURTHER RESOLVED that the future level of service, including personnel, will be contingent upon
the level of Federal funding available for these programs. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes both the
Board of Commissioners Chairperson and the County Executive to execute the grant agreements and to approve amendments and extensions up to fifteen (15) percent variance from the award, consistent with
the agreement as originally approved. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners recognizes the Oakland
County Executive as the authorized signator of the CDBG Subrecipient Agreements. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Grant Review Sign Off – Community and Home Improvement Division – 2016 Annual Action Plan
and Consolidated Grant Acceptance for Community Development Block Grant (CDBG), HOME Investment Partnership Grant (HOME) and Emergency Solutions Grants (ESG), Correspondence from
Keith E. Hernandez, AICP, Director, Office of Community Planning and Development, Title I Funding Approval/Agreement, Title II Funding Approval and HOME Investment Partnerships Agreement, Title IV
Funding Approval/Agreement and Attachment A – Oakland County Community and Home Improvement Division – 2016 Services and Programs Incorporated by Reference. Original on file in County Clerk’s
office.
FISCAL NOTE (MISC. 16271) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS - COMMUNITY AND HOME IMPROVEMENT DIVISION - 2016 ANNUAL ACTION PLAN ACCEPTANCE FOR
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS
To The Oakland and County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
Commissioners Minutes Continued. October 6, 2016
615
1. Oakland County has received program year 2016 funding from the U.S. Department of Housing and Urban Development for the Community Development Block Grant (CDBG), Home Investment
Partnership Program (HOME), and Emergency Solutions Grant (ESG) grants for the program year period of July 1, 2016 through June 30, 2017.
2. The total grant award of $9,602,853 includes $7,597,549 in Federal CDBG ($5,022,417), HOME ($2,245,792), and ESG ($329,340) awards, $700,000 in estimated Home Improvement Revolving
Loan Funds, $800,000 in estimated HOME Program Income and $505,304 required County match for HOME.
3. The Federal award of $7,597,549 is $107,034 more than the 2015 program year award of $7,490,515.
4. Local County match of $505,304 (25%) is required for grant funding allocated to housing rehabilitation and/or new construction activities for HOME, an increase of $32,749 over the PY 2015 County Match
of $472,555. 5. County Match of $505,304 is available in the Non-Departmental Grant Match line item of the FY 2016
General Fund Budget. 6. Indirect costs associated with this grant are not paid due to administrative and planning limits.
7. The grant currently funds 22 Special Revenue (SR) positions in the Economic Development and Community Affairs/Community and Home Improvement Division (1090611) and 50% of one (1)
General Fund/General Purpose (GF/GP) Accountant III position (1020615-02558) in the Management and Budget/Fiscal Services Division for grant accounting services.
8. Grant funding will continue to cover the following 22 Special Revenue (SR) positions in the Economic Development and Community Affairs/Community and Home Improvement Division (1090611): one (1)
C&HI Assistant (position 5413), one (1) Grant Compliance and Program Coordinator (position 1370), four (4) Community and Home Improvement (C&HI) Coordinators (positions: 1279, 3231, 3430 and
6098), one (1) Supervisor C&HI Administrative Services (position 1371), two (2) C&HI Technicians (positions 3230 and 1768), two (2) Supervisors C&HI (positions 0999 and 3182), two (2) C&HI
Specialists (positions 3567 and 10806), one (1) Housing Counseling and Homeless Services Supervisor (position 3354), two (2) C&HI Field Technicians (positions 1457 and 9578), one (1) Chief
C&HI (position 1708), one (1) Senior C&HI Specialist (position 0730), one (1) Manager C&HI (position 0993), two (2) Senior C&HI Field Technicians (positions 2426 and 9522) and one (1) Student
(position 5341). 9. A FY 2016 - FY 2019 budget amendment is recommended as follows:
COMMUNITY DEVELOPMENT BLOCK GRANTS FUND (#29701)
GR0000000761 Activity GLB, Analysis Type GLB COMHI Bud Ref 2016 Resource Type A
FY 2016 FY 2017-2019 Revenues
1090601-132210-610313 Federal Operating Grants ($37,395) ($37,395) Total Revenue ($37,395) ($37,395)
Expenditures FY 2016 FY 2017-2019
1090601-132210-702010 Salaries ($22,437) ($22,437) 1090601-132210-722900 Fringe Benefit Adjustments ($14,958) ($14,958)
Total Expenditures ($37,395) ($37,395)
EMERGENCY SOLUTIONS FUND (#29705) GR0000000762 Activity GLB, Analysis Type GLB, COMHI Bud Ref 2016 Resource Type A
Revenues
1090659-132221-610313 Federal Operating Grants ($1,119) ($1,119) Total Revenue ($1,119) ($1,119)
Commissioners Minutes Continued. October 6, 2016
616
Expenditures 1090659-132221-702010 Salaries ($671) ($671)
1090659-132221-722900 Fringe Benefit Adjustments (448) (448) Total Expenditures ($1,119) ($1,119)
GENERAL FUND (#10100)
Expenditures 9090101-196030-730800 Non-Dept. Grant Match ($505,304)
1090659-132240-788001-29711 Transfer Out 419,402 1090659-133260-788001-29711 Transfer Out 85,902
Total Expenditures $ 0
HOME INVESTMENT PARTNERSHIP FUND (#29711) GR0000000763 Activity GLB, Analysis Type GLB, COMHI Bud Ref 2016 Resource Type A
Revenues
1090659-132240-610313 Federal Operating Grants $145,548 $ 145,548 1090659-132240-625558 Local Match (393,899) 25,503
1090659-132260-625558 Local Match (78,656) 7,246 1090659-132240-695500-10100 Transfer In 419,402 0
1090659-132260-695500-10100 Transfer In 85,902 0 Total Revenues $178,297 $178,297
Expenditures
1090659-132230-702010 Salaries $ 87,329 $ 87,329 1090659-132230-722900 Fringe Benefit Adjustments 58,219 58,219
1090659-132240-730884 Housing Rehab Match 25,503 25,503 1090659-132260-730261 CHDO Match 7,246 7,246
Total Expenditures $178,297 $178,297 FINANCE COMMITTEE
(The vote for this motion appears on page 622.)
*REPORT (MISC. #16264)
BY: Human Resources Committee, Bob Hoffman, Chairperson IN RE: SHERIFF’S OFFICE - AGREEMENT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF LYON 2016 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on September 28,
2016, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report. HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #16264
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE - AGREEMENT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES
IN THE CHARTER TOWNSHIP OF LYON 2016 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Charter Township of Lyon contracted with the Oakland County Sheriff's Office to provide
law enforcement services for the Township (MR #15295) (the Oakland County Sheriff's Office 2016 Law Enforcement Services Agreement, herein referred to as the “Agreement”); and
Commissioners Minutes Continued. October 6, 2016
617
WHEREAS paragraph 29 of the Agreement provides that an amendment to the Agreement must be approved by a resolution of the Oakland County Board of Commissioners and the Charter Township of
Lyon; and WHEREAS the Charter Township of Lyon has approved a proposed amendment (the “Amendment #1”)
to the Agreement adding one (1) Patrol Investigator; and WHEREAS the Oakland County Sheriff has agreed to the provisions of Amendment #1 for the Charter
Township of Lyon. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
Amendment #1, which will add one (1) Patrol Investigator to the Agreement with the Charter Township of Lyon and authorizes its Chairperson to execute this Amendment #1.
BE IT FURTHER RESOLVED that one (1) GF/GP Full-Time Eligible Deputy II position in the Sheriff’s Office, Patrol Services Division, Lyon unit (#4030623) be created to satisfy the requirements of
Amendment #1. BE IT FURTHER RESOLVED that the continuation of the Deputy II position be contingent on future
renewal of the Agreement. BE IT FURTHER RESOLVED that one (1) marked vehicle with mobile radio, prep radio, MDC and Video
Camera be added to the County fleet to satisfy the requirements of Amendment #1. BE IT FURTHER RESOLVED that this Amendment #1 will take effect on October 8, 2016.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2016 Law Enforcement Services Agreement with Township of
Lyon Amendment 1 and Schedule A – Sheriff’s Deputies Contracted for and to be Assigned to Municipality Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16264)
BY: Finance Committee, Thomas Middleton, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 LAW ENFORCEMENT SERVICES IN THE
CHARTER TOWNSHIP OF LYON 2016 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Charter Township of Lyon is contracted with the Oakland County Sheriff to provide law
enforcement services to this community. 2. The resolution authorizes Amendment #1 to the law enforcement contract effective October 8,
2016 through December 31, 2016. 3. The Charter Township of Lyon is requesting the addition of one (1) Patrol Investigator position to
their contract requiring the creation of one (1) General Fund/General Purpose (GF/GP) Full-Time Eligible (FTE) Deputy II position in the Contract Patrol Unit, Patrol Services Division of the
Sheriff’s Office. 4. All other GF/GP positions are continued in the Contracted Patrol Unit/Patrol Services Division of
the Sheriff’s Office: 4030623-01382, 02523, 03201, 06276, 06711, 06937, 07279, 09302, 10029, 10637, 10783, 10784, 11615, 11616, 11617, 11618, 11619, 11788 and 11789; the total number
of contracted positions for this community is increased from 19 to 20 positions. 5. The amendment also adds one (1) new marked 2WD Ford Explorer patrol vehicle with prep at a
total cost of $26,000 to the county fleet; it also adds one (1) mobile data computer (MDC) with camera at a total cost of $11,349; and one (1) mobile prep radio at a cost of $4,500 and one (1)
hand held portable radio at a cost of $3,300 for a total capital cost transfer from GF/GP Contingency of $45,149.
6. The Fiscal Year 2017-2019 budgets are amended as follows:
GENERAL FUND (#10100) FY 2017 FY 2018 & 2019 Revenue
4030601-110000-632093 Sher. Spec. Dep $132,736 $136,149 Total Revenues $132,736 $136,149
Commissioners Minutes Continued. October 6, 2016
618
Expenditures 4030601-116180-702010-40090Salaries $ 54,945 $ 56,044
4030501-116230-712020 Overtime 23,900 25,146 4030601-116180-722790-40090 Social Sec. 4,203 4,287
4030601-116180-722770-40090 Retirement 15,220 15,524 4030601-116180-722780-40090 Hospitalization 15,236 15,236
4030601-116180-722760-40090 Group Life 126 129 4030601-116180-722750-40090 Workers Comp 736 751
4030601-116180-722810-40090 Disability 863 880 4030601-116180-722820-40090 Unemployment 115 118
4030601-116180-722800-40090 Dental 857 857 4030601-116180-722850-40090 Optical 125 125
4030601-116180-750070-40090 Deputy Supplies 979 1,008 4030601-116180-750581-40090 Uniforms 500 515
4030601-116180-730653-40090 Equip Rental 1,533 1,533 4030601-116180-774677-40090 Insurance Fund 769 792
4030601-116180-776661-40090 Lease Veh. 6,911 7,256 4030601-116180-776659-40090 Motor Pool Fuel 4,607 4,837
4030601-116180-773535-40090 CLEMIS 1,111 1,111 Total Expenditures $ 132,736 $ 136,149
Capital Costs FY 2017 FY 2018 & 2019
4030601-116180-788001-66100 Transfer Out-Motorpool $ 26,000 4030601-116180-788001-53600 Transfer Out-Radio 7,800
4030601-116180-788001-63600 Transfer Out-Info Tech 11,349 9090101-196030-730359 Contingency (45,149)
Total Capital Cost $ 0
MOTOR POOL FUND (#66100) Revenue
1030811-184010-630833 Gasoline Oil Grease $ 4,675 $ 5,100 1030811-184010-631071 Leased Equipment 17,296 18,868
1030811-184010-631610 Productive Labor 4,600 0 1030811-184010-631463 Parts and Accessories 5,900 0
1030811-184010-695500-10100 Transfer In- Gen. Fund 26,000 0 1030811-184010-665882 Planned Use of Balance (38,363) (8,468)
Total Revenue $ 20,108 $15,500
Expenses 1030811-184010-750210 Gasoline Chgs. $ 4,675 $ 5,100
1030811-184010-750413 Parts and Accessories 5,900 0 1030811-184010-761156 Depreciation Vehicles 9,533 10,400
Total Expenses $ 20,108 $ 15,500
RADIO COMMUNICATIONS FUND (#53600) Revenue
1080310-115150-695500-10100 Transfer In-Gen. Fund $ 7,800 1080310-115150-665882 Planned Use of Balance (7,800)
Total Revenue $ 0
CLEMIS FUND (#53500) Revenue
1080305-116080-630931 In-Car Terminals $1,111 $ 1,111 1080305-116080-665882 Planned Use of Bal ( 1,111) ( 1,111)
Total Revenue $ 0 $ 0
Commissioners Minutes Continued. October 6, 2016
619
INFORMATION TECHNOLOGY (#63600) Revenue
1080601-152096-630658 Equipment Rental $ 1,533 $1,533 1080601-152096-695500-10100 Transfer in-Gen. Fund 11,349 0
1080601-152096-665882 Planned Use of Balance (11,349) $ 0 Total Revenue $ 1,533 $1,533
Expense
1080601-152096-761121 Depreciation Equip $ 1,533 $ 1,533 Total Expense $ 1,533 $ 1,533
FINANCE COMMITTEE
(The vote for this motion appears on page 622.) *MISCELLANEOUS RESOLUTION #16272 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE – 2016 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM – ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Sheriff’s Office has been awarded 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) funding from the U.S. Department of Justice, Office of Justice Programs for the
period of October 1, 2015 through September 30, 2019; and WHEREAS the total grant award is $80,862, an increase of $12,580 from the previous year’s award; and
WHEREAS this is a formula grant based on population and total violent crime reported within the State; and
WHEREAS there is no grant match requirement; and WHEREAS the funding will be used to purchase security cameras, recording devices, alarms and key
card access to secure a building on the Oakland County campus where the Sheriff’s Office property room will be relocated; and
WHEREAS there is a need to move the Sheriff’s property room from its current location in the basement of the county jail to a new location in order to increase security of the evidence stored, expand the
storage capacity and offer better access to outside agencies; and WHEREAS the grant agreement has completed the Grant Review Process in accordance with the Board
of Commissioners Grant Procedures. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the 2016 Edward
Byrne Memorial Justice Assistance Grant in the amount of $80,862 for the grant period October 1, 2015 through September 30, 2019.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent
(15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED the continuation of the program is contingent upon future levels of grant
program funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Sheriff’s Office – 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) Program, Correspondence from Denise O’Donnell, Director, U.S. Department of Justice,
Office of Justice Programs, Correspondence from Michael L. Alston, Director, Office for Civil Rights, Office of Justice Programs, Bureau of Justice Assistance Grant Award Continuation Sheet,
Correspondence from Orbin Terry, NEPA Coordinator, U.S. Department of Justice, Grant Manager’s Memorandum, Pt. I: Project Summary and Oakland County FY 2016 JAG Application #2016-H2746-MI-
DJ Incorporated by Reference. Original on file in County Clerk’s office.
Commissioners Minutes Continued. October 6, 2016
620
FISCAL NOTE (MISC. #16272) BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – 2016 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM – ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The United States Department of Justice has awarded Oakland County grant funding in the amount of $80,862. The Sheriff’s Office will use these funds to purchase security cameras,
recording devices, alarms and key card access equipment to secure a building on the Oakland County campus where the new Sheriff’s Office property room will be relocated.
2. The grant costs will be incurred after the relocation of the Sheriff’s Office Property Room project is initiated.
3. The grant funding period is October 1, 2015 through September 30, 2019. 4. No County match is required for the grant.
5. A budget amendment is recommended as follows:
FY 2017 JAG 2016 Fund (#27326) DJ BX 0579
Grant # GR0000000773 Activity Analysis GLB Bud Ref 2016 Revenue
4030901-110060-610313 Sheriff– Grants Federal $ 80,862 Total Revenues $ 80,862
Expenditures 4030901-110060-788001-40400 Transfers Out $ 80,862
Total Expenditure $ 80,862
PROJECT WORK ORDER FUND (#40400) Project ID #100000002452 Activity PROJ
Revenue 1040101-148020-695500-27326 Transfers In - JAG $ 80,862
Total Revenue $ 80,862 Expenditures
1040101-148020-796500 Budget Equity Adjustment $ 80,862 Total Expenditure $ 80,862
FINANCE COMMITTEE
(The vote for this motion appears on page 622.) *MISCELLANEOUS RESOLUTION #16273 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2017 CRIME VICTIM RIGHTS GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Office of the Prosecuting Attorney has been awarded Victim Rights grant funding in the amount of $223,900 from the State of Michigan, Department of Health and Human Services
for the period of October 1, 2016 through September 30, 2017; and WHEREAS this is the twenty-fifth (25th) year of grant acceptance for this program; and
WHEREAS there is no grant match required; and WHEREAS the purpose of this grant is to comply with the mandates set forth in the Michigan Constitution
and the Crime Victim’s Rights Act to provide victims of crime rights such as victim notification and personal advocacy; and
Commissioners Minutes Continued. October 6, 2016
621
WHEREAS this yearly grant represents only partial reimbursement of the Victim Services program; and WHEREAS the Prosecuting Attorney’s Office is mandated by law to perform the Victim Rights function
regardless of grant reimbursement; and WHEREAS this grant award includes reimbursement funding of salaries and partial fringe benefits for
three (3) General Fund General Purpose (GF/GP) Full-time Eligible (FTE) Victim Advocate positions (#4010101-05783, 05785, and 07183); and one (1) GF/GP FTE Victim Rights Supervisor position
(#4010101-05784); and WHEREAS this grant award has completed the Grant Review Process in accordance with the Board of
Commissioners’ Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant
funding from the State of Michigan, Department of Health and Human Services in the amount of $223,900 for the period of October 1, 2016 through September 30, 2017.
BE IT FURTHER RESOLVED that salaries and partial fringe benefits for three (3) GF/GP FTE Victim Advocate positions (#4010101-05783, 05785 and 07183) and one (1) GF/GP FTE Victim Rights
Supervisor position (#4010101-05784) will be reimbursed by the grant. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original application as approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Prosecuting Attorney – FY 2017 Victim Rights, Contract #E20171624-
00, County of Oakland, Victim Rights Prosecutor – 2017, Attachment B3 – Equipment Inventory Schedule, Attachment C – Performance Report Requirements, Attachment E – Program Requirements
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16273) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: PROSECUTING ATTORNEY - FISCAL YEAR 2017 CRIME VICTIMS RIGHTS GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The resolution authorizes the acceptance of the Fiscal Year 2017 Crime Victim Rights Grant. 2. The grant award of $223,900 is for the period of October 1, 2016 through September 30, 2017; a
decrease of $4,800 from the previous award. 3. There is no County match required.
4. This grant award reimburses the costs of salaries and partial fringe benefits for three (3) General Fund/General Purpose (GF/GP) Victim Advocate positions (#4010101-05783, 05785, and
07183), and one (1) GF/GP Victim Rights Supervisor position (#4010101-05784).. 5. Fiscal Year 2017 - 2019 budgets are amended as follows to reflect the award amount:
GENERAL FUND (#10100)
Project #100000002090 PCBU GRANT Activity GLB Analysis GLB Bud. Ref. 2017
FY 2017 – FY 2019 Revenues
4010101-135170-632163 State Approp Victim Witness ($ 4,800) 9010101-196030-665882 Planned Use of Balance $ 4,800
Total Revenues $ 0 FINANCE COMMITTEE
Commissioners Minutes Continued. October 6, 2016
622
Vote on Consent Agenda, as amended: AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer,
Kowall, Long, McGillivray, Middleton, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted).
MISCELLANEOUS RESOLUTION #16274
BY: Finance Committee, Tom Middleton, Chairperson IN RE: INFORMATION TECHNOLOGY – REVISION OF THE ENHANCED ACCESS TO PUBLIC
RECORDS POLICY AND THE ACCESS OAKLAND/G2G CLOUD SOLUTIONS MASTER FEE STRUCTURE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 462 of 1996, the Enhanced Access to Public Records Act, being MCL 15.441 et seq. (the “Act”), allows public bodies to provide enhanced access for the inspection, copying, or
purchasing of a public record that is not confidential or otherwise exempt by law from disclosure; and WHEREAS the Act further allows a public body to charge a reasonable fee, established by the public
body’s governing body, for providing enhanced access; and WHEREAS the Act requires that a public body who wishes to provide such enhanced access, must
produce a policy, approved by the governing body; and WHEREAS the Oakland County Board of Commissioners enacted and approved such a policy, The
Enhanced Access to Public Records Policy dated August, 1997, through Miscellaneous Resolution #97165, and amended the policy most recently by The Enhanced Access to Public Records Policy dated
May, 2013, through Miscellaneous Resolution #13153 dated June, 2013; and WHEREAS the Policy includes a provision for charging a reasonable fee approved by the Board of
Commissioners for providing enhanced access to a public record; and WHEREAS the Department of Information Technology has determined that revisions to the Enhanced
Access to Public Records Policy are needed to authorize enhanced access fees only for public records specifically listed in the Access Oakland/G2G Cloud Solutions Master Fee Structure and to modify the
Policy disclaimer to make it consistent with other disclaimers drafted by the Department of Information Technology; and
WHEREAS the attached Enhanced Access to Public Records Policy is revised to authorize enhanced access fees only for public records specifically listed in the Access Oakland/G2G Cloud Solutions Master
Fee Structure; and WHEREAS the attached revised Policy also modifies the Policy disclaimer to make it consistent with other
disclaimers drafted by the Department of Information Technology; and WHEREAS the attached Access Oakland/G2G Cloud Solutions Master Fee Structure is revised to
remove certain data from that Fee Structure to allow such data to be published on the County’s Open Data Portal.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and adopts the attached revised Enhanced Access to Public Records Policy and the revised Access
Oakland/G2G Cloud Solutions Master Fee Structure each dated September, 2016. BE IT FURTHER RESOLVED that no budget amendment is required at this time.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of Enhanced Access to Public Records Policy, Oakland County, September, 2016 and Access
Oakland/G2G Cloud Solutions Master Fee Structure on file in County Clerk’s office.
Moved by Middleton supported by Dwyer the resolution be adopted.
Discussion followed.
Commissioners Minutes Continued. October 6, 2016
623
Vote on resolution: AYES: Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, Kowall, Long,
McGillivray, Middleton, Scott, Spisz, Taub, Weipert, Zack, Bowman, Crawford, Dwyer. (19) NAYS: Woodward. (1)
A sufficient majority having voted in favor, the resolution was adopted.
There were no items to report on the Regular Agenda for the General Government Committee.
There were no items to report on the Regular Agenda for the Human Resources Committee.
MISCELLANEOUS RESOLUTION #16275
BY: Planning and Building Committee, Philip Weipert, Chairperson IN RE: CIRCUIT COURT/FACILITIES MANAGEMENT – ACCEPTANCE OF A NEW LIBERTY TREE AND REPURPOSING OF FORMER LIBERTY TREE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the original Liberty Tree was a large Elm tree at Boston Commons where colonists gathered
and organized in resistance to British oppression; and WHEREAS the last of the colonial-era Liberty Trees, rooted in Maryland, was lost in Hurricane Floyd,
however, grafts of it were made and distributed to 12 of the original 13 colonies; and WHEREAS the Providence Forum, a Philadelphia based 501(c)(3) nonprofit organization, has made it
their mission is to “preserve, defend and advance the faith and values consistent with those of our nation's founding,” and promotes the planting of new Liberty Trees; and
WHEREAS via the efforts of Robert Gillette of American House and Patriot Week, Inc., Oakland County received a Liberty Tree in 2012; and
WHEREAS for the cost of shipping and a plaque, Oakland County planted and cared for the Liberty Tree in the south courtyard of the Courthouse, but due to damage it received during shipping, the tree did not
survive its first winter here; and WHEREAS the Circuit Court and Facilities Management have arranged for a new Liberty Tree to be
shipped from RareFind Nursery of Jackson, NJ, which is where the previous tree was sourced from; and WHEREAS the County’s Grounds Unit will arrange to have the new Liberty Tree shipped priority to a local
greenhouse where it will be kept and cultivated during the winter before planting in the spring; and WHEREAS the Circuit Court intends to repurpose the wood from the former Liberty Tree to create
proclamation items; and WHEREAS the new Liberty Tree and shipping costs will not exceed $400, greenhouse care of the tree
will not exceed $750, planting will not exceed $600, and repurposing of the previous Liberty Tree will not exceed $200 for a total of $1,950.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the acceptance of a new Liberty Tree and the repurposing of the former Liberty Tree for an amount not-to-exceed $1,950.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16276 BY: Commissioner Michael Gingell, District #1 and Commissioner Dave Woodward, District #19
IN RE: BOARD OF COMMISSIONERS - APPROVING THE ESTABLISHMENT OF A PROPERTY ASSESSED CLEAN ENERGY PROGRAM
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners of Oakland County, Michigan previously has adopted a Resolution of Intent to authorize the establishment of a property assessed clean energy program (“PACE
Program”) and create a PACE district pursuant to Act No. 270, Public Acts of Michigan, 2010 (“Act 270”),
Commissioners Minutes Continued. October 6, 2016
624
for the purpose of promoting the use of renewable energy systems and energy efficiency improvements to privately owned commercial or industrial real property; and
WHEREAS the Board of Commissioners hereby finds that financing energy projects is a valid public purpose because it stimulates economic development, improves property values, reduces energy costs,
reduces greenhouse gas emissions, and increases employment in the County; and WHEREAS the types of energy efficiency improvements and renewable energy systems that may be
financed under the PACE Program include, but are not limited to: insulation in walls, roofs, floors, foundations, or heating and cooling distribution systems; storm windows and doors; multi-glazed windows
and doors; heat-absorbing or heat-reflective glazed and coated window and door systems; and additional glazing, reductions in glass area, and other window and door system modifications that reduce energy
consumption; automated energy control systems; heating, ventilating, or air-conditioning and distribution system modifications or replacements; caulking, weather-stripping, and air sealing; replacement or
modification of lighting fixtures to reduce the energy use of the lighting system; energy recovery systems; day lighting systems; installation or upgrade of electrical wiring or outlets to charge a motor vehicle that is
fully or partially powered by electricity; measures to reduce the usage of water or increase the efficiency of water usage; any other installation or modification of equipment, devices, or materials approved as a
utility cost-savings measure by the PACE Program; a fixture, product, device, or interacting group of fixtures, products, or devices on the customer's side of the meter that use one or more renewable energy
resources to generate electricity. Renewable energy resources include, but are not limited to: biomass (including a biomass stove but not an incinerator); solar and solar thermal energy; wind energy;
geothermal energy and methane gas captured from a landfill; and WHEREAS the Board of Commissioners conducted a public hearing on October 26th at 7:00 p.m., in the
Board of Commissioners office, 1200 North Telegraph Road, Pontiac, MI 48341, to receive comments on the proposed PACE Program, including the Report referenced in Section 9(1) of Act 270 (the “PACE
Report”); and WHEREAS the Board of Commissioners intends to establish a PACE Program as described in the PACE
Report, so as to provide a property owner-based method of financing and funds for energy projects, including owner-arranged financing from a commercial lender, which funds and financing may be secured
and repaid by assessments on the property benefited, with the agreement of the record owners, such that no County moneys, general County taxes or County credit of any kind whatsoever shall be pledged,
committed or used in connection with any project as required by, and subject to Act 270. NOW THEREFORE, BE IT RESOLVED that
1. The PACE Program for the County is established and approved. 2. The PACE district, having the same boundaries as the County’s jurisdictional boundaries, is
established. 3. The PACE Program constitutes a valid public purpose because it stimulates economic
development, improves property values, reduces energy costs, reduces greenhouse gas emissions, and increases employment in the County.
4. The PACE Report is incorporated herein in full by reference, and is approved and adopted. 5. The County formally joins Lean & Green Michigan™ and designates Levin Energy Partners, LLC
as PACE administrator to administer the PACE Program. 6. In accordance with the PACE Report, amendments to the PACE Program shall not require a
public hearing, except for any changes to the aggregate annual amount of financing provided by Oakland County.
7. In accordance with Act 270, an assessment imposed under the PACE Program, including any interest on the assessment and any penalty, shall constitute a lien against the property on which
the assessment is imposed until the assessment, including any interest or penalty, is paid in full. The lien runs with the property and has the same priority and status as other property tax and
assessment liens. The County has all rights in the case of delinquency in the payment of an assessment as it does with respect to delinquent property taxes. When the assessment, including
any interest and penalty, is paid, the lien shall be removed from the property. The Chairman of the Board of Commissioners or his/her designee is authorized and directed to execute and deliver
any special assessment agreement, document or certificate necessary or appropriate to create, establish and record an assessment under the PACE Program.
8. In accordance with Act 270, installments of assessments due under the PACE Program may be included in each summer and winter tax bill issued under the General Property Tax Act, 1893 PA
Commissioners Minutes Continued. October 6, 2016
625
206, MCL 211.1 to 211.155 (“Act 206”), and may be collected at the same time and in the same manner as taxes collected under Act 206. Under owner-arranged financing, the County may
impose an assessment and forward payments to the commercial lender or the record owner may pay the commercial lender directly. In all projects where the property owner will pay the
installments of assessments through periodic payments to the County, the PACE special assessment agreement will provide for the County to be reimbursed for the actual costs of
administering the billing and payment process. 9. The County may join with any other local unit of government, or with any person, or with any
number or combination thereof, by contract or otherwise as may be permitted by law, for the implementation of the County’s PACE Program, in whole or in part, and the Chairman of the
Board of Commissioners or his/her designee is authorized to execute and deliver such documents, agreements or certificates as may be necessary or advisable to permit the
cooperative implementation of the PACE Program as provided by Act 270 or other applicable law. 10. The Chairman of the Board of Commissioners or his/her designee is authorized to sign necessary
documents, agreements or certificates, and to take all other actions necessary or convenient to implement a PACE Program consistent with the PACE Report.
11. All resolutions and parts of resolutions inconsistent with this Resolution are repealed to the extent of such inconsistency.
Chairperson, we move the adoption of the foregoing resolution. MICHAEL GINGELL, DAVE WOODWARD, BILL
DWYER, PHILIP WEIPERT, WADE FLEMING, BOB HOFFMAN, HUGH CRAWFORD, MARCIA
GERSHENSON, EILEEN KOWALL, GARY MCGILLIVRAY, MICHAEL SPISZ, HELAINE
ZACK, DAVID BOWMAN, JANET JACKSON
Copy of Levin Energy Partners Lean & Green MichiganTM County of Oakland, Michigan PACE Program Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #16277
BY: Commissioner Michael Spisz, District #3; Commissioner Eileen Kowall, District #6; Commissioner John A. Scott, District #5; Commissioner Adam Kochenderfer, District #15; Commissioner Hugh
Crawford, District #9; Commissioner Bob Hoffman, District #2; Commissioner Bob Gosselin, District #11 IN RE: BOARD OF COMMISSIONERS – DEMANDING THAT THE OFFICE OF REFUGEE RESETTLEMENT COMPLY WITH THE REFUGEE ACT OF 1980 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Oakland County is a global community, home to more than 1,050 foreign-owned companies
from 39 countries in Asia, Europe, the Middle East, and South America; and WHEREAS Oakland County celebrates and values the talents and contributions of the thousands of legal
immigrants who enrich the life of our community; and WHEREAS Oakland County opens our doors to refugees fleeing oppression and seeking a better life
from anywhere in the world, as long as they have been properly vetted and screened for homeland security and public health concerns; and
WHEREAS the Syrian Civil War and the resulting refugee crisis is an epic humanitarian challenge, demanding an international response with the participation of our nation; and
WHEREAS the United States must fulfill its responsibilities to the international community for refugee resettlement within the parameters of the Refugee Act of 1980; and
WHEREAS the Refugee Act of 1980 provides that the Office of Refugee Resettlement (ORR) must consult and coordinate refugee resettlement with state and local governments on a minimum of a
quarterly basis; and WHEREAS the ORR has already placed hundreds of refugees in Oakland County without that
consultation and coordination taking place; and
Commissioners Minutes Continued. October 6, 2016
626
WHEREAS during the first 11 months of FY 2016, Oakland County received more refugees from Syria than 40 other states; and
WHEREAS the terrorist organization the Islamic State (ISIS) has widely been reported in the media as pursuing a strategy of seeding terrorist agents among fleeing waves of refugees; and
WHEREAS there have been a number of cases of refugees arriving in the United States with communicable diseases, with at least one case of active Tuberculosis in Oakland County; and
WHEREAS the Oakland County Executive’s requests for consultation from ORR in compliance with the provisions of federal law have been ignored; and
WHEREAS the County Executive confirmed no local officials have been consulted regarding refugee resettlement during a meeting of state and county law enforcement, homeland security, public health,
human services, and other officials this summer; and WHEREAS the ongoing failure of the ORR to comply with federal law requiring consultation regarding
refugee resettlement constitutes an infringement upon the rights of Oakland County and its officials to fulfill their duties to protect the health, safety and welfare of its residents.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners join with Oakland County Executive L. Brooks Patterson in demanding that the Office of Refugee Resettlement
(ORR) comply with the Refugee Act of 1980 and consult with Oakland County and its local governments regarding the settlement of refugees in the County.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners support Oakland County Executive L. Brooks Patterson’s call to take legal action if necessary to ensure that ORR comply with the
law. BE IT FURTHER RESOLVED that the Clerk of the County of Oakland is directed to forward a copy of this
resolution to the Governor of the State of Michigan, State Senate Majority and Minority Leaders, the State House Speaker and Minority Leader, members of the Oakland County delegation to the Michigan
Legislature, the President of the United States, the Majority and Minority Leaders of the United States Senate, the Speaker and Minority Leader of the U.S. House of Representatives, Oakland County’s
representatives in the U.S. Senate and House of Representatives, the U.S. Secretary of Health and Human Services and the Director of the U.S. Office of Refugee Resettlement.
Chairperson, I move the adoption of the foregoing Resolution. MICHAEL SPISZ, EILEEN KOWALL, JOHN
SCOTT, ADAM KOCHENDERFER, HUGH CRAWFORD, BOB HOFFMAN, BOB
GOSSELIN, WADE FLEMING, BILL DWYER, TOM MIDDLETON, MICHAEL GINGELL,
PHILIP WEIPERT, SHELLEY TAUB
The Chairperson referred the resolution to the General Government Committee. There were no objections.
The Board adjourned at 10:19 a.m. to the call of the Chair or October 26, 2016, at 7:00 p.m.
LISA BROWN MICHAEL J. GINGELL
Clerk Chairperson