HomeMy WebLinkAboutMinutes - 2016.12.08 - 8022702
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
December 8, 2016
Meeting called to order by Vice-Chairperson Michael Spisz at 9:45 a.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Bowman, Crawford, Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson,
Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Scott, Spisz, , Weipert, Woodward, Zack. (19)
EXCUSED ABSENCE WITH NOTICE: Gingell, Taub. (2)
Quorum present.
Invocation given by Hugh Crawford.
Pledge of Allegiance to the Flag.
Moved by Kochenderfer supported by Woodward the minutes of the November 10, 2016 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Hoffman supported by McGillivray the agenda, be amended as follows:
Remove General Government Committee item a.: entitled MR #16300 – Board of Commissioners – Medical Reimbursement Vouchers for Veterans to Local Medical Facilities
from Consent Agenda.
ITEMS NOT ON BOARD AGENDA PLANNING AND BUILDING COMMITTEE
e. Oakland County Parks and Recreation Commission – Request for Approval to Amend Professional Services Contract with Katherine’s Catering for Food and Beverage Services
(Reason for Suspension Waiver of Rule III: Resolution was taken up by the Planning and Building Committee and the Fiscal Note was taken up by the Finance Committee immediately prior to today’s
meeting.) Move Human Resources Committee item g.: entitled Human Resources Department – Fiscal Year 2017 – 2018 Collective Bargaining Agreement for Employees Represented by the
Michigan Nurses Association from Consent Agenda to the Regular Agenda.
AYES: Crawford, Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Weipert, Woodward, Zack,
Bowman. (19) NAYS: None. (0)
A sufficient majority having voted in favor, the agenda, as amended, was approved.
Commissioners Minutes Continued. December 8, 2016
703
Vice-Chairperson Michael Spisz addressed the Board to present a proclamation honoring Commissioner Gosselin.
Commissioner Fleming addressed the Board to Acknowledge Commissioner Gosselin.
Vice-Chairperson Michael Spisz addressed the Board to present a proclamation honoring Commissioner
Scott.
Commissioner Weipert addressed the Board to Acknowledge Commissioner Scott.
L. Brooks Patterson, County Executive, addressed the Board to present a Special Proclamation Saluting Bob Gosselin for his 10 Years of Distinguished Service as Oakland County Commissioner for District 11.
L. Brooks Patterson, County Executive, addressed the Board to present a Special Proclamation Saluting
John A. Scott for his 14 Years of Distinguished Service as Oakland County Commissioner for District 5.
Commissioner Gosselin addressed the Board to thank them for the Proclamation and the acknowledgements of his farewell.
Commissioner Scott addressed the Board to thank them for the Proclamation and the acknowledgements
of his farewell.
Deputy County Clerk – Register of Deeds Sandra O’Brien read a communication from Chairperson Michael Gingell appointing the following to position of Peer Review Group Member within the Oakland
County Michigan, 2017 Remonumentation Program: Joseph C. Kapelczak
Huston Kennedy David P. Smith
Christopher Asiala Timothy Hart
Ginger Michalski-Wallace Gary M. Chalice
The approval of the above appointed Peer Group Members shall be January 1, 2017 through December 31, 2017. Without objection the appointments were confirmed.
Deputy County Clerk – Register of Deeds Sandra O’Brien read a communication from Chairperson
Michael Gingell appointing the following individuals to the Oakland County Personnel Appeal Board: Commissioner Adam Kochenderfer
Commissioner Philip Weipert Term ending December 31, 2017. Without objection the appointments were confirmed.
The following people addressed the Board during public comment: Dan McRoberts, Melanie Williams,
Geraldine Amato, Greg Rollin, William Roller and Daren Griffith.
Moved by Hoffman supported by Woodward the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted.) The vote for this motion
appears on page 757. The resolutions on this Consent Agenda follow (annotated by an asterisk {*}):
*MISCELLANEOUS RESOLUTION #16320 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: COUNTY EXECUTIVE/COMPLIANCE OFFICE - PURCHASING UNIT APPROVAL OF CONTRACT FOR OAKLAND SCHOOLS TO PROVIDE PRINTING AND GRAPHIC SERVICES TO
OAKLAND COUNTY To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. December 8, 2016
704
WHEREAS the County eliminated its internal Print Shop per Miscellaneous Resolution #11049 dated March 24, 2011; and
WHEREAS Oakland Schools has agreed to provide printing and graphic service to the County; and WHEREAS the County and Oakland Schools entered into an agreement per Miscellaneous Resolution
#11261 dated November 7, 2011 that is now expiring; and WHEREAS County departmental budgets contain an existing printing budget to facilitate their external
printing needs and the departments are responsible for monitoring their budgets; and WHEREAS the Compliance Office - Purchasing Unit has established printing contracts through a
competitive bid process for department printing needs and issues bids for large and more complex printing projects; and
WHEREAS Oakland Schools is invited to participate in printing bids when issued; and WHEREAS the Oakland Schools Print Shop provides convenient and efficient every day copy and print
needs for the County and shall charge for the services provided based on Oakland School’s current published rates for printing and graphic services; and
WHEREAS the Agreement shall remain in effect for three (3) years from the date of execution by both Parties. The Agreement may be renewed upon mutual consent of the Parties for two (2) additional one (1)
year terms. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the attached Contract with Oakland Schools for Printing and Graphic Services and authorizes the Chairperson of the Board to sign the agreement.
BE IT FURTHER RESOLVED that there is no budget amendment necessary for the Oakland Schools contract for printing and graphic services.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of Agreement between the County of Oakland and Oakland Schools Incorporated by Reference.
Original on file in County Clerk’s office.
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16321 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET – 2016 APPORTIONMENT OF LOCAL TAX RATES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Finance Committee on Local Taxes has examined certificates, statements, papers and records submitted to it from the various townships, cities and villages having taxes to be spread upon the
Tax Rolls, and has checked these documents with the pertinent laws, specifically Section 37 General Property Tax Laws, and has caused corrections to be made where necessary; and
WHEREAS the committee has prepared tax certificates showing the certified rates as adjusted by MCL. 211.34, MCL 211.34d, MCL 211.24e and MCL 211.34e of the General Property Tax Laws, authorized to
be spread against state taxable valuations, which certificates are submitted herewith, and which are the basis for the tabulation above mentioned, and it is recommended that the Board of Commissioners
authorize the Equalization Officer to sign these certificates; and WHEREAS the electorate of the State of Michigan amended Article IX of the constitution and added
Section 36; and WHEREAS the legislature, as directed, implemented said legislation under Section 37 of the General
Property Tax Act and the 1976 State School Code, as amended; and WHEREAS the certified rates are subject to MCL 211.36 which allows additional millage to be voted up to
and including December 7, 2016 for schools and, if adopted, up to and including November 8, 2016 for taxing jurisdictions, as specified in said section; said additional millage(s) would require Board approval
before they could be spread; and WHEREAS the electorate of the State of Michigan voted to limit school operating levies on homestead
and non-homestead property taxes in accordance with this report.
Commissioners Minutes Continued. December 8, 2016
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NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners adopt the attached certificates with the recommendations herein contained as part of the permanent records of the
Board. BE IT FURTHER RESOLVED that the Equalization Officer be authorized and directed to sign the several
tax certificates on which the attached tabulation was based, thereby authorizing and directing the various assessing officers to spread the rates against the taxable valuation set forth herein for 2016.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in compliance with the General Property Tax Act and the 50 mill limitation, directs the Equalization Division to revise the
apportionment report for 2016 as follows:
Tax Authority Previous Rate Revised Rate Reason for Change Township of Milford 0.1237 0.1250 Millage increase
Township of Oxford 0.0000 0.2700 New Parks Debt Avondale School District Operating 17.9568 18.0000 Revision
Avondale School District Sinking Fund 0.5993 0.8000 Revision Royal Oak School District Operating 17.8434 18.0000 Millage increase
Wayne County Intermediate Schools 0.0000 2.0000 New Millage Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of 2016 Apportionment Oakland County Michigan Report on file in County Clerk’s Office.
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16322 BY: Finance Committee, Tom Middleton, Chairperson IN RE: INFORMATION TECHNOLOGY – MEMORANDUM OF UNDERSTANDING (MOU) TO TRANSFER GIS AND RELATED DATA TO THE UNITED STATES ENVIRONMENTAL PROTECTION
AGENCY (EPA) To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the EPA has requested certain geographic information systems (GIS) and related land data
for use in EPA’s official business including environmental emergency response and planning; and WHEREAS the transmission of this data is provided pursuant to an MOU regarding the use of this data by
EPA; and WHEREAS an MOU has been drafted (as attached) by the County’s Corporation Counsel; and
WHEREAS the MOU has been presented to and approved by the EPA’s Acting Regional Administrator, EPA Region 5 who is authorized to enter into agreements with other governmental entities; and
WHEREAS State statutes (MCL 45.556-p) state that the Board of Commissioners has the power to “Enter into agreements with other governmental or quasi-governmental entities for the performance of services
jointly”; and WHEREAS the transmission of the data would benefit the County’s residents.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approve the attached MOU and authorize the transfer of the information cited therein.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Agreement on behalf of the County of Oakland, and hereby accepts and binds the County of Oakland to the terms and
conditions of this MOU. BE IT FURTHER RESOLVED that no budget amendment is required at this time.
Chairperson, on behalf of the Finance Committee I move the adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of Memorandum of Understanding between the County of Oakland and the United States
Environmental Protection Agency (EPA) Incorporated by Reference. Original on file in County Clerk’s office.
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706
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16323 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: INFORMATION TECHNOLOGY – AGREEMENT WITH THE STATE OF MICHIGAN TO PROVIDE NETWORK TRANSPORT SERVICES
To the Oakland County Board of Commissioners Chairperson, Ladies, Gentlemen:
WHEREAS the State of Michigan Department of Technology, Management and Budget (DTMB) desires to implement a broadband network to provide more efficient services for the people of Michigan by
increasing capacity while reducing costs; and WHEREAS the State of Michigan has employees located in Oakland County office locations; and
WHEREAS Oakland County has available network capacity to provide network transport services to the State of Michigan’s employees located in County office locations; and
WHEREAS the State of Michigan will reimburse the County for costs associated with providing the network transport services; and
WHEREAS this arrangement will ease administration and reduce break-fix time through simplification of design and replacement of legacy technology; and
WHEREAS this arrangement will improve reliability for Oakland County Departments and CLEMIS Participating Agencies working with State of Michigan resources; and
WHEREAS this arrangement will improve security for Oakland County Departments and CLEMIS Participating Agencies consuming State services; and
WHEREAS the services provided by the County will reduce costs for constituents; and WHEREAS the State of Michigan and Oakland County, Michigan desire to establish a Network Services
Interagency Agreement; and WHEREAS the State of Michigan will pay a fee of $5.21 per mile per month to Oakland County for the
use of the County’s fiber to connect the State employees located in Oakland County offices; and NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approve the
Network Transport Services Interagency Agreement between the State of Michigan and Oakland County, Michigan.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Agreement on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of
this agreement. BE IT FURTHER RESOLVED that the County’s Board of Commissioners hereby approves the State of
Michigan to pay a fee of $5.21 per mile per month to Oakland County. BE IT FURTHER RESOLVED that a FY 2017-19 budget amendment is recommended as follows:
INFORMATION TECHNOLOGY FUND FY 2017 – FY 2019 Revenues
63600-1080101-152000-635017 Outside Agencies $2,438 63600-1080101-152000-665882 Planned Use of Balance ($2,438)
Total Revenues $ 0 Chairperson, on behalf of the Finance Committee I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Copy of Network Transport Services Interagency Agreement between State of Michigan and Oakland County, Michigan Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16324
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2016 YEAR-END REPORT
AND BUDGET AMENDMENTS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. December 8, 2016
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WHEREAS all accounts have been posted and final adjustments made for Fiscal Year (FY) 2016; and WHEREAS Statement #1 and #54 of the Governmental Accounting, Auditing and Financial Reporting
Standards requires that encumbrances be treated as an assigned fund balance at the year-end and that such amounts be re-appropriated in the subsequent year in order to be available for expenditure; and
WHEREAS the results of operations after consideration of expenditures, accruals, encumbrances, appropriations carried forward, transfers, adjustments, and closing entries was a favorable variance of
total resources over total expenditures as reflected in the attached schedule; and WHEREAS FY 2016 General Fund General Purpose actual revenue was less than budgeted revenue by
($35,274,322.43); and WHEREAS FY 2016 General Fund actual operating expenditures and transfers were less than budgeted
operating expenditures and transfers by $30,207,900.05 resulting in a net overall operating shortfall for FY 2016 of ($5,066,422.38); and
WHEREAS the following Non–spendable reserves have been created: $391,239.32 to cover pre-payments and $143,526.99 for inventories; and
WHEREAS Restricted fund balance has been adjusted to $5,884,979.44 to reflect the restricted portion of the Property Tax Forfeiture (Land Sale) activity; and
WHEREAS per Miscellaneous Resolution #03043 a Budget Transition Account was created and an assignment of $32,541,850 is recommended to be used for FY 2020 and beyond; the assigned fund
balance has been updated to reflect the balance of funds available for future years; and WHEREAS assignments have been established to recognize planned use of fund equity to balance
budgets for FY 2017, $32,532,802; FY 2018, $28,481,122 and FY 2019, $23,927,546; and WHEREAS $20,868,433.38 earned as a result of Property Tax Forfeiture is assigned and reflects the
unrestricted portion of the Property Tax Forfeiture (Land Sale) activity; and WHEREAS the rates charged by the Information Technology fund do not include an amount required to
replace fully depreciated equipment and systems, and $14,010,183 has been assigned to continue to build a replacement fund for technology replacements and hardware, including the replacement of items
such as analog telephone system, fire arms training system, jury management replacement system, election equipment and various other systems that are part of the two-year County IT Master Plan; and
WHEREAS an assigned fund balance, in the amount of $12,000,000 has been created in order to meet future capital facility needs of the County; and
WHEREAS $10,000,000 is assigned for Catastrophic Claims for potential liabilities that are not able to be covered by insurance or the Building and Liability Fund; and
WHEREAS $10,000,000 is assigned for Financial System and Human Resource System replacements; request for proposal (RFP) issued and proposals under review; and
WHEREAS $10,000,000 is assigned to the Headlee Rollback and State Tax Exemptions for potential impact of Headlee property tax rollbacks and personal property tax loss reimbursements that may not be
received at 100% in future years; and WHEREAS an assignment of $10,000,000 has been established to cover unfunded mandates; and
WHEREAS an assigned fund balance, in the amount of $5,600,000, has been created for the Human Resources Department to conduct a County-wide salary structure study, workforce planning, recruiting
and employee retention needs, and potential HR consulting services; and WHEREAS $5,000,000 is assigned for Emergency Salaries for any potential needs that are beyond the
appropriated Emergency Salaries Reserve line item; and WHEREAS $4,086,500 is assigned for the Tri-Party Road Improvement program with $2,000,000 toward
FY 2017 projects and $2,086,500 representing prior year Tri-Party allocations not brought to the Board of Commissioners as of the end of FY 2016; and
WHEREAS $3,672,683 of previously budgeted but unspent funds, assigned for carry forwards in General Fund/General Purpose is requested to be appropriated to departments for use, as reviewed and
recommended by the Department of Management and Budget; and WHEREAS $3,000,000 is assigned for Data Privacy and Security; and
WHEREAS $3,000,000 is assigned to the DB Pension Contribution for any future required contributions; and
WHEREAS pursuant to Miscellaneous Resolution #89283, the Board of Commissioners established an assignment for Operational Improvements, which makes available a source of funds departments can use
to support innovative programs, providing the Board approves the use of the fund balance and the
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requesting department commits to a pay-back within six (6) years of the original allocation. The assigned fund balance of $3,000,000 is retained; and
WHEREAS subsequent to the events of September 11, 2001, the Administration reviewed the security of County facilities and operations and the assigned fund balance of $2,724,139 represents continued
funding for security improvements; and WHEREAS in the event of a Public Health outbreak or disaster, the County has taken a proactive
approach by assigning a portion of fund balance for pandemic response, in the amount of $2,041,000 for response to such an occurrence; and
WHEREAS $1,032,665 is assigned for the Local Road Improvement Matching Program with $1,000,000 toward FY 2017 projects and $32,665 representing allocations not brought to the Board of
Commissioners as of the end of FY 2016; and WHEREAS as a result of the County’s Business Continuity Planning Process a $1,000,000 assignment is
set aside for additional supplies and services that may be needed in the event of an emergency in order to continue key operations; and
WHEREAS an assigned fund balance, in the amount of $1,000,000, is retained for the potential use for the Water Resources Commissioner Long-Term Revolving Fund; and
WHEREAS $750,000 is assigned for Federal Regulatory Changes related to potential changes for inmate phone systems; and
WHEREAS $750,000 is assigned for potential future costs related to Michigan State Court Administrators Office (SCAO) Interpreter Fee requirements; and
WHEREAS $600,000 is assigned for Senior Services for various senior program needs; and WHEREAS $567,766 is assigned for Building Security Cameras and Consoles projects; and
WHEREAS a $560,000 assigned fund balance is for Board of Commissioners special projects; and WHEREAS $527,055 is from the closing of the Sheriff Aviation Fund and is assigned to fund any major
helicopter repairs; and WHEREAS an assignment of fund balance, in the amount of $500,000, has been created to cover
anticipated Human Resources – Legal Expenses, including actuary costs, court reporters and expert witness fees associated with union grievances; and
WHEREAS efforts are continuing to seek out new grants to assist Oakland County with enhancing operations and new programs, an assigned fund balance is continued for County matching fund
requirements of new grant opportunities in the amount of $500,000; and WHEREAS fund balance of $500,000 has been assigned to provide additional resources for Tax Tribunal
appeals if needed; and WHEREAS an assignment of $480,000 is continued to fund various County events and provide quality of
life initiatives to attract new businesses; and WHEREAS $238,654 is from the closing of the Community Partnership Fund and is assigned for
continuation of community programs; and WHEREAS pursuant to board action, an assignment of $150,000 is continued for a Buy Local program;
and WHEREAS $123,539 is from the closing of the Jail Commissary Fund and is assigned for inmate
programs; and WHEREAS $79,562.04 has been assigned for General Fund encumbrances obligated through the end of
FY 2016; and WHEREAS $44,201.11 represents the Child Care Fund encumbrances obligated through the end of FY
2016; and WHEREAS $13,756 is assigned to the Board of Commissioners Prescription Drug Discount Card
program based on royalty fee income received in FY 2016; and WHEREAS the General Appropriations Act (MR #14224) requires that appropriations accumulate at the
following three summary levels of expenditures within each County Department and are deemed maximum authorization for expenditures: Personnel Expenditures, Operating Expenditures and Internal
Support Expenditures and in reviewing the FY 2016 year-end financial reports, it was determined that budgets for departments for a number of line-items was not sufficient which caused the following
departments to go over budget: Probate Court, Prosecuting Attorney, Sheriff’s Office, Water Resources Commissioner, Central Services, Facilities Management, Human Resources, Public Services, Non
Departmental and Child Care Fund; a budget amendment is recommended for FY 2016 to cover the
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shortages in Personnel, Operating and Internal Support expenditures. Most of these amendments were covered by the departments from favorability in their other controllable categories. While individual
divisions may be over budget, the budget is controlled at the department level; and WHEREAS a budget amendment totaling $8,000 is recommended to reallocate funds from the Circuit
Court General Jurisdiction Civil Mediation Payments account (#10100-3010301-121150-240201) to the Judicial Administration's Professional Services expense account to partially offset the expenditure by the
Oakland County Bar Association related to their assistance for case evaluation; and WHEREAS the Sheriff's Office receipt of forfeiture/enhancement funds are recorded in separate restricted
funds that require a transfer to the General Fund for use of the monies. Transfers In from the various restricted funds in the amount of $36,952 is being recognized for eligible forensic lab, dispatch costs and
corrections officers training; and WHEREAS a budget amendment of $1,221,647 is recommended for the required payments to Oakland
County Community Mental Health Authority for one-half of Convention Facility Tax revenues earmarked for substance abuse prevention and treatment services; and
WHEREAS a budget amendment is recommended for the Fire Records Management Fund (#53100) in the amount of $19,677 to include the addition of Springfield Township Fire Department; and
WHEREAS a FY 2017 transfer of $65,000 is recommended from the Sheriff’s Office Law Enforcement Fund (#21341) to Motor Pool Fund (#66100) to cover the remainder of the cost for the purchase of a
replacement dive team van; total cost of the van is $145,000 of which $80,000 will be funded by the FY 2017 Motor Pool Fund capital budget; and
WHEREAS a budget amendment of $13,920 is recommended for the Clerk Survey Remonumentation (#29220) to reallocate line item budgets to reflect Amendment #1 within fifteen percent (15%) of the grant
agreement; and WHEREAS a budget amendment is recommended to recognize that the Department of Health and
Human Services Homeland Security Division has received additional funding from the Michigan Department of State Police, Emergency Management and Homeland Security Division through the 2014
Homeland Security Grant Program Agreement Amendment #1 in the amount of $68,991 which is within fifteen percent (15%) of the grant agreement; and
WHEREAS a budget amendment of $2,500 is recommended for the Community Corrections Comprehensive Plan Grant (#27370) to reallocate line item budgets to reflect Amendment #2 within
fifteen percent (15%) of the grant agreement; and WHEREAS a Parks and Recreation (#50800) budget amendment is recommended to transfer General
Program Administration funds in the amount of $169,558 from the Facilities Maintenance cost center to various cost centers incurring expenses during the fourth quarter of FY 2016; and
WHEREAS a Water Resources Commissioner budget amendment is recommended to transfer $1,439,727 from the Evergreen Farmington Sewage Disposal System Fund to the Clinton
Oakland/Evergreen Farmington Sewage Disposal System Infiltration and Inflow Reduction Project fund to pay project costs to reduce storm water inflow into the Evergreen Farmington Sewage Disposal System;
and WHEREAS a budget amendment in the amount of $4,500 is recommended for the Motor Pool Fund
(#66100) to correct budget from Planned Use of Balance to Budgeted Equity Adjustment accounts; and WHEREAS a budget amendment of $400 is recommended in the Motor Pool Fund (#66100) to accurately
reflect the Transfer In amount from the General Fund to correct Miscellaneous Resolution #16181 for Sheriff Law Enforcement Services in the Charter Township of Oxford; and
WHEREAS a budget amendment in the amount of $106,674 is recommended in the Information Technology Fund (#63600) to reallocate funds between divisions; and
WHEREAS a budget amendment is recommended in the amount of $74,445 to reallocate funds to General Fund/General Purpose departments to properly reflect actual activity within Internal Services
Insurance Fund expenditure account; and WHEREAS Parks and Recreation received donations totaling $1,117.79 for various programs; and
WHEREAS Department of Health and Human Services, Children’s Village division received donations for the period of July 2016 through September 2016 totaling $6,630 of which $390 were cash donations; and
WHEREAS the Department of Information Technology has requested write-offs totaling $87.45 for uncollectible credit card transactions; and
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WHEREAS Parks and Recreation has requested a write-off in the amount of $463.67 for uncollectible credit card transactions.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the report of operations for Fiscal Year 2016 and the results of operations by line-item after inclusion of expenditures, accruals,
encumbrances, appropriations carried-forward, transfers, adjustments, and closing entries are approved. BE IT FURTHER RESOLVED that the FY 2016 budget be amended pursuant to Schedules A, B and C.
BE IT FURTHER RESOLVED that various line items in the FY 2016 General Fund/General Purpose Budgets be amended to include $79,562.04 in outstanding purchase orders (encumbrances) for the
General Fund and $44,201.11 in outstanding purchase orders (encumbrances) for the Child Care Fund as detailed in the attached Encumbrance schedule.
BE IT FURTHER RESOLVED that adjustments to the General Fund Balance be approved as follows: Revenues under Expenditures (Result of FY 2016 activity) ($ 5,066,422.38)
Add to General Fund Balance: Committed to FY 2016 $29,363,330.00
Committed to FY 2019 14,704,572.00 Decrease in Restricted Funds 9,305,806.40
Animal Control Debt Services Y1-Y7 7,000,000.00 Homeland Security Enhancements 6,180,110.00
Health Care Impact 5,000,000.00 Technology Replacement/Hardware 4,489,817.00
Building Security Cameras and Consoles 1,475,220.00 Jail Alternative Prg Start Up 600,000.00
Sheriff Aviation 350,000.00 Microloan 200,000.00
Pandemic Response 159,000.00 Prior Years Encumbrances 153,041.08
Board of Commissioners’ Project 75,000.00 Rx Discount Card Program 10,031.00
Total Additions to General Fund Balance $79,065,927.48
Deduct from Unassigned Fund Balance Committed to FY 2020 and beyond ($32,541,850.00)
Property Tax Forfeiture Activities (12,061,810.04) Capital Reserve (7,000,000.00)
Catastrophic Claims (5,000,000.00) Headlee Rollback- State Tax Exemptions (5,000,000.00)
Unfunded Mandates (5,000,000.00) Committed to FY 2018 (1,634,693.00)
Committed to FY 2017 (1,351,621.00) Carryforwards (1,338,799.00)
Local Road Improvement Matching Program (1,032,665.00) Senior Services (600,000.00)
RCOC Triparty (177,264.00) Increase in Prepaids (42,117.30)
Increase in Inventories (2,149.36) Total Subtractions from General Fund Balance ($72,782,968.70)
Adjusted Total Including Additions and Subtractions $ 1,216,536.40
Unassigned Fund Balance at the Beginning of Year 1,745,930.91 Unassigned Fund Balance at the End of Year $ 2,962,467.31
BE IT FURTHER RESOLVED that $3,672,683 from the FY 2016 Assigned Fund Balance for Carry
Forwards be appropriated in FY 2016, as specified below, for departmental use:
GENERAL FUND (#10100)
Commissioners Minutes Continued. December 8, 2016
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Revenue 9010101-196030-665567 Encumb and Approp Carry Forward $ 3,672,683
Total General Fund Revenue $ 3,672,683 Expenditures
7010101-186130-788001 Treasurer Transfers Out – PWO Fund $ 81,500 1030801-184030-760157 Central Services Equipment 29,000
1060212-133120-760157 Health Division Equipment 48,000 1060212-133120-750280 Health Laboratory Supplies 3,000
1060212-133120-775754 Health Maintenance Department Charges 35,015 1090201-171000-731458 Econ Dev PEDS Prof Services 124,000
1090201-171000-730072 Econ Dev PEDS Advertising 25,000 1090201-174240-731458 Econ Dev PEDS-No Haz Prof. Services 42,081
3010101-121100-731822 Circuit Court Special Project 93,895 3010101-121100-750154 Circuit Court Expendable Equipment 158,883
3010301-121130-730450 Circuit Court Defense Attorney Fees 463,275 3010301-121130-730482 Circuit Court Defense Attorney Fees Trial 313,916
5010101-180010-731822 Board of Commissioners Special Projects 97,088 1010205-181010-731458 Compliance Office Professional Services 21,450
4030601-116220-730646 Sheriff’s Equipment Maintenance 175,000 4030601-110000-750170 Sheriff’s Other Expendable Equipment 16,585
1050102-183010-731073 Human Resources Legal Services 125,000 1050101-183010-731458 Human Resources Professional Services 40,800
9010101-153010-740135 Non Dept. Juvenile Resentencing 586,866 9090101-196030-740135 Non Dept. Misc. Capital Outlay 105,494
9090101-153000-740085 Non Dept. Local Road Funding Program 120,932 9010101-153010-740135 Non Dept. Tri Party 965,903
Total General Fund Expenditures $ 3,672,683
BE IT FURTHER RESOLVED that $8,000 be transferred in FY 2016 from the Circuit Court General Jurisdiction's Civil Mediation Payments revenue account (#10100-3010301-121150-240201) to the
Judicial Administration's Professional Services expense account to partially offset the expenditures by the Oakland County Bar Association related to their assistance for case evaluation.
GENERAL FUND (#10100)
Revenue FY 2016 3010301-121150-630245 Cir Crt Gen Jury - Civil Mediation Payments $8,000
Total Revenue $8,000 Expenditures
3010101-121100-713458 Cir Ct Jud Admin – Professional Services $8,000 Total Expenditures $8,000
BE IT FURTHER RESOLVED that the uncollectible debts, as recommended by Department of Management and Budget and detailed in the attached schedules are authorized to be written off.
BE IT FURTHER RESOLVED that the donations be recognized in the various Restricted Funds and Parks and Recreation Department.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of FY 2016 Year End Report on file in County Clerk’s office.
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16325
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET – APPROVAL OF FY 2016 DEFICIT ELIMINATION PLAN
Commissioners Minutes Continued. December 8, 2016
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To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 140 of 1971 requires that a Deficit Elimination Plan be formulated by the local unit of government and filed with the Michigan Department of Treasury when any governmental fund
experiences negative unrestricted fund balance and when any proprietary fund experiences negative unrestricted net position; and
WHEREAS Oakland County completed the fiscal year ending September 30, 2016 with two (2) funds with negative unassigned fund balances, which requires submission of a deficit elimination plan.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves submission of the attached Deficit Elimination Plan to the Michigan Department of Treasury.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE
Copy of Correspondence from Lynn Sonkiss, Manager, Fiscal Services Division Department of
Management and Budget on file in County Clerk’s office.
*MISCELLANEOUS RESOLUTION #16326 BY: General Government Committee, Christine Long, Chairperson
IN RE: CLERK/REGISTER OF DEEDS – 2017 SURVEY AND REMONUMENTATION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS this is an ongoing grant, and the twenty-fourth year of funding by the State of Michigan, Department of Licensing and Regulatory Affairs; and
WHEREAS the grant award of $361,530 consists of $261,530 in current program costs; and $100,000 as reimbursement to Register of Deeds Automation Fund; and
WHEREAS the grant will provide partial reimbursement for one (1) existing General Fund General Purpose full-time eligible Plat and Boundary Review Specialist position (#2010401-09329) that is in
charge of the monitoring and administrative matters of the program; and WHEREAS no additional personnel or local match is required; and
WHEREAS acceptance of this grant does not obligate the County to any future commitment; and WHEREAS approximately 4568 corners have been remonumented and approved by the Peer Review
process and 48 corners are currently being remonumented through the Remonumentation Program; and WHEREAS the grant agreement has completed the County Grant Review Process in accordance with the
Board of Commissioners’ Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Survey, Monumentation and Remonumentation Grant for the period of January 1, 2017 through December 31, 2017 in the amount of $361,530.
BE IT FURTHER RESOLVED that one (1) General Fund General Purpose full-time eligible Plat and Boundary Review Specialist position (#2010401-09329) will be partially reimbursed by the
Remonumentation program effective January 1, 2017 through December 31, 2017. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that with acceptance of the grant, the Oakland County Board of Commissioners hereby appoints the County Clerk/Register of Deeds, Lisa Brown as the Grant
Administrator as required by the State. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the
continuation of the Remonumentation Program. BE IT FURTHER RESOLVED that continuation of this grant does not obligate the County to any future
commitment, and any special revenue positions and other program costs associated with this grant are contingent upon future levels of grant funding.
Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
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713
Copy of Grant Review Sign Off – Clerk/Register of Deeds – 2017 Survey and Remonumentation Grant, Correspondence from Michael C. Barger, P.S., Manager, Office of Land Survey and Remonumentation
(OLSR), State of Michigan Department of Licensing and Regulatory Affairs and Grant No. BCC 17-63 between the State of Michigan Department of Licensing and Regulatory Affairs and Oakland County
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16326) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: CLERK/REGISTER OF DEEDS – 2017 SURVEY AND REMONUMENTATION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Michigan Department of Licensing and Regulatory Affairs (LARA), Bureau of Construction Codes, Office of Land Survey and Remonumentation awarded the Oakland County
Clerk/Register of Deeds funding in the amount of $361,530 for the Remonumentation program, with no County match required.
2. Of the total grant award, $261,530 will fund current program costs and $100,000 as reimbursement to the Register of Deeds Automation Fund (#21160) for expedited expenditures.
3. The grant funding period is January 1, 2017 through December 31, 2017. 4. The grant will partially reimburse one (1) existing full-time eligible GF/GP Plat and Boundary
Review Specialist, position #09329. 5. The future level of service, including personnel, will be contingent upon the level of funding
available from the State. 6. A budget amendment is recommended for Fiscal Year 2017 Special Revenue Budget to reflect
the new grant award as follows:
CLERK SURVEY REMONUMENTATION FUND (#29220) GR0000000345 Activity A, Analysis Type GLB, Bud Ref. 2017
Adopted Amended
Budget Amendment Budget
Revenues 2010401-172180-615571 Grant-State $267,395 ($ 5,865) $261,530
Total Revenues $267,395 ($ 5,865) $261,530
Expenditures 2010401-172180-702010 Salaries $ 20,000 ($14,070) $5,930
2010401-172180-730373 Contracted Services 22,080 $13,920 36,000 2010401-172180-730709 Fees-Per Diem 10,500 0 10,500
2010401-172180-731458 Professional Services 214,815 (5,715) 209,100 Total Expenditures $267,395 ($ 5,865) $261,530
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16327 BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT #3 OF THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND
COUNTY COMMUNITY MENTAL HEALTH AUTHORITY FOR SUICIDE PREVENTION SERVICES To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
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WHEREAS Miscellaneous Resolution (MR) #15179 approved an interlocal agreement between the Oakland County Community Mental Health Authority (CMH Authority) and Oakland County for the Health
Division to address youth suicide prevention in Oakland County through training of key community leaders from public health, schools, law enforcement, mental health and other community sectors and
implement suicide prevention programming for youth; and WHEREAS the CMH Authority has issued amendment #3 for the period of October 1, 2016 through
September 30, 2017 in the amount of $137,462, a decrease of $83,517 from FY 2016 funding of $220,979 which was primarily a one-time roll-over of funds from the first year of the grant; and
WHEREAS this amendment is sufficient to continue funding one (1) Special Revenue (SR) Full Time Eligible (FTE) Public Health Educator II position that was created in MR #15179; and
WHEREAS this Amendment has completed the Grant Review Process in accordance with the Board of Commissioners grant procedures and is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the CMH Authority’s amendment #3 of the Interlocal Agreement with Oakland County for suicide prevention
services in the amount of $137,462 for the period October 1, 2016 through September 30, 2017. BE IT FURTHER RESOLVED that acceptance of this amendment does not obligate the County to any
future commitment and continuation of the special revenue position in the grant is contingent upon continued future levels of grant funding.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Interlocal Agreement Amendment and approve changes and extensions not to exceed fifteen percent (15%).
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Grant Review Sign Off – Health and Human Services – Transforming Youth Suicide Prevention Grant – Amendment #3 and Oakland County Interlocal Agreement between Oakland County and the
Oakland County Community Mental Health Authority for Suicide Prevention Services Amendment #3 Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16327)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT #3
OF THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY FOR SUICIDE PREVENTION SERVICES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The resolution authorizes amendment #3 of the Oakland County Community Mental Health Authority (CMH Authority) Interlocal agreement with the Oakland County Health Division (OCHD)
in the amount of $137,462. 2. Grant funds will be used to train key community leaders from schools, law enforcement, the
community as well as youth and implement suicide prevention programming for youth. 3. The funding period will continue through September 30, 2017.
4. This amendment continues funding of one (1) Special Revenue (SR) Full Time Eligible Public Health Educator II position (#11673).
5. The future level of service, including personnel, will be contingent upon the level of funding available.
6. The FY 2017 – FY 2019 Special Revenue Budget is amended as follows: SUICIDE PREVENTION FUND (#28615)
GR0000000725/Budget Reference 2017 activity: GLB analysis: GLB FY 2017 – FY 2019
Revenues 1060233-133390-610313 Federal Operating Grants ($ 26,168)
Total Revenues ($ 26,168)
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Expenditures 1060233-133390-702010 Salaries ($ 1,482)
1060233-133390-722740 Fringe Benefits ( 74) 1060233-133390-730072 Advertising 4,400
1060233-133390-730373 Contracted Services ( 21,015) 1060233-133390-730555 Education Programs 2,000
1060233-133390-730926 Indirect Costs ( 2,169) 1060233-133390-730982 Interpreter Fees 600
1060233-133390-731388 Printing 5,441 1060233-133390-731941 Training 3,574
1060233-133390-732018 Travel and Conference ( 4,737) 1060233-133390-732165 Workshops and Meetings ( 6,600)
1060233-133390-750294 Materials & Supplies ( 16,000) 1060233-133390-750399 Office Supplies 500
1060233-133390-750448 Postage 250 1060233-133390-750567 Training-Educational Supplies 8,878
1060233-133390-774677 Insurance Fund ( 70) 1060233-133390-774636 Info Tech Operations 2,800
1060233-133390-778675 Telephone Communications ( 2,464) Total Expenditures ($ 26,168)
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*REPORT (MISC. #16328) BY: Human Resources Committee, Bob Hoffman, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - OAKLAND SCHOOLS, HOME VISITATION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on November 30, 2016, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
HUMAN RESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION #16328 BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - OAKLAND SCHOOLS, HOME VISITATION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Oakland Schools was awarded a one year grant by the Michigan Department of Education titled Home Visitation Grant; and
WHEREAS Oakland Schools intends to sub-award with Oakland County under the Home Visitation Grant to expand the Nurse Family Partnership program to the south end of Oakland County; and
WHEREAS the grant period is September 1, 2016 through August 31, 2017; and WHEREAS total grant funding for this project is in the amount of $126,106; and
WHEREAS the Home Visitation Grant requires the creation of one (1) Special Revenue (SR) Full Time Eligible (FTE) Public Health Nurse III position for the duration of this project; and
WHEREAS this Grant Agreement has completed the Grant Review Process in accordance with the Board of Commissioners grant procedures and is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Home Visitation Grant from Oakland Schools in the amount of $126,106, beginning September 1, 2016
through August 31, 2017.
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BE IT FURTHER RESOLVED to create one (1) SR FTE Public Health Nurse III position to provide Nurse Family Partnership model services to families in the south end of Oakland County for this project.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment and continuation of the special revenue position in the grant is contingent upon continued
future levels of grant funding. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Grant Agreement
and approve changes and extensions not to exceed fifteen percent (15%). Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution. GENERAL GOVERNMENT COMMITTEE
Copy of Grant Review Sign Off – Health Division – 2016/2017 Home Visiting Initiative, Oakland Schools
Purchase Order #15339-1, Correspondence from Brian J. Whiston, State Superintendent, Department of Education and Michigan Department of Education Office of Great Start/Early Childhood Development and
Family Education – Request for Proposals – Application for Section 32p(4) Home Visitation Grant Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16328)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - OAKLAND
SCHOOLS, HOME VISITATION GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds: 1. The Michigan Department of Education awarded Oakland Schools funding in the amount of
$126,106. Oakland Schools intends to sub-award the funding to Oakland County Department of Health and Human Services/Health Division.
2. The purpose of this grant is to expand the Nurse Family Partnership Program by one position in order to provide home visits, in the south end of Oakland County, to first time mothers, during and
after pregnancy, until the child is two years of age. 3. The funding period is September 1, 2016 through August 31, 2017.
4. Under this project, one (1) Special Revenue Full-Time Eligible Public Health Nurse III position will be created within the Health Infant Promotion unit of the Health Division.
5. The future level of service, including personnel, will be contingent upon the level of funding available.
6. The FY 2017 budget is amended as follows:
HOME VISITING INITIATIVE FUND (#28617) GR0000000776 / Budget Reference 2017 activity: GLB analysis: GLB
FY 2017
Revenues 1060291-133215-615571 State Operating Grants $ 126,106
Total Revenues $ 126,106
Expenditures 1060291-133215-702010 Salaries $ 67,387
1060291-133215-722740 Fringe Benefits 42,319 1060291-133215-731346 Personal Mileage 3,240
1060291-133215-731941 Training 6,608 1060291-133215-750399 Office Supplies 727
1060291-133215-750448 Postage-Standard Mailing 250 1060291-133215-750567 Training-Educational Supplies 1,250
1060291-133215-774677 Insurance Fund 375
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1060291-133215-774636 Info Tech Operations 2,800 1060291-133215-774637 Info Tech Managed Print Svcs 550
1060291-133215-778675 Telephone Communications 600 Total Expenditures $ 126,106
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16329 BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - FISCAL YEAR 2016/2017 OAKLAND INTERMEDIATE SCHOOL DISTRICT, GREAT PARENTS GREAT START
GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland Intermediate School District has awarded continuation funds to the Oakland
County Health Division for the purchase of educational supplies to be distributed to families served by the Nurse Family Partnership and Nurturing Parenting Programs; and
WHEREAS the grant period is October 1, 2016 through September 30, 2017; and WHEREAS the 2016/2017 Great Parents Great Start grant award remains the same as the previous year
in the amount of $31,500; and WHEREAS no additional personnel are needed to carry out this program; and
WHEREAS this Grant Agreement has completed the Grant Review Process in accordance with the Board of Commissioners grant procedures and is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts Great Parents Great Start Grant from the Oakland Intermediate School District in the amount of $31,500,
beginning October 1, 2016 through September 30, 2017. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Grant Agreement
and approve changes and extensions not to exceed fifteen percent (15%), which is consistent with the agreement as originally approved.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Grant Review Sign Off – Health Division – 2017 Great Parents, Great Start – Oakland, Oakland Schools Purchase Order #15341-1, Great Start 32 P Block Grant Early Childhood Evidenced Based
Programming Request for Proposal: 2016-2017 and Early Childhood Programming 2016-2017 Application Form Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16329)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - FISCAL YEAR
2016/2017 OAKLAND INTERMEDIATE SCHOOL DISTRICT, GREAT PARENTS GREAT START GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds:
1. The Oakland Intermediate School District has awarded the Oakland County Department of Health and Human Services/Health Division funding in the amount of $31,500.
2. This is the fourth year of this grant. 3. Funds will be used to purchase parent textbooks, screening tools (Adult-Adolescent Parenting
Inventory, Protective Factors Survey), and age-appropriate educational items for approximately 95 families with 135 children aged birth to five in the Nurturing Parenting Program. In addition, the
grant will provide age-appropriate educational items for approximately 100 families with children
Commissioners Minutes Continued. December 8, 2016
718
aged birth to two in the Nurse-Family Partnership Program. 4. The grant period extends from October 1, 2016 through September 30, 2017.
5. The Fiscal Year 2017 – FY 2019 Special Revenue Budget is amended as follows: HEALTH GREAT PARENTS GREAT START (#28608)
Budget Reference 2016/GR0000000667 FY 2017 – FY 2019
Revenues 1060231-133215-615571 State Operating Grants ($ 15,000)
1060231-133375-615571 State Operating Grants ( 16,500) Total Revenues ($ 31,500)
Expenditures 1060231-133215-750567 Training-Educational Supplies ($ 15,000)
1060231-133375-731388 Printing ( 500) 1060231-133375-750567 Training-Educational Supplies ( 16,000)
Total Expenditures ($ 31,500)
HEALTH GREAT PARENTS GREAT START (#28608) Budget Reference 2017/GR0000000667
FY 2017 – FY 2019
Revenues 1060230-133215-615571 State Operating Grants $ 15,000
1060230-133375-615571 State Operating Grants 16,500 Total Revenues $ 31,500
Expenditures 1060230-133215-750567 Training-Educational Supplies $ 15,000
1060230-133375-731388 Printing 500 1060230-133375-732018 Travel and Conference 500
1060230-133375-750567 Training-Educational Supplies 15,500 Total Expenditures $ 31,500
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16311 BY: Human Resources Committee, Bob Hoffman, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – ANNUAL LEAVE BUY BACK To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Merit Rule 23, Annual Leave, defines how annual leave will be accrued and used; and
WHEREAS Merit Rule 23.10, indicates that employees separated from County service shall be paid for unused time at their current hourly rate; and
WHEREAS the hourly rate of pay for most County employees is at its highest level at the time of separation from County employment; and
WHEREAS Merit Rule 23, indicates the maximum amount of annual leave accrual allowed based on years of service and overtime designation; and
WHEREAS there have been County employees who reach their maximum accrual amount of time allowed and are unable to take time off, thereby, losing earned annual leave time; and
WHEREAS there are a number of County employees who do not maintain sufficient annual leave banks to cover the time off they request; and
WHEREAS it is proposed to offer a once a year buy back of annual leave time to full-time employees who have a minimum of 60 hours in their annual leave bank; and
WHEREAS it is proposed that no employee can cash out annual leave time to less than 40 hours in their annual leave bank; and
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WHEREAS it is proposed that an employee may only cash out annual leave time in one hour increments; and
WHEREAS it is proposed that if the annual leave balance falls below the 60 hours between the submission of the request and the time of payment then the annual leave request to cash-out will be
denied; and WHEREAS all annual leave time cashed out is subject to all payroll income tax withholding requirements
as well as any garnishment, wage assignment, levy, income withholding order requirements, employee benefit contributions and/or arrearages; and
WHEREAS the annual leave time buy back may provide those employees who reach their maximum accrual allowance and would otherwise lose time an opportunity to cash out some of their annual leave
time; and WHEREAS the annual leave time buy back may also incentivize employees with insufficient leave banks
to build their banks for use or future cash out opportunities; and WHEREAS the County will realize incremental savings if annual leave is allowed to be paid out over a
period of time versus when an employee separates from County service as amounts being paid out on an annual basis may be at lower salary rates in comparison to future salary rates where general salary
increases and/or promotional salary increases have been added; and WHEREAS no additional funding is required as the annual leave buy back hours will be paid from the
Fringe Benefit Fund; and WHEREAS the Fringe Benefit Fund is where the accumulated annual leave liability is recorded and is the
source for annual leave cash out payments when employees separate from County service. NOW THEREFORE BE IT RESOLVED to approve a once a year buy back of annual leave time for full-
time employees at the employee’s current hourly rate of pay and where there is a minimum of 60 hours in their annual leave bank.
BE IT FURTHER RESOLVED that no employee can cash out annual leave time to less than 40 hours remaining in their annual leave bank.
BE IT FURTHER RESOLVED that the employee may request a minimum of 20 hours to a maximum of 40 hours of annual leave time to cash out and must be in one hour increments.
BE IT FURTHER RESOLVED that if the annual leave balance falls below the 60 hours between the submission of the request and the time of payment then the annual leave request to cash-out will be
denied. BE IT FURTHER RESOLVED that employees shall submit their requests for annual leave cash out by the
end of the second pay period in July of each calendar year. BE IT FURTHER RESOLVED that pay out for annual leave buy back will occur the second pay period in
August of each calendar year. BE IT FURTHER RESOLVED that the payment received as a result of annual leave cash out shall not be
included in the final average compensation (FAC) for employees on the defined benefit plan and no additional contributions will be made to an employee’s defined contribution plan by the County or the
employee as a result of the payment. BE IT FURTHER RESOLVED all annual leave time cashed out is subject to all payroll income tax
withholding requirements as well as any garnishment, wage assignment, levy, income withholding order requirements, employee benefit contributions and/or arrearages.
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution.
HUMAN RESOURCES COMMITTEE
FISCAL NOTE (MISC. #16311) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – ANNUAL LEAVE BUY BACK To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution authorizes the approval of offering a once a year buy back of annual leave time to
full-time employees who have a minimum of 60 hours in their annual leave bank.
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720
2. Merit Rule 23 outlines Annual Leave, how it is accrued and can be used. Employees who reach a minimum of 60 hours in their annual bank would have the opportunity to cash out some of their
annual leave time. It is proposed that no employee can cash out annual leave time to less than 40 hours in their annual leave bank.
3. Employees may request a minimum of 20 hours to a maximum of 40 hours of annual leave time to cash out and must be in one hour increments.
4. Employees will submit their requests for annual leave cash out by the end of the second pay period in July of each calendar year.
5. No additional funding is required as the annual leave buy back hours will be paid from the Fringe Benefit Fund, where accumulated annual leave liability is recorded and is the source for annual
leave cash out payments when employees separate from County service. 6. A budget amendment is not required.
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16312 BY: Human Resources Committee, Bob Hoffman, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT – CHANGE TO MERIT SYSTEM RULE 23 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the County Executive is proposing to offer an annual leave buy back opportunity once per
year that allows employees to cash out annual leave time; and
WHEREAS the Merit System Rules have been reviewed and it has been determined that changes are
necessary to Rule 23 to allow for this; and WHEREAS Section IV, Subsection A of the Merit System Resolution requires that all changes in the
rules and regulations of the Merit System shall be submitted to the Board of Commissioners at a regular meeting of the Board and shall become effective thirty (30) days after such meeting unless an
objection is received in writing by the Chairperson of the Board of Commissioners, in which case the objection shall become a matter of business at the next meeting of the Board.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes that the reading and distribution of this notice and copy of the proposed change to Merit System Rule 23 to all Commissioners present and absent, is considered as the official submission to the Board of
Commissioners of the described changes in Merit System Rule 23. BE IT FURTHER RESOLVED that changes to the Merit System Rules be cross referenced by the
appropriate Board of Commissioners' Resolution number authorizing such change. Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution. HUMAN RESOURCES COMMITTEE
Copy of Proposed Change in Merit System Rule on file in County Clerk’s office. FISCAL NOTE (MISC. #16312)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – CHANGE TO MERIT SYSTEM RULE 23
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The resolution authorizes changes to Merit Rule 23 to offer an annual leave buy back opportunity
once per year that allows employees to cash out annual leave time. 2. Section IV, Subsection A of the Merit System Resolution requires that all changes in rules and
regulations of the Merit System shall be submitted to the Board of Commissioners at a regular meeting of the Board and shall become effective thirty (30) days after such meeting unless an
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721
objection is received in writing by the Chairperson of the Board of Commissioners, in which case the objection shall become a matter of business at the next meeting of the Board.
3. The Oakland County Board of Commissioners authorizes that the reading and distribution of this notice and copy of the proposed change to Merit Rule 23 to all Commissioners present and
absent, is considered as the official submission to the Board of Commissioners of the described changes in Merit Rule 23.
4. Merit Rule changes will be cross referenced by the appropriate Board of Commissioners’ Resolution number authorizing such change.
5. A budget amendment is not required. FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16330
BY: Human Resources Committee, Bob Hoffman, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 1st QUARTERLY REPORT FOR FY 2017 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Salary Grades 1
- 21 provides a process for departments and employees to request a review of the salary grade placement of classifications; and
WHEREAS the 1st Quarterly Report for FY 2017 identifies the job studies conducted and the salary grade changes recommended by the Human Resources Department after completion of this review process;
and WHEREAS funding is available in the Classification and Rate Change fund to implement any GF/GP
salary grade changes resulting from this Salary Administration Plan Quarterly Report recommendation. NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes
implementation of the Salary Administration Plan 1st Quarterly Report for FY 2017. BE IT FURTHER RESOLVED to upwardly reclassify the following position:
From Classification Grade Points To Classification Grade Points
Inmate Caseworker Supervisor 14 481 Supervisor Sheriff Program Services 16 531 BE IT FURTHER RESOLVED to increase the total points and salary grade of the following classification:
Classification From Grade Points To Grade Points Victim Advocate 8 300 10 340
BE IT FURTHER RESOLVED to change the total points of the following classification with no change in salary grade:
Classification Grade From Points To Points Manager - Support Services 20 721 753
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution.
HUMAN RESOURCES COMMITTEE
Copy of Correspondence from Lori Taylor, Deputy Director – Human Resources, Oakland County and Oakland County Salary Administration First Quarterly Report for FY 2017 on file in County Clerk’s office.
FISCAL NOTE (MISC. #16330)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 1st QUARTERLY
REPORT FOR FY 2017 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
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722
1. The Human Resources Department, with approval from the Board of Commissioners, provides a process for departments and employees requesting a review of the salary grade placement
classifications for Grades 1 – 21. 2. The 1st Quarterly Report for FY 2017 identifies job studies conducted and salary grade changes
recommended by the Human Resources Department after completion of this review process. 3. One (1) new classification will be created: Supervisor Sheriff Program Services.
4. The salary grade of two (2) General Fund/General Purpose (GF/GP) Full-Time Eligible (FTE) positions (#11606, #06576) will be upwardly reclassified from Inmate Caseworker Supervisor
(grade 14) to Supervisor Sheriff Program Services (Grade 16). 5. The salary grade of classification Victim Advocate including three (3) GF/GP FTE positions
(#05783, #05785, #07183) will increase from grade 8 to grade 10. 6. One (1) classification point factors will change with no change in salary grade: Manager –
Support Services. 7. The position reclassifications will be effective December 10, 2016.
8. GF/GP positions will be funded from Non-Departmental Class and Rate Change. There is a net impact of $17,298 in FY 2017 and $21,417 in FY 2018 and FY 2019.
9. The FY 2017-2019 Budget is amended as follows:
GENERAL FUND (#10100) FY 2017 FY 2018-2019 Expenditures
9090101-196030-740037 Non-Dept-Class & Rate Change ($17,298) ($21,417) 4030301-112650-702010 Sheriff-Corr Svcs - Salaries 7,671 9,498
4030301-112650-722750 Sheriff-Corr Svcs - FB Workers Comp 103 127 4030301-112650-722760 Sheriff-Corr Svcs – FB Group Life 18 22
4030301-112650-722770 Sheriff-Corr Svcs - FB Retirement 2,125 2,631 4030301-112650-722790 Sheriff-Corr Svcs – FB FICA 587 727
4030301-112650-722810 Sheriff-Corr Svcs - FB Disability 120 149 4030301-112650-722820 Sheriff-Corr Svcs - FB Unemployment Ins. 16 20
4010101-135170-702010 Prosec. Atty -Admin. – Salaries 4,800 5,943 4010101-135170-722750 Prosec. Atty-Admin. –FB Workers Comp 64 80
4010101-135170-722760 Prosec. Atty-Admin. – FB Group Life 11 14 4010101-135170-722770 Prosec. Atty-Admin. – FB Retirement 1,330 1,646
4010101-135170-722790 Prosec. Atty-Admin. – FICA 368 455 4010101-135170-722810 Prosec. Atty-Admin. – FB Disability 75 93
4010101-135170-722820 Prosec. Atty-Admin. – FB Unemploy. Insur. 10 12 Total Expenditures $ 0 $ 0
FINANCE COMMITTEE
(The vote for this motion appears on page 758.) *MISCELLANEOUS RESOLUTION #16331
BY: Human Resources Committee, Bob Hoffman, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2017 – FISCAL YEAR 2018 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND
COUNTY DEPUTY SHERIFF’S ASSOCIATION (OCDSA) – LAW ENFORCEMENT UNIT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, the Oakland County Sheriff’s Office and the Oakland County Deputy Sheriff’s Association (OCDSA) – Law Enforcement Unit have negotiated a Collective Bargaining Agreement covering approximately 417 Sheriff’s Office employees; and
WHEREAS a two year Collective Bargaining Agreement has been reached for the period October 1, 2016
through September 30, 2018; and WHEREAS the parties have agreed to a 2% wage increase for Fiscal Year 2017 for all employees
represented by this bargaining unit, or a “Me Too” with the general, non-represented employees if a greater increase were approved, with the exception of the classifications of Dispatch Specialist and
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723
Dispatch Specialist Shift Leader; and WHEREAS new salary ranges have been established for the Dispatch Specialist and the Dispatch
Specialist Shift Leader classifications; and WHEREAS the parties have agreed to a 2% wage increase for Fiscal Year 2018 for all employees
represented by this bargaining unit, or a “Me Too” with the general, non-represented employees if a greater increase were approved; and
WHEREAS the parties have agreed to increase the number of hours that can be placed in the compensatory time bank from 48 hours to 56 hours; and
WHEREAS the parties have agreed to one employee per day (24 hour period) from the K-9 Unit, Accident Reconstruction Unit, and Arson Unit will be assigned to be on-call and will take the unit vehicle home and
will receive one hour pay at straight time for each day (24 hour period) on call; and WHEREAS the parties have agreed to increase Field Training Officer Pay and Dispatch Training Officer
Pay to one hour per shift (8 hours) at one and one-half times their hourly wage; and WHEREAS the parties have agreed to accept Parental Leave in accordance with Miscellaneous
Resolution #16137; and WHEREAS the parties have agreed to accept the increase to the 457 Deferred Compensation match for
participating represented employees from $300 to $1000, effective January 1, 2017; and WHEREAS the parties have agreed that the members of this bargaining unit may participate in the
County Annual Leave Buy Back Program; and WHEREAS the parties have agreed the members of this bargaining unit will not be subject to any
healthcare benefit modifications during calendar years 2017 and 2018; and WHEREAS the parties have agreed to update the Emergency Manager language in the collective
bargaining agreement to reflect the current statute; and WHEREAS this agreement provides that any employee benefit modifications and/or retirement benefit
modifications implemented on a countywide basis to general, non-represented employees that take effect during the duration of this Collective Bargaining Agreement shall be applied to employees represented by
this bargaining unit at the same time and in the same manner; and WHEREAS this agreement has been reviewed by your Human Resources Committee, which
recommends approval of the agreement. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed
Collective Bargaining Agreement between the County of Oakland, the Oakland County Sheriff’s Office and the Oakland County Deputy Sheriff’s Association – Law Enforcement Unit covering the period of
October 1, 2016 through September 30, 2018, and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached.
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution.
HUMAN RESOURCES COMMITTEE
Copy of Agreement between the County of Oakland, the Sheriff’s Office and the Oakland County Deputy Sheriff’s Association – Law Enforcement Services Incorporated by Reference. Original on file in County
Clerk’s office.
FISCAL NOTE (MISC. #16331) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - FISCAL YEAR 2017 – FISCAL YEAR 2018 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND
COUNTY DEPUTY SHERIFF’S ASSOCIATION (OCDSA) LAW ENFORCEMENT UNIT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The County of Oakland and the Oakland County Deputy Sheriff’s Association (OCDSA), covering
approximately 417 Sheriff’s Department employees have negotiated a two year Collective Bargaining Agreement for the period of October 1, 2016 through September 30, 2018.
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724
2. This agreement includes a 2% wage increase for members of this bargaining group, or a “Me Too” with the general, non-represented employees if a greater increase is approved; effective
October 1, 2016. 3. The agreement provides for an increased Deferred Compensation Match from $300 to $1,000 for
members of this bargaining unit participating in the County’s 457 Deferred Compensation program, estimated to cost $208,500, effective January 1, 2017.
4. Also, this agreement provides that employees represented by this bargaining unit will not be subject to any healthcare benefit modifications during calendar years 2017 and 2018 for all
eligible employees. 5. Dispatch Specialist (27 positions at 60 month step) and Dispatch Specialist Shift Leader (5
positions at 24 month step) classifications will receive an increase rate of pay per Appendix A; the total impact is $103,838.
6. Also, Field Training Officers will receive an increase rate of pay of one hour per shift (8 hours) to one and one-half times their hourly wage.
7. A budget amendment is required to amend the Fringe Benefit Fund for the County’s 457 Deferred Compensation program; and for the Dispatch Specialist and Dispatch Specialist Shift Leader
wage and fringe benefit increases.
GENERAL FUND (#10100) FY 2017 – FY 2019 Revenue
9010101-196030-665882 Planned Use of Balance $103,838 Total Revenues $103,838
Expenditure 4030701-116230-702010 Salaries Regular $ 74,865
4030701-116230-722900 Fringe Benefit Adjustment $ 28,973 Total Expenditure $103,838
FRINGE BENEFIT FUND (#67800) Revenue
9011501-183190-665882 Planned Use of Balance $208,500 Total Revenues $208,500
Expense 9011501-183190-730499 Deferred Comp-County Payment $208,500
Total Expense $208,500 FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16332
BY: Human Resources Committee, Bob Hoffman, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2017 – FISCAL YEAR 2018
COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY DEPUTY SHERIFF’S ASSOCIATION (OCDSA) – CORRECTIONS AND COURT SERVICES
UNIT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, the Oakland County Sheriff’s Office and the Oakland County Deputy Sheriff’s Association (OCDSA) – Corrections and Court Services Unit have negotiated a Collective
Bargaining Agreement covering approximately 337 Corrections and Court Services employees; and WHEREAS a two year Collective Bargaining Agreement has been reached for the period October 1, 2016 through September 30, 2018; and WHEREAS the parties have agreed to a 2% wage increase for Fiscal Year 2017 for all employees
represented by this bargaining unit, or a “Me Too” with the general, non-represented employees if a greater increase were approved ; and
WHEREAS the parties have agreed to a 2% wage increase for Fiscal Year 2018 for all employees represented by this bargaining unit, or a “Me Too” with the general, non-represented employees if a
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725
greater increase were approved; and WHEREAS the parties have agreed to increase the number of hours that can be placed in the
compensatory time bank, afforded to the Forensic Lab Specialists, from 48 hours to 56 hours; and WHEREAS the parties have agreed that one employee per day (24 hour period) from the Forensic
Laboratory will be assigned to be on-call and will take the laboratory vehicle home and will receive one hour pay at straight time for each day (24 hour period) on call; and
WHEREAS the parties have agreed to increase the rate of pay for Corrections Training Officers from one half hour to one hour per shift (8 hours) at one and one-half times their hourly wage; and
WHEREAS the parties have agreed to accept Parental Leave in accordance with Miscellaneous Resolution #16137; and
WHEREAS the parties have agreed to accept the increase to the 457 Deferred Compensation match for participating represented employees from $300 to $1000, effective January 1, 2017; and
WHEREAS the parties have agreed that the members of this bargaining unit may participate in the County Annual Leave Buy-Back Program; and
WHEREAS this agreement provides that employees represented by this bargaining unit will not be subject to any healthcare benefit modifications during calendar years 2017 and 2018; and
WHEREAS the parties have agreed to update the Emergency Manager language in the collective bargaining agreement to reflect the current statute; and
WHEREAS this agreement provides that any employee benefit modifications and/or retirement benefit modifications implemented on a countywide basis to general, non-represented employees that take effect
during the duration of this Collective Bargaining Agreement shall be applied to employees represented by this bargaining unit at the same time and in the same manner; and
WHEREAS this agreement has been reviewed by your Human Resources Committee, which recommends approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed Collective Bargaining Agreement between the County of Oakland, the Oakland Sheriff’s Office and the
Oakland County Deputy Sheriff’s Association – Corrections and Court Services Unit covering the period of October 1, 2016 through September 30, 2018, and that the Board Chairperson, on behalf of the County
of Oakland, is authorized to execute said agreement as attached. Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution. HUMAN RESOURCES COMMITTEE
Copy of Collective Bargaining Agreement between the County of Oakland, the Sheriff’s Office and the
Oakland County Deputy Sheriff’s Association – Corrections and Court Services Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16332)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT - FISCAL YEAR 2017 – FISCAL YEAR 2018
COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY DEPUTY SHERIFF’S ASSOCIATION (OCDSA) CORRECTIONS AND COURT SERVICES
UNIT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The County of Oakland and the Oakland County Deputy Sheriff’s Association (OCDSA), covering
approximately 337 Sheriff’s Department employees including Corrections Deputy I, Corrections Deputy II, Forensic Lab Specialist I and Forensic Lab Specialist II employees have negotiated a
two year Collective Bargaining Agreement for the period of October 1, 2016 through September 30, 2018.
2. This agreement includes a 2% wage increase for members of this bargaining group, or a “Me Too” with the general, non-represented employees if a greater increase is approved; effective
October 1, 2016.
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726
3. The agreement provides for an increased Deferred Compensation Match from $300 to $1,000 for members of this bargaining unit participating in the County’s 457 Deferred Compensation
program, estimated to cost $168,500, effective January 1, 2017. 4. Also, this agreement provides that employees represented by this bargaining unit will not be
subject to any healthcare benefit modifications during calendar years 2017 and 2018 for all eligible employees.
5. Members of this bargaining unit are eligible to receive on-call pay for Forensic Laboratory duty; and Field Training Pay for Corrections Training Officers will receive an increase rate of pay from
one half hour to one hour per shift (8 hours) at one and one-half times their hourly wage as stipulated in this agreement.
6. A budget amendment is required to amend the Fringe Benefit Fund for the County’s 457 Deferred Compensation program.
FRINGE BENEFIT FUND (#67800) FY 2017 – FY 2019
Revenue 9011501-183190-665882 Planned Use of Balance $168,500
Total Revenues $168,500
Expense 9011501-183190-730499 Deferred Comp-County Payment $168,500
Total Expense $168,500 FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16333
BY: Human Resources Committee, Bob Hoffman, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2017 – FISCAL YEAR 2018
COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE COMMAND OFFICERS ASSOCIATION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, the Oakland County Sheriff’s Office, and the Command Officers
Association (COA) have negotiated a Collective Bargaining Agreement covering approximately 115 Sheriff’s Department employees including Sergeant, Lieutenant and Captain; and
WHEREAS a two year Collective Bargaining Agreement has been reached for the period October 1, 2016 through September 30, 2018; and WHEREAS the parties have agreed to a 2% wage increase for Fiscal Year 2017 for all employees represented by this bargaining unit, or a “Me Too” with the general, non-represented employees if a
greater increase were approved; and WHEREAS the parties have agreed to a 2% wage increase for Fiscal Year 2018 for all employees
represented by this bargaining unit, or a “Me Too” with the general, non-represented employees if a greater increase were approved; and
WHEREAS the parties have agreed to accept the Parental Leave policy in accordance with Miscellaneous Resolution #16137; and
WHEREAS the parties have agreed to accept the increase to the 457 Deferred Compensation match for participating represented employees from $300 to $1000, effective January 1, 2017; and
WHEREAS the parties have agreed to increase assigned Captain Weekend Duty pay from $700 to $800; and
WHEREAS this agreement provides for members of the bargaining unit to participate in the County Annual Leave Buy Back Program; and
WHEREAS the parties have agreed to increase the employer contribution to the Health Savings Account from $75 per pay to $125 per pay; and
WHEREAS the parties have agreed to a compensatory time program for Lieutenants and Sergeants with up to a maximum of 56 hours in a compensatory time bank; and
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727
WHEREAS the parties have agreed that employees represented by this bargaining unit will not be subject to any healthcare benefit modifications during calendar years 2017 and 2018; and
WHEREAS this agreement provides for the establishment of a random drug testing program and reasonable suspicion testing; and
WHEREAS the parties have agreed that any discipline issued to members of this bargaining unit that is in excess of a two day suspension without pay shall proceed to arbitration; and
WHEREAS the parties agreed to update the Emergency Manager language in the collective bargaining agreement to reflect the current statute; and
WHEREAS this agreement provides for an additional day off for those employees who pass the fitness test if 60% of the bargaining unit passes physical fitness test; and
WHEREAS the parties have agreed to adopt the County’s Workplace Violence Policy; and WHEREAS this agreement provides that any employee benefit modifications and/or retirement benefit
modifications implemented on a countywide basis to general, non-represented employees that take effect during the duration of this Collective Bargaining Agreement shall be applied to employees represented by
this bargaining unit at the same time and in the same manner; and WHEREAS this agreement has been reviewed by your Human Resources Committee, which
recommends approval of the agreement. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed
Collective Bargaining Agreement between the County of Oakland, the Oakland County Sheriff’s Office and the Command Officers Association covering the period of October 1, 2016 through September 30,
2018, and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached.
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution.
HUMAN RESOURCES COMMITTEE
Copy of Summary of Agreement between the County of Oakland and the Oakland County Sheriff’s Office and the Command Officers Association and Agreement between the County of Oakland and Oakland
County Command Officer’s Association Sheriff’s Office – Sergeants, Lieutenants and Captains Incorporated by reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16333)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT - FISCAL YEAR 2017 – FISCAL YEAR 2018
COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE COMMAND OFFICERS ASSOCIATION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The County of Oakland and the Oakland County Sheriff’s Office, and the Command Officers Association (COA), covering approximately 115 Sheriff’s Office employees have negotiated a two
year Collective Bargaining Agreement for the period of October 1, 2016 through September 30, 2018.
2. This agreement includes a 2% wage increase for members of this bargaining group, or a “Me Too” with the general, non-represented employees if a greater increase is approved; effective
October 1, 2016 3. The agreement provides for an increased Deferred Compensation Match from $300 to $1,000 for
members of this bargaining unit participating in the County’s 457 Deferred Compensation program, estimated to cost $57,500, effective January 1, 2017.
4. With this agreement an increase to the employer contribution to the Health Savings Account from $75 per pay to $125 per pay was agreed to.
5. The Captain position classification of this bargaining unit is eligible to receive increased week-end duty pay from $700 to $800 as stipulated in this agreement.
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728
6. Also, this agreement provides that employees represented by this bargaining unit will not be subject to any healthcare benefit modifications during calendar years 2017 and 2018 for all
eligible employees 7. A budget amendment is required to amend the Fringe Benefit Fund for the County’s 457 Deferred
Compensation program. FRINGE BENEFIT FUND (#67800) FY 2017- FY 2019
Revenue 9011501-183190-665882 Planned Use of Balance $ 57,500
Total Revenue $ 57,500 Expense
9011501-183190-730499 Deferred Comp-County Payment ($ 57,500) Total Expense $ 57,500
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16313 BY: Planning and Building Committee, Philip Weipert, Chairperson
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS - APPROVAL OF OAKLAND COUNTY BROWNFIELD CONSORTIUM INTERLOCAL AGREEMENT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the United States Environmental Protection Agency has awarded $600,000 to the Oakland County Brownfield Consortium; and
WHEREAS the Cities of Farmington Hills, Ferndale, Hazel Park, Madison Heights, Pontiac and Southfield will enter into a memorandum of agreement with Oakland County pertaining to this grant; and,
WHEREAS the County’s Corporation Counsel has reviewed and approved an Interlocal Agreement between the County and the partner municipalities in Oakland County for the creation of the Oakland
County Brownfield Consortium; and WHEREAS the following Cities have approved the Interlocal Agreement: Farmington Hills, Ferndale,
Hazel Park, Madison Heights, Pontiac and Southfield; and WHEREAS the Cities of Farmington Hills, Ferndale, Hazel Park, Madison Heights, Pontiac and Southfield
will have $60,000 each to spend on environmental assessments on Brownfield sites in their cities as part of this grant; and
WHEREAS the remaining $240,000 of the grant will be spent on environmental investigations on Brownfield sites located in the other Cities, Villages and townships not associated as part of the Oakland
County Brownfield Consortium. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Interlocal Agreement and authorizes the Chairperson of the Board of Commissioners to sign the Agreement with all municipalities who have signed the Interlocal Agreement and passed a resolution in
support thereof. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of 2016 Oakland County Brownfield Consortium Agreement between Oakland County and
Farmington Hills, 2016 Oakland County Brownfield Consortium Agreement between Oakland County and the City of Ferndale, 2016 Oakland County Brownfield Consortium Agreement between Oakland County
and the City of Hazel Park, 2016 Oakland County Brownfield Consortium Agreement between Oakland County and the City of Madison Heights, 2016 Oakland County Brownfield Consortium Agreement
between Oakland County and the City of Pontiac, Michigan and 2016 Oakland County Brownfield Consortium Agreement between Oakland County and the City of Southfield Incorporated by Reference.
Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16313)
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729
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS - APPROVAL
OF OAKLAND COUNTY BROWNFIELD CONSORTIUM INTERLOCAL AGREEMENT To the Oakland and County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The United States Environmental Protection Agency has awarded $600,000 to the Oakland
County Brownfield Consortium. 2. The Cities of Farmington Hills, Ferndale, Hazel Park, Madison Heights, Pontiac and Southfield
will enter into a memorandum of agreement with Oakland County pertaining to this grant. 3. The Cities of the Oakland County Brownfield Consortium will have $60,000 each to spend on
environmental assessments on Brownfield sites in their cities as part of this grant. 4. The remaining $240,000 of the grant will be spent on environmental investigations on Brownfield
sites located in the other Cities, Villages and townships not associated as part of the Oakland County Brownfield Consortium.
5. The resolution approves an Interlocal Agreement between Oakland County and the cities of Farmington Hills, Ferndale, Hazel Park, Madison Heights, Pontiac and Southfield.
6. No budget amendment is required. FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*REPORT (MISC. #16314)
BY: Finance Committee, Thomas Middleton, Chairperson IN RE: FACILITIES MANAGEMENT - APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT
WITH RADEMACHER GROUP ONE, LLC, FOR 52-2 CLARKSTON DISTRICT COURT BUILDING To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced resolution, recommends the following
amendment: Amend the following in the seventh WHEREAS:
WHEREAS the new lease will have a term of ten years from June 1, 2016, to December 31, 2026 May 31, 2026, with the annual rent being the same as the current lease at $286,519.20,
with a 2% annual increase; and
Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report. FINANCE COMMITTEE MISCELLANEOUS RESOLUTION #16314
BY: Planning and Building Committee, Phillip Weipert, Chairperson IN RE: FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT
WITH RADEMACHER GROUP ONE, LLC, FOR 52-2 CLARKSTON DISTRICT COURT BUILDING To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland (“the County”) currently leases a building at 5850 Lorac Drive in
Clarkston, Michigan, to operate the 52-2 District Courthouse (Clarkston), a single-story structure with approximately 13,128 square feet of office and courtroom space, and approximately 100 parking spaces
on an approximate 2.16 acre lot; and WHEREAS the Parties entered into a lease dated June 1, 2011, with a five year base term and an
automatic five year extension through May 31, 2021; and WHEREAS during that five year extension, the landlord may terminate the lease with 365 days notice and
the current lease does not allow for additional extensions; and WHEREAS it is in the best interest of the County to ensure that the Court can continue to operate at this
location for the foreseeable future; and
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730
WHEREAS a new amendment to the lease has been negotiated and is attached hereto; and WHEREAS the terms of the new lease are substantially the same as the previous lease; and
WHEREAS the new lease will have a term of ten years from June 1, 2016, to December 31, 2026, with the annual rent being the same as the current lease at $286,519.20, with a 2% annual increase; and
WHEREAS starting in year three, a 3% annual rent increase will take effect; and WHEREAS the County will have the right to terminate the new lease with 365 days advanced notice
starting in year seven; and WHEREAS the Court Administrator and Judges of the 52-2 District Court have reviewed and agreed to
the terms of the new lease. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves and accepts the terms and conditions of the attached lease for the 52-2 District Courthouse (Clarkston) located at 5850 Lorac Drive in Clarkston, Michigan, with the Landlord, Rademacher Group
One, LLC. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs it Chairperson or
his designee to execute the attached lease and all other related documents between the County and Rademacher Group One, LLC.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Amendment #1 to Lease between The County of Oakland and Rademacher Group One, LLC Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16314)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: FACILITIES MANAGEMENT - APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH
RADEMACHER GROUP ONE, LLC, FOR 52-2 CLARKSTON DISTRICT COURT BUILDING To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution authorizes an amendment to the original lease agreement (approved via MR
#11052) with Rademacher Group One, LLC for the building located at 5850 Lorac Drive in Clarkson, Michigan that provides facilities for the 52-2 District Court.
2. The new lease agreement provides the Court to continue to occupy the existing courthouse for a ten year term with the right to terminate the new lease upon 365 days advanced notice starting in
year seven. 3. The term of the new lease shall commence June 1, 2016 and expire on May 31, 2026. Rent for
the initial term will be $23,877 per month or $286,519 annually. Rent shall increase at a rate of 2% per year beginning June 1, 2017 to May 31, 2018 and shall increase at a rate of 3% per year
for the remainder of the lease. 4. The following budget amendment is recommended to the FY 2018 – FY 2019 Budget for the cost
stated in the lease agreement. GENERAL FUND (#10100) FY 2018 FY 2019
Revenues
9010101-196030-665882 Planned Use of Balance $ 974 $ 3,945 Total Revenues $ 974 $ 3,945
Expenditures
3020301-121020-731626 Rent $ 974 $ 3,945 Total Expenditures $ 974 $ 3,945
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
Commissioners Minutes Continued. December 8, 2016
731
*MISCELLANEOUS RESOLUTION #16334 BY: Planning and Building Committee, Philip Weipert, Chairperson IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2016 GRANT PROGRAM ACCEPTANCE – REMOVE OBSTRUCTIONS – RUNWAY 9R PHASE 2 –
DESIGN To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland is in receipt of Michigan Department of Transportation Grant Contract
No. 2017-0280, for State funds in the amount of $30,150 for the development and improvement of Oakland County International Airport; and
WHEREAS the project consists of the design of obstruction removal for Runway 9R at Oakland County International Airport; and
WHEREAS the Michigan Department of Transportation shall act as agent on behalf of the County in the administration of the project; and
WHEREAS the development project as offered and approved by the Michigan Department of Transportation requires a local grant match of $3,350 which is available from the Airport Fund; and
WHEREAS the Airport Committee has reviewed the project and recommends acceptance of the grant contract; and
WHEREAS the attached contract has completed County Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures; and
WHEREAS no application was requested from Oakland County; therefore, the application provisions of MR #13180 do not apply.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the grant contract in an amount not to exceed $33,500, which includes a local grant match of $3,350, which is
available from the Airport Fund. BE IT FURTHER RESOLVED that the acceptance of this grant does not obligate the County to any
further commitment. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is
authorized to execute the grant contract. Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Grant Review Sign Off – Central Services/Aviation – 2016 Oakland County International Airport
Grant Program – Remove Obstructions – Runway 9R Phase 2 Design and Contract No. 2017-0280 Michigan Department of Transportation Oakland County Contract for a State/Local Airport Project
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16334) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2016 GRANT PROGRAM ACCEPTANCE – REMOVE OBSTRUCTIONS – RUNWAY 9R PHASE 2 –
DESIGN To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Oakland County has received Michigan Department of Transportation Grant Contract No. 2017-
0280, for State funds in the amount of $30,150 and a required local grant match of $3,350 for the development and improvement of Oakland County International Airport.
2. The project consists of the design of obstruction removal for Runway 9R at Oakland County International Airport.
3. The Airport Committee has reviewed the project and recommends acceptance of the grant contract.
4. This contract will be in effect from the date of award through eighteen (18) months.
Commissioners Minutes Continued. December 8, 2016
732
5. The total cost of the project is $33,500 with $30,150 of the cost from State funds, and $3,350 from the Airport Fund resources for the grant match.
6. The Michigan Department of Transportation shall act as agent on behalf of the County in the administration of the project.
7. No General fund appropriation is required. Funding is available within the Airport Fund. FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16335
BY: Planning and Building Committee, Philip Weipert, Chairperson IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND SOUTHWEST AIRPORT – 2016
GRANT PROGRAM ACCEPTANCE – CONDUCT MASTER PLAN STUDY – AIRPORT LAYOUT PLAN UPDATE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is in receipt of Michigan Department of Transportation Grant Contract No. 2017-0284, Federal Project No. B-26-0152-1215, for Federal funds in the amount of $240,930, and
State funds in the amount of $13,385 for the development and improvement of Oakland Southwest Airport; and
WHEREAS the project consists of conducting a Master Plan Study and Airport Layout Plan Update at Oakland Southwest Airport; and
WHEREAS the Michigan Department of Transportation shall act as agent on behalf of the County in the administration of the project; and
WHEREAS the development project as offered and approved by the Michigan Department of Transportation requires a local grant match of $13,385 which is available from the airport fund; and
WHEREAS the Airport Committee has reviewed the project and recommends acceptance of the grant contract; and
WHEREAS the attached contract has completed the grant review process in accordance with the Board of Commissioners Grant Acceptance Procedures; and
WHEREAS no application was requested from Oakland County; therefore, the application provisions of MR #13180, do not apply.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the grant contract in an amount not to exceed $267,700, which includes a local grant match of $13,385
available from the airport fund. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is
authorized to execute the grant contract. Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Grant Review Sign Off – Central Services/Aviation – 2016 Oakland Southwest Airport Grant
Program Acceptance – Conduct Master Plan Study – Airport Layout Plan Update and Contract No. 2017-0284 Michigan Department of Transportation Oakland County Contract for a Federal/State/Local Airport
Project Under the Block Grant Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16335)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF CENTRAL SERVICES – OAKLAND SOUTHWEST AIRPORT – 2016 GRANT
PROGRAM ACCEPTANCE – CONDUCT MASTER PLAN STUDY – AIRPORT LAYOUT PLAN UPDATE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
Commissioners Minutes Continued. December 8, 2016
733
1. Oakland County has received Michigan Department of Transportation Grant Contract No. FM 63-08-MP, Federal Project No. B-26-0152-1215, for Federal funds in the amount of $240,930, State
funds in the amount of $13,385 and a required local grant match of $13,385 for the development and improvement of Oakland Southwest Airport.
2. The project consists of conducting a Master Plan Study and Airport Layout Plan Update at Oakland Southwest Airport.
3. The Airport Committee has reviewed the project and recommends acceptance of the grant contract.
4. This contract will be in effect from the date of award through twenty (20) years. 5. The total cost of the project is $267,700 with $240,930 of the cost from Federal funds, $13,385 of
the cost from State funds, and $13,385 from the Airport Fund resources for the grant match. 6. The Michigan Department of Transportation shall act as agent on behalf of the County in the
administration of the project. 7. No General fund appropriation is required. Funding is available within the Airport Fund.
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16336 BY: Planning and Building Committee, Philip J. Weipert, Chairperson
IN RE: OAKLAND COUNTY PARKS AND RECREATION COMMISSION - REQUEST FOR APPROVAL TO AMEND PROFESSIONAL SERVICES CONTRACT WITH KATHERINE’S CATERING
FOR FOOD AND BEVERAGE SERVICES To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the County and E.A. Fuller Oak Management Corporation (“Oak Management”) entered into a
lease dated December 14, 2006 (MR #06245) and amended January 1, 2008 (“Lease”) for food and beverages services for Oakland County Parks and Recreation Commission (“OCPRC”) facilities; and
WHEREAS the Lease provides for an expiration on December 31, 2015; and WHEREAS the Oakland County Board of Commissioners passed Miscellaneous Resolution #06245
stating, “…no further extensions beyond December 31, 2015 shall be made to this lease without an appropriate RFP process’ and that current Oakland County Purchasing Policies would be followed; and
WHEREAS it was the recommendation of the Oakland County Parks and Recreation Commission at its April 14, 2015 meeting, that the Oakland County Board of Commissioners approve and authorize a
license agreement and professional services contract with Katherine’s Catering for the operation of the Lyon Oaks Grill Room and Conference Center and the White Lake Oaks Conference Center and Grill
Room for a five-year contract beginning January 1, 2016, with two optional five-year extensions at the Oakland County Parks and Recreation Commission’s sole discretion; and
WHEREAS the first year of operation at the facilities proved that the existing model was not feasible, and at subsequent meetings among Katherine’s Catering Oakland County LLC, and OCPR staff, and Park
Commissioners it was determined that splitting the grill room operation and conference center operation would provide the best and highest level of service to our guests and residents; and
WHEREAS an amendment was developed for the current contract to allow Oakland County Parks and Recreation to operate the grill rooms and Katherine’s Catering Oakland County LLC to provide the food
and beverage service for conference center; and WHEREAS the Oakland County Parks and Recreation Commission hereby recommends that the
Oakland County Board of Commissioners approve the attached amendment to the Katherine’s Catering Oakland County LLC contract that expires December 31, 2017.
WHEREAS the Oakland County Parks and Recreation Commission directed staff, at a special Park Commission meeting, to prepare and release and request for proposal (RFP) for a new conference center
food and beverage caterer for 2018. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the attached amendment to the professional services contract with Katherine’s Catering Oakland County LLC for the operation of the Lyon Oaks Conference Center and the White Lake Oaks
Conference Center contract that expires December 31, 2017.
Commissioners Minutes Continued. December 8, 2016
734
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs its Chairperson or designee to execute the attached amendment to the professional services contract with Katherine’s
Catering Oakland County LLC. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PLANNING AND BUILDING COMMITTEE
Copy of Oakland County Compliance Office Purchasing Division License and Professional Services
Contract Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16336) IN RE: OAKLAND COUNTY PARKS AND RECREATION COMMISSION - REQUEST FOR APPROVAL
TO AMEND PROFESSIONAL SERVICES CONTRACT WITH KATHERINE’S CATERING OAKLAND COUNTY LLC FOR FOOD AND BEVERAGE SERVICES
To the Oakland and County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. At their April 14, 2015 meeting the Oakland County Parks and Recreation Commission recommended to the Oakland County Board of Commissioners to approve and authorize a
license agreement and professional services contract with Katherine’s Catering Oakland County LLC for the operation of the Lyon Oaks Grill Room and Conference Center and the White Lake
Oaks Conference Center and Grill Room for a five-year contract beginning January 1, 2016, with two optional five-year extensions at the Oakland County Parks and Recreation Commission’s
sole discretion. 2. The first year of operation at the facilities proved that the existing model was not feasible to
continue with, and at subsequent meetings between Katherine’s Catering Oakland County LLC and OCPR staff and Parks Commissioners it was determined that splitting the grill room operation
and conference center operation would provide the best and highest level of service to our guests and residents.
3. A contract amendment is recommended by the Oakland County Parks and Recreation Commission to allow Oakland County Parks and Recreation to operate the grill rooms and
Katherine’s Catering Oakland County LLC to provide the food and beverage service for conference center events and banquets through December 31, 2017.
4. The original contract required reimbursement payment of utilities of $74,572 for FY 2016 by the contractor, however the amended contract reduces the FY 2016 utility reimbursement by 50%
with the remainder to be written off. 5. Contract amendment specifies that half of the outstanding unpaid FY 2016 utilities owed by the
contractor, $37,286, be paid monthly to Oakland County with $800 due on the 20th calendar day of each month, beginning January 20, 2017.
6. Amended contract states the County will be responsible for the FY 2017 and future utility costs with no contractor reimbursement for the FY 2017 and future utility costs.
7. A budget amendment is not required at this time. However, an additional resolution and subsequent fiscal note, expected in February 2017, will address operational changes for taking
over the grill room operations and address utility expenses to be paid by Katherine’s Catering regarding Parks and Recreation running the grill room operations.
8. The budget amendment below reflects the adjustment to the allowance for uncollectible accounts receivable that was set up with the FY 2016 closing process.
PARKS AND RECREATION (FUND #50800) FY 2017
Revenues 5060666-160666-665882 Planned Use of Balance ($23,705)
5060456-160044-670456 Prior Year Adjustments 15,892 5060426-160044-670456 Prior Year Adjustments 7,813
$ - 0-
Commissioners Minutes Continued. December 8, 2016
735
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16315 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE - ESTABLISHMENT OF STANDARD LAW ENFORCEMENT SERVICES CONTRACT RATES AND CONTRACT APPROVAL - JANUARY 1, 2017 THROUGH DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to
enter into contracts with townships, villages and cities for the purpose of providing Sheriff patrol services; and
WHEREAS the County Executive and the Sheriff developed the 2017/2018 contract rates for the period commencing January 1, 2017, through December 31, 2018; and
WHEREAS these rates have been through the County Executive review process. NOW THEREFORE BE IT RESOLVED that the following rates be established per officer for Law
Enforcement Services for the period January 1, 2017, through December 31, 2018:
Contract 2017 2018 Captain $189,033 $193,719
Lieutenant $161,575 $165,857 Patrol Sergeant $147,881 $151,775
Det. Sergeant $150,121 $154,173 Dep II (w/fill) $148,840 $152,754
Dep II (no-fill) $129,269 $132,792 Dep II (no-fill/no vehicle) $120,540 $123,673
Patrol Inv. $131,509 $135,190 Dep I (no-fill) $121,561 $124,930
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #16315) BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: SHERIFF'S OFFICE - ESTABLISHMENT OF STANDARD LAW ENFORCEMENT SERVICES CONTRACT RATES AND CONTRACT APPROVAL - JANUARY 1, 2017 THROUGH DECEMBER 31,
2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. This resolution establishes Law Enforcement Services contract rates for the twenty-four (24)
month period of January 1, 2017 through December 31, 2018. 2. The proposed contract rates cover direct operational costs.
3. The new two year rates reflect the latest contracted position numbers, salary, fringe benefits, and operating costs; and impact the Adopted Budgeted Sheriff Special Deputy revenues.
4. The FY 2017 - FY 2019 budgets are amended as follows: GENERAL FUND (#10100)
Revenue FY 2017 FY 2018/2019 4030601-110000-632093 Sheriff Special Deputy $773,108 $1,968,708
9010101-196030-665882 Planned Use of Balance ($773,108) ($1,968,708) Total Revenues $ 0 $ 0
FINANCE COMMITTEE
Commissioners Minutes Continued. December 8, 2016
736
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16316 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE - ESTABLISHMENT OF LAW ENFORCEMENT SERVICES CONTRACT OVERTIME RATES - JANUARY 1, 2017 THROUGH DECEMBER 31, 2018
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is the policy of the Oakland County Board of Commissioners to authorize the Sheriff's Office to enter into contractual agreements with various communities and organizations for the purpose of
providing deputies for traffic and security assignments for various activities and events; and WHEREAS the Sheriff's Office will provide assistance based on the availability of officers at the
appropriate overtime rate and will invoice the requesting agency at rates established by the Board of Commissioners; and
WHEREAS overtime rates have been developed for the period January 1, 2017 through December 31, 2018; and
WHEREAS the Board of Commissioners desires to have rates consistent with the Law Enforcement Patrol Services Contract rates for governmental units within Oakland County as a service to its citizenry,
and rates which conform to estimated costs for all non-Oakland County communities and organizations. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners establishes the
following hourly overtime rates for the period January 1, 2017, through December 31, 2018, for each officer for the purpose of providing contracted traffic and security services:
Contract 2017 2018 Lieutenant $87.39 $89.15
Sergeant $79.34 $80.93 Deputy II $66.26 $67.58
Deputy I $60.83 $62.04 BE IT FURTHER RESOLVED that contracts for Sheriff's Traffic and Security Assistance for activities and
events within a community which is under contractual agreement for Sheriff's Law Enforcement Patrol Services, may be entered into at the prevailing, established contract overtime rates, upon the review and
approval of the Management and Budget Department. Such approval or disapproval of mini-contracts will be provided to the Public Services Committee on a semi-annual basis.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
FISCAL NOTE (MISC. #16316)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE - ESTABLISHMENT OF LAW ENFORCEMENT SERVICES CONTRACT
OVERTIME RATES - JANUARY 1, 2017 THROUGH DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. This resolution establishes Law Enforcement Services contract overtime rates for the twenty-four
(24) month period January 1, 2017 through December 31, 2018. 2. The FY 2017/FY 2018/FY 2019 Adopted Budget reflects estimated costs and revenues
associated with these rates. Therefore, no budget amendment is recommended at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16317
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE - ESTABLISHMENT OF JAIL BOARDING FEES - JANUARY 1, 2017
THROUGH DECEMBER 31, 2018
Commissioners Minutes Continued. December 8, 2016
737
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #15288, the Oakland County Board of Commissioners established daily jail boarding fee rates 2016; and
WHEREAS by adoption of Miscellaneous Resolution #15288, the Board of Commissioners also continued the policy of not charging a daily jail boarding fee rate for the period January 1, 2016 through December
31, 2016 for the housing of prisoners for local units of government within Oakland County; and WHEREAS the County Executive and the Sheriff are recommending that the 2017/2018 cost to house
prisoners at the Oakland County Jail be extended for the one year period commencing January 1, 2017 to December 31, 2017 and the 2018 rate be increased by 2.5%; and
WHEREAS these rates have been through the County Executive Review process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners establishes jail
boarding fee rates for the housing of out-of-County prisoners at the Oakland County Jail of $115.63 per day for 2017 and $118.52 per day for 2018.
BE IT FURTHER RESOLVED that the Board of Commissioners continues the policy of not charging a daily rate for the housing of prisoners at the Oakland County Jail for local units of government within
Oakland County for the period January 1, 2017 through December 31, 2018. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE FISCAL NOTE (MISC. #16317)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE - ESTABLISHMENT OF JAIL BOARDING FEES - JANUARY 1, 2017
THROUGH DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. This resolution establishes Law Enforcement Services jail boarding fees for the twenty-four (24)
month period January 1, 2017 through December 31, 2018. 2. The proposed 2017 Jail Boarding Fee is estimated at $115.63 per day and represents a one year
extension of the 2016 rate. In addition, the proposed 2018 rate is estimated at $118.52 per day; a 2.5% rate increase from 2017.
3. Resolution continues the Board of Commissioners policy of not charging a daily rate for the housing of prisoners at the Oakland County Jail to local units of government within Oakland
County. 4. No budget amendment is recommended at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16337 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE TOWNSHIP OF ADDISON, JANUARY 1, 2017 - DECEMBER 31, 2018
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Addison Township, to provide law enforcement services to this community; and
WHEREAS the Township of Addison has expressed an interest in entering into a new, two (2) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the
Commissioners Minutes Continued. December 8, 2016
738
Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement with the Township of Addison.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement from the Township of Addison, accompanied by a certified
copy of the resolution of the Township Board accepting the Agreement, and upon the further acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners
authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same.
BE IT FURTHER RESOLVED to continue the following GF/GP positions in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: #4030618-09196, 03212, 06025, 06649, 07044,
09756 and 11835. BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be
contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2017 – 2018 Law Enforcement Services Agreement with Addison Township Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16337)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
TOWNSHIP OF ADDISON, JANUARY 1, 2017 – DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Charter Township of Addison has requested that the Oakland County Sheriff provide law
enforcement services to this community. 2. Miscellaneous Resolution (MR) #16315 authorized the established rates and contract language
for two (2) calendar years 2017 and 2018; the rates stated in this agreement are consistent with the rates established by this resolution. Also, MR #16316 authorized overtime rates for the
calendar years 2017 and 2018. 3. The dates of the agreement are January 1, 2017 through December 31, 2018.
4. The resolution authorizes the continuation of the following positions within the e Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: 4030618-09196, 03212, 06025, 06649,
07044, 09756 and 11835; the number of contracted positions at this community remains at 7. 5. A budget amendment is not required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16338 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF BRANDON, JANUARY 1, 2017 - DECEMBER 31, 2018
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with the Charter Township of Brandon, to provide law enforcement services to this community; and
Commissioners Minutes Continued. December 8, 2016
739
WHEREAS the Charter Township of Brandon has expressed an interest in entering into a new, two (2) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement with the Charter
Township of Brandon. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2017-
2018 Law Enforcement Services Agreement from the Charter Township of Brandon, accompanied by a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further
acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County
of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same.
BE IT FURTHER RESOLVED to continue the following GF/GP positions in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: #4030619-07523, 01452, 01845, 02076, 02917,
03490, 04605, 04609, 07280, 07035, 11564 and 11675. BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be
contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2017 – 2018 Law Enforcement Services Agreement with the Charter Township of Brandon Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16338)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF BRANDON, JANUARY 1, 2017 – DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Charter Township of Brandon has requested that the Oakland County Sheriff provide law
enforcement services to this community. 2. Miscellaneous Resolution (MR) #16315 authorized the established rates and contract language
for two (2) calendar years 2017 and 2018; the rates stated in this agreement are consistent with the rates established by this resolution. Also, MR #16316 authorized overtime rates for the
calendar years 2017 and 2018. 3. The dates of the agreement are January 1, 2017 through December 31, 2018.
4. The resolution authorizes the continuation of the following positions within the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: 4030619-07523, 01452, 01845, 02076,
02917, 03490, 04605, 04609, 07280, 07035, 11564 and 11675; the number of contracted positions at this community remains at 12.
5. A budget amendment is not required at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16339
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF COMMERCE, JANUARY 1, 2017 - DECEMBER 31, 2018
Commissioners Minutes Continued. December 8, 2016
740
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Commerce Township, to provide law enforcement services to this community; and
WHEREAS the Charter Township of Commerce has expressed an interest in entering into a new, two (2) year, law enforcement service agreement; and
WHEREAS the Charter Township of Commerce would like to change one (1) Deputy II (no-fill) to a Patrol Investigator for the new agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement with the Charter
Township of Commerce. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2017-
2018 Law Enforcement Services Agreement from the Charter Township of Commerce, accompanied by a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further
acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County
of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same.
BE IT FURTHER RESOLVED that one (1) four wheel drive marked vehicle with mobile radio, prep radio, MDC and Video Camera be added to the County fleet to satisfy the requirements of the change from a
Deputy II to a Patrol Investigator. BE IT FURTHER RESOLVED to continue the following GF/GP positions in the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office: #4030620-07553, 06939, 10310, 00505, 01595, 01882, 02645, 03059, 05224, 05572, 06439, 06940, 07528, 07603, 07815, 07817, 07936, 07949, 07950,
07951, 08036, 09206, 10286, 10311, 10312, 10313, 10314, 11027, 11287, 11419, 11420, and 11628. BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be
contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2017 – 2018 Law Enforcement Services Agreement with the Charter Township of Commerce Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16339)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF COMMERCE, JANUARY 1, 2017 – DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Charter Township of Commerce has requested that the Oakland County Sheriff provide law
enforcement services to this community. 2. Miscellaneous Resolution (MR) #16315 authorized the established rates and contract language
for two (2) calendar years 2017 and 2018; the rates stated in this agreement are consistent with the rates established by this resolution. Also, MR #16316 authorized overtime rates for the
calendar years 2017 and 2018. 3. The dates of the agreement are January 1, 2017 through December 31, 2018.
Commissioners Minutes Continued. December 8, 2016
741
4. The resolution authorizes the continuation of the following positions within the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: #4030620-07553, 06939, 10310, 00505,
01595, 01882, 02645, 03059, 05224, 05572, 06439, 06940, 07528, 07603, 07815, 07817, 07936, 07949, 07950, 07951, 08036, 09206, 10286, 10311, 10312, 10313, 10314, 11027, 11287, 11419,
11420 and 11628; the number of contracted positions at this community remains at 32. 5. The amendment also adds one (1) new marked AWD Explorer patrol vehicle with prep at a total
cost of $26,884 to the county fleet; also adds one (1) mobile data computer (MDC) with camera at a total cost of $11,349; and one (1) mobile/prep radio at a total cost of $4,500 and one (1) hand
held portable radio costing $3,300 for a total capital cost transfer from GFGP Non-Departmental Contingency line item of $46,033.
6. The Sheriff’s Office Fiscal Years 2017, 2018, and 2019 Adopted budgets will be amended accordingly, and will be reviewed yearly pending renewal of this contract according to authorized
rates and position changes. 7. The Fiscal Year 2017-2019 budgets are amended as follows:
GENERAL FUND (#10100)
Revenue FY 2017 FY 2018-FY 2019 4030601-110000-632093 Sheriff Special Dep. $ 1,680 $ 2,398
9090101-196030-665882 Planned Use of Balance $ 31,219 $23,068 Total Revenues $ 32,899 $25,466
Expenditures 4030601-116180-776661-40040 Lease Vehicle $ 26,791 $17,322
4030601-116180-776659-40040 Motor Pool Fuel $ 4,125 $ 5,500 4030601-116180-772618-40040 Equipment Rental $ 1,150 $ 1,533
4030601-116180-773535-40040 CLEMIS $ 833 $ 1,111 Total Expenditures $ 32,899 $25,466
Capital Costs 4030601-116180-788001-66100 Transfer Out- Motorpool $ 26,884
4030601-116180-788001-53600 Transfer Out- Radio $ 7,800 4030601-116180-788001-63600 Transfer Out- Info Tech $ 11,349
9090101-196030-730359 Contingency ($ 46,033) Total Capital Cost $ 0
MOTOR POOL FUND (#66100) FY 2017 FY 2018-FY 2019
Revenue 1030811-184010-631071 Leased Equipment $ 12,991 $17,322
1030811-184010-631610 Productive Labor $ 4,600 $ 0 1030811-184010-631463 Parts and Accessories $ 9,200 $ 0
1030811-184010-630833 Gasoline Oil Grease Chgs $ 4,125 $ 5,500 1030811-184010-695500-10100 Transfer In - Gen. Fund $26,884 $ 0
1030811-184010-665882 Planned Use of Balance ($36,410) ($ 6,568) Total Revenue $21,390 $16,254
Expenses
1030811-184010-750210 Gasoline Charges $ 4,125 $ 5,500 1030811-184010-750413 Parts and Accessories $ 9,200 $ 0
1030811-184010-761156 Depreciation Vehicles $ 8,065 $10,754 1030811-184010-796500 Budget Equity Adjustment $ 0 $ 0
Total Expenses $ 21,390 $16,254
RADIO COMMUNICATIONS FUND (#53600) Revenue
1080310-115150-695500-10100 Transfer In- Gen. Fund $ 7,800 1080310-115150-665882 Planned Use of Balance ($ 7,800)
Total Revenue $ 0
Commissioners Minutes Continued. December 8, 2016
742
CLEMIS FUND (#53500) Revenue
1080305-116080-630931 In-Car Terminals $ 833 $ 1,111 1080305-116080-665882 Planned Use of Balance ($ 833) ($ 1,111)
Total Revenue $ 0 $ 0
INFORMATION TECHNOLOGY (#63600) Revenue
1080601-152096-630658 Equipment Rental $ 1,150 $ 1,533 1080601-152096-695500-10100 Transfer In- Gen. Fund $11,349 $ 0
1080601-152096-665882 Planned Use of Balance ($11,349) $ 0 Total Revenue $ 1,150 $ 1,533
Expense
1080601-152096-761121 Depreciation Equip. $ 1,150 $ 1,533 Total Expense $ 1,150 $ 1,533
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16340 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF HIGHLAND, JANUARY 1, 2017 - DECEMBER 31, 2018
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Highland Township, to provide law enforcement services to this community; and
WHEREAS the Charter Township of Highland has expressed an interest in entering into a new, two (2) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement with the Charter
Township of Highland. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2017-
2018 Law Enforcement Services Agreement from the Charter Township of Highland, accompanied by a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further
acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County
of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same.
BE IT FURTHER RESOLVED to continue the following GF/GP positions in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: #4030621-07133, 06709, 02708, 04604, 06026,
06713, 07038, 07111, 07322, 07957, 07958, 09028, 09190, 09427, 09902, 11300, and 11301. BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be
contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. December 8, 2016
743
Copy of Oakland County Sheriff’s Office 2017 – 2018 Law Enforcement Services Agreement with the Charter Township of Highland Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16340)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF HIGHLAND, JANUARY 1, 2017 – DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Charter Township of Highland has requested that the Oakland County Sheriff provide law
enforcement services to this community. 2. Miscellaneous Resolution (MR) #16315 authorized the established rates and contract language
for two (2) calendar years 2017 and 2018; the rates stated in this agreement are consistent with the rates established by this resolution. Also, MR #16316 authorized overtime rates for the
calendar years 2017 and 2018. 3. The dates of the agreement are January 1, 2017 through December 31, 2018.
4. The resolution authorizes the continuation of the following positions within the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: 4030621-07133, 06709, 02708, 04604,
06026, 06713, 07038, 07111, 07322, 07957, 07958, 09028, 09190, 09427, 09902, 11300 and 11301; the number of contracted positions at this community remains at 17.
5. A budget amendment is not required at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16341
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF INDEPENDENCE, JANUARY 1, 2017 - DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter
into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with
Independence Township, to provide law enforcement services to this community; and WHEREAS the Charter Township of Independence has expressed an interest in entering into a new, two (2)
year, law enforcement service agreement; and WHEREAS the Sheriff is in agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the
Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement with the Charter Township of Independence.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement from the Charter Township of Independence, accompanied by
a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of
Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same. BE IT FURTHER RESOLVED to continue the following GF/GP positions in the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office: #4030622-07217, 06941, 07218, 09878, 11787,
Commissioners Minutes Continued. December 8, 2016
744
01558, 01770, 01841, 02594, 02692, 03210, 04711, 04713, 05573, 05690, 06023, 07527, 07841, 08117, 08118, 08119, 09627, 09628, 09877, 10177, 10384, 10525, 10916, 10917, 11309 and 11627.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2017 – 2018 Law Enforcement Services Agreement with the
Charter Township of Independence Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16341) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF INDEPENDENCE, JANUARY 1, 2017 – DECEMBER 31, 2018
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Charter Township of Independence has requested that the Oakland County Sheriff provide law enforcement services to this community.
2. Miscellaneous Resolution (MR) #16315 authorized the established rates and contract language for two (2) calendar years 2017 and 2018; the rates stated in this agreement are consistent with
the rates established by this resolution. Also, MR #16316 authorized overtime rates for the calendar years 2017 and 2018.
3. The dates of the agreement are January 1, 2017 through December 31, 2018. 4. The resolution authorizes the continuation of the following positions within the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office: #4030622-07217, 06941, 07218, 09878, 11787, 01558, 01770, 01841, 02594, 02692, 03210, 04711, 04713, 05573, 05690, 06023, 07527,
07841, 08117, 08118, 08119, 09627, 09628, 09877, 10177, 10384, 10525, 10916, 10917, 11309 and 11627; the number of contracted positions at this community remains at 31.
5. A budget amendment is not required at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16342
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF LYON, JANUARY 1, 2017 - DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter
into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with
Lyon Township, to provide law enforcement services to this community; and WHEREAS the Charter Township of Lyon has expressed an interest in entering into a new, two (2) year,
law enforcement service agreement; and WHEREAS the Sheriff is in agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the
Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement with the Charter Township of Lyon.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement from the Charter Township of Lyon, accompanied by a certified
copy of the resolution of the Township Board accepting the Agreement, and upon the further acceptance of
Commissioners Minutes Continued. December 8, 2016
745
the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same. BE IT FURTHER RESOLVED to continue the following GF/GP positions in the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office: #4030623-11788, 06937, 01382, 02523, 03201, 06276, 06711, 07279, 09302, 10029, 10637, 10783, 10784, 11615, 11616, 11617, 11618, 11619, 11789
and 11890. BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be
contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2017 – 2018 Law Enforcement Services Agreement with the Charter Township of Lyon Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16342)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF LYON, JANUARY 1, 2017 – DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Charter Township of Lyon has requested that the Oakland County Sheriff provide law
enforcement services to this community. 2. Miscellaneous Resolution (MR) #16315 authorized the established rates and contract language
for two (2) calendar years 2017 and 2018; the rates stated in this agreement are consistent with the rates established by this resolution. Also, MR #16316 authorized overtime rates for the
calendar years 2017 and 2018. 3. The dates of the agreement are January 1, 2017 through December 31, 2018.
4. The resolution authorizes the continuation of the following positions within the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: #4030623-11788, 06937, 01382, 02523,
03201, 06276, 06711, 07279, 09302, 10029, 10637, 10783, 10784, 11615, 11616, 11617, 11618, 11619, 11789 and 11890; the number of contracted positions at this community remains at 20.
5. A budget amendment is not required at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16343
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF OAKLAND, JANUARY 1, 2017 - DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter
into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with
Oakland Township, to provide law enforcement services to this community; and WHEREAS the Charter Township of Oakland has expressed an interest in entering into a new, two (2) year,
law enforcement service agreement; and WHEREAS the Sheriff is in agreement.
Commissioners Minutes Continued. December 8, 2016
746
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the
Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement with the Charter Township of Oakland.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement from the Charter Township of Oakland, accompanied by a
certified copy of the resolution of the Township Board accepting the Agreement, and upon the further acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of
Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same. BE IT FURTHER RESOLVED to continue the following GF/GP positions in the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office: #4030624-00780, 01139, 01816, 06942, 07015, 07956, 09208, 09399, 09400, 09674, 10052, 10432, 11393, 11394, 11486, 11791, and 11792.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2017 – 2018 Law Enforcement Services Agreement with the Charter Township of Oakland Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16343)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF OAKLAND, JANUARY 1, 2017 – DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Charter Township of Oakland has requested that the Oakland County Sheriff provide law
enforcement services to this community. 2. Miscellaneous Resolution (MR) #16315 authorized the established rates and contract language
for two (2) calendar years 2017 and 2018; the rates stated in this agreement are consistent with the rates established by this resolution. Also, MR #16316 authorized overtime rates for the
calendar years 2017 and 2018. 3. The dates of the agreement are January 1, 2017 through December 31, 2018.
4. The resolution authorizes the continuation of the following positions within the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: #4030624-00780, 01139, 01816, 06942,
07015, 07956, 09208, 09399, 09400, 09674, 10052, 10432, 11393, 11394, 11486, 11791, and 11792; the number of contracted positions at this community remains at 17.
5. A budget amendment is not required at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16344
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF ORION, JANUARY 1, 2017 - DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter
into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
Commissioners Minutes Continued. December 8, 2016
747
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Orion Township, to provide law enforcement services to this community; and
WHEREAS the Charter Township of Orion has expressed an interest in entering into a new, two (2) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement with the Charter
Township of Orion. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2017-
2018 Law Enforcement Services Agreement from the Charter Township of Orion, accompanied by a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further
acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County
of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same.
BE IT FURTHER RESOLVED to continue the following GF/GP positions in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: #4030625-06938, 06738, 08091, 11830, 01253,
01648, 02654, 02950, 03329, 03347, 04603, 04712, 06710, 07221, 07281, 07522, 07526, 07952, 07954, 07973, 07974, 07975, 08092, 08093, 09265, 10526, 11406, 11651, 11652 and 11793.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2017 – 2018 Law Enforcement Services Agreement with the
Charter Township of Orion Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16344) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF ORION, JANUARY 1, 2017 – DECEMBER 31, 2018
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Charter Township of Orion has requested that the Oakland County Sheriff provide law enforcement services to this community.
2. Miscellaneous Resolution (MR) #16315 authorized the established rates and contract language for two (2) calendar years 2017 and 2018; the rates stated in this agreement are consistent with the
rates established by this resolution. Also, MR #16316 authorized overtime rates for the calendar years 2017 and 2018.
3. The dates of the agreement are January 1, 2017 through December 31, 2018. 4. The resolution authorizes the continuation of the following positions within the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office: #4030625-06938, 06738, 08091, 11830, 01253, 01648, 02654, 02950, 03329, 03347, 04603, 04712, 06710, 07221, 07281, 07522, 07526,
07952, 07964, 07973, 07974, 07975, 08092, 08093, 09265, 10526, 11406, 11551, 11652 and 11793; the number of contracted positions at this community remains at 30.
5. A budget amendment is not required at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
Commissioners Minutes Continued. December 8, 2016
748
*MISCELLANEOUS RESOLUTION #16345 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF OXFORD, JANUARY 1, 2017 - DECEMBER 31, 2018
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Oxford Township, to provide law enforcement services to this community; and
WHEREAS the Charter Township of Oxford has expressed an interest in entering into a new, two (2) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement with the Charter
Township of Oxford. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2017-
2018 Law Enforcement Services Agreement from the Charter Township of Oxford, accompanied by a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further
acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County
of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same.
BE IT FURTHER RESOLVED to continue the following GF/GP positions in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: #4030626-09676, 09461, 09451, 09454, 09455,
09456, 09457, 09458, 09459, 09460, 10030, 10179, 10309, 11296, 11297 and 11884. BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be
contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2017 – 2018 Law Enforcement Services Agreement with the Charter Township of Oxford Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16345)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CHARTER TOWNSHIP OF OXFORD, JANUARY 1, 2017 – DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The Charter Township of Oxford has requested that the Oakland County Sheriff provide law
enforcement services to this community. 2. Miscellaneous Resolution (MR) #16315 authorized the established rates and contract language
for two (2) calendar years 2017 and 2018; the rates stated in this agreement are consistent with the rates established by this resolution. Also, MR #16316 authorized overtime rates for the
calendar years 2017 and 2018. 3. The dates of the agreement are January 1, 2017 through December 31, 2018.
4. The resolution authorizes the continuation of the following positions within the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: #4030626-09676, 09461, 09451, 09454,
Commissioners Minutes Continued. December 8, 2016
749
09455, 09456, 09457, 09458, 09459, 09460, 10030, 10179, 10309, 11296, 11297 and 11884; the number of contracted positions at this community remains at 16.
5. A budget amendment is not required at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16346
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE - LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF
PONTIAC, JANUARY 1, 2017 - DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter
into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and WHEREAS since August 1, 2011 the County of Oakland and the Oakland County Sheriff have contracted
with the City of Pontiac, to provide law enforcement services to this community; and WHEREAS the City of Pontiac has expressed an interest in entering into a new, two (2) year, law
enforcement service agreement; and WHEREAS the Sheriff is in agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the
Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement with the City of Pontiac. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2017-
2018 Law Enforcement Services Agreement from the City of Pontiac, and upon the further acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners
authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same.
BE IT FURTHER RESOLVED to continue the following GF/GP positions in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: #4030629-11093,11094, 11095, 11096, 11097,
11098, 11099, 11100, 11101, 11102, 11795, 11113, 11114, 11115, 11116, 11117, 11118, 11119, 11120, 11121, 11122, 11123, 11124, 11125, 11126, 11127, 11128, 11129, 11130, 11131, 11132, 11133, 11134,
11135, 11136, 11137, 11138, 11139, 11140, 11141, 11142, 11143, 11144, 11145, 11146, 11147, 11148, 11149, 11150, 11151, 11152, 11153, 11154, 11155, 11156, 11157, 11158, 11159, 11160, 11161, 11162,
11163, 11164, 11165, 11166, 11167, 11168, 11169, 11170, 11171, 11172, 11173, 11174, 11175, 11176, 11177, 11178, 11179, 11180, 11181, 11182, 11183, 11184, 11185, 11794, 11310, 11311, 11312,11318,
11074, 11075, 11076, and 11077. BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be
contingent upon the level of funding associated with this agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2017 – 2018 Law Enforcement Services Agreement with the City of Pontiac Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16346)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE
CITY OF PONTIAC, JANUARY 1, 2017 – DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
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750
1. The City of Pontiac has requested that the Oakland County Sheriff provide law enforcement services to this community.
2. Miscellaneous Resolution (MR) #16315 authorized the established rates and contract language for two (2) calendar years 2017 and 2018; the rates stated in this agreement are consistent with
the rates established by this resolution. Also, MR #16316 authorized overtime rates for the calendar years 2017 and 2018.
3. The dates of the agreement are January 1, 2017 through December 31, 2018. 4. The resolution authorizes the continuation of the following positions within the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office: #4030629-11093, 11094, 11095, 11096, 11097, 11098, 11099, 11100, 11101, 11102, 11795, 11113, 11114, 11115, 11116, 11117, 11118,
11119, 11120, 11121, 11122, 11123, 11124, 11125, 11126, 11127, 11128, 11129, 11130, 11131, 11132, 11133, 11134, 11135, 11136, 11137, 11138, 11139, 11140, 11141, 11142, 11143, 11144,
11145, 11146, 11147, 11148, 11149, 11150, 11151, 11152, 11153, 11154, 11155, 11156, 11157, 11158, 11159, 11160, 11161, 11162, 11163, 11164, 11165, 11166, 11167, 11168, 11169, 11170,
11171, 11172, 11173, 11174, 11175, 11176, 11177, 11178, 11179, 11180, 11181, 11182, 11183, 11184, 11185, 11794, 11310, 11311, 11312, 11318, 11074, 11075, 11076 and 11077; the
number of contracted positions at this community remains at 93. 5. A budget amendment is not required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16347
BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF ROCHESTER HILLS, JANUARY 1, 2017 - DECEMBER 31, 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter
into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with
Rochester Hills, to provide law enforcement services to this community; and WHEREAS the City of Rochester Hills has expressed an interest in entering into a new, two (2) year, law
enforcement service agreement; and WHEREAS the Sheriff is in agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the
Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement with the City of Rochester Hills.
BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement from the City of Rochester Hills, accompanied by a certified
copy of the resolution of the City Council accepting the Agreement, and upon the further acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of Commissioners authorizes
its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland. BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement,
and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that community's governing body resolution approving same.
BE IT FURTHER RESOLVED to continue the following GF/GP positions in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office: #4030617-06463, 06464, 04602, 02226, 02853,
06462, 07129, 09339, 09678, 10385, 00796, 01080, 01116, 01148, 01607, 02233, 02604, 02728, 02927, 03119, 03434, 03601, 04601, 04714, 05260, 05414, 05692, 05803, 06022, 06024, 06277, 06278, 06280,
06281, 06283, 06712, 06750, 06813, 06932, 06933, 06934,06935, 06936, 07130, 07131, 07132, 07211, 07212, 07901, 07946, 09335, 09336, 09337, 09677, 09918, 09919, 10631, 11430, 11604, and 11605.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
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751
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2017 – 2018 Law Enforcement Services Agreement with the City of
Rochester Hills Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16347) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF ROCHESTER HILLS, JANUARY 1, 2017 – DECEMBER 31, 2018
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The City of Rochester Hills has requested that the Oakland County Sheriff provide law enforcement services to this community.
2. Miscellaneous Resolution (MR) #16315 authorized the established rates and contract language for two (2) calendar years 2017 and 2018; the rates stated in this agreement are consistent with
the rates established by this resolution. Also, MR #16316 authorized overtime rates for the calendar years 2017 and 2018.
3. The dates of the agreement are January 1, 2017 through December 31, 2018. 4. The resolution authorizes the continuation of the following positions within the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office: #4030617-06463, 06464, 04602, 02226, 02853, 06462, 07129, 09339, 09678, 10385, 00796, 01080, 01116, 01148, 01607, 02233, 02604,
02728, 02927, 03119, 03434, 03601, 04601, 04714, 05260, 05414, 05692, 05803, 06022, 06024, 06277, 06278, 06280, 06281, 06283, 06712, 06750, 06813, 06932, 06933, 06934, 06935, 06936,
07130, 07131, 07132, 07211, 07212, 07901, 07946, 09335, 09336, 09337, 09677, 09918, 09919, 10631, 11430, 11604, and 11605; the number of contracted positions at this community remains
at 60. 5. A budget amendment is not required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16348 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE - STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF SPRINGFIELD, JANUARY 1, 2017 - DECEMBER 31, 2018
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services; and
WHEREAS for several years the County of Oakland and the Oakland County Sheriff have contracted with Springfield Township, to provide law enforcement services to this community; and
WHEREAS the Charter Township of Springfield has expressed an interest in entering into a new, two (2) year, law enforcement service agreement; and
WHEREAS the Sheriff is in agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and, subject to the following paragraph, agrees to be bound by the terms and conditions contained in the Oakland County Sheriff's Office 2017-2018 Law Enforcement Services Agreement with the Charter
Township of Springfield. BE IT FURTHER RESOLVED that upon receipt of a final, executed Oakland County Sheriff's Office 2017-
2018 Law Enforcement Services Agreement from the Charter Township of Springfield, accompanied by a certified copy of the resolution of the Township Board accepting the Agreement, and upon the further
acceptance of the above Agreement by the Oakland County Sheriff, the Oakland County Board of
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752
Commissioners authorizes its Chairperson to execute and enter into this Agreement on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Oakland County Clerk shall maintain a file for the above Agreement, and upon receipt of a final, executed copy of the above Agreement, together with a certified copy of that
community's governing body resolution approving same. BE IT FURTHER RESOLVED to continue the following GF/GP positions in the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office: #4030628-07220, 02516, 05223, 06021, 06279, 07948, 07953, 09207, 09675, 10031, and 10380.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of positions be contingent upon the level of funding associated with this agreement.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Sheriff’s Office 2017 – 2018 Law Enforcement Services Agreement with the
Charter Township of Springfield Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16348) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF SPRINGFIELD, JANUARY 1, 2017 – DECEMBER 31, 2018
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Charter Township of Springfield has requested that the Oakland County Sheriff provide law enforcement services to this community.
2. Miscellaneous Resolution (MR) #16315 authorized the established rates and contract language for two (2) calendar years 2017 and 2018; the rates stated in this agreement are consistent with
the rates established by this resolution. Also, MR #16316 authorized overtime rates for the calendar years 2017 and 2018.
3. The dates of the agreement are January 1, 2017 through December 31, 2018. 4. The resolution authorizes the continuation of the following positions within the Contracted Patrol
Unit/Patrol Services Division of the Sheriff’s Office: #4030628-07220, 02516, 05223, 06021, 06279, 07948, 07953, 09207, 09675, 10031 and 10380; the number of contracted positions at
this community remains at 11. 5. A budget amendment is not required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16349 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF’S OFFICE- LAW ENFORCEMENT SERVICES FOR PARKS AND RECREATION COMMISSION FOR 2017/2018
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contractual agreements for the purpose of Law Enforcement; and
WHEREAS the Sheriff’s Office and Parks and Recreation Commission currently have a contract for Law Enforcement Services; and
WHEREAS the current contract will expire on December 31, 2016; and WHEREAS the Parks and Recreation Commission has requested that the contract be continued for the
next two years; and WHEREAS the rates in the attached contract are consistent with the rates as established by this board for
the local units of government; and
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753
WHEREAS this contract has been through the County Executive review process. NOW THEREFORE BE IT RESOLVED that the Oakland County Sheriff’s Office is hereby authorized to
enter into a contract for Law Enforcement Services with the Parks and Recreation Commission for 2017/2018 at the rates provided in the attached contract.
BE IT FURTHER RESOLVED that the continuation of the positions in this agreement be contingent on future contract renewal.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Oakland County Parks and Recreation Commission Contract for Sheriff Law Enforcement
Services 2017 – 2018 Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16349) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF'S OFFICE - LAW ENFORCEMENT SERVICES FOR PARKS AND RECREATION COMMISSION FOR 2017/2018
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Resolution authorizes a two year extension of contractual agreement between the Sheriff’s Office and Parks and Recreation Commission for the period January 1, 2017 through December 31,
2018. 2. The contract rates are consistent with the rates as established by this board for the local units of
government for twenty-four (24) months for calendar years 2017 and 2018. Also, Miscellaneous Resolution #16316 authorized overtime rates for the calendar years 2017 and 2018.
3. The resolution authorizes the continuation of the following positions which consist of: twenty-eight (28) Part-Time Non-Eligible (PTNE) Mounted Deputy’s; thirty-one (31) PTNE Park Deputy’s,
one (1) Full-Time Eligible (FTE) Sergeant (#4030616-01788); one (1) FTE Lieutenant (#4030616-01946) and two (2) FTE Deputy II positions (#4030616-02092 and 11421).
4. Revenue and expense budgets were amended for the FY 2017 - 2019 Adopted Budget process; a budget amendment is not required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16350 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – MICHIGAN DEPARTMENT OF CORRECTIONS/OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY
CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE FOR FY 2017 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Department of Public Services Community Corrections Division applied to the Michigan
Department of Corrections (MDOC) for $1,848,953 in grant funds for the period of October 1, 2016, through September 30, 2017; and
WHEREAS the MDOC has awarded Oakland County a 2016/2017 Community Corrections grant in the amount of $1,773,952 which is $75,000 less than the amount requested in the application; and
WHEREAS the MDOC holds the contracts for all residential services meaning that an additional $1,681,738 award has been allocated for Residential Services but will not be recorded as income; and
WHEREAS the amount of $1,773,952 is the County’s responsibility as shown on Schedule A; and WHEREAS the grant funds the following Community Corrections Division positions: ten (10) Community
Corrections Specialists II (positions #07425, 07426, 07429, 07432, 07433, 09243, 09247, 09291, 09648, 09649; one (1) PTNE Community Corrections Specialist II (position #09292), one (1) Office Assistant II
(position #09295), and one (1) PTNE Community Corrections Specialist I (position #09397); and
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754
WHEREAS the grant also funds 50% of the following positions in Community Corrections one (1) Community Corrections Support Specialist (position #07834) and one (1) Supervisor-Community
Corrections (position #09396), which are partially GF/GP funded; and WHEREAS the grant funds the following Sheriff’s Office positions: three (3) Inmate Caseworkers
(positions #07418, 07419, and 07420), one (1) PTNE Office Assistant II (position #07417), and one Inmate Casework Specialist (position #07421); and
WHEREAS the grant acceptance requires no additional personnel to fulfill the grant agreement; and WHEREAS there is no County match required with this grant; however, it should be noted that the FY
2017 Budget of this grant includes two (2) positions (#1070403-07834 and #1070410-09396) partially General Fund/General Purpose funded in Community Corrections; and
WHEREAS the grant agreement has completed the County Executive's Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Fiscal Year 2017 Community Corrections grant from the Michigan Department of Corrections in the amount of $1,773,952.
BE IT FURTHER RESOLVED that the County is financially responsible for $1,773,952 and that the State contracts directly for residential services of $1,681,738. The future level of service, including personnel
will be contingent upon the level of funding available from the State. BE IT FURTHER RESOLVED that the following Special Revenue (SR) positions be continued in
Community Corrections: #1070402-07425, 07426, 07429, 07432, 07433, and 09247; #1070410-09243, 09291, 09648, 09649, 09292, 09295 and 09396; #1070403-07834; and #1070410-09397.
BE IT FURTHER RESOLVED that the following SR positions be continued in the Sheriff’s Office: #4030320-07417, 07418, 07419, 07420 and 07421.
BE IT FURTHER RESOLVED that the Board of Commissioners approves the grant agreement with the understanding that in the event of a conflict between the terms of the MDOC Vendor Handbook for
Employees Working with Probationers and Parolees Under Supervision with MDOC (Vendor Handbook) and any Federal or State laws or regulations, Grantee labor agreements, and Grantee Human Resources
and Sheriff’s Department policies and procedures, the Federal or State laws or regulations, Grantee labor agreements, Grantee Human Resources and Sheriff’s Department policies and procedures will
supersede any contrary terms contained in the Vendor Handbook. BE IT FURTHER RESOLVED that the Clerk of the County of Oakland is directed to forward a copy of this
resolution and the three-page October 28, 2016 Letter to the Michigan Department of Corrections Deputy Director from Oakland County Corporation Counsel to the members of the Michigan congressional
delegation, the Governor of the State of Michigan, State Senate Majority and Minority Leaders, the State House Speaker and Minority Leader, members of the Oakland County delegation to the Michigan
Legislature and the Director of the State of Michigan Department of Corrections. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Correspondence from Heather Lewis, Oakland County Assistant Corporation Counsel, Grant Review Sign Off – Community Corrections – FY 2017 Michigan Department of Corrections
Comprehensive Corrections Plans Grant, Grant No. CPS-2017-1-24 between the Department of Corrections and Oakland County and Michigan Department of Corrections – Office of Community
Corrections – Proposal for Community Corrections Funds – FY 2017 Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16350)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – MICHIGAN
DEPARTMENT OF CORRECTIONS/OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE FOR FY 2017
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
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755
1. The Michigan Department of Corrections (MDOC) has awarded Oakland County a Community Corrections grant in the amount of $1,773,952 which is $75,000 less than requested in the
application, for the grant period of October 1, 2016, through September 30, 2017. 2. The amount of $1,773,952 is the County’s responsibility as detailed on Schedule A.
3. The FY 2017 award is $56,386 less than FY 2016 award. 4. This is the twenty second (22nd) year of the grant award with the MDOC, Office of Community
Corrections. 5. The grant provides funding for positions in the Community Corrections Division as well as the
Sheriff’s Office. 6. The grant funds the following Community Corrections Division positions: ten (10) Special
Revenue (SR) Full-Time Eligible (FTE) Community Corrections Specialists II (positions #07425, 07426, 07429, 07432, 07433, 09243, 09247, 09291, 09648, 09649), one (1) SR Part-Time Non-
Eligible (PTNE) Community Corrections Specialist II (position #09292), one (1) SR FTE Office Assistant II (position #09295), and one (1) SR PTNE Community Correction Specialist I (position
#09397). 7. The grant will also fund 50% of the following positions in Community Corrections: one (1) SR
FTE Community Corrections Support Specialist (position #07834), and one (1) SR FTE Supervisor-Community Corrections (position #09396), which are partially funded through General
Fund/General Purpose (GF/GP). 8. The grant funds the following Sheriff’s Department positions: three (3) SR FTE Inmate
Caseworkers (position #07418, 07419 and 07420), one (1) SR FTE Inmate Substance Abuse Tech (position #07421), and one (1) SR PTNE Office Assistant II, (position #07417).
9. No County match is required with this grant; however, it should be noted that the FY 2017 Budget of this grant includes two (2) positions (#1070403-07834 and #1070410-09396) partially GF/GP
funded in Community Corrections. 10. The grant agreement has been approved by the County Executive’s Contract Review Process.
11. A response from the Michigan Department of Corrections is pending regarding several outstanding legal issues identified concerning the Handbook that is incorporated into the grant
agreement. 12. The FY 2017 – FY 2019 Adopted SR budget is amended as detailed in the attached Schedule A.
FINANCE COMMITTEE
(The vote for this motion appears on page 758.)
*MISCELLANEOUS RESOLUTION #16351 BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE – FISCAL YEAR 2017 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan, Automobile Theft Prevention Authority (ATPA), has awarded Oakland County funding in the amount of $1,487,142 with a grant match of $743,571 for October 1, 2016 through
September 30, 2017; and WHEREAS the ATPA encourages multijurisdictional agreements; Oakland County’s award includes one
Detroit position and Detroit’s award includes one Oakland County Sheriff’s Office position; and WHEREAS Oakland County has received a Subrecipient Agreement from the City of Detroit that includes
funding in the amount of $141,774 with a required match of $70,887 for the Oakland County position working with the Detroit ATPA team.
WHEREAS the Oakland County ATPA award includes funding for the following: $1,009,607 for Oakland County Sheriff’s Office with a required match of $504,804; $137,151 for Farmington Hills Police
Department with a required match of $68,576; $109,369 for Hazel Park Police Department with a required match of $54,685; $134,550 for the Royal Oak Police Department with a required match of $67,275; and
$96,465 for the Detroit Police Department with a required match of $48,233; and WHEREAS each participating municipality is responsible for their own match requirement; and
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WHEREAS Oakland County’s total required match, for both the Oakland County ATPA award and City of Detroit ATPA award, is $575,691 and is available in the General Fund non-departmental grant match
account; and WHEREAS the award provides funding for the following positions with the Sheriff’s Office: one (1) Special
Revenue (SR) Sergeant position (#4030901-10333) and five (5) SR Deputy II positions (# 4030901 - 06108, 06109, 06148, 10898, and #4030601-11067); and
WHEREAS the award provides funding for one (1) General Fund/General Purpose (GF/GP) position (#4030601-11149) contracted with the City of Pontiac; and
WHEREAS the grant award includes funding for investigative supplies phones/pagers; vehicle lease and mileage, and overtime; and
WHEREAS funding for (1) SR Deputy II position (#4030901-6147) in the Sheriff’s Office, who is assigned to the Detroit ATPA program, is continued through ATPA grant funding passed through the City of Detroit
and awarded to Oakland County through a separate Subrecipient Agreement issued by the City of Detroit; and
WHEREAS one (1) unmarked vehicle with radio and overtime cost are included in the Detroit ATPA award; and
WHEREAS each municipality will need to approve a Subrecipient agreement between the municipality and the County of Oakland; and
WHEREAS the ATPA grant award and Subrecipient Agreement from Detroit have completed the Grant Review Process in accordance with the Board of Commissioners’ Grant Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant funding from the State of Michigan, Auto Theft Prevention Authority in the amount of $1,487,142 in
additional to Auto Theft funding in the amount of $141,774 passed through the City of Detroit with a total required county match of $575,691; for the period of October 1, 2016 through September 30, 2017.
BE IT FURTHER RESOLVED that one (1) SR Sergeant position (#4030901-10333) and five (5) SR Deputy II positions (#’s 4030901-06108, 06109, 06148, 10898 and #4030601-11067) be continued in the
Sheriff’s Office/Investigative and Forensic Services/Special Teams Unit. BE IT FURTHER RESOLVED that one (1) GF/GP Deputy II position (# 4030601-11149) contracted by the
City of Pontiac and reimbursed by the ATPA grant be continued in the Sheriff’s Office/Patrol Services/Pontiac Unit.
BE IT FURTHER RESOLVED that one (1) Special Revenue Deputy II position (#40309-6147) working as part of the Detroit ATPA team be continued in the Sheriff’s Office/Investigative and Forensic
Services/Special Teams Unit. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its
Chairperson to execute the Subrecipient Agreements with the local units of government. BE IT FURTHER RESOLVED that Oakland County’s portion of the required match totaling $575,511 is
available in the Non-Departmental General Fund Grant Match account. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant amendments, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that continuation of this program, including positions, is subject to the Gosling Amendment and contingent upon continued future levels of grant funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE
Copy of Grant Review Sign Off – Sheriff’s Office – FY 2017 Auto Theft Prevention Authority (ATPA), Auto
Theft Prevention Authority (ATPA) Grant Contract, 2017 Automobile Theft Prevention Authority Grant Subrecipient Agreement between City of Detroit and Oakland County, 2017 Automobile Theft Prevention
Authority Grant Subrecipient Agreement between Oakland County and City of Royal Oak, 2017 Automobile Theft Prevention Authority Grant Subrecipient Agreement between Oakland County and City
of Detroit, 2017 Automobile Theft Prevention Authority Grant Subrecipient Agreement between Oakland County and City of Hazel Park and 2017 Automobile Theft Prevention Authority Grant Subrecipient
Agreement between Oakland County and City of Farmington Hills Incorporated by Reference. Original on file in County Clerk’s office.
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FISCAL NOTE (MISC. #16351) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – FISCAL YEAR 2017 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Automobile Theft Prevention Authority (ATPA) has awarded Oakland County funding in the amount of $1,628,916 with a grant match of $814,458 for October 1, 2016 through September 30,
2017. 2. The ATPA encourages multijurisdictional agreements. Oakland County’s award includes one
Detroit position and Detroit’s award includes one Oakland County position. 3. Oakland County’s award is $1,487,142 with a 50% required match of $743,571; and Oakland
County’s portion of Detroit’s award is $141,774 with a 50% required match of $70,887. 4. The ATPA award includes funding of $1,009,608 for Oakland County Sheriff’s Office with a
required match of $504,804. The award also includes funding for four other communities where Oakland County acts as fiduciary; that funding includes: $137,151 for the Farmington Hills Police
Department with a required match of $68,576; $109,369 for the Hazel Park Police Department with a required match of $54,685; $134,550 for the Royal Oak Police Department with a required
match of $67,275; and $96,465 for the Detroit Police Department with a required match of $48,233.
5. Oakland County was also awarded funding from the City of Detroit’s ATPA grant, allowing Oakland County’s Sheriff’s Office to continue one (1) Special Revenue (SR), Deputy II position
#4030915-11067 in the Investigative and Forensic Services Division/Special Teams Unit. 6. Each municipality will need to approve a Subrecipient agreement between the municipality and
the County as funds allocated to the local municipalities are considered subawards. 7. Oakland County’s total match amount of $575,691 ($504,804 Oakland County and $70,887
Oakland County portion of Detroit’s ATPA) is partially available in the Sheriff’s Office General Fund General Purpose (GF/GP) Transfer Out account in the amount of $334,086; with the
balance of $241,605 available in the Non-Departmental Grant Match line item of the GF/GP budget.
8. This award continues funding for five (5) SR FTE Deputy II positions (# 4030915-116270-06108, 06109, 06147, 06148, and 10898) and one (1) SR FTE Sergeant position (#4030915-116270-
10333). 9. In addition, funding for one (1) GF/GP position (#4030629-11149) is contracted with the City of
Pontiac and is reimbursed by the ATPA. 10. Also provided in the grant award, is funding for overtime, vehicles, deputy supplies, investigative
supplies, Michigan Association of Automobile Theft Investigators (MAATI) and International Association of Automobile Theft Investigators (IAATI) dues, camera, conference and training, and
phones/pagers. 11. The FY 2017 budget is amended as follows:
FY 2017 FY 2017 FY 2017
Adopted Adjustment Amended GENERAL FUND (#10100)
Expenditures 9090101-196030-730800 Grant Match $1,160,000 ($ 241,605) $ 918,395
4030901-116270-788001-27310 Transfer Out $ 334,086 $ 241,605 $ 575,691 Total Expenditures $1,494,086 $ 0 $1,494,086
ATPA GRANTS FUND (#27310)
GR0000000377 Activity GLB Analysis GLB Budget Ref 2017
FY 2017 FY 2017 FY 2017
Commissioners Minutes Continued. December 8, 2016
758
Adopted Adjustment Amended Revenues
4030901-116270-695500-10100 Transfer In $ 538,272 $ 37,419 $ 575,691 4030901-116270-615571 State Operating $ 538,272 $ 37,419 $ 575,691
Total Revenue $1,076,544 $ 74,838 $1,151,382
Expenditures 4030901-116270-702010 Salaries $ 568,490 $ 1,116 $ 569,606
4030901-116270-712020 Overtime 28,770 56,657 85,427 4030901-116270-722750 Workers Comp. 13,024 1,817 14,841
4030901-116270-722760 Group Life 1,083 151 1,234 4030901-116270-722770 Retirement 141,439 21,659 163,098
4030901-116270-722780 Hospitalization 130,383 17,246 147,629 4030901-116270-722790 Social Security 38,240 5,335 43,575
4030901-116270-722800 Dental 10,804 1,536 12,340 4030901-116270-722810 Disability 7,777 1,085 8,862
4030901-116270-722820 Unemployment Insur 1,047 149 1,196 4030901-116270-722850 Optical 931 154 1,085
4030901-116270-778675 Telephone 4,311 (4,311) 0 4030901-116270-730324 Communications 0 7,169 7,169
4030901-116270-750154 Expendable Equip 0 750 750 4030901-116270-750070 Deputy Supplies 50,245 (43,095) 7,150
4030901-116270-731213 Dues & Memberships 0 420 420 4030901-116270-776661 Motor Pool 80,000 0 80,000
4030901-116270-731304 Conference & Train 0 7,000 7,000 Total Expenditures $1,076,544 $74,838 $ 1,151,382
FINANCE COMMITTEE
Vote on Consent Agenda, as amended: AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, Kowall, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Weipert, Woodward, Zack, Bowman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted).
There were no items to report on the Regular Agenda for the Finance Committee.
There were no items to report on the Regular Agenda for the General Government Committee.
MISCELLANEOUS RESOLUTION #16352
BY: Human Resources Committee, Bob Hoffman, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2017 – FISCAL YEAR 2018
COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE MICHIGAN NURSES ASSOCIATION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, the Oakland County Health and Human Services Department, and the Michigan Nurses Association (MNA) have negotiated a Collective Bargaining Agreement covering
approximately 90 Public Health Nurses; and WHEREAS a two year Collective Bargaining Agreement has been reached for the period October 1, 2016
through September 30, 2018; and WHEREAS the parties have agreed to a 2% wage increase for Fiscal Year 2017 for all employees
represented by this bargaining unit; and
Commissioners Minutes Continued. December 8, 2016
759
WHEREAS the parties have agreed to a 2% wage increase for Fiscal Year 2018 for all employees represented by this bargaining unit, or a “Me Too” with the general, non-represented employees if a
greater increase were approved; and WHEREAS the parties have agreed to accept the increase to the 457 Deferred Compensation match for
participating represented employees from $300 to $500, effective January 1, 2017; and WHEREAS the parties have agreed to update the Emergency Manager language in the collective
bargaining agreement to reflect the current statute; and WHEREAS this agreement provides that any employee benefit modifications, healthcare modifications,
and/or retirement benefit modifications implemented on a countywide basis to general, non-represented employees that take effect during the duration of this Collective Bargaining Agreement shall be applied to
employees represented by this bargaining unit at the same time and in the same manner; and WHEREAS this agreement has been reviewed by your Human Resources Committee, which
recommends approval of the agreement. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed
Collective Bargaining Agreement between the County of Oakland, the Oakland County Health and Human Services Department and the Michigan Nurses Association covering the period of October 1,
2016 through September 30, 2018, and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached.
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution.
HUMAN RESOURCES COMMITTEE
Copy of Mediator’s Proposal – County of Oakland, Oakland County Health and Human Services and the Michigan Nurses Association – November 2016 and the County of Oakland and Michigan Nurses
Association Collective Bargaining Agreement – October 1, 2016 – September 30, 2018 Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #16352)
BY: Finance Committee, Tom Middleton, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2017 – FISCAL YEAR 2018
COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE MICHIGAN NURSES ASSOCIATION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds:
1. The County of Oakland and the Michigan Nurses Association (approximately 90 Public Health Nurses) have negotiated a two year agreement beginning October 1, 2016 through September
30, 2018. 2. This agreement provides for a 2% wage increase for Fiscal Year 2017.
3. The agreement also provides for a 2% wage increase for Fiscal Year 2018, which also includes the “Me Too” provision if a greater increase is approved.
4. Additionally, the agreement provides that for the duration of this Collective Bargaining Agreement, all employees represented by this bargaining unit shall receive any employee healthcare and
retirement benefit modifications implemented on a countywide basis to general, non-represented employees at the same time and in the same manner. In addition, as part of the “Me Too”
provision members can participate in the County Annual Leave Buy Back Program and the Parental Leave in accordance with MR #16137.
5. An increase of the 457 Deferred Compensation match for participating represented employees from $300 to $500 will become effective January 1, 2017.
6. Funding at the agreed upon wages and benefits is included in the FY 2017 Adopted Budget. Therefore, no amendment is required.
FINANCE COMMITTEE
Moved by Hoffman supported by Woodward the resolution (with fiscal note attached) be adopted.
Commissioners Minutes Continued. December 8, 2016
760
Discussion followed.
Moved by Woodward supported by Zack the resolution be amended as follows: BE IT FURTHER RESOLVED that Oakland County shall amend its policy regarding
identification badges as follows:
Where the County requires Public Health Nurses to wear identification badges, each nurse shall reserve the option to display only their first name on such badges. Any nurse who has been issued a badge displaying their first and last name may request a replacement badge which displays the nurse’s first name only, and the County shall provide the
replacement badge at no cost to the nurse.
Vote on resolution, as amended: AYES: Gershenson, Jackson, Long, McGillivray, Quarles, Woodward, Zack, Bowman. (8)
NAYS: Fleming, Gosselin, Hoffman, Kochenderfer, Kowall, Middleton, Scott, Spisz, Weipert, Crawford, Dwyer. (11)
A sufficient majority having not voted in favor, the amendment failed.
Discussion followed.
Vote on resolution, as is:
AYES: Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Weipert, Woodward, Zack, Bowman, Crawford, Dwyer,
Fleming. (19) NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
There were no items to report on the Regular Agenda for the Planning and Building Committee.
There were no items to report on the Regular Agenda for the Public Services Committee.
The Board adjourned at 10:55 a.m. to the call of the Chair or January 11, 2017, at 5:30 p.m.
LISA BROWN MICHAEL SPISZ
Clerk Vice-Chairperson