HomeMy WebLinkAboutMinutes - 2017.05.25 - 8038
328
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
May 25, 2017
Meeting called to order by Chairperson Michael Gingell at 9:43 a.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Berman, Bowman, Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman,
Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack. (21)
EXCUSED ABSENCE WITH NOTICE: None. (0)
Quorum present.
Invocation given by Eileen Kowall.
Pledge of Allegiance to the Flag.
Moved by Tietz supported by Quarles the minutes of the May 10, 2017 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by Quarles the agenda, be amended, as follows:
ITEMS ON BOARD AGENDA GENERAL GOVERNMENT COMMITTEE
b. MR #17106 – County Executive/Corporation Counsel – Creation of One Senior Assistant Corporation Counsel Position
(Reason for Suspension Waiver of Rule III: Resolution was taken up by General Government Committee on 5/10/17. (Fiscal Note was taken up by Finance on 5/18/17.) Resolution was taken up by Human
Resources Committee immediately prior to today’s meeting.)
ITEMS NOT ON BOARD AGENDA HUMAN RESOURCES COMMITTEE
a. Human Resources Department – Resolution Exempting Oakland County Government from PA 152 of 2011 for Calendar Year 2018
(Reason for Suspension Waiver of Rule III: Resolution was taken up by the Human Resources Committee immediately prior to today’s meeting.)
Vote on agenda, as amended:
AYES: Bowman, Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert,
Woodward, Zack, Berman. (21) NAYS: None. (0)
Commissioners Minutes Continued. May 25, 2017
329
Chairperson Michael Gingell made the following statement: “A Public Hearing is now called on the Board of Commissioners – Pilot Local Road Improvement Program Fiscal Year 2017 Appropriation – Project No.
2017-01 through Project No. 2017-24 and the Multiple Year Project Plans. Is there anyone present who wishes to speak?” No one requested to speak and the Chairperson declared the Public Hearing closed.
Chairperson Michael Gingell addressed the Board to introduce Christina Nicholas, Administrator,
OCCMHA.
Christina Nicholas, Administrator, OCCMHA addressed the Board to introduce Cathy Younger who gave a presentation entitled: “Stepping Up Initiative”.
Christina Nicholas, Administrator, OCCMHA addressed the Board to give a presentation entitled: “New
Initiatives Update”.
Chairperson Michael Gingell addressed the Board to take a moment of Special Privilege to introduce Eugene A. Gargaro, Jr. and wish him a Happy Birthday.
Chairperson Michael Gingell addressed the Board to present a Proclamation honoring Eugene A.
Gargaro. Jr. who turned his passion for art into a role on the Detroit Institute of Arts (DIA) board, where he has served as chair since 2003. In this capacity, Gene spearheaded a $160 million renovation of the
museum and, in 2012, led a successful millage campaign in Wayne, Oakland and Macomb counties, providing solid funding for the DIA.
Chairperson Michael Gingell addressed the Board to introduce Salvador Salort-Pons, Ph.D., Director of
the Detroit Institute of Arts.
Salvador Salort-Pons, Ph.D., Director of the Detroit Institute of Arts addressed the Board to give a presentation entitled: “2016 Year-End Review and 2017 Update”.
Moved by Dwyer supported by Bowman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted.) The vote for this motion appears on page 406. The resolutions on this Consent Agenda follow (annotated by an asterisk {*}):
*MISCELLANEOUS RESOLUTION #17110
BY: Commissioner Helaine Zack, District #18
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF HAZEL PARK – ASPHALT REMOVAL AND
RESURFACING ON W. WOODWARD HEIGHTS BLVD. – PROJECT NO. 2017-08
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
Commissioners Minutes Continued. May 25, 2017
330
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Hazel Park has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Hazel Park has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-08 in the City of Hazel Park is $19,223; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Hazel Park and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Hazel Park prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2017-08.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Hazel Park.
Chairperson, I move the adoption of the foregoing Resolution. HELAINE ZACK
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement
Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17110) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF HAZEL PARK – ASPHALT REMOVAL AND RESURFACING
ON W. WOODWARD HEIGHTS BLVD. – PROJECT NO. 2017-08 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $19,223 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program (account #383465) for project 2017-08.
3. This project is for the removal of 800 feet of HMA surface and 3 inch HMA overlay on West Woodward Heights Boulevard from John R Road to Battelle Avenue.
Commissioners Minutes Continued. May 25, 2017
331
4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017 Revenue
9010101-196030-665882 Planned Use of Balance $19,223 Total Revenues $19,223
Expenditures
9010101-153000-740085 Local Road Funding Program $19,223 Total Expenditures $19,223
FINANCE COMMITTEE
(The vote for this motion appears on page 406.) *MISCELLANEOUS RESOLUTION #17111
BY: Commissioner Helaine Zack, District #18
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF HUNTINGTON WOODS – RESURFACING OF 11 MILE ROAD AND COOLIDGE HIGHWAY – PROJECT NO. 2017-09 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Huntington Woods has identified a project and submitted an application detailing
the goals and outcomes of the project; and WHEREAS the City of Huntington Woods has demonstrated that it has available funding equal to a
minimum of 50% the project costs; and
Commissioners Minutes Continued. May 25, 2017
332
WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-09 in the City of Huntington Woods is $7,267; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Huntington Woods and authorizes the release of Local
Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Huntington Woods prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2017-09.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Huntington Woods.
Chairperson, I move the adoption of the foregoing Resolution. HELAINE ZACK
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution Formula, Attachment C – Estimated Project Cost, 2017 Application Form – Local Road Improvement
Matching Fund Pilot Program and Correspondence from R. Tony Lehmann, Finance Director, City of Huntington Woods Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17111)
BY: Commissioner TOM Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION – CITY OF HUNTINGTON WOODS – RESURFACING OF 11 MILE ROAD AND COOLIDGE HIGHWAY – PROJECT NO. 2017-09
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324 which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program
for the purposes of improving economic development in Oakland County cities and villages. 2. Funding of $7,267 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program (account #383465) for project 2017-09. 3. This project is for the roadway overlay and banding of roads labeled “major” under the City’s
major/local category: 11 Mile Road and Coolidge Highway. 4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $7,267
Total Revenues $7,267
Expenditures 9010101-153000-740085 Local Road Funding Program $7,267
Total Expenditures $7,267 FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
Commissioners Minutes Continued. May 25, 2017
333
*MISCELLANEOUS RESOLUTION #17112
BY: Commissioners Wade Fleming, District #16; Gary McGillivray, District #20; Doug Tietz, District #11
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF TROY – REMOVE AND REPLACE ELMWOOD AVENUE – PROJECT NO. 2017-21 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Troy has identified a project and submitted an application detailing the goals and
outcomes of the project; and WHEREAS the City of Troy has demonstrated that it has available funding equal to a minimum of 50%
the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road
Improvement Program funding for Project No. 2017-21 in the City of Troy is $108,105; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Troy and authorizes the release of Local Road Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Troy prepared by Corporation Counsel for the Pilot Local
Road Improvement Program Project No. 2017-21. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Troy.
Commissioners Minutes Continued. May 25, 2017
334
Chairperson, I move the adoption of the foregoing Resolution. WADE FLEMING, GARY MCGILLIVRAY,
DOUG TIETZ
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution
Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17112)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION – CITY OF TROY – REMOVE AND REPLACE ELMWOOD AVENUE – PROJECT NO. 2017-21
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324 which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program
for the purposes of improving economic development in Oakland County cities and villages. 2. Funding of $108,105 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program (account #383465) for project 2017-21. 3. This project is to remove and replace the deteriorated concrete pavement on Elmwood Avenue
between Livernois (Main Street) and Rochester Road. 4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $108,105
Total Revenues $108,105
Expenditures 9010101-153000-740085 Local Road Funding Program $108,105
Total Expenditures $108,105 FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17113
BY: Commissioner Wade Fleming, District #16
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF CLAWSON – RESURFACING OF 14 MILE ROAD AND
MAIN STREET – PROJECT NO. 2017-05
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
Commissioners Minutes Continued. May 25, 2017
335
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Clawson has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Clawson has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-05 in the City of Clawson is $12,480; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Clawson and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Clawson prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2017-05.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Clawson.
Chairperson, I move the adoption of the foregoing Resolution. WADE FLEMING
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement
Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17113) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF CLAWSON – RESURFACING OF 14 MILE ROAD AND MAIN
STREET – PROJECT NO. 2017-05 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
Commissioners Minutes Continued. May 25, 2017
336
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324 which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program
for the purposes of improving economic development in Oakland County cities and villages. 2. Funding of $12,480 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program (account #383465) for project 2017-05. 3. This project is for the complete milling and resurfacing of existing failed asphalt roads.
4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017 Revenue
9010101-196030-665882 Planned Use of Balance $12,480 Total Revenues $12,480
Expenditures
9010101-153000-740085 Local Road Funding Program $12,480 Total Expenditures $12,480
FINANCE COMMITTEE
(The vote for this motion appears on page 406.) *MISCELLANEOUS RESOLUTION #17114
BY: Commissioner Tom Berman, District #5
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF ORCHARD LAKE VILLAGE – REPAVING PORTIONS OF OLD ORCHARD TRAIL – PROJECT NO. 2017-15 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and
Commissioners Minutes Continued. May 25, 2017
337
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Orchard Lake Village has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Orchard Lake Village has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-15 in the City of Orchard Lake Village is $4,199; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Orchard Lake Village and authorizes the release of Local
Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Orchard Lake Village prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2017-15.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Orchard Lake Village.
Chairperson, I move the adoption of the foregoing Resolution. TOM BERMAN
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement
Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17114) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF ORCHARD LAKE VILLAGE – REPAVING PORTIONS OF
OLD ORCHARD TRAIL – PROJECT NO. 2017-15 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $4,199 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program (account #383465) for project 2017-15.
3. This project is for the mill of existing surface down in several areas of Old Orchard Trail and repave milled areas with new pavement.
4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017 Revenue
9010101-196030-665882 Planned Use of Balance $4,199 Total Revenues $4,199
Expenditures
9010101-153000-740085 Local Road Funding Program $4,199 Total Expenditures $4,199
FINANCE COMMITTEE
Commissioners Minutes Continued. May 25, 2017
338
(The vote for this motion appears on page 406.) *MISCELLANEOUS RESOLUTION #17115
BY: Commissioner Tom Berman, District #5
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF KEEGO HARBOR – ANNUAL ROAD PRESERVATION PROGRAM – PROJECT NO. 2017-10 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Keego Harbor has identified a project and submitted an application detailing the
goals and outcomes of the project; and WHEREAS the City of Keego Harbor has demonstrated that it has available funding equal to a minimum
of 50% the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road
Improvement Program funding for Project No. 2017-10 in the City of Keego Harbor is $3,774; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Keego Harbor and authorizes the release of Local Road Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Keego Harbor prepared by Corporation Counsel for the
Pilot Local Road Improvement Program Project No. 2017-10.
Commissioners Minutes Continued. May 25, 2017
339
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Keego Harbor.
Chairperson, I move the adoption of the foregoing Resolution. TOM BERMAN
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement
Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17115) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF KEEGO HARBOR – ANNUAL ROAD PRESERVATION
PROGRAM – PROJECT NO. 2017-10 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $3,774 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program (account #383465) for project 2017-10.
3. This project is for the annual road preservation program. Roads that will be considered for review by the City Council are Beland, Milwall, Rycroft, Willow Beach South and Willow Beach North
from Orchard Lake Road to the Footbridge. 4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $3,774
Total Revenues $3,774
Expenditures 9010101-153000-740085 Local Road Funding Program $3,774
Total Expenditures $3,774 FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17116
BY: Commissioner Tom Berman, District #5
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF SYLVAN LAKE – REMOVE AND REPLACE SECTIONS OF GARLAND ST., WOODLAND AVE., LAKELAND AVE., PONTIAC DR. – PROJECT NO. 2017-20
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
Commissioners Minutes Continued. May 25, 2017
340
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Sylvan Lake has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Sylvan Lake has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-20 in the City of Sylvan Lake is $3,287; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Sylvan Lake and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Sylvan Lake prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2017-20.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Sylvan Lake.
Chairperson, I move the adoption of the foregoing Resolution. TOM BERMAN
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement
Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17116) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF SYLVAN LAKE – REMOVE AND REPLACE SECTIONS OF
GARLAND ST., WOODLAND AVE., LAKELAND AVE., PONTIAC DR. – PROJECT NO. 2017-20 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. May 25, 2017
341
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $3,287 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program (account #383465) for project 2017-20.
3. This project is to remove and replace several of the most deteriorated portions of the following streets: Garland St., Woodland Ave., Lakeland Ave. and Pontiac Dr.
4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017 Revenue
9010101-196030-665882 Planned Use of Balance $3,287 Total Revenues $3,287
Expenditures
9010101-153000-740085 Local Road Funding Program $3,287 Total Expenditures $3,287
FINANCE COMMITTEE
(The vote for this motion appears on page 406.) *MISCELLANEOUS RESOLUTION #17117
BY: Commissioner Gary McGillivray, District #20
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF PLEASANT RIDGE – RECONSTRUCTION OF NORWICH AND HANOVER STREETS – PROJECT NO. 2017-16 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
Commissioners Minutes Continued. May 25, 2017
342
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Pleasant Ridge has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Pleasant Ridge has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-16 in the City of Pleasant Ridge is $5,627; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Pleasant Ridge and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Pleasant Ridge prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2017-16.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Pleasant Ridge.
Chairperson, I move the adoption of the foregoing Resolution. GARY MCGILLIVRAY
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement
Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17117) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF PLEASANT RIDGE – RECONSTRUCTION OF NORWICH
AND HANOVER STREETS – PROJECT NO. 2017-16 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $5,627 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program (account #383465) for project 2017-16.
3. This project is for the reconstruction of Norwich and Hanover Streets. 4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $5,627
Total Revenues $5,627
Expenditures 9010101-153000-740085 Local Road Funding Program $5,627
Commissioners Minutes Continued. May 25, 2017
343
Total Expenditures $5,627 FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17118
BY: Commissioner Gary McGillivray, District #20
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF MADISON HEIGHTS – CONCRETE REPAIRS ON WHITCOMB AVENUE – PROJECT NO. 2017-13
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Madison Heights has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Madison Heights has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-13 in the City of Madison Heights is $37,716; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Madison Heights and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance.
Commissioners Minutes Continued. May 25, 2017
344
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Madison Heights prepared by Corporation Counsel for
the Pilot Local Road Improvement Program Project No. 2017-13. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Madison Heights. Chairperson, I move the adoption of the foregoing Resolution.
GARY MCGILLIVRAY
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution
Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17118)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION – CITY OF MADISON HEIGHTS – CONCRETE REPAIRS ON WHITCOMB AVENUE – PROJECT NO. 2017-13
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324 which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program
for the purposes of improving economic development in Oakland County cities and villages. 2. Funding of $37,716 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program (account #383465) for project 2017-13. 3. This project is for sectional concrete repairs of Whitcomb Avenue from Barrington to Dequindre.
4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017 Revenue
9010101-196030-665882 Planned Use of Balance $37,716 Total Revenues $37,716
Expenditures
9010101-153000-740085 Local Road Funding Program $37,716 Total Expenditures $37,716
FINANCE COMMITTEE
(The vote for this motion appears on page 406.) *REPORT (MISC. #17123) BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION –
CITY OF ROYAL OAK – RECONSTRUCTION OF FERNLEE AVENUE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced resolution, recommends the following
amendment:
Correct the last WHEREAS paragraph as follows:
WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of Royal Oak for the Reconstruction of Fernlee Avenue and is recommending that the Board of
Commissioners Minutes Continued. May 25, 2017
345
Commissioners authorizes the City of Royal Oak’s 2017 and 2018 and 2019 allocations rollover for consideration of the project in 2019, contingent upon continuation of the program.
Correct the NOW THEREFORE BE IT FURTHER RESOLVED paragraph as follows:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
City of Royal Oak to roll over their allocation under the Local Road Improvement Program for 2017 and 2018 and 2019 for the purpose of the City to submit an application for the Reconstruction of Fernlee
Avenue in 2019, contingent upon the continuation of the program.
Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report. TOM MIDDLETON
MISCELLANEOUS RESOLUTION #17123
BY: Commissioners Dave Woodward, District #19; Gary McGillivray, District #20; Wade Fleming, District #16
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION –
CITY OF ROYAL OAK – RECONSTRUCTION OF FERNLEE AVENUE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the City of Royal Oak has submitted a Local Road Improvement Program application with a
multiple year project plan requiring the rollover and accrual of the City’s maximum County contribution authorized in the current year’s approved distribution formula; and
WHEREAS the proposed budget for the identified project, the Reconstruction of Fernlee Avenue, requires the accrual of three (3) years maximum County contribution at the current distribution amount for the City
of Royal Oak of $77,230; and WHEREAS the Oakland County Board of Commissioners established policies and procedures for the
Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and
procedures regarding the limited rollover and accrual of a municipality’s allocation for project plans that require additional County funding; and
WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality to submit a multi-year plan for projects that require the accrual of the municipality’s allocation for a
maximum of three (3) years; and WHEREAS approval of multiple year plan and accrual of a municipality’s allocation is subject to approval
by the Board of Commissioners; and WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate
Oakland County in any way to funding a project; and WHEREAS rollover and accrual of a municipality’s allocation is subject to the continuation of the Local
Road Improvement Program, which has been established as a pilot program; and WHEREAS a municipality’s allocation is subject to change from year to year based upon the factors
utilized in current distribution formula and amendments to the distribution formula approved by the Board of Commissioners; and
WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of Royal Oak for the Reconstruction of Fernlee Avenue and is recommending that the Board of
Commissioners authorizes the City of Royal Oak’s 2017 and 2018 allocations rollover for consideration of the project in 2019, contingent upon continuation of the program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the City of Royal Oak to roll over their allocation under the Local Road Improvement Program for 2017 and
2018 for the purpose of the City to submit an application for the Reconstruction of Fernlee Avenue in 2019, contingent upon the continuation of the program.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Royal Oak.
Commissioners Minutes Continued. May 25, 2017
346
Chairperson, I move the adoption of the foregoing Resolution. DAVE WOODWARD, GARY MCGILLIVRAY,
WADE FLEMING
Copy of 2017 Application Form – Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17123)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM –
MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – CITY OF ROYAL OAK – RECONSTRUCTION OF FERNLEE AVENUE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Resolution authorizes the rollover of FY2017 City of Royal Oak allocation in the amount of $77,230. Also, the resolution authorizes the rollover allocation for 2018.
2. The roll-over allocation amount for the City of Royal Oak under the Local Road Improvement Program will be retained in the Local Road Improvement Matching Program Assigned Fund
Balance (GL account #383465) and will require a separate resolution anticipated in 2019 to appropriate funding for reconstruction of Fernlee Avenue project; contingent upon continuation of
the program. 3. The funding will be contingent upon the County’s distribution from the Michigan General Revenue
Sharing Act. Reduction or elimination of the County’s distribution of revenue sharing funds may result in the elimination or suspension of the program.
4. No budget amendment is required at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*REPORT (MISC. #17124)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION – CITY OF BERKLEY – CONCRETE REPLACEMENT PROGRAM – PROJECT NO. 2017-02
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution, recommends the following amendment to adjust the FY 17 distribution amount to correct the appropriation and payment amount for
FY 16 noted in MR #16230 (resolution appropriated $15,432 and should have appropriated $15,342):
Correct the Miscellaneous Resolution as follows:
5th WHEREAS paragraph: WHEREAS Oakland County's share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-02 in the City of Berkley is $15,342 $15,252; and
Correct the Cost Participation Agreement as follows:
8th WHEREAS paragraph:
WHEREAS, said PROJECT involves certain designated and approved Local Road Improvement Matching Funds in the amount of $15,342 $15,252, which amount shall be paid to the COMMUNITY
by the BOARD; and
Commissioners Minutes Continued. May 25, 2017
347
NOW THEREFORE paragraph:
2. The BOARD approves of a total funding amount under the PROGRAM for the PROJECT in an
amount not to exceed $15,342 $15,252. The COMMUNITY shall submit an invoice to the COUNTY in the amount of $15,342 $15,252, addressed to Lynn Sonkiss, Manager of Fiscal Services, Executive
Office Building, 2100 Pontiac Lake Road, Building 41 West, Waterford, Ml 48328, upon execution of this
Agreement. Upon receipt of said invoice, the BOARD shall pay the COMMUNITY the sum of $15,342 $15,252 from funds available in the PROGRAM.
Correct Attachment C of the Cost Participation Agreement as follows: COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY TOTAL
FY2017 LRIP Program $15,342 $15,342 $15,252 $30,684 $30,594
Contribution $44,316 $0 $44,316
TOTAL SHARES $59,658
$15,342 $15,252
$75,000 $74,910
Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report.
TOM MIDDLETON
MISCELLANEOUS RESOLUTION #17124
BY: Commissioner Dave Woodward, District #19
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF BERKLEY – CONCRETE REPLACEMENT PROGRAM –
PROJECT NO. 2017-02 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
Commissioners Minutes Continued. May 25, 2017
348
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Berkley has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Berkley has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-02 in the City of Berkley is $15,342; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Berkley and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Berkley prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2017-02.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Berkley.
Chairperson, I move the adoption of the foregoing Resolution. DAVE WOODWARD
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement
Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17124) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF BERKLEY – CONCRETE REPLACEMENT PROGRAM –
PROJECT NO. 2017-02 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $15,252 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program (account #383465) for project 2017-02.
3. This project is for concrete road patches on various City of Berkley jurisdiction streets. 4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $15,252
Total Revenues $15,252
Expenditures 9010101-153000-740085 Local Road Funding Program $15,252
Commissioners Minutes Continued. May 25, 2017
349
Total Expenditures $15,252 TOM MIDDLETON
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17126
BY: Commissioners Michael J. Gingell, District #1 and Doug Tietz, District #11
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF AUBURN HILLS – RESURFACING OF NORTH ATLANTIC
AND CONTINENTAL – PROJECT NO. 2017-01
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Auburn Hills has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Auburn Hills has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-01 in the City of Auburn Hills is $29,877; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Auburn Hills and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance.
Commissioners Minutes Continued. May 25, 2017
350
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Auburn Hills prepared by Corporation Counsel for the
Pilot Local Road Improvement Program Project No. 2017-01. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Auburn Hills. Chairperson, I move the adoption of the foregoing Resolution.
MICHAEL GINGELL, DOUG TIETZ
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution
Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17126)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION – CITY OF AUBURN HILLS – RESURFACING OF NORTH ATLANTIC AND CONTINENTAL – PROJECT NO. 2017-01
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324 which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program
for the purposes of improving economic development in Oakland County cities and villages. 2. Funding of $29,877 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program (account #383465) for project 2017-01. 3. This project is for the removal of existing concrete road, replace curb and gutter on North Atlantic
Blvd. and Continental Dr.; also install 9 inches of new HMA road surface. 4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $29,877
Total Revenues $29,877
Expenditures 9010101-153000-740085 Local Road Funding Program $29,877
Total Expenditures $29,877 FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17127
BY: Commissioner Adam Kochenderfer, District #15
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF ROCHESTER – MILL AND RESURFACE LETICA DRIVE – PROJECT NO. 2017-18
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
Commissioners Minutes Continued. May 25, 2017
351
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Rochester has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Rochester has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-18 in the City of Rochester is $14,440; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Rochester and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Rochester prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2017-18.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Rochester.
Chairperson, I move the adoption of the foregoing Resolution. ADAM KOCHENDERFER
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement
Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17127) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF ROCHESTER – MILL AND RESURFACE LETICA DRIVE –
PROJECT NO. 2017-18
Commissioners Minutes Continued. May 25, 2017
352
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $14,440 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program (account #383465) for project 2017-18.
3. This project is for the continuation of mill, overlay and concrete patch of Letica Drive. 4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $14,440
Total Revenues $14,440
Expenditures 9010101-153000-740085 Local Road Funding Program $14,440
Total Expenditures $14,440 FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17128
BY: Commissioner Adam Kochenderfer, District #15; Commissioner Doug Tietz, District #11 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION – CITY OF ROCHESTER HILLS – RESURFACING OF SOUTH BOULEVARD – PROJECT NO. 53401
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Assigned Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and WHEREAS the City of Rochester Hills, along with the RCOC has identified a project and said project is
ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of
Rochester Hills and said appropriation has been transferred to a project account; and WHEREAS the City of Rochester Hills has demonstrated that it has authorized its 1/3 share of the funding
for the project and has executed a contract for payment with the RCOC; and
Commissioners Minutes Continued. May 25, 2017
353
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2017 authorized amount of Tri-Party Road Improvement funding for Project No. 53401 in the City of Rochester Hills is $160,578.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Rochester Hills and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Rochester Hills. Chairperson, I move the adoption of the foregoing Resolution.
ADAM KOCHENDERFER, DOUG TIETZ
Copy of Correspondence from Thomas G. Noechel, Programming Supervisor, Copy of Correspondence from Shannon Miller, Deputy Secretary – Clerk of the Board, Rochester Hills Certified Copy –
Purchase: RES0126-2017, Cost Participation Agreement and Exhibit A – Estimated Project Cost Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17128)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION – CITY OF ROCHESTER HILLS – RESURFACING OF SOUTH BOULEVARD – PROJECT NO. 53401
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324 which designated $4,086,500 in fund balance for the Tri-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $160,578 is available in the General Fund Assigned Fund Balance for Tri-Party 2017
and prior funding (account #383510) for project 53401. 3. This project is for the resurfacing of South Boulevard from east of Crooks Road to west of
Livernois Road and from east of John R Road to west of Dequindre Road. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue
9010101-196030-665882 Planned Use of Balance $160,578 Total Revenues $160,578
Expenditures
9010101-153010-740135 Road Commission Tri-Party $160,578 Total Expenditures $160,578
FINANCE COMMITTEE
Commissioners Minutes Continued. May 25, 2017
354
(The vote for this motion appears on page 406.) *MISCELLANEOUS RESOLUTION #17129
BY: Commissioner Adam Kochenderfer, District #15; Commissioner Doug Tietz, District #11
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF ROCHESTER HILLS – 2017 CONCRETE ROAD REPLACEMENT PROGRAM – PROJECT NO. 2017-19 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Rochester Hills has identified a project and submitted an application detailing the
goals and outcomes of the project; and WHEREAS the City of Rochester Hills has demonstrated that it has available funding equal to a minimum
of 50% the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road
Improvement Program funding for Project No. 2017-19 in the City of Rochester Hills is $86,914; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Rochester Hills and authorizes the release of Local Road Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Rochester Hills prepared by Corporation Counsel for the
Pilot Local Road Improvement Program Project No. 2017-19.
Commissioners Minutes Continued. May 25, 2017
355
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Rochester Hills.
Chairperson, I move the adoption of the foregoing Resolution. ADAM KOCHENDERFER, DOUG TIETZ
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement
Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17129) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF ROCHESTER HILLS – 2017 CONCRETE ROAD
REPLACEMENT PROGRAM – PROJECT NO. 2017-19 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $86,914 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program (account #383465) for project 2017-19.
3. This project is for the 2017 concrete road replacement program which includes adjustment/recondition/reconstruction of drainage structures; installation under drains, placement
of aggregate base for concrete roads and drives, concrete pavement removal and replacement and restoration. Local Roads improved: Pleasant View Drive, Heritage Hill Court, Salem Ct.,
Michele Ct., Brandon Ct., Sunbury Ct., Shellbourne Dr., Ravine Terrace Ct., Ulster Rd., E Maryknoll Rd., Standford Cir., Park Creek Ct., Greenspring Ln., Eagle Dr., Fielding Dr., Millbrook
Ct., Pheasant Ring Ct., Terace Ct., and Eagle Ct. 4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $86,914
Total Revenues $86,914
Expenditures 9010101-153000-740085 Local Road Funding Program $86,914
Total Expenditures $86,914 FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*REPORT (MISC. #17131)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – CITY OF SOUTHFIELD – RECONSTRUCTION OF NORTHWESTERN HIGHWAY SERVICE DRIVE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution, recommends the following amendment:
Correct the last WHEREAS paragraph as follows:
Commissioners Minutes Continued. May 25, 2017
356
WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of Southfield for the Reconstruction of Northwestern Highway Service Drive and is recommending that the
Board of Commissioners authorizes the City of Southfield’s 2017 and 2018 and 2019 allocations rollover for consideration of the project in 2019, contingent upon continuation of the program
Correct the NOW THEREFORE BE IT FURTHER RESOLVED paragraph as follows:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the City of Southfield to roll over their allocation under the Local Road Improvement Program for 2017 and 2018 and 2019 for the purpose of the City to submit an application for the Reconstruction of Northwestern Highway Service Drive in 2019, contingent upon the continuation of the program.
Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report.
FINANCE COMMITTEE MISCELLANEOUS RESOLUTION #17131 BY: Commissioners Janet Jackson, District #21 and Nancy L. Quarles, District #17
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – CITY OF SOUTHFIELD – RECONSTRUCTION OF NORTHWESTERN HIGHWAY SERVICE DRIVE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the City of Southfield has submitted a Local Road Improvement Program application with a
multiple year project plan requiring the rollover and accrual of the City’s maximum County contribution authorized in the current year’s approved distribution formula; and WHEREAS the proposed budget for the identified project, the Reconstruction of Northwestern Highway Service Drive, requires the accrual of three (3) years maximum County contribution at the current
distribution amount for the City of Southfield of $109,811; and WHEREAS the Oakland County Board of Commissioners established policies and procedures for the
Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and
procedures regarding the limited rollover and accrual of a municipality’s allocation for project plans that require additional County funding; and
WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality to submit a multi-year plan for projects that require the accrual of the municipality’s allocation for a
maximum of three (3) years; and WHEREAS approval of multiple year plan and accrual of a municipality’s allocation is subject to approval
by the Board of Commissioners; and WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate
Oakland County in any way to funding a project; and WHEREAS rollover and accrual of a municipality’s allocation is subject to the continuation of the Local
Road Improvement Program, which has been established as a pilot program; and WHEREAS a municipality’s allocation is subject to change from year to year based upon the factors
utilized in current distribution formula and amendments to the distribution formula approved by the Board of Commissioners; and
WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of Southfield for the Reconstruction of Northwestern Highway Service Drive and is recommending that the
Board of Commissioners authorizes the City of Southfield’s 2017 and 2018 allocations rollover for consideration of the project in 2019, contingent upon continuation of the program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the City of Southfield to roll over their allocation under the Local Road Improvement Program for 2017 and
2018 for the purpose of the City to submit an application for the Reconstruction of Northwestern Highway Service Drive in 2019, contingent upon the continuation of the program.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Southfield.
Commissioners Minutes Continued. May 25, 2017
357
Chairperson, I move the adoption of the foregoing Resolution. JANET JACKSON, NANCY QUARLES
Copy of 2017 Application Form – Local Road Improvement Matching Fund Pilot Program Incorporated by
Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17131) BY: Commissioner TOM Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION –
CITY OF SOUTHFIELD – RECONSTRUCTION OF NORTHWESTERN HIGHWAY SERVICE DRIVE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Resolution authorizes the rollover of FY 2017 City of Southfield allocation in the amount of
$109,811. Also, authorizes the rollover allocation for 2018. 2. The roll-over allocation amount for the City of Southfield under the Local Road Improvement
Program will be retained in the Local Road Improvement Matching Program Assigned Fund Balance (GL account #383465) and will require a separate resolution anticipated in 2019 to
appropriate funding for reconstruction of Northwestern Highway Service Drive project; contingent upon continuation of the program.
3. The funding will be contingent upon the County’s distribution from the Michigan General Revenue Sharing Act. Reduction or elimination of the County’s distribution of revenue sharing funds may
result in the elimination or suspension of the program. 4. No budget amendment is required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17133
BY: Commissioner Nancy Quarles, District #17
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF LATHRUP VILLAGE – RECONSTRUCTION OF ELDORADO PLACE – PROJECT NO. 2017-11 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and
Commissioners Minutes Continued. May 25, 2017
358
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Lathrup Village has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Lathrup Village has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-11 in the City of Lathrup Village is $8,934; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Lathrup Village and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Lathrup Village prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2017-11.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Lathrup Village.
Chairperson, I move the adoption of the foregoing Resolution. NANCY QUARLES
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement
Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17133) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF LATHRUP VILLAGE – RECONSTRUCTION OF ELDORADO
PLACE – PROJECT NO. 2017-11 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $8,934 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program (account #383465) for project 2017-11.
3. This project is for the reconstruction of Eldorado Place from Goldengate Drive West to California Drive SW.
4. The FY 2017 budget be amended as follows:
Commissioners Minutes Continued. May 25, 2017
359
GENERAL FUND (#10100) FY 2017 Revenue
9010101-196030-665882 Planned Use of Balance $8,934 Total Revenues $8,934
Expenditures
9010101-153000-740085 Local Road Funding Program $8,934 Total Expenditures $8,934
FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17135 BY: Commissioner Marcia Gershenson, District #13 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CHARTER TOWNSHIP OF WEST BLOOMFIELD –
RECONSTRUCTION OF ORCHARD LAKE ROAD – PROJECT NO. 52011 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Assigned Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the Charter Township of West Bloomfield, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of West Bloomfield and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of West Bloomfield has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2017 authorized amount of Tri-Party Road Improvement funding for Project No. 52011 in the Charter Township of West Bloomfield is
$278,780. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of West Bloomfield and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of West Bloomfield.
Commissioners Minutes Continued. May 25, 2017
360
Chairperson, I move the adoption of the foregoing Resolution. MARCIA GERSHENSON
Copy of Correspondence from Thomas G. Noechel, Programming Supervisor, Copy of Correspondence
from Shannon Miller, Deputy Secretary – Clerk of the Board, Cost Participation Agreement and Exhibit A – Estimated Project Cost Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17135)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION – CHARTER TOWNSHIP OF WEST BLOOMFIELD – RECONSTRUCTION OF ORCHARD LAKE ROAD – PROJECT NO. 52011
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324 which designated $4,086,500 in fund balance for the Tri-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $278,780 is available in the General Fund Assigned Fund Balance for Tri-Party 2017
and prior funding (account #383510) for project 52011. 3. This project is for reconstruction of Orchard Lake Road from north of 14 Mile Road to south of
Maple Rd. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue
9010101-196030-665882 Planned Use of Balance $278,780 Total Revenues $278,780
Expenditures
9010101-153010-740135 Road Commission Tri-Party $278,780 Total Expenditures $278,780
FINANCE COMMITTEE
(The vote for this motion appears on page 406.) *MISCELLANEOUS RESOLUTION #17137
BY: Commissioner David Bowman, District #10
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF PONTIAC – RESURFACING OF UNIVERSITY DRIVE AND MILL STREET – PROJECT NO. 2017-17
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
Commissioners Minutes Continued. May 25, 2017
361
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Pontiac has identified a project and submitted an application detailing the goals
and outcomes of the project; and WHEREAS the City of Pontiac has demonstrated that it has available funding equal to a minimum of 50%
the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road
Improvement Program funding for Project No. 2017-17 in the City of Pontiac is $84,753; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Pontiac and authorizes the release of Local Road Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Pontiac prepared by Corporation Counsel for the Pilot
Local Road Improvement Program Project No. 2017-17. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Pontiac. Chairperson, I move the adoption of the foregoing Resolution.
DAVID BOWMAN
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution
Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
Commissioners Minutes Continued. May 25, 2017
362
FISCAL NOTE (MISC. #17137) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF PONTIAC – RESURFACING OF UNIVERSITY DRIVE AND
MILL STREET – PROJECT NO. 2017-17 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $84,753 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program (account #383465) for project 2017-17.
3. This project is for the mill and overlay of University Drive and Mill Street. 4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $84,753
Total Revenues $84,753
Expenditures 9010101-153000-740085 Local Road Funding Program $84,753
Total Expenditures $84,753 FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17138
BY: Commissioners Bill Dwyer, District #14; Marcia Gershenson, District #13; Janet Jackson, District #21
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF FARMINGTON HILLS – ANNUAL CONCRETE AND ASPHALT ROAD MAINTENANCE PROGRAM – PROJECT NO. 2017-07
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
Commissioners Minutes Continued. May 25, 2017
363
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Farmington Hills has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Farmington Hills has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-07 in the City of Farmington Hills is $100,745; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Farmington Hills and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Farmington Hills prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2017-07.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Farmington Hills.
Chairperson, I move the adoption of the foregoing Resolution. BILL DWYER, MARCIA GERSHENSON,
JANET JACKSON
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution
Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17138)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION – CITY OF FARMINGTON HILLS – ANNUAL CONCRETE AND ASPHALT ROAD MAINTENANCE PROGRAM – PROJECT NO. 2017-07
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324 which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program
for the purposes of improving economic development in Oakland County cities and villages. 2. Funding of $100,745 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program (account #383465) for project 2017-07. 3. This project is to improve and preserve pavement conditions of major and local roads throughout
the city. 4. The FY 2017 budget be amended as follows:
Commissioners Minutes Continued. May 25, 2017
364
GENERAL FUND (#10100) FY 2017 Revenue
9010101-196030-665882 Planned Use of Balance $100,745 Total Revenues $100,745
Expenditures
9010101-153000-740085 Local Road Funding Program $100,745 Total Expenditures $100,745
FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17139
BY: Commissioner Bill Dwyer, District #14
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF FARMINGTON – REPAIR AND RESURFACING OF LOCAL ROADS – PROJECT NO. 2017-06 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the City of Farmington has identified a project and submitted an application detailing the
goals and outcomes of the project; and WHEREAS the City of Farmington has demonstrated that it has available funding equal to a minimum of
50% the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road
Improvement Program funding for Project No. 2017-06 in the City of Farmington is $11,642; and
Commissioners Minutes Continued. May 25, 2017
365
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Farmington and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Farmington prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2017-06.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Farmington.
Chairperson, I move the adoption of the foregoing Resolution. BILL DWYER
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution Formula, Attachment C – Estimated Project Cost, 2017 Application Form – Local Road Improvement
Matching Fund Pilot Program and Correspondence from Adam Rychwalski, P.E., Project Engineer, OHM Advisors Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17139)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION – CITY OF FARMINGTON – REPAIR AND RESURFACING OF LOCAL ROADS – PROJECT NO. 2017-06
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324 which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program
for the purposes of improving economic development in Oakland County cities and villages. 2. Funding of $11,642 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching funding (account #383465) for project 2017-06. 3. This project is for the crack sealing, joint replacement and full slab replacement, as well as mill
and fill asphalt roads and improve pedestrian crossings. 4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $11,642
Total Revenues $11,642
Expenditures 9010101-153000-740085 Local Road Funding Program $11,642
Total Expenditures $11,642 FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17140
BY: Commissioner Philip J. Weipert, District #8
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF WIXOM – 2017 PAVEMENT PRESERVATION FOR LOCAL
ROADS – PROJECT NO. 2017-22
Commissioners Minutes Continued. May 25, 2017
366
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Wixom has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Wixom has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-22 in the City of Wixom is $18,814; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Wixom and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Wixom prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2017-22.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Wixom.
Chairperson, I move the adoption of the foregoing Resolution. PHILIP WEIPERT
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution
Commissioners Minutes Continued. May 25, 2017
367
Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17140)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION – CITY OF WIXOM – 2017 PAVEMENT PRESERVATION FOR LOCAL ROADS – PROJECT NO. 2017-22
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324 which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program
for the purposes of improving economic development in Oakland County cities and villages. 2. Funding of $18,814 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program (account #383465) for project 2017-22. 3. This project is for the 2017 pavement preservation which includes joint and crack sealing,
pavement marking and small pavement replacement areas. These roads include: Lorie Lane, Anna Court, Magellan, West Road, Alpha Court, Alpha Drive, Tower Court, Napier Road and
those in Oakland Oaks Industrial Park and Century Industrial Park. 4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $18,814
Total Revenues $18,814
Expenditures 9010101-153000-740085 Local Road Funding Program $18,814
Total Expenditures $18,814 FINANCE COMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17141
BY: Commissioner Philip J. Weipert, District #8
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – VILLAGE OF MILFORD – REPAIR VILLAGE ASPHALT AND CONCRETE STREETS – PROJECT NO. 2017-14
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and
Commissioners Minutes Continued. May 25, 2017
368
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the Village of Milford has identified a project and submitted an application detailing the goals
and outcomes of the project; and WHEREAS the Village of Milford has demonstrated that it has available funding equal to a minimum of
50% the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road
Improvement Program funding for Project No. 2017-14 in the Village of Milford is $8,358; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Village of Milford and authorizes the release of Local Road Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the Village of Milford prepared by Corporation Counsel for the Pilot
Local Road Improvement Program Project No. 2017-14. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the Village of Milford. Chairperson, I move the adoption of the foregoing Resolution.
PHILIP WEIPERT
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution
Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17141)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION – VILLAGE OF MILFORD – REPAIR VILLAGE ASPHALT AND CONCRETE STREETS – PROJECT NO. 2017-14
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324 which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program
for the purposes of improving economic development in Oakland County cities and villages.
Commissioners Minutes Continued. May 25, 2017
369
2. Funding of $8,358 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program (account #383465) for project 2017-14.
3. This project is to repair various asphalt and concrete roads throughout the village. Roads to be included are: Summit Street, S. Main Street, and N. Milford Road.
4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017 Revenue
9010101-196030-665882 Planned Use of Balance $8,358 Total Revenues $8,358
Expenditures
9010101-153000-740085 Local Road Funding Program $8,358 Total Expenditures $8,358
FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17142 BY: Commissioner Philip J. Weipert, District #8 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION –
CITY OF SOUTH LYON – REPAVING OF NORTH HAGADORN STREET To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the City of South Lyon has submitted a Local Road Improvement Program application with a
multiple year project plan requiring the rollover and accrual of the City’s maximum County contribution authorized in the current year’s approved distribution formula; and
WHEREAS the proposed budget for the identified project, the Repaving of North Hagadorn Street, requires the accrual of two (2) years maximum County contribution at the current distribution amount for
the City of South Lyon of $9,859; and WHEREAS the Oakland County Board of Commissioners established policies and procedures for the
Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and
procedures regarding the limited rollover and accrual of a municipality’s allocation for project plans that require additional County funding; and
WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality to submit a multi-year plan for projects that require the accrual of the municipality’s allocation for a
maximum of three (3) years; and WHEREAS approval of multiple year plan and accrual of a municipality’s allocation is subject to approval
by the Board of Commissioners; and WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate
Oakland County in any way to funding a project; and WHEREAS rollover and accrual of a municipality’s allocation is subject to the continuation of the Local
Road Improvement Program, which has been established as a pilot program; and WHEREAS a municipality’s allocation is subject to change from year to year based upon the factors
utilized in current distribution formula and amendments to the distribution formula approved by the Board of Commissioners; and
WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of South Lyon for the Repaving of North Hagadorn Street and is recommending that the Board of
Commissioners authorizes the City of South Lyon’s 2017 allocation rollover for consideration of the project in 2018, contingent upon continuation of the program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the City of South Lyon to roll over their allocation under the Local Road Improvement Program for 2017 for
the purpose of the City to submit an application for the Repaving of North Hagadorn Street in 2018, contingent upon the continuation of the program.
Commissioners Minutes Continued. May 25, 2017
370
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of South Lyon.
Chairperson, I move the adoption of the foregoing Resolution. PHILIP WEIPERT
Copy of 2017 Application Form – Local Road Improvement Matching Fund Pilot Program Incorporated by
Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17142) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION –
CITY OF SOUTH LYON – REPAVING OF NORTH HAGADORN STREET To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Resolution authorizes the rollover of FY 2017 City of South Lyon allocation in the amount of
$9,859. 2. The roll-over allocation amount for the City of South Lyon under the Local Road Improvement
Program will be retained in the Local Road Improvement Matching Program Assigned Fund Balance (GL account #383465) and will require a separate resolution anticipated in 2018 to
appropriate funding for the repaving of North Hagadorn Street project; contingent upon continuation of the program.
3. The funding will be contingent upon the County’s distribution from the Michigan General Revenue Sharing Act. Reduction or elimination of the County’s distribution of revenue sharing funds may
result in the elimination or suspension of the program. 4. No budget amendment is required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17143 BY: Commissioner Michael Spisz, District #3
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CHARTER TOWNSHIP OF OAKLAND – 2017 LIMESTONE
PROGRAM – PROJECT NO. 53712 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Assigned Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
Commissioners Minutes Continued. May 25, 2017
371
WHEREAS the Charter Township of Oakland, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Oakland and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Oakland has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2017 authorized amount of Tri-Party Road Improvement funding for Project No. 53712 in the Charter Township of Oakland is $42,254.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Oakland and authorizes the release of Tri-
Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Oakland. Chairperson, I move the adoption of the foregoing Resolution.
MICHAEL SPISZ
Copy of Correspondence from Thomas G. Noechel, Programming Supervisor, Copy of Correspondence from Shannon Miller, Deputy Secretary – Clerk of the Board, Cost Participation Agreement and Exhibit A
– Estimated Project Cost Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17143) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CHARTER TOWNSHIP OF OAKLAND – 2017 LIMESTONE
PROGRAM – PROJECT NO. 53712 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $4,086,500 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $42,254 is available in the General Fund Assigned Fund Balance for Tri-Party 2017 and prior funding (account #383510) for project 53712.
3. This project is for the spreading of limestone on various roads within the township. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2017 budget be amended as follows:
GENERAL FUND #10100 FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $42,254
Total Revenues $42,254
Commissioners Minutes Continued. May 25, 2017
372
Expenditures 9010101-153010-740135 Road Commission Tri-Party $42,254
Total Expenditures $42,254 FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17144
BY: Commissioner Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION – TOWNSHIP OF ADDISON – 2017 GRAVEL ROAD PROGRAM – PROJECT NO. 53722
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program
shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Assigned Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and WHEREAS the Township of Addison, along with the RCOC has identified a project and said project is
ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Township of
Addison and said appropriation has been transferred to a project account; and WHEREAS the Township of Addison has demonstrated that it has authorized its 1/3 share of the funding
for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2017 authorized amount of Tri-
Party Road Improvement funding for Project No. 53722 in the Township of Addison is $19,767. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Township of Addison and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Township of Addison.
Chairperson, I move the adoption of the foregoing Resolution. MICHAEL SPISZ
Copy of Correspondence from Thomas G. Noechel, Programming Supervisor, Copy of Correspondence
from Shannon Miller, Deputy Secretary – Clerk of the Board, Cost Participation Agreement and Exhibit A – Estimated Project Cost Incorporated by Reference. Original on file in County Clerk’s office.
Commissioners Minutes Continued. May 25, 2017
373
FISCAL NOTE (MISC. #17144) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – TOWNSHIP OF ADDISON – 2017 GRAVEL ROAD PROGRAM –
PROJECT NO. 53722 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $4,086,500 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $19,767 is available in the General Fund Assigned Fund Balance for Tri-Party 2017 and prior funding (account #383510) for project 53722.
3. This project is for the spreading of gravel and chloride on various roads within the township. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $19,767
Total Revenues $19,767
Expenditures 9010101-153010-740135 Road Commission Tri-Party $19,767
Total Expenditures $19,767 FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17145
BY: Commissioner Michael Spisz, District #3
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – VILLAGE OF LEONARD – RECONSTRUCTION OF ELMWOOD STREET – PROJECT NO. 2017-12
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and
Commissioners Minutes Continued. May 25, 2017
374
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the Village of Leonard has identified a project and submitted an application detailing the goals
and outcomes of the project; and WHEREAS the Village of Leonard has demonstrated that it has available funding equal to a minimum of
50% the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road
Improvement Program funding for Project No. 2017-12 in the Village of Leonard is $1,409; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Village of Leonard and authorizes the release of Local Road Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the Village of Leonard prepared by Corporation Counsel for the Pilot
Local Road Improvement Program Project No. 2017-12. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the Village of Leonard. Chairperson, I move the adoption of the foregoing Resolution.
MICHAEL SPISZ
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution
Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17145)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION – VILLAGE OF LEONARD – RECONSTRUCTION OF ELMWOOD STREET – PROJECT NO. 2017-12
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1 On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324 which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program
for the purposes of improving economic development in Oakland County cities and villages.
Commissioners Minutes Continued. May 25, 2017
375
2. Funding of $1,409 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program (account #383465) for project 2017-12.
3. This project is for the repaving and reconstruction of Elmwood Street. 4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $1,409
Total Revenues $1,409
Expenditures 9010101-153000-740085 Local Road Funding Program $1,409
Total Expenditures $1,409 FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17146
BY: Commissioner Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – VILLAGE OF OXFORD – MILL AND RESURFACE EAST LAKEVILLE ROAD
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Village of Oxford has submitted a Local Road Improvement Program application with a multiple year project plan requiring the rollover and accrual of the Village’s maximum County contribution
authorized in the current year’s approved distribution formula; and WHEREAS the proposed budget for the identified project, the Mill and Resurface East Lakeville Road,
requires the accrual of two (2) years maximum County contribution at the current distribution amount for the Village of Oxford of $6,503; and
WHEREAS the Oakland County Board of Commissioners established policies and procedures for the Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and
WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and procedures regarding the limited rollover and accrual of a municipality’s allocation for project plans that
require additional County funding; and WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality
to submit a multi-year plan for projects that require the accrual of the municipality’s allocation for a maximum of three (3) years; and
WHEREAS approval of multiple year plan and accrual of a municipality’s allocation is subject to approval by the Board of Commissioners; and
WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate Oakland County in any way to funding a project; and
WHEREAS rollover and accrual of a municipality’s allocation is subject to the continuation of the Local Road Improvement Program, which has been established as a pilot program; and
WHEREAS a municipality’s allocation is subject to change from year to year based upon the factors utilized in current distribution formula and amendments to the distribution formula approved by the Board
of Commissioners; and WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the Village
of Oxford for the Mill and Resurface East Lakeville Road and is recommending that the Board of Commissioners authorizes the Village of Oxford’s 2017 allocation rollover for consideration of the project
in 2018, contingent upon continuation of the program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Village of Oxford to roll over their allocation under the Local Road Improvement Program for 2017 for the purpose of the Village to submit an application for the Mill and Resurface East Lakeville Road in 2018,
contingent upon the continuation of the program.
Commissioners Minutes Continued. May 25, 2017
376
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the Village of Oxford.
Chairperson, I move the adoption of the foregoing Resolution. MICHAEL SPISZ
Copy of 2017 Application Form – Local Road Improvement Matching Fund Pilot Program Incorporated by
Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17146) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – VILLAGE OF OXFORD – MILL AND
RESURFACE EAST LAKEVILLE ROAD To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Resolution authorizes the rollover of FY 2017 Village of Oxford allocation in the amount of
$6,503. 2. The roll-over allocation amount for the Village of Oxford under the Local Road Improvement
Program will be retained in the Local Road Improvement Matching Program Assigned Fund Balance (GL account #383465) and will require a separate resolution anticipated in 2018 to
appropriate funding for the Mill and resurfacing East Lakeville Road project; contingent upon continuation of the program.
3. The funding will be contingent upon the County’s distribution from the Michigan General Revenue Sharing Act. Reduction or elimination of the County’s distribution of revenue sharing funds may
result in the elimination or suspension of the program. 4. No budget amendment is required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17147
BY: Commissioner Michael Spisz, District #3
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – VILLAGE OF ORTONVILLE – CRACK-FILL OF ASPHALT ON MILL AND SOUTH STREETS – PROJECT NO. 2017-23
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and
Commissioners Minutes Continued. May 25, 2017
377
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the Village of Ortonville has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the Village of Ortonville has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-23 in the Village of Ortonville is $2,981; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Village of Ortonville and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the Village of Ortonville prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2017-23.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the Village of Ortonville.
Chairperson, I move the adoption of the foregoing Resolution. MICHAEL SPISZ
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement
Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17147) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – VILLAGE OF ORTONVILLE – CRACK-FILL OF ASPHALT ON MILL
AND SOUTH STREETS – PROJECT NO. 2017-23 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $2,981 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program (account #383465) for project 2017-23.
3. This project is for crackfill of asphalt on Mill Street between South and Church. Also, crack fill of asphalt on South Street from Mill Street to Church.
Commissioners Minutes Continued. May 25, 2017
378
4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017 Revenue
9010101-196030-665882 Planned Use of Balance $2,981 Total Revenues $2,981
Expenditures
9010101-153000-740085 Local Road Funding Program $2,981 Total Expenditures $2,981
FINANCE COMMITTEE
(The vote for this motion appears on page 406.) *MISCELLANEOUS RESOLUTION #17148 BY: Commissioner Bob Hoffman, District #2
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – TOWNSHIP OF ROSE – 2017 GRAVEL ROAD PROGRAM –
PROJECT NO. 53692 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Assigned Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the Township of Rose, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Township of Rose and said appropriation has been transferred to a project account; and
WHEREAS the Township of Rose has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2017 authorized amount of Tri-Party Road Improvement funding for Project No. 53692 in the Township of Rose is $20,506.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Township of Rose and authorizes the release of Tri-Party Road
Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
Commissioners Minutes Continued. May 25, 2017
379
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
Township of Rose. Chairperson, I move the adoption of the foregoing Resolution.
BOB HOFFMAN
Copy of Correspondence from Thomas G. Noechel, Programming Supervisor, Copy of Correspondence from Shannon Miller, Deputy Secretary – Clerk of the Board, Cost Participation Agreement and Exhibit A
– Estimated Project Cost Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17148) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – TOWNSHIP OF ROSE – 2017 GRAVEL ROAD PROGRAM –
PROJECT NO. 53692 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $4,086,500 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $20,506 is available in the General Fund Assigned Fund Balance for Tri-Party 2017 and prior funding (account #383510) for project 53692.
3. This project is for the spreading of gravel and chloride on various roads within the township. 4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs
prior to payment. 6. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $20,506
Total Revenues $20,506
Expenditures 9010101-153010-740135 Road Commission Tri-Party $20,506
Total Expenditures $20,506 FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17149
BY: Commissioner Bob Hoffman, District #2 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – VILLAGE OF HOLLY – MILL AND RECAP COGSHALL, HARTNER AND HOLLY BUSH STREETS – PROJECT NO. 2017-24
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and
Commissioners Minutes Continued. May 25, 2017
380
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County’s maximum 50% share of the project from the General Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and WHEREAS the Village of Holly has identified a project and submitted an application detailing the goals
and outcomes of the project; and WHEREAS the Village of Holly has demonstrated that it has available funding equal to a minimum of 50%
the project costs; and WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road
Improvement Program funding for Project No. 2017-24 in the Village of Holly is $7,711; and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Village of Holly and authorizes the release of Local Road Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the Village of Holly prepared by Corporation Counsel for the Pilot
Local Road Improvement Program Project No. 2017-24. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the Village of Holly. Chairperson, I move the adoption of the foregoing Resolution.
BOB HOFFMAN
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution
Formula, Attachment C – Estimated Project Cost, 2017 Application Form – Local Road Improvement Matching Fund Pilot Program, Correspondence from Jerry L. Walker, Village Manager, Village of Holly
and Correspondence from Douglas A. Scott, P.E., Senior Project Manager, Rowe Professional Services Company Incorporated by Reference. Original on file in County Clerk’s office.
Commissioners Minutes Continued. May 25, 2017
381
FISCAL NOTE (MISC. #17149) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – VILLAGE OF HOLLY – MILL AND RECAP COGSHALL, HARTNER
AND HOLLY BUSH STREETS – PROJECT NO. 2017-24 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $7,711 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program (account #383465) for project 2017-24.
3. This project is for the mill and recap Cogshall, Hartner and Holly Bush Streets. 4. The FY 2017 budget be amended as follows:
GENERAL FUND (#10100) FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $7,711
Total Revenues $7,711
Expenditures 9010101-153000-740085 Local Road Funding Program $7,711
Total Expenditures $7,711 FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17150
BY: Commissioner Tom Middleton, District #4
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF THE VILLAGE OF CLARKSTON – RESURFACE OF
MILLER ROAD – PROJECT NO. 2017-04
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following:
1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and
Commissioners Minutes Continued. May 25, 2017
382
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of the Village of Clarkston has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of the Village of Clarkston has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-04 in the City of the Village of Clarkston is $1,820;
and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of the Village of Clarkston and authorizes the release of Local Road Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of the Village of Clarkston prepared by Corporation Counsel
for the Pilot Local Road Improvement Program Project No. 2017-04. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of the Village of Clarkston. Chairperson, I move the adoption of the foregoing Resolution.
TOM MIDDLETON
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement, Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution
Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17150)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN REBOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION – CITY OF THE VILLAGE OF CLARKSTON – RESURFACE OF MILLER ROAD – PROJECT NO. 2017-04
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324 which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program
for the purposes of improving economic development in Oakland County cities and villages. 2. Funding of $1,820 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program (account #383465) for project 2017-04. 3. This project is for the resurfacing of Miller Road by milling 1 ½ inches of asphalt and cap with two
(2) inches of new asphalt. 4. The FY 2017 budget be amended as follows:
Commissioners Minutes Continued. May 25, 2017
383
GENERAL FUND (#10100) FY 2017 Revenue
9010101-196030-665882 Planned Use of Balance $1,820 Total Revenues $1,820
Expenditures
9010101-153000-740085 Local Road Funding Program $1,820 Total Expenditures $1,820
FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17151 BY: Commissioner Shelley Taub, District #12 IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM – MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION –
CITY OF BIRMINGHAM – RECONSTRUCTION OF BOWERS STREET To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the City of Birmingham has submitted a Local Road Improvement Program application with a
multiple year project plan requiring the rollover and accrual of the City’s maximum County contribution authorized in the current year’s approved distribution formula; and
WHEREAS the proposed budget for the identified project, the reconstruction of Bowers Street, requires the accrual of three (3) years maximum County contribution at the current distribution amount for the City
of Birmingham of $30,598; and WHEREAS the Oakland County Board of Commissioners established policies and procedures for the
Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and
procedures regarding the limited rollover and accrual of a municipality’s allocation for project plans that require additional County funding; and
WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality to submit a multi-year plan for projects that require the accrual of the municipality’s allocation for a
maximum of three (3) years; and WHEREAS approval of multiple year plan and accrual of a municipality’s allocation is subject to approval
by the Board of Commissioners; and WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate
Oakland County in any way to funding a project; and WHEREAS rollover and accrual of a municipality’s allocation is subject to the continuation of the Local
Road Improvement Program, which has been established as a pilot program; and WHEREAS a municipality’s allocation is subject to change from year to year based upon the factors
utilized in current distribution formula and amendments to the distribution formula approved by the Board of Commissioners; and
WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of Birmingham for the Reconstruction of Bowers Street and is recommending that the Board of
Commissioners authorizes the City of Birmingham’s 2017 and 2018 allocations rollover for consideration of the project in 2019, contingent upon continuation of the program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the City of Birmingham to roll over their allocation under the Local Road Improvement Program for 2017 and
2018 for the purpose of the City to submit an application for the Reconstruction of Bowers Street in 2019, contingent upon the continuation of the program..
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Birmingham.
Chairperson, I move the adoption of the foregoing Resolution. SHELLEY TAUB
Commissioners Minutes Continued. May 25, 2017
384
Copy of 2017 Application Form – Local Road Improvement Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17151)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM –
MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION – CITY OF BIRMINGHAM – RECONSTRUCTION OF BOWERS STREET
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Resolution authorizes the rollover of FY 2017 City of Birmingham allocation in the amount of $30,598.
Also, authorizes the rollover allocation for 2018. 2. The roll-over allocation amount for the City of Birmingham under the Local Road Improvement
Program will be retained in the Local Road Improvement Matching Program Assigned Fund Balance (GL account #383465) and will require a separate resolution anticipated in 2019 to
appropriate funding for the reconstruction of Bowers Street project; contingent upon continuation of the program.
3. The funding will be contingent upon the County’s distribution from the Michigan General Revenue Sharing Act. Reduction or elimination of the County’s distribution of revenue sharing funds may
result in the elimination or suspension of the program. 4. No budget amendment is required at this time.
FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17152
BY: Commissioner Shelley Taub, District #12
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2017 APPROPRIATION – CITY OF BLOOMFIELD HILLS – REPLACE AND UPGRADE BARRIER ON LONG LAKE ROAD – PROJECT NO. 2017-03 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County’s cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following: 1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and
Commissioners Minutes Continued. May 25, 2017
385
6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County’s maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and
WHEREAS the City of Bloomfield Hills has identified a project and submitted an application detailing the goals and outcomes of the project; and
WHEREAS the City of Bloomfield Hills has demonstrated that it has available funding equal to a minimum of 50% the project costs; and
WHEREAS Oakland County’s share of the Fiscal Year 2017 authorized amount of the Local Road Improvement Program funding for Project No. 2017-03 in the City of Bloomfield Hills is $10,520; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Bloomfield Hills and authorizes the release of Local Road
Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Bloomfield Hills prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2017-03.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Bloomfield Hills.
Chairperson, I move the adoption of the foregoing Resolution. SHELLEY TAUB
Copy of Local Road Improvement Matching Fund Pilot Program Cost Participation Agreement,
Attachment A – Pilot Local Road Improvement Matching Fund Program, Attachment B – 2017 Distribution Formula, Attachment C – Estimated Project Cost and 2017 Application Form – Local Road Improvement
Matching Fund Pilot Program Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17152) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CITY OF BLOOMFIELD HILLS – REPLACE AND UPGRADE BARRIER
ON LONG LAKE ROAD – PROJECT NO. 2017-03 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. On December 8, 2016, the Board of Commissioners approved Miscellaneous Resolution #16324
which designated $1,032,665 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $10,520 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program (account #383465) for project 2017-03.
3. This project is to replace and upgrade the curbside barrier that separates Long Lake Road from major business area in the City’s downtown business district.
4. The FY 2017 budget be amended as follows:
Commissioners Minutes Continued. May 25, 2017
386
GENERAL FUND #10100 FY 2017 Revenue
9010101-196030-665882 Planned Use of Balance $10,520 Total Revenues $10,520
Expenditures
9010101-153000-740085 Local Road Funding Program $10,520 Total Expenditures $10,520
FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17154 BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: TREASURER’S OFFICE - RESOLUTION TO BORROW AGAINST DELINQUENT 2016 REAL PROPERTY TAXES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners of the County of Oakland (the "County") has heretofore adopted a resolution establishing the Oakland County Delinquent Tax Revolving Fund (the "Fund") pursuant to
Section 87b of Act No. 206, Public Acts of Michigan, 1893, as amended ("Act 206"); and WHEREAS the purpose of the Fund is to allow the Oakland County Treasurer (the "County Treasurer") to
pay from the Fund any or all delinquent real property taxes that are due and payable to the County, the State of Michigan and any school district, intermediate school district, community college district, city,
township, special assessment district or other political unit for which delinquent tax payments are due; and
WHEREAS it is hereby determined to be necessary for the County to borrow money and issue its notes for the purposes authorized by Act 206, particularly Sections 87c, 87d and 87g thereof; and
WHEREAS the County has agreed in a Continuing Covenant Agreement dated as of September 27, 2013, between the County and Bank of America, N.A. to provide to Bank of America, N.A. certain
information pursuant to Article VI, Section 6.05 (f) of the Continuing Covenant Agreement which relates to a final official statement or other offering or disclosure document prepared in connection with an offering
of securities by the County; and WHEREAS the total amount of unpaid 2016 delinquent real property taxes (the "delinquent taxes")
outstanding on March 1, 2017 was $66,517,083, exclusive of interest, fees and penalties. NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County, as follows:
AUTHORIZING OF BORROWING. Pursuant to and in accordance with the provisions of Act 206, Public Acts of Michigan, 1893, as amended, and especially Sections 87c, 87d and 87g thereof,
the County shall borrow the sum of not to exceed Twenty Five Million Dollars ($25,000,000) and issue its notes (the "notes") therefor for the purpose of continuing the Fund for the 2016 tax year.
The exact amount to be borrowed shall not exceed the amount of delinquent taxes outstanding on March 1, 2017, exclusive of interest, fees and penalties. The County Treasurer shall designate
the exact amount to be borrowed after the amount of the 2016 delinquent taxes outstanding on March 1, 2017, or the portion of the 2016 delinquent taxes against which the County shall borrow,
has been determined. NOTE DETAILS. Pursuant to provisions of applicable law and an order of the County Treasurer,
which order is hereby authorized, the notes may be issued in one or more series; shall be known as "General Obligation Limited Tax Notes, Series 2017" with a letter designation added thereto if
the notes are issued in more than one series; shall be in fully registered form in denominations not exceeding the aggregate principal amounts for each maturity of the notes; shall be sold for
not less than 98% of the face amount of the notes; shall bear interest at fixed or variable rates not to exceed the maximum interest rate permitted by applicable law; shall be dated, payable as to
interest and in principal amounts, be subject to redemption in whole or in part prior to maturity, including any redemption premiums, and be subject to renewal, at such times and in such
amounts, all as shall be designated in the order of the County Treasurer. Notes or portions of notes called for redemption shall not bear interest after the redemption date, provided funds are
Commissioners Minutes Continued. May 25, 2017
387
on hand with the note registrar and paying agent to redeem the same. Notice of redemption shall be given in the manner prescribed by the County Treasurer, including the number of days’ notice
of redemption and whether such notice shall be written or published, or both. If any notes of any series are to bear interest at a variable rate or rates, the County Treasurer is hereby further
authorized to establish by order, and in accordance with law, a means by which interest on such notes may be set, reset or calculated prior to maturity, provided that such rate or rates shall at no
time be in excess of the maximum interest rate permitted by applicable law. Such rates may be established by reference to the minimum rate that would be necessary to sell the notes at par; by
a formula that is determined with respect to an index or indices of municipal obligations, reported prices or yields on obligations of the United States or the prime rate or rates of a bank or banks
selected by the County Treasurer; or by any other method selected by the County Treasurer. PAYMENT OF PRINCIPAL AND INTEREST. The principal of and interest on the notes shall be
payable in lawful money of the United States from such funds and accounts as provided herein. Principal shall be payable upon presentation and surrender of the notes to the note registrar and
paying agent when and as the same shall become due, whether at maturity or earlier redemption. Interest shall be paid to the owner shown as the registered owner on the registration books at the
close of business on such date prior to the date such interest payment is due, as is provided in the order of the County Treasurer. Interest on the notes shall be paid when due by check or draft
drawn upon and mailed by the note registrar and paying agent to the registered owner at the registered address, or by such other method as determined by the County Treasurer.
NOTE REGISTRAR AND PAYING AGENT. The County Treasurer shall designate, and may enter into an agreement with, a note registrar and paying agent for each series of notes that shall be a
bank or trust company that is qualified to act in such capacity under the laws of the United States of America or the State of Michigan. The County Treasurer may from time to time designate a
similarly qualified successor note registrar and paying agent. Alternatively, the County Treasurer may serve as note registrar and paying agent if so designated by written order of the County
Treasurer. DISPOSITION OF NOTE PROCEEDS. The proceeds of the sale of the notes shall be deposited into
a separate account in the Fund and shall be used to continue the Fund. The County Treasurer shall pay therefrom and from unpledged funds in the Fund, uncommitted funds in the County
General Fund and/or any other legally available funds, the full amount of the delinquent tax roll against which the County has borrowed, delivered as uncollected by any tax collector in the
County and that is outstanding and unpaid on or after March 1, 2017, in accordance with the provisions of Act 206. If the notes are sold at a premium, the County Treasurer shall determine
what portion of the premium, if any, shall be deposited in the 2017 Collection Account established in Section 6 hereof.
2017 COLLECTION ACCOUNT. There is hereby established as part of the Fund an account (hereby designated the "2017 Collection Account") into which account the County Treasurer shall place
delinquent taxes against which the County has borrowed, and interest thereon, collected on and after March 1, 2017, or such later date as determined by the County Treasurer, all County
property tax administration fees on such delinquent taxes, after expenses of issuance of the notes have been paid, any premium as determined pursuant to Section 5 hereof, and any
amounts received by the County Treasurer from the County, the State of Michigan and any taxing unit within the County, because of the uncollectibility of such delinquent taxes. The foregoing are
hereby established as funds pledged to note repayment. The County Treasurer shall designate the delinquent taxes against which the County shall borrow for each series of notes.
NOTE RESERVE FUND. There is hereby authorized to be established by the County Treasurer a note reserve fund for the notes (the "2017 Note Reserve Fund") if the County Treasurer deems it
to be reasonably required as a reserve and advisable in selling the notes at public or private sale. The County Treasurer is authorized to deposit in the 2017 Note Reserve Fund from proceeds of
the sale of the notes, unpledged moneys in the Fund, uncommitted funds in the County General Fund and/or any other legally available funds, an amount not exceeding ten percent (10%) of the
face amount of the notes. SECURITY FOR PAYMENT OF NOTES. All of the moneys in the 2017 Collection Account and the
2017 Note Reserve Fund, if established, and all interest earned thereon, relating to a series of notes are hereby pledged equally and ratably as to such series to the payment of the principal of
Commissioners Minutes Continued. May 25, 2017
388
and interest on the notes and shall be used solely for that purpose until such principal and interest have been paid in full. When moneys in the 2017 Note Reserve Fund, if established, are
sufficient to pay the outstanding principal of the notes and the interest accrued thereon such moneys may be used to retire the notes. If more than one series of notes is issued, the County
Treasurer by order shall establish the priority of the funds pledged for payment of each such series. In such case the County Treasurer may establish sub-accounts in the various funds and
accounts established pursuant to the terms of this resolution as may be necessary or appropriate. ADDITIONAL SECURITY. Each series of notes, in addition, shall be a general obligation of the
County, secured by its full faith and credit, which shall include the County's limited tax obligation, within applicable constitutional and statutory limits, and its general funds. The County budget
shall provide that if the pledged delinquent taxes and any other pledged amounts are not collected in sufficient amounts to meet the payments of principal and interest due on each series
of notes, the County, before paying any other budgeted amounts, will promptly advance from its general funds sufficient moneys to pay that principal and interest. The County shall not have the
power to impose taxes for payment of the notes in excess of constitutional or statutory limitations. If moneys in the 2017 Collection Account and the 2017 Note Reserve Fund, if established, are
not sufficient to pay the principal of and interest on the notes, when due, the County shall pay the same in accordance with this Section, and may thereafter reimburse itself from the delinquent
taxes collected. RELEASE OF PLEDGE OF 2017 COLLECTION ACCOUNT. Upon the investment of moneys in the
2017 Collection Account in direct non-callable obligations of the United States of America in amounts and with maturities that are sufficient to pay in full the principal of and interest on the
notes when due, any moneys in the 2017 Collection Account thereafter remaining may be released from such pledge created pursuant to Section 8 hereof and may be used to pay any or
all delinquent real property taxes that are due the County, the State of Michigan and any school district, intermediate school district, community college district, city, township, special assessment
district or other political unit to which delinquent tax payments are due for any year or for any other purpose permitted by law.
SALE OF NOTES. The County Treasurer is hereby authorized to offer the notes at public or private sale as determined by order of the County Treasurer and to do all things necessary to effectuate
the sale, delivery, transfer and exchange of the notes in accordance with the provisions of this resolution. Notes of one series may be offered for sale and sold separately from notes of another
series. If the notes are to be sold publicly, sealed proposals for the purchase of the notes shall be received by the County Treasurer for such public sale to be held at such time as shall be
determined by the County Treasurer and notice thereof shall be published in accordance with law once in The Bond Buyer, which is hereby designated as being a publication printed in the English
language and circulated in this State that carries as a part of its regular service, notices of sale of municipal bonds. Such notice shall be in the form prescribed by the County Treasurer.
The County Treasurer is hereby authorized to cause the preparation of an official statement for the notes for the purpose of enabling compliance with SEC Rule 15c2-12 (the
"Rule") and to do all other things necessary to enable compliance with the Rule. After the award of the notes, the County will provide copies of a final official statement (as defined in paragraph
(e)(3) of the Rule) on a timely basis and in reasonable quantity as requested by the successful bidder or bidders to enable such successful bidder or bidders to comply with paragraphs (b)(3)
and (b)(4) of the Rule and the rules of the Municipal Securities Rulemaking Board. The County Treasurer is authorized to enter into such agreements as may be required to enable the
successful bidder or bidders to comply with the Rule. CONTINUING DISCLOSURE. The County Treasurer is hereby authorized to execute and deliver in
the name and on behalf of the County (i) a certificate of the County to comply with the requirements for a continuing disclosure undertaking of the County pursuant to paragraph (b)(5)
or (d)(2) of the Rule, as applicable, and (ii) amendments to such certificate from time to time in accordance with the terms of such certificate (the certificate and any amendments thereto are
collectively referred to herein as the "Continuing Disclosure Certificate"). The County hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing
Disclosure Certificate.
Commissioners Minutes Continued. May 25, 2017
389
EXECUTION AND DELIVERY OF NOTES. The County Treasurer is hereby authorized and directed to execute the notes for the County by manual or facsimile signature and the County Treasurer
shall cause the County seal or a facsimile thereof to be impressed or imprinted on the notes. Unless the County Treasurer shall specify otherwise in writing, fully registered notes shall be
authenticated by the manual signature of the note registrar and paying agent. After the notes have been executed and authenticated, if applicable, for delivery to the original purchaser thereof,
the County Treasurer shall deliver the notes to the purchaser or purchasers thereof upon receipt of the purchase price. Additional notes bearing the manual or facsimile signature of the County
Treasurer and upon which the seal of the County or a facsimile thereof is impressed or imprinted may be delivered to the note registrar and paying agent for authentication, if applicable, and
delivery in connection with the exchange or transfer of fully registered notes. The note registrar and paying agent shall indicate on each note that it authenticates the date of its authentication.
The notes shall be delivered with the approving legal opinion of Dickinson Wright PLLC. Municipal Financial Consultants Incorporated, Grosse Pointe Farms, Michigan, is hereby retained
to act as financial consultant and advisor to the County in connection with the sale and delivery of the notes.
EXCHANGE AND TRANSFER OF FULLY REGISTERED NOTES. Any fully registered note, upon surrender thereof to the note registrar and paying agent with a written instrument of transfer
satisfactory to the note registrar and paying agent duly executed by the registered owner or his or her duly authorized attorney, at the option of the registered owner thereof, may be exchanged for
notes of any other authorized denominations of the same aggregate principal amount and maturity date and bearing the same rate of interest as the surrendered note.
Each note shall be transferable only upon the books of the County, which shall be kept for that purpose by the note registrar and paying agent, upon surrender of such note together with
a written instrument of transfer satisfactory to the note registrar and paying agent duly executed by the registered owner or his or her duly authorized attorney.
Upon the exchange or transfer of any note, the note registrar and paying agent on behalf of the County shall cancel the surrendered note and shall authenticate, if applicable, and deliver
to the transferee a new note or notes of any authorized denomination of the same aggregate principal amount and maturity date and bearing the same rate of interest as the surrendered note.
If, at the time the note registrar and paying agent authenticates, if applicable, and delivers a new note pursuant to this Section, payment of interest on the notes is in default, the note registrar and
paying agent shall endorse upon the new note the following: "Payment of interest on this note is in default. The last date to which interest has been paid is [place date]."
The County and the note registrar and paying agent may deem and treat the person in whose name any note shall be registered upon the books of the County as the absolute owner of
such note, whether such note shall be overdue or not, for the purpose of receiving payment of the principal of and interest on such note and for all other purposes, and all payments made to any
such registered owner, or upon his or her order, in accordance with the provisions of Section 3 hereof shall be valid and effectual to satisfy and discharge the liability upon such note to the
extent of the sum or sums so paid, and neither the County nor the note registrar and paying agent shall be affected by any notice to the contrary. The County agrees to indemnify and save the
note registrar and paying agent harmless from and against any and all loss, cost, charge, expense, judgment or liability incurred by it, acting in good faith and without negligence
hereunder, in so treating such registered owner. For every exchange or transfer of notes, the County or the note registrar and paying
agent may make a charge sufficient to reimburse it for any tax, fee or other governmental charge required to be paid with respect to such exchange or transfer, which sum or sums shall be paid
by the person requesting such exchange or transfer as a condition precedent to the exercise of the privilege of making such exchange or transfer.
The note registrar and paying agent shall not be required to transfer or exchange notes or portions of notes that have been selected for redemption.
BOOK ENTRY SYSTEM. At the option of the County Treasurer and notwithstanding any provisions of this resolution to the contrary, the County Treasurer is hereby authorized to enter into an
agreement with a custodian or trustee for the purpose of establishing a "book entry" system for registration of notes to be fully registered. Pursuant to the provisions of such agreement, the
Commissioners Minutes Continued. May 25, 2017
390
notes may be registered in the name of the custodian or trustee for the benefit of other persons or entities. Such agreement shall provide for the keeping of accurate records and prompt transfer of
funds by the custodian or trustee on behalf of such persons or entities. The agreement may provide for the issuance by the custodian or trustee of certificates evidencing beneficial
ownership of the notes by such persons or entities. For the purpose of payment of the principal of and interest on the notes, the County may deem payment of such principal and interest,
whether overdue or not, to the custodian or trustee as payment to the absolute owner of such note. Pursuant to provisions of such agreement, the book entry system for the notes may be
used for registration of all or a portion of the notes and such system may be discontinued at any time by the County. The note registrar and paying agent for the notes may act as custodian or
trustee for such purposes. ISSUANCE EXPENSES. Expenses incurred in connection with the issuance of the notes, including
without limitation any premiums for any insurance obtained for the notes, note rating agency fees, travel and printing expenses, fees for agreements for lines of credit, letters of credit, commitments
to purchase the notes, remarketing agreements, reimbursement agreements, purchase or sales agreements or commitments, or agreements to provide security to assure timely payment of the
notes, fees for the setting of interest rates on the notes and note counsel, financial advisor, paying agent and registrar fees, all of which are hereby authorized, shall be paid by the County
Treasurer from County property tax administration fees on the delinquent taxes, from any other moneys in the Fund not pledged to the repayment of notes and general funds of the County that
are hereby authorized to be expended for that purpose. REPLACEMENT OF NOTES. Upon receipt by the County Treasurer of satisfactory evidence that
any outstanding note has been mutilated, destroyed, lost or stolen, and of security or indemnity complying with applicable law and satisfactory to the County Treasurer, the County Treasurer
may execute or authorize the imprinting of the County Treasurer's facsimile signature thereon and thereupon, and if applicable, a note registrar or paying agent shall authenticate and the
County shall deliver a new note of like tenor as the note mutilated, destroyed, lost or stolen. Such new note shall be issued and delivered in exchange and substitution for, and upon surrender and
cancellation of, the mutilated note or in lieu of and in substitution for the note so destroyed, lost or stolen in compliance with applicable law. For the replacement of authenticated notes, the note
registrar and paying agent shall, for each new note authenticated and delivered as provided above, require the payment of expenses, including counsel fees, which may be incurred by the
note registrar and paying agent and the County in the premises. Any note issued under the provisions of this Section in lieu of any note alleged to be destroyed, lost or stolen shall be on an
equal basis with the note in substitution for which such note was issued. CHARGEBACKS. For any principal payment date of the notes on or after January 1, 2020, the
delinquent taxes on property foreclosed and sold pursuant to the provisions of Act 206 and against which the County has borrowed shall, if necessary to, ensure full and timely payment of
principal of and interest on the notes when due, be charged back to the taxing jurisdictions in such manner as determined by the County Treasurer. The proceeds of such chargebacks shall
be deposited in the 2017 Collection Account as security for payment of the notes as described in Section 8 hereof. The provisions of this Section shall not limit the authority of the County
Treasurer under the laws of the State of Michigan to charge back delinquent taxes under other circumstances or at other times.
PURCHASE OF NOTES BY COUNTY. All or any portion of the notes may be purchased or otherwise acquired by the County if the County Treasurer by order deems such purchase or
acquisition to be in the best interest of the County. In such case, the County Treasurer is authorized to take such actions to effectuate the purchase or acquisition, including without
limitation entering into an agreement to purchase or repurchase the notes. The purchase or other acquisition of notes by or on behalf of the County does not cancel, extinguish or otherwise affect
the notes and the notes shall be treated as outstanding notes for all purposes of this resolution until paid in full.
ISSUANCE OF REFUNDING NOTES. The County shall refund all or part of the notes authorized hereunder and/or notes previously issued by the County to continue the Fund for prior tax years if
and as authorized by order of the County Treasurer through the issuance of refunding notes (the "Refunding Notes") in an amount to be determined by order of the County Treasurer. Proceeds
Commissioners Minutes Continued. May 25, 2017
391
of the Refunding Notes may be used to redeem such notes and to pay issuance expenses of the Refunding Notes as authorized and described in Section 16 hereof. The County Treasurer shall
have all the authority with respect to the Refunding Notes as is granted to the County Treasurer with respect to the notes by the other Sections hereof, including the authority to select a note
registrar and paying agent, to apply to the Michigan Department of Treasury for approval to issue the Refunding Notes, if necessary, to cause the preparation of an official statement and to do all
other things necessary to sell, execute and deliver the Refunding Notes. The Refunding Notes shall contain the provisions, shall be payable as to principal and interest and shall be secured as
set forth herein and as further ordered by the County Treasurer. The Refunding Notes may be sold as a separate issue or may be combined in a single issue with other obligations of the
County issued pursuant to the provisions of Act 206 as shall be determined by the County Treasurer. The County Treasurer is authorized to prescribe the form of Refunding Note and the
form of notice of sale, if any, for the sale of Refunding Notes. NOTICE OF ISSUANCE OF NOTES. Within thirty (30) days after the issuance of the notes, either (1)
a copy of the final official statement or other offering or disclosure document prepared by the County in connection with the issuance of the notes or (2) notice that such information has been
filed with the Electronic Municipal Market Access system of the Municipal Securities Rulemaking Board and is publicly available shall be furnished to Bank of America, N.A. at the following
locations: Bank of America, N.A.
Mail Code: IL4-135-07-28 135 South LaSalle Street
Chicago, IL 60603 Attention: Thomas R. Denes
Bank of America, N.A.
Public Sector Banking Group Mail Code: MI8-900-02-70
2600 W. Big Beaver Road Troy, MI 48084
Attention: Susan Pendygraft, Senior Credit Support Association In accordance with the Continuing Covenant Agreement, the notices provided for above shall be in writing and shall be transmitted by e-mail to the following addresses: ryan.denes@baml.com and
susan.pendygraft@baml.com. FORM OF NOTES. The notes shall be in the form approved by the County Treasurer, which
approval shall be evidenced by the County Treasurer’s execution thereof. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
TOM MIDDLETON
(The vote for this motion appears on page 406.) *REPORT (MISC. #17155) BY: Philip J. Weipert, Chairperson, Planning and Building Committee IN RE: INFORMATION TECHNOLOGY AND WATER RESOURCES COMMISSIONER – NOTICE OF GRANT AGREEMENT AWARD AND REIMBURSEMENT AGREEMENT BETWEEN OAKLAND
COUNTY AND THE US DEPARTMENT OF AGRICULTURE- NATURAL RESOURCES CONSERVATION SERVICE (USDA-NRCS)
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above referenced resolution and supporting documents on May 16, 2017, reports with the recommendation that the County enter into the agreement
with the U.S. Department of Agriculture – Natural Resources Conservation Service. The Committee further recommends funding for the total County share of the LiDAR Data in the amount
of $45,350 split equally between the Water Resources Commissioner’s Office and the Department of Information Technology be approved.
Commissioners Minutes Continued. May 25, 2017
392
Chairperson, on behalf of the Planning and Building Committee, I move the acceptance of the foregoing report.
PHILIP WEIPERT
MISCELLANEOUS RESOLUTION #17155 BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: INFORMATION TECHNOLOGY AND WATER RESOURCES COMMISSIONER – NOTICE OF GRANT AGREEMENT AWARD AND REIMBURSEMENT AGREEMENT BETWEEN OAKLAND
COUNTY AND THE U.S. DEPARTMENT OF AGRICULTURE - NATURAL RESOURCES CONSERVATION SERVICE (USDA-NRCS)
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the USDA-NRCS has been awarded grant funding for cost sharing associated with the acquisition of light detection and ranging (LiDAR) data under the U.S. Geological Survey (USGS) 3D
Elevation Program (3DEP); and WHEREAS quality level 2 (QL2) LiDAR data will provide communities with the data to produce hyper
accurate topographic contours for geographic information system (GIS) mapping and analysis; and WHEREAS QL2 LiDAR data has significant benefits for planning, floodplain mapping, wildlife and habitat
management, recreation, flood modeling, site planning and many other uses; and WHEREAS the USDA-NRCS is contributing $1,816,972 for the program; and
WHEREAS roughly 30 counties in Southern Lower Michigan will benefit from the program; and WHEREAS the broad support between the federal agencies and local units of government will allow
Oakland County to acquire LiDAR data at roughly 40% of the cost necessary to acquire the data; and WHEREAS the County’s cost to acquire the data and leverage the federal agency’s contributions will be
$50 per square mile plus boundary overlap for a total of $45,350 for Oakland County; and WHEREAS the total County contribution of $45,350 will be split equally between the Department of
Information Technology and the Water Resources Commissioner’s Office; and WHEREAS the acquisition of LiDAR data will provide an important data tool for the County’s GIS at a
much reduced cost; and WHEREAS the grant agreement has completed the Grant Review Process in accordance with Board of
Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners supports
inclusion and authorizes participation in the USDA-NRCS’s 2016 LiDAR Project. BE IT FURTHER RESOLVED that the Board Chairperson is hereby authorized to enter into the attached
grant agreement with USDA-NRCS in the amount of $45,350 to fund the 3DEP Program for the County of Oakland.
BE IT FURTHER RESOLVED that the Board Chairperson is hereby authorized to execute the attached Notice of Grant and Agreement Award, on behalf of the County of Oakland which will facilitate the
reimbursement of funds to the USDA-NRCS. BE IT FURTHER RESOLVED that acceptance of this grant agreement does not obligate the County to
any future commitment. BE IT FURTHER RESOLVED the County’s contribution of $45,350 is included in the FY 2017 budgets for
the Department of Information Technology Fund (#63600) professional services account in the amount of $22,675 and the Water Resources Commissioner General Fund (#10100) contracted services in the
amount of $22,675. Therefore, no budget amendment is required. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
TOM MIDDLETON
Copy of Grant Review Sign-Off – Information Technology and Water Resources Commissioner – 2016 3D Elevation Program (3DEP) and U.S Department of Agriculture – Natural Resources Conservation Service
– Notice of Grant and Agreement Award Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 406.)
Commissioners Minutes Continued. May 25, 2017
393
*MISCELLANEOUS RESOLUTION #17156 BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING AND ENGINEERING - SHERIFF'S ADMINISTRATION TO RESOURCE CRISIS CENTER STEAM TUNNEL RENOVATION PROJECT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Community Mental Health Authority Resource and Crisis Center (RCC) and Sheriff’s Administration Building are connected to the Central Heating Plant (see attached map) via steam tunnels;
and WHEREAS the 1200 foot steam tunnel between the RCC and the Sheriff’s Administration building is
constructed of steel corrugated pipe; and WHEREAS the tunnel has decayed due to seepage of moisture and corrosion from salt over the years;
and WHEREAS the adjacent steam tunnel running from the RCC to the Little Oaks facility has a section under
Hospital Drive in need of repair as well for the same reasons; and WHEREAS Facilities Management has researched numerous alternatives to repair the tunnel and the
most effective solution is to perform spot-repairs to the tunnel wall and floor, install a new cathodic protection system to significantly slow down future decay, renovate air vents to funnel out moisture build-
up, replace sump pumps, and apply a 360-degree coating to the inside walls; and WHEREAS the Planning and Building Committee authorized Facilities Planning and Engineering Division
to advertise and receive bids for the Sheriff’s Administration to Resource Crisis Center Steam Tunnel Renovation Project; and
WHEREAS the County’s annual contractor George W. Auch Company bid (see attached report) the various trades; and
WHEREAS the total project cost is $2,550,000, including $850,003 for tunnel wall/floor repairs, $172,000 for venting, $736,000 for cathodic protection, $377,939 for design/construction manager/insurance/
bonding, $163,000 for Facilities Management labor, and $251,058 for contingency; and WHEREAS steam tunnel repair is included in the FY 2017 – FY 2026 Capital Improvement Plan/Building
Fund (#40100) in the amount of $1,000,000 and additional funding provided by the Building Authority bond proceeds for Facilities Infrastructure/Info Tech Projects Fund (#41423) in the amount of $1,500,000;
and remaining balance from prior approved Courthouse Steam Tunnel Repair Project (#100000001948) in the amount of $50,000.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Sheriff’s Administration to Resource Crisis Center Steam Tunnel Renovation Project in the amount of $2,550,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding for the Sheriff’s Administration to Resource Crisis Center Steam Tunnel Renovation Project (#100000002604) in
the amount of $1,000,000 from the Capital Improvement Program/Building Fund (#40100) and $50,000 from the Project Work Order Fund (#40400) to the Building Authority Facilities Infrastructure/Info Tech
Projects Fund (#41423) as detailed below:
BUILDING IMPROVEMENT FUND (#40100) Revenue:
1040101-148020-665882 Planned Use of Balance $1,000,000 Total Revenue $1,000,000
Expenditures: 1040101-148020-788001-41423 Transfer Out-BA Fac Inf/Info Tech Fund $1,000,000
Total Expenditures $1,000,000
PROJECT WORK ORDERS FUND (#40400) Project: 100000001948 Activity: PROJ
Revenue: 1040101-148020-665882 Planned Use of Balance $ 50,000
Total Revenue $ 50,000 Expenditures:
1040101-148020-788001-41423 Transfer Out-BA Fac Inf/Info Tech Fund $ 50,000 Total Expenditures $ 50,000
Commissioners Minutes Continued. May 25, 2017
394
BA FACILITIES INFRASTRUCTURE/INFO TECH PROJ FUND (#41423) Project: 100000002604 Activity: PROJ
Revenue:
1040101-148020-695500-40100 Transfer In-Building Improvement Fund $1,000,000 1040101-148020-695500-40400 Transfer In-Project Work Order Fund $ 50,000
Total Revenues $1,050,000 Expenditures:
1040101-148020-796500 Budgeted Equity Adjustments $1,050,000 Total Expenditures $1,050,000
TOM MIDDLETON
Copy of Correspondence from Scott Oswald, Project Manager, George W. Auch Company, Bid Results – Project #8069, Oakland County Steam Tunnel 2017 – Bid Tabulation Sheets and Oakland County
Service Center Campus Map Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17157 BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING AND ENGINEERING – FY 2017 WINDOW REPLACEMENT PROJECT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Fiscal Year 2017 Capital Improvement Program includes Window Replacement projects; and
WHEREAS the Annex I and Children’s Village-C, G, and J buildings (see attached map) have windows in need of replacement; and
WHEREAS heating and cooling has been significantly compromised by degraded seals, making it difficult to adequately provide for the comfort of staff and residents; and
WHEREAS the Planning and Building Committee authorized the Facilities Planning and Engineering Division to advertise and receive bids for the FY 2017 Window Replacement projects; and
WHEREAS in accordance with Purchasing Division procedures, bids for the project were solicited, received, and reviewed by the Facilities Planning and Engineering Division and the Purchasing Division;
and WHEREAS per the bid summary attached, the lowest responsible bidder was Hewett Co., Inc., of Pontiac,
Michigan; and WHEREAS the total project cost (see attached project estimate) recommended by the Facilities Planning
and Engineering Division is $646,000 and includes $550,500 for Hewett Co., Inc., (see attached bid summaries) $15,000 for Environmental Testing Consultants (a competitively-bid annual contractor) to
conduct air monitoring and testing, $14,500 for JFR Architects (a competitively-bid annual contractor) to provide drawings and specs, $2,500 for National Restoration (a competitively-bid annual contractor) to
remove interior security screens, $4,500 for The Sheer Shop (a competitively-bid annual contractor) to remove and replace blinds, and $59,000 for a 10% contingency.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the FY 2017 Window Replacement Project that includes the Annex I and Children’s Village-C, G, and J buildings in the amount
of $646,000. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of funding in the
amount of $646,000 from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to establish the FY 2017 Window Replacement Project (#100000002602) as
detailed below:
BUILDING IMPROVEMENT FUND (#40100) 1040801-148020-788001-40400 Transfer Out ($646,000)
Commissioners Minutes Continued. May 25, 2017
395
PROJECT WORK ORDER FUND (#40400) Project: 100000002602, Activity; PROJ
1040801-148020-695500-40100 Transfer In $646,000 $ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. TOM MIDDLETON
Facilities Management Project Estimate, Bid Sheets, Oakland County Service Center Campus Map
Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17158 BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING AND ENGINEERING – FY 2017 PARKING LOT REPAVING PROGRAM PROJECTS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Facilities Planning and Engineering Division’s annual inspection of parking lots determined that the Jail Visitor and North Oakland Health Center north parking lots should be repaved in
FY 2017 (see campus map attached) due to asphalt surface deterioration, creating a risk to employees, the public, and vehicles; and
WHEREAS the repaving will involve full depth reclamation and re-stripping; and WHEREAS the Planning and Building Committee authorized the Facilities Planning and Engineering
Division to advertise and receive bids for repaving projects at the Jail and North Oakland Health Center; and
WHEREAS in accordance with Purchasing Division procedures, bids for the project were solicited, received, and reviewed by the Facilities Planning and Engineering Division and the Purchasing Division;
and WHEREAS per the bid summary table attached, the lowest responsible bidder was Asphalt Specialists
Inc. of Pontiac, Michigan; and WHEREAS Purchasing and Facilities Planning and Engineering met with Asphalt Specialists Inc. to
review their bid and confirm all work was understood and included; and WHEREAS the total project costs of $449,687 (see attached project estimate) is recommended by the
Facilities Planning and Engineering Division which are illustrated below; and Jail Parking Lot (11,500 Sq. Ft.)
Construction $198,759 Contingency 10% $ 19,876
Total: $218,635 NOHC Parking Lot (45,000 Sq. Ft.)
Construction $182,775 Contingency 10% $ 18,277
Total: $201,052 Professional Services
Asphalt & Concrete Testing $ 4,000 Topographical Survey $10,000
Geotechnical Survey & Report $ 8,000 Landscaping & Signs $ 8,000
Total: $30,000 WHEREAS the Professional Services will involve surveying by competitively bid annual contractors,
Anderson Eckstein and Westrick Inc. and Soils and Materials Engineers Inc.; and WHEREAS funding is available in the FY 2017 Capital Improvement Program.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the FY 2017 Parking Lot Repaving Program Project (#100000002603) in the amount of $449,687.
Commissioners Minutes Continued. May 25, 2017
396
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding in the amount of $449,687 from the Capital Improvement Program/Building Fund (#40100) to the Project Work
Order Fund (#40400) to establish the FY 2017 Parking Lot Repaving Program Project (#100000002603) as detailed below:
BUILDING IMPROVEMENT FUND (#40100)
1040801-148020-788001-40400 Transfer Out ($449,687)
PROJECT WORK ORDER FUND (#40400) Project: 100000002603, Activity; PROJ
1040801-148020-695500-40100 Transfer In $449,687 $ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
TOM MIDDLETON
Copy of Bidsheet, Facilities Management Project Estimate, and Oakland County Service Center Campus Map Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 406.)
*REPORT (MISC. #17099)
BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: BOARD OF COMMISSIONERS – DESIGNATION OF JUNE 2017 AS NATIONAL SAFETY MONTH IN OAKLAND COUNTY AND SUPPORT OF EFFORTS TO PROMOTE FIREARMS SAFETY To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed the above referenced resolution on May 15, 2017,
reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report. CHRISTINE LONG
MISCELLANEOUS RESOLUTION #17099
BY: Commissioners Michael Spisz, District #3; Bill Dwyer, District #14; Marcia Gershenson, District #13; Janet Jackson, District #21; Tom Berman, District #5; Hugh Crawford, District #9; Shelley Taub, District
#12; Helaine Zack, District #18; Christine Long, District #7; Wade Fleming, District #16 IN RE: BOARD OF COMMISSIONERS — DESIGNATION OF JUNE 2017 AS NATIONAL SAFETY
MONTH IN OAKLAND COUNTY AND SUPPORT OF EFFORTS TO PROMOTE FIREARMS SAFETY To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the National Safety Council (NSC), a nonprofit, nongovernmental public service organization
dedicated to protecting life and promoting health in the United States of America, established National Safety Month to increase awareness of the leading safety and health risks and ultimately decrease the
number of unintentional injuries and deaths; and WHEREAS each June, communities throughout the nation take time to recognize and support the many
innovative programs and positive efforts being undertaken to promote the safety of individuals; and WHEREAS unintentional injuries are the leading cause of death in the United States for people aged 1-44
and the cause of more than 27 million emergency room visits annually; and WHEREAS while overall unintentional firearms deaths have decreased, statistics show a disproportionate
number among children, with 16% of the unintentional firearms deaths occurring among youth under age 20; and
WHEREAS many organizations, including gun rights advocates, have utilized National Safety Month as an opportunity to educate the public and spread awareness of the fundamentals of safe gun handling and
storage to promote a safe environment for everyone; and
Commissioners Minutes Continued. May 25, 2017
397
WHEREAS a national effort is underway to form partnerships among law enforcement, elected officials, community leaders, state agencies, businesses, the firearms industry and others to raise awareness of
and to distribute at no expense cable-style gun locks; and WHEREAS the Oakland County Board of Commissioners unanimously adopted the report "Gun Violence
in Oakland County" in 2013 with the action item: "Promote continual effective gun safety practices through public awareness and regular training. Increase public awareness of the proper securing of firearms and
the penalties associated with the failure to do so”; and WHEREAS the Gun Violence Study Group of the Public Services Committee is undertaking plans to
conduct a countywide effort to recognize National Safety Month with the goal of promoting firearms safety, including partnerships with numerous organizations; and
WHEREAS the ongoing efforts of the Oakland County Board of Commissioners to reduce gun violence has earned national recognition with a National Association of Counties Achievement Award; and
WHEREAS a partnership of the Board of Commissioners, the Oakland County Sheriff's Office, the National Project Child Safe/NSSF organization, Crime Stoppers, and over 30 local law enforcement
agencies came together in June 2016 to successfully distribute more than 5,000 gun safety locks, at no cost to participants; and
WHEREAS a study by the RAND Corporation of firearm storage patterns in U.S. homes found that "of the homes with children and firearms, 55% were reported to have 1 or more firearms in an unlocked place,"
and 43% reported keeping guns without a trigger lock in an unlocked place”; and WHEREAS a 2005 study conducted by the Behavioral Risk Factor Surveillance System in conjunction
with the Centers for Disease Control on adult firearm storage practices in U.S. homes found that over 1.69 million children and youth under age 18 are living in homes with loaded and unlocked firearms; and
WHEREAS a 1999 study published in the Journal of the American Medical Association found that more than 75% of the guns used in youth suicide attempts and unintentional injuries were stored in the
residence of the victim, a relative, or a friend; and WHEREAS the U.S. Secret Service and Department of Education determined in 65% of the cases of 37
studied school shootings (1974-2000) the attacker obtained their gun from home; and WHEREAS the safe storage of firearms helps prevent firearms from being stolen, reducing the risk of
illegal gun trafficking; and WHEREAS Oakland County leaders and law enforcement officials must continue to increase public
awareness of the safe storage and handling of firearms to prevent accidental death and illegal gun trafficking.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby recognizes June 2017 as National Safety Month in Oakland County and declares their support for efforts
to promote firearms safety education awareness and the distribution of gun safety devices. BE IT FURTHER RESOLVED that Oakland County Board of Commissioners encourages all
organizations, private and public, that are responsible for the safety of individuals to undertake activities in the month of June to promote greater awareness of personal safety and reduce the risks of
unintentional injury. BE IT FURTHER RESOLVED the Oakland County the Board of Commissioners authorizes the
expenditure of up to $5,000, to be in accordance with the Rules of the Board of Commissioners relating to Sponsorship of Events and Activities of Adjunct Committees the line item budget is as follows: $2,500 for
media content and promotion and $2,500 for materials to promote firearms safety. BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds is requested to forward
copies of this adopted resolution to the Oakland County Sheriff, the Oakland County Chiefs of Police Association, the National Safety Council and the Oakland County Fire Chiefs Association.
Chairperson, I move the adoption of the foregoing Resolution. MICHAEL SPISZ, BILL DWYER, MARCIA
GERSHENSON, JANET JACKSON, TOM BERMAN, HUGH CRAWFORD, HELAINE
ZACK, CHRISTINE LONG, WADE FLEMING, EILEEN KOWALL, ADAM KOCHENDERFER,
DOUG TIETZ, PHILIP WEIPERT, BOB HOFFMAN, TOM MIDDLETON, NANCY
QUARLES, DAVID BOWMAN, GARY MCGILLIVRAY
Commissioners Minutes Continued. May 25, 2017
398
FISCAL NOTE (MISC. #17099) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS – DESIGNATION OF JUNE 2017 AS NATIONAL SAFETY MONTH IN OAKLAND COUNTY AND SUPPORT OF EFFORTS TO PROMOTE FIREARMS SAFETY
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Resolution authorizes the “Designation of June 2017 as National Safety Month in Oakland County” and supports efforts to promote education awareness and the distribution of gun safety
devices. 2. The Oakland County Board of Commissioners authorizes the expenditure of up to $5,000, to be
in accordance with the Rules of the Board of Commissioners relating to Sponsorship of Events and Activities of Adjunct Committees. The line item budget is as follows: $2,500 for media
content and promotion and $2,500 for materials to promote firearms safety. 3. Funding is available from the General Fund Assigned Fund Balance (G/L Account #383313) to
the Board of Commissioners General Fund, Administration Division, Special Projects Account. 4. The FY 2017 budget is amended as follows:
GENERAL FUND (#10100) (G/L Account #383313) FY 2017
Revenue 9010101-196030-665882 Planned Use of Balance $ 5,000
Total Revenue $ 5,000 Expenditures
5010101-180012-731822 Special Projects $ 5,000 Total Expenditures $ 5,000
FINANCE COMMITTEE
(The vote for this motion appears on page 406.) *REPORT (MISC. #17106) BY: Bob Hoffman, Chairperson, Human Resources Committee IN RE: COUNTY EXECUTIVE/CORPORATION COUNSEL – CREATION OF ONE SENIOR ASSISTANT CORPORATION COUNSEL POSITION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above-referenced resolution on May 25, 2017, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
BOB HOFFMAN
MISCELLANEOUS RESOLUTION #17106 BY: Commissioner Christine Long, Chairperson, General Government Committee
IN RE: COUNTY EXECUTIVE/CORPORATION COUNSEL – CREATION OF ONE SENIOR ASSISTANT CORPORATION COUNSEL POSITION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS on March 1, 2016, a new Risk Manager was appointed and a change in reporting structure was implemented with Risk Management reporting to Corporation Counsel; and
WHEREAS this oversight of Risk Management has resulted in an increased role with claims, insurance, workers compensation, and employee safety matters; and
WHEREAS since fiscal year 2014, Corporation Counsel has experienced an increase in the number of legal assignments, including a 14% increase in new assignments; and
WHEREAS these increases include almost 300% relating to FOIA requests and almost 250% in Water Resources Commissioner (WRC) matters; and
Commissioners Minutes Continued. May 25, 2017
399
WHEREAS work for the Department of Corporation Counsel is expected to experience similar increases over time as new legal requirements are enacted; and
WHEREAS Corporation Counsel has taken on an increased role with WRC matters including significant involvement in several aspects of the Middlebelt Tunnel Project, legislative efforts to modify the basement
flooding statute (PA 222) and to enact a new law concerning storm water management; and WHEREAS Corporation Counsel has taken on an increased role in the safety and security of County
facilities, including drafting policies on access to County facilities consistent with the First Amendment and drafting Ordinance #31 that was recently adopted to protect the security of certain County facilities;
and WHEREAS Corporation Counsel has taken on an increased role in a number of significant Information
Technology (IT) matters, including a number of complex IT contracts such as the G2G program, data breach and disaster recovery plans, and the development of a more robust program to track software
licenses; and WHEREAS Corporation Counsel’s role with the American Disabilities Act (ADA) compliance continues to
expand, including working with IT and other affected departments regarding website closed captioning and computer application requirements; and
WHEREAS Corporation Counsel has taken on a significant new role with the Michigan Indigent Defense Counsel Legislation and related issues; and
WHEREAS Corporation Counsel is involved in advising County Administration on how to cost effectively comply with these new requirements and in the preparation and implementation of a plan for compliance
with this legislation and associated standards; and WHEREAS Corporation Counsel has had an unexpected increase in the number and complexity of
litigation matters involving the Prosecutor’s Office, including new lawsuits challenging listings on the Sex Offender Registry and decisions on sentencings in “juvenile lifer” matters; and
WHEREAS Section 13(e) of PA 139 states that the Department of Corporation Counsel is mandated to perform all civil law functions and property acquisition services for the County; and
WHEREAS Corporation Counsel seeks to create one (1) GF/GP Full-Time Eligible Senior Assistant Corporation Counsel position; and
WHEREAS there are one-time office space renovation and furniture costs necessary to accommodate the office space for the Senior Assistant Corporation Counsel position requisition that involves reconfiguring
the current office layout at Corporation Counsel; and WHEREAS renovations include moving two existing cubicles to open up space to accommodate the build
out of an office for the Senior Assistant Corporation Counsel, splitting up the current copier/office equipment/file room to allow for a small office which will house the two existing cubicles and purchasing
additional file/storage units to be placed in the conference room; and WHEREAS Facilities, Planning and Engineering staff have provided an estimate of $55,000 to make the
necessary office/storage changes; and WHEREAS funding for the one-time office space renovation and furniture needs is available from the
non-departmental General Fund Capital Outlay Miscellaneous line item for transfer to the Project Work Order Fund for this project; and
WHEREAS the cost to create the new Senior Assistant Corporation Counsel position will be offset by indirect cost recovery revenue which will be allocated in accordance with the County’s indirect cost
allocation plan. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
creation of one (1) GF/GP Full-Time Eligible Senior Assistant Corporation Counsel position within the County Executive Department, Corporation Counsel Division (#1010501).
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
CHRISTINE LONG
FISCAL NOTE (MISC #17106) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: COUNTY EXECUTIVE/CORPORATION COUNSEL – CREATION OF ONE SENIOR ASSISTANT CORPORATION COUNSEL POSITION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. May 25, 2017
400
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Resolution authorizes the creation of one (1) General Fund/General Purpose Full Time Eligible Senior Assistant Corporation Counsel position to meet the demands of increased responsibility,
workload, and duties within the Corporation Counsel division. 2. The position will be offset by indirect cost recovery revenue which will be allocated in accordance
with the County’s indirect cost allocation plan. Funding for the position is $43,562 for FY 2017 and $131,681 for FY 2018-2020.
3. Funding for one-time computer and phone purchase is $1,550. Funding for ongoing Internal Service Computer IT Charges $942 and Telephone Charges $116 for FY 2017 and Computer IT
Charges $2,720 and Telephone Charges $336 for FY 2018-2020 will also be offset by indirect cost recovery revenue which will be allocated in accordance with the County’s indirect cost
allocation plan. 4. There are one-time office space renovation and furniture costs necessary to accommodate the
new position that involves reconfiguring the current office layout which Facilities, Planning and Engineering staff estimated to be approximately $55,000. Funds are available from the Non-
Departmental General Fund Capital Outlay Miscellaneous line item for transfer to the Project Work Order Fund (#40400) for this project.
5. The FY 2017 – FY 2020 budget is amended as follows:
GENERAL FUND (#10100) FY 2017 FY 2018 – FY 2020 Revenue
9010101-182200-640100 Indirect Cost Recovery Rev $ 46,170 $134,737 Total Revenue $ 46,170 $134,737
Expenditures
1010501-181020-702010 Salaries $ 28,117 $ 83,247 1010501-181020-722900 Fringe Benefit Adjust. 15,445 48,434
1010501-181020-774636 IT Operations 2,367 2,720 1010501-181020-778675 Telephone Comm. 241 336
9010101-196030-788001-40400Transfer Out-Proj. Work Order 55,000 0 9090101-196030-760126 Capital Outlay Misc. (55,000) 0
Total Expenditures $ 46,170 $ 134,737
PROJECT WORK ORDER FUND (#40400) PCBU: FACMG, Project: 100000002608, Activity: PROJ
Revenue 1040101-148020-695500-10100 Transfer In – General Fund $ 55,000
Total Revenue $ 55,000
Expenditures 1040101-148020-796500 Budgeted Equity Adjustment $ 55,000
Total Expenditures $ 55,000 FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17107
BY: Commissioner Philip J. Weipert, Chairperson, Planning and Building Committee IN RE: WATER RESOURCES COMMISSIONER - RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE PROJECT EXPENDITURES FROM BOND PROCEEDS AND AUTHORIZING NOTICE OF INTENT TO ISSUE BONDS FOR EVERGREEN AND FARMINGTON SEWAGE DISPOSAL SYSTEMS
IMPROVEMENTS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. May 25, 2017
401
WHEREAS the County of Oakland (the "County") is in urgent need of sewage disposal facilities constituting a part of the Evergreen and Farmington Sewage Disposal Systems (the "System") as
described in the notice attached hereto (sometimes referred to herein as the "Project"), in order to promote the health and welfare of the residents served by the System, which sewage disposal facilities
also would benefit the County and its residents, and such facilities can be financed most economically and efficiently by the County through the exercise of the powers conferred by Act 34, Public Acts of
Michigan, 2001, as amended ("Act 34"); and WHEREAS the County is authorized pursuant to the terms of Act 34 to issue its tax exempt bonds to
finance the cost of the acquisition and construction of the Project, which bonds will be secured by revenues of the System and the County's full faith and credit pledge; and
WHEREAS it is anticipated that the County will advance all or a portion of the costs of the Project prior to the issuance of the bonds, such advance to be repaid from proceeds of the bonds upon the issuance
thereof; and WHEREAS Section 1.150-2 of the Treasury Regulations on Income Tax (the "Reimbursement
Regulations") specifies conditions under which a reimbursement allocation may be treated as an expenditure of bond proceeds, and the County intends by this resolution to qualify amounts advanced by
the County to the Project for reimbursement from proceeds of the bonds in accordance with the requirements of the Reimbursement Regulations.
NOW THEREFORE, BE IT RESOLVED: 1. DECLARATION OF INTENT TO REIMBURSE PROJECT EXPENDITURES. The County hereby
declares its official intent to issue its limited tax general obligation bonds in one or more series in the aggregate principal amount of not to exceed $15,000,000 to finance all or part of the cost of
the Project. The County hereby declares that it reasonably expects to seek reimbursement for its advances to the Project as anticipated by this resolution. The bonds shall be authorized by
proper proceedings subsequent to this resolution. 2. NOTICE OF INTENT TO ISSUE BONDS. The County Clerk is hereby instructed to publish the
notice attached hereto once in a newspaper of general circulation in the County of Oakland, which notice shall not be less than ¼ page in size in such newspaper, to wit:
3. CONFLICTING RESOLUTIONS. All resolutions and parts of resolutions insofar as they may be in conflict herewith are rescinded.
Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing resolution.
PHILIP WEIPERT
NOTICE OF INTENT TO ISSUE BONDS BY THE COUNTY OF OAKLAND, MICHIGAN
NOTICE IS HEREBY GIVEN, that the County of Oakland, Michigan, intends to issue bonds in
one or more series in the aggregate principal amount of not to exceed $15,000,000 for the purpose of defraying all or part of the cost of acquiring, constructing and installing sewage disposal facilities to
maintain the capacity and performance of the Evergreen and Farmington Sewage Disposal Systems (the "System") to serve the users of the System and the residents of the County of Oakland.
The bonds will bear interest from their date at a rate or rates to be determined at competitive
and/or negotiated sales but in no event to exceed such rates as may be permitted by law.
The bonds will be issued under and pursuant to the provisions of Act No. 34, Public Acts of Michigan, 2001, as amended, and the full faith and credit of the County of Oakland will be pledged to pay
the principal of and interest on the bonds as the same shall become due. It is expected that the principal of and interest on the bonds will be paid from revenues of the System. In addition, the County of Oakland
will be obligated, as a first budget obligation, to advance moneys from its general funds or to levy ad valorem taxes on all taxable property within its corporate boundaries to pay the principal of and interest
on the bonds as the same shall become due. Taxes levied by the County of Oakland for the payment of such principal and interest will be subject to applicable constitutional and statutory limitations.
Commissioners Minutes Continued. May 25, 2017
402
RIGHT TO PETITION FOR REFERENDUM
This notice is given, by order of the Board of Commissioners of the County of Oakland, to and for the benefit of the electors of the County of Oakland in order to inform them of their right to petition for a
referendum upon the question of the issuance of the aforesaid bonds. The bonds will be issued, without submitting such a question to a vote of the electors, unless within 45 days after the date of publication of
this notice a petition requesting a referendum upon such question, signed by not less than 10% or 15,000 of the registered electors residing within the County of Oakland, whichever is the lesser, shall have been
filed with the undersigned County Clerk. In the event that such a petition is filed, the bonds will not be issued unless and until the issuance thereof shall have been approved by the vote of a majority of the
electors of the County of Oakland qualified to vote and voting thereon at a general or special election.
FURTHER INFORMATION
Further information relative to the issuance of said bonds and the subject matter of this notice may be secured at the office of the Clerk of the County of Oakland, 1200 North Telegraph Road, Pontiac,
Michigan 48341.
This notice is given pursuant to the provisions of Act 34, Public Acts of Michigan, 2001, as amended.
LISA BROWN, Clerk
County of Oakland
BLOOMFIELD 9007-425 1787480v1
FISCAL NOTE (MISC. #17107) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: WATER RESOURCES COMMISSIONER – RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE PROJECT EXPENDITURES FROM BOND PROCEEDS AND AUTHORIZING NOTICE OF
INTENT TO ISSUE BONDS FOR EVERGREEN AND FARMINGTON SEWAGE DISPOSAL SYSTEMS IMPROVEMENTS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. This resolution establishes the intent to reimburse project expenditures from bond proceeds for Bonds issued on behalf of the Evergreen and Farmington Sewage Disposal Systems
Improvements Project. 2. The Project can be financed most economically and efficiently by the County through the exercise
of the powers conferred by Act 34, Public Acts of Michigan, 2001, as amended (“Act 34”). 3. The $15,000,000 Project consists of repairing the collapsed sewer in the City of Southfield,
improvements to the Amy Pump Station and Eight-Mile Pump Station, construction of the Eldon Pump Station and other pipe lining projects that will promote the public health and welfare of the
residents. 4. The bonds will be repaid through sewer rates of communities that comprise the Evergreen and
Farmington Sewage Disposal System and include the following communities: Auburn Hills, Beverly Hills, Bingham Farms, Birmingham, Bloomfield Hills, Bloomfield Township, Farmington,
Farmington Hills, Franklin, Keego Harbor, Lathrup Village, Orchard Lake, Southfield, Troy and West Bloomfield.
5. A separate resolution will be forthcoming requesting approval of the issuance of the Bonds and Oakland County’s full faith and credit on the Bonds.
6. No County general funds shall be appropriated to this project. FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
Commissioners Minutes Continued. May 25, 2017
403
*MISCELLANEOUS RESOLUTION #17159 BY: Commissioner Phillip J. Weipert, Chairperson, Planning and Building Committee IN RE: PARKS AND RECREATION COMMISSION – AMENDMENT #1, OAKLAND COUNTY 4-H FAIR ASSOCIATION AGREEMENT SPRINGFIELD OAKS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners, via MR# 16177, approved an Agreement with the Oakland County 4-H Fair Association (the “Association”), which provides for the following: (1) the
lease of the Springfield Oaks Administrative Building/Building E; (2) the Cooperative Oakland County 4-H Fair Agreement; (3) the license for indoor vehicle/boat storage; and (4) the license of Springfield Oaks
Activity Center Kitchen (“Original Agreement”); and WHEREAS the Oakland County Parks and Recreation Commission and the Association desire to amend
the Original Agreement to permit the Association to donate and perform certain paving work at Springfield Oaks at no cost to Oakland County; and
WHEREAS the donation and description of paving work is codified and described in the attached Amendment; and
WHEREAS the Department of Corporation Counsel has reviewed and/or prepared all necessary documents related to the attached Amendment; and
WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission that the Oakland County Board of Commissioners accept and approved the attached Amendment;
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and approves the attached Amendment with the Association.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs its Chairperson or designee to execute the attached Amendment.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PHILIP WEIPERT
Copy of ADR Review Sign Off – Parks and Recreation – Parks and Recreation Commission – Amendment #1, Oakland County 4-H Fair Association Agreement Springfield Oaks, First Amendment to
the Agreement between Oakland County Parks and Recreation Commission and Oakland County 4-H Fair Association, Exhibit A – Proposal Allied Construction and Diagram for 4-H Fairgrounds – Oakland
County Fair Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17159) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: PARKS AND RECREATION COMMISSION – AMENDMENT #1, OAKLAND COUNTY 4-H FAIR ASSOCIATION AGREEMENT SPRINGFIELD OAKS
To The Oakland and County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Oakland County Board of Commissioners, per MR# 16177, approved an Agreement with the Oakland County 4-H Fair Association (the “Association”) which provides for the lease of the
Springfield Oaks Administrative Building/Building E, the Cooperative Oakland County 4-H Fair Agreement, the license for indoor vehicle/boat storage, and the license of Springfield Oaks
Activity Center Kitchen (“Original Agreement”). 2. The Oakland County Parks and Recreation Commission and the Association desire to amend the
Original Agreement to permit the Association to donate and perform certain paving work at Springfield Oaks at no cost to the County and the donation and description of paving work is
codified and described in the attached Amendment. 3. The Department of Corporation Counsel has prepared and reviewed all necessary documents
related to the attached Amendment. 4. Project costs in the amount of $76,462 plus a contingency of $7,538 for a project budget total of
$84,000 are being donated by the Oakland County Fair Board.
Commissioners Minutes Continued. May 25, 2017
404
5. Parks and Recreation has created a Capital Improvement Project #1261 SAC Fair Paving Improvements capital project and the anticipated completion date of the capital project is
November 2017. 6. The FY 2018 capital contribution of $84,000 will be included in the current County Executive
budget process and a budget amendment is not recommended at this time. FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
*MISCELLANEOUS RESOLUTION #17160
BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee IN RE: PARKS AND RECREATION COMMISSION - RECOGNIZING JULY 2017 AS NATIONAL
RECREATION AND PARKS MONTH To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Parks and Recreation Commission’s mission is to provide all residents of
Oakland County with recreational, leisure, and learning experiences, parks, open spaces, and facilities, resulting in a comprehensive county park system that enhances quality of life; and
WHEREAS for over 50 years the Oakland County Parks and Recreation Commission has been providing innovative recreational experiences, facilities, and programs for the residents of Oakland County; and
WHEREAS parks, recreation activities, and leisure experiences provide opportunities for young people to live, grow, and develop into contributing members of society; and
WHEREAS parks and recreation creates lifelines and continued life experiences for older members of our community; and
WHEREAS parks and recreation generates opportunities for people to come together and experience a sense of community through fun recreational pursuits; and
WHEREAS parks and recreation agencies provide outlets for physical activities, socialization, and stress-reducing experiences; and
WHEREAS parks, playgrounds, nature trails, open spaces, community and cultural centers, and historic sites make communities attractive and desirable places to live, work, play, and visit, in a manner that
contributes to our ongoing economic vitality; and WHEREAS parks, greenways, and open spaces provide a welcome respite from our fast-paced, high-
tech lifestyles while simultaneously protecting and preserving our natural environment; and WHEREAS parks and recreation agencies touch the lives of individuals, families, groups, and the entire
community, which positively impacts upon the social, economic, health, and environmental quality of our community.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners proclaims July 2017 as Recreation and Parks Month and encourages all citizens to celebrate healthy, active lifestyles by
participating in their choice of recreation and park activities. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PHILIP WEIPERT
(The vote for this motion appears on page 406.)
*REPORT (MISC. #17101)
BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: BOARD OF COMMISSIONERS – SALE OF DECOMMISSIONED MAGNETOMETER AND
SECURITY X-RAY TO THE 43RD DISTRICT COURT – HAZEL PARK To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The Public Services Committee, having reviewed the above referenced resolution on May 16, 2017,
reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Public Services Committee, I move the acceptance of the foregoing report.
BILL DWYER
Commissioners Minutes Continued. May 25, 2017
405
MISCELLANEOUS RESOLUTION #17101 BY: Commissioner Helaine Zack, District #18
IN RE: BOARD OF COMMISSIONERS - SALE OF DECOMMISSIONED MAGNETOMETER AND SECURITY X-RAY TO THE 43RD DISTRICT COURT - HAZEL PARK
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County recently replaced the magnetometers and x-ray machines at many Oakland County courts, which has created a surplus of old equipment placed into storage; and
WHEREAS the 43rd District Court, Hazel Park Division (H.P.D.C.) has a demonstrated need for a magnetometer and two x-ray machines; and
WHEREAS the stored equipment has a significantly diminished value to Oakland County, but is still substantially newer than the existing security screening equipment at H.P.D.C. and would constitute a
significant upgrade over H.P.D.C’s existing equipment; and WHEREAS the Oakland County Sheriff’s Office provides security at the H.P.D.C.; and
WHEREAS the appropriation of this equipment to the H.P.D.C. would significantly improve the safety of the public and Oakland County Sheriff’s deputies who provide security at the H.P.D.C.; and
WHEREAS the Oakland County Sheriff’s Office recommends selling the equipment for $1.00 to H.P.D.C, and Corporation Counsel has prepared an Agreement (attached Exhibit A) and Bill of Sale (attached
Exhibit B). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and
authorizes the sale of one (1) used magnetometer and two (2) used x-ray screening machines as set forth in the Agreement (attached Exhibit A) and Bill of Sale (attached Exhibit B).
BE IT FURTHER RESOLVED that the Board of Commissioners directs its Chairperson, or his designee, to execute the Agreement (attached Exhibit A) and Bill of Sale (attached Exhibit B).
BE IT FURTHER RESOLVED that an authorized representative for H.P.D.C. is required to sign and date the Agreement (attached Exhibit A) and Bill of Sale (attached Exhibit B) before H.P.D.C may take
possession of the equipment. Chairperson, I move the adoption of the foregoing resolution.
HELAINE ZACK
Copy of ADR Review Sign Off – Board of Commissioners – Sale of Decommissioned Magnetometer and Security X-Ray to the 43rd District Court – Hazel Park, Agreement for Sale of Surplus Equipment between
Oakland County and 43rd District Court – Hazel Park and Bill of Sale Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC #17101)
BY: Commissioner, Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – SALE OF DECOMMISSIONED MAGNETOMETER AND
SECURITY X-RAY TO THE 43RD DISTRICT COURT – HAZEL PARK To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds: 1. Resolution authorizes the sale of used security equipment from Sheriff’s Office to the 43rd District
Court, Hazel Park Division. 2. The equipment will replace the court’s aging security screening system.
3. The County will sell one (1) used magnetometer and two (2) used x-ray screening machines to the 43rd District Court for $1.00.
4. No budget amendment is required. FINANCE COMMITTEE
(The vote for this motion appears on page 406.)
Commissioners Minutes Continued. May 25, 2017
406
*MISCELLANEOUS RESOLUTION #17108 BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: SHERIFF'S OFFICE - AUTHORIZATION FOR SALE OF RECOVERED AND STOLEN PROPERTY IN SPRING AUCTION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the provisions of Act 54 of the Public Act of 1959, as amended, requires board authorization for the disposal of recovered and stolen property that has been unclaimed for six (6) months; and
WHEREAS the Department of Central Services conducts a spring and fall auction for the County of Oakland; and
WHEREAS the spring auction will be held on Saturday, May 13, 2017; and WHEREAS the Sheriff of Oakland County, by letter, has requested the authority of the Oakland County
Board of Commissioners to proceed with the sale of the aforementioned items, as detailed in the attached list, in the spring auction.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Sheriff of Oakland County to dispose of unclaimed property in the manner prescribed in Act 54 of the Public Act of
1959, as amended. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
BILL DWYER
Copy of Correspondence from Todd T. Birkle, Manager of Support Services, Oakland County Central Services, Correspondence from Joe Quisenberry, Captain, Investigative and Forensic Services Division,
Oakland County Sheriff’s Office, Online Pickup List, Sheriff’s Office Property Room Bidcorp.com Auctions – Main Property Room, Sheriff’s Office Property Room Bidcorp.com Auctions – Pontiac Property Room
and BOC Information Entry (Live Auction) on file in County Clerk’s office.
FISCAL NOTE (MISC. #17108) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – AUTHORIZATION FOR SALE OF RECOVERED AND STOLEN PROPERTY IN SPRING AUCTION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds:
1. The resolution authorizes the disposal of recovered and stolen property from the Sheriff’s Office at the annual spring auction conducted by the Department of Central Services.
2. The spring auction will be held Saturday, May 13, 2017. 3. The Sheriff has authorization from the Board of Commissioners to proceed with the auction sale
of recovered and stolen property as detailed in the attached lists. 4. The proceeds and related expenses will be distributed back to participating departments as
County Auction revenue (#670228) and Auction Expense (#730114). 5. There is no immediate impact on the County’s General Fund/General Purpose (GF/GP) budgets;
therefore, a budget amendment is not necessary at this time. FINANCE COMMITTEE
Vote on Consent Agenda, as amended:
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack,
Berman, Bowman. (21) NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
Commissioners Minutes Continued. May 25, 2017
407
MISCELLANEOUS RESOLUTION #17153 BY: Commissioner Dave Woodward, District #19; Commissioner Michael J. Gingell, District #1 IN RE: BOARD OF COMMISSIONERS – SPONSORSHIP OF 2017 ARTS, BEATS AND EATS FESTIVAL
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Arts, Beats and Eats Festival was founded to celebrate the quality of life in Oakland County by offering a culturally unique presentation of artists, musicians and food exhibits, from Oakland
County, the Metro Detroit area, and throughout the United States; and WHEREAS entering its twentieth year, Arts, Beats and Eats has celebrated many successes, including
attracting large crowds each year, earning top rankings for its juried fine arts show, securing top national entertainment, and providing unique interactive programs for the family; and
WHEREAS Arts, Beats and Eats has a strong tradition of giving back to the community - to date, over $4.8 million raised by the Arts, Beats and Eats Foundation has been donated to charity; and
WHEREAS Arts, Beats and Eats has proven to be an enduring and popular cultural institution, attracting an average of over 375,000 people and $26 million in approximate economic activity annually over the
last seven years; and WHEREAS the 2017 Arts, Beats and Eats Festival is scheduled for Labor Day weekend, September 1-4,
2017 in Royal Oak; and WHEREAS Oakland County has a long tradition of financial support for the Arts, Beats and Eats Festival
by sponsoring part of its presentation; and WHEREAS the limited sponsorship expenditure of $10,000 for the 2017 Arts. Beats and Eats Festival
promises to provide a strong return on investment in attracting economic and cultural activity in Oakland County as well as contributing measurably to improving the quality of life of our residents.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the expenditure of $10,000 for sponsorship of the 2017 Arts, Beats and Eats Festival.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the suspension of the
provisions Section VII (G) “Sponsorship of Events, Activities or Adjunct Committees” of the Standing
Rules of the Board of Commissioners for purposes of this expenditure.
Chairperson, I move the adoption of the foregoing Resolution. DAVE WOODWARD, MICHAEL GINGELL, WADE FLEMING, BOB HOFFMAN, MICHAEL
SPISZ, EILEEN KOWALL, BILL DWYER,
SHELLEY TAUB, DOUG TIETZ, TOM MIDDLETON, ADAM KOCHENDERFER,
MARCIA GERSHENSON, PHILIP WEIPERT, HELAINE ZACK, CHRISTINE LONG, JANET JACKSON, HUGH CRAWFORD, NANCY
QUARLES, DAVID BOWMAN, GARY
MCGILLIVRAY
FISCAL NOTE (MISC. #17153) BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – SPONSORSHIP OF 2017 ARTS, BEATS AND EATS FESTIVAL
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Resolution authorizes a limited sponsorship expenditure of $10,000 for the 2017 Arts, Beats, and Eats Festival that is scheduled for Labor Day weekend, Sept 1-4, 2017 in Royal Oak.
2. Funding is available from the General Fund Assigned Fund Balance (G/L Account #383313) to the Board of Commissioners General Fund, Administration Division, Special Projects Account.
3. The FY 2017 budget is amended as follows:
Commissioners Minutes Continued. May 25, 2017
408
GENERAL FUND (#10100) (G/L Account #383313) FY 2017 Revenue
9010101-196030-665882 Planned Use of Balance $ 10,000 Total Revenue $ 10,000
Expenditures 5010101-180010-731822 Special Projects $ 10,000
Total Expenditures $ 10,000 FINANCE COMMITTEE
Moved by Middleton, Gingell and Woodward supported by Fleming the resolution be adopted.
AYES: Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall,
McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford. (20)
NAYS: Long. (1)
A sufficient majority having voted in favor, the resolution was adopted.
Moved by Middleton, Gingell and Woodward supported by Fleming the fiscal note be accepted.
AYES: Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford,
Dwyer. (20) NAYS: Long. (1)
A sufficient majority having voted in favor, the fiscal note was accepted.
MISCELLANEOUS RESOLUTION #17164
BY: Bob Hoffman, Chairperson, Human Resources Committee IN RE: HUMAN RESOURCES DEPARTMENT - RESOLUTION EXEMPTING OAKLAND COUNTY GOVERNMENT FROM PA 152 OF 2011 FOR CALENDAR YEAR 2018 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS PA 152 of 2011, the "Publically Funded Health Insurance Contribution Act" was enacted by
the State of Michigan and given immediate effect on September 27, 2011; and WHEREAS PA 152 sets forth various options that public employers may follow when providing healthcare
benefits to their eligible employees; and WHEREAS acting pursuant to specific provisions of Act 152, Oakland County government has exercised
its legal right to exempt itself from the Act through calendar year 2017; and WHEREAS the County Executive recommends that Oakland County again formally exercise its legal right
to exempt itself from the Act for calendar year 2018; and WHEREAS Oakland County has a long history of proactive budget practices that have resulted in
balanced budgets that are fiscally sound, as demonstrated by decades of actual performance and a AAA Bond rating; and
WHEREAS the residents and taxpayers of Oakland County have been well served by the County's consistent utilization of its nationally recognized Triennial Budget process, a process that uses thoughtful,
detailed planning and employs incremental changes over time to yield significant results without serious disruption in service delivery and in a manner that is fair to both taxpayers and employees; and
WHEREAS in keeping with the County's established, long-range budgeting practices that actively balance the interest of taxpayers and County employees, Oakland County employees have been paying
contributions toward their health care coverage since 1997, contributing over $44 million toward their health care costs; and
WHEREAS in addition to sharing the burden of health care costs by contributing over $44 million since 1997, Oakland County employees have made significant wage and salary concessions by accepting
salary reductions and freezes in FY 2010 through FY 2013, for a combined total of $31.9 million in salary savings; and
Commissioners Minutes Continued. May 25, 2017
409
WHEREAS incremental changes and reductions have been made to the employee benefit package over the years that have resulted in other significant savings; and
WHEREAS workforce demographics in Michigan are projected to change with lower numbers of qualified employees entering into the workforce, which places an increased priority on the County’s ability to attract
and retain a talented workforce; and WHEREAS the County Fringe Benefit fund is fully funded and able to cover expected benefit expenses
within existing revenues; and WHEREAS the County Executive Recommended Triennial Budget for Fiscal Years 2018 - 2020 is
balanced and maintains a responsible general fund equity balance. NOW THEREFORE BE IT RESOLVED that pursuant to the authority granted a county under Section 8 of
Public Act 152 of 2011, the Oakland County Board of Commissioners hereby exempts Oakland County from the requirements of PA 152 for calendar year 2018.
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution.
BOB HOFFMAN
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #17161 BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee
IN RE: FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – ADDISON OAKS - ATKINS-DOVBENKO LEASE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is the owner of Addison Oaks County Park; and WHEREAS a 1600-square foot house, identified as 1480 West Romeo Road, Leonard, MI 48367, is
located on the grounds of Addison Oaks County Park; and WHEREAS it is the desire of the Oakland County Parks and Recreation Commission to lease said house
located at 1480 West Romeo Road, Leonard, MI 48367 to Viacheslav (Slava) Atkins-Dovbenko for a period commencing June 1, 2017 through December 31, 2021; and
WHEREAS under the terms and conditions of the attached Lease Agreement Viacheslav (Slava) Atkins-Dovbenko will pay rent as follows:
June 1, 2017 – December 31, 2017 $700.00 per month January 1, 2018 – December 31, 2018 $714.00 per month
January 1, 2019 – December 31, 2019 $728.00 per month January 1, 2020 – December 31, 2020 $743.00 per month
January 1, 2021 – December 31, 2021 $758.00 per month
each month and pay all utility costs; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and
WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accepts and
approves the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves and authorizes the attached Lease Agreement between the County of Oakland and Viacheslav (Slava) Atkins-Dovbenko.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs it’s Chairperson or his designee to execute the attached Lease Agreement and all other related documents
between the County of Oakland and Viacheslav (Slava) Atkins-Dovbenko, which may be required. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PHILIP WEIPERT
Commissioners Minutes Continued. May 25, 2017
410
Copy of Residential Lease Agreement and Map of Addison Oaks Incorporated by Reference. Original on file in County Clerk’s office.
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #17162
BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: SHERIFF'S OFFICE-DONATION ACCEPTANCE OF FIRST RESPONDER KITS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #83204 the Board of Commissioners established written policies and procedures for the acceptance of Gift Donations; and
WHEREAS the Sheriff’s Office has received an offer from Operation Gratitude for 1,500 First Responder Kits; and
WHEREAS the First Responder Kits are donations to support Law Enforcement; and WHEREAS the First Responder Kits include items that most Police and Corrections Officers can use in
their daily work assignments; and WHEREAS the estimated cost of each First Responder Kit is $25 and which would bring the total
donation value to $37,500; and WHEREAS this donation would require the Oakland County Board of Commissioners approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Sheriff’s Office to accept the gift donation of 1,500 First Responder Kits from Operations Gratitude to be
distributed to Deputies within the Sheriff’s Office. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
BILL DWYER
Copy of Correspondence from Carolyn Blashek, President, Operation Gratitude Incorporated by Reference. Original on file in County Clerk’s office,
The Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #17163
BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: CIRCUIT COURT – POSITION CREATIONS AND POSITION RECLASSIFICATION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS a weighted caseload analysis, conducted by the Michigan Supreme Court’s Administrative Office (SCAO), shows that the judicial need in the Family Court, based upon 2016 new case filings, is
9.30 Judges; and WHEREAS there are currently six Judges assigned to the Family Court docket; and
WHEREAS caseload analysis has indicated that judicial resources are insufficient to accommodate the workload requirements in Family Court; and
WHEREAS the 2015 SCAO report on performance measures indicates that the time to dispose of delinquency and neglect cases is well below time guidelines, partly due to an overextended workload;
and WHEREAS new statutory and SCAO administrative changes have had a significant impact on increasing
workload in the following areas: fees, reporting, adoption hearings, juvenile competency hearings, domestic hearings, and PPOs; and
WHEREAS the Circuit Court will be requesting a twentieth judgeship to take the bench on January 1, 2019; and
WHEREAS the Circuit Court is requesting to increase the Visiting Judges account (732081) to allow for an additional Visiting Judge to absorb the caseload temporarily (until December 31,2018); and
WHEREAS the Circuit Court is requesting one (1) GF/GP Full-Time Eligible Court Clerk and one (1) GF/GP Part-Time Non-Eligible Court Clerk both having a sunset date of December 31, 2018 to support
the addition of one Visiting Judge in Family Court; and
Commissioners Minutes Continued. May 25, 2017
411
WHEREAS the Circuit Court utilizes two (2) Full-Time Office Assistant II positions within the Juvenile Adoptions Unit of Family Court, Judicial Support Division to prepare and process orders for the Family
Court Judges and Referees; and WHEREAS order preparation and processing entails typing and preparing the order, processing the
order, mailing the order, processing any returned mail, and completing proofs of service; and WHEREAS in reaction to new statutes and case law, the Juvenile Unit has had to hold more hearings,
which causes an increase in the number of orders that need to be processed and prepared; and WHEREAS the Circuit Court is requesting to create one (1) GF/GP Full-Time Eligible Office Assistant I in
the Family Court, Judicial Support Division (#3010403) to more efficiently assist the Court with preparing and processing orders; and
WHEREAS the Court’s Psychological Clinic performs Psychological Evaluations of minors and parents upon referral from a Family Court Judge; and
WHEREAS these evaluations are performed by master’s level Clinical Psychologists or consultants under contract to the Clinic; and
WHEREAS in 2013, the Court’s Psychological Clinic was additionally tasked with completing Juvenile Competency Evaluations and Criminal Responsibility Evaluations; and
WHEREAS these evaluations are performed by qualified juvenile mental health forensic examiners, all of whom have possessed doctoral level degrees and by masters’ level clinicians who have completed
specialized training; and WHEREAS currently the Court’s Psychological clinic has one (1) Full-Time Senior Psychologist position,
one (1) Part-Time Senior Psychologist position, one (1) Full-Time Court Clinical Psychologist position, one (1) Part-Time Court Clinical Psychologist position, one (1) Full-Time Court Clinic Services
Coordinator, and two (2) PhD contractors who are the equivalent of a Senior Psychologist; and WHEREAS currently, managerial tasks are being performed by the Judicial Assistant to the Family
Division, who has a legal background as opposed to a clinical background; and WHEREAS the Circuit Court is requesting to upwardly reclassify one (1) GF/GP Full-Time Eligible Senior
Psychologist position (#3010402-11465) to Chief Clinical Services; and WHEREAS this position will provide an ongoing peer review system for both delinquency and
neglect/abuse cases, in-service training for court staff, research to improve current methods such as restoration services for incompetent juveniles, performance reviews and recruitment and training of
clinical staff; and WHEREAS the above position creations, reclassifications and increase to the Visiting Judges account will
be fully funded by a reallocation of funds from the State Institutions Line Item budget. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
creation of one (1) GF/GP Full-Time Eligible Court Clerk with a sunset date of December 31, 2018 in the Judicial Administration Division (#3010101).
BE IT FURTHER RESOLVED to create one (1) GF/GP Part-Time Non-Eligible Court Clerk with a sunset date of December 31, 2018 in the Judicial Administration Division (#3010101).
BE IT FURTHER RESOLVED to create one (1) GF/GP Full-Time Eligible Office Assistant I in the Family Court, Judicial Support Division (#3010403).
BE IT FURTHER RESOLVED to upwardly reclassify one (1) GF/GP Full-Time Eligible Senior Psychologist position (#3010402-11465) to Chief Clinical Services.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. BILL DWYER
The Chairperson referred the resolution to the Human Resources Committee and the Finance
Committee. There were no objections.
The Board adjourned at 10:40 a.m. to the call of the Chair or June 15, 2017, at 9:30 a.m.
LISA BROWN MICHAEL J. GINGELL Clerk Chairperson