HomeMy WebLinkAboutMinutes - 2017.09.06 - 8047564
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
September 6, 2017
Meeting called to order by Vice Chairperson Michael Spisz at 7:07 p.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Berman, Bowman, Crawford, Dwyer, Fleming, Gershenson, Jackson, Kochenderfer,
Kowall, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack. (19)
EXCUSED ABSENCE WITH NOTICE: Gingell, Hoffman. (2)
Quorum present.
Invocation given by Michael Spisz.
Pledge of Allegiance to the Flag.
Moved by Tietz supported by Zack the minutes of the August 23, 2017 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by McGillivray the agenda be approved.
AYES: Bowman, Crawford, Dwyer, Fleming, Gershenson, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the agenda was approved.
Vice Chairperson Michael Spisz made the following statement: “A Public Hearing is now called on the Multi-Department (Sheriff’s Office, Community Corrections and Circuit Court) 2017 Edward Byrne
Memorial Justice Assistance Grant (JAG) Program Subrecipient Agreement and Grant Application. Is there anyone present who wishes to speak?” No one requested to speak and the Vice Chairperson
declared the Public Hearing closed.
Vice Chairperson Michael Spisz made the following statement: “A Public Hearing is now called on the Department of Economic Development and Community Affairs Planning and Economic Development
Services Division Resolution Approving the Issuance of Refunding Bonds (Orchard Lake Schools Project) – City of Orchard Lake Village. Is there anyone present who wishes to speak?” No one requested to
speak and the Vice Chairperson declared the Public Hearing closed.
Vice Chairperson Michael Spisz addressed the Board to introduce Commissioner Taub.
Commissioner Taub addressed the Board to introduce Judge James Alexander.
Commissioners Minutes Continued. September 6, 2017
565
Commissioner Taub addressed the Board to present a Proclamation honoring Judge James Alexander, in recognition of his exemplary service, Judge Alexander has been the recipient of many awards, including
the OCBA Frances Avadenka and Public Servant of the Year awards, and the OCRC John O’Brien Award. Judge Alexander adds another prestigious honor to this list as he recently received the 2017 Hilda
Gage Judicial Excellence Award from the Michigan Judges Association.
Judge James Alexander addressed the Board.
Vice Chairperson Michael Spisz addressed the Board to introduce Commissioners Zack, Quarles and Jackson.
Commissioners Zack, Quarles and Jackson addressed the Board to introduce Mayor Dave Coulter from
the City of Ferndale, Councilman Michael Mandelbaum from the City of Southfield and Mayor Frank Brock from Lathrup Village.
Commissioners Zack, Quarles and Jackson addressed the Board to present Proclamations honoring the
City of Ferndale, the City of Southfield and Lathrup Village for being certified by the Michigan Economic Development Corporation (MEDC) as Redevelopment Ready Communities, demonstrating that they are a
proactive and business-friendly community with effective policies, efficient processes and broad community support. Certification is awarded when a community demonstrates that all six (6) RRC Best
Practices are being met, including: Community Plans and Public Outreach, Zoning Regulation, Development Review Process, Recruitment and Education, Redevelopment Ready Sites and Community
Prosperity.
Mayor Dave Coulter from the City of Ferndale addressed the Board.
Councilman Michael Mandelbaum from the City of Southfield addressed the Board.
Mayor Frank Brock from Lathrup Village addressed the Board.
Vice Chairperson Michael Spisz addressed the Board to introduce Commissioner Kochenderfer.
Commissioner Kochenderfer addressed the Board to introduce Head Coach Tom Menas from the Oakland University Football Club.
Head Coach Tom Menas from the Oakland University Football Club addressed the Board to give a
Presentation entitled: “Oakland University Football Club Program”.
The following people addressed the Board during Public Comment: Pam Sordyl, Betty Curran, Linda Hasson and Tom Wirth.
Moved by Kowall supported by Bowman the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted.) The vote for this motion appears on page 588. The resolutions on this Consent Agenda follow (annotated by an asterisk {*}):
*MISCELLANEOUS RESOLUTION #17246
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – AMENDMENT TO THE AGREEMENT WITH THE CHARTER TOWNSHIP OF INDEPENDENCE CORRIDOR IMPROVEMENT AUTHORITY To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners supports the economic growth of Oakland
County; and WHEREAS the Corridor Improvement Authority (“CIA”) Act, Public Act 280 of 2005, as amended, MCL
125.2871 et. seq., (“CIA Act”) enables CIA’s to utilize Tax increment Financing (“TIF”) to prevent deterioration, encourage historic preservation and promote economic growth in a business district; and
Commissioners Minutes Continued. September 6, 2017
566
WHEREAS the Board of Commissioners’ Tax Increment Financing District Review Policy Ad Hoc Committee (“TIF Review Committee”) reviews requests from municipalities to utilize TIF as provided in
Miscellaneous Resolution #16166, which contains the performance standards to consider (“TIF Policy”) when making its recommendation to the Finance Committee on possible County participation in TIF
plans; and WHEREAS on June 12, 2008, the Oakland County Board of Commissioners pursuant to MR #08117
approved the County’s participation in the Charter Township of Independence and the Sashabaw Road Corridor Improvement Authority Tax Increment Financing Plan; and
WHEREAS MR #08117 limited the County’s tax capture and participation in the TIF plan to an amount not to exceed $1,294,501.37 or for a period of 14 years, whichever occurs first; and
WHEREAS representatives of the Township and the CIA appeared before the TIF Review Committee on July 12, 2017, to present an amendment to the previously approved plan; and
WHEREAS the amended TIF Tax Sharing Agreement between the County of Oakland, the Charter Township of Independence, and the Sashabaw Road Corridor Improvement Authority provides for an
extension of the term through tax collections attributable to tax year 2029 but remains at the previously agreed dollar amount of $1,294,501.37 of County tax capture, whichever ever occurs first; and
WHEREAS the amendment requires the CIA to appear before the TIF Review Committee, at the Committee’s request, within the first five years of the amendment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the amended TIF plan.
BE IT FURTHER RESOLVED that the Finance Committee recommends County participation in the TIF plan in an amount not to exceed $1,294,501.37 or through tax collections attributable to tax year 2029,
whichever comes first. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the County's continued
participation in the CIA as specified in the attached contract. Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution.
TOM MIDDLETON
Copy of Amendment #1 – To the Tax Sharing Agreement between the County of Oakland, the Charter Township of Independence, and the Sashabaw Road Corridor Improvement Authority Incorporated by
Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 588.)
*MISCELLANEOUS RESOLUTION #17247 BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS - UPDATED POLICY FOR PARTICIPATION IN DOWNTOWN DEVELOPMENT AUTHORITIES, LOCAL DEVELOPMENT AUTHORITIES, CORRIDOR
IMPROVEMENT AUTHORITIES AND LIMITATION ON COUNTY REVENUE SUBJECT TO CAPTURE BY ALL AUTHORITIES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners strongly supports the economic growth of Oakland County; and
WHEREAS one of the tools used to promote economic growth is Tax Increment Financing (TIF) used by Downtown Development Authorities (DDA's), Local Development Authorities (LDFA's) and Corridor
Improvement Authorities (CIA's); and WHEREAS, Public Act 197 of 1975, as amended, which governs DDA's, Public Act 281 of 1986, as
amended, which governs LDFA's and Public Act 280 of 2005, as amended, which governs CIA's, permits a municipality to form an Authority, which is a legal entity able to use TIF to make improvements to a
District. An Authority may capture a portion of the taxes that would normally be collected by other jurisdictions that levy taxes in the District; and
WHEREAS before an Authority can implement a TIF Plan to capture or increase the amount of taxes received by the Authority from taxing jurisdictions in its District, it must hold a public hearing. Taxing
jurisdictions subject to capture, including the County, may opt out of contributing their incremental taxes by sending a notice to the Authority within 60 days after the public hearing; and
Commissioners Minutes Continued. September 6, 2017
567
WHEREAS to review requests from the County's cities, villages and townships to capture its taxes through the use of DDA's, CIA's or LDFA's, the Board of Commissioners, pursuant to Miscellaneous
Resolution #16166 updated its Tax Increment Financing (TIF) District Review Policy to clarify the County process and criteria for evaluating TIF Plans; and
WHEREAS the TIF Review Committee recommends two changes to the TIF Policy. The first change is to require that the projects the County agrees to have its tax revenue help fund, must include the
construction or improvement of a physical asset such as the construction of a building or improvements to a roadway. Further, the contract between the County, Authority and Municipality must require the
Authority to refund the County’s tax revenue, with interest, if the physical assets are not constructed or improved within the specified timeframe. The second recommended change is to prohibit an Authority
from using County taxes to accumulate funding to attract a developer to a District. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners, upon
recommendation from its TIF Review Committee, hereby adopts the attached revised TIF Policy governing the consideration and possible participation in DDA's, LDFA's and CIA's with a requirement for
an Authority to construct or improve a physical assets and to refund the County’s tax revenue, with interest, if this does not occur within the specified time frame, and to prohibit County tax revenue to be
used by an Authority as a funding source to attract a Developer to invest in a District. BE IT FURTHER RESOLVED that this policy replaces and supersedes Miscellaneous Resolution
#16166. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
TOM MIDDLETON
Copy of Policy for Review and Potential Participation in Downtown Development Authorities, Corridor Improvement Authorities, and Local Development Financing Authorities and Limitation on Tax Capture by
All TIF Authorities Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 588.)
*MISCELLANEOUS RESOLUTION #17248 BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – WINDSTREAM CONTRACT #003621 EXTENSION THROUGH 2019
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the current contract between Oakland County and Windstream (vendor), will reach its five year life; expiring on September 30, 2017; and
WHEREAS Windstream is the sole provider of Oakland County’s local telephone services, circuits and backup toll free services; and
WHEREAS pending the implementation of the Universal Communications and Collaboration Program (UCC) which will change technology over the course of the next year; and
WHEREAS it would not be cost effective to bid and incur potential switch over costs for something that is being phased out; and
WHEREAS Windstream has agreed to a two-year extension on the County’s current contract while we migrate to the new technology, long term solution; and
WHEREAS the Purchasing Terms and Conditions state in Section 2400.6 Duration of Contracts and under Procedure states “The Board of Commissioners shall approve contracts beyond five years”.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the extension of the existing contract with Windstream for two (2) years through September 30, 2019.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. TOM MIDDLETON
(The vote for this motion appears on page 588.)
Commissioners Minutes Continued. September 6, 2017
568
*MISCELLANEOUS RESOLUTION #17249 BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING AND ENGINEERING – JUVENILE COURT’S DEPUTY REGISTER OFFICE RECONFIGURATION PROJECT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Juvenile Court’s Deputy Register Office in the East Wing of the courthouse provides support for court referees and judges; processes legal files, social files, and appeals; handles public
access to Juvenile Delinquency and Child Protective Proceedings by defendants, law enforcement, Department of Health and Human Services (DHHS), and attorneys; and monitors, processes, and
prepares for court; and WHEREAS due to changes in the law, the Juvenile Court’s Deputy Register’s Office is now required to
process more paperwork to comply with the Court Rules and Statutes and the State Court Administration Office (SCAO) Permanency Indicator Reports; and
WHEREAS the Juvenile Legal Processing area is the critical unit of the Family Division of the Circuit Court charged with processing the legal files, social files, appeals, and public access to Juvenile
Delinquency and Child Protective Proceedings; and WHEREAS the public, including law enforcement, DHHS and attorneys, must come to the Juvenile Legal
Processing Department to review files/documents monitored by Juvenile Legal Processing Staff; and WHEREAS the area for the public to view files and the workspace for the staff is extremely crowded; and
WHEREAS reconfiguring the 1,316 square feet of office and breakroom space (see current floor plan attached) would allow for a more efficient and effective operation; and
WHEREAS the optimized space would allow the Order Clerks to sit together and maintain a collegial environment conducive to producing efficient work product and engagement in learning/training; the
public would have a file viewing area in the front of the office; the Office Leader and the File Room Staff person would be able to serve as the “reception” for public inquiries, document deliveries, and requests to
view files; and the Office Leader and file room staff would be able to monitor public viewing directly from their workstations; and
WHEREAS to do so, the Circuit Court has worked with Facilities Planning and Engineering to design a new floor plan (see attached); and
WHEREAS the new floor plan would require wall demolition and re-construction, new carpeting, and new electrical, voice and data drops; and
WHEREAS this would require taking the current breakroom and reducing its size by half by installing a new wall and door; and
WHEREAS the other half of the break room would be added to the Deputy Register office so that the two order clerks and typist can have their own separate workspaces; and
WHEREAS counter space would be added for file assembly, the new scanner, and other office equipment; and
WHEREAS the front counter, which is perpendicular to the public entrance, would be repositioned to face it; and
WHEREAS space would be provided at the front desk for the public to review files without going into the staff file room; and
WHEREAS a half wall with a swinging, lockable door would be added adjacent to the front desk to prevent the public from going beyond it; and
WHEREAS by rearranging the furniture in the Deputy Register room, a more open and efficient office area would be created; and
WHEREAS the reconfiguration project cost estimate is $39,915 which includes construction costs of $12,013, owner's costs of $22,735, and a contingency of $5,167 (see attached project estimate); and
WHEREAS the work would be performed by competitively bid annual contractors and Facilities Maintenance and Operations personnel; and
WHEREAS funding in the amount of $39,915 for the project is available for transfer from the FY 2017 to FY 2026 Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400)
for the Juvenile Court’s Deputy Register Office Reconfiguration Project. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the Juvenile Court’s Deputy Register Office Reconfiguration Project for an estimated project cost of $39,915.
Commissioners Minutes Continued. September 6, 2017
569
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding in the amount of $39,915 from the Capital Improvement Program/Building Improvement Fund (#40100) to the
Project Work Fund (#40400) to establish the Juvenile Court’s Deputy Register Office Reconfiguration Project (#100000002658) as detailed below.
BUILDING IMPROVEMENT FUND (#40100)
1040101-148020-788001-40400 Transfer Out ($39,915)
PROJECT WORK ORDER FUND (#40400) Project ID 100000002658, Activity PROJ
1040101-148020-695500-40100 Transfer In $39,915 $ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. TOM MIDDLETON
Copy of Existing/Demo Furniture Plan, Facilities Management Project Estimate – Project: Courthouse
Complex – 025 Juvenile Deputy Register Area and Proposed Furniture Plan on file in County Clerk’s office.
(The vote for this motion appears on page 588.)
*MISCELLANEOUS RESOLUTION #17250
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS – BUILDING MANAGEMENT SYSTEM REPLACEMENT PROJECT/FIRST PHASE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Facilities Management is responsible for the ongoing operation of all County Executive
buildings and to provide a comfortable working environment for employees and visitors; and WHEREAS the existing Building Management System (BMS) was custom designed and installed by Kors
Engineering, which is a small local firm with very few staff capable of maintaining the system; and WHEREAS segments of the current BMS are over 30 years old; and
WHEREAS the current BMS infrastructure is aging and its technology has been superseded by newer, more advanced hardware and software solutions; and
WHEREAS the current BMS is critical to the effective and efficient operation of critical building systems, including heating and cooling systems, air handlers and dampers, temperature monitoring, etc.; and
WHEREAS Facilities Maintenance and Operations and Purchasing hired the architectural and engineering firm of Hooker-DeJong to assist in designing and specifying a replacement BMS, and
preparing a request for proposal for a building management system solution implementer; and WHEREAS the Planning and Building Committee gave Facilities Maintenance and Operations
authorization to request bids for a building management system solution implementer; and WHEREAS Facilities Maintenance and Operations and Purchasing solicited bids for a BMS solution
implementer, and after a thorough review process by a team of evaluators that included Information Technology, Facilities Maintenance and Operations, and Purchasing, the lowest responsible bidder was
Limbach Company, LLC, of Pontiac; and WHEREAS the Board of Commissioners gave approval per Miscellaneous Resolution #16250 for
Facilities Maintenance and Operations and Limbach to conduct a Pilot Phase of the BMS replacement for $178,939; and
WHEREAS the Pilot Phase resulted in the Limbach creating a secure web-based graphical user interface to control the building management system’s numerous components both directly and remotely, and
Limbach oversaw the installation of non-proprietary Tridium/Niagara-based BMS software and its integration with non-proprietary Java Application Control Engine (JACE) controllers, translators between
the mechanical devices and the BMS software, air handling units, lighting, exhaust fans, chilled and hot water plants, and other hardware; and
Commissioners Minutes Continued. September 6, 2017
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WHEREAS Limbach coordinated the efforts of subcontractors, engineers, programmers, integrators, and Facilities Maintenance and Operations staff to successfully complete the BMS implementation at the
following buildings:
• 95 West – Public Works Building
• 38 East – Sheriff’s Administration
• 42 East – New Animal Shelter; and
WHEREAS the First Phase will duplicate the successes of the Pilot Phase in the following additional buildings:
• 8 East – Jail East Annex Work Release Facility
• 12 East – Main Courthouse (Partial)
• 26 East – North Office Building
• 30 East – Little Oaks Day care Center
• 34 East – NOHC
• 47 West – Annex I
• 63 West – Children’s Village “J” Building
• Rochester District Court; and WHEREAS the FY 2017 to FY 2026 Capital Improvement Program (CIP) allocated $5,000,000 over five
years for a new BMS solution; and WHEREAS the total cost of the First Phase is estimated to be $1,000,000, which includes engineering,
programming, integration, material and installation costs of $602,720, Information Technology implementation labor of $276,736, and a 20% contingency of $120,544, based on the Pilot Phase (see
cost summary attached); and WHEREAS since the Pilot Phase was competitively bid and the expertise Limbach developed with
County buildings, processes, personnel, and expectations has proven to be successful, Facilities Maintenance and Operations would like to contract with Limbach for the First Phase; and
WHEREAS funding of $1,000,000 is available for transfer from the FY 2017 to FY 2026 Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the BMS Replacement Project/First Phase in the amount of $1,000,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to
establish the Building Management System Replacement Project/First Phase (#100000002659) as detailed below.
BUILDING IMPROVEMENT FUND (#40100)
1040101-148020-788001-40400 Transfer Out ($1,000,000)
PROJECT WORK ORDER FUND (#40400) Project ID 100000002659, Activity PROJ
1040101-148020-695500-40100 Transfer In $1,000,000 $ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. TOM MIDDLETON
Copy of First Phase Implementation Cost Summary on file in County Clerk’s office.
(The vote for this motion appears on page 588.)
*MISCELLANEOUS RESOLUTION #17251
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS – NORTH OAKLAND HEALTH CENTER CHILLER REPLACEMENT PROJECT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. September 6, 2017
571
WHEREAS Facilities Management is responsible for the ongoing operation of North Oakland Health Center (NOHC) (see attached map) and to provide a comfortable working environment for employees and
visitors; and WHEREAS the NOHC is heated via steam from the Power Plant, and the steam runs a chiller to cool the
building in the summer; and WHEREAS the chiller is 18 years old and in need of replacement; and
WHEREAS the Planning and Building Committee authorized Facilities Maintenance and Operations to advertise and receive bids earlier this year for a North Oakland Health Center Skylights and Chiller
Replacement Project; and WHEREAS quotes from the County’s competitively bid annual contractors were solicited and Johnson
Controls, Inc., (see attached quote) was the lowest responsible bidder; and WHEREAS the total project cost of $200,925 is recommended by Facilities Maintenance and Operations,
including the chiller cost of $49,783, Facilities Maintenance and Operations labor of $15,000, contingency of $40,185, and plumbing, electrical, and chiller installation of $95,957; and
WHEREAS funding of $200,925 is available for transfer from the FY 2017 to FY 2026 Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the North Oakland Health Center Chiller Replacement Project in the amount of $200,925.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to
establish the North Oakland Health Center Chiller Replacement Project (#100000002654) as detailed below.
BUILDING IMPROVEMENT FUND (#40100)
1040101-148020-788001-40400 Transfer Out ($200,925)
PROJECT WORK ORDER FUND (#40400) Project ID 100000002654, Activity PROJ
1040101-148020-695500-40100 Transfer In $200,925 $ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. TOM MIDDLETON
Copy of Johnson Controls Proposal and Oakland County Service Center Map on file in County Clerk’s
office.
(The vote for this motion appears on page 588.) *MISCELLANEOUS RESOLUTION #17252 BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS – WATER MAIN VALVE TESTING AND REPLACEMENT PROJECT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County campus has numerous water mains feeding the buildings throughout the campus, of which, many are quite old; and
WHEREAS each main has valves at key locations to control and direct water flow; and WHEREAS when a pipe bursts due to age or extreme cold, Facilities Maintenance and Operations must
isolate the break using the valves and then fix it with the bare minimum of interruption in water service to nearby buildings; and
WHEREAS each main also has several fire hydrants connected to it; and WHEREAS by purchasing specialized testing equipment, Facilities Maintenance and Operations can
determine which valves and hydrants are in good working condition and which need replacing to ensure they are operable in emergencies; and
WHEREAS Planning and Building Committee authorized the Facilities Maintenance and Operations to advertise and receive bids for the Water Main Valve Testing and Replacement Project; and
Commissioners Minutes Continued. September 6, 2017
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WHEREAS through the Buy Board Local Government Purchasing Cooperative’s Final Catalog Award Report for Construction Equipment, Road and Bridge Equipment, Ditching, Trenching, Utility and Other
Equipment, an approved competitively bid contractor is E. H. Wachs; and WHEREAS a quote was solicited from E. H. Wachs and the total project cost of $61,325 is recommended
by Facilities Maintenance and Operations; and WHEREAS funding of $61,325 is available for transfer from the FY 2017 to FY 2026 Capital Improvement
Program/Building Fund (#40100) to the Project Work Order Fund (#40400). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Water Main Valve Testing and Replacement Project in the amount of $61,325. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding from
the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to establish the Water Main Valve Testing and Replacement Project (#100000002657) as detailed below.
BUILDING IMPROVEMENT FUND (#40100)
1040101-148020-788001-40400 Transfer Out ($61,325)
PROJECT WORK ORDER FUND (#40400) Project ID 100000002657, Activity PROJ
1040101-148020-695500-40100 Transfer In $61,325 $ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. TOM MIDDLETON
Copy of Quotation #DW96926 on file in County Clerk’s office.
(The vote for this motion appears on page 588.)
*MISCELLANEOUS RESOLUTION #17253
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING AND ENGINEERING – CHILDREN’S VILLAGE DISHWASHER REPLACEMENT PROJECT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the high-temp water-based dishwashers in the Children’s Village buildings B, C, D, G, and H
(see attached map) are aging and availability of parts is becoming an issue; and WHEREAS for high-temp water-based dishwashers, fire safety code requires ventilation hoods which are
costly to install and require continual preventive maintenance; and WHEREAS by replacing the current units with commercial high-temp water based ventless dishwashers,
the hoods will not be needed, the reliability of the units will be improved, and availability of parts will no longer be an issue; and
WHEREAS the Planning and Building Committee authorized Facilities Planning and Engineering to advertise and receive bids earlier this year for the Children’s Village Dishwasher Replacement Project;
and WHEREAS the lowest responsible bidder (see attached bid summary) was Compton Supply, Inc. of Clio,
MI with a bid in the amount of $49,922; and WHERAS Purchasing and Facilities Planning and Engineering met with Compton Supply, Inc. to review
their bid and confirm all work was understood and included; and WHEREAS the total project cost of $49,922 is recommended by Facilities Planning and Engineering, for
the dishwashers; the installation, plumbing, and electrical will be performed by Facilities Management trade staff, and charged to the building; and
WHEREAS funding of $49,922 is available for transfer from the FY 2017 to FY 2026 Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Children’s Village Dishwasher Replacement Project in the amount of $49,922.
Commissioners Minutes Continued. September 6, 2017
573
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to
establish the Children’s Village Dishwasher Replacement Project (#100000002653) as detailed below.
BUILDING INPROVEMENT FUND (#40100) 1040801-148020-788001-40400 Transfer Out ($49,922)
PROJECT WORK ORDER FUND (#40400)
Project: 100000002653, Activity; PROJ 1040801-148020-695500-40100 Transfer In $49,922
$ -0- Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
TOM MIDDLETON
Copy of Bid Result Publication and Oakland County Service Center Map on file in County Clerk’s office.
(The vote for this motion appears on page 588.)
*MISCELLANEOUS RESOLUTION #17254 BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: COUNTY EXECUTIVE AND WATER RESOURCES COMMISSIONER – WATER MAIN EXTENSION GREENCASTLE SUBDIVISION, FARMINGTON HILLS – INTERLOCAL AGREEMENT
PROJECT APPROPRIATION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Board of Commissioners authorized Corporation Counsel to negotiate an interlocal
agreement with the City of Farmington Hills and authorized the Board Chairperson to execute the interlocal agreement per MR #17071 adopted March 30, 2017; and
WHEREAS the interlocal agreement has been executed and is attached to this resolution; and WHEREAS MR #17071 states that a separate resolution would be brought forward to appropriate funds
from the General Fund Balance Assignment for Catastrophic Claims for Oakland County’s share of the Greencastle water main interlocal agreement; and
WHEREAS the interlocal agreement specifies an estimated project cost of $1,400,000 for the Greencastle Subdivision water main construction with Oakland County covering 75% of the actual cost of
the project provided that the actual construction cost does not exceed the bid as awarded by an additional 3%, which equates an amount up to $1,081,500; and
WHEREAS the agreement also calls for the County to pay $264,000 to the City of Farmington Hills upon the completion of the water main to cover the estimated connection cost of $4,000 for each connection;
and WHEREAS each property owner shall be responsible for connection costs in excess of $4,000; and
WHEREAS upon exhaustion of the $264,000 connection costs, neither the County nor City of Farmington Hills shall be obligated to provide additional funds toward reimbursement of connection costs; and
WHEREAS within two (2) years of the completion of the water main project any unused portion of the $264,000 connection cost deposited at the City of Farmington Hills is to be returned to the County; and
WHEREAS subsequent connections following the two (2) year period shall be made at the property owners’ expense; and
WHEREAS the interlocal agreement also calls for the continuation of the groundwater monitoring program through the Water Resources Commissioner as outlined in Exhibit D of the agreement; and
WHEREAS the estimated cost for the groundwater monitoring program is $200,000; and WHEREAS funding in the amount of $1,545,500 is available for appropriation from the General Fund
Catastrophic Claims Assigned Fund Balance (GL #383345) to the Building and Liability Fund to facilitate the County’s share of the agreement; and
WHEREAS any insurance or litigation proceeds received by Oakland County that relate to the Greencastle Division water main interlocal agreement project costs are to be factored into the County’s
net overall project costs; and
Commissioners Minutes Continued. September 6, 2017
574
WHEREAS any unused funding of the County’s net overall project costs are to be returned to the County’s General Fund.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the appropriation and transfer of $1,545,500 from the General Fund Catastrophic Claims Assigned Fund
Balance (GL #383345) to the Building and Liability Fund #67700. BE IT FURTHER RESOLVED that a separate project within the Building and Liability be established for
tracking costs and any offsetting insurance proceeds related to the Greencastle Subdivision water main interlocal agreement project (Project ID #100000002662).
BE IT FURTHER RESOLVED that the FY 2017 Budget is amended as follows:
GENERAL FUND (#10100) FY 2017 (GL #383345)
Revenues
9010101-196030-665882 Planned Use of Balance $1,545,500 Total Revenues $1,545,500
Expenditures
6010101-155010-788001-67700 Transfer Out – Bldg & Liab $1,545,500 Total Expenditures $1,545,500
BUILDING AND LIABILITY FUND (#67700) FY 2017 PCBU: DRAIN Project ID #100000002662 Activity GLB, Analysis Type GLB
Revenues
9015501-182210-695500-10100 Transfers In – General Fund $1,545,500 Total Revenues $1,545,500
Expenses
9015505-182210-730289 Claims Paid $1,545,500 Total Expenses $1,545,500
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. TOM MIDDLETON
(The vote for this motion appears on page 588.)
*REPORT (MISC. #17233)
BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: BOARD OF COMMISSIONERS - DESIGNATING SEPTEMBER 11-17, 2017 AS MICHIGAN
PATRIOT WEEK IN OAKLAND COUNTY To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed the above referenced resolution on August 28,
2017, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report. CHRISTINE LONG MISCELLANEOUS RESOLUTION #17233
BY: Commissioners Michael Spisz, District #3; Bill Dwyer, District #14; Hugh Crawford, District #9; Doug Tietz, District #11; Adam Kochenderfer, District #15; Eileen Kowall, District #6; Marcia Gershenson,
District #13; Gary McGillivray, District #20; Wade Fleming, District #16; Michael J. Gingell, District #1; Christine Long, District #7; and Nancy Quarles, District #17; Bob Hoffman, District #2; Shelley Taub,
District #12
Commissioners Minutes Continued. September 6, 2017
575
IN RE: BOARD OF COMMISSIONERS – DESIGNATING SEPTEMBER 11 – 17, 2017 AS MICHIGAN PATRIOT WEEK IN OAKLAND COUNTY
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the year 2009 marked the inaugural observation of Michigan Patriot Week in Oakland County as a celebration to "Reinvigorate the American Spirit and Constitution"; and
WHEREAS the history and the founding principles of the United States of America should serve as the cornerstone of civic education. In great reverence to the victims of the 9/11 attacks, we acknowledge that
American citizens must take time to honor the principles and events that led to the creation of our nation, its founders, documents, and symbols of our history; and
WHEREAS the events that led to the signing of The Constitution of the United States of America by the delegates of the Constitutional Convention on September 17, 1787, have significance for every American
and are honored in public schools across the nation on September 17 as Constitution Day; and WHEREAS our nation was founded on the principles outlined in the Declaration of Independence, which
include: 1. All men are created equal.
2. They are endowed by their Creator with certain unalienable rights. 3. These basic rights are: life, liberty, and the pursuit of happiness.
4. Governments are to be instituted among men to secure these rights. 5. Governments derive their just power from the consent of the governed.
6. The people may alter or abolish the government if it destroys these stated principles; and WHEREAS during Patriot Week we celebrate and honor the following:
September 11: Revolution September 12: The Rule of Law
September 13: The Social Compact September 14: Equality - Gender
September 15: Equality - Race September 16: Unalienable Rights
September 17: Limited Government; and WHEREAS exceptional, visionary, and indispensable Americans such as Thomas Paine, Patrick Henry,
John Adams, John Marshall, George Washington, Abraham Lincoln, Frederick Douglass, Martin Luther King, Jr., Elizabeth Cady Stanton, Susan Anthony, Thomas Jefferson, Cesar Chavez, and James
Madison founded and advanced the United States; and WHEREAS the Bennington Flag, work of Betsy Ross, American Flag, Suffragist Flag, Union Flag,
Gadsden Flag, and the flag of the State of Michigan are key physical symbols of American history that should be studied and remembered by each American citizen.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby designate September 11 – 17, 2017, as Michigan Patriot Week, in Oakland County - symbolically
beginning this celebration on September 11th and concluding on Constitution Day. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners urges the citizens,
government agencies, municipalities, businesses, nonprofit organizations, and schools of the State of Michigan to recognize and participate in this extended holiday by honoring and celebrating the First
Principles, key historical figures, founding documents, and symbols of America so that they may offer the reverence that is due to our free republic.
BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds is requested to forward copies of this adopted resolution to the Michigan Council for Social Studies, Michigan Center for Civic
Education, State Board of Education, Oakland Schools, State Bar of Michigan, Oakland County Bar Association, Oakland County Circuit Court, and Governor Rick Snyder.
Chairperson, we move the adoption of the foregoing resolution. MICHAEL SPISZ, BILL DWYER, HUGH
CRAWFORD, DOUG TIETZ, ADAM KOCHENDERFER, EILEEN KOWALL, MARCIA
GERSHENSON, GARY MCGILLIVRAY, WADE FLEMING, CHRISTINE LONG, NANCY
QUARLES, TOM MIDDLETON, HELAINE ZACK, BOB HOFFMAN, SHELLEY TAUB,
Commissioners Minutes Continued. September 6, 2017
576
JANET JACKSON, DAVID BOWMAN
(The vote for this motion appears on page 588.) *MISCELLANEOUS RESOLUTION #17255 BY: Commissioner Christine Long, Chairperson, General Government Committee
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES CHILDREN’S VILLAGE DIVISION – INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND THE MICHIGAN DEPARTMENT OF HEALTH AND HUMAN SERVICES FOR THE PROVISION OF SHELTER RESIDENTIAL FOSTER CARE – AMENDMENT #1
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Children’s Village provides shelter care services for neglected and abused youth; and
WHEREAS the Michigan Department of Health and Human Services requires a contract in order for Oakland County Children’s Village to receive reimbursement for shelter care services to abused and
neglected youth placed in shelter care; and WHEREAS the contract was adopted by the Board of Commissioners on July 19, 2017 via Miscellaneous
Resolution #17197; and WHEREAS the Michigan Department of Health and Human Services has issued an amendment to extend
the Interlocal Agreement for one year; and WHEREAS the amendment will extend the contract from the September 30, 2017 expiration to
September 30, 2018. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and
authorizes the Chairperson to sign the attached Interlocal Agreement – Amendment #1 between Oakland County and the Michigan Department of Health and Human Services for shelter care services at Oakland
County Children’s Village. BE IT FURTHER RESOLVED that this amendment extends the contract period through September 30,
2018 and will take effect upon Board of Commissioner approval and authorization. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution. CHRISTINE LONG
Copy of ADR Review Sign Off – Department of Health and Human Services/Children’s Village – Oakland
County Interlocal Agreement between Oakland County and the Michigan Department of Health and Human Services for the Provision of Shelter Residential Foster Care – Amendment #1 and Agreement
#SHFC17-63001 – Amendment #1 – between the State of Michigan Department of Health and Human Services and County of Oakland – Children’s Village Incorporated by Reference. Original on file in County
Clerk’s office.
FISCAL NOTE (MISC. #17255) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES CHILDREN’S VILLAGE DIVISION – INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND THE MICHIGAN DEPARTMENT OF
HEALTH AND HUMAN SERVICES FOR THE PROVISION OF SHELTER RESIDENTIAL FOSTER CARE – AMENDMENT #1
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Resolution authorizes Amendment #1 to the Interlocal Agreement between Oakland County and the Michigan Department of Health and Human Services for continuation of shelter care services
for neglected and abused youth. 2. The existing contract was adopted by the Board of Commissioners on July 19, 2017 via
Miscellaneous Resolution #17197.
Commissioners Minutes Continued. September 6, 2017
577
3. The amendment extends the contract expiration from September 30, 2017 to September 30, 2018, during which Oakland County Children’s Village will continue to be reimbursed in
accordance with the established Michigan Department of Health and Human Services per diem rate of $234.16.
4. No budget amendment is required. TOM MIDDLETON
(The vote for this motion appears on page 588.)
*MISCELLANEOUS RESOLUTION #17256
BY: Commissioner Bob Hoffman, Chairperson, Human Resources Committee IN RE: HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2017 – FISCAL YEAR 2018
COLLECTIVE BARGAINING AGREEMENT FOR THE EMPLOYEES REPRESENTED BY THE MICHIGAN AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) COUNCIL 25, LOCAL 2437 (CIRCUIT COURT/FAMILY COURT EMPLOYEES) To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, the Oakland County Circuit Court/Family Court and the Michigan
American Federation of State, County and Municipal Employees (AFSCME) Council 25, Local 2437
have been negotiating a Collective Bargaining Agreement for approximately 88 Circuit Court/Family
Court Employees; and
WHEREAS a two year Collective Bargaining Agreement has been reached for the period October 1, 2016 through September 30, 2018; and
WHEREAS the parties have agreed to a 2% wage increase for Fiscal Year 2017 or “Me Too” with the general, non-represented employees if a greater increase were approved; and
WHEREAS a new salary range has been established for the Personal Protection Order Liaison classification to be effective with the passing of the collective bargaining agreement; and
WHEREAS the parties have agreed to a 2% wage increase for Fiscal Year 2018 or “Me Too” with the general, non-represented employees if a greater increase were approved; and
WHEREAS the parties have agreed to accept the increase to the 457 Deferred Compensation match for
participating represented employees from $300 to $500, effective with the passing of the collective bargaining agreement; and WHEREAS this agreement provides that any employee benefit modifications, healthcare modifications,
and/or retirement benefit modifications implemented on a countywide basis to general, non-represented employees that take effect during the duration of this Collective Bargaining Agreement shall be applied to employees represented by this bargaining unit at the same time and in the same manner; and
WHEREAS this agreement has been reviewed by the Human Resources Committee, which
recommends approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the proposed
Collective Bargaining Agreement between the County of Oakland, the Oakland County Circuit
Court/Family Court and the Michigan American Federation of State, County and Municipal Employees,
Council 25, Local 2437 covering the period of October 1, 2016, through September 30, 2018, and that
the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement
as attached.
BE IT FURTHER RESOLVED to approve the following classification salary ranges: PERSONAL PROTECTION ORDER LIAISON
Base__ 1 Year 2 Year 3 Year 4 Year 5 Year_ 1,913.13 2,028.46 2,144.01 2,259.37 2,374.71 2,490.02
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution.
BOB HOFFMAN
Copy of Summary of Agreement – County of Oakland, the Oakland County Circuit Court/Family Court and the Michigan American Federation of State, County and Municipal Employees, Council 25, Local 2437
(Circuit Court/Family Court) and Oakland County Circuit Court/Family Court and Michigan American
Commissioners Minutes Continued. September 6, 2017
578
Federation of State, County and Municipal Employees, Council 25, Local 2437 Collective Bargaining Agreement Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC #17256)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2017 – FISCAL YEAR 2018
COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE MICHIGAN AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) COUNCIL
25, LOCAL 2437 (CIRCUIT COURT/FAMILY COURT EMPLOYEES) To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds: 1. The County of Oakland and the Michigan American Federation of State, County and Municipal
Employees (AFSCME) Council 25, Local 2437 (approximately 88 Circuit Court/Family Court Employees) have negotiated a two-year agreement beginning October 1, 2016 through
September 30, 2018. 2. This agreement provides for a 2% wage increase for Fiscal Year 2017, which also includes the
“Me Too” provision if a greater increase is approved, with exception to the Personal Protection Order Liaison classification.
3. The classification of Personal Protection Order Liaison shall receive, effective with the passing of the collective bargaining agreement, a new salary range which equates to approximately $584 in
salaries prorated 1 month for Fiscal Year 2017 along with $204 in related fringe benefits prorated 1 month in Fiscal Year 2017 for a total of $788 for the remaining Fiscal Year 2017.
4. Additionally, the agreement provides for a 2% wage increase for Fiscal Year 2018 which also includes the “Me Too” provision if a greater increase is approved.
5. The classification of Personal Protection Order Liaison shall receive, effective with the passing of the collective bargaining agreement, a new salary range which equates to approximately $7,215
in salaries for Fiscal Year 2018 along with $2,763 in related fringe benefits for Fiscal Year 2018 for a total of $9,978 in Fiscal Year 2018.
6. Furthermore, the agreement provides that for the duration of this Collective Bargaining Agreement all employees represented by this bargaining unit shall receive any employee
healthcare and retirement benefit modifications implemented on a countywide basis to general, non-represented employees at the same time and in the same manner.
7. An increase of the 457 Deferred Compensation match for participating represented employees from $300 to $500 will become effective with the passing of the collective bargaining agreement.
8. Due to the timing of the approval of this Bargaining Agreement, there will be favorability of approximately $114,000 for FY 2017 Circuit Court/Family Division personnel budget.
9. The FY 2018-FY 2020 Budget is amended to reflect the change for the Personal Protection Order Liaison classification as detailed below:
GENERAL FUND (#10100) FY 2018-FY 2020
Expenditures 9010101-196030-740037 Non-Dept. Class & Rate Change ($ 9,978)
3010403-121240-702010 Salaries 7,215 3010403-121240-722740 Fringe Benefits $ 2,763
Total Expenditures $ 0 TOM MIDDLETON
(The vote for this motion appears on page 588.)
*MISCELLANEOUS RESOLUTION #17241
BY: Philip Weipert, Chairperson, Planning and Building Committee IN RE: PARKS AND RECREATION COMMISSION- RESIDENTIAL LEASE – OAKLAND URBAN GROWERS - WATERFORD OAKS
Commissioners Minutes Continued. September 6, 2017
579
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is the owner of Waterford Oaks County Park; and WHEREAS a 1,392 square foot house, identified as 1580 Scott Lake Road, Waterford, MI 48328, is
located on the grounds of Waterford Oaks County Park; and WHEREAS Oakland Urban Growers has expressed a desire to lease this house, along with its separate
lease for the greenhouses and surrounding land at Waterford Oaks; and WHEREAS the lease of the house will allow Oakland Urban Growers to have a caretaker near its
greenhouse operations on a 24-hour basis; and WHEREAS Oakland County Parks and Recreation Commission (“OCPRC”) staff with the assistance of
Corporation Counsel negotiated the attached Lease, in compliance with the OCPRC residential lease policy; and
WHEREAS the attached Lease is for the house located at 1580 Scott Lake Road, Waterford, MI 48328 for a period commencing October 1, 2017 through December 31, 2027 and
WHEREAS the Lease requires Oakland Urban Growers to pay the following rent along with all utility costs:
October 1, 2017 – December 31, 2018 $1,350 per month January 1, 2019 – December 31, 2019 $1,377 per month
January 1, 2020 – December 31, 2020 $1,405 per month January 1, 2021 – December 31, 2021 $1,433 per month
January 1, 2022 – December 31, 2022 $1,461 per month January 1, 2023 – December 31, 2023 $1,491 per month
January 1, 2024 – December 31, 2024 $1,520 per month January 1, 2025 – December 31, 2025 $1,551 per month
January 1, 2026 – December 31, 2026 $1,582 per month January 1, 2027 – December 31, 2027 $1,613 per month
WHEREAS the monthly rent amounts are based on a market analysis from the Oakland County Property Manager; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and
WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accepts and
approves the terms and conditions of the attached Lease Agreement between the County of Oakland and Oakland Urban Growers for the residence located at 1580 Scott Lake Road, Waterford, MI 48328.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached Lease Agreement between the County of Oakland and Oakland
Urban Growers. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks
and Recreation Rental House Revenue fund line item. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached Lease Agreement and all other related documents between the County of Oakland and Oakland Urban Growers, which may be required.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PHILIP WEIPERT
Copy of Residential Lease Agreement – Oakland Urban Growers Waterford Oaks and Map of Waterford Oaks – Residential Rental Property 1580 Scott Lake Road, Waterford, MI 48328 Incorporated by
Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17241) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: PARKS AND RECREATION COMMISSION – RESIDENTIAL LEASE – OAKLAND URBAN GROWERS – WATERFORD OAKS
Commissioners Minutes Continued. September 6, 2017
580
To the Oakland and County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The County of Oakland is the owner of Waterford Oaks County Park and a 1,392 square foot house, identified as 1580 Scott Lake Road, Waterford, MI 48328 located on the grounds of
Waterford Oaks County Park. 2. Oakland Urban Growers has expressed interest in leasing the house, along with its separate
lease for the greenhouses and surrounding land at Waterford Oaks. 3. Lease of house will allow Oakland Urban Growers to have a caretaker near its greenhouse
operations on a 24-hour basis. 4. The lease covers the period commencing October 1, 2017 through December 31, 2027.
5. The lease requires Oakland Urban Growers to pay the following rent along with all utility costs: October 1, 2017 - December 31, 2018 $1,350 per month
January 1, 2019 - December 31, 2019 $1,377 per month January 1, 2020 - December 31, 2020 $1,405 per month
January 1, 2021 - December 31, 2021 $1,433 per month January 1, 2022 - December 31, 2022 $1,461 per month
January 1, 2023 - December 31, 2023 $1,491 per month January 1, 2024 - December 31, 2024 $1,520 per month
January 1, 2025 - December 31, 2025 $1,551 per month January 1, 2026 - December 31, 2026 $1,582 per month
January 1, 2027 - December 31, 2027 $1,613 per month 6. A budget amendment is recommended:
PARKS AND RECREATION FUND (#50800)
Revenue FY 2018 FY 2019 FY 2020 5060735-160070-631911 Rent House $16,200 $16,443 $16,776
5060666-160666-665882 Planned Use of Balance($16,200) ($16,443) ($16,776) Total Revenues $ - 0 - $ - 0 - $ - 0 - TOM MIDDLETON
(The vote for this motion appears on page 588.)
*MISCELLANEOUS RESOLUTION #17242
BY: Philip Weipert, Chairperson, Planning and Building Committee IN RE: PARKS AND RECREATION - LEASE – OAKLAND URBAN GROWERS - WATERFORD OAKS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is the owner of Waterford Oaks County Park; and WHEREAS the Oakland County Purchasing Unit released a request for proposal (RFP) for an operation
lease or deconstruction and removal of the greenhouses located at 1580 Scott Lake Road, Waterford Oaks County Park; and
WHEREAS one proposal from Oakland Aquaponics (now Oakland Urban Growers) was received to lease the greenhouses and surrounding property; and
WHEREAS Oakland County Parks and Recreation Commission (“OCPRC”) staff with the assistance of Corporation Counsel negotiated the attached Lease for the greenhouses and surrounding property; and
WHEREAS the attached Lease is for the greenhouses and surrounding land located at 1580 Scott Lake Road, Waterford, MI 48328 for a period commencing October 1, 2017 through December 31, 2027; and
WHEREAS the Lease requires Oakland Urban Growers to pay the following rent along with all utility and maintenance/repair costs for the greenhouses:
October 1, 2017 – December 31, 2018 $750 per month January 1, 2019 – December 31, 2019 $765 per month
January 1, 2020 – December 31, 2020 $780 per month January 1, 2021 – December 31, 2021 $796 per month
January 1, 2022 – December 31, 2022 $812 per month
Commissioners Minutes Continued. September 6, 2017
581
January 1, 2023 – December 31, 2023 $828 per month January 1, 2024 – December 31, 2024 $845 per month
January 1, 2025 – December 31, 2025 $862 per month January 1, 2026 – December 31, 2026 $879 per month
January 1, 2027 – December 31, 2027 $896 per month; and
WHEREAS the monthly rent amounts were set to cover OCPRC costs, plus an administrative fee; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and
WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accepts and
approves the terms and conditions of the attached Lease Agreement between the County of Oakland and Oakland Urban Growers.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached Lease Agreement between the County of Oakland and Oakland
Urban Growers. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks
and Recreation Rental House Revenue fund line item. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its
Chairperson or his designee to execute the attached Lease Agreement and all other related documents between the County of Oakland and Oakland Urban Growers, which may be required.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PHILIP WEIPERT
Copy of Lease, Exhibit A – Map of Waterford Oaks County Park Proposed Lease Area, Exhibit B - State of Michigan – In the Circuit Court for the County of Oakland Case No. 91-422171-CZ, Exhibit C –
Maintenance Standards for Greenhouses, Exhibit D – Landlord Equipment that can be used by Tenant, Exhibit E – Property Tenant Insurance Requirements, and Exhibit F – Landlord Servicemark Incorporated
by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17242) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: PARKS AND RECREATION – LEASE - OAKLAND URBAN GROWERS – WATERFORD OAKS To the Oakland and County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Resolution authorizes a lease agreement between Oakland County and Oakland Urban Growers
for the use of greenhouses and surrounding property located at 1580 Scott Lake Road, Waterford Oaks County Park.
2. The County of Oakland is the owner of Waterford Oaks County Park. 3. The lease period begins October 1, 2017 through December 31, 2027.
4. The lease requires Oakland Urban Growers to pay rent, utility costs, and maintenance/repair costs for the greenhouses:
October 1, 2017 - December 31, 2018 $750 per month January 1, 2019 - December 31, 2019 $765 per month
January 1, 2020 - December 31, 2020 $780 per month January 1, 2021 - December 31, 2021 $796 per month
January 1, 2022 - December 31, 2022 $812 per month January 1, 2023 - December 31, 2023 $828 per month
January 1, 2024 - December 31, 2024 $845 per month January 1, 2025 - December 31, 2025 $862 per month
January 1, 2026 - December 31, 2026 $879 per month January 1, 2027 - December 31, 2027 $896 per month
Commissioners Minutes Continued. September 6, 2017
582
5. The monthly rent amounts were set to cover OCPRC costs, plus an administrative fee, and the departments of Facilities Management and Corporation Counsel have reviewed and/or prepared
all the necessary documents to the attached lease agreement. 6. A FY 2018 - FY 2020 budget amendment is recommended.
PARKS AND RECREATION FUND (#50800)
Revenue FY 2018 FY 2019 FY 2020 5060735-160070-631911 Rent House $9,000 $9,135 $9,315
5060666-160666-665882 Planned Use of Balance ($9,000) ($9,135) ($9,315) Total Revenue $ - 0 - $ - 0 - $ -0-
TOM MIDDLETON
(The vote for this motion appears on page 588.) *MISCELLANEOUS RESOLUTION #17257 BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS - PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING THE ISSUANCE
OF REFUNDING BONDS (ORCHARD LAKE SCHOOLS PROJECT) – CITY OF ORCHARD LAKE VILLAGE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS The Economic Development Corporation of the County of Oakland (the “EDC”) has been requested by Orchard Lake Schools: S.S. Cyril & Methodius Seminary, Saint Mary’s Preparatory (the
“Schools”) to approve the issuance of refunding bonds in a maximum principal amount of $15,000,000 (the “Bonds”) to refinance the bonds issued by the EDC in 2007 for the benefit of the Schools and a term
loan incurred for dormitory improvement under the Economic Development Corporations Act (the “Act”); and
WHEREAS because the Bonds are proposed to include costs of issuing the Bonds, the Internal Revenue Code of 1986, as amended, requires that the Board of Commissioners (1) hold a public hearing on the
question of whether the Bonds should be issued and (2) following the public hearing, approve the issuance of the Bonds; and
WHEREAS the Board of Commissioners, following such public hearing, hereby concurs in the determination of the EDC to issue the Bonds.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the issuance of the Bonds, upon such terms and conditions as the EDC and its bond counsel
determine to be necessary and appropriate under the circumstances. BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide four certified copies of
this resolution to the Assistant Secretary of the Board of the EDC. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PHILIP WEIPERT
Copy of Correspondence from Robert L. Schwartz, Dickinson Wright PLLC on file in County Clerk’s office.
(The vote for this motion appears on page 588.)
*MISCELLANEOUS RESOLUTION #17243
BY: Bill Dwyer, Chairperson, Public Services Committee IN RE: PUBLIC SERVICES DEPARTMENT – ANIMAL SHELTER AND PET ADOPTION CENTER –
ACCEPTANCE OF DONATION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS in current times, many people have become more enlightened and concerned about the fate
and welfare of animals that come into contact with public animal shelters; and
Commissioners Minutes Continued. September 6, 2017
583
WHEREAS in Oakland County, we are extremely fortunate to have compassionate residents that give generously to the Oakland County Animal Shelter and Pet Adoption Center’s Legacy Fund and support its
efforts to provide the highest quality service and humane treatment to the animals entrusted to the care of the Oakland County Animal Shelter and Pet Adoption Center; and
WHEREAS Mr. Alexander Bzenko, a kind and generous person who was concerned about animals wellbeing; and
WHEREAS Mr. Bzenko wanted to assist the Shelter in continuing its work for the protection and preservation of animals and had established a generous legacy to continue the humane support of
animals into the future; and WHEREAS Mr. Bzenko’s wishes are provided for in his living trust, in which provided the Oakland County
Animal Shelter and Pet Adoption Center with a payment of $25,000.00; and WHEREAS MR #83204 requires that gift donations with a value of $10,000 or more, with no match or
other financial obligations to the county, be reviewed by the department’s/division’s liaison committee, acknowledged by the Board of Commissioners by signed resolution, accounted for in the appropriate
departmental donation account, and recorded as a general fixed County asset. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners acknowledges
the generous gift of $25,000.00 bequeathed by Mr. Bzenko to the Oakland County Animal Shelter and Pet Adoption Center.
BE IT FURTHER RESOLVED that the donation will be accounted for in the Oakland County Animal Shelter and Pet Adoption Center’s Legacy Fund.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. BILL DWYER
Copy of Correspondence from Michael J. Balian, Balian Legal, PLC, Amendment to the Alexander
Bzenko Revocable Living Trust, Acceptance of Trust by Alexander Bzenko and Acceptance of Trust by Claire Hope Levy on file in County Clerk’s office.
FISCAL NOTE (MISC. #17243)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: PUBLIC SERVICES DEPARTMENT – ANIMAL SHELTER AND PET ADOPTION CENTER –
ACCEPTANCE OF DONATION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Resolution authorizes the acceptance of a donation in the amount of $25,000 from the Estate of
Alexander Bzenko. 2. The monies will be received in the Animal Shelter Legacy Fund (#21310-9010101-114110-
650301), which is periodically used for purchase of cages, equipment, improvements, educational material for residents and school children, and medical care for the adoption of animals.
3. The donation is in accordance with Miscellaneous Resolution #83204, Procedure for Acceptance of a Gift Donation from Private Sources, as adopted July 14, 1983.
4. No budget amendment is required. TOM MIDDLETON
(The vote for this motion appears on page 588.)
*MISCELLANEOUS RESOLUTION #17244
BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: DEPARTMENT OF PUBLIC SERVICES – MEDICAL EXAMINER’S OFFICE – AGREEMENT
WITH ARCTURUS HEALTHCARE, PLC. To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentleman:
WHEREAS the Oakland County Medical Examiner is required to investigate and determine the cause of
death within the boundaries of Oakland County; and
Commissioners Minutes Continued. September 6, 2017
584
WHEREAS included in the required investigation is a thorough post mortem examination which analyzes the brain tissue to accurately determine the cause and manner of death; and
WHEREAS Avid Radiopharmaceuticals, Inc., a wholly-owned subsidiary of Eli Lilly and Company, is conducting research on terminally ill patients with Alzheimer’s disease; and
WHEREAS Avid Radiopharmaceuticals, Inc. has entered into an agreement with specific patients to study the brain after post mortem examination; and
WHEREAS Avid Radiopharmaceuticals, Inc. is requesting the Oakland County Medical Examiner to conduct cranial autopsies for selected patients of this study; and
WHEREAS the Oakland County Medical Examiner and Avid Radiopharmaceuticals, Inc. have entered into a confidentiality agreement into the manner of the study; and
WHEREAS Arcturus Healthcare, PLC is acting on behalf of Avid Radiopharmaceuticals, Inc. for Michigan case studies; and
WHEREAS an agreement has been made with Arcturus Healthcare, PLC to reimburse for services to the Oakland County Medical Examiner according to the fee schedule; and
WHEREAS the agreements to provide services have been approved through the County Executive review process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the request for the agreement between Arcturus Health Care, PLC. and the Oakland County Medical
Examiner’s Office. BE IT FURTHER RESOLVED that acceptance of this agreement does not obligate the County to any
future commitment and continuation of the agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
BILL DWYER
Copy of Arcturus Healthcare, PLC – Business Associate Agreement, Clinical Trial Services Agreement, Exhibit A – Compensation and Confidential Disclosure Agreement Incorporated by Reference. Original on
file in County Clerk’s office.
FISCAL NOTE (MISC. #17244) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: DEPARTMENT OF PUBLIC SERVICES – MEDICAL EXAMINER’S OFFICE – AGREEMENT WITH ARCTURUS HEALTHCARE, PLC.
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds:
1. Resolution authorizes an agreement between Oakland County Medical Examiner and Arcturus
Healthcare, PLC for the study of the brain after post mortem examination of terminally ill patients
with Alzheimer’s Disease.
2. The agreement is from July 2017 through completion of the trial.
3. Arcturus will reimburse the Oakland County Medical Examiner for services provided as based on
the fee schedule detailed in Exhibit A of the agreement.
4. A budget amendment is not required at this time.
TOM MIDDLETON
(The vote for this motion appears on page 588.)
*REPORT (MISC. #17245) BY: Bob Hoffman, Chairperson, Human Resources Committee IN RE: SHERIFF’S OFFICE – MEDICATION-ASSISTED TREATMENT (MAT) PROGRAM INTERLOCAL AGREEMENT WITH OAKLAND COMMUNITY HEALTH (OCHN) AND REIMBURSEMENT FOR INMATE CASEWIDE SPECIALIST POSITION WORKING ON MAT PROGRAM AND JAIL ALLIANCE WITH SUPPORT (JAWS) PROGRAM
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. September 6, 2017
585
The Human Resources Committee, having reviewed the above-referenced resolution on August 30, 2017, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report.
BOB HOFMAN
MISCELLANEOUS RESOLUTION #17245 BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee
IN RE: SHERIFF'S OFFICE – MEDICATION-ASSISTED TREATMENT (MAT) PROGRAM INTERLOCAL AGREEMENT WITH OAKLAND COMMUNITY HEALTH NETWORK (OCHN) AND REIMBURSEMENT
FOR INMATE CASEWORK SPECIALIST POSITION WORKING ON MAT PROGRAM AND JAIL ALLIANCE WITH SUPPORT (JAWS) PROGRAM
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS a significant number of offenders in the Oakland County Jail have an opioid use disorder; and WHEREAS in an effort to help the offenders overcome addiction and stop abusing opioids, the Oakland
Community Health Network (OCHN) has approached the Sheriff’s Office for creating a pilot Medication-Assisted Treatment (MAT) Program in the jail; and
WHEREAS under the MAT Program, OCHN would provide services, as set forth in the attached interlocal agreement, to inmates inside the jail for treating opioid use disorder; and
WHEREAS the Sheriff and OCHN have agreed to the attached Interlocal agreement; and WHEREAS under the agreement, OCHN will also provide reimbursement for an Inmate Casework
Specialist position to work on both the MAT Program and the Jail Alliance with Support (JAWS) Program at the Oakland County Jail for the period October 1, 2017 through September 30, 2018; and
WHEREAS the JAWS Program assists the female jail population who are experiencing addiction problems by providing treatment readiness services, and coordination with the Courts for a community
re-integration plan diverting them from jail and 90 days of follow-up services; and WHEREAS the Inmate Casework Specialist will spend fifty percent (50%) of their time performing JAWS
Program related duties and fifty percent (50%) of their time performing MAT Program related duties; and WHEREAS the Oakland County Health Network (OCHN) has agreed to reimburse the County in the
amount not to exceed $78,032 for the cost of one (1) full-time eligible (FTE) Inmate Casework Specialist position to work on the MAT and JAWS programs; and
WHEREAS an existing part-time non-eligible (PTNE) Inmate Casework Specialist position (#4030320-11285) will be deleted and replaced with one (1) new General Fund/General Purpose (GF/GP) FTE
Inmate Casework Specialist position in the Sheriff/Inmate Program Services Division (#4030320). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Interlocal Agreement with OCHN and authorizes the Chairperson of the Board to sign the agreement.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners accepts from the Oakland Community Health Network reimbursement up to $78,032 for the period of October 1, 2017
through September 30, 2018. BE IT FURTHER RESOLVED to delete one (1) 1,000 hours/year PTNE Inmate Casework Specialist
position (#4030320-11285). BE IT FURTHER RESOLVED to create one (1) new GF/GP FTE Inmate Casework Specialist position in
the Sheriff/Inmate Program Services Division (#4030320). BE IT FURTHER RESOLVED that the continuation of this position is contingent upon continued
reimbursement funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
BILL DWYER
Copy of 2017 Interlocal Agreement for MAT Program at Oakland County Jail between County of Oakland, the Oakland County Sheriff and the Oakland County Community Health Network Incorporated by
Reference. Original on file in County Clerk’s office.
Commissioners Minutes Continued. September 6, 2017
586
FISCAL NOTE (MISC. #17245) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF’S OFFICE – MEDICATION-ASSISTED TREATMENT (MAT) PROGRAM INTERLOCAL AGREEMENT WITH OAKLAND COMMUNITY HEALTH NETWORK (OCHN) AND REIMBURSEMENT
FOR INMATE CASEWORK SPECIALIST POSITION WORKING ON MAT PROGRAM AND JAIL ALLIANCE WITH SUPPORT (JAWS) PROGRAM
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Resolution authorizes the acceptance of reimbursement funding not to exceed $78,032 from the Oakland Community Health Network (OCHN) for support of a pilot program, Medication-Assisted
Treatment (MAT) which provides opioid use disorder treatment for offenders in the Oakland County Jail. Reimbursement funding is also for support of the Jail Alliance With Support (JAWS)
program. 2. OCHN funding is to create a Full-Time Eligible (FTE) Inmate Casework Specialist position to work
on both the MAT program (50%) and the (JAWS) program (50%) at the Oakland County Jail for the period October 1, 2017 through September 30, 2018.
3. A Part-Time Non Eligible (PTNE) Inmate Casework Specialist position (#4030320-11285) will be deleted.
4. The Fiscal Year 2018 budget is amended as follows:
GENERAL FUND (#10100) FY 2018 Revenue
4030301-112650-631799 Reimb Contracts $ 78,032 9010101-196030-665882 Planned Use of Balance (22,829)
Total Revenues $ 55,203
Expenditures 4030301-112650-702010 Salaries $ 23,333
4030601-112650-722900 Fringe Benefit Adjustment 31,870 Total Expenditures $ 55,203
TOM MIDDLETON
(The vote for this motion appears on page 588.) *MISCELLANEOUS RESOLUTION 17258 BY: Bill Dwyer, Chairperson, Public Services Committee IN RE: MULTI-DEPARTMENT (SHERIFF'S OFFICE, COMMUNITY CORRECTIONS AND CIRCUIT COURT) - 2017 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
SUBRECIPIENT AGREEMENT AND GRANT APPLICATION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Oakland County, with the City of Pontiac as a disparate jurisdiction, have been jointly
allocated $149,658 from the U.S. Department of Justice, Office of Justice Programs for funding under the 2017 Edward Byrne Memorial Justice Assistance (JAG) Program for the period of October 1, 2016
through September 30, 2020; and WHEREAS a joint application for Oakland County and the City of Pontiac is required and Oakland County
will serve as fiduciary and lead agency for the entire grant award; and WHEREAS the funding is based on a federal JAG formula and has been allocated as follows: Oakland
County $52,994 and the City of Pontiac $96,664; and WHEREAS Oakland County is proposing to use their allocation for the following projects: Community
Corrections contract with the Oakland Community Health Network (OCHN) for a portion of an Access Liaison position $26,394, Sheriff’s Office purchase of Tasers $18,700, and Circuit Court’s purchase of a
microfiche/microfilm reader $7,900; and
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587
WHEREAS the City of Pontiac (via the Oakland County Sheriff’s Office) is proposing to use their allocation, in the amount of $96,664, for overtime hours worked under the contract for law enforcement
services between Oakland County Sheriff’s Office and the City of Pontiac; and WHEREAS there is no grant match requirement; and
WHEREAS the grant application requires the adoption of a subrecipient agreement between Oakland County and the City of Pontiac; and
WHEREAS an agreement has been drafted (as attached) by Oakland County Corporation Counsel and sent to the City of Pontiac for signature; and
WHEREAS State statute (MCL 45.556P) states that the Board of Commissioners has the authority to enter into agreements with other governmental or quasi-governmental entities; and
WHEREAS the grant application and subrecipient agreement have completed the Grant Review process in accordance with the Board of Commissioners Grant Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached subrecipient agreement with the City of Pontiac and that the Board Chairperson, on behalf of the
County of Oakland, is authorized to execute said agreement. BE IT FURTHER RESOLVED that one original subrecipient agreement be filed with the Michigan
Department of State, Office of the Great Seal. BE IT FURTHER RESOVED that acceptance of this grant does not obligate the County to any future
commitment and continuation of this program is contingent upon continued future levels of grant funding. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
BILL DWYER
Copy of Grant Review Sign Off – Multi-Department (Sheriff’s Office, Community Corrections and Circuit Court) – 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) Program, Edward Byrne Memorial
Justice Assistance Grant Program – FY 2017 Local Solicitation, Application Checklist, Appendix I – Certifications and Assurances by the Chief Executive of the Applicant Government, Appendix II – State or
Local Government: Certification of Compliance, Appendix III – Communication between Government Agencies and the Immigration and Naturalization Service, Appendix IV – OJP Certified Standard
Assurances, Oakland County and the City of Pontiac FY 2017 JAG Application #2017-H2553-MI-DJ, Correspondence from Lynn Sonkiss, Fiscal Services Officer, Oakland County, U.S. Department of Justice
– Office of Justice Programs – Financial Management and System of Internal Controls Questionnaire and Fiscal Year 2017 Subrecipient Agreement between the County of Oakland and the City of Pontiac
Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17258) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: MULTI DEPARTMENT (SHERIFF'S OFFICE, COMMUNITY CORRECTIONS AND CIRCUIT COURT) - 2017 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
SUBRECIPIENT AGREEMENT AND GRANT APPLICATION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. Oakland County, along with the City of Pontiac classified as a disparate jurisdiction, has been
allocated $149,658 from the U.S. Department of Justice, Office of Justice Programs for funding under the 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) Program.
2. The grant funding period is October 1, 2016 through September 30, 2020. 3. The grant application requires the adoption of a subrecipient agreement between Oakland County
and the City of Pontiac which is included as part of the application packet. 4. The funding is based on Federal allocation and will be distributed as follows: Oakland County
Community Corrections $26,394, Oakland County Sheriff’s Office $18,700, Oakland County Circuit Court $7,900 and the City of Pontiac (via Sheriff’s Office) $96,664.
5. The requested grant projects will be used as follows: contract with Oakland County Health Network (OCHN) for an Access Liaison position for Community Corrections, purchase eleven (11)
tasers for the Sheriff’s Office, purchase a replacement microfiche/microfilm reader for the Circuit Court and Sheriff overtime hours for the City of Pontiac.
Commissioners Minutes Continued. September 6, 2017
588
6. There is no grant match requirement. 7. Oakland County will serve as fiduciary and lead agency for the entire award.
8. A budget amendment is not required at this time as this is the application phase for the grant. TOM MIDDLETON
Vote on Consent Agenda:
AYES: Crawford, Dwyer, Fleming, Gershenson, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman,
Bowman. (19) NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
There were no items to report on the Regular Agenda for the Finance Committee.
There were no items to report on the Regular Agenda for the General Government Committee.
There were no items to report on the Regular Agenda for the Human Resources Committee.
MISCELLANEOUS RESOLUTION #17259 BY: Commissioner Phillip Weipert, Chairperson, Planning and Building Committee
IN RE: DEPARTMENT OF CENTRAL SERVICES/LEASED VEHICLES - DONATION OF TWO DODGE DURANGO SPECIAL SERVICE VEHICLES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Chrysler Group permitted the Oakland County Sheriff’s Office to use two (2) 2014 Dodge Durango Special Service Vehicles (SSV) for law enforcement services; and
WHEREAS in exchange for the use of the vehicles, Oakland County provided vehicle data and performance information relating to the vehicles to Chrysler; and
WHEREAS at the conclusion of the test period Chrysler waived its right to re-possess the two 2014 Dodge Durango SSV vehicles; and
WHEREAS one of the vehicles was retired from service in April 2016; and WHEREAS the retired vehicle was sold in the 2017 Oakland County Spring Auction for $9,300; and
WHEREAS the estimated value of the two vehicles is $18,000; and WHEREAS #83204 requires that gift donations with a value of $10,000 or more, with no match or other
financial obligations to the county, be reviewed by the department’s/divisions liaison committee, acknowledge by the Board of Commissioners by signed resolution, accounted for in the appropriate
departmental donation account; and WHEREAS the Vehicle Identification Numbers for the two (2) 2014 Dodge Durango vehicles have been
provided to Oakland County Fiscal Services for accounting purposes. NOW THEREFORE BE IT RESOLVED that Oakland County Board of Commissioners acknowledges the
generous gift of two vehicles valued at approximately $18,000 donated by the Chrysler Group. BE IT FURTHER RESOLVED that the donation is accounted for in the Oakland County Motor Pool Fund.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PHILIP WEIPERT
The Vice Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #17260 BY: Commissioner Nancy Quarles, District #17
IN RE: BOARD OF COMMISSIONERS – SUPPORT OF “BAN-THE-BOX” INITIATIVE AND THE REMOVAL OF THE INQUIRY INTO PRIOR CRIMINAL HISTORY FROM OAKLAND COUNTY
EMPLOYMENT APPLICATIONS
Commissioners Minutes Continued. September 6, 2017
589
To the Oakland County Board of Commissioners Chairperson, Ladies, and Gentlemen:
WHEREAS all citizens should have the opportunity to have productive and useful lives; and WHEREAS individuals with criminal conviction have a more difficult time obtaining employment due to the
reluctance of employers to hire these individuals; and WHEREAS more than 70 million Americans with criminal backgrounds face significant barriers to
employment as a direct result of an arrest or criminal conviction as they are often overlooked by potential employers without consideration of their skills or qualifications; and
WHEREAS formerly convicted offenders need a successful re-entry into society; and WHEREAS numerous national, state and local studies have found that for re-entry to be successful the
removal of obstacles to employment and/or other legal income producing opportunities must be a priority; and
WHEREAS removing the inquiry into prior criminal history from the county’s application for employment may reduce the introduction of bias into the hiring process; and
WHEREAS an initiative entitled “Ban-the-Box” is being promulgated nationally to address the stigma associated with the label “felony” or “formerly convicted offender” in the employment consideration
processes; and WHEREAS this initiative recommends the removal of such inquiry from the written application for
opportunities unless required by local, state or federal statue; and WHEREAS this initiative does not remove the criminal inquiry or criminal background check in its entirety
but places such inquiry in its proper place of consideration, that being the “fit-for-duty” check; and WHEREAS this type of reform may save American taxpayer dollars while restoring liberty and justice to
this often marginalized population; and WHEREAS Oakland County is an Equal Opportunity Employer and supports fair hiring practices; and
WHEREAS Oakland County recognizes that many employment applications contain a box to be checked by the applicant admitting to the conviction of a felony; and
WHEREAS many persons convicted of a felony have rehabilitated themselves and this is acknowledged by Oakland County, as well as many have gone forward living useful and productive lives; and
WHEREAS by moving the criminal history inquiry to the conditional offer stage of the hiring process, Oakland County can help formerly incarcerated Americans seeking jobs; and
WHEREAS the Oakland County Board of Commissioners desire to afford its citizens every opportunity possible to successfully compete for employment and lawful income producing opportunities absent both
intentional and unintentional prejudices; and WHEREAS Oakland County, as an employer, can set an example for other employers in the county by
removing the inquiry into prior criminal history from its application for employment to engage in fair employment practices with respect to individuals with criminal records when hiring.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby supports the Ban-the-Box initiative to give all employment applicants the opportunity for fair and equal
employment. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby desires the
removal of the inquiry into prior criminal history from its employment application unless required by local, state or federal statute.
Chairperson, I move the adoption of the foregoing resolution. NANCY QUARLES, JANET JACKSON, DAVID
BOWMAN, MARCIA GERSHENSON, GARY MCGILLIVRAY, HELAINE ZACK
The Vice Chairperson referred the resolution to the Human Resources Committee. There were no
objections. MISCELLANEOUS RESOLUTION #17261 BY: Commissioners Nancy Quarles, District #17; Janet Jackson, District #21; Michael Spisz,
District #3; Eileen Kowall, District #6; Hugh Crawford, District #9; Adam Kochenderfer, District #15; Tom Berman, District #5; Helaine Zack, District #18; Gary McGillivray, District #20; Marcia
Gershenson, District #13; Bob Hoffman, District #2; Wade Fleming, District #16; David E.S. Bowman, District #10; and Shelley Taub, District #12
Commissioners Minutes Continued. September 6, 2017
590
IN RE: BOARD OF COMMISSIONERS - DESIGNATION OF SEPTEMBER 2017 AS SUICIDE PREVENTION AWARENESS MONTH IN OAKLAND COUNTY
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS September is “Suicide Prevention Awareness Month” and recent data from the American Foundation for Suicide Prevention reports that approximately 121 individuals commit suicide every day;
and WHEREAS the U.S. Centers for Disease Control and Prevention (CDC) indicates that suicide in the U.S.
is the 10th leading cause of death among adults, the 3rd leading cause of death for children ages 10-14 and the 2nd leading cause of death among teens and young adults ages 15-24; and
WHEREAS suicidal thoughts, much like mental health conditions, can affect anyone regardless of age, gender or background; and
WHEREAS more than 90% of children who die by suicide have a mental health condition; and WHEREAS each day an estimated 18-22 veterans die by suicide according to the U.S. Department of
Veteran Affairs Mental Health Services Suicide Prevention Program; and WHEREAS people who have attempted suicide and lived to tell about it, indicate that their primary goal
was not to end their life, but to end their pain; and WHEREAS according to the National Alliance on Mental Illness, each year more than 41,000 individuals
die by suicide, leaving their family and friends behind to navigate the tragedy of their loss; and WHEREAS suicide severely impacts the families and friends who often live with extreme shame and guilt
over not having prevented the death of a loved one; and WHEREAS suicide is often related to serious depression, substance use disorders, and other mental
health conditions and a person who is considering suicide may exhibit behavioral warning signs; and WHEREAS all Americans can take part in promoting mental well-being and preventing suicide by learning
to recognize the signs of suicide as it may avert a tragedy; and WHEREAS we must remind our loved ones and society that seeking treatment is not a sign of weakness
it is a sign of strength; and WHEREAS suicide prevention is the responsibility of all people and understanding the issues concerning
suicide and mental health is an important way to take part in suicide prevention, help others in crisis, and change the conversation around suicide.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners designates September as Suicide Prevention Awareness Month in Oakland County and encourages all in need to
seek the care and treatment necessary for a long and healthy life. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners calls upon our citizens,
government agencies, public and private institutions, businesses and schools to increase the awareness of suicide prevention and the access to quality mental health, substance abuse and suicide prevention
services. BE IT FURTHER RESOLVED that the Clerk of the County of Oakland is directed to submit a copy of
this resolution to the Oakland Community Health Network, Oakland County School Administration and the Oakland County Health and Human Services Department.
Chairperson, I move the adoption of the foregoing resolution. NANCY QUARLES, JANET JACKSON,
MICHAEL SPISZ, EILEEN KOWALL, HUGH CRAWFORD, ADAM KOCHENDERFER,
TOM BERMAN, HELAINE ZACK, GARY MCGILLIVRAY, MARCIA GERSHENSON,
WADE FLEMING, DAVID BOWMAN, SHELLEY TAUB, DAVE WOODWARD,
PHILIP WEIPERT, DOUG TIETZ, CHRISTINE LONG
Moved by Quarles supported by Kochenderfer to suspend the rules and vote on Miscellaneous
Resolution #17261 – Board of Commissioners – Designation of September 2017 as Suicide Prevention Awareness Month in Oakland County.
Commissioners Minutes Continued. September 6, 2017
591
Vote on motion to suspend the rules: AYES: Dwyer, Fleming, Gershenson, Jackson, Kochenderfer, Kowall, Long, McGillivray,
Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous Resolution #17261 – Board of Commissioners – Designation of September 2017 as Suicide Prevention
Awareness Month in Oakland County carried.
Moved by Quarles supported by Crawford the resolution be adopted.
Vote on resolution: AYES: Fleming, Gershenson, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton,
Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford, Dwyer. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
Commissioner Gershenson addressed the Board to request updates from Commissioner Dwyer regarding the removal of animals from a kennel in his district whose license application was denied.
Discussion followed.
Commissioner Middleton addressed the Board and stated that the 2018 Budget will be presented to the
Board at the September 28, 2017 Board of Commissioners meeting.
The Board adjourned at 7:54 p.m. to the call of the Chair or September 28, 2017, at 9:30 a.m.
LISA BROWN MICHAEL SPISZ Clerk Vice Chairperson