HomeMy WebLinkAboutMinutes - 2017.09.28 - 8049594
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
September 28, 2017
Meeting called to order by Chairperson Michael Gingell at 9:43 a.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Berman, Bowman, Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman,
Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Taub, Tietz, Weipert, Woodward, Zack. (19)
EXCUSED ABSENCE WITH NOTICE: Jackson, Spisz. (2)
Quorum present.
Invocation given by Shelley Taub.
Pledge of Allegiance to the Flag.
Moved by Dwyer supported by McGillivray the minutes of the September 6, 2017 Board Meeting be approved.
A sufficient majority having voted in favor, the minutes were approved as printed.
Moved by Taub supported by Gershenson the agenda, be amended, as follows:
ITEMS ON BOARD AGENDA
PUBLIC SERVICES COMMITTEE a. Prosecuting Attorney – Fiscal Year 2018 Crime Victim Rights Grant Acceptance
(Reason for Suspension – Waiver of Rule III: Resolution was taken up by the Public Services Committee immediately prior to today’s meeting (Fiscal Note was taken up by Finance on September 14, 2017.))
ITEMS NOT ON BOARD AGENDA
HUMAN RESOURCES COMMITTEE a. Human Resources Department – Authority to Approve Optional Supplementary Incentive for
Difficult to Recruit Positions (Reason for Suspension – Waiver of Rule III: Resolution was taken up by the Human Resources
Committee immediately prior to today’s meeting.)
Vote on agenda, as amended: AYES: Bowman, Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Kochenderfer,
Kowall, Long, McGillivray, Middleton, Quarles, Taub, Tietz, Weipert, Woodward, Zack, Berman. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the agenda, as amended, was approved.
Commissioners Minutes Continued. September 28, 2017
595
Chairperson Michael Gingell made the following statement: “A Public Hearing is now called on the Economic Development and Community Affairs – Resolution Approving the Provisions of a Brownfield
Plan Amendment for the Iron Ridge Project – City of Ferndale and Pleasant Ridge. Is there anyone present who wishes to speak?” No one requested to speak and the Chairperson declared the Public
Hearing closed.
Chairperson Michael Gingell addressed the Board to introduce Commissioner Quarles.
Commissioner Quarles addressed the Board to introduce Patricia Haynie, President, Dr. Martin Luther King, Jr. Task Force, Inc. and the Honorable Barbara Talley.
Patricia Haynie, President, Dr. Martin Luther King, Jr. Task Force, Inc. and the Honorable Barbara Talley
addressed the Board to give a presentation entitled: “Freedom Ride 2017”. They presented the Board of Commissioners with a plaque in appreciation of their support. They also presented a plaque to
Commissioner Quarles in special recognition of her support for this project.
Chairperson Michael Gingell thanked Commissioner Quarles for bringing this project to the attention of the Board of Commissioners. He also thanked the Dr. Martin Luther King, Jr. Task Force, Inc. for all of
their work.
Oakland County Clerk – Register of Deeds Lisa Brown read a Communication from Commissioner Michael Spisz, Chairperson, Oakland County Human Trafficking Task Force advising of the following
appointment revisions: Representative from the Oakland County Health and Human Services Department, Kathy Forzley, Alternate Lisa McKay-Chiasson. Representative from Oakland Schools –
Alternate Sara Orris. Representative from the Michigan Department of Health and Human Services, Alternate Ivana Maplanka. Representative from a Victim Services Agency – Common Ground – Reginald
Andrieux. Without objection the appointments were confirmed.
No one addressed the Board during Public Comment.
Moved by Hoffman supported by Quarles the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted.) The vote for this motion
appears on page 612. The resolutions on this Consent Agenda follow (annotated by an asterisk {*}):
*MISCELLANEOUS RESOLUTION #17262 BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING AND ENGINEERING – CHILDREN’S VILLAGE H (MANDY’S PLACE) BEDROOM REDESIGN PROJECT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Mandy’s Place on the Children’s Village campus (see attached map) is a residential facility for children placed there per court orders for status offenders, or under contract with the Michigan
Department of Health and Human Services due to abuse and neglect; and WHEREAS many of the children in Mandy’s Place are awaiting placement with foster families; and
WHEREAS there are several large bedrooms that are shared by two or more children; and WHEREAS by dividing those rooms into smaller, one or two person bedrooms, the Children’s Village staff
will be better able to separate youth based on behavioral issues and special needs; and WHEREAS this would entail building walls and remodeling the plumbing, air handling, lighting, smoke
detection, and security systems in those rooms; and WHEREAS the Fiscal Year 2017 Capital Improvement Program includes a project to redesign several of
the bedrooms in the Children’s Village H Building (Mandy’s Place); and WHEREAS the Planning and Building Committee authorized the Facilities Planning and Engineering
Division to advertise and receive bids to redesign several of the bedrooms in the Children’s Village H Building (Mandy’s Place); and
WHEREAS Frank Rewold and Son, Inc., an annual competitively selected contractor, bid the necessary work; and
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WHEREAS the total project cost recommended by the Facilities Planning and Engineering Division is $399,200 (see project estimate attached) and includes $343,945 for construction, $3,994 for
miscellaneous, $840 for security, $39,300 for furniture, and $11,121 for contingency; and WHEREAS funding of $262,000 is available for transfer from the FY 2017 to FY 2026 Capital
Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400); and WHEREAS funding of $137,200 is available for transfer from the Child Care Fund (#20293) under the FY
2017 Health and Human Services Admin Budget to the Project Work Order Fund (#40400). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
Children’s Village H Building (Mandy’s Place) Bedroom Redesign Project in the amount of $399,200. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding from
the Capital Improvement Program/Building Fund (#40100) and the Child Care Fund (#20293) under the FY 2017 Health and Human Services Admin Budget to the Project Work Order Fund (#40400) to
establish the Children’s Village H Building (Mandy’s Place) Bedroom Redesign Project (#100000002667) as detailed below.
BUILDING IMPROVEMENT FUND (#40100)
Revenues 1040101-148020-665882 Planned Use of Balance $262,000
Total Revenues $262,000 Expenditures
1040101-148020-788001-40400 Transfer Out – Proj Wrk Order $262,000 Total Expenditures $262,000
CHILD CARE FUND (#20293)
1060102-112000-731423 Private Institutions ($137,200) 1060102-112000-788001-40400 Transfer Out – Proj Wrk Order $137,200
Total Expenditures $ -0-
PROJECT WORK ORDER FUND (#40400) Project ID 100000002667, Activity PROJ
Revenues 1040101-148020-695500-40100 Transfer In – Building Imprv Fund $262,000
1040101-148020-695500-20293 Transfer In – Child Care Fund $137,200 Total Revenues $399,200
Expenditures 1040101-148020-796500 Budgeted Equity Adjustment $399,200
Total Expenditures $399,200 Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
TOM MIDDLETON
Copy of Oakland County Service Center Campus Map and Facilities Management Project Estimate – Project: Re-design Main Level Bedrooms – Children’s Village H on file in County Clerk’s office.
(The vote for this motion appears on page 612.)
*MISCELLANEOUS RESOLUTION #17263
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - MODIFICATIONS TO COMPREHENSIVE I.T. SERVICES INTERLOCAL AGREEMENT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the State of Michigan has encouraged governmental entities to share services with each
other for efficiency and cost savings and has indicated that future payments from the State may be tied to the achievement of savings; and
Commissioners Minutes Continued. September 28, 2017
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WHEREAS the Oakland County Department of Information Technology has developed numerous applications to more efficiently conduct governmental operations and would like to make certain
applications available to governmental bodies not only to share the County’s services but also as a means of cost recovery; and
WHEREAS the Board of Commissioners has supported the Information Technology Department’s strategic rollout of a comprehensive eGovernment program by approving the Access Oakland fee
structure in Miscellaneous Resolution #03279 dated October 16, 2003; Miscellaneous Resolution #07121 dated May 10, 2007; Miscellaneous Resolution #13152 dated June 13, 2013 and Miscellaneous
Resolution #16274 dated October 6, 2016; and WHEREAS the Department of Information Technology currently has Interlocal Agreements with public
bodies to provide I.T. Services which were approved by the Board of Commissioners in Miscellaneous Resolution #17034 dated February 15, 2017, which contains Exhibits describing the I.T. Services of
Online Payments, Over the Counter Payments, Pay Local Taxes, Jury Management System, Web Publishing Suite, Remedial Support Service, Data Center Use and Services, Oaknet Connectivity,
Internet Service, CLEMIS, ArcGIS Online, Data Sharing, and Pictometry Licensed Products; and WHEREAS the Department of Information Technology would like to have the Board of Commissioners
approve modifications to the Interlocal Agreement to enable it to make additional technology services available to public bodies; and
WHEREAS Corporation Counsel and the Information Technology Department have revised the attached Interlocal Agreement, adding additional terms and services, including IT Security Advice and
Collaborative Asset Management System (CAMS) which are described in detail in the Exhibits and are attached to the Agreement; and
WHEREAS the Interlocal Agreement will require public bodies to accept the terms of the Agreement and provide them with the flexibility to choose one or more of the I.T. Services based upon their needs; and
WHEREAS the municipalities signing the attached Interlocal Agreements may be charged maintenance and support fees based on the I.T. Services chosen, the level of use and whether the public body is
located in Oakland County; and WHEREAS any additional services not specified in the Interlocal Agreement will require approval by the
Board of Commissioners before they can be offered as part of the Agreement; and WHEREAS the Oakland County Board of Commissioners is required under the Urban Cooperation Act of
1967 to approve Interlocal Agreements between the County and Public Bodies. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached I.T. Services Interlocal Agreement offering the I.T. Services of Online Payments, Over the Counter Payments, Pay Local Taxes, Jury Management System, Web Publishing Suite, Remedial
Support Services, Data Center Use and Services, Oaknet Connectivity, Internet Service, CLEMIS, ArcGIS Online, Data Sharing, Pictometry Licensed Products, Security Best Practices Advice and Collaborative
Asset Management System (CAMS) with fees described in the Exhibits, and authorizes the Chairperson of the Board of Commissioners to sign the Agreements for any Michigan public body that signs the
Agreement. BE IT FURTHER RESOLVED that a copy of any such signed Interlocal Agreement shall be provided to
the Elections Division of the Oakland County Clerk for transmission to the Office of the Great Seal of Michigan.
BE IT FURTHER RESOLVED that the Department of Information Technology will provide the list of public bodies agreeing to the attached Interlocal Agreement along with its quarterly report to the Finance
Committee. BE IT FURTHER RESOLVED that any budget adjustments required by new agreements will be
recognized in the quarterly financial process and no budget amendment is recommended at this time. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
TOM MIDDLETON
Copy of Agreement for I.T. Services between Oakland County and Public Body Incorporated by Reference. Original on file in County Clerk’s office.
(The vote for this motion appears on page 612.)
Commissioners Minutes Continued. September 28, 2017
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*MISCELLANEOUS RESOLUTION #17264 BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2017 THIRD QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of Government, provides for adjustments to the adopted budget; and
WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes budget amendments for variances between the budgeted revenue and actual revenue, and Section 23,
which authorizes budget amendments for variance between estimated revenue and projected expenditures, amendments are required; and
WHEREAS the Fiscal Year (FY) 2017 Third Quarter Financial Forecast Report has identified several variances and budget amendments are recommended; and
WHEREAS the Circuit Court, along with the County Clerk and Information Technology (IT) are working on a project to migrate from the current e-filing environment to the new mandatory statewide e-filing system,
the goal of which is to complete implementation by January 1, 2018 to ensure that Oakland County can continue to e-file by adopting the statewide electronic filing solution. This implementation project is
aligned to comply with the legislation in which the current fee-based e-filing application will no longer be an option for courts in Michigan after December 2017. The estimated 1,211 IT Development hours, which
equates to approximately $167,000, are planned for the remainder of FY 2017 and early FY 2018 to complete the project with funding available from the existing non-departmental General Fund IT
Development line item; and WHEREAS the Sheriff's Office receipt of forfeiture/enhancement funds are recorded in separate restricted
funds that require a transfer to the General Fund for use of the monies. Transfers In from the various restricted funds totaling $48,985 is being recognized for eligible personnel, forensic lab and training costs;
and WHEREAS a budget amendment is recommended for the Sheriff's Office in the amount of $200,000 for
FY 2017 and $40,000 for FY 2018 – 2020 as Gun Registrations are no longer collected by the department. Per Public Act #3 of 2015 Concealed Pistol Licensing fees are collected by the
Clerk/Register of Deeds (#20300); and WHEREAS a budget amendment of $175,000 is recommended for Sheriff's Office to reallocate Fringe
Benefit Adjustment line item from Sheriff Emergency Response and Preparedness division (#4030501) to Sheriff Emergency Communications Operations Center division (#4030701); it was not included in MR
#16253 which moved budgets to the new division; and WHEREAS a budget amendment is recommended for the Sheriff’s Office to return $1,044 from the
Sheriff's General Fund to the Prosecuting Attorney’s Operating While Intoxicated (OWI) Crime Victims Fund (#21393) to correct allocation of net auction proceeds (per MR #17093); and
WHEREAS a budget amendment is recommended for the Health Division to accept a grant award of $6,000 from the Michigan State University Center for Regional Food Systems for the 2017 Michigan Local
Food Council Network Seed Grant Program; MR #17194 authorizes Management and Budget to administratively process grant agreements and grant amendments of $10,000 or less, after review and
approval by Management and Budget, Human Resources, Risk Management and Corporation Counsel when the grant does not require an associated interlocal agreement, there are no position changes and
the grantor does not require a separate resolution; and WHEREAS a budget amendment of $35,500 is recommended to transfer funds from Animal Control’s
Legacy Fund (#21310) to Animal Control’s General Fund budget to cover expenditures in various line items; and
WHEREAS a budget amendment is recommended for Children's Village Division in the amount of $142 to transfer funding from the Children's Village Donations Fund (#21330) to the Child Care Fund (#20293)
which properly accounts for eligible expenditures for Children's Village Donation funding; and WHEREAS a budget amendment is recommended for Circuit Court to reallocate funding in the amount of
$1,310 from Fringe Benefits to Salaries to reflect Amendment #1 within fifteen percent of the FY 2017 Michigan Drug Court Grant Program (MDCGP) Juvenile Drug Court grant agreement (MR #16291); and
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WHEREAS a budget amendment is recommended for Friend of the Court to accept additional funding in the amount of $6,000 from State Court Administrative Office (SCAO) for the FY 2017 Access and
Visitation Grant Amendment #1; MR #17194 authorizes Management and Budget to administratively process grant agreements and grant amendments of $10,000 or less, after review and approval by
Management and Budget, Human Resources, Risk Management and Corporation Counsel when the grant does not require an associated interlocal agreement, there are no position changes and the grantor
does not require a separate resolution; and WHEREAS a budget amendment is recommended for 52/4 District Court-Troy to reallocate funding in the
amount of $12,022 from Fringe Benefits to $11,022 Drug Testing and $1,000 Incentives to reflect Amendment #1 within fifteen percent of the FY 2017 Michigan Drug Court Grant Program (MDCGP) grant
agreement (MR #16289); and WHEREAS a budget amendment is recommended to recognize that the Health Division has received
additional funding from the Michigan Department of Health and Human Services through the Comprehensive Planning, Budgeting, and Contracting (CPBC) Agreement Amendment #4 in the amount
of $124,840 which is less than fifteen percent of the original agreement required to accept each of the amendments via separate resolution; and
WHEREAS an amendment totaling $6,000 is recommended for Community Corrections to reallocate line items to reflect Amendment #3 within fifteen percent of the FY 2017 Michigan Department of Corrections
Comprehensive Corrections Plan (MR #16350); and WHEREAS a budget amendment is recommended for Parks and Recreation Commission Fund (#50800)
to transfer $359,321 from the Facilities Maintenance cost center to various cost centers incurring expenses during the third quarter of FY 2017, transfer $46,000 from Operating Maintenance Funds for
window replacement at Independence Oaks, appropriate $19,655 for paving repair at Glen Oaks Golf Course and Conference Center and transfer of $7,414 from Capital Equipment for the purchase of a
mobile trailer for recreation program services; and WHEREAS a budget amendment is recommended for the Water Resources Commissioner Drain
Equipment Fund (#63900) totaling $265,828 for FY 2017 and $67,898 for FY 2018 – FY 2019 for the transfer of seven (7) Pontiac system owned vehicles to be Drain Equipment leased vehicles; and
WHEREAS a budget amendment is recommended for Water Resources Commissioner in the amount of $684,693 to correct the budget from Planned Use of Balance line item to Budgeted Equity Adjustment line
item; and WHEREAS a budget amendment is recommended for Information Technology Fund (#63600) in the
amount of $1,175,000 to reappropriate funds for various IT projects such as, Medical Examiner’s, Ehealth, IT Print Management Services, Cyber Security and Collaborative Asset Management System
(CAMS), funding is available in the IT Fund Net Assets-Designated for Projects equity account; and WHEREAS a budget amendment in the amount of $860,000 is recommended for CLEMIS Fund (#53500)
to reallocate funds for various CLEMIS projects such as OakVideo Upgrade, CAD Upgrade, San Project, Crash software, Mugshot Upgrade; funding is available in the CLEMIS Fund Equity-Designated for
Projects equity account; and WHEREAS the Oakland County Department of Economic Development and Community Affairs has
attempted to collect funds from loan recipients for the Community Development Block Grant and recommends $265,303.17 be written off in uncollectible loans; and
WHEREAS the Oakland County International Airport has requested a reversal of late fees totaling $539.40; and
WHEREAS the Parks and Recreation Commission has requested a write-off in the amount of $157 for uncollectible fees; and
WHEREAS the Department of Information Technology has requested a write-off in the amount of $110.50 for uncollectible fees; and
WHEREAS Department of Health and Human Services, Children’s Village division received donations for the period of April 2017 through June 2017 totaling $7,070 of which $72 was a cash donation; and
WHEREAS Department of Public Services, Animal Shelter and Pet Adoption Center received donations for the period of April 2017 through June 2017 totaling $13,216.06; and
WHEREAS Department of Public Services, Michigan State University (MSU) Extension division received donations for the period of January 2017 through June 2017 totaling $1,254; and
WHEREAS Parks and Recreation Commission received donations for the period of April 2017 through June 2017 totaling $7,628.
Commissioners Minutes Continued. September 28, 2017
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NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2017 Third Quarter Financial Report.
BE IT FURTHER RESOLVED that the uncollectible debts, as recommended by the Department of Management and Budget and detailed in the attached schedules are authorized to be written off.
BE IT FURTHER RESOLVED that the donations be recognized in the Children’s Village division, Animal Control and Pet Adoption Center, MSU Extension division and Parks and Recreation Commission.
BE IT FURTHER RESOLVED that the FY 2017 – FY 2019 Budgets are amended pursuant to Schedules A and B.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. TOM MIDDLETON
Copy of Correspondence from Laurie Van Pelt, Director, Management and Budget, Lynn Sonkiss,
Manager, Fiscal Services and Gaia Piir, Chief, Fiscal Services, Schedule A – Fiscal Year 2017 Third Quarter Budget Amendments General Fund/General Purpose (GF/GP), Schedule B – Oakland County,
Michigan Fiscal Year 2017 Third Quarter Budget Amendments Proprietary/Special Revenue Funds, County of Oakland FY 2017 Third Quarter Report General Fund/General Purpose Revenue and
Expenditures Summary by Department, County of Oakland FY 2017 Third Quarter Report Non-Departmental Expenditures, FY 2017 Budget Amendments, Grants $10,000 and Under, County of
Oakland FY 2017 Third Quarter Report Enterprise Funds, County of Oakland FY 2017 Third Quarter Report Internal Service Funds, Oakland County FY 2017 Uncollectible Debt Write-Offs and FY 2017 3rd
Quarter Reports for Contributions (Donations) on file in County Clerk’s office.
(The vote for this motion appears on page 612.) *MISCELLANEOUS RESOLUTION #17265 BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT 1 TO THE OAKLAND UNIVERSITY, REACH GRANT CONTRACT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Oakland University, in partnership with Oakland County Health Division and on behalf of the Healthy Pontiac, We Can! Coalition, was awarded a three year grant by the Centers for Disease Control
and Prevention (CDC) titled Racial and Ethnic Approaches to Community Health (REACH) which was to end September 30, 2017; and
WHEREAS the CDC is providing a one year extension to Oakland University of the REACH grant for the period of October 1, 2017 through September 30, 2018; and
WHEREAS Oakland University wishes to amend its sub-contract under the REACH grant with Oakland County Health Division to extend the project for an additional 12 months and to increase the budget
amount to cover two fiscal years; and WHEREAS the Health Division will use the REACH grant funds to continue implementation of evidence
and practice-based strategy activities to reduce the devastating effects of obesity and chronic disease within the City of Pontiac; and
WHEREAS with the 12 month extension, the new contract period is October 1, 2016 through September 30, 2018; and
WHEREAS the contract is not expected to be renewed after September 30, 2018; and WHEREAS previous grant funding for this contract was in the amount of $129,306 for FY 2017; and
WHEREAS the amended budget is an increase of $78,369 for a two year funding period in an amount not to exceed $207,675; and
WHEREAS the REACH grant will continue to fund one (1) special revenue (SR) full-time eligible (FTE) Public Health Educator II position for this project by under-filling the currently vacant MCH Block Grant SR
FTE Public Health Nutritionist III position (#1060291-07360); and WHEREAS this amendment has completed the Grant Review Process according to the Board of
Commissioners Grant Procedures and is recommended for approval.
Commissioners Minutes Continued. September 28, 2017
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NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts Amendment 1 to the REACH Grant Agreement from Oakland University in the amount of $207,675 that
includes a 12 month extension covering the contract period of October 1, 2016 through September 30, 2018.
BE IT FURTHER RESOLVED that the REACH grant will continue to fund one (1) SR FTE Public Health Educator II position for this project by under-filling the currently vacant MCH Block Grant SR FTE Public
Health Nutritionist III position (#1060291-07360). BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment and continuation of the Special Revenue position in the grant is contingent upon continued future levels of grant funding.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Grant Agreement and approve changes and extensions not to exceed fifteen percent (15%).
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
CHRISTINE LONG
Copy of Grant Review Sign Off – Health Division – Center for Disease Control and Prevention - Racial and Ethnic Approaches to Community Health Grant (OU Reach), Amendment No. 1 to Subcontract
between Oakland University and Oakland County Health Division, Oakland University REACH Grant Oakland County Health Division Subcontract Budget Narrative/Justification Year 3 Extension – October 1,
2016 – September 30, 2018 and Oakland University CDC REACH Sub-Recipient Budget Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17265)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT 1
TO THE OAKLAND UNIVERSITY, REACH GRANT CONTRACT To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution authorizes Amendment 1 to the Centers for Disease Control and Prevention, FY
2017 Racial and Ethical Approaches to Community Health (REACH) sub-contract between Oakland University and Oakland County Health Division (MR #16281).
2. The amendment increases the total funding to $207,675, an increase of $78,369, and extends the contract period for an additional 12 months; through September 30, 2018.
3. Funding will be used to continue one (1) Special Revenue (SR) Full-Time Eligible (FTE) Public Health Educator II position.
4. The SR FTE Public Health Educator II position will be under-filling one (1) SR FTE Public Health Nutritionist III position (#1060291-07360) which is currently vacant under the MCH Block Grant
Fund (#28563). 5. The FY 2017 and FY 2018 Special Revenue budgets are amended as follows:
REACH FUND (#28611) FY 2017
GR0000000743 Bud Ref: 2017 Analysis: GLB Activity GLB
Revenues 1060233-133340-610313 Federal Operating Grants ($ 71,889)
Total Revenues ($ 71,889) Expenditures
1060233-133340-702010 Salaries Regular ($ 20,253) 1060233-133340-722740 Fringe Benefits ($ 22,409)
1060233-133340-730072 Advertising $ 4,000 1060233-133340-730926 Indirect Costs ($ 2,412)
1060233-133340-731115 Licenses and Permits ($ 540) 1060233-133340-731346 Personal Mileage ($ 500)
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1060233-133340-731388 Printing ($ 15,000) 1060233-133340-750294 Materials and Supplies ($ 5,000)
1060233-133340-750399 Office Supplies ($ 1,775) 1060233-133340-750448 Postage-Standard Mailing ($ 8,000)
Total Expenditures ($ 71,889)
REACH FUND (#28611) FY 2018 GR0000000743 Bud Ref: 2018 Analysis: GLB Activity GLB
Revenues
1060233-133340-610313 Federal Operating Grants $ 20,952 Total Revenues $ 20,952
Expenditures
1060233-133340-702010 Salaries Regular $ 378 1060233-133340-722740 Fringe Benefits $ 279
1060233-133340-730072 Advertising $ 19,900 1060233-133340-730926 Indirect Costs $ 45
1060233-133340-731115 Licenses and Permits ($ 540) 1060233-133340-732018 Travel and Conferences ($ 500)
1060233-133340-750294 Materials and Supplies $ 7,415 1060233-133340-750392 Metered Postage ($ 4,000)
1060233-133340-750399 Office Supplies ($ 1,775) 1060233-133340-774677 Insurance Fund ($ 250)
Total Expenditures $ 20,952 TOM MIDDLETON
(The vote for this motion appears on page 612.)
*MISCELLANEOUS RESOLUTION #17266
BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - OAKLAND INTERMEDIATE SCHOOL DISTRICT, GREAT PARENTS GREAT START AND HOME VISITATION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland Intermediate School District has awarded the Oakland County Health Division with continued funds for both the Great Parent Great Start and the Oakland Schools Home Visitation
grants through issuance of one contract; and WHEREAS the Great Parent Great Start grant award is in the amount of $31,500 and provides funds for
the purchase of educational supplies to be distributed to families served by the Nurse Family Partnership and Nurturing Parenting Programs for the period of October 1, 2017 through September 30, 2018; and
WHEREAS the Oakland Schools Home Visitation Grant award is in the amount of $126,106 and provides funds to continue the Nurse Family Partnership program in the south end of Oakland County for the
period of September 1, 2017 through August 31, 2018; and WHEREAS both award amounts remain the same as the previous year; and
WHEREAS the Home Visitation Grant will continue to fund one (1) special revenue (SR) full-time eligible (FTE) Public Health Nurse III position (#1060291-11898); and
WHEREAS the grant award has completed the Grant Review Process in accordance with the Board of Commissioners grant procedures and is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts the grant award for the Great Parents Great Start Grant program in the amount of $31,500 for the period
of October 1, 2017 through September 30, 2018 and the Home Visitation program in the amount of $126,106 for the period of September 1, 2017 through August 31, 2018 for a total of $157,606.
BE IT FURTHER RESOLVED that the Home Visitation Grant will continue to fund one (1) SR FTE Public Health Nurse III position (#1060291-11898).
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BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Grant Agreement and approve changes and extensions not to exceed fifteen percent (15%).
BE IT FURTHER RESOLVED that acceptance of these grants does not obligate the County to any future commitment and continuation of the Special Revenue position in the grant is contingent upon future levels
of grant funding. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution. CHRISTINE LONG
Copy of Grant Review Sign Off – Health Division – 2018 Great Parents, Great Start and Home Visitation
Grant, Oakland Schools – Change Order – Purchase Order #15931-2 and Section 32p(4) of the State School Aid Act – Home Visitation Grants Incorporated by Reference. Original on file in County Clerk’s
office.
FISCAL NOTE (MISC. #17266) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - OAKLAND INTERMEDIATE SCHOOL DISTRICT, GREAT PARENTS GREAT START AND HOME VISITATION
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds: 1. Resolution authorizes the acceptance of a grant award from the Oakland Intermediate School
District in the amount of $157,606 which consists of $31,500 in Great Parents Great Start Grant Program funding and $126,106 in Home Visitation Grant funding.
2. Funds from the Great Parents Great Start Grant Program will be used to purchase parent textbooks, screening tools, and age-appropriate educational items for approximately 95 families
with 135 children aged birth to five in the Nurturing Parenting Program. In addition, the grant will provide age-appropriate educational items for approximately 100 families with children aged birth
to two in the Nurse Family Partnership Program. 3. The Home Visitation Grant continues the Nurse Family Partnership Program in the south end of
the county and funding one (1) Special Revenue (SR) full-time eligible (FTE) Public Health Nurse III position (#1060291-11898) in order to provide home visits to first-time mothers during and after
pregnancy until the child is two years of age. 4. The Great Parents Great Start grant period extends from October 1, 2017 through September 30,
2018. 5. The Home Visitation grant period extends from September 1, 2017 through August 31, 2018.
6. The Fiscal Year 2018 Special Revenue Budgets are amended as follows:
HEALTH GREAT PARENTS GREAT START (#28608) GR0000000667 Bud Ref: 2017 Analysis: GLB Activity GLB
FY 2018 Revenues
1060230-133215-615571 State Operating Grants ($15,000) 1060230-133375-615571 State Operating Grants ($16,500)
Total Revenues ($31,500) Expenditures
1060230-133215-750567 Training-Educational Supplies ($15,000) 1060230-133375-731388 Printing ($ 500)
1060230-133375-732018 Travel and Conference ($ 500) 1060230-133375-750567 Training-Educational Supplies ($15,500)
Total Expenditures ($31,500)
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604
HEALTH GREAT PARENTS GREAT START (#28608) GR0000000667 Bud Ref: 2018 Analysis: GLB Activity GLB
FY 2018 Revenues
1060230-133215-615571 State Operating Grants $15,000 1060230-133375-615571 State Operating Grants $16,500
Total Revenues $31,500
Expenditures 1060230-133215-750567 Training-Educational Supplies $15,000
1060230-133375-731388 Printing $ 500 1060230-133375-732018 Travel and Conference $ 500
1060230-133375-750567 Training-Educational Supplies $15,500 Total Expenditures $31,500
HOME VISITING INITIATIVE FUND (#28617)
GR0000000953 Bud Ref: 2018 Analysis: GLB Activity GLB
FY 2018 Revenues
1060291-133215-615571 State Operating Grants $126,106 Total Revenues $126,106
Expenditures
1060291-133215-702010 Salaries $ 69,410 1060291-133215-722740 Fringe Benefits $ 47,131
1060291-133215-731346 Personal Mileage $ 1,513 1060291-133215-731941 Training $ 1,500
1060291-133215-750245 Incentives $ 1,250 1060291-133215-750399 Office Supplies $ 250
1060291-133215-750448 Postage-Standard Mailing $ 250 1060291-133215-750567 Training-Educational Supplies $ 477
1060291-133215-774636 Info Tech Operations $ 2,800 1060291-133215-774637 Info Tech Managed Print Svcs $ 550
1060291-133215-774677 Insurance Fund $ 375 1060291-133215-778675 Telephone Communications $ 600
Total Expenditures $126,106 TOM MIDDLETON
(The vote for this motion appears on page 612.)
*MISCELLANEOUS RESOLUTION #17267
BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – INTERLOCAL AGREEMENT WITH THE OAKLAND COMMUNITY HEALTH NETWORK FOR SUBSTANCE USE DISORDER PREVENTION SERVICES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County has received an Interlocal Agreement from the Oakland Community Health Network (OCHN), formally known as the Oakland County Community Mental Health Authority
(OCCMHA), to reflect the change in name and update work plan objectives for substance use disorder prevention services; and
WHEREAS the new Agreement includes total Fiscal Year (FY) 2017 funding in the amount of $182,898 which consists of $166,271 in grant funding with a required local match of $16,627; and
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605
WHEREAS the funding is sufficient to cover two (2) Special Revenue (SR) Full-Time Eligible (FTE) Public Health Educator III positions (#1060233-00960 and #1060233-07497) within the Health Division for FY
2017; and WHEREAS the Agreement is effective upon approval and will remain in effect until terminated by either of
the parties; and WHEREAS an increase in funding for FY 2018 is expected in a future amendment; and
WHEREAS this Interlocal Agreement has completed the Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures and is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the Interlocal Agreement between the County of Oakland and the Oakland Community Health
Network including total FY 2017 funding of $182,898 which consists of $166,271 in grant funding and a required local match of $16,627.
BE IT FURTHER RESOLVED to continue two (2) SR FTE Public Health Educator III positions (#1060233-00960 and #1060233-07497) within the Health Division.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the agreement and to approve any extensions or changes, within fifteen percent (15%) of the
original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment and continuation of the Special Revenue positions in the grant is contingent upon future levels of grant funding.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
CHRISTINE LONG
Copy of Grant Review Sign Off – Health Division – Interlocal Agreement with Oakland Community Health Network for Substance Use Disorder Prevention Services, OCHN Contract #2017-0016-SUD and
Oakland Community Health Network Substance Use Disorder Services Purchase of Service Policies for Prevention Providers FY 2016-2017 Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17267)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – INTERLOCAL
AGREEMENT WITH THE OAKLAND COMMUNITY HEALTH NETWORK FOR SUBSTANCE USE DISORDER PREVENTION SERVICES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Resolution authorizes the Interlocal Agreement between Oakland County and Oakland Community Health Network (OCHN) formally known as the Oakland County Mental Health
Authority (OCCMHA) for substance use disorder prevention services. 2. The Agreement includes FY 2017 funding in the amount of $182,898 which consists of $166,271
in grant funding and a local match of $16,627 for the period October 1, 2016 through September 30, 2017.
3. The $16,627 local match, which is budgeted in the general fund, includes salaries, educational supplies, telephone communications, and IT operations.
4. The Agreement continues funding for two (2) Special Revenue (SR) Full-Time Eligible (FTE) Public Health Educator III positions (#1060233-00960 and #1060233-07497) within the Health
Division. 5. The FY 2017 budget is amended as follows:
HEALTH MDPH OSAS FUND (#28249) FY 2017
GR0000000203 Bud Ref: 2017 Analysis: GLB Activity GLB
Revenues 1060261-134795-610313 Federal Operating Grants $166,271
Commissioners Minutes Continued. September 28, 2017
606
Revenue Total $166,271
Expenditures 1060261-134795-702010 Salaries Regular $ 75,728
1060261-134795-722740 Fringe Benefits $ 53,911 1060261-134795-730555 Education Programs $ 2,000
1060261-134795-730926 Indirect Costs $ 9,019 1060261-134795-730982 Interpreter Fees $ 500
1060261-134795-731115 Licenses and Permits $ 1,000 1060261-134795-731346 Personal Mileage $ 2,675
1060261-134795-731388 Printing $ 2,000 1060261-134795-731941 Training $ 2,500
1060261-134795-732018 Travel and Conference $ 3,000 1060261-134795-750245 Incentives $ 4,500
1060261-134795-750294 Materials and Supplies $ 1,508 1060261-134795-750392 Metered Postage $ 250
1060261-134795-750399 Office Supplies $ 500 1060261-134795-750567 Training-Educational Supplies $ 7,000
1060261-134795-774677 Insurance Fund $ 180 Total Expenditures $166,271
TOM MIDDLETON
(The vote for this motion appears on page 612.) *MISCELLANEOUS RESOLUTION #17268 BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES CHILDREN’S VILLAGE DIVISION – 2017/2018 NATIONAL SCHOOL LUNCH PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County Children’s Village has applied for and been awarded the National School Lunch Program Grant from the Office of School Support Services, Michigan Department of Education for
reimbursement of meals and snacks provided to the residents at Children’s Village for the period July 1, 2017 through June 30, 2018; and
WHEREAS the Office of School Support Services, Michigan Department of Education administers the United States Department of Agriculture National School Lunch/Commodity Distribution, Afterschool
Snack and Breakfast Programs; and WHEREAS the purpose of the program is to make nutritionally balanced, low cost meals, snacks, and/or
milk available statewide to children through the completion of high school; and WHEREAS the Oakland County Children’s Village is licensed as a residential child care institution; and
WHEREAS the campus residents except Mandy’s Place residents qualify for free severe need breakfasts, free lunches, and free afterschool snacks seven days a week and are reimbursed based on rates
provided in Administrative Memo No.3 dated August 2, 2017; and WHEREAS in addition, Children’s Village qualifies for a performance-based extra 6 cents per breakfast
and lunch as shown in Administrative Memo No.3 dated August 2, 2017 and is based on whole grain menu items served to residents; and
WHEREAS the grant amount is unknown at the time of acceptance, however, it is based on the attached per meal reimbursement rates; and
WHEREAS for the previous grant period of July 1, 2016 through June 30, 2017, the total cost of meals and snacks was approximately $821,456, of which Children’s Village was reimbursed $281,724 from the
Michigan Department of Education for the school meal programs; and WHEREAS meal provision expenditures are not recorded by program due to cost efficient bulk purchases
that cover food services for the entire campus; and WHEREAS there is no grant match requirement; and
WHEREAS the grant agreement has completed the Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures.
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607
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and accepts the 2017-2018 National School Lunch/USDA Food Distribution Agreement and Certification
Statement for grant meal reimbursements for the period July 1, 2017 through June 30, 2018. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment and continuation of this program is contingent upon continued future levels of grant funding.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
CHRISTINE LONG
Copy of Grant Review Sign Off – Children’s Village – 2017-2018 National School Lunch Program, State of Michigan – Department of Education Food Service Administrative Memo No. 3 School Year 2017-
2018, 2017-2018 National School Lunch/USDA Foods Distribution Special Milk, Afterschool Snack, and Breakfast Programs – Permanent Agreement, and 2017-2018 National School Lunch/Commodity
Distribution – Special Milk, Afternoon Snack, and Breakfast Programs Incorporated by Reference. Copy on file in County Clerk’s office.
FISCAL NOTE (MISC. #17268)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES CHILDREN’S VILLAGE DIVISION –
2017/2018 NATIONAL SCHOOL LUNCH PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds: 1. Resolution authorizes the acceptance of reimbursement funding from the United States
Department of Agriculture National School Lunch/Commodity Distribution, Afterschool Snack and Breakfast Programs, under the administration of the Office of School Support Services, Michigan
Department of Education for meals and snacks provided to the residents of Children’s Village. 2. The grant amount is unknown at the time of acceptance; however, the previous cost of meals and
snacks for the prior grant was approximately $821,456 of which Children’s Village was reimbursed $281,724 from the Michigan Department of Education.
3. The purpose of the program is to make nutritionally balanced, low cost meals, snacks, and/or milk available statewide to children through the completion of high school.
4. The funding period is July 1, 2017 through June 30, 2018. 5. No budget amendment is required.
TOM MIDDLETON
(The vote for this motion appears on page 612.)
MISCELLANEOUS RESOLUTION #17259 BY: Commissioner Phillip Weipert, Chairperson, Planning and Building Committee
IN RE: DEPARTMENT OF CENTRAL SERVICES/LEASED VEHICLES - DONATION OF TWO DODGE DURANGO SPECIAL SERVICE VEHICLES
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Chrysler Group permitted the Oakland County Sheriff’s Office to use two (2) 2014 Dodge Durango Special Service Vehicles (SSV) for law enforcement services; and
WHEREAS in exchange for the use of the vehicles, Oakland County provided vehicle data and performance information relating to the vehicles to Chrysler; and
WHEREAS at the conclusion of the test period Chrysler waived its right to re-possess the two 2014 Dodge Durango SSV vehicles; and
WHEREAS one of the vehicles was retired from service in April 2016; and WHEREAS the retired vehicle was sold in the 2017 Oakland County Spring Auction for $9,300; and
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608
WHEREAS the estimated value of the two vehicles is $18,000; and WHEREAS #83204 requires that gift donations with a value of $10,000 or more, with no match or other
financial obligations to the county, be reviewed by the department’s/divisions liaison committee, acknowledge by the Board of Commissioners by signed resolution, accounted for in the appropriate
departmental donation account; and WHEREAS the Vehicle Identification Numbers for the two (2) 2014 Dodge Durango vehicles have been
provided to Oakland County Fiscal Services for accounting purposes. NOW THEREFORE BE IT RESOLVED that Oakland County Board of Commissioners acknowledges the
generous gift of two vehicles valued at approximately $18,000 donated by the Chrysler Group. BE IT FURTHER RESOLVED that the donation is accounted for in the Oakland County Motor Pool Fund.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PHILIP WEIPERT
FISCAL NOTE (MISC. #17259)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF CENTRAL SERVICES/LEASED VEHICLES - DONATION OF TWO DODGE
DURANGO SPECIAL SERVICE VEHICLES To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule Xll-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution authorizes the acceptance of two (2) 2014 Dodge Durango Special Service Vehicles (SSV) from Chrysler Group. The vehicles were used to replace Impalas that were
scheduled to be taken out of service due to age/mileage conditions. 2. In exchange, Oakland County provided vehicle data and performance information relating to the vehicles to Chrysler.
3. At the end of the test period, Chrysler waived its right to re-possess the two (2) 2014 Dodge Durango SSV vehicles. 4. The estimated value of the two vehicles is $18,000. 5. One of the Durango vehicles (#14-914) was retired from service in April 2016 and was sold
at the 2017 Oakland County Spring Auction for $9,300. The net proceeds of $9,002.68, after auction expense of $297.32, are to be transferred to the Motor Pool Fund to offset the patrol vehicle replacement (original Impala to Tahoe). 6. The remaining Durango SSV vehicle (#14-915) is still in service and is to be recorded as a General Fixed Asset. At the time of eventual sale, the net proceeds will need to be transferred to the Motor Pool Fund to offset the patrol vehicle replacement (original Impala to Tahoe) and any necessary budget amendment will be included with the quarterly forecast resolution.
7. The following FY 2017 budget amendment is recommended to account for the sales proceeds of vehicle #14-914:
GENERAL FUND (#10100) FY 2017 Revenue 4030601-110000-670228 County Auction $9,300
Total Revenue $9,300 Expenditures 4030601-110000-730114 Auction Expense $ 297 4030601-110000-788001-66100 Transfer Out – Motor Pool $9,003
Total Expenditures $9,300 MOTOR POOL FUND (#66100)
Revenue 1030811-184010-665882-10100 Transfer In – General Fund $9,003 Total Revenue $9,003
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609
Expenses 1030811-184010-796500 Budgeted Equity Adj. $9,003 Total Expenses $9,003
TOM MIDDLETON
(The vote for this motion appears on page 612.) *MISCELLANEOUS RESOLUTION #17269
BY: Commissioner Phillip Weipert, Chairperson, Planning and Building Committee IN RE: FACILITIES MANAGEMENT – AMENDMENT TO LEASE AGREEMENT WITH CITY OF TROY FOR 52-4 DISTRICT COURTHOUSE TO EXTEND TERM FOR 15 YEARS OR TO EXERCISE THE OPTION TO EXTEND THE CURRENT LEASE FOR 5 YEARS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS the Planning and Building Committee, on September 17, 1996, authorized Facilities
Management to negotiate with the City of Troy (“City”) for renovation and lease of the City’s Community Center, located on West Big Beaver Road, for use as a courthouse for the 52-4 District Court; and
WHEREAS Miscellaneous Resolution #96263, authorized a twenty (20) year lease (“Lease”) for such location; and
WHEREAS given the essential public services performed at this location, the County desires to amend the Lease to extend the term for an additional fifteen (15) years; and
WHEREAS it is in the best interest of the City and the County to ensure that the 52-4 District Court can continue to operate at this location for the foreseeable future; and
WHEREAS the Departments of Facilities Management and Corporation Counsel have drafted the attached Amendment to be presented to the City for consideration; and
WHEREAS the Court Administrator and Judges of the 52-4 District Court and the Chief Judge of the 52nd District Court have reviewed and agreed to the terms of the Amendment; and
WHEREAS the existing Lease also provides an option to extend for five (5) years upon written notice 180 days prior to expiration of the Lease.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the attached Amendment with the City and directs the Director of Facilities Management to immediately
forward and present this Amendment to the City Manager for consideration by the City. BE IT FURTHER RESOLVED that if the City approves and executes the attached Amendment on or
before November 1, 2017, then the Oakland County Board of Commissioners directs its Chairperson to execute the Amendment by November 6, 2017.
BE IT FURTHER RESOLVED that if the City does not approve and execute the Amendment on or before November 1, 2017, then the County’s offer for the Amendment expires.
BE IT FURTHER RESOLVED that if the City does not approve and execute the Amendment on or before November 1, 2017, then the Oakland County Board of Commissioners directs and authorizes the Director
of Facilities Management to immediately exercise the option to extend the term of the Lease for an additional five (5) years by providing written notice to the City.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PHILIP WEIPERT
Copy of ADR Review Sign Off – Department of Facilities Management – Amendment to Lease Agreement with City of Troy for 52-4 District Courthouse to Extend Term for 15 Years or to Exercise the
Option to Extend the Current Lease for 5 Years, Amendment #1 to Lease between the County of Oakland and the City of Troy, and Exhibit A – Lease Agreement between the City of Troy and the County of
Oakland Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17269) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: FACILITIES MANAGEMENT – AMENDMENT TO LEASE AGREEMENT WITH CITY OF TROY FOR 52-4 DISTRICT COURTHOUSE TO EXTEND TERM FOR 15 YEARS OR TO EXERCISE THE
OPTION TO EXTEND THE CURRENT LEASE FOR 5 YEARS
Commissioners Minutes Continued. September 28, 2017
610
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Resolution authorizes an Amendment (Amendment #1) between the County of Oakland and the City of Troy to the original twenty (20) year lease for the 52/4 District Courthouse (MR #96263).
2. If the City of Troy approves and executes Amendment #1, the lease term will be extended for an additional fifteen (15) years.
3. If the City of Troy does not approve and execute the Amendment #1 on or before November 1, 2017, the existing lease provides an option to extend for five (5) years upon written notice to the
City of Troy 180 days prior to the expiration of the lease. 4. A budget amendment is not required at this time as the existing budget reflects the continuation
of the lease. TOM MIDDLETON
(The vote for this motion appears on page 612.)
*MISCELLANEOUS RESOLUTION #17270
BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee IN RE: ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS - RESOLUTION APPROVING THE
PROVISIONS OF A BROWNFIELD PLAN AMENDMENT FOR THE IRON RIDGE PROJECT- CITY OF FERNDALE AND PLEASANT RIDGE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners, pursuant to and in accordance with the provisions of the Brownfield Redevelopment Financing Act, being Act 381 of the Public Acts of the State
of Michigan of 1996, as amended (the “Act”), have established a redevelopment of Brownfields Redevelopment Authority and Board (OCBRA) to facilitate the cleanup and redevelopment of Brownfields
within Oakland County’s communities; and WHEREAS the Iron Ridge site in The City of Ferndale and City of Pleasant Ridge (the “Property”) is a
hazard, “facility” under state statute and a non-producing parcel; and WHEREAS a Brownfield plan was established by Oakland County in July of 2017 via Miscellaneous
Resolution #17201 to restore the environmental and economic viability of these parcels; and WHEREAS the developer has requested an amendment to the previously approved Brownfield plan
because the MEDC will not approve State capture for three specific parcels in the City of Ferndale as they are not yet merged resulting in them not being adjacent or contiguous to the “facility” parcels so they
needed to be removed from the Brownfield plan; and WHEREAS pursuant to OCBRA by-laws, a local committee has been appointed, participated in
discussions regarding the proposed plan amendment and project, reviewed the plan amendment, and recommends its approval; and
WHEREAS the City of Ferndale and the City of Pleasant Ridge has reviewed the Plan amendment, and has been provided a reasonable opportunity to express views and recommendations regarding the Plan
amendment in accordance with Sections 13 (13) of the Act, and has concurred with the provisions of the Plan amendment; and
WHEREAS the OCBRA, pursuant to and in accordance with Section 13 of the Act, has approved a resolution (attached) adopting the Plan amendment, and recommends the adoption of the Plan
amendment by the Oakland County Board of Commissioners to be carried out within the City of Ferndale and the City of Pleasant Ridge relating to the Iron Ridge redevelopment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does hereby adopt the Brownfield Redevelopment Plan amendment to be carried out within the City of Ferndale and
the City of Pleasant Ridge, relating to the Iron Ridge redevelopment. BE IT FURTHER RESOLVED that a public hearing on the adoption of the Brownfield Plan amendment
approved by the OCBRA for the Iron Ridge redevelopment shall be held on September 28, 2017 at 9:30 AM in the Oakland County Board of Commissioners’ Auditorium, 1200 North Telegraph Road, Pontiac,
Michigan.
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611
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PHILIP WEIPERT
Copy of Resolution to Approve a Brownfield Redevelopment Plan Amendment for the Iron Ridge Brownfield Project – September 11, 2017 and Oakland County Brownfield Redevelopment Authority
Brownfield Plan for Proposed Iron Ridge Development Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17270)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS - RESOLUTION APPROVING THE
PROVISIONS OF A BROWNFIELD PLAN AMENDMENT FOR THE IRON RIDGE PROJECT - CITY OF FERNDALE AND PLEASANT RIDGE
To the Oakland and County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Resolution authorizes an amendment to the Brownfield Plan for the Iron Ridge site in the City of Ferndale and City of Pleasant Ridge (MR #17201) to reflect the removal of three (3) specific
parcels in the City of Ferndale from the Brownfield Plan. 2. The Michigan Economic Development Corporation (MEDC) will not approve State capture as the
parcels are not considered to be adjacent or contiguous to the “facility” parcels. 3. The developers, Iron Ridge Holding, LLC and Iron Ridge Office, LLC will continue to be
reimbursed for eligible activity development costs by the Oakland County Brownfield Redevelopment Authority (OCBRA) from tax capture based on the incremental difference on the
taxable value of the property; estimated at $ 6,562,728 of total tax capture, with an amended Oakland County capture amount being $614,246 over a twenty-eight (28) year period ($579,910
estimated for County General Operating and $34,336 for Parks and Recreation). 4. No budget amendment is required as the budget already includes estimated tax capture offsets.
TOM MIDDLETON
(The vote for this motion appears on page 612.)
*MISCELLANEOUS RESOLUTION #17271 BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2018 CRIME VICTIM RIGHTS GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Office of the Prosecuting Attorney has been awarded Victim Rights grant funding in the amount of $238,453 from the State of Michigan, Department of Health and Human Services
for the period of October 1, 2017 through September 30, 2018; and WHEREAS this is the twenty-sixth (26th) year of grant acceptance for this program; and
WHEREAS there is no grant match required; and WHEREAS the purpose of this grant is to comply with the mandates set forth in the Michigan Constitution
and the Crime Victim’s Rights Act to provide victims of crime with services such as victim notification and personal advocacy; and
WHEREAS this yearly grant represents only partial reimbursement of the Victim Services program; and WHEREAS the Prosecuting Attorney’s Office is mandated by law to perform the Victim Rights function
regardless of grant reimbursement; and WHEREAS this grant award includes reimbursement funding of salaries and partial fringe benefits for
three (3) General Fund General Purpose (GF/GP) Full-time Eligible (FTE) Victim Advocate positions (#4010101-05783, 05785, and 07183); and one (1) GF/GP FTE Victim Rights Supervisor position
(#4010101-05784); and
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612
WHEREAS this grant award has completed the Grant Review Process in accordance with the Board of Commissioners’ Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant funding from the State of Michigan, Department of Health and Human Services in the amount of $238,453
for the period of October 1, 2017 through September 30, 2018. BE IT FURTHER RESOLVED that salaries and partial fringe benefits for three (3) GF/GP FTE Victim
Advocate positions (#4010101-05783, 05785 and 07183) and one (1) GF/GP FTE Victim Rights Supervisor position (#4010101-05784) will be reimbursed by the grant.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of
the original award, which are consistent with the original application as approved. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
BILL DWYER
Copy of Grant Review Sign Off – Prosecuting Attorney – FY 2018 Victim Rights and Grant Agreement between Michigan Department of Health and Human Services and County of Oakland for Victim Rights
Prosecutor-2018 Part I Incorporated by Reference. Original on file in County Clerk’s office.
FISCAL NOTE (MISC. #17271) BY: Finance Committee, Tom Middleton, Chairperson
IN RE: PROSECUTING ATTORNEY – FISCAL YEAR 2018 CRIME VICTIM RIGHTS GRANT ACCEPTANCE
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The resolution authorizes the acceptance of a grant award in the amount of $238,453 from the State of Michigan, Department of Health and Human Services.
2. The grant award is an increase of $14,553 from the previous award. 3. The funding period is from October 1, 2017 through September 30, 2018.
4. There is no County match required. 5. This grant award reimburses the costs of salaries and partial fringe benefits for three (3) General
Fund/General Purpose (GF/GP) Victim Advocate positions (#4010101-05783, 05785 and 07183) and one (1) GF/GP Victim Rights Supervisor position (#4010101-05784).
6. A budget amendment is recommended.
GENERAL FUND (#10100) FY 2018 Project #100000002090 PCBU GRANT Activity GLB Analysis GLB Bud. Ref. 2018
Revenues 4010101-135170-632163 State Approp Victim Witness $14,553
9010101-196030-665882 Planned Use of Balance ($14,553) Total Revenues $ 0
TOM MIDDLETON
Vote on Consent Agenda: AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Kochenderfer, Kowall, Long,
McGillivray, Middleton, Quarles, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (19) NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
REPORT (MISC. #17272) BY: Commissioner Bob Hoffman, Chairperson, Human Resources Committee IN RE: FISCAL YEAR 2018 SALARY RECOMMENDATIONS
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613
To the Finance Committee and Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Human Resources Committee recommends the following actions: 1. Increase the current salary ranges for salary grades 1 - 21 by a 3.0% general salary increase for
Fiscal Year 2018, effective with the pay period that begins September 30, 2017. 2. Increase the current salary ranges for all remaining classifications not represented by bargaining
units by a 3.0% general salary increase for Fiscal Year 2018, including appointed officials, classes designated as exceptions to salary grades 1 - 21, part-time and hourly classes, students,
and summer and seasonal classes but excluding: a. Circuit, Probate and District Court Judges which are currently at the maximum rate
allowed. b. Oakland County Road Commission members.
c. Board of Commissioners whose salaries were addressed in Miscellaneous Resolution #16260.
d. All other elected officials whose salaries are addressed below. 3. Provide a 3% salary adjustment to the County Executive, Prosecuting Attorney, County
Clerk/Register of Deeds, Water Resources Commissioner, Sheriff, and County Treasurer effective September 30, 2017.
4. Change the FY 2018 salary of the following classifications: Classification From To
Marine Mechanic 19.9005 26.5272 Chief Health Division Medical Services 162,002 173,342
Lifeguard From: Base One Year Two Year 10.4549 11.2313 12.0746
To: Base One Year 11.5682 12.4368
5. Create the following new classifications within the Salary Administration Plan: Classification Salary Grade FLSA Status
Chief WRC Asset Management 16 Exempt Children’s Village Re-entry Specialist 11 Non-Exempt
Employee & Labor Relations Specialist I 11 Non-Exempt Fiscal Services Grant Compliance Administrator 15 Exempt
6. Create the following part-time non-eligible classification excepted from the Salary Administration Plan:
Classification Base 1 Year Head Lifeguard 13.0587 13.7116
7. Retitle the following classifications to a new classification: From To
Chief Health Division Medical Services Medical Director Chief – PH Clinical & Special Programs Chief Public Health Special Programs
Chief – Public Health Field Nursing Chief Public Health Community Nursing
Employee & Labor Relations Specialist Employee & Labor Relations Specialist II
Senior Employee & Labor Relations Specialist Employee & Labor Relations Specialist III
Summer Clerical Summer Business Clerk 8. Delete the following classifications:
Business Manager Sheriff Department Nursing Supervisor Chief Emergency Management Operations Right of Way Technician
Inmate Casework Supervisor Sheriff Legal Information Clerk Jury Board Member Sheriff State and Federal Coordinator
Medical Billing Specialist Telestaff Systems Coordinator 9. Further that no transfer of funds is required for these increases since sufficient funds have been
budgeted. 10. Increase the annual salary of the Board of Road Commissioners of the Road Commission for
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Oakland County to $17,000 for the Chairperson and $15,000 for members. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report. BOB HOFFMAN
COUNTY OF OAKLAND
FISCAL YEAR 2018 BUDGET GENERAL APPROPRIATIONS ACT MISCELLANEOUS RESOLUTION #17272
BY: Finance Committee, Tom Middleton, Chairperson IN RE: FISCAL YEAR 2018 GENERAL APPROPRIATIONS ACT AND 2018 COUNTY GENERAL
PROPERTY TAX RATES To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS in accordance with the provisions of Public Act 139 of 1973, the Unified Form of County
Government Act, and Public Act 621 of 1978 (as amended by P.A. 493 of 2000), the Uniform Budgeting and Accounting Act for Local Government, it is the responsibility of the Oakland County Board of
Commissioners to establish and adopt the annual County Budget and work program; and WHEREAS the Finance Committee received budget requests from all County Departments, and has
reviewed in detail the County Executive's Fiscal Year 2018 Budget Recommendation; and WHEREAS the Finance Committee, after due deliberation, has formulated a Recommended General
Appropriations Act balancing total appropriations with available resources at $878,474,167 for Fiscal Year 2018, a summary of which was included in the Notice of Public Hearing published in newspapers of
general circulation; and WHEREAS the further intent of this resolution is to maintain a budgetary system for the County of
Oakland on the same basis of accounting (generally accepted accounting principles) as the actual financial information is maintained; to define the powers and duties of the County's officers in relation to
that system; to designate the Chief Administrative Officer and Fiscal Officer; and to provide that the Board of Commissioners and committees thereof, as well as the Fiscal Officer, shall be furnished with
information by the departments, boards, commissions and offices relating to their financial needs, revenues and expenditures/expenses, and general affairs; to prescribe a disbursement procedure, to
provide for an allotment system; and to provide remedies for refusal or neglect to comply with the requirements of this resolution; and
WHEREAS the Circuit Court Mediation Fund (Miscellaneous Resolution #90177) is used to cover the total cost of Attorney Mediators, with the balance to be used for enhancement of Court operations as
requested by the Court and approved by the Board of Commissioners; and WHEREAS the Board of Commissioners supports the concept of cultural diversity training for Oakland
County employees and requires all supervisory, division manager and director level employees to attend cultural diversity training.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does hereby adopt and amend the Fiscal Year 2018 General Appropriations Act recommended by the Finance Committee as
advertised and placed in the Clerk's Office for public inspection. BE IT FURTHER RESOLVED that funds from the Civil Mediation Account (#10100-240201) be utilized to
cover the total costs incurred in Fiscal Year 2018 for the Civil Mediation Program. BE IT FURTHER RESOLVED that the following policy be established regarding administration of the
Delinquent Tax Revolving Fund: 1) The Delinquent Tax Revolving Fund (DTRF) was established in accordance with the provisions of
Public Act 206 of 1893 (as amended) for the purpose of paying local taxing units within the County their respective shares of delinquent ad valorem real property taxes, in anticipation of the collection of those
taxes by the County Treasurer. This policy statement, which encompasses the precept of self-funding, ensures that utilization of unrestricted DTRF funds does not impair the functional intent or operational
success of the DTRF as originally established. 2) To that end, at no time shall funds be diverted from the DTRF that would cause the unrestricted
balance to fall below a level that would assure a prompt payment of all current and future outstanding General Obligation Limited Tax Notes, as well as assure the continued operation of the DTRF as
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specified in the preceding paragraph. 3) Penalties and investment interest generated by the DTRF may be transferred, in whole or in part,
to the General Fund of the County upon majority vote of the Board of Commissioners so long as such transfer(s) meets the provisions of paragraph #2 above.
4) Any and all appropriations from unrestricted DTRF funds, excepting penalties and investment
interest, shall be limited to one-time expenditures, as opposed to recurring operations. 5) Unless otherwise specified, appropriations from the DTRF shall be considered long- or short-term
advances (with specific time frames detailed in the authorizing resolution), to be repaid with interest as specified below.
6) Any appropriations from unrestricted DTRF funds, excepting penalties and investment interest, not considered advances to be repaid within a time certain shall require a two-thirds majority vote of the
Board of Commissioners. 7) All appropriations from unrestricted DTRF funds considered to be advances to be repaid within a
time certain shall require a majority vote of the Board of Commissioners. 8) Terms and conditions of any and all advances from the DTRF shall be specified in the authorizing
resolution, including interest obligations detailed as follows: a. Interest on each payment will be based on the average monthly rate paid during the term of the
agreement by the agent of the DTRF for that year's outstanding borrowing, or b. In the event no borrowing occurs for the DTRF, principal and interest payments will be made in
accordance with the previously established "Loan of County Funds Policy" (Miscellaneous Resolution #89276) which requires Board approval of repayment terms at an interest rate no less than the prevailing
six-month Treasury Bill rate and that such rates shall be computed and compounded quarterly. BE IT FURTHER RESOLVED that $6,000,000 in DTRF interest earnings will be transferred to the
General Fund to support General Fund/General Purpose activities. BE IT FURTHER RESOLVED that an indirect cost charges will be billed by the General Fund to the
DTRF, in accordance with Oakland County’s approved Central Services Indirect Cost Allocation Plan. BE IT FURTHER RESOLVED that $4,550,000, or one-half of the $9,100,000 convention facility tax
revenues distributed by the State to Oakland County under the authority of the State Convention Facility Development Act, P.A. 106 of 1985, be earmarked for substance abuse prevention and treatment
programs. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in accordance with the
requirements of Public Act 214 of 1899, as amended, authorizes that .0004 mills Current Property Tax Levy be designated for the purpose of funding Veterans' Services Soldier Relief.
BE IT FURTHER RESOLVED that each Supervisor of the various townships and Assessing Officers of the several cities of Oakland County are authorized and directed to spread on their respective township of
city tax rolls for the year 2018 a County General Property Tax Levy of 4.0400 Mills to be applied to the 2018 Taxable Value of all property located within their respective jurisdictions.
BE IT FURTHER RESOLVED that the Manager - Equalization perform the function of Equalization Director including the examination of the assessment rolls of the several townships and cities within
Oakland County to ascertain whether the real and personal property in the respective townships and cities has been equally and uniformly assessed at 50% of true cash value and to make recommendation
to that fact to the County Board of Commissioners. BE IT FURTHER RESOLVED that:
1. The County Executive is hereby designated the Chief Administrative Officer of the County of Oakland and, further, that the Director of Management and Budget shall perform the duties of the Fiscal
Officer as specified in this resolution. 2. The Fiscal Officer shall provide an orientation session and instructions for preparing department
budget requests. These instructions shall include information that the Fiscal Officer determines to be useful and necessary to assure that the budgetary estimates of the agencies are prepared in a consistent
manner and the needs of the Board of Commissioners and Committees are met. 3. Any offices, departments, commissions and boards of the County of Oakland financed in whole or
in part by the County of Oakland shall transmit to the Fiscal Officer their estimates of the amounts of money required for each activity in their respective agencies, as well as their estimate of revenues that
will be generated from charges for services. They shall also submit any other information deemed relevant by the Fiscal Officer and/or the Board of Commissioners and committees thereof.
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4. The Fiscal Officer shall provide guidelines to be used by the offices, departments, commissions and boards of the County of Oakland in submitting their budget estimates and shall prescribe the rules
and regulations the Fiscal Officer deems necessary for the guidance of officials in preparing such budget estimates. The Fiscal Officer may require that the estimates be calculated on the basis of various
assumptions regarding level of service. The Fiscal Officer may also require a statement for any proposed expenditure and a justification of the services financed.
5. The Fiscal Officer shall prepare estimates of revenue for each budgeted fund, classified to show in detail the amount expected to be received from each source. Estimates of expenditures and revenues
shall also be classified by character, object, function and activity consistent with the accounting system classification.
6. The Fiscal Officer shall review the agency estimates with a representative from each agency of the County of Oakland that has submitted such estimates. The purpose of the review shall be to clarify
the estimates, ensure the accuracy, and to determine their adherence to the policies previously enumerated by the Fiscal Officer and the Board of Commissioners or committees thereof as herein
required. 7. The Fiscal Officer shall consolidate the estimates received from the various agencies together
with the amounts of expected revenues and shall make recommendations relating to those estimates which shall assure that the total of estimated expenditures including an accrued deficit does not exceed
the total of expected revenues including an unappropriated surplus. 8. The recommended budget shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year and estimated expenditures, or amended budget, for the current fiscal year,
(b) An estimate of the expenditure amounts required to conduct, the government of Oakland County, including its budgetary centers,
(c) Revenue data for the most recently completed fiscal year and estimated revenues, or amended budget, for the current fiscal year,
(d) An estimate of revenues, by source, to be raised or received by Oakland County in the ensuing fiscal years,
(e) The amount of surplus or deficit from prior fiscal years, together with an estimate of the amount of surplus or deficit expected in the current fiscal year,
(f) An estimate of the amount needed for deficiency, contingent or emergency purposes and the amounts needed to pay and discharge the principal and interest of the debt of Oakland County due in the
ensuing fiscal years, (g) The amount of proposed capital outlay expenditures, except those financed by enterprise, capital
projects, or internal service funds, including the estimated total costs and proposed method of financing of each capital construction project and the projected additional annual operating cost and the method of
financing the operating costs of each capital construction project for three (3) years beyond the fiscal year covered by the budget,
(h) An informational summary of projected revenues and expenditures/expenses of any capital projects, internal service, and enterprise funds,
(i) A comparison of the revenue and expenditure amounts in the recommended budget to the most recently approved budget adopted by the Board of Commissioners with appropriate explanation of the
variances, (j) Any other data relating to fiscal conditions that the Fiscal Officer or the Board of Commissioners
or committees thereof consider to be useful in evaluating the financial needs of the County. 9. Not less than ninety (90) days before the next succeeding fiscal year, the County Executive shall
transmit the recommended budget to the County Board of Commissioners. The recommended budget shall be accompanied by:
(a) A proposed general appropriations measure, consistent with the budget, which shall set forth the anticipated revenue and requested expenditure/expense authority in such form and in such detail deemed
appropriate by the Board of Commissioners or committees thereof. No appropriations measure shall be submitted to the Board of Commissioners in, which estimated total expenditures/expenses, including an
accrued deficit, exceed estimated total revenues, including an available surplus. (b) A budget message which shall explain the reasons for increases or decreases in budgeted items
compared with the current fiscal year, the policy of the County Executive as it relates to important budgetary items, and any other information that the County Executive determines to be useful to the
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Board of Commissioners in its consideration of proposed appropriations. (c) A comparison of the recommended budget to the most recently approved current year budget,
together with an analysis and explanation of the variances there from, such variances being divided to show the portion attributable to the current year budget amendments and the portion resulting from the
recommended budget. 10. The County Board of Commissioners, or any committee thereof, may direct the County Executive
and/or other elected officials to submit any additional information it deems relevant in its consideration of the budget and proposed appropriations measure. The Board of Commissioners or the committees
thereof may conduct budgetary reviews with the Fiscal Officer, and/or County departments and divisions or agencies, etc., for the purpose of clarification or justification of proposed budgetary items.
11. The County Board of Commissioners may revise, alter, or substitute for the proposed general appropriations measure in any way, except that it may not change it in a way that would cause total
appropriations, including an accrued deficit, to exceed total estimated revenues, including an unappropriated surplus. An accrued deficit shall be the first item to be resolved in the general
appropriations measure. 12. The County Board of Commissioners shall fix the time and place of a public hearing to be held on
the budget and proposed appropriations measure. The Clerk/Register shall then have published, in a newspaper of general circulation within the County of Oakland, notice of the hearing and an indication of
the place at which the budget and proposed appropriations measure may be inspected by the public. This notice must be published at least seven days before the date of the hearing.
13. No later than September 30, the Board of Commissioners shall pass a general appropriations measure providing the authority to make expenditures and incur obligations on behalf of the County of
Oakland. The supporting budgetary data to the general appropriations measure shall include at least the following:
(a) Expenditure data for the most recently completed fiscal year, (b) The expenditures budget as originally adopted by the Board of Commissioners for the current
fiscal year, (c) The amended current year appropriations,
(d) An estimate of the expenditure amounts required to conduct, the government of Oakland County, including its budgetary centers,
(e) Revenue data for the most recently completed fiscal year and estimated revenues, or amended budget, for the current fiscal year,
(f) Budgeted revenue estimates as originally adopted by the Board of Commissioners for the current fiscal year,
(g) The amended current year Budgeted revenues, (h) An estimate of revenues, by source, to be raised or received by Oakland County in the ensuing
fiscal year, (i) The amount of surplus or deficit from prior fiscal years, together with an estimate of the amount of
surplus or deficit expected in the current fiscal year, (j) An estimate of the amount needed for deficiency, contingent on emergency purposes, and the
amounts needed to pay and to discharge the principal and interest of the debt of Oakland County due in the ensuing fiscal year,
(k) The amount of proposed capital outlay expenditures, except those financed by enterprise, capital project, or internal service funds, including the estimated total costs and proposed method of financing of
each capital construction project and the projected additional annual operating cost and the method of financing the operating costs of each capital construction project for three (3) years beyond the fiscal year
covered by the budget, (l) An informational summary of projected revenues and expenditures/expenses of capital projects,
internal service, and enterprise funds, (m) Any other data relating to fiscal conditions that the Board of Commissioners considers to be
useful in considering the financial needs of the County, (n) Printed copies of the Board of Commissioners Adopted Budget, Financial Plan or any facsimile
thereof shall contain all of the above data unless otherwise approved by the Board of Commissioners, 14. The Board of Commissioners may authorize transfers between appropriation items by the County
Executive or Fiscal Officer within limits stated in the appropriations measure. In no case, however, may such limits exceed those provided for in paragraph #22 and #23 of this resolution.
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15. A deviation from the original general appropriations measure shall not be made without first amending the general appropriations measure through action by the Board of Commissioners, except
within those limits provided for in paragraph #16 of this resolution. 16. Appropriations accumulated at the following three summary levels of expenditure within each
County Department will be deemed maximum authorization to incur expenditures: Personnel Expenditures, Operating Expenditures, and Internal Support Expenditures. The County Executive or the
Fiscal Officer shall exercise supervision and control of all budgeted expenditures within these limits, holding expenditures below individual line-item appropriations or allowing overruns in individual line-items
providing that at no time shall the net expenditures exceed the total appropriation for Personnel and Operating Expenditures, respectively, for each department as originally authorized or amended by the
Board of Commissioners. Further, Personnel Expenditures are authorized only for positions specifically authorized pursuant to this Act as adopted and amended by Board of Commissioner resolution, and
appropriated overtime, holiday overtime, on-call pay, shift premium summer help, emergency salaries, and any adjustments required by collective bargaining agreements. The Fiscal Officer shall submit to the
Finance Committee a quarterly listing of new governmental funded appropriations and internal service fund line items created administratively which were not properly classifiable. Line-item detail, division, unit
or cost center detail and allotments, which provide a monthly calendarization of annual appropriations, as deemed necessary by the Fiscal Officer shall be maintained and utilized as an administrative tool for
management information and cost control. The Fiscal Officer shall not approve any expenditure beyond that necessary to accomplish stated program or work objectives authorized in the general appropriation
measure as originally approved unless amended, in which case the amendment takes precedence. 17. In order to amend the General Appropriations Act the amendment must specifically identify the
fund, department, division, unit, program and account affected by the amendment. Additionally, if the amendment increases an appropriation, the source of funding for that additional appropriation, whether
an increase in revenue or an offsetting decrease in expenditure, must be presented as part of the amendment.
18. The Fiscal Officer shall maintain, for all budgeted funds, appropriation ledger accounts in which are to be recorded such expenditure encumbrances and obligations for the future payment of
appropriated funds as the Fiscal Officer may approve. 19. Each purchase order, voucher or contract of Oakland County shall specify the funds and
appropriation designated by number assigned in the accounting system classification from which it is payable and shall be paid from no other fund or appropriation. The necessary amount of the appropriation
from such account shall be transferred pursuant to the provisions of this resolution to the appropriate general appropriation account and the expenditure then charged thereto.
20. No obligation shall be incurred against, and no payment shall be made from, any appropriation account unless there is a sufficient unencumbered balance in the appropriation and sufficient funds are or
will be available to meet the obligation. All capital projects funded from the Capital Improvement Fund shall require approval of the Board of Commissioners on recommendation of the appropriate liaison
committee (Planning and Building Committee) prior to initiation of the project. Pursuant to MR 15231, projects under $30,000 can be administratively approved by both the Director of Facilities Management
and the Fiscal Officer (or designee) if funding is available and any transfers required are to be included in the subsequent quarterly forecast report. Any obligation incurred or payment authorized in violation of this
resolution shall be void and any payment so made illegal except those otherwise ordered by court judgment or decree.
21. The Fiscal Officer, after the end of each quarter, shall transmit to the Board of Commissioners a report depicting the financial condition of budgeted operations, including, but not limited to:
(a) A forecast of actual revenues by major source compared with budgeted revenues accompanied by an explanation of any significant variances,
(b) A forecast of actual expenditures and encumbrances by department compared with authorized appropriations accompanied by an explanation of any significant variances, and
(c) A forecast of actual expenditures, encumbrances and transfers from each of the several non-departmental appropriations accounts compared with authorized appropriations accompanied by an
explanation of any significant variances. 22. Direct expenditure and/or transfers of any unencumbered balance or any portion thereof in any
appropriation for transfer account to any other appropriations account may not be made without amendment of the general appropriation measure as provided for in this resolution, except that transfers
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within and between budgeted funds and departments may be made by the Fiscal Officer in the following instances:
(a) Transfers may be made from the non-departmental Overtime Reserve account and Fringe Benefit Reserve account to the appropriate departmental budget as specific overtime requests are reviewed and
approved by the Fiscal Services Division. Additionally, overtime appropriations may be transferred between divisions within a department at the request of the Department Head, if authorized by the Fiscal
Officer or his/her designee. The Overtime Reserve account includes an estimated amount for the Parental Leave benefit that may be needed by departments that have contractual service obligations or
job duties that cannot be temporarily covered by other departmental personnel and the use of Parental Leave causes the department to exceed their Personnel Expenditure budget category.
(b) Transfers may be made from the non-departmental appropriation accounts for Maintenance Department Charges and Miscellaneous Capital Outlay to the appropriate departmental budget as
specific requests for these items are reviewed and approved by the Fiscal Officer or his/her designee. (c) Transfers may be made from the non-departmental appropriation accounts for Emergency
Salaries Reserve and Summer Employees Reserve as specific requests for these items are reviewed and approved by the Human Resources Department.
(d) Transfers may be made from salary and fringe benefit savings, resulting from use of Merit System Administrative Leave without Pay provisions, from departmental budgets to a non-departmental
Administrative Leave account. Quarterly reports identifying such transfers and detailing the status of the non-departmental Administrative Leave account shall be provided to the appropriate Board committees.
(e) Fringe benefit rates shall be established annually in the budget process to charge all General Fund/General Purpose, Special Revenue and Proprietary funds for actual employer fringe benefit costs.
Such rates shall be sufficient to meet all fringe benefit costs including sick leave and annual leave accumulations, tuition reimbursement, employee training, retirees' medical, required debt service on the
Retiree Health Care Refunding bonds pursuant to MR 12299 and MR 13280, and retirement administration. All funds collected for Retirement, Tuition Reimbursement, Social Security (FICA), Medical
for active and retired employees, Disability, Dental, Optical, and Life and Accident Insurance shall be transferred to the Employee Fringe Benefit Fund as established by Miscellaneous Resolution #81-312.
Sufficient funds shall be maintained in the Employee Fringe Benefit Fund liability account for sick leave and annual leave to cover the accumulated liability at an amount equal to 50% of the sick leave
accumulation and 100% of the annual leave accumulation, including applicable Social Security (FICA) taxes thereon. All funds collected by Workers' Compensation and Unemployment Compensation shall be
transferred to the Fringe Benefit Fund as established by Miscellaneous Resolution #81-012 and modified by Miscellaneous Resolution #96-024.
(f) The transfer of funds to the Capital Improvement Fund/Building Improvement Fund shall be made in accordance with the appropriation authorized by the Board of Commissioners.
(g) Transfers (advances) may be made as necessary from the Drain Revolving Fund to Drain Construction Funds and Drain Maintenance Funds as short term advances for costs incurred such as
preliminary engineering fees and ongoing maintenance costs. Costs incurred by Drain Maintenance Funds and Drain Construction Funds will be repaid by the Drain Fund through assessments. Specific
requests will be reviewed and approved by the Fiscal Officer or his/her designee. (h) A transfer of any or all of the appropriation allocated under the Non-Departmental account for
Legislative Expense (#10100-9090101-196030-731080) shall not be made to any departmental budget without adoption of an Oakland County Board of Commissioners resolution.
(i) Transfers may be made from the Non-Departmental Juvenile Resentencing account to the Prosecuting Attorney and Sheriff’s Office as actual costs are incurred and upon approval of the Fiscal
Officer or his/her designee. 23. The Board of Commissioners may make supplemental appropriations by amending this general
appropriations measure as provided by this resolution, provided that revenues in excess of those anticipated in the original general appropriations measure become available due to:
(a) An unobligated surplus from prior years becoming available; (b) Current year revenue exceeding original estimate in amounts sufficient enough to finance
increased appropriations. The Board of Commissioners may make a supplemental appropriation by increasing the dollar amount of an appropriation item in the original general appropriations measure or by
adding additional items. At the same time the estimated amount from the source of revenue to which the increase in revenue may be attributed shall be increased, or other source and amount added in a sum
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sufficient to equal the supplemental expenditure amount. In no case may such appropriations cause total estimated expenditures, including an accrued deficit, to exceed total estimated revenues, including an
unappropriated surplus. 24. Whenever it appears to the County Executive or the Board of Commissioners that actual and
probable revenues in any fund will be less than the estimated revenues upon which appropriations from such fund were based, the County Executive shall present to the Board of Commissioners
recommendations which, if adopted, will prevent expenditures from exceeding available revenues for the current fiscal year. Such recommendations shall include proposals for reducing appropriations, increasing
revenues, or both. After receiving the recommendations of the County Executive for bringing appropriations into balance with estimated revenues, the Board of Commissioners shall amend the
general appropriations measure to reduce appropriations or shall approve such measures necessary to provide revenues sufficient to equal appropriations, or both.
25. All appropriations are annual and the unexpended portion shall lapse at year-end. Encumbrances and appropriations carried forward shall be recorded as an assigned fund balance, and
the subsequent year's budget amended to provide authority to complete these transactions. Appropriations shall not be carried forward for more than six (6) months into the budget year following the
year in which they were originally appropriated. A status report on Appropriations Carried Forward, as required by Miscellaneous Resolution #93-156, will be incorporated as an integral part of the ensuing
year's Second Quarter Financial Forecast for the purposes of determining their continuation for the remainder of the year. The recommended year-end budget amendment shall be supported with a
statement of revenues and expenditures and operating surplus or deficit which shall contain the following data: (1) budget as adopted; (2) budget amendments; (3) budget as adjusted; (4) revenues and
expenditures, operating surplus or deficit; (5) accrued revenue and expenditures; (6) transfers; (7) total revenues and expenditures and transfers, operating surplus or deficit, including accruals and transfers;
(8) encumbrances; (9) appropriations carried forward; (10) total revenues and appropriations utilized, operating surplus or deficit, including encumbrances and appropriations carried forward; (11) balance of
revenues not collected, unencumbered appropriation balance, operating surplus or deficit; (12) detail of adjustments to designated and undesignated fund balance, detail of adjustment to reserves and/or any
other utilization of surplus; (13) final surplus or deficit or undesignated fund balance carried forward to the subsequent year's budget.
26. A member of the Board of Commissioners, the County Executive, any elected officer, the Fiscal Officer, any other administrative officer or employee of Oakland County shall not: (1) create a debt, incur
a financial obligation on behalf of the County against an appropriation account in excess of the amount authorized, (2) apply or divert money of the County for purposes inconsistent with those specified in this
general appropriations measure as approved and amended by the Board of Commissioners, nor (3) forgive a debt or write off an account receivable without appropriate authorization of the Board of
Commissioners, as described in Miscellaneous Resolution #93-135 (Bad Debt Write-Off Policy) and Miscellaneous Resolution #12-048 (Short Sale Policy). Specifically, application of the foregoing Bad Debt
Write-Off Policy shall be invoked for all amounts in excess of $1,000; transactions of a lesser amount shall be considered within the administrative authority of the Fiscal Officer or his/her designee.
Application of the foregoing Short Sale policy may be invoked to allow the County to consider less than the balance owed on an Oakland County home improvement loan in a proposed sale of property, unless
prohibited by Federal Regulations, as determined by the Manager of the Oakland County Community and Home Improvement Division or his/her designee. Furthermore, the Fiscal Services Division must submit
to the Board of Commissioners, as part of the quarterly financial report, a listing of all bad debt write offs (including short sales) occurring during the preceding three months. In addition, transactions relating to
Inmate Prisoner Billings which are billed in excess of ability to pay are hereby authorized to be adjusted in accordance with Public Act 212 of 1994 with the resultant amount of the write-off subsequently reported
to the Board of Commissioners as part of the Quarterly Financial Report. Also, within the administrative authority of the Fiscal Officer and with the general approval of the Court, Circuit Court and Probate Court
financial orders for $2,500 or less may be reduced and amended by the Fiscal Services Division based on an individual’s ability to pay. Waiver of fees in excess of $2,500 shall require the approval of the Court.
Except as otherwise stated in the General Appropriations Act, funds shall not be expended without specific appropriation or other appropriate action by the Board of Commissioners from reserved,
designated or undesignated fund equity; from balance sheet accounts for the purchase of fixed assets not cited in paragraph 26 of the General Appropriations Act, non-routine prepaid items or non-routine
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obligations related to a specific appropriation; or from funds not budgeted. 27. All Internal Service Fund budgets that have depreciable assets shall have a capital budget with
detail supporting the amount of annual depreciation therein included, as well as a fiscal plan for replacing, upgrading or disposing of those assets.
28. The budgetary system shall be maintained on the same basis of accounting (generally accepted accounting principles) as the actual financial information is maintained.
29. Any violation of the general appropriations measure by the County Executive, the Fiscal Officer, any administrative officer, employee or member of the Board of Commissioners detected through
application of generally accepted accounting procedures utilized by Oakland County or disclosed in an audit of the financial records and accounts of the County shall be filed with the State Treasurer and
reported by the State Treasurer to the Attorney General. Pursuant to Public Act 621 of 1978, the Uniform Budgeting Act, the Attorney General shall review the report and initiate appropriate action against the
person or persons in violation. For use and benefit of the County of Oakland, the Attorney General or Prosecuting Attorney may institute a civil and/or criminal action in a court of competent jurisdiction for the
recovery of County funds disclosed by an examination to have been illegally expended or collected as a result of malfeasance, and for the recovery of public property disclosed to have been converted or
misappropriated. 30. The provisions of this act shall be applied to the General Fund and all Special Revenue and
Proprietary Funds of the County, including Enterprise Funds and Internal Service Funds. BE IT FURTHER RESOLVED that as a condition of continuing debt covenants the Department of
Management and Budget and Treasurer’s Office are hereby directed to take any and all ministerial actions that may be necessary to facilitate the payment of the principal and interest on all debt obligations
that have been authorized through separate action by the Board of Commissioners and the payment of all other obligations.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. TOM MIDDLETON
Copy of Oakland County Michigan Finance Committee Fiscal Year 2018 – Fiscal Year 2020
Recommended Budget and General Appropriations Act Incorporated by Reference. Original on file in County Clerk’s office.
Moved by Middleton supported by Woodward the resolution be adopted.
Discussion followed.
Chairperson Michael Gingell made the following statement: “A Public Hearing is now called on the FY
2018 General Appropriations Act. Is there anyone present who wishes to speak?” No one requested to speak and the Chairperson declared the Public Hearing closed.
Moved by Dwyer supported by Zack the Human Resources Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Moved by Weipert supported by Gershenson the Finance Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Vote on resolution:
AYES: Dwyer, Fleming, Gershenson, Gingell, Hoffman, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
Discussion followed.
Commissioners Minutes Continued. September 28, 2017
622
Commissioner Middleton thanked everyone for their hard work on the Budget. Commissioner Woodward addressed the Board to commend Vice-Chairperson Tom Middleton for the
work that was done in the Finance Committee with the Budget.
Chairperson Michael Gingell addressed the Board to take a Personal Privilege to thank the Board for the Bi-Partisan support to finalize the Budget. He also thanked the Board staff, Chris Ward, Adm. Director
Program and Operations Analyst, Laurie Van Pelt, Director of Management and Budget and Lynn Sonkiss, Fiscal Services Officer and their staff.
REPORT
BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: BOARD OF COMMISSIONERS - APPOINTMENTS TO THE BOARD OF COUNTY
CANVASSERS To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed the recommendations by Theresa Mungioli, Chair
of the Oakland County Republican Party, and Vicki Barnett, Chair of the Oakland County Democratic Party, recommends the following candidates to be considered for appointment to the Board of County
Canvassers for a four-year term beginning November 1, 2017 - October 31, 2021: One (1) Republican Member One (1) Democratic Member
Wilma Cotton Gloria Harsten Spann Claudine Bacher Vaughn Derderian
Greg Dildilian Sharon Baseman Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing
report. CHRISTINE LONG
Copy of Correspondence from Theresa Mungioli, Chairperson, Oakland County Republican Party and
Correspondence from Vicki Barnett, Chairperson, Oakland County Democratic Party on file in County Clerk’s office.
Moved by Long supported by McGillivray the General Government Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
The vote for members of the Oakland County Canvassing Board, as a result of a paper ballot vote, reads
as follows, listing the Commissioner and their selection of REPUBLICAN CANDIDATE and DEMOCRATIC CANDIDATE in parenthesis:
Fleming (Cotton, Harsten-Spann), Gershenson (Cotton, Harsten-Spann), Gingell (Cotton, Harsten-Spann), Hoffman (Cotton, Harsten-Spann), Kochenderfer (Cotton, Harsten-Spann)
Kowall (Cotton, Harsten), Long (Cotton, Harsten-Spann), McGillivray (Cotton, Harsten-Spann), Middleton (Cotton, Harsten-Spann), Quarles (Cotton, Harsten-Spann), Taub (Cotton, Harsten-
Spann), Tietz (Cotton, Harsten-Spann) Weipert (Cotton, Harsten-Spann), Woodward (Cotton, Harsten-Spann), Zack (Cotton, Harsten-Spann), Berman (Cotton, Harsten-Spann), Bowman
(Cotton, Harsten-Spann), Crawford (Cotton, Harsten-Spann), Dwyer (Cotton, Derderian).
SUMMARY OF VOTES Republican Candidates Democratic Candidates
Wilma Cotton 19 Gloria Harsten-Spann 18 Claudine Bacher 0 Vaughn Derderian 1
Greg Dildilian 0 Sharon Baseman 0
Moved by Long supported by Gershenson the appointments of Wilma Cotton as the Republican Representative and Gloria Harsten-Spann as the Democratic Representative to the Oakland County
Canvassing Board for a Four Year Term Ending October 31, 2021, be confirmed.
Commissioners Minutes Continued. September 28, 2017
623
AYES: Fleming, Gershenson, Gingell, Hoffman, Kochenderfer, Kowall, Long, McGillivray, Middleton, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford, Dwyer. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the appointments of Wilma Cotton, and Gloria Harsten-Spann to the Oakland County Canvassing Board for a Four Year Term Ending October 31, 2021, were
confirmed. MISCELLANEOUS RESOLUTION #17273 BY: Commissioner Robert Hoffman, Chairperson, Human Resources Committee
IN RE: HUMAN RESOURCES DEPARTMENT – AUTHORITY TO APPROVE OPTIONAL SUPPLEMENTARY INCENTIVE FOR DIFFICULT TO RECRUIT POSITIONS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #01200 created an optional supplementary incentive for new hires into difficult to recruit positions, not to exceed five percent (5%) of the maximum of the salary range or
$5,000 whichever is less; and WHEREAS this process allows for the Human Resources and Management & Budget departments to
bring a request to the Human Resources Committee for approval; and WHEREAS this approval has been requested eighteen (18) times under Miscellaneous Resolution
#01200; and WHEREAS Miscellaneous Resolution #13005 allowed the Human Resources and Management & Budget
departments to grant approval for an optional supplementary incentive for difficult to recruit Information Technology positions following the guidelines of Miscellaneous Resolution #01200; and
WHEREAS the optional supplementary incentive has been granted two (2) times under Miscellaneous Resolution #13005; and
WHEREAS the optional supplementary incentive concept continues to be an accepted practice for a number of organizations in recruiting; and
WHEREAS this is a cost-effective recruitment tool because it is funded from a department’s salaries favorability and is therefore not an increase to the overall budget; and
WHEREAS the amount of time required to request approval under Miscellaneous Resolution #01200 has the potential to result in the loss of a highly qualified candidate; and
WHEREAS authorizing the Human Resources and Management & Budget departments to collectively approve the optional supplementary incentive would allow for a faster acceptance.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Human Resources and Management & Budget departments to collectively approve and dispense, for
difficult to recruit positions, the optional supplementary incentive for new hires. BE IT FURTHER RESOLVED that the amount of the optional supplementary incentive will continue to be
based on a formula not to exceed five percent (5%) of the maximum step of the salary range, or $5,000 whichever is less.
BE IT FURTHER RESOLVED that funding for the optional supplementary incentive must be available within the salaries budget of the hiring department.
BE IT FURTHER RESOLVED that new hires, prior to acceptance of the optional supplementary incentive and per current guidelines, must sign a statement that he/she agrees to pay back the entire bonus to
Oakland County if the employee leaves employment with Oakland County within one (1) year of initial employment, to be paid in full within thirty (30) days of the termination of employment with Oakland
County. BE IT FURTHER RESOLVED that the Human Resources Department shall annually provide to the
Human Resources Committee a detailed report regarding the use of the optional supplementary incentive.
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution.
BOB HOFFMAN
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Commissioners Minutes Continued. September 28, 2017
624
REPORT (MISC. #17274) BY: Finance Committee, Tom Middleton, Chairperson IN RE: WATER RESOURCES COMMISSIONER – 2017 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE RESOLUTION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution, recommends the following amendment to the Detail Summary By Community and Detail Summary By project:
Amend Detail Summary by Community, Pages 5 and 6 (pdf pages 117 and 118):
56 CITY OF ORCHARD LAKE L0445 CASS LAKE LEVEL $0.00 $2,073.43 $2,073.43
L0478 ORCHARD LAKE LEVEL $0.00 $22,325.17 $22,328.95 $22,325.17 $22,328.95
L0462 UPPER STRAITS LAKE LEVEL $0.00 $9,120.91 $9,120.91
Total CITY OF ORCHARD LAKE: $0.00 $33,519.51 $33,523.29 $33,519.51 $33,523.29
DNR MICHIGAN DEPT. OF NATURAL RESOURCES L0464 BIG LAKE LEVEL $0.00 $31.21 $31.21
L0445 CASS LAKE LEVEL $0.00 $80.52 $80.52
L0453 CEDAR ISLAND LAKE LEVEL $0.00 $13.35 $13.35
L0431 LAKEVILLE LAKE LEVEL $0.00 $20.52 $20.52 L0429 LONG LAKE LEVEL $0.00 $92.71 $92.71 L0333 OAKLAND WOODHULL LK LEVEL $0.00 $17.71 $17.71
L0478 ORCHARD LAKE LEVEL $0.00 $140.63
$140.65 $140.63
$140.65 L0518 OXFORD MULTI-LAKE LEVEL $0.00 $116.95 $116.95
L0221 PONTIAC LAKE LEVEL $0.00 $3,628.68 $3,628.68 L0416 TIPSICO LAKE LEVEL $0.00 $36.13 $36.13
L0458 WATERFORD - MULTI LAKE LEVEL $0.00 $146.33 $146.33
L0470 WHITE LAKE LEVEL $0.00 $64.80 $64.80
Total MICHIGAN DEPT. OF NATURAL RESOURCES: $0.00 $4,389.54 $4,389.56 $4,389.54 $4,389.56 Amend assessments for L0478 Orchard Lake Level Drain, Page 9 (pdf page: 121):
L0478 ORCHARD LAKE LEVEL 56 CITY OF ORCHARD LAKE $0.00 $22,325.17
$22,328.95
$22,325.17
$22,328.95
X WEST BLOOMFIELD TOWNSHIP $0.00 $30.40 $30.40
OC OAKLAND COUNTY $0.00 $3.80 $3.80
DNR MICHIGAN DEPT. OF NATURAL RESOURCES $0.00 $140.63
$140.65
$140.63
$140.65
Total ORCHARD LAKE $0.00 $22,500.00 $22,500.00
Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report.
TOM MIDDLETON
MISCELLANEOUS RESOLUTION #17274 BY: Commissioner Philip J. Weipert, Chairperson, Planning and Building Committee,
IN RE: WATER RESOURCES COMMISSIONER – 2017 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE RESOLUTION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Commissioners Minutes Continued. September 28, 2017
625
WHEREAS in accordance with the provisions of Part 307 of Act 451 of 1994, as amended, Inland Lake Levels, the Oakland County Water Resources Commissioner operates and maintains 35 lake level control
devices/structures and 7 lake augmentation pumps that regulate the legally established water level of 53 lakes located within Oakland County; and
WHEREAS the Water Resources Commissioner incurs costs for such operation and maintenance that are recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Lake Level Districts; and WHEREAS Section 30722(4) of Act No. 59 requires that the Water Resources Commissioner obtain
approval from the Board of Commissioners prior to levying any lake level assessment in excess of $10,000 annually; and
WHEREAS for the Fiscal Year 2018, the Water Resources Commissioner proposes to assess 29 separate Lake Level Districts for the total aggregate amount of $403,300 for operation, maintenance and
repair purposes, as itemized on the listing attached hereto, of which 21 of the proposed assessments are in excess of the said $10,000 limit, thereby requiring the Board of Commissioners authorization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby authorizes the Water Resources Commissioner to assess, levy and collect for the Fiscal Year 2018, for
the purpose of operating and maintaining the level of various lakes located in Oakland County, the total aggregate amount of $403,300, being the sum total of assessments for the said year to be assessed
against the benefiting properties and government entities comprising the assessment rolls of 29 separate Lake Level Districts itemized on the listing hereto, including 21 assessments in excess of $10,000.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PHILIP WEIPERT
Copy of Oakland County Water Resources Commissioner 2017 Lake Level Drain Assessments for Maintenance and Operation, Oakland County Water Resources Commissioner 2017 Lake Levels Detail
Summary by Community and Oakland County Water Resources Commissioner 2017 Lake Levels Detail Summary by Project on file in County Clerk’s office
The Chairperson stated the resolution be laid over for 30 days until the October 26, 2017, Board meeting.
There were no objections.
MISCELLANEOUS RESOLUTION #17275 BY: Commissioner, Philip J. Weipert, Chairperson, Planning and Building Committee
IN RE: WATER RESOURCES COMMISSIONER – 2017 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 4 of Act No. 40 of the Public Acts of 1956, as amended, also known as the Michigan Drain Code, the Oakland County Water Resources Commissioner
operates and maintains a number of open ditch or enclosed drains at various locations throughout Oakland County; and
WHEREAS the Water Resources Commissioner incurs costs for such operation and maintenance that are recoverable via assessments against the various benefiting properties and government entities
comprising the assessment rolls of the respective Drainage Districts; and WHEREAS Chapter 8 of the said Drain Code permits the Water Resources Commissioner to levy
assessments against the Drainage District of drains established in accordance with said Chapter 4, for operation, maintenance, clean out and repair purposes; and
WHEREAS for the Fiscal Year 2018, the Water Resources Commissioner proposes to assess 79 Drainage Districts the total aggregate amount of $388,433.56 for the maintenance, operation, clean out
and repair of 79 drains. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Water Resources Commissioner to assess, levy and collect for the Fiscal Year 2018, for the purpose of operating, maintaining, cleaning out and repairing 79 drains located in Oakland County,
the total aggregate amount of $388,433.56, being the sum total of assessments for the said year to be
Commissioners Minutes Continued. September 28, 2017
626
assessed against all of the benefiting properties and government entities comprising the assessment rolls of 79 Drainage Districts itemized on the listing attached hereto.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PHILIP WEIPERT
Copy of Oakland County Water Resources Commissioner 2017 Chapter 4 Drain Assessments for Maintenance and Operation, 2017 Chapter 4 Drains Detail Summary By Community and 2017 Chapter 4
Drains Detail Summary By Project on file in County Clerk’s office.
FISCAL NOTE (MISC. #17275) BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: WATER RESOURCES COMMISSIONER – 2017 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect $388,433.56 for the year 2017 against all benefiting properties and government entities
comprising the assessment rolls, for the purpose of maintaining, cleaning, and repairing 79 Chapter 4 drains located within Oakland County.
2. Oakland County’s share of the assessments for maintenance of Chapter 4 drains is $21,553.75 for roads at large.
3. Funding is available in the General Fund Non-Departmental account - Drain Assessments. 4. No budget amendments are recommended.
TOM MIDDLETON
The Chairperson stated the resolution be laid over for 30 days until the October 26, 2017, Board meeting. There were no objections.
MISCELLANEOUS RESOLUTION #17276
BY: Commissioner Philip J. Weipert, Chairperson, Planning and Building Committee IN RE: WATER RESOURCES COMMISSIONER - 2017 CHAPTER 18 DRAIN MAINTENANCE
ASSESSMENT RESOLUTION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS in accordance with the provisions of Chapter 18 of Act No. 40 of the Public Acts of 1956, as
amended, also known as the Michigan Drain Code, the Oakland County Water Resources Commissioner operates and maintains a number of open ditch and/or enclosed drains at various locations in Oakland
and West Bloomfield Townships; and WHEREAS existing private drains established as County Drains in accordance with Chapter 18 of the
Michigan Drain Code shall be the same as if originally laid out and designated, located, established and constructed by procedures set forth in other sections of the Michigan Drain Code; and
WHEREAS the Water Resources Commissioner incurs costs for the operation and maintenance of these Drains that are recoverable via assessments against the various benefiting properties and government
entities comprising the assessment rolls of the respective Drainage Districts; and WHEREAS Chapter 18 of the said Drain Code permits the Water Resources Commissioner to levy
assessments against Drainage District of Drains established in accordance with said Chapter 18, for operation, maintenance, clean out and repair purposes; and
WHEREAS for the Fiscal Year 2018, the Water Resources Commissioner proposes to assess 74 Drainage Districts the total aggregate amount of $266,680.34 for the maintenance, operation, cleanout
and repair of 74 drains. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes the Water Resources Commissioner to assess, levy and collect for the Fiscal Year 2018, for the purpose of operating, maintaining, cleaning out and repairing 74 drains located in Oakland County,
Commissioners Minutes Continued. September 28, 2017
627
the total aggregate amount of $266,680.34, being the sum total of assessments for the said year to be assessed against all of the benefiting properties and government entities comprising the assessment rolls
of 74 Drainage Districts itemized on the listing attached hereto. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution. PHILIP WEIPERT
Copy of Oakland County Water Resources Commissioner 2017 Chapter 18 Drain Assessments for
Maintenance and Operation, 2017 Chapter 18 Drains Detail Summary By Community and 2017 Chapter 18 Drains Detail Summary By Project on file in County Clerk’s office.
FISCAL NOTE (MISC. #17276)
BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: WATER RESOURCES COMMISSIONER – 2017 CHAPTER 18 DRAIN MAINTENANCE
ASSESSMENT RESOLUTION To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds: 1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect
$266,680.34 for the year 2017 against all benefiting properties and government entities comprising the assessment rolls, for the purpose of operating, maintaining, cleaning, and
repairing 74 Chapter 18 drains located within Oakland County. 2. Oakland County’s share of the assessments for maintenance of Chapter 18 drains is $43,214.09
for roads at large. 3. Funding is available in the General Fund Non-Departmental account - Drain Assessments.
4. No budget amendments are recommended. TOM MIDDLETON
The Chairperson stated the resolution be laid over for 30 days until the October 26, 2017, Board meeting.
There were no objections.
There were no items to report on the Regular Agenda for the Public Services Committee. MISCELLANEOUS RESOLUTION #17277 BY: Commissioners Michael J. Gingell, District #1; Shelley Taub, District #12; Marcia
Gershenson, District #13; Michael Spisz, District #3; Wade Fleming, District #16; Hugh Crawford, District #9; Eileen Kowall, District #6; Nancy Quarles, District #17; and Philip Weipert,
District #8 IN RE: BOARD OF COMMISSIONERS - DESIGNATION OF NATIONAL ADULT EDUCATION AND FAMILY LITERACY WEEK SEPTEMBER 25 – 30, 2017 To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS National Adult Education and Family Literacy Week raises public awareness about the need
for and value of adult education and family literacy; and WHEREAS the goal is to leverage resources that support access to basic education programs for the 36
million U.S. adults with low literacy skills; and WHEREAS Adult Education serves adults, 16 years of age and older, who are no longer enrolled in
school and may be functioning below the 12th grade level; and WHEREAS many high school dropouts do not have the literacy skills to complete their education,
transition to postsecondary education or vocational training or become employed; and WHEREAS many individuals who are unemployed, underemployed or receive public assistance lack the
literacy skills to obtain and keep a job with a family-sustaining income, continue their education or participate in job training programs; and
Commissioners Minutes Continued. September 28, 2017
628
WHEREAS the National Center for Education Statistics reports that low levels of literacy are likely to limit life chances and may be related to social welfare issues including poverty, incarceration and preventive
healthcare; and WHEREAS a recent survey indicated that 92% of business leaders thought that U.S. workers were not
skilled as they are needed to be; and WHEREAS by 2018, 63% of all U.S. jobs will require education beyond high school and yet nearly half of
the U.S. workforce – about 88 million of 188 million adults aged 18 to 64 – only have a high school education or less and/or low English proficiency; and
WHEREAS the American Action Forum projects by 2020 that the U.S. will be short an estimated 7.5 million private sector workers across all skill levels; and
WHEREAS Adult Education and family literacy are the best available weapons against inter-generational low literacy; and
WHEREAS educating motivated students with the skills that companies need provides a qualified candidate for hard to fill positions and Adult Education builds the skills of workers; and
WHEREAS adults with a high school degree are more likely to work full time and average 20% higher earnings ($30,000) well above the poverty line for a family of four; and
WHEREAS parents in family literacy programs become more involved in their children’s education and gain the tools necessary to obtain a job or find better employment; and
WHEREAS parental involvement is a key predictor of a child’s success, the level of parental involvement increases as the education level of the parent increases; and
WHEREAS this results in children’s lives to become more stable, and success in the classroom, and in all future endeavors, becomes more likely; and
WHEREAS a better educated population strengthens our communities, makes them safer and contributes to a community’s economic growth; and
WHEREAS National Adult Education and Family Literacy week highlights the need to support efforts to ensure each and every citizen has the necessary literacy skills to succeed at home, at work and in
society; and WHEREAS the literacy of our citizens is essential for the economic well-being of Oakland County, our
society and the individuals who benefit from full participation. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners designates
September 25 – 30, 2017 as National Adult Education and Family Literacy Week in Oakland County and recognizes the importance to support programs that assist those in need of adult education and family
literacy programs. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners encourages all citizens,
government agencies, public and private institutions, schools, institutions of higher education, libraries and businesses to support increased access to adult education and family literacy programs to ensure a
literate society. BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds is requested to forward
a copy of this resolution to Michigan’s Department of Education and the Oakland Intermediate School District.
Chairperson, I move the adoption of the foregoing resolution. MICHAEL GINGELL, SHELLEY TAUB, MARCIA
GERSHENSON, WADE FLEMING, HUGH CRAWFORD, EILEEN KOWALL, NANCY
QUARLES, BOB HOFFMAN, BILL DWYER, DOUGLAS TIETZ, PHILIP WEIPERT, ADAM
KOCHENDERFER, TOM BERMAN, TOM MIDDLETON, HELAINE ZACK, GARY
MCGILLIVRAY, DAVE WOODWARD, DAVID BOWMAN
Moved by Taub supported by Zack to suspend the rules and vote on Miscellaneous Resolution #17277 –
Board of Commissioners – Designation of National Adult Education and Family Literacy Week September 25-30, 2017.
Commissioners Minutes Continued. September 28, 2017
629
Vote on motion to suspend the rules: AYES: Gershenson, Gingell, Hoffman, Kochenderfer, Kowall, Long, McGillivray, Middleton,
Quarles, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford, Dwyer, Fleming. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous Resolution #17277 – Board of Commissioners – Designation of National Adult Education and Family
Literacy Week September 25-30, 2017 carried.
Moved by Taub supported by Zack the resolution be adopted.
AYES: Gingell, Hoffman, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford, Dwyer, Fleming,
Gershenson. (19) NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #17278
BY: Commissioners David Woodward, District #19; Marcia Gershenson, District #13; Hugh Crawford, District #9; David Bowman, District #10; Bill Dwyer, District #14; Michael Spisz, District #3; Nancy
Quarles, District #17; Bob Hoffman, District #2; Gary McGillivray, District #20; Helaine Zack, District #18; Phil Weipert, District #8; Wade Fleming, District #16; Tom Berman, District #5; Adam Kochenderfer,
District #15; Tom Middleton, District #4; Doug Tietz, District #11 IN RE: BOARD OF COMMISSIONERS – OAKLAND COUNTY COOPERATIVE LAKES MONITORING
PROGRAM To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen: WHEREAS Michigan’s unique geographical location provides its citizens with a wealth of freshwater
resources including over 11,000 inland lakes; and WHEREAS Oakland County is home to more than 350 inland lakes; and
WHEREAS in addition to being valuable ecological resources, lakes provide aesthetic and recreational value for the people of Michigan and Oakland County; and
WHEREAS the quality and safety of our lakes is essential for a strong economy; and WHEREAS as more and more people use the lakes and surrounding watersheds, the potential for
environmental problems and use impairment increases dramatically; and WHEREAS the Michigan Department of Environmental Quality (MDEQ) implemented the Cooperative
Lakes Monitoring Program (CLMP) as an important component of Michigan’s inland lakes monitoring program over 35 years ago; and
WHEREAS the primary purpose of the CLMP is to help citizen volunteers monitor indicators of water quality in their lakes and document changes to lake quality over time; and
WHEREAS the CLMP program has been operating since 1974 and is the second oldest lake monitoring program in the United States; and
WHEREAS the goals of the program include: 1. Provide baseline information and document trends in water quality for individual lakes,
2. Educate Lake residents, users, and interested citizens in the collection of water quality data, lake ecology, and lake management practices,
3. Build a constituency of citizens to practice sound lake management at the local level and build public support for lake quality protection,
4. Provide a cost-effective process for the MDEQ to increase baseline data for lakes state-wide; and WHEREAS volunteers who monitor a lake through the CLMP are taught biology and ecology and the time
spent monitoring the lake brings about an extra level of concern for the water body; and WHEREAS Volunteers often become champions for clean water and go on to take leadership roles in
their communities; and
Commissioners Minutes Continued. September 28, 2017
630
WHEREAS the CLMP continues as a foundation program under the Michigan Clean Water Corp (MiCorps) with long standing partnerships in the program from the following groups: Michigan Lakes and
Streams Association (MLSA), the Great Lakes Commission, The Huron River Watershed Council, and Michigan State University; and
WHEREAS the mission of MiCorps is to network and expand volunteer water quality monitoring organizations statewide for the purpose of collecting, sharing, and using reliable data; educate and inform
the public about water quality issues; and foster water resources stewardship to facilitate the preservation and protection of Michigan's water resources; and
WHEREAS the purpose of the Oakland County CLMP monitoring project is to provide lake communities with a strategy for monitoring overall lake quality in addition to any impact from non-native invasive
species; and WHEREAS monitoring overall lake quality is extremely important because if undetected, invasive species
can spread rapidly across a lake, greatly damaging (often irreparably) a lake’s ecology, fish and populations, and property values; and
WHEREAS the Oakland County Board of Commissioners believes an investment in the health of our lakes and watersheds can have long-term positive implications for the county, region and state.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners calls for the development of a partnership with MiCorps to do the following:
• Support the recruitment and training of volunteers to do Oakland County lake testing and monitoring.
• Expand MiCorp activities in Oakland County.
• Cover costs for volunteer trainings and materials.
• Provide an annual report to the Board of Commissioners about the number of volunteers recruited and trained, and the results of annual testing. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby authorizes a
one-time appropriation of $50,000 for a partnership with MiCorps for the Cooperative Lakes Monitoring
Program within Oakland County to be administered by the Department of Health and Human Services. BE IT FURTHER RESOLVED that the Board of Commissioners shall work in partnership with the Health Department and MiCorps to coordinate public engagement activities related to the Cooperative Lakes
Monitoring Program.
BE IT FURTHER RESOLVED that the Board of Commissioners requests Corporation Counsel to negotiate an agreement with MiCorps for the Cooperative Lakes Monitoring Program and authorizes the
Board Chairperson to execute said agreement. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the one-time transfer of funding in the amount of $50,000 from the General Fund Assigned Fund Balance (G/L Account #383313)
for Board of Commissioners Projects to the General Fund Contracted Services line item within the Health
and Human Services department budget as detailed below: GENERAL FUND (#10100) (G/L Account #383313) FY 2018
Revenue 9010101-196030-665882 Planned Use of Balance $ 50,000
Total Revenue $ 50,000 Expenditures
1060101-134180-730373 Contracted Services $ 50,000 Total Expenditures $ 50,000
Chairperson, I move the adoption of the foregoing resolution. DAVE WOODWARD, MARCIA GERSHENSON,
HUGH CRAWFORD, DAVID BOWMAN, BILL DWYER, NANCY QUARLES, BOB HOFFMAN,
GARY MCGILLIVRAY, HELAINE ZACK, PHILIP WEIPERT, WADE FLEMING, TOM BERMAN,
ADAM KOCHENDERFER, TOM MIDDLETON, DOUGLAS TIETZ, MICHAEL GINGELL,
EILEEN KOWALL
Commissioners Minutes Continued. September 28, 2017
631
Moved by Gershenson supported by Hoffman to suspend the rules and vote on Miscellaneous Resolution #17278 – Board of Commissioners – Oakland County Cooperative Lakes Monitoring Program.
Vote on motion to suspend the rules:
AYES: Hoffman, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford, Dwyer, Fleming, Gershenson,
Gingell. (19) NAYS: None. (0)
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous
Resolution #17278 – Board of Commissioners – Oakland County Cooperative Lakes Monitoring Program.
Moved by Gershenson supported by Hoffman the resolution be adopted.
AYES: Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford, Dwyer, Fleming, Gershenson, Gingell,
Hoffman. (19) NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #17279
BY: Commissioners Michael J. Gingell, District #1; David Woodward, District #19; Hugh Crawford, District #9; David Bowman, District #10; Marcia Gershenson, District #13; Tom Berman, District #5; Bill
Dwyer, District #14; Michael Spisz, District #3; Nancy Quarles, District #17; Shelley Goodman Taub, District #12; Bob Hoffman, District #2; Gary McGillivray, District #20; Helaine Zack, District #18; Phil
Weipert, District #8; Wade Fleming, District #16; Adam Kochenderfer, District #15; Tom Middleton, District #4; Doug Tietz, District #11
IN RE: BOARD OF COMMISSIONERS – RENEWED PARTNERSHIP WITH OAKLAND SCHOOLS FOR THE SAFE AND HEALTHY KIDS PROGRAM TO PREVENT SCHOOL BULLYING
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS emotionally secure and safe learning environments for children and adults contribute to a healthy and vibrant future for Oakland County; and
WHEREAS bullying creates a climate of fear among students, inhibiting their ability to learn and contributing to other anti-social behaviors; and
WHEREAS the U.S. Department of Education estimates that 160,000 students stay home every day due to bullying; and
WHEREAS 1 in 4 children are bullied per month according to Department of Justice statistics; and WHEREAS as many as 1 in 10 children drop out of or change schools according to research conducted
by the University Council for Educational Administration; and WHEREAS the Yale School of Medicine reports that there is now a strong connection between bullying,
being bullied and suicide, with suicide continuing to be one of the leading causes of death for children under the age of 14; and
WHEREAS according to recent statistics, revenge for bullying is one of the strongest motivations for school violence; and
WHEREAS serious incidents in school districts throughout Oakland County and the United States have brought to light challenges facing local students; and
WHEREAS the Board of Commissioners recognizes the importance of tackling the issue of bullying and has partnered with Oakland Schools in the past to provide expert training for local school administrators
and teachers, this successful partnership has resulted in 1,030 educators and community stakeholders benefiting from anti-bullying training; and
WHEREAS schools that have implemented the Bully-Free Schools strategies report up to an 83% reduction in bullying, harassment and other peer-to-peer aggression; and
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WHEREAS an opportunity exists to build upon the success of anti-bullying programs, through a partnership with Oakland Schools, for an expanded program that will allow for greater participation and
extensive training; and WHEREAS continued investment in effective training to combat school bullying will assist in the transition
from reactive strategies to proactive prevention in schools; and WHEREAS early intervention and prevention is a wise investment that will reduce the overall cost to
taxpayers in the long term by avoiding future expenses triggered by bullying incidents that lead to extensive mental health care and social support needs; and
WHEREAS the Board of Commissioners partnership with the Oakland Schools would provide a meaningful investment in Oakland County’s future by fostering safe learning environments for children;
and WHEREAS the National Association of Counties recognized the unique value of this partnership by
awarding the Oakland County Board of Commissioners an Achievement Award in 2017; and WHEREAS the estimated cost for the renewal of the Safe and Healthy Kids program is $100,000 with
funding available in the General Fund Assigned Fund Balance (G/L Account #383313) for Board of Commissioners Projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the renewal of the partnership with Oakland Schools for an expanded Safe and Healthy Kids program in the
amount of $100,000 to provide anti-bullying training for educators/school administrators and engage students and the community directly to promote awareness and understanding of how to combat bullying
in schools. BE IT FURTHER RESOLVED the Board of Commissioners authorizes the Chairman of the Board to
execute a contract for this program, subject to review by the County Executive contract review process, and approve expenditures for this project.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes a one-time transfer of funding in the amount of $100,000 from the General Fund Assigned Fund Balance (G/L Account #383313) for
Board of Commissioners Projects to the General Fund Special Projects line item within the Board of Commissioners department budget as detailed below:
GENERAL FUND (#10100) (G/L Account #383313) FY 2018
Revenue 9010101-196030-665882 Planned Use of Balance $ 100,000
Total Revenue $ 100,000 Expenditures
5010101-180014-731822 Special Projects $ 100,000 Total Expenditures $ 100,000
Chairperson, I move the adoption of the foregoing resolution. MICHAEL GINGELL, DAVE WOODWARD,
HUGH CRAWFORD, DAVID BOWMAN, MARCIA GERSHENSON, TOM BERMAN, BILL
DWYER, NANCY QUARLES, SHELLEY TAUB, BOB HOFFMAN, GARY MCGILLIVRAY,
HELAINE ZACK, PHILIP WEIPERT, WADE FLEMING, ADAM KOCHENDERFER, TOM
MIDDLETON, DOUG TIETZ, EILEEN KOWALL
Moved by Woodward supported by Fleming to suspend the rules and vote on Miscellaneous Resolution #17279 – Board of Commissioners – Renewed Partnership with Oakland Schools for the Safe and
Healthy Kids Program to Prevent School Bullying.
Vote on motion to suspend the rules: AYES: Kowall, Long, McGillivray, Middleton, Quarles, Taub, Tietz, Weipert, Woodward, Zack,
Berman, Bowman, Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Kochenderfer. (19)
NAYS: None. (0)
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633
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous Resolution #17279 – Board of Commissioners – Renewed Partnership with Oakland Schools for the Safe
and Healthy Kids Program to Prevent School Bullying.
Moved by Woodward supported by Fleming the resolution be adopted.
AYES: Long, McGillivray, Middleton, Quarles, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Kochenderfer, Kowall. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #17280 BY: Commissioner Michael J. Gingell, District #1 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2017 APPROPRIATION – CHARTER TOWNSHIP OF ORION – RECONSTRUCTION OF
STADIUM DRIVE FROM M-24 TO STADIUM ELEMENTARY SCHOOL – PROJECT NO. 53772 To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party
Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund
Assigned Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and
WHEREAS the Charter Township of Orion, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Orion and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Orion has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2017 authorized amount of Tri-Party Road Improvement funding for Project No. 53772 in the Charter Township of Orion is $112,439.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Orion and authorizes the release of Tri-Party
Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Orion.
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Chairperson, I move the adoption of the foregoing Resolution. MICHAEL GINGELL
Copy of Correspondence from Thomas G. Noechel, Programming Supervisor, Copy of Correspondence
from Shannon Miller, Deputy Secretary – Clerk of the Board, Cost Participation Agreement, Exhibit A – Estimated Project Cost, Exhibit B – Provisions, Exhibit C – Liability and Insurance Requirements and
Charter Township of Orion Board of Trustees Minutes, Regular Meeting, Monday, May 1, 2017 Incorporated by Reference. Original on file in County Clerk’s office.
The Vice Chairperson referred the resolution to the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #17281
BY: Commissioners Michael J. Gingell, District #1; Hugh Crawford, District #9; David Bowman, District #10; Marcia Gershenson, District #13; Bill Dwyer, District #14; Michael Spisz, District #3; Nancy Quarles,
District #17; Shelley Goodman Taub, District #12; Bob Hoffman, District #2; Gary McGillivray, District #20; Helaine Zack, District #18; David Woodward, District #19; Phil Weipert, District #8; Tom Berman, District
#5; Wade Fleming, District #16; Adam Kochenderfer, District #15; Tom Middleton, District #4; Doug Tietz, District #11
IN RE: BOARD OF COMMISSIONERS – PARTNERSHIP WITH OAKLAND HOPE TO PROVIDE HUMAN SERVICES ASSISTANCE FOR LOW INCOME INDIVIDUALS
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Oakland Hope launched in 2016 as Oakland County’s only non-profit one-stop shop human service agency providing a wide-range of resources in a single location; and
WHEREAS Oakland Hope is a non-profit, volunteer-driven human service organization that has recently formed within our county following in the footsteps of Focus Hope and Macomb Hope; and
WHEREAS Oakland Hope provides a client choice food pantry for the working poor, fulfilling a critical nutritional need for low income individuals in the area; and
WHEREAS Oakland Hope aims to provide humanitarian services most requested by families in need, including assistance in obtaining benefits, job training, and counseling; and
WHEREAS Oakland Hope receives regular donations and operates a thrift store, with a supply of clothing, furniture and other household items; and
WHEREAS the 2016 report “Map the Meal Gap” from the organization Feeding America found that 164,400 individuals in Oakland County were “food insecure”, meaning they met the USDA’s definition of
limited or uncertain access to adequate food; and WHEREAS the Department of Health and Human Services is responsible for the administration of the
human services functions of county government, including programs that are targeted to ensure maximum availability of food and nutrition to low income residents of Oakland County; and
WHEREAS the Department of Health and Human Services has identified an opportunity to create a voucher system to allow low income individuals to receive necessary items such as food or resale items
that would provide an excellent opportunity to partner with Oakland Hope. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
authorizes a one-time appropriation of $50,000 for a partnership with Oakland Hope to provide human services assistance for low income individuals within a program to be administered by the Department of
Health and Human Services. BE IT FURTHER RESOLVED that the Board of Commissioners requests that Corporation Counsel
negotiate an agreement with Oakland Hope and authorizes the Board Chairperson to execute said agreement.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding in the amount of $50,000 from the General Fund Assigned Fund Balance (G/L Account #383313) for Board of
Commissioners Projects to the General Fund Contracted Services line item within the Health and Human Services department budget as detailed below:
GENERAL FUND #10100 (G/L Account #383313) FY 2018
Revenue 9010101-196030-665882 Planned Use of Balance $ 50,000
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Total Revenue $ 50,000 Expenditures
1060101-133430-730373 Contracted Services $ 50,000 Total Expenditures $ 50,000
Chairperson, I move the adoption of the foregoing resolution. MICHAEL GINGELL, HUGH CRAWFORD,
DAVID BOWMAN, MARCIA GERSHENSON, BILL DWYER, NANCY QUARLES, SHELLEY
TAUB, BOB HOFFMAN, GARY MCGILLIVRAY, HELAINE ZACK, DAVE WOODWARD, PHILIP
WEIPERT, TOM BERMAN, WADE FLEMING, ADAM KOCHENDERFER, TOM MIDDLETON,
DOUG TIETZ, EILEEN KOWALL
Moved by Gingell supported by Woodward to suspend the rules and vote on Miscellaneous Resolution #17281 – Board of Commissioners – Partnership with Oakland Hope to Provide Human Services
Assistance for Low Income Individuals.
Vote on motion to suspend the rules: AYES: McGillivray, Middleton, Quarles, Taub, Tietz, Weipert, Woodward, Zack, Berman,
Bowman, Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Kochenderfer, Kowall, Long. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the motion to suspend the rules and vote on Miscellaneous Resolution #17281 – Board of Commissioners – Partnership with Oakland Hope to Provide Human
Services Assistance for Low Income Individuals.
Moved by Gingell supported by McGillivray the resolution be adopted.
AYES: Middleton, Quarles, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Kochenderfer, Kowall, Long, McGillivray. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was adopted.
The Board adjourned at 10:28 a.m. to the call of the Chair or October 11, 2017, at 7:00 p.m.
LISA BROWN MICHAEL J. GINGELL Clerk Chairperson