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HomeMy WebLinkAboutMinutes - 2018.09.27 - 8087715 OAKLAND COUNTY BOARD OF COMMISSIONERS MINUTES September 27, 2018 Meeting called to order by Chairperson Michael Gingell at 9:41 a.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan. Roll called. PRESENT: Berman, Bowman, Crawford, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack. (20) EXCUSED ABSENCE WITH NOTICE: Dwyer. (1) Quorum present. Invocation given by Nancy Quarles. Pledge of Allegiance to the Flag. Moved by Weipert supported by Jackson the minutes of the September 27, 2018 Board Meeting be approved. A sufficient majority having voted in favor, the minutes were approved as printed. Moved by Taub supported by Woodward the agenda, be approved as presented. AYES: Bowman, Crawford, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman. (20) NAYS: None. (0) A sufficient majority having voted in favor, the agenda, as presented, was approved. Chairperson Michael Gingell addressed the Board to introduce Commissioners Taub, Zack, Woodward and Crawford. Chairperson Michael Gingell and Commissioners Taub, Zack, Woodward and Crawford addressed the Board to present a Proclamation honoring Irene Hirano Inouye, the founding president of the U.S. – Japan Council, a non-profit educational organization based in Washington D.C. Ms. Inouye has dedicated her life to strengthening relations between the United States and Japan, as well as advancing many philanthropic and social causes and was the keynote speaker at the 2018 U.S. - Japan Council Women’s Leadership Conference. Irene Hirano Inouye, President, U.S. – Japan Council addressed the Board to give a presentation entitled: “Japan/Michigan Relations”. Commissioners Minutes Continued. September 27, 2018 716 Chairperson Michael Gingell addressed the Board to introduce Salvador Salort-Pons, PhD., Director and CEO, Detroit Institute of Arts, David Flynn, Executive Director, Detroit Institute of Arts and Eugene Gargaro, Jr., Board Chairperson, Detroit Institute of Arts. David Flynn, Executive Director, Detroit Institute of Arts addressed the Board to give a presentation entitled: “DIA – Half Year Update”. Salvador Salort-Pons, PhD., Director and CEO, Detroit Institute of Arts addressed the Board to give a presentation entitled: “DIA – Programs and Schedule”. Discussion followed. Lisa Brown, Oakland County Clerk – Register of Deeds read a communication from L. Brooks Patterson, Oakland County Executive appointing Ann VanderLaan to take the place of Jennifer Fischer on the Board of Directors of the Oakland County Art Institute Authority. Without objection the appointment was confirmed. Lisa Brown, Oakland County Clerk – Register of Deeds addressed the Board to read a communication from Carole Winnard Brumm, Interim President and CEO, HAVEN, Inc., thanking the Board of Commissioners for their generous financial support of HAVEN’s two-day strangulation awareness conference. Lisa Brown, Oakland County Clerk – Register of Deeds addressed the Board to read a communication from Gerry McCallum, Director of City Services, City of Orchard Lake Village submitting the 2017 Local Road Improvement Program report. Without objection the report was received and filed. Lisa Brown, Oakland County Clerk – Register of Deeds addressed the Board to read a communication from Gerry McCallum, Director of City Services, City of Orchard Lake Village submitting the 2018 Local Road Improvement Program report. Without objection the report was received and filed. Lisa Brown, Oakland County Clerk – Register of Deeds addressed the Board to read a communication from the Ad-Hoc Committee on Election Infrastructure comprised of Oakland County Commissioners: Tom Berman, Nancy Quarles, Adam Kochenderfer and Marcia Gershenson submitting the “Report on Ballot Shortages and Problems Related to Primary Election 2018”. Without objection the report was received and filed. Lisa Brown, Oakland County Clerk – Register of Deeds addressed the Board to read a communication from Commissioner Michael Spisz, Chairperson, Oakland County Human Trafficking Task Force appointing Aleksandra Andjelkovic, Representative from the Michigan Department of Health and Human Services (MDHHS) and Fadowa Akram, Alternate Representative from Common Ground to the Oakland County Human Trafficking Task Force – Core Group. Without objection the appointments were confirmed. The following people addressed the Board during Public Comment: Jeffrey White, Victoria McCasey and Christine Aboud. Moved by Fleming supported by McGillivray the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted.) The vote for this motion appears on page 739. The resolutions on this Consent Agenda follow (annotated by an asterisk {*}): *MISCELLANEOUS RESOLUTION #18319 BY: Commissioner Thomas Middleton, District #4 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CHARTER TOWNSHIP OF INDEPENDENCE – RECONSTRUCTION AND WIDENING OF SASHABAW ROAD FROM FLEMINGS LAKE ROAD TO SOUTH OF CLARKSTON ROAD – PROJECT NO. 53321 To the Oakland County Board of Commissioners: Commissioners Minutes Continued. September 27, 2018 717 Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Assigned Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the Charter Township of Independence, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Independence and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Independence has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2018 authorized amount of Tri-Party Road Improvement funding for Project No. 53321 in the Charter Township of Independence is $326,807; and WHEREAS in the event the FY 2019, FY 2020, FY 2021 Tri-Party Program Funds are not available, the COMMUNITY shall be responsible for their one-third share as well as the COUNTY's one-third share. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Independence and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Independence. Chairperson, I move the adoption of the foregoing resolution. TOM MIDDLETON Copy of Correspondence from Thomas G. Noechel, Programming Supervisor, Copy of Correspondence from Shannon Miller, Deputy Secretary – Clerk of the Board, Cost Participation Agreement and Exhibit A – Estimated Project Cost Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #18319) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION – CHARTER TOWNSHIP OF INDEPENDENCE – RECONSTRUCTION AND WIDENING OF SASHABAW ROAD FROM FLEMINGS LAKE ROAD TO SOUTH OF CLARKSTON ROAD – PROJECT NO. 53321 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Commissioners Minutes Continued. September 27, 2018 718 Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. On December 7, 2017, the Board of Commissioners approved Miscellaneous Resolution #17325 which designated $4,470,159 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $326,807 is available in the General Fund Assigned Fund Balance for Tri-Party 2018 and prior funding (account #383510) for Project #53321. 3. This project is for the reconstruction and widening of Sashabaw Road from Flemings Lake Road to south of Clarkston Road. 4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment. 6. In the event the FY 2019 – FY 2021 Tri-Party Program funds are not available; the Charter Township of Independence will be responsible for their one-third share as well as the County’s one-third share. 7. The FY 2018 budget is amended as follows: GENERAL FUND (#10100) FY 2018 Revenue 9010101-196030-665882 Planned Use of Balance $326,807 Total Revenues $326,807 Expenditures 9010101-153010-740135 Road Commission Tri-Party $326,807 Total Expenditures $326,807 TOM MIDDLETON (The vote for this motion appears on page 739.) *MISCELLANEOUS RESOLUTION #18320 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS TRI-PARTY PROGRAM – ADDITIONAL APPROPRIATION FOR THE CHARTER TOWNSHIP OF BLOOMFIELD - PROJECT NO. 54122 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Charter Township of Bloomfield Project #54122 was originally approved per MR #18136; and WHEREAS the project was established for the resurfacing of Hickory Grove Road from Franklin Road to Lasher Road; and WHEREAS the total Tri-Party project cost participation was established at $250,000 of which the County agreed to fund $83,334; and WHEREAS the Township of Bloomfield and the Road Commission for Oakland County (RCOC) approved additional funding from existing allocated Tri-Party monies since the time Project #54122 was initiated; and WHEREAS the Oakland County share for the additional project cost is $16,256 to bring the total County share to $99,590; and WHEREAS funding in the amount of $16,256 is available in the General Fund Assigned Fund Balance for Tri-Party funding (GL acct #383510). NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners approves the additional Oakland County cost of $16,256, for Tri-Party Project #54122. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the following FY 2018 budget amendment: Commissioners Minutes Continued. September 27, 2018 719 GENERAL FUND (#10100) FY 2018 Revenue 9010101-196030-665882 Planned Use of Balance $ 16,256 Total Revenue $ 16,256 Expenditures 9010101-153010-740135 Road Commission Tri-Party $ 16,256 Total Expenditures $ 16,256 Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. TOM MIDDLETON Copy of Correspondence from Lynn C. Sonkiss, Fiscal Services Officer, Department of Management and Budget and Pay Estimate No. 1 – HRC Job No. 20180086 - Bloomfield Township 2018 Tri-Party Program – Hickory Grove Curb – Charter Township of Bloomfield Incorporated by Reference. Original on file in County Clerk’s office. (The vote for this motion appears on page 739.) *MISCELLANEOUS RESOLUTION #18321 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: CIRCUIT COURT/FACILITIES PLANNING AND ENGINEERING - JUVENILE INTAKE REMODELING PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Juvenile Court’s Juvenile Intake Office in the East Wing of the courthouse is a function of the Family Division which handles matters involving adoption, child protective proceedings, juvenile delinquency, juvenile traffic, and Personal Protection Orders (PPO); and WHEREAS this project would expand the waiting room for Juvenile Intake and PPOs; and WHEREAS this project would relocate several staff offices and remodel four hearing rooms, increasing their size and relocating them away from the lobby to the south end of the wing where the old word processing office used to be and where several offices will be vacated (see attached drawings); and WHEREAS juveniles being escorted by Sheriff’s Deputies will be brought in and out through the south employee entrance and directly into and out of the hearing rooms, thus avoiding the public and staff hallways; and WHEREAS the waiting room and hearing rooms are subject to dangerous and volatile situations due to the types of clients that visit or attend juvenile hearings, which often involve removing children from their homes, petitioners filing PPOs, and juvenile probationers; and WHEREAS the expansion of the waiting room and the relocation of the hearing rooms will minimize traffic in the main corridor and provide greater security for employees and clients; and WHEREAS the project cost estimate is $325,316 and includes annual (competitively bid) contractor costs of $259,553, FM&O costs of $23,330, and a contingency of $42,433 (see attached project estimate); and WHEREAS funding in the amount of $325,316 for the project is available for transfer from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) for the Juvenile Intake Remodeling Project. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the Juvenile Intake Remodeling Project for an estimated project cost of $325,316. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding in the amount of $325,316 from the Capital Improvement Program/Building Improvement Fund (#40100) to the Project Work Fund (#40400) to establish the Juvenile Intake Remodeling Project (#100000002848) as detailed below: BUILDING IMPROVEMENT FUND (#40100) 1040801-148020-788001-40400 Transfer Out ($325,316) Commissioners Minutes Continued. September 27, 2018 720 PROJECT WORK ORDER FUND (#40400) Project: 100000002848, Activity; PROJ 1040801-148020-695500-40100 Transfer In $325,316 $ -0- Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. TOM MIDDLETON Copy of Facilities Management Project Estimate – Juvenile Intake Remodel Office Area and Current/Proposed Floor Plans Incorporated by Reference. Original on file in County Clerk’s office. (The vote for this motion appears on page 739.) *MISCELLANEOUS RESOLUTION #18322 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2018 THIRD QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of Government, provides for adjustments to the adopted budget; and WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes budget amendments for variances between the budgeted revenue and actual revenue, and Section 23, which authorizes budget amendments for variance between estimated revenue and projected expenditures, amendments are required; and WHEREAS the Fiscal Year (FY) 2018 Third Quarter Financial Forecast Report has identified several variances and budget amendments are recommended; and WHEREAS a budget amendment is recommended to return $1,745 from the Sheriff's Office General Fund to the Sheriff's Law Enforcement Restricted Fund (#21341) due to unspent funds in equipment from FY 2017 carry-forward funds; and WHEREAS the Sheriff's Office receipt of forfeiture/enhancement funds are recorded in separate restricted funds that require a transfer to the General Fund for use of the monies. Transfers-In from the various restricted funds in the amount of $93,252 is being recognized for eligible personnel, forensic lab and training costs for corrections officers and dispatchers; and WHEREAS a budget amendment of $11,560 is recommended for the Human Resources Department to reallocate funds from the Recruitment Expense line item to the Information Technology Operations line item for the upgrade of electronics in the Beverly Hills Conference Room; and WHEREAS a budget amendment of $7,300 is recommended for Homeland Security to accept grant funding from the Michigan State Police, Emergency Management and Homeland Security Division (MSP/EMHSD) Hazardous Materials Emergency Preparedness (HEMP) Planning Program Grant in the amount of $3,500. Miscellaneous Resolution (MR) #17194 authorizes Management and Budget to administratively process grant agreements and grant amendments of $10,000 or less, after review and approval by Management and Budget, Human Resources, Risk Management and Corporation Counsel when the grant does not require an associated Interlocal agreement, there are no position changes and the grantor does not require a separate resolution; and WHEREAS a budget amendment of $3,315 is recommended for Animal Control to correct the Department ID and program number for the Planned Use of Balance that was referenced in MR #18236 Fiscal Year 2018 Second Quarter Financial Forecast and Budget Amendments; and WHEREAS a budget amendment is recommended for the Animal Control Division to accept additional reimbursement funding of $583 from the Bissell Pet Foundation's Empty the Shelter event. The division recognized $3,315 in MR #18236 Fiscal Year 2018 Second Quarter Financial Forecast and Budget Amendments. Total reimbursement funding of $3,898 was received from the Bissell Pet Foundation's Empty the Shelter program; and WHEREAS a budget amendment in the amount of $20,000 is recommended for Economic Development and Community Affairs to reflect operating revenues and expenditures related to Partner Convening Activities and Site Selector Engagement; and Commissioners Minutes Continued. September 27, 2018 721 WHEREAS a budget amendment in the amount of $50,000 is recommended for Economic Development and Community Affairs to reflect operating revenues and expenditures related to MiCareerQuest Southeast; and WHEREAS a budget amendment totaling $20,240 is recommended for Economic Development and Community Affairs to more accurately account for actual activity for the various revenue line items; and WHEREAS a budget amendment of $256 is recommended within the Children's Village Division to transfer funding from the Children's Village Donations Fund (#21330) to the Child Care Fund (#20293) which properly accounts for expenditures eligible for Children's Village Donation funding; and WHEREAS a budget amendment is recommended to transfer $11,676 from Non-Department General Fund/General Purpose (#10100) to the Fire Records Management Fund (#53100) to include the addition of Madison Heights and Southfield Fire Departments that wasn’t anticipated with the FY 2018 – FY 2020 adopted budget; and WHEREAS a budget amendment is recommended for the Circuit Court’s Michigan Mental Health Drug Court Grant (#27175) to reallocate $2,000 from the Transportation Service line item to the Private Institutions Residential line item to reflect Amendment #3 which is within fifteen percent of the FY 2018 Michigan Mental Health Court Grant Program agreement (MR #17304); and WHEREAS a budget amendment is recommended to reallocate funding in the amount of $1,759 from Indirect Costs to Salaries under the Cooperative Reimbursement Program (CRP) Grant (#27100) which more accurately reflects actual activity; and WHEREAS a budget amendment is recommended for the Friend of the Court Fund (#27100) reallocating $10,300 from the Office Supplies line item to the Smile Program line item to cover the remaining cost of the new Friend of the Court (FOC) Smile Video; and WHEREAS a grant acceptance increase in the amount of $5,000 is recommended for the Sheriff’s Office 2018 Violent Offender Task Force (VOTF) Grant to reflect Amendment #1 which is less than fifteen percent of the original agreement (MR #18219); no budget amendment is required as the funding will be used for reimbursement of overtime hours; and WHEREAS a budget amendment is recommended for the Sheriff’s Office FY 2018 Automobile Theft Prevention Authority (ATPA) Grant (#27310) to reflect Amendment #3 accepting additional funding in the amount of $5,744 for the purchase of video cameras and document scanners. The amendment is within fifteen percent of the original agreement (MR #17316); and WHEREAS a budget amendment of $220 is recommended for the Sheriff’s Office FY 2018 Automobile Theft Prevention Authority (ATPA) Grant (#27310) to reflect Amendment #4 in additional funding which is within fifteen percent of the original agreement (MR #17316); and WHEREAS a budget amendment is recommended for the Sheriff’s Office 2018 Michigan Medical Marihuana Operation and Oversight Grant (#27323) to reallocate $84,000 from the Overtime line item to the Program line item to reflect Amendment #1 which is within fifteen percent of the original agreement (MR #18098); and WHEREAS a budget amendment totaling $21,191 is recommended for the Health Division’s Suicide Prevention Grant (#28615) to reallocate funds between expenditure line items to reflect Amendment #5 which is within fifteen percent of the original agreement (MR #17330); and WHEREAS a budget amendment of $125,668 is recommended for the Health Division to recognize adjustments to the FY 2018 Comprehensive Planning, Budgeting, and Contracting (CPBC) Agreement to reflect Amendment #4 which is less than fifteen percent of the original agreement (MR #17237) and; WHEREAS a budget amendment is recommended for Economic Development and Community Affairs/Community Home Improvement division’s PY 2017/2018 Michigan State Housing Development Authority (MSHDA) Housing Education Grant (#29722) to reflect Amendment #2 accepting additional funding in the amount of $3,859; bringing the total grant award to $33,359. The amendment is within fifteen percent of the original agreement (MR #17200); and WHEREAS a budget amendment of $1,733 for FY 2018, $15,317 for FY 2019 and $16,851 for FY 2020 is recommended for Economic and Community Affairs/Workforce Development to account for the additional funding needed to offset the upward reclassification of the Workforce Development Technician II Position (#1090701-07813) to Workforce Development Technician III Position; and WHEREAS grant acceptance is recommended for Parks and Recreation Commission to accept a scholar ship valued at $750 from the Spirit of Alexandria Foundation for Birds of Prey program at Groveland Oaks Air Fair Event. A budget amendment is not required as the scholarship will cover the Commissioners Minutes Continued. September 27, 2018 722 estimated costs of the program. MR #17194 authorizes Management and Budget to administratively process grant agreements and grant amendments of $10,000 or less, after review and approval by Management and Budget, Human Resources, Risk Management and Corporation Counsel when the grant does not require an associated Interlocal agreement, there are no position changes and the grantor does not require a separate resolution; and WHEREAS a Parks and Recreation Commission budget amendment in the amount of $292,984 to transfer General Program Administration funds from the Facilities Maintenance cost center to various cost centers incurring expenses during the third quarter of FY 2018, to amend General Program Administration operating budget $48,000 to fund approved capital improvement projects at Addison Oaks Conference Center for a garden trellis, entry doors at Glen Oaks Conference Center, Adjust Prior Years Expense in the amount of $24,170 for FY 2017 projects that were expensed in prior year that should have been capitalized, Adjust Prior Years Revenue in the amount of $4,050 for an overpayment by Oak Management and adjust Prior Years Adjustments $29,834 for CIP#1971 GLG Parking Lot Imp $14,917 and CIP#1962 GLC Parking Lot Imp $14,917 due to project closures and expensing of costs; and WHEREAS a budget amendment is recommended to transfer funds totaling $12,574 from the various benefiting water systems to the Water Resources Commissioner Evergreen Farmington Fund (#58410) for the purchase of a security gate at the Eight Mile Road facility; and WHEREAS a budget amendment totaling $125,000 is recommended for the Motor Pool Fund (#66100) to reallocate funds to more accurately account for actual activity for the various expense line items; and WHEREAS a budget amendment of $1,000,000 is recommended for the Information Technology Fund (#63600) to reallocate funds for various IT Masterplan projects such as Medical Examiner’s, E-health, IT Print Management Services, Cyber Security and Collaborative Asset Management System (CAMS), funding is available in the IT Fund Net Position Designated for Projects; and WHEREAS the Oakland County Department of Economic Development and Community Affairs has attempted to collect funds from loan recipients for the Community Development Block Grant totaling $46,720.60 and the Home Investment Partnership Act Accounts totaling $73,198.00 and recommends $119,918.60 be written off in uncollectible loans; and WHEREAS the Human Resources Department has requested a write-off in the amount of $343.65 for uncollectible healthcare contributions due to benefit contribution arrearages-post separation; and WHEREAS the Department of Information Technology has requested write-offs totaling $254 for uncollectible credit card transactions; and WHEREAS Department of Health and Human Services, Children’s Village division received donations for the period of April 2018 through June 2018 totaling $11,220.69 of which $750 were cash donations; and WHEREAS Department of Public Services, Animal Shelter and Pet Adoption Center received donations for the period of April 2018 through June 2018 totaling $6,648.44 and WHEREAS Oakland County International Airport (OCIA) received a donation in the amount of $400 for air show at OCIA; and WHEREAS Parks and Recreation Commission received donations for the period of April 2018 through June 2018 totaling $120. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2018 Third Quarter Financial Report. BE IT FURTHER RESOLVED that the uncollectible debts, as recommended by the Department of Management and Budget and detailed in the attached schedules are authorized to be written off. BE IT FURTHER RESOLVED that the donations be recognized in the Children’s Village division, Animal Control and Pet Adoption Center, Airport and Parks and Recreation Commission. BE IT FURTHER RESOLVED that the FY 2018 – FY 2020 Budgets are amended pursuant to Schedules A and B. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. TOM MIDDLETON Copy of Correspondence form Laurie Van Pelt, Oakland County, Michigan – Fiscal Year 2018 Third Quarter Budget Amendments – General Fund/General Purpose (GF/GP), Budget Amendments – Proprietary/Special Revenue Funds, General Fund/General Purpose Revenues, Departmental Expenditures, Non-Departmental Expenditures, FY 2018 Budget Amendments, Grants Accepted $10,000 and Under, Departmental Funds, Departmental Uncollectible Debt Write-Offs and Departmental Donation Commissioners Minutes Continued. September 27, 2018 723 Tracking Incorporated by Reference. Original on file in County Clerk’s office. (The vote for this motion appears on page 739.) *REPORT (MISC. #18308) BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: BOARD OF COMMISSIONERS – RECOGNIZING SEPTEMBER 2018 AS NATIONAL HISPANIC HERITAGE MONTH To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed the above referenced resolution on September 17, 2018, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing report. CHRISTINE LONG MISCELLANEOUS RESOLUTION #18308 BY: Commissioners Hugh Crawford, District #9; Philip Weipert, District #8; Eileen Kowall, District #6; Tom Berman, District #5; David E.S. Bowman, District #10; Marcia Gershenson, District #13; Nancy Quarles, District #17; Michael Spisz, District #3; Gary McGillivray, District #20; Wade Fleming, District #16; Bill Dwyer, District #14; and Dave Woodward, District #19; Bob Hoffman, District #2; Doug Tietz, District #11; Helaine Zack, District #18; Shelley Taub, District #12 IN RE: BOARD OF COMMISSIONERS – RECOGNIZING SEPTEMBER 2018 AS NATIONAL HISPANIC HERITAGE MONTH To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS from September 15, 2018, through October 15, 2018, National Hispanic Heritage Month is observed by celebrating the ancestry, cultures and contributions of American citizens who came from — or whose ancestors came from — Spain, Mexico, the Caribbean and Central and South America; and WHEREAS the Bureau of the Census estimates the Hispanic population living in the continental United States at over 57,000,000, plus an additional 3,500,000 living in the Commonwealth of Puerto Rico, making Hispanic Americans almost 18 percent of the total population of the U.S. and the largest racial or ethnic minority group in the U.S.; and WHEREAS Hispanic Americans harbor a deep commitment to family and community, an enduring work ethic, and a perseverance to succeed and contribute to society; and WHEREAS more than 1 in 4 public school students in America are Latino, and the ratio of Latino students is expected to rise to nearly 30 percent by 2027; and WHEREAS 19 percent of all college students between the ages of 18 and 24 are Latino, making Latinos the largest racial or ethnic minority group on college campuses, including 2-year community colleges and 4-year colleges and universities; and WHEREAS in 2015, 1.5 million Hispanics 25 years of age and older hold advanced degrees; and WHEREAS with 65.8 percent labor force participation, Latinos have the highest labor force participation rate of any racial or ethnic group, as compared to 62.9 percent labor force participation overall; and WHEREAS as of August 2017, more than 27,000,000 Latino workers represented 17 percent of the total civilian labor force of the U.S., and the rate of Latino labor force participation is expected to grow to 28 percent by 2024, accounting for approximately 48 percent of the total labor force increase in the United States by that year; and WHEREAS Hispanic Americans are dedicated public servants, holding posts at the highest levels of the U.S. Government, including one seat on the Supreme Court of the United States, four seats in the Senate, 34 seats in the House of Representatives, and one seat in the Cabinet; and WHEREAS as of 2016, there were 312,228 Latino elementary and middle school teachers; 92,344 Latino chief executives of businesses; 63,448 Latino lawyers; 62,599 Latino physicians and surgeons; and 11,109 Latino psychologists, who contribute to the U.S. through their professions; and WHEREAS the annual purchasing power of Hispanic Americans, in 2016, was an estimated $1.4 trillion, an amount greater than the economy of all except 17 countries in the world; and Commissioners Minutes Continued. September 27, 2018 724 WHEREAS there are more than 4,700,000 Hispanic-owned firms supporting millions of employees nationwide and contributing more than $600 billion in revenue to the U.S. economy; and WHEREAS Hispanic-owned businesses represent the fastest-growing segment of small businesses in the U.S., with Latino-owned businesses growing at more than 15 times the national rate; and WHEREAS countless Hispanic Americans have answered the call to protect the cause of freedom by serving in our Armed Forces and have fought bravely in every war in the history of the United States; and WHEREAS as of August 31, 2016, more than 284,000 Latinos have served in post-September 11, 2001, overseas contingency operations, including more than 8,500 Latinos serving as of September 2017 in operations in Iraq and Afghanistan; and WHEREAS as of 2015, there were more than 1,200,200 living Hispanic veterans of the Armed Forces, including 136,000 Latinas; and WHEREAS 61 Hispanic Americans have received the Congressional Medal of Honor, the highest award for valor in action against an enemy force bestowed on an individual serving in the Armed Forces; and WHEREAS a record 12,700,000 Latinos voted in the 2016 Presidential election, representing a record 9.2 percent of the electorate in the U.S.; and WHEREAS the number of eligible Latino voters is expected to rise to 40,000,000 by 2030, accounting for 40 percent of the growth in the eligible electorate in the U.S. by 2032; and WHEREAS each year approximately 800,000 Latino citizens turn 18 years old and become eligible to vote, a number that could grow to 1,000,000 by 2030, adding a potential 18 million new Latino voters by 2032; and WHEREAS we celebrate the ancestry and culture of Hispanic Americans and continue to recognize the valuable impact and immense contributions of Hispanic Americans to the economic, social, cultural and civic life of America and Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby recognizes September 2018 as National Hispanic Heritage Month and encourages our citizens, governmental agencies, businesses and schools to celebrate and recognize the contributions of Hispanic Americans. Chairperson, I move the adoption of the foregoing resolution. HUGH CRAWFORD, PHILIP WEIPERT, EILEEN KOWALL, TOM BERMAN, DAVID BOWMAN, MARCIA GERSHENSON, NANCY QUARLES, MICHAEL SPISZ, GARY MCGILLIVRAY, WADE FLEMING, BILL DWYER, DAVE WOODWARD, TOM MIDDLETON, ADAM KOCHENDERFER, CHRISTINE LONG, BOB HOFFMAN, HELAINE ZACK, DOUG TIETZ, SHELLEY TAUB (The vote for this motion appears on page 739.) *MISCELLANEOUS RESOLUTION #18323 BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: HEALTH AND HUMAN SERVICES - HOMELAND SECURITY DIVISION – EMERGENCY MANAGEMENT PERFORMANCE GRANT AGREEMENT FOR FISCAL YEAR 2018 ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the State of Michigan Department of State Police, Emergency Management and Homeland Security Division has awarded Oakland County the FY 2018 Emergency Management Performance Grant (EMPG) funding in the amount of $61,221 for the period of October 1, 2017 through September 30, 2018; and WHEREAS the Homeland Security Division was notified of available grant funding via a letter dated August 20, 2018; and WHEREAS this is the 46th year of grant acceptance for this program; and WHEREAS the purpose of the program is to encourage the development and comprehensive disaster preparedness and assistance plans, programs, capabilities, and organizations by the states and local governments; and Commissioners Minutes Continued. September 27, 2018 725 WHEREAS this grant is pass-through of Federal funds and represents a reimbursement for a portion of salaries with a required 50% match in the amount of $61,221; and WHEREAS the FY 2018 award is an increase of $7,717 from the FY 2017 award; and WHEREAS the grant agreement has completed the Grant Review Process according to the Board of Commissioners Grant Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant funding from the State of Michigan Department of State Police, Emergency Management and Homeland Security Division for the FY 2018 Emergency Management Performance Grant (EMPG) in the amount of $61,221 with a 50% match from the County in the amount of $61,221 for total funding of $122,442 for the period of October 1, 2017 through September 30, 2018. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment including continuation of any special revenue positions if/when the grant expires. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. CHRISTINE LONG Copy of Grant Review Sign Off – Homeland Security Division – 2018 Emergency Management Performance Grant (EMPG) and Correspondence from Captain Emmit McGowan, Commander, Deputy State Director of Emergency Management and Homeland Security, Michigan State Police – Emergency Management and Homeland Security Division – Federal Award Identification, State of Michigan – FY 2018 Emergency Management Performance Grant – Grant Agreement and Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #18323) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: HEALTH AND HUMAN SERVICES - HOMELAND SECURITY DIVISION – EMERGENCY MANAGEMENT PERFORMANCE GRANT AGREEMENT FOR FISCAL YEAR 2018 ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes the acceptance of a grant award from the State of Michigan in the amount of $61,221 with a 50% grant match of $61,221 for a total of $122,442. 2. The FY 2018 Emergency Management Performance Grant (EMPG) will be used for the continuing development and maintenance of a countywide emergency management program capable of protecting life, property, and vital infrastructure in times of disaster or emergency. 3. This is the 46th year of grant acceptance for this program. 4. The funding period is October 1, 2017 through September 30, 2018. 5. The FY 2018 EMPG award funds a portion of the salary and fringe benefits for the Homeland Security Manager position (#1060601-09864). 6. The required grant match of $61,221 is comprised of the Manager of Homeland Security salary and available in the FY 2018 Homeland Security budget. 7. The FY 2018 Budget is amended to reflect the grant award as follows: GENERAL FUND (#10100) FY 2018 Bud Ref: 2018 Analysis: GLB Activity GLB Revenues 1060601-115120-610210-100000001994 Disaster Control Fed Subsidy $11,221 9010101-196030-665882 Planned Use of Balance ($11,221) Total Revenues $ 0 TOM MIDDLETON Commissioners Minutes Continued. September 27, 2018 726 (The vote for this motion appears on page 739.) *MISCELLANEOUS RESOLUTION #18324 BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION –INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND THE MICHIGAN DEPARTMENT OF HEALTH AND HUMAN SERVICES FOR THE PROVISION OF SHELTER RESIDENTIAL FOSTER CARE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Children’s Village continues to provide shelter care services for neglected and abused youth; and WHEREAS the Michigan Department of Health and Human Services requires a contract in order for Oakland County Children’s Village to continue to receive reimbursement for shelter care services to abused and neglected youth placed in shelter care; and WHEREAS the Michigan Department of Health and Human Services has established $359.13 as the per diem rate; and WHEREAS services made available under this contract are effective October 1, 2018 through September 30, 2021 with the provision of a two-year contract extension. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and authorizes the Chairperson to sign the attached Interlocal Agreement between Oakland County and The Michigan Department of Health and Human Services for shelter care services at Oakland County Children’s Village. BE IT FURTHER RESOLVED that this agreement will take effect upon Board of Commissioner approval and authorization. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. CHRISTINE LONG Copy of ADR Review Sign Off – Department of Health and Human Services/Children’s Village and Contract Number: MA-180000000832 between Michigan Department of Health and Human Services and County of Oakland, A Michigan Constitutional Corporation Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #18324) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION – INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND THE MICHIGAN DEPARTMENT OF HEALTH AND HUMAN SERVICES FOR THE PROVISION OF SHELTER RESIDENTIAL FOSTER CARE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. Resolution approves the Interlocal Agreement between Oakland County and the Michigan Department of Health and Human Services for shelter care services for neglected and abused youth. 2. Oakland County Children’s Village will be reimbursed in accordance with the established Michigan Department of Health and Human Services per diem rate of $359.13. 3. The agreement period is from October 1, 2018 through September 30, 2021 with the provision of a two-year contract extension. 4. No budget amendment is required. TOM MIDDLETON (The vote for this motion appears on page 739.) Commissioners Minutes Continued. September 27, 2018 727 *MISCELLANEOUS RESOLUTION #18325 BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – RYAN WHITE HIV/AIDS TREATMENT EXTENSION ACT OF 2009 INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE CITY OF DETROIT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Ryan White HIV/AIDS Treatment Extension Act of 2009 requires that intergovernmental agreements (IGA) be established between political subdivisions which have not less than 10% of the areas reported AIDS cases and provide HIV/AIDS related services; and WHEREAS the Detroit Health Department, as the lead agency for administering Ryan White Part A, HIV Emergency Relief Grant funds, and the Southeastern Michigan HIV/AIDS Council (SEMHAC) facilitate an ongoing needs assessment process; and WHEREAS this needs assessment shows that Oakland County possesses 19% of HIV/AIDS cases in the Eligible Metropolitan Area (EMA) Counties; and WHEREAS the Detroit Health Department and SEMHAC directly allocated $2.1 million of Ryan White Part A funding to community agencies within Oakland County in FY 2017/18 for the provision of services to persons living with HIV/AIDS; and WHEREAS the purpose of the IGA is to ensure eligible local governments provide maintenance of effort expenditure information related to the Ryan White Extension Act; and WHEREAS none of the provisions of the Agreement are intended to create any other relationship between the County and the City of Detroit; and WHEREAS this agreement has been reviewed in accordance with the Board of Commissioners Automatic Direct Referral Procedures and is recommended for approval; and WHEREAS acceptance of this intergovernmental agreement does not obligate the County to any future commitment. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the Intergovernmental Agreement between the County of Oakland and the City of Detroit. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the agreement. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. CHRISTINE LONG Copy of ADR Review Sign Off – Health and Human Services/Health Division – Ryan White HIV/AIDS Treatment Extension Act of 2009 Intergovernmental Agreement between the County of Oakland, City of Detroit and Correspondence from Joneigh S. Khaldun, MD, MPH, FACEP, Director and Health Officer, City of Detroit Health Department and Maintenance of Effort Expenditure Summary Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #18325) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – RYAN WHITE HIV/AIDS TREATMENT EXTENSION ACT OF 2009 INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE CITY OF DETROIT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The resolution authorizes an intergovernmental agreement between Oakland County and the City of Detroit which will establish the framework to ensure that eligible local governments provide maintenance of effort expenditure information related to the Ryan White Extension Act. 2. The City of Detroit Health Department and Southeastern Michigan HIV/AIDS Council (SEMHAC) directly allocated $2,100,000 of Ryan White Part A funding to community agencies within Oakland County in FY 2017/2018 for the provision of services to persons with HIV/AIDS. 3. The Oakland County Health Division does not receive any funding from the Ryan White HIV/AIDS Treatment Extension Act of 2009. Commissioners Minutes Continued. September 27, 2018 728 4. Article III of the agreement allows the SEMHAC to review all findings and supplemental information from the ongoing needs assessment to establish funding priorities. 5. There is no fiscal impact on the County with this Agreement, and no budget amendment is required. TOM MIDDLETON (The vote for this motion appears on page 739.) *MISCELLANEOUS RESOLUTION #18326 BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION – 2018/2019 NATIONAL SCHOOL LUNCH PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Oakland County Children’s Village has applied for and been awarded the National School Lunch Program Grant from the Office of School Support Services, Michigan Department of Education for reimbursement of meals and snacks provided to the residents at Children’s Village for the period July 1, 2018 through June 30, 2019; and WHEREAS the Office of School Support Services, Michigan Department of Education administers the United States Department of Agriculture National School Lunch/Commodity Distribution, Afterschool Snack and Breakfast Programs; and WHEREAS the purpose of the program is to make nutritionally balanced, low cost meals, snacks, and/or milk available statewide to children through the completion of high school; and WHEREAS the Oakland County Children’s Village is licensed as a residential child care institution; and WHEREAS the campus residents except Mandy’s Place residents qualify for free severe need breakfasts, free lunches, and free afterschool snacks seven days a week and are reimbursed based on rates provided in Administrative Memo No.4 dated August 23, 2018; and WHEREAS in addition, Children’s Village qualifies for a performance-based extra 6 cents per breakfast and lunch as shown in Administrative Memo No.4 dated August 23, 2018 and is based on whole grain menu items served to residents; and WHEREAS the grant amount is unknown at the time of acceptance, however, it is based on the attached per meal reimbursement rates; and WHEREAS for the previous grant period of July 1, 2017 through June 30, 2018, the total cost of meals and snacks was approximately $715,905, of which Children’s Village was reimbursed $277,119 from the Michigan Department of Education for the school meal programs; and WHEREAS meal provision expenditures are not recorded by program due to cost efficient bulk purchases that cover food services for the entire campus; and WHEREAS there is no grant match requirement; and WHEREAS the grant agreement has completed the Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and accepts the 2018-2019 National School Lunch/USDA Food Distribution Agreement and Certification Statement for grant meal reimbursements for the period July 1, 2018 through June 30, 2019. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment and continuation of this program is contingent upon continued future levels of grant funding. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. CHRISTINE LONG Copy of Grant Review Sign Off – Children’s Village – 2018-2019 National School Lunch Program, Correspondence from Gregory L. Alessi, Michigan Department of Education/School Nutrition, State of Michigan, Department of Education – Food Service Administrative Memo No. 4 – School Year 2018-2019 and 2018-2019 National School Lunch/USDA Foods Distribution Special Milk, Afterschool Snack, and Commissioners Minutes Continued. September 27, 2018 729 Breakfast Programs – Permanent Agreement Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #18326) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION – 2018/2019 NATIONAL SCHOOL LUNCH PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. Resolution authorizes the acceptance of reimbursement funding from the United States Department of Agriculture National School Lunch/Commodity Distribution, Afterschool Snack and Breakfast Programs, under the administration of the Office of School Support Services, Michigan Department of Education for meals and snacks provided to the residents of Children’s Village. 2. The grant amount is unknown at the time of acceptance; however, the previous cost of meals and snacks for the prior grant was approximately $715,905 of which Children’s Village was reimbursed $277,119 from the Michigan Department of Education. The budget anticipates reimbursement of $240,000. 3. The purpose of the program is to make nutritionally balanced, low cost meals, snacks, and/or milk available statewide to children through the completion of high school. 4. The funding period is July 1, 2018 through June 30, 2019. 5. The FY 2018 – FY 2019 Budgets are amended to track reimbursements between breakfast and lunch reimbursement program. CHILD CARE FUND (#20293) FY 2018 – FY 2019 Revenues 1060501-112215-610516 Refunds School Meals ($240,000) CHILD CARE FUND (#20293) Bud Ref: 2019 Analysis: GLB Activity GLB Revenues 1060501-112215-610516-1000000002824 Refunds School Meals $100,000 1060501-112215-610516-1000000002825 Refunds School Meals $140,000 Total Revenues $ 0 TOM MIDDLETON (The vote for this motion appears on page 739.) *MISCELLANEOUS RESOLUTION #18327 BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: BOARD OF COMMISSIONERS – BOARD AUDITORIUM AND COMMITTEE ROOM A AUDIO/VIDEO UPGRADES PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Board of Commissioners (BOC) Auditorium and Committee Room A have consistently been experiencing complications with the audio/visual systems, including a complete failure of the audio system at a recent board meeting in the Auditorium; and WHEREAS the audio system in the Auditorium has since been replaced; however, numerous other aspects of the Auditorium and Committee Room A still remain outdated, problematic and in need of replacing; and WHEREAS the Chairperson of the Board of Commissioners has requested that the BOC Auditorium and Committee Room A be upgraded to include a state of the art video system; and Commissioners Minutes Continued. September 27, 2018 730 WHEREAS Board Administration and Information Technology have been working together to determine the extent of audio/visual renovations; and WHEREAS the proposed BOC Auditorium and Committee Room A upgrades project would involve the following: • New speakers • New video distribution system • New projection display • New control system • New digital sound processor (DSP) sound system WHEREAS Oakland County Information Technology already has a contracted vendor to provide the Audio/Visual equipment, installation and training; and WHEREAS the total remaining estimated BOC Auditorium and Committee Room A Audio/Video Upgrades project cost will be $41,000, including $39,000 for equipment and $2,000 for extended warranty. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the BOC Auditorium and Committee Room A Audio/Video Upgrades project in the amount of $41,000. Chairperson, on behalf of the General Government Committee, I move for the adoption of the foregoing resolution. CHRISTINE LONG Copy of Oakland County Board of Commissioners Auditorium Proposal by Third Coast Tech, LLC on file in County Clerk’s office. FISCAL NOTE (MISC #18327) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS – BOARD AUDITORIUM AND COMMITTEE ROOM A AUDIO/VIDEO UPGRADES PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Resolution authorizes the BOC Auditorium and Committee Room A Audio/Video Upgrades project. 2. The cost of the project is $41,000 of which $39,000 is for the upgrade of equipment and $2,000 is for the extended warranty. 3. Funding of $41,000 is available from the General Fund Non-Department Miscellaneous Capital Outlay to fund the upgrades of new speakers, new video distribution system, new projection display, new control system, and a new digital sound processor (DSP) sound system. 4. The FY 2019 budget is amended as follows: GENERAL FUND (#10100) Revenue FY 2019 9090101-196030-760126 Non-Dept. Misc. Capital Outlay ($ 41,000) 5010101-180010-774636 BOC Admin-IT Ops $ 41,000 Total Expenditures $ -0- TOM MIDDLETON (The vote for this motion appears on page 739.) *MISCELLANEOUS RESOLUTION #18313 BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF JOINT PROJECT AGREEMENT (JPA) WITH THE U.S. DEPARTMENT OF COMMERCE (USDOC) FOR USE OF SPACE LOCATED IN THE ANNEX I BUILDING To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Commissioners Minutes Continued. September 27, 2018 731 WHEREAS the Department of Economic Development and Community Affairs (Oakland DEDCA) is responsible for ensuring the economic growth and development of Oakland County and has developed an aggressive business assistance function to support and promote small businesses and exporters located throughout Oakland County; and WHEREAS the U.S. Export Assistance Center (USEAC) promotes exports of U.S. goods and services through the U.S. and Foreign Commercial Service (US&FCS) worldwide network of offices, and works to protect U.S. business interests abroad; and WHEREAS BusinessUSA (BUSA) supports innovation and entrepreneurship in the U.S. business community to enhance U.S. economic resiliency, assist U.S. job creation, and help American firms transform themselves into globally competitive enterprises; and WHEREAS the Oakland DEDCA has, and desires to continue to, work closely with the US&FCS and BUSA offices on campus to foster economic development across Oakland County; and WHEREAS the Oakland County Board of Commissioners in MR #13013 approved a Memorandum of Agreement to allow the US & FCS and BUSA to use building space in the Annex I Building on the County campus, and the prior year was renewed in MR #18071; and WHEREAS the U.S. Department of Commerce (USDOC) has drafted an agreement, which is attached, to establish a Joint Project Agreement (JPA) to provide for the continued work among Oakland DEDCA, US & FCS, and BUSA and to provide for the continued use of space in the Annex I Building by US&FCS and BUSA; and WHEREAS Oakland County Corporation Counsel and the Department of Facilities Management has reviewed the JPA; and WHEREAS the parties will review this agreement once every year to determine whether it should be revised, renewed, or canceled; and WHEREAS US&FCS and BUSA will provide its own furniture, computers, fax machines, office equipment, etc., and reimburse the County, at its standard rate, for phone service; and WHEREAS the County would provide janitorial service, general building maintenance, security, grounds work, a reasonable number of parking spaces, and utilities except for network/IT services; and WHEREAS the JPA provides for the use of approximately 3,707 gross square feet of office space within the Annex I Building, effective lease terms are from when signed by both parties and terminates September, 30 2019; and WHEREAS attached In Kind Budget (Exhibit A) shows associated costs are essentially equal and the US&FCS and BUSA agree to: • work with Oakland DEDCA and Oakland County businesses to provide market information and counseling; • provide appropriate market, industry, and other international trade data, selected reference materials, publications, and export-related information as consistent with ITA and DOC policy; • identify, coordinate, and execute trade promotion programs; • participate in events sponsored by business incubators and economic development organizations located in the county that promote small businesses and exporters; • host business seminars and workshops; • promote County business programs, services and events on the BusinessUSA.Gov website for the duration of the leasehold; and WHEREAS any party may terminate this agreement by providing 120 days written notice to the other parties. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes the attached JPA. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or his designee to execute the attached JPA and all other related documents between the County of Oakland and USDOC, which may be required. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PHILIP WEIPERT Copy of Agreement Establishing a Joint Project (JPA) between the U.S. and Foreign Commercial Service, Global Markets (GM), International Trade Administration, U.S. Department of Commerce and Oakland Commissioners Minutes Continued. September 27, 2018 732 County Michigan and Oakland County Resolution #13013, dated January 23, 2013 Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #18313) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF JOINT PROJECT AGREEMENT (JPA) WITH THE U.S. DEPARTMENT OF COMMERCE (USDOC) FOR USE OF SPACE LOCATED IN THE ANNEX I BUILDING To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution approves and authorizes a Joint Project Agreement (JPA) between Oakland County and the U.S. Department of Commerce for U.S. and Foreign Commercial Services (US&FCS) and Business USA (BUSA) offices located in the Administrative Annex I building. 2. The JPA provides for the use of approximately 3,707 gross square feet of office space in the Administrative Annex I building by Commerce Connect and Export Assistance at no charge to the U.S. Department of Commerce. 3. The JPA lease term will become effective when signed by both parties and will terminate September 30, 2019, and may be amended at any time by written agreement of the parties. 4. Under terms of this Agreement, US&FCS and BUSA will provide its own furniture, computers, and office equipment and reimburse the County for telephone service. 5. Oakland County will provide janitorial service, general building maintenance, security, grounds work, parking, and utilities except for network/IT services. 6. The parties to the Agreement will review the JPA at least once every year to determine whether the agreement should be revised, renewed, or canceled. 7. Annual In-kind costs for the Agreement are estimated at $125,000 for the U.S. Department of Commerce and $120,500 for Oakland County as noted in Exhibit A of the agreement. 8. No budget amendment is required as the costs are already reflected in the FY 2019 – FY 2021 budget under both Planning and Economic Development Administration and Facilities Maintenance and Operations. TOM MIDDLETON (The vote for this motion appears on page 739.) *MISCELLANEOUS RESOLUTION #18314 BY: Commissioner Philip J. Weipert, Chairperson, Planning and Building Committee IN RE: WATER RESOURCES COMMISSIONER - REQUEST FOR A NOT TO EXCEED $45,000 LOAN FROM THE LONG TERM REVOLVING FUND FOR THE FIVE POINTS DRAIN EMERGENCY PIPE REPAIR PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Five Points Drain was established, designed and constructed under the Michigan Drain Code of 1956, MCL 280.1 et seq., as amended (“Drain Code”) and is located in Oakland Township; and WHEREAS the Five Points Drain was in need of repair due to a partial pipe collapse beneath the intersection of Orion Road and Adams Road; and WHEREAS the Water Resources Commissioner responded to the emergency; procured the services of a contractor; performed the work; and inspected the work for compliance with contract documents and WRC standard specifications to repair the Five Points Drain (“Project”) in the amount of $417,838 attached hereto as Exhibit A, with $41,403 of the project cost being the responsibility of the residents of Oakland Township; and WHEREAS the Project consisted of replacing approximately 250 lineal feet of 12-inch diameter clay pipe; and WHEREAS Miscellaneous Resolution #02019, adopted February 21, 2002, established a Long Term Revolving Fund to assist in the financing of infrastructure projects; and Commissioners Minutes Continued. September 27, 2018 733 WHEREAS Miscellaneous Resolution #02019 authorized loans up to $150,000; and WHEREAS in order to pay for the costs associated with the Project, the Five Points Drain Drainage District has requested and the County has agreed to provide an advance from the Long Term Revolving Fund in the amount not to exceed $45,000 to cover the Oakland Township Residents’ portion of the project cost with the understanding that the Drainage District agrees to pay back to the County, with applicable interest, over a period of five (5) years with assessments on properties benefiting from the Project. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners of the County of Oakland, State of Michigan, agrees to the contractual terms as follows: 1. The County hereby agrees to advance an amount not to exceed $45,000 to the Drainage District in connection with a Project that consisted of replacing approximately 250 lineal feet of 12-inch diameter pipe. 2. The loan shall be applied to all costs for the Project including interest and evidenced by an inter- local agreement between the County and the Five Points Drain Drainage District. 3. The proceeds of the loan shall not be disbursed to the drainage district until and only after all proceedings approving the Project as provided in the Drain Code have been completed and the time for contesting the validity of said proceedings, if any, has passed. 4. Disbursal of funds will occur when the Water Resources Commissioner provides notice to the County Treasurer and the County’s Fiscal Services Department that all necessary Drain Code proceedings have been completed. BE IT FURTHER RESOLVED that the Chairperson is hereby authorized to execute an inter-local agreement between Oakland County and the Five Points Drain Drainage District subject to the approval as to form by Corporation Counsel. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PHILIP WEIPERT Copy of Correspondence from Geoff S. Wilson, P.E. – Drain Maintenance Engineer, Contract and Exhibit A – Five Points Drain Emergency Repair – As Built Project Costs Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #18314) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: WATER RESOURCES COMMISSIONER – REQUEST FOR A NOT TO EXCEED $45,000 LOAN FROM THE LONG TERM REVOLVING FUND FOR THE FIVE POINTS DRAIN EMERGENCY PIPE REPAIR PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes an agreement between the County and Five Points Drainage District for a loan in the amount not to exceed $45,000 from the County’s Long Term Revolving Fund for the Charter Township of Oakland Residents’ portion of the project cost. 2. The total project cost for the repair of the Five Points Drain is $417,838 with $208,919 of the project cost being the responsibility of the Charter Township of Oakland, $167,516 Oakland County’s responsibility and $41,403 the responsibility of the residents of Oakland Township. 3. Miscellaneous Resolution (MR) #02019 authorized that monies be made available for loans to local units for amounts up to $150,000. 4. The Five Points Drainage District is located within the Charter Township of Oakland; the property owners located within the Five Points Drainage District will be responsible for their portion of the project cost through a five (5) year special assessment. 5. The project will be managed by the Water Resource Commissioner for the Five Points Drainage District and full repayment of the loan with the applicable interest rate is included in the attached draft loan repayment schedule. Commissioners Minutes Continued. September 27, 2018 734 6. The Water Resources Commissioner is authorized to compute all the costs and prepare a special assessment roll for all the lands benefited by the Five Points Drain. 7. Funding for Oakland County’s share of the assessment of $167,516 for the roads at large has already been included in the FY 2019 General Fund (#10100) Non-Departmental Drain Assessments Current line item. 8. Also, MR #89276 states that an interest rate no less than the prevailing six-month Treasury Bill rate should be charged. The six-month Treasury Bill rate to be charged will be the last published Treasurer’s pooled investment rate for the month of August 2018 is 2.232%. 9. Funding is currently available in the Long Term Revolving Fund to issue a loan in the not to exceed amount of $45,000 to the Five Points Drainage District. 10. No budget amendment is required. TOM MIDDLETON (The vote for this motion appears on page 739.) *MISCELLANEOUS RESOLUTION #18315 BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee IN RE: WATER RESOURCES COMMISSIONER – INTERJURISDICTIONAL PROPERTY INSURANCE AGREEMENT WITH THE VILLAGE OF BINGHAM FARMS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Village of Bingham Farms owns a sanitary sewer system which is operated and maintained by Oakland County through the office of the Water Resources Commissioner pursuant to an operations and maintenance agreement; and WHEREAS as part of the Village of Bingham Farms’ sanitary sewer system, the Village owns a sewer pump station located at 29055 Brooks Lane for which Oakland County currently obtains property insurance coverage on a non-profit basis paid for by the Village’s system revenue; and WHEREAS the Village of Bingham Farms desires to continue the property insurance coverage obtained by Oakland County for the benefit of the Village; and WHEREAS the Village of Bingham Farms executed the Interjurisdictional Property Insurance Agreement on July 11, 2018. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby agrees that Oakland County will continue to obtain property insurance coverage for the Village of Bingham Farms’ sewer pump station on a non-profit basis and charge the cost to the Village’s sanitary sewer system enterprise fund. BE IT FURTHER RESOLVED that the Board of Commissioners hereby directs its Chairperson or designee to execute the Interjurisdictional Property Insurance Agreement with the Village of Bingham Farms. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PHILIP WEIPERT Copy of Correspondence from Kelsey Cooke, Oakland County WRC Senior Attorney and Interjurisdictional Property Insurance Agreement Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #18315) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: WATER RESOURCES COMMISSIONER – INTERJURISDICTIONAL PROPERTY INSURANCE AGREEMENT WITH THE VILLAGE OF BINGHAM FARMS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: Commissioners Minutes Continued. September 27, 2018 735 1. Resolution authorizes the continuation of an interjurisdictional property insurance agreement between Oakland County and the Village of Bingham Farms for property insurance coverage for the Village of Bingham Farm’s sewer pump station located at 29055 Brooks Lane. 2. Oakland County is able to obtain property insurance coverage on water and sewer system assets at a lower cost than the communities could obtain on their own. 3. The Village of Bingham Farms will pay the cost of the insurance, including any premium, self-insured retention or deductible from the village’s system enterprise fund held by the County on behalf of the Village of Bingham Farms. 4. A budget amendment is not required. TOM MIDDLETON (The vote for this motion appears on page 739.) *MISCELLANEOUS RESOLUTION #18316 BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee IN RE: WATER RESOURCES COMMISSIONER – CITY OF FARMINGTON HILLS WATER SYSTEM OPERATION AND MAINTENANCE AGREEMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the City of Farmington Hills owns a water system currently operated and maintained through Oakland County by the office of the Water Resources Commissioner on a non-profit basis; and WHEREAS the City of Farmington Hills desires to engage the County to continue to operate and maintain its water system on a non-profit basis pursuant to the terms of an operation and maintenance agreement; and WHEREAS Oakland County, by and through the office of the Water Resources Commissioner, has qualified personnel capable of providing water operations and maintenance services; and WHEREAS the terms of an agreement for the operation and maintenance of the City of Farmington Hills water system by Oakland County through the office of the Water Resources Commissioner have been negotiated, set forth in writing, and approved by resolution of the Farmington Hills City Council on August 13, 2018. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the City of Farmington Hills Water System Operation and Maintenance Agreement. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or designee to execute the City of Farmington Hills Water System Operation and Maintenance Agreement. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PHILIP WEIPERT Copy of Correspondence from Kelsey Cooke, Oakland County WRC Senior Attorney and City of Farmington Hills – Water System – Operation and Maintenance Agreement Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #18316) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: WATER RESOURCES COMMISSIONER – CITY OF FARMINGTON HILLS WATER SYSTEM OPERATION AND MAINTENANCE AGREEMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. Resolution approves an Agreement between Oakland County and the City of Farmington Hills for the operation and maintenance of the city’s water system. 2. The Water Resources Commissioner has sufficient staffing and possesses the necessary knowledge to assist the city with the requested services provided under the Agreement. Commissioners Minutes Continued. September 27, 2018 736 3. The County’s cost and overhead incurred for the services performed shall be compensated from the revenues of the water system. 4. The County will assist the city in the operations and maintenance of the water system on a non-profit basis. The County and its General Fund will not be charged with or be liable for the cost of operating, maintaining, repairing, replacing, or administering the water system. 5. The Agreement shall be effective for an initial term of ten (10) years and automatically extended an additional ten years, unless the County and the City agree in writing to terminate the Agreement. A minimum of One Hundred and Eighty (180) calendar day’s written notice may terminate the Agreement without any penalty. 6. No budget amendment is required. No General Fund appropriation is required. TOM MIDDLETON (The vote for this motion appears on page 739.) *MISCELLANEOUS RESOLUTION #18317 BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee IN RE: WATER RESOURCES COMMISSIONER – CITY OF FARMINGTON HILLS SEWER SYSTEM OPERATION AND MAINTENANCE AGREEMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the City of Farmington Hills owns a sanitary sewer system currently operated and maintained through Oakland County by the office of the Water Resources Commissioner on a non-profit basis; and WHEREAS the City of Farmington Hills desires to engage the County to continue to operate and maintain its sewer system on a non-profit basis pursuant to the terms of an operation and maintenance agreement; and WHEREAS Oakland County, by and through the office of the Water Resources Commissioner, has qualified personnel capable of providing sanitary sewer operations and maintenance services; and WHEREAS the terms of an agreement for the operation and maintenance of the City of Farmington Hills sanitary sewer system by Oakland County through the office of the Water Resources Commissioner have been negotiated, set forth in writing, and approved by resolution of the Farmington Hills City Council on August 13, 2018. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the City of Farmington Hills Sewer System Operation and Maintenance Agreement. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or designee to execute the City of Farmington Hills Sewer System Operation and Maintenance Agreement. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PHILIP WEIPERT Copy of Correspondence from Kelsey Cooke, Oakland County WRC Senior Attorney and City of Farmington Hills Sewer System - Operation and Maintenance Agreement Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #18317) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: WATER RESOURCES COMMISSIONER – CITY OF FARMINGTON HILLS SEWER SYSTEM OPERATION AND MAINTENANCE AGREEMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Resolution approves an Agreement between Oakland County and the City of Farmington Hills for the operation and maintenance of the city’s sewer system. Commissioners Minutes Continued. September 27, 2018 737 2. The Water Resources Commissioner has sufficient staffing and possesses the necessary knowledge to assist the city with the requested services provided under the Agreement. 3. The County’s cost and overhead incurred for the services performed shall be compensated from the revenues of the sewer systems. 4. The County will assist the city in the operations and maintenance of the sewer system on a non-profit basis. The County and its General Fund will not be charged with or be liable for the cost of operating, maintaining, repairing, replacing, or administering the sewer system. 5. The Agreement shall be effective for an initial term of ten (10) years and automatically extended an additional ten years, unless the County and the City agree in writing to terminate the Agreement. A minimum of One Hundred and Eighty (180) calendar day’s written notice may terminate the Agreement without any penalty. 6. No budget amendment is required. No General Fund appropriation is required. TOM MIDDLETON (The vote for this motion appears on page 739.) *MISCELLANEOUS RESOLUTION #18318 BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: SHERIFF'S OFFICE – TRANSFER OF OWNERSHIP AND RELEASE OF CLAIMS AGREEMENT FOR K-9 DOG (EIKO) To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Robert Loken is a Deputy with the Oakland County Sheriff's Office, Canine Unit (Unit); and WHEREAS while Deputy Loken has worked in this Unit, he has handled the same canine, Eiko; and WHEREAS the Oakland County Sheriff’s Office wishes to retire Eiko from the Unit, transfer ownership of Eiko to Deputy Loken, and release all claims and liability the County may have with respect to Eiko; and WHEREAS this matter has been reviewed by Corporation Counsel and a Transfer of Ownership and Release of Claims Agreement is attached. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves transferring ownership of Eiko to Deputy Robert Loken per the attached Transfer of Ownership and Release of Claims Agreement for $1, and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute the agreement as attached. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. BILL DWYER Copy of Transfer of Ownership and Release of Claims Agreement Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #18318) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: SHERIFF'S OFFICE – TRANSFER OF OWNERSHIP AND RELEASE OF CLAIMS AGREEMENT FOR K-9 DOG (EIKO) To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. Resolution authorizes the Transfer of Ownership and Release of Claims Agreement for K-9 dog “Eiko” to trainer and handler Deputy Robert Loken. 2. The County will sell “Eiko" to his current handler for the sum of $1.00 as outlined in the agreement. 3. No budget amendment is required. TOM MIDDLETON (The vote for this motion appears on page 739.) Commissioners Minutes Continued. September 27, 2018 738 *MISCELLANEOUS RESOLUTION #18328 BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: BOARD OF COMMISSIONERS - CONTRACT EXTENSION WITH HAVEN, INC. TO PROVIDE SERVICES TO VICTIMS OF SEXUAL ASSAULT THROUGH THE SAFE THERAPEUTIC ASSAULT RESPONSE TEAM (START) FY 2019 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolutions #05169, #06166, #09160, #12237 and #15252 authorized the award and extension of a Professional Services Contract to HAVEN, Inc. for the purpose of establishing an effective law enforcement tool for the successful prosecution of those committing sexual attacks; and WHEREAS HAVEN provides an investigative resource relating to criminal sexual attacks and provides victims of sexual assault or rape with examinations, counseling services and courtroom support through the Safe Therapeutic Assault Response Team (START) program; and WHEREAS the START program provides Forensic Examiners who are specially trained registered nurses and physicians assistants who perform medical forensic examinations of victims of sexual assault and collect evidence from victims and suspects, counsel victims, and testify in court; and WHEREAS evidence of sexual assault collected by specially trained nurse examiners provide more effective evidence compared to evidence collected by non-trained emergency room personnel; and WHEREAS the contract with HAVEN expires September 30, 2018; and WHEREAS the Oakland County Board of Commissioners wishes to continue the services provided by HAVEN to victims of sexual assault and to Oakland County law enforcement agencies and courts for the time period beginning October 1, 2018 and ending September 30, 2019. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes a one-year extension of the professional services contract with HAVEN, funded through the Oakland County Sheriff’s budget, to provide victims of sexual assault or rape that have occurred in Oakland County with examinations, counseling services and courtroom support through the START program. BE IT FURTHER RESOLVED that the contract amount shall not exceed $45,000 and the term on the contract extension will begin October 1, 2018 and shall end on September 30, 2019, unless otherwise agreed to by the parties. BE IT FURTHER RESOLVED that the reporting requirements in the professional services contract are continued through the life of the contract extension. BE IT FURTHER RESOLVED that the Chairman of the Oakland County Board of Commissioners is authorized to execute the one-year contract extension on behalf of the Board of Commissioners. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. MICHAEL SPISZ Copy of Correspondence from Carole Winnard Brumm, Interim President/CEO, Haven Inc. on file in County Clerk’s office. FISCAL NOTE (MISC. #18328) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS/SHERIFF’S OFFICE - CONTRACT EXTENSION WITH HAVEN, INC. TO PROVIDE SERVICES TO VICTIMS OF SEXUAL ASSAULT THROUGH THE SAFE THERAPEUTIC ASSAULT RESPONSE TEAM (START) FY 2019 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes a one year extension of the professional services contract with HAVEN, Inc. to provide victims of sexual assault or rape with examinations, counseling services and courtroom support through the Safe Therapeutic Assault Response Team (START) program. 2. The contract shall not exceed $45,000. 3. The contract shall be effective from October 1, 2018 through September 30, 2019. 4. The Sheriff’s Office existing budget for FY 2019 already includes $45,000 in funding for this contract. 5. A budget amendment is not required. Commissioners Minutes Continued. September 27, 2018 739 TOM MIDDLETON Vote on Consent Agenda: AYES: Crawford, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). There were no items to report on the Regular Agenda for the Economic Development and Community Affairs Committee. REPORT (MISC. #18329) BY: Commissioner Robert Hoffman, Chairperson, Human Resources Committee IN RE: FISCAL YEAR 2019 SALARY RECOMMENDATIONS To the Finance Committee and Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee recommends the following actions: 1. Increase the current salary ranges for salary grades 1 - 21 by a 2.0% general salary increase for Fiscal Year 2019, effective with the pay period that begins September 29, 2018. 2. Increase the current salary ranges for all remaining classifications not represented by bargaining units by a 2.0% general salary increase for Fiscal Year 2019, including appointed officials, classes designated as exceptions to salary grades 1 - 21, part-time and hourly classes, students, and summer and seasonal classes but excluding: a. Circuit, Probate and District Court Judges which are currently at the maximum rate allowed. b. Oakland County Road Commission members. c. Board of Commissioners and other elected officials, whose salaries are addressed below. 3. Provide a 2.0% salary adjustment to the County Executive, Prosecuting Attorney, County Clerk/Register of Deeds, Water Resources Commissioner, Sheriff, and County Treasurer effective September 29, 2018. 4. Provide a 2.0% salary adjustment for County Commissioners effective January 1, 2019, and “me too” salary adjustment effective January 1, 2020. 5. Create the following new classifications within the Salary Administration Plan: Classification Salary Grade FLSA Status Chief Children’s Village Treatment Services 16 Exempt Recruitment Supervisor 14 Exempt SCADA System Engineer 16 Exempt 6. Create the following classification excepted from the Salary Administration Plan, FLSA status non-exempt: Classification Base 1 Year 2 Year 3 Year 4 Year 5 Year Boiler Mechanic WRC $52,259 $55,408 $58,565 $61,716 $64,867 $68,017 7. Retitle the following classifications to a new classification with no change in salary: From To DHS Liaison Permanency Case Coordinator Graphic Artist Graphic Designer Health Contract Compliance Analyst Health & Human Services Contract Compliance Analyst 8. Delete the following classifications: Animal Control Dispatch Clerk Community Service Coordinator Construction Planner Data Processing Equipment Operator III Environmental Program Coordinator Commissioners Minutes Continued. September 27, 2018 740 Extension Program Coordinator Facilities Planner Market Master 9. Further that no transfer of funds is required for these increases since sufficient funds have been budgeted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. BOB HOFFMAN COUNTY OF OAKLAND FISCAL YEAR 2019 BUDGET GENERAL APPROPRIATIONS ACT MISCELLANEOUS RESOLUTION #18329 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: FISCAL YEAR 2019 GENERAL APPROPRIATIONS ACT AND 2019 COUNTY GENERAL PROPERTY TAX RATES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS in accordance with the provisions of Public Act 139 of 1973, the Unified Form of County Government Act, and Public Act 621 of 1978 (as amended by P.A. 493 of 2000), the Uniform Budgeting and Accounting Act for Local Government, it is the responsibility of the Oakland County Board of Commissioners to establish and adopt the annual County Budget and work program; and WHEREAS the Finance Committee received budget requests from all County Departments, and has reviewed in detail the County Executive's Fiscal Year 2019 Budget Recommendation; and WHEREAS the Finance Committee, after due deliberation, has formulated a Recommended General Appropriations Act balancing total appropriations with available resources at $893,513,720 for Fiscal Year 2019, a summary of which was included in the Notice of Public Hearing published in newspapers of general circulation; and WHEREAS the further intent of this resolution is to maintain a budgetary system for the County of Oakland on the same basis of accounting (generally accepted accounting principles) as the actual financial information is maintained; to define the powers and duties of the County's officers in relation to that system; to designate the Chief Administrative Officer and Fiscal Officer; and to provide that the Board of Commissioners and committees thereof, as well as the Fiscal Officer, shall be furnished with information by the departments, boards, commissions and offices relating to their financial needs, revenues and expenditures/expenses, and general affairs; to prescribe a disbursement procedure, to provide for an allotment system; and to provide remedies for refusal or neglect to comply with the requirements of this resolution; and WHEREAS the Circuit Court Mediation Fund (Miscellaneous Resolution #90177) is used to cover the total cost of Attorney Mediators, with the balance to be used for enhancement of Court operations as requested by the Court and approved by the Board of Commissioners; and WHEREAS the Board of Commissioners supports the concept of cultural diversity training for Oakland County employees and requires all supervisory, division manager and director level employees to attend cultural diversity training. NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does hereby adopt and amend the Fiscal Year 2019 General Appropriations Act recommended by the Finance Committee as advertised and placed in the Clerk's Office for public inspection. BE IT FURTHER RESOLVED that funds from the Civil Mediation Account (#10100-240201) be utilized to cover the total costs incurred in Fiscal Year 2019 for the Civil Mediation Program. BE IT FURTHER RESOLVED that the following policy be established regarding administration of the Delinquent Tax Revolving Fund: 1) The Delinquent Tax Revolving Fund (DTRF) was established in accordance with the provisions of Public Act 206 of 1893 (as amended) for the purpose of paying local taxing units within the County their respective shares of delinquent ad valorem real property taxes, in anticipation of the collection of those taxes by the County Treasurer. This policy Commissioners Minutes Continued. September 27, 2018 741 statement, which encompasses the precept of self-funding, ensures that utilization of unrestricted DTRF funds does not impair the functional intent or operational success of the DTRF as originally established. 2) To that end, at no time shall funds be diverted from the DTRF that would cause the unrestricted balance to fall below a level that would assure a prompt payment of all current and future outstanding General Obligation Limited Tax Notes, as well as assure the continued operation of the DTRF as specified in the preceding paragraph. 3) Penalties and investment interest generated by the DTRF may be transferred, in whole or in part, to the General Fund of the County upon majority vote of the Board of Commissioners so long as such transfer(s) meets the provisions of paragraph #2 above. 4) Any and all appropriations from unrestricted DTRF funds, excepting penalties and investment interest, shall be limited to one-time expenditures, as opposed to recurring operations. 5) Unless otherwise specified, appropriations from the DTRF shall be considered long- or short-term advances (with specific time frames detailed in the authorizing resolution), to be repaid with interest as specified below. 6) Any appropriations from unrestricted DTRF funds, excepting penalties and investment interest, not considered advances to be repaid within a time certain shall require a two-thirds majority vote of the Board of Commissioners. 7) All appropriations from unrestricted DTRF funds considered to be advances to be repaid within a time certain shall require a majority vote of the Board of Commissioners. 8) Terms and conditions of any and all advances from the DTRF shall be specified in the authorizing resolution, including interest obligations detailed as follows: a. Interest on each payment will be based on the average monthly rate paid during the term of the agreement by the agent of the DTRF for that year's outstanding borrowing, or b. In the event no borrowing occurs for the DTRF, principal and interest payments will be made in accordance with the previously established "Loan of County Funds Policy" (Miscellaneous Resolution #89276) which requires Board approval of repayment terms at an interest rate no less than the prevailing six-month Treasury Bill rate and that such rates shall be computed and compounded quarterly. BE IT FURTHER RESOLVED that $3,000,000 in DTRF interest earnings will be transferred to the General Fund to support General Fund/General Purpose activities. BE IT FURTHER RESOLVED that an indirect cost charges will be billed by the General Fund to the DTRF, in accordance with Oakland County’s approved Central Services Indirect Cost Allocation Plan. BE IT FURTHER RESOLVED that $4,800,000, or one-half of the $9,600,000 convention facility tax revenues distributed by the State to Oakland County under the authority of the State Convention Facility Development Act, P.A. 106 of 1985, be earmarked for substance abuse prevention and treatment programs. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in accordance with the requirements of Public Act 214 of 1899, as amended, authorizes that .0004 mills Current Property Tax Levy be designated for the purpose of funding Veterans' Services Soldier Relief. BE IT FURTHER RESOLVED that each Supervisor of the various townships and Assessing Officers of the several cities of Oakland County are authorized and directed to spread on their respective township of city tax rolls for the year 2019 a County General Property Tax Levy of 4.0400 Mills to be applied to the 2019 Taxable Value of all property located within their respective jurisdictions. BE IT FURTHER RESOLVED that the Equalization Officer perform the function of Equalization Director including the examination of the assessment rolls of the several townships and cities within Oakland County to ascertain whether the real and personal property in the respective townships and cities has been equally and uniformly assessed at 50% of true cash value and to make recommendation to that fact to the County Board of Commissioners. BE IT FURTHER RESOLVED that: 1. The County Executive is hereby designated the Chief Administrative Officer of the County of Oakland and, further, that the Director of Management and Budget shall perform the duties of the Fiscal Officer as specified in this resolution. Commissioners Minutes Continued. September 27, 2018 742 2. The Fiscal Officer shall provide an orientation session and instructions for preparing department budget requests. These instructions shall include information that the Fiscal Officer determines to be useful and necessary to assure that the budgetary estimates of the agencies are prepared in a consistent manner and the needs of the Board of Commissioners and Committees are met. 3. Any offices, departments, commissions and boards of the County of Oakland financed in whole or in part by the County of Oakland shall transmit to the Fiscal Officer their estimates of the amounts of money required for each activity in their respective agencies, as well as their estimate of revenues that will be generated from charges for services. They shall also submit any other information deemed relevant by the Fiscal Officer and/or the Board of Commissioners and committees thereof. 4. The Fiscal Officer shall provide guidelines to be used by the offices, departments, commissions and boards of the County of Oakland in submitting their budget estimates and shall prescribe the rules and regulations the Fiscal Officer deems necessary for the guidance of officials in preparing such budget estimates. The Fiscal Officer may require that the estimates be calculated on the basis of various assumptions regarding level of service. The Fiscal Officer may also require a statement for any proposed expenditure and a justification of the services financed. 5. The Fiscal Officer shall prepare estimates of revenue for each budgeted fund, classified to show in detail the amount expected to be received from each source. Estimates of expenditures and revenues shall also be classified by character, object, function and activity consistent with the accounting system classification. 6. The Fiscal Officer shall review the agency estimates with a representative from each agency of the County of Oakland that has submitted such estimates. The purpose of the review shall be to clarify the estimates, ensure the accuracy, and to determine their adherence to the policies previously enumerated by the Fiscal Officer and the Board of Commissioners or committees thereof as herein required. 7. The Fiscal Officer shall consolidate the estimates received from the various agencies together with the amounts of expected revenues and shall make recommendations relating to those estimates which shall assure that the total of estimated expenditures including an accrued deficit does not exceed the total of expected revenues including an unappropriated surplus. 8. The recommended budget shall include at least the following: (a) Expenditure data for the most recently completed fiscal year and estimated expenditures, or amended budget, for the current fiscal year, (b) An estimate of the expenditure amounts required to conduct, the government of Oakland County, including its budgetary centers, (c) Revenue data for the most recently completed fiscal year and estimated revenues, or amended budget, for the current fiscal year, (d) An estimate of revenues, by source, to be raised or received by Oakland County in the ensuing fiscal years, (e) The amount of surplus or deficit from prior fiscal years, together with an estimate of the amount of surplus or deficit expected in the current fiscal year, (f) An estimate of the amount needed for deficiency, contingent or emergency purposes and the amounts needed to pay and discharge the principal and interest of the debt of Oakland County due in the ensuing fiscal years, (g) The amount of proposed capital outlay expenditures, except those financed by enterprise, capital projects, or internal service funds, including the estimated total costs and proposed method of financing of each capital construction project and the projected additional annual operating cost and the method of financing the operating costs of each capital construction project for three (3) years beyond the fiscal year covered by the budget, (h) An informational summary of projected revenues and expenditures/expenses of any capital projects, internal service, and enterprise funds, (i) A comparison of the revenue and expenditure amounts in the recommended budget to the most recently approved budget adopted by the Board of Commissioners with appropriate explanation of the variances, Commissioners Minutes Continued. September 27, 2018 743 (j) Any other data relating to fiscal conditions that the Fiscal Officer or the Board of Commissioners or committees thereof consider to be useful in evaluating the financial needs of the County. 9. Not less than ninety (90) days before the next succeeding fiscal year, the County Executive shall transmit the recommended budget to the County Board of Commissioners. The recommended budget shall be accompanied by: (a) A proposed general appropriations measure, consistent with the budget, which shall set forth the anticipated revenue and requested expenditure/expense authority in such form and in such detail deemed appropriate by the Board of Commissioners or committees thereof. No appropriations measure shall be submitted to the Board of Commissioners in, which estimated total expenditures/expenses, including an accrued deficit, exceed estimated total revenues, including an available surplus. (b) A budget message which shall explain the reasons for increases or decreases in budgeted items compared with the current fiscal year, the policy of the County Executive as it relates to important budgetary items, and any other information that the County Executive determines to be useful to the Board of Commissioners in its consideration of proposed appropriations. (c) A comparison of the recommended budget to the most recently approved current year budget, together with an analysis and explanation of the variances there from, such variances being divided to show the portion attributable to the current year budget amendments and the portion resulting from the recommended budget. 10. The County Board of Commissioners, or any committee thereof, may direct the County Executive and/or other elected officials to submit any additional information it deems relevant in its consideration of the budget and proposed appropriations measure. The Board of Commissioners or the committees thereof may conduct budgetary reviews with the Fiscal Officer, and/or County departments and divisions or agencies, etc., for the purpose of clarification or justification of proposed budgetary items. 11. The County Board of Commissioners may revise, alter, or substitute for the proposed general appropriations measure in any way, except that it may not change it in a way that would cause total appropriations, including an accrued deficit, to exceed total estimated revenues, including an unappropriated surplus. An accrued deficit shall be the first item to be resolved in the general appropriations measure. 12. The County Board of Commissioners shall fix the time and place of a public hearing to be held on the budget and proposed appropriations measure. The Clerk/Register shall then have published, in a newspaper of general circulation within the County of Oakland, notice of the hearing and an indication of the place at which the budget and proposed appropriations measure may be inspected by the public. This notice must be published at least seven days before the date of the hearing. 13. No later than September 30, the Board of Commissioners shall pass a general appropriations measure providing the authority to make expenditures and incur obligations on behalf of the County of Oakland. The supporting budgetary data to the general appropriations measure shall include at least the following: (a) Expenditure data for the most recently completed fiscal year, (b) The expenditures budget as originally adopted by the Board of Commissioners for the current fiscal year, (c) The amended current year appropriations, (d) An estimate of the expenditure amounts required to conduct, the government of Oakland County, including its budgetary centers, (e) Revenue data for the most recently completed fiscal year and estimated revenues, or amended budget, for the current fiscal year, (f) Budgeted revenue estimates as originally adopted by the Board of Commissioners for the current fiscal year, (g) The amended current year Budgeted revenues, Commissioners Minutes Continued. September 27, 2018 744 (h) An estimate of revenues, by source, to be raised or received by Oakland County in the ensuing fiscal year, (i) The amount of surplus or deficit from prior fiscal years, together with an estimate of the amount of surplus or deficit expected in the current fiscal year, (j) An estimate of the amount needed for deficiency, contingent on emergency purposes, and the amounts needed to pay and to discharge the principal and interest of the debt of Oakland County due in the ensuing fiscal year, (k) The amount of proposed capital outlay expenditures, except those financed by enterprise, capital project, or internal service funds, including the estimated total costs and proposed method of financing of each capital construction project and the projected additional annual operating cost and the method of financing the operating costs of each capital construction project for three (3) years beyond the fiscal year covered by the budget, (l) An informational summary of projected revenues and expenditures/expenses of capital projects, internal service, and enterprise funds, (m) Any other data relating to fiscal conditions that the Board of Commissioners considers to be useful in considering the financial needs of the County, (n) Printed copies of the Board of Commissioners Adopted Budget, Financial Plan or any facsimile thereof shall contain all of the above data unless otherwise approved by the Board of Commissioners, 14. The Board of Commissioners may authorize transfers between appropriation items by the County Executive or Fiscal Officer within limits stated in the appropriations measure. In no case, however, may such limits exceed those provided for in paragraph #22 and #23 of this resolution. 15. A deviation from the original general appropriations measure shall not be made without first amending the general appropriations measure through action by the Board of Commissioners, except within those limits provided for in paragraph #16 of this resolution. 16. Appropriations accumulated at the following three summary levels of expenditure within each County Department will be deemed maximum authorization to incur expenditures: Personnel Expenditures, Operating Expenditures, and Internal Support Expenditures. The County Executive or the Fiscal Officer shall exercise supervision and control of all budgeted expenditures within these limits, holding expenditures below individual line-item appropriations or allowing overruns in individual line-items providing that at no time shall the net expenditures exceed the total appropriation for Personnel and Operating Expenditures, respectively, for each department as originally authorized or amended by the Board of Commissioners. Further, Personnel Expenditures are authorized only for positions specifically authorized pursuant to this Act as adopted and amended by Board of Commissioner resolution, and appropriated overtime, holiday overtime, on-call pay, shift premium summer help, emergency salaries, and any adjustments required by collective bargaining agreements. The Fiscal Officer shall submit to the Finance Committee a quarterly listing of new governmental funded appropriations and internal service fund line items created administratively which were not properly classifiable. Line-item detail, division, unit or cost center detail and allotments, which provide a monthly calendarization of annual appropriations, as deemed necessary by the Fiscal Officer shall be maintained and utilized as an administrative tool for management information and cost control. The Fiscal Officer shall not approve any expenditure beyond that necessary to accomplish stated program or work objectives authorized in the general appropriation measure as originally approved unless amended, in which case the amendment takes precedence. 17. In order to amend the General Appropriations Act the amendment must specifically identify the fund, department, division, unit, program and account affected by the amendment. Additionally, if the amendment increases an appropriation, the source of funding for that additional appropriation, whether an increase in revenue or an offsetting decrease in expenditure, must be presented as part of the amendment. 18. The Fiscal Officer shall maintain, for all budgeted funds, appropriation ledger accounts in which are to be recorded such expenditure encumbrances and obligations for the future payment of appropriated funds as the Fiscal Officer may approve. Commissioners Minutes Continued. September 27, 2018 745 19. Each purchase order, voucher or contract of Oakland County shall specify the funds and appropriation designated by number assigned in the accounting system classification from which it is payable and shall be paid from no other fund or appropriation. The necessary amount of the appropriation from such account shall be transferred pursuant to the provisions of this resolution to the appropriate general appropriation account and the expenditure then charged thereto. 20. No obligation shall be incurred against, and no payment shall be made from, any appropriation account unless there is a sufficient unencumbered balance in the appropriation and sufficient funds are or will be available to meet the obligation. All capital projects funded from the Capital Improvement Fund shall require approval of the Board of Commissioners on recommendation of the appropriate liaison committee (Planning and Building Committee) prior to initiation of the project. Pursuant to MR #15231, projects under $30,000 can be administratively approved by both the Director of Facilities Management and the Fiscal Officer (or designee) if funding is available and any transfers required are to be included in the subsequent quarterly forecast report. Any obligation incurred or payment authorized in violation of this resolution shall be void and any payment so made illegal except those otherwise ordered by court judgment or decree. 21. The Fiscal Officer, after the end of each quarter, shall transmit to the Board of Commissioners a report depicting the financial condition of budgeted operations, including, but not limited to: (a) A forecast of actual revenues by major source compared with budgeted revenues accompanied by an explanation of any significant variances, (b) A forecast of actual expenditures and encumbrances by department compared with authorized appropriations accompanied by an explanation of any significant variances, and (c) A forecast of actual expenditures, encumbrances and transfers from each of the several non-departmental appropriations accounts compared with authorized appropriations accompanied by an explanation of any significant variances. 22. Direct expenditure and/or transfers of any unencumbered balance or any portion thereof in any appropriation for transfer account to any other appropriations account may not be made without amendment of the general appropriation measure as provided for in this resolution, except that transfers within and between budgeted funds and departments may be made by the Fiscal Officer in the following instances: (a) Transfers may be made from the non-departmental Overtime Reserve account and Fringe Benefit Reserve account to the appropriate departmental budget as specific overtime requests are reviewed and approved by the Fiscal Services Division. Additionally, overtime appropriations may be transferred between divisions within a department at the request of the Department Head, if authorized by the Fiscal Officer or his/her designee. The Overtime Reserve account includes an estimated amount for the Parental Leave benefit that may be needed by departments that have contractual service obligations or job duties that cannot be temporarily covered by other departmental personnel and the use of Parental Leave causes the department to exceed their Personnel Expenditure budget category. (b) Transfers may be made from the non-departmental appropriation accounts for Maintenance Department Charges and Miscellaneous Capital Outlay to the appropriate departmental budget as specific requests for these items are reviewed and approved by the Fiscal Officer or his/her designee. (c) Transfers may be made from the non-departmental appropriation accounts for Emergency Salaries Reserve and Summer Employees Reserve as specific requests for these items are reviewed and approved by the Human Resources Department. (d) Transfers may be made from salary and fringe benefit savings, resulting from use of Merit System Administrative Leave without Pay provisions, from departmental budgets to a non-departmental Administrative Leave account. Quarterly reports identifying such transfers and detailing the status of the non-departmental Administrative Leave account shall be provided to the appropriate Board committees. Commissioners Minutes Continued. September 27, 2018 746 (e) Fringe benefit rates shall be established annually in the budget process to charge all General Fund/General Purpose, Special Revenue and Proprietary funds for actual employer fringe benefit costs. Such rates shall be sufficient to meet all fringe benefit costs including sick leave and annual leave accumulations, tuition reimbursement, employee training, retirees' medical, required debt service on the Retiree Health Care Refunding bonds pursuant to MR #12299 and MR #13280, and retirement administration. All funds collected for Retirement, Tuition Reimbursement, Social Security (FICA), Medical for active and retired employees, Disability, Dental, Optical, and Life and Accident Insurance shall be transferred to the Employee Fringe Benefit Fund as established by Miscellaneous Resolution #81312. Sufficient funds shall be maintained in the Employee Fringe Benefit Fund liability account for sick leave and annual leave to cover the accumulated liability at an amount equal to 50% of the sick leave accumulation and 100% of the annual leave accumulation, including applicable Social Security (FICA) taxes thereon. All funds collected by Workers' Compensation and Unemployment Compensation shall be transferred to the Fringe Benefit Fund as established by Miscellaneous Resolution #81012 and modified by Miscellaneous Resolution #96024. (f) The transfer of funds to the Capital Improvement Fund/Building Improvement Fund shall be made in accordance with the appropriation authorized by the Board of Commissioners. (g) Transfers (advances) may be made as necessary from the Drain Revolving Fund to Drain Construction Funds and Drain Maintenance Funds as short-term advances for costs incurred such as preliminary engineering fees and ongoing maintenance costs. Costs incurred by Drain Maintenance Funds and Drain Construction Funds will be repaid by the Drain Fund through assessments. Specific requests will be reviewed and approved by the Fiscal Officer or his/her designee. (h) A transfer of any or all of the appropriation allocated under the Non-Departmental account for Legislative Expense (#10100-9090101-196030-731080) shall not be made to any departmental budget without adoption of an Oakland County Board of Commissioners resolution. (i) Transfers may be made from the Non-Departmental Juvenile Resentencing account to the Circuit Court, Prosecuting Attorney and Sheriff’s Office as actual costs are incurred and upon approval of the Fiscal Officer or his/her designee. 23. The Board of Commissioners may make supplemental appropriations by amending this general appropriations measure as provided by this resolution, provided that revenues in excess of those anticipated in the original general appropriations measure become available due to: (a) An unobligated surplus from prior years becoming available; (b) Current year revenue exceeding original estimate in amounts sufficient enough to finance increased appropriations. The Board of Commissioners may make a supplemental appropriation by increasing the dollar amount of an appropriation item in the original general appropriations measure or by adding additional items. At the same time the estimated amount from the source of revenue to which the increase in revenue may be attributed shall be increased, or other source and amount added in a sum sufficient to equal the supplemental expenditure amount. In no case may such appropriations cause total estimated expenditures, including an accrued deficit, to exceed total estimated revenues, including an unappropriated surplus. 24. Whenever it appears to the County Executive or the Board of Commissioners that actual and probable revenues in any fund will be less than the estimated revenues upon which appropriations from such fund were based, the County Executive shall present to the Board of Commissioners recommendations which, if adopted, will prevent expenditures from exceeding available revenues for the current fiscal year. Such recommendations shall include proposals for reducing appropriations, increasing revenues, or both. After receiving the recommendations of the County Executive for bringing appropriations into balance with estimated revenues, the Board Commissioners Minutes Continued. September 27, 2018 747 of Commissioners shall amend the general appropriations measure to reduce appropriations or shall approve such measures necessary to provide revenues sufficient to equal appropriations, or both. 25. All appropriations are annual and the unexpended portion shall lapse at year-end. Encumbrances and appropriations carried forward shall be recorded as an assigned fund balance, and the subsequent year's budget amended to provide authority to complete these transactions. Appropriations shall not be carried forward for more than six (6) months into the budget year following the year in which they were originally appropriated. A status report on Appropriations Carried Forward, as required by Miscellaneous Resolution #93156, will be incorporated as an integral part of the ensuing year's Second Quarter Financial Forecast for the purposes of determining their continuation for the remainder of the year. The recommended year-end budget amendment shall be supported with a statement of revenues and expenditures and operating surplus or deficit which shall contain the following data: (1) budget as adopted; (2) budget amendments; (3) budget as adjusted; (4) revenues and expenditures, operating surplus or deficit; (5) accrued revenue and expenditures; (6) transfers; (7) total revenues and expenditures and transfers, operating surplus or deficit, including accruals and transfers; (8) encumbrances; (9) appropriations carried forward; (10) total revenues and appropriations utilized, operating surplus or deficit, including encumbrances and appropriations carried forward; (11) balance of revenues not collected, unencumbered appropriation balance, operating surplus or deficit; (12) detail of adjustments to designated and undesignated fund balance, detail of adjustment to reserves and/or any other utilization of surplus; (13) final surplus or deficit or undesignated fund balance carried forward to the subsequent year's budget. 26. A member of the Board of Commissioners, the County Executive, any elected officer, the Fiscal Officer, any other administrative officer or employee of Oakland County shall not: (1) create a debt, incur a financial obligation on behalf of the County against an appropriation account in excess of the amount authorized, (2) apply or divert money of the County for purposes inconsistent with those specified in this general appropriations measure as approved and amended by the Board of Commissioners, nor (3) forgive a debt or write off an account receivable without appropriate authorization of the Board of Commissioners, as described in Miscellaneous Resolution #93135 (Bad Debt Write-Off Policy) and Miscellaneous Resolution #12048 (Short Sale Policy). Specifically, application of the foregoing Bad Debt Write-Off Policy shall be invoked for all amounts in excess of $1,000; transactions of a lesser amount shall be considered within the administrative authority of the Fiscal Officer or his/her designee. Application of the foregoing Short Sale policy may be invoked to allow the County to consider less than the balance owed on an Oakland County home improvement loan in a proposed sale of property, unless prohibited by Federal Regulations, as determined by the Manager of the Oakland County Community and Home Improvement Division or his/her designee. Furthermore, the Fiscal Services Division must submit to the Board of Commissioners, as part of the quarterly financial report, a listing of all bad debt write-offs (including short sales) occurring during the preceding three months. In addition, transactions relating to Inmate Prisoner Billings which are billed in excess of ability to pay are hereby authorized to be adjusted in accordance with Public Act 212 of 1994 with the resultant amount of the write-off subsequently reported to the Board of Commissioners as part of the Quarterly Financial Report. Also, within the administrative authority of the Fiscal Officer and with the general approval of the Court, Circuit Court and Probate Court financial orders for $2,500 or less may be reduced and amended by the Fiscal Services Division based on an individual’s ability to pay. Waiver of fees in excess of $2,500 shall require the approval of the Court. Except as otherwise stated in the General Appropriations Act, funds shall not be expended without specific appropriation or other appropriate action by the Board of Commissioners from fund equity; from balance sheet accounts for the purchase of fixed assets not cited in paragraph 26 of the General Appropriations Act, non-routine prepaid items or non-routine obligations related to a specific appropriation; or from funds not budgeted. 27. All Internal Service Fund budgets that have depreciable assets shall have a capital budget with detail supporting the amount of annual depreciation therein included, as well as a fiscal plan for replacing, upgrading or disposing of those assets. 28. The budgetary system shall be maintained on the same basis of accounting (generally accepted accounting principles) as the actual financial information is maintained. Commissioners Minutes Continued. September 27, 2018 748 29. Any violation of the general appropriations measure by the County Executive, the Fiscal Officer, any administrative officer, employee or member of the Board of Commissioners detected through application of generally accepted accounting procedures utilized by Oakland County or disclosed in an audit of the financial records and accounts of the County shall be filed with the State Treasurer and reported by the State Treasurer to the Attorney General. Pursuant to Public Act 621 of 1978, the Uniform Budgeting Act, the Attorney General shall review the report and initiate appropriate action against the person or persons in violation. For use and benefit of the County of Oakland, the Attorney General or Prosecuting Attorney may institute a civil and/or criminal action in a court of competent jurisdiction for the recovery of County funds disclosed by an examination to have been illegally expended or collected as a result of malfeasance, and for the recovery of public property disclosed to have been converted or misappropriated. 30. The provisions of this act shall be applied to the General Fund and all Special Revenue and Proprietary Funds of the County, including Enterprise Funds and Internal Service Funds. BE IT FURTHER RESOLVED that as a condition of continuing debt covenants the Department of Management and Budget and Treasurer’s Office are hereby directed to take any and all ministerial actions that may be necessary to facilitate the payment of the principal and interest on all debt obligations that have been authorized through separate action by the Board of Commissioners and the payment of all other obligations. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. TOM MIDDLETON Copy of Oakland County, Michigan FY 2019, FY 2020 and FY 2021 Budget – Summary of Finance Committee Amendments and Their Impact on Revenue and Planned Use of Fund Balance, Oakland County, Michigan – Amendment to the Executive’s Recommendation, 2017 Equalization Report – Oakland County, Michigan and Finance Committee Fiscal Year 2019 – Fiscal Year 2021 Recommended Budget and General Appropriations Act on file in County Clerk’s office. Chairperson Michael Gingell made the following statement: “A Public Hearing is now called on the FY 2019 General Appropriations Act. Is there anyone present who wishes to speak?” No one requested to speak and the Chairperson declared the Public Hearing closed. Discussion followed. Moved by Middleton supported by Gershenson the resolution be adopted. Moved by Middleton supported by Quarles the Human Resources Committee Report be accepted. A sufficient majority having voted in favor, the report was accepted. Moved by Middleton supported by Zack the Finance Committee Report be accepted. A sufficient majority having voted in favor, the report was accepted. Moved by Woodward supported by Hoffman the resolution be amended as follows: BE IT FURTHER RESOLVED that the FY 2019-2021 Finance Committee Recommended Budget document, presented on September 27, 2018; be amended to assign $500,000 with the FY 2018 Year End Report in the Board of Commissioners Project Assigned Fund Balance with the intended use to support advancing the health and academic achievement of Oakland County children by increasing access to school breakfast. Fund Balance Assignments require a separate resolution for program appropriation. Vote on amendment: AYES: Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford. (20) NAYS: None. (0) Commissioners Minutes Continued. September 27, 2018 749 A sufficient majority having voted in favor, the amendment carried. Moved by Woodward supported by Weipert the resolution be amended as follows: BE IT FURTHER RESOLVED that the FY 2019-2021 Finance Committee Recommended Budget document, presented on September 27, 2018; be amended to assign $50,000 with the FY 2018 Year End Report in the Board of Commissioners Project Assigned Fund Balance with the intended use toward a partnership with Oakland Schools for the Safe and Healthy Kids Program to prevent school bullying. Fund Balance Assignments require a separate resolution for program appropriation. Vote on amendment: AYES: Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford, Fleming. (20) NAYS: None. (0) A sufficient majority having voted in favor, the amendment carried. Moved by Fleming supported by McGillivray the resolution be amended as follows: BE IT FURTHER RESOLVED that the FY 2019-2021 Finance Committee Recommended Budget document, presented on September 27, 2018; be amended to assign $50,000 with the FY 2018 Year End Report in the Board of Commissioners Project Assigned Fund Balance with the intended use toward a partnership with Oakland Hope to provide human services assistance for low income individuals. Fund Balance Assignments require a separate resolution for program appropriation. Vote on amendment: AYES: Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford, Fleming, Gershenson. (20) NAYS: None. (0) A sufficient majority having voted in favor, the amendment carried. Moved by Kochenderfer supported by Berman the resolution be amended as follows: BE IT FURTHER RESOLVED that the FY 2019-2021 Finance Committee Recommended Budget, presented on September 27, 2018; be amended to adjust the FY 2020 Clerks/Register of Deeds budget by $225,000 to increase the Elections Supplies expenditure line item (#10100- 2010301-185010-750126) and offset by an increase to the Recording Fees revenue line item (#10100-2010401-172190-631708) to support the Elections Division with ordering up to 100% ballots for even year primaries, voter education, election worker training and other support initiatives for even year elections. Vote on amendment: AYES: Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford, Fleming, Gershenson, Gingell. (20) NAYS: None. (0) A sufficient majority having voted in favor, the amendment carried. Vote on resolution, as amended: AYES: Jackson, Kochenderfer, Kowall, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford, Fleming, Gershenson, Gingell, Hoffman. (20) NAYS: None. (0) Commissioners Minutes Continued. September 27, 2018 750 A sufficient majority having voted in favor, the resolution, as amended, was adopted. Discussion followed. Commissioner Middleton addressed the Board to commend the Finance Committee for all of their hard work on the Budget. Chairperson Michael Gingell addressed the Board to take a Point of Personal Privilege to thank Commissioner Middleton, the Finance Committee and the Administration for all of their effort and support to finalize the Budget. There were no items to report on the Regular Agenda for the General Government Committee. There were no items to report on the Regular Agenda for the Human Resources Committee. MISCELLANEOUS RESOLUTION #18330 BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee IN RE: WATER RESOURCES COMMISSIONER – INTERJURISDICTIONAL PROPERTY INSURANCE AGREEMENT WITH THE VILLAGE OF LAKE ORION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Village of Lake Orion owns a sanitary sewer system which is operated and maintained by Oakland County through the office of the Water Resources Commissioner pursuant to an operations and maintenance agreement; and WHEREAS as part of the Village of Lake Orion’s sanitary sewer system, the Village owns 16 sanitary sewer lift stations for which Oakland County currently obtains property insurance coverage on a non-profit basis paid for by the Village’s system revenue; and WHEREAS the Village of Lake Orion desires to continue the property insurance coverage obtained by Oakland County for the benefit of the Village; and WHEREAS the Village of Lake Orion executed the Interjurisdictional Property Insurance Agreement on August 15, 2018. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby agrees that Oakland County will continue to obtain property insurance coverage for the Village of Lake Orion’s sanitary sewer lift stations on a non-profit basis and charge the cost to the Village’s sanitary sewer system enterprise fund. BE IT FURTHER RESOLVED that the Board of Commissioners hereby directs its Chairperson or designee to execute the Interjurisdictional Property Insurance Agreement with the Village of Lake Orion. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PHILIP WEIPERT Copy of Correspondence from Kelsey Cooke, Senior Attorney, Oakland County Water Resources Commission, Interjurisdictional Property Insurance Agreement and Village of Lake Orion Resolution #2018-032 Incorporated by Reference. Original on file in County Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #18331 BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee IN RE: WATER RESOURCES COMMISSIONER – CHARTER TOWNSHIP OF OAKLAND SEWER SYSTEM OPERATION AND MAINTENANCE AGREEMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Commissioners Minutes Continued. September 27, 2018 751 WHEREAS the Charter Township of Oakland owns a sanitary sewer system currently operated and maintained through Oakland County by the office of the Water Resources Commissioner on a non-profit basis; and WHEREAS the Charter Township of Oakland desires to engage the County to continue to operate and maintain its sanitary sewer system on a non-profit basis pursuant to the terms of an operation and maintenance agreement; and WHEREAS Oakland County, by and through the office of the Water Resources Commissioner, has qualified personnel capable of providing sanitary sewer operation and maintenance services; and WHEREAS the terms of an agreement for the operation and maintenance of the Charter Township of Oakland’s sanitary sewer system by Oakland County through the office of the Water Resources Commissioner have been negotiated, set forth in writing, and approved by the Charter Township of Oakland on August 14, 2018. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the Charter Township of Oakland Sewer System Operation and Maintenance Agreement. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or designee to execute the Charter Township of Oakland Sewer System Operation and Maintenance Agreement. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PHILIP WEIPERT Copy of Correspondence from Kelsey Cooke, Senior Attorney, Water Resources Commission and Charter Township of Oakland Sewer System – Operation and Maintenance Agreement Incorporated by Reference. Original on file in County Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #18332 BY: Commissioner Phillip Weipert, Chairperson, Planning and Building Committee IN RE: PARKS AND RECREATION COMMISSION – RESIDENTIAL LEASE AMENDMENT – OAKLAND URBAN GROWERS - WATERFORD OAKS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland is the owner of Waterford Oaks County Park; and WHEREAS a 1,392 square-foot house, identified as 1580 Scott Lake Road, Waterford, MI 48328, is located on the grounds of Waterford Oaks County Park; and WHEREAS Oakland County Parks and Recreation Commission (OCPRC) staff, with the assistance of Corporation Counsel, negotiated a lease in compliance with the OCPRC residential lease policy; and WHEREAS the lease is for the house located at 1580 Scott Lake Road, Waterford, MI 48328 for a period commencing October 1, 2017 through December 31, 2027; and WHEREAS the Oakland County Board of Commissioners, at its September 6, 2017 meeting, approved and authorized the lease agreement between the County of Oakland and the Oakland Urban Growers; and WHEREAS the lease requires Oakland Urban Growers to pay monthly rent, along with all utility costs; and WHEREAS the monthly rent amounts were based on a market analysis from the Oakland County Property Manager; and WHEREAS the Oakland Urban Growers subsequently requested deferment of their monthly lease payments to a later point in the lease; and WHEREAS the Oakland County Parks and Recreation Commission directed staff to amend the lease with specific criteria; and WHEREAS the Oakland County Parks and Recreation Commission, with the assistance of Corporation Counsel, negotiated a lease amendment with Oakland Urban Growers; and Commissioners Minutes Continued. September 27, 2018 752 WHEREAS the lease amendment includes the following terms and conditions: Rent Deferral. Section 3.1 of the Residential Lease is entirely deleted and replaced with the following section: 1.1 Tenant Monetary Obligations. Tenant shall pay Landlord the following rent on or before the first day of each month during the term of this Lease: Date Range Monthly Rent October 1, 2017 – April 30, 2018 $1,350.00 May 1, 2018 – December 31, 2018 $ 0 January 1, 2019 – December 31, 2019 $ 0 January 1, 2020 – December 31, 2020 $ 0 January 1, 2021 – April 30, 2021 $ 0 May 1, 2021 – December 31, 2021 $2,866.00 January 1, 2022 – December 31, 2022 $2,922.00 January 1, 2023 – December 31, 2023 $2,982.00 January 1, 2024 – April 30, 2024 $2,502.00 May 1, 2024 – December 31, 2024 $1,520.00 January 1, 2025 – December 31, 2025 $1,551.00 January 1, 2026 – December 31, 2026 $1,582.00 January 1, 2027 – December 31, 2027 $1,613.00 If Lease is Extended: January 1, 2028 – December 31, 2028 $1,646.00 January 1, 2029 – December 31, 2029 $1,679.00 January 1, 2030 – December 31, 2030 $1,712.00 January 1, 2031 – December 31, 2031 $1,746.00 January 1, 2032 – December 31, 2032 $1,781.00 January 1, 2033 – December 31, 2033 $1,817.00 January 1, 2034 – December 31, 2034 $1,853.00 January 1, 2035 – December 31, 2035 $1,890.00 January 1, 2036 – December 31, 2036 $1,928.00; and WHEREAS the Oakland County Parks and Recreation Commission approved the attached lease amendment and directed that it be forwarded to the Oakland County Board of Commissioners for review and approval; and WHEREAS the Oakland County Parks and Recreation Commission recommends the Oakland County Board of Commissioners approve and authorize the attached Residential lease amendment between the County of Oakland and Oakland Urban Growers. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and approves the attached Residential lease amendment between the County of Oakland and Oakland Urban Growers. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Board’s Chairperson, or his designee, to execute the Residential lease amendment between the County of Oakland and Oakland Urban Growers. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PHILIP WEIPERT Copy of First Amendment to the Residential Lease with Oakland Urban Growers Incorporated by Reference. Original on file in County Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. Commissioners Minutes Continued. September 27, 2018 753 MISCELLANEOUS RESOLUTION #18333 BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee IN RE: PARKS AND RECREATION – GREENHOUSE LEASE AMENDMENT – OAKLAND URBAN GROWERS – WATERFORD OAKS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland is the owner of Waterford Oaks County Park; and WHEREAS Oakland County Parks and Recreation Commission staff, with the assistance of Corporation Counsel, negotiated a lease for the Greenhouses and surrounding property; and WHEREAS the lease is for the Greenhouses and surrounding land located at 1580 Scott Lake Road, Waterford, MI 48328 for a period commencing October 1, 2017 through December 31, 2027; and WHEREAS the Oakland County Board of Commissioners, at its September 6, 2017 meeting, approved and authorized the lease agreement between the County of Oakland and the Oakland Urban Growers; and WHEREAS the lease requires Oakland Urban Growers to pay monthly rent, along with all utilities and maintenance/repair costs for the Greenhouses; and WHEREAS the Oakland Urban Growers subsequently requested deferment of their monthly lease payments to a later point in the lease; and WHEREAS the Oakland County Parks and Recreation Commission directed staff to amend the lease with specific criteria; and WHEREAS the Oakland County Parks and Recreation Commission, with the assistance of Corporation Counsel, negotiated a lease amendment with Oakland Urban Growers; and WHEREAS the lease amendment includes the following terms: Rent Deferral. Section 3.1 of the Residential Lease is entirely deleted and replaced with the following section: 1.2 Tenant Monetary Obligations. Tenant shall pay Landlord the following rent on or before the first day of each month during the term of this Lease: Date Range Monthly Rent October 1, 2017 – April 30, 2018 $750.00 May 1, 2018 – December 31, 2018 $ 0 January 1, 2019 – December 31, 2019 $ 0 January 1, 2020 – December 31, 2020 $ 0 January 1, 2021 – April 30, 2021 $ 0 May 1, 2021 – December 31, 2021 $1,592.00 January 1, 2022 – December 31, 2022 $1,624.00 January 1, 2023 – December 31, 2023 $1,656.00 January 1, 2024 – April 30, 2024 $1,489.00 May 1, 2024 – December 31, 2024 $845.00 January 1, 2025 – December 31, 2025 $862.00 January 1, 2026 – December 31, 2026 $879.00 January 1, 2027 – December 31, 2027 $896.00 If Lease is Extended: January 1, 2028 – December 31, 2028 $914.00 January 1, 2029 – December 31, 2029 $933.00 January 1, 2030 – December 31, 2030 $951.00 January 1, 2031 – December 31, 2031 $970.00 January 1, 2032 – December 31, 2032 $990.00 January 1, 2033 – December 31, 2033 $1,009.00 January 1, 2034 – December 31, 2034 $1,030.00 January 1, 2035 – December 31, 2035 $1,050.00 January 1, 2036 – December 31, 2036 $1,071.00 January 1, 2037 – December 31, 2037 $1,093.00; Commissioners Minutes Continued. September 27, 2018 754 and WHEREAS the Oakland County Parks and Recreation Commission approved the attached Greenhouse lease amendment and directed that it be forwarded to the Oakland County Board of Commissioners for review and approval; and WHEREAS the Oakland County Parks and Recreation Commission recommends the Oakland County Board of Commissioners approve and authorize the attached Greenhouse lease amendment between the County of Oakland and Oakland Urban Growers. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and approves the attached Greenhouse lease amendment between the County of Oakland and Oakland Urban Growers. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Board’s Chairperson, or his designee, to execute the Greenhouse lease amendment between the County of Oakland and Oakland Urban Growers. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PHILIP WEIPERT Copy of First Amendment to the Greenhouse Lease with Oakland Urban Growers Incorporated by Reference. Original on file in County Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #18334 BY: Commissioner Philip Weipert, Chairperson, Planning and Building Committee IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS – FORMER ANIMAL SHELTER GAZEBO REMOVAL PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS County-owned property on Brown Road (home to the former Animal Shelter) has a wooden gazebo (see attached pictures) on the grounds east of the main building; and WHEREAS the gazebo was donated in 2004 by Ms. Linda Wasche in memory of her father, Mr. Michael Wasche (“donated gazebo”) (see attached letter); and WHEREAS the Board of Commissioners accepted the donated gazebo in MR #04-190; and WHEREAS the value of the donated gazebo was $27,000 in 2004; and WHEREAS when the current Animal Shelter and Pet Adoption Center was constructed in Pontiac, the Department of Facilities Management evaluated whether to relocate the donated gazebo near the new Shelter; and WHEREAS the costs to remove and relocate the donated gazebo were more than anticipated so the Department of Facilities Management decided to build a new gazebo at the new Shelter; and WHEREAS the non-profit, Polly Ann Trail Management Council, Inc. (“Council”) has requested to take ownership and possession of the donated gazebo for placement along the Polly Ann Trail; and WHEREAS the Council would be responsible for all costs associated with the removal and relocation of the donated gazebo, including dis-assembly and moving; and WHEREAS given that the donated gazebo will be placed along a public trail, the Department of Facilities Management recommends that the County transfer ownership of the donated gazebo to the Council in accordance with the attached Bill of Sale. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and authorizes the sale of the donated gazebo to the Polly Ann Trail Management Council, Inc., pursuant to the attached Bill of Sale, for $1 plus all costs associated in its removal and relocation. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs its Chairperson to execute the attached Bill of Sale and any other documents needed to accomplish the transfer of ownership. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PHILIP WEIPERT Commissioners Minutes Continued. September 27, 2018 755 Copy of Bill of Sale, Correspondence from Linda Wasche, and Exhibit A – Photographs of Wasche Memorial Gazebo Incorporated by Reference. Original on file in County Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #18335 BY: Commissioner Philip J. Weipert, Chairperson, Planning and Building Committee IN RE: WATER RESOURCES COMMISSIONER – 2018 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE RESOLUTION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS in accordance with the provisions of Part 307 of Act 451 of 1994, as amended, Inland Lake Levels, the Oakland County Water Resources Commissioner operates and maintains 35 lake level control devices/structures and 7 lake augmentation pumps that regulate the legally established water level of 53 lakes located within Oakland County; and WHEREAS the Water Resources Commissioner incurs costs for such operation and maintenance that are recoverable via assessments against the various benefiting properties and government entities comprising the assessment rolls of the respective Lake Level Districts; and WHEREAS Section 30722(4) of Act No. 59 requires that the Water Resources Commissioner obtain approval from the Board of Commissioners prior to levying any lake level assessment in excess of $10,000 annually; and WHEREAS for the Fiscal Year 2019, the Water Resources Commissioner proposes to assess 29 separate Lake Level Districts for the total aggregate amount of $859,100 for operation, maintenance and repair purposes, as itemized on the listing attached hereto, of which 24 of the proposed assessments are in excess of the said $10,000 limit, thereby requiring the Board of Commissioners authorization. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby authorizes the Water Resources Commissioner to assess, levy and collect for the Fiscal Year 2019, for the purpose of operating and maintaining the level of various lakes located in Oakland County, the total aggregate amount of $859,100, being the sum total of assessments for the said year to be assessed against the befitting properties and government entities comprising the assessment rolls of 29 separate Lake Level Districts itemized on the listing hereto, including 24 assessments in excess of $10,000. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PHILIP WEIPERT Copy of Oakland County Water Resources Commissioner 2018 Lake Level Drain Assessments for Maintenance and Operation, Oakland County Water Resources Commissioner 2018 Lake Levels Detail Summary by Community and Oakland County Water Resources Commissioner 2018 Lake Levels Detail Summary by Project on file in County Clerk’s office FISCAL NOTE (MISC. #18335) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: WATER RESOURCES COMMISSIONER – 2018 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect $649,421 for the Fiscal Year 2019 against all benefiting properties and government entities comprising the assessment rolls, for the purpose of maintaining, cleaning, and repairing 89 Chapter 4 drains located within Oakland County. 2. Oakland County’s share of the assessments for maintenance of Chapter 4 drains is $47,912.12 for roads at large. 3. Funding is available in the General Fund Non-Departmental account - Drain Assessments. 4. No budget amendments are required. Commissioners Minutes Continued. September 27, 2018 756 TOM MIDDLETON The Chairperson stated the resolution be laid over for 30 days until the October 25, 2018, Board meeting. There were no objections. MISCELLANEOUS RESOLUTION #18336 BY: Commissioner Philip J. Weipert, Chairperson, Planning and Building Committee IN RE: WATER RESOURCES COMMISSIONER – 2018 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS in accordance with the provisions of Chapter 4 of Act No. 40 of the Public Acts of 1956, as amended, also known as the Michigan Drain Code, the Oakland County Water Resources Commissioner operates and maintains a number of open ditch or enclosed drains at various locations throughout Oakland County; and WHEREAS the Water Resources Commissioner incurs costs for such operation and maintenance that are recoverable via assessments against the various benefiting properties and government entities comprising the assessment rolls of the respective Drainage Districts; and WHEREAS Chapter 8 of the said Drain Code permits the Water Resources Commissioner to levy assessments against the Drainage District of drains established in accordance with said Chapter 4, for operation, maintenance, clean out and repair purposes WHEREAS for the Fiscal Year 2019, the Water Resources Commissioner proposes to assess 89 Drainage Districts the total aggregate amount of $649,421 for the maintenance, operation, clean out and repair of 89 drains. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby authorizes the Water Resources Commissioner to assess, levy and collect for the Fiscal Year 2019, for the purpose of operating, maintaining, cleaning out and repairing 89 drains located in Oakland County, the total aggregate amount of $649,421, being the sum total of assessments for the said year to be assessed against all of the benefiting properties and government entities comprising the assessment rolls of 89 Drainage Districts itemized on the listing attached hereto. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PHILIP WEIPERT Copy of Oakland County Water Resources Commissioner 2018 Chapter 4 Drain Assessments for Maintenance and Operation, 2017 Chapter 4 Drains Detail Summary by Community and 2017 Chapter 4 Drains Detail Summary by Project on file in County Clerk’s office. FISCAL NOTE (MISC. #18336) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: WATER RESOURCES COMMISSIONER – 2018 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect $649,421 for the Fiscal Year 2019 against all benefiting properties and government entities comprising the assessment rolls, for the purpose of maintaining, cleaning, and repairing 89 Chapter 4 drains located within Oakland County. 2. Oakland County’s share of the assessments for maintenance of Chapter 4 drains is $47,912.12 for roads at large. 3. Funding is available in the General Fund Non-Departmental account - Drain Assessments. 4. No budget amendments are required. TOM MIDDLETON Commissioners Minutes Continued. September 27, 2018 757 The Chairperson stated the resolution be laid over for 30 days until the October 25, 2018, Board meeting. There were no objections. MISCELLANEOUS RESOLUTION #18337 BY: Commissioner Philip J. Weipert, Chairperson, Planning and Building Committee IN RE: WATER RESOURCES COMMISSIONER - 2018 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS in accordance with the provisions of Chapter 18 of Act No. 40 of the Public Acts of 1956, as amended, also known as the Michigan Drain Code, the Oakland County Water Resources Commissioner operates and maintains a number of open ditch and/or enclosed drains at various locations in Oakland and West Bloomfield Townships; and WHEREAS existing private drains established as County Drains in accordance with Chapter 18 of the Michigan Drain Code shall be the same as if originally laid out and designated, located, established and constructed by procedures set forth in other sections of the Michigan Drain Code; and WHEREAS the Water Resources Commissioner incurs costs for the operation and maintenance of these Drains that are recoverable via assessments against the various benefiting properties and government entities comprising the assessment rolls of the respective Drainage Districts; and WHEREAS Chapter 18 of the said Drain Code permits the Water Resources Commissioner to levy assessments against Drainage District of Drains established in accordance with said Chapter 18, for operation, maintenance, clean out and repair purposes; and WHEREAS for the Fiscal Year 2019, the Water Resources Commissioner proposes to assess 83 Drainage Districts the total aggregate amount of $367,383.20 for the maintenance, operation, cleanout and repair of 83 drains. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby authorizes the Water Resources Commissioner to assess, levy and collect for the Fiscal Year 2019, for the purpose of operating, maintaining, cleaning out and repairing 83 drains located in Oakland County, the total aggregate amount of $367,383.20, being the sum total of assessments for the said year to be assessed against all of the benefiting properties and government entities comprising the assessment rolls of 83 Drainage Districts itemized on the listing attached hereto. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PHILIP WEIPERT Copy of Oakland County Water Resources Commissioner 2018 Chapter 18 Drain Assessments for Maintenance and Operation, 2018 Chapter 18 Drains Detail Summary by Community and 2017 Chapter 18 Drains Detail Summary by Project on file in County Clerk’s office. FISCAL NOTE (MISC. #18337) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: WATER RESOURCES COMMISSIONER – 2018 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes the Water Resources Commissioner to assess, levy, and collect $367,383.20 for the Fiscal Year 2019 against all benefiting properties and government entities comprising the assessment rolls, for the purpose of operating, maintaining, cleaning, and repairing 83 Chapter 18 drains located within Oakland County. 2. Oakland County’s share of the assessments for maintenance of Chapter 18 drains is $63,974.90 for roads at large. 3. Funding is available in the General Fund Non-Departmental account - Drain Assessments. 4. No budget amendments are required. TOM MIDDLETON Commissioners Minutes Continued. September 27, 2018 758 The Chairperson stated the resolution be laid over for 30 days until the October 25, 2018, Board meeting. There were no objections. MISCELLANEOUS RESOLUTION #18338 BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: SHERIFF'S OFFICE – TRANSFER OF OWNERSHIP AND RELEASE OF CLAIMS AGREEMENT FOR K-9 DOG (BLITZ) To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Michael Richardson is a Deputy with the Oakland County Sheriff's Office, Canine Unit (Unit); and WHEREAS while Deputy Richardson has worked in this Unit, he has handled the same canine, Blitz; and WHEREAS the Oakland County Sheriff’s Office wishes to retire Blitz from the Unit, transfer ownership of Blitz to Deputy Richardson, and release all claims and liability the County may have with respect to Blitz; and WHEREA, this matter has been reviewed by Corporation Counsel and a Transfer of Ownership and Release of Claims Agreement is attached. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves transferring ownership of Blitz to Deputy Michael Richardson per the attached Transfer of Ownership and Release of Claims Agreement for $1, and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute the agreement as attached. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. MICHAEL SPISZ Copy of Transfer of Ownership and Release of Claims Agreement Incorporated by Reference. Original on file in County Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #18339 BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: SHERIFF'S OFFICE – TRANSFER OF OWNERSHIP AND RELEASE OF CLAIMS AGREEMENT FOR K-9 DOG (CLAY) To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Travis Dick is a Deputy with the Oakland County Sheriff's Office, Canine Unit (Unit); and WHEREAS while Deputy Dick has worked in this Unit, he has handled the same canine, Clay; and WHEREAS the Oakland County Sheriff’s Office wishes to retire Clay from the Unit, transfer ownership of Clay to Deputy Dick, and release all claims and liability the County may have with respect to Clay; and WHEREAS this matter has been reviewed by Corporation Counsel and a Transfer of Ownership and Release of Claims Agreement is attached. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves transferring ownership of Clay to Deputy Travis Dick per the attached Transfer of Ownership and Release of Claims Agreement for $1, and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute the agreement as attached. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. MICHAEL SPISZ Copy of Transfer of Ownership and Release of Claims Agreement Incorporated by Reference. Original on file in County Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #18340 BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: CIRCUIT COURT – POSITION DELETION, CREATION AND RECLASSIFICATION To the Oakland County Board of Commissioners Commissioners Minutes Continued. September 27, 2018 759 Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court has reviewed its operations and determined areas where efficiencies could be realized; and WHEREAS it has been determined that a Full-Time Eligible (FTE) Paralegal position is needed in the Court to manage the increase in Personal Protection Orders (PPO) hearings, workload, and the number of judges who hear PPO cases; and WHEREAS the Circuit Court has been underfilling a Part-Time Non-Eligible (PTNE) 1,000 hours per year Youth and Family Caseworker II position (#3010402-11227) with a PTNE Paralegal to manage this need; and WHEREAS due to the increase in PPO hearings, the duties of the PPO Liaison have evolved to include; attending various types of hearings, preparing orders following the hearings, serving and mailing notices of hearings; and WHEREAS due to the increased duties of the PPO Liaison some clerical duties are now performed by the Paralegal; and WHEREAS in 2012, only the visiting Judge(s) heard PPO violations but soon thereafter that expanded to the fully Family Court bench; and WHEREAS as of August 1, 2018, the full Circuit Court bench has agreed to hear, on a rotating “duty judge” schedule, all PPO violation arraignments; and WHEREAS this will place more demands on the time of the PPO Liaison and the Paralegal positions; and WHEREAS Circuit Court is requesting to delete one (1) General Fund General Purpose (GF/GP) PTNE 1,000 hours per year Youth and Family Caseworker II position (#3010402-11227) and create one (1) GF/GP FTE Paralegal in the Family Court, Judicial Support Division (#3010403); and WHEREAS the basic duties and job functions of the Court Clinic Service Coordinator position (#3010402-00416) have changed over time; and WHEREAS the main duties are now technical and administrative in nature, as opposed to clinical; and WHEREAS the position will perform duties such as compiling, maintaining, updating, and reporting clinical statistics, conducting basic client and attorney interviews to gather data using a script prepared by the Chief Clinician, coordinating adjournments of evaluations with referees and judge’s chambers, and collecting and distributing incoming documents and subpoenas; and WHEREAS the Circuit Court would like to downwardly reclassify the Court Clinic Services Coordinator position to a Technical Assistant to reflect the change in duties; and WHEREAS the above position deletion and downward reclassification savings will be used to offset the cost of the FTE creation. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves to delete one (1) GF/GP PTNE 1,000 hours per year Youth and Family Caseworker II position (#3010402-11227). BE IT FURTHER RESOLVED to downwardly reclassify one (1) GF/GP FTE Court Clinic Services Coordinator position (#3010402-00416) to Technical Assistant. BE IT FURTHER RESOLVED to create one (1) GF/GP FTE Paralegal position in the Family Court, Judicial Support Division (#3010403). Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. MICHAEL SPISZ The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #18341 BY: Commissioners Marcia Gershenson, District #13; Bill Dwyer, District #14; Tom Berman, District #5; Hugh Crawford, District #9; Bob Hoffman, District #2; Shelley Taub, District #12; and Nancy Quarles, District #17; Janet Jackson, District #21 IN RE: BOARD OF COMMISSIONERS – PROCLAIMING OCTOBER 2018 AS “AMERICA’S WORKFORCE: EMPOWERING ALL” MONTH IN OAKLAND COUNTY IN CONJUNCTION WITH THE NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Commissioners Minutes Continued. September 27, 2018 760 WHEREAS in 1945, Congress enacted a law to declare the first week in October of each year to observe and celebrate America’s workers with disabilities and the workplaces that welcome them; and WHEREAS Congress, in 1988, enacted legislation to expand and recognize the month of October as National Disability Employment Awareness Month; and WHEREAS the law requests that communities and citizens throughout the country take time to recognize workplaces and employees working with disabilities as a critical part of our efforts to build an inclusive community and a strong economy; and WHEREAS for more than 70 years, public and private organizations have recognized the importance and the value of hiring employees with diverse abilities to strengthen their business, increase competition and drive innovation; and WHEREAS in October 2018, we celebrate disability inclusion by reflecting on a commitment to a robust and competitive American labor force with the theme “America’s Workforce: Empowering All”; and WHEREAS throughout the month, in Michigan and across the nation, events and activities will take place to promote the employment of people with disabilities, to bring awareness about disability employment issues and the importance of a commitment to an inclusive work culture; and WHEREAS Oakland County fully supports and actively encourages its citizens, local communities and organizations to honor the individuals and workplaces that are committed to an inclusive work culture and to recognize the talents and contributions of America’s workers with disabilities. NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners hereby proclaims October 2018 as America’s Workforce: Empowering All Month in Oakland County and calls upon employers, community organizations and schools to observe this month with appropriate programs and activities, and to promote its message that people with disabilities are equal to the task throughout the year. Chairperson, I move the adoption of the foregoing resolution. MARCIA GERSHENSON, TOM BERMAN, HUGH CRAWFORD, BOB HOFFMAN, SHELLEY TAUB, NANCY QUARLES, WADE FLEMING, DOUG TIETZ, ADAM KOCHENDERFER, TOM MIDDLETON, DAVE WOODWARD, DAVID BOWMAN, GARY MCGILLIVRAY, EILEEN KOWALL, PHILIP WEIPERT, CHRISTINE LONG, HELAINE ZACK, JANET JACKSON The Chairperson referred the resolution to the General Government Committee. There were no objections. The Board adjourned at 11:02 a.m. to the call of the Chair or October 10, 2018, at 7:00 p.m. LISA BROWN MICHAEL J. GINGELL Clerk Chairperson