HomeMy WebLinkAboutMinutes - 1994.01.06 - 8162
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OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
January 6, 1994
Meeting called to order by County Clerk Lynn D. Allen at 5:31 P.M. in the
Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll Called.
PRESENT: Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen,
Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt,
Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf. (23)
ABSENT: Aaron, Oaks. (2)
Quorum present.
Invocation given by Commissioner Lawrence R. Pernick.
Pledge of Allegiance to the Flag.
Moved by Schmid supported by Palmer the minutes of the December 9, 1993
Board meeting be approved as printed.
A sufficient majority having voted therefor, the motion carried.
Moved by Schmid supported by Crake the Journal for the 1993 Session be
approved and closed, and the 1993 Session be adjourned Sine Die.
A sufficient majority having voted therefor, the motion carried.
ANNUAL SESSION
The 1994 Session was called to order by County Clerk Lynn D. Allen.
Moved by Schmid supported by Palmer the rules be suspended, and the
agenda be amended as follows:
ITEMS ALREADY ON PRINTED AGENDA
PERSONNEL COMMITTEE:
a. County Executive Administration/Risk Management - Personnel Changes
to Achieve 25% Savings from Early Retirement Vacancies (Waiver of
Rule XI-F - Direct referral to Finance Committee)
b. Probate Court - Request to Fill Child Welfare Worker, II Early
Retirement Vacancy (Waiver of Rule XI-F - Direct referral to
Finance Committee)
AYES: Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen,
Johnson, Kingzett, Law, McCulloch, Miltner, Moffitt, Obrecht, Palmer, Pernick,
Powers, Price, Schmid, Taub, Wolf. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion to suspend the
rules and amend the agenda carried.
Commissioners Minutes Continued. January 6, 1994
2
Moved by Schmid supported by Crake the Board adopt the Rules as Temporary
Rules until the Board meets to adopt rules for the Board.
A sufficient majority having voted therefor, the Temporary Rules were
adopted.
Moved by Schmid supported by Dingeldey that Hubert Price be nominated for
Temporary Chairperson.
Moved by Moffitt supported by Gosling that nominations be closed and a
unanimous ballot be cast for Hubert Price.
A sufficient majority having voted therefor, Hubert Price was elected as
Temporary Chairperson and was escorted to the Chair.
Commissioner Price addressed the Board.
Commissioner Price stated a motion was in order for election of a
Permanent Chairperson.
Moved by Schmid supported by Palmer that Larry Crake be nominated for
Permanent Chairperson.
Moved by Pernick supported by Obrecht that nominations be closed and a
unanimous ballot be cast for Larry Crake.
A sufficient majority having voted therefor, Larry Crake was elected as
Permanent Chairperson and was escorted to the Chair.
Moved by Schmid supported by Palmer that Ruth Johnson be nominated for
Vice Chairperson.
Moved by Pernick that nominations be closed and a unanimous ballot be
cast for Ruth Johnson.
A sufficient majority having voted therefor, Ruth Johnson was elected as
Vice Chairperson and was escorted to the Chair.
Clerk read a letter from Probate Court Judge Sandra G. Silver regarding
employment contract between the Probate Court and Barbara Consilio. The
Chairperson referred the issue to the Personnel Committee.
Clerk read a letter from County Executive L. Brooks Patterson regarding
nomination of Dr. Thomas Gordon to replace Mounir Sharobeem as Director of the
Department of Institutional and Human Services. The Chairperson referred the
letter to the General Government Committee.
Clerk read a letter of thanks from the Board of Commissioners Staff, for
the Christmas gift certificates.
Clerk read a letter from Chairperson Larry Crake announcing the
appointment of Commissioners Donald W. Jensen and Dennis N. Powers to serve on
the Oakland County Personnel Appeal Board for a term ending 12/31/94.
A sufficient majority having voted therefor, the appointments were
confirmed.
Clerk read a letter from Chairperson Larry Crake announcing the
appointment of William D. Mitchell to serve on the Oakland County Sanitary Code
Appeal Board for a term ending 12/31/96.
Commissioners Minutes Continued. January 6, 1994
3
A sufficient majority having voted therefor, the appointments were
confirmed.
Clerk read a letter from Chairperson Larry Crake announcing the
appointment of the following persons to serve on the Oakland County Historical
Commission with their term expiring next to their name: Rodney Hammond,
1/1/97; Paul Stupka, 1/1/97; Jean Milton, 1/1/97; Lyn Sieffert, 1/1/96.
A sufficient majority having voted therefor, the appointments were
confirmed.
Commissioners Pernick and Crake presented the NACo Award to John
Almstadt, Mike Zehnder, Sandra Lee-Spinks, Rod Tapani and Leon Garvin.
The Chairperson announced the appointment of the following Commissioners
to serve on the General Government Committee:
Chairperson Donald Jensen
Vice Chairperson Donn L. Wolf
Minority Vice Chairperson Dennis Aaron
Members: Thomas A. Law, Kay Schmid, Shelley G. Taub, Nancy
Dingeldey, Ruel McPherson, Lillian Jaffe Oaks.
The Chairperson declared a recess at 5:50 P.M. for the General Government
Committee to meet.
The Board reconvened at 6:21 P.M.
Roll Called.
PRESENT: Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen,
Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt,
Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf. (23)
ABSENT: Aaron, Oaks. (2)
Quorum present.
REPORT
BY: General Government Committee, Donald W. Jensen, Chairperson
IN RE: STANDING COMMITTEE MEMBERSHIP OF 1994
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee hereby recommends appointments to
Standing Committees for 1994 per the attached sheet.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Moved by Jensen supported by Pernick the Report (the Standing Committee
Membership of 1994) be accepted.
A sufficient majority having voted therefor, the Report (the Standing
Committee Membership of 1994) was accepted.
Moved by Jensen supported by Pernick to appoint the following members to
the FINANCE COMMITTEE for 1994:
Chairperson John McCulloch
Vice Chairperson Lawrence A. Obrecht
Minority Vice Chairperson Hubert Price, Jr.
Members: Marilynn Gosling, Donald W. Jensen, Donn L. Wolf, Donna R.
Huntoon, Charles E. Palmer, Lawrence R. Pernick, Eugene Kaczmar
Commissioners Minutes Continued. January 6, 1994
4
A sufficient majority having voted therefor, the appointments were
confirmed.
Moved by Jensen supported by Pernick to appoint the following members to
the GENERAL GOVERNMENT COMMITTEE for 1994:
Chairperson Donald W. Jensen
Vice Chairperson Donn L. Wolf
Minority Vice Chairperson Dennis M. Aaron
Members: Thomas A. Law, Kay Schmid, Shelley G. Taub, Nancy Dingeldey,
Ruel E. McPherson, Lillian Jaffe Oaks
A sufficient majority having voted therefor, the appointments were
confirmed.
Moved by Jensen supported by Pernick to appoint the following members to
the PERSONNEL COMMITTEE for 1994:
Chairperson Marilynn Gosling
Vice Chairperson Thomas A. Law
Minority Vice Chairperson Jeff Kingzett
Members: David L. Moffitt, Sue Ann Douglas, Kevin A. Miltner, Nancy
Dingeldey, Hubert Price, Jr.
A sufficient majority having voted therefor, the appointments were
confirmed.
Moved by Jensen supported by Pernick to appoint the following members to
the PLANNING AND BUILDING COMMITTEE for 1994:
Chairperson Charles E. Palmer
Vice Chairperson John Garfield
Minority Vice Chairperson Eugene Kaczmar
Members: David L. Moffitt, Ruth Johnson, Kay Schmid, Sue Ann Douglas,
Dennis N. Powers, Lillian Jaffe Oaks, Jeff Kingzett
A sufficient majority having voted therefor, the appointments were
confirmed.
Moved by Jensen supported by Schmid to appoint the following members to
the PUBLIC SERVICES COMMITTEE for 1994:
Chairperson Lawrence A. Obrecht
Vice Chairperson Donna R. Huntoon
Minority Vice Chairperson Ruel E. McPherson
Members: John Garfield, Kevin A. Miltner, Dennis N. Powers, Shelley G.
Taub, Dennis M. Aaron
A sufficient majority having voted therefor, the appointments were
confirmed.
REPORT
BY: General Government Committee, Donald W. Jensen, Chairperson
IN RE: APPOINTMENTS TO COORDINATING ZONING COMMITTEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee recommends the following individuals be
appointed to the Coordinating Zoning Committee for the period of January 1,
1994, through December 31, 1994:
John Garfield, Chairperson
Ruth Johnson, Vice Chairperson
Kay Schmid
Dennis Powers
Commissioners Minutes Continued. January 6, 1994
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Eugene Kaczmar
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Moved by Jensen supported by Price the Report (Appointments to
Coordinating Zoning Committee) be accepted.
A sufficient majority having voted therefor, the Report (Appointments to
Coordinating Zoning Committee) was accepted.
Moved by Jensen supported by Price the following persons be appointed to
the Coordinating Zoning Committee for the period of January 1, 1994, through
December 31, 1994: John Garfield (Chairperson), Ruth Johnson (Vice
Chairperson), Kay Schmid, Dennis Powers, Eugene Kaczmar.
A sufficient majority having voted therefor, the motion carried and the
appointments were confirmed.
REPORT
BY: General Government Committee, Donald W. Jensen, Chairperson
IN RE: APPOINTMENTS TO VARIOUS BOARDS, COMMISSIONS, COMMITTEES AND COUNCILS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the vacancies for the
boards, commissions, committees and councils herein mentioned, recommends the
filling of those vacancies as follows:
AIRPORT COMMITTEE (One-Year Terms Ending 12/31/94)
Donn Wolf, Dennis Powers, Lillian Jaffe Oaks
AREA AGENCY ON AGING (Two-Year Term Ending 12/31/95)
Dorothy Webb, Delegate; Connie Richards, Alternate
ELECTIONS SCHEDULING COMMITTEE (One-Year Terms Ending 12/31/94)
C. Elaine Skarritt, Katy Mann, Willie M. Redmond
PARKS AND RECREATION COMMISSION (Three-Year Terms Ending 1/01/97)
Jean Fox, Pecky Lewis, Ruth Johnson
PARKS AND RECREATION COMMISSION (Regional Planning Agency Member)
L. Brooks Patterson
RETIREMENT COMMISSION (Four-Year Term Ending 12/31/97)
Dennis Murphy
SOUTHEAST MICHIGAN COUNCIL OF GOVERNMENTS (SEMCOG) (One-Year Terms Ending
12/31/94)
L. Brooks Patterson, Delegate; John Grubba, Alternate
Kay Schmid, Delegate; Nancy Dingeldey, Alternate
David Moffitt, Delegate; Sue Douglas, Alternate
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Moved by Jensen supported by Schmid the Report (Appointments to Various
Boards, Commissions, Committees and Councils) be accepted.
A sufficient majority having voted therefor, the Report was accepted.
Moved by Jensen supported by Schmid the appointments be confirmed.
Commissioners Minutes Continued. January 6, 1994
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AYES: Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen,
Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt,
Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion carried and the
appointments were confirmed.
Moved by Schmid supported by Dingeldey to reconsider the Southeast
Michigan Council of Governments (SEMCOG) appointments.
A sufficient majority having voted therefor, the motion carried and the
SEMCOG appointments were before the Board.
Moved by Schmid supported by Law the appointments be changed to show
Nancy Dingeldey as Alternate for David Moffitt; and also show Sue Douglas as
Alternate for Kay Schmid.
AYES: Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson,
Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Obrecht,
Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Crake. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion carried.
REPORT
BY: General Government Committee, Donald W. Jensen, Chairperson
IN RE: ADOPTION OF RULES FOR THE OAKLAND COUNTY BOARD OF COMMISSIONERS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the proposed rules for
the Oakland County Board of Commissioners, hereby recommends the adoption of
the attached rules as the permanent Rules for the Oakland County Board of
Commissioners.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Copy of Rules for Oakland County Board of Commissioners on file in County
Clerk's office.
Moved by Jensen supported by Pernick the Report (Adoption of Rules for
the Oakland County Board of Commissioners) be accepted.
Moved by Jensen supported by Pernick the report be amended in the Rules
for Oakland County Board of Commissioners as follows:
Page 4, Part IX. COMMITTEE OPERATIONS, B., in the first sentence, after
the work "quorum", add the words "to convene or conduct a committee meeting."
so the sentence would read: "A majority of each Committee shall constitute a
quorum to convene or conduct a committee meeting."; and
Page 7, (5) add the words "and/" after the words "by law" so the sentence
reads:
"The Finance Committee or its designated staff shall have access to
all budget and financial documents or data which shall be available
to the Board of Commissioners as required by law and/or by the
General Appropriations Act."; and
Page 12, F., delete the remainder of the paragraph after the first
sentence" and add "The Personnel Committee shall attach its report to the
suggested resolution and forward the report and resolution to the Board."
Commissioners Minutes Continued. January 6, 1994
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A sufficient majority having voted therefor, the motion to amend carried.
Vote on Rules, as amended:
AYES: Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett,
Law, McCulloch, McPherson, Miltner, Moffitt, Obrecht, Palmer, Pernick, Powers,
Price, Schmid, Taub, Wolf, Crake, Dingeldey, Douglas. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the Rules, as amended, were
adopted.
MISCELLANEOUS RESOLUTION #94001
BY: Finance Committee, John P. McCulloch, Chairperson
IN RE: COMPUTER SERVICES - OAKLAND COUNTY DISTRIBUTED COMPUTING NETWORK
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS the County of Oakland desires to migrate from a mainframe-
dominant computer system to a system that networks personal computers (PC's);
and
WHEREAS an investment in network infrastructure is necessary to achieve
the County's goal of advanced PC communication; and
WHEREAS the total investment is estimated to be $2,223,800 for hardware,
software, training, and installation assistance; and
WHEREAS a loan is requested from the Delinquent Tax Revolving Fund (DTRF)
in the amount of $2,223,800 for the initial investment to be repaid over a
five-year period; and
WHEREAS annual operating costs are estimated to be $835,255 for
maintenance, depreciation, and communication lines; and
WHEREAS interest expense is estimated to be $98,218 for 1994 and $75,980
for 1995; and
WHEREAS funds for the annual operating costs and interest expense are
available in the non-departmental reserve account for office automation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves implementation of the infrastructure to network personal
computers throughout the County.
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to
execute the attached Borrowing Agreement in the amount of $2,223,800 with the
County Treasurer as agent of the DTRF.
BE IT FURTHER RESOLVED that principal and interest payments made to the
DTRF in repayment of this agreement will be accounted for in the Computer
Services Operations Fund, fund #63600.
BE IT FURTHER RESOLVED that the 1994/1995 Biennial Budget is amended as
follows:
1994 1995
General Fund (10100)
Expenditures
909-01-00-9920 Office Automation $(933,473) $(911,235)
181-01-00-6360 Comp. Serv. Operations 933,473 911,235
TOTAL $ 0 $ 0
Computer Services Fund (63600)
Revenue
181-01-00-2037 Operations $ 933,473 $ 911,235
Subtotal $ 933,473 $ 911,235
Expense
184-01-00-3278 Communications $ 73,440 $ 73,440
184-01-00-3304 Depreciation 555,950 555,950
184-01-00-3342 Maintenance 205,865 205,865
184-01-00-3418 Interest Expense 98,218 75,980
Subtotal $ 933,473 $ 911,235
TOTAL $ 0 $ 0
Commissioners Minutes Continued. January 6, 1994
8
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
REVOLVING FUND BORROWING AGREEMENT
WHEREAS the County of Oakland is desirous of borrowing monies from the
Oakland County Delinquent Tax Revolving Fund, and
WHEREAS the Delinquent Tax Revolving Fund Agent has determined sufficient
monies are available to loan to the County,
THEREFORE in consideration of agreements setforth below it is hereby
agreed by and between the parties as follows:
The County will borrow the principal sum of $2,223,800 from the
Delinquent Tax Revolving Fund to be paid back in annual principal
and interest payments not to exceed five (5) years. Said payments
shall be deducted from the annual Revolving Fund distribution made
to the County on or about June 1st of each year. Interest on each
payment will be based on the average monthly rate paid during the
term of this agreement by the agent of the Delinquent Tax Revolving
Fund for that year's outstanding borrowing. The schedule of
principal payments will be:
Year Principal
1 $ 444,760
2 444,760
3 444,760
4 444,760
5 444,760
Total $2,223,800
It is further agreed that the County may pay off the loan at any time
plus accrued interest without penalty.
Agent for Revolving Fund Chairperson
Board of Commissioners
Copy of Financial Analysis Distributed Computing Network on file in
County Clerk's Office.
Moved by McCulloch supported by Miltner the resolution be adopted.
Moved by Gosling supported by Moffitt the resolution be amended to add
the two following paragraphs:
BE IT FURTHER RESOLVED that Computer Services is directed to identify the
impact on its customers of the ongoing network costs and to include the
Department of Management and Budget in this effort and in the development of an
annual rate structure for all computer services.
BE IT FURTHER RESOLVED that Computer Services is to report back to the
Finance Committee on the status and impact of this project within six months of
adoption of this resolution.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution as amended:
AYES: Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett,
Law, McCulloch, McPherson, Miltner, Moffitt, Obrecht, Palmer, Pernick, Powers,
Price, Schmid, Taub, Wolf, Crake, Dingeldey, Douglas. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #94002
Commissioners Minutes Continued. January 6, 1994
9
BY: Finance Committee, John P. McCulloch, Chairperson
IN RE: COMPUTER SERVICES - OFFICE AUTOMATION/PERSONAL COMPUTING PROJECTS
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS the Department of Computer Services is requesting approval for 17
specific projects affecting twelve different divisions; and
WHEREAS two projects require no additional funding, which are for the
Community Development Grant and the Drain Commissioner enterprise funds; and
WHEREAS funding is requested for the remaining 15 projects, which total
$180,019 in capital costs and $40,358 in one-time costs; and
WHEREAS additional start-up costs estimated at $33,100 will be provided
by Computer Services staff for training and installation, which requires no
additional funding; and
WHEREAS annual operating costs are estimated to be $69,931 for
maintenance and depreciation; and
WHEREAS a loan is requested from the Delinquent Tax Revolving Fund (DTRF)
in the amount of $180,019 for the initial investment to be repaid over a five-
year period; and
WHEREAS interest expense is estimated to be $7,951 for 1994 and $6,151
for 1995; and
WHEREAS there are sufficient funds available in the 1994/95 Print Shop
budget to absorb the one-time costs and annual operating expense for its
specified project; and
WHEREAS funds for the one-time initial costs, annual operating costs, and
interest expense for the remaining projects are available in the non-
departmental reserve account for office automation; and
WHEREAS there is $161,277 remaining in the 1993 non-departmental reserve
account for office automation that is requested to be carried forward into the
1994 Budget.
NOW THEREFORE BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners authorizes the Chairperson of the Board to execute the attached
Borrowing Agreement in the amount of $180,019 with the County Treasurer as
agent of the DTRF.
BE IT FURTHER RESOLVED that principal and interest payments made to the
DTRF in repayment of this agreement will be accounted for in the Computer
Services Operations Fund, fund #63600.
BE IT FURTHER RESOLVED that the funds remaining in the 1993 non-
departmental reserve account for office automation be carried forward into the
1994 Budget and incorporated into the 1993 Year-end Report and Budget
Amendments resolution.
BE IT FURTHER RESOLVED that the 1994/1995 Biennial Budget is amended as
follows:
1994 1995
Governmental Funds
Expenditures
10100-909-01-00-9920 Office Automation $(116,765) $(75,105)
Allocation:
10100-181-01-00-6360 Computer Services 55,653 38,473
10100-111-05-00-6360 County Executive 2,108 2,108
52100-163-01-00-6360 Medical Care Fac. 556 60
22100-141-30-00-6360 EMS 515 84
10100-148-01-00-6360 Facilities Eng. 19,540 4,480
10100-433-10-00-6360 Sheriff 18,266 13,674
10100-411-01-00-6360 Prosecutor 6,231 4,619
10100-311-01-00-6360 Jury Clerk 3,147 2,281
10100-511-01-00-6360 Board of Comm. 10,749 9,326
TOTAL $ 0 $ 0
Computer Services Fund (63600)
Revenue
181-01-00-2037 Gov't. Operations $ 116,765 $ 75,105
181-01-00-2355 Non-gov't. Operations 10,680 3,564
Subtotal $ 127,445 $ 78,669
Commissioners Minutes Continued. January 6, 1994
10
Expense
184-01-00-3304 Depreciation $ 45,644 $ 45,644
184-01-00-3342 Maintenance 26,874 26,874
184-01-00-3418 Interest Expense 7,951 6,151
184-01-00-3701 Software 46,976 0
Subtotal $ 127,445 $ 78,669
TOTAL $ 0 $ 0
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
REVOLVING FUND BORROWING AGREEMENT
WHEREAS the County of Oakland is desirous of borrowing monies from the
Oakland County Delinquent Tax Revolving Fund, and
WHEREAS the Delinquent Tax Revolving Fund Agent has determined sufficient
monies are available to loan to the County,
THEREFORE in consideration of agreements setforth below it is hereby
agreed by and between the parties as follows:
The County will borrow the principal sum of $180,019 from the
Delinquent Tax Revolving Fund to be paid back in annual principal
and interest payments not to exceed five (5) years. Said payments
shall be deducted from the annual Revolving Fund distribution made
to the County on or about June 1st of each year. Interest on each
payment will be based on the average monthly rate paid during the
term of this agreement by the agent of the Delinquent Tax Revolving
Fund for that year's outstanding borrowing. The schedule of
principal payments will be:
Year Principal
1 $ 36,004
2 36,004
3 36,004
4 36,004
5 36,003
Total $ 180,019
It is further agreed that the County may pay off the loan at any time
plus accrued interest without penalty.
Agent for Revolving Fund Chairperson
Board of Commissioners
Attachments on file in County Clerk's Office.
Moved by McCulloch supported by Powers the resolution be adopted.
Moved by Gosling supported by Wolf the resolution be amended to add the
following paragraph:
BE IT FURTHER RESOLVED that future submissions for approval of office
automation requests requires a review and recommendation from the Department of
Management and Budget prior to presentation to the Finance Committee.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution as amended:
AYES: Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law,
McCulloch, McPherson, Miltner, Moffitt, Obrecht, Palmer, Pernick, Powers,
Price, Schmid, Taub, Wolf, Crake, Dingeldey, Douglas, Garfield. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
Commissioners Minutes Continued. January 6, 1994
11
was adopted.
MISCELLANEOUS RESOLUTION #94003
BY: Personnel Committee, Marilynn Gosling, Chairperson
IN RE: COUNTY EXECUTIVE/ADMINISTRATION/RISK MANAGEMENT - PERSONNEL CHANGES TO
ACHIEVE TWENTY-FIVE PERCENT (25%) SAVINGS FROM EARLY RETIREMENT VACANCIES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #93165 requires that a twenty-five
percent (25%) reduction of the cost of positions vacated through early
retirement be achieved prior to filling of vacancies or approval of any
reorganizations; and
WHEREAS the Risk Management Division requests to fill one (1) Secretary
II position being vacated through early retirement; and
WHEREAS to achieve the required twenty-five percent (25%) savings, the
department requests to downwardly reclassify the position to a Secretary I.
NOW THEREFORE BE IT RESOLVED that one (1) Secretary II position (11110-
01534) in Risk Management be downwardly reclassified to a Secretary I.
BE IT FURTHER RESOLVED that the 1994/95 Biennial Budget be amended to
include this position change.
BE IT FURTHER RESOLVED that because the savings from this position change
meets the required twenty-five percent (25%) cost reduction necessary to fill
vacancies resulting from the Early Retirement Incentive Program, that the
department be authorized to fill the Secretary I position (11110-01534) being
vacated through early retirement.
Chairperson, on behalf of the Personnel Committee, I move adoption of the
foregoing resolution.
PERSONNEL COMMITTEE
FISCAL NOTE (Misc. #94003)
BY: Finance Committee, John P. McCulloch, Chairperson
IN RE: COUNTY EXECUTIVE/ADMINISTRATION/RISK MANAGEMENT - PERSONNEL CHANGES TO
ACHIEVE TWENTY-FIVE PERCENT (25%) SAVINGS FROM EARLY RETIREMENT VACANCIES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed
Miscellaneous Resolution #94003 and finds:
1) Miscellaneous Resolution #93165 requires a twenty-five percent
(25%) reduction of the cost of positions vacated through early
retirement be achieved prior to the filling of vacancies or
approval of any reorganizations.
2) The Risk Management Department requests to fill one (1) Secretary
II position being vacated through early retirement.
3) The Risk Management Department has agreed to downwardly reclassify
one (1) Secretary II position to a Secretary I.
4) The reclassification of this position will exceed the twenty-five
percent (25%) reduction required prior to filling the position for
which the incumbent have filed for early retirement.
5) Annual Government funded salary savings for 1994 and 1995 is $8,165
and Fringe Benefit savings of $4,022 for each year.
6) The 1994/95 Budget be amended, as specified below:
1994 1995
4-73530-115-02-00-1001 Salaries $(8,165) $(8,165)
4-73530-115-02-00-2075 Fringe Benefits (4,022) (4,022)
4-10100-909-01-00-9901 Salary Adjustment 12,187 2,187
-0- -0-
FINANCE COMMITTEE
Moved by Gosling supported by McPherson the resolution be adopted.
AYES: Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch,
Commissioners Minutes Continued. January 6, 1994
12
McPherson, Miltner, Moffitt, Obrecht, Palmer, Pernick, Powers, Price, Schmid,
Taub, Wolf, Crake, Dingeldey, Douglas, Garfield, Gosling. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #94004
BY: Personnel Committee, Marilynn Gosling, Chairperson
IN RE: PROBATE COURT - REQUEST TO FILL CHILD WELFARE WORKER II EARLY
RETIREMENT VACANCY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Probate Court requests to fill a Child Welfare Worker II
position vacated through the Early Retirement Program; and
WHEREAS Miscellaneous Resolution #93165 requires a department to provide
a long term savings of at least 25% of total position costs before being
allowed to re-fill; and
WHEREAS to achieve the required twenty-five percent (25%) savings the
department has identified long term salary and operational reductions.
NOW THEREFORE BE IT RESOLVED that because long term savings exceed the
required twenty-five percent (25%) cost reduction necessary to fill a vacancy
resulting from the Early Retirement Incentive Program, that the department be
authorized to fill Child Welfare Worker II position #34712-03129.
Chairperson, on behalf of the Personnel Committee, I move adoption of the
foregoing resolution.
PERSONNEL COMMITTEE
FISCAL NOTE (Misc. #94004)
BY: Finance Committee, John P. McCulloch, Chairperson
IN RE: PROBATE COURT - REQUEST TO FILL CHILD WELFARE WORKER II EARLY
RETIREMENT VACANCY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed
Miscellaneous Resolution #94004 and finds:
1. Miscellaneous Resolution #93165 requires a twenty-five percent
(25%) reduction of the cost of positions vacated through the early
retirement be achieved prior to filling of vacancies.
2. The Probate Court wishes to fill a Child Welfare Worker II position
vacated by an early retirement.
3. 25% of the salary and fringe cost for this position equals $10,546.
4. Through a previous resolution the Probate Court recognized $3,722
in savings above those required by the original early retirement
resolution, this amount is credited to Probate Court leaving a
balance of $6,824 to be saved from the Probate Court's 1994/1995
Biennial Budget.
5. The Probate Court's 1994/1995 Biennial Budget be amended, as
specified below, to meet the balance of the 25% savings factor:
1994 1995
4-10100-909-01-00-9901 Salary Adjust $ 6,854 $ 6,854
4-10100-347-12-00-1001 Salaries (1,524) (1,524)
4-10100-341-01-00-6360 Computer Svs. (1,680) (1,680)
4-10100-341-01-00-6640 Equip. Rental (3,650) (3,650)
$ 0 $ 0
======= =======
FINANCE COMMITTEE
Moved by Gosling supported by Wolf the resolution be adopted.
AYES: Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson,
Commissioners Minutes Continued. January 6, 1994
13
Miltner, Moffitt, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf,
Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Commissioners McCulloch and Crake made a presentation to Jim Brennan for
his service with the County.
MISCELLANEOUS RESOLUTION #94005
BY: Larry Crake, District #4; Sue Douglas, District #8; Ruth A. Johnson,
District #1; and John P. McCulloch, District #22
IN RE: BOARD OF COMMISSIONERS - PERFORMANCE AUDITS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in 1993, the Oakland County Board of Commissioners took
corrective action to eliminate a budget shortfall for 1994 of approximately $21
million; and
WHEREAS the Oakland County Board of Commissioners has been advised that
the economic climate will continue to negatively impact Oakland County in 1995;
and
WHEREAS the Board of Commissioners is committed to continuing the
fiscally sound practices it initiated in 1993 in order to ensure a sound
financial future for Oakland County by increasing efficiencies in departments
and maintaining budget reserves at a healthy level; and
WHEREAS the Board of Commissioners is interested in conducting various
performance audits to focus more clearly on individual departments, activities
and functions in an effort to identify areas where efficiencies can be
increased and thus effect additional savings while continuing to provide
quality services to Oakland County residents and businesses; and
WHEREAS Oakland County's Request for Proposals for Professional Auditing
Services issued in May, 1992, indicated that several performance audits may be
conducted over the next few years.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners direct the Audit Subcommittee to establish criteria for selecting
departments, activities and functions to undergo performance audits, commencing
in 1994.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
begin an ongoing evaluation of the selected departments, activities and
functions through the engagement of outside auditors.
BE IT FURTHER RESOLVED that the Audit Subcommittee shall recommend the
engagement of professional auditors to the Board of Commissioners for approval,
and that unless otherwise stated, all professional audit firms engaged in
performance auditing for Oakland County shall be hired by, report to, and be
directly responsible to, the Board of Commissioners.
Chairperson, I move the adoption of the foregoing resolution.
Larry Crake, District #4
Sue Douglas, District #8
Ruth A. Johnson, District #1
John P. McCulloch, District #22
The Chairperson referred the resolution to the Personnel Committee and
the Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #94006
BY: Shelley Taub, Sue Douglas
IN RE: COMPLIANCE WITH PA 167 AND 168 OF 1993 (SEALED, COMPETITIVE BIDS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners shall solicit sealed
bids for all contracts which the County Board anticipates a total county
obligation of $20,000 or more. The requirement for sealed bids shall not apply
Commissioners Minutes Continued. January 6, 1994
14
to intergovernmental contracts, contracts for professional services or
emergency repairs, or services pursuant to a written policy adopted or approved
by the County Board of Commissioners; and
WHEREAS at such time as the solicitation of bids is authorized by the
County Board, the Board shall determine if the authority to award a bid shall
be delegated to a named official, or if the Board reserves to itself the
authority to award the bid.
NOW THEREFORE BE IT RESOLVED that in compliance with PA 167 and 168 of
1993, the Oakland County Board of Commissioners adopts the policy for sealed
and competitive bids as contained in this resolution, and directs the County
Clerk to provide a copy of this resolution to the Michigan Department of
Treasury, Office of Revenue and Tax Analysis.
Chairperson we move the adoption of the foregoing resolution.
Sue Ann Douglas, Shelley Taub
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #94007
BY: Jeff Kingzett, County Commissioner, District #7
IN RE: REQUEST FOR ELECTION - 43RD STATE HOUSE DISTRICT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS a vacancy was created in the 43rd State House District following
the election of State Representative Charlie J. Harrison to the office of Mayor
of Pontiac; and
WHEREAS 43rd State House District includes the Oakland County cities of
Pontiac, Auburn Hills and Lake Angelus; and
WHEREAS Oakland County's State Legislative delegation is weakened by this
vacancy, and Oakland County's interests are now under-represented; and
WHEREAS the voters of Auburn Hills and Lake Angelus had no choice in
creating the vacancy herein discussed; and
WHEREAS a sincere belief in representative government requires that this
vacancy be filled as soon as reasonably possible; and
WHEREAS a special election of school funding has been scheduled for March
15, 1994; and
WHEREAS efficiencies can be achieved by coordinating the election to fill
the vacancy in the 43rd State House District with the school funding
referendum; and
WHEREAS the Governor of the State of Michigan has the power to call
elections to fill vacancies in the State Legislature.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby encourages Governor John Engler to schedule an election to
fill the vacancy in the 43rd State House District at the earliest reasonable
time.
BE IT FURTHER RESOLVED that copies of this resolution be sent to Governor
Engler, Oakland County Legislators, Oakland County's State Government Liaison,
and the City Clerks of the cities within the 43rd District.
Chairperson, I move the adoption of the foregoing resolution.
Jeff Kingzett
The Chairperson referred the resolution to the General Government
Committee. There were no objections.
In accordance with Rule XXII, the Chairperson made the following
referrals:
GENERAL GOVERNMENT
a. Oscoda County Board of Commissioners - Escrow State Court Funds
b. Area Agency on Aging 1-B - Appointment of an Older Adult
Representative and Alternate
c. MAC - Workers Compensation Coverage for Judges
d. Fred Pollard - RE: Oakland County Road Commission/Suggestion from
Commissioners Minutes Continued. January 6, 1994
15
Citizen
PLANNING AND BUILDING
a. Oakland County Solid Waste Planning Committee - Act 641 Committee
Staff
PUBLIC SERVICES
a. MI Dept. of Social Services - 1994 Cooperative Reimbursement
Contract Language
b. Dr. L.J. Dragovic Forensic Pathology Seminar
OTHERS
Commissioners
a. Nat Pernick - Letter of Resignation from Community Mental Health
Board
b. Robert Daddow - Status Report No. 1 from Consultants
The Chairperson stated the next meeting of the Board will be February 10,
1994 at 9:30 A.M.
The Board adjourned at 6:54 P.M.
LYNN D. ALLEN LARRY CRAKE
Clerk Chairperson