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HomeMy WebLinkAboutMinutes - 1994.02.10 - 8163 15 OAKLAND COUNTY BOARD OF COMMISSIONERS MINUTES February 10, 1994 Meeting called to order by Chairperson Larry Crake at 10:20 A.M. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan. Roll called. PRESENT: Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf. (25) ABSENT: None. (0) Quorum present. Invocation given by Commissioner Dennis N. Powers. Pledge of Allegiance to the Flag. Moved by Schmid supported by Pernick the minutes of the January 6, 1994 Board meeting be approved, as printed. Moved by Schmid supported by Pernick the rules be suspended and the agenda amended, as follows: ITEMS ON PRINTED AGENDA FINANCE COMMITTEE c. Department of Computer Services - Friend of the Court Imaging Expansion f. Prosecuting Attorney - Extension of 1991 Cooperative Reimbursement Program Through 1994 (Reason for suspension for both Finance Committee items - Waiver of Rule XII. Procedure to bring matters before the Board) GENERAL GOVERNMENT COMMITTEE a. Institutional and Human Services/CMH - One-Time State Appropriation for Respite Care b. County Executive/Auditing - Personnel Changes to Achieve 25% Savings From Early Retirement Vacancies d. County Executive - Traffic Improvement Association - Contract for Professional Services e. Institutional and Human Services - Child Abuse and Neglect Council Contract for C.A.R.E. House Program Services i. Institutional and Human Services/CMH - Expansion of Community Residential Services (Reason for suspension for all General Government items: Waiver of Rule XII-E Direct referral to Finance Committee) PERSONNEL COMMITTEE a. Personnel - Procedure for Filling Vacant Positions (Waiver of Rule XII-E Direct referral to Finance Committee) PLANNING AND BUILDING COMMITTEE Commissioners Minutes Continued. February 10, 1994 16 a. Drain Commissioner - Personnel Changes to Achieve 25% Savings From Early Retirement Vacancies e. Central Services/Parks and Recreation - Personnel Changes to Achieve 25% Savings From Early Retirement Vacancies (Reason for suspension for both Planning and Building Committee items: Waiver of Rule XII-E Direct referral to Finance Committee) PUBLIC SERVICES COMMITTEE a. Sheriff's Department - Acceptance of 1994 Automobile Thief Prevention Authority Grant c. Community Corrections Plan (Reason for suspension for both Public Services Committee items: Waiver of Rule XII-E Direct Referral to Finance) ITEMS NOT ON PRINTED AGENDA PERSONNEL COMMITTEE c. Drain Commissioner - Professional Services Contract with E. Micol d. Drain Commissioner - Professional Services Contract with T. Effersbach e. Drain Commissioner - Professional Services Contract with Donald Mills (Reason for suspension for all Personnel Committee items: Waiver of Rule XII-E, Direct Referral to Finance Committee, Personnel and Finance Meetings 02/10/94) Vote on suspension of rules: AYES: Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf. (25) NAYS: None. (0) A sufficient majority having voted therefor, the motion to suspend the rules and amend the agenda carried. County Executive L. Brooks Patterson addressed the Board regarding the proposed Tax Reduction for Homestead Properties and introduced members of his staff responsible for getting the exemption forms to the citizens of Oakland County. Jim Brennan and Larry Bunting addressed the Board. MISCELLANEOUS RESOLUTION #94008 BY: Finance Committee, John P. McCulloch, Chairperson IN RE: DEPARTMENT OF COMPUTER SERVICES - 1993 FOURTH QUARTER DEVELOPMENT APPROPRIATION TRANSFER To the Oakland County Board of Commissioners Chairperson, Ladies, and Gentlemen: WHEREAS all data processing development cost is incorporated as a single appropriation within the Computer Services Department Budget and then an amount equal to the actual expense is transferred to the user department on a quarterly basis with a summary report to the Finance Committee; and WHEREAS the Computer Services Department has determined the 1993 fourth quarter data processing development charges to be $287,937 and the imaging development charge to be $2,085 for the governmental fund County departments; and WHEREAS direct charges to non-governmental fund departments and non- County agencies are $159,769 for the fourth quarter; and WHEREAS an appropriation transfer to governmental fund County departments is needed to fund these development charges. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners has reviewed the 1993 Fourth Quarter Data Processing Development and finds $287,937 in the 1993 Data Processing Development Budget (account #4-10100-181-01-00-6361) for transfer to the appropriate user departments Commissioners Minutes Continued. February 10, 1994 17 consistent with the attached schedule. BE IT FURTHER RESOLVED that $2,085 be transferred from the Imaging Development Budget (account #4-10100-181-01-00-6367) to the Friend of the Court and Clerk's Budget as detailed on the attached schedule. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE Copy of 1993 Fourth Quarter Cost Allocation on file in the County Clerk's office. Moved by McCulloch supported by Aaron the resolution be adopted. AYES: Dingeldey, Douglas, Garfield, Gosling, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Aaron, Crake. (22) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #94009 BY: Finance Committee, John P. McCulloch, Chairperson IN RE: DEPARTMENT OF COMPUTER SERVICES - APPROVAL OF INVENTORY POOL FOR AUTOMATION EQUIPMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Computer Services is requesting an inventory of approximately 120 personal computers, 42 notebooks, and 88 printers to speed the delivery process to users as requests are approved by the Finance Committee; and WHEREAS Computer Services will obtain Finance Committee approval prior to installing any of the equipment in the user departments and will bring a resolution for approval by the full Board of Commissioners on a quarterly basis summarizing the appropriate budget amendments in the Computer Services and user departments' budgets; and WHEREAS Computer Services estimates the initial costs to be $595,948 for capital and $114,692 for start-up expenses; and WHEREAS the annual operating cost is estimated to be $111,740 for 1994 and $232,786 for 1995, which includes maintenance and depreciation expense; and WHEREAS a loan is requested from the Delinquent Tax Revolving Fund (DTRF) in the amount of $595,948 for the capital investment to be repaid over a five- year period; and WHEREAS interest expense is estimated to be $22,596 for 1994 and $20,362 for 1995. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to execute the attached Borrowing Agreement in the amount of $595,948 with the County Treasurer as agent of the DTRF. BE IT FURTHER RESOLVED that principal and interest payments made to the DTRF in repayment of this agreement will be accounted for in the Computer Services Operations Fund, fund #63600. BE IT FURTHER RESOLVED that the 1994/95 Biennial Budget is amended as follows to appropriate the interest expense: 1994 1995 General Fund (10100) Expenditures 10100-909-01-00-9920 Office Automation $(22,596) $(20,362) 10100-181-01-00-6360 Computer Services 22,596 20,362 TOTAL $ 0 $ 0 Computer Services Fund (63600) Revenue 181-01-00-2037 Gov't. Operations $ 22,596 $ 20,362 Expense Commissioners Minutes Continued. February 10, 1994 18 184-01-00-3418 Interest Expense $ 22,596 $ 20,362 TOTAL $ 0 $ 0 Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE REVOLVING FUND BORROWING AGREEMENT WHEREAS the County of Oakland is desirous of borrowing monies from the Oakland County Delinquent Tax Revolving Fund; and WHEREAS the Delinquent Tax Revolving Fund Agent has determined sufficient monies are available to loan to the County. THEREFORE in consideration of agreements setforth below it is hereby agreed by and between the parties as follows: The County will borrow the principal sum of $595,948 from the Delinquent Tax Revolving Fund to be paid back in annual principal and interest payments not to exceed five (5) years. Said payments shall be deducted from the annual Revolving Fund distribution made to the County on or about June 1st of each year. Interest on each payment will be based on the average monthly rate paid during the term of this agreement by the agent of the Delinquent Tax Revolving Fund for that year's outstanding borrowing. The schedule of principal payments will be: Year Principal 1 $ 119,190 2 119,190 3 119,190 4 119,190 5 119,188 Total $ 595,948 It is further agreed that the County may pay off the loan at any time plus accrued interest without penalty. Agent for Revolving Fund Chairperson Board of Commissioners Moved by McCulloch supported by Dingeldey the resolution be adopted. AYES: Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #94010 BY: Finance Committee, John P. McCulloch, Chairperson IN RE: DEPARTMENT OF COMPUTER SERVICES - FRIEND OF THE COURT IMAGING EXPANSION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Friend of the Court is requesting forty (40) additional imaging workstations and nine (9) additional laser printers to increase staff productivity; and WHEREAS the State of Michigan has agreed to reimburse Oakland County through the Cooperative Reimbursement Program Contract for the annual rental from Computer Services of the additional equipment, and the additional revenue is included in the 1994/95 Biennial Budget; and WHEREAS Computer Services estimates the start-up costs to be $381,092 for capital, $20,090 for start-up expenses, and $50,000 for development provided by Computer Services staff; and Commissioners Minutes Continued. February 10, 1994 19 WHEREAS the net increase in Computer Services operating expense is estimated to be $74,354 for 1994 and $96,565 for 1995, which includes an offset from 27 mainframe terminals that will be replaced; and WHEREAS the increased operating expense will be offset further by a reduction of 20 typewriters rented through the Equipment Fund for savings of $3,600 in 1994 and $4,320 in 1995; and WHEREAS a loan is requested from the Delinquent Tax Revolving Fund (DTRF) in the amount of $381,092 for the capital investment to be repaid over a five- year period; and WHEREAS interest expense is estimated to be $14,450 for 1994 and $13,021 for 1995; and WHEREAS funds for start-up expenses, annual operating costs, and interest expense is available in the non-departmental reserve account for office automation. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to execute the attached Borrowing Agreement in the amount of $381,092 with the County Treasurer as agent of the DTRF. BE IT FURTHER RESOLVED that principal and interest payments made to the DTRF in repayment of this agreement will be accounted for in the Computer Services Operations Fund, fund #63600. BE IT FURTHER RESOLVED that the 1994/95 Biennial Budget is amended as follows: 1994 1995 Governmental Funds Expenditures 10100-909-01-00-9920 Office Automation $(105,294) $(105,266) 21500-312-01-00-6366 Imaging Operations 108,894 109,586 21500-312-01-00-6640 Equipment Rental ( 3,600) ( 4,320) TOTAL $ 0 $ 0 Computer Services Fund (63600) Revenue 181-01-00-2037 Gov't. Operations $ 108,894 $ 109,586 Subtotal $ 108,894 $ 109,586 Expense 184-01-00-3304 Depreciation $( 4,500) $( 5,400) 184-01-00-3342 Maintenance ( 900) ( 1,080) 184-01-00-3418 Interest Expense 14,450 13,021 185-01-00-3304 Depreciation 79,394 95,273 185-01-00-3342 Maintenance 360 7,772 185-01-00-4905 Parts & Accessories 20,090 0 Subtotal $ 108,894 $ 109,586 TOTAL $ 0 $ 0 Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE REVOLVING FUND BORROWING AGREEMENT WHEREAS the County of Oakland is desirous of borrowing monies from the Oakland County Delinquent Tax Revolving Fund; and WHEREAS the Delinquent Tax Revolving Fund Agent has determined sufficient monies are available to loan to the County. THEREFORE in consideration of agreements setforth below it is hereby agreed by and between the parties as follows: The County will borrow the principal sum of $381,092 from the Delinquent Tax Revolving Fund to be paid back in annual principal and interest payments not to exceed five (5) years. Said payments shall be deducted from the annual Revolving Fund distribution made to the County on or Commissioners Minutes Continued. February 10, 1994 20 about June 1st of each year. Interest on each payment will be based on the average monthly rate paid during the term of this agreement by the agent of the Delinquent Tax Revolving Fund for that year's outstanding borrowing. The schedule of principal payments will be: Year Principal 1 $ 76,218 2 76,218 3 76,218 4 76,218 5 76,220 Total $ 381,092 It is further agreed that the County may pay off the loan at any time plus accrued interest without penalty. Agent for Revolving Fund Chairperson Board of Commissioners Moved by McCulloch supported by Kingzett the resolution be adopted. AYES: Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. FINANCE REPORT (Misc. #93212) BY: Finance Committee, John P. McCulloch, Chairperson IN RE: PUBLIC WORKS/FACILITIES ENGINEERING DIVISION - AWARD OF CONTRACT FOR SERVICE CENTER SIGNAGE INSTALLATION PROJECT - PHASE I To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee, having again reviewed Miscellaneous Resolution #93212 for the award of contract for the Service Center signage project, reports with the recommendation that the resolution be adopted with the following changes. 1) Change the department name in the title to read FACILITIES MANAGEMENT instead of Public Works. 2) In the last WHEREAS paragraph change the reference to Phase II funding from "will be included" to "is included" in the Utilities Section of the 1994 Capital Improvement Program. Chairperson, on behalf of the Finance Committee, I submit the foregoing report. FINANCE COMMITTEE MISCELLANEOUS RESOLUTION #93212 BY: Finance Committee, John P. McCulloch, Chairperson IN RE: PUBLIC WORKS/FACILITIES ENGINEERING DIVISION - AWARD OF CONTRACT FOR SERVICE CENTER SIGNAGE INSTALLATION PROJECT - PHASE I To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS by Miscellaneous Resolution #92097 a contract was awarded to Harley, Ellington, Pierce, Yee Associates, Inc. in the amount of $28,900 for consulting services for the Service Center Signage Project; and WHEREAS by Miscellaneous Resolution #93056 the Board of Commissioners authorized the County Executive's Facilities Engineering Division to receive bids for Phase I sign fabrication and installation for this project; and WHEREAS in accordance with bidding procedures, bids for this project were Commissioners Minutes Continued. February 10, 1994 21 received and opened on September 9, 1993; and WHEREAS the County Executive's Department of Public Works has reviewed all bids submitted and recommends that the lowest responsible bidder, Signgraphix of Farmington Hills, Michigan, be awarded a contract in the amount of $101,618; and WHEREAS the total project cost for Phase I fabrication and installation is estimated to be $121,100; and WHEREAS funding is available in the 1993 Capital Improvement Program - Utilities Section for this project; and WHEREAS funding of $60,000 for Phase II for fabrication and installation of entrance sign directories will be included in the Utilities Section of the 1994 Capital Improvement Program, bringing total Service Center Signage Project costs to $210,000 over three years. NOW THEREFORE BE IT RESOLVED as follows: 1) The Board of Commissioners authorizes the transfer of $121,100 from the 1993 Capital Improvement Program - Utilities Fund #40200 to the Project Work Order Fund #40400 to establish the Service Center Signage Installation Project - Phase I. 2) The contract proposal of Signgraphix of Farmington Hills, Michigan in the amount of $101,618 be accepted and the contract awarded in concurrence with Planning and Building Committee recommendations. 3) Funds be provided in the amount of $19,482 to cover the remaining project costs including Contingency. 4) The Chairperson of the Board of Commissioners is hereby authorized and directed to execute a contract with Signgraphix of Farmington Hills, Michigan on behalf of the County of Oakland. 5) The County Executive's Department of Public Works, Facilities Engineering Division, shall notify the selected vendor of this award, in writing, no later than 10 days after adoption of this resolution. The award will not be effective until the selected vendor has been notified. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE Copy of attachments on file in the County Clerk's office. REPORT (Misc. #93212) BY: Planning and Building Committee, Charles Palmer, Chairperson TO: Finance Committee, John McCulloch, Chairperson IN RE: Award of Contract - Service Center Signage (Project 91-9) Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the summary of bids received for the above-referenced project on September 28, 1993, reports with the recommendation that the contract be awarded to Signgraphix of Farmington Hills in the amount of $101,618; for a total project cost of $150,000.00. Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing report. PLANNING AND BUILDING COMMITTEE Moved by McCulloch supported by Palmer the Finance Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by McCulloch supported by Palmer the resolution be adopted. Moved by McCulloch supported by Palmer the resolution be amended to coincide with the recommendations of the Finance Committee Report. A sufficient majority having voted therefor, the amendment carried. Commissioners Minutes Continued. February 10, 1994 22 Discussion followed. Moved by McCulloch supported by Palmer the Planning and Building Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Vote on resolution, as amended: AYES: Garfield, Gosling, Huntoon, Jensen, Johnson, Law, McCulloch, Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Crake, Dingeldey. (16) NAYS: Kaczmar, Kingzett, McPherson, Miltner, Oaks, Pernick, Price, Aaron, Douglas. (9) A sufficient majority having voted therefor, the resolution, as amended, was adopted. MISCELLANEOUS RESOLUTION #94011 BY: Finance Committee, John P. McCulloch, Chairperson IN RE: CIRCUIT COURT/FRIEND OF THE COURT - 1994 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Social Services, Office of Child Support has approved Oakland County Friend of the Court's 1994 Cooperative Reimbursement Program (CRP) Contract, effective January 1, 1994 through December 31, 1994; and WHEREAS the 1994 program totals $6,708,997 of which $649,825 represents service fees, with the balance, $6,059,877, funded by the State ($4,396,652) and the County ($1,663,225) detailed in the attached schedule; and WHEREAS the revenue was included in the adopted 1994/1995 Biennial Budget; and WHEREAS the contract has been approved by the County Executive's Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 1994 Cooperative Reimbursement Program Contract through December 31, 1994 for the Friend of the Court in the amount of $6,059,877. BE IT FURTHER RESOLVED that future level of service, including personnel, will be contingent upon the level of funding available from the State for this program. BE IT FURTHER RESOLVED that acceptance of this extension does not obligate the County to any future commitment. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the agreement as originally approved. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE Copy of 1994 Cooperative Reimbursement Program Contract Schedule on file in the County Clerk's office. Moved by McCulloch supported by McPherson the resolution be adopted. AYES: Gosling, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield. (24) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. Commissioners Minutes Continued. February 10, 1994 23 REPORT (Misc. #94012) BY: Personnel Committee, Marilynn Gosling, Chairperson IN RE: PROSECUTING ATTORNEY - EXTENSION OF THE 1991 COOPERATIVE REIMBURSEMENT PROGRAM CONTRACT THROUGH 1994 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed the above referenced Finance Committee resolution, reports with the recommendation that the following paragraphs be inserted as number eight and nine: BE IT FURTHER RESOLVED that one SR position of Support Specialist and one SR position of Typist I be created in the Family Support Division. BE IT FURTHER RESOLVED that position 41101-02492 be reclassified from Assistant Prosecutor III to Assistant prosecutor IV. Chairperson, on behalf of the Personnel Committee, I move acceptance of the forgoing report. PERSONNEL COMMITTEE REPORT (Misc. #94012) BY: Public Services Committee, Lawrence A. Obrecht, Chairperson IN RE: PROSECUTING ATTORNEY - EXTENSION OF THE 1991 COOPERATIVE REIMBURSEMENT PROGRAM CONTRACT THROUGH 1994 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Public Services Committee, having reviewed the resolution entitled, "Prosecuting Attorney - Extension of the 1991 Cooperative Reimbursement Program Contract Through 1994," reports with the recommendation that said resolution be adopted. Chairperson, on behalf of the Public Services Committee, I recommend acceptance of the foregoing Report. PUBLIC SERVICES COMMITTEE MISCELLANEOUS RESOLUTION #94012 BY: Finance Committee, John P. McCulloch, Chairperson IN RE: PROSECUTING ATTORNEY - EXTENSION OF THE 1991 COOPERATIVE REIMBURSEMENT PROGRAM CONTRACT THROUGH 1994 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Social Services, Office of Child Support has notified the Oakland County Prosecuting Attorney that the 1991 Cooperative Reimbursement Program Contract will be extended for another year (a third annual extension) through December 31, 1994 in the amount of $1,323,823; and WHEREAS this extension for 1994 will maintain proportionate funding levels of $970,910 (73%) by the State and $352,913 (27%) by the County for a program total of $1,323,823 (the same as the application) as detailed in attached Schedule A; and WHEREAS the following personnel changes appear in the 1994 grant award: 1) Reclassify one (1) APA III to an APA IV 2) Reclassify one (1) APA I to an APA II 3) Add one (1) Support Specialist 4) Add one (1) Typist I; and WHEREAS funding for these position changes were anticipated and included in the 1994 Adopted Budget; and WHEREAS the required County match is provided in the 1994 Adopted Budget; and WHEREAS the contract has been approved by the County Executive's Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the extension of the Prosecuting Attorney Department's 1991 Cooperative Reimbursement Program Contract through December 31, 1994 in Commissioners Minutes Continued. February 10, 1994 24 the amount of $1,323,823 at proportionate funding levels of $970,910 (73%) by the State and $352,913 (26%) by the County. BE IT FURTHER RESOLVED that future level of service, including personnel, will be contingent upon the level of funding available from the State for this program and acceptance of this extension does not obligate the County to any future commitment. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the agreement as originally approved. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE Copy of Schedule A and attachments on file in the County Clerk's office. Moved by McCulloch supported by Obrecht the Public Services and Personnel Committee Reports be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by McCulloch supported by Obrecht the resolution be adopted. AYES: Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. REPORT (Misc. #94013) BY: Personnel Committee, Marilynn Gosling, Chairperson IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT/EQUALIZATION DIVISION - PERSONNEL CHANGES TO ACHIEVE TWENTY-FIVE PERCENT (25%) SAVINGS FROM EARLY RETIREMENT VACANCIES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed the above referenced resolution, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing report. PERSONNEL COMMITTEE MISCELLANEOUS RESOLUTION #94013 BY: Finance Committee, John McCulloch, Chairperson IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT EQUALIZATION DIVISION - PERSONNEL CHANGES TO ACHIEVE TWENTY FIVE PERCENT (25%) SAVINGS FROM EARLY RETIREMENT VACANCIES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution #93165 requires that a twenty-five percent (25%) reduction of the cost of positions vacated through early retirement be achieved prior to filling of vacancies or approval of any reorganizations; and WHEREAS the Equalization Division is requesting to fill one (1) Equalization Field Supervisor position and downgrade one (1) Equalization Field Supervisor to an Equalization Appraiser II - Certified position; and WHEREAS the downgrade of one (1) Equalization Field Supervisor position, along with excess savings from Miscellaneous Resolution #93285 meet the twenty- five percent (25%) reduction required to fill early retirement vacancies. NOW THEREFORE BE IT RESOLVED that one (1) Equalization Field Supervisor position (19401-00717) be downgraded to an Equalization Appraiser II - Commissioners Minutes Continued. February 10, 1994 25 Certified. BE IT FURTHER RESOLVED that the savings from this position downgrade and excess from Miscellaneous Resolution #93285 be used to meet the twenty-five percent (25%) cost reduction required to fill vacancies resulting from early retirement. BE IT FURTHER RESOLVED that the department be authorized to fill the following positions vacated through early retirement: (19401-00717) Equalization Appraiser II - Certified (19401-01564) Equalization Field Supervisor BE IT FURTHER RESOLVED that the 1994/95 Biennial Budget be amended to include the filling of vacancies as detailed on Schedule A and summarized below: 1994 1995 4-10100-909-01-00-9901 Salary Adjustment $33,362 $33,362 4-10100-194-01-00-1001 Salaries-Regular (24,477) (24,477) 4-10100-194-01-00-2070 Fringe Benefits ( 8,885) ( 8,885) $ -0- $ - 0 - ======== ======== Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE Copy of Schedule A on file in the County Clerk's office. Moved by McCulloch supported by Price the Personnel Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by McCulloch supported by Price the resolution be adopted. AYES: Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. REPORT (Misc. #94014) BY: Personnel Committee, Marilynn Gosling, Chairperson IN RE: MANAGEMENT AND BUDGET DEPARTMENT/REIMBURSEMENT DIVISION - PERSONNEL CHANGES TO ACHIEVE TWENTY-FIVE PERCENT (25%) SAVINGS FROM EARLY RETIREMENT VACANCIES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed the above referenced resolution, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing report. PERSONNEL COMMITTEE MISCELLANEOUS RESOLUTION #94014 BY: Finance Committee, John P. McCulloch, Chairperson IN RE: MANAGEMENT AND BUDGET DEPARTMENT/REIMBURSEMENT DIVISION - PERSONNEL CHANGES TO ACHIEVE TWENTY-FIVE PERCENT (25%) SAVINGS FROM EARLY RETIREMENT VACANCIES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution #93165 requires that a twenty-five percent (25%) reduction of the cost of positions vacated through early retirement be achieved prior to filling of vacancies or approval of any reorganizations; and Commissioners Minutes Continued. February 10, 1994 26 WHEREAS the Department of Management and Budget has evaluated the systematic operation of receipting monies by the County, the process of cash management, internal controls, policies, and service to the public and requests to reorganize and to fill certain positions vacated through the early retirement program; and WHEREAS the Department of Management and Budget requests the transfer of the Child Support Unit from the Accounting Division to the Reimbursement Division; and WHEREAS the Department of Management and Budget also requests creating five (5) new classifications, upgrade one (1) position, deleting (3) positions, downgrading four (4) positions, upward reclassification of twenty (20) positions, and laterally reclassifying two (2) positions; and WHEREAS the Reimbursement Division additionally requests approval to fill five (5) vacancies resulting from early retirements; and WHEREAS the restructuring of the Reimbursement Division will result in salary and fringe benefit savings which exceeds the twenty-five (25%) requirement necessary to fill five (5) positions vacated through early retirement; (see attached Schedule A) WHEREAS additional operational savings are anticipated to result after the physical move of the Child Support Unit occurs and will be identified in the Third Quarterly Report. NOW THEREFORE BE IT RESOLVED that the Child Support Unit of the Accounting Division (Fund #21500 Unit #12355) be transferred to the Reimbursement Division (Fund #21500 Unit 127-05). BE IT FURTHER RESOLVED that the following position and classification changes be implemented in the Reimbursement Division effective February 19, 1994: a) Create the following new classifications and salary change for one class: Classifications Grade Manager-Reimbursement Grade 19 to 20 Chief - Reimbursement 15 (no overtime) Collection Supervisor 9 (reg. overtime) Collection Specialist 8 (reg. overtime) Collection Clerk II 7 (reg. overtime) Collection Clerk I 6 (reg. overtime) b) Delete the following positions: Position Number Classification 12355 02462 Clerk II 12355 03332 Account Clerk II 12355 03884 Clerk III c) Downwardly reclassify the following positions: Position Current New Current New Number Classification Classification Grade Grade 12355 02897 Accountant V Collection Clk II 15 7 12355 02400 Accts Supv Collection Spclst 9 8 12355 03614 Account Clk II Gen Clerical PTNE 7 - d) Upwardly reclassify the following positions: Position Current New Current New Number Classification Classification Grade Grade 12701 00264 Junior Acct Collection Supv 8 9 Commissioners Minutes Continued. February 10, 1994 27 12701 00269 Typist II Account Clk I 3 5 12701 00438 Clerk III Collection Spclst I 5 6 12701 00439 Typist II Account Clk I 3 5 12701 00670 Account Clk I Collection Clerk I 5 6 12701 00709 Typist II Account Clerk I 3 5 12701 01111 Junior Acct Collection Supervisor 8 9 12701 02009 Account Clk II Collection Specialist 7 8 12701 02281 Typist II Account Clerk I 3 5 12701 02626 Account Clk II Collection Specialist 7 8 12701 03144 Reimb. Supv Chief - Reimbursement 13 15 12701 03458 Typist II Account Clerk I 3 5 12701 03620 Account Clk II Junior Accountant 7 8 12701 05429 Account Clk I Collection Clerk I 5 6 12701 06044 Account Clk II Collection Specialist 7 8 12701 06343 Account Clk I Collection Clerk II 5 7 12701 06345 Clerk III Collection Clerk II 5 7 12701 07036 Account Clk I Collection Clerk I 5 7 12701 07037 Account Clk I Collection Clerk I 5 7 12701 07323 Reimb. Supv Chief - Reimbursement 13 15 e) Laterally reclassify the following positions: Position Current New Current Number Classification Classification Grade 12701 01093 Technical Asst Collection Spclst 8 12701 00074 Cashier Account Clerk I 5 f) Fill the following vacancies resulting from early retirements: Position Number Classification Grade 12701 00439 Account Clerk I 5 12701 01111 Collection Supv 9 12701 01638 Secretary II 8 12355 02400 Collection Specialist 8 12355 02897 Collection Clerk II 7 BE IT FURTHER RESOLVED that the 1994-95 Budget be amended to include these changes as shown below (see attached schedule B): 1994 1995 4-10100-909-01-00-9901 Salary Adjustment $148,975 $148,975 4-10100-127-01-00-1001 Salaries - Regular 35,515 35,515 4-21500-127-05-00-1001 Salaries - Regular (128,169) (128,169) 4-10100-127-01-00-2070 Fringe Benefits 16,539 16,539 4-21500-127-05-00-2070 Fringe Benefits (72,860) (72,860) $ - 0 - $ - 0 - ========= ========= Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE Copy of Schedules A & B on file in County Clerk's Office. Moved by McCulloch supported by Law the Personnel Committee Report be accepted. Commissioners Minutes Continued. February 10, 1994 28 A sufficient majority having voted therefor, the report was accepted. Moved by McCulloch supported by Law the resolution be adopted. AYES: Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #94015 BY: Finance Committee, John P. McCulloch, Chairperson IN RE: MANAGEMENT AND BUDGET DEPARTMENT/PURCHASING DIVISION - AMENDMENT OF OAKLAND COUNTY PURCHASING PROCEDURES TO the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners adopted Misc. Resolution #92027 revising the policies and procedures for professional service contracts and incorporating those changes into the OAKLAND COUNTY PURCHASING POLICIES AND PROCEDURES MANUAL; and WHEREAS the Michigan State Legislature approved Public Acts 167 and 168 of 1993 which require all local units of government to conduct a sealed competitive bid process for any contract of $20,000 or more to qualify for State Revenue Sharing payments; and WHEREAS this bidding requirement does not apply to transactions between governmental units; and WHEREAS the new law exempts contracts for professional services, emergency repairs or services if the governing body of the local unit exempts such services by written policy; and WHEREAS the current policy and procedures manual could be improved by adding a section on compliance to ensure uniform use and application of County procurement practices. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners adopts the following revisions to the OAKLAND COUNTY PURCHASING POLICIES AND PROCEDURES MANUAL: 1. SECTION P-010 - Purchase orders are not required for the procurement of materials and supplies in the amount of $500 or less. Invoices for said materials may be submitted directly to Accounting Division for payment. 2. SECTION PP-050 - Types of bids and bid procedures. A. Informal bids are used for expenditures of $0 to $500. B. Formal bids are used for expenditures between $500 and $20,000. C. Sealed bids are used for expenditures of $20,000 and up. 3. SECTION PP330 - Contravention of or failure to comply with the policies and procedures prescribed in this document constitutes a deviation from authorized procurement practices. The Purchasing Division is charged with the responsibility to administer the policies and procedures prescribed herein and shall report any deviations to the Finance Committee of the Board of Commissioners. BE IT FURTHER RESOLVED that a temporary ninety (90) day exemption be granted to the Division of Community Mental Health to allow sufficient time for the Full Management Transition Team to review the impact of Public Acts 167 and 168 and propose appropriate regulations suited to their unique requirements. Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE Copy of attachments on file in the County Clerk's office. Moved by McCulloch supported by Powers the resolution be adopted. Commissioners Minutes Continued. February 10, 1994 29 Moved by McCulloch supported by Taub the resolution be amended by adding the following paragraph between the first and second "WHEREAS" paragraph: "WHEREAS through the introduction of Miscellaneous Resolution #94006, COMPLIANCE WITH PA 167 AND 168 OF 1993 (SEALED, COMPETITIVE BIDS) by Commissioners Sue Douglas and Shelley Taub, the Board was advised of the requirement to adopt a specific resolution enunciat- ing a county policy for sealed and competitive bids." and add the following as the final paragraph: "BE IT FURTHER RESOLVED THAT the Board of Commissioners directs the County Clerk to provide a copy of this resolution to the Michigan Department of Treasury, Office of Revenue and Tax Analysis." A sufficient majority having voted therefor, the amendment carried. Vote on resolution, as amended: AYES: Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution, as amended, was adopted. MISCELLANEOUS RESOLUTION #94016 BY: Finance Committee, John P. McCulloch, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - REALLOCATION OF FLEXIBLE BENEFITS PLAN SAVINGS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 1994 Budget included a $480,000 negative appropriation in the non-departmental Fringe Benefit Adjustment account reflecting anticipated savings from implementation of the proposed Flexible Benefits Program; and WHEREAS the Administration recommends that the aforementioned savings be reallocated to the various departmental budgets by reducing the appropriate fringe benefit accounts to more accurately reflect the cost of service delivery. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the following amendment to the 1994 Budget to more accurately reflect the anticipated savings from implementation of the proposed Flexible Benefits Program: 4-10100-909-01-00-9906 Fringe Benefit Adjustment $ 480,000 4-XXXXX-XXX-XX-XX-2074 Various Dept. Fringe Benefit (480,000) (see attached schedule) -0- Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE Copy of Reallocation of Flexible Benefits Plan Savings on file in County Clerk's Office. Moved by McCulloch supported by Miltner the resolution be adopted. AYES: Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar. (24) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #94017 BY: Finance Committee, John P. McCulloch, Chairperson Commissioners Minutes Continued. February 10, 1994 30 IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - REALLOCATION OF 1994 SALARY ADJUSTMENT ACCOUNT "EARLY-RETIREMENT" REDUCTIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 1994 Adopted Budget included a $3,200,000 negative appropriation in the non-departmental Salary Adjustment account reflecting anticipated savings of 25% of the salary cost related to County employees who elected to take advantage of the Retirement Incentive Program (Early- Retirement); and WHEREAS Miscellaneous Resolution #93165 requires that a twenty-five percent (25%) reduction of the cost of positions vacated through early retirement be achieved prior to the filling of the vacancies or approval of any reorganizations; and WHEREAS actions taken and proposed to date has reduced that negative appropriation by $1,375,686 to a new balance of $1,650,653, of which $1,403,111 represents other funds; and WHEREAS the Administration recommends that $499,988, which is the remaining task for the governmental funds, be distributed to the appropriate department budgets in order to more accurately reflect the intention of Miscellaneous Resolution #93165. NOW THEREFORE BE IT RESOLVED that the 1994 Budget is amended, as specified below, to distribute to departmental budgets the anticipated savings of the early retirement program: 4-10100-909-01-00-9901 Salary Adjustment $ 499,988 4-10100-111-01-00-9950 Executive-Budget Task ( 66,582) 4-10100-123-01-00-9950 M&B-Budget Task (119,151) 4-10100-171-01-00-9950 Public Svs.-Budget Task ( 30,447) 4-10100-191-01-00-9950 Econ. Dvp.-Budget Task ( 13,811) 4-10100-221-01-00-9950 Treasurer-Budget Task ( 26,759) 4-10100-311-01-00-9950 Circuit Court-Budget Task ( 6,829) 4-10100-322-01-00-9950 District Ct.-Budget Task ( 5,909) 4-10100-341-01-00-9950 Probate Ct.-Budget Task (138,010) 4-10100-411-01-00-9950 Prosecutor-Budget Task ( 43,456) 4-10100-511-01-00-9950 Board of Cm.-Budget Task ( 49,034) $ 0 ========== Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE Copy of Realignment of Salary Adjustment Account "Early Retirement" Reductions on file in the County Clerk's office. Moved by McCulloch supported by Jensen the resolution be adopted. AYES: Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett. (24) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #94018 BY: General Government Committee, Donald W. Jensen, Chairperson IN RE: DEPARTMENT OF INSTITUTIONAL AND HUMAN SERVICES/COMMUNITY MENTAL HEALTH -ONE-TIME STATE APPROPRIATION FOR RESPITE CARE SERVICES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Mental Health has offered the Oakland County Community Mental Health Services Board (CMH) $263,088 to provide additional respite care services for families of developmentally disabled Commissioners Minutes Continued. February 10, 1994 31 persons, the funding to be used by September 30, 1994; and WHEREAS on January 18, 1994, the Community Mental Health Board approved acceptance of the $263,088; and WHEREAS a County match of $29,232 is required, however funding is available in the Community Mental Health budget to cover the match, no additional County appropriation is required; and WHEREAS CMH, with Personnel Committee concurrence, plans to underfill two (2) vacant full-time eligible positions with three (3) 1,000 hour part-time non-eligible employees to provide administrative support to the program. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the one-time appropriation of $263,088 from the Michigan Department of Mental Health to provide additional respite care for families of development disabled persons. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE FISCAL NOTE (Misc. #94018) BY: Finance Committee, John P. McCulloch, Chairperson IN RE: DEPARTMENT OF INSTITUTIONAL AND HUMAN SERVICES/COMMUNITY MENTAL HEALTH - ONE-TIME STATE APPROPRIATION FOR RESPITE CARE SERVICES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Miscellaneous Resolution #94018 and finds: 1. The Michigan Department of Mental Health (MDMH) has offered Oakland County Community Mental Health Services Board (CMH) $263,088 in one-time funding to provide respite services for families of developmentally disabled persons, the funding to be used by September 30, 1994. 2. Acceptance of these funds requires a $29,232 County match, funds are available in the CMH 1994 budget, no additional appropriation is required. 3. The one-time appropriation will not be added to the base CMH authorization. 4. Budget amendments reflecting this one-time increase will be offered as a portion of a larger adjusting amendment to be presented once the 1993/1994 CMH authorization is received. FINANCE COMMITTEE Moved by McCulloch supported by Wolf the resolution be adopted. AYES: McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. REPORT (Misc. #94019) BY: Personnel Committee, Marilynn Gosling, Chairperson IN RE: COUNTY EXECUTIVE ADMINISTRATION DEPARTMENT/AUDITING DIVISION - PERSONNEL CHANGES TO ACHIEVE TWENTY-FIVE PERCENT (25%) SAVINGS FROM EARLY RETIREMENT VACANCY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed the above referenced resolution, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing report. PERSONNEL COMMITTEE Commissioners Minutes Continued. February 10, 1994 32 MISCELLANEOUS RESOLUTION #94019 BY: General Government Committee, Donald Jensen, Chairperson IN RE: COUNTY EXECUTIVE ADMINISTRATION DEPARTMENT/AUDITING DIVISION - PERSONNEL CHANGES TO ACHIEVE TWENTY-FIVE PERCENT (25%) SAVINGS FROM EARLY RETIREMENT VACANCY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution #93165 requires that a twenty-five percent (25%) reduction of the cost of positions vacated through early retirement be achieved prior to filling of vacancies or approval of any reorganizations; and WHEREAS the Auditing Division requests to fill one vacancy resulting from early retirements; and WHEREAS the Auditing Division is requesting to downgrade one (1) Auditor III position to an Auditor I; and WHEREAS the downgrade of one (1) Auditor III will meet the twenty-five percent (25%) reduction required to fill an early retirement vacancy. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approve the downgrade of one (1) Auditor III position (11201- 00344) to an Auditor I. BE IT FURTHER RESOLVED that the savings from this position downgrade be used to meet the twenty-five percent (25%) cost reduction required to fill vacancies resulting from early retirement. BE IT FURTHER RESOLVED that the department be authorized to fill the following position vacated through early retirement: (11201-00344) Auditor I Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE FISCAL NOTE (Misc. #94019) BY: Finance Committee, John P. McCulloch, Chairperson IN RE: COUNTY EXECUTIVE ADMINISTRATION DEPARTMENT/AUDITING DIVISION - PERSONNEL CHANGES TO ACHIEVE TWENTY-FIVE PERCENT (25%) SAVINGS FROM EARLY RETIREMENT VACANCY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Miscellaneous Resolution #94019 and finds: 1) Miscellaneous Resolution #93165 requires a twenty-five percent (25%) reduction of the cost of positions vacated through early retirement be achieved prior to the filling of vacancies or approval of any reorganizations. 2) The Auditing Division is requesting to fill one (1) Auditor III position (#11201-00344) vacated through early retirement. 3) The Auditing Division has agreed to downwardly reclassify this position from Auditor III to Auditor I to achieve the required savings. 4) This reclassification will exceed the twenty-five percent (25%) reduction required prior to the filling of vacancies. 5) Salary savings are $19,577 and Fringe Benefit savings are $7,106 for both 1994 and 1995. 6) The 1994-1995 Biennial Budget be amended as follows: 1994 1995 4-10100-112-01-00-1001 Salaries $(19,577) $(19,577) 4-10100-112-01-00-2075 Fringe Benefits ( 7,106) ( 7,106) 4-10100-909-01-00-9901 Salary Adjustment 26,683 26,683 $ -0- $ -0- FINANCE COMMITTEE Moved by Jensen supported by Oaks the Personnel Committee Report be Commissioners Minutes Continued. February 10, 1994 33 accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Jensen supported by Oaks the resolution be adopted. AYES: McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. REPORT BY: General Government Committee, Donald W. Jensen, Chairperson IN RE: COUNTY EXECUTIVE - CONFIRMATION OF APPOINTMENT OF THOMAS GORDON TO DIRECTOR OF INSTITUTIONAL AND HUMAN SERVICES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee hereby recommends confirmation of the County Executive's appointment of Thomas Gordon as the Department Director for the Department of Institutional and Human Services. Chairperson, on behalf of the General Government Committee, I move the acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE Moved by Jensen supported by Schmid the General Government Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Jensen supported by Schmid the appointment of Thomas Gordon as the Director of the Department of Institutional and Human Services be confirmed. AYES: Miltner, Moffitt, Oaks, Obrecht, Pernick, Powers, Price, Schmid, Wolf, Aaron, Dingeldey, Douglas, Garfield, Gosling, Jensen, Kaczmar, Kingzett, Law, McPherson. (19) NAYS: Palmer, Taub, Crake, Huntoon, Johnson, McCulloch. (6) A sufficient majority having voted therefor, the appointment of Thomas Gordon as Director of Institutional and Human Services was confirmed. MISCELLANEOUS RESOLUTION #94020 BY: General Government Committee, Donald Jensen, Chairperson IN RE: COUNTY EXECUTIVE - TRAFFIC IMPROVEMENT ASSOCIATION - CONTRACT FOR PROFESSIONAL SERVICES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Traffic Improvement Association (TIA) of Oakland County, established under the authority of Public Act 181 of 1954, cooperates with local governments in preparing plans and programs to improve traffic safety and develops citizen support for these programs through public education; and WHEREAS TIA has requested to enter into a professional services contract, not to exceed $20,000, with Oakland County to perform administrative services necessary to implement the county-wide traffic safety project - "ZERO FATALITIES IN OAKLAND COUNTY"; and WHEREAS the goal of the project is to approach zero fatalities for residents in Oakland County resulting from drunk driving, lack of safety belt use, and poorly engineered roads; and Commissioners Minutes Continued. February 10, 1994 34 WHEREAS TIA will be the lead organization mapping a plan to involve several public and private entities in an action agenda directed at this common goal. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves contracting with the Traffic Improvement Association of Oakland County, for an amount not to exceed $20,000 to perform administrative services necessary to implement the county-wide traffic safety project - "ZERO FATALITIES IN OAKLAND COUNTY". Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE FISCAL NOTE (Misc. #94020) BY: Finance Committee, John P. McCulloch, Chairperson IN RE: COUNTY EXECUTIVE - TRAFFIC IMPROVEMENT ASSOCIATION - CONTRACT FOR PROFESSIONAL SERVICES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Miscellaneous Resolution #94020 and finds: 1) The Traffic Improvement Association (TIA) has requested to enter into a professional services contract, not to exceed $20,000, with Oakland County to perform administrative services necessary to implement the county-wide traffic safety project - "ZERO FATALITIES IN OAKLAND COUNTY". 2) The 1994-1995 Biennial Budget be amended as follows: 1994 GENERAL FUND EXPENDITURES 4-10100-901-01-00-9107 Road Impr.-Oakland County ($20,000) 4-10100-111-01-00-3128 County Exec Professional Svcs 20,000 -0- 3) Expiration of the proposed contract is December 31, 1994. Additional County funding for continuation of the three-year program beyond 1994 will require future consideration and approval of the Board of Commissioners. FINANCE COMMITTEE Moved by Jensen supported by McCulloch the resolution be adopted. AYES: Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #94021 BY: General Government Committee, Donald W. Jensen, Chairperson IN RE: INSTITUTIONAL AND HUMAN SERVICES/ADMINISTRATION - CHILD ABUSE AND NEGLECT COUNCIL, INC., CONTRACT FOR C.A.R.E. HOUSE PROGRAM SERVICES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Child Abuse and Neglect Council, Inc. (CANCO), is a not-for- profit corporation formed to coordinate the prevention of child abuse in Oakland County; and WHEREAS the C.A.R.E. House program is a collaborative effort involving State, County and Local government and agencies aiding child sexual abuse victims; and WHEREAS the program's main objectives are to reduce trauma and revictimization of sexually abused children during the investigatory process while increasing the rate of prosecuting offenders; and Commissioners Minutes Continued. February 10, 1994 35 WHEREAS C.A.R.E. House provides a unique environment in which to facilitate these objectives; and WHEREAS in 1994, C.A.R.E. House is projected to serve 430 children at a cost of $135,500; and WHEREAS the Child Abuse and Neglect Council, Inc., has requested a contract with Oakland County to assist in the continuation of C.A.R.E. House operations at a rate of $125 per referral not to exceed a total of $45,000 for 1994. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves contracting with the Child Abuse and Neglect Council, Inc., for C.A.R.E. House program services through the Department of Institutional and Human Services, Administration. BE IT FURTHER RESOLVED that the contract will be effective March 1, 1994 through December 31, 1994 and paid on a quarterly basis at a rate of $125 per referral, not to exceed a total of $45,000. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Copy of 1994 Child Abuse and Neglect Council, Inc. Contract on file in County Clerk's Office. FISCAL NOTE (#94021) BY: Finance Committee, John P. McCulloch, Chairperson IN RE: INSTITUTIONAL AND HUMAN SERVICES/ADMINISTRATION - CHILD ABUSE AND NEGLECT COUNCIL, INC., CONTRACT FOR C.A.R.E. HOUSE PROGRAM SERVICES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Miscellaneous Resolution #94021 and finds: 1. The Child Abuse and Neglect Council, Inc. (CANCO), is a not-for- profit corporation formed to coordinate the prevention of child abuse in Oakland County. 2. CANCO has requested a professional services contract with Oakland County to assist in the continuation of its C.A.R.E. House operations at a rate of $125 per referral not to exceed a total of $45,000 for 1994. 3. The program services will be monitored through the Department of Institutional and Human Services, Administration. 4. The contract will be effective March 1, 1994 through December 31, 1994. 5. The 1994 Adopted Budget be amended as follows: General Fund 909-01-00-3755 Revenue Sharing Loss ($45,000) 161-01-00-xxxx Child Abuse & Neglect Council 45,000 $ -0- FINANCE COMMITTEE Moved by Jensen supported by Kaczmar the resolution be adopted. AYES: Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, Miltner, Moffitt. (24) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. REPORT (Misc. #94022) BY: Personnel Committee, Marilynn Gosling, Chairperson IN RE: INSTITUTIONAL AND HUMAN SERVICES/CMH - INCREASE IN SALARY RANGE FOR DIRECTOR - COMMUNITY MENTAL HEALTH SERVICES Commissioners Minutes Continued. February 10, 1994 36 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed the above referenced General Government Committee resolution on January 26, 1994, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move acceptance of the foregoing report. PERSONNEL COMMITTEE MISCELLANEOUS RESOLUTION #94022 BY: General Government Committee, Donald Jensen, Chairperson IN RE: INSTITUTIONAL AND HUMAN SERVICES/CMH - INCREASE IN SALARY RANGE FOR DIRECTOR - COMMUNITY MENTAL HEALTH SERVICES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Director - Community Mental Health Services classification is currently included in the Salary Administration Program with a salary grade 21 salary range; and WHEREAS with the adoption of full management, there has been an increase in the financial, program and operational responsibilities of this classification; and WHEREAS the position of Director - Community Mental Health Services is currently vacant because the previous director retired under the early retirement incentive program; and WHEREAS the consulting firm working with the Transition Team and Community Mental Health Board has been approved to conduct a nationwide executive search for the Director - Community Mental Health Service position; and WHEREAS there is concern that the current salary range for the Director- Community Mental Health Services classification is not sufficiently competitive to recruit the quality of candidates desired to direct the $100,000,000 Community Mental Health program; and WHEREAS the classification must to be excluded from the Salary Administration Program to be paid higher than the salary grade 21 pay range; and WHEREAS appointed classifications such as deputies to elected officials and appointed department directors are excluded from the Salary Administration Program; and WHEREAS the Director - Community Mental Health Services is an appointed position of the Community Mental Health Board. NOW THEREFORE BE IT RESOLVED that the classification of Director - Community Mental Health Services be excluded from the Salary Administration Program. BE IT FURTHER RESOLVED that the salary range for the Director - Community Mental Health Services be increased to the following bi-weekly rates: Base 1yr 2yr 3yr 4yr 5yr 2,307.69 2,492.31 2,676.92 2,861.54 3,046.15 3,230.77 * 60,000 64,800 69,600 74,400 79,200 84,000 * Annual Rates shown for illustrative purposes. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE The Chairperson referred the resolution to the Finance Committee. There were no objections. REPORT BY: General Government Committee, Donald Jensen, Chairperson IN RE: APPOINTMENTS TO THE COMMUNITY MENTAL HEALTH SERVICES BOARD Commissioners Minutes Continued. February 10, 1994 37 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee recommends the following appointments to the Community Mental Health Services Board: Dr. Francine I. Friedman for term expiring 12/31/96 Calvin J. Lippitt for term expiring 12/31/96 Stuart A. Lebenbom for term expiring 12/31/94 Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE Moved by Jensen supported by Moffitt the General Government Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Jensen supported by Moffitt the appointments of Dr. Francine I. Friedman, Calvin J. Lippitt and Stuart A. Lebenbom to the Community Mental Health Services Board be confirmed. AYES: Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, Miltner, Moffitt, Oaks. (24) NAYS: None. (0) A sufficient majority having voted therefor, the appointments of the following people to the Community Mental Health Services Board were confirmed: Dr. Francine I. Friedman and Calvin J. Lippitt, each for terms ending 12/31/96 and Stuart A. Lebenbom for a term ending 12/31/94. REPORT BY: General Government Committee, Donald Jensen, Chairperson IN RE: APPOINTMENTS TO SOCIAL SERVICES BOARD To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The General Government Committee recommends the following appointments to the Social Services Board: Chester Koop for term expiring 10/31/95 Dr. Clarence Green for term expiring 10/31/96 Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT COMMITTEE Moved by Jensen supported by Gosling the General Government Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Jensen supported by Gosling the appointments of Chester Koop and Dr. Clarence Green to the Social Services Board be confirmed. AYES: Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, Miltner, Moffitt, Oaks, Obrecht. (24) NAYS: None. (0) A sufficient majority having voted therefor, the appointments of the following people to the Social Services Board were confirmed: Chester Koop for term ending 10/31/95 and Dr. Clarence Green for term ending 10/31/96. Commissioners Minutes Continued. February 10, 1994 38 MISCELLANEOUS RESOLUTION #94023 BY: General Government Committee, Donald W. Jensen, Chairperson IN RE: DEPARTMENT OF INSTITUTIONAL AND HUMAN SERVICES/COMMUNITY MENTAL HEALTH -EXPANSION OF COMMUNITY RESIDENTIAL SERVICES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Community Mental Health Services Board (CMH) applied to the Michigan Department of Mental Health (MDMH) for funds to develop community placements for individuals with mental illness who are currently residing in nursing homes; and WHEREAS the MDMH has awarded CMH $351,970 in annual funding to develop a community placement home for six (6) individuals who meet the criteria, of the annual amount $337,655 is state funding, $7,228 is anticipated medicaid revenue and $7,087 is County match; and WHEREAS additional one-time start-up funding of $36,250 was awarded to CMH, these funds do not require County match; and WHEREAS funds are available in the 1994 CMH budget to cover the required match, no additional appropriation is required. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts $337,655 in annual state funding and $36,250 in one-time state funding, to develop a six (6) person community home for individuals with mental illness who are currently residing in nursing homes; total annual program expenditures estimated to be $351,970. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE The Chairperson referred the resolution to the Finance Committee. There were no objections. REPORT (Misc. #94024) BY: Finance Committee, John P. McCulloch, Chairperson IN RE: PERSONNEL - PROCEDURE FOR FILLING VACANT POSITIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee having reviewed the resolution entitled, "Procedure for Filling Vacant Positions", reports with the recommendation that said resolution be adopted. Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report. FINANCE COMMITTEE MISCELLANEOUS RESOLUTION #94024 BY: Personnel Committee, Marilynn Gosling, Chairperson IN RE: PERSONNEL - PROCEDURE FOR FILLING VACANT POSITIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Board of Commissioners approved Miscellaneous Resolution #93262 - Personnel - Amend Resolution #93164, Temporary Procedure for Vacant Positions; and WHEREAS the resolution allows for the filling of vacant positions by transfer or promotion of current County employees, excluding those positions identified for deletion in the Finance Committee Recommended 1994/1995 Budget or positions vacated as a result of the Early Retirement Incentive Program; and WHEREAS the County Executive recommends that the hiring freeze be lifted for departments who have submitted proposals to Management and Budget and Personnel to meet the twenty-five percent (25%) cost reduction required to fill positions vacated through the early retirement program; and WHEREAS lifting the hiring freeze for departments meeting the twenty-five percent (25%) cost reduction is necessary to complete the transfer of employees Commissioners Minutes Continued. February 10, 1994 39 targeted for lay-off and to fill positions essential for continuing operations; and WHEREAS departments who do not identify a proposal to achieve the required twenty-five percent (25%) cost reduction will continue to be placed on the Personnel and Finance Committee agendas for review and determination. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the filling of any vacant position, excluding those identified for deletion in the Finance Committee Recommended 1994/1995 Budget and positions for which departments have not identified a plan to Management and Budget and Personnel to achieve the twenty-five percent (25%) cost reduction for positions vacated through the Early Retirement Incentive Program. BE IT FURTHER RESOLVED that vacant positions not excluded by this resolution be filled by transfer or promotion of current County employees, or recall or reemployment of former County employees who qualify for the vacant positions. BE IT FURTHER RESOLVED that if there are no qualified current or former County employees to fill a vacant position, the vacant position may be filled, with concurrence of the Personnel Department, by any qualified applicant. Chairperson, I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE Moved by Gosling supported by Kingzett the Finance Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Gosling supported by Kingzett the resolution be adopted. AYES: Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, Miltner, Moffitt, Oaks, Obrecht, Palmer. (24) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #93181 BY: Personnel Committee, Marilynn E. Gosling, Chairperson IN RE: FLEXIBLE BENEFIT PLAN - RECOMMENDATION FOR IMPLEMENTATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS a Fringe Benefit Review Committee comprised of representatives from the Board of Commissioners and Departments of Personnel, Risk Management and Management and Budget received authorization from the Board of Commissioners in June 1992 to obtain assistance from a consultant to conduct an assessment study of a possible flexible benefits program for Oakland County employees; and WHEREAS the assessment study confirmed several benefits for both the County and our employees including the potential for current and future cost containment for the County and areas for cost savings for employees as well as the ability of employees to direct benefit dollars where they are most appropriate for them and their family; and WHEREAS the Fringe Benefit Review Committee reported to the Personnel and Finance Committees in February 1993 with the recommendation that the Review Committee proceed by sending out Requests for Proposals for assistance to implement a flexible benefit program and to return to the Board with a final report and recommendation; and WHEREAS that report and recommendation is complete and has been presented to the Personnel and Finance Committees which support the recommendations of the Review Committee. Commissioners Minutes Continued. February 10, 1994 40 NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the Flexible Benefits Plan as recommended in Sections I and II of the attached Report. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE Copy of Benefit Plan on File in County Clerk's office. FISCAL NOTE (Misc. #93181) BY: Finance Committee, John P. McCulloch, Chairperson IN RE: DEPARTMENT OF PERSONNEL - FLEXIBLE BENEFIT PLAN - RECOMMENDATION FOR IMPLEMENTATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Miscellaneous Resolution #93181 and finds: 1) The recommended Flexible Benefit Plan is scheduled for implementation July 1, 1994 and would initially cover approximately 2,000 nonrepresented employees. 2) The following six benefits are recommended for inclusion in the plan with two or more choice levels for each benefit: Medical, Prescription Drug, Dental, Vision, Group Life, and Accidental Death and Dismemberment. Medical, Prescription Drug and Dental would each have the option of "No Coverage". Additionally, reimbursement accounts for Health Care and Dependent Care would be included in the program. 3) The resolution authorizes the Department of Personnel to execute a professional services contract not to exceed $146,726 with ComeriCOMP to provide services necessary for program implementation. 4) Projected gross savings for the first twelve months are $818,000, with net savings of $641,000 after consultant and in-house implementation costs. 5) Funds for this purpose are available in the Fringe Benefit Fund (Fund #73500) in the 1994-1995 Biennial Budget. FINANCE COMMITTEE Moved by Gosling supported by Garfield the resolution be adopted. AYES: Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick. (24) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #94025 BY: Personnel Committee, Marilynn Gosling, Chairperson IN RE: DRAIN COMMISSIONER - CONTRACT WITH FORMER COUNTY EMPLOYEE, EDWARD MICOL To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution #93300, approved 12/09/93, requires that all requests for entering into professional services contracts with former county employees be approved by the Board of Commissioners; and WHEREAS the Drain Department wishes to enter into a professional services contract with Edward Micol for the period January 18, 1994 to March 31, 1994 for the purpose of right of way negotiation. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached contract with Edward Micol. BE IT FURTHER RESOLVED no extension of the subject contract shall be effective without the prior approval of the Board of Commissioners and the Commissioners Minutes Continued. February 10, 1994 41 contract shall be amended to reflect same. Chairperson, on behalf of the Personnel Committee , I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE Copy of Contract for Work and Services on file in County Clerk's Office. FISCAL NOTE (Misc. #94025) BY: Finance Committee, John P. McCulloch, Chairperson IN RE: DRAIN COMMISSIONER - CONTRACT WITH FORMER COUNTY EMPLOYEE, EDWARD MICOL To the Oakland County Board Of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Miscellaneous Resolution #94025 and finds: 1) Miscellaneous Resolution #93300 established a procedure for the establishment of professional services contracts with former County employees. 2) The Drain Commissioner has requested a professional services contract with Edward Micol to perform right-of-way acquisition duties. 3) That the total duration of this professional services contract will be ninety (90) days. 4) The hourly rate for this contract will be $20.00 per hour. 5) Funding for the payment of this contract will come from Drain Commissioner Projects and will not impact the County General Fund. FINANCE COMMITTEE Moved by Gosling supported by McCulloch the resolution be adopted. AYES: Price, Schmid, Taub, Wolf, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Powers. (22) NAYS: Aaron, Pernick. (2) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #94026 BY: Personnel Committee, Marilynn Gosling, Chairperson IN RE: DRAIN COMMISSIONER - CONTRACT WITH FORMER COUNTY EMPLOYEE, THOMAS EBERSBACH To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution #93300, approved 12/09/93, requires that all requests for entering into professional services contracts with former county employees be approved by the Board of Commissioners; and WHEREAS the Drain Department wishes to enter into a professional services contract with Thomas Ebersbach for the period January 18, 1994 to March 31, 1994 for the purpose of right-of-way negotiation. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached contract with Thomas Ebersbach. BE IT FURTHER RESOLVED no extension of the subject contract shall be effective without the prior approval of the Board of Commissioners and the contract shall be amended to reflect same. Chairperson, on behalf of the Personnel Committee , I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE Copy of Contract for Work and Services on file in County Clerk's Office. Commissioners Minutes Continued. February 10, 1994 42 FISCAL NOTE (Misc. #94026) BY: Finance Committee, John P. McCulloch, Chairperson IN RE: DRAIN COMMISSIONER - CONTRACT WITH FORMER COUNTY EMPLOYEE, THOMAS EBERSBACH To the Oakland County Board Of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Miscellaneous Resolution #94026 and finds: 1) Miscellaneous Resolution #93300 established a procedure for the establishment of professional services contracts with former County employees. 2) The Drain Commissioner has requested a professional services contract with Thomas Ebersbach to perform right-of-way acquisition duties. 3) That the total duration of this professional services contract will be ninety (90) days. 4) The hourly rate for this contract will be $20.00 per hour. 5) Funding for the payment of this contract will come from Drain Commissioner Projects and will not impact the County General Fund. FINANCE COMMITTEE Moved by Gosling supported by Garfield the resolution be adopted. AYES: Schmid, Taub, Wolf, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Powers, Price. (22) NAYS: Aaron, Pernick. (2) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #94027 BY: Personnel Committee, Marilynn Gosling, Chairperson IN RE: DRAIN COMMISSIONER - CONTRACT WITH FORMER COUNTY EMPLOYEE, DONALD L. MILLS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution #93300, approved 12/09/93, requires that all requests for entering into professional services contracts with former county employees be approved by the Board of Commissioners; and WHEREAS the Drain Department wishes to enter into a professional services contract with Donald L. Mills for a 90-day period for the purpose of providing professional engineering services involving storm drain, sanitary sewer and water main projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached contract with Donald Mills. BE IT FURTHER RESOLVED that no extension of the subject contract shall be effective without the prior approval of the Board of commissioners and the contract shall be amended to reflect same. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE Copy of Professional Engineering Services Contract on file in County Clerk's Office. FISCAL NOTE (Misc. #94027) BY: Finance Committee, John P. McCulloch, Chairperson IN RE: DRAIN COMMISSIONER - CONTRACT WITH FORMER COUNTY EMPLOYEE, DONALD L. MILLS, P.E. To the Oakland County Board Of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Commissioners Minutes Continued. February 10, 1994 43 Miscellaneous Resolution #94027 and finds: 1) Miscellaneous Resolution #93300 established a procedure for the establishment of professional services contracts with former County employees. 2) The Drain Commissioner has requested a professional services contract with Donald L. Mills to perform professional engineering services for projects. 3) That the total duration of this professional services contract will be ninety (90) days. 4) The hourly rate for this contract will be $36.00 per hour. 5) Funding for the payment of this contract will come from Drain Commissioner Projects and will not impact the County General Fund. FINANCE COMMITTEE Moved by Gosling supported by Huntoon the resolution be adopted. AYES: Taub, Wolf, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Johnson, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Powers, Price, Schmid. (21) NAYS: Aaron, Kaczmar, Pernick. (3) A sufficient majority having voted therefor, the resolution was adopted. REPORT (Misc. #94028) BY: Personnel Committee, Marilynn Gosling, Chairperson IN RE: DRAIN COMMISSIONER - PERSONNEL CHANGES TO ACHIEVE 25% SAVINGS FROM EARLY RETIREMENT VACANCIES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed the above referenced resolution, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. Personnel Committee MISCELLANEOUS RESOLUTION #94028 BY: Planning and Building Committee, Charles Palmer, Chairperson IN RE: DRAIN COMMISSIONER - PERSONNEL CHANGES TO ACHIEVE TWENTY-FIVE PERCENT (25%) SAVINGS FROM EARLY RETIREMENT VACANCIES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution #93165 requires that a twenty-five percent (25%) reduction of the cost of positions vacated through early retirement be achieved prior to the filling of the vacancies or approval of any reorganizations; and WHEREAS the Drain Commissioner has carefully reviewed current operational needs and requests to fill 21 positions of 35 positions vacated through the early retirement program and make certain other position deletions, reclassifications and retitlings to exceed the targeted savings amount. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the deletion of the following twelve vacant positions: (61213-02038) Maintenance Mechanic I (61213-01767) Sewer Treatment Supv. II (61213-01432) Sewage Treatment Plant Operator II (61310-06077) Supv. - Drain & Lake Level Maintenance (61316-01909) Construction Inspector IV (61213-06854) Maintenance Mechanic I (61213-01156) Lab Tech II (61213-01282) Maintenance Mechanic II (61213-06252) Sewage Trtmt. Plt. Operator I (61213-02949) Typist II (61213-01844) Construction Inspector IV Commissioners Minutes Continued. February 10, 1994 44 (61316-06520) Construction Inspector I BE IT FURTHER RESOLVED that the following twelve positions be authorized to be filled and reclassified as shown: (61213-00071) Assistant Chief Engineer to Civil Engineer III (61213-06049) Construction Inspector IV to Engineering Aide II (61213-00655) Pump Maint. Mechanic II to Maintenance Mechanic I (61213-06860) Engineering Aide II to Engineering Technician (61101-02196) Engineering Systems Coord. to Engineering Aide II (61305-02638) Assistant Chief Engineer to Civil Engineer II (61305-01714) Civil Engineer III to Engineering Technician (61316-01523) Construction Inspector IV to Const. Insp. III (61304-02137) Engineering Technician to Engineering Aide II (61304-01755) Engineering Tech. to Engineering Aide II (61306-06904) Right of Way Tech. to Right of Way Agent (61303-06778) Civil Engineer III to Civil Engineer II BE IT FURTHER RESOLVED that the classification of Staff Assistant - Water and Sewer Operations be retitled to Staff Assistant - Drain, and that the following two positions be authorized to be filled and reclassified to the new title: (61213-07284) Financial Analyst I (61101-03117) Staff Assistant - Water & Sewer Operations BE IT FURTHER RESOLVED that the following positions be reclassified as shown, transferred to Right of Way unit 61306, and authorized to be filled: (61305-07108) Engineering Aide II to Right of Way Agent, and moved from the Drain and Lakes Engineering unit. (61316-07090) Construction Inspector II to Right of Way Agent, and moved from the Construction unit. BE IT FURTHER RESOLVED that, because the savings from the above position changes exceed the required twenty-five percent (25%) cost reduction necessary to fill vacancies resulting from the Early Retirement Incentive Program, that the department be authorized to fill the following 21 positions vacated through early retirement: (61213-02915) Electronic Technician Supervisor (61213-01123) Engineering Technician (61213-06858) Maintenance Mechanic I (61213-02286) Maintenance Mechanic II (61213-00878) Maintenance Mechanic II (61213-01431) Maintenance Mechanic II (61213-02725) Pump Maintenance Supv. II (61213-00356) Pump Maintenance Mech. II (61213-03005) Pump Maintenance Mech. II (61213-03559) Sewer Maintenance Supv. I (61213-01217) Sewer Treatment Supv. I (61213-03002) Water Maintenance Supv. II (61101-05218) Administrative Assistant (61101-01048) Employee Records Specialist (61101-00814) Secretary II (61101-03117) Staff Assistant - Drain (61316-00928) Construction Inspector IV (61316-02062) Construction Inspector IV (61316-03301) Construction Inspector IV (61305-06523) Engineering Technician (61316-03424) Supv.-Inspection Services Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE FISCAL NOTE (Misc. #94028) BY: Finance Committee, John P. McCulloch, Chairperson IN RE: DRAIN COMMISSIONER - PERSONNEL CHANGES TO ACHIEVE TWENTY-FIVE PERCENT Commissioners Minutes Continued. February 10, 1994 45 (25%) SAVINGS FROM EARLY RETIREMENT VACANCIES To the Oakland County Board Of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Miscellaneous Resolution #94028 and finds: 1) Miscellaneous Resolution #93165 requires a twenty-five percent (25%) reduction of the cost of positions vacated through early retirement be achieved prior to the filling of vacancies or approval of any reorganizations. 2) The Drain Commissioner requests authorization to fill 21 positions vacated through early retirement. 3) The Drain Commissioner is requesting to meet the reduction requirement by the following means: A. Deletion of twelve vacant positions. B. Reclassification of twelve positions. C. Retitle the Staff Assistant - Water and Sewer to Staff Assistant - Drain and to reclassify two positions to the new title. D. Reclassification of an Engineering Aide II position in the Drain and Lakes Engineering Unit and a Construction Inspector II position in the Construction Unit to Right of Way Agent. Both positions to be transferred to the Right of Way Unit. E. Returning eight passenger vehicles and nine trucks. 4) These changes will result in a savings of $951,857. 5) It is recommended the 1994/95 Biennial Budget be amended to include these position changes, crediting the savings to the Salary Adjustment line account as follows: 3-10100-611-01-00-2529 Reimbursement-Proj. (208,204) 4-10100-611-XX-XX-1001 Salaries-Regular ( 44,755) 4-10100-611-XX-XX-2074 Fringe Benefits ( 19,875) 4-10100-613-XX-XX-1001 Salaries-Regular (204,865) 4-10100-613-XX-XX-2074 Fringe Benefits ( 87,381) 4-10100-909-01-00-9901 Salary Adjustment 148,672 -0- 6) In addition, deletion of leased vehicle will be credited to the CRIMP fund as follows: 4-10100-613-XX-XX-6610 Leased Vehicles ( 32,841) 4-10100-613-01-00-8XXX CRIMP - Drain 32,841 -0- 7) In addition, a reduction in revenue can be expected to offset Salary, Fringe, and Vehicle reductions in expenses within the following special revenue fund: 3-83200-612-13-XX-XXXX Revenue (562,140) 4-83200-612-13-XX-1001 Salaries-Regular (337,450) 4-83200-612-13-XX-2074 Fringe Benefits (167,076) 4-83200-612-13-XX-6610 Leased Vehicles ( 57,614) FINANCE COMMITTEE Moved by Palmer supported by Powers the Personnel Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Palmer supported by Powers the resolution be adopted. AYES: Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub. (24) NAYS: None. (0) Commissioners Minutes Continued. February 10, 1994 46 A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #94029 BY: Planning and Building Committee, Charles E. Palmer, Chairperson IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - AUTHORIZATION TO RECEIVE BIDS FOR PHASE II - SERVICE CENTER SIGNAGE REPLACEMENT PROGRAM To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS by Miscellaneous Resolution #92097 a contract was awarded to Harley, Ellington, Pierce, Yee Associates, Inc. in the amount of $28,900 for consulting services for the Service Center Signage Project; and WHEREAS by Miscellaneous Resolution #93056 the Board of Commissioners authorized the County Executive's Facilities Engineering Division to receive bids for Phase I sign fabrication and installation for this project; and WHEREAS by Miscellaneous Resolution #93212 Facilities Management is seeking to award a contract to Signgraphix of Farmington Hills in the amount of $101,618 for fabrication and installation of signs under Phase I of the Service Center Signage Project; and WHEREAS funding of $60,000 for Phase II is included in the Utilities Section of the 1994 Capital Improvements Program for fabrication and installation of map directories at the entrances to the Service Center as well as addresses on the buildings. NOW THEREFORE BE IT RESOLVED as follows: 1. The Oakland County Board of Commissioners authorizes the Department of Facilities Management to advertise said Phase II of the project for bids, receive bids, and to report to the Planning and Building Committee upon receipt and tabulation of such bids. 2. Further approval of said Phase II work will be contingent on the approval of Phase I work by the full Board of Commissioners. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Moved by Palmer supported by Garfield the resolution be adopted. AYES: Crake, Dingeldey, Garfield, Gosling, Huntoon, Jensen, Johnson, Law, McCulloch, Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf. (16) NAYS: Aaron, Douglas, Kaczmar, Kingzett, McPherson, Miltner, Oaks, Pernick, Price. (9) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #94030 BY: Planning and Building Committee, Charles Palmer, Chairperson IN RE: CENTRAL SERVICES/RADIO COMMUNICATIONS - ESTABLISHMENT OF POLICY AND 1994 RATES FOR USE OF THE 800 MHz RADIO SYSTEM BY OUTSIDE AGENCIES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Oakland County developed and implemented an 800 MHz radio system providing county-wide radio communications which has been operational since December, 1992; and WHEREAS during this first year of operation, it was necessary to test and utilize the system with County Departments exclusively until its operational performance and capacity could be determined; and WHEREAS there now exists limited capacity in the system to handle a small number of additional radios; and WHEREAS Oakland Community College, the City of Lake Angelus, and the City of the Village of Clarkston have expressed interest in renting radios for communication on the 800 MHz system; and Commissioners Minutes Continued. February 10, 1994 47 WHEREAS the Radio Oversight Committee, which was established by Miscellaneous Resolution #91247, reviewed the issue of outside agencies using the system and, given the current system capacity, recommends that outside public safety agencies may rent two-way communication radios provided the Sheriff's Department handles dispatch services for the agency(ies), and provided the agency(ies) may be removed with one hundred and twenty (120) days notice should the County need the system capacity in the future; and WHEREAS monitor only radios would not affect system capacity and the Radio Oversight Committee recommends that outside public agencies may rent monitor only radios for public safety reasons; and WHEREAS the Radios Oversight Committee recommends outside agencies should pay a monthly rental rate set annually to cover the operating costs of the 800 MHz system as set forth for 1994 in Schedule A. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes Radio Communications to rent 800 MHz two-way communi- cation radios to public safety agencies provided that: 1) system capacity exists; 2) the Sheriff's Department handles dispatch services for the agency; 3) the agency may be removed with 120 days notice should the County need the system capacity in the future. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes Radio Communications to rent monitor only radios to public agencies for a public safety need. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves outside agency monthly rental rates for 800 MHz radios for 1994 as set forth in Schedule A. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE SCHEDULE A OAKLAND COUNTY, MICHIGAN RADIO COMMUNICATIONS OUTSIDE AGENCY RENTAL RATES 1994 Monthly Portable Radios Rates Low Tier $36.88 High Tier 45.36 High Tier #1 53.90 Mobiles Radios Mid Tier $35.07 High Tier 45.72 High Tier #1 56.24 High Tier #2 60.83 Other Equipment Converta Com $13.03 Desk Set 11.02 Consolette 84.81 The Chairperson referred the resolution to the Finance Committee. There were no objections. REPORT (Misc. #94031) BY: Personnel Committee, Marilynn Gosling, Chairperson IN RE: CENTRAL SERVICES/PARKS AND RECREATION - PERSONNEL CHANGES TO ACHIEVE TWENTY-FIVE PERCENT (25%) SAVINGS FROM EARLY RETIREMENT VACANCIES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed the above referenced resolution, Commissioners Minutes Continued. February 10, 1994 48 reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE MISCELLANEOUS RESOLUTION #94031 BY: Planning and Building Committee, Charles Palmer, Chairperson IN RE: CENTRAL SERVICES/PARKS AND RECREATION - PERSONNEL CHANGE TO ACHIEVE TWENTY-FIVE PERCENT (25%) SAVINGS FROM EARLY RETIREMENT VACANCIES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution #93165 requires that a twenty-five percent (25%) reduction of the cost of positions vacated through early retirement be achieved prior to the filling of the vacancies or approval of any reorganizations; and WHEREAS the Parks and Recreation Division requests to fill one position vacated through the early retirement program; and WHEREAS to achieve the required twenty-five percent (25%) savings, the department requests to delete one (1) Groundskeeper II position. NOW THEREFORE BE IT RESOLVED that one (1) Groundskeeper II position (13430 01293) in Springfield Oaks be deleted. BE IT FURTHER RESOLVED that because the savings from this deletion exceeds the required twenty-five percent (25%) cost reduction necessary to fill vacancies resulting from the Early Retirement Incentive Program, the Parks and Recreation Division be authorized to fill one Grounds Equipment Mechanic - P&R (13426 03246) position in White Lake Oaks vacated through early retirement. Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE FISCAL NOTE (Misc. #94031) BY: Finance Committee, John P. McCulloch, Chairperson IN RE: CENTRAL SERVICES/PARKS AND RECREATION - PERSONNEL CHANGES TO ACHIEVE TWENTY-FIVE PERCENT (25%) SAVINGS FROM EARLY RETIREMENT VACANCIES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Miscellaneous Resolution #94031 and finds: 1) Miscellaneous Resolution #93165 requires a twenty-five percent (25%) reduction of the cost of positions vacated through early retirement be achieved prior to the filling of vacancies or approval of any reorganizations. 2) The Parks and Recreation Division has agreed to eliminate one (1) Groundskeeper II position. 3) The deletion of this position will exceed the twenty-five percent (25%) reduction required prior to filling the one (1) position for which the incumbent filed for early retirement. 4) Special Revenue savings for 1994 and 1995 is $26,696 for salaries and $13,473 for Fringe Benefits.(See attached Schedule A) 5) Amendments to the 1994/95 Budget are as follows: 1994 1995 4-20800-134-30-00-1001 Salaries $(26,123) $(26,123) 4-20800-134-26-00-1001 Salaries ( 573) ( 573) 4-20800-134-30-00-2075 Fringe Benefits (13,265) (13,265) 4-20800-134-26-00-2075 Fringe Benefits ( 208) ( 208) (40,169) (40,169) 1-20800-455-001 Fund Balance 40,169 40,169 Commissioners Minutes Continued. February 10, 1994 49 $ - 0 - $ - 0 - ========= ========= FINANCE COMMITTEE Copy of Schedule A on file in the County Clerk's office. Moved by Palmer supported by Wolf the Personnel Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Palmer supported by Wolf the resolution be adopted. AYES: Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #94032 BY: Public Services Committee, Lawrence A. Obrecht, Chairperson IN RE: SHERIFF'S DEPARTMENT - ACCEPTANCE OF 1994 AUTOMOBILE THEFT PREVENTION AUTHORITY GRANT To the Oakland County Board Of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution #89105 requires the Liaison Committee to review all grant acceptances with a greater than 15% variance from application; and WHEREAS the Oakland County Sheriff's Department applied for funding for an eighth year of the Automobile Theft Prevention Authority (ATPA) grant for January 1, 1994 through December 31, 1994; and WHEREAS funding was requested in the amount of $668,427 and a budget approved by ATPA of $396,458, representing 59% of the grant request; and WHEREAS the ATPA share of the grant is $297,344 which is 75% of grant budget; this level of participation is down from previous levels of 87.5%; and WHEREAS the remaining 25% of the grant will be shared between Oakland County ($79,619) and Pontiac ($19,501); and WHEREAS sufficient funds are available in the Sheriff's Department 1994 Budget - Grant Match Line Item (4-10100-451-01-00-3380); and WHEREAS the primary reason for the reduction in approved funds is that Farmington Hills, Novi and Southfield will no longer participate in the grant; and WHEREAS this grant funds a theft prevention team comprised of Four Deputy II's, and one police officer from Pontiac; and WHEREAS the contract has been approved by the County Executive's Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Sheriff's Department's 1994 Automobile Theft Prevention Authority grant in the amount of $297,344 with a County match of $79,619 and a participating jurisdiction match of $19,501 as outlined on Schedule A attached. BE IT FURTHER RESOLVED that the Sheriff's 1994 Budget be amended to include the acceptance of this grant as shown on Schedule B attached. BE IT FURTHER RESOLVED that future level of service, including personnel, will be contingent upon the level of funding available from the State for this program and that acceptance of this grant does not obligate the County to any future commitment. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve amendments or extensions up to fifteen percent variance from the award, consistent with the agreement as approved. Commissioners Minutes Continued. February 10, 1994 50 Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICE COMMITTEE FISCAL NOTE (Misc. #94032) BY: Finance Committee, John P. McCulloch, Chairperson IN RE: SHERIFF'S DEPARTMENT - ACCEPTANCE OF 1994 AUTOMOBILE THEFT PREVENTION AUTHORITY GRANT To The Oakland County Board Of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Miscellaneous Resolution #94032 and finds: 1) The Oakland County Sheriff's Department applied for funding for an eighth year of the Automobile Theft Prevention Authority (ATPA) grant for January 1, 1994 through December 31, 1994. 2) Funding was requested in the amount of $668,427 and granted by ATPA in the amount of $396,458, representing 59% of the original. 3) That the ATPA share of the grant in the past was 87.5%, but is now 75% and that this was anticipated in the 1994 Sheriff's budget. 4) Grant funding is divided as follows, $297,344 provided by ATPA, $79,619 provided by Oakland County and $19,501 provided by Pontiac. 5) The budget for the Automobile Theft Prevention Authority Grant will be reduced by $275,720 in accordance with attached Schedule A. FINANCE COMMITTEE Copy of Schedule A on file in the County Clerk's office. Moved by Obrecht supported by Huntoon the resolution be adopted. AYES: Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #94033 BY: Public Services Committee, Lawrence A. Obrecht, Chairperson IN RE: SHERIFF'S DEPARTMENT - REORGANIZATION OF LAW ENFORCEMENT PATROL SERVICES CONTRACT - CITY OF ROCHESTER HILLS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff's Department to enter into contractual agreements with local units of government to provide Law Enforcement Patrol Services; and WHEREAS the City of Rochester Hills wishes to change the configuration of their contract; and WHEREAS the Sheriff is in agreement with this change; and WHEREAS the 1994/1995 Adopted Budget will have to be adjusted to reflect these changes as follows: Downgrade one [1] Captain Position (#4361707129) to Sergeant Downgrade one [1] Lieutenant Position (#4361706462) to Sergeant NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the downgrade of one [1] Captain Position (#4361707129) to Sergeant and downgrade of one [1] Lieutenant Position (#4361706462) to Sergeant. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the attached contract. On behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Commissioners Minutes Continued. February 10, 1994 51 Copy of attachments on file in the County Clerk's office. The Chairperson referred the resolution to the Personnel and Finance Committee. There were no objections. FISCAL REPORT (Misc. #94034) BY: Finance Committee, John P. McCulloch, Chairperson IN RE: COMMUNITY CORRECTIONS PLAN - REVISED To the Oakland County Board of Commissioners Chairperson, Ladies, and Gentlemen: Having reviewed the above-referenced resolution, the Finance Committee reports with the recommendation that the resolution be amended as follows: 1) In the last WHEREAS paragraph and in the NOW THEREFORE BE IT RESOLVED paragraph, change the words "Executive Summary" to "Community Corrections Plan", so that it reads "... in the attached Community Corrections Plan"; 2) In the BE IT FURTHER RESOLVED paragraph change the word "review" to "approval" so that it reads "... will be referred to the Public Services Committee for approval." Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report. FINANCE COMMITTEE MISCELLANEOUS RESOLUTION #94034 BY: Public Services Committee, Lawrence A. Obrecht, Chairperson IN RE: COMMUNITY CORRECTIONS PLAN - REVISED To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS by Miscellaneous Resolution #92067, adopted May 7, 1992, the Oakland County Board of Commissioners adopted the Comprehensive Community Corrections Plan in accordance with PA 511 of 1988, as amended; and WHEREAS the State Boards review of the County's Community Corrections Plan discovered two deficiencies which they felt needed corrections prior to funding the Community Corrections Plan; and WHEREAS the State Board approved the Community Corrections Plan conditioned on the resolution of the two deficiencies, which dealt with 1) delineating that the reductions in jail beds be utilized to reduce admissions to state prison, and 2) the County's intentions with regards to the two existing residential centers including target populations and program eligibility criteria; and WHEREAS in October, 1993, Oakland County attempted to obtain funding for two Probation Residential Programs, several grant programs, and a Community Corrections Manager (for six months only); and WHEREAS the State chose to only provide funding for the following: 1) Two Probation Residential Centers in the amount of $418,600, funded from the Office of Community Corrections to these two not-for- profit entities. 2) Community Service Program Grant in the amount of $15,000. 3) Employment and Training grant in the amount of $34,000; and WHEREAS the proposed Community Corrections Plan would involve 100% funding from the State for the period April 1, 1994 through September 30, 1994, in the amount of $1,029,650, for the programs as listed in the attached Executive Summary. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the Community Corrections Plan for six (6) months ending September 30, 1994 as reflected in the attached Executive Summary. BE IT FURTHER RESOLVED that should there be any changes in the Community Corrections Plan, these revisions will be referred to the Public Services Committee for review. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Commissioners Minutes Continued. February 10, 1994 52 Copy of Community Corrections Comprehensive Plan on file in County Clerk's office. FISCAL NOTE (Misc. #94034) BY: Finance Committee, John P. McCulloch, Chairperson IN RE: COMMUNITY CORRECTIONS PLAN - REVISED To the Oakland County Board of Commissioners Chairperson, Ladies, and Gentlemen: Pursuant to Rule XI-G of the Board, the Finance Committee has reviewed Miscellaneous Resolution #94034 and finds: 1) The Community Corrections Plan has been prepared to meet the requirements of Public Act 511 of 1988 and, in particular, to address specific concerns expressed by the State of Michigan. 2) The County applied for funding for two Probation Residential Programs, several grant programs and a Community Corrections Manager in October, 1993. 3) The State only provided funding for the following through October, 1994: a. Two Probation Residential Centers in the amount of $418,600, funded from the Office of Community Corrections. b. Community Service Program grant in the amount of $15,000. c. Employment and Training grant in the amount of $34,000. 4) The proposed Community Corrections Plan requests 100% funding from the State for the period April 1, 1994 through September 30, 1994, in the amount of $1,029,650, for the programs as listed in the attached Community Corrections Plan. FINANCE COMMITTEE Moved by Obrecht supported by Powers the Finance Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Obrecht supported by Powers the resolution be adopted. AYES: Douglas, Garfield, Huntoon, Johnson, Kingzett, Law, McCulloch, McPherson, Moffitt, Oaks, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey. (20) NAYS: Gosling, Jensen, Kaczmar, Miltner, Obrecht. (5) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #94035 BY: Public Services Committee, Lawrence A. Obrecht, Chairperson IN RE: GYPSY MOTH SUPPRESSION PROGRAM To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Gypsy Moth Suppression Program was approved by the Board of Commissioners re: Miscellaneous Resolution #93210, December 9, 1993; and WHEREAS Oakland County is a participant in the 1994 Michigan Cooperative Gypsy Moth Suppression Program (1994 M.C.G.M.S.P.); and WHEREAS the Townships of Avon, Bloomfield, Farmington, Southfield, and West Bloomfield have committed 4,400 acres to be eligible for the 1994 M.C.G.M.S.P.; and WHEREAS the Oakland County Gypsy Moth Coordinator will work in collaboration with the Michigan Department of Agriculture in bidding out the areas to be treated for aerial application of Bacillus thuringiensis (Bt) through the State program; and WHEREAS Oakland County will be required to pay for the treatment as a Commissioners Minutes Continued. February 10, 1994 53 part of being eligible to receive 50% and 25% reimbursement eligibility per the 1994 M.C.G.M.S.P. procedures; and WHEREAS the above mentioned communities have submitted 4,400 qualifying acres for the program in early May, 1994. NOW THEREFORE BE IT RESOLVED that the Public Services Committee having reviewed the above recommends the creation of a fund account in the amount of $162,000 for the purpose of the following: Aerial Spraying (4,400 acres @ $30/acre) $132,000 Consultant - Admin. (1500 hrs. at $18/hr.) 27,000 Consultant - Operating Exp. 3,000 Total $162,000 ======== BE IT FURTHER RESOLVED that the County Executive be authorized to sign contracts involved with the Gypsy Moth Suppression Program, subject to review by the Contract Review Process. BE IT FURTHER RESOLVED that the Gypsy Moth Coordinator will submit appropriate documentation to the Michigan Department of Agriculture and obtain reimbursement from the State of Michigan. BE IT FURTHER RESOLVED that local municipalities will be billed the additional cost of administration for the program, as well as aerial spray costs not reimbursed by the Michigan Gypsy Moth Suppression Program. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE The Chairperson referred the resolution to the Personnel and Finance Committees. There were no objections. MISCELLANEOUS RESOLUTION #94036 BY: Public Services Committee, Lawrence A. Obrecht, Chairperson IN RE: ANIMAL CONTROL - ESTABLISH 1994 MUNICIPALITIES ANIMAL CARE CENTER RATES FOR BOARDING AND DISPOSAL To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Animal Control Division administers the provisions of P.A. 339 of 1919 as amended (the Dog Law); and WHEREAS the Animal Control Division renders services to local jurisdictions through Purchase Contracts; and WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution #92288, dated December 10, 1992, established a unit price of $12.92 per day to be charged for care of boarded animals, a unit price of $9.75 for disposal of small dead animals, $11.13 for disposal of live small animals, and $2.07 for disposal of boarded animals; and WHEREAS the Oakland County Animal Control Division and the Department of Management and Budget, through a cost analysis, recommend that the rates should be decreased to a unit price not to exceed $9.50 for disposal of small dead animals, a unit price not to exceed $10.66 for disposal of live, non-boarded small animals, a unit price not to exceed $12.26 per day to be charged for care of boarded animals and a unit price not to exceed $1.92 for disposal of boarded animals; and WHEREAS the government of Oakland County would recover 100% of its costs for disposal. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does hereby establish the following Animal Care Center Rates for boarding and disposal to be charged to municipalities purchasing service contracts with the Oakland County Animal Control Division: Care of boarded animals $12.26 Disposal of live (non-boarded) small animals $10.66 Disposal of live (boarded) small animals $ 1.92 Disposal of small dead animals $ 9.50 BE IT FURTHER RESOLVED that the County Executive is authorized to execute purchase of service contracts with local jurisdictions at the aforementioned Commissioners Minutes Continued. February 10, 1994 54 rates. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Attachments on file in County Clerk's Office. The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #94037 By: Public Services Committee, Lawrence A. Obrecht, Chairperson IN RE: 52ND DISTRICT COURT, 2ND DIVISION - SUPPORT LEGISLATION AUTHORIZING THE ELECTION IN 1994 OF ONE NEW OAKLAND COUNTY DISTRICT COURT JUDGE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 52nd District Court, 2nd Division is experiencing a tremendous increase in caseload, and presently has one Judge; and WHEREAS based on review of caseload data and other statistical analysis, one additional Judge has been recommended to be added to this Division; and WHEREAS a new Judgeship is deemed necessary for the 52nd District Court, 2nd Division to take office on January 1, 1995; and WHEREAS the additional Judge position as well as District Court Recorder is included in the adopted 1994/1995 Biennial Budget. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners supports the creation of one additional 52nd District Court, 2nd Division judgeship to be filled by election in 1994 effective on January 1, 1995. BE IT FURTHER RESOLVED that copies of this Resolution be sent to the State Court Administrator, all Oakland County Legislators, and the County's Legislative Agent. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing Resolution. PUBLIC SERVICES COMMITTEE Moved by Obrecht supported by Law the resolution be adopted. Discussion followed. Moved by Pernick supported by Oaks the resolution be laid on the table and that the Chairperson of the Board of Commissioners convene a special committee to meet with the judges. A sufficient majority not having voted therefor, the motion failed. Vote on resolution: AYES: Garfield, Gosling, Huntoon, Jensen, Johnson, Kingzett, McCulloch, McPherson, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Crake, Dingeldey, Douglas. (17) NAYS: Kaczmar, Law, Miltner, Moffitt, Oaks, Pernick, Price, Aaron. (8) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #94038 BY: Commissioners Lawrence A. Obrecht and Donald W. Jensen IN RE: CIRCUIT COURT - SUPPORT LEGISLATION AUTHORIZING THE ELECTION IN 1994 OF ONE NEW OAKLAND COUNTY CIRCUIT COURT JUDGE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS in 1990, two new Oakland County Circuit Judges were elected and took office January 1, 1991, bringing the total number of Circuit Judges to 16; and Commissioners Minutes Continued. February 10, 1994 55 WHEREAS the Circuit Court continues to experience significantly heavy caseloads; and WHEREAS in its 1994 Judicial Resources Report, the State Court Administrative Office has recommended that two additional Oakland County Circuit Judges be added to the Oakland County Circuit Court to meet current needs; and WHEREAS the Circuit Court has prepared caseload data and other statistical analysis to support the state recommendation and has agreed that one additional judge should be added in 1995 and another in 1997; and WHEREAS the Court recommends that the 17th Oakland County Circuit Judge be elected in 1994 and take office on January 1, 1995, and the 18th judge be elected in 1996 and take office on January 1, 1997; and WHEREAS on November 18, 1993, the Personnel Committee of the Board of Commissioners approved the addition of one Circuit Judge to the Sixth Judicial Circuit Court; and WHEREAS the Oakland County Board of Commissioners has authorized $700,000 be placed in a non-departmental fund to pay for the addition of one Circuit Judge, accompanying staff, operating costs, and other personnel associated with the judgeship. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners supports creation of one new Circuit Court judgeship to be filled by election in 1994 for a judicial term to begin January 1, 1995. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners agrees to provide and maintain facilities, personnel, and operating costs to operate this judgeship and court in accordance with the statutes of the State of Michigan, the Michigan Court Rules, and the Michigan Constitution. BE IT FURTHER RESOLVED that copies of this resolution be sent to all Oakland County legislators and to the County's legislative agent, and to the State Court Administrative Office. Chairperson, I move the adoption of the foregoing resolution. Commissioner Lawrence A. Obrecht Commissioner Donald W. Jensen Moved by Obrecht supported by Jensen the rules be suspended for immediate consideration of Resolution #94038. The Chairperson stated a "YES" vote would suspend the rules and a "NO" vote would not. AYES: Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Crake, Dingeldey, Douglas, Garfield. (23) NAYS: Oaks, Aaron. (2) A sufficient majority having voted therefor, the motion to suspend the rules carried and Resolution #94038 - Circuit Court - Support Legislation Authorizing the Election in 1994 of One New Oakland County Circuit Court Judge, was before the Board. Moved by Obrecht supported by Jensen the resolution be adopted. Discussion followed. Vote on resolution: AYES: Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Powers, Price, Schmid, Taub, Wolf, Crake, Dingeldey, Douglas, Garfield, Gosling. (23) NAYS: Pernick, Aaron. (2) A sufficient majority having voted therefor, the resolution was adopted. Commissioners Minutes Continued. February 10, 1994 56 MISCELLANEOUS RESOLUTION #94039 BY: Hubert Price, Jr., County Commissioner and Jeff Kingzett, County Commissioner IN RE: PROPERTY TAX REDUCTION - EXTENSION OF AFFIDAVIT DEADLINE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Michigan homeowners wishing to benefit from the lower property tax rates associated with the March 15, 1994 School Funding Referendum must file an affidavit of home ownership by March 1, 1994; and WHEREAS there has been a delay in mailing of such affidavits to homeowners; and WHEREAS that delay may impact voter turnout in the March 15, 1994 special election; and WHEREAS legislation has been or is about to be introduced in the legislation to extend the filing deadline to April 15, 1994. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners supports extending the filing deadline for the necessary affidavit to April 15, 1994. BE IT FURTHER RESOLVED that copies of this resolution be sent to all Oakland County Legislators and to the County's legislative agent. Chairperson, we move the adoption of the foregoing resolution. Hubert Price, Jr., Jeff Kingzett, Lillian Jaffe Oaks, Ruel McPherson, Lawrence Obrecht, David L. Moffitt, Lawrence Pernick, Eugene Kaczmar, Donald W. Jensen, Kay Schmid, Charles Palmer, Marilynn E. Gosling, Kevin A. Miltner, Sue Ann Douglas, Nancy Dingeldey, John Garfield, Shelley Taub, Dennis N. Powers, John McCulloch, Donna Huntoon, Donn Wolf, Thomas A. Law, Dennis M. Aaron Moved by Price supported by Wolf the rules be suspended for immediate consideration of Resolution #94039. The Chairperson stated a "YES" vote would suspend the rules and a "NO" vote would not. AYES: Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon. (25) NAYS: None. (0) A sufficient majority having voted therefor, the motion to suspend the rules carried and Resolution #94039 - Property Tax Reduction - Extension of Affidavit Deadline, was before the Board. Moved by Price supported by Wolf the resolution be adopted. AYES: Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #94040 BY: Charles E. Palmer, Commissioner, District #16 Commissioners Minutes Continued. February 10, 1994 57 IN RE: RESCISSION OF "OPERATIONAL POLICY GROUND WATER DENSITY CONTROL" To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Health Division, by administrative fiat, instituted on September 6, 1989, a policy known as "Operational Policy Ground Water Density Control"; and WHEREAS the Oakland County Health Division can act either by authority of law or resolution adopted by the Oakland County Board of Commissioners; and WHEREAS the Fifth Amendment to the U.S. Constitution guarantees U.S. citizens the "due process of law" in regard to property; and WHEREAS the Subdivision Control Act of 1967, P.A. 288 and The Public Health Code of 1978, P.A. 368, specifically state the requirement of approval by the "local governing entity", which is the Oakland County Board of Commissioners in Oakland County; and WHEREAS the Oakland County Board of Commissioners has not approved, or even been requested to approve, this policy; and WHEREAS attempting to control land use and density by Oakland County Health Division policy is a violation of the Home Rule Rights of townships, villages and cities. NOW THEREFOR BE IT RESOLVED that the Oakland County Board of Commissioners directs that application and enforcement of this policy be immediately discontinued. BE IT FURTHER RESOLVED that all governmental units which have been affected by this policy be informed of its cessation. Chairperson, I move adoption of the foregoing resolution. Charles E. Palmer, District #16 Dennis N. Powers, John P. Garfield, Donna Huntoon The Chairperson referred the resolution to the Public Services and Planning and Building Committees. There were no objections. MISCELLANEOUS RESOLUTION #94041 BY: Larry Obrecht IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - TEMPORARY EXTENSION OF "O"COM FUNCTIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners, by Misc. Resolution #93259, authorized the issuance of appropriate notification to terminate the present agreements with twelve participating hospitals for the provision of "O"Com services; and WHEREAS the Board of Commissioners, by Misc. Resolution #93269, authorized 1994 funding for "O"Com through April 30; and WHEREAS hospital representatives indicate that the transition cannot be completed within the six month period specified in the current agreements; and WHEREAS the County Executive recommends that 1994 funding for "O"Com be extended for ninety (90) days, through July 31, 1994, with the provision that a joint Task Force consisting of representatives of the participating hospitals and the County be established for the transition of "O"Com from the County to another entity. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the continued funding of "O"Com for the period May 1, 1994 through July 31, 1994. I move adoption of the foregoing resolution. Lawrence A. Obrecht The Chairperson referred the resolution to the Public Services, Personnel and Finance Committees. There were no objections. MISCELLANEOUS RESOLUTION #94042 BY: Commissioner John Garfield, District #9 Commissioners Minutes Continued. February 10, 1994 58 IN RE: BOARD OF COMMISSIONERS - POLICY PROHIBITING BUSINESS ACTIVITY WITH VIETNAM To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS totalitarian governments such as Vietnam's represent enslavement, oppression, tyranny and stand as an affront to American ideals of liberty and freedom; and WHEREAS in the 1960's and 1970's, the men and women of the United States Armed Forces left behind their families and careers to engage in battle for the protection of the persecuted and victimized people of Vietnam, and to reaffirm our own deeply rooted love of democracy and our soul-felt desire for a world at peace; and WHEREAS the President recently lifted a 19-year-old U.S. trade embargo on all commercial and financial transactions with Vietnam which was originally imposed as part of a unilateral severing of all diplomatic relations with the communist government in 1975; and WHEREAS support for the severing of diplomatic relations has remained strong over the years due to the poor state of human rights in Vietnam, knowledge of the Vietnamese government's vicious treatment of American POW's, and Vietnam's refusal to assist the United States in accounting for our POW's and MIA's; and WHEREAS the President's decision is a big victory for Vietnam in that it enhances and expedites the process of bringing Vietnam back into the international financial community; and WHEREAS we do not honor those Veterans who served their country faithfully and honorably in Vietnam, nor do we honor the memory of those who were imprisoned and tortured, and those who were killed, by lifting the trade embargo and promoting the economy of a totalitarian nation, a nation which has historically shown total disregard in providing even a minimum of information regarding United States POW's and MIA's; and WHEREAS although recent periodic gestures have been made by Vietnam under the guise of cooperation, these gestures have been symbolic and not substantive as there remains a significant number of POW's and MIA's unaccounted for; and WHEREAS it is, therefore, inappropriate for Oakland County government to engage, either directly or indirectly, in business with Vietnam until the accounting for United States POW's and MIA's has been satisfactorily resolved. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby prohibits Oakland County government from engaging in any business with Vietnam, either directly or indirectly through such means as contracting with organizations who engage in business with Vietnam, or purchasing the products or services of those organizations. BE IT FURTHER RESOLVED that Oakland County political, industrial, commercial, cultural and other organizations are hereby encouraged to refrain from engaging in business with Vietnam until such time as the accounting for United States POW's and MIA's is satisfactorily resolved. BE IT FURTHER RESOLVED that a copy of this resolution be submitted to Oakland County's state legislative delegation and the Governor, and that the state legislature be admonished to adopt similar legislation in response to the lifting of the U.S. trade embargo against Vietnam. I move the adoption of the foregoing resolution. COMMISSIONER JOHN GARFIELD The Chairperson referred the resolution to the General Government Committee. There were no objections. MISCELLANEOUS RESOLUTION #94043 BY: Commissioners Lawrence A. Obrecht and Jeff Kingzett IN RE: SHERIFF'S DEPARTMENT - POLICE DISPATCH SERVICE FOR THE CITY OF LAKE ANGELUS To the Oakland County Board of Commissioners Chairperson,Ladies and Gentlemen: WHEREAS at the request of the City of Lake Angelus the Sheriff's Commissioners Minutes Continued. February 10, 1994 59 Department has been dispatching police calls for the Lake Angelus Police Department; and WHEREAS by adoption of M.R. #93148, the Board of Commissioners approved an agreement between the City of Lake Angelus and the County which allowed the Sheriff to provide those Police Dispatching Services to the City at a rate of $13.80 per call with a maximum cost to the City of $2500 annually. NOW THEREFORE BE IT RESOLVED that the Oakland County Sheriff's Department is hereby authorized to continue providing Police Dispatch Services to the City of Lake Angelus for the remainder of 1994 at the current rate of $13.80 per call, with an annual maximum charge of $2500. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorize the Chairperson of the Board to enter into the attached Dispatching Agreement with the City of Lake Angelus. Chairperson, We move the adoption of the foregoing resolution. Commissioner Lawrence Obrecht Commissioner Jeff Kingzett AGREEMENT FOR DISPATCH SERVICES THIS AGREEMENT is made this Day of ,1994, between the COUNTY OF OAKLAND, a Michigan Constitutional Corporation [COUNTY], and the City of Lake Angelus [CITY]. In consideration of the agreements contained herein, the parties agree to the following terms and conditions: 1. The OAKLAND COUNTY SHERIFF'S DEPARTMENT sshhaallll provide Police Dispatch Services for the CITY, commencing on , 1994 and continuing through December 31, 1994. 2. The CITY sshhaallll reimburse the COUNTY for Police Dispatch at the rate of $13.80 per call upon receipt of a monthly invoice submitted by the COUNTY documenting said calls, and such charge to the CITY shall not exceed $2500 annually. 3. The parties have the right to terminate this Agreement upon sixty [60] days' written notice. 4. The CITY agrees to defend, indemnify and hold the COUNTY harmless from any and all liability or damages which arise from the negligent acts or omissions of the CITY, its agents or employees in connection with the duties and services under this Agreement. 5. The COUNTY agrees to defend, indemnify and hold the CITY harmless from any and all liability or damages which arise from the negligent acts or omissions of the COUNTY, its agents or employees in connection with the duties and services under this Agreement. IN WITNESS WHEREOF the parties have executed this Agreement on the day and year written above. COUNTY OF OAKLAND, a Michigan Constitutional Corporation WITNESSES: By: Larry P. Crake, Chairperson Board of Commissioners By: Donald P. Althoff, Mayor City of Lake Angelus By: John F. Nichols, Sheriff County of Oakland The Chairperson referred the resolution to the Public Services and Finance Committees. There were no objections. MISCELLANEOUS RESOLUTION #94044 BY: Commissioners Shelley Taub, Charles Palmer, Sue Douglas, Nancy Dingeldey IN RE: COMMUNITY MENTAL HEALTH - OPPOSITION TO PROPOSED CMH BOARD MEMBERSHIP CRITERIA Commissioners Minutes Continued. February 10, 1994 60 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS an assembly of mental health advocacy associations and mental health professionals have formed a group known as the Chapter II Committee for the purpose of drafting significant amendments to Michigan's Mental Health Code; and WHEREAS the Mental Health Committee of the Michigan Association of Counties has reviewed the Chapter II Committee's draft legislative proposals and has determined that the amendment concerning Community Mental Health Board membership criteria is a serious threat to local governmental control of the CMH Boards; and WHEREAS determination of Community Mental Health Board membership by the local government responsible for the development and delivery of mental health services is at the core of full management programming. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does hereby affirm its right and responsibility to appoint members to the Oakland County Community Mental Health Services Board and does join with the Michigan Association of Counties' Mental Health Committee in its opposition to the proposed state-mandated criteria and categorization of local community mental health board members. BE IT FURTHER RESOLVED that certified copies of this resolution be forwarded to Oakland County's legislators, and the Michigan Association of Counties. Chairperson, I move the adoption of the foregoing resolution. Shelley Taub, Nancy Dingeldey, Charles Palmer, Sue Ann Douglas The Chairperson referred the resolution to the General Government Committee. There were no objections. MISCELLANEOUS RESOLUTION #94045 BY: Kevin A. Miltner, Commissioner, District #5 IN RE: SHERIFF DEPARTMENT - REIMBURSEMENT FOR INMATES SENTENCED TO THE OAKLAND COUNTY JAIL To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS MCLA 801.83 allows counties to seek reimbursement for custody and maintenance of inmates up to $30.00 per day or actual costs; and WHEREAS Miscellaneous Resolution #89309 authorized the County to invoice inmates sentenced to the Oakland County Jail; and WHEREAS the Sheriff's Department is proposing to charge the maximum rate permitted by MCLA 801.83 for inmates sentenced to the Oakland County Jail; and WHEREAS some of these individuals are employed and earning a wage. NOW THEREFOR BE IT RESOLVED the Oakland County Board of Commissioners reaffirms it's position to approve the maximum rate permitted by MCLA 801.83 to be charged to inmates sentenced to the Oakland County Jail. BE IT FURTHER RESOLVED that such fees be collected in advance of time served when at all possible, if not the inmate will be invoiced at time of release. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. Kevin A. Miltner The Chairperson referred the resolution to the Public Services and Finance Committees. There were no objections. In accordance with Rule XXII, the Chairperson made the following referrals: FINANCE Commissioners Minutes Continued. February 10, 1994 61 a. Village of Lake Orion - Withdrawal of Excess Sanitary Sewer Construction Funds GENERAL GOVERNMENT a. Purchasing Division - Contract Exception Report for Month of December b. MI Emergency Telephone Service Comm. - Senate Bill 849 c. MAC - Federal D.A.R.E. Program Funding at Risk d. Bob Swanson - Resignation to the CMH Board e. Iron County Board of Commissioners - Support Recent $15.1 Million Increase in Public Health Cost Sharing by the State of Michigan f. Iron County Board of Commissioners - Restore Either the State Revenue Sharing (with Counties) to his FY 95 Budget and/or the 2 Mills Property Tax Option g. Iron County Board of Commissioners - Support Adoption and Approval of HB 5087 - Bill Amending the Jail Reimbursement Act of 1984 PLANNING AND BUILDING a. Roger Smith - Withdrawal of Oakland County's Application for an Air Quality Permit b. Michigan DNR - Solid Waste Plan Amendments c. Village of Lake Orion - Withdrawal of Excess Sanitary Sewer Construction Funds PUBLIC SERVICES a. Purchasing Division - Contract Exception Report for Month of December b. Tri-City Fire Board of Commissioners - Support O'COM OTHERS Commissioners a. MI Department of Transportation - State Transportation Improvement Program Amendments There were no objections to the referrals. The Chairperson stated the next meeting of the Board will be March 10, 1994 at 9:30 A.M. The Board adjourned at 12:36 P.M. LYNN D. ALLEN LARRY CRAKE Clerk Chairperson