HomeMy WebLinkAboutMinutes - 1996.06.27 - 8211
229
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
June 27, 1996
Meeting called to order by Chairperson John McCulloch at 10:29 A.M. in the
Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Rolled called.
PRESENT: Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson,
Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf. (25)
ABSENT: None. (0)
Quorum present.
Invocation given by Commissioner JoAnne Holbert.
Pledge of Allegiance to the Flag.
Moved by Wolf supported by Garfield the minutes of the June 13, 1996 Board
meeting be approved.
A sufficient majority having voted therefor, the minutes were approved, as
printed.
Moved by Wolf supported by Taub the rules be suspended and the agenda
amended, as follows:
ITEM ON PRINTED AGENDA
PUBLIC SERVICES COMMITTEE
e. Community Mental Health - 1995/1996 Full Management Contract with
Michigan Department of Community Health
(Reason for suspension for Public Services Committee item e: Waiver of Rule XII
- Procedure to bring matters before the Board)
AYES: Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt,
Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion to suspend the
rules and amend the agenda carried.
Commissioner Charles Palmer addressed the Board.
Chairperson John McCulloch stated AA Public Hearing is now called on the
Kensington Academy EDC Project. Are there any persons present who wish to
speak?@
No persons requested to speak and the Public Hearing was declared closed.
Commissioners Minutes Continued. June 27, 1996
230
MISCELLANEOUS RESOLUTION #96147
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY DEVELOPMENT DIVISION - 1996/1997 ANNUAL ACTION PLAN AND
CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners authorized submittal of
the Oakland County 1995-2000 Consolidated Plan to the U.S. Department of Housing
and Urban Development (HUD) by Miscellaneous Resolution #95054; and
WHEREAS the 1996/1997 Annual Action Plan contains a consolidated federal
grant application for activities designed to accomplish the goals and objectives
of the Consolidated Plan for the Community Development Block Grant (CDBG)
Program, HOME Investment Partnerships (HOME) Program and Emergency Shelter Grant
(ESG) Program; and
WHEREAS HUD by letter dated May 6, 1996 and telephone confirmation of
June 6, 1996 transmitted to Oakland County a consolidated allocation of
$6,248,000 including $4,940,000 for CDBG, $1,200,000 for HOME and $108,000 for
ESG covering the program year beginning May 3, 1996 through May 2, 1997; and
WHEREAS the Oakland County Community Development Division in 1995 generated
CDBG County program income of $854,863.84 and community program income of $3,250
for allocation in program year 1996/1997; and
WHEREAS total program revenue for the 1996/1997 CDBG Program will be
$5,798,113.84; and
WHEREAS total program revenues for the 1996/1997 HOME Program will be
$1,469,040 including $1,200,000 grant allocation and $269,040 grant match that is
included in the 1996 Oakland County Adopted Budget; and
WHEREAS total program revenues for the 1996/1997 ESG Program will be
$108,000; and
WHEREAS HUD by letter dated November 27, 1995 transmitted to Oakland County
reallocated CDBG funds from Federal Fiscal Year 1995 totaling $23,859 to be
allocated during the 1996/1997 program year funding process; and
WHEREAS fund schedules and program descriptions for the 1996/1997 CDBG,
HOME and ESG programs appear in attachments, A, B, C and D; and
WHEREAS the CDBG and ESG grants are 100% federally funded and no County
funds are required; and
WHEREAS the CDBG, HOME and ESG grant contracts have been reviewed and
approved through the County Executive=s Contract Review Process; and
WHEREAS 1996 Budget amendments for the CDBG, HOME and ESG grants acceptance
will be requested by resolution later in the year after compilation of further
information and Fiscal Year closing.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the 1996/1997 consolidated grant totaling $6,248,000, $854,863.84 in
County program income, $3,250 in community program income and County match of
$269,040 for a total of $7,375,153.84.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners also
accepts 1994 reallocated Community Development Block Grant funds of $23,859.
BE IT FURTHER RESOLVED that the future level of service, including
personnel, will be contingent upon the level of Federal funding available for
these programs.
BE IT FURTHER RESOLVED that acceptance of these grants does not obligate
the County to any future commitment.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorize the Oakland County Executive to execute the grant agreements and to
approve amendments and extensions up to fifteen (15) percent variance from the
award, consistent with the agreement as originally approved.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of attachments A, B, C and D on file in County Clerk=s office.
Moved by Douglas supported by Dingeldey the resolution be adopted.
AYES: Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Commissioners Minutes Continued. June 27, 1996
231
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt,
Obrecht, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #96070)
BY: Finance and Personnel Committee, Sue Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - TRAVEL REGULATIONS - AMENDMENT TO
MILEAGE REIMBURSEMENT PROCEDURES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed the above-referenced
resolution, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Finance and Personnel Committee, I move
acceptance of the foregoing report.
FINANCE AND PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #96070
BY: Ruel McPherson, District 25; JoAnne Holbert, District 6;
Ruth Johnson, District 1
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - TRAVEL REGULATIONS - AMENDMENT TO
MILEAGE REIMBURSEMENT PROCEDURES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the current travel regulations require that requests for mileage
reimbursement must be made within the month of incurrence or within five (5)
working days at the end of the month; and
WHEREAS it is sometimes difficult for an individual who is eligible for
mileage reimbursement to provide the necessary documentation within this time
frame.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
requests that the administration bring a plan to the Finance and Personnel
Committee that would authorize that the travel regulations be amended to provide
for an adjustment period for those who would be considered delinquent in
reporting mileage reimbursement claims under the current policy.
Chairperson, I move the adoption of the foregoing resolution.
Ruel McPherson, JoAnne Holbert,
Ruth Johnson, Eugene Kaczmar,
Thomas A. Law, John Garfield,
Sue Douglas, Lawrence Pernick,
Nancy L. Quarles, Gilda Z. Jacobs,
Jeff Kingzett, David Moffitt,
Donn L. Wolf, Dennis N. Powers
Moved by Douglas supported by McPherson the Finance and Personnel Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by McPherson the resolution be adopted.
AYES: Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kaczmar, Kingzett, Law, McPherson, Moffitt, Obrecht, Pernick, Powers,
Quarles, Schmid, Wolf, Amos. (20)
NAYS: Devine, McCulloch, Taub, Crake. (4)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96148
Commissioners Minutes Continued. June 27, 1996
232
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: CLERK/REGISTER OF DEEDS - 1996 ACCEPTANCE OF COUNTY SURVEY, MONUMENTATION
AND REMONUMENTATION GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS this is the fourth year of an on-going grant to be funded by the
Michigan Department of Commerce for calendar year ending December 31, 1996; and
WHEREAS the 1996 grant award of $282,105 reflects total program costs; and
WHEREAS the 1996 Recommended Budget amount is $301,062. Therefore, an
amendment reducing grant revenue and expenses by $18,957 is required, as detailed
below, to reflect the 1996 grant award; and
WHEREAS the grant will continue to fund (1) full-time eligible Engineering
Aide II position (21401-07330 and one (1) full-time eligible Engineering Aide I
position (#21401-07331); and
WHEREAS no additional personnel is required; and
WHEREAS acceptance of this grant does not obligate the County to any future
commitment; and
WHEREAS the grant contract has been approved by the County Executive's
Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the County Survey, Monumentation and Remonumentation Grant for the period
of January 1, 1996 through December 31, 1996 in the amount of $282,105.
BE IT FURTHER RESOLVED that the Clerk/Register of Deeds 1996 Grant Budget
is amended as follows:
Clerk/Register Remoumentation Revenue 1996 3-
27202-214-01-00-2185 Grant Revenue ($18,957)
Clerk/Register Remonumentation Expenditures
4-27202-214-01-00-3450 Land Surveys ($18,957)
BE IT FURTHER RESOLVED the Chairperson of the Board of Commissioners is
authorized to execute the grant agreement and to approve minor changes and
contract extensions not to exceed fifteen (15) percent variance from the original
award, which is consistent with the contract as approved.
BE IT FURTHER RESOLVED continuation of the current program, including
positions is contingent upon grant continuation.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Law the resolution be adopted.
AYES: Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer,
Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96149
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: CENTRAL SERVICES - LEASED VEHICLES - FLEET EXPANSION OF TWO VEHICLES
(DONATED CARGO TRUCK AND DONATED DUMP TRUCK) FOR SHERIFF=S DEPARTMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS through Miscellaneous Resolutions #93230 and #94357, the Oakland
County Board of Commissioners adopted a leased Vehicle Policy requiring that
additions to the fleet be approved by the Board of Commissioners; and
WHEREAS the United States Marshals Service donated a variety of equipment
in 1995, including a two and a half ton flat bed truck and a two and a half ton
dump truck, which have been receipted by the Department of Management and Budget
in accordance with the County=s Gift/Donation policy; and
WHEREAS these trucks can be used by the Sheriff=s Department Trusty Camp to
move equipment and supplies; and
WHEREAS the operating costs for these vehicles are available in the
Sheriff=s Department 1996 Budget; and
WHEREAS as required by policy, the County Executive's Department of Central
Commissioners Minutes Continued. June 27, 1996
233
Service has reviewed the request and determined the request is justified within
the policy.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the expansion of the County Fleet by two vehicles, a donated flat bed
cargo truck and a donated dump truck, assigned to the Sheriff=s Department
Trustee Camp.
BE IT FURTHER RESOLVED that when these donated vehicles are no longer
usable and operational they will be eliminated from the leased vehicle fleet and
will not be replaced.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Huntoon the resolution be adopted.
AYES: Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick,
Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96150
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: CLERK/REGISTER OF DEEDS - COUNTY CLERK DIVISION - CREATION OF TWO (2)
CLERK III POSITIONS IN THE LEGAL RECORDS UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS recent changes in legislation and the continuing growth of the
County have resulted in an increased of workload in the Legal Records Unit; and
WHEREAS this workload is associated with the processing of a high volume of
criminal case documents and related information; and
WHEREAS the processing documents and related information is currently back-
logged by several months; and
WHEREAS the delay of these responsibilities could expose the County to
legal liability; and
WHEREAS even with the utilization of overtime and related measures the
existing staff have been unable to keep up with the current workload; and
WHEREAS the creation of two (2) Clerk III positions would allow for more
manageable workload thereby ensuring the timely processing of documents.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the creation of two (2) governmental full-time eligible Clerk III
positions in the Legal Records Unit of the County Clerk Division for a period of
one year.
BE IT FURTHER RESOLVED that two months prior to the end of the twelve month
period, the Clerk/Register shall report to the General Government Committee with
information on workload and overtime, for the purpose of requesting continuation
of these positions as needed.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. Their were no objections.
REPORT (Misc. #96054)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: ROAD FUNDING AND MUTUAL OPERATIONS WITH ROAD COMMISSION FOR OAKLAND
COUNTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous
Resolution #96054, on June 17, 1996, reports with the recommendation that the
resolution be adopted with the following amendments:
In the fourth WHEREAS paragraph, lines 1 and 2, delete the words
Commissioners Minutes Continued. June 27, 1996
234
ALegislature and Governor John Engler have@ and insert the word --has--;
line 3, delete the word Aand@ and put a period (.) after the word
-- task--.
Delete the fifth AWHEREAS@ paragraph and substitute the following
new WHEREAS@ paragraph:
--WHEREAS the Board of Commissioners commends Governor John Engler
for restoring the County and local government federal ISTEA road funds.--
Delete paragraph number one (1) of the NOW THEREFORE BE IT RESOLVED
paragraph and renumber paragraph two (2) as paragraph one (1);
In new paragraph (1), delete the words ALegislators and Governor
Engler under the good offices of the Michigan Association of Counties@;
Renumber paragraph three (3) of the NOW THEREFORE BE IT RESOLVED
paragraph as two (2) and amend the language of that paragraph to read as
follows:
--2. Urge the County Executive and Road Commission for Oakland
County to study the expansion of joint services and operations.--
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #96054
BY: Lawrence R. Pernick and other Commissioners
IN RE: ROAD FUNDING AND MUTUAL OPERATIONS WITH ROAD COMMISSION FOR OAKLAND
COUNTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the condition of our road network including County and municipal
roads has significantly deteriorated in recent years; and
WHEREAS continued economic expansion and population growth are dependent on
a well maintained, safe and expanding road network; and
WHEREAS the Road Commission for Oakland County in consultation with local
governments has determined that an amount in excess of one billion dollars is
needed to meet the essential needs of the County=s road network; and
WHEREAS the State Legislature and Governor John Engler have not provided
any additional revenue sources to accomplish this task; and
WHEREAS Governor John Engler has recently diverted $192,000,000 in 3 year
Federal funding for County and local governments roads to be used on State roads.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
urges and recommends the following actions:
1. Reconsideration by Governor John Engler of his decision to divert
Federal road monies intended to meet the needs of counties and local
governments.
2. Renewal of negotiations with the State legislators and
Governor Engler under the good offices of the Michigan Association
of Counties to provide additional revenues to meet the urgent needs
of Oakland County and its local governments.
3. Urge the County Executive and Road Commission for Oakland County to
enter into immediate study and negotiations for the joint operation
for common services such as purchasing, personnel, risk management,
information technology, printing and communications.
Chairperson, on behalf of the below signed Commissioners, I move the
adoption of the foregoing resolution.
Lawrence R. Pernick, Gilda Z. Jacobs,
Ruel E. McPherson, JoAnne Holbert,
Eugene Kaczmar, Dan Devine, Jr.,
Jeff Kingzett
Moved by Schmid supported by Pernick the General Government Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Schmid supported by Pernick the resolution be adopted.
Moved by Schmid supported Pernick the resolution be amended to coincide
Commissioners Minutes Continued. June 27, 1996
235
with the recommendation in the General Government Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Garfield, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law,
McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid,
Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas. (24)
NAYS: Holbert. (1)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
REPORT (Misc. #96123)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: BOARD OF COMMISSIONERS - PROCEDURE FOR SALE AND PURCHASE OF PROPERTY
(AMENDMENT TO MISCELLANEOUS RESOLUTION #95213)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution
#96123, on June 17, 1996, reports with the recommendation that the resolution be
adopted with an amendment to paragraph 1., last sentence, deleting the word
Aacquisition@ and inserting the word --transaction--.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #96123
BY: David L. Moffitt, County Commissioner, District #18; Thomas A. Law, County
Commissioner, District #13
IN RE: BOARD OF COMMISSIONERS - PROCEDURE FOR SALE AND PURCHASE OF PROPERTY
(AMENDMENT TO MISCELLANEOUS RESOLUTION #95213)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County Board of Commissioners, by adoption of Miscellaneous
Resolution #91090, as amended by Resolution #95213, has established the
procedures for the sale of County property which safeguards the public's interest
by establishing a policy that ensures that land will not be sold, purchased or
leased at less than appraised value; and
WHEREAS Miscellaneous Resolution #91090 and Resolution #95213 has been
incorporated into the Rules of the Oakland County Board of Commissioners; and
WHEREAS the charge of Miscellaneous Resolutions should be clarified to
provide additional language on the duration of the appraisal.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby amends Miscellaneous Resolution #91090, as amended by Resolution #95213,
be amended as follows:
Procedure for Sale and Purchase of Property
Sale of Property
1. If there are no statutory restrictions on the sale, it may be
conducted as follows:
(a) The County Executive, with the concurrence of the Planning and
Building Committee, shall employ two real estate appraisers,
one of whom shall be approved by the American Institute of
Real Estate Appraisers or shall be a Senior member of the
Society of Residential Appraisers, and pay the standard fee
thereof, or as an alternative the appraisal staff of the
Equalization Division of the Management and Budget Department,
or the Property Management Division may be used by the County
Executive if authorized by the Board of Commissioners.
No land shall be sold at less than the lowest appraisal price
Commissioners Minutes Continued. June 27, 1996
236
unless such appraisal price shall be waived by the Board of
Commissioners. In the case of limited use parcels (parcels
acquired for water and sewer easements), only one appraisal is
required.
APPRAISAL, AS USED HEREIN, SHALL MEAN A CURRENT APPRAISAL,
CONDUCTED, OR UPDATED IF PREVIOUSLY CONDUCTED, NOT MORE THAN
NINETY (90) DAYS PRIOR TO THE ACTUAL CLOSING OF THE
ACQUISITION.
BE IT FURTHER RESOLVED that this same language be included as item Ag@
under the section of the Purchase of Property under the Procedure for Sale and
Purchase of Property.
Chairperson, we move the adoption of the foregoing resolution.
David L. Moffitt, Thomas A. Law,
Dennis N. Powers, Dan Devine,
Lawrence A. Obrecht
The Chairperson referred the resolution to the Planning and Building
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96130
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: CIRCUIT/DISTRICT/PROBATE COURTS - OFFICE AUTOMATION AND TECHNOLOGY
IMPROVEMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 189 of 1993 resulted in increased court fees to
reimburse counties for a portion of their trial court operational costs; and
WHEREAS Oakland County established a State Court Disbursement Fund
(Fund #26910) for the purpose of designating the revenue generated from the
increased fees for future operational improvements in the County=s court system;
and
WHEREAS a Project Steering Committee was formed, with representatives of
Circuit, District and Probate Courts and the Department of Management and Budget,
to develop recommendations for the most appropriate use of these designated
funds; and
WHEREAS the Project Steering Committee has formulated the following
recommendations for review and approval by the Board of Commissioners:
1) Supplement grant funding for Integrated Justice Data System - $8,000
2) Allocate $50,000 to each of the three courts for purposes of
implementing technology enhancements - $150,000
3) The Project Steering Committee will meet again in six months to
review progress, including findings of the National Center for State
Courts study on Oakland County=s Justice System, and develop
additional recommendations for consideration by the Board of
Commissioners; and
WHEREAS the District Court portion of the aforementioned allocation
($50,000) is for the general use by the 52nd District Court, there will be
established an administrative line item division (Division #321) from which funds
can be drawn for the benefit of the court.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
appropriates $158,000 from the State Court Disbursement Fund (Fund #26910) for
the following specific purposes:
1) Supplement grant funding for Integrated Justice Data System - $8,000
2) Allocate $50,000 to each of the three courts, Circuit, District and
Probate Courts, for purposes of implementing technology enhancements
- $150,000.
BE IT FURTHER RESOLVED that the Board authorizes the creation of an
Administration line item Division (#321) in the 52nd District Court to
accommodate its portion of the foregoing appropriation for the general use by the
entire court.
Chairperson, on behalf of the General Government Committee, I recommend
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (Misc. #96130)
Commissioners Minutes Continued. June 27, 1996
237
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT/DISTRICT/PROBATE COURTS - OFFICE AUTOMATION AND TECHNOLOGY
IMPROVEMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Public Act 189 of 1993 increased court fees to reimburse counties
for a portion of their trial court operational costs.
2. The State Court Disbursement Fund (26910) was created to receive and
hold those funds for operational improvements in the County=s court
system. The estimated fund balance as of June 10, 1996 is
$2,540,148.
3. A Project Steering Committee consists of members from the Circuit,
District, and Probate Courts and the Department of Management and
Budget, has been created to recommend the disbursement of these
funds.
4. This committee recommends the disbursement of funds (from 4-26910-
909-01-00-8101) as described below, to assist the courts implement
technology enhancements and to supplement grant funding for the
Integrated Justice Data System.
5. The resolution also creates an Administration Division (#321) of the
52nd District Court to accommodate these funds.
6. The 1996 Biennial Budget be amended as follows:
Revenue 1996
3-10100-311-01-00-8261 Operating Transfer In $ 58,000
3-10100-321-01-00-8261 Operating Transfer In 50,000
3-10100-341-01-00-8261 Operating Transfer In 50,000
$158,000
Expense
4-10100-311-01-00-3128 Professional Services $ 50,000
4-10100-321-01-00-3128 Professional Services 50,000
4-10100-341-01-00-3128 Professional Services 50,000
4-10100-311-01-00-3380 Grant Match 8,000
$158,000
$ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Schmid supported by Obrecht the resolution be adopted.
AYES: Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law,
McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid,
Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96131
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: BOARD OF COMMISSIONERS/LIBRARY BOARD - CREATION OF ONE (1) CLERK III
POSITION IN THE ADMINISTRATION UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Library has one full-time clerical position, a Typist II within
the Research Library. This position is responsible for specific clerical tasks
unique to that unit; receiving and sorting mail, inputting data into automation
system, etc., and is generally not available to assist other areas of the Library
with their clerical tasks; and
WHEREAS the Library Board requests the creation of a Clerk III position to
be responsible for the overall coordination of the Library=s clerical tasks,
including inputting the Library=s attendance, maintaining and ordering stationery
supplies, taking minutes and preparing monthly meeting packets for the Library
Board, maintaining Library files, assisting the Director with bookkeeping, etc.;
and
WHEREAS creating this position would allow the Director as well as other
Commissioners Minutes Continued. June 27, 1996
238
professional staff to devote more time to tasks characteristic of their jobs such
as planning, research, and development, and less time to these various clerical
tasks.
WHEREAS funding for this position is available through the County Library
Fund.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the creation of a full-time special revenue Clerk III position in the
Library/Administration Unit.
BE IT FURTHER RESOLVED that continuation of this position will be
contingent upon future funding from the County Library Fund to cover full
position costs.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (Misc. #96131)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS/LIBRARY BOARD - CREATION CLERK III POSITION IN THE
LIBRARY ADMINISTRATION UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The Research Library has one full-time clerical position. Due to the
workload clerical assistance is rarely available for the other
Library areas.
2. In an effort to reduce backlogs being experienced by the Director, a
full-time Clerk III position is being recommended for the Library
Administration Unit.
3. The annual cost of this position equals $33,000, of which $22,500 is
salaries and $10,500 is fringe benefits. Cost for the balance of
1996 equals $14,700.
4. Funding is available from the County Library Fund to cover the
position cost. Continuation of this position is contingent upon
future funding being available from the County Library Fund to cover
the full costs.
5. The budget shall be amended for 1996 and Fiscal Year 1997, as
specified below (Fiscal Year 1997/1998 is provided for informational
purposes):
Proposed
Library Fund 1996 1997 1997/98
4-26800-513-03-00-8615 Library Transfer Out ($14,700) ($24,800) ($33,000)
Fund Balance ($14,700) ($24,800) ($33,000)
$ 0 $ 0 $ 0
General Fund
Library Administration Revenue
3-10100-513-03-00-8268 Library Transfer In $14,700 $24,800 $33,000
Library Administration Expense
4-10100-513-03-00-1001 Salaries $10,100 $16,900 $22,500
4-10100-513-03-00-2070 Fringes 4,600 7,900 10,500
$14,700 $24,800 $33,000
$ 0 $ 0 $ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Schmid supported by Wolf the resolution be adopted.
AYES: Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch,
McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub,
Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #96133)
Commissioners Minutes Continued. June 27, 1996
239
BY: Finance and Personnel Committee, Sue Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS - CREATION OF INFORMATION AND RESEARCH ANALYST
CLASSIFICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed the above-referenced
resolution, reports with the recommendation that the following paragraph be
added:
BE IT FURTHER RESOLVED that the classification of Information and Research
Analyst be excluded from the Merit System for the purpose of selection,
appointment, removal from office or limitation of political activity@.
Chairperson, on behalf of the Finance and Personnel Committee, I move
acceptance of the foregoing report.
FINANCE AND PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #96133
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: BOARD OF COMMISSIONERS - CREATION OF INFORMATION AND RESEARCH ANALYST
CLASSIFICATION AND POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners has reviewed and evaluated its current
organization; and
WHEREAS the Board of Commissioners recognizes that its effectiveness would
be improved by the creation and addition of a position which would assist and
report to the Board=s Chief of Administration and would also be available to
assist the Chief of Program Evaluation and Operations Analysis.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
does hereby create the classification of Information and Research Analyst as a
Grade 14, No OT, and adds such position to the Board of Commissioners
Administrative Division in accordance with the attached Organization Chart and
job description.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Organization Chart and Job Description on file in the County
Clerk=s office.
FISCAL NOTE (Misc. #96133)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS - CREATION OF INFORMATION AND RESEARCH ANALYST
CLASSIFICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The Board of Commissioners recognizes its effectiveness would be
improved by the creation and addition of Information and Research
Analyst.
2. The position will be added to the Administration Unit and provide
assistance to the Chief of Board of Commissioners Administration and
Chief of Program Evaluations and Operations.
3. Classification will be a grade 14, with no overtime.
4. The budget shall be amended, for 1996 and Fiscal Year 1997, as
specified below (Fiscal Year 1997/1998 is provided for information
purposes):
Proposed
Commissioners Minutes Continued. June 27, 1996
240
Non-Departmental Expense 1996 Budget FY 1997 1997/98
4-10100-909-01-00-9900 Contingency ($25,200) ($49,700) ($66,200)
Board of Commissioners Expense
4-10100-511-01-00-1001 Salaries 17,200 33,900 45,200
4-10100-511-01-00-2070 Fringes 8,000 15,800 21,000
$ 0 $ 0 $ 0
FINANCE AND PERSONNEL COMMITTEE
The Chairperson referred the resolution to the General Government
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96151
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: COMMUNITY DEVELOPMENT DIVISION - HOME IMPROVEMENT PROGRAM GUIDELINE
CHANGES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Community Development Division has administered the Home
Improvement Program since 1976 to rehabilitate single family owner occupied
housing for low and moderate income persons and improve our residential
neighborhoods; and
WHEREAS in Miscellaneous Resolutions #81237, #82233, #90201 and #94082 the
Oakland County Board of Commissioners approved guidelines and amendments for
administering the Home Improvement Program; and
WHEREAS annual rates of inflation and rising construction costs have
reduced the purchasing power of the $11,000 (plus 10% contingency) maximum home
improvement loan amount set in 1994 and have eroded the Program=s capacity to
bring a house to a decent, safe and sanitary condition as required by the U.S.
Department of Housing and Urban Development (HUD); and
WHEREAS costs incurred to comply with additional federal and local
rehabilitation requirements have further reduced the scope of work that can be
accomplished under the current $11,000 (plus 10% contingency) maximum loan
amount; and
WHEREAS the Community Development Division recommends that the current
maximum loan amount of $11,000 (plus 10% contingency) be increased to $12,000
(plus 10% contingency) as a means to offset negative economic and regulatory
influences that have eroded the program=s housing rehabilitation capacity; and
WHEREAS the Home Improvement Program provides 3 percent interest
installment loans, 0 percent interest deferred payment loans or a combination of
the two; and
WHEREAS the proportion of installment and deferred loan is based on the
applicant=s Adjusted Household Income; and
WHEREAS the current Adjusted Household Income is computed by family size
and adjusting household income by subtracting $1,000 per family member from the
total gross household income; and
WHEREAS the current method of determining the Adjusted Household Income
penalizes large families with very low incomes by requiring installment payments
and rewards some small families with low incomes by waiving installment payments;
and
WHEREAS the Community Development Division recommends that the Adjusted
Household Income methodology be eliminated and that loan repayments be deferred
for families with low incomes (50 percent of area median income) or less and
loan repayments be based on a sliding scale for families with incomes between low
and moderate income limits in accordance with Attachment A; and
WHEREAS the Oakland County Community Development Citizens Advisory Council
has recommended approval (by an 8-0 voice vote) of the Home Improvement Program
Guideline changes which increase the maximum home improvement loan amount to
$12,000 (plus 10% contingency) and eliminates the current Adjusted Household
Income methodology and changes loan repayments to deferred for families with low
incomes (50 percent of area median income) or less and establishes loan
repayments based on a sliding scale for families with incomes between low and
moderate income limits in accordance with Attachment A; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
Commissioners Minutes Continued. June 27, 1996
241
approve the Home Improvement Program Guideline changes which increase the maximum
home improvement loan amount to $12,000 (plus 10% contingency) and eliminates the
current Adjusted Household Income methodology and changes loan repayments to
deferred for families with low incomes (50 percent of area median income) or less
and establishes loan repayments based on a sliding scale for families with
incomes between low and moderate income limits in accordance with Attachment A.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Attachment A on file in the County Clerk=s office.
Moved by Palmer supported by Quarles the resolution be adopted.
AYES: Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch,
McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub,
Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96152
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: COMMUNITY DEVELOPMENT DIVISION - CONTRACT WITH OAKLAND LIVINGSTON HUMAN
SERVICES AGENCY (OLHSA) FOR ENERGY EDUCATION AND WEATHERIZATION SERVICES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Community Development Block Grant (CDBG) program
has among its objectives the provision of decent housing, a suitable living
environment, and expanded opportunities, principally for low-and moderate-income
persons; and
WHEREAS the Oakland Livingston Human Service Agency (OLHSA) has carried out
over the past several years a program known as Project Warmth, which provides
both energy education and home weatherization services for low-and moderate-
income persons; and
WHEREAS the County has helped fund this program since 1978; and
WHEREAS this cooperative program makes it possible to assist low-income
persons, handicapped persons, and senior citizens in meeting energy conservation
needs through conservation and education methods utilized in Project Warmth; and
WHEREAS the Oakland County Citizens' Advisory Council has voted to approve
the attached contract by a vote of 8-0; and
WHEREAS the contract attached to this resolution has been approved as to
form per the County Executive's contract review procedure.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorize the attached contract with the Oakland Livingston Human Service Agency
for the implementation of: (A) home weatherization in the amount of $30,250, and
(B) energy education in the amount of $19,750, the total contract not to exceed
$50,000.
BE IT FURTHER RESOLVED that the Oakland County Executive is authorized to
execute the agreement between Oakland Livingston Human Services Agency (OLHSA)
and Oakland County.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Oakland Livingston Human Service Agency Contract on file in the
County Clerk=s office.
Moved by Palmer supported by Crake the resolution be adopted.
AYES: Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson,
Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos,
Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs. (25)
NAYS: None. (0)
Commissioners Minutes Continued. June 27, 1996
242
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96153
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: COMMUNITY DEVELOPMENT DIVISION - 1996 EMERGENCY SHELTER GRANT (ESG)
PROGRAM - CONTRACTS WITH SOUTH OAKLAND SHELTER (S0S), HELP AGAINST VIOLENT
ENCOUNTERS NOW (HAVEN), LIGHTHOUSE OF OAKLAND COUNTY (PATH PROJECT), THE
SANCTUARY (A STEP FORWARD PROJECT), AND NEW BETHEL OUTREACH MINISTRY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS homelessness is a serious National, State, and local problem; and
WHEREAS the Congress of the United States, recognizing this problem, passed
the Stewart B. McKinney Homeless Assistance Act in 1987, and subsequent
amendments; and
WHEREAS the U.S. Department of Housing and Urban Development (HUD), on
June 7, 1996, awarded Oakland County an Emergency Shelter Grant formula
allocation of $108,000 for the 1996 program year, to be allocated within 180 days
of receipt; and
WHEREAS the receipt of ESG funds allows the County to contract with
subrecipient homeless shelters to reimburse them for the overnight shelter, food,
furnishings, and transportation services they provide to homeless clients, as
well as the shelters' office and administrative expenses; and
WHEREAS five shelters in Oakland County have applied for 1996 ESG funds:
South Oakland Shelter (SOS), Help Against Violent Encounters Now (HAVEN),
Lighthouse of Oakland County (PATH project), The Sanctuary, Inc. (A Step Forward
project), and New Bethel Outreach Ministry; and
WHEREAS each of these shelters have demonstrated needs for funding; and
WHEREAS the County wishes to enter into contracts with each of the five
shelters to provide them with 1996 ESG funds in the following amounts: South
Oakland Shelter ($61,776), Help Against Violent Encounters Now ($11,556),
Lighthouse of Oakland County (PATH project) ($11,556), The Sanctuary, Inc.
(A Step Forward project) ($11,556), and New Bethel Outreach Ministry
($11,556)[see attached contracts]; and
WHEREAS the Oakland County Citizens Advisory Council for Community
Development has approved the above funding amounts by a vote of 8 to 0; and
WHEREAS the contracts have been reviewed and approved as to form by the
Office of Corporation Counsel, the Personnel Department, the Department of
Management and Budget, and Risk Management in accordance with the County
Executive's contract review procedure.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorize the attached agreements with each of the above-mentioned homeless
shelters in the combined sum of $108,000.
BE IT FURTHER RESOLVED that the Oakland County Executive is authorized to
execute the agreements between Oakland County and the homeless shelters.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of 1996 Oakland County Emergency Shelter Grant (ESG) Program Contracts
on file in the County Clerk=s office.
Moved by Palmer supported by Kingzett the resolution be adopted.
AYES: Johnson, Kaczmar, Kingzett, Law, McCulloch, Moffitt, Obrecht,
Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine,
Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96154
Commissioners Minutes Continued. June 27, 1996
243
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEVELOPMENT AND PLANNING DIVISION RESOLUTION APPROVING PROJECT PLAN
(KENSINGTON ACADEMY PROJECT) - VILLAGE OF BEVERLY HILLS
To Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS The Economic Development Corporation of the County of Oakland (the
"EDC") has recommended that the Board of Commissioners approve the Project Plan
required by the Economic Development Corporations Act (the "Act") for the
captioned Project, a copy of which has been presented to this meeting (the
"Project Plan"); and
WHEREAS the EDC's recommendations to the Board of Commissioners were based
upon its determinations that the Project is reasonable and necessary to
effectuate the purposes of the Act and that the Project Plan satisfies all of the
requirements of the Act regarding project plans; and
WHEREAS the governing body of the Village of Beverly Hills, Oakland County,
Michigan, the municipality in which the Project is located, has also approved the
Project Plan; and
WHEREAS the Board of Commissioners has held a Public Hearing to consider
whether the Project Plan constitutes a public purpose as contemplated by the Act;
and
WHEREAS the Board of Commissioners, following such Public Hearing and its
review of the Project Plan, concurs in the determinations of the EDC with respect
thereto.
NOW THEREFORE BE IT RESOLVED that the Project Plan is hereby determined to
constitute a public purpose as contemplated by the Act and is hereby approved.
BE IT FURTHER RESOLVED that the EDC is hereby authorized to take such steps
as are necessary to implement the Project and the financing thereof by the
issuance of its limited obligation revenue bonds as contemplated by the Project
Plan.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide
four certified copies of this resolution to the Assistant Secretary of the Board
of the EDC.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Moved by Palmer supported by Law the resolution be adopted.
AYES: Kaczmar, Kingzett, Law, McCulloch, Moffitt, Obrecht, Palmer,
Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey,
Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96155
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: CENTRAL SERVICES - RADIO COMMUNICATIONS - AUTHORIZATION FOR RADIO
COMMUNICATIONS TO RENT TOWER SPACE TO THIRD PARTIES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County developed and implemented an 800 MHz radio system
providing County wide radio communications using eight towers which has been
operational since December, 1992; and
WHEREAS the towers are designed to accommodate more antenna than is
necessary for the County 800 MHz system; and
WHEREAS the County has retained the services of a tower site manager to
license space to and install antenna for third parties for five of the towers
which reduces in part the cost of installing and maintaining the towers; and
WHEREAS Radio Oversight Committee recommends generating additional revenues
from the tower capacity by authorizing Radio Communications to execute agreements
where appropriate for the rental of tower space.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners
authorizes Radio Communications to execute agreements where appropriate for the
rent of tower space to third parties consistent with Federal Communications
Commissioners Minutes Continued. June 27, 1996
244
Commission regulations.
Chairperson, on behalf of the Planning and Building Committee I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Moved by Palmer supported by Jensen the resolution be adopted.
AYES: Kingzett, Law, McCulloch, Moffitt, Obrecht, Palmer, Pernick, Powers,
Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield,
Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96156
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: CENTRAL SERVICES - RADIO COMMUNICATIONS - AMENDMENT TO THE POLICY FOR THE
USE OF THE 800 MHz RADIO SYSTEM BY OUTSIDE AGENCIES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS through Miscellaneous Resolutions #94030 and #94359, the Oakland
County Board of Commissioners established the policy for use of the 800 MHz radio
system by outside agencies; and
WHEREAS the policy authorizes Radio Communications to rent 800 MHz two-way
communication radios to public safety agencies provided: 1) system capacity
exists; 2) the Sheriff's Department handles the dispatch services for the agency,
or the public safety agency desires mutual aid communications with the County and
that the use of radios under this provision be limited to mutual aid
communications; and 3) the public agency may be removed with 120 days notice
should the County need the system capacity in the future; and
WHEREAS the radio system was expanded from 10 to 14 channels in 1995 to
accommodate emergency medical communications, County growth and other public
safety agencies; and
WHEREAS the Radio Oversight Committee, established by Miscellaneous
Resolution #91247, recommends amending the policy to allow outside public safety
agencies to rent 800 MHz two-way radios free of dispatching or mutual aid
communications restrictions.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners
amends and restates the policy on the use of the 800 MHz radio system authorizing
Radio Communications to rent 800 MHz two-way communication radios to public
safety agencies provided that:
1) system capacity exists; and
2) the public safety agency may be removed with 120 days notice
should the County need the system capacity in the future.
Chairperson, on behalf of the Planning and Building Committee I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Moved by Palmer supported by Powers the resolution be adopted.
AYES: Law, McCulloch, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles,
Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett. (24)
NAYS: None (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96157
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - AUTHORIZATION FOR APPRAISAL OF
CLINTON VALLEY CENTER PROPERTY, PONTIAC, MICHIGAN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan Department of Management and Budget and the
Oakland County Department of Facilities Management are engaged in negotiations
Commissioners Minutes Continued. June 27, 1996
245
regarding County acquisition of the 370 acres of property known as Clinton Valley
Center, located between the County Service Center and Elizabeth Lake Road Office
Center; and
WHEREAS two essential prerequisites to any such transaction are performance
of a Level II Environmental Analysis and, as required by Miscellaneous
Resolution #91090, execution of an independent appraisal; and
WHEREAS the State has agreed to defray the initial expense of the
environmental analysis and the County Executive recommends that the County
underwrite the initial cost of independent appraisal; and
WHEREAS the intention is for both the County and the State to share the
combined expense of the environmental analysis and the independent appraisal
should a transaction ultimately be consummated.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Department of Facilities Management to acquire the services of an
independent appraiser for the purpose of determining the fair market value of the
370 acres known as Clinton Valley Center, including Fairlawn Center, and that
sufficient funds be appropriated to defray the cost of the independent appraisal.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Moved by Palmer supported by Holbert the resolution be adopted.
AYES: McCulloch, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles,
Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96137
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: PROSECUTING ATTORNEY - CITIZEN=S GRAND JURY EXTENSION TO DECEMBER 5, 1996
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS upon a petition of the Oakland County Office of the Prosecutor, the
Oakland County Circuit Court authorized an option to extend the six-month term of
the 17-member Citizen's Grand Jury, which began December 5, 1995, an additional
six months; and
WHEREAS the Citizen=s Grand Jury is empowered to investigate unsolved
murders; the illegal possession, distribution, manufacture, and/or delivery of
controlled substances; and conspiracies, or attempt to commit these offenses; and
WHEREAS the Prosecuting Attorney's Office under the coordination of Chief
Assistant Prosecutor, Lawrence J. Bunting, with the assistant of existing staff
resources, shall be responsible for all costs for the continuation of the
Citizen's Grand Jury; and
WHEREAS a budget adjustment of an additional $50,000 for operating
expenses, as estimated by the Prosecuting Attorney, will be necessary to conduct
the Citizen=s Grand Jury proceedings.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners recognizes the
six-month extension of the Citizen's Grand Jury to December 5, 1996, and
authorizes the transfer of an additional $50,000 to defray operating expenses for
such a purpose, with funding provided from within the Prosecuting Attorney's
Budget.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #96137)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: PROSECUTING ATTORNEY - CITIZEN=S GRAND JURY EXTENSION TO DECEMBER 5, 1996
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-named Miscellaneous Resolution and finds:
Commissioners Minutes Continued. June 27, 1996
246
1. Upon the request of the Oakland County Office of the Prosecuting
Attorney, the Oakland County Circuit Court authorized the option to
extend the six-month term of the 17-member Citizen's Grand Jury,
which began December 5, 1995, an additional six months.
2. The authorization directs that the office of the Prosecuting
Attorney is responsible for all costs related to extending the
Citizen=s Grand Jury, estimated cost of the extension is $50,000.
3. Currently, funding in the amount of $20,000 is available from the
1996 non-departmental Contingency Account for transfer to the
Prosecutor=s budget to cover Grand Jury expenses, the 1996 Budget
should be amended as specified below:
4-10100-909-01-00-9900 Contingency ($20,000)
4-10100-411-05-00-3050 Defense Attorney Fees 2,000
4-10100-411-05-00-3100 Juror Fees & Mileage 4,800
4-10100-411-05-00-3152 Reporter & Steno Svcs. 9,800
4-10100-411-05-00-3180 Witness Fees & Mileage 3,200
4-10100-411-05-00-4913 Provisions 200
$ 0
4. With the 1996 Second Quarter Financial Forecast, an analysis will be
made of the Prosecutor=s Budget performance to identify favorability
which will be used to reimburse the 1996 Contingency Account for the
$20,000, and to fund the remaining $30,000 of Grand Jury expenses.
Moved by Taub supported by Garfield the resolution be adopted.
AYES: McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles,
Schmid, Taub, Wolf, Amos, Crake, Dingeldey, Douglas, Garfield, Jacobs, Jensen,
Johnson, Kaczmar, Kingzett, Law. (21)
NAYS: Devine, Holbert, Huntoon, McCulloch. (4)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96138
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - WARRANT TELECONFERENCING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, in conjunction with the Prosecutor=s Office,
Sheriff and local police agencies, desires to enhance law enforcement protection
to its citizens; and
WHEREAS the technology exists for videoconferencing between law enforcement
agencies and the Prosecutor=s Office to obtain warrants thereby significantly
reducing time spent by police officers and Sheriff=s deputies in travel time,
allowing that time to be spent on law enforcement protection for the community;
and
WHEREAS Miscellaneous Resolution #95095 authorized implementation of a
pilot project for nine (9) workstations funded by the General Fund but accounted
for in CLEMIS Operations Fund; and
WHEREAS the pilot project has been deemed successful and the County
Executive=s recommendation is to proceed with implementation; and
WHEREAS $500,000 of designated General Fund equity has been set aside for
this project; and
WHEREAS due to the Treasurer=s investment policies, investment income is
projected to be higher than budgeted, this additional revenue is available to
assist in purchasing additional equipment; and
WHEREAS implementation of this proposal enables the closure of the
Prosecutor=s Royal Oak Warrants Office eliminating related operating expenses,
freeing up $14,000 for additional equipment acquisition; and
WHEREAS upon review of response submitted by potential vendors in response
to the Video Teleconferencing Request for Proposal, the selection committee
recommends Ameritech be selected to provide the necessary equipment, Ameritech=s
bid cost per unit equals $14,085; and
WHEREAS annual operating costs for maintenance, communications, video
Commissioners Minutes Continued. June 27, 1996
247
network fees and equipment replacement are to be borne by each responsible law
enforcement agency; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves implementation of the videoconferencing system County wide.
BE IT FURTHER RESOLVED that the Prosecutor=s Royal Oak Warrants Office be
closed.
BE IT FURTHER RESOLVED that the following section of the 1996 General
Appropriations Act (M.R. #95294) be deleted, ABE IT FURTHER RESOLVED that one
Assistant Prosecuting Attorney position, or the equivalent thereof, shall be
utilized by the Prosecutor in the Warrants Division located in Royal Oak@.
BE IT FURTHER RESOLVED that Video Teleconferencing equipment purchased for
local law enforcement agencies will be transferred to local law enforcement
agencies whose control units will be responsible for maintenance, communications,
video network fees and equipment replacement.
BE IT FURTHER RESOLVED that all expenses for the Warrant Teleconferencing
System be segregated from the CLEMIS Operations Fund and recorded in the General
Fund reflecting the fact that this effort is not a CLEMIS project.
Chairperson, on behalf of the Public Services Committee, I move adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #96138)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - WARRANT TELECONFERENCING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The resolution authorizes the expansion of the Warrant
Teleconferecing System between the County Prosector=s office and the
local law enforcement agencies in the County, including the County
Sheriff. The current pilot project includes nine (9) stations; one
(1) at the Sheriff, four (4) at the Prosecutor and four (4) at
certain local law enforcement agencies.
2. To expand the teleconferencing system, the resolution authorizes the
County to acquire the work stations for the Prosecutor, the Sheriff,
and local law enforcement agencies, each agency (the County in the
case of the Prosecutor and Sheriff) is responsible for maintenance,
communications, video network fees and equipment replacement.
3. In total 50 work stations are requested, seven (7) for the
Prosecutor, six (6) for the Sheriff, and the remaining 37 for the
remaining law enforcement agencies. Total estimated acquisition
cost equals $705,000.
4. The General Fund contains a Designated Fund Balance for Warrant
Teleconferencing in the amount of $500,000, which can be brought
into current operations to cover the cost of new equipment.
5. Favorability is forecasted for investment income in the amount of
$191,000, which can be used to purchase the necessary equipment.
6. The resolution further closes the Prosecutor=s Royal Oak office,
freeing up $14,000 which can be used to purchase additional
equipment.
7. The 1996 Budget is amended, as specified below, to account for the
use of designated fund balance, Investment Income favorability and
Prosecutor Royal Oak office savings, for the purchase of warrant
teleconferencing work stations:
GENERAL FUND
Designated Fund Balance
1-10100-492-062 Warrant Teleconferencing $(500,000)
Revenue
3-10100-909-01-00-9901 Prior Year=s Balance $ 500,000
3-10100-906-01-00-2233 Income From Investments 191,000
$ 691,000
Expenditures
Commissioners Minutes Continued. June 27, 1996
248
4-10100-411-01-00-3574 Prosecutor - Mileage $( 862)
4-10100-411-01-00-6310 Prosecutor - Building Space ( 11,060)
4-10100-411-01-00-6640 Prosecutor - Equipment Rental ( 538)
4-10100-411-01-00-6670 Prosecutor - Stationary Stock ( 490)
4-10100-411-01-00-6750 Prosecutor - Telephone Comm. ( 1,050)
4-10100-181-01-00-8615 Operating Tran. - Info Tech 208,813
4-10100-909-01-00-9909 Non-Depart. - Misc. Capital Outlay 496,187
$ 691,000
$ 0
INFORMATION TECHNOLOGY FUND
Revenue
3-63600-181-01-00-8101 Operating Tran. - General Fund $ 208,813
Expenditures
4-63600-182-10-00-3304 Depreciation 34,800
1-63600-455-001 Est. Profit/ (Loss) 174,013
$ 208,813
$ 0
8. The resolution also segregates all expenses for the Warrant
Teleconferencing System from the CLEMIS Fund. All assets,
operations and expenses of the Warrant Teleconferencing System,
except the four (4) pilot project stations located in the local law
enforcement agencies, shall be transferred to the Information
Technology Fund as specified below. The four (4) pilot project work
stations located in the local law enforcement agencies will be
transferred back to the General Fund and subsequently transferred to
the local agencies as specified below:
CLEMIS FUND (#63500)
Expenditures
4-63500-182-10-00-3278 Communication $( 7,560)
4-63500-182-10-00-3304 Depreciation ( 7,449)
4-63500-182-10-00-3342 Equipment Repairs ( 2,520)
4-63500-182-10-00-8615 Operating Trans. - Info Tech 100,114
4-63500-182-10-00-8101 Operating Trans. - General Fund 59,748
$ 142,333
1-63500-455-001 Est. Profit or (Loss) (142,333)
$ 0
INFORMATION TECHNOLOGY FUND (#63600)
Revenue
3-63600-182-10-00-8616 Operating Trans. - CLEMIS $ 100,114
Expenditures
4-63600-182-10-00-3278 Communication $ 7,560
4-63600-182-10-00-3304 Depreciation 7,449
4-63600-182-10-00-3342 Equipment Repairs 2,520
$ 17,529
1-63600-455-001 Est. Profit or (Loss) $ 82,585
$ 100,114
$ 0
GENERAL FUND (#10100)
Revenue
3-10100-181-01-00-8616 Operating Transfer - CLEMIS $ 59,748
Expenditure
4-10100-909-01-00-9909 Misc. Capital Outlay $ 59,748
$ 0
9. The Information Technology Fund Budget for Fiscal Year 1997 and
Fiscal Year 1997/1998 shall reflect the effect of the expansion of
the Warrant Teleconferencing System and the accounting for that
system in the Information Technology Fund.
FINANCE AND PERSONNEL COMMITTEE
The Chairperson referred the resolution to the Strategic Planning
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96139
Commissioners Minutes Continued. June 27, 1996
249
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF=S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
LYON TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Lyon Township has contracted with the Oakland County Sheriff=s
Department to provide law enforcement services for the Township (Miscellaneous
Resolution #95316); and
WHEREAS paragraph 23 of this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Lyon Township Board; and
WHEREAS Lyon Township has approved a proposed amendment to the contract
(Schedule A - Sheriff=s Deputies Contracted) which would add one (1) Patrol
Investigator resulting in a new total of eleven (11) contracted positions (see
Schedule A); and
WHEREAS the Sheriff has agreed to add one (1) Patrol Investigator for Lyon
Township under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an amendment to the original Schedule A (Sheriff=s Deputies Contracted)
of the Oakland County Sheriff=s Department 1996-1998 Law Enforcement Services
Agreement with the Charter Township of Lyon to add one (1) Patrol Investigator.
BE IT FURTHER RESOLVED that this amendment will take effect on
July 6, 1996.
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the
Contracted Patrol Unit, Protective Services Division of the Sheriff=s Department.
BE IT FURTHER RESOLVED that one unmarked vehicle with a mobile and prep
radio be added to the fleet.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedule A on file in the County Clerk=s office.
FISCAL NOTE (Misc. #96139)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
LYON TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Lyon Township has requested an amendment to their Law Enforcement
Services Contract with the Sheriff, effective July 6, 1996, by
adding one (1) Patrol Investigator.
2. This change will increase the total number of officers contracted to
Lyon Township to 11; total number of Law Enforcement Contracts will
increase to 150.
3. The additional contract will require the creation of one (1) Deputy
II position in the Contracted Patrol Unit, Protective Services
Division of the Sheriff=s Department (#436-18). It is also
requested that one (1) patrol vehicle, one (1) mobile radio, one (1)
portable hand-held radio, and one (1) mobile data terminal be
purchased for this contract expansion. The capital cost for this
equipment of $27,558 is recommended to be transferred from the 1996
Contingency Account.
4. This change will cause an increase in budgeted revenue and
expenditures of $35,224 in 1996, $60,468 in Fiscal Year 1997 (nine
months), and $80,240 in Fiscal Year 1997/1998.
5. The 1996 and the Fiscal Year 1997 Budget should be amended per the
attached worksheet.
FINANCE AND PERSONNEL COMMITTEE
Copy of attached worksheet on file in County Clerk=s office.
Moved by Taub supported by Powers the resolution be adopted.
Commissioners Minutes Continued. June 27, 1996
250
AYES: Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub,
Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96141
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: PUBLIC SERVICES/ADMINISTRATION/COMMUNITY CORRECTIONS UNIT - CREATION OF
COMMUNITY CORRECTIONS DIVISION, AND RECLASSIFICATION OF COMMUNITY CORRECTIONS
ADMINISTRATOR TO MANAGER - COMMUNITY CORRECTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners approved the Community
Corrections Plan February 10, 1994 involving 100% funding by the State Office of
Community Corrections; and
WHEREAS the plan included the creation of a Community Corrections
Administrator position, a Clerk III and a Co-op Student position placed under the
Public Services Administration Unit; and
WHEREAS the Board of Commissioners approved the transfer of the Pretrial
Services function of the Circuit Court to Public Services, including the
transfer of twenty (20) positions to the Community Corrections Unit; and
WHEREAS the Board of Commissioners authorized the creation of a Pretrial
Services Investigator I position on September 26, 1995 funded by the Circuit
Court Drug Adjudication Grant; and
WHEREAS on March 11, 1996 the Board authorized the transfer of the Circuit
Court Community Service program from Circuit Court Probation to the Community
Corrections Unit, including the creation of a Community Corrections Coordinator
position and a Typist I position; and
WHEREAS the Community Corrections area under the Public Services
Department, Administration Unit, has experienced substantial growth since its
inception in 1994, resulting in a request to create a new division titled
Community Corrections, and reclassification of the Community Corrections
Administrator (17102-07395)to a new classification titled Manager - Community
Corrections.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the creation of a new division titled Community Corrections under the
Public Services Department, and three new units under the Division titled:
Administration, Pretrial Services, and Court Community Service.
BE IT FURTHER RESOLVED that the current positions be transferred to the new
units as follows:
Administration Unit Court Community Service Unit
Comm. Corr. Admn.: 07395 Comm. Corr. Coord.: 07833
Pretrial Serv. Invest. I: 07428 Typist I: 07834
Secretary I: 07397
Pretrial Services Unit
Pretrial Services Supervisor: 06232
Pretrial Services Investigator II: 06131, 06233, 07202, 07433, 07434.
Pretrial Services Investigator I: 07428, 06234, 06235, 07170, 07363,
07424, 07425, 07426, 07427, 07429, 07430, 07431, 07432, 07789 &
Clerk III: 06130
BE IT FURTHER RESOLVED that a new classification be created titled Manager
- Community Corrections, salary grade 20, no OT; and that the Community
Corrections Administrator (17101-07395) be reclassified to the Manager -
Community Corrections classification.
BE IT FURTHER RESOLVED that continuation of this division and positions be
contingent on continuation of State funding.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #96141)
Commissioners Minutes Continued. June 27, 1996
251
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: PUBLIC SERVICES/ADMINISTRATION/COMMUNITY CORRECTIONS UNIT - CREATION OF
COMMUNITY CORRECTIONS DIVISION, AND RECLASSIFICATION OF COMMUNITY CORRECTIONS
ADMINISTRATOR TO MANAGER - COMMUNITY CORRECTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The resolution proposes a reorganization of the Community
Corrections area under
the Public Services
Department,
Administration Division,
and the creation of a
new division titled
Community Corrections
and three new units,
Administration, Pretrial
Services and Court
Community Service.
2. The proposal includes the transfer of fifteen (15) governmental
positions and ten (10) special revenue positions into the new units.
Eight (8) positions are funded by the Community Corrections Grant
and two (2) by the Circuit Court Drug Adjudication Grant.
3. The proposal also includes a request to create a new classification
titled Manager - Community Corrections at salary grade 20, no
overtime; and that the current Community Corrections Administrator
position be reclassified to this new classification. This position
is funded by the Community Corrections Grant and reclassification
will increase salary and fringe benefit costs by $1,267 for the
remainder of the year. Sufficient funds are available in
the 1995/1996 Community Corrections Grant award to cover this
additional cost.
4. The reorganization of the governmental fund portion of the Community
Corrections area results in no increased costs for 1996 and an
increase of $12,452 for 1997. Funds are available in the
1997 Contingency Account to fund this proposal. An amendment to the
1996/1997 Adopted Budget, as detailed on the attached Schedule A, is
recommended.
5. The reorganization of the grant portion of the Community Corrections
area results in no additional expense to the County. An amendment
to the 1995/1996 Community Corrections Grant Budget as detailed in
Schedule B is recommended to transfer funds to the new division and
reflect the actual grant award. In addition, a budget amendment to
the 1995/1996 Circuit Court Drug Adjudication Grant, as outlined on
Schedule C, is also recommended.
6. Continuation of this division and positions will be contingent on
the continuation of State funding.
FINANCE AND PERSONNEL COMMITTEE
Copy of Schedule A, B and C on file in the County Clerk=s office.
Moved by Taub supported by Dingeldey the resolution be adopted.
AYES: Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos,
Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #96158)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY MENTAL HEALTH 1995/1996 FULL MANAGEMENT CONTRACT WITH MICHIGAN
DEPARTMENT OF COMMUNITY HEALTH
Commissioners Minutes Continued. June 27, 1996
252
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed the financial impact
of the above-referenced resolution on June 6, 1996, reports with the
recommendation that the attached Summary of Project Funding be approved,
contingent upon the Public Services Committee approval of the resolution.
Chairperson, on behalf of the Finance and Personnel Committee, I move
acceptance of the foregoing report.
FINANCE AND PERSONNEL COMMITTEE
Copy of attachments on file in the County Clerk=s office.
MISCELLANEOUS RESOLUTION #96158
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: COMMUNITY MENTAL HEALTH - 1995/1996 FULL MANAGEMENT CONTRACT WITH
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #93092, the Oakland County
Board of Commissioners authorized the execution of the Full Management Contract
between the Michigan Department of Mental Health (MDMH), now known at the
Michigan Department of Community Health (MDCH), and the Oakland County Community
Mental Health Services Board (CMH); and
WHEREAS Miscellaneous Resolution #94243 authorized amendments to said Full
Management Contract; and
WHEREAS Oakland County Community Mental Health is currently operating on a
carry-over of its Full Management Contract; and
WHEREAS the Oakland County Community Mental Health Board is desirous of
finalizing a Full Management Contract that will follow the State model as closely
as possible, while incorporating all the unique provisions and guarantees
originally negotiated in Oakland County=s first Full Management Agreement; and
WHEREAS the Michigan Department of Community Health has agreed to the
modified contract language proposed by the Oakland County Community Mental Health
Board; and
WHEREAS the Oakland County Community Mental Health Board has approved the
attached 1995/1996 Full Management Contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Community Mental
Health Services Board is authorized to execute the attached Full Management
Contract with the State of Michigan Department of Community Health.
BE IT FURTHER RESOLVED that termination of the Full Management Contract
(except as provided in Part I (A) (8) of the contract), or amendment of the
contract, shall require the prior and express approval of the Oakland County
Board of Commissioners.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Michigan Department of Community Health/Oakland County Community
Mental Health Services Board Contract for Full Management (DRAFT FMK95-6.A12) on
file in the County Clerk=s office.
Moved by Taub supported by Amos the Finance and Personnel Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Amos the resolution be adopted.
Moved by Palmer supported by Amos the resolution be amended by substituting
Revision 5/7 - Michigan Department of Community Health/Oakland County Community
Mental Health Services Board Contract for Full Management with DRAFT FMK95-6.A12
Michigan Department of Community Health/Oakland County Community Mental Health
Services Board Full Management Contract - FY >95-96, with the attachments
remaining unchanged.
Commissioners Minutes Continued. June 27, 1996
253
A sufficient majority having voted therefor, the amendment carried.
Discussion followed.
At the Chairperson=s request, Sandra Lindsey, Director of Community Mental
Health Division, clarified the backup to the resolution/contract.
Vote on resolution, as amended:
AYES: Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake,
Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #96143
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: INFORMATION TECHNOLOGY - EXPANSION OF SERVICE SUPPORT FOR COUNTY NETWORK
COMPUTER SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #94001, the Board of
Commissioners authorized the migration to a personal computer networked system
which included the base installation of 1,200 PC=s under a Phase I project called
ACORN; and
WHEREAS the ACORN system has now grown to over 2,000 PC=s which is beyond
the capacity of the original network; and
WHEREAS projected demands for technology to support new services such as
Imaging, Video Conferencing, Internet Services, GIS, and Enhanced Access, over
the next six to 36 months will require additional capacity and redundancy
capabilities; and
WHEREAS to meet this increasing demand Information Technology proposes
implementation of ACORN II, the total investment is estimated to be $1,469,000
for hardware, software, training, professional services and communications; on-
going annual expenses are estimated to be $496,690; and
WHEREAS in addition, there are a number of remote locations under the
County operation, such as Field Nurses, Community Mental Health Caseworkers, and
members of the Board of Commissioners which can benefit from expanded access to
the County Network; and
WHEREAS expansion of the network to remote locations is estimated to cost
$250,000; and
WHEREAS the performance audit recommended that Information Technology
expand its support for all phases of the network operation including PC=s, the
mainframe system and other hardware service; and
WHEREAS there are programs available to assist Information Technology in
expanding their support services, with an estimated purchase price of $100,000;
and
WHEREAS funds are available in the Information Technology Fund to cover the
capital cost of $1,469,000 and annual operating cost of $496,690 for the expanded
network (ACORN II) as well as the $250,000 required to expand services to the
remote County operations and the $100,000 for expanded support programs as
recommended through the performance audit.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the expansion of Information Technology services through the
implementation of Phase II of the infrastructure upgrade (ACORN II), the purchase
of equipment to expand services to remote County operations, and the purchase of
a software package to expand network support programs.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
FISCAL NOTE (Misc. #96143)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: INFORMATION TECHNOLOGY - EXPANSION OF SERVICE SUPPORT FOR COUNTY NETWORK
COMPUTER SYSTEM
Commissioners Minutes Continued. June 27, 1996
254
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Information Technology proposes to expand its services to County
operations through the implementation of an ACORN II program
(expanded network capacity), the purchase of equipment for remote
County operations, and through the purchase of software to improve
network and mainframe support.
2. Capital cost for the proposal includes $1,469,000 for ACORN II,
$250,000 for remote location expansion, and $100,000 for service
support software, for a total capital cost of $1,819,000.
3. Funds are available in the Information Technology Fund balance to
cover the above-mentioned capital cost, no budget amendments are
required.
4. On-going operating cost is estimated to be $282,245 for the balance
of 1996, $372,517 for Fiscal Year 1997 and $496,690 for Fiscal Year
1997/1998
5. Funds are available in the Information Technology Fund balance to
cover the on-going operating cost, amendments to the 1996 and Fiscal
Year 1997 Information Technology Budget are recommended as detailed
below (Fiscal Year 1997/1998 is provided for information purposes
only):
Proposed
1996 FY 1997 FY 97/98
4-63600-184-01-00-3304 Depreciation $ 144,500 $ 216,750 $ 289,000
4-63600-184-01-00-3278 Communication 9,945 14,917 19,890
4-63600-184-01-00-3342 Equipment Repairs 63,900 47,925 63,900
4-63600-184-01-00-3701 Software 63,900 47,925 63,900
$ 282,245 $327,517 $ 436,690
1-455-001 Est. Profit/(Loss) $(282,245) $(327,517) $(436,690)
$ 0 $ 0 $ 0
6. The training account in the Fringe Benefit Fund will be increased to
accommodate Information Technology training requirements for Fiscal
Year 1997 and Fiscal Year 1997/1998.
FINANCE AND PERSONNEL COMMITTEE
Moved by Powers supported by Dingeldey the resolution be adopted.
AYES: Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine,
Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar,
Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer. (25)
NAYS: None. (0)
A sufficient majority having voted therefor the resolution was adopted.
MISCELLANEOUS RESOLUTION #96159
BY: Commissioner Shelley Taub
IN RE: BOARD OF COMMISSIONERS - AMENDMENT TO THE GENERAL APPROPRIATIONS ACT,
NEGOTIATION POLICY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Public Act 139 of 1973 (as
amended by Public Act 100 of 1980), the Unified Form of County Government Act,
and Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local
Government, it is the responsibility of the Oakland County Board of Commissioners
to establish and adopt the annual County Budget and work program; and
WHEREAS in accordance with Miscellaneous Resolution #95294, 1996 General
Appropriations Act, it is the intent of that resolution to:
maintain a budgetary system for the County of Oakland on the same
basis of accounting (generally accepted accounting principles) as
the actual financial information is maintained; to define the powers
and duties of the County's officers in relation to that system; to
designate the Chief Administrative Officer and Fiscal Officer; and
to provide that the Board of Commissioners and committees thereof,
Commissioners Minutes Continued. June 27, 1996
255
as well as the Fiscal Officer, shall be furnished with information
by the departments, boards, commissions and offices relating to
their financial needs, revenues and expenditures/expenses, and
general affairs; to prescribe a disbursement procedure, to provide
for an allotment system; and to provide remedies for refusal or
neglect to comply with the requirements of this resolution; and
WHEREAS Public Act 139 of 1973, as amended, further provides that the Board
of Commissioners may Aestablish policies to be followed by the government of the
County in the conduct of its affairs and exercise all powers and duties vested in
the Board of County Commissioners not inconsistent with this act...adopt and
enforce rules establishing and defining the authority, duties and responsibility
of County departments and offices... enter into agreements with other
governmental entities for the performance of service jointly...accept gifts and
grants-in-aid from a government or private source@; and
WHEREAS during the course of business and in relation to the performance of
their duties, various employees, boards, commissions, and authorities are
entering into negotiations for grants-in-aid, funding, purchase and sale of
equipment, supplies, property, and services; and
WHEREAS many of these negotiations require special skills, experience and
expertise in the area of the negotiation as well as legal and financial
expertise, and may involve considerable amounts of funds or create substantial
debt or liability for the County.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does
hereby amend the 1996 General Appropriations Act to include that any negotiation
undertaken by any County employee, department, board, commission, authority or
agency which has the potential to incur expenditures, costs or contractual
liability to the County of Oakland in an amount of $1,000,000 or more, be
undertaken with a negotiating team which shall include legal counsel.
Chairperson, I move the adoption of the foregoing resolution.
Commissioner Shelley Taub
The Chairperson referred the resolution to the General Government Committee
and the Finance and Personnel Committee. There were no objections
MISCELLANEOUS RESOLUTION ##96160
BY: Dan Devine, Jr., Commissioner District #14
IN RE: (SUPPORT) HOUSE BILL 5939-5944 PAIN MANAGEMENT FOR TERMINALLY ILL AND
INCURABLE PATIENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS life is precious and, as a matter of public policy, government
should promote the sanctity of life; and
WHEREAS the medical and insurance industries have not adequately addressed
the suffering of terminal and incurable patients so that suicide presents an
unfortunate option; and
WHEREAS the terminally ill and incurable patients are entitled to hope
rather than despair, dignity rather than needless suffering, and pain management
must be made available to all individuals in need; and
WHEREAS House Bills 5939-5944 would promote pain management for terminally
ill and incurable patients to alleviate the option of suicide as an attractive
choice for those suffering the indignities of needless pain.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
supports the passage of House Bills 5939-5944 in an effort to aid terminally ill
and incurable patients in attaining life with dignity free from needless
suffering.
Chairperson, I move the adoption of the foregoing resolution.
Dan Devine, Jr., District #14
The Chairperson referred the resolution to the General Government Committee
and Public Services Committee. There were no objections.
Moved by Taub supported by Huntoon the following names be submitted to the
Commissioners Minutes Continued. June 27, 1996
256
Michigan Association of Counties for the County Excellance Award:
Elected Official - C. Hugh Dohany, Treasurer;
Administration - Robert Daddow, Director of Management and Budget;
County Commissioner - Larry Crake.
A sufficient majority having voted therefor, the motion carried.
MISCELLANEOUS RESOLUTION #96161
BY: Commissioners David Moffitt and Thomas Law
IN RE: PROCLAMATION OF COMMENDATION TO JOHN GRUBBA, DEPUTY COUNTY EXECUTIVE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS it is not just length of service which makes John Grubba
special, nor is it just his in-depth knowledge of the intricacies of the County
of Oakland, nor just his leadership abilities, nor just his tenacious dedication
to the duties of his office, nor just his character and integrity; it was a
combination of these and so much more; and
WHEREAS for decades the heartbeat of this civic leader, who has
dedicated so much to making Oakland County a better place to live and work, has
beat in synch with the pulse of this growing community; and
WHEREAS his influence and dedication have left an indelible mark on
the County of Oakland, and have set a course which will guide the County into the
21st Century.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby proclaim commendation to John L. Grubba, in both praise
and appreciation for his years of exemplary public service rendered to the
Citizens of Oakland County. He has set a standard. He has been a leader. He
has been our friend.
Chairperson, we move the adoption of the foregoing resolution.
David L. Moffitt, Thomas A. Law
Moved by Moffitt supported by Pernick the resolution be adopted.
A sufficient majority having voted therefor, the resolution was adopted.
In accordance with Rule XXII, the Chairperson made the following referrals:
GENERAL GOVERNMENT COMMITTEE
a. L. Brooks Patterson - Appointing Jeff Kaczmarek Director of
Community and Economic Development
OTHERS
Management and Budget
a. Equalization - Ind. Fac. Ex. In Excess of 5% SEV, Elliott Tape, Inc.
- City of Auburn Hills
There were no objections to the referrals.
The Board adjourned at 11:25 A.M. to the call of the Chair or July 18, 1996
at 9:30 A.M.
G. WILLIAM CADDELL JOHN McCULLOCH
Deputy Clerk Chairperson