HomeMy WebLinkAboutMinutes - 1996.07.18 - 8212
257
OAKLAND COUNTY BOARD OF COMMISSIONERS MINUTES
July 18, 1996
Meeting called to order by Chairperson John McCulloch at 10:30 A.M. in the
Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson,
Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf. (24)
ABSENT: Quarles (with notice). (1)
Quorum present.
Invocation given by Commissioner Donna Huntoon.
Pledge of Allegiance to the Flag.
Moved by Wolf supported by Taub the minutes of the June 27, 1996 Board
meeting be approved.
A sufficient majority having voted therefor, the minutes were approved, as
printed.
Moved by Wolf supported by Powers the rules be suspended and the agenda
amended, as follows:
ITEM NOT ON PRINTED AGENDA
FINANCE AND PERSONNEL COMMITTEE
h. Board of Commissioners - Retitle and Change in Salary Range for
Chief - Program Evaluation and Operations Analysis Classification
(Reason for suspension of Finance and Personnel Committee item h: Suspension of
Rule III, 5-Day Notification. Finance and Personnel Committee meeting held
7/18/96)
AYES: Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt,
Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion to suspend the
rules and amend the agenda carried.
Commissioner David Moffitt addressed the Board.
Commissioner Devine, along with Commissioners Holbert and Kingzett,
presented a Proclamation to Noreen Keating, Executive Director of Lighthouse of
Pontiac. Ms. Keating addressed the Board.
Commissioner Huntoon, along with Chairperson McCulloch and County Executive
L. Brooks Patterson, presented a Proclamation to George Miller, Community
Corrections Manager, commending Miller and his staff for their roles in the
development and operation of the unit. Mr. Miller addressed the Board.
Commissioners Minutes Continued. July 18, 1996
258
MISCELLANEOUS RESOLUTION #96124
BY: Finance and Personnel Committee, Sue A. Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT - CHANGE TO MERIT RULE 1 - INCLUSION OF THE CHIEF
COURT CLERK CLASSIFICATION UNDER THE MERIT SYSTEM AND THE SALARY ADMINISTRATION
PLAN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Chief Court Clerk position is currently listed as a
classification not covered by the Merit System; and
WHEREAS a review of the current Chief Court Clerk responsibilities
indicates that the classification should properly be covered by the Merit System;
and
WHEREAS it has become desirable to make changes in the wording of Rule 1 to
include the Chief Court Clerk classification under the Merit System as spelled
out in the attachments to this resolution including the current and proposed
wording; and
WHEREAS Section IV, Subsection A of the Merit System Resolution requires
that all changes in the rules and regulations of the Merit System shall be
submitted to the Board of Commissioners at a regular meeting of the Board and
shall become effective thirty (30) days after such meeting unless objection is
received in writing by the Chairperson of the Board of Commissioners, in which
case the objection shall become a matter of business at the next meeting of the
Board; and
WHEREAS the Finance and Personnel Committee has reviewed and approved these
changes at its meeting on June 6, 1996.
NOW THEREFORE BE IT RESOLVED that the reading and distribution of this
notice and the attached copies of proposed changes to Merit Rule 1, to all
commissioners present and absent is considered as the official submission to the
Board of Commissioners of the described changes in Rule 1.
BE IT FURTHER RESOLVED that the Chief Court Clerk classification be placed
in the Salary Administration Plan at a salary grade 9, regular overtime.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of Proposed Change on file in County Clerk=s office.
Moved by Douglas supported by Dingeldey the resolution be adopted.
AYES: Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt,
Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96162
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT - MEMORANDUM OF AGREEMENT BETWEEN OAKLAND COUNTY AND
THE OAKLAND COUNTY EMPLOYEES UNION REGARDING NEW CLASSIFICATION TITLED INMATE
BOOKING CLERK
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, the Sheriff=s Department and the Oakland
County Employees Union have been discussing an ongoing problem with recruitment
and retention of Clerk IIIs assigned to the booking area of the main jail; and
WHEREAS this recruitment and retention problem has resulted in an excessive
amount of overtime expenditures and overtime requirements of current staff; and
WHEREAS the attached memorandum of agreement proposes to change the
classification title and rate of pay for the 11 Clerk III positions assigned to
the booking area of the main jail; and
WHEREAS it is believed that these changes will improve recruitment and
retention efforts by notifying applicants of the type of work they are applying
Commissioners Minutes Continued. July 18, 1996
259
for at the time of application and by providing a rate of pay commensurate with
the unique demands of the position; and
WHEREAS that the memorandum of agreement between the County of Oakland and
the Oakland County Employees Union has been reviewed by your Finance and
Personnel Committee and is hereby approved; and
WHEREAS the cost for the balance of 1996 equals $2,813, Fiscal Year 1997
equals $5,114, and Fiscal Year 1997/1998 equals $6,649, as detailed on the
attached schedule; and
WHEREAS funds are available in the non-departmental salary and fringe
benefit adjustment accounts to cover the cost of this contract change.
NOW THEREFORE BE IT RESOLVED that the Chairperson of this Board on behalf
of the County of Oakland, is authorized to execute the said agreement, a copy of
which is attached hereto.
BE IT FURTHER RESOLVED that the budget shall be amended for 1996 and Fiscal
Year 1997, as specified below (Fiscal Year 1997/1998 is provided for
informational purposes).
1996 FY 1997 FY 97/98
4-10100-909-01-00-9901 Salary Adjust. ($2,105) ($3,828) ($4,977)
4-10100-909-01-00-9906 Fringe Adjust. ( 707) ( 1,286) ( 1,672)
4-10100-433-10-00-1001 Sheriff Salaries 2,105 3,828 4,977
4-10100-433-10-00-2070 Sheriff Fringes 707 1,286 1,672
$ 0 $ 0 $ 0
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of schedule and Memorandum of Agreement on file in the County Clerk=s
office.
Moved by Douglas supported by Amos the resolution be adopted.
AYES: Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs,
Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht,
Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96163
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT - INCREASE IN SALARY RATES FOR THE CHIEF PHARMACIST
AND PHARMACIST CLASSIFICATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Medical Care Facility has been experiencing difficulty
attracting and retaining qualified Pharmacists; and
WHEREAS the Personnel Department conducted a review of the classification,
including a salary survey of comparable agencies; and
WHEREAS the Personnel Department found that to raise the Pharmacist salary
rates to the market average would then conflict with the Chief Pharmacist salary
rate; and
WHEREAS the Personnel Department also conducted a review of the Chief
Pharmacist classification, including a salary survey of comparable agencies with
positions of comparable scope of responsibility; and
WHEREAS upon review of the salary survey results, it was found that the
Oakland County salary rate for the Chief Pharmacist and Pharmacist
classifications were much lower than the average rates paid for these
classifications; and
WHEREAS the Personnel Department is recommending an increase in the salary
rate for the Chief Pharmacist and Pharmacist classifications to allow for better
attraction and retention of qualified applicants.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an increase in salary level for the Chief Pharmacist and Pharmacist
classifications to the levels indicated below:
Commissioners Minutes Continued. July 18, 1996
260
Chief
Pharm.
Base
1 yr.
2 yr.
3 yr.
4 yr.
5 yr.
O/T
Annual
46,654
48,984
51,334
53,643
55,994
58,344
Reg.
Bi-weekly
1794.40
1884.00
1974.40
2063.20
2153.60
2244.00
Pharmacist
Base
1 yr.
2 yr.
3 yr.
4 yr.
5 yr.
O/T
Annual
40,560
42,598
44,637
46,654
48,693
50,731
Reg
Bi-weekly
1560.00
1638.40
1716.80
1794.40
1872.80
1951.20
BE IT FURTHER RESOLVED that the following budget amendments are
recommended:
Non-Departmental Expense 1996 FY1997 FY1997/1998
4-10100-909-01-00-9902 Rate & Class. Change ($1,024) ($1,707) ($2,217)
Medical Care Facility Expense
4-52100-163-70-00-1001 Salaries $ 799 $1,332 $1,731
4-52100-163-70-00-2075 Fringe Benefits 225 375 486
Total $1,024 $1,707 $2,217
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Kingzett the resolution be adopted.
AYES: Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer,
Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake, Devine. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96164
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY MENTAL HEALTH - BOARD GRANT ACCEPTANCE - FISCAL YEAR 1995/1996
PROJECT REACH - EARLY-ON GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland Intermediate School District (Oakland Schools) has
awarded a Federal grant to Oakland County Community Mental Health (CMH) to
enhance services to all infants/toddlers (ages 0 to 3 years) with significant
mental health problems/defined conditions; and
WHEREAS funding of $40,000 was awarded for Fiscal Year 1995/1996 to fund
one Infant Mental Health Specialist, and contracted professional services; and
WHEREAS awarded funding is in the same total amount as the application; and
WHEREAS an existing position within the CMH Fund is being redirected for
this grant program, therefore, approximately $28,607 of salary and fringe costs
that will be charged against the grant during Fiscal Year 1995/1996 will be saved
within the CMH Fund for redirection within the CMH Budget.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the Early-On Grant award from the Oakland Schools in the total amount of
$40,000 for Fiscal Year 1995/1996.
BE IT FURTHER RESOLVED that the Budget is amended to reflect the grant
award as detailed in the attached schedule.
BE IT FURTHER RESOLVED that continuation of the above-referenced position
is contingent upon continued Federal funding at an amount sufficient to maintain
the position.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
Commissioners Minutes Continued. July 18, 1996
261
FINANCE AND PERSONNEL COMMITTEE
Copy of attached schedule on file in the County Clerk=s office.
Moved by Douglas supported by Crake the resolution be adopted.
AYES: Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick,
Powers, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96165
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: RISK MANAGEMENT - WORKERS= COMPENSATION THIRD PARTY ADMINISTRATION
IMPREST CASH ACCOUNT FOR THE ACCIDENT FUND
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #88002 authorized the establishment of an
imprest cash account for the Administrator of the Workers= Compensation Fund; and
WHEREAS the firm of Accident Fund has been retained in that capacity; and
WHEREAS $100,000 is needed to adequately fund the imprest cash; and
WHEREAS funds are available in the Fringe Benefit Fund; and
WHEREAS the Board of Commissioners requires notification and approves all
cash advances.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the advancement of $100,000 for the payment of Workers= Compensation
claims.
BE IT FURTHER RESOLVED that funds be transferred within the Fringe Benefit
Fund as follows:
Fringe Benefit Fund
1-73500-001-001 Cash Operating ($100,000)
1-73500-060-003 Imprest Cash (Accident Fund) 100,000
$ -0-
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Devine the resolution be adopted.
AYES: Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar,
Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers,
Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96166
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING DIVISION - AWARD OF
CONTRACT - 1996 ROOF REPLACEMENT FOR MEDICAL CARE FACILITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolution #96048, dated March 7, 1996, the Board
of Commissioners authorized the County Executive's Facilities Engineering
Division to advertise and receive bids for reroofing the Medical Care Facility;
and
WHEREAS in accordance with bidding procedures, bids for this project were
received and opened on Wednesday, May 29, 1996; and
WHEREAS the County Executive's Department of Facilities Management has
reviewed all bids submitted and recommends that the lowest responsible bidder,
Ann Arbor Roofing Co., Inc., Ann Arbor, Michigan, be awarded a contract in the
amount of $177,686; and
Commissioners Minutes Continued. July 18, 1996
262
WHEREAS the revised total project cost for reroofing the Medical Care
Facility is estimated to be $210,000 per the attached project detail sheet; and
WHEREAS funding in the amount of $250,000 for the project was included in
the 1995 Capital Improvement Program.
NOW THEREFORE BE IT RESOLVED as follows:
1) The Oakland County Board of Commissioners authorizes the
transfer of $210,000 from the Capital Improvement Program Fund
#40100 to the Project Work Order Fund #40400 to establish the
Medical Care Facility Reroofing project.
2) The contract proposal of Ann Arbor Roofing Co., Inc., of Ann
Arbor, Michigan, in the amount of $177,686 be accepted and the
contract awarded in concurrence with Planning and Building
Committee recommendations.
3) Funds be provided in the amount of $32,314 to cover the
remaining project costs including Contingency.
4) The Chairperson of the Board of Commissioners is hereby
authorized and directed to execute a contract with Ann Arbor
Roofing Co., Inc., on behalf of the County of Oakland.
5) The County Executive's Department of Facilities Management,
Facilities Engineering Division, shall notify the selected
vendor of this award, in writing, no later than 10 days after
adoption of this resolution. The award will not be effective
until the selected vendor has been notified.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of attached Bid Summary for Medical Care Facility - Re-Roofing
Project 96-4 on file in the County Clerk=s office.
REPORT (Misc. #96166)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: AWARD OF CONTRACT FOR THE 1996 ROOF REPLACEMENT PROGRAM - MEDICAL CARE
FACILITY, PROJECT 96-4
To the Finance and Personnel Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the bids received for
the above-referenced project on June 18, 1996, reports with the recommendation
that the County enter into a contract with Ann Arbor Roofing Co., Inc. in the
amount of $177,686 for a total project cost of $210,000.
Chairperson, on behalf of the Planning and Building Committee, I submit the
foregoing report.
PLANNING AND BUILDING COMMITTEE
Moved by Douglas supported by Palmer the Planning and Building Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Palmer the resolution be adopted.
AYES: Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law,
McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid, Taub,
Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96167
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
Commissioners Minutes Continued. July 18, 1996
263
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING DIVISION - AWARD OF
CONTRACT - SITE SELECTION AND PRE-DESIGN CONSULTANT SERVICES FOR THE MEDICAL
EXAMINER=S FACILITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS studies and statistics have been compiled showing the present
Medical Examiner=s Office to be inadequate in comparison with other Medical
Examiner=s Offices in terms of population served and annual number of autopsies
performed and also does not comply with Americans With Disabilities Act (ADA)
standards; and
WHEREAS the 1996 Capital Improvement Program lists the Medical Examiner
Facility as its number three (3) priority; and
WHEREAS in order to begin necessary detailed project planning, which
includes detailed program needs evaluation, site selection, cost estimates, and
design, it will be necessary to employ a qualified consultant; and
WHEREAS in accordance with Miscellaneous Resolution #7488, the Planning and
Building Committee authorized the issue of Request for Qualifications (RFQ) to
selected vendors; and
WHEREAS the selection committee, consisting of Bill MacDonald of the
Medical Examiner=s Office, Ken Strobel of Bellemead Inc., of Michigan,
representing the public, and Paul Hunter of Facilities Engineering, has evaluated
and ranked the RFQ=s from the 13 respondent firms and has interviewed the top
four ranking firms; and
WHEREAS based on the final interviews, the selection committee recommends
the contract for pre-design services consisting of professional programming and
site election be awarded to Harley Ellington Design with a not to exceed amount
of $67,300; and
WHEREAS funding in the amount of $67,300 for the consultants was included
in the 1996 Capital Improvement Program, Building Section, Medical Examiner
Facility line item.
NOW THEREFORE BE IT RESOLVED as follows:
1) The Oakland County Board of Commissioners authorizes the
transfer of $67,300 from the Capital Improvement Program
Fund #40100 to the Project Work Order Fund #40400 to establish
the Medical Examiner Facility project.
2) The contract proposal of Harley Ellington Design, in the
amount not to exceed $67,300 be accepted and the contract
awarded in concurrence with Planning and Building Committee
recommendations.
3) The Chairperson of the Board of Commissioners is hereby
authorized and directed to execute a contract with Harley
Ellington Design, on behalf of the County of Oakland.
4) The County Executive's Department of Facilities Management,
Facilities Engineering Division, shall notify the selected
vendor of this award, in writing, no later than 10 days after
adoption of this resolution. The award will not be effective
until the selected vendor has been notified.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
REPORT (Misc. #96167)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: AWARD OF CONTRACT FOR MEDICAL EXAMINER FACILITY, PROFESSIONAL PRE-DESIGN
SERVICES PROJECT 95-21
To the Finance and Personnel Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the report received
for the above-referenced project on July 9, 1996, reports with the recommendation
that the County enter into a contract with Harley Ellington Design in an amount
not to exceed $67,300.
Chairperson, on behalf of the Planning and Building Committee, I submit the
foregoing report.
Commissioners Minutes Continued. July 18, 1996
264
PLANNING AND BUILDING COMMITTEE
Moved by Douglas supported by Holbert the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Holbert the resolution be adopted.
AYES: Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch,
McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos,
Crake, Devine, Dingeldey, Douglas, Garfield, Holbert. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96168
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS - RETITLING AND CHANGE IN SALARY RANGE FOR CHIEF -
PROGRAM EVALUATION AND OPERATIONS ANALYSIS CLASSIFICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS one position titled Chief-Program Evaluation and Operations
Analysis was established in the Board of Commissioners/Program Evaluation and
Operations Analysis Division to perform duties related to the development,
evaluation, analysis and monitoring of issues and policies under review by the
Board of Commissioners; and
WHEREAS the Board of Commissioners requested a review and reassessment of
the level of duties and responsibilities assigned to this position; and
WHEREAS this position is exempt from the Merit System and does not fall
within the Oakland County Salary Administration Plan; and
WHEREAS it is proposed to retitle and increase the salary range of this
classification to better reflect the position=s level of responsibilities; and
WHEREAS funds are available in the non-departmental contingency account to
cover the cost of the increased salary range.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the retitling of the Chief-Program Evaluation and Operations Analysis
classification to Director-Program Evaluation and Operations Analysis.
BE IT FURTHER RESOLVED the annual salary range for this classification be
changed to a new range as follows:
Base 1 Year 2 Year 3 Year 4 Year 5 Year OT
$48,502 $51,421 $54,343 $57,262 $60,185 $63,107 No
BE IT FURTHER RESOLVED that sufficient funds exist in the Board of
Commissioners= budget to cover the cost of the increase, no budget amendments are
required.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Crake the resolution be adopted.
Moved by Palmer supported by Garfield the resolution be amended in the
first BE IT FURTHER RESOLVED by adding the words Aof 20" after the words Anew
range@ and change the salary range to a base of $54,259, extending upward to the
5 year $70,589 level.
Discussion followed.
Moved by Powers supported by Moffitt the resolution be referred back to the
Finance and Personnel Committee.
Discussion followed.
Vote on referral:
Commissioners Minutes Continued. July 18, 1996
265
AYES: Jacobs, Jensen, Johnson, Kaczmar, Law, McCulloch, McPherson,
Moffitt, Obrecht, Pernick, Powers, Taub, Wolf, Devine, Dingeldey, Huntoon. (16)
NAYS: Kingzett, Palmer, Schmid, Amos, Crake, Douglas, Garfield,
Holbert. (8)
A sufficient majority having voted therefor, the motion to refer carried.
MISCELLANEOUS RESOLUTION #96169
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: CIRCUIT COURT/JUDICIAL ADMINISTRATION - CREATION OF ONE (1) PARALEGAL
POSITION IN THE COURT ADMINISTRATOR UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS discussions were held last year by the Public Services Committee
regarding the process used to select and appoint attorneys for indigent
defendants in criminal cases; and
WHEREAS the Michigan Supreme Court requested the Circuit Court to develop a
new method for selecting court appointed attorneys; and
WHEREAS the Circuit Court developed a new plan (that ultimately became
Administrative Order 1996-2) which was approved by the Michigan Supreme Court
early this year; and
WHEREAS a committee has been established to review the qualifications of
attorneys applying to serve as assigned counsel in criminal cases; and
WHEREAS the eligibility of attorneys seeking to serve as indigent defense
counsel shall be evaluated and classified as Category I, II or III by the
Criminal Assignment Committee; and
WHEREAS all Category III appointments will be made by the Court
Administrator or his/her designee; and
WHEREAS Category I and II appointments may still be done by the Circuit
Court Judge, or by the Court Administrator or his/her designee if the judge so
desires; and
WHEREAS the Court is requesting the creation of a Paralegal position to
handle the workload associated with appointing court attorneys; and
WHEREAS the Paralegal position would also be responsible for acting as
secretary to the Criminal Assignment Committee; and
WHEREAS the Paralegal position would also be responsible for all records
and correspondence associated with the new court appointed attorney process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the creation of one (1) governmental full-time eligible Paralegal
position in the Court Administrator Unit of the Circuit Court.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96170
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: CIRCUIT COURT - USE OF MEDIATION FUNDS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolution #90177, the Board of Commissioners
established the Circuit Court Civil Mediation Fund; and
WHEREAS the fund is to be used to help pay for Circuit Court enhancements
and improvements as requested by the Circuit Court and approved by the Board of
Commissioners; and
WHEREAS the Court seeks to utilize the Mediation Fund for the following
purposes:
Commissioners Minutes Continued. July 18, 1996
266
2 Color TV=s $ 336 ea. $ 672
2 VHS Video Cameras 550 ea. 1,100
2 VCR=s 249 ea. 498
2 Camcorder Tripods 38 ea. 76
Bar Association Request - 7,800
Offset administrative costs
of Mediation Program
Contribution to Oakland County 1,225
Bar Association
TOTAL: $11,371
WHEREAS the total Civil Mediation Fund transfer for the above-referenced
items is estimated to total $11,371.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the use of $11,371 from the Circuit Court Civil Mediation Fund for the
above-referenced items.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
REPORT
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: CONFIRMATION OF JEFFREY KACZMAREK AS DIRECTOR OF COMMUNITY AND ECONOMIC
DEVELOPMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, reports with the recommendation that the
County Executive=s appointment of Jeffrey Kaczmarek, as Director of the
Department of Community and Economic Development be confirmed.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Copy of attachment on file on the County Clerk=s office.
Moved by Schmid supported by Pernick the appointment of Jeffrey Kaczmarek,
as Director of the Department of Community and Economic Development, be
confirmed.
Jeffrey Kaczmarek addressed the Board.
Vote on confirmation:
AYES: Jensen, Johnson, Kingzett, Law, McCulloch, McPherson, Moffitt,
Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake, Devine,
Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the appointment of
Jeffrey Kaczmarek, as Director of the Department of Community and Economic
Development, was confirmed.
MISCELLANEOUS RESOLUTION #96150
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: CLERK/REGISTER OF DEEDS - COUNTY CLERK DIVISION - CREATION OF TWO (2)
CLERK III POSITIONS IN THE LEGAL RECORDS UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS recent changes in legislation and the continuing growth of the
County have resulted in an increased of workload in the Legal Records Unit; and
WHEREAS this workload is associated with the processing of a high volume of
criminal case documents and related information; and
WHEREAS the processing documents and related information is currently back-
logged by several months; and
Commissioners Minutes Continued. July 18, 1996
267
WHEREAS the delay of these responsibilities could expose the County to
legal liability; and
WHEREAS even with the utilization of overtime and related measures the
existing staff have been unable to keep up with the current workload; and
WHEREAS the creation of two (2) Clerk III positions would allow for more
manageable workload thereby ensuring the timely processing of documents.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the creation of two (2) governmental full-time eligible Clerk III
positions in the Legal Records Unit of the County Clerk Division for a period of
one year.
BE IT FURTHER RESOLVED that two months prior to the end of the twelve month
period, the Clerk/Register shall report to the General Government Committee with
information on workload and overtime, for the purpose of requesting continuation
of these positions as needed.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (Misc. #96150)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: CLERK/REGISTER OF DEEDS - COUNTY CLERK DIVISION - CREATION OF TWO (2)
CLERK III POSITIONS IN THE LEGAL RECORDS UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1) Recent changes in legislation and continuing growth of the
County has resulted in an increase of workload in the Legal
Records Unit.
2) The processing of criminal documents and related information
is currently backlogged by several months.
3) The delay in these responsibilities could expose the County to
liability.
4) The creation of two (2) Clerk III positions would allow for a
more manageable workload.
5) A request for additional computer equipment and possible space
reconfiguration will be made to the appropriate departments.
6) The budget shall be amended for 1996, as specified below:
Non-Departmental Expense
4-10100-909-01-00-9900 Contingency ($15,860)
Clerk/Register Expense
4-10100-212-10-00-1001 Salaries $ 9,200
4-10100-212-10-00-2070 Fringes 4,300
4-10100-212-01-00-3347 Expendable Equipment 830
4-10100-212-10-00-9998 Misc. Capital Outlay 1,530
$ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Schmid supported by Devine the resolution be adopted.
AYES: Johnson, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht,
Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey,
Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96171
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
Commissioners Minutes Continued. July 18, 1996
268
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - LEASE AGREEMENT WITH CLINTON VALLEY
COUNCIL OF BOY SCOUTS OF AMERICA, INC.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, per Miscellaneous Resolution #81146 entered
into a lease agreement for 2.038 acres of vacant land with the Clinton Valley
Council of Boy Scouts of America, Inc. in 1981 on the Service Center area; and
WHEREAS the said Clinton Valley Boy Scouts of America constructed a
building and made other improvements upon this leased parcel for use of its
Administrative Offices located at 1100 County Center Drive, Waterford,
Michigan 48328; and
WHEREAS said lease was for a term of 15 years starting July 1, 1981, and
ending June 30, 1996; and
WHEREAS the Clinton Valley Boy Scouts of America is desirous of renewing
its lease agreement with the County of Oakland; and
WHEREAS terms of the lease agreement shall be for 15 years with a 10-year
renewal; and
WHEREAS the Departments of Corporation Counsel and Facilities Management
have reviewed the proposed documents and recommend their approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the attached Lease Agreement between the County of Oakland and the
Clinton Valley Boy Scouts of America, Inc.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
directs its chairperson or its designee to execute said Lease Agreement.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Boy Scouts of America Lease of Oakland County Service Center Realty
on file in the County Clerk=s office.
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96172
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: COMMUNITY MENTAL HEALTH, APPROVAL OF LEASE CANCELLATION WITH CHARTER
TOWNSHIP OF COMMERCE
To the Oakland County Board of Commissioners
WHEREAS a residential lease, approved by the Community Mental Health Board
and signed and executed by the Board of Commissioners through its Chairperson,
exists between Oakland County and the Charter Township of Commerce; and
WHEREAS this three-year lease to support facility needs for mental health
residential programming at the Log Cabin Group Home, 740 Glengary, Commerce
Township, was effective January 1, 1995, and was due to expire December 31, 1997;
and
WHEREAS the Community Mental Health Board approved termination of this
lease effective April 30, 1996, at the March 19, 1996, Community Mental Health
Board meeting; and
WHEREAS an agreement regarding the proposed termination of the above lease
was passed by the Commerce Township Board on June 11, 1996; and
WHEREAS all parties agree that future services in this facility will be
handled exclusively by the existing service provider, C. B. Residential, Inc.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes cancellation of the lease between the Charter Township of Commerce and
Oakland County and authorizes its Chairperson to execute the attached
cancellation agreement effective April 30, 1996.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Lease Termination Agreement on file in the County Clerk=s office.
Moved by Palmer supported by Jacobs the resolution be adopted.
Commissioners Minutes Continued. July 18, 1996
269
AYES: Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer,
Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas,
Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96173
By: Public Services Committee, Shelley Taub, Chairperson
IN RE: COMMUNITY MENTAL HEALTH/MANAGEMENT AND BUDGET - DELETION OF TWO
MANAGEMENT AND BUDGET POSITIONS AND CREATION OF ONE PTNE POSITION IN COMMUNITY
MENTAL HEALTH ADMINISTRATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS it is requested that one (1) Accountant II position and one (1)
Account Clerk II position in Community Mental Health Fiscal Services be deleted
in anticipation of savings from the new Fiscal system currently being developed;
and
WHEREAS the duties and responsibilities associated with the Accountant II
position are being consolidated with the duties of existing Accountant positions
in the anticipation of state facility utilization reductions; and
WHEREAS the duties and responsibilities of the Account Clerk II position
are primarily associated with the Respite Program in Community Mental Health
Administration; and
WHEREAS remaining duties and responsibilities of the Account Clerk II
position will be absorbed by existing staff within Community Mental Health Fiscal
Services; and
WHEREAS it is requested that one (1) PTNE General Clerical position be
created in Community Mental Health Administration to provide clerical support to
the Respite Program and perform the duties associated with the Account Clerk II
position proposed to be deleted; and
WHEREAS the savings resulting from the deletion of the Accountant II
position and the Account Clerk II position will more than offset the costs
associated with the creation of the requested PTNE General Clerical position; and
WHEREAS the net savings are estimated to be $31,189 for the remainder of
Fiscal Year 1995/1996, and $94,323 for Fiscal Year 1996/1997; and
WHEREAS this request has been approved by the Oakland County Community
Mental Health Services Board.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the deletion of one (1) SR Accountant II position (12630-07333) and one
(1) SR Account Clerk II position (12630-07548) located in Management and
Budget/Fiscal Services/Community Mental Health Fiscal Services.
BE IT FURTHER RESOLVED that one (1) SR 1000 hr/yr PTNE General Clerical
position be created in Community Mental Health Administration (55001).
BE IT FURTHER RESOLVED that future existence of this position be contingent
upon continued state funding.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96174
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: COMMUNITY MENTAL HEALTH BOARD - REQUEST TO CREATE THREE (3) POSITIONS IN
CHILDREN=S EXPANSION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Children=s Expansion Unit was created and built into the
Community Mental Health reorganization, effective 10/1/95, in the anticipation of
the Fairlawn transfer and new programming for Children=s Services; and
WHEREAS many of these positions have remained vacant since their creation
on September 30, 1995; and
Commissioners Minutes Continued. July 18, 1996
270
WHEREAS to meet the immediate service needs of the Developmentally Disabled
Adult - Board Operated Division, three (3) vacant positions were transferred from
the Residential - ACT Unit (55363) of the Children=s - Board Operated Division to
the Developmentally Disabled Adult - Board Operated Division; and
WHEREAS two (2) vacant Case Management Coordinator positions were
transferred to the South - Case Management Unit (55221), and one (1) vacant
Community Mental Health Nurse position was transferred to the South -
Outpatient/Clinical Unit (55222); and
WHEREAS the creation of two (2) Case Management Coordinator positions and
one (1) Community Mental Health Nurse position is needed in the Children=s
Expansion Unit to replace these transferred positions; and
WHEREAS funding is available through the redirection of existing funds; and
WHEREAS this request has been approved by the Oakland County Community
Mental Health Services Board.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the creation two (2) Case Management Coordinator positions and one (1)
Community Mental Health Nurse position in the Residential - ACT Unit (55363).
BE IT FURTHER RESOLVED that future existence of these positions is
contingent upon continued state funding.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96175
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: COMMUNITY MENTAL HEALTH - CREATION OF NEW SENIOR PSYCHIATRIST
CLASSIFICATION, POSITION UPGRADE, DELETION OF FULL TIME POSITIONS AND CREATION OF
PTNE POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there is a need to create a new classification titled Senior
Psychiatrist to provide lead administrative and clinical oversight over board-
operated programs of the Community Mental Health Services Board; and
WHEREAS it is proposed that one (1) Staff Psychiatrist position be upwardly
reclassified to the new classification of Senior Psychiatrist; and
WHEREAS this position will be responsible for maintaining a limited
caseload in the assessment, diagnosis, treatment and evaluation of consumers,
while participating in the formulation and implementation of program policies and
procedure, and providing oversight and consultation to psychiatrists and
professional level staff performing mental health services; and
WHEREAS it is also being proposed that four (4) full-time eligible Staff
Psychiatrist positions be deleted and four (4) Psychiatrist/Part-time positions
be created and budgeted at 1840 hours; and
WHEREAS this change is being requested to appropriately reflect the way in
which these positions are being utilized; and
WHEREAS these positions are currently and will continue to be multi-filled
with PTNE Psychiatrists; and
WHEREAS the net savings resulting from the deletion of the four (4) FTE
Staff Psychiatrist positions will more than offset the costs associated with the
creation of four (4) Psychiatrist/Part-time positions and the requested Senior
Psychiatrist upgrade; and
WHEREAS the savings are estimated to be $304 for the remainder of Fiscal
Year 1995/1996, and $1,715 for Fiscal Year 1996/1997; and
WHEREAS this request has been approved by the Oakland County Community
Mental Health Services Board.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the creation of a new classification titled Senior Psychiatrist at the
following salary range:
Base 1yr 2yr 3yr 4yr OT
$96,709 $102,438 $106,805 $111,160 115,519 No
Commissioners Minutes Continued. July 18, 1996
271
BE IT FURTHER RESOLVED that one Staff Psychiatrist position in Community
Mental Health Administration=s Medical Services Unit (55052-07601) be upwardly
reclassified to the new classification of Senior Psychiatrist.
BE IT FURTHER RESOLVED that utilization of this classification be limited
to no more than one position per division.
BE IT FURTHER RESOLVED that four (4) full-time eligible Staff Psychiatrist
positions in Community Mental Health Administration=s Medical Services Unit,
55052-07115, 55052-07675, 55052-07676, and 55052-07677, be deleted.
BE IT FURTHER RESOLVED that four (4) SR Psychiatrist/Part-time positions
will be created and budgeted at 1840 hours each.
BE IT FURTHER RESOLVED that future existence of these positions is
contingent upon continued state funding.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
REPORT (Misc. #96140)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF=S DEPARTMENT - REQUEST FOR UNIFORMED DEPUTY PRESENCE AT FRIEND OF
THE COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed the above-referenced
resolution on July 11, 1996, reports with the recommendation that the resolution
be adopted, with the following added:
BE IT FURTHER RESOLVED that the full time Deputy I position be
budgeted through December 31, 1996. Said position to be reviewed for
further continuation during the 1997 budget deliberations.
Chairperson, on behalf of the Finance and Personnel Committee, I move
acceptance of the foregoing report.
FINANCE AND PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #96140
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF=S DEPARTMENT - REQUEST FOR UNIFORMED DEPUTY PRESENCE AT FRIEND OF
COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Courthouse Security program, under the direction of the Sheriff
was instituted in late 1992 with two (2) full time Deputy I=s and ten (10) PTNE
Court Deputy positions funded at 1,000 hours each; and
WHEREAS since 1992 this program has expanded to include security for the
District Courts in Rochester Hills and Clarkston with four (4) PTNE Deputy
positions funded at 1,000 hours each as Novi already had a full time Deputy I
assigned; and
WHEREAS in July of 1996 the Friend of Court Division will relocate to the
Oakland Pointe facility; and
WHEREAS domestic relations hearings conducted by the Friend of Court are
currently held in the secured courthouse, but will be moved to Oakland Pointe;
and
WHEREAS on many occasions, domestic matters handled at the Friend of Court
have resulted in strained and emotional outbursts by FOC clients, leaving the
staff and members of the public at risk; and
WHEREAS a uniformed law enforcement presence would provide the ability to
quickly respond to and control such instances minimizing the risk to both the
public and FOC staff; and
WHEREAS the Reimbursement Division=s Banking Unit, which will relocate
also, processes over $120 million in support payments for the Friend of Court
yearly, including large amounts of cash receipts on a daily basis; and
WHEREAS the Sheriff, under request from the Circuit Court/Friend of Court,
will require staff to provide security at their new location; and
Commissioners Minutes Continued. July 18, 1996
272
WHEREAS the Sheriff requests that one (1) full time Sergeant, one (1) full
time Deputy I and three (3) PTNE Deputy positions will be necessary to provide
adequate coverage at the Friend of Court Oakland Pointe location.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorize the creation of one (1) FTE Sergeant, one (1) FTE Deputy I and three
(3) PTNE 1,000 hrs/yr Court Deputy positions in the Sheriff/Corrective Services -
Satellites/Court Detention Unit (43412).
BE IT FURTHER RESOLVED that one marked patrol vehicle with mobile radio and
three portable radios be added to the fleet.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (#96140)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF=S DEPARTMENT - REQUEST FOR UNIFORMED DEPUTY PRESENCE AT FRIEND OF
THE COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The Friend of the Court has requested the presence of uniformed
deputies at their new Oakland Pointe offices, scheduled to be opened
in July 1996.
2. The Sheriff Department recommends, with the concurrence of the
Public Services Committee, the creation of one (1) full-time
eligible Deputy I position and three (3) part-time non-eligible
Court Deputy positions to cover the Friend of the Court needs.
3. The Sheriff also recommends, with the Public Services Committee
concurrence, the creation of an additional Sergeant position, with a
vehicle, to cover the expanding court security needs.
4. The Finance and Personnel Committee does not recommend the Sergeant
position or the accompanying vehicle. Rather, the Finance and
Personnel Committee recommend the creation of one (1) full-time
eligible Deputy II position and three (3) part-time none-eligible
Court Deputy positions.
5. Annual cost for the Finance and Personnel Committee recommended
positions and operating equals $86,706, as detailed on the attached
schedule. Annual cost for the balance of 1996 equals $43,353, also
detailed on the attached schedule.
5. The 1996 and Fiscal Year 1997 budgets for the Sheriff=s Department,
Corrective Services Satellite Division - Court Detention Unit (#4-
10100-434-12-00-) should be amended, as specified on the attached
schedule, moving funds from the respective non-departmental
contingency accounts to cover the appropriate cost (Fiscal Year
1997/1998 budget is provided for information purposes only.)
FINANCE AND PERSONNEL COMMITTEE
Copy of schedule on file in County Clerk=s office.
Moved by Taub supported by Huntoon the Finance and Personnel Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Huntoon the resolution be adopted.
Moved by Taub supported by Huntoon the resolution be amended to coincide
with the recommendation in the Finance and Personnel Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Commissioners Minutes Continued. July 18, 1996
273
Moved by Devine supported by Huntoon the resolution be amended by adding
the following paragraph:
BE IT FURTHER RESOLVED that the FTE Sergeant position and
funding for the position is contingent upon the Sheriff=s Department
providing a County Complex Patrol operating Monday through Friday
from 7:00 a.m. to 8:00 p.m., utilizing existing staff, at straight
time, equipment and vehicles.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick,
Powers, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield,
Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
REPORT (Misc. #96138)
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - WARRANT TELECONFERENCING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Strategic Planning Committee, having reviewed Miscellaneous Resolution
#96138 on July 10, 1996, reports with the recommendation that the resolution be
adopted with the understanding that the Prosecutor=s Office and the Department of
Information Technology will continue to work on developing a method for clearly
identifying an Aoriginal@ warrant from a duplicate copy.
Chairperson, on behalf of the Strategic Planning Committee, I move the
acceptance of the foregoing report.
STRATEGIC PLANNING COMMITTEE
MISCELLANEOUS RESOLUTION #96138
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - WARRANT TELECONFERENCING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, in conjunction with the Prosecutor=s Office,
Sheriff and local police agencies, desires to enhance law enforcement protection
to its citizens; and
WHEREAS the technology exists for videoconferencing between law enforcement
agencies and the Prosecutor=s Office to obtain warrants thereby significantly
reducing time spent by police officers and Sheriff=s Deputies in travel time,
allowing that time to be spent on law enforcement protection for the community;
and
WHEREAS Miscellaneous Resolution #95095 authorized implementation of a
pilot project for nine (9) workstations funded by the General Fund but accounted
for in CLEMIS Operations Fund; and
WHEREAS the pilot project has been deemed successful and the County
Executive=s recommendation is to proceed with implementation; and
WHEREAS $500,000 of designated General Fund equity has been set aside for
this project; and
WHEREAS due to the Treasurer=s investment policies, investment income is
projected to be higher than budgeted, this additional revenue is available to
assist in purchasing additional equipment; and
WHEREAS implementation of this proposal enables the closure of the
Prosecutor=s Royal Oak Warrants Office eliminating related operating expenses,
freeing up $14,000 for additional equipment acquisition; and
WHEREAS upon review of response submitted by potential vendors in response
to the Video Teleconferencing Request for Proposal, the selection committee
recommends Ameritech be selected to provide the necessary equipment, Ameritech=s
bid cost per unit equals $14,085; and
Commissioners Minutes Continued. July 18, 1996
274
WHEREAS annual operating costs for maintenance, communications, video
network fees and equipment replacement are to be borne by each responsible law
enforcement agency.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves implementation of the videoconferencing system County wide.
BE IT FURTHER RESOLVED that the Prosecutor=s Royal Oak Warrants Office be
closed.
BE IT FURTHER RESOLVED that the following section of the 1996 General
Appropriations Act (Miscellaneous Resolution #95294) be deleted, ABE IT FURTHER
RESOLVED that one Assistant Prosecuting Attorney position, or the equivalent
thereof, shall be utilized by the Prosecutor in the Warrants Division located in
Royal Oak@.
BE IT FURTHER RESOLVED that Video Teleconferencing equipment purchased for
local law enforcement agencies will be transferred to local law enforcement
agencies whose control units will be responsible for maintenance, communications,
video network fees and equipment replacement.
BE IT FURTHER RESOLVED that all expenses for the Warrant Teleconferencing
System be segregated from the CLEMIS Operations Fund and recorded in the General
Fund reflecting the fact that this effort is not a CLEMIS project.
Chairperson, on behalf of the Public Services Committee, I move adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #96138)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - WARRANT TELECONFERENCING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The resolution authorizes the expansion of the Warrant
Teleconferencing System between the County Prosector=s office and
the local law enforcement agencies in the County, including the
County Sheriff. The current pilot project includes nine (9)
stations; one (1) at the Sheriff, four (4) at the Prosecutor and
four (4) at certain local law enforcement agencies.
2. To expand the teleconferencing system, the resolution authorizes the
County to acquire the work stations for the Prosecutor, the Sheriff,
and local law enforcement agencies, each agency (the County in the
case of the Prosecutor and Sheriff) is responsible for maintenance,
communications, video network fees and equipment replacement.
3. In total 50 work stations are requested, seven (7) for the
Prosecutor, six (6) for the Sheriff, and the remaining 37 for the
remaining law enforcement agencies. Total estimated acquisition
cost equals $705,000.
4. The General Fund contains a Designated Fund Balance for Warrant
Teleconferencing in the amount of $500,000, which can be brought
into current operations to cover the cost of new equipment.
5. Favorability is forecasted for investment income in the amount of
$191,000, which can be used to purchase the necessary equipment.
6. The resolution further closes the Prosecutor=s Royal Oak office,
freeing up $14,000 which can be used to purchase additional
equipment.
7. The 1996 Budget is amended, as specified below, to account for the
use of designated fund balance, Investment Income favorability and
Prosecutor Royal Oak office savings, for the purchase of warrant
teleconferencing work stations:
GENERAL FUND
Designated Fund Balance
1-10100-492-062 Warrant Teleconferencing ($500,000)
Revenue
3-10100-909-01-00-9901 Prior Year=s Balance $500,000
3-10100-906-01-00-2233 Income From Investments 191,000
$691,000
Commissioners Minutes Continued. July 18, 1996
275
Expenditures
4-10100-411-01-00-3574 Prosecutor - Mileage ($ 862)
4-10100-411-01-00-6310 Prosecutor - Building Space ( 11,060)
4-10100-411-01-00-6640 Prosecutor - Equipment Rental ( 538)
4-10100-411-01-00-6670 Prosecutor - Stationary Stock ( 490)
4-10100-411-01-00-6750 Prosecutor - Telephone Comm. ( 1,050)
4-10100-181-01-00-8615 Operating Tran. - Info Tech 208,813
4-10100-909-01-00-9909 Non-Depart. - Misc. Capital Outlay 496,187
$691,000
$ 0
INFORMATION TECHNOLOGY FUND
Revenue
3-63600-181-01-00-8101 Operating Tran. - General Fund $208,813
Expenditures
4-63600-182-10-00-3304 Depreciation 34,800
1-63600-455-001 Est. Profit/(Loss) 174,013
$208,813
$ 0
8. The resolution also segregates all expenses for the Warrant
Teleconferencing System from the CLEMIS Fund. All assets,
operations and expenses of the Warrant Teleconferencing System,
except the four (4) pilot project stations located in the local law
enforcement agencies, shall be transferred to the Information
Technology Fund as specified below. The four (4) pilot project work
stations located in the local law enforcement agencies will be
transferred back to the General Fund and subsequently transferred to
the local agencies as specified below:
CLEMIS FUND (#63500)
Expenditures
4-63500-182-10-00-3278 Communication ($ 7,560)
4-63500-182-10-00-3304 Depreciation ( 7,449)
4-63500-182-10-00-3342 Equipment Repairs ( 2,520)
4-63500-182-10-00-8615 Operating Trans. - Info Tech 100,114
4-63500-182-10-00-8101 Operating Trans. - General Fund 59,748
$142,333
1-63500-455-001 Est. Profit or (Loss) ($142,333)
$ 0
INFORMATION TECHNOLOGY FUND (#63600)
Revenue
3-63600-182-10-00-8616 Operating Trans. - CLEMIS $100,114
Expenditures
4-63600-182-10-00-3278 Communication $ 7,560
4-63600-182-10-00-3304 Depreciation 7,449
4-63600-182-10-00-3342 Equipment Repairs 2,520
$ 17,529
1-63600-455-001 Est. Profit or (Loss) $ 82,585
$100,114
$ 0
GENERAL FUND (#10100)
Revenue
3-10100-181-01-00-8616 Operating Transfer - CLEMIS $ 59,748
Expenditure
4-10100-909-01-00-9909 Misc. Capital Outlay $ 59,748
$ 0
9. The Information Technology Fund Budget for Fiscal Year 1997 and
Fiscal Year 1997/1998 shall reflect the effect of the expansion of
the Warrant Teleconferencing System and the accounting for that
system in the Information Technology Fund.
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Powers the Strategic Planning Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Commissioners Minutes Continued. July 18, 1996
276
Moved by Taub supported by Powers the resolution be adopted.
Moved by Powers supported by Obrecht the resolution be amended by adding
the following paragraph:
NOW THEREFORE BE IT RESOLVED that the Prosecutor=s Office and
the Department of Information Technology continue to work on
developing a method for clearly identifying an Aoriginal@ warrant
from a duplicate copy.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers,
Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #96176
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - PURCHASE OF HELP DESK MANAGEMENT
SOFTWARE SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the PEOA cites a recommendation for implementation of a Help Desk
Management Software System to improve customer support and response time; and
WHEREAS the Department of Information Technology has identified Q-Support
by DataWatch Corporation to be the most beneficial; and
WHEREAS the estimated cost to acquire software, implementation and training
is a total of $58,950; and
WHEREAS there are available funds in Information Technology Fund to cover
the cost of the Help Desk Management Software System.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the acquisition of the Help Desk Management Software System.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96177
BY: Commissioner Ruel E. McPherson
IN RE: BOARD OF COMMISSIONERS - PROCEDURE FOR FILLING VACANCIES (AMENDMENT TO
BOARD RULE XI.A.5, STANDING COMMITTEES= RESPONSIBILITIES, GENERAL GOVERNMENT
COMMITTEE AND VI, PRESIDING OFFICER)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners in the discharge of its duties appoints
the members of several boards, commissions, and authorities; and
WHEREAS a defined procedure to carry out this appointment function would
ensure such appointments are done in an orderly and timely manner; and
WHEREAS the manner and method for these appointment procedures should be
included in the Rules for the Oakland County Board of Commissioners.
NOW THEREFORE BE IT RESOLVED that the Rules for the Oakland County Board of
Commissioners be amended in the Section titled Standing Committees=
Responsibilities, as follows:
Add:
XI.A.5.
a. THE PROCEDURE FOR APPOINTING BOARD, COMMISSIONS COUNCILS
AND AUTHORITIES IN INSTANCES WHERE THE FULL BOARD HAS THE
APPOINTMENT AUTHORITY:
Commissioners Minutes Continued. July 18, 1996
277
(1) UPON A VACANCY IN AN UNEXPIRED TERM, THE BOARD OF
COMMISSIONERS= CHAIRPERSON SHALL, IN WRITING, NOTIFY THE
REPUBLICAN AND DEMOCRATIC CAUCUS CHAIRS, AND REQUEST
THEIR RESPECTIVE CAUCUS TO MAKE RECOMMENDATION TO THE
BOARD CHAIR WITHIN FOUR WEEKS.
(2) THE REPORT OF THE CAUCUS CHAIRS WILL BE FORWARDED TO THE
GENERAL GOVERNMENT COMMITTEE.
(3) BOARD MEMBERS, WHO WISH TO APPOINT SOMEONE OTHER THAN
THE RECOMMENDATION OF THE CAUCUS, MAY SUBMIT A
RECOMMENDATION TO THE GENERAL GOVERNMENT COMMITTEE.
(4) ALL POTENTIAL APPOINTEES ARE REQUIRED TO COMPLETE THE
AAPPLICATION FOR OAKLAND COUNTY SERVICE@ FORM.
BE IT FURTHER RESOLVED that the Rules for the Oakland County Board of
Commissioners be amended under the Section titled, Presiding Officer, as follows:
Add:
VI.D.
THE PROCEDURE FOR APPOINTING COMMITTEES, BOARDS, COUNCILS AND
COMMISSIONS, IN INSTANCES WHERE THE APPOINTMENT AUTHORITY IS
VESTED IN THE BOARD CHAIR, IS AS FOLLOWS:
(1) THE BOARD CHAIR, MAY AT HIS/HER DISCRETION, ASK
FOR RECOMMENDATIONS FROM THE CAUCUSES, GENERAL
GOVERNMENT COMMITTEE OR OTHER LIAISON COMMITTEE.
(2) ALL POTENTIAL APPOINTEES ARE REQUIRED TO COMPLETE
THE AAPPLICATION FOR OAKLAND COUNTY SERVICE@ FORM
Chairperson, I move the adoption of the foregoing resolution.
Commissioner Ruel E. McPherson
The Chairperson referred the resolution to the General Government
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96178
BY: Commissioner Shelley Taub
IN RE: BOARD OF COMMISSIONERS - NEGOTIATION POLICY FOR CONTRACTUAL OBLIGATIONS
IN EXCESS OF $1,000,000
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Public Act 139 of 1973 (as
amended by Public Act 100 of 1980), the Unified Form of County Government Act,
the Board of Commissioners may Aestablish policies to be followed by the
government of the county in the conduct of its affairs and exercise all powers
and duties vested in the board of county commissioners not inconsistent with this
act...adopt and enforce rules establishing and defining the authority, duties and
responsibility of county departments and offices... enter into agreements with
other governmental entities for the performance of service jointly...accept gifts
and grants-in-aid from a government or private source@; and
WHEREAS during the course of business and in relation to the performance of
their duties, various employees, boards, commissions, and authorities are
entering into negotiations for grants-in-aid, funding, purchase and sale of
equipment, supplies, property, and services; and
WHEREAS many of these negotiations require special skills, experience and
expertise in the area of the negotiation as well as legal and financial
expertise, and may involve considerable amounts of funds or create substantial
debt or liability for the County.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does
hereby establish a policy that any negotiation undertaken by any County employee,
department, board, commission, authority or agency which has the potential to
incur expenditures, costs or contractual liability to the County of Oakland in an
amount of $1,000,000 or more, be undertaken with a negotiating team which shall
include the Department of Corporation Counsel. Should a conflict develop between
parties, other legal counsel may be retained by either the Department of
Corporation Counsel or the Board of Commissioners.
Chairperson, I move the adoption of the foregoing resolution.
Commissioner Shelley Taub
Commissioners Minutes Continued. July 18, 1996
278
The Chairperson referred the resolution to the General Government Committee
and the Finance and Personnel Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96179
BY: Commissioner Shelley Taub, Commissioner Lawrence A. Obrecht
IN RE: AREA AGENCY ON AGING - FUNDING OAKLAND COUNTY HOME CARE CHOICES PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County has historically worked closely with the Area Agency
on Aging 1-B (AAA 1-B) in the delivery of services to older persons since its
inception in 1974, and was the first Michigan county to implement an in-home
respite service for frail, older adults and their families, and was the first
Region 1-B county to implement Community Care Management and Medicaid Home and
Community-Based Waiver; and
WHEREAS AAA-1B has proposed a partnership between itself, Oakland County
and the United Way of Oakland County to address the growing need for providing
in-home services for frail, older adults who would otherwise require
institutionalized services; and
WHEREAS the proposal of AAA 1-B for a AHome Care Choices@, would provide
for the purchase of nearly 30,000 hours of personal care, homemaking and in-home
respite care service for 1997, and is based on a budget proposal totaling
$362,844, which would require a $35,000 contribution from Oakland County; and
WHEREAS the AHome Care Choices@ program revamps the in-home service
delivery system to significantly increase quality and efficiency through the
establishment of a Competitive Provider Pool (CPP) which will be open to all
qualified providers, allowing AAA 1-B to act as a single point of entry to assess
older persons= needs, and purchase needed service from agencies in the CPP.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
does hereby approve participation in the AAA 1-B Home Care Choices Program
through a purchase of service agreement administered by the Oakland County Human
Services Department.
Chairperson, I move the adoption of the foregoing resolution.
Shelley Taub, Gilda Jacobs,
Lawrence A. Obrecht
The Chairperson referred the resolution to the General Government Committee
and the Finance and Personnel Committee. There were no objections.
In accordance with Rule XXII, the Chairperson made the following referrals:
FINANCE AND PERSONNEL
a. Michigan Department of Treasury - Equalization Director is Required
to File the Results of the Equalization Survey
GENERAL GOVERNMENT
a. MAC - HB5148 Conference Committee Report
PUBLIC SERVICES
a. MAC - Local Law Enforcement Block Grants Program
b. U.S. Department of Justice - Universal Hiring Program
c. Carl Pardon - Marine Corps League Request for Partial Funding for
the 1997 State Convention
d. Oakland County Community Mental Health Semi-Annual Recipient Rights
Report
There were no objections to the referrals.
The Board adjourned at 11:44 A.M. to the call of the Chair or
August 8, 1996 at 9:30 A.M.
LYNN D. ALLEN JOHN McCULLOCH
Clerk Chairperson