HomeMy WebLinkAboutMinutes - 1996.09.12 - 8215
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OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
September 12, 1996
Meeting called to order by Chairperson John McCulloch at 9:50 A.M. in the
Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
AYES: Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt,
Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf. (24)
NAYS: Quarles (with notice). (1)
Quorum present.
Invocation given by Commissioner Lawrence Obrecht.
Pledge of Allegiance to the Flag.
Moved by Powers supported by Obrecht the minutes of the August 29, 1996
Board meeting be approved.
A sufficient majority having voted therefor, the minutes were approved, as
printed.
Moved by Wolf supported by McPherson the rules be suspended and the agenda
amended, as follows:
ITEMS ON PRINTED AGENDA
FINANCE AND PERSONNEL COMMITTEE
e. Community Mental Health - Extension of Professional Services
Contract For Privatization of Macomb Oakland Regional Center
(Reason for suspension for Finance and Personnel Committee, item e: Waiver of
Rule XII - Procedure to Bring Matters Before the Board)
PUBLIC SERVICES COMMITTEE
b. Community Mental Health - Management and Budget and County Executive
Departments - Request for Creation of Positions to Support MORC
Responsibilities
STRATEGIC PLANNING COMMITTEE
c. Department of Information Technology - Purchase of Job Applicant
System
(Reason for suspension for Public Services Committee, item b and Strategic
Planning Committee, item c: Waiver of Rule XII-E - Direct Referral to Finance
and Personnel Committee)
Commissioners Minutes Continued. September 12, 1996
328
ITEMS NOT ON PRINTED AGENDA
GENERAL GOVERNMENT COMMITTEE
c. Miscellaneous Resolution #96160, (SUPPORT) HB 5939-5944, Pain
Management for Terminally Ill and Incurable Patients
d. Rules of the Board of Commissioners - Amendments to Rule XI.E.
Standing Committees= Responsibilities
(Reason for suspension for General Government Committee, item c and d: Waiver of
Rule III. Agenda Items)
AYES: Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt,
Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion to suspend the
rules and amend the agenda carried.
The Clerk read a letter from Chairperson McCulloch appointing
Andrew J. Haliw III as a member of the Oakland County 196 Transportation
Authority. There being no objections, the appointment was confirmed.
Commissioner Sue Douglas requested a Public Hearing be scheduled for the
September 26, 1996 Board of Commissioners= meeting for the purpose of allowing
public comment on increasing property taxes. The Chairperson scheduled the
Public Hearing for 10:00 A.M.
REPORT (Misc. #96201)
BY: Strategic Planning Committee, Dennis N. Powers, Chairperson
IN RE: LIBRARY SERVICES - LAW LIBRARY FUNDING ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Strategic Planning Committee, having reviewed the above-referenced
resolution on September 4, 1996, entitled, ALibrary Services - Law Library
Funding Acceptance,@ reports with the recommendation that the resolution be
adopted.
Chairperson, on behalf of the Strategic Planning Committee, I move the
acceptance of the foregoing report.
STRATEGIC PLANNING COMMITTEE
MISCELLANEOUS RESOLUTION #96201
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: LIBRARY SERVICES - LAW LIBRARY FUNDING ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Board Fiscal Policies (Miscellaneous Resolution #83204
and Miscellaneous Resolution #90095, donations of over $10,000 that have
financial implications must be accepted by the Board of Commissioners through a
Finance and Personnel Committee resolution; and
WHEREAS the Oakland Bar - Adams Pratt Foundation has notified the Oakland
County Library Services of a funding award/donation in the amount of $56,265 to
the Oakland County Library Services for use in underwriting the costs of updating
the Law Library=s Public Access Local Area Network (LAN) system; and
WHEREAS this upgrading will include the capital equipment and installation
cost of: 1) replacing the LAN=s server with a Pentium 166 PC, 2) upgrading 8
workstation PCs to Pentium 100s, 3) upgrading 8 workstation PCs to 16 MB RAM, 4)
loading WordPerfect and Microsoft Word on the 8 PCs, 5) loading McAfee virus scan
software on 8 PCs, 6) purchasing administrative software to run more than one
tower consecutively, 7) purchasing two CD-ROM 6X p-166 towers, 8) purchasing one
Hewlett Packard HP4+ printer, and 9) establishing the NOTIS system migration to
the Internet; and
WHEREAS no new additional personnel will be needed by the Library Services
and all existing personnel training to accommodate this system upgrade can be
done through the existing Information Technology Department=s computer training
program; and
Commissioners Minutes Continued. September 12, 1996
329
WHEREAS the Oakland County - Adams Pratt Foundation has funded this capital
improvement upgrade with the understanding all ongoing and maintain costs
associated with the upgrade will be paid for by the Oakland County Library
Services.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accept funding from the Oakland Bar - Adams Pratt Foundation in the amount of
$56,265 for the above-mentioned upgrades for the Oakland County Law Library; and
BE IT FURTHER RESOLVED that the 1996 Budget be amended as specified below:
LIBRARY FUND
Revenue
3-26800-513-02-00-2107 Donations $56,265
Expenditures
4-26800-513-02-00-8615 Trans. - Info. Tech. $56,265
$ 0
INFORMATION TECHNOLOGY FUND
3-63600-182-01-00-8xxx Operating Transfer $56,265
1-63600-455-001 Est. Profit/(Loss) 56,265
$ 0
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Crake the Strategic Planning Committee Report
be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Douglas supported by Crake the resolution be adopted.
AYES: Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs,
Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht,
Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96202
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES - 1996/1997 COMMUNITY CORRECTIONS GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan=s Department of Community Corrections awarded
funding for the Oakland County Community Corrections Division in the amount of
$1,958,544 for the period October 1, 1995, through September 30, 1996; and
WHEREAS the Oakland County Office of Community Corrections submitted an
application to the State on June 13, 1996, for the continuance of this program in
the amount of $2,307,537; and
WHEREAS the State has awarded funding to Oakland County in the total of
$1,966,764 for the period October 1, 1996, through September 30, 1997; and
WHEREAS the total grant award reflects a 14.7% variance from the original
application and, therefore, does not need to be reviewed by the Public Services
Committee per grant procedures; and
WHEREAS the total grant award provides funding for the following positions:
One (1) Community Corrections Manager (174-01)
One (1) Secretary I (174-01)
One (1) Pretrial Services Investigator I (174-01)
Eight (8) Pretrial Services Investigator I (174-02)
Two (2) Pretrial Services Investigator II (174-02)
One-half (0.5) Typist I P.T.N.E. (174-03)
One (1) Clerk I (433-18)
Two (2) Jail Inmate Worker (433-18)
One (1) Community Corrections Intake Supervisor (433-18)
Two (2) Inmate Substance Abuse Technician (433-18)
One (1) Work Project Supervisor (434-15)
One (1) Work Project Supervisor (434-30); and
Commissioners Minutes Continued. September 12, 1996
330
WHEREAS the total cost of the Community Corrections program (except the
portion of Pretrial Services covered by the General Fund) is $2,002,764, of which
$1,966,764 is funded by the State of Michigan Department of Community
Corrections, $15,000 from Fees and Collections, and the remaining $21,000 will be
funded by a County grant match; and
WHEREAS acceptance of this grant does not obligate the County to any future
commitment; and
WHEREAS the contract has been approved by the County Executive=s Contract
Review process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the grant for the Community Corrections program in the amount of
$1,966,764, Fees and Collections in the amount of $15,000, and a County match of
$21,000 for a total of $2,002,764 for the period October 1, 1996, through
September 30, 1997, as detailed in the attached schedule.
BE IT FURTHER RESOLVED that the 1996 Adopted Budget be amended to reflect
the grant award and County match per the attached schedule.
BE IT FURTHER RESOLVED that the future level of service, including
personnel, of the Community Corrections program (except the portion of Pretrial
Services currently funded by the General Fund) will be contingent upon the level
of funding available from the State.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of attached schedule on file in the County Clerk=s office.
Moved by Douglas supported by Huntoon the resolution be adopted.
AYES: Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer,
Pernick, Powers, Schmid, Taub, Amos, Crake, Devine. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96203
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT - THREE YEAR (1996-1998) LABOR AGREEMENT FOR
EMPLOYEES REPRESENTED BY AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL
EMPLOYEES, MICHIGAN COUNCIL 25 (PROSECUTOR=S INVESTIGATORS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and the American Federation of State, County
and Municipal Employees, Michigan Council 25, have been negotiating a contract
covering approximately seven (7) Prosecutor=s Investigators of the Office of the
Prosecuting Attorney; and
WHEREAS a three (3) year agreement has been reached for the period of
January 1, 1996 through December 31, 1998; and
WHEREAS the agreement includes a 3.5% salary increase for calendar year
1996, a 3.5% for calendar year 1997, and a Ame too@ salary adjustment with the
non-represented employees in 1998; and
WHEREAS the effect for 1996 is an increase of $10,472 for salaries and
$4,890 for fringe benefits which the 1996 Prosecuting Attorney=s budget has
sufficient funds to cover, therefore no amendments are required; and
WHEREAS the effect for 1996 is an increase in mileage reimbursement of
$1,100 which the 1996 Prosecuting Attorney=s budget has sufficient funds to
cover, therefore no amendments are required; and
WHEREAS the effect for 1997 is an increase of $10,839 for salaries and a
decrease of $3,913 for fringe benefits which have been included in the FY 1997
County Executive Recommended Budget; and
WHEREAS the 1998 Budget will be adjusted by the amount of salary increase
granted by the Board of Commissioners to non-represented employees; and
WHEREAS the agreement has been reviewed by the Finance and Personnel
Committee which recommends approval of the agreement.
Commissioners Minutes Continued. September 12, 1996
331
NOW THEREFORE BE IT RESOLVED that the agreement between the County of
Oakland and the American Federation of State, County and Municipal Employees,
Michigan Council 25, is hereby approved.
BE IT FURTHER RESOLVED that the Chairperson of this Board, on behalf of the
County of Oakland, is authorized to execute the said agreement, a copy of which
is attached hereto.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of Collective Bargaining Agreement on file in the County Clerk=s
office.
Moved by Douglas supported by Moffitt the resolution be adopted.
AYES: Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick,
Powers, Schmid, Taub, Amos, Crake, Devine, Dingeldey. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96204
By: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - 1996 SECOND QUARTER FINANCIAL
FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act
for Local Units of Government provides for adjustments to the adopted budget; and
WHEREAS in accordance with Oakland County General Appropriations Act
Section 22, which provides for budget adjustments for variances between the
budgeted revenue and actual revenue, and Section 23, which provides for budget
adjustments for variances between estimated revenue and projected expenditures,
adjustments are required; and
WHEREAS the 1996 Second Quarter Financial Forecast Report has identified
several variances and budget amendments are recommended; and
WHEREAS due to departmental efforts to maintain unfilled position vacant in
order to test whether position reductions are viable, there has been an increased
use of emergency salary dollars beyond the original budget; and
WHEREAS in order to properly accommodate the clients of the Probate Court,
Health Division and Veteran=s Services Division in the new West Oakland Office in
Walled Lake, purchases of furniture for public rooms were authorized from the
non-departmental Miscellaneous Capital Outlay account, these purchases were not
anticipated in the development of the original Miscellaneous Capital Outlay
budget; and
WHEREAS funding is required to cover the annual accreditation fee for the
Sheriff=s Department health care services administered by the Health Division;
and
WHEREAS the Medical Examiner has experienced a significant increase in
workload, resulting in unfavorable overtime and operating expenditures; and
WHEREAS Miscellaneous Resolutions #96187 and #96188, authorized the
creation of positions in Community Mental Health, supported by the General Fund
Contingency account through September 30, 1997; excess funds are available in
the Community Mental Health Match line-item under the Board of Commissioners to
reimburse the General Fund Contingency account for that support; and
WHEREAS pursuant to Miscellaneous Resolution #96092, the County retired the
loan from the Delinquent Tax Revolving Fund used for the purchase of Oakland
Pointe, eliminating the need for budget established to pay the 1996 portion of
the loan and the related transfer from the Facilities and Operations funds; and
WHEREAS due to efforts to remove state wards from Children=s Village, in
order to service local court wards, anticipated Board and Care revenue has
decreased; and
WHEREAS the County has received Convention Facility tax revenue from the
State of Michigan above the amount included in the 1996 budget, by law one-half
Commissioners Minutes Continued. September 12, 1996
332
of this revenue must be provided to the Health Division for substance abuse
prevention programs; and
WHEREAS revenue from the County auction should be recorded in the Materials
Management Unit of Support Services; and
WHEREAS Circuit Court Probation=s usage of Stationary Stock has increased
due to increased state staffing levels; and
WHEREAS three previous resolutions, Miscellaneous Resolution #96025 which
merged the Accounting and Budget Divisions into a Fiscal Services Division,
Miscellaneous Resolution #96127, which provided additional professional services
to the Board of Commissioners, and Miscellaneous Resolution #96163, which
upgraded the Pharmacist classification in the Medical Care Facility, contained
erroneous accounting journal entries which require correction to properly account
for revenues and expenditures; and
WHEREAS leases for County Motor Pool vehicles are capital leases and the
vehicles are subject to depreciation; and
WHEREAS Community Mental Health has designated $285,375 from its FY
1993/1994 fund balance to transfer to the Information Technology Fund to purchase
office automation equipment; and
WHEREAS the CLEMIS Fund requires additional professional service dollars to
enhance program operations, said dollars are available in the CLEMIS fund balance
to cover the additional need; and
WHEREAS pursuant to Miscellaneous Resolution #94213, the Fiscal Services
Division has summarized those amounts carried forward from 1995 fund balance to
1996 operations under Miscellaneous Resolution #96063, which have not been
expended as of June 30, 1996; and
WHEREAS certain amounts are recommended for continued appropriation, while
others are recommended to be transferred back to the 1996 Contingency Account;
and
WHEREAS Section 25 of the 1996 General Appropriations Act (Miscellaneous
Resolution #95294) requires that the Board of Commissioners receive a quarterly
report regarding adjustments made to Inmate Accounts on transactions billed in
excess of ability to pay.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the
1996 Second Quarter Financial Forecast.
BE IT FURTHER RESOLVED the Board authorizes amendments to the 1996 Budget
as detailed on attached Schedule A.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes, the
continuation of certain carry-forward appropriations as detailed on attached
Schedule B, and the transfer of $69,124 from other carry-forward appropriations
to the 1996 Contingency Account, as detailed on attached Schedule B, in
accordance with Miscellaneous Resolution #94213.
BE IT FURTHER RESOLVED that the budget amendment regarding the upgraded
Pharmacist classification at the Medical Care Facility (approved through
Miscellaneous Resolution #96163) be replaced with the amendment listed below:
GENERAL FUND
4-10100-909-01-00-9902 Rate and Classification Change ($1,024)
4-10100-901-01-00-8530 Operating Transfer-Medical Care 1,024
$ 0
MEDICAL CARE FACILITY
3-52100-163-01-00-8101 General Fund Operating Trans. $1,024
4-52100-163-70-00-1001 Salaries $ 799
4-52100-163-70-00-2070 Fringe Benefits 225
$1,024
$ 0
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of Schedules A and B on file in the County Clerk=s office.
Moved by Douglas supported by Jensen the resolution be adopted.
AYES: Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar,
Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers,
Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas. (24)
NAYS: None. (0)
Commissioners Minutes Continued. September 12, 1996
333
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96205
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY MENTAL HEALTH - EXTENSION OF PROFESSIONAL SERVICE CONTRACT FOR
PRIVATIZATION OF MACOMB OAKLAND REGIONAL CENTER (MORC), INC.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners, by Miscellaneous Resolution #96074
(April 4, 1996), authorized a professional service contract, up to $50,000, with
Plante and Moran, LLP to provide consulting services to facilitate Oakland
County=s interest in the transition of the Macomb Oakland Regional Center (MORC)
to a private operation; and
WHEREAS the present contract, which ends on August 31, 1996, culminated in
the consultants report to the Audit Committee regarding the implementation plan
scheduled for transition on September 28, 1996; and
WHEREAS estimated actual expenses, amounting to $37,000, are committed to
be reimbursed by State transition funds passing through Wayne County; and
WHEREAS the Audit Committee recommends that the County=s best interest
would be served by extending the contract with Plante and Moran, LLP for the
purpose of monitoring performance against the implementation plan and assist in
modifications if necessary.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the extension of the Plante and Moran, LLP contract for a period not
to exceed six months (thru February 28, 1997) for the purpose of monitoring
performance against the implementation plan and assist in modifications if
necessary.
BE IT FURTHER RESOLVED that the original appropriation, which is available
after reimbursement of State funds, be utilized to fund the subject contract
extension.
Chairperson, on behalf of the Finance and Personnel Committee, I move
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
REPORT (Misc. #96205)
BY: Audit Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY MENTAL HEALTH - EXTENSION OF PROFESSIONAL SERVICE CONTRACT FOR
PRIVATIZATION OF MACOMB OAKLAND REGIONAL CENTER (MORC), INC.
To the Finance and Personnel Committee
Chairperson, Ladies and Gentlemen:
Upon the previous recommendation of the Audit Committee, the Board of
Commissioners, by Miscellaneous Resolution #96074 (April 4, 1996), authorized a
professional service contract with Plante and Moran, LLP to provide consulting
services to facilitate Oakland County=s interest in the transition of the Macomb
Oakland Regional Center (MORC) to a private operation. The consultants report
regarding the plan for implementation was presented to the Audit Committee on
August 27 for information purposes.
The scheduled implementation date for transition of the $120 million
operation is September 28, 1996. The Audit Committee believes that it is in the
best interest of the County to extend the contract with Plante and Moran, LLP
for a period not to exceed six months (thru February 28, 1997) for the purpose of
monitoring performance against the implementation plan and assist in
modifications as needed. Therefore the Committee recommends extension of the
contract as noted.
Chairperson, on behalf of the Audit Committee, I move acceptance of the
foregoing report.
AUDIT COMMITTEE
Moved by Douglas supported by Powers the Audit Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Powers the resolution be adopted.
Commissioners Minutes Continued. September 12, 1996
334
AYES: Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law,
McCulloch, Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos,
Crake, Devine, Dingeldey, Douglas, Garfield. (23)
NAYS: McPherson. (1)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96192
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: BOARD OF COMMISSIONERS - AMENDMENT TO PROFESSIONAL SERVICES CONTRACT
WITH LARSEN AND ASSOCIATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS on June 1, 1995, the Board of Commissioners authorized entering
into a contract with Larsen and Associates, hereinafter called "Contractor", to
actively representing the interests of Oakland County, as determined by the Board
of Commissioners, before the legislature and the Governor on pending laws,
statutes, public acts, regulations, and executive and administrative orders; and
WHEREAS the County agreed that it would pay the Contractor the sum of $85
per billable hour during the term of the contract with an annual expenditure
limit of $30,000.00; and
WHEREAS based upon itemized invoices for first year of the Contract, it
appears that the current annual expenditure limit as specified in the contract
will be insufficient to compensate the Contractor at a level commensurate with
expected billable hours incurred; and
WHEREAS the Board of Commissioners and the Contractor are interested in
amending the professional services contract to establish a monthly retainer in
lieu of the current $85.00 per billable hour provision; and
WHEREAS the Board of Commissioners and the Contractor have mutually
concurred that the monthly retainer be set at $4,000.00 for the remaining term of
the contract which shall entitle the Board of Commissioners to a claim on the
Contractor's services in case of need.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes that the services of Larsen and Associates be maintained under a
monthly retainer in the amount of $4,000.00 for the remaining term of the
contract, that Section D. of PP-070 be waived, and that the professional services
contract (POO247) be amended by deleting paragraph #1 on page two and replacing
it with the following:
1. Pay to the Contractor a monthly retainer in the amount of $4,000.00,
which shall entitle the Board of Commissioners to a claim on the
Contractor's services in case of need in accordance with the
provisions of the contract. This retainer shall be paid in monthly
installments, the first commencing upon receipt of the invoice for
services rendered for September, 1996, and continuing for the
remaining term of this Contract. On or before the 15th of each
month, the Contractor shall submit to the Contract Administrator, an
itemized listing of the work performed on the behalf of the County
for the preceding month. The County shall have no obligation to
make future payments until a proper itemized listing is submitted.
BE IT FURTHER RESOLVED that the following paragraph be included in the
contract as paragraph #4 on page three:
4. In the event that either party invokes the termination procedures as
outlined in paragraphs 2 and 3 above, the Contractor shall reimburse
the County an amount equal to the number of days in the month for
which no services are rendered by the Contractor on behalf of
Oakland County divided by the total number of days in that month.
The County shall have no obligation to make future payments in the
event that the contract is terminated by either party.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of attachments on file in the County Clerk=s office.
Commissioners Minutes Continued. September 12, 1996
335
FISCAL NOTE (Misc. #96192)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS - AMENDMENT TO PROFESSIONAL SERVICES CONTRACT WITH
LARSEN AND ASSOCIATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. On June 1, 1995, the Board of Commissioners authorized
entering into a contract with Larsen and Associates to
represent the interests of Oakland County, as determined by
the Board of Commissioners, before the legislature.
2. The previous contract is for the sum of $85 per billable hour
with an annual expenditure of $30,000.
3. The amendment establishes a $4,000 monthly retainer for the
remaining term of the contract (May 31, 1998), effective
September 1, 1996.
4. The budget shall be amended for Fiscal Year 1997, and Fiscal
Year 1997/1998 (no amendment is required for 1996) as follows:
Proposed
Non-Departmental Expense FY 1997 1997/1998
4-10100-909-01-00-9900 Contingency ($10,125) ($12,465)
Board of Commissioners Program Evaluation
4-10100-511-02-00-3128 Professional Services 10,125 12,465
$ 0 $ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Schmid supported by Wolf the resolution be adopted.
AYES: Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, McCulloch,
McPherson, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake,
Devine, Dingeldey, Douglas, Garfield, Holbert. (22)
NAYS: Law. (1)
A sufficient majority having voted therefor, the resolution was adopted.
FISCAL REPORT (Misc. #96191)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: PROBATE COURT - OAKLAND COUNTY CHILD CARE FUND BUDGET 1996 - 1997
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee having reviewed Miscellaneous
Resolution #96191 reports as follows:
1. This Child Care Fund application covers the period
October 1, 1996 through September 30, 1997, and is necessary
for the County to be eligible for Child Care Fund reimbursement
from the State of Michigan.
2. The figures provided are estimates based on current available
data and may not reflect the eventual adopted budget and/or
expenditures for the program.
3. The application reflects $18,421,090 in gross expenditures and
$3,490,750 in offsetting revenues, with the net expenditure
estimated to be $14,930,340, an increase of $769,711 or 5.4%
over the 1995-1996 net expenditure.
4. The State has indicated that the 1996-1997 Child Care Fund
expenditure cap will be $8,046,911 of which the County receives
50%. This amount remains unchanged since the 1993-1994 cap.
5. Should the application be approved by the State as submitted,
Oakland County will exceed the cap by $6,883,429, resulting in
an effective reimbursement rate of 26.9% down from 28.4%
realized for 1995-1996.
6. Submission of this application will not affect the lawsuit
regarding the Child Care Fund Cap.
Commissioners Minutes Continued. September 12, 1996
336
Chairperson, on behalf of the Finance and Personnel Committee, I move
acceptance of the foregoing report.
FINANCE AND PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #96191
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: PROBATE COURT - OAKLAND COUNTY CHILD CARE FUND BUDGET 1996-1997
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to provisions of Act 280 of the Public Acts of 1975,
Oakland County is required to develop and submit a plan and budget for the
provision of funding of foster care services to the Office of Children and Youth
Services, Family Independence Agency, annually; and
WHEREAS the Oakland County Probate Court, County of Oakland, and the
Oakland County Family Independence Agency have developed the attached foster care
services budget for the State's fiscal year, October 1, 1996 through
September 30, 1997; and
WHEREAS the General Government Committee has reviewed this budget and
recommends its submission to the State Office.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes submission of the 1996-1997 Oakland County Child Care Fund Budget to
the State Office of Children and Youth Services, Family Independence Agency.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of 1996-1997 Child Care Fund Budget on file in the County Clerk=s
office.
Moved by Schmid supported by Devine the Finance and Personnel Committee
Fiscal Report be accepted.
A sufficient majority having voted therefor, the fiscal report was
accepted.
Moved by Schmid supported by Devine the resolution be adopted.
AYES: Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch,
McPherson, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake,
Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #96160)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: (SUPPORT) HOUSE BILLS 5939-5944, PAIN MANAGEMENT FOR TERMINALLY ILL AND
INCURABLE PATIENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous
Resolution #96160, on September 9, 1996, reports with the recommendation that the
resolution be amended as follows:
Delete the words A(SUPPORT) HB 5939-5944" in the title of the
resolution;
In the second WHEREAS paragraph, line 3, delete the words Aso that
suicide presents an unfortunate option@;
In the fourth WHEREAS paragraph, revise the paragraph to read: --
WHEREAS the Board of Commissioners supports pain management legislation
for terminally ill and incurable patients who are suffering the
indignities of needless pain.--;
In the NOW THEREFORE BE IT RESOLVED paragraph, lines 2 and 3, delete
the words AHouse Bills 5939-5944 in an effort to@ and insert the words --
legislation that will-- after the words Apassage of@.
Commissioners Minutes Continued. September 12, 1996
337
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #96160
BY: Dan Devine, Jr., Commissioner, District #14
IN RE: (SUPPORT) HOUSE BILLS 5939-5944 PAIN MANAGEMENT FOR TERMINALLY ILL AND
INCURABLE PATIENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS life is precious and, as a matter of public policy, government
should promote the sanctity of life; and
WHEREAS the medical and insurance industries have not adequately addressed
the suffering of terminal and incurable patients so that suicide presents an
unfortunate option; and
WHEREAS the terminally ill and incurable patients are entitled to hope
rather than despair, dignity rather than needless suffering, and pain management
must be made available to all individuals in need; and
WHEREAS House Bills 5939-5944 would promote pain management for terminally
ill and incurable patients to alleviate the option of suicide as an attractive
choice for those suffering the indignities of needless pain.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
supports the passage of House Bills 5939-5944 in an effort to aid terminally ill
and incurable patients in attaining life with dignity free from needless
suffering.
Chairperson, I move the adoption of the foregoing resolution.
Dan Devine, Jr., District #14
Copy of House Bills 5939-5944 on file in County Clerk=s office.
Moved by Schmid supported by Devine the General Government Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Schmid supported by Devine the resolution be adopted.
Moved by Schmid supported by Devine the resolution be amended to coincide
with the recommendation in the General Government Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson,
Moffitt, Obrecht, Palmer, Pernick, Schmid, Taub, Wolf, Amos, Crake, Devine,
Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs. (23)
NAYS: Powers. (1)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted. REPORT
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: RULES OF THE BOARD OF COMMISSIONERS - AMENDMENTS TO RULE XI, E. STANDING
COMMITTEES= RESPONSIBILITIES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Based on the action of the Strategic Planning Committee at its meeting of
September 4, 1996, the General Government Committee recommends the following
amendments to Rule XI., E. - Standing Committees= Responsibilities, Strategic
Planning Committee:
Eliminate: (3) To recommend to the Board of Commissioners a
plan for reducing the County millage rate in
conjunction with the parameters established in MR
95265, Creations of Millage Reduction and
Stabilization Fund.
And renumber the remaining subsections.
Commissioners Minutes Continued. September 12, 1996
338
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Copy of attachments on file in County Clerk=s office.
Moved by Schmid supported by Pernick the report be accepted and the Rules
be amended as recommended in the General Government Committee Report.
AYES: Johnson, Kaczmar, Law, McCulloch, McPherson, Moffitt, Obrecht,
Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey,
Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen. (23)
NAYS: Kingzett. (1)
A sufficient majority having voted therefor, the motion carried and the
Rules were adopted.
MISCELLANEOUS RESOLUTION #96206
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER - CLINTON - OAKLAND SEWAGE DISPOSAL SYSTEM MANAGEMENT
AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS on June 22, 1964, the County of Oakland (the "County"), by action
of its then Board of Supervisors, established, pursuant to Act 185 of Michigan
Public Acts of 1957, as amended, the Clinton-Oakland Sewage Disposal System (the
"System") to serve the Clinton-Oakland Sewage Disposal District (the "District"),
within which District lie the Charter Township of Independence, the Charter
Township of Orion, the Charter Township of Waterford, the Charter Township of
West Bloomfield, the City of Auburn Hills, the City of Lake Angelus and the City
of Rochester Hills (collectively, the "Municipalities" and, individually, a
"Municipality"); and
WHEREAS pursuant to the Amended Clinton-Oakland Sewage Disposal System
Contract dated January 11, 1967 (the "Base Contract"), the County acquired the
System and financed the acquisition of the System in part from the proceeds of
bonds issued by the County; and
WHEREAS each municipality is limited in the use of the System pursuant to
the Base Contract to a specific maximum rate of flow; and
WHEREAS some of the municipalities are in need, or will be in need prior to
the termination of the Base Contract on January 11, 2017, of additional flow
capacity in the System; and
WHEREAS despite the fact that some municipalities are and will be in need
of additional flow capacity, sufficient pipe capacity exists in the System as a
whole to serve all of the municipalities for their projected flows through the
termination of the Base Contract, primarily because of attenuation of flow and
the effects of the timing of concentration of peak rates of flow; and
WHEREAS as a means to maximize the ability of the System to efficiently
transport the flows from the municipalities without incurring the cost of
additional sewer facilities and without affecting the purchased capacity of any
municipality, the municipalities propose to enter into the Clinton-Oakland Sewage
Disposal System Management Agreement dated as of January 1, 1996 (the "Management
Agreement") with the County for the assignment of capacity of the System as set
forth in the Management Agreement submitted to this Board of Commissioners; and
WHEREAS the governing body of each municipality has adopted a resolution
approving the Management Agreement.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County of
Oakland, Michigan, as follows:
1. The Management Agreement in the form submitted hereto is
approved.
2. The County Drain Commissioner is hereby authorized and
directed to execute and deliver the Management Agreement for
and on behalf of the County in such number of counterparts as
he deems desirable.
3. The copy of the Management Agreement as presented to this
Board of Commissioners and as herein approved and authorized
Commissioners Minutes Continued. September 12, 1996
339
to be executed and delivered shall be placed on file with the
County Clerk and made available for examination by any
interested person during normal business hours.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Clinton-Oakland Sewage Disposal System Management Agreement on file
in County Clerk=s office.
Moved by Palmer supported by Kingzett the resolution be adopted.
AYES: Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht,
Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey,
Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96207
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: FACILITIES MANAGEMENT - FACILITIES MAINTENANCE AND OPERATIONS DIVISION -
APPROPRIATION AND AUTHORIZATION FOR COURTHOUSE EAST WING HEATING, VENTILATING AND
AIR CONDITIONING IMPROVEMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Courthouse East Wing heating, ventilating and air conditioning
(HVAC) systems were designed in the mid-1960s; and
WHEREAS the occupancy levels and public use of the East Wing have increased
substantially through the years; and
WHEREAS the HVAC systems capacity to provide and maintain appropriate
temperature levels in the East Wing has been evaluated; and
WHEREAS modifications to the existing HVAC systems are needed to maintain
appropriate heating and cooling temperature levels and control; and
WHEREAS both in-house staff and outside contractors will be utilized to
perform the required project work activities; and
WHEREAS all materials and outside services will be procured through the
Purchasing Division in accordance with County bidding procedures; and
WHEREAS the cost of the improvements is estimated to be $300,000; and
WHEREAS funding in the amount of $300,000 is allocated for the Courthouse
East Wing HVAC system improvements in the 1996 Capital Improvement Program for
buildings.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Department of Facilities Management to proceed with the Courthouse
East Wing HVAC system improvements.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96208
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: COMMUNITY MENTAL HEALTH - DIVISION RESTRUCTURING REQUESTS TO REALIGN THE
BUDGET WITHIN THE CONSTRAINT OF ANTICIPATED STATE FUNDING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Community Mental Health anticipates insufficient state funding
based on the current formula, and the new state funding formula is still
uncertain; and
WHEREAS division restructuring requests are being made to realign the
budget within the constraint of anticipated state funding for fiscal year
1996/1997; and
Commissioners Minutes Continued. September 12, 1996
340
WHEREAS these restructuring requests specifically involve the deletion of
eleven (11) FTE positions, the creation of one (1) PTNE position, and the
retitling of existing classifications within the divisions of Community Mental
Health Administration, Central Admission and Evaluation, and Childrens= Services;
and
WHEREAS this request has been approved by the Oakland County Community
Mental Health Services Board, and changes will be incorporated into the
recommended budget for 1996/1997 if approved.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the restructuring of various divisions within Community Mental Health to
realign the budget within the constraint of anticipated state funding.
BE IT FURTHER RESOLVED that the classifications of the following positions
be retitled (no change in salary):
POSITION # FROM TO
(55350-05959) Office Supervisor I Employee Records Specialist
(55460-07735) Chief-Geriatric Screening Chief-Intake/Access
and Monitoring Services
(55450-07730) Chief-Facility Chief-Facility Liaison
Liaison/Intake Services
(55201-07702) Chief-MI/Developmentally Chief-Developmentally
Disabled Adult Services Disabled Adult Services
BE IT FURTHER RESOLVED that one (1) Psychiatrist/Part-time position be
created in El Centro (55166) and budgeted at 1000 hours, effective 11/9/96.
BE IT FURTHER RESOLVED that the following positions be deleted from the
divisions/units designated:
CMH ADMINISTRATION/MEDICAL SERVICES (55052)
3 FTE Staff Psychiatrist (55052-00799)(55052-05956)(55052-05954)
CENTRAL ADMISSION AND EVALUATION/INTAKE (55452)
2 FTE Case Management Coordinator (55452-00815)(55452-07731)
CENTRAL ADMISSION AND EVALUATION/GERIATRIC SCREENING (55462)
2 FTE Mental Health Clinician (55462-07117)(55462-07120)
CHILDRENS= BOARD-OPERATED/DAY TREATMENT (55356)
2 FTE Mental Health Clinician (55356-02829)(55356-06667)
CHILDRENS= BOARD-OPERATED/RESIDENTIAL CASE MANAGEMENT (55361)
2 Case Management Coordinator (55361-07716)(55361-07717)
BE IT FURTHER RESOLVED that the deletion of Staff Psychiatrist position
(55052-00799) be effective 10/12/96, and the deletion of Staff Psychiatrist
positions (55052-05956) and (55052-05954) be effective 11/9/96.
BE IT FURTHER RESOLVED that the foregoing is not intended, nor to be
interpreted, to reduce the availability of treatment of our case management
resources to children.
BE IT FURTHER RESOLVED that these changes be incorporated into the
recommended budget for 1996/1997.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96209
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: COMMUNITY MENTAL HEALTH, MANAGEMENT AND BUDGET, AND COUNTY EXECUTIVE
DEPARTMENTS - REQUEST FOR THE CREATION OF NEW CLASSIFICATIONS AND POSITIONS TO
SUPPORT MORC RESPONSIBILITIES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Community Mental Health Senior Administration Team has
prioritized the initial phase of positions to be established for the Macomb
Oakland Regional Center (MORC) privatization effort, oversight and monitoring;
and
WHEREAS this resolution requests the creation of new classifications and a
prioritized listing of positions for this purpose; and
WHEREAS this effort requires restructuring the Program Design/Contract
Management function to appropriately support this new responsibility; and
Commissioners Minutes Continued. September 12, 1996
341
WHEREAS this effort also requires the creation of additional staff in other
functional areas of Community Mental Health, Management and Budget/Fiscal
Services, and County Executive/Administration/Auditing; and
WHEREAS funding is available from the additional state and third-party
revenue anticipated for the MORC, INC. contract; and
WHEREAS these changes have been approved by the Oakland County Community
Mental Health Services Board, and will be incorporated into the recommended
budget for 1996/1997 if approved.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves restructuring the Program Design/Contract Management function.
BE IT FURTHER RESOLVED that a new classification and one (1) SR position
titled Program Design/Contract Management Supervisor be created in Community
Mental Health Administration (55001) at the following salary range:
Base 1-Yr 2-Yr 3-Yr 4-Yr 5-Yr OT
$38,793 $41,210 $43,629 $46,044 $48,462 $50,882 No
BE IT FURTHER RESOLVED that one (1) SR position (55001-07665) and
classification titled Contract Supervisor be deleted, one (1) SR Casework
Supervisor position (55452-01235) be transferred to Community Mental Health
Administration (55001) and retitled to the requested new classification of
Program Design/Contract Management Supervisor, two (2) SR Contract Coordinator
positions, one (1) Program Developer position and one (1) SR Clerk I position be
created in Community Mental Health Administration (55001), and one (1)
Transportation Coordinator position (55001-07675) be deleted.
BE IT FURTHER RESOLVED that a new classification and one (1) SR position
titled QIS Training Supervisor be created in Community Mental Health
Administration (55001) at the following salary range:
Base 1-Yr 2-Yr 3-Yr 4-Yr 5-Yr OT
$38,793 $41,210 $43,629 $46,044 $48,462 $50,882 No
BE IT FURTHER RESOLVED that the following SR positions be created in the
units designated:
Management and Budget/Fiscal Services/CMH Fiscal Svcs (12630)
1 FTE Financial Analyst III
2 FTE Account Clerk II
County Executive/Administration/Auditing (11203)
2 FTE Auditor II
CMH/Quality Assurance/MIS (55001)
2 FTE Quality Assurance Analyst
1 FTE Program Evaluation Analyst
1 FTE Typist II
CMH Administration (55001)
1 FTE Ombudsperson
CMH/Recipient Rights (55001)
5 FTE Recipient Rights Advisor
CMH/Housing and Residential Development (55001)
1 FTE Property Management Technician II
BE IT FURTHER RESOLVED that these changes be incorporated into the
recommended budget for 1996/1997.
BE IT FURTHER RESOLVED that continued existence of these positions is
contingent on continued State and/or National funding at no less than current
levels.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #96209)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY MENTAL HEALTH - REQUEST FOR THE CREATION OF NEW CLASSIFICATIONS
AND POSITIONS TO SUPPORT MORC RESPONSIBILITIES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Annual long-term costs are estimated to be $956,620 in
salaries and fringe benefits and $220,596 in operating
Commissioners Minutes Continued. September 12, 1996
342
expenditures. Funding will be available from additional state
and third-party revenue anticipated for the MORC contract.
2. Start-up costs are estimated to be $66,164 for furniture,
$135,355 for computer software and installation, $522 for
telephone and facsimile installation, and $100,000 for
mainframe development to upload MORC data, for a total
estimated start-up cost of $302,041 which will be available
from the negotiation of the MORC contract.
3. The cost assumptions associated with the new MORC
responsibilities have been included in the development of the
biennial budget.
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Holbert the resolution be adopted.
AYES: Law, McCulloch, Moffitt, Obrecht, Palmer, Powers, Schmid, Taub,
Wolf, Amos, Crake, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jensen,
Johnson. (18)
NAYS: Kingzett, McPherson, Pernick, Devine, Jacobs, Kaczmar. (6)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96210
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF DEPARTMENT - FRANK GREENAN DETENTION FACILITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #95146 by the Oakland County Board of
Commissioners authorized the building of a new detention facility at the Trustee
Camp; and
WHEREAS the new detention facility is scheduled to open within the next
30 days; and
WHEREAS the Sheriff is requesting to name this facility after former
Undersheriff Frank Greenan; and
WHEREAS Frank Greenan was killed in the line of duty on November 2, 1932
while in pursuit of the individuals involved in a bank robbery; and
WHEREAS it seems appropriate that Undersheriff Frank Greenan be given the
recognition he deserves for giving his life to the citizens of Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
name the new building at the Trustee Camp as the Frank Greenan Detention Facility
and have a suitable sign erected on the building so that all who pass through its
doors will be reminded of a Deputy Sheriff who gave his life to Oakland County.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Planning and Building
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96211
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF=S DEPARTMENT - DISPOSITION OF PROPERTY HELD BY SHERIFF
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff of Oakland County, by letter of September 3, 1996, has
requested authority from this Board to dispose of recovered stolen property which
has been unclaimed for six months or more after recovery, such authority being
necessary pursuant to the provisions of Act 54 of the Public Acts of 1959, as
amended, said recovered stolen property to be disposed of by manner of public
auction to be held Saturday, October 5, 1996.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Sheriff of Oakland County to dispose of such unclaimed recovered
stolen property in the manner prescribed in Act 54 of the Public Acts of 1959, as
amended.
Commissioners Minutes Continued. September 12, 1996
343
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of County of Oakland Inventory Sheet Spring/Fall Auctions on file in
the County Clerk=s office.
Moved by Taub supported by Law the resolution be adopted.
AYES: Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick,
Powers, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield,
Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96197
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION/JAIL CLINIC UNIT/CREATION OF
TWO (2) GOVERNMENTAL FULL-TIME ELIGIBLE GENERAL STAFF NURSES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the number of physically and mentally ill inmates has increased in
the jail health program since 1990; and
WHEREAS the number of physicals, sick calls, prescriptions written and
passed, and treatments for drug and alcohol have steadily increased since 1990;
and
WHEREAS the Jail Health Program has operated with 13 General Staff Nurse
positions since 1990; and
WHEREAS a new jail facility on Brown Road will be opening and inmates will
require sick call services, physicals, medications and other treatments; and
WHEREAS the Health Division is requesting the creation of two (2) GOV full-
time eligible General Staff Nurse positions to handle the increase in the main
jail and staff the Jail Expansion Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the creation of two (2) full-time eligible General Staff Nurse positions
for the Jail Health Program.
BE IT FURTHER RESOLVED that the following budget amendments are
recommended:
Proposed
Non-Departmental Expense 1996 FY1997 FY1997/1998
4-10100-909-01-00-9901 Contingency ($36,118) ($83,074) ($107,994)
Health Division
4-22100-162-15-00-1001 Salaries $24,620 $56,628 $ 73,616
4-22100-162-15-00-2075 Fringe Benefits 11,498 26,446 34,378
Total $36,118 $83,074 $107,994
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #96197)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION/JAIL CLINIC UNIT/CREATION OF
TWO (2) GOVERNMENTAL FULL-TIME ELIGIBLE GENERAL STAFF NURSES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1) The Health Division/Jail Clinic Unit requests the creation of
two (2) Governmental General Staff Nurses due to the opening
of a new jail facility on Brown Road and an increase in
workload in the main jail facility.
2) The new jail facility will require sick call services,
physicals, medications and other treatments.
3) No additional operating is required.
Commissioners Minutes Continued. September 12, 1996
344
4) Budget amendments to cover the cost are recommended as
follows:
Non-Departmental Expense 1996 FY1997 FY1997/1998
4-10100-909-01-00-9901 Contingency ($36,118) ($83,074) ($107,994)
Health Division
4-22100-162-15-00-1001 Salaries $24,620 $56,628 $ 73,616
4-22100-162-15-00-2075 Fringe Benefits 11,498 26,446 34,378
Total $36,118 $83,074 $107,994
$ -0- $ -0- $ -0-
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Amos the resolution be adopted.
AYES: McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers,
Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96198
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - SECOND QUARTER 1996 DEVELOPMENT
APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single
appropriation within the Department of Information Technology budget and then an
amount equal to the actual expense is transferred to the user department with a
summary report to the Strategic Planning Committee; and
WHEREAS the Department of Information Technology has determined the Second
Quarter 1996 data processing development charges to be $580,056 and the imaging
development charge to be $3,986 for the governmental fund County departments; and
WHEREAS direct charges to non-governmental fund departments and non-County
agencies are $547,708 for the Second Quarter 1996; and
WHEREAS an appropriation transfer to governmental fund County departments
is needed to fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
has reviewed the Second Quarter 1996 Data Processing Development and approves the
second quarter appropriation transfer.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
FISCAL NOTE (Misc. #96198)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - SECOND QUARTER 1996 DEVELOPMENT
APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-G of this Board, the Finance and Personnel Committee
has reviewed Miscellaneous Resolution #96198 and finds:
1. Information Technology has completed second quarter Data
Processing Development for governmental fund County
departments and requests an appropriation transfer to the user
departments.
2. The transfer has been reviewed by the Strategic Planning
Committee.
3. The 1996 Biennial Budget should be amended, per the attached
document entitled Information Technology Data Processing
Development Summary.
4. 1996 Second Quarter Development for the 100% Tax Payment Fund
equals $118,088. This amount reflects a direct reduction of
the Information Technology Professional Services line-item
Commissioners Minutes Continued. September 12, 1996
345
which was not budgeted. The following budget amendment is
required to restore the line-item.
Revenue
3-63600-181-01-00-2349 Non-Govt. Develop. $118,088
Expense
4-63600-182-01-00-3128 Professional Serv. $118,088
$ -0-
FINANCE AND PERSONNEL COMMITTEE
Copy of Information Technology Data Processing Development Summary on file
in the County Clerk=s office.
Moved by Powers supported by Kaczmar the resolution be adopted.
AYES: McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid, Taub,
Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96212
BY: Strategic Planning Committee, Dennis N. Powers, Chairperson
IN RE: BOARD OF COMMISSIONERS - AUTHORIZATION TO ENTER INTO CONTRACT
NEGOTIATIONS FOR STRATEGIC PLANNING WITH PERFORMANCE STRATEGIES, INC.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Strategic Planning Committee on June 5, 1996, approved the
Request for Proposal (RFP) for a Strategic Planning Facilitator to assist in the
development of a Mission Statement for Oakland County and the Strategic
Objectives to support this Statement as well as a 10-Year Strategic Plan; and
WHEREAS the Purchasing Division advertised the Strategic Planning
Facilitator RFP and reported back the two qualified firms who responded to the
RFP; and
WHEREAS the Strategic Planning Committee, on August 7, 1996, interviewed
both qualified bidders and, based on the submission of the bids and the
interviews, at its meeting of September 4, 1996, selected and recommends further
negotiations take place with Performance Strategies Inc. of Austin, Texas.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners, based upon the recommendation of the Strategic Planning Committee,
does hereby authorize the Chairperson of the Board, John P. McCulloch, and the
Chairperson of the Strategic Planning Committee, Dennis N. Powers, to enter into
negotiations towards the issuance of a contract with Performance Strategies, Inc.
of Austin, Texas.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
Moved by Powers supported by Schmid the resolution be adopted.
AYES: Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos,
Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96213
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - PURCHASE OF JOB APPLICANT SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Personnel Department and the Department of Information
Technology has identified the need for a new applicant tracking system which will
Commissioners Minutes Continued. September 12, 1996
346
streamline the hiring process and provide improved service to hiring departments
and job applicants; and
WHEREAS the present applicant tracking system is a Ahome grown@ mainframe
solution to the Personnel Department=s needs; and
WHEREAS this software acquisition will continue the effort to migrate
County-maintained applications to vendor-supported applications; and
WHEREAS the Departments have identified Sigma Data Systems, Inc. to be the
most cost beneficial; and
WHEREAS the estimated cost to acquire hardware, software, implementation
and training is a total of $60,295; and
WHEREAS there are available funds in the Non-Departmental Office Automation
account to cover the cost of the Job Applicant System.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the acquisition of Job Applicant System.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
FISCAL NOTE (Misc. #96213)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - PURCHASE OF JOB APPLICANT SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Information Technology and Personnel Department proposes, and
the Strategic Planning Committee recommends, an improvement in
the process of a applicant tracking system with the purchase
of a Job Applicant System.
2. Total capital cost for the proposal is $60,295. Funds are
available in the Non-Departmental Office Automation account
(4-10100-909-01-00-9920).
3. Funds are available in current budgets to cover operating
expenses. A budget amendment is required as follows:
(10100) General Fund
Expenditures
4-909-01-00-9920 Office Automation $60,295
4-181-01-00-8615 Operating Transfer Out 60,295
(63600) Information Technology
Revenue
3-181-01-00-8101 Operating Transfer In 60,295
Expenditures
4-184-01-00-3701 Software 43,545
4-184-01-00-3727 Training 3,000
Contributed Capital 13,750
$60,295
FINANCE AND PERSONNEL COMMITTEE
Moved by Powers supported by Garfield the resolution be adopted.
AYES: Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake,
Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96214
BY: Commissioner John P. Garfield, District #9
IN RE: DEFERRAL OF UTILITY PAYMENTS FOR SERVICE PEOPLE CALLED TO ACTIVE DUTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there are many Oakland County residents who, through the Armed
Forces Reserves and National Guard, stand ready to defend our nation and our
freedom when called upon to do so; and
Commissioners Minutes Continued. September 12, 1996
347
WHEREAS these people, in addition to their willingness to risk their
personal safety for our defense, also bear the responsibilities inherent in being
productive members of our society during peacetime; and
WHEREAS service people called to active duty earn a fraction of the income
that they would earn in their normal careers; and
WHEREAS in previous times of need, these service people who were called to
active duty have had the utilities terminated at their homes while serving their
country; and
WHEREAS the Oakland County Board of Commissioners wishes to take action
which will ensure that those people called to serve will not face this in the
future.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby calls upon every provider of natural gas, electricity, sewer, and water
service to develop programs that will defer the payments of Oakland County
residents called to active duty for these basic utilities until such time as
these residents return to their civilian employment.
Chairperson, on behalf of the committee, I move the adoption of the
foregoing resolution.
Commissioner John P. Garfield
The Chairperson referred the resolution to the General Government and
Public Services Committees. There were no objections.
In accordance with Rule XXII, the Chairperson made the following referrals:
FINANCE AND PERSONNEL COMMITTEE
a. 1996 Huron - Clinton Metropolitan Authority Tax Levy
OTHERS
Management and Budget
a. Equalization - Ind. Fac. in Excess of 5% SEV, Mackie Automotive
Systems, Inc. - Village of Oxford
There were no objections to the referrals.
The Board adjourned at 10:30 A.M. to the call of the Chair or
September 26, 1996 at 9:30 A.M.
LYNN D. ALLEN JOHN McCULLOCH
Clerk Chairperson