HomeMy WebLinkAboutMinutes - 1996.09.26 - 8216
348
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
September 26, 1996
Meeting called to order by Chairperson John McCulloch at 10:10 A.M. in the
Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Crake, Devine, Dingeldey, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt,
Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf. (24)
ABSENT: Douglas (with notice). (1)
Quorum present.
Invocation given by Commissioner David Moffitt.
Pledge of Allegiance to the Flag.
Moved by Wolf supported by Schmid the minutes of the September 12, 1996
Board meeting be approved.
A sufficient majority having voted therefor, the minutes were approved, as
printed.
Moved by Wolf supported by Quarles the rules be suspended and the agenda
amended, as follows:
ITEMS ON PRINTED AGENDA
FINANCE AND PERSONNEL COMMITTEE
a. Circuit Court - Acceptance of Local Law Enforcement Program Grant
(Reason for suspension for Finance and Personnel Committee, item a: Not in
accordance with Grants Procedure)
PLANNING AND BUILDING COMMITTEE
a. Drain Commissioner - 1996 Lake Level Assessments for Operations and
Maintenance
b. Drain Commissioner - Drain Maintenance Assessments
(Reason for suspension for Planning and Building Committee, item a and b: Waiver
of Rule XII.E - Procedures to Bring Matters Before the Board)
AYES: Amos, Crake, Devine, Dingeldey, Garfield, Holbert, Huntoon, Jacobs,
Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht,
Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf. (24)
NAYS: None. (0)
Commissioners Minutes Continued. September 26, 1996
349
A sufficient majority having voted therefor, the motion to suspend the
rules and amend the agenda carried.
The Deputy Clerk read a letter from Chairperson John McCulloch appointing
the following individuals to serve on the Community Development Advisory Council
for a term ending April 30, 1997:
LOCAL OFFICIALS COMMISSIONERS
Rob Bacigalupi, Hazel Park Ruth Johnson
Michael McReynolds, Oak Park Charles Palmer
Cindy Smith, Holly Township Ruel McPherson
Jim Caswell, Milford Township Gilda Jacobs
Collin Walls, Springfield Township
Rod Cook, South Lyon
CITIZENS AT LARGE
Ruth Coss, Lake Orion David Duda, Rochester Hills
Barbara Eschker, Clarkston Dennis Keat, Rochester
Thomas Stowell, Pontiac Mary Ann Verdi-Hus, Beverly Hills
William Wagoner, Royal Oak Dorothy Webb, Ferndale
Lee Mitchell, Walled Lake Mary Ann Miller, Auburn Hills
There being no objections, the appointments were confirmed.
The Deputy Clerk read a letter from Chairperson John McCulloch appointing
Jeffrey Barthlow as an alternate on the Oakland County 196 Transportation
Authority. There being no objections, the appointment was confirmed.
Chairperson John McCulloch stated AA Public Hearing is now called on
increasing property taxes. Are there any persons present who wish to speak?@
No persons requested to speak and the Public Hearing was declared closed.
Jack Bressler addressed the Board.
MISCELLANEOUS RESOLUTION #96215
BY: Finance and Personnel Committee, Sue A. Douglas, Chairperson
IN RE: CIRCUIT COURT ACCEPTANCE OF THE LOCAL LAW ENFORCEMENT BLOCK GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the U.S. Department of Justice has notified Oakland County that it
will obligate $158,128 in formula block grant funding for local law enforcement
under the Omnibus Fiscal Year 1996 Appropriations Act (Public Law 104-134); and
WHEREAS the purpose of the formula block grant funding is to assist in
reducing crime and improving public safety; and
WHEREAS an Oakland County Advisory Board, required by the block grant
program and representing recognized interests in criminal justice and crime or
substance abuse prevention and treatment, has reviewed and recommended a project
to capture the full $158,128 in federal allocation with the Circuit Court as the
lead agency; and
WHEREAS the General Government Committee of the Board of Commissioners
reviewed and approved the application to capture this funding; and
WHEREAS the grant funding will support the Oakland County drug court
utilizing the full federal share allocation to the County of $158,128 with an
identified $25,633.05 in matching funds which will be applied in the same manner
as it is currently being applied for the Drug Adjudication to be used
specifically for drug court visiting judges contractual services.
WHEREAS the funding also supports related drug court services in continuing
one (1) full time eligible Court Clerk I position in the Circuit Court
Administration Division and one (1) Pretrial Services Investigator I position in
the Community Corrections Division and will support the creation of one new full
time eligible special revenue position; one (1) Deputy I position in the
Sheriff=s Department; and
Commissioners Minutes Continued. September 26, 1996
350
WHEREAS this use of funding complies with the Local Law Enforcement Block
Grant program guidelines with the project beginning October 1, 1996 with all
funds expended within 24 months.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts funding from the U.S. Department of Justice in the amount of $158,128 to
support the above-stated purposes and positions.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners
is authorized to execute the grant agreement and to approve amendments and
extensions up to fifteen (15%) variance from the award, consistent with the grant
amount as originally approved.
BE IT FURTHER RESOLVED that the Board of Commissioners approves the
continuation of one (1) Special Revenue Court Clerk I position (#31105-07496) in
the Circuit Court, and one (1) Special Revenue Pretrial Services Investigator I
position (#17402-07363) in Public Services/Community Corrections Division.
BE IT FURTHER RESOLVED that one (1) Special Revenue Deputy I position be
created in the Sheriff=s Department/Corrective Services - Satellites/Court
Detention Unit.
BE IT FURTHER RESOLVED that pursuant to Miscellaneous Resolution #93049 and
Miscellaneous Resolution #94282, funding from the Drug Adjudication Grant has
been discontinued, and the following positions are to be deleted as a result
effective September 30, 1996: one (1) Court Clerk I (#31105-07329), one (1)
Clerk III (#31105-07328) and one (1) Pretrial Service Investigator (#17402-
07789).
BE IT FURTHER RESOLVED that continuation of this program, including the
positions, is contingent upon continued grant funding.
BE IT FURTHER RESOLVED that the 1996 Biennial Oakland County Budget be
amended as follows:
Special Revenue Funds
Revenue 1996 FY 1997
3-xxxxx-311-01-00-2185 Grant Revenue $39,532 $118,596
Expenditure
4-xxxxx-311-01-00-1001 Salaries 4,437 13,312
4-xxxxx-311-01-00-2070 Fringe 2,072 6,216
4-xxxxx-174-01-00-1001 Salaries 6,271 18,813
4-xxxxx-174-01-00-2070 Fringe 2,929 8,785
4-xxxxx-431-01-00-1001 Salaries 5,267 15,801
4-xxxxx-431-01-00-2070 Fringe 2,460 7,379
4-xxxxx-311-01-00-3777 Visiting Judges 15,597 46,790
4-xxxxx-311-01-00-6360 Computer Operations 245 736
4-xxxxx-311-01-00-6750 Telephone Communications 254 764
$39,532 $118,596
-0- -0-
Governmental Funds
Revenue
3-10100-311-05-00-2054 Civil Mediation $ 3,665 $ 10,993
Expenditure
4-10100-311-05-00-3380 Grant Match 6,408 19,225
4-10100-909-01-00-9900 Contingency ( 2,743) ( 8,232)
$ 3,665 $ 10,993
-0- -0-
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of Public Services Committee Report (to Finance and Personnel
Committee) on file in County Clerk=s office.
Moved by Jensen supported by Obrecht the resolution be adopted.
AYES: Crake, Devine, Dingeldey, Garfield, Holbert, Huntoon, Jacobs,
Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht,
Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Commissioners Minutes Continued. September 26, 1996
351
REPORT
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: BOARD OF COMMISSIONERS - APPOINTMENT TO LIBRARY BOARD
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee recommends the reappointment of
Robert Gaylor to the Oakland County Library Board for a five-year term, expiring
August 24, 2001.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Moved by Dingeldey supported by Pernick the General Government Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Dingeldey supported by Pernick the reappointment of Robert Gaylor
to the Oakland County Library Board for a five-year term, expiring
August 24, 2001, be confirmed.
A sufficient majority having voted therefor, the motion carried and the
reappointment of Robert Gaylor to the Oakland County Library Board, for a five-
year term expiring August 24, 2001 was confirmed.
REPORT
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: CONFIRMATION OF JOHN MAHONEY AS DIRECTOR OF THE DEPARTMENT OF INFORMATION
TECHNOLOGY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee reports with the recommendation that the
County Executive=s appointment of John Mahoney as Director of the Department of
Information Technology be confirmed.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Moved by Dingeldey supported by Wolf the General Government Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Dingeldey supported by Wolf the appointment of John Mahoney as
Director of the Department of Information Technology be confirmed.
AYES: Dingeldey, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick,
Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion carried and the
appointment of John Mahoney as Director of the Department of Information
Technology was confirmed.
MISCELLANEOUS RESOLUTION #96216
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: ACT 196 PUBLIC TRANSPORTATION AUTHORITY - AMENDMENT TO THE ARTICLES OF
INCORPORATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS on March 30, 1995, the Oakland County Board of Commissioners by
Miscellaneous Resolution #95083, approved and adopted the attached Articles of
Incorporation for the Oakland County Public Transportation Authority; and
Commissioners Minutes Continued. September 26, 1996
352
WHEREAS the Board has recently reviewed said Articles of Incorporation and
has determined that they should be amended.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the amendment of the Articles of Incorporation as follows:
Section 5. The Authority shall not contract with SMART and/or any
other transportation authority or political subdivision, agency or
instrumentality of the State, or private entity, for all or part of the
public transportation services it is entitled or required to provide under
the Act and these Articles without first having received from SMART or
such other authority:
a. A certified financial audit for its fiscal year ending in
the year preceding the year in which services to be
provided under such contract are to begin, such audit to be
provided not later than the December 31st following the end
of the fiscal year being audited or such later date as
shall be established by the Authority in its sole
discretion; and
b. Internally prepared financial statements of SMART or such
other authority, including without limitation a balance
sheet and income statement, for the first nine (9) months
of the fiscal year ending immediately preceding the
beginning of the period for which services are to be
provided under such contract, prepared in accordance with
generally accepted accounting principles (provided that any
footnotes required thereunder may be omitted) and
consistent with the past accounting practices of SMART or
such other authority, such financial statements to be
provided not later than sixty (60) days following the end
of such nine (9) month period or such later date as shall
be established by the Authority in its sole discretion; and
c. A performance audit performed by the Internal Audit
Division of Oakland County or third party acceptable to the
Authority for the calendar year ending immediately
preceding the beginning of the period for which services
are to be provided under such contract with parameters to
be set by the Authority, such audit to be provided not
later than the April 30th following the calendar year being
audited or such later date as shall be established by the
Authority in its sole discretion. Provided, however,
solely in the case of the contract to be entered into with
SMART for services to be provided in the fiscal year
beginning July 1, 1996, the period to be covered by such
performance audit shall be SMART=s fiscal year ending
June 30, 1996.
The requirements of this Section 5 shall apply only with respect to
contracts with SMART or other such authority to be entered into by the Authority
for services to be provided in fiscal years beginning on or after July 1, 1996.
The Authority was not required to comply with the requirements of this Section 5
(as originally enacted or as amended) with respect to contracts entered into with
SMART for services provided in any period ending prior to July 1, 1996.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Miscellaneous Resolution #95083 on file in County Clerk=s office.
Moved by Dingeldey supported by Devine the resolution be adopted.
Moved by Devine supported by Powers the resolution be amended in the NOW
THEREFORE BE IT RESOLVED paragraph to add the words AArticle VI@ as follows:
Article VI, Section 5.
A sufficient majority having voted therefor, the amendment carried.
Commissioners Minutes Continued. September 26, 1996
353
Vote on resolution, as amended:
AYES: Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar,
Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers,
Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #96217
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: DRAIN COMMISSIONER - 1996 LAKE LEVEL ASSESSMENTS FOR OPERATIONS AND
MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Inland Lake Level Act No. 146
of the Public Acts of 1961, as amended by Act No. 59 of 1995 (Part 307), the
Oakland County Drain Commissioner operates and maintains 34 level control
devices/structures and 6 lake augmentation pumps that regulate the legally
established water level of 51 lakes located within Oakland County; and
WHEREAS the Drain Commissioner incurs costs for such operation and
maintenance that are recoverable via assessments against the various benefitting
properties and government entities comprising the assessment rolls of the
respective Lake Level Districts; and
WHEREAS Section 30722(4) of said Act No. 59 of 1995 requires that the Drain
Commissioner obtain approval from the Board of Commissioners prior to levying any
lake level assessment in excess of $10,000.00 annually; and
WHEREAS for the year 1996 the Drain Commissioner proposes to assess 27
separate Lake Level Districts the total aggregate amount of $289,140.47 for
operation, maintenance and repair purposes, as itemized on the listing attached
hereto, of which 10 of the proposed assessments are in excess of the said
$10,000.00 limit, thereby requiring Board of Commissioner authorization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby authorizes the Drain Commissioner to assess, levy and collect for the year
1996, for the purpose of operating and maintaining the level of various lakes in
Oakland County, the total aggregate amount of $289,140.47, being the sum total of
assessments for the said year to be assessed against all of the benefitting
properties and government entities comprising the assessment rolls of the 27
separate Lake Level Districts itemized on the listing attached hereto, including
10 assessments in excess of $10,000.00.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of 1996 Lake Level Assessments for Maintenance and Operation on file
in County Clerk=s office.
FISCAL NOTE (Misc. #96217)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER - 1996 LAKE LEVEL ASSESSMENTS FOR OPERATIONS AND
MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess,
levy and collect $289,140.47 against all benefitting
properties and government entities comprising the assessment
rolls for the purpose of operating and maintaining the level
of various lakes located within Oakland County. Ten of the
assessments exceed $10,000 and require board approval under
Section 24 of the Inland Lake Level Act No. 146 of the Public
Acts of 1961, as amended by Act No. 52 of 1992.
Commissioners Minutes Continued. September 26, 1996
354
2. Due to road acreage located within district limits, the
County=s share of the assessments is $1,648.94 against the
Non-Departmental account for Road Commissioner - Drain
Assessments. Funding is available for this line item.
Therefore, no budget amendment is required.
FINANCE AND PERSONNEL COMMITTEE
Moved by Palmer supported by Crake the resolution be adopted.
The Chairperson stated that by Statute, the resolution would lay over
until the October 24, 1996 Board of Commissioners= meeting.
MISCELLANEOUS RESOLUTION #96218
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: DRAIN COMMISSIONER - 1996 DRAIN MAINTENANCE ASSESSMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 4 of Act No. 40 of the
Public Acts of 1956, as amended, also known as the Drain Code, the Oakland County
Drain Commissioner operates and maintains a number of open ditch or enclosed
drains at various locations throughout Oakland County; and
WHEREAS the Drain Commissioner incurs costs for such operation and
maintenance that are recoverable via assessments against the various benefitting
properties and government entities comprising the assessment rolls of the
respective Drainage Districts; and
WHEREAS Chapter 8 of the said Drain Code permits the Drain Commissioner to
levy assessments against Drainage Districts of drains established in accordance
with said Chapter 4, for operation, maintenance, cleanout and repair purposes,
provided such assessments not exceed $2,500.00 per mile of drain per year, or
fraction thereof; and
WHEREAS for the year 1996 the Drain Commissioner proposes to assess 49
Drainage Districts the total aggregate amount of $140,853.52 for the maintenance,
operation, cleanout and repair of 49 drains, all in accordance with the said
$2,500.00 per mile of drain per year limitation, as itemized on the listing
attached hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby authorizes the Drain Commissioner to assess, levy and collect for the year
1996, for the purpose of operating, maintaining, cleaning out and repairing 49
drains located in Oakland County, the total aggregate amount of $140,853.52,
being the sum total of assessments for the said year to be assessed against all
of the benefitting properties and government entities comprising the assessment
rolls of the 49 Drainage Districts itemized on the listing attached hereto.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of 1996 Drain Assessments for Maintenance and Operation on file in
County Clerk=s office.
FISCAL NOTE (Misc. #96218)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER - 1996 DRAIN MAINTENANCE ASSESSMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess,
levy
and
collec
t
$140,8
Commissioners Minutes Continued. September 26, 1996
355
53.52
agains
t all
benefi
tting
proper
ties
and
govern
ment
entiti
es
compri
sing
the
assess
ment
rolls
for
the
purpos
e of
operat
ing,
mainta
ining,
cleani
ng and
repair
ing 49
drains
locate
d
within
Oaklan
d
County
.
2. The County=s share of the assessment for road drainage benefit
is a one time charge of $7,403.99 against the Non-Departmental
account for Road Commission - Drain Assessments. Funding is
available for this expense. Therefore, no budget amendment is
required.
FINANCE AND PERSONNEL COMMITTEE
Moved by Palmer supported by McPherson the resolution be adopted.
The Chairperson stated that by Statute, the resolution would lay over until
the October 24, 1996 Board of Commissioners= meeting.
MISCELLANEOUS RESOLUTION #96219
By: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: CITY OF NOVI REQUEST TRANSFER OF COUNTY OF OAKLAND PROPERTY TO CITY OF
NOVI FOR PUBLIC RECREATIONAL PURPOSES, OAKLAND COUNTY DRAIN COMMISSIONER THROUGH
THE DEPARTMENT OF FACILITIES MANAGEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS on March 12, 1971, the County of Oakland through its Public Works
Department acquired a vacant parcel of land in the City of Novi for $20,000.00
and identified on the City of Novi tax roll as 22-35-127-014; and
WHEREAS this property was purchased for the Huron-Rouge-Novi retention site
with funds from the City of Novi; and
Commissioners Minutes Continued. September 26, 1996
356
WHEREAS, this retention facility stored sewage during peak hours and
released same into the Wayne County system during off-peak hours; and
WHEREAS 1991-1992 the County of Oakland acquired sufficient outlet capacity
into the Wayne County system so that the retention basin was no longer needed;
and
WHEREAS in 1995 the County of Oakland removed the retention basin from this
parcel of land identified as tax sidwell no. 22-35-127-014 on the City of Novi
tax rolls; and
WHEREAS the City of Novi is requesting that the County of Oakland transfer
the parcel of land identified as 22-35-127-014 to the City of Novi for use as
park lands at the City of Novi Rotary Park; and
WHEREAS the Oakland County Drain Commission office along with Corporation
Counsel and Facilities Management recommend the transfer of tax parcel 22-35-127-
014 to the City of Novi.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the transfer of tax parcel 22-35-127-014 to the City of Novi.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
directs its chairperson or designee to execute the necessary documents to
transfer tax parcel 22-35-127-014 to the City of Novi.
PLANNING AND BUILDING COMMITTEE
Moved by Palmer supported by Schmid the resolution be adopted.
AYES: Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law,
McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Quarles, Schmid, Taub,
Wolf, Amos, Crake, Devine, Dingeldey, Garfield. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96220
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT - COMMUNITY DEVELOPMENT
DIVISION - ALLOCATION OF PROGRAM INCOME FROM THE DISCONTINUED RENTAL
REHABILITATION LOAN PROGRAM (RRP) TO HOMELESS SHELTERS PARTICIPATING IN THE 1996
OAKLAND COUNTY EMERGENCY SHELTER GRANT (ESG) PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the U.S. Department of Housing and Urban Development (HUD) funded
the Rental Rehabilitation Program from 1984 through 1991; and
WHEREAS this loan program rehabilitated rental housing units for low and
moderate income people in forty-nine communities participating in Oakland
County=s Community Development Block Grant Program; and
WHEREAS the decreasing term loans were secured by mortgages; and
WHEREAS the United States Congress terminated the Rental Rehabilitation
Program in 1992; and
WHEREAS the Oakland County Community Development Division has received
$56,022.76 in program income from the repayment of these loans and anticipates
more program income in the future; and
WHEREAS the 1996 Emergency Shelter Grant (ESG) Program funded by HUD has
been reduced by 32.5 percent from $160,000 to $108,000; and
WHEREAS the Oakland County Treasurer provided $25.00 to open and maintain
the bank account for this grant; and
WHEREAS the Oakland County Community Development Division recommends that
$25.00 be returned to the Oakland County Treasurer, $25.76 be retained to
maintain the account and $55,997 be provided to the five organizations receiving
1996 Emergency Shelter Grant funds; and
WHEREAS the distribution of the $55,997 would be as follows: South Oakland
Shelter (SOS), $32,033; Pontiac Area Transitional Housing (PATH), $5,991; Help
Against Violent Encounters Now (HAVEN), $5,991; New Bethel Outreach Ministry,
$5,991, and the Sanctuary (A Step Forward project), $5,991; and
WHEREAS this distribution follows the same percentages as the shelters=
1996 contracts with Oakland County, authorized by the Board of Commissioners by
Miscellaneous Resolution #96153; and
Commissioners Minutes Continued. September 26, 1996
357
WHEREAS the reallocated funds would be used for activities eligible under
federal Emergency Shelter Grant (ESG) program regulations; and
WHEREAS the 1996 ESG contracts authorized by the Board of Commissioners by
Miscellaneous Resolution #96153 would be amended to reflect the additional
funding; and
WHEREAS the Oakland County Executive is authorized to sign the contract
amendments; and
WHEREAS the Oakland County Citizens Advisory Council for Community
Development voted unanimous approval by a vote of ten to zero.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
recognizes the $56,022.76 in program income from the discontinued Rental
Rehabilitation Program and distributes the funds through 1996 ESG contract
amendments as follows: South Oakland Shelter, $32,033; Pontiac Area Transitional
Housing, $5,991; Help Against Violent Encounters Now, $5,991; New Bethel Outreach
Ministry, $5,991; the Sanctuary, $5,991; Oakland County Treasurer=s office,
$25.00 and retain $25.76 to keep the account open.
BE IT FURTHER RESOLVED that the Oakland County Executive is authorized to
sign the contract amendments.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96207
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS DIVISION -
APPROPRIATION AND AUTHORIZATION FOR COURTHOUSE EAST WING HEATING, VENTILATING AND
AIR CONDITIONING IMPROVEMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Courthouse East Wing heating, ventilating and air conditioning
(HVAC) systems were designed in the mid-1960s; and
WHEREAS the occupancy levels and public use of the East Wing have increased
substantially through the years; and
WHEREAS the HVAC systems capacity to provide and maintain appropriate
temperature levels in the East Wing has been evaluated; and
WHEREAS modifications to the existing HVAC systems are needed to maintain
appropriate heating and cooling temperature levels and control; and
WHEREAS both in-house staff and outside contractors will be utilized to
perform the required project work activities; and
WHEREAS all materials and outside services will be procured through the
Purchasing Division in accordance with County bidding procedures; and
WHEREAS the cost of the improvements is estimated to be $300,000; and
WHEREAS funding in the amount of $300,000 is allocated for the Courthouse
East Wing HVAC system improvements in the 1996 Capital Improvement Program for
buildings.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Department of Facilities Management to proceed with the Courthouse
East Wing HVAC system improvements.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (Misc. #96207)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS DIVISION -
APPROPRIATION AND AUTHORIZATION FOR COURTHOUSE EAST WING HEATING, VENTILATION AND
AIR CONDITIONING IMPROVEMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
Commissioners Minutes Continued. September 26, 1996
358
1. The resolution authorizes the Department of Facilities
Management to proceed with improvements to the Courthouse East
Wing heating, ventilation and air conditioning system required
because of increased occupancy levels and public use and due
to the age of the current system.
2. Estimated cost of the project is $300,000 and has been
designated in the Capital Improvement Program. Materials and
outside services will be procured through the Purchasing
Division in accordance with County bidding procedures.
3. Approves the transfer of $300,000 from the Capital Improvement
Program Fund #40100 to the Project Work Order Fund #40400 to
establish the Courthouse East Wing heating, ventilation and
air conditioning improvements project.
FINANCE AND PERSONNEL COMMITTEE
Moved by Palmer supported by Garfield the resolution be adopted.
AYES: Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch,
McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub,
Wolf, Amos, Crake, Devine, Dingeldey, Garfield, Holbert. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96221
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: PUBLIC SERVICES/VETERANS= SERVICES - VETERANS= CONVENTION FUNDING POLICY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS State of Michigan Public Act 323 of 1939, MCL 35.481, authorizes
counties or cities to appropriate from general fund dollars for conventions held
by congressionally chartered veterans= organizations of the United States of
America; and
WHEREAS the Marine Corps League, North Oakland County Detachment has
requested funds for their 1997 State Convention being held in Novi
June 6, 7 and 8, 1997; and
WHEREAS the Oakland County Board of Commissioners has previously
appropriated funds for veterans= conventions; and
WHEREAS the Board of Commissioners determines it is necessary to establish
a policy to fairly and effectively address requests for funding veterans=
conventions; and
WHEREAS in 1991, Corporation Counsel made an interpretation of MCL 35.481
and determined the Act allows that $5,000 in total may be appropriated by the
Board of Commissioners for this purpose.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners
establishes a departmental account in Veterans= Services Division in the amount
of $5,000 for veterans= conventions.
BE IT FURTHER RESOLVED that no more than $1,000 be appropriated to any one
veterans= organization in any one year for conventions held in the County of
Oakland.
BE IT FURTHER RESOLVED the County Executive establish a procedure for
veterans= organizations to make application for funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96208
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: COMMUNITY MENTAL HEALTH - DIVISION RESTRUCTURING REQUESTS TO REALIGN THE
BUDGET WITHIN THE CONSTRAINT OF ANTICIPATED STATE FUNDING
To the Oakland County Board of Commissioners
Commissioners Minutes Continued. September 26, 1996
359
Chairperson, Ladies and Gentlemen:
WHEREAS Community Mental Health anticipates insufficient state funding
based on the current formula, and the new state funding formula is still
uncertain; and
WHEREAS division restructuring requests are being made to realign the
budget within the constraint of anticipated state funding for Fiscal Year
1996/1997; and
WHEREAS these restructuring requests specifically involve the deletion of
eleven (11) FTE positions, the creation of one (1) PTNE position, and the
retitling of existing classifications within the divisions of Community Mental
Health Administration, Central Admission and Evaluation, and Childrens= Services;
and
WHEREAS this request has been approved by the Oakland County Community
Mental Health Services Board, and changes will be incorporated into the
recommended budget for 1996/1997 if approved.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the restructuring of various divisions within Community Mental Health to
realign the budget within the constraint of anticipated state funding.
BE IT FURTHER RESOLVED that the classifications of the following positions
be retitled (no change in salary):
POSITION # FROM TO
(55350-05959) Office Supervisor I Employee Records Specialist
(55460-07735) Chief-Geriatric Screening Chief-Intake/Access
and Monitoring Services
(55450-07730) Chief-Facility Chief-Facility Liaison
Liaison/Intake Services
(55201-07702) Chief-MI/Developmentally Chief-Developmentally
Disabled Adult Services Disabled Adult Services
BE IT FURTHER RESOLVED that one (1) Psychiatrist/Part-time position be
created in El Centro (55166) and budgeted at 1000 hours, effective 11/9/96.
BE IT FURTHER RESOLVED that the following positions be deleted from the
divisions/units designated:
CMH ADMINISTRATION/MEDICAL SERVICES (55052)
3 FTE Staff Psychiatrist (55052-00799)(55052-05956)(55052-05954)
CENTRAL ADMISSION AND EVALUATION/INTAKE (55452)
2 FTE Case Management Coordinator (55452-00815)(55452-07731)
CENTRAL ADMISSION AND EVALUATION/GERIATRIC SCREENING (55462)
2 FTE Mental Health Clinician (55462-07117)(55462-07120)
CHILDRENS= BOARD-OPERATED/DAY TREATMENT (55356)
2 FTE Mental Health Clinician (55356-02829)(55356-06667)
CHILDRENS= BOARD-OPERATED/RESIDENTIAL CASE MANAGEMENT (55361)
2 Case Management Coordinator (55361-07716)(55361-07717)
BE IT FURTHER RESOLVED that the deletion of Staff Psychiatrist position
(55052-00799) be effective 10/12/96, and the deletion of Staff Psychiatrist
positions (55052-05956) and (55052-05954) be effective 11/9/96.
BE IT FURTHER RESOLVED that the foregoing is not intended, nor to be
interpreted, to reduce the availability of treatment of our case management
resources to children.
BE IT FURTHER RESOLVED that these changes be incorporated into the
recommended budget for 1996/1997.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #96208)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY MENTAL HEALTH SERVICES BOARD - DIVISION RESTRUCTURING REQUEST
TO REALIGN THE BUDGET WITHIN THE CONSTRAINTS OF ANTICIPATED STATE FUNDING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The resolution deletes eleven (11) existing positions in Community
Mental Health to better address needs of Oakland County mental
Commissioners Minutes Continued. September 26, 1996
360
health recipients, for Fiscal Year 1996/1997 and Fiscal Year
1997/1998.
2. The resolution also creates one (1) part-time non-eligible position
to meet consumer psychiatric needs.
3. Total annual savings are estimated to be $818,427 in Fiscal Year
1996/1997 and $839,997 in Fiscal Year 1997/1998.
4. The impact of these adjustments have been included in the Fiscal
Year 1997 and Fiscal Year 1997/1998 County Executive=s Recommended
Budget, no additional budget amendments are required.
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Holbert the resolution be adopted.
AYES: Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch,
McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub,
Wolf, Amos, Crake, Devine, Dingeldey, Garfield, Holbert, Huntoon. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96222
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - IMPLEMENTATION OF A DATA WAREHOUSE
PILOT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Department of Information Technology has identified a need for
managing selected data into a standard directory system for ease of access by
County employees; and
WHEREAS the purpose of organizing selected data is to enable end users in a
personal computer environment a means of gathering their own decision making
information from a vast storehouse of data with minimal assistance from technical
staff; and
WHEREAS the best way to achieve these objectives is by taking advantage of
specialized data warehouse methodologies and software tools available; and
WHEREAS Information Technology has identified Prism Solutions, Inc. to be
the most cost beneficial and knowledgeable in data warehouse planning and
training; and
WHEREAS the estimated cost to employ front-end consultants to quick-start
the correct design methodology is a total of $75,000; and
WHEREAS there are available funds in Information Technology Fund Equity to
cover the cost of the consulting by Prism Solutions, Inc.
NOW THEREFORE BE IT RESOLVED that Oakland County Board of Commissioners
approves the Data Warehouse Pilot Project planning effort.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
Copy of Oakland County Data Warehouse Proposal on file in the County
Clerk=s office.
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96223
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - 1996 BUDGET AMENDMENTS FOR
APPROVED OFFICE AUTOMATION PROJECTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #94009 (Department of Computer Services -
Approval of Inventory Pool for Automation Equipment) specifies that, on a
quarterly basis, budget amendments will be presented in resolution form
summarizing the impact on Information Technology and user departments' budgets
for office automation.
Commissioners Minutes Continued. September 26, 1996
361
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves amendments to the 1996, Fiscal Year 1997, Fiscal Year 1997/1998 Biennial
Budget as detailed in the attached Information Technology Office Automation
Schedule for projects approved in the first and second quarter of 1996.
STRATEGIC PLANNING COMMITTEE
Copy of Information Technology Office Automation Schedules on file in the
County Clerk=s office.
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
In accordance with Rule XXII, the Chairperson made the following referrals:
PLANNING AND BUILDING COMMITTEE
a. MAC - Capitol Lawn Christmas Tree Suggestion
PUBLIC SERVICES COMMITTEE
a. Michigan Department of Natural Resources - 1995 Marine Safety
Program Reimbursement
There were no objections to the referrals.
The Board adjourned at 10:43 A.M. to the call of the Chair or
October 10, 1996.
G. WILLIAM CADDELL JOHN McCULLOCH
Deputy Clerk Chairperson