HomeMy WebLinkAboutMinutes - 1996.11.07 - 8220
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OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
November 7, 1996
Meeting called to order by Chairperson John McCulloch at 9:46 A.M. in the
Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson,
Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf. (24)
ABSENT: Quarles (with notice). (1)
Quorum present.
Invocation given by Commissioner Lawrence Pernick.
Pledge of Allegiance to the Flag.
Moved by Wolf supported by Dingeldey the minutes of the October 24, 1996
Board meeting be approved.
A sufficient majority having voted therefor, the minutes were approved, as
printed.
Moved by Wolf supported by Palmer to address the County Executive=s veto of
Miscellaneous Resolution #96232 - ADOPTION OF THE OAKLAND COUNTY WELL PROTECTION
AND EDUCATION POLICY, after Public Comment and before the Reports of Standing
Committees on the agenda.
AYES: Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Obrecht,
Palmer, Pernick, Powers, Schmid, Taub, Wolf. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion carried.
Commissioner Palmer, along with Commissioners Devine, Garfield and
McCulloch, presented a Proclamation to the Honorable Judge Michael A. Martone,
52nd District Court/4th Division, for his dedicated effort and work with the
youth of our community.
The following people addressed the Board: Corporation Counsel
Jerry Poisson, Renee Crouch, Dan Devine, Robert Haney, Pam Mazick, David
Loeffler, Steve McPherson, Sherry Holleman, Bob Fleming, Jane Mannor, Sal
Giammarusti, Bill Corsaut, Ruel McPherson and Shannon Dare.
Moved by Palmer supported by Huntoon to override the County Executive=s
Commissioners Minutes Continued. November 7, 1996
403
veto of Miscellaneous Resolution #96232 - ADOPTION OF THE OAKLAND COUNTY WELL
PROTECTION AND EDUCATION POLICY.
Discussion followed.
Chairperson McCulloch stated a AYES@ vote would override the veto of
Miscellaneous Resolution #96232; a ANO@ vote will not. A two-thirds (2/3) vote -
17 votes is required to override the veto.
Vote to override veto:
AYES: Crake, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs,
Jensen, Johnson, Kaczmar, Kingzett, McCulloch, McPherson, Obrecht, Palmer,
Pernick, Powers, Schmid, Taub, Wolf, Amos. (21)
NAYS: Devine, Law, Moffitt. (3)
A sufficient majority having voted therefor, the motion to override the
County Executive=s veto of Miscellaneous Resolution #96232 - ADOPTION OF THE
OAKLAND COUNTY WELL PROTECTION AND EDUCATION POLICY carried.
The Clerk read a letter from Chairperson McCulloch appointing Commissioners
JoAnne Holbert, Kay Schmid, Donald Jensen and Fran Amos to the newly formed
Special Committee to review per diems. The Chairperson requested that they
review all of those Boards, Commissions, Authorities, Councils and Committees
which receive per diems and report back to the General Government Committee.
There being no objections, the appointments were confirmed.
MISCELLANEOUS RESOLUTION #96246
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT - AWARD OF CONTRACT - 1996 CENTRAL HEATING PLANT
ELECTRICAL IMPROVEMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the upgrading of 13,200 volt primary switchgear, electrical
distribution panels, distribution wiring and lighting are listed as the number
three priority in the 1996 Capital Improvement Program Utility Section; and
WHEREAS in accordance with authorization received May 14, 1996, bid
documents for the 1996 Central Heating Plant Electrical Improvements were
prepared; and
WHEREAS in accordance with bidding procedures, bids for this project were
received and opened on Friday, October 4, 1996; and
WHEREAS the County Executive's Department of Facilities Management has
reviewed all bids submitted and recommends that the lowest responsible bidder,
Doublejack Electric Company, Inc., Royal Oak, Michigan, be awarded a contract in
the amount of $306,746; and
WHEREAS funding in the amount of $350,000 for the project was included in
the 1996 Capital Improvement Program.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1) The Oakland County Board of Commissioners authorizes the transfer of
$350,000 from the Capital Improvement Program Fund #40100 to the
Project Work Order Fund #40400 to establish the Central Heating
Plant Electrical Improvements project.
2) The contract proposal of Doublejack Electric Company Inc., Royal
Oak, Michigan, in the amount of $306,746 be accepted and the
contract awarded in concurrence with Planning and Building Committee
recommendations.
3) Funds be provided in the amount of $43,254 to cover the remaining
project costs including Contingency.
4) The Chairperson of the Board of Commissioners is hereby authorized
and directed to execute a contract with Doublejack Electric Company,
Inc., on behalf of the County of Oakland.
5) The County Executive's Department of Facilities Management shall
Commissioners Minutes Continued. November 7, 1996
404
notify the selected vendor of this award, in writing, no later than
10 days after adoption of this resolution. The award will not be
effective until the selected vendor has been notified.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
REPORT (Misc. #96246)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: AWARD OF CONTRACT FOR THE 1996 CENTRAL HEATING PLANT ELECTRICAL
IMPROVEMENTS
To the Finance and Personnel Committee, Sue Douglas, Chairperson
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the bids received for
the above-referenced project on October 15, 1996, reports with the recommendation
that the County enter into a contract with Doublejack Electrical Company, Inc.,
in the amount of $306,746.00 for a total project cost of $350,000.00.
Chairperson, on behalf of the Planning and Building Committee, I move
acceptance of the foregoing report.
PLANNING AND BUILDING COMMITTEE
Moved by Douglas supported by Taub the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Taub the resolution be adopted.
AYES: Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs,
Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Palmer,
Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96247
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY DEVELOPMENT DIVISION - 1996 HOUSING COUNSELING GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS HUD has designated the Oakland County Community Development
Division=s Housing Counseling unit to be a HUD approved housing counseling agency
eligible to apply for and receive Fiscal Year 1996 Housing Counseling funding;
and
WHEREAS the Oakland County Community Development Division competed for
funding under this Act nationally and has been awarded a Fiscal Year 1996 Housing
Counseling Grant totalling $75,122, a variance of zero percent from the initial
application amount of $75,122; and
WHEREAS the purpose of the grant is to provide a full range of housing
counseling services, information, and assistance to housing consumers to assist
them in improving their housing conditions and meeting the responsibilities of
homeownership and tenancy including information for first time home buyers; pre-
occupancy, rental delinquency and mortgage default assistance; Home Equity
Conversion Mortgage Program; home improvement and rehabilitation resources;
displacement and relocation resources; and pre-foreclosure assistance; and
WHEREAS the County intends to use the grant to deliver housing counseling
services in accordance with federal housing counseling program guidelines; and
WHEREAS no county funds are required for the fiscal year 1996 grant; and
WHEREAS this grant agreement has been reviewed and approved through the
County Executive=s Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the 1996 Fiscal Year Housing Counseling Grant in the amount of $75,122.
BE IT FURTHER RESOLVED that the future level of service, including
Commissioners Minutes Continued. November 7, 1996
405
personnel, will be contingent upon the level of Federal funding available for
this program.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the
County to any future commitment.
BE IT FURTHER RESOLVED that the Oakland County Executive is authorized to
execute this grant agreement.
Chairperson, I move the adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Kaczmar the resolution be adopted.
AYES: Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Palmer, Powers,
Schmid, Taub, Wolf, Amos, Crake, Devine. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96248
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY DEVELOPMENT DIVISION - BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 1996-1997 U.S. Department of Housing and Urban Development
Community Development Block Grant (CDBG) was accepted in the amount of
$4,940,000.00 with $858,113.84 in County Program Income for a total program
amount of $5,798,113.84 with no budget amendment made at the time of acceptance
(See Schedule B); and
WHEREAS HUD by letter dated November 27, 1995 transmitted to Oakland County
reallocated CDBG funds from Federal Fiscal Year 1994 totaling $23,859.00 to be
allocated during the 1996-1997 program year funding process (See Schedule C); and
WHEREAS the 1996-1997 Emergency Shelter Grant (ESG) was accepted in the
amount of $108,000.00 with no budget amendment at the time of acceptance (See
Schedule D); and
WHEREAS the 1996-1997 HOME Investment Partnership Act Grant in the amount
of $1,200,000.00 was accepted with a requirement for County matching funds in the
amount of $265,500.00 for a total program amount of $1,465,500.00, with no budget
amendment at the time of acceptance (See Schedules A and F); and
WHEREAS the Comprehensive Housing Counseling Grant was accepted in the
amount of $75,122.00 with no budget amendment at the time of acceptance (See
Schedule E); and
WHEREAS the Oakland County Community Development Division has agreed that
the 1996-1997 Budget would be amended to reflect accurate detail of actual grant
awards for the 1996-1997 program year.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
amends the 1996 Community Development Division Budget to reflect the revisions as
detailed in Schedules A, B, C, D, E and F.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of the 1996 Community Development Division Budget Revisions, Schedules
A, B, C, D, E and F, on file in the County Clerk=s office.
Moved by Douglas supported by Holbert the resolution be adopted.
AYES: Douglas, Garfield, Holbert, Huntoon, Jensen, Johnson, Kaczmar,
Kingzett, Law, McCulloch, McPherson, Moffitt, Palmer, Pernick, Powers, Schmid,
Taub, Wolf, Amos, Devine, Dingeldey. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96249
Commissioners Minutes Continued. November 7, 1996
406
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS/COMMUNITY MENTAL HEALTH - ACCEPTANCE OF JUVENILE
JUSTICE COORDINATOR BLOCK GRANT FOR FISCAL YEAR 1996/1997
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Community Health has awarded a Federal Block
Grant to Oakland County Community Mental Health to partially fund a combined
Juvenile Justice Coordinator position, and an existing Wraparound Services
supervisor position; and
WHEREAS funding of $57,578 awarded for Fiscal Year 1996/1997 partially
funds an existing FTE position, the combining of these roles is intended to make
maximum use of grant dollars, with the impetus for the Juvenile Justice
Coordinator position to become a full time position in Community Mental Health as
funds are available; and
WHEREAS this position will coordinate joint planning between youths and
families to divert youths with serious emotional disorders from the juvenile
justice system to behavioral training services; and
WHEREAS awarded funding is consistent with the Program Revision Request
(PRR) application amount of $57,578; and
WHEREAS all funds are Federal in origin and require no State or Local
matching dollars; and
WHEREAS the Fiscal Year 1996/1997 total grant amount of $57,578 is funded
as follows:
Federal Funds $57,578
DMH State Funding - 0 -
CMH Funds - 0 -
Total Grant $57,578; and
WHEREAS the funding is consistent with anticipated expenditures for this
program; and
WHEREAS the acceptance of this grant does not obligate additional Community
Mental Health funds.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves acceptance the Juvenile Justice Coordinator Block Grant award in the
total amount of $57,578 for Fiscal Year 1996/1997.
BE IT FURTHER RESOLVED that the Grant fund be amended as follows:
Revenues FY 96/97
3-27181-550-01-05-2185 Grant Funding $ 57,578
3-27181-550-01-05-8101 County Match $ 0
3-27181-550-01-05-2589 State Matching Payments $ 0
Sub-Total $ 57,578
Expenditures
4-27181-550-01-05-1001 Salaries $ 28,739
4-27181-550-01-05-2074 Fringe Benefits $ 11,804
4-27181-550-01-05-3752 Travel & Conference $ 500
4-27181-550-01-05-3042 Client Service-Wraparound Exp. $ 13,735
4-27181-550-01-05-4918 Supplies & Equipment $ 500
4-27181-550-01-05-3409 Administrative/Indirect $ 2,300
Sub-Total $ 57,578
BE IT FURTHER RESOLVED that continuation of the positions included in the
grant is contingent upon grant funding at a level sufficient to sustain the
positions.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Powers the resolution be adopted.
AYES: Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar,
Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers,
Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96250
Commissioners Minutes Continued. November 7, 1996
407
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS/COMMUNITY MENTAL HEALTH ACCEPTANCE OF CORRECTIONS
CONSULTANT BLOCK GRANT FOR FISCAL YEAR 1996/1997
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Community Health has awarded a Federal Block
Grant to Oakland County Community Mental Health to provide consultation and
training to Corrections Unit personnel; and
WHEREAS funding of $15,000 was awarded for Fiscal Year 1996/1997 to fund
outside contractual consultant services, to Community Mental Health Corrections
personnel, including the ACE Program (A Collaborative Effort) which is a pilot
program between Oakland County Office of Substance Abuse, Probate Court, and
Oakland County Community Mental Health to address ex-offenders diagnosed with
both substance abuse and mental health problems, as well as to provide consulting
services to Adult ACT (Assertive Community Treatment) Teams in the four service
quadrants of Oakland County Community Mental Health; and
WHEREAS grant also provides consultation for the development of transition
procedures from inmate corrections to community corrections, and also provides
state of the art training, effective community based mental health corrections
programs, as well as MI/SA (Mental Illness/Substance Abuse) programs; and
WHEREAS grant also funds development of recommendations for future service
development in Community/ACT Corrections Mental Health Services in Oakland
County; and
WHEREAS awarded funding is consistent with the application amount of
$15,000; and
WHEREAS all funds are Federal in origin and require no State or local
matching dollars; and
WHEREAS the Fiscal Year 1996/1997 total grant amount is $15,000 which is
funded as follows:
Federal Funds $15,000
DCH State Funding - 0 -
CMH Funds - 0 -
Total Grant $15,000; and
WHEREAS the funding is consistent with anticipated expenditures for this
program; and
WHEREAS the acceptance of this grant does not obligate additional Community
Mental Health funds.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the Corrections Consultant Block Grant in the total amount of $15,000 for
Fiscal Year 1996/1997.
BE IT FURTHER RESOLVED that the Grant fund be amended as follows:
Revenue FY 96/97
3-27181-550-01-04-2185 Grant Funding $ 15,000
3-27181-550-01-04-8101 County Match $ 0
3-27181-550-01-04-2589 State Matching Payments $ 0
Sub-Total $ 15,000
Expenditure
4-27181-550-01-04-3752 Travel and Conference $ 300
4-27181-550-01-04-3727 Training $ 14,200
4-27181-550-01-04-3409 Administrative/Indirect $ 500
Sub-Total $ 15,000
Total $ 0
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Amos the resolution be adopted.
AYES: Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law,
McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid, Taub,
Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96251
Commissioners Minutes Continued. November 7, 1996
408
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT - ON-CALL PAY FOR NON-REPRESENTED AND SUPERVISORY
EMPLOYEES CURRENTLY ELIGIBLE FOR OVERTIME
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS certain areas require designated employees to be available by phone
or beeper to respond to emergency situations during non-working hours; and
WHEREAS letters of agreement have been included as part of the O.C.E.U.
collective bargaining agreements for many years which provide certain union-
represented employees, who are assigned to be "on-call" during non-working hours,
one and one-half hours pay at the overtime rate for each day they are assigned to
be "on-call" and two hours pay at the overtime rate for each holiday the
employees are designated to be "on-call"; and
WHEREAS there is currently no authorized procedure that allows "on-call"
pay for non-represented employees and supervisors for time they are designated to
be "on call" and available by phone or beeper to respond to emergency situations;
and
WHEREAS requests have been received from several departments and divisions
to establish "on-call" pay similar to that available for O.C.E.U. employees for
non-represented employees and supervisors; and
WHEREAS the Personnel Department has reviewed these requests and concurs
that "on-call" pay for non-represented employees and supervisors who are
currently eligible for overtime should be established for these employees to
compensate them for time they are expected to be available by phone or beeper
during non-working hours to respond to emergencies; and
WHEREAS maximum governmental fund cost, on an annual basis, equals $53,850,
cost for the balance of 1996 equals $6,200, cost for Fiscal Year 1997 equals
$41,400, as detailed on the attached schedule; and
WHEREAS funds are available in the 1996 Contingency Account to cover the
1996 portion of the increase, adjustments for Fiscal Year 1997 and Fiscal Year
1997-1998 will be recommended as part of the budget review process; and
WHEREAS the maximum cost to the special revenue funds, on an annual basis,
equal $88,100, cost for the balance of 1996 equals $13,400, cost for Fiscal Year
1997 equals $67,800, as detailed on the attached schedule; and
WHEREAS the special revenue funds will absorb the cost of this increase in
total.
NOW THEREFORE BE IT RESOLVED that non-represented and supervisory
classifications currently eligible for overtime be authorized to receive "on-
call" pay at the rate of one and one-half hours of overtime pay for each non-
holiday day they are designated to be "on-call" and available by telephone or
beeper to respond to emergencies during non-working hours, and two hours of
overtime pay for each holiday day when designated to be "on-call".
BE IT FURTHER RESOLVED that departments and divisions shall notify the
Director of Personnel prior to establishing paid on-call schedules for eligible
non-represented and supervisory employees.
BE IT FURTHER RESOLVED that the 1996 Governmental Funded budget be amended,
as specified below:
Revenue
3-21500-312-01-00-2077 FOC - Cooperative Reimbursement $ 300
Expenditures
4-10100-433-01-00-1009 Sheriff On-Call $2,100
4-10100-433-01-00-2070 Sheriff Fringe Benefits 600
4-22100-141-30-00-1009 EMS On-Call 1,300
4-22100-141-30-00-2070 EMS Fringe Benefits 400
4-22100-178-10-00-1009 Animal Control On-Call 1,300
4-22100-178-10-00-2070 Animal Control Fringe Benefits 400
4-21500-312-01-00-1009 FOC On-Call 300
4-21500-312-01-00-2070 FOC Fringe Benefits 100
4-10100-909-01-00-9900 Contingency ($6,200)
$ 300
$ 0
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of schedule on file in the County Clerk=s office.
Commissioners Minutes Continued. November 7, 1996
409
Moved by Douglas supported by Kingzett the resolution be adopted.
AYES: Huntoon, Jacobs, Johnson, Kaczmar, Kingzett, Law, McCulloch,
Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake,
Devine, Dingeldey, Douglas, Garfield, Holbert. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96252
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT - THREE (3) YEAR (1996-1998) LABOR AGREEMENT FOR
EMPLOYEES REPRESENTED BY MICHIGAN NURSES ASSOCIATION (PUBLIC HEALTH NURSES)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and the Michigan Nurses Association, have
been negotiating a contract covering approximately 126 Public Health Nurses; and
WHEREAS a three (3) year agreement has been reached for the period of
January 1, 1996 through December 31, 1998; and
WHEREAS the agreement includes a 3.5% salary increase for the calendar year
1996, a 3.5% salary increase for 1997 and a wage and benefit reopener for 1998;
and
WHEREAS the amount of increase for 1996 equals $170,977 in salaries and
$81,519 in fringe benefits, and the increase for Fiscal Year 1997 will be
$130,608 in salaries and $60,138 in fringe benefits; and
WHEREAS funds have been included in the Health Division=s 1996 and
recommended Fiscal Year 1997 budget to cover this adjustment, and no additional
appropriation is required; and
WHEREAS in addition the agreement increases personal mileage reimbursement
to $.30 per mile as well as changes various health care benefits; and
WHEREAS the agreement has been reviewed by your Finance and Personnel
Committee, which recommends approval of the agreement.
NOW THEREFORE BE IT RESOLVED that the agreement between the County of
Oakland and the Michigan Nurses Association, is approved.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners,
on behalf of the County of Oakland, is authorized to execute the said agreement,
a copy of which is attached hereto.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of Collective Bargaining Agreement, 1996-1998, between the County of
Oakland and the Michigan Nurses Association on file in the County Clerk=s office.
Moved by Douglas supported by Jacobs the resolution be adopted.
AYES: Jacobs, Johnson, Kaczmar, Kingzett, McCulloch, Moffitt, Obrecht,
Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey,
Douglas, Garfield, Holbert, Huntoon. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96253
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - GIS CONSULTING AND ACCELERATION OF
THE COUNTY REMONUMENTATION PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County has issued a request for proposal for vendors to assist
in the development of the County=s GIS Implementation Plan; and
WHEREAS an analysis of County departmental and agency business functions
needs to be performed, at an estimated cost of $75,000, to identify spatial and
descriptive data and specific applications which should be integrated into the
Commissioners Minutes Continued. November 7, 1996
410
County=s GIS system. This analysis will include identification of the
appropriate hardware, software, operating system, network and infrastructure
requirements for a County-wide GIS; and
WHEREAS Requests for Proposals must be developed to select GIS software;
and
WHEREAS the demand for the converted base map by local municipalities and
County staff has increased and it has been determined that it is not feasible for
the Equalization Division to convert the base map in the time frame necessary to
meet these demands; and
WHEREAS the accuracy of the base map is dependent on a highly accurate grid
of section corners and center points for each township to be converted; and
WHEREAS in 1993 the Oakland County Clerk/Register of Deeds office undertook
a project, in conjunction with a statewide remonumentation project and grant, to
remonument each section corner within Oakland County. The project is expected to
take up to 10 to 12 years to complete based on current grant funding allocations;
and
WHEREAS the speed of the conversion of the base map is dictated by the
availability of these remonumented points; and
WHEREAS the Equalization Division is encountering situations where
conversion of a township can not be completed due to the unavailability of
remonumented section corners; and
WHEREAS section corners for the Townships of Farmington, Independence,
Orion, Oxford, Troy, Royal Oak and White Lake need to be remonumented in 1997 for
a total of 498 section corners at a cost of approximately $498,000; and
WHEREAS identifying the center points for each of the 36 sections within
the seven geographic townships, as well as the fully remonumented townships of
Oakland and Addison, is required to insure the accuracy of the base map, at an
estimated cost of $24,500; and
WHEREAS the 1997 State appropriation for remonumentation in Oakland County
is only $230,000, of which approximately $90,000 funds personnel and
administrative costs, leaving $140,000 for the remonumentation of section
corners; and
WHEREAS funding in the amount of $321,670 is available in the designated
fund balance for use in current GIS operations; and
WHEREAS salaries appropriated for the Equalization Conversion Shop are not
being fully utilized due to inability to hire qualified part-time staff and
overtime and fringe benefits appropriated for Clerk/Register of Deeds staff are
not being fully utilized due to staff reassignments.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes additional GIS Consulting and the acceleration of the County
Remonumentation Program.
BE IT FURTHER RESOLVED that the Board authorizes the solicitation of bids
for the conversion of approximately 191,000 parcels in the Townships of Addison,
Farmington, Independence, Oakland, Orion, Oxford, Troy, Royal Oak and White Lake.
BE IT FURTHER RESOLVED that the Board authorizes that $321,670 be
appropriated from the designated fund balance for GIS. Repayment of this advance
from the General Fund to be paid from future appropriations by the State
Remonumentation Grant.
BE IT FURTHER RESOLVED that the 1996 budget is amended as follows:
General Fund:
General Ledger
1-10100-492-057 Designated Fund Bal-GIS ($321,670)
Revenue
3-10100-909-01-00-9901 Prior Year Balance $321,670
Expenditure
4-10100-909-01-00-XXXX Remonumentation $358,000
(Reimbursable Section Corners)
4-10100-181-01-00-8615 Operating Transfer Out 75,000
4-10100-194-01-00-1001 Equalization Salaries ( 65,830)
4-10100-214-01-00-1002 Clerk/Register Overtime ( 55,000)
4-10100-214-01-00-2074 Clerk/Register Fringe Benefits ( 15,000)
4-10100-214-01-00-3450 Land Survey 24,500
(Non-Reimbursable Center Points) $321,670
Information Technology Fund
Commissioners Minutes Continued. November 7, 1996
411
Revenue
3-63600-182-01-00-8101 Operating Transfer In $ 75,000
Expense
4-63600-182-01-00-3129 Professional Services-GIS $ 75,000
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Crake the resolution be adopted.
AYES: Johnson, Kaczmar, Kingzett, McCulloch, Moffitt, Obrecht, Palmer,
Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas,
Garfield, Holbert, Huntoon, Jacobs. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #96214)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: DEFERRAL OF UTILITY PAYMENTS FOR SERVICE PEOPLE CALLED TO ACTIVE DUTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution
#96214 on October 14, 1996, reports with the recommendation that the resolution
be adopted with the following amendments:
In the NOW THEREFORE BE IT RESOLVED paragraph, line 2, delete
the words Acalls upon@ and insert the words--encourages--; same
paragraph, line 5, following the words Aactive duty@ insert the
words --in the U.S. military--.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
REPORT (Misc. #96214)
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: DEFERRAL OF UTILITY PAYMENTS FOR SERVICE PEOPLE CALLED TO ACTIVE DUTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed the above-referenced
resolution on October 29, 1996, reports with the recommendation that the
resolution be adopted with the amendments recommended in the General Government
Committee Report.
Chairperson, on behalf of the Public Services Committee, I move acceptance
of the foregoing report.
PUBLIC SERVICES COMMITTEE
MISCELLANEOUS RESOLUTION #96214
BY: Commissioner John P. Garfield, District #9
IN RE: DEFERRAL OF UTILITY PAYMENTS FOR SERVICE PEOPLE CALLED TO ACTIVE DUTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there are many Oakland County residents who, through the Armed
Forces Reserves and National Guard, stand ready to defend our nation and our
freedom when called upon to do so; and
WHEREAS these people, in addition to their willingness to risk their
personal safety for our defense, also bear the responsibilities inherent in being
productive members of our society during peacetime; and
WHEREAS service people called to active duty earn a fraction of the income
that they would earn in their normal careers; and
WHEREAS in previous times of need, these service people who were called to
active duty have had the utilities terminated at their homes while serving their
country; and
WHEREAS the Oakland County Board of Commissioners wishes to take action
Commissioners Minutes Continued. November 7, 1996
412
which will ensure that those people called to serve will not face this in the
future.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby calls upon every provider of natural gas, electricity, sewer, and water
service to develop programs that will defer the payments of Oakland County
residents called to active duty for these basic utilities until such time as
these residents return to their civilian employment.
Chairperson, on behalf of the committee, I move the adoption of the
foregoing resolution.
Commissioner John P. Garfield
Moved by Schmid supported by Powers the Public Services Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Schmid supported by Powers the General Government Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Schmid supported by Powers the resolution be adopted.
Moved by Schmid supported by Powers the resolution be amended to coincide
with the recommendation of the General Government Committee Report.
A sufficient majority having voted therefor, the amendment carried.
The Chairperson acknowledged Commissioner Wolf=s request to abstain from
voting, due to a conflict of interest.
Vote on resolution, as amended:
AYES: Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht,
Palmer, Pernick, Powers, Schmid, Taub, Crake, Devine, Dingeldey, Douglas,
Garfield, Holbert, Huntoon, Jacobs, Johnson. (21)
NAYS: Amos. (1)
ABSTAIN: Wolf. (1)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #96184
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - SALE OF COUNTY PROPERTY LOCATED IN
THE CITY OF ROYAL OAK TO THE CITY OF ROYAL OAK
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland owns property located in the City of Royal
Oak identified as Fourth Street Office Building, 2401 Fourth Street, Royal Oak,
MI 48067 (Sidwell No. 25-23-128-007); Troy Street Office Building, 111 South Troy
Street, Royal Oak, MI 48067 (Sidwell No. 25-22-104-001); and part of Royal Oak
Farmer's Market, 316 East Eleven Mile Road, Royal Oak, MI 48067 (Sidwell No. 25-
22-104-002); and
WHEREAS the County of Oakland has been negotiating the sale of properties
identified as Fourth Street Office Building (Sidwell No. 25-23-128-007); Troy
Street Office Building (Sidwell No. 25-22-104-001); and part of Royal Oak
Farmer's Market (Sidwell No. 25-22-104-002) with the City of Royal Oak to
purchase said properties since 1994; and
WHEREAS the City of Royal Oak has offered a cash sale to purchase the
properties identified as Fourth Street Office Building, 2401 Fourth Street, Royal
Oak, MI 48067 (Sidwell No. 25-23-128-007); Troy Street Office Building, 111 South
Troy Street, Royal Oak, MI 48067 (Sidwell No. 25-22-104-001); and part of Royal
Oak Farmer's Market, 316 East Eleven Mile Road, Royal Oak, MI 48067 (Sidwell No.
25-22-104-002) for the sum of $1,362,000; and
WHEREAS the County of Oakland in concurrence with the County Executive and
Commissioners Minutes Continued. November 7, 1996
413
the Oakland County Board of Commissioners recommends the sale of Fourth Street
Office Building, 2401 Fourth Street, Royal Oak, MI 48067 (Sidwell No. 25-23-128-
007); Troy Street Office Building, 111 South Troy Street, Royal Oak, MI 48067
(Sidwell No. 25-22-104-001); and that portion of Royal Oak Farmer's Market,
316 East Eleven Mile Road, Royal Oak, MI 48067 (Sidwell No. 25-22-104-002) for
the sum of $1,362,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes and directs the Departments of Facilities Management and Corporation
Counsel to complete the sale of listed properties to the City of Royal Oak as a
cash sale upon closing.
BE IT FURTHER RESOLVED the Oakland County Board of Commissioners directs
its Chairperson or its designee to execute the necessary documents to complete
the sale of properties identified as Fourth Street Office Building, 2401 Fourth
Street, Royal Oak, MI 48067 (Sidwell No. 25-23-128-007); Troy Street Office
Building, 111 South Troy Street, Royal Oak, MI 48067 (Sidwell No. 25-22-104-001);
and part of Royal Oak Farmer's Market, 316 East Eleven Mile Road, Royal Oak, MI
48067 (Sidwell No. 25-22-104-002) to the City of Royal Oak.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (Misc. #96184)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT - SALE OF COUNTY PROPERTY LOCATED IN THE CITY OF
ROYAL OAK TO THE CITY OF ROYAL OAK
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The resolution authorizes the Department of Facilities Management
and Corporation Counsel to proceed with the sale of property located
in the City of Royal Oak identified as Fourth Street Office
Building, 2401 Fourth Street (Sidwell No. 25-23-128-007); Troy
Street Office Building, 111 South Troy Street, (Sidwell No. 25-22-
104-001); and the County=s share of the Royal Oak Farmer=s Market,
316 East Eleven Mile Road (Sidwell No. 25-22-104-002) to the City of
Royal Oak.
2. The properties will be sold for a total sum of $1,362,000 less a
credit to Royal Oak for their share of the retained earnings from
operation of the Royal Oak Market (approximately $65,000). Royal
Oak will also receive credit (approximately $20,000) on the purchase
price for repair work not completed as stipulated in the purchase
agreement.
3. The proceeds of the sale will be recorded in the Capital Improvement
Fund #40100, Account #3-40100-95-01-00-2561 and will be available
for future projects.
FINANCE AND PERSONNEL COMMITTEE
Moved by Palmer supported by Kaczmar the resolution be adopted.
AYES: Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer,
Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas,
Garfield, Holbert, Huntoon, Jacobs, Johnson, Kaczmar. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96254
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF DEPARTMENT - EXPANSION OF FUGITIVE APPREHENSION TEAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Prosecuting Attorney=s Criminal Investigation section consists
of the following positions: 1 Chief - Prosecutor=s Criminal Investigations,
5 Prosecutor=s Investigators, 1 Secretary I, and 1 part-time non-eligible Court
Commissioners Minutes Continued. November 7, 1996
414
Service Officer II; and
WHEREAS there is a duplication of services in the Prosecutor's Criminal
Investigations section and Technical Services Division's Special Teams Unit
within the Sheriff=s Department as it relates to the undertaking of criminal
investigation activities; and
WHEREAS it has been determined to be in the best interests of the County to
transfer the functions performed by the Prosecutor's Criminal Investigations
section to the Special Teams unit of the Sheriff=s Department and make
appropriate position reclassifications; and
WHEREAS the County, Sheriff=s Department and the Union have negotiated
concerning the wages, benefits, and all other matters concerning this request;
and
WHEREAS the 1,000 hour per year part-time non-eligible Court Service
Officer II position would remain in the Prosecuting Attorney=s Department under
the Administration Division to continue its juvenile subpoena service function.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the transfer of five Prosecutor=s Investigator positions (#s 4110101444,
4110101120, 4110102557, 4110103008, 4110101947), one Chief - Prosecutor's
Criminal Investigations position (#4110103460), and one Secretary I position
(#4110105759), including the corresponding undercover vehicles and radio
equipment, car phones, office equipment, computers, furniture, and other
specifically related equipment in the Criminal Investigations section of the
Prosecutor's Office to the Sheriff=s Department/Technical Services
Division/Special Teams Unit.
BE IT FURTHER RESOLVED to reclassify one Chief-Prosecutor=s Criminal
Investigations position and incumbent to Sergeant.
BE IT FURTHER RESOLVED to reclassify five Prosecutor Investigator positions
and incumbents to Deputy II.
BE IT FURTHER RESOLVED that the 1,000 hour PTNE Court Service Officer II
position currently assigned to the Prosecuting Attorney=s Criminal Investigations
section would transfer to the Prosecuting Attorney/Administration Division
(pos. #41101-07807).
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96255
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF=S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CITY OF ROCHESTER HILLS 1996-1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the City of Rochester Hills has contracted with the Oakland County
Sheriff=s Department to provide law enforcement services for the City
(Miscellaneous Resolution #95316); and
WHEREAS paragraph 23 of this agreement provides that an amendment to this
agreement must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the City of Rochester Hills Council; and
WHEREAS the City of Rochester Hills is requesting a proposed amendment to
the contract (Schedule A-Sheriff=s Deputies Contracted) which would add one (1)
Deputy II (no-fill) resulting in a new total of thirty-three (33) Deputy II (no-
fill) being contracted and bring the total number of contracted deputies to fifty
(50); and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (no-fill) for the
City of Rochester Hills under the terms of this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of
the Oakland County Sheriff=s Department 1996-1998 Law Enforcement Services
Agreement with the City of Rochester Hills to increase the number of Deputy II
(no-fill) from the original thirty-two (32) to a new total of thirty-three (33).
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the
Commissioners Minutes Continued. November 7, 1996
415
Contracted Patrol-Rochester Hills Unit, Protective Services Division of the
Sheriff=s Department.
BE IT FURTHER RESOLVED that this amendment will take effect on January 1,
1997.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96256
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF=S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF ORION 1996-1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Orion Township has contracted with the Oakland County Sheriff=s
Department to provide law enforcement services for the Township (Miscellaneous
Resolution #95316); and
WHEREAS paragraph 23 of this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Orion Township Board; and
WHEREAS Orion Township has approved a proposed amendment to the contract
(Schedule A-Sheriff=s Deputies Contracted) which would add one (1) Patrol
Investigator resulting in a new total of three (3) Patrol Investigators being
contracted and add two (2) Deputy II (no-fill) resulting in a new total of seven
(7) Deputy II=s (no-fill) being contracted and bring the total number of
contracted deputies to twenty-one (21); and
WHEREAS the Sheriff has agreed to add one (1) Patrol Investigator and two
(2) Deputy II (no-fill) contracts for Orion Township under the terms of this
contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of
the Oakland County Sheriff=s Department 1996-1998 Law Enforcement Services
Agreement with the Charter Township of Orion to increase the number of Patrol
Investigators from two (2) to three (3) and increase the number of Deputy II (no-
fill) from five (5) to seven (7).
BE IT FURTHER RESOLVED that three (3) Deputy II positions be created in the
Contracted Patrol Unit, Protective Services Division, of the Sheriff=s
Department.
BE IT FURTHER RESOLVED that one (1) unmarked vehicle and one (1) patrol
vehicle both with mobile and prep radios be added to the County fleet.
BE IT FURTHER RESOLVED that this amendment will take effect on
January 1, 1997.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96257
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: LOCAL LAW ENFORCEMENT AGENCIES/DEPARTMENT OF INFORMATION TECHNOLOGY -
ACQUISITION OF CONSULTANT SERVICES TO DEVELOP SPECIFICATIONS, PREPARE REQUEST FOR
PROPOSAL AND RECOMMEND REPLACEMENT SYSTEM FOR THE COURTS AND LAW ENFORCEMENT
MANAGEMENT INFORMATION SYSTEM (CLEMIS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Courts and Law Enforcement Management Information System
(CLEMIS) was formally established by Miscellaneous Resolution #5986 adopted
April 11, 1972; and
WHEREAS CLEMIS is a cooperative governmental effort sponsored by Oakland
Commissioners Minutes Continued. November 7, 1996
416
County for the benefit of law enforcement agencies throughout the County,
providing individual patrol officers immediate access to criminal and vehicle
information from sources throughout the United States and Canada; and
WHEREAS in June, 1996, the CLEMIS Advisory Board engaged the management
consulting firm Plante and Moran, LLP to prepare a strategic plan for the CLEMIS
system to ensure adequate and appropriate application of new technologies for the
balance of this decade and into the next century; and
WHEREAS the primary recommendation formulated in the development of the
strategic plan is to replace the current outdated mainframe CLEMIS technology,
which is not year 2000 compliant, with a new client-server based, integrated
Police Record Management System (RMS) and Computer-Assisted-Dispatch (CAD) system
over an improved Wide Area Network (WAN); and
WHEREAS the preliminary estimated cost of replacement is between $4.2 and
$4.9 million, representing a significantly complex management information system
that impacts over forty police agencies throughout the County, including the
Sheriff=s Department; and
WHEREAS both the CLEMIS Strategic Planning Task Force, on October 10, 1996
and the CLEMIS Advisory Board, on October 24, 1996 agreed that the present CLEMIS
system should be replaced with a new state-of-the-art system; and
WHEREAS additional management consulting services are necessary to develop
specifications, identify evaluation methodology, prepare Request for Proposal
(RFP) and Request for Information (RFI), assist in vendor response evaluation,
prepare CLEMIS Strategic Plan Addendum, recommend system and vendor that best
addresses RFP specifications, and collaborate with the County in contract
negotiations; and
WHEREAS Plante and Moran, LLP has submitted a proposal to perform the
aforementioned tasks at a cost of $52,700, with a project work plan that
schedules issuance of the RFP by December 31, 1996, submission of proposals by
January 31, 1997, recommendation and selection of vendor by mid-March and
implementation to begin in May, 1997.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the extension of the Plante and Moran, LLP CLEMIS Strategic Planning
consulting contract in an amount not to exceed an additional $52,700 for the
purpose of assisting in the selection of an integrated Police Record Management
(RMS) and Computer-Assisted-Dispatch (CAD) system, as well as performing an
assessment of the Wide Area Network (WAN) to determine the cost/benefit of
various managed network service providers.
Chairperson, on behalf of the Public Services Committee, I move adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee and the Strategic Planning Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96258
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - 1996 BUDGET AMENDMENTS FOR APPROVED
OFFICE AUTOMATION PROJECTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #94009 (Department of Computer Services -
Approval of Inventory Pool for Automation Equipment) specifies that, on a
quarterly basis, budget amendments will be presented in resolution form
summarizing the impact on Information Technology and user departments' budgets
for office automation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves amendments to the 1996, Fiscal Year 1997, Fiscal Year 1997/1998 Biennial
Budget as detailed in the attached Information Technology Office Automation
Schedule for projects approved in the third quarter of 1996.
STRATEGIC PLANNING COMMITTEE
Copy of Information Technology=s Office Automation Schedule - Third Quarter
1996 on file in the County Clerk=s office.
The Chairperson referred the resolution to the Finance and Personnel
Commissioners Minutes Continued. November 7, 1996
417
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96259
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - THIRD QUARTER 1996 DEVELOPMENT
APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single
appropriation within the Department of Information Technology budget and then an
amount equal to the actual expense is transferred to the user department with a
summary report to the Strategic Planning Committee; and
WHEREAS the Department of Information Technology has determined the Third
Quarter 1996 data processing development charges to be $510,417 and the imaging
development charge to be $3,835 for the governmental fund County departments; and
WHEREAS direct charges to non-governmental fund departments and non-County
agencies are $570,807 for the Third Quarter 1996; and
WHEREAS an appropriation transfer to governmental fund county departments
is needed to fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
has reviewed the Third Quarter 1996 Data Processing Development and approves the
third quarter appropriation transfer.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
Copy of Information Technology Data Processing Development Summary 3rd
Quarter 1996 and Information Technology - Reserve Fund Development/Support Detail
- Third Quarter, 1996 on file in the County Clerk=s office.
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96260
BY: Ruth Johnson, Commissioner, District 1; Thomas Law, Commissioner,
District 13; David Moffitt, Commissioner, District 18; Shelley Taub,
Commissioner, District 12
IN RE: ESTABLISHMENT OF A COMMUNITY MENTAL HEALTH AUTHORITY IN OAKLAND COUNTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the timely, appropriate, efficient and cost-effective delivery of
community mental health services to the residents of Oakland County is a high
priority for Oakland County government; and
WHEREAS the State of Michigan has proposed and is implementing dramatic
changes in the way mental health services are funded, managed, and delivered to
state residents; and
WHEREAS Oakland County=s Community Mental Health Agency Program and its
beneficiaries would greatly benefit from a reorganization that will allow the
Program maximum flexibility in designing, financing, planning for and
implementing mental health service programs for Oakland County=s residents; and
WHEREAS Section 205 of the Michigan Mental Health Code, 1974 Public
Act 258, as amended by 1995 Public Act 290, effective March 28, 1996, authorizes
the County Board of Commissioners to establish a community mental health
authority (CMH Authority) to operate as a community mental health services
program; and
WHEREAS this innovative form of organization was designed by the
Legislature to provide community mental health programs with maximum flexibility
in designing, financing, planning for and implementing mental health service
programs; and
WHEREAS a CMH Authority would possess all of the powers and duties
currently possessed by Oakland County=s Community Mental Health Agency Program;
and
WHEREAS a CMH Authority, as a legal public governmental entity separate
Commissioners Minutes Continued. November 7, 1996
418
from the county that establishes it, would possess additional powers not enjoyed
by the existing Community Mental Health agency, including but not limited to
powers to fix and collect charges, rates, rents, fees, and other charges; the
power to collect interest; the power to transfer, divide, or distribute assets,
liabilities and contingent liabilities; the power to accept gifts, grants, or
bequests and to determine the manner of their use; the power, in its own name, to
enter into contracts and agreements, employ staff, acquire, construct, manage,
maintain, or operate buildings or improvements, the power to acquire, own,
operate, maintain, lease, or sell real or personal property; the power to incur
debts, liabilities, or obligations that are not the debts, liabilities or
obligations of the county; the power to commence litigation and defend itself in
litigation, and the power to invest funds; and
WHEREAS a CMH Authority would be responsible for all of its own executive
administration, employees, personnel administration, finance, accounting, and
management information system functions, and is authorized to discharge these
responsibilities through direct staff or by contracting for services; and
WHEREAS a CMH Authority could not levy any type of tax or issue any type of
bond in its own name or financially obligate any unit of government other than
itself; and
WHEREAS Oakland County, after creating a CMH Authority, would not be liable
for any intentional, negligent, or grossly negligent act or omission, for any
financial affairs, or for any obligation of the CMH Authority, its board,
employees, representatives, or agents; and
WHEREAS consistent with the Michigan Mental Health Code, under the CMH
Authority form of organization, Community Mental Health consumers continue to
possess the same rights, privileges and benefits with respect to Community Mental
Health operations and services as they enjoy under the current Community Mental
Health agency form of organization, including membership on the Community Mental
Health Board; and
WHEREAS under the CMH Authority form of organization the Board of
Commissioners continues to have a statutory duty to appoint Community Mental
Health Board members and to consider for approval the CMH Authority=s annual
request for county funds to support the Community Mental Health program, thereby
continuing to maintain a meaningful oversight role with respect to the provision
of Community Mental Health services in Oakland County; and
WHEREAS the public=s right to be informed of and participate in the affairs
of the CMH Authority continues to be protected by the Open Meetings Act and
Freedom of Information Act, both of which are binding on CMH Authorities; and
WHEREAS the Board of Commissioners= Task Force on Mental Health has
determined that the establishment of a Community Mental Health Authority in
Oakland County would be in the best interests of the residents; and
WHEREAS as a condition precedent to this resolution becoming effective, the
Board of Commissioners shall adopt a transition plan.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby establishes an Oakland County Community Mental Health Authority
(AUTHORITY).
BE IT FURTHER RESOLVED that the purpose and power to be exercised by the
AUTHORITY shall be to comply with and carry out the provisions of the Michigan
Mental Health Code, 1974 Public Act 258, as amended.
BE IT FURTHER RESOLVED that the AUTHORITY shall exist in perpetuity, unless
otherwise dissolved or terminated by either:
a. Legislative enactment by the Legislature of the State of
Michigan; or
b. Upon recommendation from the County Executive and a resolution
of the Oakland County Board of Commissioners, adopted by a
majority of those elected and serving, after the Board of
Commissioners have first notified the State of Michigan of
their intent to terminate participation in a community mental
health services program in the manner provided in section 220
of the Mental Health Code, 1974 Public Act 258, as amended;
BE IT FURTHER RESOLVED that in the event of the termination or dissolution
of the AUTHORITY, the net financial assets originally made available to the
AUTHORITY by Oakland County shall be returned to Oakland County by 12:00 noon on
the business day immediately prior to the date the termination or dissolution is
to become effective. All other remaining assets net of liabilities shall be
Commissioners Minutes Continued. November 7, 1996
419
transferred to the community health services program or programs that replace the
AUTHORITY.
BE IT FURTHER RESOLVED that the AUTHORITY shall remain liable, until fully
satisfied, for all costs associated with real or personal property purchased or
leased by the County of Oakland for use by the AUTHORITY. The County may agree to
a transfer to a successor community mental health services program or programs of
the AUTHORITY=S liability for such costs upon the condition that such agreement
be in writing and assures that financial liability to the County of Oakland will
be fully discharged by the successor program or programs.
BE IT FURTHER RESOLVED that all existing Oakland County Community Mental
Health Agency Program employees are, upon the effective date of this resolution,
separated from County service and transferred to the AUTHORITY, subject to the
following conditions:
a. Employees of the AUTHORITY are public employees. The
AUTHORITY and its employees are subject to Act 366 of the
Public Acts of 1947, being sections 423.201 to 423.217 of the
Michigan Compiled Laws. Employees of the AUTHORITY are not
County employees. The AUTHORITY is the employer with regard
to all laws pertaining to employee and employer rights,
benefits and responsibilities.
b. All existing Oakland County Community Mental Health Agency
Program employees are transferred to the AUTHORITY and
appointed as employees subject to all rights and benefits for
1 year. Such employees of the new AUTHORITY shall not be
placed in a worse position by reason of the transfer for a
period of 1 year with respect to worker=s compensation,
pension seniority, wages, sick leave, vacation, health and
welfare insurance, or any other benefit the employees enjoy as
an employee of the former Oakland County Community Mental
Health Agency Program. Such employees who are transferred
shall not by reason of the transfer have their accrued pension
benefits or credits diminished.
c. The AUTHORITY shall assume and be bound by all existing
collective bargaining agreements between the County of Oakland
and employees of the Oakland County Community Mental Health
Agency Program who are transferred to the AUTHORITY.
Formation of the AUTHORITY shall not adversely affect any
existing rights and obligations contained in such existing
collective bargaining agreements.
d. The AUTHORITY, subject to subsections (a) to (c) above, shall
employ, compensate, transfer or separate necessary AUTHORITY
personnel in a manner consistent with law and policies,
procedures, regulations and collective bargaining agreements
established or adopted by the AUTHORITY Board.
BE IT FURTHER RESOLVED that upon the effective date of the establishment of
the AUTHORITY all existing assets, debts, and obligations of the Oakland County
Community Mental Health Agency Program, including but not limited to equipment,
furnishings, supplies, cash, and other personal property, are hereby transferred
to the new AUTHORITY. The AUTHORITY shall indemnify and hold harmless the County
from any and all liability in regard thereto. Assets, equipment, furnishings,
supplies, cash and other personal property which are the property of the County
of Oakland and are being used by the Oakland County Community Mental Health
Agency Program shall be transferred to the OCCMHA upon the County receiving
credit from the AUTHORITY and State of Michigan for the fair market value of said
property, said credit be attributed to the County=s contribution to the annual
operating budget of the AUTHORITY.
BE IT FURTHER RESOLVED that all contracts regarding mental health services
will be transferred to the AUTHORITY. The AUTHORITY, where possible, shall
obtain a novation of these contracts.
BE IT FURTHER RESOLVED that in addition to other powers of a community
mental health services program as set forth in the Mental Health Code, 1974
Public Act 258, as amended, the AUTHORITY has all of the following powers:
(1) To fix and collect charges, rates, rents, fees or other
charges and to collect interest.
(2) To make purchases and contracts.
Commissioners Minutes Continued. November 7, 1996
420
(3) To transfer, divide, or distribute assets, liabilities or
contingent liabilities.
(4) To accept gifts, grants, or bequests and determine the manner
in which those gifts, grants or bequests may be used
consistent with the donor=s request.
(5) To acquire, own, operate, maintain, lease or sell real or
personal property, including the power to determine the
location of property purchased, leased, and\or operated.
Before taking official action to sell residential property,
however, the AUTHORITY shall implement a plan for alternative
housing arrangements, subject to the requirements of
MCL 330.1205(4)(e)(ii)&(iii).
(6) Enter into contracts and agreements in the AUTHORITY=S name.
(7) Employ staff in the AUTHORITY=S name.
(8) Acquire, construct, manage, maintain, or operate buildings or
improvements in the AUTHORITY=S name.
(9) Acquire, own, operate, maintain, lease or dispose of real or
personal property in the AUTHORITY=S name.
(10) Incur debts, liabilities, or obligations in the AUTHORITY=S
name that do not constitute the debts, liabilities, or
obligations of Oakland County.
(11) Commence litigation and defend itself in litigation.
(12) To receive and expend funds for the purposes of the mental
health AUTHORITY.
(13) To invest funds in accordance with statutes regarding
investments.
(14) To set up reserve accounts, utilizing state funds in the same
proportion that state funds relate to all revenue sources, to
cover vested employee benefits including but not limited to
accrued vacation, health benefits, the employee payout portion
of accrued sick leave, if any, and worker=s compensation. In
addition, the AUTHORITY may set up reserve accounts for
depreciation of capital assets and for expected future
expenditures for an organizational retirement plan.
(15) To develop a charge schedule for services provided to the
public and utilize the charge schedule for first and third-
party payers. Charge schedule may include charges that are
higher than cost for some service units by spreading
nonrevenue service unit costs to revenue-producing service
unit costs with total charges not exceeding total costs. All
revenue over cost generated in this manner shall be utilized
to provide services to priority populations.
(16) To determine the method and extent to which the AUTHORITY
secures and maintains insurances, including but not limited to
self-insurance and re-insurance.
BE IT FURTHER RESOLVED that, in addition to the powers and duties set forth
above, the AUTHORITY, its board members, officers, agents, and employees, shall
have all the powers and duties, privileges and immunities from liability and
exemptions from laws, ordinances, and rules that under Michigan law, including
but not limited to the Mental Health Code, 1974 Public Act 258, as amended, are
granted community mental health authorities, agencies, organizations and
programs, their board members, officers, administrators, agents, employees and
county elected officials and employees.
BE IT FURTHER RESOLVED that in addition to other duties and
responsibilities of the AUTHORITY as set forth in the Mental Health Code, the
AUTHORITY shall do all of the following:
(1) Provide Oakland County and the Department a copy of an annual
independent audit performed by a Certified Public Accountant
in accordance with Governmental Auditing Standards issued by
the Comptroller of the United States.
(2) Be responsible for all executive administration, personnel
Commissioners Minutes Continued. November 7, 1996
421
administration, finance, accounting and management information
systems functions. The AUTHORITY may discharge the
responsibility through direct staff or by contracting for
services.
BE IT FURTHER RESOLVED that, to the extent required by law, the AUTHORITY,
as a public governmental body, is subject to the Open Meetings Act, 1976 Public
Act 267, as amended, and the Freedom of Information Act, 1976 Public Act 442, as
amended, except for those documents produced as part of the Peer Review Process
required in Section 143a and made confidential by Section 748(9) of the Mental
Health Code.
BE IT FURTHER RESOLVED that it is recommended the Community Mental Health
Authority Articles of Incorporation include a requirement that performance audits
be conducted.
BE IT FURTHER RESOLVED that all powers, duties, obligations, rights and
protections not mentioned herein but otherwise provided by law for community
mental health authorities or programs are included herein by reference.
BE IT FURTHER RESOLVED that Oakland County is not liable for any
intentional, negligent or grossly negligent act or omission, for any financial
affairs, or for any obligation of the AUTHORITY, its board, officers, employees,
contractors, subcontractors, representatives, or agents.
BE IT FURTHER RESOLVED that if any portion of this resolution is found by a
court to conflict with the Mental Health Code, 1974 Public Act 258, as amended,
the Code supersedes the conflicting provision. If any portion of this resolution
or the application thereof to any person or circumstances shall be found to be
invalid by a court, such invalidity shall not affect the remaining portions or
applications of the resolution which can be given effect without the invalid
portion or application, provided such remaining portions are not determined by
the court to be inoperable, and to this end resolutions are declared to be
severable.
BE IT FURTHER RESOLVED that this resolution is not effective until the
receipt and acceptance of a transition plan by the Oakland County Board of
Commissioners, the resolution is filed with the Secretary of State and Oakland
County Clerk, and until receipt of Certification from the Michigan Department of
Community Health. The existing Oakland County Community Mental Health Agency
Program is dissolved upon effective date of establishment of the AUTHORITY.
BE IT FURTHER RESOLVED that the Oakland County Clerk is directed to
maintain a copy of this resolution in the Clerk=s files and is to immediately
file a copy of this resolution with the Secretary of State.
Chairperson, we move the adoption of the foregoing resolution.
Ruth Johnson, Thomas Law,
David Moffitt, Shelley Taub
The Chairperson referred the resolution to the Public Services Committee,
General Government Committee and the Finance and Personnel Committee. There were
no objections.
The Chairperson stated that three separate Public Hearings will be
scheduled as follows: November 12, 1996 at 10:00 A.M. - 12:00 Noon at the Novi
Community Center; November 13, 1996 at 10:00 A.M. - 12:00 Noon at the Royal Oak
Library; November 14, 1996 at 6:00 P.M. - 8:00 P.M. in the Board of
Commissioners= Auditorium for the purpose of allowing public comment on the
Establishment of a Community Mental Health Authority in Oakland County.
In accordance with Rule XXII, the Chairperson made the following referrals:
GENERAL GOVERNMENT COMMITTEE
a. Antrim County Board of Commissioners - Family Independence
Agency/Probate Court Policy
b. Governor John Engler - Arts and Cultural Affairs Grant
c. Kalamazoo County Board of Commissioners - Family Independence
Agency/Probate Court Policy
PLANNING AND BUILDING COMMITTEE
Commissioners Minutes Continued. November 7, 1996
422
a. Boulder Park Condominium Association - Community Mental
Health/Community Correction Facility Location
OTHERS
Management and Budget
a. Equalization-Ind. Fac. Ex. In Excess of 5% SEV, Tesco Engineering
Inc., Auburn Hills
b. Equalization-Ind. Fac. Ex. In Excess of 5% SEV, Chrysler Corp.,
Auburn Hills
c. Equalization-Ind. Fac. Ex. In Excess of 5% SEV, FEV Engine
Technology, Inc., Auburn Hills
d. Equalization-Ind. Fac. Ex. In Excess of 5% SEV, Data Reproductions
Corp., Auburn Hills
There were no objections to the referrals.
The meeting adjourned at 11:04 A.M. to the Call of the Chair or
November 21, 1996 at 9:30 A.M.
LYNN D. ALLEN JOHN McCULLOCH
Clerk Chairperson