HomeMy WebLinkAboutMinutes - 1996.11.21 - 8221
423
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
November 21, 1996
Meeting called to order by Chairperson John McCulloch at 9:49 A.M. in the
Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson,
Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf. (25)
ABSENT: None. (0)
Quorum present.
Invocation given by Commissioner Kay Schmid.
Pledge of Allegiance to the Flag.
Moved by Jensen supported by Powers the minutes of the November 7, 1996
Board meeting be approved.
A sufficient majority having voted therefor, the minutes were approved, as
printed.
Moved by Wolf supported by Garfield the rules be suspended and the agenda
amended, as follows:
ITEMS ON PRINTED AGENDA
PLANNING AND BUILDING COMMITTEE
a. Department of Community and Economic Development - Acceptance of
Videoconferencing Equipment Donated by Ameritech
(Reason for suspension for Planning and Building Committee, item a: Waiver of
Rule XII - Direct Referral to Finance and Personnel Committee and Gift Acceptance
Procedures)
PUBLIC SERVICES COMMITTEE
c. Prosecuting Attorney Transition Expenses
d. Human Services/Health Division - 1996/1997 Comprehensive Planning,
Budgeting and Contracting (CPBC) Grant Acceptance and Personnel
Requests
(Reason for suspension for Public Services Committee, items c and d: Waiver of
Rule XII - Direct Referral to Finance and Personnel Committee)
Vote on suspension:
AYES: Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, McCulloch, Obrecht, Palmer, Pernick,
Powers, Schmid, Taub, Wolf. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion to suspend the
Commissioners Minutes Continued. November 21, 1996
424
rules and amend the agenda carried.
The Deputy Clerk read a letter from Chairperson McCulloch appointing
James Merritt of West Bloomfield to the 196 Transportation Authority to replace
Alan Druschitz. There being no objections, the appointment was confirmed.
The Chairperson stated that two separate Public Hearings will be scheduled
on Miscellaneous Resolution #96260 - ESTABLISHMENT OF A COMMUNITY MENTAL HEALTH
AUTHORITY IN OAKLAND COUNTY, as follows: December 2, 1996 at 6:30 P.M. -
8:30 P.M.; December 10, 1996 at 1:30 P.M. - 2:30 P.M., both hearings to be held
in the Board of Commissioners= Auditorium for the purpose of allowing public
comment on the Community Mental Health Authority. An informational presentation
will precede the Public Hearings.
The Chairperson stated that a Public Hearing will be scheduled for
December 12, 1996 at 10:00 A.M. in the Board of Commissioners= Auditorium for
the purpose of allowing public comment on the 1997 Proposed Budget.
The following people addressed the Board: Helena Babini and Hope Cummins.
MISCELLANEOUS RESOLUTION #96261
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT - SALARY ADMINISTRATION THIRD QUARTERLY REPORT FOR
1996
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Study Group Reports, approved by the
Board of Commissioners for Grades 1 - 21, provide a review and appeal process for
departments and employees wishing to challenge the salary grade placement of
classifications; and
WHEREAS the Third Quarterly Report for 1996 was submitted to the Finance
and Personnel Committee identifying the reviews requested and the salary grade
changes recommended by the Personnel Department after completion of this review
process; and
WHEREAS the Finance and Personnel Committee has reviewed and approved this
report; and
WHEREAS the annual cost of the recommended salary grade placement changes
for governmental positions is $7,103 and the cost for the remainder of 1996 is
$546; and
WHEREAS the annual cost of the salary grade placement changes for the
Special Revenue positions is $4,630 and the cost for the remainder of 1996 is
$356; and
WHEREAS funding is available to implement the recommended salary grade
changes for the governmental positions in the Classification and Rate Change
account; and
WHEREAS funding is available for the Special Revenue positions in this
fund.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes implementation of the Salary Administration Third Quarterly Report for
1996 which includes the following personnel actions:
Salary Grade
Classification From: To: Location-Position
Public Communications Ass=t. 8 9 13401-05404,
(2 SR positions) 13401-07106
Technical Assistant 8 9 19204-02257
(Reclassify one position to new class
titled Planning Assistant, Reg OT)
Finance Officer-Community Development 12 13 19611-00999
(Reclassify one position to new class
titled Supv-Community Development,
Reg OT) - Delete Financial Officer-
Community Development Classification
Chief-Board of Commissioners 15 16 51101-01843
BE IT FURTHER RESOLVED the 1996/1997 Budget is amended as follows:
Commissioners Minutes Continued. November 21, 1996
425
1996
10100-909-01-00-9902 Class. & Rate Chg. ($ 546)
10100-192-04-00-1001 Dev. & Plan. Salaries 121
10100-192-04-00-2070 Dev. & Plan. Fringes 57
10100-511-01-00-1001 Board of Comm. Salaries 228
10100-511-01-00-2070 Board of Comm. Fringes 117
$ -0-
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Kingzett the resolution be adopted.
AYES: Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Kaczmar, Kingzett, McCulloch, McPherson, Moffitt, Obrecht,
Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #96244)
By: General Government Committee, Kay Schmid, Chairperson
IN RE: ROAD COMMISSION (SUPPORT) FEDERAL LEGISLATION TO INCREASE ROAD
IMPROVEMENT REVENUES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution
#96244, on November 13, 1996, reports with the recommendation that the resolution
be amended as follows:
Insert the following new WHEREAS paragraphs between the fourth and
fifth WHEREAS paragraphs as follows:
AWHEREAS the State of Michigan and other northern states
experience significant road deterioration caused by periodic frost
and freezing conditions; and
WHEREAS while the roads and bridges of this state reach a
critical level of decay, the federal government may be using the
Highway Trust Fund as an accounting device in order to present a
better balance sheet;@
Add the following new BE IT FURTHER RESOLVED paragraph following the
NOW THEREFORE BE IT RESOLVED paragraph:
ABE IT FURTHER RESOLVED that Congress be urged to release to
the States of this Nation all monies held in the Highway Trust Fund
for the purposes for which they were amassed.@
In the BE IT FURTHER RESOLVED paragraph, line 1, delete the word
Aall@ and insert the word --both--; line 2, insert the word --all--
following the words Asenators and@; same line, insert the words --and
women-- after the word Acongressmen@.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #96244
BY: Donald Jensen, Shelley Taub
IN RE: ROAD COMMISSION (SUPPORT) FEDERAL LEGISLATION TO INCREASE ROAD
IMPROVEMENT REVENUES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS good roads and streets are vital to the stability, economic well-
being and quality of life in Oakland County and its communities and the State of
Michigan; and
WHEREAS the State of Michigan is a significant contributor to the Nation=s
Commissioners Minutes Continued. November 21, 1996
426
economic recovery and resurgence; and
WHEREAS road maintenance and improvement needs in the State of Michigan and
Oakland County have historically been under-funded at the federal level; and
WHEREAS due to increasing traffic volumes and aging and deteriorating road
and street conditions in the State of Michigan, the road infrastructure situation
in Oakland County and the State of Michigan, is critical at best; and
WHEREAS the State of Michigan and Oakland County subsidize other areas of
the nation in spite of their own growing lists of critical road maintenance and
improvement needs.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
requests its congressmen and senators to initiate and support legislation that
improves the return of road revenues to the State of Michigan through allocation
policies commensurate with its revenue generation at the federal level.
BE IT FURTHER RESOLVED that a copy of this resolution shall be sent to all
Michigan senators and congressmen, and the Michigan Association of Counties.
Chairperson, we move the adoption of the foregoing resolution.
Donald Jensen, Shelley Taub,
David L. Moffitt, Thomas A. Law
Moved by Schmid supported by Jensen the General Government Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Schmid supported by Jensen the resolution be adopted.
Moved by Schmid supported by Jensen the resolution be amended to coincide
with the recommendation in the General Government Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs,
Jensen, Johnson, Kaczmar, Kingzett, McCulloch, McPherson, Moffitt, Obrecht,
Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
REPORT (Misc. #96245)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: ROAD COMMISSION (SUPPORT) STATE LEGISLATION CREATING EQUITY IN ROAD
REVENUES IMPROVEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution
#96245, on November 13, 1996, reports with the recommendation that the resolution
be adopted.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #96245
Commissioners Minutes Continued. November 21, 1996
427
BY: Donald Jensen, Shelley Taub
IN RE: ROAD COMMISSION - (SUPPORT) STATE LEGISLATION CREATING EQUITY IN ROAD
REVENUES IMPROVEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS good roads and streets are vital to the stability, economic well-
being and quality of life in Oakland County and its communities; and
WHEREAS due to increasing traffic volumes, aging and deteriorating road and
street conditions, as well as the largest amount of unfunded road needs in the
state, the road infrastructure situation in Oakland County is critical at best;
and
WHEREAS road revenues returned to Oakland County=s road commission, cities
and villages has never been sufficient to meet the magnitude of the maintenance
and improvement needs of the county=s roads and the cities= and villages=
streets; and
WHEREAS Oakland County=s contribution to road revenues has historically and
substantially exceeded the county=s return from those funds; and
WHEREAS Oakland County continues its donor status by subsidizing other
areas of the state and the nation in spite of its own growing list of critical
road maintenance and improvement needs.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
requests its state legislators to initiate and support legislation that would
provide equity in return of road revenues to Oakland County commensurate with its
generation of revenue at the state level.
BE IT FURTHER RESOLVED that a copy of this resolution shall be sent to all
Oakland County State legislators, and the Michigan Association of Counties.
Chairperson, we move the adoption of the foregoing resolution.
Donald Jensen, Shelley Taub,
David L. Moffitt, Thomas A. Law
Moved by Schmid supported by Taub the General Government Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Discussion followed.
Moved by Schmid supported by Taub the resolution be adopted.
AYES: Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kaczmar, Kingzett, McCulloch, McPherson, Moffitt, Obrecht, Palmer,
Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96262
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT - ACCEPTANCE OF
VIDEOCONFERENCING EQUIPMENT DONATED BY AMERITECH
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the United States Department of Commerce wishes to launch a pilot
project with Oakland County providing videoconferencing capabilities to small and
mid-size businesses; and
WHEREAS AMERITECH is donating three (3) desktop videoconferencing units to
Oakland County, valued at $15,000 each, to facilitate the pilot program. Units
will be located in the Executive Office Building and at United States Department
of Commerce offices in Toronto, Canada and Paris, France; and
WHEREAS Oakland County will be responsible for all costs associated with
setup, installation, training, maintenance and insurance for the unit located at
the Executive Office Building; and
WHEREAS the United States Department of Commerce will pay for all costs
Commissioners Minutes Continued. November 21, 1996
428
associated with setup, installation, training, maintenance and insurance for the
units located at the Toronto, Canada and Paris, France sites; and
WHEREAS videoconferencing capabilities will benefit the Oakland County
business community; and
WHEREAS Miscellaneous Resolution #83204, Procedure for Acceptance of a
Gift Donation from Private Sources, adopted by the Board of Commissioners on
July 14, 1984, provides for official acknowledgment and acceptance of gifts, with
financial implication to the County, by the Board of Commissioners through signed
resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
acknowledges and accepts three (3) desktop videoconferencing units donated by
AMERITECH.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (Misc. #96262)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT - ACCEPTANCE OF
VIDEOCONFERENCING EQUIPMENT DONATED BY AMERITECH
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Ameritech is donating three (3) desktop videoconferencing units to
Oakland County to facilitate a pilot project between Oakland County
and the United States Department of Commerce which will provide
videoconferencing capabilities to small and mid-size businesses at
minimal cost.
2. All costs associated with installation, training, insurance,
maintenance, service, security or replacement for any damaged/stolen
equipment at the Toronto, Canada and Paris, France sites will be
paid by the user. Funds in the amount of $15,000 will be set aside
at each location by the United States Department of Commerce for all
damage, loss, theft or equipment problems.
3. Implementation costs for Oakland County include installation of ISDN
lines, $150, equipment set-up and installation, $1,000; furniture,
$4,300; and system training, $650.
4. On-going costs for Oakland County include monthly ISDN line charges
($460 annually), and an annual maintenance contract charge of $450
upon expiration of the warranty.
5. All charges for videoconferencing sessions will be paid by the user
at the time of the video conference, as outlined on the attached
schedule, in addition to a $20.00 flat service fee to cover the cost
of the ISDN line charge.
6. BE IT FURTHER RESOLVED that the 1996 Budget is amended as follows:
General Fund
Expenses:
4-10100-907-01-00-9998 Non-Departmental Misc. ($4,300)
Capital Outlay
4-10100-192-01-00-9998 Dev. & Planning Misc.
Capital Outlay 4,300
$ 0
Telephone Communications Fund:
Expenses:
4-67500-147-10-00-3127 Budgeted Projects $1,150
4-67500-147-10-00-3727 Training 650
$1,800
1-67500-455-001 Estimated Profit & Loss ( 1,800)
$ 0
7. No amendments will be recommended for Development and Planning
revenue or expenditures associated with videoconferencing usage
until an experience level is determined.
FINANCE AND PERSONNEL COMMITTEE
Copy of Oakland County Videoconferencing Rate Sheet on file in the County
Commissioners Minutes Continued. November 21, 1996
429
Clerk=s office.
Moved by Palmer supported by Crake the resolution be adopted.
AYES: Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kaczmar, Kingzett, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick,
Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96263
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: AGREEMENT TO PROCEED WITH THE RENOVATION AND LEASE OF THE CITY OF TROY
COMMUNITY CENTER FOR THE 52-4 DISTRICT COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Planning and Building Committee, on September 17, 1996,
authorized Facilities Management to negotiate with the City of Troy for
renovation and lease of the City of Troy=s Community Center, located at 519 West
Big Beaver Road, for reuse as the new location for the 52-4 Division of the
District Court; and
WHEREAS the option to renovate the City of Troy=s Community Center, as
opposed to the County purchasing and constructing a new facility, was deemed the
most cost effective alternative; and
WHEREAS the City of Troy had also offered the use of a City facility for
the District Court for at least a 20-year period of time.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes an agreement with the City of Troy for the City to proceed with
design, receipt of bids and award of a construction contract for the renovation
and expansion of the City=s Community Center for the new location of the 52-4
District Court in accordance with Attachment A.
BE IT FURTHER RESOLVED that Oakland County fund the cost of site work,
construction, engineering fees and furniture and equipment costs, estimated at
$4,700,000 including contingency.
BE IT FURTHER RESOLVED that advanced funding of $306,000 for engineering
design services be appropriated from the Capital Improvement Program so project
design and bidding can proceed.
BE IT FURTHER RESOLVED that Oakland County and the City of Troy enter into
an agreement for the County to lease the new Court facility for 20 years, plus a
5-year option to renew the lease, in accordance with Attachment B.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Agreement to Proceed with Renovation of Troy Community Center into
52/4 District Court and also, the Lease Agreement between the City of Troy and
Oakland County for the 52/4 District Court on file in the County Clerk=s office.
The Chairperson referred the resolution to the Finance and Personnel and
General Government Committees. There were no objections.
MISCELLANEOUS RESOLUTION #96264
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - AUTHORIZATION TO PROCEED AND
APPROPRIATION OF FUNDS FOR CIRCUIT COURT PROBATION RENOVATIONS IN COURTHOUSE WEST
WING
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS the Circuit Court Probation Division's offices have been located in
the North Office Building for 20 years; and
WHEREAS staffing has increased by 40% since 1993 and offices are
overcrowded and confidential meetings with probationers are difficult to conduct;
and
WHEREAS it is desirable to locate the Division's Probation Intake Unit in
Commissioners Minutes Continued. November 21, 1996
430
the Courthouse for improved efficiency and to relieve overcrowded conditions in
the North Office Building; and
WHEREAS the relocation and consolidation of the Friend of the Court from
the Administrative Annex II and from the Courthouse West Wing to one location at
the Oakland Pointe Office Complex has made approximately 2,900 square feet of
office space available in the Courthouse West Wing; and
WHEREAS the renovation of the Courthouse space is more desirable for
operational efficiency and can be done more cost effectively than converting
basement space in the North Office Building; and
WHEREAS both County staff and outside contractors will be utilized to
perform the required project work activities and all materials and outside
services will be procured through the Purchasing Division in accordance with
County procedures; and
WHEREAS the cost of the renovations is estimated to be $55,000; and
WHEREAS funding in the amount of $75,000 is allocated for the Circuit Court
Probation Renovations at the North Office Building in the 1996 Capital
Improvement Program for buildings.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Department of Facilities Management to proceed with the Circuit
Court Probation Renovations in the Courthouse West Wing.
BE IT FURTHER RESOLVED that $55,000 be appropriated from the 1996 Capital
Improvement Program to fund the renovations.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96265
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: SHERIFF DEPARTMENT - ACCEPTANCE OF 1996/1997 CHARITABLE INSTITUTION
AGREEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the United States Department of Agriculture, through the Michigan
Department of Education, distributes surplus food to charitable organizations;
and
WHEREAS the Oakland County Sheriff Department qualifies as a charitable
organization under the guidelines and is eligible to receive surplus food; and
WHEREAS receipt of this surplus food reduces County cost for Sheriff
Department operations by decreasing the use of General Fund dollars to purchase
food supplies; and
WHEREAS the agreement has been reviewed through the County Executives'
Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the 1996/1997 Charitable Institution Agreement with the United States
Department of Agriculture and the Michigan Department of Education.
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to
execute said agreement.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Moved by Taub supported by Obrecht the resolution be adopted.
AYES: Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar,
Kingzett, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers,
Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96266
Commissioners Minutes Continued. November 21, 1996
431
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF=S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF SPRINGFIELD 1996-1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Springfield Township has contracted with the Oakland County
Sheriff=s Department to provide law enforcement services for the Township
(Miscellaneous Resolution #95316); and
WHEREAS paragraph 23 of this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Springfield Township Board; and
WHEREAS Springfield Township has approved a proposed amendment to the
contract (Schedule A - Sheriff=s Deputies Contracted) which would add two (2)
Deputy II=s (with fill-in) resulting in a new total of six (6) Deputy II=s (with
fill-in) being contracted and bring the total number of contracted deputies to
seven (7); and
WHEREAS the Sheriff has agreed to add two (2) Deputy II=s (with fill-in)
contracts for Springfield Township under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of
the Oakland County Sheriff=s Department 1996-1998 Law Enforcement Services
Agreement with the Charter Township of Springfield to increase the number of
Deputy II=s (with fill-in) from four (4) to six (6).
BE IT FURTHER RESOLVED that these new positions be created in the
Contracted Patrol Unit, Protective Services Division, of the Sheriff=s
Department.
BE IT FURTHER RESOLVED that one (1) marked patrol vehicle with both mobile
and prep radios, with an MDT be added to the County fleet.
BE IT FURTHER RESOLVED that this amendment will take effect on
January 1, 1997.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedule A on file in the County Clerk=s office.
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
REPORT (Misc. #96267)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: OAKLAND COUNTY PROSECUTING ATTORNEY - TRANSITION EXPENSES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed the above-referenced
resolution, reports with recommendation that the resolution should be amended to
change the first ABE IT FURTHER RESOLVED@ paragraph to read as follows:
ABE IT FURTHER RESOLVED that the Board appropriates an amount
not to exceed $30,000 from the 1996 Non-Departmental Contingency
Account, consistent with the attached fiscal note, to cover the
transition expenses of the Oakland County Prosecutor - elect from
November 21, 1996 through December 31, 1996.@
Chairperson, on behalf of the Finance and Personnel Committee, I move
acceptance of the foregoing report.
FINANCE AND PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #96267
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: OAKLAND COUNTY PROSECUTING ATTORNEY - TRANSITION EXPENSES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS based on the outcome of the 1996 elections, the citizens of Oakland
County will be served by a new Prosecuting Attorney; and
WHEREAS prior to the succession of administration of the Prosecuting
Commissioners Minutes Continued. November 21, 1996
432
Attorney=s Office, it is advisable that the Prosecutor-elect begin to assemble
the people and tools necessary to fully assume the duties of Prosecutor on
January 1, 1997; and
WHEREAS it is in the best interest of Oakland County government that the
transition of leadership from the current County Prosecutor to the next occur as
efficiently and effectively as possible; and
WHEREAS said transition can best be accomplished through the establishment
of a transition team, for the period November 21, 1996 through December 31, 1996,
consisting of one (1) Prosecutorial Team Coordinator, two (2) Secretary III's and
related operating appropriation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the creation of a new classification and one (1) temporary, full-time
position titled County Prosecutor Transition Team Coordinator at a bi-weekly
salary of $1957.00 ($50,882 annual equivalent), and two (2) Secretary III
positions effective only for the transition period beginning November 21, 1996
through December 31, 1996.
BE IT FURTHER RESOLVED that the Board appropriates an amount not to exceed
$30,000 from the General Fund-Designated Fund Balance for Operational
Improvements, consistent with the attached fiscal note, to cover the transition
expenses of the Oakland County Prosecutor-elect from November 21, 1996 through
December 31, 1996.
BE IT FURTHER RESOLVED that these temporary positions be established as
governmental positions not eligible for benefits, and due to their short life
span, excluded from the Merit System as defined in Merit Rule 1.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes the County Prosecutor-elect to appoint employees to fill these
positions, or terminate them if necessary, during the transition period.
BE IT FURTHER RESOLVED that these positions be placed in a new temporary
division and unit within the County Prosecuting Attorney=s Administration titled
Prosecutorial Transition Team/Administration.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #96267)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: OAKLAND COUNTY PROSECUTING ATTORNEY - TRANSITION EXPENSES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The Public Services Committee recommends the establishment of
a transition team for the Prosecuting Attorney - elect which
includes the creation of one (1) temporary full-time position
entitled County Prosecutor Transition Team Coordinator and two
(2) temporary full-time Secretary III positions. The
positions will be effective from November 21, 1996 through
December 31, 1996.
2. The resolution further authorizes an appropriation not to
exceed $30,000 from the Designated Fund Balance for
Operational Improvements, to cover the personnel and operating
cost of the Prosecuting Attorney=s Transition Team.
3. Since the Designated Fund Balance for Operational Improvements
requires a six (6) year pay-back, the General Fund Contingency
is a more appropriate source for the appropriation. Further,
in order to properly track expenditures a new unit in the
Prosecuting Attorney Department entitled Transition Team
(#411-02) needs to be created.
4. The 1996 Budget should be amended, as specified below, to
cover the estimated expenses:
4-10100-909-01-00-9900 Contingency ($30,000)
4-10100-411-02-00-1001 Prosecutor - Salaries 11,900
4-10100-411-02-00-2070 Prosecutor - Fringes 5,600
4-10100-411-02-00-3xxx Transition Expense 7,900
4-10100-411-02-00-6360 Info. Tech. Operations 1,200
Commissioners Minutes Continued. November 21, 1996
433
4-10100-411-02-00-6640 Equipment Rental 1,000
4-10100-411-02-00-6670 Stationary Stock 1,200
4-10100-411-02-00-6750 Telephone Comm. 1,200
$ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Devine the Finance and Personnel Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Devine the resolution be adopted.
Moved by Taub supported by Devine the resolution be amended to coincide
with the recommendation in the Finance and Personnel Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett,
McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid,
Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #96268
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - 1996/1997 COMPREHENSIVE,
PLANNING, BUDGETING, AND CONTRACTING (CPBC) ACCEPTANCE AND PERSONNEL REQUESTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Health Division has applied for funding for the 1996/1997
Comprehensive, Planning, Budgeting, and Contracting (CPBC) Grant from the
Michigan Department of Community Health (MDCH), in the amount of $6,730,992, for
the period of October 1, 1996 through September 30, 1997; and
WHEREAS the Michigan Department of Community Health (MDCH) has awarded the
Oakland County Health Division funding in the amount of $6,730,992, of which
$4,276,742 is 100% funded categorical grants, $2,344,554 is cost sharing
reimbursement, and $109,696 is reimbursement for the sexually transmitted disease
program; and
WHEREAS the contract will be reviewed through the County Executive's
Contract Review Process, and acceptance of the grant does not obligate the County
to any future commitment; and
WHEREAS the Health Division has reviewed its current operations and is
requesting changes in EPSDT positions with the acceptance of this grant, and the
creation of a new classification and one (1) SR position; and
WHEREAS amendments will be recommended to the 1996 Adopted Budget and the
Fiscal Year 1997 Budget when details have been finalized.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the 1996/1997 Comprehensive, Planning, Budgeting, and Contracting Grant.
BE IT FURTHER RESOLVED that the following EPSDT SR positions be transferred
according to the following:
Classification From To
P H Program Coord 16282-02070 16218-02070 (Immunization
Action Plan)
Clerk II 16282-02348 16218-02348 (Immunization
Action Plan)
Clerk II 16282-02608 16234-02608 (Clinic-Vaccines
for Children)
Clerk II 16282-02740 16218-02740 (Immunization
Action Plan)
Aux Health Worker 16282-00417 16294-00417 (AIDS)
BE IT FURTHER RESOLVED that one (1) vacant SR Office Leader position
Commissioners Minutes Continued. November 21, 1996
434
(16282-02436) be downwardly reclassified to Clerk III and transferred to the
Health Division/Clinic-Vaccines for Children (16234-02436).
BE IT FURTHER RESOLVED that a new classification and one (1) SR position
titled Administrator - Public Health Administrative Services be created at salary
grade 18, no overtime, in Health Division/Administration (16201).
BE IT FURTHER RESOLVED that personnel and/or services associated with this
grant be contingent upon continued State funding at a level sufficient to
maintain the program and positions.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute
the contract agreement and approve changes and extensions not to exceed fifteen
percent (15%), which is consistent with the agreement as originally approved.
BE IT FURTHER RESOLVED that the 1996 Adopted Budget and the Fiscal
Year 1997 Budget be amended when the finalized budget detail is received.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #96268)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - 1996/1997 COMPREHENSIVE,
PLANNING, BUDGETING, AND CONTRACTING (CPBC) ACCEPTANCE AND PERSONNEL REQUESTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-G of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1) The Health Division has applied for funding for the 1996/1997
Comprehensive, Planning, Budgeting, and Contracting (CPBC) Grant
from the Michigan Department of Community Health (MDCH) in the
amount of $6,730,992 for the period of October 1, 1996 through
September 30, 1997.
2) The Michigan Department of Community Health (MDCH) has awarded the
Oakland County Health Division funding in the amount of $6,730,992
(same as the application), of which $4,276,742 is 100% funded
categorical grants, $2,344,554 is cost sharing reimbursement, and
$109,696 is reimbursement for the sexually transmitted disease
program, as detailed in the attached schedule.
3) The Health Division has also requested the following personnel
changes with the acceptance of this grant:
TRANSFER: FROM TO
One (1) PH Program 16282-02070 16218-02070
Coordinator (Immunization Action Plan)
One (1) Clerk II 16282-02348 16218-02348
(Immunization Action Plan)
One (1) Clerk II 16282-02608 16218-02608
(Clinic-Vaccines-Children)
One (1) Clerk II 16282-02740 16294-02740
(Immunization Action Plan)
One (1) Aux Health 16282-00417 16294-00417 (AIDS)
Worker
RECLASSIFY TO
One (1) SR Office Transfer reclassified position
Leader Clerk III from 16282-02436 to 16234-
02436 (Clinic-Vaccines for
Children)
CREATE NEW CLASSIFICATION AND ADD TO UNIT 16201- Funded by Core
Services
One (1) SR Administrator - Public Health Administrative Services
(Grd. 18, no OT)
4) The resolution requests the acceptance of the grant funds. However,
the budget will be amended when finalized budget details have been
received from the State.
FINANCE AND PERSONNEL COMMITTEE
Copy of schedule on file in County Clerk=s office.
Moved by Taub supported by Holbert the resolution be adopted.
Commissioners Minutes Continued. November 21, 1996
435
AYES: Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, McCulloch,
McPherson, Moffitt, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos,
Crake, Devine, Dingeldey, Douglas, Garfield, Holbert. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96269
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - LEAD ABATEMENT GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Health Division has applied for a one-time
federal grant from the Department of Housing and Urban Development via the
Michigan Department of Community Health (MDCH), for remediation of lead-burdened
homes within the County of Oakland; and
WHEREAS the original application was in the amount of $66,300 for the
period of May 1, 1996 through April 30, 1997; and
WHEREAS the Michigan Department of Community Health (MDCH) has awarded the
Oakland County Health Division funding in the amount of $182,609 for the period
of November 1, 1996 through April 30, 1999 for the Housing and Urban Development
Abatement Program; and
WHEREAS the award represents approximately a 64% variance from the original
application, which requires review by the Liaison Committee per grant procedures;
and
WHEREAS this program also requires the creation of one (1) Public Health
Sanitarian in the Environmental Health Unit, to work with families, landlords,
community-based organizations and local units of government to identify target
neighborhoods and homes, which could meet the criteria as established by the
federal government; and
WHEREAS no County match is required and acceptance of this grant does not
obligate the County to any future commitment; and
WHEREAS the grant agreement will be reviewed through the County=s
Executive=s Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the Lead Abatement Grant Award for the Housing and Urban Development
Abatement Program in the amount of $182,609 for the period of November 1, 1996
through April 30, 1999.
BE IT FURTHER RESOLVED that one (1) Public Health Sanitarian be created in
the Environmental Health Unit for the Housing and Urban Development Abatement
Program.
BE IT FURTHER RESOLVED that personnel and/or services associated with this
grant be contingent upon continued State funding at a level sufficient to
maintain the program and personnel.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute
the grant agreement and approves changes and extensions not to exceed fifteen
percent (15%), which is consistent with the agreement as originally approved.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #96254
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF DEPARTMENT - EXPANSION OF FUGITIVE APPREHENSION TEAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Prosecuting Attorney=s Criminal Investigation section consists
of the following positions: 1 Chief - Prosecutor=s Criminal Investigations, 5
Prosecutor=s Investigators, 1 Secretary I, and 1 part-time non-eligible Court
Commissioners Minutes Continued. November 21, 1996
436
Service Officer II; and
WHEREAS there is a duplication of services in the Prosecutor's Criminal
Investigations section and Technical Services Division's Special Teams Unit
within the Sheriff=s Department as it relates to the undertaking of criminal
investigation activities; and
WHEREAS it has been determined to be in the best interests of the County to
transfer the functions performed by the Prosecutor's Criminal Investigations
section to the Special Teams Unit of the Sheriff=s Department and make
appropriate position reclassifications; and
WHEREAS the County, Sheriff=s Department and the Union have negotiated
concerning the wages, benefits, and all other matters concerning this request;
and
WHEREAS the 1,000 hour per year part-time non-eligible Court Service
Officer II position would remain in the Prosecuting Attorney=s Department under
the Administration Division to continue its juvenile subpoena service function.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the transfer of five Prosecutor=s Investigator positions (#s 4110101444,
4110101120, 4110102557, 4110103008, 4110101947), one Chief - Prosecutor's
Criminal Investigations position (#4110103460), and one Secretary I position
(#4110105759), including the corresponding undercover vehicles and radio
equipment, car phones, office equipment, computers, furniture, and other
specifically related equipment in the Criminal Investigations section of the
Prosecutor's Office to the Sheriff=s Department/Technical Services
Division/Special Teams Unit.
BE IT FURTHER RESOLVED to reclassify one Chief-Prosecutor=s Criminal
Investigations position and incumbent to Sergeant.
BE IT FURTHER RESOLVED to reclassify five Prosecutor Investigator positions
and incumbents to Deputy II.
BE IT FURTHER RESOLVED that the 1,000 hour PTNE Court Service Officer II
position currently assigned to the Prosecuting Attorney=s Criminal Investigations
section would transfer to the Prosecuting Attorney/Administration Division
(pos. #41101-07807).
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #96254)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF=S DEPARTMENT - EXPANSION OF FUGITIVE APPREHENSION TEAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The Prosecuting Attorney=s Criminal Investigation section and the
Sheriff=s Department Technical Services Division=s Special Teams
Unit serve the same purpose relating to criminal investigation
activities.
2. The Sheriff Department recommends that the best interests of the
County would be served by the transfer of those functions performed
by the Prosecutor=s Investigations section to the Sheriff=s
Department Technical Services Division=s Special Teams Unit.
3. The following budgeted positions would be transferred to the
Sheriff=s Department and be appropriately reclassified, if
necessary: five (5) Prosecutor Investigator positions, one Chief -
Prosecutor=s Criminal Investigations position, and one Secretary I
position.
4. Budgets for vehicles, radio equipment and telephone equipment
related to those positions would also be transferred to the
Sheriff=s Department.
5. Transfer for the balance of 1996 equals $40,879; Fiscal Year 1997
equals $378,556; Fiscal Year 1997/1998 equals $493,938. These
amounts are detailed on the attached schedule.
6. Budget amendments for Fiscal Year 1997 and Fiscal Year 1997/1998
will be included in the Amendments to the Executive Recommendation.
7. The 1996 budget for the Sheriff=s Department, Technical Services
Commissioners Minutes Continued. November 21, 1996
437
Division Special Teams Unit and the Prosecuting Attorney=s Criminal
Investigation section should be amended as follows:
1996 Amendment
Sheriff Department
4-10100-439-15-00-1001 Salaries $23,783
4-10100-439-15-00-2075 Fringe Benefits $11,107
4-10100-439-01-00-6600 Radio Comm. $ 1,460
4-10100-439-01-00-6610 Leased Vehicles $ 4,300
4-10100-439-01-00-6750 Telephone Comm. $ 229
$40,879
Prosecuting Attorney
4-10100-411-01-00-1001 Salaries ($23,783)
4-10100-411-01-00-2075 Fringe Benefits ($11,107)
4-10100-411-01-00-6600 Radio Comm. ($ 1,460)
4-10100-411-01-00-6610 Leased Vehicles ($ 4,300)
4-10100-411-01-00-6750 Telephone Comm. ($ 229)
($40,879)
$ 0
FINANCE AND PERSONNEL COMMITTEE
Copy of Oakland County Sheriff=s Department Expansion of Fugitive
Apprehension Team Budget Analysis on file in County Clerk=s office.
Moved by Taub supported by Huntoon the resolution be adopted.
AYES: Jacobs, Jensen, Johnson, Kaczmar, Kingzett, McCulloch, McPherson,
Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos,
Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96255
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF=S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CITY OF ROCHESTER HILLS 1996-1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the City of Rochester Hills has contracted with the Oakland County
Sheriff=s Department to provide law enforcement services for the City
(Miscellaneous Resolution #95316); and
WHEREAS paragraph 23 of this agreement provides that an amendment to this
agreement must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the City of Rochester Hills Council; and
WHEREAS the City of Rochester Hills is requesting a proposed amendment to
the contract (Schedule A - Sheriff=s Deputies Contracted) which would add one (1)
Deputy II (no-fill) resulting in a new total of thirty-three (33) Deputy II (no-
fill) being contracted and bring the total number of contracted deputies to fifty
(50); and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (no-fill) for the
City of Rochester Hills under the terms of this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of
the Oakland County Sheriff=s Department 1996-1998 Law Enforcement Services
Agreement with the City of Rochester Hills to increase the number of Deputy II
(no-fill) from the original thirty-two (32) to a new total of thirty-three (33).
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the
Contracted Patrol - Rochester Hills Unit, Protective Services Division of the
Sheriff=s Department.
BE IT FURTHER RESOLVED that this amendment will take effect on
January 1, 1997.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #96255)
Commissioners Minutes Continued. November 21, 1996
438
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CITY OF ROCHESTER HILLS 1996-1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. City of Rochester Hills has requested an amendment to their
Law Enforcement Services Contract with the Sheriff, effective
January 1, 1997, by adding one (1) Deputy II (no-fill).
2. This change will increase the total number of Deputy II (no-
fill) positions contracted to City of Rochester Hills to
thirty-three (33) and the total number of contracted deputies
to fifty (50).
3. This contract addition will require the creation of one (1)
Deputy II position in the Contracted Patrol Unit, Protective
Services Division of the Sheriff=s Department.
4. Budgeted revenues and expenditures will increase by $61,277 in
Fiscal Year 1997 and by $81,315 in Fiscal Year 1997/1998 as a
result of this contract change. The budgets for these
respective fiscal years will be amended during the budget
review process.
FINANCE AND PERSONNEL COMMITTEE
Copy of the Oakland County Sheriff Department Law Enforcement Services
Contracts Additional Contract Positions - City of Rochester Hills, on file in the
County Clerk=s office.
Moved by Taub supported by Garfield the resolution be adopted.
AYES: Jensen, Johnson, Kaczmar, Kingzett, McCulloch, McPherson, Moffitt,
Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake,
Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96256
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF=S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF ORION 1996-1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Orion Township has contracted with the Oakland County Sheriff=s
Department to provide law enforcement services for the Township (Miscellaneous
Resolution #95316); and
WHEREAS paragraph 23 of this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Orion Township Board; and
WHEREAS Orion Township has approved a proposed amendment to the contract
(Schedule A - Sheriff=s Deputies Contracted) which would add one (1) Patrol
Investigator resulting in a new total of three (3) Patrol Investigators being
contracted and add two (2) Deputy II (no-fill) resulting in a new total of seven
(7) Deputy II=s (no-fill) being contracted and bring the total number of
contracted deputies to twenty-one (21); and
WHEREAS the Sheriff has agreed to add one (1) Patrol Investigator and two
(2) Deputy II (no-fill) contracts for Orion Township under the terms of this
contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of
the Oakland County Sheriff=s Department 1996-1998 Law Enforcement Services
Agreement with the Charter Township of Orion to increase the number of Patrol
Investigators from two (2) to three (3) and increase the number of Deputy II (no-
fill) from five (5) to seven (7).
BE IT FURTHER RESOLVED that three (3) Deputy II positions be created in the
Commissioners Minutes Continued. November 21, 1996
439
Contracted Patrol Unit, Protective Services Division, of the Sheriff=s
Department.
BE IT FURTHER RESOLVED that one (1) unmarked vehicle and one (1) patrol
vehicle both with mobile and prep radios be added to the County fleet.
BE IT FURTHER RESOLVED that this amendment will take effect on
January 1, 1997.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #96256)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF ORION 1996-1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The Charter Township of Orion has requested an amendment to
their Law Enforcement Services Contract with the Sheriff,
effective January 1, 1997, by adding one (1) Patrol
Investigator and two (2) Deputy II (no-fill) positions.
2. This change will increase the total number of officers
contracted to Orion Township to twenty-one (21).
3. The creation of three (3) Deputy II positions in the Contracted
Patrol Unit, Protective Services Division of the Sheriff=s
Department is required to fulfill this contract change.
4. In addition, the purchase one (1) patrol vehicle, one (1)
unmarked vehicle, two (2) mobile radios, two (2) portable hand-
held radios, and two (2) mobile data terminals is required to
fulfill this contract change. Total one-time capital cost
equals $55,116.
5. Budgeted revenue and expenditures will increase by $183,020 in
Fiscal Year 1997 and by $242,869 in Fiscal Year 1997/1998 as a
result of this contract change. The budgets for these
respective fiscal years will be amended during the budget
review process.
6. The one-time capital cost of $55,116 will be transferred from
the 1996 Non-Departmental Contingency Account as specified
below:
General Fund
4-10100-436-01-00-8665 Motor Pool Transfer $41,546
4-10100-436-01-00-8675 Radio Fund Transfer 8,670
4-10100-436-01-00-8615 Info Tech Fund Transfer 4,900
4-10100-909-01-00-9900 Contingency ($55,116)
$ 0
Motor Pool Fund
3-66100-138-11-00-8101 Operating Trans. In $41,546
1-66100-455-001 Est. Profit/Loss $41,546
$ 0
Radio Communications Fund
3-66000-138-40-00-8101 Operating Trans. In $ 8,670
1-66000-455-001 Est. Profit/Loss $ 8,670
$ 0
Information Technology Fund
3-63600-183-01-00-8101 Operating Trans. In $ 4,900
1-63600-455-001 Est. Profit/Loss $ 4,900
$ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Obrecht the resolution be adopted.
AYES: Johnson, Kaczmar, Kingzett, McCulloch, McPherson, Moffitt, Obrecht,
Commissioners Minutes Continued. November 21, 1996
440
Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine,
Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #96257)
BY: Strategic Planning Committee, Dennis N. Powers, Chairperson
IN RE: LOCAL LAW ENFORCEMENT AGENCIES - DEPARTMENT OF INFORMATION TECHNOLOGY -
ACQUISITION OF CONSULTANT SERVICES TO DEVELOP SPECIFICATIONS, PREPARE REQUEST FOR
PROPOSAL AND RECOMMEND REPLACEMENT SYSTEM FOR THE COURTS AND LAW ENFORCEMENT
MANAGEMENT INFORMATION SYSTEM (CLEMIS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Strategic Planning Committee, having reviewed Miscellaneous Resolution
#96257 on November 13, 1996, reports with recommendation that the resolution be
adopted.
Chairperson, on behalf of the Strategic Planning Committee, I move
acceptance of the foregoing report.
STRATEGIC PLANNING COMMITTEE
REPORT (Misc. #96257)
BY: Audit Committee, Sue Ann Douglas, Chairperson
IN RE: LOCAL LAW ENFORCEMENT AGENCIES/DEPARTMENT OF INFORMATION TECHNOLOGY -
ACQUISTION OF CONSULTANT SERVICES TO DEVELOP SPECIFICATIONS, PREPARE REQUEST FOR
PROPOSAL AND RECOMMEND REPLACEMENT SYSTEM FOR THE COURTS AND LAW ENFORCEMENT
MANAGEMENT INFORMATION SYSTEM (CLEMIS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Audit Committee, having reviewed the above-referenced resolution on
November 7, 1996, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Audit Committee, I move acceptance of the
foregoing report.
AUDIT COMMITTEE
MISCELLANEOUS RESOLUTION #96257
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: LOCAL LAW ENFORCEMENT AGENCIES/DEPARTMENT OF INFORMATION TECHNOLOGY -
ACQUISITION OF CONSULTANT SERVICES TO DEVELOP SPECIFICATIONS, PREPARE REQUEST FOR
PROPOSAL AND RECOMMEND REPLACEMENT SYSTEM FOR THE COURTS AND LAW ENFORCEMENT
MANAGEMENT INFORMATION SYSTEM (CLEMIS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Courts and Law Enforcement Management Information System
(CLEMIS) was formally established by Miscellaneous Resolution #5986 adopted
April 11, 1972; and
WHEREAS CLEMIS is a cooperative governmental effort sponsored by Oakland
County for the benefit of law enforcement agencies throughout the County,
providing individual patrol officers immediate access to criminal and vehicle
information from sources throughout the United States and Canada; and
WHEREAS in June, 1996, the CLEMIS Advisory Board engaged the management
consulting firm Plante and Moran, LLP to prepare a strategic plan for the CLEMIS
system to ensure adequate and appropriate application of new technologies for the
balance of this decade and into the next century; and
WHEREAS the primary recommendation formulated in the development of the
strategic plan is to replace the current outdated mainframe CLEMIS technology,
which is not year 2000 compliant, with a new client-server based, integrated
Police Record Management System (RMS) and Computer-Assisted-Dispatch (CAD) system
over an improved Wide Area Network (WAN); and
WHEREAS the preliminary estimated cost of replacement is between $4.2 and
$4.9 million, representing a significantly complex management information system
that impacts over forty police agencies throughout the County, including the
Sheriff=s Department; and
WHEREAS both the CLEMIS Strategic Planning Task Force, on October 10, 1996
Commissioners Minutes Continued. November 21, 1996
441
and the CLEMIS Advisory Board, on October 24, 1996 agreed that the present CLEMIS
system should be replaced with a new state-of-the-art system; and
WHEREAS additional management consulting services are necessary to develop
specifications, identify evaluation methodology, prepare Request for Proposal
(RFP) and Request for Information (RFI), assist in vendor response evaluation,
prepare CLEMIS Strategic Plan Addendum, recommend system and vendor that best
addresses RFP specifications, and collaborate with the County in contract
negotiations; and
WHEREAS Plante and Moran, LLP has submitted a proposal to perform the
aforementioned tasks at a cost of $52,700, with a project work plan that
schedules issuance of the RFP by December 31, 1996, submission of proposals by
January 31, 1997, recommendation and selection of vendor by mid-March and
implementation to begin in May, 1997.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the extension of the Plante and Moran, LLP CLEMIS Strategic Planning
consulting contract in an amount not to exceed an additional $52,700 for the
purpose of assisting in the selection of an integrated Police Record Management
(RMS) and Computer-Assisted-Dispatch (CAD) system, as well as performing an
assessment of the Wide Area Network (WAN) to determine the cost/benefit of
various managed network service providers.
Chairperson, on behalf of the Public Services Committee, I move adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #96257)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - ACQUISITION OF CONSULTANT SERVICES
TO DEVELOP SPECIFICATIONS, PREPARE REQUEST FOR PROPOSAL AND RECOMMEND REPLACEMENT
SYSTEM FOR THE COURTS AND LAW ENFORCEMENT MANAGEMENT INFORMATION SYSTEM (CLEMIS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Plante and Moran, LLP has been engaged to prepare a strategic
plan for the CLEMIS system and recommends replacing the
current outdated system with a state-of-the-art Police Records
Management System (RMS) and Computer-Assisted Dispatch (CAD)
system, as well as an improved Wide Area Network (WAN).
2. Both the CLEMIS Strategic Planning Task Force and the CLEMIS
Advisory Board agreed that the present system should be
replaced; preliminary cost estimates range between $4.2 and
$4.9 million.
3. The County is desirous of extending the current CLEMIS
Strategic Planning Contract to encompass additional management
consulting services associated with the selection of a
replacement system at a proposed cost of $57,200.
4. Funds are available in the 1996 General Fund Contingency
Account to cover the cost of the proposed contract.
5. The following budget amendments are recommended:
General Fund
4-10100-909-01-00-9900 Contingency ($52,700)
4-10100-909-01-00-8615 Operating Transfer Out $52,700
-0-
CLEMIS Fund
3-63500-182-01-00-8101 Operating Transfer In $52,700
4-63500-182-01-00-3128 Professional Services $52,700
-0-
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Moffitt the Strategic Planning Committee Report
and the Audit Committee Report be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Moved by Taub supported by Moffitt the resolution be adopted.
Commissioners Minutes Continued. November 21, 1996
442
AYES: Kaczmar, Kingzett, McCulloch, McPherson, Moffitt, Obrecht, Palmer,
Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey,
Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96258
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - 1996 BUDGET AMENDMENTS FOR APPROVED
OFFICE AUTOMATION PROJECTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #94009 (Department of Computer Services -
Approval of Inventory Pool for Automation Equipment) specifies that, on a
quarterly basis, budget amendments will be presented in resolution form
summarizing the impact on Information Technology and user departments' budgets
for office automation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves amendments to the 1996, Fiscal Year 1997, Fiscal Year 1997/1998 Biennial
Budget as detailed in the attached Information Technology Office Automation
Schedule for projects approved in the third quarter of 1996.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
Copy of Information Technology=s Office Automation Schedule - Third Quarter
1996 on file in the County Clerk=s office.
FISCAL NOTE (Misc. #96258)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - 1996 BUDGET AMENDMENTS FOR
APPROVED OFFICE AUTOMATION PROJECTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The Strategic Planning Committee has approved various office
automation projects during the third quarter of 1996.
2. The cost, to the governmental funds, of implementing and operating
the new technology is $34,208 in 1996, $74,709 in Fiscal Year 1997,
and is projected to be $99,612 in Fiscal Year 1997/1998, as detailed
on the attached schedule.
3. Funds are available in the Non-Departmental Office Automation
account to cover the cost to the governmental funds. The 1996 and
1997 Budget should be amended, as detailed on the attached schedule,
to cover the cost of the approved office automation projects;
(Fiscal Year 1997/1998 is provided for illustrative purposes only).
FINANCE AND PERSONNEL COMMITTEE
Moved by Powers supported by Douglas the resolution be adopted.
AYES: Kingzett, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick,
Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas,
Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96259
Commissioners Minutes Continued. November 21, 1996
443
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - THIRD QUARTER 1996 DEVELOPMENT
APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single
appropriation within the Department of Information Technology budget and then an
amount equal to the actual expense is transferred to the user department with a
summary report to the Strategic Planning Committee; and
WHEREAS the Department of Information Technology has determined the Third
Quarter 1996 data processing development charges to be $510,417 and the imaging
development charge to be $3,835 for the governmental fund County departments; and
WHEREAS direct charges to non-governmental fund departments and non-County
agencies are $570,807 for the Third Quarter 1996; and
WHEREAS an appropriation transfer to governmental fund County departments
is needed to fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
has reviewed the Third Quarter 1996 Data Processing Development and approves the
third quarter appropriation transfer.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
FISCAL NOTE (Misc. #96259)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - THIRD QUARTER 1996 DEVELOPMENT
APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-G of this Board, the Finance and Personnel Committee
has reviewed Miscellaneous Resolution #96259 and finds:
1. Information Technology has completed third quarter Data
Processing Development for governmental fund County
departments and requests an appropriation transfer to the user
departments.
2. The transfer has been reviewed by the Strategic Planning
Committee.
3. The 1996 Biennial Budget should be amended, per the attached
document entitled Information Technology Data Processing
Development Summary.
4. 1996 Third Quarter Development for the 100% Tax Payment Fund
equals $153,800. This amount reflects a direct reduction of
the Information Technology Professional Services line-item
which was not budgeted. The following budget amendment is
required to restore the line-item.
Revenue
3-63600-181-01-00-2349 Non-Govt. Develop. $153,800
Expense
4-63600-182-01-00-3128 Professional Serv. $153,800
$ -0-
FINANCE AND PERSONNEL COMMITTEE
Copy of Information Technology Data Processing Development Summary 3rd
Quarter 1996 and Information Technology - Reserve Fund Development/Support Detail
- Third Quarter, 1996 on file in the County Clerk=s office.
Moved by Powers supported by Pernick the resolution be adopted.
AYES: McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers,
Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield,
Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Commissioners Minutes Continued. November 21, 1996
444
In accordance with Rule XXII, the Chairperson made the following referrals:
PLANNING AND BUILDING COMMITTEE
a. Michigan Department of Transportation - Excess Property in Pontiac
b. Michigan Department of Transportation - Excess Property in Oak Park
c. Michigan Department of Transportation - Excess Property in
Farmington Hills
There were no objections to the referrals.
The meeting adjourned at 10:44 A.M. to the call of the Chair or
December 12, 1996 at 9:30 A.M.
G. WILLIAM CADDELL JOHN McCULLOCH
Deputy Clerk Chairperson