HomeMy WebLinkAboutMinutes - 1996.12.12 - 8222
445
OAKLAND COUNTY
BOARD OF COMMISSIONERS MINUTES
December 12, 1996
Meeting called to order by Chairperson John McCulloch at 9:50 A.M. in the
Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson,
Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf. (25)
ABSENT: None. (0)
Quorum present.
Invocation given by Commissioner Nancy Quarles.
Pledge of Allegiance to the Flag.
Moved by Wolf supported by Palmer the minutes of the November 21, 1996
Board meeting be approved.
A sufficient majority having voted therefor, the minutes were approved, as
printed.
Moved by Wolf supported by Schmid the rules be suspended and the agenda be
amended, as follows:
ITEMS ON PRINTED AGENDA
GENERAL GOVERNMENT COMMITTEE
a. Circuit Court/Friend of the Court - 1996/1997 Medical Support
Enforcement Reimbursement
b. Central Services - Oakland County International Airport - 1996 Grant
Program Acceptance/Design Engineering
PUBLIC SERVICES COMMITTEE
c. MR #96260, Establishment of a Community Mental Health Authority in
Oakland County
STRATEGIC PLANNING COMMITTEE
a. Department of Information Technology Oracle Development Software
b. Department of Information Technology Delinquent Tax Client/Server
Infrastructure
(Reason for suspension for General Government Committee, items a and b, Public
Services Committee, item c, and Strategic Planning Committee, items a and b:
Waiver of Rule XII-E - Direct referral to the Finance and Personnel Committee)
ITEMS NOT ON PRINTED AGENDA
PUBLIC SERVICES COMMITTEE
d. Establishment of Community Mental Health Advisory Task Force
e. Community Mental Health - Extension of Fiscal Year 1995/1996 Full
Management Contract
f. Sheriff - Contract Amendment for Law Enforcement Services - Charter
Township of Highland 1996-1998
g. Sheriff - Contract Amendment for Law Enforcement Services - Charter
Township of Brandon 1996-1998
h. Sheriff - Oakland County Corrective Services Medical Program
Commissioners Minutes Continued. December 12, 1996
446
(Reason for suspension for Public Services Committee, items d thru h - Waiver of
Rule III - 5 day notification and Rule XII-E - Direct referral to Finance and
Personnel Committee.)
Vote on suspension:
AYES: Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt,
Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Wolf. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion to suspend the
rules and amend the agenda carried.
Clerk read a communication from Chairperson McCulloch appointing
Commissioners Dennis Powers and Donald Jensen to the Personnel Appeal Board for a
term ending December 31, 1997. There being no objections, the appointments were
confirmed.
Clerk read a communication from Chairperson McCulloch appointing Kay Backus
to the Oakland County Historical Commission for a term ending January 1, 1997
(replacing Rodney Hammond). There being no objections, the appointment was
confirmed. Also, the expiration date for the following persons= appointments to
the Historical Commission is corrected to show their term ending January 1, 1999:
Daniel Prevost, Robert McGregor and Barbara Randau.
Commissioner Nancy Dingeldey, along with Chairperson John McCulloch,
presented Board of Commissioner Proclamations to representatives of the Oakland
County Sheriff=s Department and the City of Wixom Police Department in
recognition of the distinguished law enforcement service exhibited during the
November 14, 1996 siege at the Wixom Ford Plant.
Acknowledgement was given to Commissioners Nancy Quarles and Larry Crake
for their dedicated service to Oakland County.
The Chairperson stated AA Public Hearing is now called on the 1997/1998
Oakland County Budget and General Appropriations Act. Are there any persons
present who wish to speak?@ No one requested to speak and the Public Hearing was
declared closed.
The following persons addressed the Board: Joseph Erwin, Bill Munro,
Shirley Davis, Bill Hayes, Bill Hacker, Don Vainer, Charlene Riddell, Carol
Vainer, Barbara Ruskin, Margie Serafin, Hope Cummins, Fred Cummins, Elmer Cerano,
Fred Roznick, James Warner, Mary Hughes, Ann Selino, Joan Rolick, Sam Davis,
Sybil Offen, Chris Valentine, Camille Brand and Commissioner Ruel McPherson.
Moved by Kingzett supported by Moffitt to amend action previously taken on
approving the agenda, moving Public Services, item c. - Resolution #96260, to be
taken up as the first order of business. Commissioner Palmer questioned the
correctness of the procedure. Corporation Counsel Gerald Poisson stated the
procedure was correct.
Vote on Kingzett=s motion:
AYES: Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt,
Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion carried and
Resolution #96260 was before the Board.
Commissioners Minutes Continued. December 12, 1996
447
FISCAL REPORT (Misc. #96260)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: ESTABLISHMENT OF A COMMUNITY MENTAL HEALTH AUTHORITY IN OAKLAND COUNTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed the above-referenced
resolution, reports as follows:
1. Section 208 of the new Mental Health Code specifies the amount of
match required of a county that has created a Community Mental
Health Authority A...shall not exceed the amount of funds provided
by the county as a county match in Fiscal Year 1994-1995 or the year
the authority is created, whichever is greater.@
2. The 1994-1995 Oakland County Community Mental Health Match was
$9,620,616, excluding Title XX replacement monies.
3. Funds have been included in the Finance and Personnel Committee
Recommended Fiscal Year 1997 ($7,215,462 for 9 months) and
Fiscal Year 1997/1998 ($9,620,616) Budget to cover the required
County Match under a Community Mental Health Authority, no
additional appropriation is required.
4. The Finance and Personnel Committee further recommends the insertion
of a comma in the fifth BE IT FURTHER RESOLVED paragraph, item b,
between the words pension and seniority.
Chairperson, on behalf of the Finance and Personnel Committee, I move
acceptance of the foregoing report.
FINANCE AND PERSONNEL COMMITTEE
REPORT (Misc. #96260)
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: ESTABLISHMENT OF COMMUNITY MENTAL HEALTH AUTHORITY IN OAKLAND COUNTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed the above-referenced
resolution on December 10, 1996, reports with the recommendation that the
resolution be adopted with the following amendment:
Page 5, second to last BE IT FURTHER RESOLVED paragraph--change the word
acceptance to approval.
Chairperson, on behalf of the Public Services Committee, I move acceptance
of the foregoing report.
PUBLIC SERVICES COMMITTEE
REPORT (Misc. #96260)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: ESTABLISHMENT OF A COMMUNITY MENTAL HEALTH AUTHORITY IN OAKLAND COUNTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution
#96260 on December 2, 1996, reports with the recommendation that the resolution
be adopted.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #96260
BY: Ruth Johnson, Commissioner, District 1; Thomas Law, Commissioner,
District 13; David Moffitt, Commissioner, District 18; Shelley Taub,
Commissioner, District 12
IN RE: ESTABLISHMENT OF A COMMUNITY MENTAL HEALTH AUTHORITY IN OAKLAND COUNTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the timely, appropriate, efficient and cost-effective delivery of
community mental health services to the residents of Oakland County is a high
priority for Oakland County government; and
Commissioners Minutes Continued. December 12, 1996
448
WHEREAS the State of Michigan has proposed and is implementing dramatic
changes in the way mental health services are funded, managed, and delivered to
state residents; and
WHEREAS Oakland County=s Community Mental Health Agency Program and its
beneficiaries would greatly benefit from a reorganization that will allow the
Program maximum flexibility in designing, financing, planning for and
implementing mental health service programs for Oakland County=s residents; and
WHEREAS Section 205 of the Michigan Mental Health Code, 1974 Public
Act 258, as amended by 1995 Public Act 290, effective March 28, 1996, authorizes
the County Board of Commissioners to establish a community mental health
authority (CMH Authority) to operate as a community mental health services
program; and
WHEREAS this innovative form of organization was designed by the
Legislature to provide community mental health programs with maximum flexibility
in designing, financing, planning for and implementing mental health service
programs; and
WHEREAS a CMH Authority would possess all of the powers and duties
currently possessed by Oakland County=s Community Mental Health Agency Program;
and
WHEREAS a CMH Authority, as a legal public governmental entity separate
from the county that establishes it, would possess additional powers not enjoyed
by the existing Community Mental Health agency, including but not limited to
powers to fix and collect charges, rates, rents, fees, and other charges; the
power to collect interest; the power to transfer, divide, or distribute assets,
liabilities and contingent liabilities; the power to accept gifts, grants, or
bequests and to determine the manner of their use; the power, in its own name, to
enter into contracts and agreements, employ staff, acquire, construct, manage,
maintain, or operate buildings or improvements, the power to acquire, own,
operate, maintain, lease, or sell real or personal property; the power to incur
debts, liabilities, or obligations that are not the debts, liabilities or
obligations of the County; the power to commence litigation and defend itself in
litigation, and the power to invest funds; and
WHEREAS a CMH Authority would be responsible for all of its own executive
administration, employees, personnel administration, finance, accounting, and
management information system functions, and is authorized to discharge these
responsibilities through direct staff or by contracting for services; and
WHEREAS a CMH Authority could not levy any type of tax or issue any type of
bond in its own name or financially obligate any unit of government other than
itself; and
WHEREAS Oakland County, after creating a CMH Authority, would not be liable
for any intentional, negligent, or grossly negligent act or omission, for any
financial affairs, or for any obligation of the CMH Authority, its board,
employees, representatives, or agents; and
WHEREAS consistent with the Michigan Mental Health Code, under the CMH
Authority form of organization, Community Mental Health consumers continue to
possess the same rights, privileges and benefits with respect to Community Mental
Health operations and services as they enjoy under the current Community Mental
Health agency form of organization, including membership on the Community Mental
Health Board; and
WHEREAS under the CMH Authority form of organization the Board of
Commissioners continues to have a statutory duty to appoint Community Mental
Health Board members and to consider for approval the CMH Authority=s annual
request for County funds to support the Community Mental Health program, thereby
continuing to maintain a meaningful oversight role with respect to the provision
of Community Mental Health services in Oakland County; and
WHEREAS the public=s right to be informed of and participate in the affairs
of the CMH Authority continues to be protected by the Open Meetings Act and
Freedom of Information Act, both of which are binding on CMH Authorities; and
WHEREAS the Board of Commissioners= Task Force on Mental Health has
determined that the establishment of a Community Mental Health Authority in
Oakland County would be in the best interests of the residents; and
WHEREAS as a condition precedent to this resolution becoming effective, the
Board of Commissioners shall adopt a transition plan.
Commissioners Minutes Continued. December 12, 1996
449
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby establishes an Oakland County Community Mental Health Authority
(AUTHORITY).
BE IT FURTHER RESOLVED that the purpose and power to be exercised by the
AUTHORITY shall be to comply with and carry out the provisions of the Michigan
Mental Health Code, 1974 Public Act 258, as amended.
BE IT FURTHER RESOLVED that the AUTHORITY shall exist in perpetuity, unless
otherwise dissolved or terminated by either:
a. Legislative enactment by the Legislature of the State of
Michigan; or
b. Upon recommendation from the County Executive and a resolution
of the Oakland County Board of Commissioners, adopted by a
majority of those elected and serving, after the Board of
Commissioners have first notified the State of Michigan of
their intent to terminate participation in a community mental
health services program in the manner provided in section 220
of the Mental Health Code, 1974 Public Act 258, as amended.
BE IT FURTHER RESOLVED that in the event of the termination or dissolution
of the AUTHORITY, the net financial assets originally made available to the
AUTHORITY by Oakland County shall be returned to Oakland County by 12:00 noon on
the business day immediately prior to the date the termination or dissolution is
to become effective. All other remaining assets net of liabilities shall be
transferred to the community health services program or programs that replace the
AUTHORITY.
BE IT FURTHER RESOLVED that the AUTHORITY shall remain liable, until fully
satisfied, for all costs associated with real or personal property purchased or
leased by the County of Oakland for use by the AUTHORITY. The County may agree to
a transfer to a successor community mental health services program or programs of
the AUTHORITY=S liability for such costs upon the condition that such agreement
be in writing and assures that financial liability to the County of Oakland will
be fully discharged by the successor program or programs.
BE IT FURTHER RESOLVED that all existing Oakland County Community Mental
Health Agency Program employees are, upon the effective date of this resolution,
separated from County service and transferred to the AUTHORITY, subject to the
following conditions:
a. Employees of the AUTHORITY are public employees. The
AUTHORITY and its employees are subject to Act 366 of the
Public Acts of 1947, being sections 423.201 to 423.217 of the
Michigan Compiled Laws. Employees of the AUTHORITY are not
County employees. The AUTHORITY is the employer with regard
to all laws pertaining to employee and employer rights,
benefits and responsibilities.
b. All existing Oakland County Community Mental Health Agency
Program employees are transferred to the AUTHORITY and
appointed as employees subject to all rights and benefits for
1 year. Such employees of the new AUTHORITY shall not be
placed in a worse position by reason of the transfer for a
period of 1 year with respect to worker=s compensation,
pension seniority, wages, sick leave, vacation, health and
welfare insurance, or any other benefit the employees enjoy as
an employee of the former Oakland County Community Mental
Health Agency Program. Such employees who are transferred
shall not by reason of the transfer have their accrued pension
benefits or credits diminished.
c. The AUTHORITY shall assume and be bound by all existing
collective bargaining agreements between the County of Oakland
and employees of the Oakland County Community Mental Health
Agency Program who are transferred to the AUTHORITY.
Formation of the AUTHORITY shall not adversely affect any
existing rights and obligations contained in such existing
collective bargaining agreements.
Commissioners Minutes Continued. December 12, 1996
450
d. The AUTHORITY, subject to subsections (a) to (c) above, shall
employ, compensate, transfer or separate necessary AUTHORITY
personnel in a manner consistent with law and policies,
procedures, regulations and collective bargaining agreements
established or adopted by the AUTHORITY Board.
BE IT FURTHER RESOLVED that upon the effective date of the establishment of
the AUTHORITY all existing assets, debts, and obligations of the Oakland County
Community Mental Health Agency Program, including but not limited to equipment,
furnishings, supplies, cash, and other personal property, are hereby transferred
to the new AUTHORITY. The AUTHORITY shall indemnify and hold harmless the County
from any and all liability in regard thereto. Assets, equipment, furnishings,
supplies, cash and other personal property which are the property of the County
of Oakland and are being used by the Oakland County Community Mental Health
Agency Program shall be transferred to the OCCMHA upon the County receiving
credit from the AUTHORITY and State of Michigan for the fair market value of said
property, said credit be attributed to the County=s contribution to the annual
operating budget of the AUTHORITY.
BE IT FURTHER RESOLVED that all contracts regarding mental health services
will be transferred to the AUTHORITY. The AUTHORITY, where possible, shall
obtain a novation of these contracts.
BE IT FURTHER RESOLVED that in addition to other powers of a community
mental health services program as set forth in the Mental Health Code, 1974
Public Act 258, as amended, the AUTHORITY has all of the following powers:
(1) To fix and collect charges, rates, rents, fees or other
charges and to collect interest.
(2) To make purchases and contracts.
(3) To transfer, divide, or distribute assets, liabilities or
contingent liabilities.
(4) To accept gifts, grants, or bequests and determine the manner
in which those gifts, grants or bequests may be used
consistent with the donor=s request.
(5) To acquire, own, operate, maintain, lease or sell real or
personal property, including the power to determine the
location of property purchased, leased, and\or operated.
Before taking official action to sell residential property,
however, the AUTHORITY shall implement a plan for alternative
housing arrangements, subject to the requirements of
MCL 330.1205(4)(e)(ii)&(iii).
(6) Enter into contracts and agreements in the AUTHORITY=S name.
(7) Employ staff in the AUTHORITY=S name.
(8) Acquire, construct, manage, maintain, or operate buildings or
improvements in the AUTHORITY=S name.
(9) Acquire, own, operate, maintain, lease or dispose of real or
personal property in the AUTHORITY=S name.
(10) Incur debts, liabilities, or obligations in the AUTHORITY=S
name that do not constitute the debts, liabilities, or
obligations of Oakland County.
(11) Commence litigation and defend itself in litigation.
(12) To receive and expend funds for the purposes of the mental
health AUTHORITY.
(13) To invest funds in accordance with statutes regarding
investments.
(14) To set up reserve accounts, utilizing state funds in the same
proportion that state funds relate to all revenue sources, to
cover vested employee benefits including but not limited to
accrued vacation, health benefits, the employee payout portion
of accrued sick leave, if any, and worker=s compensation. In
addition, the AUTHORITY may set up reserve accounts for
depreciation of capital assets and for expected future
expenditures for an organizational retirement plan.
(15) To develop a charge schedule for services provided to the
public and utilize the charge schedule for first and third-
party payers. Charge schedule may include charges that are
higher than cost for some service units by spreading
Commissioners Minutes Continued. December 12, 1996
451
nonrevenue service unit costs to revenue-producing service
unit costs with total charges not exceeding total costs. All
revenue over cost generated in this manner shall be utilized
to provide services to priority populations.
(16) To determine the method and extent to which the AUTHORITY
secures and maintains insurances, including but not limited to
self-insurance and re-insurance.
BE IT FURTHER RESOLVED that, in addition to the powers and duties set forth
above, the AUTHORITY, its board members, officers, agents, and employees, shall
have all the powers and duties, privileges and immunities from liability and
exemptions from laws, ordinances, and rules that under Michigan law, including
but not limited to the Mental Health Code, 1974 Public Act 258, as amended, are
granted community mental health authorities, agencies, organizations and
programs, their board members, officers, administrators, agents, employees and
County elected officials and employees.
BE IT FURTHER RESOLVED that in addition to other duties and
responsibilities of the AUTHORITY as set forth in the Mental Health Code, the
AUTHORITY shall do all of the following:
(1) Provide Oakland County and the Department a copy of an annual
independent audit performed by a Certified Public Accountant
in accordance with Governmental Auditing Standards issued by
the Comptroller of the United States.
(2) Be responsible for all executive administration, personnel
administration, finance, accounting and management information
systems functions. The AUTHORITY may discharge the
responsibility through direct staff or by contracting for
services.
BE IT FURTHER RESOLVED that, to the extent required by law, the AUTHORITY,
as a public governmental body, is subject to the Open Meetings Act, 1976
Public Act 267, as amended, and the Freedom of Information Act, 1976 Public Act
442, as amended, except for those documents produced as part of the Peer Review
Process required in Section 143a and made confidential by Section 748(9) of the
Mental Health Code.
BE IT FURTHER RESOLVED that it is recommended the Community Mental Health
Authority Articles of Incorporation include a requirement that performance audits
be conducted.
BE IT FURTHER RESOLVED that all powers, duties, obligations, rights and
protections not mentioned herein but otherwise provided by law for community
mental health authorities or programs are included herein by reference.
BE IT FURTHER RESOLVED that Oakland County is not liable for any
intentional, negligent or grossly negligent act or omission, for any financial
affairs, or for any obligation of the AUTHORITY, its board, officers, employees,
contractors, subcontractors, representatives, or agents.
BE IT FURTHER RESOLVED that if any portion of this resolution is found by a
court to conflict with the Mental Health Code, 1974 Public Act 258, as amended,
the Code supersedes the conflicting provision. If any portion of this resolution
or the application thereof to any person or circumstances shall be found to be
invalid by a court, such invalidity shall not affect the remaining portions or
applications of the resolution which can be given effect without the invalid
portion or application, provided such remaining portions are not determined by
the court to be inoperable, and to this end resolutions are declared to be
severable.
BE IT FURTHER RESOLVED that this resolution is not effective until the
receipt and acceptance of a transition plan by the Oakland County Board of
Commissioners, the resolution is filed with the Secretary of State and Oakland
County Clerk, and until receipt of Certification from the Michigan Department of
Community Health. The existing Oakland County Community Mental Health Agency
Program is dissolved upon effective date of establishment of the AUTHORITY.
BE IT FURTHER RESOLVED that the Oakland County Clerk is directed to
maintain a copy of this resolution in the Clerk=s files and is to immediately
file a copy of this resolution with the Secretary of State.
Chairperson, we move the adoption of the foregoing resolution.
Ruth Johnson, Thomas Law,
David Moffitt, Shelley Taub
Commissioners Minutes Continued. December 12, 1996
452
Moved by Taub supported by Crake the Finance and Personnel Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Crake the Public Services Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Crake the General Government Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Crake the resolution be adopted.
Moved by Taub supported by Crake the resolution be amended to coincide with
the recommendation in the Public Services Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Discussion followed.
Moved by Moffitt supported by Powers the resolution be amended to add an
additional BE IT FURTHER RESOLVED paragraph before the last BE IT FURTHER
RESOLVED paragraph to read as follows:
BE IT FURTHER RESOLVED that upon the effective date of this
resolution as referenced in the immediately preceding paragraph the
Community Mental Health Agency shall cease to exist, and the Board of
Commissioners shall appoint a Board of Directors of the Community Mental
Health Authority as provided by law.
Vote on amendment:
A sufficient majority having voted therefor, the amendment carried.
Discussion followed.
Vote on resolution, as amended:
AYES: Dingeldey, Douglas, Garfield, Huntoon, Jensen, Johnson, McCulloch,
Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Crake. (15)
NAYS: Devine, Holbert, Jacobs, Kaczmar, Kingzett, Law, McPherson, Moffitt,
Pernick, Quarles. (10)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #96270
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: FISCAL YEAR 1997 GENERAL APPROPRIATIONS ACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Public Act 139 of 1973 (as
amended by Public Act 100 of 1980), the Unified Form of County Government Act,
and Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local
Government, it is the responsibility of the Oakland County Board of Commissioners
to establish and adopt the annual County Budget and work program; and
WHEREAS the Finance and Personnel Committee received budget requests from
all County Departments, and has reviewed in detail the County Executive's Fiscal
Year 1997 Budget Recommendation; and
WHEREAS the Finance and Personnel Committee, after due deliberation, has
formulated a Recommended General Appropriations Act balancing total
appropriations with available resources at $442,187,596 for Fiscal Year 1997, a
Commissioners Minutes Continued. December 12, 1996
453
summary of which was included in the Notice of Public Hearing published in
newspapers of general circulation; and
WHEREAS the further intent of this resolution is to maintain a budgetary
system for the County of Oakland on the same basis of accounting (generally
accepted accounting principles) as the actual financial information is
maintained; to define the powers and duties of the County's officers in relation
to that system; to designate the Chief Administrative Officer and Fiscal Officer;
and to provide that the Board of Commissioners and committees thereof, as well as
the Fiscal Officer, shall be furnished with information by the departments,
boards, commissions and offices relating to their financial needs, revenues and
expenditures/expenses, and general affairs; to prescribe a disbursement
procedure, to provide for an allotment system; and to provide remedies for
refusal or neglect to comply with the requirements of this resolution; and
WHEREAS the Circuit Court Mediation Fund (Miscellaneous Resolution #90177)
is used to cover the total cost of Attorney Mediators, with the balance to be
used for enhancement of Court operations as requested by the Court and approved
by the Board of Commissioners.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does
hereby adopt and amend the Fiscal Year 1997 General Appropriations Act
recommended by the Finance and Personnel Committee as advertised and placed in
the Clerk's Office for public inspection.
BE IT FURTHER RESOLVED that $525,000 of Cigarette Tax Revenue distributed
by the State to Oakland County under the authority of the Health and Safety Fund
Act, Public Act 264 of 1987, be divided between the Health Division (11/17 or
$339,706) and the Sheriff's Department (6/17 or $185,294).
BE IT FURTHER RESOLVED that funds from the Civil Mediation Account (1-
10100-201-011) be utilized to cover the total costs incurred in Fiscal Year 1997
for the Civil Mediation Program.
BE IT FURTHER RESOLVED that Road Improvement Funds may be released to the
Road Commission upon approval of the specific projects by the General Government
Committee of the Board of Commissioners.
BE IT FURTHER RESOLVED that the following policy be established regarding
administration of the Delinquent Tax Revolving Fund:
1) The Delinquent Tax Revolving Fund (DTRF) was established in
accordance with the provisions of Public Act 206 of 1893 (as
amended) for the purpose of paying local taxing units within
the County their respective shares of delinquent ad valorem
real property taxes, in anticipation of the collection of
those taxes by the County Treasurer. This policy statement,
which encompasses the precept of self-funding, ensures that
utilization of unrestricted DTRF funds does not impair the
functional intent or operational success of the DTRF as
originally established.
2) To that end, at no time shall funds be diverted from the DTRF
that would cause the unrestricted balance to fall below a
level that would assure a prompt payment of all current and
future outstanding General Obligation Limited Tax Notes, as
well as assure the continued operation of the DTRF as
specified in the preceding paragraph.
3) Penalties and investment interest generated by the DTRF may be
transferred, in whole or in part, to the General Fund of the
County upon majority vote of the Board of Commissioners so
long as such transfer(s) meets the provisions of paragraph #2
above.
4) Any and all appropriations from unrestricted DTRF funds,
excepting penalties and investment interest, shall be limited
to one-time expenditures, as opposed to recurring operations.
5) Unless otherwise specified, appropriations from the DTRF shall
be considered long- or short-term advances (with specific time
frames detailed in the authorizing resolution), to be repaid
with interest as specified below.
Commissioners Minutes Continued. December 12, 1996
454
6) Any appropriations from unrestricted DTRF funds, excepting
penalties and investment interest, not considered advances to
be repaid within a time certain shall require a two-thirds
majority vote of the Board of Commissioners.
7) All appropriations from unrestricted DTRF funds considered to
be advances to be repaid within a time certain shall require a
majority vote of the Board of Commissioners.
8) Terms and conditions of any and all advances from the DTRF
shall be specified in the authorizing resolution, including
interest obligations detailed as follows:
a. Interest on each payment will be based on the average
monthly rate paid during the term of the agreement by
the agent of the DTRF for that year's outstanding
borrowing, or
b. In the event no borrowing occurs for the DTRF, principal
and interest payments will be made in accordance with
the previously established "Loan of County Funds Policy"
(Miscellaneous Resolution #89276) which requires Board
approval of repayment terms at an interest rate no less
than the prevailing six-month Treasury Bill rate and
that such rates shall be computed and compounded
quarterly.
BE IT FURTHER RESOLVED that $384,512 (or one-half of the $769,025)
convention facility tax revenues distributed by the State to Oakland County under
the authority of the State Convention Facility Development Act, Public Act 106 of
1985, be earmarked for substance abuse programs.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners, in
accordance with the requirements of Public Act 214 of 1899, as amended,
authorizes that .0004 mills Current Property Tax Levy be designated for the
purpose of funding Veterans' Services Soldier Relief.
BE IT FURTHER RESOLVED that:
1. The County Executive is hereby designated the Chief
Administrative Officer of the County of Oakland and, further,
that the Director of Management and Budget shall perform the
duties of the Fiscal Officer as specified in this resolution.
2. The Fiscal Officer shall provide an orientation session and
written instructions for preparing department budget requests.
These instructions shall include information that the Fiscal
Officer determines to be useful and necessary to assure that
the budgetary estimates of the agencies are prepared in a
consistent manner and the needs of the Board of Commissioners
and Committees are met.
3. Any offices, departments, commissions and boards of the County
of Oakland financed in whole or in part by the County of
Oakland shall transmit to the Fiscal Officer their estimates
of the amounts of money required for each activity in their
respective agencies, as well as their estimate of revenues
that will be generated from charges for services. They shall
also submit any other information deemed relevant by the
Fiscal Officer and/or the Board of Commissioners and
committees thereof.
4. The Fiscal Officer shall prescribe forms to be used by the
offices, departments, commissions and boards of the County of
Oakland in submitting their budget estimates and shall
prescribe the rules and regulations the Fiscal Officer deems
necessary for the guidance of officials in preparing such
budget estimates. The Fiscal Officer may require that the
estimates be calculated on the basis of various assumptions
regarding level of service. The Fiscal Officer may also
require a statement for any proposed expenditure and a
justification of the services financed.
5. The Fiscal Officer shall prepare estimates of revenue for each
budgeted fund, classified to show in detail the amount
expected to be received from each source. Estimates of
Commissioners Minutes Continued. December 12, 1996
455
expenditures and revenues shall also be classified by
character, object, function and activity consistent with the
accounting system classification.
6. The Fiscal Officer shall review the agency estimates with a
representative from each agency of the County of Oakland that
has submitted such estimates. The purpose of the review shall
be to clarify the estimates, ensure the accuracy, and to
determine their adherence to the policies previously
enumerated by the Fiscal Officer and the Board of
Commissioners or committees thereof as herein required.
7. The Fiscal Officer shall consolidate the estimates received
from the various agencies together with the amounts of
expected revenues and shall make recommendations relating to
those estimates which shall assure that the total of estimated
expenditures including an accrued deficit does not exceed the
total of expected revenues including an unappropriated
surplus.
8. The recommended budget shall include at least the following:
(a) Expenditure data for the most recently completed fiscal
year and estimated expenditures for the current fiscal
year,
(b) An estimate of the expenditure amounts required to
conduct, the government of Oakland County, including its
budgetary centers,
(c) Revenue data for the most recently completed fiscal year
and estimated revenues for the current fiscal year,
(d) An estimate of revenues, by source, to be raised or
received by Oakland County in the ensuing fiscal years,
(e) The amount of surplus or deficit from prior fiscal
years, together with an estimate of the amount of
surplus or deficit expected in the current fiscal year,
(f) An estimate of the amount needed for deficiency,
contingent or emergency purposes and the amounts needed
to pay and discharge the principal and interest of the
debt of Oakland County due in the ensuing fiscal years,
(g) The amount of proposed capital outlay expenditures,
except those financed by enterprise, capital projects,
or internal service funds, including the estimated total
costs and proposed method of financing of each capital
construction project and the projected additional annual
operating cost and the method of financing the operating
costs of each capital construction project for three (3)
years beyond the fiscal year covered by the budget,
(h) An informational summary of projected revenues and
expenditures/expenses of any capital projects, internal
service, and enterprise funds,
(i) A comparison of the revenue and expenditure amounts in
the recommended budget to the budget previously adopted
by the Board of Commissioners with appropriate
explanation of the variances,
(j) Any other data relating to fiscal conditions that the
Fiscal Officer or the Board of Commissioners or
committees thereof consider to be useful in evaluating
the financial needs of the County.
9. Not less than ninety (90) days before the next succeeding
fiscal year, the County Executive shall transmit the
recommended budget to the County Board of Commissioners. The
recommended budget shall be accompanied by:
(a) A proposed general appropriations measure, consistent
with the budget, which shall set forth the anticipated
revenue and requested expenditure/expense authority in
such form and in such detail deemed appropriate by the
Board of Commissioners or committees thereof. No
appropriations measure shall be submitted to the Board
Commissioners Minutes Continued. December 12, 1996
456
of Commissioners in which estimated total
expenditures/expenses, including an accrued deficit,
exceed estimated total revenues, including an available
surplus.
(b) A budget message which shall explain the reasons for
increases or decreases in budgeted items compared with
the current fiscal year, the policy of the County
Executive as it relates to important budgetary items,
and any other information that the County Executive
determines to be useful to the Board of Commissioners in
its consideration of proposed appropriations.
(c) A comparison of the recommended budget to the current
year adopted budget, together with an analysis and
explanation of the variances therefrom, such variances
being divided to show the portion attributable to the
current year budget amendments and the portion resulting
from the recommended budget.
10. The County Board of Commissioners, or any committee thereof,
may direct the County Executive and/or other elected officials
to submit any additional information it deems relevant in its
consideration of the budget and proposed appropriations
measure. The Board of Commissioners or the committees thereof
may conduct budgetary reviews with the Fiscal Officer, and/or
County departments and divisions or agencies, etc., for the
purpose of clarification or justification of proposed
budgetary items.
11. The County Board of Commissioners may revise, alter, or
substitute for the proposed general appropriations measure in
any way, except that it may not change it in a way that would
cause total appropriations, including an accrued deficit, to
exceed total estimated revenues, including an unappropriated
surplus. An accrued deficit shall be the first item to be
resolved in the general appropriations measure.
12. The County Board of Commissioners shall fix the time and place
of a Public Hearing to be held on the budget and proposed
appropriations measure. The Clerk/Register shall then have
published, in a newspaper of general circulation within the
County of Oakland, notice of the hearing and an indication of
the place at which the budget and proposed appropriations
measure may be inspected by the public. This notice must be
published at least seven days before the date of the hearing.
13. No later than September 30, the Board of Commissioners shall
pass a general appropriations measure providing the authority
to make expenditures and incur obligations on behalf of the
County of Oakland. The supporting budgetary data to the
general appropriations measure shall include at least the
following:
(a) Expenditure data for the most recently completed fiscal
year,
(b) The expenditures budget as originally adopted by the
Board of Commissioners for the current fiscal year,
(c) The amended current year appropriations,
(d) An estimate of the expenditure amounts required to
conduct, the government of Oakland County, including its
budgetary centers,
(e) Revenue data for the most recently completed fiscal year
and estimated revenues for the current fiscal year,
(f) Budgeted Revenue Estimates as originally adopted by the
Board of Commissioners for the current fiscal year,
(g) The amended current year Budgeted revenues,
(h) An estimate of revenues, by source, to be raised or
received by Oakland County in the ensuing fiscal year,
Commissioners Minutes Continued. December 12, 1996
457
(i) The amount of surplus or deficit from prior fiscal
years, together with an estimate of the amount of
surplus or deficit expected in the current fiscal year,
(j) An estimate of the amount needed for deficiency,
contingent on emergency purposes, and the amounts needed
to pay and to discharge the principal and interest of
the debt of Oakland County due in the ensuing fiscal
year,
(k) The amount of proposed capital outlay expenditures,
except those financed by enterprise, capital project, or
internal service funds, including the estimated total
costs and proposed method of financing of each capital
construction project and the projected additional annual
operating cost and the method of financing the operating
costs of each capital construction project for three (3)
years beyond the fiscal year covered by the budget,
(l) An informational summary of projected revenues and
expenditures/expenses of capital projects, internal
service, and enterprise funds,
(m) Any other data relating to fiscal conditions that the
Board of Commissioners considers to be useful in
considering the financial needs of the County,
(n) Printed copies of the Board of Commissioners Adopted
Budget, Financial Plan or any facsimile thereof shall
contain all of the above data unless otherwise approved
by the Board of Commissioners,
14. The Board of Commissioners may authorize transfers between
appropriation items by the County Executive or Fiscal Officer
within limits stated in the appropriations measure. In no
case, however, may such limits exceed those provided for in
paragraph #21 of this resolution.
15. A deviation from the original general appropriations measure
shall not be made without first amending the general
appropriations measure through action by the Board of
Commissioners, except within those limits provided for in
paragraph #16 of this resolution.
16. Appropriations accumulated at the following three summary
levels of expenditure within each County Division will be
deemed maximum authorization to incur expenditures:
Controllable Personnel Expenditures, Controllable Operating
Expenditures, and Non-Controllable Operating Expenditures
(Internal Service Funds). The County Executive or the Fiscal
Officer shall exercise supervision and control of all budgeted
expenditures within these limits, holding expenditures below
individual line-item appropriations or allowing overruns in
individual line-items providing that at no time shall the net
expenditures exceed the total appropriation for Controllable
Personnel and Operating Expenses, respectively, for each
division as originally authorized or amended by the Board of
Commissioners. The Fiscal Officer shall submit to the Finance
and Personnel Committee a quarterly listing of new
governmental funded appropriations and internal service fund
line items created administratively which were not properly
classifiable. Line-item detail, division, unit or cost center
detail and allotments, which provide a monthly calendarization
of annual appropriations, as deemed necessary by the Fiscal
Officer shall be maintained and utilized as an administrative
tool for management information and cost control. The Fiscal
Officer shall not approve any expenditure beyond that
necessary to accomplish stated program or work objectives
authorized in the general appropriation measure as originally
approved unless amended, in which case the amendment takes
precedence.
Commissioners Minutes Continued. December 12, 1996
458
17. The Fiscal Officer shall maintain, for all budgeted funds,
appropriation ledger accounts in which are to be recorded such
expenditure encumbrances and obligations for the future
payment of appropriated funds as the Fiscal Officer may
approve.
18. Each purchase order, voucher or contract of Oakland County
shall specify the funds and appropriation designated by number
assigned in the accounting system classification from which it
is payable and shall be paid from no other fund or
appropriation. The necessary amount of the appropriation from
such account shall be transferred pursuant to the provisions
of this resolution to the appropriate general appropriation
account and the expenditure then charged thereto.
19. No obligation shall be incurred against, and no payment shall
be made from, any appropriation account unless there is a
sufficient unencumbered balance in the appropriation and
sufficient funds are or will be available to meet the
obligation. All capital projects funded from the Capital
Improvement Fund shall require approval of the Board of
Commissioners on recommendation of the appropriate liaison
committee (Planning and Building Committee) prior to
initiation of the project. Any obligation incurred or payment
authorized in violation of this resolution shall be void and
any payment so made illegal except those otherwise ordered by
court judgment or decree.
20. The Fiscal Officer, after the end of each quarter, shall
transmit to the Board of Commissioners a report depicting the
financial condition of budgeted operations, including, but not
limited to:
(a) A forecast of actual revenues by major source compared
with budgeted revenues accompanied by an explanation of
any significant variances,
(b) A forecast of actual expenditures and encumbrances by
department compared with authorized appropriations
accompanied by an explanation of any significant
variances, and
(c) A forecast of actual expenditures, encumbrances and
transfers from each of the several non-departmental
appropriations accounts compared with authorized
appropriations accompanied by an explanation of any
significant variances.
21. Direct expenditure and/or transfers of any unencumbered
balance or any portion thereof in any appropriation for
transfer account to any other appropriations account may not
be made without amendment of the general appropriation measure
as provided for in this resolution, except that transfers
within and between budgeted funds and departments may be made
by the Fiscal Officer in the following instances:
(a) Transfers may be made from the non-departmental overtime
account and fringe benefit adjustment account to the
appropriate departmental budget as specific overtime
requests are reviewed and approved by the Fiscal
Services Division. Additionally, overtime
appropriations may be transferred between divisions
within a department at the request of the Department
Head, if authorized by the Fiscal Officer or his
designee.
(b) Transfers may be made from the non-departmental
appropriation accounts for Maintenance Department
Charges and Miscellaneous Capital Outlay to the
appropriate departmental budget as specific requests for
these items are reviewed and approved by the Fiscal
Officer.
Commissioners Minutes Continued. December 12, 1996
459
(c) Transfers may be made from the non-departmental
appropriation accounts Emergency Salaries and Summer
Help as specific requests for these items are reviewed
and approved by the Personnel Department.
(d) Fringe benefit rates shall be established annually in
the budget process to charge all Governmental, Special
Revenue and Proprietary funds for actual employer fringe
benefit costs. Such rates shall be sufficient to meet
all fringe benefit costs including sick leave and annual
leave accumulations, tuition reimbursement, employee
training, retirees' hospitalization and retirement
administration. All funds collected for Retirement,
Tuition Reimbursement, Social Security (FICA),
Hospitalization for active and retired employees,
Disability, Dental, Optical, and Life and Accident
Insurance shall be transferred to the Employee Fringe
Benefit Fund as established by Miscellaneous Resolution
#81-312. Sufficient funds shall be maintained in the
Employee Fringe Benefit Fund liability account for sick
leave and annual leave to cover the accumulated
liability at an amount equal to 50% of the sick leave
accumulation and 100% of the annual leave accumulation,
including applicable Social Security (FICA) taxes
thereon. All funds collected by Workers' Compensation
and Unemployment Compensation shall be transferred to
the Fringe Benefit Fund as established by Miscellaneous
Resolution #81-012 and modified by Miscellaneous
Resolution #96-024.
(e) An amount for capital improvements and rental charges
for principal payments on Building Authority bonds shall
be added to the Building Space Cost Allocation charges.
Funds collected as a result of these charges shall be
accumulated in the Facilities Maintenance and Operations
Fund for subsequent transfer to the Capital Improvement
Fund and Building Authority Fund. The transfer of these
funds to the Capital Improvement Fund and Building
Authority Fund shall not be made prior to September 30,
without approval from the Finance and Personnel
Committee of the Board of Commissioners.
(f) Transfers may be made from the non-departmental accounts
for the Department of Information Technology or from any
other source of funds, for computer hardware and/or
software only with prior approval by the Strategic
Planning Committee. Each proposal for the transfer of
funds must be supported in writing with cost
justification and an itemization of the requested
hardware and software. The Director of Information
Technology shall present such proposals as required to
the Strategic Planning Committee as they are developed.
The Fiscal Officer shall report such amendments to the
Finance and Personnel Committee as a formal part of the
County Executive's Quarterly Financial Forecast.
22. The Board of Commissioners may make supplemental
appropriations by amending this general appropriations measure
as provided by this resolution, provided that revenues in
excess of those anticipated in the original general
appropriations measure become available due to:
(a) An unobligated surplus from prior years becoming
available;
(b) Current year revenue exceeding original estimate in
amounts sufficient enough to finance increased
appropriations. The Board of Commissioners may make a
supplemental appropriation by increasing the dollar
amount of an appropriation item in the original general
Commissioners Minutes Continued. December 12, 1996
460
appropriations measure or by adding additional items.
At the same time the estimated amount from the source of
revenue to which the increase in revenue may be
attributed shall be increased, or other source and
amount added in a sum sufficient to equal the
supplemental expenditure amount. In no case may such
appropriations cause total estimated expenditures,
including an accrued deficit, to exceed total estimated
revenues, including an unappropriated surplus.
23. Whenever it appears to the County Executive or the Board of
Commissioners that actual and probable revenues in any fund
will be less than the estimated revenues upon which
appropriations from such fund were based, the County Executive
shall present to the Board of Commissioners recommendations
which, if adopted, will prevent expenditures from exceeding
available revenues for the current fiscal year. Such
recommendations shall include proposals for reducing
appropriations, increasing revenues, or both. After receiving
the recommendations of the County Executive for bringing
appropriations into balance with estimated revenues, the Board
of Commissioners shall amend the general appropriations
measure to reduce appropriations or shall approve such
measures necessary to provide revenues sufficient to equal
appropriations, or both.
24. All appropriations are annual and the unexpended portion shall
lapse at year end. Encumbrances and Appropriations Carried
Forward will be recorded as a reservation of fund balance and
the subsequent year's budget amended to provide authority to
complete these transactions. Appropriations shall not be
carried forward for more than six (6) months into the budget
year following the year in which they were originally
appropriated. A status report on Appropriations Carried
Forward, as required by Miscellaneous Resolution #93-156, will
be incorporated as an integral part of the ensuing year's
Second Quarter Financial Forecast for the purposes of
determining their continuation for the remainder of the year.
The recommended year-end budget amendment shall be supported
with a statement of revenues and expenditures and operating
surplus or deficit which shall contain the following data:
(1) budget as adopted; (2) budget amendments; (3) budget as
adjusted; (4) revenues and expenditures, operating surplus or
deficit; (5) accrued revenue and expenditures; (6) transfers;
(7) total revenues and expenditures and transfers, operating
surplus or deficit, including accruals and transfers; (8)
encumbrances; (9) appropriations carried forward; (10) total
revenues and appropriations utilized, operating surplus or
deficit, including encumbrances and appropriations carried
forward; (11) balance of revenues not collected, unencumbered
appropriation balance, operating surplus or deficit; (12)
detail of adjustments to designated and undesignated fund
balance, detail of adjustment to reserves and/or any other
utilization of surplus; (13) final surplus or deficit or
undesignated fund balance carried forward to the subsequent
year's budget.
25. A member of the Board of Commissioners, the County Executive,
any elected officer, the Fiscal Officer, any other
administrative officer or employee of Oakland County shall
not: (1) create a debt, incur a financial obligation on behalf
of the County against an appropriation account in excess of
the amount authorized, (2) apply or divert money of the
County for purposes inconsistent with those specified in this
general appropriations measure as approved and amended by the
Board of Commissioners, nor (3) forgive a debt or write off an
account receivable without appropriate authorization of the
Commissioners Minutes Continued. December 12, 1996
461
Board of Commissioners, as described in Miscellaneous
Resolution #93-135. Specifically, application of the
foregoing Bad Debt Write Off Policy shall be invoked for all
amounts in excess of $1,000; transactions of a lesser amount
shall be considered within the administrative authority of the
Fiscal Officer. Furthermore, the Fiscal Services Division
must submit to the Board of Commissioners, as part of the
quarterly financial report, a listing of all bad debt write
offs occurring during the preceding three months. In
addition, transactions relating to Inmate Prisoner Billings
which are billed in excess of ability to pay, as determined by
the Reimbursement Division, are hereby authorized to be
adjusted in accordance with Public Act 212 of 1994 with the
resultant amount of the write-off subsequently reported to the
Board of Commissioners as part of the Quarterly Financial
Report. Except as otherwise stated in the General
Appropriations Act, funds shall not be expended without
specific appropriation or other appropriate action by the
Board of Commissioners from reserved, designated or
undesignated fund equity; from balance sheet accounts for the
purchase of fixed assets not cited in paragraph 26 of the
General Appropriations Act, nonroutine prepaid items or
nonroutine obligations related to a specific appropriation; or
from funds not budgeted.
26. In connection with the Fiscal Year 1997 General Appropriations
Act, the Information Technology Fund operating budget shall be
adjusted for depreciation and anticipated capital outlay such
that the operating budget is converted from the full accrual
basis of accounting to the modified accrual basis of
accounting. The funding for the capital outlay shall be
referenced in the operating budget. In connection with the
Fiscal Officer's Quarterly Financial Forecast Report, capital
outlay and related funding shall be presented to the Finance
and Personnel Committee. It is the intention of the Board of
Commissioners to require a similar capital reporting structure
for other internal service funds in the Fiscal Year 1997
calendar year budget process.
27. The budgetary system shall be maintained on the same basis of
accounting (generally accepted accounting principles) as the
actual financial information is maintained.
28. Any violation of the general appropriations measure by the
County Executive, the Fiscal Officer, any administrative
officer, employee or member of the Board of Commissioners
detected through application of generally accepted accounting
procedures utilized by Oakland County or disclosed in an audit
of the financial records and accounts of the County shall be
filed with the State Treasurer and reported by the State
Treasurer to the Attorney General. Pursuant to Public Act 621
of 1978, the Uniform Budgeting Act, the Attorney General shall
review the report and initiate appropriate action against the
person or persons in violation. For use and benefit of the
County of Oakland, the Attorney General or Prosecuting
Attorney may institute a civil and/or criminal action in a
court of competent jurisdiction for the recovery of County
funds disclosed by an examination to have been illegally
expended or collected as a result of malfeasance, and for the
recovery of public property disclosed to have been converted
or misappropriated.
29. The provisions of this act shall be applied to the General
Fund and all Special Revenue and Proprietary Funds of the
County, including Enterprise Funds and Internal Service Funds.
Commissioners Minutes Continued. December 12, 1996
462
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution which embodies the Fiscal Year 1997 General
Appropriations Act as detailed in the Fiscal Year 1997 Budget document, including
subsequent amendments.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Jensen the resolution be adopted.
Discussion followed.
Vote on resolution:
AYES: Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kaczmar, Kingzett, Law, McCulloch, Moffitt, Obrecht, Palmer, Pernick,
Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine. (24)
NAYS: McPherson. (1)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96271
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: PROSECUTING ATTORNEY - 1997 AUTOMOBILE THEFT PREVENTION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Prosecuting Attorney's Office applied for funding for the tenth
year to the Automobile Theft Prevention Authority (ATPA) grant for
January 1, 1997 through December 31, 1997 in the amount of $208,225 (State (75%)
- $156,169; County (25%) - $52,056); and
WHEREAS Miscellaneous Resolution #93020 (Amendment to the Grant Procedure)
requires the Finance and Personnel Committee to review grant acceptances that
vary less than fifteen (15%) percent from the grant application; and
WHEREAS the grant award is for $191,501 (State - $143,626; County match
$47,875), which is a (8.03%) variance from the application as shown in
Schedule A; and
WHEREAS sufficient funds are available in the Prosecuting Attorney's Grant
Match line-item (#4-10100-411-01-00-3380) to cover the required County match, no
additional appropriation is required; and
WHEREAS the Fiscal Year 1997 and Fiscal Year 1997/1998 Finance and
Personnel Committee Recommended Budget reflects this award, no special revenue
amendments are required; and
WHEREAS the previous grant funded one (1) Assistant Prosecuting Attorney IV
and one (1) Assistant Prosecuting Attorney III and the present grant award
continues to provide funding for the said positions; and
WHEREAS the contract has been approved by the County Executive's Contract
Review Process; and
WHEREAS acceptance of this grant does not obligate the County to any future
commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the Prosecuting Attorney's 1997 Automobile Theft Prevention Authority
Grant in the amount of $191,501 (State - $143,626; County match - $47,875).
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners
is authorized to execute the grant agreement and to approve amendments or
extensions up to fifteen (15%) percent variance from the award, consistent with
the agreement as originally approved.
BE IT FURTHER RESOLVED that future level of service, including personnel,
will be contingent upon the level of funding available from the State for this
program.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of Schedules A and B on file in the County Clerk=s office.
Moved by Douglas supported by Huntoon the resolution be adopted.
Commissioners Minutes Continued. December 12, 1996
463
AYES: Douglas, Garfield, Holbert, Huntoon, Jacobs, Johnson, Kaczmar,
Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers,
Quarles, Schmid, Taub, Amos, Crake, Devine, Dingeldey. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96272
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT - APPORTIONMENT OF LOCAL
TAX RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS your Finance Committee on Local Taxes has examined certificates,
statements, papers and records submitted to it from the various townships,
cities, and villages having taxes to be spread upon the County Tax Roll, and has
checked these documents with the pertinent laws, specifically Section 37 General
Property Tax Laws, and has caused corrections to be made where appropriate; and
WHEREAS your committee has prepared tax certificates showing the certified
rates as adjusted by M.C.L. 211.24E, M.C.L. 211.34, M.C.L. 211.34D and
M.C.L. 211.34E of the General Property Tax Laws, authorized to be spread against
State equalized valuations, which certificates are submitted herewith and which
are the basis for the tabulation above mentioned, and it is recommended that the
Board of Commissioners authorize the Clerk to sign these certificates; and
WHEREAS the electorate of the State of Michigan amended Article IX of the
Constitution and added Section 36; and
WHEREAS the legislature, as directed, implemented said legislation under
Section 37 of the General Property Tax Act and the 1976 State School Code, as
amended; and
WHEREAS the certified rates are subject to M.C.L. 211.36 which will allow
additional millage to be voted up to and including December 7, 1996 for schools
and, if adopted, up to and including November 5, 1996 for taxing jurisdictions,
as specified in said section; said additional millage(s) would require Board
approval before they could be spread; and
WHEREAS the electorate of the State of Michigan voted to limit school
operating levies on homestead and non-homestead property taxes in accordance with
this report.
NOW THEREFORE BE IT RESOLVED that this Board adopt the attached
certificates from the Finance Committee with the recommendations herein contained
as part of the permanent records of the Board.
BE IT FURTHER RESOLVED that the Clerk be authorized and directed to sign
the several tax certificates on which the attached tabulation was based, thereby
authorizing and directing the various assessing officers to spread the rates
against the taxable valuation set forth herein 1996.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners in
compliance with the General Property Tax Act and the 50 mill limitation directs
the Equalization Division to revise the apportionment report for 1996 as follows:
Previous Revised Authority
Municipality Rate Rate For Change
Addison Township 6.5904 7.3404 Fire Operating
Commerce Township 3.0552 3.4952 General Operating
Highland Township 4.0871 5.9151 Police Operating
City of Huntington Woods 19.4534 19.4533 Operating
City of Pleasant Ridge 19.4448 19.9448 Operating
School Districts
Novi District 182 5.4000 5.9000 Debt
Novi District 183 5.4000 5.9000 Debt
Avondale District 7.0010 7.0000 Debt
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Commissioners Minutes Continued. December 12, 1996
464
Copy of 1996 Apportionment of Local Taxes and Tax Certificates on file in
the County Clerk=s office.
Moved by Douglas supported by Amos the resolution be adopted.
AYES: Garfield, Huntoon, Jacobs, Johnson, Kaczmar, Kingzett, Law,
McCulloch, McPherson, Moffitt, Obrecht, Palmer, Powers, Quarles, Schmid, Taub,
Wolf, Amos, Crake, Devine, Dingeldey, Douglas. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96273
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT - FACILITIES MAINTENANCE AND OPERATIONS DIVISION -
AWARD OF CONTRACT - ELECTRICAL UPGRADES FOR THE COURTHOUSE COMPLEX (MOTOR CONTROL
AND VARIABLE SPEED DRIVE)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS on June 18, 1996, the Planning and Building Committee approved the
County Executive's Facilities Maintenance and Operations Division to advertise
and receive bids for the electrical upgrades for the Courthouse Complex; and
WHEREAS in accordance with bidding procedures, bids for this project were
received and opened on Monday, November 18, 1996; and
WHEREAS the County Executive's Department of Facilities Management has
reviewed all bids submitted and recommends that the lowest responsible bidder,
F.W. Moote, Inc., Ann Arbor, Michigan, be awarded a contract in the amount of
$186,852; and
WHEREAS funding in the amount of $200,000 for the project was included in
the 1996 Capital Improvement Program.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1) The Oakland County Board of Commissioners authorizes the
transfer of $200,000 from the Capital Improvement Program Fund
#40100 to the Project Work Order Fund #40400 to establish the
Electrical Upgrades for the Courthouse Complex project.
2) The contract proposal of F.W. Moote, Inc., of Ann Arbor,
Michigan, in the amount of $186,852 be accepted and the
contract awarded in concurrence with Planning and Building
Committee recommendations.
3) Funds be provided in the amount of $13,148 to cover the
remaining project costs including Contingency.
4) The Chairperson of the Board of Commissioners is hereby
authorized and directed to execute a contract with F.W. Moote,
Inc., of Pontiac, Michigan, on behalf of the County of
Oakland.
5) The County Executive's Department of Facilities Management,
Facilities Maintenance and Operations Division, shall notify
the selected vendor of this award, in writing, no later than
10 days after adoption of this resolution. The award will not
be effective until the selected vendor has been notified.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
REPORT (Misc. #96273)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: AWARD OF CONTRACT FOR THE 1996 COURTHOUSE MOTOR CONTROL AND VARIABLE
SPEED DRIVE REPLACEMENT
To the Finance and Personnel Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the bids received for
the above-referenced project on December 3, 1996, reports with the recommendation
that the County enter into a contract with F.W. Moote Electric in the amount of
$186,852.00 for a total project cost of $200,000.00.
Commissioners Minutes Continued. December 12, 1996
465
Chairperson, on behalf of the Planning and Building Committee, I submit the
foregoing report.
PLANNING AND BUILDING COMMITTEE
Moved by Douglas supported by Quarles the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Quarles the resolution be adopted.
AYES: Holbert, Huntoon, Jacobs, Johnson, Kaczmar, Kingzett, McCulloch,
McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub,
Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96274
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT - FACILITIES ENGINEERING DIVISION - AWARD OF
CONTRACT - DESIGN SERVICES FOR THE MEDICAL EXAMINER=S FACILITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolution #96167, the Board of Commissioners
authorized the County Executive's Facilities Engineering Division to award a
contract to Harley Ellington for pre-design services consisting of program needs
evaluation, site selection, and cost estimates; and
WHEREAS on October 15, 1996 Facilities Management reported to the Planning
and Building Committee the findings of the above study and received approval to
take design proposals from the three highest ranked professional firms from the
selection process; and
WHEREAS the resulting professional fee proposals were factored into the
previous evaluations done by the Selection Committee on July 2, 1996 to obtain a
combined score; and
WHEREAS based upon the resultant scores, the Selection Committee recommends
that Harley Ellington Design should be retained as the architect/engineer for
this project; and
WHEREAS funding in the amount of $4,200,000 for Fiscal Year 1997 and
$6,000,000 for Fiscal Year 1997/1998 was included in the Capital Improvement
Program, Building Section, Medical Examiner Facility line item of which $560,000
was estimated for design and architectural services.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1) The Oakland County Board of Commissioners authorizes the
transfer of $558,370 from the Capital Improvement Program Fund
#40100 to the Major Project Fund #40600 to the Medical
Examiner Facility Construction project C-301.
2) A resolution to borrow money from the Delinquent Tax Revolving
Fund will be presented at the first Finance and Personnel
meeting to replenish funds taken from the Capital Improvement
Program Fund.
3) The contract proposal of Harley Ellington Design in the amount
of $533,370 be accepted and the contract awarded in
concurrence with Planning and Building Committee
recommendations.
4) Funds be provided in an amount not to exceed $25,000 to cover
reimbursable expenses.
5) The Chairperson of the Board of Commissioners is hereby
authorized and directed to execute a contract with Harley
Ellington Design on behalf of the County of Oakland.
6) The County Executive's Department of Facilities Management,
Facilities Engineering Division, shall notify the selected
vendor of this award, in writing, no later than 10 days after
Commissioners Minutes Continued. December 12, 1996
466
adoption of this resolution. The award will not be effective
until the selected vendor has been notified.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
REPORT (Misc. #96274)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: AWARD OF CONTRACT FOR MEDICAL EXAMINER FACILITY, PROFESSIONAL SERVICES
PROJECT 95-21
To the Finance and Personnel Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above-referenced
project on December 3, 1996, reports with the recommendation that the contract
language be amended in Section 11.3.1, Paragraph 2, by striking AArticle 12.0"
and inserting AArticle 12.1", that the hourly rate for support staff, as listed
in Section 12.1, be reviewed in detail by the Finance and Personnel Committee and
that the County enter into a professional services lump sum contract with Harley
Ellington Design in the amount of $533,370 plus reimbursable expense allowances
not to exceed $25,000.
Chairperson, on behalf of the Planning and Building Committee, I move
acceptance of the foregoing report.
PLANNING AND BUILDING COMMITTEE
Moved by Douglas supported by Palmer the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Palmer the resolution be adopted.
Discussion followed.
Vote on resolution:
AYES: Huntoon, Jacobs, Jensen, Johnson, Kaczmar, McCulloch, Moffitt,
Obrecht, Palmer, Pernick, Powers, Quarles, Taub, Wolf, Amos, Crake, Devine,
Dingeldey, Douglas, Garfield, Holbert. (21)
NAYS: Schmid. (1)
A sufficient majority having voted therefor, the resolution was adopted.
FISCAL REPORT (Misc. #96234)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: REPORTING OF STATUS AND COMPLETION OF GRANT FUNDED POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed the above-referenced
resolution, reports with a recommendation that the resolution be amended to
delete the second ABE IT FURTHER RESOLVED@ paragraph.
Chairperson, on behalf of the Finance and Personnel Committee, I move
acceptance of the foregoing report.
FINANCE AND PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #96234
BY: Shelley Goodman Taub, Commissioner, District #12; Donald W. Jensen,
Commissioner, District #15; Dan Devine, Jr., Commissioner, District #14
IN RE: REPORTING OF STATUS AND COMPLETION OF GRANT FUNDED POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there are many positions and other related expenses in Oakland
County government that are funded by grants; and
WHEREAS language is incorporated into all miscellaneous resolutions which
approve these grant funded programs requiring that the positions be deleted when
the grant funds are no longer available; and
Commissioners Minutes Continued. December 12, 1996
467
WHEREAS there is currently no mechanism in place for the Board of
Commissioners to monitor the status of these grant funded positions in relation
to the availability of grant funds.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby directs that all County departments which employ personnel whose salaries
and other related expenses are provided by grants report to its liaison committee
annually on the status of the grant funding for those positions.
BE IT FURTHER RESOLVED that whenever a grant is no longer funding a
previously grant-funded position all County departments shall report cessation of
funds to its liaison committee.
BE IT FURTHER RESOLVED that all grant-funded positions have the designation
of AG@ following the position number with a further designation of the percentage
of funding of the position, i.e., a 50% funded position would have G.50 following
the position number.
Chairperson, we move the adoption of the foregoing resolution.
Dan Devine, Jr., Donald W. Jensen,
Shelley Goodman Taub
Moved by Douglas supported by Devine the Finance and Personnel Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Devine the resolution be adopted.
Moved by Douglas supported by Devine the resolution be amended to coincide
with the recommendation of the Finance and Personnel Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Jacobs, Jensen, Johnson, Kaczmar, Kingzett, McCulloch, Moffitt,
Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake,
Devine, Dingeldey, Douglas, Garfield, Huntoon. (22)
NAYS: Holbert. (1)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #96275
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - BUSINESS EXPENSE REIMBURSEMENT
REGULATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolutions #92272, #94209, #94267 and
#96008, the Board of Commissioners established regulations by which County
officials and employees may obtain reimbursement for personal expenses incurred
while conducting County business, include travel and the use of one=s personal
car; and
WHEREAS pursuant to Miscellaneous Resolution #96042, the Board asked the
Department of Management and Budget to review the reporting requirement for
personal mileage expense; and
WHEREAS additional concerns regarding the expense reimbursement regulations
were brought to the attention of Management and Budget, which reviewed each with
appropriate departments; and
WHEREAS one set of concise regulations covering reimbursement for business
related expenses would provide clarity for managers and employees; and
WHEREAS, the Administration recommends the attached OAKLAND COUNTY,
MICHIGAN BUSINESS EXPENSE REIMBURSEMENT REGULATIONS become the single document
guiding reimbursement of business expenses.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
directs all County officials and departments to adhere to the attached OAKLAND
COUNTY, MICHIGAN BUSINESS EXPENSE REIMBURSEMENT REGULATIONS, beginning
Commissioners Minutes Continued. December 12, 1996
468
January 1, 1997, in order for officials and employees to be eligible to obtain
reimbursement for their business related expenses.
BE IT FURTHER RESOLVED that the attached regulations supercede all other
regulations and resolutions related to business expense reimbursement.
Chairperson, on behalf of the Finance and Personnel Committee, I move
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of Oakland County, Michigan, Business Expense Reimbursement
Regulations on file in the County Clerk=s office.
Moved by Douglas supported by Wolf the resolution be adopted.
AYES: Jensen, Johnson, Kaczmar, Kingzett, McCulloch, Moffitt, Obrecht,
Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine,
Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96276
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - 1996 THIRD QUARTER FINANCIAL
FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act
for Local Units of Government provides for adjustments to the adopted budget; and
WHEREAS in accordance with Oakland County General Appropriations Act
Section 22, which authorizes budget adjustments for variances between the
budgeted revenue and actual revenue, and Section 23, which authorizes budget
adjustments for variances between estimated revenue and projected expenditures,
adjustments are required; and
WHEREAS the 1996 Third Quarter Financial Forecast Report has identified
several variances and budget amendments are recommended; and
WHEREAS revenue adjustments are recommended for the 52nd District Court
Division I and Division II to properly reflect amounts received from defense
attorney reimbursement, ordinance, fines and State law cost, a portion of which
have increased to a level that they can cover unfavorable District Court
expenditures which have been incurred due to case load increases; and
WHEREAS revenue credited to the Sheriff=s Department for housing State
offenders has increased due to aggressive Fiscal Services billing practices, this
revenue increase can be used to offset unfavorable Sheriff expenditures related
to crowded detention facilities and increased contract work; and
WHEREAS the Prosecuting Attorney=s office is experiencing salary
favorability, due to turnover, which can be used to offset unfavorable overtime
and operating expenditures; and
WHEREAS the Clerk/Register of Deeds has experienced increased overtime
expenditures due to work load shifts related to mortgages and land transfer tax
activity, these changes have also lead to increased revenue which covers not only
the Register=s overtime, but other unfavorable expenditures experienced in other
parts of the County; and
WHEREAS with the beginning of implementation for a new Financial and Human
Resource system, funds must be transferred from Fiscal Services Professional
Services to Fiscal Services Travel and Conference to cover the cost of necessary
implementation training for members of Fiscal Services, Personnel, Auditing and
the Treasurer=s office; and
WHEREAS the Public Services Administrative Division has revenue
favorability, related to the Gypsy Moth Program, due to a refund of a prior
year=s expenditure; and
WHEREAS the increased presence of Pre-Trial Services Investigators at the
District Courts has resulted in increased Personal Mileage costs for Community
Corrections; and
Commissioners Minutes Continued. December 12, 1996
469
WHEREAS the favorable cost of Gypsy Moth aerial spraying has resulted in
reduced municipality revenue for MSU-Cooperative Extension Division; and the
reimbursement of 1995 Gypsy Moth program costs to local municipalities was not
made until 1996 due to delayed reimbursement by the Michigan Department of
Agriculture; and
WHEREAS increased efforts to adopt out animals housed at the Animal Control
Shelter have resulted in increased revenue from shots, licenses and service fees
which is offset by additional costs for veterinarian services and various
categories of supplies; and
WHEREAS the Circuit Court Probation Services has increased the level of
drug screening for probationers; and
WHEREAS the Community and Economic Development Department has produced a
marketing brochure explaining the capabilities of the new Video Teleconferencing
system to exporters; and
WHEREAS unfavorability in salaries and fringe benefits in the Community
Economic Development Administration Division is due to the buy out of vacation
time accumulated under the Merit System, and Membership, Dues and Publications
expenditures are at a level consistent with previous years= expenditures; and
WHEREAS revenue from Development and Planning=s Sale of Publications was
overstated in the 1996 adopted budget but is offset by favorable sale of
miscellaneous maps; and
WHEREAS the Development and Planning Division is projected to be
unfavorable due to the purchase of furniture and Membership, Dues and
Publications, although consistent with previous years= expenditures; and
WHEREAS unfavorability in Equalization=s Pontiac Assessing revenue is due
to vacant project positions, which is offset by salary and fringe benefit
favorability, and unfavorable Travel and Conference is due to travel associated
with the Base Map Conversion project; and
WHEREAS the Facilities, Maintenance and Operations Fund has provided
landscape furniture to the Equalization Division; and
WHEREAS due to efforts to remove State wards from Children=s Village, in
order to service local court wards, anticipated Board and Care revenue has
decreased; and
WHEREAS due to delivery of new computer equipment, the Board of
Commissioners administrative offices require new furniture to utilize the
equipment effectively; and
WHEREAS the Liability Insurance Fund required an additional transfer to
cover the estimated cost of Incurred But Not Reported Claims for 1996; and
WHEREAS adjustments to the internal service fund allocations
(Micrographics, Materials Management, Radio Communications, Leased Vehicles,
Convenience Copier, Stationary Stock, Print Shop, Postage, Telephone
Communications, and Information Technology) between divisions are required to
properly reflect use of these services; and
WHEREAS the Facilities, Maintenance and Operations Fund has experienced
revenue and expense increases related to unanticipated project work developed by
Engineering; and
WHEREAS pursuant to Miscellaneous Resolution #93135, Revised Policy on Bad
Debt Write-Off, the Community Development Division has requested the removal of
certain bad debt accounts, reflecting loan payments foreclosed and subsequently
sold by the Sheriff, from the Community Development Fund; and
WHEREAS Section 25 of the 1996 General Appropriations Act
(Miscellaneous Resolution #95294) requires that the Board of Commissioners
receive a quarterly report regarding adjustments made to Inmate Accounts on
transactions billed in excess of ability to pay; and
WHEREAS the budget amendment approved through Miscellaneous
Resolution #96186, Acceptance of the Sheriff=s Participation in the City of Troy
Grant, requires modification to meet generally accepted accounting principals;
and
WHEREAS pursuant to Miscellaneous Resolution #96157, the Board of
Commissioners approved of an appraisal of the Clinton Valley Center property,
however no provision was made in the resolution to move funds from the Building
Fund (#40100) to cover the cost of the appraisal.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the
1996 Third Quarter Financial Forecast.
Commissioners Minutes Continued. December 12, 1996
470
BE IT FURTHER RESOLVED the Board authorizes amendments to the 1996 Budget
as detailed on attached Schedules A, B, C, D, E, and F.
BE IT FURTHER RESOLVED that the bad debts accumulated in the Community
Development Block Grant, as detailed on attached Schedule G, be removed from that
fund in accordance with Miscellaneous Resolution #93135.
BE IT FURTHER RESOLVED to conform with generally accepted accounting
principles, that the budget amendment approved through Miscellaneous
Resolution #96186, for Sheriff=s Participation in the City of Troy Grant, is null
and void and replaced with the amendment listed below:
Revenue
4-10100-436-01-00-2340 Miscellaneous $47,132
Expenditures
4-10100-436-01-00-3380 Grant Match $19,360
4-10100-436-01-00-8665 Transfer - Motor Pool 20,773
4-10100-436-01-00-8675 Transfer - Radio Fund 4,335
4-10100-436-01-00-8615 Transfer - Info. Tech. 2,664
$47,132
$ 0
BE IT FURTHER RESOLVED that $25,000 be transferred from the Building Fund
(#40100) to the Project Work Order Fund (#40400) to pay for the appraisal of the
Clinton Valley Center, in accordance with Miscellaneous Resolution #96157.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of Schedules A,B,C,D,E,F and G on file in the County Clerk=s office.
Moved by Douglas supported by Holbert the resolution be adopted.
AYES: Johnson, Kaczmar, Kingzett, McCulloch, Moffitt, Obrecht, Palmer,
Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey,
Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96277
BY: Finance and Personnel Committee, Sue Douglas, Chairperson
IN RE: DEFINED CONTRIBUTION RETIREMENT PLAN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland continues to explore opportunities to control
personnel costs while maintaining a competitive salary and benefit package; and
WHEREAS the County of Oakland has taken extraordinary steps in the past
three years to develop economical and desirable employee benefit alternatives;
and
WHEREAS the County of Oakland adopted an optional Defined Contribution
Retirement Plan in 1994, on the recommendation of a committee comprised of
representatives of the Board of Commissioners, County Executives= Office, the
Departments of Personnel and Management and Budget and the County Retirement
Board; and
WHEREAS employees were offered a chance to transfer from the Defined
Benefit Retirement Plan into the new Defined Contribution Retirement Plan within
a twelve month window of opportunity, commencing January 1, 1995; and
WHEREAS many employees who failed to meet the one transfer window deadline
have seen the Defined Contribution Retirement Plan in operation for two years and
have a better understanding of the potential of the plan; and
WHEREAS a number of employees still in the Defined Benefit Retirement Plan
have indicated an interest in transferring to the Defined Contribution Retirement
Plan; and
Commissioners Minutes Continued. December 12, 1996
471
WHEREAS it is in the best interests of the County and those employees
wishing to transfer to the Defined Contribution Retirement Plan to temporarily
re-open the window of opportunity for 60 days for those employees who wish to
transfer; and
WHEREAS ERISA retirement plans allow working employees to begin withdrawals
from Defined Contribution retirement plans in the year the employee turns age
70 2; and
WHEREAS Oakland County=s Performance Retirement, Defined Contribution Plan
makes no provision for withdrawals upon the employee=s attainment of age 70 2;
and
WHEREAS the absence of a withdrawal provision for working employees age
70 2 and older may result in unnecessary tax penalties when the employee retires
and begins withdrawals; and
WHEREAS a provision to allow withdrawals from the Performance Retirement,
Defined Contribution Plan for working employees age 70 2 or older will have no
financial impact on the County; and
WHEREAS the attached amended ADefined Contribution Retirement Plan@ has
been reviewed and recommended for adoption by the County Executive.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners hereby
authorizes a 60 day window of opportunity for general, non-represented employees
and represented employees who negotiate for this opportunity, to transfer, at
their option, to the new Defined Contribution Retirement Plan commencing on
April 1, 1997 through May 30, 1997.
BE IT FURTHER RESOLVED that the plan offered to employees currently in the
Defined Benefit Retirement Plan, including general non-represented employees and
represented employees whose labor bargaining agreement provides for this option,
shall be the same plan offered to employees that transferred to the Defined
Contribution Retirement Plan between January 1 and December 31, 1995 with the
exception that the amount transferred for each employee will be the actuarial
value of their Defined Benefit Retirement Plan as of the last pay date in
December, 1996.
BE IT FURTHER RESOLVED that a member who continues in the employ of the
County, the State of Michigan or any of its political subdivisions past April 1
of the calendar year immediately following his/her attainment of age 70 2 may
elect to receive all or any part of his/her account at any time (Apost NRA
distribution@) and continue to have ongoing contributions credited to his/her
account.
BE IT FURTHER RESOLVED that the Performance Retirement - Defined
Contribution Plan document shall be amended as outlined in the attachments
hereto.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of attachments on file in the County Clerk=s office.
Moved by Douglas supported by Kingzett the resolution be adopted.
AYES: Kaczmar, Kingzett, McCulloch, Moffitt, Obrecht, Palmer, Pernick,
Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas,
Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96278
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - AWARD OF CONTRACT FOR 1997 BASE MAP
CONVERSION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolution #96253, dated November 7, 1996, the
Board of Commissioners authorized the solicitation of bids for the conversion of
Commissioners Minutes Continued. December 12, 1996
472
approximately 191,000 parcels in the Townships of Addison, Farmington,
Independence, Oakland, Orion, Oxford, Troy, Royal Oak and White Lake; and
WHEREAS in accordance with bidding procedures, bids for this project were
received and opened on November 22, 1996; and
WHEREAS the County Executive=s Department of Management and Budget,
Department of Information Technology and Equalization Division has reviewed all
bids submitted and recommends that the lowest responsible bidder, Beam, Longest
and Neff, Inc. be awarded a contract to convert the base map from paper to
digital format at a rate of $7.50 per parcel, for a total cost of $1,500,000; and
WHEREAS funding in the amount of $1,500,000 is available from Undesignated
General Fund balance and increased Land Transfer Tax and Mortgage revenue.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
awards the contract for base map conversion to Beam, Longest and Neff, Inc. at a
per parcel cost of $7.50.
BE IT FURTHER RESOLVED that the Board designates $915,800 of Undesignated
Fund Balance (1-10100-492-002) for GIS (1-10100-492-057).
BE IT FURTHER RESOLVED that the 1996 Budget be amended as follows to cover
contract costs:
General Fund:
General Ledger
1-10100-492-057 Designated Fund Balance-GIS ($ 915,800)
Revenue
3-10100-909-01-00-9901 Prior Year Balance $ 915,800
3-10100-214-01-00-2343 Clerk/Register - Mortgages 100,000
3-10100-214-01-00-9203 Clerk/Register - Land Transfer Tax 484,200
$1,500,000
Expenditure
4-10100-194-01-00-3129 Professional Services - GIS $1,500,000
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Garfield the resolution be adopted.
AYES: Kingzett, McCulloch, Moffitt, Obrecht, Palmer, Pernick, Powers,
Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield,
Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96279
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT/EQUALIZATION DIVISION -
PROPERTY TAX EXEMPT STATUS OF COUNTY OWNED PARCEL (14-03-100-026) IN THE CITY OF
AUBURN HILLS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS until November 4, 1993, a thirty-two (32) acre parcel (Sidwell No.
14-03-100-026) of property adjacent to the Trusty Camp located in the City of
Auburn Hills was designated as the proposed site for the planning and development
of a solid waste disposal plant, a public use which allowed for a tax exempt
status by the local assessor; and
WHEREAS on that date, the Oakland County Board of Commissioners voted to
abandon the solid waste disposal plant project; and
WHEREAS the State of Michigan General Property Tax Act (M.C.L. 211.7m)
specifies that in order to be eligible for continuation of the tax exempt status,
a property must be not only owned by a public entity, such as a county, but also
be used for a public purpose; and
WHEREAS the tax status of the aforementioned property has been changed from
exempt to nonexempt by the City of Auburn Hills due to the unclear status of the
owners= intent as to its public use; and
WHEREAS the matter is currently under appeal by the County=s Equalization
Division before the Michigan Tax Tribunal (Docket No.: 230758) with a contested
Commissioners Minutes Continued. December 12, 1996
473
claim of taxable value amounting to approximately $1,067,000 and a property tax
bill in excess of $51,500 annually.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners, by this resolution, expresses its intent to utilize the thirty-two
acre parcel (Sidwell No. 14-03-100-026) exclusively for public purposes as long
as ownership remains with the County of Oakland.
BE IT FURTHER RESOLVED that this resolution be forwarded to the City of
Auburn Hills and the Michigan Tax Tribunal for consideration of tax exempt status
under the provisions of the General Property Tax Act (M.C.L. 211.7m).
Chairperson, on behalf of the Finance and Personnel Committee, I move
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Dingeldey the resolution be adopted.
AYES: Law, McCulloch, Moffitt, Obrecht, Palmer, Powers, Schmid, Taub,
Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jensen, Johnson. (19)
NAYS: Quarles, Jacobs, Kaczmar, Kingzett. (4)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96280
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT - 1996/1997 MEDICAL SUPPORT ENFORCEMENT
REIMBURSEMENT CONTRACT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Family Independence Agency, Office of Child Support,
has awarded Oakland County Friend of the Court's 1996/1997 Medical Support
Enforcement Reimbursement Contract; and
WHEREAS this 100% funded reimbursement contract award covers the period of
October 1, 1996 through September 30, 1997; and
WHEREAS the award totals $255,979 of which $159,821 is to continue four (4)
special revenue funded positions: two (2) Clerk III and two (2) FOC Support
Specialists, $55,158 is for creation of one (1) new special revenue funded
Support Specialist, and $41,000, for operations.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners
accepts the 1996/1997 Medical Support Enforcement Reimbursement Contract with the
Michigan Family Independence Agency.
BE IT FURTHER RESOLVED the Board also approves the creation of one (1) new
Special Revenue funded Friend of the Court Support Specialist position, and
continuation of two (2) Friend of the Court Support Specialist positions and two
(2) Clerk III positions in the Friend of the Court.
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to
execute the reimbursement agreement and to approve minor changes and extensions,
not to exceed fifteen (15) percent variance from the original award.
BE IT FURTHER RESOLVED that the future level of service, including
personnel, be contingent upon the level of state funding for this program.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (Misc. #96280)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT - ACCEPTANCE OF 1996/1997 MEDICAL
SUPPORT ENFORCEMENT REIMBURSEMENT AWARD
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The Michigan Family Independence Agency has awarded the 1996/1997
Medical Support Enforcement Reimbursement contract to the Oakland
County Friend of the Court.
Commissioners Minutes Continued. December 12, 1996
474
2. This contract authorizes 100% reimbursement for services provided to
establish paternity, locate absent parents, establish child support
orders, enforce child support orders and collect child support
payments.
3. The award totals $255,979 and provides for the continuation of four
special revenue positions, the creation of one new special revenue
Support Specialist position and $41,000 for operations.
4. The continuation of services and personnel are contingent on
continued funding for this program.
5. The Chairperson of the Board is authorized to execute the agreement
and to approve minor changes and extensions not to exceed 15% of the
original award.
6. That the Circuit Court/Friend of the Court Fiscal Year 1997 Special
Revenue Budget be amended as follows:
Revenue 3-xxxxx-312-01-00-
xxxx Medical Support Enforcement $255,979
Expenditures 4-xxxxx-312-01-00-
1001 Salaries $146,543
2070 Fringe Benefits 68,436
3574 Personal Mileage 1,000
4909 Postage 10,000
6360 Computer Services - Operations 20,000
6670 Stationery Stock 5,000
6750 Telephone Communications 5,000
$255,979
$ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Schmid supported by Law the resolution be adopted.
AYES: McCulloch, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles,
Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96281
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPORT - 1996 GRANT
PROGRAM ACCEPTANCE/DESIGN ENGINEERING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is in receipt of Michigan Department of
Transportation Grant Contract, Project No. C-26-0079-1196, for Federal funds in a
maximum obligation of $338,000, and State funds in the amount of $18,778, for the
development and improvement of Oakland County International Airport; and
WHEREAS the project consists of design engineering for rehabilitation of
Runway 9R/27L, associated taxiways and hold apron; mapping/ALP and Exhibit AA@
update; and
WHEREAS the Michigan Department of Transportation has received a block
grant from the Federal Aviation Administration for airport development projects
and shall act as agent on behalf of the County in the administration of the
project; and
WHEREAS the development project as offered and approved by the Michigan
Department of Transportation and Federal Aviation Administration requires a local
grant match; and
WHEREAS the Airport Committee has reviewed and approved the grant contract
subject to ratification by the Oakland County Board of Commissioners and believes
it to be in the County's interest to accept the grant contract; and
WHEREAS the attached contract has been approved in accordance with the
County Executive's review process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the grant contract in an amount not to exceed $356,778.
Commissioners Minutes Continued. December 12, 1996
475
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of
Commissioners or the approved designee is authorized to execute the grant
contract and to approve grant modification up to fifteen (15) percent which is
consistent with the original grant contract.
Chairperson on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Agreement for a Federal/State/Local Airport Project Under the Block
Grant Program on file in the County Clerk=s office.
FISCAL NOTE (Misc. #96281)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPORT -
1996 GRANT PROGRAM ACCEPTANCE/DESIGN ENGINEERING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Oakland County has received a Michigan Department of Transportation
Grant Contract, Project No. C-26-0079-1196, for Federal funds of
$338,000, and State funds in the amount of $18,778, for development
and improvement of Oakland County International Airport. The
projects consists of design engineering for rehabilitation of Runway
9R/27L, associated runways and hold apron.
2. A County match in the amount of $18,778 is required and funding is
available in the current Airport Fund balance.
3. The Airport Committee has reviewed and approved the grant subject to
ratification by the Oakland County Board of Commissioners.
4. No amendment to the 1996 Budget is required.
FINANCE AND PERSONNEL COMMITTEE
Moved by Schmid supported by Wolf the resolution be adopted.
AYES: Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub,
Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #96178)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: BOARD OF COMMISSIONERS - NEGOTIATION POLICY FOR CONTRACTUAL OBLIGATIONS
IN EXCESS OF $1,000,000
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous
Resolution #96178, on September 30, 1996, reports with the recommendation that
the resolution be amended as follows:
In the NOW THEREFORE BE IT RESOLVED paragraph, line 6, delete
the sum of A$1,000,000" and insert --$500,000--; same paragraph,
delete the last sentence which reads, AShould a conflict develop
between parties, other legal counsel may be retained by either the
Department of Corporation Counsel or the Board of Commissioners.@
Add the following new paragraph: --BE IT FURTHER RESOLVED that
Corporation Counsel report back to the General Government Committee
in six months with an analysis and recommendation for adjusting the
$500,000 to a $200,000 level.--
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Commissioners Minutes Continued. December 12, 1996
476
REPORT (Misc. #96178)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS - NEGOTIATION POLICY FOR CONTRACTUAL OBLIGATIONS
IN EXCESS OF $1,000,000
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed the above-referenced
resolution on December 5, 1996, reports with the recommendation that the
resolution be adopted with the amendments recommended by the General Government
Committee.
The Finance and Personnel Committee further recommends the resolution be
amended to add:
BE IT FURTHER RESOLVED that copies of this resolution be
distributed to all Oakland County Division Managers, Department
Directors, Elected and Appointed Officials.
Chairperson, on behalf of the Finance and Personnel Committee, I move
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #96178
BY: Commissioner Shelley Taub
IN RE: BOARD OF COMMISSIONERS - NEGOTIATION POLICY FOR CONTRACTUAL OBLIGATIONS
IN EXCESS OF $1,000,000
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Public Act 139 of 1973 (as
amended by Public Act 100 of 1980), the Unified Form of County Government Act,
the Board of Commissioners may Aestablish policies to be followed by the
government of the county in the conduct of its affairs and exercise all powers
and duties vested in the board of county commissioners not inconsistent with this
act...adopt and enforce rules establishing and defining the authority, duties and
responsibility of county departments and offices...enter into agreements with
other governmental entities for the performance of service jointly...accept gifts
and grants-in-aid from a government or private source@; and
WHEREAS during the course of business and in relation to the performance of
their duties, various employees, boards, commissions, and authorities are
entering into negotiations for grants-in-aid, funding, purchase and sale of
equipment, supplies, property, and services; and
WHEREAS many of these negotiations require special skills, experience and
expertise in the area of the negotiation as well as legal and financial
expertise, and may involve considerable amounts of funds or create substantial
debt or liability for the County.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners does
hereby establish a policy that any negotiation undertaken by any County employee,
department, board, commission, authority or agency which has the potential to
incur expenditures, costs or contractual liability to the County of Oakland in an
amount of $1,000,000 or more, be undertaken with a negotiating team which shall
include the Department of Corporation Counsel. Should a conflict develop between
parties, other legal counsel may be retained by either the Department of
Corporation Counsel or the Board of Commissioners.
Chairperson, I move the adoption of the foregoing resolution.
Commissioner Shelley Taub
Moved by Schmid supported by Taub the General Government Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Schmid supported by Taub the Finance and Personnel Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Schmid supported by Taub the resolution be adopted.
Commissioners Minutes Continued. December 12, 1996
477
Moved by Schmid supported by Taub the resolution be amended to coincide
with the recommendation of the General Government Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Moved by Schmid supported by Taub the resolution be amended to coincide
with the recommendation of the Finance and Personnel Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution as amended:
AYES: Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos,
Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kaczmar, Kingzett, Law, McCulloch, Moffitt. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
REPORT (Misc. #96263)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: AGREEMENT TO PROCEED WITH THE RENOVATION AND LEASE OF THE CITY OF TROY
COMMUNITY CENTER FOR THE 52-4 DISTRICT COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed Miscellaneous Resolution
#96263 on December 2, 1996, reports with the recommendation that the resolution
be adopted with an amendment in the first BE IT FURTHER RESOLVED paragraph,
line 3, deleting the words Aestimated at@ and inserting --not to exceed--.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMTITEE
MISCELLANEOUS RESOLUTION #96263
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: AGREEMENT TO PROCEED WITH THE RENOVATION AND LEASE OF THE CITY OF TROY
COMMUNITY CENTER FOR THE 52-4 DISTRICT COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Planning and Building Committee, on September 17, 1996,
authorized Facilities Management to negotiate with the City of Troy for
renovation and lease of the City of Troy=s Community Center, located at 519 West
Big Beaver Road, for reuse as the new location for the 52-4 Division of the
District Court; and
WHEREAS the option to renovate the City of Troy=s Community Center, as
opposed to the County purchasing and constructing a new facility, was deemed the
most cost effective alternative; and
WHEREAS the City of Troy had also offered the use of a City facility for
the District Court for at least a 20-year period of time.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes an agreement with the City of Troy for the City to proceed with
design, receipt of bids and award of a construction contract for the renovation
and expansion of the City=s Community Center for the new location of the 52-4
District Court in accordance with Attachment A.
BE IT FURTHER RESOLVED that Oakland County fund the cost of site work,
construction, engineering fees and furniture and equipment costs, estimated at
$4,700,000 including contingency.
BE IT FURTHER RESOLVED that advanced funding of $306,000 for engineering
design services be appropriated from the Capital Improvement Program so project
design and bidding can proceed.
BE IT FURTHER RESOLVED that Oakland County and the City of Troy enter into
an agreement for the County to lease the new Court facility for 20 years, plus a
5-year option to renew the lease, in accordance with Attachment B.
Commissioners Minutes Continued. December 12, 1996
478
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Agreement to Proceed with Renovation of Troy Community Center into
52-4 District Court and also, the Lease Agreement between the City of Troy and
Oakland County for the 52-4 District Court on file in the County Clerk=s office.
FISCAL NOTE (Misc. #96263)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT - AGREEMENT TO PROCEED WITH THE RENOVATION AND
LEASE OF THE CITY OF TROY COMMUNITY CENTER FOR THE 52-4 DISTRICT COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The resolution authorizes funding in the amount of $4,700,000
to renovate the Troy Community Center for use by the 52-4
District Court in response to a study siting the inadequacy of
Court=s current space. The resolution further authorizes
entering into a twenty year lease agreement (January 1, 1999
through December 31, 2018) with an optional five year
extension with the City of Troy for this space.
2. Funds have been designated in the Capital Improvement Program
for this project. A new fund (#40600 - Major Projects Fund)
will be established for purposes of monitoring this project
and future construction projects.
3. The lease agreement with the City of Troy will commence upon
receipt of a Certificate of Occupancy which is expected about
December 31, 1998. The annual impact will be a lease amount
of $157,604 to be reviewed annually as well as monthly utility
bills.
4. Funds in the amount of $306,000 for engineering design and
services will be transferred in 1996 from the Building Fund to
the newly established Fund #40600.
5. The Fiscal Year 1997 and Fiscal Year 1997/1998 Budgets should
be amended as follows:
FY1997 FY1997/1998
4-10100-901-01-00-9916 ($3,000,000) ($1,700,000)
Future Space Requirements
4-10100-901-01-00-8410 $3,000,000 $1,700,000
Transfer to Building Fund
6. $2,694,000 in Fiscal Year 1997 and $1,700,000 in Fiscal Year
1997/1998 will be transferred from the Building Fund to the
Major Projects Fund (#40600).
FINANCE AND PERSONNEL COMMITTEE
Moved by Palmer supported by Garfield the General Govenment Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Palmer supported by Garfield the resolution be adopted.
Moved by Palmer supported by Garfield the resolution be amended to coincide
with the recommendation of the General Govenment Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
Commissioners Minutes Continued. December 12, 1996
479
AYES: Palmer, Pernick, Powers, Quarles, Taub, Wolf, Amos, Crake, Devine,
Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar,
Kingzett, Law, McCulloch, Moffitt, Obrecht. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #96282
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEVELOPMENT AND PLANNING DIVISION - PROJECT AREA AND PROJECT DISTRICT
AREA (STONE SOAP COMPANY, INC. PROJECT) - CITY OF PONTIAC
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there exists in the County of Oakland the need for projects to
alleviate and prevent conditions of unemployment, to assist and retain local
industrial and commercial enterprises in order to strengthen and revitalize the
County's economy and to encourage the location and expansion of such enterprises
to provide needed services and facilities to the County and its residents; and
WHEREAS the Economic Development Corporations Act, Act No. 338 of the
Michigan Public Acts of 1974, as amended (the "Act") provides a means for the
encouragement of such projects in this County through the County's Economic
Development Corporation (the "EDC"); and
WHEREAS the EDC has commenced proceedings under the Act for the benefit of
such a project (Stone Soap Company, Inc. Project) and has designated to this
Board of Commissioners a Project Area and Project District Area for its approval.
NOW THEREFORE BE IT RESOLVED that the Project Area as designated by the EDC
to this Board is hereby certified as approved.
BE IT FURTHER RESOLVED that, it having been determined that the territory
surrounding said designated Project Area will not be significantly affected by
the Project because the surrounding territory is devoted to commercial/industrial
uses, a Project District Area having the same description as and boundaries
coterminous with the Project Area herein certified as approved be hereby
established.
BE IT FURTHER RESOLVED that, it having been determined that there are less
than eighteen residents, real property owners, or representatives of
establishments located within the Project District Area, a Project Citizens
District Council shall not be formed pursuant to Section 20(b) of the Act.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide
four certified copies of this resolution to the Secretary of the Board of the
EDC.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Moved by Palmer supported by Holbert the resolution be adopted.
AYES: Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine,
Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar,
Kingzett, Law, McCulloch, Moffitt, Obrecht, Palmer. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96283
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEVELOPMENT AND PLANNING DIVISION - APPOINTMENT OF ADDITIONAL EDC
DIRECTORS (STONE SOAP COMPANY, INC. PROJECT) - CITY OF PONTIAC
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS this Board of Commissioners has received a resolution from the
Board of Directors of the Economic Development Corporation of the County of
Oakland designating a Project Area and Project District Area for a project (Stone
Commissioners Minutes Continued. December 12, 1996
480
Soap Company, Inc. Project) under the Economic Development Corporations Act, Act
No. 338 of the Michigan Public Acts of 1974, as amended (the "Act"); and
WHEREAS it is necessary to confirm the appointment by the County Executive
of the County of Oakland of two additional directors to the Board of said
Economic Development Corporation in connection with said Project, in accordance
with Section 4(2) of the Act.
NOW THEREFORE BE IT RESOLVED that the appointments of W. Jeanice Blake and
Owen Winnie, who are representative of neighborhood residents and business
interests likely to be affected by said Project, to the Board of Directors of The
Economic Development Corporation of the County of Oakland are hereby confirmed in
accordance with Section 4(2) of the Act, and such additional Directors shall
cease to serve when the Project is either abandoned or, if undertaken, is
completed in accordance with the Project Plan therefor.
BE IT FURTHER RESOLVED that all resolutions or parts thereof in conflict
with this resolution are hereby repealed, but only to the extent of such
conflict.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide
four certified copies of this resolution to the Assistant Secretary of the Board
of the Economic Development Corporation.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Moved by Palmer supported by Kingzett the resolution be adopted.
AYES: Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey,
Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett,
Law, McCulloch, Moffitt, Obrecht, Palmer, Pernick. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96284
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEVELOPMENT AND PLANNING DIVISION - PROJECT AREA AND PROJECT DISTRICT
AREA (LUTHERAN SOCIAL SERVICES OF MICHIGAN PROJECT) - BLOOMFIELD TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there exists in the County of Oakland the need for projects to
alleviate and prevent conditions of unemployment, to assist and retain local
industrial and commercial enterprises in order to strengthen and revitalize the
County's economy and to encourage the location and expansion of such enterprises
to provide needed services and facilities to the County and its residents; and
WHEREAS the Economic Development Corporations Act, Act No. 338 of the
Michigan Public Acts of 1974, as amended (the "Act") provides a means for the
encouragement of such projects in this County through the County's Economic
Development Corporation (the "EDC"); and
WHEREAS the EDC has commenced proceedings under the Act for the benefit of
such a project (Lutheran Social Services of Michigan Project) and has designated
to this Board of Commissioners a Project Area and Project District Area for its
approval.
NOW THEREFORE BE IT RESOLVED that the Project Area as designated by the EDC
to this Board is hereby certified as approved.
BE IT FURTHER RESOLVED that, it having been determined that the territory
surrounding said designated Project Area will not be significantly affected by
the Project because the surrounding territory is devoted to commercial/industrial
uses, a Project District Area having the same description as and boundaries
coterminous with the Project Area herein certified as approved be hereby
established.
BE IT FURTHER RESOLVED that, it having been determined that there are less
than eighteen residents, real property owners, or representatives of
establishments located within the Project District Area, a Project Citizens
District Council shall not be formed pursuant to Section 20(b) of the Act.
Commissioners Minutes Continued. December 12, 1996
481
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide
four certified copies of this resolution to the Secretary of the Board of the
EDC.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Moved by Palmer supported by Taub the resolution be adopted.
AYES: Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey,
Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett,
Law, McCulloch, Moffitt, Obrecht, Palmer, Pernick, Powers. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96285
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEVELOPMENT AND PLANNING DIVISION - APPOINTMENT OF ADDITIONAL EDC
DIRECTORS (LUTHERAN SOCIAL SERVICES OF MICHIGAN PROJECT) - BLOOMFIELD TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS this Board of Commissioners has received a resolution from the
Board of Directors of the Economic Development Corporation of the County of
Oakland designating a Project Area and Project District Area for a project
(Lutheran Social Services of Michigan Project) under the Economic Development
Corporations Act, Act No. 338 of the Michigan Public Acts of 1974, as amended
(the "Act"); and
WHEREAS it is necessary to confirm the appointment by the County Executive
of the County of Oakland of two additional directors to the Board of said
Economic Development Corporation in connection with said Project, in accordance
with Section 4(2) of the Act.
NOW THEREFORE BE IT RESOLVED that the appointments of George Becker and
Tim Van Dusen, who are representative of neighborhood residents and business
interests likely to be affected by said Project, to the Board of Directors of the
Economic Development Corporation of the County of Oakland are hereby confirmed in
accordance with Section 4(2) of the Act, and such additional Directors shall
cease to serve when the Project is either abandoned or, if undertaken, is
completed in accordance with the Project Plan therefor.
BE IT FURTHER RESOLVED that all resolutions or parts thereof in conflict
with this resolution are hereby repealed, but only to the extent of such
conflict.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide
four certified copies of this resolution to the Assistant Secretary of the Board
of the Economic Development Corporation.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Moved by Palmer supported by Law the resolution be adopted.
AYES: Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas,
Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law,
McCulloch, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Commissioners Minutes Continued. December 12, 1996
482
MISCELLANEOUS RESOLUTION #96264
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - AUTHORIZATION TO PROCEED AND
APPROPRIATION OF FUNDS FOR CIRCUIT COURT PROBATION RENOVATIONS IN COURTHOUSE WEST
WING
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS the Circuit Court Probation Division's offices have been located in
the North Office Building for 20 years; and
WHEREAS staffing has increased by 40% since 1993 and offices are
overcrowded and confidential meetings with probationers are difficult to conduct;
and
WHEREAS it is desirable to locate the Division's Probation Intake Unit in
the Courthouse for improved efficiency and to relieve overcrowded conditions in
the North Office Building; and
WHEREAS the relocation and consolidation of the Friend of the Court from
the Administrative Annex II and from the Courthouse West Wing to one location at
the Oakland Pointe Office Complex has made approximately 2,900 square feet of
office space available in the Courthouse West Wing; and
WHEREAS the renovation of the Courthouse space is more desirable for
operational efficiency and can be done more cost effectively than converting
basement space in the North Office Building; and
WHEREAS both County staff and outside contractors will be utilized to
perform the required project work activities and all materials and outside
services will be procured through the Purchasing Division in accordance with
County procedures; and
WHEREAS the cost of the renovations is estimated to be $55,000; and
WHEREAS funding in the amount of $75,000 is allocated for the Circuit Court
Probation Renovations at the North Office Building in the 1996 Capital
Improvement Program for buildings.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Department of Facilities Management to proceed with the Circuit
Court Probation Renovations in the Courthouse West Wing.
BE IT FURTHER RESOLVED that $55,000 be appropriated from the 1996 Capital
Improvement Program to fund the renovations.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (Misc. #96264)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT - AUTHORIZATION TO PROCEED AND APPROPRIATION OF
FUNDS FOR CIRCUIT COURT PROBATION RENOVATIONS IN COURTHOUSE WEST WING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Resolution authorizes the renovation of vacant space in the
Courthouse to alleviate the overcrowded conditions in the
North Office Building. The Circuit Court Probation Division=s
Intake Unit will occupy the renovated space.
2. Cost of the project is estimated at $55,000 which is $20,000
less than the amount originally allocated in the 1996 Capital
Improvement Program to resolve the overcrowding problem.
3. Funds in the amount of $55,000 are to be transferred from the
Capital Improvement Fund (40100) to the Project Work Order
Fund (40400) to establish the Circuit Court Probation West
Wing renovation project.
FINANCE AND PERSONNEL COMMITTEE
Moved by Palmer supported by Devine the resolution be adopted.
Commissioners Minutes Continued. December 12, 1996
483
AYES: Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield,
Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch,
Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96266
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF=S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF SPRINGFIELD 1996-1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Springfield Township has contracted with the Oakland County
Sheriff=s Department to provide law enforcement services for the Township
(Miscellaneous Resolution #95316); and
WHEREAS paragraph 23 of this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Springfield Township Board; and
WHEREAS Springfield Township has approved a proposed amendment to the
contract (Schedule A - Sheriff=s Deputies Contracted) which would add two (2)
Deputy II=s (with fill-in) resulting in a new total of six (6) Deputy II=s (with
fill-in) being contracted and bring the total number of contracted deputies to
seven (7); and
WHEREAS the Sheriff has agreed to add two (2) Deputy II=s (with fill-in)
contracts for Springfield Township under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of
the Oakland County Sheriff=s Department 1996-1998 Law Enforcement Services
Agreement with the Charter Township of Springfield to increase the number of
Deputy II=s (with fill-in) from four (4) to six (6).
BE IT FURTHER RESOLVED that these new positions be created in the
Contracted Patrol Unit, Protective Services Division, of the Sheriff=s
Department.
BE IT FURTHER RESOLVED that one (1) marked patrol vehicle with both mobile
and prep radios, with an MDT be added to the County fleet.
BE IT FURTHER RESOLVED that this amendment will take effect on
January 1, 1997.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedule A on file in the County Clerk=s office.
FISCAL NOTE (Misc. #96266)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF SPRINGFIELD 1996-1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Charter Township of Springfield has requested an amendment to
their Law Enforcement Services Contract with the Sheriff,
effective January 1, 1997, by adding two (2) Deputy II (with
fill-in) positions.
2. This change will increase the total number of Deputy II (with
fill-in) positions contracted to the Charter Township of
Springfield to six (6) and the total number of contracted
deputies to seven (7).
3. The contract amendment will require the creation of two (2)
Deputy II positions in the Contracted Patrol Unit, Protective
Services Division of the Sheriff=s Department.
Commissioners Minutes Continued. December 12, 1996
484
4. To support the two newly created positions, it will also be
necessary to purchase one (1) patrol vehicle, one (1) mobile
radio, one (1) portable hand-held radio, and one (1) mobile
data terminal.
5. This change will cause an increase in budgeted revenue and
expenditures of $138,676 in Fiscal Year 1997 (nine months),
and $184,022 in Fiscal Year 1997/1998. A one-time capital
cost of $27,558 is available and appropriated from
Fiscal Year 1997 General Fund Contingency Account.
6. The Fiscal Year 1997 and Fiscal Year 1997/1998 budgets should
be amended as detailed on the attached sheet
(Fiscal Year 1998/1999 budget is provided for informational
purposes).
FINANCE AND PERSONNEL COMMITTEE
Copy of Oakland County Sheriff Department Law Enforcement Services
Contracts on file in the County Clerk=s office.
Moved by Taub supported by Huntoon the resolution be adopted.
AYES: Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, Moffitt,
Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #96269)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - LEAD ABATEMENT GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee having reviewed the above resolution on
December 5, 1996, reports with the recommendation that the resolution be amended
in the fourth WHEREAS paragraph to change 64% to 175%.
Chairperson, on behalf of the Finance and Personnel Committee, I move
acceptance of the foregoing report.
FINANCE AND PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #96269
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - LEAD ABATEMENT GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Health Division has applied for a one-time
Federal Grant from the Department of Housing and Urban Development via the
Michigan Department of Community Health (MDCH), for remediation of lead-burdened
homes within the County of Oakland; and
WHEREAS the original application was in the amount of $66,300 for the
period of May 1, 1996 through April 30, 1997; and
WHEREAS the Michigan Department of Community Health (MDCH) has awarded the
Oakland County Health Division funding in the amount of $182,609 for the period
of November 1, 1996 through April 30, 1999 for the Housing and Urban Development
Abatement Program; and
WHEREAS the award represents approximately a 64% variance from the original
application, which requires review by the Liaison Committee per grant procedures;
and
WHEREAS this program also requires the creation of one (1) Public Health
Sanitarian in the Environmental Health Unit, to work with families, landlords,
community-based organizations and local units of government to identify target
neighborhoods and homes, which could meet the criteria as established by the
Federal government; and
Commissioners Minutes Continued. December 12, 1996
485
WHEREAS no County match is required and acceptance of this grant does not
obligate the County to any future commitment; and
WHEREAS the grant agreement will be reviewed through the County=s
Executive=s Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the Lead Abatement grant award for the Housing and Urban Development
Abatement Program in the amount of $182,609 for the period of November 1, 1996
through April 30, 1999.
BE IT FURTHER RESOLVED that one (1) Public Health Sanitarian be created in
the Environmental Health Unit for the Housing and Urban Development Abatement
Program.
BE IT FURTHER RESOLVED that personnel and/or services associated with this
grant be contingent upon continued State funding at a level sufficient to
maintain the program and personnel.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute
the grant agreement and approves changes and extensions not to exceed fifteen
percent (15%), which is consistent with the agreement as originally approved.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #96269)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - LEAD ABATEMENT GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-G of this Board, the Finance and Personnel Committee
has reviewed Miscellaneous Resolution #96269 and finds:
1. The Oakland County Health Division applied for a one-time
grant, sponsored by the Housing and Urban Development
Abatement Program, in the amount of $66,300 for remediation of
lead-burdened homes within the County of Oakland.
2. The original application was for a grant period of May 1, 1996
through April 30, 1997.
3. The Michigan Department of Community Health (MDCH) has awarded
the Oakland County Health Division funding in the amount of
$182,609 for period of November 1, 1996 through April 30, 1999
for the Housing and Urban Development Abatement Program.
4. The award is a 175% variance from the original application.
5. The Health Division has also requested that one (1) Public
Health Sanitarian be created in the Environmental Health Unit
for the Housing and Urban Development Abatement Program.
6. No County match is required and acceptance of this grant does
not obligate the County to any future commitment.
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Powers the Finance and Personnel Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Powers the resolution be adopted.
Moved by Taub supported by Powers the resolution be amended to coincide
with the recommendation in the Finance and Personnel Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, Moffitt, Obrecht,
Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf. (24)
NAYS: None. (0)
Commissioners Minutes Continued. December 12, 1996
486
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
REPORT (Misc. #96286)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: ESTABLISHMENT OF A COMMUNITY MENTAL HEALTH AUTHORITY TASK FORCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-referenced
resolution on December 2, 1996, reports with the recommendation that the
resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #96286
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: ESTABLISHMENT OF A COMMUNITY MENTAL HEALTH AUTHORITY TASK FORCE
To the Oakland County Board of Commissioners;
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners= Task Force on Mental
Health, as created by Miscellaneous Resolution #96199, has reported its
recommendation that the County of Oakland establish an Oakland County Community
Mental Health Authority (Authority); and
WHEREAS the Board recognizes that transition to an Authority could impact
providers of mental health services, recipients or consumers of mental health
services, agencies, the general public, occupations having a working involvement
with mental health services and dedicated Community Mental Health personnel; and
WHEREAS it is essential for the Board of Commissioners to assure a smooth
transition from the Community Mental Health Agency to a Community Mental Health
Authority and to minimize the impact of change on affected clients and personnel;
and
WHEREAS it is essential that the Board of Commissioners be kept informed on
a timely basis of all developments related to the transition of the Community
Mental Health Agency to an Authority.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
does hereby establish a Community Mental Health Authority Task Force charged with
the mission of advising the Board of Commissioners on the transition of Oakland
County=s Mental Health Agency to an Authority
BE IT FURTHER RESOLVED that the Task Force shall be appointed by the
Chairperson of the Board and shall be representative of the Board of
Commissioners, providers of mental health services, recipients or consumers of
mental health services, agencies and occupations having a working involvement
with mental health services, and the general public.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Moved by Taub supported by Amos the General Government Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Amos the resolution be adopted.
AYES: Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, Moffitt, Obrecht,
Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Commissioners Minutes Continued. December 12, 1996
487
MISCELLANEOUS RESOLUTION #96287
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: BOARD OF COMMISSIONERS/COMMUNITY MENTAL HEALTH - EXTENSION OF FISCAL YEAR
1995/1996 FULL MANAGEMENT CONTRACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the full management contract between the Michigan Department of
Community Health and Oakland County Community Mental Health as the County agent
specifies the terms and conditions for funding and service delivery of the
Oakland County Community Mental Health Board Programs; and
WHEREAS the 1995/1996 Full Management Contract has been extended for a 90
day period that commenced on 10/1/96, but will expire on 12/31/96 under existing
extension provisions of this contract; and
WHEREAS the leadership of the Board of Commissioners, Community Mental
Health Board and Community Mental Health Administrative staff have agreed that
the outstanding issues between the parties though agreed to in principle, will
require the additions of clarifying language; and
WHEREAS such clarifying language will include the ability to assign the
obligations and liabilities of this contract to a new ACommunity Mental Health
Authority@ should the Board of Commissioners elect to change the organizational
structure of the Community Mental Health program to such status in the future,
and pursue certification of the Authority from the Michigan Department of
Community Health; and
WHEREAS the Department of Community Health has agreed to add language which
clarifies and thus eliminates potential County share risk related to the Medicaid
Managed Care targets; and
WHEREAS there has been agreement that provisions have been requested to
address State leased property matters pertaining to Oakland County programs
including those operated by Macomb Oakland Regional Center, Inc. will be handled
in a separate use and management agreement; and
WHEREAS the summary of projected funding in the new 1996/1997 Full
Management Contract will necessitate a corrected funding authorization letter
upon which the financial terms of the contract shall be based has not yet been
received from the Department of Community Health; and
WHEREAS the necessary detail both in terms of language additions and
clarifications as well as financial terms will not be completed, though terms are
agreed to by all parties in principle until the end of December; and
WHEREAS the Board of Commissioners will take up no new business after
12/12/96 until February of 1997.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
supports another extension of the existing Full Management Contract for another
sixty (60) days, including the provisions, assurances, obligations and summary of
funding contained herein, subject to final reviews by Community Mental Health
Administration, Community Mental Health Fiscal Services, Oakland County
Corporation Counsel, and the Department of Community Health and authorizes its
Chairperson to execute this contract extension on behalf of the Oakland County
Board of Commissioners.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #96287)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS/COMMUNITY MENTAL HEALTH - EXTENSION OF FISCAL YEAR
1995/1996 FULL MANAGEMENT CONTRACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The existing Full Management Contract with the State of
Michigan for Fiscal Year 1995/1996 was extended through
December 31, 1996.
Commissioners Minutes Continued. December 12, 1996
488
2. The resolution extends this contract for an additional sixty
(60) days to allow finalization of contract language changes
for Fiscal Year 1996/1997 as well as to finalize the State
funding authorization for the current fiscal year.
3. The Recommended Biennial Budget is based upon the amount of
forecasted State funding that will be available to Oakland
County. Amendments to the Recommended Biennial Budget are not
recommended at this time. Any budget amendments necessary to
reconcile to the State funding authorization will be presented
with the new Full Management Contract for Fiscal Year
1996/1997 for future Board of Commissioners= consideration.
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Palmer the resolution be adopted.
AYES: Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs,
Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, Moffitt, Obrecht, Palmer,
Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96288
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF=S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF HIGHLAND 1996-1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Highland Township has contracted with the Oakland County Sheriff=s
Department to provide law enforcement services for the Township (Miscellaneous
Resolution #95316); and
WHEREAS paragraph 23 on this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Highland Township Board; and
WHEREAS Highland Township has approved a proposed amendment to the contract
(Schedule A - Sheriff=s Deputies Contracted) which would add three (3)
Deputy II=s (with fill-in) resulting in a new total of eleven (11) Deputy II=s
(with fill-in) being contracted and bring the total number of contracted
positions to thirteen (13); and
WHEREAS the Sheriff has agreed to add three (3) Deputy II=s (with fill-in)
contracts for Highland Township under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of
the Oakland County Sheriff=s Department 1996-1998 Law Enforcement Services
Agreement with the Charter Township of Highland to increase the number of
Deputy II=s (with fill-in) from eight (8) to eleven (11).
BE IT FURTHER RESOLVED three (3) Deputy II positions be created in the
Contracted Patrol Unit, Protective Services Division, of the Sheriff=s
Department.
BE IT FURTHER RESOLVED that one (1) marked vehicle with both mobile and
prep radios, and MDT be added to the County fleet.
BE IT FURTHER RESOLVED that this amendment will take effect on
January 1, 1997.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedule A on file in the County Clerk=s office.
Commissioners Minutes Continued. December 12, 1996
489
FISCAL NOTE (Misc. #96288)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF HIGHLAND 1996-1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Charter Township of Highland has requested an amendment to
their Law Enforcement Services Contract with the Sheriff,
effective January 1, 1997, by adding three (3) Deputy II (with
fill-in) positions.
2. This change will increase the total number of Deputy II (with
fill-in) positions contracted to the Charter Township of
Highland to eleven (11) and the total number of contracted
deputies to thirteen (13).
3. The contract amendment will require the creation of three (3)
Deputy II positions in the Contracted Patrol Unit, Protective
Services Division of the Sheriff=s Department.
4. To support the three newly created positions, it will also be
necessary to purchase one (1) patrol vehicle, one (1) mobile
radio, one (1) portable hand-held radio, and one (1) mobile
data terminal.
5. This change will cause an increase in budgeted revenue and
expenditures of $208,014 in Fiscal Year 1997 (nine months),
and $276,033 in Fiscal Year 1997/1998. A one-time capital
cost of $27,558 is available and appropriated from Fiscal Year
1997 General Fund Contingency Account.
6. The Fiscal Year 1997 and Fiscal Year 1997/1998 budgets should
be amended as detailed on the attached sheet (Fiscal Year
1998/1999 Budget is provided for informational purposes.)
FINANCE AND PERSONNEL COMMITTEE
Copy of the Oakland County Sheriff Department Law Encorcement Services
Contract on file in the County Clerk=s office.
Moved by Taub supported by Powers the resolution be adopted.
AYES: Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kaczmar, Kingzett, Law, McCulloch, Moffitt, Obrecht, Palmer, Pernick,
Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96289
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF=S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF BRANDON 1996-1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Brandon Township has contracted with the Oakland County Sheriff=s
Department to provide law enforcement services for the Township (Miscellaneous
Resolution #95316); and
WHEREAS paragraph 23 of this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Brandon Township Board; and
WHEREAS Brandon Township has approved a proposed amendment to the contract
(Schedule A - Sheriff=s Deputies Contracted) which would add two (2) Deputy II=s
(with fill-in) resulting in a new total of nine (9) Deputy II=s (with fill-in)
being contracted and bring the total number of contracted positions to twelve
(12); and
WHEREAS the Sheriff has agreed to add two (2) Deputy II=s (with fill-in)
contracts for Brandon Township under the terms of this contract.
Commissioners Minutes Continued. December 12, 1996
490
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of
the Oakland County Sheriff=s Department 1996-1998 Law Enforcement Services
Agreement with the Charter Township of Brandon to increase the number of
Deputy II=s (with fill-in) from seven (7) to nine (9).
BE IT FURTHER RESOLVED that two (2) Deputy II positions be created in the
Contracted Patrol Unit, Protective Services Division, of the Sheriff=s
Department.
BE IT FURTHER RESOLVED that this amendment will take effect on
January 1, 1997.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedule A on file in the County Clerk=s office.
FISCAL NOTE (Misc. #96289)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF BRANDON 1996-1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Charter Township of Brandon has requested an amendment to
their Law Enforcement Services Contract with the Sheriff,
effective January 1, 1997, by adding two (2) Deputy II (with
fill-in) positions.
2. This change will increase the total number of Deputy II (with
fill-in) positions contracted to the Charter Township of
Brandon to nine (9) and the total number of contracted
deputies to twelve (12).
3. The contract amendment will require the creation of two (2)
Deputy II positions in the Contracted Patrol Unit, Protective
Services Division of the Sheriff=s Department.
4. This change will cause an increase in budgeted revenue and
expenditures of $138,676 in Fiscal Year 1997 (nine months),
and $184,022 in Fiscal Year 1997/1998.
5. The Fiscal Year 1997 and Fiscal Year 1997/1998 budgets should
be amended as detailed on the attached sheet (Fiscal Year
1998/1999 Budget is provided for informational purposes.)
FINANCE AND PERSONNEL COMMITTEE
Copy of the Oakland County Sheriff Department Law Enforcement Services
Contract on file in the County Clerk=s office.
Moved by Taub supported by Johnson the resolution be adopted.
AYES: Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kaczmar, Kingzett, Law, McCulloch, Moffitt, Obrecht, Palmer, Pernick, Powers,
Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96290
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF'S DEPARTMENT - OAKLAND COUNTY CORRECTIVE SERVICES MEDICAL PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff's Department has had a medical program with Blue
Cross/Blue Shield for hospitalization of inmates; and
Commissioners Minutes Continued. December 12, 1996
491
WHEREAS the Oakland County Board of Commissioners authorized such a program
by Miscellaneous Resolution #95317; and
WHEREAS the Sheriff's Department wishes to continue with this arrangement
for the period December 1, 1996 through November 30, 1997; and
WHEREAS Blue Cross/Blue Shield will monitor and contain costs, review for
inmates insurance coverage, bill Medicaid and qualify Oakland County for a
hospital discount; and
WHEREAS the administrative fee charged by Blue Cross/Blue Shield is more
than offset by the discount provided by the designated hospital provider; and
WHEREAS the County Executive and Sheriff's Departments have reviewed the
proposed program and are in concurrence; and
WHEREAS the attached contract is in accordance with the County Executive's
Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Chairperson of the Board to enter into the attached administrative
contract with Blue Cross/Blue Shield for the Oakland County Corrective Services
Medical Program for the period December 1, 1996 through November 30, 1997.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Correctional on file in the County Clerk=s office.
FISCAL NOTE (Misc. #96290)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT - OAKLAND COUNTY CORRECTIVE SERVICES MEDICAL PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Blue Cross projections for December 1996 through November 1997
for hospital and surgical benefit costs are $1,479,973.
2. The Finance and Personnel Committee Recommended Budget for
Fiscal Year 1997 (nine months) is $900,018 and Fiscal Year
1997/1998 is $1,300,865.
3. Although the recommended budget does not match the Blue Cross
projections, no amendment is recommended at this time. It is
recommended that the issue of prisoner health costs be
analyzed during the first quarter of 1997, with a report given
to the Public Services Committee and the Finance and Personnel
Committee by May 1997.
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Pernick the resolution be adopted.
AYES: Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar,
Kingzett, Law, McCulloch, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles,
Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96291
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - ORACLE DEVELOPMENT SOFTWARE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Department of Information Technology has completed initial phases
of Oracle application development training for most of the Systems Development
and Support Division staff; and
WHEREAS additional copies of Oracle development software are needed for
installation on programmer analyst PC=s; and
Commissioners Minutes Continued. December 12, 1996
492
WHEREAS the total cost of the proposed software and associated support is
quoted at $72,310, to be funded by existing Department of Information Technology
funds.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves this Oracle software acquisition.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
Copy of Department of Information Technology, Oracle Development Software
Acquisition Proposal on file in the County Clerk=s office.
FISCAL NOTE (Misc. #96291)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - ORACLE DEVELOPMENT SOFTWARE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Information Technology proposes, and the Strategic Planning
Committee recommends, additional copies of Oracle development
software be acquired for installation on programmer analysts PC=s.
2. Total capital cost for the proposal is $72,310. Funds are available
in the Information Technology fund equity to cover the capital cost.
The 1996 Information Technology budget should be amended as
follows:
Revenue
3-63600-182-01-00-9901 Prior Years Revenue $72,310
Expenditures
4-63600-182-01-00-3701 Software Rental 72,310
& Lease Purchase
$ -0-
FINANCE AND PERSONNEL COMMITTEE
Moved by Powers supported by Obrecht the resolution be adopted.
AYES: Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law,
McCulloch, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub,
Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #96292
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - DELINQUENT TAX CLIENT/SERVER
INFRASTRUCTURE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Department of Information Technology has teamed with the office of
the Treasurer to design, build and implement a state-of-the-art Delinquent Tax
application system that utilizes the latest client/server technology available;
and
WHEREAS a need has been identified for an expenditure of $248,246 for
client/server hardware and software for implementation of the Delinquent Tax
project, to be funded from the Delinquent Tax Revolving Fund; and
WHEREAS an additional expenditure of $23,215 for annual maintenance/support
and training has been identified, to be funded by existing Department of
Information Technology funds.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the client/server infrastructure procurement.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
Commissioners Minutes Continued. December 12, 1996
493
Copy of Department of Information Technology, Delinquent Tax, Client/Server
Infrastructure Proposal and Delinquent Tax System Infrastructure Costs on file in
the County Clerk=s office.
FISCAL NOTE (Misc. #96292)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - DELINQUENT TAX CLIENT/SERVER
INFRASTRUCTURE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Information Technology and Treasurer=s Office proposes, and the
Strategic Planning Committee recommends, the purchase of hardware
and software required for a new Delinquent Tax Client/Server
application system.
2. Total capital cost for the proposal is $271,461. The client/server
hardware and software will be funded from the Delinquent Tax
Revolving Fund for a total of $248,246. The Department of
Information Technology will cover the cost of maintenance/support
and training for a total of $23,215 with existing fund balance. The
following budget amendments are required:
100% Delinquent Tax Payment Fund
Source
1-70415-455-001 Est. Profit/(Loss) ($248,246)
Expenditures
4-70415-221-01-00-8615 O.T. Out-Info Tech. 248,246
$ 0
Information Technology Fund
Revenue
3-63600-181-01-00-8616 Operating Transfer In-100% Tax
Payment Fund $248,246
1-63600-455-001 Est. Profit/(Loss) 23,215
$271,461
Expenditures
4-63600-184-01-00-9998 Misc. Capital Outlay $248,246
4-63600-184-01-00-3342 Equip. Repairs & Maint. 23,215
$271,461
$ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Powers supported by Jacobs the resolution be adopted.
AYES: Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, Moffitt,
Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake,
Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Moved by Crake supported by Palmer to suspend the rules for the purpose of
reconsidering Miscellaneous Resolution #96267, OAKLAND COUNTY PROSECUTING
ATTORNEY - TRANSITITON EXPENSES.
AYES: Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, Moffitt,
Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake,
Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the rules were suspended and
Resolution #96267 was before the Board.
Commissioners Minutes Continued. December 12, 1996
494
REPORT (Misc. #96267)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: OAKLAND COUNTY PROSECUTING ATTORNEY - TRANSITION EXPENSES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed the above-referenced
resolution, reports with recommendation that the resolution should be amended to
change the first ABE IT FURTHER RESOLVED@ paragraph to read as follows:
ABE IT FURTHER RESOLVED that the Board appropriates an amount
not to exceed $30,000 from the 1996 Non-Departmental Contingency
Account, consistent with the attached fiscal note, to cover the
transition expenses of the Oakland County Prosecutor - elect from
November 21, 1996 through December 31, 1996.@
Chairperson, on behalf of the Finance and Personnel Committee, I move
acceptance of the foregoing report.
FINANCE AND PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #96267
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: OAKLAND COUNTY PROSECUTING ATTORNEY - TRANSITION EXPENSES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS based on the outcome of the 1996 elections, the citizens of Oakland
County will be served by a new Prosecuting Attorney; and
WHEREAS prior to the succession of administration of the Prosecuting
Attorney=s Office, it is advisable that the Prosecutor-elect begin to assemble
the people and tools necessary to fully assume the duties of Prosecutor on
January 1, 1997; and
WHEREAS it is in the best interest of Oakland County government that the
transition of leadership from the current County Prosecutor to the next occur as
efficiently and effectively as possible; and
WHEREAS said transition can best be accomplished through the establishment
of a transition team, for the period November 21, 1996 through December 31, 1996,
consisting of one (1) Prosecutorial Team Coordinator, two (2) Secretary III's and
related operating appropriation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the creation of a new classification and one (1) temporary, full-time
position titled County Prosecutor Transition Team Coordinator at a bi-weekly
salary of $1957.00 ($50,882 annual equivalent), and two (2) Secretary III
positions effective only for the transition period beginning November 21, 1996
through December 31, 1996.
BE IT FURTHER RESOLVED that the Board appropriates an amount not to exceed
$30,000 from the General Fund-Designated Fund Balance for Operational
Improvements, consistent with the attached fiscal note, to cover the transition
expenses of the Oakland County Prosecutor-elect from November 21, 1996 through
December 31, 1996.
BE IT FURTHER RESOLVED that these temporary positions be established as
governmental positions not eligible for benefits, and due to their short life
span, excluded from the Merit System as defined in Merit Rule 1.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes the County Prosecutor-elect to appoint employees to fill these
positions, or terminate them if necessary, during the transition period.
BE IT FURTHER RESOLVED that these positions be placed in a new temporary
division and unit within the County Prosecuting Attorney=s Administration titled
Prosecutorial Transition Team/Administration.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. December 12, 1996
495
FISCAL NOTE (Misc. #96267)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: OAKLAND COUNTY PROSECUTING ATTORNEY - TRANSITION EXPENSES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The Public Services Committee recommends the establishment of
a transition team for the Prosecuting Attorney - elect which
includes the creation of one (1) temporary full-time position
entitled County Prosecutor Transition Team Coordinator and two
(2) temporary full-time Secretary III positions. The
positions will be effective from November 21, 1996 through
December 31, 1996.
2. The resolution further authorizes an appropriation not to
exceed $30,000 from the Designated Fund Balance for
Operational Improvements, to cover the personnel and operating
cost of the Prosecuting Attorney=s Transition Team.
3. Since the Designated Fund Balance for Operational Improvements
requires a six (6) year pay-back, the General Fund Contingency
is a more appropriate source for the appropriation. Further,
in order to properly track expenditures a new unit in the
Prosecuting Attorney Department entitled Transition Team
(#411-02) needs to be created.
4. The 1996 Budget should be amended, as specified below, to
cover the estimated expenses:
4-10100-909-01-00-9900 Contingency ($30,000)
4-10100-411-02-00-1001 Prosecutor - Salaries 11,900
4-10100-411-02-00-2070 Prosecutor - Fringes 5,600
4-10100-411-02-00-3xxx Transition Expense 7,900
4-10100-411-02-00-6360 Info. Tech. Operations 1,200
4-10100-411-02-00-6640 Equipment Rental 1,000
4-10100-411-02-00-6670 Stationary Stock 1,200
4-10100-411-02-00-6750 Telephone Comm. 1,200
$ 0
FINANCE AND PERSONNEL COMMITTEE
*action taken at November 21, 1996 Board meeting:
Moved by Taub supported by Devine the Finance and Personnel Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Devine the resolution be adopted.
Moved by Taub supported by Devine the resolution be amended to coincide
with the recommendation in the Finance and Personnel Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett,
McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid,
Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
Commissioners Minutes Continued. December 12, 1996
496
*action taken at December 12, 1996 Board meeting:
Moved by Crake supported by Powers to amend the resolution by striking the
fourth (4th) BE IT FURTHER RESOLVED paragraph and replace it with the following:
BE IT FURTHER RESOLVED that the positions and related
expenditure accounts be placed in a non-departmental account
entitled AProsecutor Transition Expenses@ (-#4-10100-901-01-00-
9999),@ and also, to amend the Fiscal Note attached to Miscellaneous
Resolution #96267 to match the revised resolution.
AYES: Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, Moffitt,
Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake,
Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, Resolution #96267, as amended,
was adopted.
In accordance with Rule XXII, the Chairperson made the following referrals:
GENERAL GOVERNMENT COMMITTEE
a. Road Commission - Notice of Intent to Renew Lease PVR Center;
Waterford, MI
PLANNING AND BUILDING COMMITTEE
a. Road Commission - Notice of Intent to Renew Lease PVR Center;
Waterford, MI
b. Michigan Department of Transportation - Public Auction Sale of Real
Estate
OTHERS
Equalization
a. Equalization - Ind. Fac. Ex. In Excess of 5% SEV, Automotive
Products (USA) Inc., Auburn Hills
b. Equalization - Ind. Fac. Ex. In Excess of 5% SEV, ITT Automotive/ITT
Industries, Auburn Hills
c. Equalization - Ind. Fac. Ex. In Excess of 5% SEV, Plastic
Engineering and Tech Services, Auburn Hills
d. Equalization - Ind. Fac. Ex. In Excess of 5% SEV, GMC Metal
Fabrication Division, Pontiac
e. Equalization - Ind. Fac. Ex. In Excess of 5% SEV, GMC North American
Truck Platforms, Pontiac
f. Equalization - Ind. Fac. Ex. In Excess of 5% SEV, GMC Truck Group
There were no objections to the referrals.
The meeting adjourned at 1:35 P.M. to the call of the Chair or
January 9, 1997 at 6:00 P.M.
LYNN D. ALLEN JOHN McCULLOCH
Clerk Chairperson