HomeMy WebLinkAboutMinutes - 1997.11.06 - 8239November 6, 1997
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
November 6, 1997
Meeting called to order by Chairperson John McCulloch at 10:04 A.M. in the
Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT:ÿÿAmos, Coleman, Devine, Dingeldey, Douglas, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch, McPherson, Millard,
Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf. (24)
ABSENT:ÿÿ Kaczmar (with notice). (1)
Quorum present.
In conjunction with the invocation, Commissioner Moffitt offered the
following tribute to Aaron Stacy III:
Heavenly Father,
We offer our prayer today in the memory of Aaron Stacy III. His death
brings to mind the timeless words of Henry Wadsworth Longfellow:
Lives of great men all remind us
We can make our lives sublime
And departing leave behind us
Footprints on the sands of time.
Our opportunity to leave footprints can be brief; Aaron Stacy III was
amongst us only three months. Only when we join him will we learn what
treasures his life would have offered.
Rather than letting our natural grief over the passing of such a young
life, and the apprehension of our own mortality it naturally awakes, let it be
recalled that this child s life touched our lives, and through us, the lives of
the many we represent; that this Board of Commissioners was inspired to make the
most of every moment we sow in office.
For our footprints will not be what leadership positions we hold, how many
times we were elected, or what press we received, but rather how well we loved,
and how well we served.
To the parents of Aaron Stacy III, we say, Thank you for his life. To
Aaron Stacy III, we say, Thank you for your inspiration.
Commissioner Moffitt moved to spread the special tribute to Aaron Stacy
III on the minutes of the Commission. Commissioner Law moved for a unanimous
ballot to be cast in favor of the motion. Commissioner Garfield supported the
motion. The Chairperson, hearing no objections, so ordered.
Pledge of Allegiance to the Flag.
Moved by Schmid supported by McPherson the minutes of the October 23, 1997
Board meeting be approved.
A sufficient majority having voted therefor, the minutes were approved, as
printed.
Moved by Wolf supported by Jacobs the rules be suspended and the agenda be
amended, as follows:
ITEMS ON PRINTED AGENDA
PLANNING AND BUILDING COMMITTEE
a. Facilities Management - Proposed Offer to Purchase Property Located
at 1151 Crooks Road, Troy, MI, Sidwell #20-032-226-010
STRATEGIC PLANNING COMMITTEE
c. Department of Information Technology - Acquisition of Consultant
Services To Develop Strategic Plan for Modernizing the County s Assessing,
Equalization, and Tax Billing and Collection Systems
(Reason for suspension for Planning and Building Committee, item a and Strategic
Planning Committee, item c: Waiver of Rule XII(E). Direct Referral to Finance
and Personnel Committee)
AYES:ÿÿAmos, Coleman, Devine, Dingeldey, Douglas, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch, McPherson, Millard,
Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf. (24)
NAYS:ÿÿNone. (0)
A sufficient majority having voted therefor, the motion to suspend the
rules and amend the agenda carried.
Deputy Clerk G. William Caddell read a communication from Chairperson
McCulloch appointing Commissioners Sue Ann Douglas and Donna Huntoon to the
Corrections Staffing Study Committee, in accordance with Miscellaneous
Resolutionÿ#97206. There being no objections, the appointments were confirmed.
Deputy Clerk G. William Caddell read a communication from Chairperson
McCulloch appointing the following individuals to serve on the Substance Abuse
Advisory Council for a term ending September 30, 1999:
Diane Alvin, Royal Oak Schools
Dominic Sacco, Oakland County Sheriff s Department
Individuals reappointed for a term ending September 30, 1999 follows:
Anita Baum
Richard Deighton, Oakland County Community Mental Health
Larry Davis
Gerald Hall, Family Independence Agency
David Molloy, Novi Police Department
Barbara Talbot, Oakland University Psychological Clinic
Commissioner Palmer introduced the Honorable Michael Martone, Judge of the
District Court, 52nd-4th Division. Judge Martone presented a synopsis of his
Court in the Schools/Critical Life Choices Program.
Tricia Stehle and Commissioners Jacobs and Kingzett addressed the Board.
Commissioner Amos updated the Board on the Community Mental Health Board
issues.
REPORT (Misc. #97189)
BY:ÿÿFinance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE:ÿÿPURCHASING - EXPANSION OF COOPERATIVE VEHICLE PURCHASING PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed the above-referenced
resolution on October 30, 1997, concurs with the Planning and Building Committee
s recommended amendments.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
acceptance of the foregoing report.
FINANCE AND PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #97189
BY: Commissioners Kay Schmid, Nancy Dingeldey, Sue Ann Douglas, John Garfield
and Jeff Kingzett
IN RE: PURCHASING - EXPANSION OF COOPERATIVE VEHICLE PURCHASING PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Purchasing Division has developed a Cooperative
Vehicle Purchasing Program which allows other municipalities to purchase patrol
cars, fleet cars, trucks and vans under the County s blanket contract at a cost-
savings to these municipalities; and
WHEREAS it has been the long-standing policy of Oakland County to only
purchase and only include in this blanket purchase order, selected General
Motors products; and
WHEREAS in recognition that Oakland County is home to not only General
Motors plants, but also major Ford Motors production facilities, and is the
headquarters for Volkswagen of America and Chrysler Corporation, and to provide
a more competitive bidding environment, this antiquated one-brand purchasing
program should be broadened to allow all vehicle manufacturers to compete in
this contract bidding process.
NOW THEREFORE BE IT RESOLVED that in the interest of fair business
practice and the efficient use of tax dollars, the Oakland County Board of
Commissioners does hereby direct that all vehicle manufacturers be invited to
bid on all future vehicle ordering purchasing contracts, including those in the
Cooperative Purchasing Program.
Chairperson, we move the adoption of the foregoing resolution.
Kay Schmid, John Garfield,
Nancy Dingeldey, Jeff Kingzett,
Sue Ann Douglas, Lawrence Obrecht,
Ruel McPherson, Lawrence Pernick,
Dennis Powers, Donald Jensen,
Eugene Kaczmar, Gilda Jacobs,
David Moffitt, Fran Amos,
Donna Huntoon, Donn Wolf,
Thomas Law, Eric Coleman
REPORT (Misc. #97189)
BY:ÿÿPlanning and Building Committee, Charles E. Palmer, Chairperson
IN RE:ÿÿPURCHASING - EXPANSION OF COOPERATIVE VEHICLE PURCHASING PROGRAM
To the Finance and Personnel Committee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed Miscellaneous
Resolution #97189 on October 28, 1997, reports with the recommendation that the
resolution be amended as follows:
In the first WHEREAS paragraph, after the word municipalities , insert
the words --through fleet discounts; and--
Delete the second WHEREAS paragraph;
Amend the third WHEREAS paragraph, line 1, by deleting the words not only
; line 2, delete the words but also major and the word Volkswagen ; line 3,
delete the words of America and ; lines 4 and 5, delete the words antiquated
one-brand and all of the words following the word should and after insert the
words --allow G.M., Ford and Chrysler manufacturers to participate in the
contract bidding process.--;
In the NOW THEREFORE BE IT RESOLVED paragraph, in the last two sentences
delete the language, that all vehicle manufacturers be invited to bid on all
future vehicle ordering purchasing contracts, including those in the Cooperative
Purchasing Program. and insert the words the Purchasing Division to include
G.M., Ford and Chrysler products in the Cooperative Vehicle Purchasing Program
bidding process when sufficient interest exists for fleet discounts.--
Chairperson, on behalf of the Planning and Building Committee, I submit
the foregoing report.
PLANNING AND BUILDING COMMITTEE
Moved by Douglas supported by Schmid the Finance and Personnel Committee
Report and the Planning and Building Committee Report be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Moved by Douglas supported by Schmid the resolution be adopted.
Moved by Douglas supported by Garfield the resolution be amended to
coincide with the recommendation in the Finance and Personnel Committee Report
and the Planning and Building Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Coleman, Devine, Dingeldey, Douglas, Garfield, Huntoon, Jacobs,
Jensen, Johnson, Kingzett, McCulloch, McPherson, Millard, Moffitt, Obrecht,
Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos. (22)
NAYS: Holbert. (1)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #97231
BY:ÿÿFinance and Personnel Committee, Sue Douglas, Chairperson
IN RE:ÿÿDEPARTMENT OF PERSONNEL/LABOR RELATIONS - MERIT SYSTEM RULE CHANGE PART-
TIME NON-ELIGIBLE APPOINTMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies, Gentlemen:
WHEREAS Section IV, Subsection A of the Merit System Resolution requires
that all changes in the rules and regulations of the Merit System shall be
submitted to the Board of Commissioners at a regular meeting of the Board and
shall become effective thirty (30) days after such meeting unless objection is
received in writing by the Chairperson of the Board of Commissioners, in which
case the objection shall become a matter of business at the next meeting of the
Board; and
WHEREAS it has become desirable to make changes to Merit Rule 4.8
regarding the appointment of part-time non-eligible employees as spelled out in
the attachments to this resolution; and
WHEREAS these revisions are recommended to address and accommodate
necessary changes involving the new Human Resource Financial Information System
(HRFIS), and will avoid extensive programming costs associated with
accommodating part-time non-eligible appointments as defined and tracked under
the current Merit System Rule; and
WHEREAS specialized programming of the new HRFIS System is not desirable
for the purpose and ease of implementing future upgrades to the system; and
WHEREAS this revision also provides ease and conformity in tracking the
total hours worked by employees in part-time non-eligible appointments.
NOW THEREFORE BE IT RESOLVED that the reading of this notice and the
attached copies of the proposed changes to Merit Rule 4.8, to all Commissioners
present and absent, be considered as the official submission to the Board of
Commissioners of the described changes to Merit Rule 4.8.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of Proposed Change in Merit System Rule on file in County Clerk s
office.
The Chairperson stated the resolution shall lay over for 30 days.
MISCELLANEOUS RESOLUTION #97232
BY:ÿÿGeneral Government Committee, Kay Schmid, Chairperson
IN RE:ÿÿCOUNTY CLERK/REGISTER OF DEEDS - ELECTIONS DIVISION - BOARD OF
CANVASSERS SERVICE FEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 116 of 1954, as amended, specifies the powers and
duties of the County Board of Canvassers; and
WHEREAS the County Board of Canvassers must provide services to cities and
townships having five or fewer precincts, and may contract to provide services
to cities and townships having more than five precincts; and
WHEREAS there are currently fifteen cities and fourteen townships for
which the County Board of Canvassers certifies Primary, General and Special
Elections; and
WHEREAS local units are responsible for the full cost of Special
Elections; however, when a local ballot issue is included in a Primary or
General Election, the Board of Canvassers charges a flat-rate $5.00/precinct
service fee to certify election results; and
WHEREAS because the current service fee has been in effect for over twenty
years with no increase to reflect the inflationary cost of performing the
canvass, the County Clerk/Register of Deeds proposes that the rate per precinct
be increased to $25.00; and
WHEREAS the proposed fee increase would increase the proportionate share
of local cost for a typical election from four (4%) percent of Board of
Canvasser direct expenses to twenty (20%) percent, with eighty (80%) percent of
the cost remaining with the County to cover County and State ballot issues.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the establishment of a revised Board of Canvassers
Service Fee of $25.00 per precinct to help defray the cost of election
certification as provided by Public Act 116 of 1954.
BE IT FURTHER RESOLVED that for Board of Canvassers services associated
with any general or primary election, the municipality shall pay to the County a
contractual amount equal to twenty-five ($25.00) dollars for each and every
election precinct within the municipality, when the ballot includes a local
issue or election.
BE IT FURTHER RESOLVED that for Board of Canvassers services associated
with any municipality or local ballot issue or election, which is not part of
any general or primary election and/or which involves no County-wide, State or
Federal election or ballot question, the municipality shall pay to the County an
amount equal to the full amount of any and all actual County expenses incurred
and/or paid by the County in providing any and all such services.
BE IT FURTHER RESOLVED that the individual interlocal agreements between
the County and cities/townships for Board of Canvasser s services be approved by
the Board of Commissioners and filed with the Office of the Great Seal of the
State of Michigan.
Chairperson, on behalf of the General Government Committee, I move
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
REPORT (Misc. #97228)
BY:ÿÿGeneral Government Committee, Kay Schmid, Chairperson
IN RE:ÿÿBOARD OF COMMISSIONERS - ELECTRIC RESTRUCTURING LEGISLATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-referenced
resolution on October 27, 1997, reports with the recommendation that the
resolution be adopted with the BE IT FURTHER RESOLVED paragraph amended to read
as follows:
BE IT FURTHER RESOLVED that certified copies of this resolution be sent to
all State Legislators, Detroit Edison, Consumers Energy, THE OAKLAND LIVINGSTON
HUMAN SERVICE AGENCY, THE AREA AGENCY ON AGING 1-B, ALL OAKLAND COUNTY
MUNICIPALITIES, THE MICHIGAN ASSOCIATION OF COUNTIES, THE NATIONAL ASSOCIATION
OF COUNTIES ORGANIZATION, THE MICHIGAN COMMUNITY ACTION AGENCY ASSOCIATION and
the County s Legislative Lobbyists.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #97228
BY:ÿÿNancy Dingeldey, District #11
IN RE:ÿÿBOARD OF COMMISSIONERS - ELECTRIC RESTRUCTURING LEGISLATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the electric utility industry is being restructured on the Federal
and state levels from one that is highly regulated to one in which there is
significant competition; and
WHEREAS many states have already passed legislation to give individuals,
businesses, and governments the ability to choose among a variety of power
sources; and the State of Michigan is considering such legislation; and
WHEREAS restructuring the delivery of electricity will affect counties in
many areas including the cost of electricity for county facilities, residences
and businesses, revenue generation from taxes and franchise fees, rights of way
and a variety of other impacts; and
WHEREAS improper restructuring poses a threat to Oakland County's job
force and economic development; and
WHEREAS the Oakland County Board of Commissioners is charged with the well
being of low income individuals and families in both rural and urban settings;
and
WHEREAS the cost of electricity, the health of small businesses, and the
social and physical environment have an immediate and long range impact on all
families in the area; and
WHEREAS competition in the electric utility industry should be implemented
to benefit all consumers equitably, and should not advantage one customer group
to the detriment of another.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners supports the following principles in any attempts to restructure
the delivery of electricity:
* Customer Choice: whether electricity customers should be allowed to
select the electric power supplier of their choice should be determined by State
legislation, not Federal law;
* Consultation: County and local governments must be partners in any
plans to restructure the electric industry;
* Transition: any transition to a competitive electricity generation market
should provide sufficient time, consistent with the magnitude of change to
be achieved, for counties to adapt to new structures and to avoid disrupting
services to the public, and adjust to potential changes in tax revenues;
* Reliability: the U.S. Department of Energy and state utility commissions
should continue their important role in ensuring that all consumers can count on
the long-term integrity, safety and reliability for electricity service;
*ù Revenue Authority: no Federal or State action should preempt or interfere
with County revenue authority;
* Social Impacts: deregulation in the electric utility industry should
be implemented in a manner that supports, rather than jeopardizes, existing
social policies and programs currently being provided by utilities;
* Equitable Benefits: any restructuring program should result in all rate
payers - large and small - equitably sharing in the benefits of a restructured
environment;
* Environmental Impacts: all market participants should contribute
equitably to accomplish public policy objectives, such as support for
energy efficiency and conservation, environmental standards, renewable energy
sources and alternative energy efforts;
* Stranded Costs: any restructuring should include a transition period
during which legitimate stranded costs can be recovered in a just and reasonable
manner, as determined by State law;
* Reciprocity: Michigan companies should be allowed to sell power in the
home states of companies that sell power in Michigan;
* Market Power: any restructuring proposal should include additional
protections against the establishment and abuse of market power, particularly
for the protection of small business and residential customers;
* Disclosure: retail consumers should be given a written disclosure on
overall cost of service prior to selecting a power provider.
BE IT FURTHER RESOLVED that certified copies of this resolution be sent to
all State Legislators, Detroit Edison, Consumers Energy and the County s
Legislative Lobbyists.
Nancy Dingeldey, District #11
Moved by Schmid supported by Dingeldey the General Government Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Schmid supported by Dingeldey the resolution be adopted.
Moved by Schmid supported by Devine the resolution be amended to coincide
with the recommendation in the General Government Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs,
Jensen, Johnson, Kingzett, McCulloch, McPherson, Millard, Moffitt, Obrecht,
Palmer, Pernick, Powers, Schmid, Taub, Amos, Coleman. (22)
AYES: None. (0)
ABSTAIN: Wolf. (1)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #97233
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER RESOLUTION TO APPROVE THE KEEGO HARBOR SEWAGE
DISPOSAL SYSTEM PUMP STATION RELOCATION CONTRACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County, pursuant to the provisions of the Keego Harbor Sewage
Disposal System Agreement with the City of Keego Harbor dated October 12, 1959,
has acquired and constructed the Keego Harbor Sewage Disposal System (the
System ) and currently, pursuant to the Keego Harbor Sewage Disposal Operating
Agreement dated November 15, 1960, is operating the System for the City; and
WHEREAS the Board of County Road Commissioners for Oakland County (the
Road Commission ) has entered into a contract with the Michigan Department of
Transportation ( MDOT ), to improve Cass Lake Road (the Cass Lake Road Project
), and the proposed improvements will necessitate the relocation of two pump
stations that are part of the System; and
WHEREAS the Road Commission has anticipated a contract between the Road
Commission and MDOT to cover the cost of relocation of the pump stations, and,
subject to receipt of project funding, the Road Commission has requested the
County, through the Drain Commissioner as County Agency, and the City to
relocate the two pump stations and has agreed to pay to the County, as part of
the Cass Lake Road Project, the eligible cost of relocating the pump stations;
and
WHEREAS it is in the best interest of the County to proceed with the
relocation of the two pump stations.
THEREFORE BE IT RESOLVED by the Board of Commissioners of Oakland County,
Michigan, as follows:
Keego Harbor Sewage Disposal System Pump Station Relocation Contract among
the County, by and through the County Drain Commissioner, County Agency, the
Road Commission, and the City of Keego Harbor, which Contract has been submitted
to this Board of Commissioners, is hereby approved and adopted, and the County
Drain Commissioner is hereby authorized and directed to execute and deliver the
same for and on behalf of the County, in as many counterparts as may be deemed
advisable. The Contract reads as follows:
KEEGO HARBOR SEWAGE DISPOSAL SYSTEM
PUMP STATION RELOCATION CONTRACT
This contract made this day of ,
1997, by and among the County of Oakland (the County ), by and through its
County Drain Commissioner as County Agency (the County Agency ), the Board of
County Road Commissioners for Oakland County (the Road Commission ), and the
City of Keego Harbor (the City ).
WITNESSETH:
Recitations
The County, pursuant to the provisions of the Keego Harbor Sewage Disposal
System Agreement with the City dated October 12, 1959, has acquired and
constructed the Keego Harbor Sewage Disposal System (the System ) and
currently, pursuant to the Keego Harbor Sewage Disposal Operating Agreement
dated Novemberÿ15, 1960, is operating the System for the City.
The Road Commission has entered into a contract with the Michigan
Department of Transportation ( MDOT ), to improve Cass Lake Road ( The Cass Lake
Road project ), and the proposed improvements will necessitate the relocation of
two pump stations that are part of the System. The Road Commission has
anticipated a contract between the Road Commission and MDOT to cover the cost of
relocation of the pump stations. Subject to receipt of Project funding, the
Road Commission has requested the County Agency and the City to relocate the two
pump stations and has agreed to pay to the County as part of its Cass Lake Road
project, the eligible cost of relocating the pump stations.
The County and the City are willing to relocate the pump stations to
accommodate the Cass Lake Road project.
THEREFORE IT IS AGREED AS FOLLOWS:
1. The County, City and Road Commission agree that the County
Agency shall undertake and construct, or cause to be constructed, a project
consisting of the relocation of two pumping stations which currently constitute
part of the System as shown on Exhibits A-1 and A-2, attached hereto and made a
part hereof.
2. Subject to Sections 6, 7 and 8 hereof, the Road Commission
adopts the County s estimate of the cost of the Project as set forth on Exhibit
B, which is attached hereto and made a part hereof.
3. After the execution of this contract by the County, through
the County Agency, the City and the Road Commission, the County Agency shall
take the following steps, subject to the receipt from the Road Commission of the
payments as provided in Section 8 hereof, to wit:
(a) Retain a consulting engineer to provide final plans and
specifications for the Project.
(b) Acquire temporary easements necessary for construction
of the Project.
(c) Do those things necessary to obtain the approval
required for the construction of the Project, obtain construction bids for the
Project and enter into construction contracts with the lowest responsible
bidders.
(d) Cause the Project to be constructed within a reasonable
time and do all other things required of it under the provisions of this
contract.
4. It is understood and agreed by the parties that the Project
will become part of the System and will be operated and maintained by the County
or the City in accordance with any agreements applicable thereto.
5. The County agrees that it will secure and maintain, or cause
to be secured and maintained, during the period of construction, adequate
property damage, public liability and Workers Compensation insurance, covering
all facilities to be constructed and work performed, pursuant to this contract.
All policies of insurance shall provide that the County, the City and the Road
Commission and their employees shall be insured parties thereunder, and that the
contractor employed shall hold all others harmless.
6. For and in consideration of the project work performed by the
County, the Road Commission will pay the County on the basis of actual costs,
which total payment shall not exceed Seven Hundred Fifty Thousand Dollars
($750,000) as enumerated in Exhibit B, attached hereto.
7. Actual costs for the work required and performed will be
determined, in accordance with 49 CFR Part 18 and the following cost criteria,
as applicable:
48 CFR Part 31 pertaining to contractors and consultants and
23 CFR Part 140 as it may pertain to force account work by the County and County
Agency.
8. The Road Commission shall make payments to the County in
accordance with the following procedures.
(a) Upon execution of the Contract, the sum of $75,000
representing preliminary costs.
(b) The sum of $200,000 shall be paid upon award of the
construction contract, to be used for payment of contractors for Project work.
(c) Thereafter, partial payments may be made for
reimbursement of amounts expended to date. Partial payments will be made upon
the submission by the County Agency of an invoice, accompanied by properly
completed reporting forms and approved by the PROJECT MANAGER and such other
evidence of progress as may be required by the Road Commission. Partial
payments shall be made not more that once a month. Payment of invoices pursuant
to this section shall not constitute a final determination by the Road
Commission of the allowability of such costs and shall not constitute a waiver
by the Road Commission of any violation of any terms of this Agreement.
(d) Final billing under this agreement shall be submitted in
a timely manner but not later than five months after completion of the project
work. Billings for work submitted later than five months after completion of
project work will not be paid. Final determination of allowability of costs,
including adjustments of direct salary costs, other direct costs and overhead
costs, as may be applicable, will be made upon completion of audit by the Road
Commission and/or as appropriate, by representatives of MDOT and the Federal
Highway Administration Funding. Any overpayment to the County shall be repaid
to the Road Commission within thirty (30) days of notification of overpayment.
9. Real property required for the Project has been acquired by
the Road Commission. Additionally, in accordance with Exhibit A, City Property
will be available for relocation of one pumping station. The Road Commission
shall provide the City or the County with a permanent easement or appropriate
alternate right to maintain the pumping station on Road Commission property.
10. The County shall establish and maintain accurate records in
accordance with generally accepted accounting principles of expenses incurred
for which payment is sought or made under this contract, for a period of three
(3) years following the date of final payment under this contract. The Road
Commission and/or MDOT shall have the right to inspect, copy or audit such
records at any reasonable time during such period.
Additionally, the County shall require its contractors to
comply with this provision.
11. The City consents to the establishment and location of the
Project within its corporate limits and consents to the use of the streets,
alleys and public places of the City for the relocation, construction, repair,
replacement, maintenance and use of the Project.
12. It is declared that the work to be performed under this
Contract is a governmental function. It is the intention of the parties hereto
that this Contract shall not in any manner be construed to waive the defense of
governmental immunity which either or all of the parties hereto possess prior to
the execution of this Contract.
13. It is the intention of the parties hereto, that this Contract
is not made for the benefit of any third party.
14. The County Agency shall select contractors in accordance with
applicable Federal regulations such as those set forth in 23 CFR Ch. 1, Sec. 172
or 49 CFR Part 18.36, and with County policy and procedures.
15. The County specifically agrees that the County, the County
Agency, it or its contractors, or agents will comply with any and all applicable
State, Federal, and Local statutes, ordinances, and regulations, and with Road
Commission requirements, including all applicable environmental statutes and
regulations in performance of Project work.
16. In connection with the performance of Project work under this
contract, the parties hereto (each hereinafter in Appendix A referred to as
the contractor ) agree to comply with the State of Michigan provisions for
Prohibition of Discrimination in State Contracts , as set forth in Appendix A,
attached hereto and made a part hereof. The parties further covenant that they
will comply with the Civil Rights Acts of 1964, being P.L. 88-352, 78 Stat. 241,
as amended, being Title 42 USC Sections 1971, 1975a-1975d, and 2000a-200h-6 and
the Regulations of the United States Department of Transportation (49 CFR
partÿ21) issued pursuant to said Act, including Appendix B , attached hereto
and made a part hereof, and will require similar covenants on the part of any
contractor or subcontractor employed in the performance of this contract.
17. The parties hereto further agree that they accept the U.S.
Department of Transportation Disadvantaged Business Enterprise/Minority Business
Enterprise/Women Business Enterprise (DBE/WBE) Program with respect to the
Project and will abide by the provisions set forth in Appendix C attached
hereto and made a part hereof, being an excerpt from Title 49 CFR Part 23, more
specifically 23.43(a)(1) and (2) thereof.
18. The obligations of the parties set forth herein are subject to
execution of a Contract between the Road Commission and MDOT to provide for
inclusion of the work set forth herein as part of the Cass Lake Road project
work, as eligible for Federal reimbursement.
19. The Road Commission will appoint a PROJECT MANAGER for the
Cass Lake Road Project and will give written notice of the name of said PROJECT
MANAGER to the County Agency. The PROJECT MANAGER may upon request of the
County Agency, approve in writing changes in the Project work within the scope
of the contract which do not increase the cost for this Contract.
20. Any change in Project work to be performed by the County
Agency involving extra compensation must be authorized in writing by the Road
Commission prior to the performance thereof by the County Agency and requires an
amendment to this Contract.
21. In case the County Agency deems extra compensation will be due
it for work or materials not clearly covered in this Contract, or not ordered by
the Road Commission as a change, or due to changed conditions, the County Agency
shall notify the Road Commission in writing of this intention to make claim for
such extra compensation before beginning such work. Failure on the part of the
County Agency to give such notification will constitute a waiver of the claim
for such extra compensation. The filing of such notice by the County Agency
shall not in any way be construed to establish the validity of the claim. Such
extra compensation shall be provided only by amendment to this Contract.
22. It is the intent of the parties hereto that the County and
County Agency will not bear the costs for the Project work, and that the City
and Road Commission will be responsible for those costs not reimbursed by
Federal funding, in accordance with separate agreement between the City and the
Road Commission. Additionally, should any costs or charges, as set forth in
Sections 20, 21 and 23, accrue to the County Agency or County, or not be payable
to the County or County Agency as a project cost, said costs or charges shall be
paid by the City.
This provision shall not act as a waiver of and is subject to
compliance by the County and the County Agency with the provisions of this
Contract.
23. The County Agency and the County agree to save harmless,
represent and defend the Road Commission and its employees from any and all
claims and lawsuits, even if groundless to the extent that such claims and
lawsuits invoke the performance or non-performance of the Project work, design
or existence of the pumping station or appurtenances thereto within or without
of County road right-of-way.
The Road Commission agrees to save harmless, represent and
defend the County Agency and County and their employees from any and all claims
and lawsuits, even if groundless, which arise out of the design and improvement
of Cass Lake Road, or the Road Commission performance of Road Commission duties
pursuant to this Contract.
The parties agree that each will promptly notify the other
party of any notice either may receive of the filing of any claim, notice of
claim, lawsuit or related lawsuit or form of notice related to the Project work,
and to cooperate as requested with the other party in defense of the claim.
24. This Contract shall become effective upon approval by the
legislative body of the City, by the County Agency, by the Board of
Commissioners of Oakland County, and by the Road Commission, and duly executed
by representatives of the City, the County Agency and the Road Commission.
IN WITNESS WHEREOF the parties hereto have caused this Contract to
be executed and delivered by their respective duly authorized officers, all as
of the day and year first above written.
BOARD OF COUNTY ROAD COMMISSIONERS FOR
THE COUNTY OF OAKLAND,
A Public Body Corporate
By
Its
COUNTY OF OAKLAND
By Its County Agency
Drain Commissioner of Oakland County
CITY OF KEEGO HARBOR
By
Its Mayor
By
Its City Clerk
Chairperson, on behalf of the Planning and Building Committee, I move
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Exhibits A, A1, A2, B and Appendix A, B and C on file in the
County Clerk s office.
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97234
BY:ÿÿPlanning and Building Committee, Charles E. Palmer, Chairperson
IN RE:ÿÿCOMMUNITY DEVELOPMENT DIVISION - 1997 COMPREHENSIVE HOUSING COUNSELING
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the U.S. Department of Housing and Urban Development (HUD) has
designated the Oakland County Community Development Division s Housing
Counseling Unit to be a HUD approved housing counseling agency eligible to apply
for and receive Fiscal Year 1997 Comprehensive Housing Counseling Grant funding;
and
WHEREAS the Oakland County Community Development Division competed
nationally for funding under this Federal program and has been awarded a Fiscal
Year 1997 Housing Counseling Grant totaling $40,000, a variance of fifty-five
percent from the initial application amount of $88,333; and
WHEREAS the purpose of the grant is to provide a full range of housing
counseling services, information, and assistance to housing consumers to assist
them in improving their housing conditions and meeting the responsibilities of
home ownership and tenancy including information for first time home buyers;
pre-occupancy, rental delinquency and mortgage default assistance; Home Equity
Conversion Mortgage Program; home improvement and rehabilitation resources;
displacement and relocation resources; and pre-foreclosure assistance; and
WHEREAS the County intends to use the grant to supplement Community
Development Block Grant funds allocated to deliver housing counseling services
County-wide in accordance with Federal Comprehensive Housing Counseling Program
guidelines; and
WHEREAS no County funds are required for the Fiscal Year 1997 grant; and
WHEREAS this grant agreement has been reviewed and approved through the
County Executive s Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the 1997 Fiscal Year Comprehensive Housing Counseling
Grant in the amount of $40,000.
BE IT FURTHER RESOLVED that the future level of service, including
personnel, will be contingent upon the level of Federal funding available for
this program.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the
County to any future commitment.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorize the Chairperson of the Oakland County Board of Commissioners and the
Oakland County Executive to execute the grant agreement and to approve
amendments and extension up to fifteen (15) percent variance from the award,
consistent with the agreement as originally approved.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Grant Agreement for HUD s Fiscal Year 1997 Housing Counseling
Program on file in County Clerk s office.
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97235
BY:ÿÿPlanning and Building Committee, Charles E. Palmer, Chairperson
IN RE:ÿÿFACILITIES MANAGEMENT - PROPOSED OFFER TO PURCHASE PROPERTY LOCATED AT
1151 CROOKS ROAD, TROY, MICHIGAN - SIDWELL NUMBER 20-32-226-010
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Planning and Building Committee at its May 30, 1995 meeting
authorized the Department of Facilities Management to explore the availability
of facilities to replace the County s Fourth Street and Troy Street properties
located in the City of Royal Oak; and
WHEREAS on January 21, 1997 the Planning and Building Committee authorized
the Department of Facilities Management to have an appraisal made of property
located at 1151 Crooks Road, Troy, Michigan as a replacement for facilities sold
to the City of Royal Oak; and
WHEREAS on March 25, 1997 the Planning and Building Committee authorized
the Department of Facilities Management to negotiate for the purchase of the
facility located at 1151 Crooks Road, Troy, Michigan; and
WHEREAS on October 16, 1997 an agreement was reached between the County of
Oakland and First Industrial Realty Trust, Inc. for the County of Oakland to
purchase the facility located at 1151 Crooks Road, Troy, Michigan for $5,140,000
subject to the terms of the purchase agreement and approval of the Oakland
County Board of Commissioners; and
WHEREAS the 1998 Capital Improvement program includes $7,150,000 for the
acquisition and renovation of a facility to replace the office space diminished
by the sale of County facilities in the City of Royal Oak; and
WHEREAS the Department of Facilities Management and Corporation Counsel
recommends the purchase of this 55,594 square foot facility located on a 5.2
acre site at 1151 Crooks Road, Troy, Michigan for the amount of $5,140,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves and agrees to purchase the property located at 1151
Crooks Road, Troy, Michigan subject to the terms and conditions of the Offer to
Purchase dated October 16, 1997 for the amount of $5,140,000 from First
Industrial Realty Trust, Inc.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
directs its Chairperson or its designee to execute the necessary documents to
effect the same.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Recommendation to Purchase Facility at 1151 Crooks Road, Troy, MI,
on file in County Clerk s office.
FISCAL NOTE (Misc. #97235)
BY:ÿÿFinance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE:ÿÿFACILITIES MANAGEMENT - PROPOSED OFFER TO PURCHASE PROPERTY LOCATED AT
1151 CROOKS ROAD, TROY, MICHIGAN - SIDWELL NUMBER 20-32-226-010
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Resolution authorizes the purchase of the office building located at
1151 Crooks Road, Troy, Michigan from First Industrial Realty Trust, Inc. for
$5,140,000.
2. The 1998 Capital Improvement program includes $7,150,000 for the
acquisition and renovation of new buildings to replace the buildings sold to the
City of Royal Oak.
3. The Fiscal Year 1998 Budget reflects increases in Building Space Rental
for the appropriate departmental budgets. Therefore, no additional funding is
requested at this time.
4. The Fiscal Year 1998 Budget shall be amended as follows for the
purchase of the building.
Dept. Org.Cost Acct. Prg.Cost Acct. Object Description FY
1998
General Fund - Non-Departmental
Exp. 90 210000 21000 9054 Future Space ($5,140,000)
Exp. 90 290000 25000 9169 Misc.Capit.Out. $5,140,000
Total -0-
FINANCE AND PERSONNEL COMMITTEE
Moved by Palmer supported by Garfield the resolution be adopted.
AYES: Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jensen, Johnson,
Law, McCulloch, Millard, Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid,
Taub, Wolf, Amos, Devine. (20)
NAYS: Jacobs, Kingzett, McPherson, Coleman. (4)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97197
BY:ÿÿPlanning and Building Committee, Charles E. Palmer, Chairperson
IN RE:ÿÿDRAIN COMMISSIONER - 1997 DRAIN MAINTENANCE ASSESSMENT RESOLUTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Chapter 4 of Act No. 40 of
the Public Acts of 1956, as amended, also known as the Drain Code, the Oakland
County Drain Commissioner operates and maintains a number of open ditch or
enclosed drains at various locations throughout Oakland County; and
WHEREAS the Drain Commissioner incurs costs for such operation and
maintenance that are recoverable via assessments against the various benefitting
properties and government entities comprising the assessment rolls of the
respective Drainage Districts; and
WHEREAS Chapter 8 of the said Drain Code permits the Drain Commissioner to
levy assessments against Drainage Districts of drains established in accordance
with said Chapter 4, for operation, maintenance, cleanout and repair purposes,
provided such assessments not exceed $2,500.00 per mile of drain per year, or
fraction thereof; and
WHEREAS for the year 1997 the Drain Commissioner proposes to assess 38
Drainage Districts the total aggregate amount of $107,418.37 for the
maintenance, operation, cleanout and repair of 38 drains, all in accordance with
the said $2,500.00 per mile of drain per year limitation, as itemized on the
listing attached hereto.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby authorizes the Drain Commissioner to assess, levy and
collect for the year 1997, for the purpose of operating, maintaining, cleaning
out and repairing 38 drains located in Oakland County, the total aggregate
amount of $107,418.37, being the sum total of assessments for the said year to
be assessed against all of the benefitting properties and government entities
comprising the assessment rolls of the 38 Drainage Districts itemized on the
listing attached hereto.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of 1997 Lake Level Assessments for Maintenance and Operation, 1997
Drain and Lake Level Assessment Rolls Detail Summary by Community and 1997 Drain
and Lake Level Assessment Rolls Detail Summary by Project on file in the County
Clerk s office.
FISCAL NOTE (Misc. #97197)
BY:ÿÿFinance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE:ÿÿDRAIN COMMISSIONER - 1997 DRAIN MAINTENANCE ASSESSMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess,
levy and collect $107,418.37 against all benefitting properties and government
entities comprising the assessment rolls for the purpose of operating,
maintaining, cleaning and repairing 38 drains located within Oakland County.
2. The County s share of the assessment for road drainage benefit
is a one time charge of $3,934.49. Funding is available in the Non-Departmental
Account for Road Commission - Drain Assessments. No additional appropriation is
required.
FINANCE AND PERSONNEL COMMITTEE
Moved by Palmer supported by Millard the resolution be adopted.
AYES:ÿÿ Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kingzett, Law, McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer, Pernick,
Powers, Schmid, Taub, Wolf, Amos, Coleman, Devine, Dingeldey. (24)
NAYS:ÿÿNone. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97198
BY:ÿÿPlanning and Building Committee, Charles E. Palmer, Chairperson
IN RE:ÿÿDRAIN COMMISSIONER - 1997 LAKE LEVEL ASSESSMENTS FOR OPERATION AND
MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the provisions of Inland Lake Level Act No. 146
of the Public Acts of 1961, as amended by Act No. 59 of the Public Acts of 1995
(Part 307), the Oakland County Drain Commissioner operates and maintains 34
level control devices/structures and 6 lake augmentation pumps that regulate the
legally established water level of 51 lakes located within Oakland County; and
WHEREAS the Drain Commissioner incurs costs for such operation and
maintenance that are recoverable via assessments against the various benefitting
properties and government entities comprising the assessment rolls of the
respective Lake Level Districts; and
WHEREAS Section 30722(4) of said Act No. 59 requires that the Drain
Commissioner obtain approval from the Board of Commissioners prior to levying
any lake level assessment in excess of $10,000.00 annually; and
WHEREAS for the year 1997 the Drain Commissioner proposes to assess 27
separate Lake Level Districts the total aggregate amount of $217,966.47 for
operation, maintenance and repair purposes, as itemized on the listing attached
hereto, of which 8 of the proposed assessments are in excess of the said
$10,000.00 limit, thereby requiring Board of Commissioner authorization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby authorizes the Drain Commissioner to assess, levy and
collect for the year 1997, for the purpose of operating and maintaining the
level of various lakes in Oakland County, the total aggregate amount of
$217,966.47, being the sum total of assessments for the said year to be assessed
against all of the benefitting properties and government entities comprising the
assessment rolls of the 27 separate Lake Level Districts itemized on the listing
attached hereto, including 8 assessments in excess of $10,000.00.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of 1997 Drain Assessments for Maintenance and Operation on file in
the County Clerk s office.
FISCAL NOTE (Misc. #97198)
BY:ÿÿFinance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE:ÿÿDRAIN COMMISSIONER - 1997 LAKE LEVEL ASSESSMENTS FOR OPERATIONS AND
MAINTENANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The resolution authorizes the Drain Commissioner to assess,
levy and collect $217,966.47 against all benefitting properties and government
entities comprising the assessment rolls for the purpose of operating and
maintaining the level of various lakes located within Oakland County. Eight of
the assessments exceed $10,000 and require board approval under Section 24 of
the Inland Lake Level Act No. 146 of the Public Acts of 1961, as amended by Act
No. 52 of 1992.
2. Due to road acreage located within district limits, the County
s share of the assessments is $1,483.52. Funding is available in the Non-
Departmental Account for Road Commissioner - Drain Assessments. No additional
appropriation is required.
FINANCE AND PERSONNEL COMMITTEE
Moved by Palmer supported by Coleman the resolution be adopted.
AYES:ÿÿGarfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law,
McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer, Pernick, Powers,
Schmid, Taub, Wolf, Amos, Coleman, Devine, Dingeldey, Douglas. (24)
NAYS:ÿÿNone. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97236
BY:ÿÿPublic Services Committee, Shelley Taub, Chairperson
IN RE:ÿÿCOMMUNITY MENTAL HEALTH TRANSITION FACILITATOR S CONTRACT - INCREASE OF
NOT TO EXCEED AMOUNT FOR
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #97046 approved the amount of $25,000.00
to be allocated for the hiring of a Transition Facilitator to assist in the
development of a transition plan; and
WHEREAS Jan Clay and Associates was selected via the open bidding process
as the successful bidder to facilitate this transition; and
WHEREAS the scope of the transition process has broadened beyond that
originally anticipated; and
WHEREAS the need for outside legal expertise has been evidenced, and
Mr.ÿPeter Cohl - Cohl, Stoker and Toskey, P.C. has been identified as being an
expert in these matters; and
WHEREAS it is anticipated that the services of Cohl, Stoker and Toskey,
P.C. may be retained by Jan Clay and Associates for an additional cost not to
exceed $4,500.00.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves an increase in the amount of $4,500.00 in the
contract of JanÿClay and Associates (Professional Service Contract #PO0841, now
referred to as BP001203).
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
hereby directs Jan Clay and Associates to hire Peter Cohl as a subcontractor
under the terms of Professional Services Contract #PO0841, now referred to as
BP001203.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the Resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97237
BY:ÿÿPublic Services Committee, Shelley G. Taub, Chairperson
IN RE:ÿÿPUBLIC SERVICES/ADMINISTRATION/COMMUNITY CORRECTIONS - INCORPORATION OF
READING TO REDUCE RECIDIVISM (3Rs) PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Reading to Reduce Recidivism (3Rs) Program was established in
September 1996 as a Michigan Non-Profit Corporation to bring together a
coalition of community resources dedicated to the improvement of deficient
reading skills of offenders with the Oakland County criminal justice system and
the attainment of a reduction in their recidivism rate; and
WHEREAS the State legislature has enacted enabling legislation for
counties to establish community corrections boards to initiate community
corrections programs, as well as to provide administrative support and guidance
to existing programs for the reduction of crime; and
WHEREAS Oakland County has established a Community Corrections Board for
the express purpose of assisting community programs such as the 3R Program in
addressing criminal justice problems through community solutions; and
WHEREAS incorporation of the 3R Program under the auspices of the
Community Corrections Board would provide the necessary administrative
resources, including grant writing and grant administration, through Oakland
County government, and will ensure its continuity and long-term success; and
WHEREAS both the Board of Directors of the 3R Program and the Community
Corrections Board have approved resolutions recommending incorporation of the 3R
Program under the auspices of the Community Corrections Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the incorporation of the Reading to Reduce Recidivism
(3Rs) Program under the auspices of the Community Corrections Board, effective
January 1, 1998.
BE IT FURTHER RESOLVED that the members of the 3R Program Board of
Directors will continue in an advisory capacity to ensure appropriate program
oversight responsibilities.
BE IT FURTHER RESOLVED that an organizational unit within the Community
Corrections Division be established to house the 3R Program and that initial
funding be provided by transfer of the current assets of the 3R Program
Corporation.
Chairperson, on behalf of the Public Services Committee, I move adoption
of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97238
BY:ÿÿPublic Services Committee, Shelley G. Taub, Chairperson
IN RE:ÿÿCOMMUNITY MENTAL HEALTH - APPROVAL OF LETTER OF INTENT SUBMISSION -
ROBERT WOOD JOHNSON FOUNDATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Community Mental Health Services Board is
committed to a system of integrated health care for persons with chronic mental
health conditions; and
WHEREAS Building Health Systems for People with Chronic Illnesses is a
major initiative of the Robert Wood Johnson Foundation; and
WHEREAS the Robert Wood Johnson Foundation s goal is to improve the way
services are organized and provided to people with chronic health conditions;
and
WHEREAS the Oakland County Community Mental Health Board supports the
self-determination efforts of the Robert Wood Johnson Foundation and aims to
develop and maintain local mechanisms that promote self-determination in a
managed care environment; and
WHEREAS the Foundation will support demonstration and evaluation projects
that target improving the organization, delivery and financing of services that
respond to the full spectrum of medical, mental health and supportive services
for people with chronic health conditions with emphasis on non-institutional
services; and
WHEREAS the Foundation is seeking letters of intent by November 14, 1997
from applicants for available funds for grants to be awarded during Fiscal
Yearÿ1998; and
WHEREAS on October 21, 1997, the Oakland County Community Mental Health
Board approved a resolution regarding Letter of Intent from Robert Wood Johnson
Foundation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the submission of a Letter of Intent to the Robert Wood
Johnson Foundation by November 14, 1997 and authorizes Community Mental Health
staff to complete the proposal concept with input from consumers and requests
that staff provide the Oakland County Community Mental Health Services Board
with a copy of the Letter of Intent as soon as it is available.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Moved by Taub supported by Amos the resolution be adopted.
AYES: Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law,
McCulloch, McPherson, Millard, Obrecht, Palmer, Pernick, Powers, Schmid, Taub,
Wolf, Amos, Coleman, Devine, Dingeldey, Douglas, Garfield. (23)
NAYS:ÿÿNone. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97224
BY:ÿÿPublic Services Committee, Shelley G. Taub, Chairperson
IN RE:ÿÿCOMMUNITY MENTAL HEALTH BOARD FULL MANAGEMENT CONTRACT AMENDMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners entered into a Full
Management Contract with the State of Michigan Department of Community Health
effective October 1, 1994, for the provision of Community Mental Health services
for Oakland County; and
WHEREAS the Full Management Contract states, Amendments may be made only
by written agreement of the Department, and the Board acting under the authority
of Oakland County Board of Commissioners resolution authorizing such an
amendment. ; and
WHEREAS Resolution #96158 states, that termination of the Full Management
Contract (except as provided in Part I (A) (8) of the contract), or amendment of
the contract, shall require the prior and express approval of the Oakland County
Board of Commissioners .
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners, approves the attached four amendments to the Community Mental
Health 1996/1997 Full Management Contract.
AMENDMENT #1: Department of Community Health Funding Authorization
dated 2/26/97,
AMENDMENT #2: Department of Community Health Funding Authorization
dated 5/29/97,
AMENDMENT #3: Department of Community Health Funding Authorization
dated 6/23/97, and
(3A)ÿÿEarned Revenue Contract Amendment dated 7/1/97.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Amendments 1, 2, 3 and 3A on file in County Clerk s office.
FISCAL NOTE (Misc. #97224)
BY:ÿÿFinance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE:ÿÿCOMMUNITY MENTAL HEALTH BOARD FULL MANAGEMENT CONTRACT AMENDMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1) The revised Department of Community Health Fiscal Year
1996/1997 funding authorization (Amendment #1) dated February 26, 1997 increases
the Community Mental Health budget by $303,692 and increases the County s
obligation by $32,610.
2) The amended Fiscal Year 1996/1997 Earned Revenue Contract
effective July 1, 1997 increases the Community Mental Health budget by $16,925
and does not increase nor decrease the County s obligation.
3) The revised Department of Community Health Fiscal Year
1996/1997 funding authorization (Amendment #2) dated May 29, 1997 increases the
Community Mental Health budget by $38,507 and does not increase nor decrease the
County s obligation.
4) The revised Department of Community Health Fiscal Year
1996/1997 funding authorization (Amendment #3) dated June 23, 1997 decreases the
Community Mental Health budget by $12,745 and does not increase nor decrease the
County s obligation.
5) The following revenue budget amendment is recommended:
Community Mental Health (22297)
Amendment #1 FY 96/97 FY 97/98
Revenues
550-01-00-2589 State Matching Payments $204,996 $ 0
550-01-00-8101 County Match 22,777 0
550-01-10-2589 Reimb. State Share Medicaid 30,731 30,731
557-05-10-2500 Medicaid Waiver-Federal Share 45,188 45,188
Subtotal $303,692 $ 75,919
Expenditures
550-05-00-3282 Contingency $227,773 $ 0
557-05-10-3042 Child Model Waiver-Client Services 81,907
81,907
559-53-10-3042 MORC-DD SIP s ( 5,988) ( 5,988)
Subtotal $303,692 $ 75,919
TOTAL $ 0 $ 0
Amended Earned Revenue Contract
Revenues
556-91-30-2322 Medicaid Full-Cost Reimburse. $ 16,925 $ 0
Subtotal $ 16,925 $ 0
Expenditures
556-91-30-3128 Professional Services $ 16,925 $ 0
Subtotal $ 16,925 $ 0
TOTAL $ 0 $ 0
Amendment #2
Revenues FY 96/97 FY 97/98
550-01-00-2589 State Matching Payments ($ 14,841) ($ 14,841)
550-01-10-2589 Reimb. State Share Medicaid 23,916 40,681
557-05-10-2500 Medicaid Waiver-Federal Share 29,432 50,064
Subtotal $ 38,507 $ 75,904
Expenditures
555-39-00-3160 DD State Residential ($ 14,841) ($ 14,841)
557-05-10-3042 Child Model Waiver-Client Services 53,348
90,745
Subtotal $ 38,507 $ 75,904
TOTAL $ 0 $ 0
Amendment #3
Revenues FY 96/97 FY 97/98
550-01-00-2589 State Matching Payments ($ 44,230) ($ 73,981)
550-01-10-2589 Reimb. State Share Medicaid 14,115 41,342
557-05-10-2500 Medicaid Waiver-Federal Share 17,370 50,877
Subtotal ($ 12,745) $ 18,238
Expenditures
555-39-00-3160 DD State Residential ($ 44,230) ($ 73,981)
557-05-10-3042 Child Model Waiver-Client Services 31,485
92,219
Subtotal ($ 12,745) $ 18,238
TOTAL $ 0 $ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Holbert the resolution be adopted.
AYES:ÿÿHuntoon, Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch,
McPherson, Millard, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos,
Coleman, Devine, Dingeldey, Douglas, Garfield, Holbert. (23)
NAYS:ÿÿNone. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97239
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: COMMUNITY MENTAL HEALTH - AMENDMENT #4 TO THE FULL MANAGEMENT CONTRACT
WITH THE MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Full Management Contract between the Michigan Department of
Community Health and Oakland County Community Mental Health as the County agent
specifies the terms and conditions for funding and service delivery of the
Oakland County Community Mental Health Board Programs; and
WHEREAS the Fiscal Year 1996-1997 Full Management Contract was approved at
the January 21, 1997 Community Mental Health Board meeting; and
WHEREAS the Michigan Department of Community Health (DCH) revised the
original Fiscal Year 1996-1997 funding authorization with a fourth updated
authorization dated September 29, 1997 to include funding for new recipients
placed on the Child Model Waiver, respite funding increase, HUD Section 811
funding and transfer of responsibility for a recipient; and
WHEREAS on October 21, 1997, the Oakland County Community Mental Health
Services Board approved a resolution regarding Amendment #4 to the Full
Management Contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the attached amended financial pages to the Michigan
Department of Community Health/Oakland County Community Mental Health Services
Board Contract for Full Management for Fiscal Year 1996-1997.
BE IT FURTHER RESOLVED that the Biennial Budget is amended as follows:
Community Mental Health Fund (22297) FY 1996/97 FY 1997/98
Revenues
550-01-00-2589 State Matching Payments $(11,139) $(11,139)
550-01-00-8101 County Match (892) (892)
550-01-10-2589 Reimb. State Share Medicaid 3,936 15,748
557-05-10-2500 Medicaid Waiver - Federal Share 4,844 19,380
Subtotal $ (3,251) $ 23,097
Expenditure
555-39-00-3160 DD State Residential $ (9,816) $ (9,816)
559-53-10-3042 MORC DD SIP-Client Services (2,215) (2,215)
557-05-10-3042 Child Model Waiver - Client Services 8,780 35,128
Subtotal $ (3,251) $ 23,097
TOTAL $ 0 $ 0
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of amended financial pages to the Michigan Department of Community
Health/Oakland County Community Mental Health Services Board Contract for Full
Management for Fiscal Year 1996-1997 on file in the County Clerk s office.
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97240
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: COMMUNITY MENTAL HEALTH - EXTENSION OF THE 1996-1997 ANNUAL PASARR
AGREEMENT WITH THE MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS "PASARR" (nursing home PreAdmission Screening and Annual Resident
Reviews) evaluations are a requirement of the Federal Nursing Home Reform Act,
commonly referred to as "OBRA" and a condition of the State s continued receipt
of Medicaid funding; and
WHEREAS the Oakland County Community Mental Health Board approved the
Michigan Department of Community Health s annual agreement regarding "PASARR
for 1996-1997, which sets out the requirements for each party in the process;
and
WHEREAS the PASARR agreement with the Michigan Department of Community
Health is due to expire September 30, 1997; and
WHEREAS the Full Management Contract has been extended for 120 days; and
WHEREAS it is likely that future funding for PASARR will be combined in
the new capitated funding arrangement scheduled to commence January 1, 1998; and
WHEREAS on October 21, 1997, the Oakland County Community Mental Health
Services Board approved a resolution regarding the Extension of the Annual
PASARR Agreement for 1996-1997.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the extension of the annual agreement with the Michigan
Department of Community Health governing nursing home preadmission screening and
annual resident reviews, to January 31, 1998.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97223
BY:ÿÿPublic Services Committee, Shelley G. Taub, Chairperson
IN RE:ÿÿCOMMUNITY MENTAL HEALTH - APPROVAL OF ANNUAL PROGRAM PLAN AND BUDGET
SUBMISSION 1997/1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Community Health (DCH) requires each Community
Mental Health Board to submit an annual Program Plan and Budget (Program Plan);
and
WHEREAS the information included in the Program Plan is aggregated and
used by the Department of Community Health in determining their annual budget
request; and
WHEREAS the Community Mental Health Board reviewed, held a Public Hearing
on, and approved the Program Plan on September 16, 1997, in accordance with
Department of Community Health guidelines; and
WHEREAS the Department of Community Health s deadline for submission of
the Program Plan was Septemberÿ19, 1997; and
WHEREAS time did not permit for the Program Plan to complete the Oakland
County Board of Commissioners protocol for approval prior to the
Septemberÿ19,ÿ1997 submission deadline; and
WHEREAS any changes approved by the Oakland County Board of Commissioners
will be forwarded to the Department of Community Health as amendments to the
Program Plan submitted on September 19, 1997.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the Oakland County Community Mental Health Board s Annual
Program Plan and Budget submission for 1997/1998 to the Michigan Department of
Community Health.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of the Oakland County Community Mental Health Services Board Program
Budget Plan for Fiscal Year 1997-1998 on file in the County Clerk s office.
FISCAL NOTE (Misc. #97223)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY MENTAL HEALTH APPROVAL OF ANNUAL PROGRAM PLAN AND BUDGET
SUBMISSION 1997/1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Public Act 258 (1974 as amended) and the Administrative Rules
which implement that act require that each community mental health
services program (CMHSP) examine and evaluate the mental health needs of the
county it represents and submit both an annual plan and a budget for their
program.
2. This submission provides the structure and mechanism for
Oakland County Community Mental Health to participate in: the development of the
Department of Community Health State budget for mental health; to document the
community demand for mental health services; to identify technical assistance
needs; and to receive Department of Community Health direction for designing
service delivery, consistent with the anticipated appropriation for the fiscal
year.
3. The Annual Program Plan is an assessment of need and a
planning document, with no current financial impact on the Community Mental
Health budget. This document will be used in future contract negotiations, and
justification for current appropriations, as well as the basis for any
additional funds requests.
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Palmer the resolution be adopted.
Discussion followed.
AYES:ÿÿJacobs, Jensen, Johnson, Kingzett, Law, McCulloch, McPherson,
Millard, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos, Coleman, Devine,
Dingeldey, Douglas, Garfield, Holbert, Huntoon. (22)
NAYS:ÿÿNone. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97241
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - THIRD QUARTER 1997 DEVELOPMENT
APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single
appropriation within the Department of Information Technology budget and then an
amount equal to the actual expense is transferred to the user department with a
summary report to the Strategic Planning Committee; and
WHEREAS the Department of Information Technology has determined the Third
Quarter 1997 data processing development charges to be $588,205 and the imaging
development charge to be $1,897 for the governmental fund County departments;
and
WHEREAS direct charges to non-governmental fund departments and non-County
agencies are $529,873 for the Third Quarter 1997; and
WHEREAS an appropriation transfer to governmental fund County departments
is needed to fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners has reviewed the Third Quarter 1997 Data Processing Development
and approves the third quarter appropriation transfer.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97242
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - PURCHASE OF HARDWARE, SOFTWARE
AND SYSTEM SUPPORT FOR IMPLEMENTATION OF AN ELECTRONIC INSPECTION PACKAGE FOR
FOOD SERVICE, SEPTIC AND WELLS FOR GPS ONLY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County has identified the potential need for electronically
capturing inspection information for food service, septic and wells; and
WHEREAS the current method has a number of problems including:
1. The current application is not in compliance with the State of
Michigan s Minimum Program and Reporting Requirements and therefore could
jeopardize the shared funds; and
2. Information which is collected and reported is not
standardized; and
3. The application is located on the mainframe and is not year 2000
compliant; and
WHEREAS Proposals were submitted in response to a Request for Proposal
(RFP) for an inspection and reporting application to be used in conjunction with
the rugged field computers; and
WHEREAS the Department of Information Technology and Environmental Health
have identified Michigan Data Supply of Waterford, MI to supply twelve (12)
rugged field computers as a Pilot Project, and Sword Solution of Swanton, OH to
supply the application software, as a result of the issuance of a request for
proposal and evaluation of submitted proposals; and
WHEREAS the estimated cost to develop an electronic inspection system
(including twelve ruggedized laptop computers as a Pilot Project) and integrate
with our existing client server infrastructure is approximately $120,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the acquisition of an electronic inspection system.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97243
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - ACQUISITION OF CONSULTANT
SERVICES TO DEVELOP STRATEGIC PLAN FOR MODERNIZING THE COUNTY S ASSESSING,
EQUALIZATION, AND TAX BILLING AND COLLECTION SYSTEMS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County s assessing, equalization, and tax billing and
collection systems have been developed over the past twenty years, generally
using mainframe technology and COBOL programming language; and
WHEREAS out of 51 local governmental assessing units, these systems and
the related land file database, presently, support 22 cities and townships
directly in the assessing function (as the County is the assessor for these
cities and townships under contract), and 18 other governmental assessing units
use the County s appraisal, land file and related records for their independent
assessing needs and, indirectly for most of the remaining cities and townships
in the County via access to the County s land files; and
WHEREAS the County is expending substantial costs in the enhancement and
maintenance of the existing system in order to comply with legislative and
regulatory requirements; and
WHEREAS while certain components of the County s system are year 2000
compliant, upgrades for this purpose will be required; and
WHEREAS the County has initiated a geographic information system (GIS)
project to link land records to spatial references. Key to the success of this
project is the accuracy and completeness of the land file data. If the County s
CVTs should abandon the use of the County s land file because the County s
system is inadequate for their purposes, the utility of the data in the land
files will decline significantly, reducing the effectiveness of the GIS; and
WHEREAS after examining several alternatives, including simply maintaining
the existing system, upgrading, integrating and modernizing the existing system,
and Public/Private Partnership, the County has determined that the best solution
is to upgrade, integrate and modernize the existing system and, accordingly,
issued a Request for Proposal (RFP) for consulting services to implement PhaseÿI
of the aforementioned project with the following specifications for scope of
work:
1) Evaluation of the County s assessing, equalization, and tax
billing and collection systems, including land files, to ensure that best
business practices are being performed.
2) Formulation of recommendations to upgrade, integrate and
modernize the existing system in the form of a strategic plan, including
recommended projects and related cost estimates to complete those projects.
3) Implementation of a working pilot project (e.g., multi-year
special assessment functions) should be completed as part of the deliverable
products; and
WHEREAS the two vendors which currently dominate the Michigan marketplace
have responded to the RFP, Bellefeuil, Szur and Associates (BS&A Software) and
Compuware Corporation (with Manatron, Inc. as a subcontractor); and
WHEREAS upon review and evaluation of the two proposals, the County
Administration recommends selection of Compuware Corporation as the prime
contractor for Phase I of the subject project, at a cost not to exceed $375,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the selection of Compuware Corporation as the prime
contractor to implement a Pilot Project and develop a strategic plan (Phase I)
for modernizing the County s assessing, equalization, and tax billing and
collection systems, at a cost not to exceed $375,000.
Chairperson, on behalf of the Strategic Planning Committee, I move
approval of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
FISCAL NOTE (Misc. #97243)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - ACQUISITION OF CONSULTANT
SERVICES TO DEVELOP STRATEGIC PLAN FOR MODERNIZING THE COUNTY S ASSESSING,
EQUALIZATION, AND TAX BILLING AND COLLECTION SYSTEMS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-G of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The County is desirous of modernizing its assessing,
equalization, and tax billing and collection systems.
2. A Request for Proposal (RFP) was issued for consulting
services with two vendor responses, Bellefeuil, Szur and Associates (BS&A
Software) and Compuware Corporation (with Manatron, Inc. as a subcontractor).
3. Upon review and evaluation of the two proposals, the County
Administration recommends and the Board of Commissioners authorizes, selection
of Compuware Corporation as the prime contractor for PhaseÿI of the subject
project, at a cost not to exceed $375,000.
4. Funding is being reserved in the General Fund Designated
Reserve for Phase I of the Equalization System Replacement Project; a budget
amendment will be recommended with the year end report.
FINANCE AND PERSONNEL COMMITTEE
Moved by Powers supported by Law the resolution be adopted.
AYES:ÿÿJensen, Johnson, Kingzett, Law, McCulloch, McPherson, Millard,
Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos, Coleman, Devine,
Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs. (23)
NAYS:ÿÿNone. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97244
BY: Commissioners Thomas A. Law, District #13; Shelley G. Taub, District #12;
David L. Moffitt, District #18
IN RE: BOARD OF COMMISSIONERS Ä PROCEDURE FOR SALE, LEASE AND PURCHASE OF
PROPERTY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County Board of Commissioners' Rule XI. C. (7). details
the procedures for the sale of County property which safeguards the public's
interest by establishing a policy that ensures that land will not be sold at
less than appraised value; and a written procedure which would likewise protect
the public interest in the County's purchase and lease of property; and
WHEREAS these procedures were adopted by Miscellaneous Resolution #91090,
and amended by Miscellaneous Resolution #95213; and
WHEREAS to further protect the economic interests of the citizens, this
procedure should include the use of a professional agent for an undisclosed
principal so that the County of Oakland is not disclosed as the interested
purchaser.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby adopts the attached Procedure for Sale, Lease and Purchase of Property.
BE IT FURTHER RESOLVED that all provisions of Resolutions #91090 and
#95213, not in conflict herewith, shall remain in full force and effect.
Chairperson, we move the adoption of the foregoing resolution.
Thomas A. Law, Shelley G. Taub,
David L. Moffitt, Lawrence A. Obrecht,
Shelley G. Taub
Copy of Procedure for Sale, Lease and Purchase of Property on file in the
County Clerk s office.
The Chairperson referred the resolution to the Planning and Building
Committee and the Finance and Personnel Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97245
BY: Frank Millard, Commissioner, District #4
IN RE: BOARD OF COMMISSIONERS Ä PROCEDURE FOR HIRING ADMINISTRATIVE DIRECTOR
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous
Resolution #96194 created the position of Administrative Director; and
WHEREAS this position has been vacant since April 1997; and
WHEREAS this vacant position has been advertised, and the Board of
Commissioners has received nearly 70 applications; and
WHEREAS by the Board of Commissioners own rules, the General Government
Committee is liaison to the Board of Commissioners, and should be involved in
the screening and nomination of these applicants; and
WHEREAS the Selection Committee is established in direct conflict with
Board Rule IX.; and
WHEREAS to ensure that all components of the selection process are carried
out in accordance with all Michigan Statutes, it is imperative that a standing
committee of this Board conduct the review, interviews and selection of the
nominee for the Board of Commissioners Administrative Director.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby refers the applications for the Board of Commissioners
Administrative Director position to the General Government Committee for its
review and selection of a nominee for this appointed position.
BE IT FURTHER RESOLVED that the selection of the individual to fill the
Administrative Director position shall be conducted by the General Government
Committee and confirmed by a majority of the Board of Commissioners.
Chairperson, we move the adoption of the foregoing resolution.
Frank H. Millard, David Moffitt,
Ruel McPherson, Thomas A. Law,
Lawrence Obrecht
The Chairperson referred the resolution to the General Government
Committee. There were no objections.
In accordance with Rule XXII, the Chairperson made the following
referrals:
FINANCE AND PERSONNEL COMMITTEE
a. Michigan Council for Arts and Cultural Affairs - 1998 Grant Awards
GENERAL GOVERNMENT COMMITTEE
a. Michigan Council for Arts and Cultural Affairs - 1998 Grant Awards
b. County of Henrico, VA-FCC Rule Concerning the Placement of DTV and
Radio Towers
PUBLIC SERVICES COMMITTEE
a. Michigan Department of State Police - State Disaster Assistance
(Tornado)
OTHERS
Cultural Affairs
a. Michigan Council for Arts and Cultural Affairs - 1998 Grant Awards
Management and Budget
a. Equalization-Ind. Fac. Exemption - Ford Motor Company/Wixom, City
of Wixom
b. Equalization-Ind. Fac. Exemption - Morrell Incorporated, City of
Auburn Hills
c. Equalization-Ind. Fac. Exemption - Fanuc Robotics North America,
City of Auburn Hills
There were no objections to the referrals.
The meeting adjourned at 11:20 A.M. to the call of the Chair or
Novemberÿ20,ÿ1997 at 9:30 A.M.
G. WILLIAM CADDELL JOHN McCULLOCH
Deputy Clerk Chairperson