HomeMy WebLinkAboutMinutes - 1997.11.20 - 8240
401
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
November 20, 1997
Meeting called to order by Vice Chairperson Ruth Johnson at 10:17 A.M. in
the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Coleman, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt,
Obrecht, Palmer, Powers, Schmid, Taub, Wolf. (22)
ABSENT: Devine, Kaczmar (both with notice). (2)
Quorum present.
Invocation given by Commissioner Charles Palmer. A moment of silence was
observed in memory of Commissioner Lawrence Pernick, who passed away on
November 6, 1997.
Pledge of Allegiance to the Flag.
Moved by Wolf supported by Powers the minutes of the November 6, 1997 Board
meeting be approved.
A sufficient majority having voted therefor, the minutes were approved, as
printed.
Moved by Wolf supported by Huntoon the rules be suspended and the agenda be
amended, as follows.
ITEM ON PRINTED AGENDA
PUBLIC SERVICES COMMITTEE
c. E911 and Radio Communications Network - Support for an Outside Needs
Assessment Study and Related Recommendation
(Reason for suspension for Public Services Committee, item c: Waiver of
Rule XII(E). Direct Referral to Finance/Personnel Committee)
Commissioner John Garfield introduced Dr. Robert Iverson, who addressed the
Board to acknowledge and give thanks to the Sheriff=s Department and the
Prosecutor=s Office for their professionalism and dedication in the homicide
investigation of his wife Dr. Deborah Iverson.
Commissioner John Garfield presented a proclamation to Prosecutor
David Gorcyca, Chief Assistant Prosecutor John O=Brien II and his staff for their
selfless spirit, dedicated community service and for demonstrating distinguished
Commissioners Minutes Continued. November 20, 1997
402
legal professionalism in the Dr. Deborah Inverson homicide investigation.
Commissioner John Garfield presented a proclamation to Captain Damon
Shields, accepting on behalf of Sheriff John Nichols, Henry Buffa,
Thomas Quisenberry, Michael McCabe, William Kucyk, Robert Smith, Lydia Cantu,
Terry Cashman, Rob Charlton, Judy D=Alessandro, Marcie Giroux, William Harvey,
Kenneth Hurst, John Jacob, James Karr, Mark Mackie, Gary Miller,
Phyllis O=Conner, Gordon Pizzini, Kurt Robinson, Michael Sutton and himself for
their selfless spirit, dedicated community service and for demonstrating
distinguished law enforcement professionalism in the Dr. Deborah Iverson homicide
investigation.
Captain Shields thanked the Board of Commissioners for the recognition and
gave special recognition to Sergeants Gordon Pizzini, William Harvey, Gary Miller
and Michael Sutton, who were the lead investigator=s on the case.
Chief Assistant Prosecutor John O=Brien thanked the Board of Commissioners
for the recognition and gave special recognition to John Skrzynski and all others
involved for all their hard work in the investigation.
Commissioner JoAnne Holbert presented a proclamation to Betsy Fitzgerald
and Selvy Hall, proclaiming December 1, 1997, as AIDS Awareness Day in Oakland
County to recognize the 10th Annual World AIDS Day.
Betsy Fitzgerald, representative from the AIDS Council of Oakland County,
invited the Board of Commissioners to celebrate this momentous day at the
interfaith service to be held at St. Benedict=s Catholic Church on
December 1, 1997, as a special tribute to Lawrence Pernick, who dedicatedly
worked to fight this disease.
Deputy Clerk G. William Caddell read a communication from Springfield
Township Clerk Nancy Strole in regards to County funded road improvements.
Oakland County Executive L. Brooks Patterson addressed the Board and
provided Commissioners with an informational packet entitled Your Private
Well , copy of which is on file in the County Clerk=s office.
Deputy County Executive Ken Rogers, Henry Gleisner and Corporation Counsel
Gerald Poisson also addressed the Board.
Commissioner Fran Amos updated the Board on the Community Mental Health
Board issues.
MISCELLANEOUS RESOLUTION #97246
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: TREASURER====S OFFICE - AUTHORIZED DEPOSITORIES FOR PUBLIC MONIES
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS State of Michigan, Public Act 40 of 1942, as amended, requires the
Board of Commissioners to provide by resolution for the deposit of all public
monies coming into the hands of the County Treasurer; and
WHEREAS the Board of Commissioners= Miscellaneous Resolutions #6836, #7045,
#7428, #8030, #84150, #89005, and #92155 have authorized depositories; and
WHEREAS this miscellaneous resolution will supersede all of the other
miscellaneous resolutions mentioned above; and
WHEREAS many of the depositories have changed names, merged or combined
with other depositories.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
designates the following named financial institutions as authorized depositories
for public monies held by the County Treasurer:
The Bank of Bloomfield Hills Huntington Bankshares Inc.
Citizens Banking Corporation Madison Bank Corporation
Comerica Incorporated Metro Bancorp Inc.
Crestmark Financial Corporation Michigan Heritage Bank
D&N Financial Corporation Michigan National Bank
Commissioners Minutes Continued. November 20, 1997
403
Fentura Bancorp Inc. Midwest Guaranty Bancorp Inc.
Fidelity Financial Corporation First Chicago-NBD Corporation
First Federal of Michigan Old Kent Financial Corp.
First Michigan Bank Corporation Oxford Bank Corporation
First of America Bank Corporation Republic Bancorp Inc.
Flagstar Bank Standard Federal Bank
Franklin Bank NA Sterling Savings Bank & Trust
Great Lakes National Bank of Michigan
BE IT FURTHER RESOLVED that the authorized depositories are hereby
authorized to honor all checks, electronic transfers, or other automated
instruments for payment of money drawn on the various accounts when bearing or
purporting the actual or facsimile signature or authorization of the Treasurer of
the County of Oakland or his designated deputies.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Jensen the resolution be adopted.
AYES: Coleman, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs,
Jensen, Johnson, Kingzett, Law, McPherson, Moffitt, Obrecht, Palmer, Powers,
Schmid, Taub, Wolf, Amos. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97247
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT - SALARY ADMINISTRATION THIRD QUARTERLY REPORT FOR
1997
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Study Group Reports, approved by the
Board of Commissioners for Grades 1-21, provide a review and appeal process for
departments and employees wishing to challenge the salary grade placement of
classifications; and
WHEREAS the Third Quarterly Report for 1997 was submitted to the Finance
and Personnel Committee identifying the reviews requested and the salary grade
changes recommended by the Personnel Department after completion of this review
process; and
WHEREAS the Finance and Personnel Committee has reviewed and approved this
report; and
WHEREAS the annual cost of the recommended salary grade placement changes
for Governmental positions is $43,102 for remainder of Fiscal Year 1998 and
$50,939 for Fiscal Year 1999; and
WHEREAS funding is available to implement the recommended salary grade
changes for the Governmental positions in the Classification and Rate Change
Account.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes implementation of the Salary Administration Third Quarterly Report for
1997 which includes the following personnel actions:
Salary Grade
Classification From: To: Location-Position
District Court Recorder -
Reclassify two positions to new class
titled District Court Recorder I, No OT 9 9 32401-06691, 32401-02321
Reclassify eight positions to new class
titled District Court Recorder II, No OT 9 10 32201-00459, 32201-
00967
32201-02150, 32301-02560
32401-01807, 32501-01236
32501-02747, 32501-01546
Commissioners Minutes Continued. November 20, 1997
404
Chief Court Service Officer/FOC 12 13 31201-01363
Chief Deputy Register of Deeds 14 15 21401-01083
Chief Deputy County Clerk 14 15 21201-00785
Office Supv II
Reclassify one position to new class
titled Supv-Register of Deeds, Reg OT 10 11 21401-00909
Clerk III
Reclassify six positions to new class
titled Real Estate Recording Clerk, Reg OT 5 6 21401-00510, 21401-02769
21401-02796, 21401-03461
21401-06039, 21401-06134
Office Supv II
Reclassify one position to new class
titled Supv-Pros. Attorney Admin
Servs, Reg OT 10 11 41101-03020
BE IT FURTHER RESOLVED that the 1998/1999 Budget be amended as follows:
1998 1999
90-290000-25000-9021 Class & Rate Chg. ($43,102) ($50,939)
32-401200-20001-2001 Roch./Dist. Ct. III Salaries 1,664 1,967
32-401200-20001-2075 Roch./Dist. Ct. III Fringes 531 628
32-201200-20001-2001 Novi/Dist. Ct. I Salaries 5,150 6,088
32-201200-20001-2075 Novi/Dist. Ct. I Fringes 1,643 1,941
32-301200-20001-2001 Clark./Dist. Ct. II Salaries 1,727 2,042
32-301200-20001-2075 Clark./Dist. Ct. II Fringes 551 651
32-501200-20001-2001 Troy/Dist. Ct. IV Salaries 4,921 5,816
32-501200-20001-2075 Troy/Dist. Ct. IV Fringes 1,570 1,856
31-201200-10004-2001 Cir. Ct./Admin. Salaries 2,484 2,936
31-201200-10004-2075 Cir. Ct./Admin. Fringes 793 937
21-240100-01000-2001 Reg. Of Deed/Admin. Salaries 12,006 14,191
21-240100-01000-2075 Reg. Of Deed/Admin. Fringes 3,829 4,528
21-220100-01000-2001 Cty. Clerk/Admin. Salaries 2,827 3,334
21-220100-01000-2075 Cty. Clerk/Admin. Fringes 900 1,064
41-211000-10000-2001 Pros./Admin. Salaries 1,900 2,244
41-211000-10000-2075 Pros./Admin. Fringes 606 716
$ -0- $ -0-
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Taub the resolution be adopted.
AYES: Dingeldey, Douglas, Garfield, Huntoon, Jacobs, Jensen, Johnson,
Kingzett, Law, Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos. (17)
NAYS: Holbert, Coleman. (2)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97248
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT/EQUALIZATION DIVISION - CREATION OF
CHIEF - EQUALIZATION FIELD SERVICES CLASSIFICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Equalization Division has experienced many organizational
changes during recent years; and
WHEREAS time and effort have been invested in training staff members to
effectively manage these changes; and
WHEREAS the Equalization Division is requesting the creation of a new
classification titled Chief - Equalization Field Services, at salary grade 16, no
overtime; and
WHEREAS this classification will provide advancement opportunities within
the division and allow for cost effective management of current needs.
Commissioners Minutes Continued. November 20, 1997
405
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the creation of a new classification titled Chief - Equalization Field
Services at a salary grade 16, no overtime, to be used in the Equalization
Division.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Obrecht the resolution be adopted.
AYES: Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kingzett, Law, Millard, Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf,
Amos, Coleman, Dingeldey. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97249
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - AMENDMENTS TO THE GENERAL
APPROPRIATIONS ACT TO ESTABLISH GENERAL PURPOSE FUNDS FOR THE COUNTY BUDGET AND
TO EXPAND FEE MODIFICATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Generally Accepted Accounting Principles (GAAP) and the
Governmental Accounting Standards Board (GASB) requires that funds be categorized
according to their use; and
WHEREAS the County=s Comprehensive Annual Financial Report (CAFR) follows
acceptable practices and categorizes the General Fund and Special Revenue Funds,
which have restrictive usage, as Governmental Funds ; and
WHEREAS this fund categorization is not mirrored in the Fiscal Year 1998
and Fiscal Year 1999 County Budget; specifically the Budget combines the General
Fund with the following Special Revenue Funds: Health Fund, Juvenile Maintenance
Fund, Children=s Village Fund, Social Welfare - Foster Care Fund, Friend of the
Court Fund, and CRIMP Fund; and
WHEREAS the purpose of this combination is to emphasize that the County
General Fund, for these specific Special Revenue Funds, covers any expenditures,
including all personnel costs, not supported by individual fund revenue; and
WHEREAS audit questions have been raised by the fact that these particular
funds are reported in the County CAFR as Special Revenue, yet are budgeted with
the General Fund; and
WHEREAS in order to comply with accounting/auditing standards, and to
conform to the financial reports, these funds should be budgeted as Special
Revenue Funds, with an operating transfer budgeted in the General Fund to clearly
identify the amount of General Fund contribution; and
WHEREAS there is still a need to separate these funds from the remaining
special revenue funds because of the General Fund commitment to support all
expenditures, including personnel, not covered by individual fund revenue; and
WHEREAS to ease reporting to the State and to consolidate all the County=s
child care fund finances, the Children=s Village Fund can be incorporated into
the Juvenile Maintenance Fund; and
WHEREAS this change will in no way effect the level of appropriation to
these funds, nor the number and funding source of the authorized positions.
NOW THEREFORE BE IT RESOLVED that retroactive to October 1, 1997, the
Health Fund (#221), the Juvenile Maintenance Fund (#296), the Social Services -
Foster Care Fund (#295), the Friend of the Court Fund (#215), and the CRIMP Fund
(#259) shall be categorized as Special Revenue Funds and designated as General
Purpose Funds , and that the Fiscal Year 1998 and Fiscal Year 1999 Budget be
amended, as specified on the attached schedule, to create separate budgets for
each fund and budget for an operating transfer from the General Fund to cover all
expenditures, including personnel, not already supported by separate fund
revenue.
BE IT FURTHER RESOLVED that the term Governmental Funds be replaced by
General Fund/General Purpose on all financial and personnel documents related
to the County Budget.
Commissioners Minutes Continued. November 20, 1997
406
BE IT FURTHER RESOLVED that the Children=s Village Fund (#293) be absorbed
by the Juvenile Maintenance Fund (#296).
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of schedule on file in County Clerk=s office.
Moved by Douglas supported by Coleman the resolution be adopted.
Moved by Douglas supported by Coleman the resolution be amended, in the
title, by deleting AND TO EXPAND FEE MODIFICATIONS .
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law, McPherson,
Millard, Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman,
Dingeldey, Douglas. (20)
NAYS: Garfield. (1)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
REPORT (Misc. #97227)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: UNITED NATIONS CLIMATE CHANGE TREATY OPPOSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having met on November 10, 1997,
recommends that the above-referenced resolution be adopted with the third BE IT
FURTHER RESOLVED paragraph amended as follows:
BE IT FURTHER RESOLVED that copies of this resolution be forwarded
to the President of the United States, THE VICE PRESIDENT OF THE UNITED
STATES, Senator Spencer Abraham, Senator Carl Levin, Oakland County
Legislators, the Governor of the State of Michigan, and to Oakland
County=s Legislative Agents.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #97227
BY: Commissioner Shelley Taub, District #12; Commissioner Donn L. Wolf,
District #19
IN RE: UNITED NATIONS CLIMATE CHANGE TREATY OPPOSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the United Nations Framework Convention on Climate Change was
adopted in May, 1992 at the Earth Summit held in Rio de Janeiro and calls upon
industrialized nations to aim towards voluntarily limiting their greenhouse gas
emissions to 1990 levels by the year 2000; and
WHEREAS ongoing international negotiations are underway aimed at finalizing
a Climate Treaty by the end of 1997 that is expected to require legally-binding
cutbacks in energy usage and emission targets that will be applicable to
developed nations only; and
WHEREAS a growing body of economic studies indicate that any U.S. effort to
significantly limit greenhouse gas emissions in a short time frame will slow
economic growth, cost hundreds of thousands of jobs in Oakland County and
throughout the United States, and discourage investments in more energy-efficient
technologies or facilities; and
WHEREAS mandatory constraints on fossil fuel use would raise the monthly
cost to consumers for electricity, heating and cooling bills. Projections also
indicate that the residents of Oakland County could experience a gasoline price
increase of up to $0.50 per gallon. This would be particularly detrimental to
Commissioners Minutes Continued. November 20, 1997
407
those on fixed incomes, living in rural areas or dependent on private vehicles to
transport their families to work, school and stores; and
WHEREAS ill-advised policies on climate control change could significantly
limit personal mobility, seriously disrupt the growing economy of Oakland County
and would negatively impact those businesses located in Oakland County that could
no longer compete effectively against their foreign counterparts as a result of
the higher cost of fuel; and
WHEREAS the exemption for developing countries is inconsistent with the
need for global action on climate change, is environmentally flawed and imposes
trade disadvantages. The Climate Treaty will inflict serious harm to Oakland
County=s economy with the loss of manufacturing jobs, as the incentive to move
industry abroad to exempt, high-growth countries such as Mexico, China and Brazil
is heightened; and
WHEREAS the Oakland County Board of Commissioners holds that the United
States should not agree to any international global climate proposals that are
not justified by sound scientific and economic policies.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
strongly urges the United States not be signatory to any protocol to, or other
agreement regarding, the United Nations Framework Convention on Climate Change of
1992, at negations in Kyoto in December 1997, or thereafter, which would:
(A) mandate new commitments to limit or reduce greenhouse gas
emissions for the United States, unless the protocol or other
agreement also mandates new specific scheduled commitments to
limit or reduce greenhouse gas emissions for developing countries
within the same compliance period, or
(B) result in job loss or serious harm to the economy of Oakland
County, the State of Michigan and the United States; and
BE IT FURTHER RESOLVED that any protocol to, or other agreement regarding,
the United Nations Framework Convention on Climate Change of 1992, signed by the
United States at negotiations in Kyoto in December 1997, or thereafter, should:
(1) be voluntary as much as possible;
(2) include all nations, developed and developing, under comparable
criteria and within the same compliance period;
(3) assist developing nations in growing economically while
increasing energy efficiency; and
(4) promote technology approaches that can reduce adverse impacts on
consumers and the economy.
BE IT FURTHER RESOLVED that the members of the United States Senate are
strongly urged not to consent to any protocol or agreement regarding the Global
Climate Change, unless said protocol or agreement is:
(i.) accompanied by an analysis of the detailed explanation of any
legislation or regulatory actions that would be required to
implement the protocol or agreement; and
(ii.) accompanied by an analysis of the detailed financial costs and
other impacts on the economy of the United States that would be
incurred by implementation of the protocol or agreement.
BE IT FINALLY RESOLVED that copies of this resolution be forwarded to the
President of the United States, Senator Spencer Abraham, Senator Carl Levin,
Oakland County legislators, the Governor of the State of Michigan, and to Oakland
County=s legislative agents.
Chairperson, we move the adoption of the foregoing resolution.
Shelley Taub, District #12
Donn L. Wolf, District #19
Moved by Schmid supported by Holbert the General Government Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Schmid supported by Holbert the resolution be adopted.
Discussion followed.
Commissioners Minutes Continued. November 20, 1997
408
Moved by Powers supported by Obrecht the resolution be amended by adding a
first WHEREAS paragraph, to read:
WHEREAS the Michigan Association of Counties, the National
Association of Counties and SEMCOG have recommended support for the
following concepts in the main body of the resolution; and
and further, change the wording in the NOW THEREFORE BE IT RESOLVED paragraph, so
it reads, as follows:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners strongly supports MAC, NACo and SEMCOG, and urges that the
United States not be signatory to any protocol to, or other agreement
regarding, the United Nations Framework Convention on Climate Change of
1992, at negations in Kyoto in December 1997, or thereafter, which
would:.......
Discussion followed.
Vote on amendment:
A sufficient majority having voted therefor, the amendment carried.
Moved by Schmid supported by Obrecht the resolution be amended to coincide
with the recommendation in the General Government Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Huntoon, Johnson, Law, McCulloch, McPherson, Moffitt, Obrecht,
Palmer, Powers, Schmid, Taub, Wolf, Amos, Dingeldey, Douglas, Garfield. (16)
NAYS: Holbert, Jacobs, Jensen, Kingzett, Coleman. (5)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #97250
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS - AUTHORIZATION TO IMPLEMENT A PILOT
PROJECT FOR REGISTER OF DEEDS CASH RECEIPTING, INDEXING AND IMAGING SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the function of the Register of Deeds Office is to place in public
record, for easy accessibility and retrieval, documents related to land
transactions, such as deeds and mortgages, as well as certain personal property
filings known as UCC (Uniform Commercial Code) transactions; and
WHEREAS the present combination mainframe and manual system, which
currently archives over three million records, was initially installed in 1983
and is not Year 2000 compliant; and
WHEREAS the Clerk/Register of Deeds is desirous of implementing a modern
turnkey client-server computer system for cash receipting, indexing and imaging
of property records that will more effectively and efficiently meet legal and
public information requirements for which there is an increasing demand; and
WHEREAS in compliance with Oakland County Purchasing Procedures, bid
specifications were prepared and disseminated to the vendor community with two
responses, from IBM Corporation and Business Records Corporation (BRC); and
WHEREAS the two proposals represented significantly different approaches to
the project requirements; IBM's proposal involves County assumption of financial
risk by requiring significant up-front investment, whereas BRC proposes to
install the necessary hardware and software at their expense and then charge a
$2.55 fee per document successfully processed; and
WHEREAS upon careful examination of the two proposals, including site
visits and consultation with other users of the vendors' services, the
Clerk/Register of Deeds recommends that a pilot project be undertaken with BRC
that is confined to UCC transactions only, which number approximately 10,000
transactions annually; and
WHEREAS the Pilot Project will be evaluated upon full implementation before
a recommendation is prepared and presented to the Board of Commissioners
Commissioners Minutes Continued. November 20, 1997
409
regarding extension of the system to all property transactions, which number in
excess of 300,000 annually.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the County Clerk/Register of Deeds to engage Business Records
Corporation to implement a pilot project to install a modern turnkey client-
server computer system for cash receipting, indexing and imaging for Uniform
Commercial Code transactions only.
BE IT FURTHER RESOLVED that the contract fee of $2.55 be instituted for a
period of not less than three years upon successful implementation of the pilot
project, for an estimated annual cost of $25,500.
BE IT FURTHER RESOLVED that the County Clerk/Register of Deeds report the
results of the Pilot Project Evaluation, including performance and cost
considerations, to the Board of Commissioners with a recommendation as to whether
or not the system should be extended to all property transactions processed by
the Register of Deeds Office.
Chairperson, on behalf of the General Government Committee, I move adoption
of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
The Vice Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97251
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: CIRCUIT COURT/JUDICIAL ADMINISTRATION - CREATION OF ONE (1) STUDENT
POSITION IN THE ASSIGNMENT CLERK OFFICE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Mediation Court Rule 2.403 went into effect on October 1, 1997; and
WHEREAS this legislation required that the Circuit Court perform new duties
as they relate to the mediation process; and
WHEREAS the court requested the creation of a Clerk I and the deletion of a
Student with the Fiscal Year 1998 Budget to accommodate the workload associated
with this change in legislation; and
WHEREAS at the time of the budget request, the Court made an evaluation of
the new workload based on information available at the time; and
WHEREAS since the budget request was made, additional information has
become available to assess the full impact of the legislation; and
WHEREAS the court is requesting a part-time non-eligible Student position
to assist with the additional workload that has resulted; and
WHEREAS a new revenue source has been identified to cover the cost of this
position request.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the creation of one (1) governmental part-time non-eligible Student
position in the Assignment Unit of the Circuit Court.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
The Vice Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97252
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: FIFTY-SECOND DISTRICT COURT - APPROVAL OF MAGISTRATE - SUNITA BARUAH
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has provided for
magistrates for the Fifty-Second District Court; and
WHEREAS the Judges of the Fifty-Second District Court have appointed
Sunita Baruah to serve as a magistrate for the Fifty-Second District Court; and
WHEREAS MCL 600.8501(1) provides that magistrate appointments be approved
by the County Board of Commissioners.
Commissioners Minutes Continued. November 20, 1997
410
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the appointment of Sunita Baruah to act as a Magistrate for the
Fifty-Second District Court.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Moved by Schmid supported by McPherson the resolution be adopted.
Discussion followed.
Moved by Obrecht supported by Jacobs the resolution be sent back to the
General Government Committee.
A sufficient majority having voted therefor, the motion carried.
MISCELLANEOUS RESOLUTION #97253
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: BOARD OF COMMISSIONERS - POLICY POSITIONS ON ROAD REFORM ISSUES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all public roads in the townships and a significant number of city
streets are under the jurisdiction of the County Road Commission; and
WHEREAS the Road Commission for Oakland County does an efficient and
effective job of improving the local road network throughout the County; and
WHEREAS all County residents and officials are concerned about good roads
and desire an equitable distribution of road maintenance services to support
their quality of life; and
WHEREAS both the County Commissioners and Road Commission officials believe
the best decisions about roadway priorities are made at the local level through
responsible decision makers; and
WHEREAS Oakland County Commissioners spend a great deal of time and effort
developing and nurturing a strong and effective working relationship with the
staff and commissioners of the Road Commission for Oakland County to obtain the
best service possible for our residents; and
WHEREAS the Road Commission for Oakland County does a commendable job of
road maintenance with the road funds available.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby requests the Michigan Association of Counties (MAC) to adopt the following
policy positions on road reform issues in 1998.
1. Road commissioners, cities, townships and county general
governments should cooperate on developing road construction and
maintenance priorities, as well as participating jointly on
funding roads.
2. Communities wishing greater control over road priorities and
funding should consider using State law to maintain their own
local roads (the Bloomfield Township model) or transferring
jurisdiction of county roads to a city or village.
3. Local communities and road commissioners should aggressively
pursue and expand, where possible, matching programs to fund road
projects in the townships, cities and villages.
4. County Boards must join with their respective road commissioners
and MAC must join with the CRAM, to support legislation which
maintains 25% Federal aid for local roads and approximately 40%
of state resources for county roads.
5. The level of donor status by the urban counties with regard to
road funding must be reduced so a more equitable return of gas
and weight taxes is realized by the counties where population and
job growth are the strongest.
6. County Boards must urge their respective state legislators to
maintain laws which keep local roads under road commission
jurisdiction for more effective local input by communities and to
achieve the most productive and efficient maintenance and
construction activities.
Commissioners Minutes Continued. November 20, 1997
411
7. Under no circumstances shall an increase of property taxes be
relied upon to maintain levels of service.
BE IT FURTHER RESOLVED that copies of this resolution be forwarded to
Oakland County=s State Legislators, the Governor of the State of Michigan and to
all Oakland County municipalities.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERMENT COMMITTEE
Moved by Schmid supported by Coleman the resolution be adopted.
AYES: Huntoon, Jacobs, Johnson, Kingzett, Law, McCulloch, McPherson,
Millard, Moffitt, Obrecht, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey, Douglas,
Garfield. (18)
NAYS: Palmer, Powers. (2)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #97229)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: I-75/M-59 OAKLAND TECHNOLOGY PARK IMPROVEMENTS (CHRYSLER) INFRASTRUCTURE
IMPROVEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having met on November 10, 1997,
recommends that the above-referenced resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
REPORT (Misc. #97229)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: I-75/M-59 OAKLAND TECHNOLOGY PARK IMPROVEMENTS (CHRYSLER) INFRASTRUCTURE
IMPROVEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed the above-referenced
resolution on November 13, 1997, finds that there are no budgetary implications
and recommends the resolution be adopted.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
acceptance of the foregoing report.
FINANCE AND PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #97229
BY: Commissioner John P. Garfield
IN RE: I-75/M-59 OAKLAND TECHNOLOGY PARK IMPROVEMENTS (CHRYSLER) INFRASTRUCTURE
IMPROVEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the General Appropriations Act for Fiscal Year 1998 was amended to
indicate that funds from the non-departmental account entitled, Infrastructure
Improvements (#3661), whose purpose is to address traffic flow and traffic
safety concerns, would not be spent without a specific resolution from the Board
of Commissioners allowing such expenditure; and
WHEREAS the Board of Commissioners is to establish specific criteria as a
pre-condition for the approval of the one-time expenditure of funds from the
Infrastructure Improvements Account.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners hereby
designates the non-departmental account entitled Infrastructure Improvements
(#3661) to be appropriated exclusively towards a one-time expenditure for the
project identified as the I-75/M-59 Oakland Technology Park Improvements
(Chrysler) egress/ingress improvements project.
BE IT FURTHER RESOLVED that this expenditure for the I-75/M-59 Oakland
Technology Park Improvements (Chrysler) Project is limited to a maximum amount
of $3 million and in the event that State and/or Federal matching funds from non-
Commissioners Minutes Continued. November 20, 1997
412
Oakland County sources do not provide at least 75% of the total financing of said
I-75/M-59 Oakland Technology Park Improvements (Chrysler) project, the
expenditure shall not be made and no funds shall be transferred from the
Delinquent Tax Revolving Fund for such purpose.
BE IT FURTHER RESOLVED that any Infrastructure Improvements account
encumbrances or appropriations must be committed by the end of Fiscal Year 1998.
All expenditures from the Infrastructure Improvements Account (#3661) must be
secured by a written Statement of Intent.
BE IT FURTHER RESOLVED that the negotiated agreement with the Michigan
Department of Transportation, as well as, the actual appropriation and/or
transfer of the funds from the Infrastructure Improvements Account (#3661),
which shall be made in conformance with State law, shall come before the Board of
Commissioners in the form of a Resolution for final Board approval.
BE IT FINALLY RESOLVED that the Board of Commissioners may establish a
committee to establish eligibility criteria, procedure and funding sources if
future projects are to be considered. Any future appropriations from the
Infrastructure Improvements Account (#3661), which shall be made in
conformance with State law, may include public safety, as well as, traffic
concerns, and must be referred to the Board of Commissioner=s General Government
Committee and Finance Committee for approval in accordance with the Board Rules.
Chairperson, I move the adoption of the foregoing resolution.
John P. Garfield, District #9
Moved by Schmid supported by Kingzett the General Government Committee
Report and the Finance and Personnel Committee Report be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Discussion followed.
Moved by Schmid supported by Kingzett the resolution be adopted.
AYES: Jacobs, Kingzett, Law, McCulloch, Millard, Moffitt, Obrecht, Powers,
Schmid, Taub, Wolf, Amos, Coleman, Dingeldey, Douglas, Holbert. (16)
NAYS: Jensen, Johnson, McPherson, Palmer, Garfield, Huntoon. (6)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97232
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS-ELECTIONS DIVISION - BOARD OF CANVASSERS====
SERVICE FEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 116 of 1954, as amended, specifies the powers and duties
of the County Board of Canvassers; and
WHEREAS the County Board of Canvassers must provide services to cities and
townships having five or fewer precincts, and may contract to provide services to
cities and townships having more than five precincts; and
WHEREAS there are currently fifteen cities and fourteen townships for which
the County Board of Canvassers certifies Primary, General and Special Elections;
and
WHEREAS local units are responsible for the full cost of Special Elections;
however, when a local ballot issue is included in a Primary or General Election,
the Board of Canvassers charges a flat-rate $5.00/precinct service fee to certify
election results; and
WHEREAS because the current service fee has been in effect for over twenty
years with no increase to reflect the inflationary cost of performing the
canvass, the County Clerk/Register of Deeds proposes that the rate per precinct
be increased to $25.00; and
WHEREAS the proposed fee increase would increase the proportionate share of
local cost for a typical election from four (4%) percent of Board of Canvasser
direct expenses to twenty (20%) percent, with eighty (80%) percent of the cost
remaining with the County to cover County and State ballot issues.
Commissioners Minutes Continued. November 20, 1997
413
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the establishment of a revised Board of Canvassers= Service Fee of
$25.00 per precinct to help defray the cost of election certification as provided
by Public Act 116 of 1954.
BE IT FURTHER RESOLVED that for Board of Canvassers= services associated
with any general or primary election, the municipality shall pay to the County a
contractual amount equal to twenty-five ($25.00) dollars for each and every
election precinct within the municipality, when the ballot includes a local issue
or election.
BE IT FURTHER RESOLVED that for Board of Canvassers= services associated
with any municipality or local ballot issue or election, which is not part of any
general or primary election and/or which involves no County-wide, State or
Federal election or ballot question, the municipality shall pay to the County an
amount equal to the full amount of any and all actual County expenses incurred
and/or paid by the County in providing any and all such services.
BE IT FURTHER RESOLVED that the individual interlocal agreements between
the County and cities/townships for Board of Canvasser=s services be approved by
the Board of Commissioners and filed with the Office of the Great Seal of the
State of Michigan.
Chairperson, on behalf of the General Government Committee, I move adoption
of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (Misc. #97232)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS-ELECTIONS DIVISION - BOARD OF CANVASSERS=
SERVICE FEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1) The County Clerk/Register of Deeds recommends that the service
fee be increased from $5.00 per precinct per election to $25.00
per precinct per election for local units of government that
utilize the County Board of Canvassers to certify election
results.
2) There are currently fifteen cities and fourteen townships for
which the County Board of Canvassers certifies Primary, General
and Special elections.
3) Local units are responsible for the full cost of Special
Elections; however, when a local ballot issue is included in a
Primary or General Election, the Board of Canvassers charges a
flat-rate per precinct service fee.
4) As indicated on the attached schedule, the total potential fees
per election, depending on the number of cities and townships
with local ballot issues, would increase from $570 to $2,850, an
average increase of $79 for each of the 29 local units served.
5) The following revenue budget amendment is recommended:
County Clerk/Register of Deeds - Elections Division
Dept. OCA/PCA/Object Description Amount
Revenue: 21 130100-01000-0316 Bd. Canvass Svc. Fee $2,280
Expense: 21 230100-01000-2820 Fees and Mileage $2,280
Total -0-
FINANCE AND PERSONNEL COMMITTEE
Copy of Revised Fee Structure schedule on file in County Clerk=s office.
Moved by Schmid supported by McPherson the resolution be adopted.
AYES: Jensen, Johnson, Kingzett, Law, McCulloch, McPherson, Millard,
Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey,
Douglas, Holbert, Huntoon, Jacobs. (21)
NAYS: Garfield. (1)
A sufficient majority having voted therefor, the resolution was adopted.
Commissioners Minutes Continued. November 20, 1997
414
MISCELLANEOUS RESOLUTION #97234
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: COMMUNITY DEVELOPMENT DIVISION - 1997 COMPREHENSIVE HOUSING COUNSELING
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the U.S. Department of Housing and Urban Development (HUD) has
designated the Oakland County Community Development Division=s Housing Counseling
Unit to be a HUD approved housing counseling agency eligible to apply for and
receive Fiscal Year 1997 Comprehensive Housing Counseling Grant funding; and
WHEREAS the Oakland County Community Development Division competed
nationally for funding under this Federal program and has been awarded a Fiscal
Year 1997 Housing Counseling Grant totaling $40,000, a variance of fifty-five
percent from the initial application amount of $88,333; and
WHEREAS the purpose of the grant is to provide a full range of housing
counseling services, information, and assistance to housing consumers to assist
them in improving their housing conditions and meeting the responsibilities of
home ownership and tenancy including information for first time home buyers; pre-
occupancy, rental delinquency and mortgage default assistance; Home Equity
Conversion Mortgage Program; home improvement and rehabilitation resources;
displacement and relocation resources; and pre-foreclosure assistance; and
WHEREAS the County intends to use the grant to supplement Community
Development Block Grant funds allocated to deliver housing counseling services
County-wide in accordance with Federal Comprehensive Housing Counseling Program
guidelines; and
WHEREAS no County funds are required for the Fiscal Year 1997 grant; and
WHEREAS this grant agreement has been reviewed and approved through the
County Executive=s Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the 1997 Fiscal Year Comprehensive Housing Counseling Grant in the amount
of $40,000.
BE IT FURTHER RESOLVED that the future level of service, including
personnel, will be contingent upon the level of Federal funding available for
this program.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the
County to any future commitment.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorize the Chairperson of the Oakland County Board of Commissioners and the
Oakland County Executive to execute the grant agreement and to approve amendments
and extension up to fifteen (15) percent variance from the award, consistent with
the agreement as originally approved.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Grant Agreement for HUD=s Fiscal Year 1997 Housing Counseling
Program on file in County Clerk=s office.
FISCAL NOTE (Misc. #97234)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY DEVELOPMENT DIVISION - 1997 COMPREHENSIVE HOUSING COUNSELING
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The resolution requests that the Board of Commissioners accept
the 1997 Comprehensive Housing Counseling Grant in the amount of
$40,000.
2. Community Development competed for funding from the U.S.
Department of Housing and Urban Development and has been awarded
a Fiscal Year 1997 Comprehensive Housing Counseling Grant
totaling $40,000, a variance of 54.7% from the initial
application amount of $88,333.
Commissioners Minutes Continued. November 20, 1997
415
3. The grant will supplement Community Development Block Grant funds
allocated to deliver housing counseling services in accordance
with Federal Housing Counseling Program guidelines.
4. No County funds are required for this grant.
5. The resolution does not oblige the County to any future
commitment and the level
of service, including
personnel, is contingent
upon continued funding.
6. The Fiscal Year 1998 Budget is amended to reflect the grant
proceeds as detailed below:
Special Revenue Fund Community and Economic Development
Community Development Division
Dept./OCA/PCA/Object Description FY 1998 FY 1998
Revenue: 19-797400-60006-0113 Grants Federal $40,000 $40,000
Expense: 19-797401-60006-2001 Salaries 40,000 40,000
Total $ 0 $ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Palmer supported by Millard the resolution be adopted.
AYES: Johnson, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt,
Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey, Douglas,
Garfield, Holbert, Huntoon, Jacobs, Jensen. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97233
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER RESOLUTION TO APPROVE THE KEEGO HARBOR SEWAGE DISPOSAL
SYSTEM PUMP STATION RELOCATION CONTRACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County, pursuant to the provisions of the Keego Harbor Sewage
Disposal System Agreement with the City of Keego Harbor dated October 12, 1959,
has acquired and constructed the Keego Harbor Sewage Disposal System
(the System ) and currently, pursuant to the Keego Harbor Sewage Disposal
Operating Agreement dated November 15, 1960, is operating the System for the
City; and
WHEREAS the Board of County Road Commissioners for Oakland County
(the Road Commission ) has entered into a contract with the Michigan Department
of Transportation (MDOT ), to improve Cass Lake Road (the Cass Lake Road
Project ), and the proposed improvements will necessitate the relocation of two
pump stations that are part of the System; and
WHEREAS the Road Commission has anticipated a contract between the Road
Commission and MDOT to cover the cost of relocation of the pump stations, and,
subject to receipt of project funding, the Road Commission has requested the
County, through the Drain Commissioner as County Agency, and the City to relocate
the two pump stations and has agreed to pay to the County, as part of the Cass
Lake Road Project, the eligible cost of relocating the pump stations; and
WHEREAS it is in the best interest of the County to proceed with the
relocation of the two pump stations.
THEREFORE BE IT RESOLVED by the Board of Commissioners of Oakland County,
Michigan, as follows:
Keego Harbor Sewage Disposal System Pump Station Relocation Contract among
the County, by and through the County Drain Commissioner, County Agency, the Road
Commission, and the City of Keego Harbor, which Contract has been submitted to
this Board of Commissioners, is hereby approved and adopted, and the County Drain
Commissioner is hereby authorized and directed to execute and deliver the same
for and on behalf of the County, in as many counterparts as may be deemed
advisable. The Contract reads as follows:
KEEGO HARBOR SEWAGE DISPOSAL SYSTEM
PUMP STATION RELOCATION CONTRACT
This contract made this day of , 1997,
Commissioners Minutes Continued. November 20, 1997
416
by and among the County of Oakland (the County ), by and through its County
Drain Commissioner as County Agency (the County Agency ), the Board of County
Road Commissioners for Oakland County (the Road Commission ), and the City of
Keego Harbor (the City ).
WITNESSETH:
Recitations
The County, pursuant to the provisions of the Keego Harbor Sewage Disposal
System Agreement with the City dated October 12, 1959, has acquired and
constructed the Keego Harbor Sewage Disposal System (the System ) and
currently, pursuant to the Keego Harbor Sewage Disposal Operating Agreement dated
November 15, 1960, is operating the System for the City.
The Road Commission has entered into a contract with the Michigan
Department of Transportation (MDOT ), to improve Cass Lake Road (The Cass Lake
Road project ), and the proposed improvements will necessitate the relocation of
two pump stations that are part of the System. The Road Commission has
anticipated a contract between the Road Commission and MDOT to cover the cost of
relocation of the pump stations. Subject to receipt of Project funding, the Road
Commission has requested the County Agency and the City to relocate the two pump
stations and has agreed to pay to the County as part of its Cass Lake Road
project, the eligible cost of relocating the pump stations.
The County and the City are willing to relocate the pump stations to
accommodate the Cass Lake Road project.
THEREFORE IT IS AGREED AS FOLLOWS:
1. The County, City and Road Commission agree that the County Agency
shall undertake and construct, or cause to be constructed, a project consisting
of the relocation of two pumping stations which currently constitute part of the
System as shown on Exhibits A-1 and A-2, attached hereto and made a part hereof.
2. Subject to Sections 6, 7 and 8 hereof, the Road Commission adopts
the County=s estimate of the cost of the Project as set forth on Exhibit B, which
is attached hereto and made a part hereof.
3. After the execution of this contract by the County, through the
County Agency, the City and the Road Commission, the County Agency shall take the
following steps, subject to the receipt from the Road Commission of the payments
as provided in Section 8 hereof, to wit:
(a) Retain a consulting engineer to provide final plans and
specifications for the Project.
(b) Acquire temporary easements necessary for construction of the
Project.
(c) Do those things necessary to obtain the approval required for
the construction of the Project, obtain construction bids for
the Project and enter into construction contracts with the
lowest responsible bidders.
(d) Cause the Project to be constructed within a reasonable time
and do all other things required of it under the provisions
of this contract.
4. It is understood and agreed by the parties that the Project will
become part of the System and will be operated and maintained by the County or
the City in accordance with any agreements applicable thereto.
5. The County agrees that it will secure and maintain, or cause to be
secured and maintained, during the period of construction, adequate property
damage, public liability and Workers Compensation insurance, covering all
facilities to be constructed and work performed, pursuant to this contract. All
policies of insurance shall provide that the County, the City and the Road
Commission and their employees shall be insured parties thereunder, and that the
contractor employed shall hold all others harmless.
6. For and in consideration of the project work performed by the
County, the Road Commission will pay the County on the basis of actual costs,
which total payment shall not exceed Seven Hundred Fifty Thousand Dollars
($750,000) as enumerated in Exhibit B, attached hereto.
7. Actual costs for the work required and performed will be
determined, in accordance with 49 CFR Part 18 and the following cost criteria, as
applicable:
48 CFR Part 31 pertaining to contractors and consultants and 23 CFR
Part 140 as it may pertain to force account work by the County and County Agency.
Commissioners Minutes Continued. November 20, 1997
417
8. The Road Commission shall make payments to the County in accordance
with the following procedures.
(a) Upon execution of the Contract, the sum of $75,000
representing preliminary costs.
(b) The sum of $200,000 shall be paid upon award of the
construction contract, to be used for payment of contractors
for Project work.
(c) Thereafter, partial payments may be made for reimbursement of
amounts expended to date. Partial payments will be made upon
the submission by the County Agency of an invoice,
accompanied by properly completed reporting forms and
approved by the PROJECT MANAGER and such other evidence of
progress as may be required by the Road Commission. Partial
payments shall be made not more that once a month. Payment
of invoices pursuant to this section shall not constitute a
final determination by the Road Commission of the
allowability of such costs and shall not constitute a waiver
by the Road Commission of any violation of any terms of this
Agreement.
(d) Final billing under this agreement shall be submitted in a
timely manner but not later than five months after completion
of the project work. Billings for work submitted later than
five months after completion of project work will not be
paid. Final determination of allowability of costs,
including adjustments of direct salary costs, other direct
costs and overhead costs, as may be applicable, will be made
upon completion of audit by the Road Commission and/or as
appropriate, by representatives of MDOT and the Federal
Highway Administration Funding. Any overpayment to the
County shall be repaid to the Road Commission within thirty
(30) days of notification of overpayment.
9. Real property required for the Project has been acquired by the
Road Commission. Additionally, in accordance with Exhibit A, city property will
be available for relocation of one pumping station. The Road Commission shall
provide the City or the County with a permanent easement or appropriate alternate
right to maintain the pumping station on Road Commission property.
10. The County shall establish and maintain accurate records in
accordance with generally accepted accounting principles of expenses incurred for
which payment is sought or made under this contract, for a period of three (3)
years following the date of final payment under this contract. The Road
Commission and/or MDOT shall have the right to inspect, copy or audit such
records at any reasonable time during such period.
Additionally, the County shall require its contractors to comply
with this provision.
11. The City consents to the establishment and location of the Project
within its corporate limits and consents to the use of the streets, alleys and
public places of the City for the relocation, construction, repair, replacement,
maintenance and use of the Project.
12. It is declared that the work to be performed under this Contract is
a governmental function. It is the intention of the parties hereto that this
Contract shall not in any manner be construed to waive the defense of
governmental immunity which either or all of the parties hereto possess prior to
the execution of this Contract.
13. It is the intention of the parties hereto, that this Contract is
not made for the benefit of any third party.
14. The County Agency shall select contractors in accordance with
applicable Federal regulations such as those set forth in 23 CFR Ch. 1, Sec. 172
or 49 CFR Part 18.36, and with County policy and procedures.
15. The County specifically agrees that the County, the County Agency,
it or its contractors, or agents will comply with any and all applicable State,
Federal, and Local statutes, ordinances, and regulations, and with Road
Commission requirements, including all applicable environmental statutes and
regulations in performance of Project work.
Commissioners Minutes Continued. November 20, 1997
418
16. In connection with the performance of Project work under this
contract, the parties hereto (each hereinafter in Appendix A referred to as
the contractor ) agree to comply with the State of Michigan provisions for
Prohibition of Discrimination in State Contracts , as set forth in Appendix A,
attached hereto and made a part hereof. The parties further covenant that they
will comply with the Civil Rights Acts of 1964, being P.L. 88-352, 78 Stat. 241,
as amended, being Title 42 USC Sections 1971, 1975a-1975d, and 2000a-200h-6 and
the Regulations of the United States Department of Transportation (49 CFR
part 21) issued pursuant to said Act, including Appendix B , attached hereto
and made a part hereof, and will require similar covenants on the part of any
contractor or subcontractor employed in the performance of this contract.
17. The parties hereto further agree that they accept the U.S.
Department of Transportation Disadvantaged Business Enterprise/Minority Business
Enterprise/Women Business Enterprise (DBE/WBE) Program with respect to the
Project and will abide by the provisions set forth in Appendix C attached
hereto and made a part hereof, being an excerpt from Title 49 CFR Part 23, more
specifically 23.43(a)(1) and (2) thereof.
18. The obligations of the parties set forth herein are subject to
execution of a Contract between the Road Commission and MDOT to provide for
inclusion of the work set forth herein as part of the Cass Lake Road project
work, as eligible for Federal reimbursement.
19. The Road Commission will appoint a PROJECT MANAGER for the Cass
Lake Road Project and will give written notice of the name of said PROJECT
MANAGER to the County Agency. The PROJECT MANAGER may upon request of the County
Agency, approve in writing changes in the Project work within the scope of the
contract which do not increase the cost for this Contract.
20. Any change in Project work to be performed by the County Agency
involving extra compensation must be authorized in writing by the Road Commission
prior to the performance thereof by the County Agency and requires an amendment
to this Contract.
21. In case the County Agency deems extra compensation will be due it
for work or materials not clearly covered in this Contract, or not ordered by the
Road Commission as a change, or due to changed conditions, the County Agency
shall notify the Road Commission in writing of this intention to make claim for
such extra compensation before beginning such work. Failure on the part of the
County Agency to give such notification will constitute a waiver of the claim for
such extra compensation. The filing of such notice by the County Agency shall
not in any way be construed to establish the validity of the claim. Such extra
compensation shall be provided only by amendment to this Contract.
22. It is the intent of the parties hereto that the County and County
Agency will not bear the costs for the Project work, and that the City and Road
Commission will be responsible for those costs not reimbursed by Federal funding,
in accordance with separate agreement between the City and the Road Commission.
Additionally, should any costs or charges, as set forth in Sections 20, 21 and
23, accrue to the County Agency or County, or not be payable to the County or
County Agency as a project cost, said costs or charges shall be paid by the City.
This provision shall not act as a waiver of and is subject to
compliance by the County and the County Agency with the provisions of this
Contract.
23. The County Agency and the County agree to save harmless, represent
and defend the Road Commission and its employees from any and all claims and
lawsuits, even if groundless to the extent that such claims and lawsuits invoke
the performance or non-performance of the Project work, design or existence of
the pumping station or appurtenances thereto within or without of County road
right-of-way.
The Road Commission agrees to save harmless, represent and defend
the County Agency and County and their employees from any and all claims and
lawsuits, even if groundless, which arise out of the design and improvement of
Cass Lake Road, or the Road Commission performance of Road Commission duties
pursuant to this Contract.
The parties agree that each will promptly notify the other party of
any notice either may receive of the filing of any claim, notice of claim,
lawsuit or related lawsuit or form of notice related to the Project work, and to
Commissioners Minutes Continued. November 20, 1997
419
cooperate as requested with the other party in defense of the claim.
24. This Contract shall become effective upon approval by the
legislative body of the City, by the County Agency, by the Board of Commissioners
of Oakland County, and by the Road Commission, and duly executed by
representatives of the City, the County Agency and the Road Commission.
IN WITNESS WHEREOF the parties hereto have caused this Contract to be
executed and delivered by their respective duly authorized officers, all as of
the day and year first above written.
BOARD OF COUNTY ROAD COMMISSIONERS FOR
THE COUNTY OF OAKLAND,
A Public Body Corporate
By
Its
COUNTY OF OAKLAND
By Its County Agency
Drain Commissioner of Oakland County
CITY OF KEEGO HARBOR
By
Its Mayor
By
Its City Clerk
Chairperson, on behalf of the Planning and Building Committee, I move
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Exhibits A, A1, A2, B and Appendix A, B and C on file in the County
Clerk=s office.
FISCAL NOTE (Misc. #97233)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER - RESOLUTION TO APPROVE THE KEEGO HARBOR SEWAGE
DISPOSAL SYSTEM PUMP STATION RELOCATION CONTRACT
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1) The Oakland County Road Commission has entered into a contract
with the Michigan Department of Transportation (MDOT) to improve
Cass Lake Road and the proposed improvements will necessitate the
relocation of two pump stations that are part of the Keego Harbor
Sewage Disposal System.
2) The Road Commission has anticipated a contract between the Road
Commission and MDOT to cover the cost of relocation of the pump
stations and has requested the County, through the Drain
Commissioner and the City, to relocate the two pump stations and
has agreed to pay to the County the eligible cost of relocating
the pump stations.
3) The County will not be responsible for any portion of the
relocation expense. Upon execution of the Contract, the Road
Commission will advance to the County $75,000 for preliminary
costs. Upon the award of the construction contract, the Road
Commission will advance to the County $200,000 to be used towards
payment of contractors for project work.
FINANCE AND PERSONNEL COMMITTEE
Moved by Palmer supported by Taub the resolution be adopted.
AYES: Kingzett, Law, McCulloch, McPherson, Millard, Moffitt, Obrecht,
Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey, Douglas, Garfield,
Holbert, Huntoon, Jacobs, Jensen, Johnson. (22)
NAYS: None. (0)
Commissioners Minutes Continued. November 20, 1997
420
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97254
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF====S DEPARTMENT - OAKLAND COUNTY CORRECTIVE SERVICES MEDICAL PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff's Department has had a medical program with Blue
Cross\Blue Shield for hospitalization of inmates; and
WHEREAS the Oakland County Board of Commissioners authorized such a program
by Miscellaneous Resolution #96290; and
WHEREAS the Sheriff's Department wishes to continue with this arrangement
for the period December 1, 1997 through November 30, 1998; and
WHEREAS Blue Cross\Blue Shield will monitor and contain costs, review for
inmates insurance coverage, bill Medicaid and qualify Oakland County for a
hospital discount; and
WHEREAS the administrative fee charged by Blue Cross\Blue Shield is more
than offset by the discount provided by the designated hospital provider; and
WHEREAS the County Executive and Sheriff's Departments have reviewed the
proposed program and are in concurrence; and
WHEREAS the attached contract is in accordance with the County Executive's
Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Chairperson of the Board to enter into the attached administrative
contract with Blue Cross\Blue Shield for the Oakland County Corrective Services
Medical Program for the period December 1, 1997 through November 30, 1998.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Administrative Contract on file in the County Clerk=s office.
The Vice Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97255
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF DEPARTMENT - CREATION OF TWO (2) SHERIFF COMMUNICATION AGENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff is requesting two additional dispatchers for the
Communications Unit; and
WHEREAS the Communications Unit has had increased work load activity due to
the increase in the number of contracts; and
WHEREAS the Sheriff feels that these positions for dispatch are of a
critical nature to the Fire and Police Community; and
WHEREAS the cost for these positions are partially paid for by the
communities that we have under contract; and
WHEREAS the Sheriff Department 1997/1998 Communications Unit overtime
Budget has sufficient funds to cover the remaining cost of these two new
positions.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the creation of two (2) GOV Sheriff Communication Agents in the
Communications Unit, Technical Services Division, of the Sheriff=s Department.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Vice Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
Commissioners Minutes Continued. November 20, 1997
421
MISCELLANEOUS RESOLUTION #97256
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: E911 AND RADIO COMMUNICATIONS NETWORK - SUPPORT FOR AN OUTSIDE NEEDS
ASSESSMENT STUDY AND RELATED RECOMMENDATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the law enforcement (including local police departments and
Sheriff=s Department), fire, emergency medical/management services, and others
(herein referred to collectively as >public safety officials=) have expressed
concerns over the existing E911 and related radio communications network=s
ability to support coordinated communications in the face of emergencies,
disasters, and related life-threatening events; and
WHEREAS several recent public safety events have highlighted the
deficiencies of the County=s E911 and radio communication network=s ability to
serve the County=s residents, including: a shooting/hostage situation in
southeast Oakland County, a tornado, a plane crash and a man-hunt in connection
with a robbery in progress; and
WHEREAS public safety officials throughout the County have expressed a need
to review the existing E911 and related communication network to identify the
status of the equipment located at 32 public service answering points (including
the Sheriff=s Dispatch Center); to examine the strengths and weaknesses of the
current system and to recommend improvements where needed and proposed funding
for any communication upgrade and/or replacement of equipment at the 32 public
service answering points; and
WHEREAS the County has undertaken other computer system initiatives, namely
the replacement of the Courts and Law Enforcement Management Information System
(CLEMIS) and implementation of a County geographic information system (data for
which will be used through the new CLEMIS system by dispatchers, call takers and
public safety officials in the field); and
WHEREAS the firm of Plante and Moran, LLP, assisted the County in the
assessment of the needs of CLEMIS, its evaluation of vendors submitting
proposals, and is actively participating in the negotiations with the successful
CLEMIS vendor and has a working knowledge of the County=s geographic information
system; and
WHEREAS the E911 Ad Hoc Committee, which was duly constituted via Board
rules by the Chairperson of the Board of Commissioners, has recommended the
issuance of the attached request for proposal to Plante and Moran, LLP to perform
a study to include (among other deliverable products): a review of the existing
equipment and operations of the E911 and related radio communications network
(including the County=s 800 MHZ radio system), evaluate the equipment=s ability
to provide County-wide, coordinated communications, provide recommendations to
achieve the stated goals in the attached request for proposal, and provide
alternatives to funding the required replacement or upgrade of equipment.
NOW THEREFORE BE IT RESOLVED that the County accept the Plante and Moran,
LLP, proposal to serve for this project and that that firm be precluded from
proposing on providing the E911 and radio communications network equipment (if
the County chooses to move forward with the acquisition of this equipment).
Chairperson, we move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of attached request for proposal on file in the County Clerk=s office.
FISCAL NOTE (Misc. #97256)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: E911 AND RADIO COMMUNICATIONS NETWORK - SUPPORT FOR AN OUTSIDE NEEDS
ASSESSMENT STUDY AND RELATED RECOMMENDATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. The resolution confirms the actions of the E911 Ad Hoc Committee and
authorizes Plante and Moran, LLP to conduct a study which will
review the existing E911 equipment and radio communications network,
Commissioners Minutes Continued. November 20, 1997
422
evaluate the equipment=s ability to provide County-wide, coordinated
communications, and provide recommendations and funding alternatives
related to the replacement and/or upgrade of existing equipment.
2. The cost of the study will be booked as a prepaid expense. Should
the results of the study support the establishment of service fees,
and the Board of Commissioners proceeds with such fees, a portion of
the revenue generated will be used to cover the cost of the study.
3. Should the Board of Commissioners not proceed with establishment of
service fees, the cost of the study will be charged to the Radio
Communications Fund, the actual amendment (if required) will be
recommended during a Quarterly Financial Forecast.
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Garfield the resolution be adopted.
AYES: Law, McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer,
Schmid, Taub, Wolf, Amos, Coleman, Dingeldey, Douglas, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kingzett. (21)
NAYS: Powers. (1)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97257
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT/ANIMAL CONTROL DIVISION -
ADOPTION/STERILIZATION AGREEMENT REVISION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Animal Control Division administers the
provisions of Public Act 287 of 1969 as amended; and
WHEREAS effective January 1, 1998 enacted House Bill 4239 amends the above
Public Act; and
WHEREAS this amendment mandates that any animal control shelter shall not
permit a person to adopt a dog, cat or ferret that has not been altered unless
that person has entered into a contract for the alteration of the dog, cat or
ferret with the animal control shelter; and
WHEREAS this amendment also provides for the adopting person to leave with
the animal control shelter, a good faith deposit of at least $25.00; and
WHEREAS by Miscellaneous Resolution #94130, adopted May 12, 1994 the
Oakland County Board of Commissioners approved an agreement for an
Adoption/Sterilization at the Oakland County Animal Care Center; and
WHEREAS the Oakland County Animal Care Center secures a deposit of $20.00
from the adopter of each new pet for sterilization at the time of adoption; and
WHEREAS the present agreement must be updated to meet statutory
requirements.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the increase of Adoption/Sterilization deposit from $20.00 to $50.00.
BE IT FURTHER RESOLVED the last two paragraphs be added to the existing
agreement to reflect State mandate.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
REPORT (Misc. #97236)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY MENTAL HEALTH TRANSITION FACILITATOR====S CONTRACT - INCREASE OF
NOT TO EXCEED AMOUNT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed the above-referenced
resolution on November 13, 1997, recommends the resolution be adopted with the
following amendment:
Commissioners Minutes Continued. November 20, 1997
423
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners hereby directs APPROVES THE RECOMMENDATION OF Jan Clay and
Associates to hire Peter Cohl as a subcontractor under the terms of
Professional Services Contract #P008841, now referred to as BP001203.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
acceptance of the foregoing report.
FINANCE AND PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #97236
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: COMMUNITY MENTAL HEALTH TRANSITION FACILITATOR=S CONTRACT - INCREASE OF
NOT TO EXCEED AMOUNT FOR
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #97046 approved the amount of $25,000.00
to be allocated for the hiring of a Transition Facilitator to assist in the
development of a transition plan; and
WHEREAS Jan Clay and Associates was selected via the open bidding process
as the successful bidder to facilitate this transition; and
WHEREAS the scope of the transition process has broadened beyond that
originally anticipated; and
WHEREAS the need for outside legal expertise has been evidenced, and
Mr. Peter Cohl - Cohl, Stoker and Toskey, P.C. has been identified as being an
expert in these matters; and
WHEREAS it is anticipated that the services of Cohl, Stoker and Toskey,
P.C. may be retained by Jan Clay and Associates for an additional cost not to
exceed $4,500.00.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves an increase in the amount of $4,500.00 in the contract of
Jan Clay and Associates (Professional Service Contract #PO0841, now referred to
as BP001203).
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
hereby directs Jan Clay and Associates to hire Peter Cohl as a subcontractor
under the terms of Professional Services Contract #PO0841, now referred to as
BP001203.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #97236)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY MENTAL HEALTH TRANSITION FACILITATOR=S CONTRACT - INCREASE OF
NOT TO EXCEED AMOUNT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Miscellaneous Resolution #97046 allocated $25,000 for the hiring of
a Community Mental Health Transition Facilitator to assist in the
development of a transition plan.
2. Jan Clay and Associates was selected via the competitive bidding
process to serve as the Transition Facilitator.
3. The scope of the transition process has broadened and the need for
outside legal expertise has been evidenced. The additional cost for
outside legal counsel is not anticipated to exceed $4,500.
4. Funds are currently available within the Fiscal Year 1998 Community
Mental Health Budget to cover these cost, no additional
appropriation is required.
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Moffitt the Finance and Personnel Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Commissioners Minutes Continued. November 20, 1997
424
Moved by Taub supported by Moffitt the resolution be adopted.
Moved by Taub supported by Moffitt the resolution be amended to coincide
with the recommendation in the Finance and Personnel Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer, Schmid,
Taub, Wolf, Amos, Coleman, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kingzett, Law. (21)
NAYS: Powers. (1)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #97239
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: COMMUNITY MENTAL HEALTH - AMENDMENT #4 TO THE FULL MANAGEMENT CONTRACT
WITH THE MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Full Management Contract between the Michigan Department of
Community Health and Oakland County Community Mental Health as the County agent
specifies the terms and conditions for funding and service delivery of the
Oakland County Community Mental Health Board Programs; and
WHEREAS the Fiscal Year 1996-1997 Full Management Contract was approved at
the January 21, 1997 Community Mental Health Board meeting; and
WHEREAS the Michigan Department of Community Health (DCH) revised the
original Fiscal Year 1996-1997 funding authorization with a fourth updated
authorization dated September 29, 1997 to include funding for new recipients
placed on the Child Model Waiver, respite funding increase, HUD Section 811
funding and transfer of responsibility for a recipient; and
WHEREAS on October 21, 1997, the Oakland County Community Mental Health
Services Board approved a resolution regarding Amendment #4 to the Full
Management Contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the attached amended financial pages to the Michigan Department of
Community Health/Oakland County Community Mental Health Services Board Contract
for Full Management for Fiscal Year 1996-1997.
BE IT FURTHER RESOLVED that the Biennial Budget is amended as follows:
Community Mental Health Fund (22297) FY 1996/97 FY 1997/98
Revenues
550-01-00-2589 State Matching Payments $(11,139) $(11,139)
550-01-00-8101 County Match (892) (892)
550-01-10-2589 Reimb. State Share Medicaid 3,936 15,748
557-05-10-2500 Medicaid Waiver - Federal Share 4,844 19,380
Subtotal $ (3,251) $ 23,097
Expenditure
555-39-00-3160 DD State Residential $ (9,816) $ (9,816)
559-53-10-3042 MORC DD SIP-Client Services (2,215) (2,215)
557-05-10-3042 Child Model Waiver - Client Services 8,780 35,128
Subtotal $ (3,251) $ 23,097
TOTAL $ 0 $ 0
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of amended financial pages on file in the County Clerk=s office.
FISCAL NOTE (Misc. #97239)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY MENTAL HEALTH BOARD - AMENDMENT #4 TO THE FULL MANAGEMENT
CONTRACT WITH THE MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
To the Oakland County Board of Commissioners
Commissioners Minutes Continued. November 20, 1997
425
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1) The resolution approves an amendment to the Fiscal Year 1996/1997
Full Management contract with the Department of Community Health.
2) The amendment approves the revised funding authorization for the
placement of new recipients on the Child Model waiver, respite
funding increase, HUD Section 811 funding and transfer of
responsibility for a recipient.
3) The following revenue budget amendment is recommended:
Community Mental Health Fund (22297) FY 96/97 FY 97/98
Revenues
550-01-00-2589 State Matching Payments $(11,139) $(11,139)
550-01-00-8101 County Match (892) (892)
550-01-10-2589 Reimb. State Share Medicaid 3,936 15,748
557-05-10-2500 Medicaid Waiver - Federal Share 4,844 19,380
Subtotal $( 3,251) $ 23,097
Expenditures
555-39-00-3160 DD State Residential $( 9,816) $( 9,816)
559-53-10-3042 MORC DD SIP-Client Services ( 2,215) ( 2,215)
557-05-10-3042 Child Model Waiver - Clnt. Ser. 8,780 35,128
Subtotal $( 3,251) $ 23,097
TOTAL $ 0 $ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Holbert the resolution be adopted.
AYES: McPherson, Millard, Moffitt, Obrecht, Palmer, Powers, Schmid, Taub,
Wolf, Amos, Coleman, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs,
Jensen, Johnson, Kingzett, Law, McCulloch. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97240
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: COMMUNITY MENTAL HEALTH - EXTENSION OF THE 1996-1997 ANNUAL PASARR
AGREEMENT WITH THE MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS "PASARR" (nursing home PreAdmission Screening and Annual Resident
Reviews) evaluations are a requirement of the Federal Nursing Home Reform Act,
commonly referred to as "OBRA" and a condition of the State=s continued receipt
of Medicaid funding; and
WHEREAS the Oakland County Community Mental Health Board approved the
Michigan Department of Community Health=s annual agreement regarding "PASARR for
1996-1997, which sets out the requirements for each party in the process; and
WHEREAS the PASARR agreement with the Michigan Department of Community
Health is due to expire September 30, 1997; and
WHEREAS the Full Management Contract has been extended for 120 days; and
WHEREAS it is likely that future funding for PASARR will be combined in the
new capitated funding arrangement scheduled to commence January 1, 1998; and
WHEREAS on October 21, 1997, the Oakland County Community Mental Health
Services Board approved a resolution regarding the Extension of the Annual PASARR
Agreement for 1996-1997.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the extension of the annual agreement with the Michigan Department of
Community Health governing nursing home preadmission screening and annual
resident reviews, to January 31, 1998.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
Commissioners Minutes Continued. November 20, 1997
426
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #97240)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY MENTAL HEALTH BOARD EXTENSION OF THE 1996-1997 ANNUAL PASARR
AGREEMENT WITH THE MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1) The resolution approves an extension of the annual agreement that
allows for full reimbursement of activities as defined within the
agreement.
2) The Fiscal Year 1998 and Fiscal Year 1999 Budgets contemplated
approval of the subject agreement, therefore budget amendments are
not required.
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Jensen the resolution be adopted.
AYES: Millard, Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos,
Coleman, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kingzett, Law, McCulloch, McPherson. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97258
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - REORGANIZATION OF DIGITAL
INFORMATION SERVICE CENTER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in adopting the Fiscal Year 1998-1999 Biennial Budget and General
Appropriations Act, the Oakland County Board of Commissioners established the
Digital Information Service Center (DISC) in the Systems Development and Support
Division of the Department of Information Technology; and
WHEREAS one of the primary responsibilities of the newly established DISC
is implementation of the Oakland County Enterprise Parcel Data Operation and
Management Plan, an essential prerequisite and integral part of a successful
Geographic Information System (GIS); and
WHEREAS the short-term goal of the Plan is to automate the 430,000 existing
parcel records and then convert the automated parcel records into the Arc/Info
Parcel Coverage format; the long-term goal is to maintain and manage the parcel
geometry and quality control, as well as disseminate the digital parcel
information to user departments, cities, villages and townships, and to the
general public through the Enhanced Access System; and
WHEREAS accomplishment of the foregoing goals and objectives requires
reorganization of DISC to consolidate and integrate adequate human and capital
resources to ensure successful Plan implementation; and
WHEREAS Information Technology, Equalization and the Register of Deeds
(ROD) offices are most affected by the institutional changes. Staffing levels
currently in the ROD=s office and Equalization are capable of supporting their
defined enterprise parcel management roles. The recommended personnel changes
for Information Technology and related organizations are summarized as follows:
1) Create new class titled GIS Enterprise Data Technician (Grade 10,
Reg OT),
2) Transfer two positions (#00204, Sr. Tax Description Technician,
Grade 10 and #00273, Engineering Technician, Grade 9) from
Equalization to DISC and reclassify to GIS Enterprise Data
Technician,
3) Transfer Customer Services Technician II position (#01596, Grade 11)
from IT/Data Center Operations Division to DISC and reclassify to
Network Systems Analyst (Grade 13),
4) Reclassify Application Analyst/Programmer III position (#04694,
Commissioners Minutes Continued. November 20, 1997
427
Grade 16) in DISC to Supervisor I - Systems Development (Grade 17),
5) Provide temporary additional compensation for approximately 20
positions in Development and Planning Division, Equalization
Division, Health Division, Register of Deeds, and Drain
Commissioner=s Offices which have been designated as GIS Department
System Area Specialists; and
WHEREAS the transfer of function and personnel from the Equalization
Division of the Department of Community and Economic Development to the IT/DISC
Unit requires a Public Hearing prior to Board of Commissioner=s approval; and
WHEREAS the temporary additional compensation is intended to encourage,
reward and retain employees who successfully participate in and complete Arc/Info
training and apply this training on their job as a GIS - Department Systems Area
Expert. Eligibility for the additional compensation (5% in Fiscal Year 1998, 3%
in Fiscal Year 1999, and 0% thereafter) will be accorded based on application of
a strict set of criteria (Attachment A).
NOW THEREFORE BE IT RESOLVED that having held the required Public Hearing
for transfer of function and personnel, the Oakland County Board of Commissioners
approves the Oakland County Enterprise Parcel Data Operation and Management Plan
(Attachment B) and authorizes the following institutional and personnel changes,
effective with the first pay-period of 1998 (12-20-97):
1) Create new class titled GIS Enterprise Data Technician (Grade 10,
Reg OT),
2) Transfer two positions (#00204, Sr. Tax Description Technician,
Grade 10 and #00273, Engineering Technician, Grade 9) from
Equalization to DISC and reclassify to GIS Enterprise Data
Technician,
3) Transfer Customer Services Technician II position (#01596, Grade 11)
from IT/Data Center Operations Division to DISC and reclassify to
Network Systems Analyst (Grade 13),
4) Reclassify Application Analyst/Programmer III position (#04694,
Grade 16) in DISC to Supervisor I - Systems Development (Grade 17),
5) Provide temporary additional compensation for employees who
successfully participate in and complete Arc/Info training and apply
this training on their job as a GIS - Department Systems Area
Specialist. Eligibility for the temporary additional compensation
(5% in Fiscal Year 1998, 3% in Fiscal Year 1999, and 0% thereafter)
will be accorded based on application of a strict set of criteria
(Attachment A).
Chairperson, on behalf of the Strategic Planning Committee, I move adoption
of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
Copy of Attachment A and Oakland County Enterprise Parcel Data Operation
and Management Plan (Attachment B) on file in the County Clerk=s office.
Commissioner Dennis Powers requested a Public Hearing be scheduled for the
December 11, 1997 Board of Commissioners= meeting for the purpose of allowing
public comment regarding Miscellaneous Resolution #97258 - DEPARTMENT OF
INFORMATION TECHNOLOGY - REORGANIZATION OF DIGITAL INFORMATION SERVICE CENTER.
The Chairperson scheduled the Public Hearing for 9:45 A.M.
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97259
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - 1997 BUDGET AMENDMENTS FOR
APPROVED OFFICE AUTOMATION PROJECTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #94009 (Department of Information
Technology - Approval of Inventory Pool for Automation Equipment) specifies that,
on a quarterly basis, budget amendments will be presented in resolution form
summarizing the impact on Information Technology and user departments' budgets
Commissioners Minutes Continued. November 20, 1997
428
for office automation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves amendments to the 1997, Fiscal Year 1998, Biennial Budget as detailed in
the attached Information Technology Office Automation Schedule for projects
approved in the third quarter of 1997.
Chairperson on behalf of the Strategic Planning Committee, I move
theadoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
Copy of Information Technology=s Office Automation Schedule - Third
Quarter, 1997 on file in the County Clerk=s office.
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97241
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - THIRD QUARTER 1997 DEVELOPMENT
APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single
appropriation within the Department of Information Technology budget and then an
amount equal to the actual expense is transferred to the user department with a
summary report to the Strategic Planning Committee; and
WHEREAS the Department of Information Technology has determined the Third
Quarter 1997 data processing development charges to be $588,205 and the imaging
development charge to be $1,897 for the governmental fund County departments; and
WHEREAS direct charges to non-governmental fund departments and non-County
agencies are $529,873 for the Third Quarter 1997; and
WHEREAS an appropriation transfer to governmental fund County departments
is needed to fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
has reviewed the Third Quarter 1997 Data Processing Development and approves the
third quarter appropriation transfer.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
FISCAL NOTE (Misc. #97241)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - THIRD QUARTER 1997 DEVELOPMENT
APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Information Technology has completed third quarter data processing
development for governmental fund County departments and requests an
appropriation transfer to the user departments.
2. The transfer has been reviewed by the Strategic Planning Committee.
3. The Fiscal Year 1997 Budget should be amended, per the attached
document entitled Information Technology Data Processing Development
Summary.
4. 1997 Third Quarter Development for the 100% Tax Payment Fund equals
$189,867. This amount reflects a direct reduction of the
Information Technology Professional Services line-item which was not
budgeted. The following budget amendment is required to restore the
line-item.
Revenue
3-63600-181-01-00-2349 Non-Govt. Develop. $ 189,867
Expense
4-63600-182-01-00-3128 Professional Serv. $ 189,867
$ -0-
Commissioners Minutes Continued. November 20, 1997
429
5. The following budget amendment is required to restore the Information
Technology General Fund Budget.
4-10100-901-01-00-9916 Future Space
Requirements $(400,000)
4-10100-181-01-00-6361 Info. Tech. - Dev. 400,000
$ -0-
FINANCE AND PERSONNEL COMMITTEE
Copy of Information Technology Data Processing Development Summary, Third
Quarter 1997 and Information Technology Reserve Fund Development/Support Detail
Third Quarter, 1997 on file in the County Clerk=s office.
Moved by Powers supported by Millard the resolution be adopted.
AYES: Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman,
Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kingzett, Law, McCulloch, Millard. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #97242)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - PURCHASE OF HARDWARE, SOFTWARE AND
SYSTEM SUPPORT FOR IMPLEMENTATION OF AN ELECTRONIC INSPECTION PACKAGE FOR FOOD
SERVICE, SEPTIC AND WELLS FOR GPS ONLY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed the above-referenced
resolution on November 13, 1997, recommends the resolution be adopted with the
following amendments:
- That the title be changed as follows: MR #97242 - DEPARTMENT OF
INFORMATION TECHNOLOGY - PURCHASE OF HARDWARE, SOFTWARE AND SYSTEM SUPPORT
FOR IMPLEMENTATION OF AN ELECTRONIC INSPECTION PACKAGE FOR FOOD SERVICE,
SEPTIC AND WELLS FOR GPS ONLY AND FOR GLOBAL POSITIONING SYSTEM USE FOR
SEPTIC AND WELLS.
- That the first WHEREAS be amended to read: WHEREAS the County has
identified the potential need for electronically capturing inspection
information for Food Service, Septic and Wells AND FOR GLOBAL POSITIONING
SYSTEM USE FOR SEPTIC AND WELLS; and
Chairperson, on behalf of the Finance and Personnel Committee, I move the
acceptance of the foregoing report.
FINANCE AND PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #97242
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - PURCHASE OF HARDWARE, SOFTWARE AND
SYSTEM SUPPORT FOR IMPLEMENTATION OF AN ELECTRONIC INSPECTION PACKAGE FOR FOOD
SERVICE, SEPTIC AND WELLS FOR GPS ONLY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County has identified the potential need for electronically
capturing inspection information for food service, septic and wells; and
WHEREAS the current method has a number of problems including:
1. The current application is not in compliance with the State
of
Michig
an=s
Minimu
m
Progra
m and
Commissioners Minutes Continued. November 20, 1997
430
Report
ing
Requir
ements
and
theref
ore
could
jeopar
dize
the
shared
funds;
and
2. Information which is collected and reported is not
standardized; and
3. The application is located on the mainframe and is not year
2000 compliant; and
WHEREAS Proposals were submitted in response to a Request for Proposal
(RFP) for an inspection and reporting application to be used in conjunction with
the rugged field computers; and
WHEREAS the Department of Information Technology and Environmental Health
have identified Michigan Data Supply of Waterford, MI to supply twelve (12)
rugged field computers as a Pilot Project, and Sword Solution of Swanton, OH to
supply the application software, as a result of the issuance of a request for
proposal and evaluation of submitted proposals; and
WHEREAS the estimated cost to develop an electronic inspection system
(including twelve ruggedized laptop computers as a Pilot Project) and integrate
with our existing client server infrastructure is approximately $120,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the acquisition of an electronic inspection system.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
FISCAL NOTE (Misc. #97242)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - PURCHASE OF HARDWARE, SOFTWARE AND
SYSTEM SUPPORT FOR IMPLEMENTATION OF AN ELECTRONIC INSPECTION PACKAGE FOR FOOD
SERVICE, SEPTIC AND WELLS FOR GPS ONLY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above-referenced resolution and finds:
1. Information Technology proposes, and the Strategic Planning
Committee recommends, the purchase of (12) twelve rugged field
computers which will be used for electronically capturing inspection
information for food service, septic and wells. The current
application is not in compliance with the State of Michigan=s
Minimum Program and Reporting Requirements and, therefore, could
jeopardize the shared funds.
2. Total capital cost for the proposal is $120,000. Funds are
available in the Information Technology fund equity to cover the
capital cost, no budget amendments are required. The
annualoperating costs will be recovered through standard quarterly
billings to the Health Department.
FINANCE AND PERSONNEL COMMITTEE
Moved by Powers supported by Obrecht the Finance and Personnel Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Commissioners Minutes Continued. November 20, 1997
431
Moved by Powers supported by Obrecht the resolution be adopted.
Moved by Powers supported by Obrecht the resolution be amended to coincide
with the recommendation in the Finance and Personnel Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman,
Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kingzett, Law, McCulloch, Millard, Moffitt. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #97260
BY: John P. McCulloch, District #22; Shelley G. Taub, District #12;
David L. Moffitt, District #18; Dennis Powers, District #10;
Donald Jensen, District #15
IN RE: DEPARTMENT OF HUMAN SERVICES - CREATION OF HEALTH EMERGENCY LIASON
PROGRAM (HELP)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS as many as 5000 citizens and employees enter the County Courthouse
Complex on a daily basis, and this number continues to grow; and
WHEREAS with the number of people in the Courthouse and on the County
complex increasing each year, there are an increasing number of 911 calls made on
behalf of employees and citizens who are in need of emergency medical assistance;
and
WHEREAS Oakland County=s Judicial Branch has also seen a need to provide
emergency medical capabilities and has sought to have an emergency medical
response program established; and
WHEREAS there are medical personnel who could be trained in Advanced Life
Support employed at the Medical Care Facility and Health Division who could be
called upon to administer first response emergency treatment if mobile medical
equipment and supplies were available; and
WHEREAS in the interest of service to the public and our employees, such
medical equipment (crash carts) could be equipped and strategically located so
that at the time of a medical emergency, the equipment and the trained personnel
could respond and administer emergency treatment until such time as the 911
Emergency Medical Technicians arrive.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners
authorizes the County Executive, through the Department of Human Services, to
evaluate the creation of a Health Emergency Liaison Program (HELP) which can be
reached by a direct phone number and which will provide a trained team of County
medical professionals who will administer first response emergency medical
assistance to any one in need of such assistance on the County Service Center.
This evaluation, to include associated costs, shall be reported to the Public
Services Committee by February 15, 1998.
Chairperson, we move the adoption of the foregoing resolution.
Shelley Taub, David Moffitt,
John McCulloch, Donald Jensen,
Dennis Powers
The Chairperson referred the resolution to the Public Services Committee
and the Finance and Personnel Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97261
BY: Commissioner Gilda Jacobs
Commissioners Minutes Continued. November 20, 1997
432
IN RE: BOARD OF COMMISSIONERS - DESIGNATION OF THE BOARD OF COMMISSIONERS====
CONFERENCE ROOM AS THE PERNICK/AARON CONFERENCE ROOM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there were two Oakland County Commissioners who were present when
the first elected Board of Commissioners was inaugurated in 1969, and who served
the people of their districts and the entire County from that tumultuous era to
the brink of the millennium; and
WHEREAS these two outstanding legislators, friends for decades, rendered
their special and unique gifts to more people than they can ever know, and the
loss of such accomplished and caring individuals diminishes us all; and
WHEREAS in recognition of their more than one-half century of dedicated,
selfless public service, their fellow Commissioners wish to honor their
achievements and their memory.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
does hereby rename the conference room in which Commissioner Dennis M. Aaron and
Commissioner Lawrence R. Pernick worked for the people of Oakland County as the
PERNICK/AARON CONFERENCE ROOM in honor and recognition of their exemplary public
service.
Chairperson, on behalf of the entire Board of Commissioners, we move the
adoption of the foregoing resolution.
Gilda Jacobs, JoAnne Holbert,
Eric Coleman, Jeff Kingzett,
Ruel McPherson, John McCulloch,
Frank Millard, Nancy Dingeldey,
Shelley Taub, David Moffitt,
Lawrence Obrecht, Thomas Law,
Donna Huntoon, Kay Schmid
The Chairperson referred the resolution to the General Government
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97262
BY: Commissioners David L. Moffitt, Thomas A. Law, Frank Millard and
Dennis Powers
IN RE: BOARD OF COMMISSIONERS - AMENDMENT TO RULE #X, STANDING COMMITTEE
STRUCTURE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners= Rules provide the operating structure
for the Board of Commissioners; and
WHEREAS in an attempt to streamline operations, the Board of Commissioners
combined the Finance Committee and the Personnel Committee; and
WHEREAS this streamlining has had the unexpected negative impact of
crowding too many issues on the Finance/Personnel Committee agenda and has not
allowed enough time for adequate and thorough review of personnel issues, wages,
fringe benefits, retirement systems, classification review or appeal procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
does hereby amend Rule X, A. to read:
The Standing Committee Structure shall be:
(1) Finance Committee 10 members
(2) General Government Committee 9 members
(3) Personnel Committee 9 members
(4) Planning & Building Committee 9 members
(5) Public Services Committee 7 members
(6) Strategic Planning Committee 8 members
and further amends Rule X.B.3. to read
(3) The Personnel Committee shall consists of six (6) members of the
majority party and three (3) members of the minority party.
and all other numbered subsections, currently numbered 3-5, in Rules X, Section B
shall be advanced one number.
Chairperson, we move the adoption of the foregoing resolution.
David L. Moffitt, Frank H. Millard
Thomas A. Law, Dennis N. Powers
Commissioners Minutes Continued. November 20, 1997
433
Copy of attachment on file in the County Clerk=s office.
The Chairperson referred the resolution to the General Government Committee
and the Finance and Personnel Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97263
BY: Commissioners David L. Moffitt, Thomas A. Law and Donn Wolf
IN RE: HEALTH DIVISION - AMENDMENT TO SANITARY APPEAL CODE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS amendments are currently proposed to the Sanitary Code regarding
membership on the Sanitrary Code Appeal Board; and
WHEREAS despite the increase in the payment of per diem from $35 per
meeting to $75 per meeting there is still a concern that alternate members are
needed for the Appeal Board to meet its responsibilities; and
WHEREAS shorter terms would allow the Board of Commissioners a more current
review of those individuals appointed to that Board to ascertain that they remain
interested and able to attend its hearings, and would alleviate the need for
alternate members.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
does hereby amend the Sanitary Code, Article V., Section 1, as follows: The
Oakland County Sanitary Code Appeal Board shall consist of five (5) members. Not
more than three (3) members shall be of the Oakland County Board of
Commissioners, Committee assigned the liaison with the Health Department, with no
more than two (2) of those members from any one political party; the remaining
members shall be nongovernmental citizens. All members are to be appointed by
the Chairperson of the Board of Commissioners with the approval of the Board of
Commissioners. In the first instance, one member shall be appointed for a term
ending December 31, 1975, two members appointed for a term ending
December 31, 1976 and two members appointed for a term ending December 31, 1977.
Thereafter, each member shall be appointed for a term of three (3) years 1 year.
Each term shall expire at midnight December 31, but each member shall hold
office until his successor is appointed.
BE IT FURTHER RESOLVED that this amendment be adopted following the
required Public Hearing conducted by the Health Department
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
David Moffitt, Thomas Law, Donn Wolf
The Chairperson referred the resolution to the General Government
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97264
BY: Commissioners David L. Moffitt, Thomas A. Law and Donn Wolf
IN RE: AMENDMENT OF ARTICLES OF INCORPORATION TO DEFINE TERMS FOR THE MEMBERS OF
THE OAKLAND COUNTY PUBLIC TRANSPORTATION AUTHORITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS 1986 Public Act 196 (ACT) provides that counties may form a Public
Transportation Authority by adopting Articles of Incorporation; and
WHEREAS the Oakland County Board of Commissioners, in Miscellaneous
Resolution #95083, formed the Oakland County Public Transportation Authority
(OCPTA) by adopting Articles of Incorporation; and
WHEREAS the OCPTA Articles of Incorporation, at Article VII, Section 4,
provide that the Articles of Incorporation may be amended only by the adoption of
a resolution by Oakland County Board of Commissioners approving the amendment;
and
WHEREAS Article VII, Section I, establishes five voting members (one member
of the party not in majority) who are appointed by the Chairperson of the Board
with the consent of the Board, and whose terms are at the sole pleasure of the
Board of Commissioners, and five alternates who are to be appointed and who serve
in the same fashion, and
WHEREAS Article VII, Section 2 states:
Commissioners Minutes Continued. November 20, 1997
434
"Vacancies. Except upon resignation of the member or alternate member,
each member or alternate member of the Board appointed pursuant to Section
1 of this Article VII shall serve as a member or alternate member of the
Board until their term is ended by the Board of Commissioners action.";
and
WHEREAS in keeping with the manner and method of appointment of various
boards, commissions and authorities, the Public Transportation Authority members
term of office should be for a specified length.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby amends the Articles of Incorporation of the Oakland County Public
Transportation Authority by striking the current language in Article VII,
Section 2, and substituting the following:
"Terms of Office. Except upon resignation of the member or alternate
member, each member or alternate member of the Board appointed pursuant to
Section 1 of Article VII shall serve as a member or alternate member of
the Board for a term commensurate with the term of County Commissioner,
and that all currently serving Board members and alternates terms shall
terminate on December 31, 1998."
Chairperson, we move the adoption of the foregoing resolution.
Thomas Law, David Moffitt, Donn Wolf
The Chairperson referred the resolution to the General Government
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97265
BY: Commissioners David L. Moffitt, Thomas A. Law and Donn Wolf
IN RE: DEFINE TERMS FOR THE MEMBERS OF THE OAKLAND COUNTY COMMUNITY DEVELOPMENT
ADVISORY COUNCIL AND SEMCOG DELEGATES AND ALTERNATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners annually appoints members to the Oakland
County Community Development Advisory Council pursuant to Miscellaneous
Resolution #84023 and preceding resolutions Miscellaneous Resolution #7835 and
Miscellaneous Resolution #6997; and
WHEREAS there is no stated term for the appointments of these members, but
precedent has been for the Board Chairperson to appoint individuals to this
Council for a term of one-year; and
WHEREAS likewise Oakland County's Delegates and Alternates to the
Southeastern Michigan Council of Governments (SEMCOG) have been historically
appointed by the Board of Commissioners for a one-year term, but there is no
guiding resolution which establishes such term.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
does hereby specify that the term for Community Development Advisory Council
members shall be for one year and shall expire on December 31 of each year; and
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners does
hereby specify that the term for Delegates and Alternates to SEMCOG shall be for
one year and shall expire on December 31 of each year.
Chairperson, we move the adoption of the foregoing resolution.
David Moffitt, Thomas Law, Donn Wolf
The Chairperson referred the resolution to the General Government
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97266
BY: Commissioner Eric Coleman
IN RE: AUTOMATIC EXTERNAL DEFIBRILLATOR (AED) ACQUISITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS sudden cardiac arrest (SCA) is the leading cause of death in the
United States and claims more than 350,000 lives each year largely because life-
saving treatment - an electrical shock to the heart known as defibrillation -
does not reach victims within the first few critical minutes; and
WHEREAS the likelihood of successful resuscitation decreases by
approximately ten percent with each minute following sudden cardiac arrest.
After ten minutes, very few resuscitation attempts are successful; and
Commissioners Minutes Continued. November 20, 1997
435
WHEREAS while CPR is effective for temporarily maintaining oxygenation of
the blood and blood flow to the brain, early defibrillation is recognized as the
only effective method of restoring normal cardiac rhythm and resuscitating the
patient following cardiac arrest from ventricular fibrillation (VF) and that the
use of Automatic External Defibrillators (AEDs) represents the standard of
medical care; and
WHEREAS the American Heart Association strongly endorses the widespread
deployment of Automatic External Defibrillators (AEDs) in the hands of all
emergency first-response personnel whose jobs require that they perform basic
cardiopulmonary resuscitation (CPR); and
WHEREAS the Oakland County Board of Commissioners, the Oakland County
Probate Court and the Oakland County Sheriff recognize that waiting five or six
minutes for the Pontiac Police to arrive is too long and that the availability of
Automatic External Defibrillators (AEDs), within the Oakland County Court House,
for use by first response personnel could help save the lives of our 2,000 county
employees and thousands of visitors within the Court House complex.
NOW THEREFORE BE IT RESOLVED THAT available funds with the existing budget
of the Probate Court of Oakland County be identified, encumbered and appropriated
for the purchase and maintenance of two defibrillators; and
BE IT FINALLY RESOLVED THAT funding sources be identified and appropriated
for the training of an adequate number of Oakland County Court House Security
Staff to have available two to three trained personnel within the Oakland County
Courthouse at any given time.
Chairperson, I move the adoption of the foregoing Resolution.
Commissioner Eric Coleman
The Chairperson referred the resolution to the Public Services Committee
and the Finance and Personnel Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97267
BY: Commissioner Frank H. Millard
IN RE: RECISION AND REMAND OF THE OAKLAND COUNTY WELL PROTECTION AND EDUCATION
POLICY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the supply of safe potable water is fundamental to individual,
public and community health; and
WHEREAS in the adoption of Miscellaneous Resolution #96232, ADOPTION OF THE
OAKLAND COUNTY WELL PROTECTION AND EDUCATION POLICY, (the Policy), the Board of
Commissioners sought to create a policy which would insure such safe water; and
WHEREAS the County Executive did not implement Miscellaneous
Resolution #96232 contrary to the override of his veto of that resolution; and
WHEREAS the Board of Commissioners in the passage of Miscellaneous
Resolution #97129, on June 12, 1997, directed:
its Chair to appoint an Ad Hoc Well Protection and Education Policy
Review Committee whose responsibility it will be to review said policy with
the County Executive in an attempt to resolve all outstanding issues relating
to the policy, and report its findings and recommendations to the Public
Services Committee, for recommendation to the Board of Commissioners within
45 days of the appointment of the Ad Hoc Well Policy Review Committee. and
further resolved:
if consensus is not reached between the Board of Commissioners and the
County Executive in regards to implementation of the Oakland County Well
Protection and Education Policy within said forty-five days, the
Chairperson of the Board of Commissioners is hereby authorized to proceed
with appropriate legal action to ensure implementation of said policy. and
WHEREAS as of November 20, 1997, the Chairperson of the Board of
Commissioners, has failed to appoint an Ad Hoc Well Protection and Education
Policy Review Committee pursuant to the direction of the Board thereby denying
the Board the opportunity to attempt resolution of the outstanding issues
relating to the policy; and
WHEREAS this action is prudent and necessary in light of the receipt and
publication of a letter received by the Department of Human Services on
October 8, 1997, the contents of which states that policy fails to provide
adequate provisions for implementing a proactive, preventative water supply
Commissioners Minutes Continued. November 20, 1997
436
program which would qualify for State cost sharing and that the policy is
inappropriate as a measure to achieve compliance wit the MPRs for the State=s
Drinking Water Program; and
WHEREAS the Board=s failure to address this issue in a timely fashion by
following through with the mandates set forth in Miscellaneous Resolution #97129
has resulted in an unnecessary and unacceptable delay in addressing this very
important issue contributing significantly to the continued deterioration of
relations between the County=s Executive and Legislative branches to the
detriment of the citizens of this County.
WHEREAS in light of the Michigan Department of Environmental Quality Letter
which indicates that our adopted policy needs to be modified to meet the basic
requirements for State approval, a new, fresh look at this important issue should
be undertaken by this Board, through its established standing committee process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
does hereby rescind Miscellaneous Resolution #97129, discharges the Chairperson
from further obligation thereon, and remands the issue of Oakland County Well
Protection and Education Policy back to the Public Services Committee for review
and modification of Miscellaneous Resolution #96232.
Chairperson, I move adoption of the foregoing resolution.
Lawrence Obrecht, David Moffitt,
Ruel McPherson, Frank Millard,
Thomas Law
The Chairperson referred the resolution to the Public Services Committee
and the General Government Committee. There were no objections.
MISCELLANEOUS RESOLUTION #97268
BY: Commissioners Frank Millard, Lawrence Obrecht and Gilda Jacobs
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - ADOPTION AND ENFORCEMENT
OF THE DRINKING WATER SUPPLY PROGRAM, ARTICLE X OF THE OAKLAND COUNTY SANITARY
CODE
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County Government places the highest priority on protecting
the health and safety of our residents; and
WHEREAS the supply of safe potable water is fundamental to individual,
public and community health; and
WHEREAS over a quarter million residents of Oakland County depend on
private well water supplies for their daily living needs; and
WHEREAS the Department of Environmental Quality has warned that the current
well policy is ineffectual for ensuring that citizens are provided with safe,
reliable water supplies that comply with State codes; and
WHEREAS Oakland County=s current Well Protection and Education Policy lacks
certain provisions needed to meet State cost sharing requirements; and
WHEREAS compliance with State safe drinking water program cost sharing
minimal requirements is necessary for continuation of Oakland County=s
eligibility to receive the over $300,000 in cost sharing moneys currently
provided to assist in protecting our wells.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the adoption of the attached Article X, Drinking Water Supply Program,
as a revision to the Oakland County Sanitary Code; and
BE IT FURTHER RESOLVED that the Drinking Water Supply Program be
established at a level which will meet the program requirements for the State
safe drinking water supply cost sharing program; and
BE IT FURTHER RESOLVED that one (1) Senior Public Health Sanitarian, three
(3) Public Health Sanitarian and one (1) Typist II position be created in the
Health Division; and
BE IT FURTHER RESOLVED that a Well Safety Map Fund be created in the Health
Division, with an initial appropriation of $500,000 and the Health Division shall
seek other funding sources to supplement or offset the cost of the development of
a well safety map; and
BE IT FURTHER RESOLVED that, utilizing the Well Safety Map Fund, the Health
Commissioners Minutes Continued. November 20, 1997
437
Division, pursuant to MCL 333.2433(2)(c)(iii) and MCL 333.2433(2)(d), shall
commission a comprehensive ground water quality study, to be conducted by
credentialed public health and scientific professionals affiliated with a
Michigan university and/or independent State of Michigan or Federal governmental
agency, who are charged with mapping the entire county. The study shall utilize
well log data, well testing data, test boring and test well data, and any other
data the public health and scientific professionals think appropriate. Study
results shall include a map developed by the study team. The map shall be posted
on the County=s Internet web site, supplied to public libraries, and, upon
sufficient appropriation by the Board of Commissioners, directly mailed to all
Oakland County residents served by wells or living in areas where wells are
allowed.
BE IT FURTHER RESOLVED that the Board of Commissioners commits to funding
expansion of the Health Division laboratory facilities and stafffing to allow
them capacity to conduct water analysis to identify arsenic and such other
potential contaminents as may be a concern.
Chairperson, we move the adoption of the foregoing resolution.
Frank Millard, Thomas Law,
Lawrence Obrecht, Gilda Jacobs,
David Moffitt, Ruel McPherson
Copy of Article X on file in the County Clerk=s office.
The Chairperson referred the resolution to the Public Services Committee
and the Finance and Personnel Committee. There were no objections.
In accordance with Rule XXII, the Chairperson made the following referral:
GENERAL GOVERNMENT
a. Township of Holly - County Funded Road Improvements
There were no objections to the referral.
The meeting adjourned at 12:22 P.M. to the call of the Chair or
December 11,1997 at 9:30 A.M.
G. WILLIAM CADDEL JOHN McCULLOCH
Deputy Clerk Chairperson