HomeMy WebLinkAboutMinutes - 1997.12.11 - 8243
463
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
December 11, 1997
Meeting called to order by Chairperson John McCulloch at 11:04 A.M. in the
Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Coleman, Devine, Dingeldey, Douglas, Fracassi, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch, McPherson, Millard,
Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf. (24)
ABSENT: Kaczmar (with notice). (1)
Quorum present.
Invocation given by Commissioner Lawrence Obrecht.
Pledge of Allegiance to the Flag.
The Chairperson stated the approval of minutes for the December 2, 1997 and
December 4, 1997 meetings would be taken up at a subsequent meeting.
Moved by Wolf supported by Devine the rules be suspended and the agenda amended,
as follows:
ITEMS ON BOARD AGENDA
GENERAL GOVERNMENT COMMITTEE
a. Board of Commissioners - Special Election, District #20
b. Clerk/Register of Deeds and Probate Court - Personnel Actions Related to
the Operation of the Family Court: Creation of Three (3) Court Clerk Positions,
Three (3) Clerk III Positions and One (1) Records Clerk Position in the County
Clerk Division and Deletion of Three (3) Student Positions in Probate Court
d. Miscellaneous Resolution #97262 - Board of Commissioners - Amendment to
Rule #X. Standing Committee Structure
PLANNING AND BUILDING COMMITTEE
d. Drain Commissioner - Resolution to Approve Project Cost, Assessment Roll
and Advance of Funds for Waumegah Lake
PUBLIC SERVICES COMMITTEE
a. Sheriff=s Department - Contract Amendment for Law Enforcement Services in
the Charter Township of Independence 1996-1998
b. Sheriff=s Department and Prosecuting Attorney - 1997/1998 Oakland County
Narcotics Enforcement Team Grant Acceptance
c. Local Law Enforcement Agencies/Department of Information Technology
Acquisition of Replacement System for Courts and Law Enforcement Management
Information System (CLEMIS)
e. Department of Human Services/Health Division Adoption and Enforcement of
the Drinking Water Supply Program, Article X of the Oakland County Sanitary Code,
S1
Commissioners Minutes Continued. December 11, 1997
464
f. Community Mental Health - Amendment #5 to the Fiscal Year 1996-1997 Full
Management Contract with Michigan Department of Community Mental Health
g. Community Mental Health - Approval of Second Macomb Oakland Regional
Center, Inc. (MORC) Contract Extension
(Reason for suspension of General Government, items a, b and d, Planning and
Building, item d and Public Services, items a, b, e, f and g: Waiver of Rule XII
- Direct Referral to Finance and Personnel Committee)
(Reason for suspension of Public Services, item c: Waiver of Rule XII - Direct
Referral to Finance and Personnel Committee and Strategic Planning Committee)
ITEMS NOT ON BOARD AGENDA
GENERAL GOVERNMENT COMMITTEE
j. Board of Commissioners - Appointment of Administrative Director
k. Board of Commissioners - Board of Commissioners= Rules Amendment, Rule X.B
l. Appointment of Commissioner Roderick Fracassi, District #20, to Standing
Committees
FINANCE AND PERSONNEL COMMITTEE
j. Community and Economic Development Department - Apportionment of Local Tax
Report
k. Personnel Department - Request to Create Two (2) Positions to Support
Proposed New Personnel Standing Committee
PUBLIC SERVICES COMMITTEE
l. Southfield Jail Cost Reimbursement for Magistrates and Support Personnel
m. 90 Day Extension of the Oakland County Full Management Contract with the
Michigan Department of Community Mental Health for Fiscal Year 1997/1998
(Reason for suspension of General Government, items j, k and l, Finance and
Personnel, items j and k, Public Services, items l and m: Waiver of Rule III - 5
Day Rule)
AYES: Amos, Coleman, Devine, Dingeldey, Douglas, Fracassi, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch, McPherson, Millard,
Obrecht, Palmer, Powers, Schmid, Taub, Wolf. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion to suspend the rules and
amend the agenda carried.
The Clerk read a communication from Chairperson John P. McCulloch appointing
Commissioners Dennis Powers and Donald Jensen to serve on the Personnel Appeal
Board for a term expiring December 31, 1998.
There being no objections, the appointments were confirmed.
Chairperson John P. McCulloch presented the following Memorial Tribute for
Commissioner Lawrence R. Pernick to his wife Ann, his son Nat and his daughter
Margaret.
MEMORIAL TRIBUTE
Beyond what we are required to do, there are those who are called to do more; who
by their very nature can never rest until they have given the utmost in the
performance of their duties. For those with that calling, the demands of life
are many, but so are its rewards.
Our friend, Lawrence R. Pernick, was such a person. The rewards of his life,
both in his career in the insurance profession and in civic and community
service, were many. From his lifetime of commitment to others, he garnered not
just acquaintances, but vast numbers of staunch and loyal friends.
We are grateful for the opportunity to have known and worked with Larry. We, who
have come to recognize the quintessence of his caring spirit, his reasoned
judgments, and his absolute confidence in the values he lived by, values which
were never shunned for capricious conventional wisdom or political expediency,
Commissioners Minutes Continued. December 11, 1997
465
are forever in his debt. The respect he has engendered is a monument to his
loving character, his love of life, his love of his fellowman, his love of his
family, his Country and community.
Larry Pernick, offered this County the leadership of a true statesman, his
wisdom, his humor and his calm and rational demeanor have left each of us with
many private remembrances; but to all of us, he is an abiding presence which will
never leave this County. As a man who lived his life fully, but lived it equally
for others, he has raised the definition of public service and has shaped the
future of Oakland County.
In this tribute to Larry, we cannot say good-by; we say thank you. Thank you to
a friend who has walked with us this far, and whose principles and example will
continue to guide us.
This Memorial Tribute to our dear friend, Lawrence R. Pernick, County
Commissioner District #20, has been spread upon the minutes of this meeting as
unanimously presented and adopted by the entire Oakland County Board of
Commissioners this 11th Day of December, 1997; and it is directed that a copy
bearing the seal of the County of Oakland be presented to his wife, Anne, with
our deepest sympathy.
John P. McCulloch, Chairman
Oakland County Board of Commissioners
The Chairperson made the following statement: AA Public Hearing is now called on
Miscellaneous Resolution #97258, Department of Information Technology -
Reorganization of Digital Information Service Center. Are there any persons
present who wish to speak?@ No persons requested to speak and the Chairperson
declared the Public Hearing closed.
Commissioner Gilda Jacobs accepted a symbolic check for $461,487.00 from Steve
Davlantes Project Chair, in recognition of their 50th anniversary, of the
National Retired Teachers Association. This check symbolized the value for hours
donated by the Volunteer Service Bank of Suburban Association of Retired School
Personnel.
Commissioner Fran Amos updated the Board on the Community Mental Health Board
issues.
The following people addressed the Board: Dan Devine, Renee= Crouch, Ken Rogers,
Madonna VanFossen, Brenda Raupp, Judi Pejsa, Gerald Poisson, John Garfield,
Lawrence Obrecht, Robert Haney, Henry Gleisner, Hope Cummins, Charles Palmer, Kay
Schmid.
Oakland County Proscuter David Gorcyca addressed the Board asking for the
Commissioners support of Senate Bill #113, regarding tougher child protection
laws.
Chairperson John McCulloch asked Sandra Lindsey to keep the Board apprised of the
status in regards to the treatment received by the residents of the Keatington
subdivision from Community Mental Health personnel when trying to obtain
information about the group home in their subdivision.
Moved by Powers supported by Taub to add Strategic Planning, item c, DEPARTMENT
OF INFORMATION TECHNOLOGY - REPLACEMENT OF TWO MAINFRAME PROCESSORS WITH AN
UPGRADED SINGLE MAINFRAME PROCESSOR to the Board Agenda Suspension List under,
ITEMS ON BOARD AGENDA.
(Reason for suspension: Waiver of Rule III - 5 Day Rule)
Vote on motion:
AYES: Coleman, Dingeldey, Douglas, Fracassi, Garfield, Holbert, Huntoon, Jacobs,
Jensen, Kingzett, McCulloch, McPherson, Millard, Obrecht, Palmer, Powers, Schmid,
Commissioners Minutes Continued. December 11, 1997
466
Taub, Wolf, Amos. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion carried.
MISCELLANEOUS RESOLUTION #97231
BY: Finance and Personnel Committee, Sue Douglas, Chairperson
IN RE: DEPARTMENT OF PERSONNEL/LABOR RELATIONS - MERIT SYSTEM RULE CHANGE PART-
TIME NON-ELIGIBLE APPOINTMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Section IV, Subsection A of the Merit System resolution requires that all
changes in the rules and regulations of the Merit System shall be submitted to
the Board of Commissioners at a regular meeting of the Board and shall become
effective thirty (30) days after such meeting unless objection is received in
writing by the Chairperson of the Board of Commissioners, in which case the
objection shall become a matter of business at the next meeting of the Board; and
WHEREAS it has become desirable to make changes to Merit Rule 4.8 regarding the
appointment of part-time non-eligible employees as spelled out in the attachments
to this resolution; and
WHEREAS these revisions are recommended to address and accommodate necessary
changes involving the new Human Resource Financial Information System (HRFIS),
and will avoid extensive programming costs associated with accommodating part-
time non-eligible appointments as defined and tracked under the current Merit
System Rule; and
WHEREAS specialized programming of the new HRFIS System is not desirable for the
purpose and ease of implementing future upgrades to the system; and
WHEREAS this revision also provides ease and conformity in tracking the total
hours worked by employees in part-time non-eligible appointments.
NOW THEREFORE BE IT RESOLVED that the reading of this notice and the attached
copies of the proposed changes to Merit Rule 4.8, to all commissioners present
and absent, be considered as the official submission to the Board of
Commissioners of the described changes to Merit Rule 4.8.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of Proposed Change in Merit System Rule 4.8, Part-Time Non-Eligible
Appointment, on file in County Clerk=s office.
Moved by Douglas supported by Law the resolution be adopted.
AYES: Dingeldey, Douglas, Fracassi, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Kingzett, Law, McCulloch, McPherson, Millard, Obrecht, Palmer, Powers, Schmid,
Taub, Wolf, Amos, Coleman. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97271
BY: Finance and Personnel Committee, Sue A. Douglas, Chairperson
IN RE: ACCEPTANCE OF ONGOING OAKLAND COUNTY LOCAL LAW ENFORCEMENT BLOCK GRANT -
CREATION OF ONE SPECIAL REVENUE ASSISTANT PROSECUTOR II POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the U.S. Department of Justice has notified Oakland County that it will
obligate $169,236 in formula block grant funding for local law enforcement under
the Omnibus Fiscal Year 1997 Appropriations Act (Public Law 104-134); and
WHEREAS the purpose of the formula block grant funding is to assist in reducing
Commissioners Minutes Continued. December 11, 1997
467
crime and improving public safety; and
WHEREAS an Oakland County Advisory Board, required by the block grant program and
representing recognized interests in criminal justice and crime or substance
abuse prevention and treatment, has reviewed and recommended a project to capture
the full $169,236 in federal allocation with the Circuit Court as the lead
agency; and
WHEREAS the original grant funding was approved by the Board of Commissioners
under Miscellaneous Resolution #96215; and
WHEREAS the General Government Committee and the Public Services Committee of the
Board of Commissioners reviewed and approved the Fiscal Year 1997 application to
capture this funding; and
WHEREAS the grant funding will support the Oakland County drug court utilizing
the full federal share allocation to the County of $169,236 with an identified
$95,800 in matching funds which will be used specifically for drug court visiting
judges contractual services; and
WHEREAS the funding will also continue funding for one (1) full time eligible
Court Clerk I position (#31105-07496) in the Circuit Court Administration
Division, one (1) Pretrial Services Investigator I position (#17402-07363) in the
Community Correction Division, and one (1) Deputy I position (#43412-07928) in
the Sheriff=s Department/Corrective Services -Satellites/Court Detention Unit.
Additionally, the funding will support the creation of one (1) new full-time
eligible special revenue Assistant Prosecutor II position in the Prosecutor=s
Office; and
WHEREAS this use of funding complies with the Local Law Enforcement Block Grant
program guidelines with the project beginning 1 October 1997 and all funds
expended within 24 months of this date.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accept funding from the U.S. Department of Justice in the amount of $169,236 to
support the above-stated purposes and positions, including the creation of one
(1) special revenue funded Assistant Prosecutor II position in the Litigation
Division of the Prosecutor=s Office.
BE IT FURTHER RESOLVED that continuation of this program, including the
positions, is contingent upon continued grant funding.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is
authorized to execute the grant agreement and to approve amendments and
extensions up to fifteen percent (15%) variance from the award, consistent with
the grant amount as originally approved.
BE IT FURTHER RESOLVED that the 1997 Biennial Oakland County Budget be amended as
follows:
BE IT FURTHER RESOLVED that the Fiscal Year 1998-1999 Biennial Budget be amended
as follows:
Special Revenue Funds
FY1998
Dept-OCA-PCA-Object Description
Revenue 31-001100-10001-xxxx Grant Revenue $169,236
Grant Match 95,800
265,036
Expenditure 31-001200-10002-2001 Salaries 25,005
31-001200-10002-2074 Fringe Benefits 10,803
17-302400-97000-2001 Salaries 30,962
17-302400-97000-2074 Fringe Benefits 13,375
41-258918-10000-2001 Salaries 48,040
41-258918-10000-2074 Fringe Benefits 20,753
43-480503-20001-2001 Salaries 25,360
43-480503-20001-2074 Fringe Benefits 10,955
31-001200-10002-3800 Visiting Judges 75,037
31-001200-10002-6636 Computer Services-Operations 3,936
31-001200-10002-6675 Telephone Communications 810
Commissioners Minutes Continued. December 11, 1997
468
$265,036
Governmental Funds
Revenue 31-101100-10001-0351 Civil Mediation $ 15,686
Expenditure 41-212000-10000-2872 Grant Match 25,677
90-290000-25000-2564 Contingency ( 25,677)
$ 15,686
0
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Jensen the resolution be adopted.
Moved by Jensen supported by Garfield that the resolution be amended by deleting
the third (3rd) BE IT FURTHER RESOLVED paragraph.
A sufficient majority having voted therefor, the motion carried.
Vote on resolution:
AYES: Douglas, Fracassi, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kingzett, Law, McCulloch, McPherson, Millard, Obrecht, Palmer, Powers, Schmid,
Taub, Wolf, Amos, Coleman, Dingeldey. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended, was
adopted.
MISCELLANEOUS RESOLUTION #97272
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF'S DEPARTMENT - 1998 AUTOMOBILE THEFT PREVENTION AUTHORITY GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #95098, the Sheriff Department
applied to the Automobile Theft Prevention Authority (ATPA) for $450,362 in grant
funding for the period January 1, through December 31, 1998; and
WHEREAS the ATPA has awarded Oakland County with a calendar year 1998 grant in
the amount of $423,764, or 94% of the application amount; and
WHEREAS as detailed on the attached schedule, of the total award, $350,382 will
fund Oakland County operations including four (4) Deputy II positions, this is
the same staffing level as the 1997 award; and
WHEREAS the remaining $73,482 will fund one (1) Police Officer and vehicle for
the City of Pontiac; and
WHEREAS the total program effort of $423,764 is funded by a $317,823 grant from
ATPA, $87,570 match from Oakland County and a $18,371 match from the City of
Pontiac; and
WHEREAS funding is available in the Sheriff's Department Grant Match line-item to
cover the required match, no additional appropriation is required; and
WHEREAS acceptance of this grant does not obligate the County to any future
commitment; and
WHEREAS the grant agreement has been approved through the County Executive's
Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the 1998 Automobile Theft Prevention Authority Grant in the amount of
$423,764 with a County match of $87,570 and a participating jurisdiction match of
$18,371.
BE IT FURTHER RESOLVED that the 1998 Grant Revenue and Expenditure Budget be
amended to reflect the 1998 award as detailed on the attached Schedule B.
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to sign
the grant agreement and to approve grant modifications and extensions, within
Commissioners Minutes Continued. December 11, 1997
469
fifteen (15) percent of the original award, consistent with the grant agreement
approved.
BE IT FURTHER RESOLVED that the future level of service, including personnel, is
contingent upon continued grant funding for this program.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Copy of Schedules A and B on file in County Clerk=s office.
Moved by Douglas supported by McPherson the resolution be adopted.
AYES: Fracassi, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett,
Law, McCulloch, McPherson, Millard, Obrecht, Palmer, Powers, Schmid, Taub, Wolf,
Amos, Coleman, Dingeldey, Douglas. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #97273)
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: CENTRAL SERVICES - FLEET EXPANSION OF ONE (1) VEHICLE (VAN) TO BE SHARED
BY COMMUNITY CORRECTIONS DIVISION AND PROBATE COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed this resolution on
December 1, 1997, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Public Services Committee, I move the acceptance of
the foregoing report.
PUBLIC SERVICES COMMITTEE
REPORT (Misc. #97273)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: CENTRAL SERVICES - FLEET EXPANSION OF ONE (1) VEHICLE (VAN) TO BE SHARED
BY COMMUNITY CORRECTIONS DIVISION AND PROBATE COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-referenced resolution
on December 1, 1997, reports with the recommendation that the resolution be
adopted.
Chairperson, on behalf of the General Government Committee, I move the acceptance
of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #97273
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: CENTRAL SERVICES - FLEET EXPANSION OF ONE (1) VEHICLE (VAN) TO BE SHARED
BY COMMUNITY CORRECTIONS DIVISION AND PROBATE COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #93230 COUNTY POLICY ON LEASED VEHICLES requires
any proposed expansion in the County fleet to be submitted to the Board of
Commissioners for review and approval; and
WHEREAS the Community Corrections Division of the Department of Public Services
has requested the use of a van to transport participants in the Weekend
Alternative for Misdemeanant (WAM) Program to and from court ordered work
assignments on Saturdays and Sundays; and
Commissioners Minutes Continued. December 11, 1997
470
WHEREAS the Probate Court has requested the use of a van to transport youth and
equipment to Youth Community Services (YCS) sites to perform court ordered work
assignments Monday thru Friday; and
WHEREAS the County Vehicle Policy requires fleet expansions to be accompanied by
an appropriation sufficient to cover the acquisition cost plus monthly lease
charges for the balance of the budget period; and
WHEREAS both Community Corrections Division and Probate Court indicate that there
are sufficient funds available in their budgets to cover their proportionate
share of the annual operating cost; and
WHEREAS sufficient funds are available in General Fund Contingency to cover the
$25,000 acquisition cost of the subject vehicle; and
WHEREAS the County Executive recommends expansion of the fleet.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the expansion of the vehicle fleet by one (1) van to be shared by the
Community Corrections Division for the Weekend Alternative for Misdemeanant (WAM)
Program and the Probate Court for the Youth Community Services (YCS) Program.
BE IT FURTHER RESOLVED that $25,000 be appropriated from General Fund Contingency
Account to cover the acquisition cost of the subject vehicle.
BE IT FURTHER RESOLVED that the Fiscal Year 1998 Budget be amended, as specified
below, to support this fleet expansion:
Dept./OCA/PCA/OBJECT DESCRIPTION AMOUNT
CAPITAL COST
General Fund
90-290000-25000-2564 Contingency ($25,000)
90-310000-21000-8001 Operating Trans. - Out 25,000
$ 0
Motor Pool Fund
Rev. 13-661003-00010-1701 Op. Transfer - In $25,000
Exp. 13-661001-00010-8005 Changes in Equity 25,000
$ 0
OPERATING COST
Rev. 13-661001-00010-0635 Leased Equipment Revenue $ 6,000
Exp. 13-661001-00010-3900 Depreciation $ 5,000
13-661002-00010-2776 Equipment Maintenance 600
13-661002-00010-2976 Insurance 400
Total $ 6,000
Chairperson, on behalf of the Finance and Personnel Committee, I move adoption of
the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Huntoon the Public Services Committee Report and
the General Government Committee Report be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Moved by Douglas supported by Huntoon the resolution be adopted.
AYES: Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law,
McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer, Powers, Schmid, Taub,
Wolf, Amos, Coleman, Dingeldey, Douglas, Fracassi. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #97274)
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: COURTHOUSE RENOVATIONS OF BOARD OF COMMISSIONERS= AREA AND GROUND FLOOR
PUBLIC ENTRANCE LOBBY
To the Oakland County Board of Commissioners
Commissioners Minutes Continued. December 11, 1997
471
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the need to consolidate the
Board of Commissioners= administrative staff, provide nominal additional space
for the Board of Commissioners and the need to improve public access from the
ground floor public entrance to the West Wing of the Courthouse, recommends
approval of the project as outlined in the Facilities Management Report, dated
December 2, 1997, with the deletion of a specifically designated office for the
Vice Chairperson of the Board.
The Committee further recommends funding the total project cost of $116,500,
including contingency, be approved.
Additionally, the Planning and Building Committee supports the Finance and
Personnel Committee resolution.
Chairperson, on behalf of the Planning and Building Committee, I move acceptance
of the foregoing report.
PLANNING AND BUILDING COMMITTEE
Copy of Facilities Management Report on file in County Clerk=s office.
REPORT (Misc. #97274)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: FACILITIES MANAGEMENT - COURTHOUSE RENOVATIONS OF BOARD OF COMMISSIONERS=
AREA AND GROUND FLOOR PUBLIC ENTRANCE LOBBY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-referenced resolution
on December 1, 1997, reports with the recommendation that the resolution be
adopted.
Chairperson, on behalf of the General Government Committee, I move the acceptance
of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #97274
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT - COURTHOUSE RENOVATIONS OF BOARD OF COMMISSIONER=S
AREA AND GROUND FLOOR PUBLIC ENTRANCE LOBBY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 1990 Courthouse Master Plan Study recommended that the Board of
Commissioner=s space be increased and renovated; and
WHEREAS the recent consolidation of the space in the Treasurer=s Office has
resulted in additional vacant space; and
WHEREAS several conceptual plans were prepared and presented to the Planning and
Building Committee regarding possible reuse of the space; and
WHEREAS the Planning and Building Committee recommended Conceptual Plan 5.1 as
being the most satisfactory and the best utilization of space; and
WHEREAS the renovation will provide approximately 350 additional square feet of
area for the Board for a total of 1,550 square feet which is only 60% of the
2,580 square feet recommended for the Board in the 1990 Courthouse Master Plan;
and
WHEREAS the proposed renovations would also significantly improve the flow of
the public through security into the West Wing from the Ground Floor Public
Entrance; and
WHEREAS the total project costs for the Board of Commissioner=s and Ground Floor
Public Entrance renovations are estimated to be $116,500 which includes
contingency amounts; and
WHEREAS funding in the amount of $400,000 is available in the 1998 Capital
Improvement Program for this and other Courthouse renovation projects yet to be
brought to the Committee.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the
Commissioners Minutes Continued. December 11, 1997
472
renovation of available space to increase the Board of Commissioner=s space per
the 1990 Courthouse Master Plan.
BE IT FURTHER RESOLVED that funds in the amount of $116,500, available in the
Building Improvement Fund (401), be transferred to the Project Work Order Fund
(404).
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Millard the Planning and Building Committee Report
and the General Government Committee Report be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Moved by Douglas supported by Millard the resolution be adopted.
AYES: Holbert, Huntoon, Jacobs, Jensen, Johnson, McCulloch, McPherson, Millard,
Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey, Douglas,
Fracassi, Garfield. (20)
NAYS: Kingzett, Law, Moffitt. (3)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97275
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT - AUTHORIZATION OF FUNDING FOR CONSULTANT TO ASSIST
WITH THE DEVELOPMENT OF OPTIONS AND RECOMMENDATIONS FOR THE DEVELOPMENT OF ON-
SITE CHILD CARE FACILITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County Executive supported the development of an on-site child care
facility for County employees in his State of the County address; and
WHEREAS a child care survey was conducted with County employees to assess
interest and need for on-site child care; and
WHEREAS the results of the child care survey were presented to the Finance and
Personnel Committee in September of 1997; and
WHEREAS the child care survey results demonstrated an overwhelming positive
response by employees to the concept of on-site child care; and
WHEREAS considerable time has been spent by the Personnel Department and the
Director of Facilities Management to visit child care facility sites, explore and
research child care options, and identify potential sites for an on-site child
care facility on the County=s campus; and
WHEREAS in order to move forward, the expertise of a consultant is needed to
assist County personnel in developing an action plan, establishing a child care
task force, providing expertise in site selection and renovation/ development,
identifying criteria to develop an appropriate RFP and evaluate proposals, and to
present options and proposals to the County Executive and County Commissioners;
and
WHEREAS sufficient funds exist in the Fringe Benefit fund to cover the estimated
cost of hiring a consultant for these purposes.
NOW THEREFORE BE IT RESOLVED that the Fiscal Year 1998 Budget be amended, as
specified below, to cover the estimated cost of the professional services
contract:
FY1998
Dept-OCA-PCA-Object Description Amount
FRINGE BENEFIT FUND
91-150100-10000-8005 Est. Profit/(Loss) ($20,000)
91-250100-10000-8001 Operating Tran. - Out 20,000
Commissioners Minutes Continued. December 11, 1997
473
$ 0
GENERAL FUND
Rev. 15-501300-10001-1701 Operating Trans. - In $20,000
Exp. 15-501200-10001-3348 Personnel - Professional Services 20,000
$ 0
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Dingeldey the resolution be adopted.
Discussion followed.
AYES: Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch, McPherson,
Millard, Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman,
Dingeldey, Douglas, Fracassi, Garfield, Holbert. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97276
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - ADDITIONAL FUNDING FOR 1998 BASE
MAP CONVERSION AND CONTINUED ACCELERATION OF THE COUNTY REMONUMENTATION PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolution #96279, dated December 12, 1996, the Board of
Commissioners awarded the contract for base map conversion of approximately
191,000 parcels in the Townships of Addison, Farmington, Independence, Oakland,
Orion, Oxford, Troy, Royal Oak and White Lake to Beam, Longest and Neff, Inc. at
a cost of $7.50 per parcel; and
WHEREAS Beam, Longest and Neff, Inc. proposed to maintain the price of $7.50 per
parcel for parcels converted in 1998 as part of their proposal dated November 19,
1996; and
WHEREAS an additional 160,000 parcels in the Townships of Bloomfield, Brandon,
Commerce, Groveland, Holly, Lyon, Milford, Pontiac, Rose, Springfield, Southfield
and West Bloomfield remain to be converted from paper to digital format at a cost
of approximately $1,200,000; and
WHEREAS the accuracy of the base map is dependent on a highly accurate grid of
section corners and center points for each township and the speed of conversion
depends on the availability of these remonumented points; and
WHEREAS by Miscellaneous Resolution #96253, dated November 7, 1996, and
Miscellaneous Resolution #97092, dated May 8, 1997, and Miscellaneous
Resolution #97181, dated September 11, 1997, the Board of Commissioners
authorized a total of $1,458,000 to accelerate the remonumentation of the
Townships of Farmington, Independence, Orion, Oxford, Troy, Royal Oak, Lyon,
Springfield, Brandon, White Lake and Southfield; and
WHEREAS a total of 694 section corners need to be remonumented in 1998 in the
Townships of Groveland, Holly, Milford, Pontiac, Rose and West Bloomfield at a
total cost of approximately $976,000; and
WHEREAS the 1998 State appropriation for remonumentation in Oakland County is
$266,000, approximately $90,000 of which funds personnel and administrative
costs, leaving $176,000 for the remonumentation of section corners; and
WHEREAS sufficient funding is available in the designated fund balance for use in
current GIS operations.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the continuation of the Base Map Conversion Project and the
Accelerated Remonumentation Program.
BE IT FURTHER RESOLVED that the Board authorizes that $2,000,000 for Fiscal Year
1998 be appropriated from the designated fund balance for GIS.
Commissioners Minutes Continued. December 11, 1997
474
BE IT FURTHER RESOLVED that the Remonumentation Grant revenue derived from the
State shall be transferred to the General fund to reimburse County for advanced
funding of the Remonumentation program.
BE IT FURTHER RESOLVED that the 1998 Budget is amended as follows:
General Fund:
Dept./OCA/PCA/Object Description FY1998
Gen Ledger: 90-190000-14000-9501 Designated Fund Bal-GIS ($2,000,000)
Revenue: 90-190000-14000-1582 Prior Year Balance 2,000,000
Expenditure
Non-Departmental:
Expense: 90-210000-21000-9069 Remonumentation $ 800,000
Community and Economic Development - Equalization Division
Expense: 19-240000-95000-3348 Professional Services 1,200,000
Total $2,000,000
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Wolf the resolution be adopted.
AYES: Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch, McPherson, Millard,
Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey,
Douglas, Fracassi, Garfield, Holbert, Huntoon. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97277
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 1997 YEAR-END REPORT
AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all accounts have been posted and final adjustments made for Fiscal Year
(FY) 1997; and
WHEREAS Restatement #1 of the Governmental Accounting, Auditing and Financial
Reporting Standards requires that encumbrances and appropriations carried-forward
be treated as a reserved fund balance at the year-end and that such amounts be
reappropriated in the subsequent year in order to be available for expenditure;
and
WHEREAS the results of operation after consideration of expenditures, accruals,
encumbrances, appropriations carried forward, transfers, adjustments, and closing
entries produces an excess available resources over total charges as reflected in
the attached schedule; and
WHEREAS the Department of Information Technology has a number of projects which
must be completed to either maintain the information base or improve service to
County departments and their constituents, specifically the implementation of the
Integrated Justice System, continued conversion of data codes for the year 2000,
and completion of the new Human Resources Financial Information System; and
WHEREAS the County continues to pursue implementation of additional new
technologies to enhance the efficiency of not only Oakland County Government, but
municipal government, specifically through develop of electronic base maps and
Geographic Information Systems (G.I.S.) and the upgrade of the Court Law
Enforcement Management Information System (CLEMIS) system; and
WHEREAS pursuant to Miscellaneous Resolution #97203, the Board of Commissioners
approved a $3,341,347 loan from the Delinquent Tax Revolving Fund to purchase an
enterprise wide lan-based imaging system, Fiscal Year 1997 fund balance can be
used to purchase the system negating the need for the loan; and
WHEREAS pursuant to Miscellaneous Resolution #89283 the Board of Commissioners
Commissioners Minutes Continued. December 11, 1997
475
established a Designated Fund for Operational Improvements, which makes available
a source of funds departments can use to support innovative programs, providing
the Board approves the use of the fund balance and the requesting department
commits to a pay-back within six (6) years of the original allocation; and
WHEREAS the arbitrator, conducting the hearing involving the County and the
Oakland County Command Officers= Association, has determined that the factor used
to calculate Association members= retirement benefits should be increased to 2.5,
should that determination be upheld additional funding will be required to cover
the increased retirement cost; and
WHEREAS state statue requires that 50% of the funds received by the County
through the State Convention Facility tax be allocated to the Health Division for
substance abuse prevention programs, a portion of the undesignated fund balance
reflects an increased revenue from this source which must be reallocated to the
Health Division; and
WHEREAS the Board of Commissioners has authorized the use of $375,000 from the
Fiscal Year 1998 Designated Fund Balance to support a professional services
contract designing Phase I of a new assessment and property tax system; and
WHEREAS the Board of Commissioners has authorized the use of $662,758 in the
Fiscal Year 1998 Designated Fund Balance to purchase a single mainframe
processor; and
WHEREAS the Board of Commissioners has authorized the use of $6,382,384 in the
Fiscal Year 1997 Designated Fund Balance to replace the Court and Law Enforcement
Management Information System (CLEMIS); and
WHEREAS funds are required to implement a well code policy including the
development of a map and proper testing procedures; and
WHEREAS due to delays in implementing a well code policy, the County may
experience a loss of state health cost sharing funds; and
WHEREAS the Fiscal Year 1998 Non-Departmental Contingency account has been
depleted, funds are available in the undesignated fund balance to restore the
account until the Fiscal Year 1998 First Quarter Financial Forecast is completed;
and
WHEREAS the Circuit Court, due to a recent retirement, has the opportunity to
modify a courtroom for video equipment, funding is available in the Equipment
Fund balance to cover the cost of said equipment and modifications.
NOW THEREFORE BE IT RESOLVED that the report of operations, for Fiscal Year 1997,
is accepted and the results of operations by line-item after inclusion of
expenditures, accruals, encumbrances, appropriations carried-forward, transfers,
adjustments, and closing entries is approved.
BE IT FURTHER RESOLVED that various line items in the Fiscal Year 1998 Budget be
amended to include $210,174.64 for outstanding purchase orders ($202,888.83 -
General Fund) and $6,651,828.56 for appropriations carried forward ($5,710,513.99
- General Fund) as detailed in the attached schedules.
BE IT FURTHER RESOLVED adjustments to the fund balance be approved as follows:
Balance Before Adjustments (result of Fiscal Year 1997 activity) $ 15,219,731.26
Add to General Fund Balance:
Repayment of Advance for
Bunny Run Lake Level $ 12,000.00
Long Lake Aug. Well 56,000.00
C.O.S.D.S. Pontiac Twp. Ext. 3 306,807.50
Emergency Salaries Fund Balance 150,000.00
Information Technology Projects Fund Balance 4,664,561.00
Retiree=s Health Care Cost Fund Balance 2,000,000.00
Adjusted Total Including Additions $ 22,409,099.76
Deduct from General Fund Balance:
CLEMIS $( 6,400,000.00)
Imaging Loan Payoff ( 3,400,000.00)
Integrated Justice System ( 3,250,000.00)
Year 2000 Conversion ( 2,500,000.00)
G.I.S. ( 1,591,253.00)
Operational Improvements ( 1,464,555.00)
Commissioners Minutes Continued. December 11, 1997
476
Command Officers= Arbitration Finding ( 955,000.00)
Mainframe Replacement ( 700,000.00)
Financial System ( 650,000.00)
Well Code Study ( 500,000.00)
Equalization System ( 375,000.00)
Grant Reductions ( 300,000.00)
Health Satellite Centers ( 200,000.00)
Gypsy Moth Program ( 55,000.00)
Increase Petty Cash ( 10,410.00)
Adjusted Total Including Additions/Subtractions $ 57,881.76
Undesignated Fund Balance At Beginning of Year $ 726,233.86
Undesignated Fund Balance At the End of Year $ 784,115.62
BE IT FURTHER RESOLVED that $197,539 from the Fiscal Year 1997 Designated Fund
Balance for Health Satellite Centers be appropriated to the Health Division,
Satellite Centers account (#16-261200-75000-3544) to increase substance abuse
prevention programs pursuant to State statue as follows:
Revenue
90-190000-14000-1582 Prior Years Balance $197,539
Expenditures
16-261200-75000-3544 Satellite Centers $197,539
$ 0
BE IT FURTHER RESOLVED that the $375,000 from the Designated Fund Balance for the
Replacement Equalization System be appropriated to the Department of Information
Technology, as specified below, to cover the professional services contract
developing phase I of this projects:
General Fund
Revenue
90-190000-14000-1582 Prior Years Balance $375,000
Expenditures
18-101113-10000-8001 Operating Trans. - Out $375,000
$ 0
Information Technology Fund
Revenue
18-636113-10000-1701 Operating Trans. - In $375,000
Expenditure
18-636122-15000-3348 Professional Services $375,000
$ 0
BE IT FURTHER RESOLVED that the $662,758 from the Designated Fund Balance for the
Mainframe Replacement be appropriated to the Department of Information
Technology, as specified below, to cover the purchase of a single Mainframe
Processor:
General Fund
Revenue
90-190000-14000-1582 Prior Years Balance $662,758
Expenditures
18-101113-10000-8001 Operating Trans. - Out $662,758
$ 0
Information Technology Fund
Revenue
18-636113-10000-1701 Operating Trans. - In $662,758
Expenditure
18-636113-10000-8005 Est. Change in Equity $662,758
$ 0
BE IT FURTHER RESOLVED that $6,382,384 from the Fiscal Year 1997 Designated Fund
Balance for CLEMIS appropriated to a non-departmental account to replace the
CLEMIS system:
Revenue
Commissioners Minutes Continued. December 11, 1997
477
90-190000-14000-1582 Prior Years Balance $6,382,384
Expenditures
90-210000-21000-6362 CLEMIS $6,382,384
$ 0
BE IT FURTHER RESOLVED that $150,000 from the Fiscal Year 1997 Undesignated Fund
Balance be designated to restore the Non-Departmental Contingency account and be
appropriated to that account as specified below:
Revenue
90-190000-14000-1582 Prior Years Balance $150,000
Expenditures
90-290000-25000-2564 Contingency $150,000
$ 0
BE IT FURTHER RESOLVED that $68,000 from the Equipment Fund fund balance be used
to purchase and install video equipment for the Circuit Court.
Chairperson, on behalf of the Finance and Personnel Committee, I move adoption of
the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Amos the resolution be adopted.
AYES: Jensen, Johnson, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt,
Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey, Douglas,
Fracassi, Garfield, Holbert, Huntoon, Jacobs. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97278
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: AMENDMENTS TO SECTION 25 OF THE GENERAL APPROPRIATIONS ACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Section 25 of the General Appropriations Act identifies the procedures
for writing off bad debts including providing the Reimbursement Division the
authority to reduce Inmate Prisoner Billings that exceed an individual=s ability
to pay; and
WHEREAS a request has been made by the Court and the Reimbursement Division to
expand that authority to write off debts, beyond an individual=s ability to pay,
resulting from Court orders; and
WHEREAS granting this request will lessen an administrative burden and improve
accountability between the Reimbursement Division and the Court, without reducing
collections.
NOW THEREFORE BE IT RESOLVED the Section 25 of the General Appropriations Act be
amended to add the following statement after the fourth (4th) line of the
paragraph:
A Also, within the administrative authority of the Fiscal Officer and with the
general approval of the Court, Circuit Court and Probate Court financial orders
for $2,500 or less may be reduced and amended by the Reimbursement Division based
on an individual=s ability to pay. Waiver of fees in excess of $2,500 shall
require the approval of the Court.@
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Coleman the resolution be adopted.
AYES: Johnson, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt, Obrecht,
Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman, Douglas, Fracassi, Garfield,
Holbert, Huntoon, Jacobs, Jensen. (22)
NAYS: None. (0)
Commissioners Minutes Continued. December 11, 1997
478
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97279
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT - APPORTIONMENT OF LOCAL
TAX RATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS your Finance and Personnel Committee on Local Taxes has examined
certificates, statements, papers and records submitted to it from the various
townships, cities and villages having taxes to be spread upon the County Tax
Roll, and has checked these documents with the pertinent laws, specifically
Section 37 General Property Tax Laws, and has caused corrections to be made where
necessary; and
WHEREAS your committee has prepared tax certificates showing the certified rates
as adjusted by M.C.L. 211.24E, M.C.L. 211.34, M.C.L. 211.34D, and M.C.L. 211.34E
of the General Property Tax Laws, authorized to be spread against state equalized
valuations, which certificates are submitted herewith and which are the basis for
the tabulation above mentioned, and it is recommended that the Board of
Commissioners authorize the Clerk to sign these certificates; and
WHEREAS the electorate of the State of Michigan amended Article IX of the
Constitution and added Section 36; and
WHEREAS the legislature, as directed, implemented said legislation under Section
37 of the General Property Tax Act and the 1976 State School Code, as amended;
and
WHEREAS the certified rates are subject to M.C.L. 211.36 which allow additional
millage to be voted up to and including December 7, 1997 for schools and, if
adopted, up to and including November 4, 1997 for taxing jurisdictions, as
specified in said section; said additional millage(s) would require Board
approval before they could be spread; and
WHEREAS the electorate of the State of Michigan voted to limit school operating
levies on homestead and non-homestead property taxes in accordance with this
report.
NOW THEREFORE BE IT RESOLVED that this Board adopt the attached certificates from
the Finance and Personnel Committee with the recommendations herein contained as
part of the permanent records of the Board.
BE IT FURTHER RESOLVED that the Clerk be authorized and directed to sign the
several tax certificates on which the attached tabulation was based, thereby
authorizing and directing the various assessing officers to spread the rates
against the taxable valuation set forth herein for 1997.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners in
compliance with the General Property Tax Act and the 50 mill limitation directs
the Equalization Division to revise the apportionment report for 1997 as follows:
Previous Revised Reason
School District Rate Rate for change
Novi Comm School 5.4900 5.4783 Revised supplemental millage
Southfield Public
Schools 3.8884 3.8840 Revised supplemental millage
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Fracassi the resolution be adopted.
AYES: Kingzett, Law, McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer,
Powers, Schmid, Taub, Wolf, Amos, Coleman, Douglas, Fracassi, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson. (22)
Commissioners Minutes Continued. December 11, 1997
479
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97280
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: PERSONNEL DEPARTMENT - REQUEST TO CREATE TWO (2) POSITIONS TO SUPPORT
PROPOSED NEW PERSONNEL STANDING COMMITTEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS based on recent action of the Republican Caucus, it is anticipated that a
new Personnel Standing Committee will be created at the January, 1998
organizational meeting of the Board of Commissioners; and
WHEREAS the Personnel Department, having reduced two (2) positions in 1994 as a
result of the 25% cost savings required by the early retirement program and
presently faced with other imperatives such as implementation of the new Human
Resource/Financial Information System, does not currently have adequate staff to
support coordination of committee materials and attendance at additional
committee meetings; and
WHEREAS in order to handle the additional responsibilities adequately, the
Personnel Department requests the addition of one (1) Typist II position and one
(1) Personnel Analyst I position; and
WHEREAS sufficient lead time is required to perform the appropriate recruitment,
selection, placement and training functions necessary to support committee
activities beginning in the first quarter of 1998; and
WHEREAS the source of funds to defray the cost of the added staff can be found in
the General Fund Contingency Account; and
WHEREAS the County Executive supports the Personnel Department request.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the creation of two (2) positions in the Personnel Department, Human
Resources Division; a Typist II in Office Support and a Personnel Analyst I in
classification and Job Evaluation, effective with the first pay period of 1998
(Dec. 20, 1997), to support coordination of committee materials and attendance at
the proposed new Personnel Standing Committee.
BE IT FURTHER RESOLVED that the Fiscal Year 1998 and Fiscal Year 1999 Biennial
Budget be amended as follows:
Personnel Department
Dept/OCA/PCA/Object Description FY 1998 FY 1999
15 402200 10001 2001 Salaries $40,363 $54,045
15 402200 10001 2074 Fringe Benefit 17,437 23,347
15 402200 10001 6636 Info. Tech. 6,000 8,000
15 402200 10001 6641 Con. Copier 300 500
15 402200 10001 6105 Stationary Stck. 500 700
15 402200 10001 6666 Print Shop 1,500 2,000
15 402200 10001 6677 Insurance 500 700
15 402200 10001 6675 Telephone Comm. 450 600
90 290000 25000 2560 Contingency (67,050) (89,892)
Total 0 0
Chairperson, on behalf of the Finance and Personnel Committee, I move adoption of
the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Moved by Douglas supported by Moffitt the resolution be adopted.
AYES: Law, McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer, Powers,
Schmid, Taub, Wolf, Amos, Coleman, Dingeldey, Douglas, Fracassi, Garfield,
Huntoon, Jacobs, Jensen, Johnson, Kingzett. (22)
NAYS: Holbert. (1)
Commissioners Minutes Continued. December 11, 1997
480
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97281
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: BOARD OF COMMISSIONERS - SPECIAL ELECTION, DISTRICT #20
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by the untimely death of Lawrence R. Pernick, November 6, 1997, a vacancy
exists in the 20th Oakland County Commissioner District; and
WHEREAS vacancies in the office of Commissioner which occur in odd- numbered
years shall be filled by special elections, and such elections shall be called by
the County Board of Commissioners.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby calls for such a Special Election to fill the vacancy which exists in the
20th Oakland County Commissioner District, and requests the County Clerk and the
Election Scheduling Commission to immediately implement the attached schedule for
a Special Primary Election on February 2, 1998, and a Special Election to be held
on March 2, 1998, to fill said vacancy.
Chairperson, on behalf of the General Government Committee, I move the adoption
of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Special Election Schedule, District #20, on file in County Clerk=s
office.
FISCAL NOTE (Misc. #97281)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS - SPECIAL ELECTION, DISTRICT #20
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1. An unforseen vacancy exists in the 20th Oakland County Commissioner
District.
2. This resolution authorizes a Special Election to fill the vacancy which
exists in the 20th Oakland County Commissioner District.
3. The following budget amendment is recommended:
County Clerk/Register of Deeds - Elections Division
Dept/OCA/PCA/Object Description FY 1998
21 230100 01000 4084 Election Supplies $12,000
90 290000 25000 2560 Contingency ( 12,000)
TOTAL $ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Schmid supported by Obrecht the resolution be adopted.
AYES: McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer, Powers, Schmid,
Taub, Wolf, Amos, Coleman, Dingeldey, Douglas, Fracassi, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97282
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: CLERK/REGISTER AND PROBATE COURT - PERSONNEL ACTIONS RELATED TO THE
OPERATION OF THE FAMILY COURT: CREATION OF THREE (3) COURT CLERK POSITIONS,
Commissioners Minutes Continued. December 11, 1997
481
THREE (3) CLERK III POSITIONS AND ONE (1) RECORDS CLERK POSITION IN THE COUNTY
CLERK DIVISION AND DELETION OF THREE (3) STUDENT POSITIONS IN PROBATE COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Public Act 388 of 1996 the jurisdiction of the Circuit and
Probate Court was reorganized; and
WHEREAS under this new jurisdiction a Family Court function will be established
January 1, 1998; and
WHEREAS the creation of the Family Court provides for the assignment of judges
and designates the County Clerk as the custodian of the records for this
function; and
WHEREAS the creation of three (3) Clerk III positions and one (1) Records Clerk
position would provide support for the workload generated by responsibilities
related to the Family Court function; and
WHEREAS traditionally, the County Clerk has provided support to Circuit Court
judges; and
WHEREAS the creation of three (3) Court Clerk positions in the County Clerk is
requested to provide support to the Probate Court judges who will be assigned to
the Family Court; and
WHEREAS currently each Probate Court judge has a Student position assigned to
provide office support; and
WHEREAS currently each Circuit Court judge does not have a Student position; and
WHEREAS to offset the cost and equalize the staffing levels, it is proposed that
three (3) Student positions (Pos. #34101-00024, 34101-00025, and 34101-05416) in
the Administration Division of Probate Court be deleted as they become vacant.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the creation of three GF/GP (3) Court Clerk positions in the
Administration Unit and three (3) Clerk III positions and one (1) Records Clerk
position in the Legal Records Unit of the County Clerk.
BE IT FURTHER RESOLVED that three (3) Student positions (Pos. #34101-00024,
34101-00025 and 34101-05416) in the Administration Division of Probate Court be
deleted as they become vacant.
Chairperson, on behalf of the General Government Committee, I move the adoption
of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (Misc. #97282)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: CLERK/REGISTER AND PROBATE COURT - PERSONNEL ACTIONS RELATED TO THE
OPERATION OF THE FAMILY COURT: CREATION OF THREE (3) COURT CLERK POSITIONS, THREE
(3) CLERK III POSITIONS AND ONE (1) RECORDS CLERK POSITION IN THE COUNTY CLERK
DIVISION AND DELETION OF THREE (3) STUDENT POSITIONS IN PROBATE COURT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1. The Family Court established pursuant to Public Act 388 of 1996 becomes an
entity as of January 1, 1998.
2. The County Clerk has traditionally provided support to Circuit Court
judges. With the implementation of the Family Court, the County Clerk will also
need to provided support to the newly assigned Family Court judges.
3. This resolution authorizes the creation of three Court Clerk positions,
three Clerk III positions, and one Records Clerk position in the Clerk/Register
of Deeds County Clerk Division to support the additional duties.
4. Furthermore, the resolution deletes three Student positions in the Probate
Court Administration Division as they become vacant in order to offset cost and
equalize staffing levels. Since the positions are currently filled and the cost
savings is not known, no budget reduction is presently being made. Once the
Student positions become vacant and are deleted, the funds will be returned to
Commissioners Minutes Continued. December 11, 1997
482
contingency.
5. The following budget amendment is recommended:
County Clerk/Register of Deeds - County Clerk Division
Dept/OCA/PCA/Object Description FY1998 FY1999
21 221000 01000 2001 Salary $ 73,619 $ 95,706
21 221000 01000 2074 Fringe Benefit 31,804 41,345
21 220100 01000 2001 Salary 58,194 75,654
21 220100 01000 2074 Fringe Benefit 25,140 32,682
90 290000 25000 2560 Contingency (188,757) (245,387)
TOTAL $ 0 $ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Schmid supported by Jacobs the resolution be adopted.
AYES: McPherson, Millard, Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf,
Amos, Coleman, Dingeldey, Douglas, Fracassi, Garfield, Holbert, Huntoon, Jacobs,
Jensen, Johnson, Kingzett, Law, McCulloch. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #97261)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: BOARD OF COMMISSIONERS - DESIGNATION OF THE BOARD OF COMMISSIONERS=
CONFERENCE ROOM AS THE PERNICK/AARON CONFERENCE ROOM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-referenced resolution
on December 1, 1997, reports with the recommendation that the resolution be
adopted.
Chairperson, on behalf of the General Government Committee, I move the acceptance
of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #97261
BY: Commissioner Gilda Jacobs
IN RE: BOARD OF COMMISSIONERS - DESIGNATION OF THE BOARD OF COMMISSIONERS=
CONFERENCE ROOM AS THE PERNICK/AARON CONFERENCE ROOM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there were two Oakland County Commissioners who were present when the
first elected Board of Commissioners was inaugurated in 1969, and who served the
people of their districts and the entire County from that tumultuous era to the
brink of the millennium; and
WHEREAS these two outstanding legislators, friends for decades, rendered their
special and unique gifts to more people than they can ever know, and the loss of
such accomplished and caring individuals diminishes us all; and
WHEREAS in recognition of their more than one-half century of dedicated, selfless
public service, their fellow commissioners wish to honor their achievements and
their memory.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does
hereby rename the conference room in which Commissioner Dennis M. Aaron and
Commissioner Lawrence R. Pernick worked for the people of Oakland County as the
PERNICK/AARON CONFERENCE ROOM in honor and recognition of their exemplary public
service.
Chairperson, on behalf of the entire Board of Commissioners, we move the adoption
of the foregoing resolution.
Commissioners Minutes Continued. December 11, 1997
483
Gilda Jacobs, JoAnne Holbert,
Eric Coleman, Jeff Kingzett,
Ruel McPherson, John McCulloch,
Frank Millard, Nancy Dingeldey,
Shelley Taub, David Moffitt,
Lawrence Obrecht, Thomas Law,
Donna Huntoon, Kay Schmid,
Donn Wolf
Moved by Schmid supported by Jacobs the General Government Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Discussion followed.
AYES: Millard, Moffitt, Obrecht, Powers, Schmid, Taub, Wolf, Coleman, Dingeldey,
Douglas, Fracassi, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law,
McCulloch, McPherson. (20)
NAYS: Garfield. (1)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #97262)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: BOARD OF COMMISSIONERS - AMENDMENT TO RULE #X, STANDING COMMITTEE
STRUCTURE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-referenced resolution
on December 1, 1997, reports with the recommendation that the resolution be
adopted with the following amendment:
The Standing Committee Structure shall be:
(1) Finance Committee 10 9 members
(2) General Government Committee 9 7 members
(3) Personnel Committee 9 7 members
(4) Planning & Building Committee 9 7 members
(5) Public Services Committee 7 7 members
(6) Strategic Planning Committee 8 6 members
and further amends Rule X.B.3. to read:
(3) The Personnel Committee shall consists of six (6) five (5) members of the
majority party and three (3) two (2) members of the minority party.
Chairperson, on behalf of the General Government Committee, I move the acceptance
of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
REPORT (Misc. #97262)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS - AMENDMENT TO RULE #X, STANDING COMMITTEE
STRUCTURE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed the above-referenced
resolution on December 11, 1997, reports with the recommendation that the
resolution be adopted.
Chairperson, on behalf of the Finance and Personnel Committee, I move adoption of
the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #97262
Commissioners Minutes Continued. December 11, 1997
484
BY: Commissioners David L. Moffitt, Thomas A. Law, Frank Millard and
Dennis Powers
IN RE: BOARD OF COMMISSIONERS - AMENDMENT TO RULE #X, STANDING COMMITTEE
STRUCTURE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners= Rules provide the operating structure for the
Board of Commissioners; and
WHEREAS in an attempt to streamline operations, the Board of Commissioners
combined the Finance Committee and the Personnel Committee; and
WHEREAS this streamlining has had the unexpected negative impact of crowding too
many issues on the Finance/Personnel Committee agenda and has not allowed enough
time for adequate and thorough review of personnel issues, wages, fringe
benefits, retirement systems, classification review or appeal procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does
hereby amend Rule X, A. to read:
The Standing Committee Structure shall be:
(1) Finance Committee 10 members
(2) General Government Committee 9 members
(3) Personnel Committee 9 members
(4) Planning & Building Committee 9 members
(5) Public Services Committee 7 members
(6) Strategic Planning Committee 8 members
and further amends Rule X.B.3. to read
(3) The Personnel Committee shall consists of six (6) members of the majority
party and three (3) members of the minority party.
and all other numbered subsections, currently numbered 3-5, in Rules X, Section B
shall be advanced one number.
Chairperson, we move the adoption of the foregoing resolution.
David L. Moffitt, Frank H. Millard,
Thomas A. Law, Dennis N. Powers
Copy of attachment on file in the County Clerk=s office.
Moved by Schmid supported by Powers the General Government Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Schmid supported by Powers the resolution be amended to coincide with
the recommendation in the General Government Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Moved by Schmid supported by Powers the Finance and Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Schmid supported by Powers the resolution be adopted.
Vote on resolution, as amended:
AYES: Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Dingeldey,
Douglas, Fracassi, Huntoon, Jensen, Johnson, Law, McCulloch, McPherson, Millard.
(18)
NAYS: Coleman, Garfield, Holbert, Jacobs, Kingzett. (5)
A sufficient majority having voted therefor, the resolution, as amended, was
Commissioners Minutes Continued. December 11, 1997
485
adopted.
REPORT (Misc. #97264)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: AMENDMENT OF ARTICLES OF INCORPORATION TO DEFINE TERMS FOR THE MEMBERS OF
THE OAKLAND COUNTY PUBLIC TRANSPORTATION AUTHORITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-referenced resolution
on December 1, 1997, reports with the recommendation that the resolution be
adopted with the following amendment:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby amends the Articles of Incorporation of the Oakland County Public
Transportation Authority by striking the current language in Article VII, Section
2, and substituting the following:
"Terms of Office. Except upon resignation of the member or alternate member,
each member or alternate member of the Board appointed pursuant to Section 1 of
Article VII shall serve as a member or alternate member of the Board for a term
commensurate with the term of County Commissioner (TWO YEARS), and that all
currently serving Board members and alternates terms shall terminate on December
31, 1998, EXCEPT THAT EACH MEMBER SHALL HOLD OFFICE UNTIL A SUCCESSOR IS
APPOINTED AND SERVING."
Chairperson, on behalf of the General Government Committee, I move the acceptance
of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #97264
BY: Commissioners David L. Moffitt, Thomas A. Law and Donn Wolf
IN RE: AMENDMENT OF ARTICLES OF INCORPORATION TO DEFINE TERMS FOR THE MEMBERS OF
THE OAKLAND COUNTY PUBLIC TRANSPORTATION AUTHORITY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS 1986 Public Act 196 (ACT) provides that counties may form a Public
Transportation Authority by adopting Articles of Incorporation; and
WHEREAS the Oakland County Board of Commissioners, in Miscellaneous Resolution
#95083, formed the Oakland County Public Transportation Authority (OCPTA) by
adopting Articles of Incorporation; and
WHEREAS the OCPTA Articles of Incorporation, at Article VII, Section 4, provide
that the Articles of Incorporation may be amended only by the adoption of a
resolution by Oakland County Board of Commissioners approving the amendment; and
WHEREAS Article VII, Section I, establishes five voting members (one member of
the party not in majority) who are appointed by the Chairperson of the Board with
the consent of the Board, and whose terms are at the sole pleasure of the Board
of Commissioners, and five alternates who are to be appointed and who serve in
the same fashion; and
WHEREAS Article VII, Section 2 states:
"Vacancies. Except upon resignation of the member or alternate member, each
member or alternate member of the Board appointed pursuant to Section 1 of this
Article VII shall serve as a member or alternate member of the Board until their
term is ended by the Board of Commissioners= action."; and
WHEREAS in keeping with the manner and method of appointment of various boards,
commissions and authorities, the Public Transportation Authority members= term of
office should be for a specified length.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby amends the Articles of Incorporation of the Oakland County Public
Transportation Authority by striking the current language in Article VII, Section
2, and substituting the following:
Commissioners Minutes Continued. December 11, 1997
486
"Terms of Office. Except upon resignation of the member or alternate member,
each member or alternate member of the Board appointed pursuant to Section 1 of
Article VII shall serve as a member or alternate member of the Board for a term
commensurate with the term of County Commissioner, and that the terms of all
currently serving Board members and alternates shall terminate on
December 31, 1998."
Chairperson, we move the adoption of the foregoing resolution.
Thomas Law, David Moffitt, Donn Wolf
Moved by Schmid supported by Law the General Government Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Schmid supported by Law the resolution be amended to coincide with the
recommendation in the General Government Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Moved by Schmid supported by Law the resolution be adopted.
Vote on resolution, as amended:
AYES: Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey,
Douglas, Fracassi, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett,
Law, McCulloch, McPherson, Millard, Moffitt. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended, was
adopted.
REPORT (Misc. #97265)
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: DEFINE TERMS FOR THE MEMBERS OF THE OAKLAND COUNTY COMMUNITY DEVELOPMENT
ADVISORY COUNCIL AND SEMCOG DELEGATES AND ALTERNATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-referenced resolution
on December 1, 1997, reports with the recommendation that the resolution be
adopted.
Chairperson, on behalf of the General Government Committee, I move the acceptance
of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #97265
BY: Commissioners David L. Moffitt, Thomas A. Law and Donn Wolf
IN RE: DEFINE TERMS FOR THE MEMBERS OF THE OAKLAND COUNTY COMMUNITY DEVELOPMENT
ADVISORY COUNCIL AND SEMCOG DELEGATES AND ALTERNATES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners annually appoints members to the Oakland
County Community Development Advisory Council pursuant to Miscellaneous
Resolution #84023 and preceding resolutions MR#7835 and MR#6997; and
WHEREAS there is no stated term for the appointments of these members, but
precedent has been for the Board Chairperson to appoint individuals to this
Council for a term of one year; and
WHEREAS likewise Oakland County's delegates and alternates to the Southeastern
Michigan Council of Governments (SEMCOG) have been historically appointed by the
Board of Commissioners for a one-year term, but there is no guiding resolution
Commissioners Minutes Continued. December 11, 1997
487
which establishes such term.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does
hereby specify that the term for Community Development Advisory Council members
shall be for one year and shall expire on December 31 of each year.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners does hereby
specify that the term for delegates and alternates to SEMCOG shall be for one
year and shall expire on December 31 of each year.
Chairperson, we move the adoption of the foregoing resolution.
David Moffitt, Thomas Law, Donn Wolf
Moved by Schmid supported by Moffitt the General Government Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Schmid supported by Moffitt the resolution be adopted.
AYES: Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey, Douglas,
Fracassi, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law,
McCulloch, McPherson, Millard, Moffitt, Obrecht. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97283
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - AMENDMENT TO THE SANITARY
CODE APPEAL BOARD MEMBERSHIP AND MEETING TIME FRAME
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with the Oakland County Sanitary Code, the Sanitary Code
Appeal Board consists of 5 members who must convene within forty-five days of the
filing of an appeal; and
WHEREAS it has become increasingly difficult to convene meetings of the
membership within this time frame; and
WHEREAS membership attendance is important to the timely review and disposition
of appeals; and
WHEREAS concern has been expressed that increased participation by non-
governmental citizen members would facilitate the orderly discharge of appeals
brought before the Sanitary Code Appeal Board.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does
hereby amend the Sanitary Code, Article V., Section 1, as follows: The Oakland
County Sanitary Code Appeal Board shall consist of five (5) members. At least
two but not more than three members shall be from the Oakland County Board of
Commissioners, with no more than two (2) members from any one political party;
the remaining members shall be non-governmental citizens. All members are to be
appointed by the Chairperson of the Board of Commissioners with the approval of
the Board of Commissioners. In the first instance one member shall be appointed
for a term ending December 31, 1975; two members appointed for a term ending
December 31, 1977. Thereafter, each member shall be appointed for a term of
three (3) years. Each term shall expire at midnight December 31, but each member
shall hold office until his successor is appointed.
BE IT FURTHER RESOLVED that this amendment be adopted following the required
Public Hearing conducted by the Health Division.
Chairperson, on behalf of the General Government Committee, I move adoption of
the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
The Chairperson referred the resolution to the Public Services Committee. There
Commissioners Minutes Continued. December 11, 1997
488
were no objections.
MISCELLANEOUS RESOLUTION #97251
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: CIRCUIT COURT/JUDICIAL ADMINISTRATION - CREATION OF ONE (1) STUDENT
POSITION IN THE ASSIGNMENT CLERK=S OFFICE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Mediation Court Rule 2.403 went into effect on October 1, 1997; and
WHEREAS this legislation required that the Circuit Court perform new duties as
they relate to the mediation process; and
WHEREAS the Court requested the creation of a Clerk I and the deletion of a
Student with the Fiscal Year 1998 Budget to accommodate the workload associated
with this change in legislation; and
WHEREAS at the time of the budget request, the Court made an evaluation of the
new workload based on information available at the time; and
WHEREAS since the budget request was made, additional information has become
available to assess the full impact of the legislation; and
WHEREAS the Court is requesting a part-time non-eligible Student position
to assist with the additional workload that has resulted; and
WHEREAS a new revenue source has been identified to cover the cost of this
position request.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the creation of one (1) governmental part-time non-eligible Student
position in the Assignment Unit of the Circuit Court.
Chairperson, on behalf of the General Government Committee, I move the adoption
of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (Misc. #97251)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT COURT/JUDICIAL ADMINISTRATION - CREATION OF ONE (1) STUDENT
POSITION IN THE ASSIGNMENT CLERK=S OFFICE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1. The Circuit Court is required to perform new duties as relates to the
mediation process as of October 1, 1997.
2. During the Fiscal Year 1998 budget process the Court requested that a Clerk
I position be created to accommodate this workload, the Clerk position was to
replace a Student position which was deleted.
3. The Court subsequently rescinded the request for a Clerk I with the intent
to evaluate the workload and staffing requirements.
The Court has now determined that one (1) part-time non-eligible Student position
can perform the additional duties related to the mediation process.
4. The Court has identified a new continuing source of revenue which will
cover the cost of the Student position, and no new appropriations are requested.
5. The following amendment to the Circuit Court budget is recommended:
Revenue FY1998 FY 1999
Dept.-OCA-PCA-Object Description
31-101100-10001-1106 Video Copying $9,366 $9,366
Expense
31-101200-10001-2001 Salaries 8,538 8,538
31-101200-10001-2075 Fringe Benefits 828 828
$9,366 $9,366
$ 0 $ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Schmid supported by Douglas the resolution be adopted.
Commissioners Minutes Continued. December 11, 1997
489
AYES: Powers, Schmid, Taub, Wolf, Amos, Coleman, Douglas, Fracassi, Garfield,
Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch, McPherson,
Millard, Moffitt, Obrecht, Palmer. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97250
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS - AUTHORIZATION TO IMPLEMENT A PILOT
PROJECT FOR REGISTER OF DEEDS CASH RECEIPTING, INDEXING AND IMAGING SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the function of the Register of Deeds Office is to place in public
record, for easy accessibility and retrieval, documents related to land
transactions, such as deeds and mortgages, as well as certain personal property
filings known as UCC (Uniform Commercial Code) transactions; and
WHEREAS the present combination mainframe and manual system, which currently
archives over three million records, was initially installed in 1983 and is not
Year 2000 compliant; and
WHEREAS the Clerk/Register of Deeds is desirous of implementing a modern turnkey
client-server computer system for cash receipting, indexing and imaging of
property records that will more effectively and efficiently meet legal and public
information requirements for which there is an increasing demand; and
WHEREAS in compliance with Oakland County Purchasing Procedures, bid
specifications were prepared and disseminated to the vendor community with two
responses, from IBM Corporation and Business Records Corporation (BRC); and
WHEREAS the two proposals represented significantly different approaches to the
project requirements; IBM's proposal involves County assumption of financial risk
by requiring significant up-front investment, whereas BRC proposes to install the
necessary hardware and software at their expense and then charge a $2.55 fee per
document successfully processed; and
WHEREAS upon careful examination of the two proposals, including site visits and
consultation with other users of the vendors' services, the Clerk/Register of
Deeds recommends that a pilot project be undertaken with BRC that is confined to
UCC transactions only, which number approximately 10,000 transactions annually;
and
WHEREAS the pilot project will be evaluated upon full implementation before a
recommendation is prepared and presented to the Board of Commissioners regarding
extension of the system to all property transactions, which number in excess of
300,000 annually.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the County Clerk/Register of Deeds to engage Business Records
Corporation to implement a pilot project to install a modern turnkey client-
server computer system for cash receipting, indexing and imaging for Uniform
Commercial Code transactions only.
BE IT FURTHER RESOLVED that the contract fee of $2.55 be instituted for a period
of not less than three years upon successful implementation of the pilot project,
for an estimated annual cost of $25,500.
BE IT FURTHER RESOLVED that the County Clerk/Register of Deeds report the results
of the Pilot Project Evaluation, including performance and cost considerations,
to the Board of Commissioners with a recommendation as to whether or not the
system should be extended to all property transactions processed by the Register
of Deeds Office.
Chairperson, on behalf of the General Government Committee, I move adoption of
the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Commissioners Minutes Continued. December 11, 1997
490
FISCAL NOTE (Misc. #97250)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS - AUTHORIZATION TO IMPLEMENT A PILOT
PROJECT FOR REGISTER OF DEEDS CASH RECEIPTING, INDEXING AND IMAGING SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1. This resolution authorizes the implementation of a pilot project by
Business Records Corporation to install a modern turnkey client-server computer
system for cash receipting, indexing and imaging for Uniform Commercial Code
transactions in the Register of Deeds office.
2. Business Records Corporation was selected via the competitive bidding
process.
3. Business Records Corporation will install the necessary hardware and
software at their expense. A $2.55 fee per document successfully processed will
then be charged. This fee will be instituted for a period of not less than three
years upon successful implementation of the pilot project, for an estimated
annual cost of $25,500.
4. The following budget amendment is recommended: County
Clerk/Register of Deeds - Register of Deeds Division
Dept/OCA/PCA/Object Description FY 1998 FY 1999
Revenue: 21-140100-01000-0705 Mortgages $19,125 $25,500
Subtotal $19,125 $25,500
Expense: 21-240100-01000-3348 Prof. Services $19,125 $25,500
Subtotal $19,125 $25,500
TOTAL $ 0 $ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Schmid supported by Holbert the resolution be adopted.
AYES: Schmid, Taub, Wolf, Amos, Coleman, Douglas, Fracassi, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch, McPherson, Millard,
Moffitt, Obrecht, Palmer, Powers. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: BOARD OF COMMISSIONERS - ADMINISTRATIVE DIRECTOR OF PROGRAM AND
OPERATIONS ANALYSIS - APPOINTMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having met on Monday, December 8, 1997,
recommends that Joellen Perlman be appointed to the position of Board of
Commissioners= Administrative Director of Program and Operations Analysis.
Chairperson, on behalf of the General Government Committee, I move acceptance of
the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Moved by Schmid supported by Jensen the General Government Committee Report be
accepted and the appointment of Joellen Perlman to the position of Board of
Commissioners= Administrative Director of Program and Operations Analysis be
confirmed.
AYES: Taub, Wolf, Amos, Coleman, Dingeldey, Douglas, Fracassi, Garfield,
Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch, McPherson,
Millard, Moffitt, Obrecht, Palmer, Schmid. (22)
Commissioners Minutes Continued. December 11, 1997
491
NAYS: None. (0)
A sufficient majority having voted therefor, the report was accepted and the
appointment of Joellen Perlman to the position of Board of Commissioners=
Administrative Director of Program and Operations Analysis was confirmed.
MISCELLANEOUS RESOLUTION #97284
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: BOARD OF COMMISSIONERS - BOARD OF COMMISSIONERS' RULES AMENDMENT,
RULE X.,B.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentleman:
WHEREAS the Board of Commissioners at its December 4, 1997, meeting appointed
Roderick Fracassi to fill the vacancy in Commissioner District #20, and now
wishes to name Commissioner Fracassi to the vacant positions on the General
Government and Public Services Committees; and
WHEREAS in order to fill such vacancy the Rules of the Board of Commissioners
must be amended to adjust the make-up of the membership of these committees.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does
hereby amend the Rules for the Oakland County Board of Commissioners as follows:
Rule X.,B.,(2) The General Government Committee shall consist of six (6) (7)
members of the majority party and three (3) two (2) members of the minority
party.
Rule X.,B.,(4) The Public Services Committee shall consist of five
(5) six (6) members of the majority party and two (2)one (1) members of the
minority party.
Chairperson, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Moved by Schmid supported by Wolf the resolution be adopted.
AYES: Wolf, Amos, Dingeldey, Douglas, Garfield, Huntoon, Jensen, Johnson, Law,
McCulloch, Millard, Moffitt, Obrecht, Palmer, Schmid, Taub. (16)
NAYS: Coleman, Holbert, Jacobs, Kingzett, McPherson. (5)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: APPOINTMENT OF COMMISSIONER RODERICK FRACASSI, DISTRICT #20, TO STANDING
COMMITTEES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having met on Thursday, December 11, 1997,
hereby recommends that Commissioner Roderick Fracassi, District #20, be appointed
to the following standing committees of the Oakland County Board of
Commissioners: General Government and Public Services.
Chairperson, on behalf of the General Government Committee, I move acceptance of
the foregoing report.
GENERAL GOVERNMENT COMMITTEE
Moved by Schmid supported by Jensen the General Government Committee Report be
accepted and the appointment of Roderick Fracassi to the General Government
Committee and the Public Services Committee be confirmed.
AYES: Amos, Coleman, Dingeldey, Douglas, Garfield, Huntoon, Jensen, Johnson,
Law, McCulloch, Millard, Moffitt, Obrecht, Palmer, Schmid, Taub, Wolf. (17)
NAYS: Holbert, Jacobs, Kingzett, McPherson. (4)
Commissioners Minutes Continued. December 11, 1997
492
A sufficient majority having voted therefor, the report was accepted and the
appointment of Roderick Fracassi to the General Government Committee and the
Public Services Committee was confirmed.
MISCELLANEOUS RESOLUTION #97285
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEVELOPMENT AND PLANNING DIVISION RESOLUTION APPROVING PROJECT AREA AND
PROJECT DISTRICT AREA (DETROIT COUNTRY DAY SCHOOL PROJECT) - VILLAGE OF BEVERLY
HILLS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there exists in the County of Oakland the need for projects to alleviate
and prevent conditions of unemployment, to assist and retain local industrial and
commercial enterprises in order to strengthen and revitalize the County's economy
and to encourage the location and expansion of such enterprises to provide needed
services and facilities to the County and its residents; and
WHEREAS the Economic Development Corporations Act, Act No. 338 of the Michigan
Public Acts of 1974, as amended (the "Act") provides a means for the
encouragement of such projects in this County through the County's Economic
Development Corporation (the "EDC"); and
WHEREAS the EDC has commenced proceedings under the Act for the benefit of such a
project (Detroit Country Day School Project) and has designated to this Board of
Commissioners a Project Area and Project District Area for its approval.
NOW THEREFORE BE IT RESOLVED that the Project Area as designated by the EDC to
this Board is hereby certified as approved.
BE IT FURTHER RESOLVED that, it having been determined that the territory
surrounding said designated Project Area will not be significantly affected by
the Project because the surrounding territory is devoted to commercial/industrial
uses, a Project District Area having the same description as and boundaries
coterminous with the Project Area herein certified as approved be hereby
established.
BE IT FURTHER RESOLVED that, it having been determined that there are less than
eighteen residents, real property owners, or representatives of establishments
located within the Project District Area, a Project Citizens District Council
shall not be formed pursuant to Section 20(b) of the Act. BE IT FURTHER
RESOLVED that the County Clerk is hereby directed to provide four certified
copies of this resolution to the Secretary of the Board of the EDC.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of attachment on file in the County Clerk=s office.
Moved by Palmer supported by Law the resolution be adopted.
AYES: Coleman, Dingeldey, Douglas, Fracassi, Garfield, Holbert, Huntoon, Jacobs,
Johnson, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer,
Schmid, Taub, Wolf, Amos. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97286
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEVELOPMENT AND PLANNING DIVISION RESOLUTION CONFIRMING APPOINTMENT OF
ADDITIONAL EDC DIRECTORS (DETROIT COUNTRY DAY SCHOOL PROJECT) - VILLAGE OF
Commissioners Minutes Continued. December 11, 1997
493
BEVERLY HILLS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS this Board of Commissioners has received a resolution from the Board of
Directors of the Economic Development Corporation of the County of Oakland
designating a Project Area and Project District Area for a project (Detroit
Country Day School Project) under the Economic Development Corporations Act, Act
No. 338 of the Michigan Public Acts of 1974, as amended (the "Act"); and
WHEREAS it is necessary to confirm the appointment by the County Executive of the
County of Oakland of two additional directors to the Board of said Economic
Development Corporation in connection with said Project, in accordance with
Section 4(2) of the Act.
NOW THEREFORE BE IT RESOLVED that the appointments of Thomas Brown and William
Cunnington, who are representative of neighborhood residents and business
interests likely to be affected by said Project, to the Board of Directors of the
Economic Development Corporation of the County of Oakland are hereby confirmed in
accordance with Section 4(2) of the Act, and such additional directors shall
cease to serve when the Project is either abandoned or, if undertaken, is
completed in accordance with the Project Plan therefor.
BE IT FURTHER RESOLVED that all resolutions or parts thereof in conflict with
this resolution are hereby repealed, but only to the extent of such conflict.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide four
certified copies of this resolution to the Assistant Secretary of the Board of
the Economic Development Corporation.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Appointment of Two Additional Directors to the EDC by the County
Executive for the Detroit Country Day School on file in the County Clerk=s
office.
Moved by Palmer supported by Law the resolution be adopted.
AYES: Dingeldey, Douglas, Fracassi, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer,
Schmid, Taub, Wolf, Amos, Coleman. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97287
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER - RESOLUTION TO APPROVE AGREEMENT RELATIVE TO THE
AMENDMENT OF AREAS TO CLINTON-OAKLAND SEWAGE DISPOSAL SYSTEM - PAINT CREEK
INTERCEPTOR DISTRICT (CHARTER TOWNSHIP OF OAKLAND AMENDMENTS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Supervisors by Resolution Miscellaneous
Number 4342, adopted on June 22, 1964, did approve the establishment of the
Clinton Oakland Sewage Disposal System (the ASystem@) to serve the Clinton
Oakland Sewage Disposal District (the ADistrict@) within which district lie the
Charter Township of Oxford, the Charter Township of Orion, the City of Rochester
Hills, the Charter Township of Oakland, the Village of Oxford and the Village of
Lake Orion (collectively, the AMunicipalities@); and
WHEREAS pursuant to the Clinton Oakland Sewage Disposal System, Paint Creek
Interceptor Contract dated January 15, 1969 (the AInterceptor Contract@), between
the County and the Municipalities, the County extended the System by acquisition
of the Paint Creek Arm to serve certain designated areas in the Municipalities
Commissioners Minutes Continued. December 11, 1997
494
that are part of the areas in the District; and
WHEREAS the Charter Township of Oakland desires to amend the areas in its
boundaries to be served by the Interceptor, such amended areas to be located as
shown on Exhibit A-1 attached to the Agreement Relative to the Amendment of Areas
to Clinton Oakland Sewage Disposal System - Paint Creek Interceptor District
(Charter Township of Oakland Amendments) presented to this Board (the
AAgreement@); and
WHEREAS no municipality (other than the Charter Township of Oakland) will be
affected by the amendment of the service area as shown in Exhibit A-1 of the
Agreement; and
WHEREAS in order to accomplish such amendment, it is necessary that the County
and the municipalities enter into the Agreement; and
WHEREAS the governing body of each municipality has adopted a resolution
approving the Agreement.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the County of
Oakland, Michigan, as follows:
1. The Agreement in the form submitted hereto is approved.
2. The County Drain Commissioner is hereby authorized and directed
to execute and deliver the Agreement for and on behalf of the County in such
number of counterparts as he deems desirable, after the Agreement has been
executed by the appropriate officials of the Municipalities.
3. The copy of the Agreement as presented to this Board of
Commissioners and as herein approved and authorized to be executed and delivered
shall be placed on file with the County Clerk and made available for examination
by any interested person during normal business hours.
4. The Revised Exhibit A to the Interceptor Contract as presented
to this Board of Commissioners is hereby approved.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Agreement Relative to the Amendment of Areas to Clinton-Oakland Sewage
Disposal System on file in the County Clerk=s office.
Moved by Palmer supported by Obrecht the resolution be adopted.
AYES: Douglas, Fracassi, Garfield, Holbert, Huntoon, Jacobs, Johnson, Kingzett,
Law, McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer, Schmid, Taub, Wolf,
Amos, Coleman, Dingeldey. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97288
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DRAIN COMMISSIONER - RESOLUTION TO APPROVE PROJECT COST, ASSESSMENT ROLL
AND ADVANCE OF FUNDS FOR WAUMEGAH LAKE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners, by the adoption on March 21,
1996 of Miscellaneous Resolution No. 96066, deemed that it was in the public=s
Commissioners Minutes Continued. December 11, 1997
495
best interest to reconstruct the existing, failed Waumegah Lake dam structure in
order to establish and maintain a normal summer and winter elevation for Waumegah
Lake, located in Springfield and Independence Townships, pursuant with the
provisions of Act No. 146 of the Public Acts of 1961 as amended by Part 307 of
Act No. 59 of the Public Acts of 1995; and
WHEREAS said Resolution designated the Drain Commissioner to act on behalf of the
Board of Commissioners to oversee the design and construction of a new dam
structure for Waumegah Lake and to prepare a Special Assessment District and Roll
designating each parcel of land that will benefit from the establishment of a
summer and winter lake level and from the reconstruction of the failed dam
structure; and
WHEREAS the aforesaid Board of Commissioners= Resolution did resolve to finance
the cost of constructing a new dam structure for Waumegah Lake, to be repaid from
said Special Assessment Roll, consistent with prior established County policy, in
accordance with Miscellaneous Resolution Nos. 89276 and 92228 covering the loan
of County funds, including applicable interest rate and repayment schedule, with
the loan amount to be determined after the cost to reconstruct the Waumegah Lake
dam structure is known; and
WHEREAS the petitioners for the establishment of a normal level and
reconstruction of the failed dam structure did provide a $10,000.00 cash deposit
to cover the cost of preliminary engineering; and
WHEREAS the aforesaid Board of Commissioners= Miscellaneous Resolution No. 96066
authorized the Drain Commissioner to request and receive advances in excess of
the $10,000.00 deposit, in an amount not to exceed $50,000.00 for engineering
design and other related costs, prior to the actual advance of funds by the
County; and
WHEREAS the Office of the Prosecuting Attorney, in conjunction with the
Department of Corporation Counsel, was authorized to initiate a complaint in the
Circuit Court for the County of Oakland to establish a normal summer and winter
level for Waumegah Lake and to reconstruct the failed dam; and
WHEREAS the Office of the Prosecuting Attorney, in conjunction with the
Department of Corporation Counsel, did on July 23, 1997 present motions and
pleadings in Circuit Court resulting in said Court establishing a normal summer
and winter Waumegah Lake level and confirming the Special Assessment District;
and
WHEREAS on September 25, 1997, the Drain Commissioner received construction bids
for the new Waumegah Lake dam structure and as a result of said bids prepared a
project cost estimate in the amount of $300,000 (Exhibit AA@); and
WHEREAS in that no portion of the aforementioned $50,000 advance for engineering
design and related costs was ever disbursed and, at the request of the Fiscal
Services Division of the Oakland County Management and Budget Department to
simplify the assessment payback schedule, the aforesaid $10,000 cash deposit from
the petitioners for preliminary engineering will be refunded, the requested
advance of funds from the County of Oakland to finance the cost of constructing a
new dam structure for Waumegah Lake is $300,000; and
WHEREAS as required by the provisions of Act No. 146 of Public Act 1961, as
amended by Part 307 of Act No. 59 of Public Act 1995, the Drain Commissioner held
a Public Hearing on October 29, 1997 concerning the assessment of $300,000 in
project costs to be repaid from the aforementioned Special Assessment Roll
(Exhibit AB@); and
WHEREAS in accordance with said Act, the Drain Commissioner herewith submits for
approval to the Board of Commissioners both the estimated $300,000 project cost
of the new Waumegah Lake dam structure (Exhibit AA@) and a special Assessment
Roll (Exhibit AB@) to recover said $300,000 cost; and
WHEREAS per the Order of the Circuit Court, upon the approval of the Special
Assessment Roll by the Board of Commissioners, said proposed assessment plan
shall be submitted to the Circuit Court for a Show Cause Hearing and approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorize the advance of a sum not to exceed $300,000 to the Lake Level Control
District for Waumegah Lake for the construction of a new dam structure for
Commissioners Minutes Continued. December 11, 1997
496
Waumegah Lake.
BE IT FURTHER RESOLVED that the full amount of the advance shall be repaid from a
Special Assessment Roll (Exhibit AB@) to be collected over a period of ten years
at the current, prevailing Treasury Bill rate of 5.20%, consistent with the ALoan
of County Funds Policy,@ last amended by aforesaid Miscellaneous Resolution No.
92228.
BE IT FURTHER RESOLVED that the real property within the Special Assessment
District which will benefit from the construction of the new dam structure bear
the entire cost of the project and all future costs for maintaining the level of
Waumegah Lake.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approve
both the estimated $300,000 project cost of the new Waumegah Lake dam structure
(Exhibit AA@) and the Special Assessment Roll (Exhibit AB@) from which the
advance, or loan, of $300,000 will be repaid.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Exhibits A and B on file in County Clerk=s office.
FISCAL NOTE (Misc. #97288)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DRAIN COMMISSIONER - RESOLUTION TO APPROVE PROJECT COST, ASSESSMENT ROLL
AND ADVANCE OF FUNDS FOR WAUMEGAH LAKE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1. The resolution authorizes an advance of an amount not to exceed $300,000 to
the Waumegah Lake Construction Fund which is to be repaid with interest over a
period of ten years.
2. The advance plus interest is to be repaid from a special assessment levied
pursuant to 1961 Public Act 146 as amended by Part 307 of 1995 Public Act 59 on
all parcels of land benefitting from this improvement to Waumegah Lake.
3. In accordance with Miscellaneous Resolution #92228, the interest rate is to
be established at the prevailing six month Treasury bill rate (current rate is
5.2%).
4. Funding in the amount of $300,000 is available in the Long Term Revolving
Fund (466) which was established by Miscellaneous Resolution #92252 on November
19, 1992. The resolution expressly states that upon repayment to the revolving
fund the funds become available for future projects. Funds are to be transferred
to the Waumegah Lake Construction Fund 446, Subfund 467.
5. An amendment to the Fiscal Year 1998 Budget is not required.
FINANCE AND PERSONNEL COMMITTEE
Moved by Palmer supported by Huntoon the resolution be adopted.
AYES: Fracassi, Garfield, Holbert, Huntoon, Jacobs, Johnson, Kingzett, Law,
McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer, Schmid, Taub, Wolf,
Amos, Coleman, Dingeldey, Douglas. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97289
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: FACILITIES MANAGEMENT-SOLID WASTE DIVISION - DELINEATION OF OAKLAND
COUNTY SOLID WASTE PLANNING BOUNDARIES - CITY OF NORTHVILLE EXCLUSION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the City of Northville sits astride the Oakland County/Wayne County
Commissioners Minutes Continued. December 11, 1997
497
border; and
WHEREAS the City of Northville has requested that it be included within the Wayne
County Solid Waste Management Plan and excluded from the Oakland County Solid
Waste Management Plan; and
WHEREAS Act 451 of 1994 as amended provides that such an arrangement shall be
approved by a resolution of the Board of Commissioners of each of the involved
counties; and
WHEREAS the City of Northville has previously been included within the Wayne
County Solid Waste Management Plan and such an arrangement is eminently
practical.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does
hereby approve of Northville=s request that it be excluded from the Oakland
County Solid Waste Management Plan.
BE IT FURTHER RESOLVED that copies of this resolution be provided to the City of
Northville and to the Wayne County Board of Commissioners.
BE IT FURTHER RESOLVED that the Oakland County Solid Waste Planning Committee and
the Oakland County Act 451 Designated Planning Agent be advised of this action
and requested to exclude the City of Northville from the current planning
efforts.
Chairperson, on behalf of the Planning and Building Committee, I recommend
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Moved by Palmer supported by Schmid the resolution be adopted.
AYES: Garfield, Holbert, Huntoon, Jacobs, Johnson, Kingzett, Law, McCulloch,
McPherson, Millard, Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos,
Coleman, Dingeldey, Douglas, Fracassi. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97290
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF INDEPENDENCE 1996-1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Independence Township has contracted with the Oakland County Sheriff's
Department to provide law enforcement services for the Township (Miscellaneous
Resolution #95316); and
WHEREAS paragraph 23 of this contract provides that an amendment to this contract
must be approved by concurrent resolutions of both the Oakland County Board of
Commissioners and the Independence Township Board; and
WHEREAS Independence Township has approved a proposed amendment to the contract
(Schedule A - Sheriff's Deputies Contracted) which would add one (1) Patrol
Investigator and two (2) Deputy II (no-fill) resulting in a new total of four (4)
Patrol Investigators and fifteen (15) Deputy II (no-fill) being contracted and
bring the total number of contracted deputies to twenty-two (22); and
WHEREAS the Sheriff has agreed to add one (1) Patrol Investigator and two (2)
Deputy II (no-fill) for Independence Township under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of
the Oakland County Sheriff's Department 1996-1998 Law Enforcement Services
Agreement with the Charter Township of Independence to increase the number of
Patrol Investigators from the original three (3) to four (4) and Deputy II (no-
fill) from the original thirteen (13) to a new total of fifteen (15).
BE IT FURTHER RESOLVED that three (3) Deputy II positions be created in the
Contracted Patrol Unit, Protective Services Division of the Sheriff's Department.
Commissioners Minutes Continued. December 11, 1997
498
BE IT FURTHER RESOLVED that one (1) marked patrol vehicle (with mobile, prep
radio and MDT) and one (1) unmarked vehicle (with pager, mobile and prep radio)
be added to the County fleet.
BE IT FURTHER RESOLVED that this amendment will take effect on December 20, 1997.
Chairperson, on behalf of the Public Services Committee, I move the adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedule A - Independence Township - Sheriff=s Deputies Contracted on
file in County Clerk=s office.
FISCAL NOTE (Misc. #97290)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF INDEPENDENCE 1996-1998
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1. The Charter Township of Independence has requested an amendment to their
Law Enforcement Services Contract with the Sheriff, effective
December 20, 1997, by adding one (1) Patrol Investigator and two (2) Deputy II
(no-fill) positions.
2. This change will increase the total number of officers contracted to
Independence Township to twenty-two (22).
3. The new position will require the creation of one (1) Patrol Investigator
and two (2) Deputy II positions in the Contracted Patrol Unit, Protective
Services Division of the Sheriff=s Department. It will also be necessary to
purchase one (1) patrol vehicle, one (1) portable hand-held radio, and one (1)
mobile data terminal.
4. This change will cause an increase in budgeted revenue and expenditures of
$178,565 for Fiscal Year 1998 and $244,352 for Fiscal Year 1999 (Assuming Fiscal
Year 1999 contract rates.)
5. There will be a one-time capital cost of $27,558 that will come from non-
departmental contingency.
6. The Fiscal Year 1998 and Fiscal Year 1999 Budgets should be amended per the
attached worksheet.
FINANCE AND PERSONNEL COMMITTEE
Copy of attached worksheet on file in the County Clerk=s office.
Moved by Taub supported by Millard the resolution be adopted.
AYES: Holbert, Huntoon, Jacobs, Johnson, Kingzett, Law, McCulloch, McPherson,
Millard, Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman,
Dingeldey, Douglas, Fracassi, Garfield. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97291
BY: Public Services Committee, Shelley Taub, Chairperson
IN RE: SHERIFF=S DEPARTMENT AND PROSECUTING ATTORNEY - 1997/1998 OAKLAND COUNTY
NARCOTICS ENFORCEMENT TEAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County submitted an application to receive joint funding with the
Oakland County Narcotics Enforcement Team (NET) from the Byrne Memorial Formula
Grant and Governor's Discretionary Funds in the amount of $587,800 to continue
Commissioners Minutes Continued. December 11, 1997
499
the Oakland County=s Narcotics Task Force Program (originally authorized under
the Anti-Drug Abuse Act (ADAA) of 1988), which investigates and prosecutes large-
scale drug conspiracies operating in Oakland County; and
WHEREAS Oakland County has been awarded a grant in the amount of $488,272
(Federal - $244,136 (50%); State (NET Funds) - $69,127 (14.2%); County Match -
$175,009 (35.8%)) for the grant period of October 1, 1997 through
September 30, 1998, a (16.9%) reduction from the original grant application of
$587,800; and
WHEREAS the award is equal to the 1996/1997 grant award and requires no personnel
changes; and
WHEREAS the required County match of $175,009 is available in the Fiscal Year
1998 Adopted Budget under the Prosecuting Attorney=s Grant Match line item; and
WHEREAS acceptance of this grant does not obligate the County to any future
commitment; and
WHEREAS the contract has been approved by the County Executive's Contract Review
Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the Prosecuting Attorney's 1997/1998 Narcotics Enforcement Team Grant in
the amount of $488,272 (Federal - $244,136 (50%); State (NET Funds) - $69,127
(14.2%); County Match - $175,009 (35.8%) for the period of October 1, 1997
through September 30, 1998.
BE IT FURTHER RESOLVED that future level of service, including personnel, will be
contingent upon the level of funding available from the State for this program.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is
authorized to execute the grant agreement and to approve amendments and
extensions up to fifteen (15%) percent variance from the award, consistent with
the agreement as originally approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #97291)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF=S DEPARTMENT AND PROSECUTING ATTORNEY - 1997/1998 OAKLAND COUNTY
NARCOTICS ENFORCEMENT TEAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1. Oakland County has been awarded a grant by the Byrne Memorial Formula Grant
and Governor=s Discretionary Funds for joint funding with the Oakland County
Narcotics Enforcement Team (NET) to continue the Narcotics Task Force Program
which investigates and prosecutes large-scale drug conspiracies operating in
Oakland County.
2. The resolution requests acceptance of this grant in the amount of $488,272
(Federal - $244,136 (50%)); State (NET Funds) - $69,127 (14.2%); County Match -
$175,009 (35.8%) for the grant period of October 1, 1997 through September 30,
1998.
3. The award reflects a (16.9%) variance from the original grant application
amount of $587,800.
4. Sufficient funding is available in the Prosecuting Attorney=s Grant Match
line item for Fiscal Year 1998 for the County=s portion of the program. No
additional appropriation is required.
5. Acceptance of this grant does not obligate the County to any future
commitment and the future level of service, including personnel, will be
contingent upon the level of funding available from the State for this program.
6. The Chairperson of the Board of Commissioners is authorized to execute the
agreement and to approve minor changes and extensions not to exceed 15% of the
original award.
Commissioners Minutes Continued. December 11, 1997
500
7. The Fiscal Year 1998 Adopted Budget shall be amended to reflect the grant
funding as detailed in Schedule A.
FINANCE AND PERSONNEL COMMITTEE
Copy of Attachment A on file in County Clerk=s office.
Moved by Taub supported by Powers the resolution be adopted.
AYES: Huntoon, Jacobs, Johnson, Kingzett, Law, McCulloch, McPherson, Millard,
Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey,
Douglas, Fracassi, Garfield, Holbert. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #97292)
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: LOCAL LAW ENFORCEMENT AGENCIES/DEPARTMENT OF INFORMATION TECHNOLOGY -
ACQUISITION OF REPLACEMENT SYSTEM FOR COURTS AND LAW ENFORCEMENT MANAGEMENT
INFORMATION SYSTEM (CLEMIS)
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
The Strategic Planning Committee, having reviewed the attached resolution, on
December 11, 1997, reports with the recommendation that the resolution be
adopted.
Chairperson, on behalf of the Strategic Planning Committee, I move the acceptance
of the foregoing report.
STRATEGIC PLANNING COMMITTEE
MISCELLANEOUS RESOLUTION #97292
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: LOCAL LAW ENFORCEMENT AGENCIES/DEPARTMENT OF INFORMATION TECHNOLOGY -
ACQUISITION OF REPLACEMENT SYSTEM FOR COURTS AND LAW ENFORCEMENT MANAGEMENT
INFORMATION SYSTEM (CLEMIS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Courts and Law Enforcement Management Information System (CLEMIS) was
formally established by Miscellaneous Resolution #5986 adopted April 11, 1972;
and
WHEREAS CLEMIS is a cooperative governmental effort sponsored by Oakland County
for the benefit of law enforcement agencies throughout the County, providing
individual patrol officers immediate access to criminal and vehicle information
from sources throughout the United States and Canada; and
WHEREAS in the fall of 1996, the CLEMIS Advisory Board commissioned the
preparation of a strategic plan which, in its final form, had as its primary
recommendation the replacement of the current out-dated mainframe CLEMIS
technology, which is not Year 2000 compliant, with a new client-server based,
integrated Police Records Management System (RMS) and Computer-Assisted Dispatch
system over an improved Wide Area Network (WAN); and
WHEREAS by Miscellaneous Resolution #96257 (adopted November 21, 1996), the Board
of Commissioners engaged the professional consulting firm Plante and Moran, LLP
for the purpose of assisting in the selection of an integrated RMS and CAD
System; and
WHEREAS in response to detailed specification in Request for Proposal (CLEMIS
RMS/CAD RFP #4000-7), several vendors submitted proposals including: IBM, New
World Systems, Intergraph Corp., and Printrak International, Inc. (formerly SCC
Communications Corp.); and
Commissioners Minutes Continued. December 11, 1997
501
WHEREAS after extensive review and demonstrations and upon the recommendation of
the CLEMIS System Selection Committee, consisting of chiefs of police
representing CLEMIS users, the Department of Information Technology, the
Department of Management and Budget, and Plante and Moran, LLP, the CLEMIS
Advisory Board has selected Printrak International, Inc. as the most qualified
vendor to install the CLEMIS RMS/CAD System; and
WHEREAS negotiations with the vendor have resulted in a total cost projection of
$6,382,384, including server hardware, operating and application software and
licenses, field-based reporting component, MAN/WAN and professional services; and
WHEREAS the County Executive recommends the replacement of the CLEMIS System and
the selection of Printrak International, Inc. as the most qualified vendor to
install the new CLEMIS RMS/CAD System.
WHEREAS an assessment of available CLEMIS staff indicates that one new
classification and position titled Supv-CLEMIS Support Services, grade 16, No OT,
and a User Support Specialist III position will be needed to provide additional
supervision and technical duties and liaison/training responsibilities for the
implementation of the new system; and
WHEREAS sufficient CLEMIS funds are available to provide the above additional
staffing; and
WHEREAS the Personnel Department will continue to work with Information
Technology to assess additional longer term staffing needs for this function.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the replacement of the CLEMIS System and the selection of Printrak
International, Inc. as the most qualified vendor to install the new CLEMIS
RMS/CAD System.
BE IT FURTHER RESOLVED that a new classification titled Supv-CLEMIS Support
Services, grade 16, No OT, and one (1) proprietary position in that
classification and one (1) proprietary User Support Specialist III position be
created for CLEMIS purposes in the Law Enforcement Unit of Systems Development
and Support Division.
Chairperson, on behalf of the Public Services Committee, I move adoption of the
foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #97292)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: LOCAL LAW ENFORCEMENT AGENCIES/DEPARTMENT OF INFORMATION TECHNOLOGY -
ACQUISITION OF REPLACEMENT SYSTEM FOR COURTS AND LAW ENFORCEMENT MANAGEMENT
INFORMATION SYSTEM (CLEMIS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1. The Courts/Law Enforcement Management Information System (CLEMIS) Advisory
Board recommends, and Public Services Committee concurs, that the current CLEMIS
System should be replaced with a new CLEMIS RMS/CAD System and the vendor
selected for installation should be Printrak International, Inc.
2. Total capital cost for acquisition and installation of the system amounts
to $6,382,384 and is included in the Designated Fund Balance for Fiscal Year
ending September 30, 1997. An amendment will be recommended with the Fiscal Year
1997 Year End Report.
3. Two positions are recommended to support the upgraded system, one (1) (Supv
- CLEMIS Support Services) (grade 16) and one (1) User Support Specialist III
(grade 13). Annual cost of the positions equals $130,841; cost for the remainder
of Fiscal Year 1998 (20 pays) equals $100,647. Funds are available in the CLEMIS
fund balance to cover the cost, the following budget amendments are recommended:
Dept./OCA/PCA/Object Description FY1998 FY1999
18-635122-15000-2001 CLEMIS-Salaries $ 70,285 $ 91,370
Commissioners Minutes Continued. December 11, 1997
502
18-635122-15000-2070 CLEMIS-Fringes 30,362 39,471
18-635121-15000-8005 Est. Profit/(Loss) ( 100,641) ( 130,841)
$ 0 $ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Garfield the Strategic Planning Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Garfield the resolution be adopted.
AYES: Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch, McPherson, Millard,
Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey,
Douglas, Fracassi, Garfield, Holbert, Huntoon. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #97260)
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES - CREATION OF HEALTH EMERGENCY LIAISON
PROGRAM (HELP)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed Miscellaneous Resolution #97260,
on December 1, 1997, reports with the recommendation that the resolution be
adopted.
Chairperson, on behalf of the Public Services Committee, I move the acceptance of
the foregoing report.
PUBLIC SERVICES COMMITTEE
MISCELLANEOUS RESOLUTION #97260
BY: John P. McCulloch, District #22; Shelley G. Taub, District #12;
David L. Moffitt, District #18; Dennis Powers, District #10;
Donald Jensen, District #15
IN RE: DEPARTMENT OF HUMAN SERVICES - CREATION OF HEALTH EMERGENCY LIAISON
PROGRAM (HELP)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS as many as 5000 citizens and employees enter the County Courthouse
Complex on a daily basis, and this number continues to grow; and
WHEREAS with the number of people in the Courthouse and on the County complex
increasing each year, there are an increasing number of 911 calls made on behalf
of employees and citizens who are in need of emergency medical assistance; and
WHEREAS Oakland County=s Judicial Branch has also seen a need to provide
emergency medical capabilities and has sought to have an emergency medical
response program established; and
WHEREAS there are medical personnel who could be trained in Advanced Life Support
employed at the Medical Care Facility and Health Division who could be called
upon to administer first response emergency treatment if mobile medical equipment
and supplies were available; and
WHEREAS in the interest of service to the public and our employees, such medical
equipment (crash carts) could be equipped and strategically located so that at
the time of a medical emergency, the equipment and the trained personnel could
respond and administer emergency treatment until such time as the 911 Emergency
Medical Technicians arrive.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners authorizes
Commissioners Minutes Continued. December 11, 1997
503
the County Executive, through the Department of Human Services, to evaluate the
creation of a Health Emergency Liaison Program (HELP) which can be reached by a
direct phone number and which will provide a trained team of County medical
professionals who will administer first response emergency medical assistance to
any one in need of such assistance on the County Service Center. This
evaluation, to include associated costs, shall be reported to the Public Services
Committee by February 15, 1998.
Chairperson, we move the adoption of the foregoing resolution.
Shelley Taub, David Moffitt,
John McCulloch, Donald Jensen,
Dennis Powers
FISCAL NOTE (Misc. #97260)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES - CREATION OF HEALTH EMERGENCY LIAISON
PROGRAM (HELP)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1) It has been proposed by Oakland County Commissioners to have the Human
Services Department create a Health Emergency Liaison Program (HELP) for the
purpose of providing emergency medical assistance by a trained team of County
medical professionals, for such situations that occur on the County Service
Center.
2) It is requested that the Department of Human Services evaluate the creation
of this program, including the associated costs, and provide a report of this
evaluation to the Public Services Committee by February 15, 1998.
3) No budget amendment is recommended at this time.
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Coleman the Public Services Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Coleman the resolution be adopted.
AYES: Jensen, Johnson, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt,
Obrecht, Palmer, Powers, Schmid, Taub, Amos, Coleman, Dingeldey, Douglas,
Fracassi, Garfield, Holbert, Huntoon, Jacobs. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #97293)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - ADOPTION AND ENFORCEMENT
OF THE DRINKING WATER SUPPLY PROGRAM, ARTICLE X OF THE OAKLAND COUNTY SANITARY
CODE, S1
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed the above-referenced
resolution on December 4, 1997, reports with the following recommendation:
* That the BE IT FURTHER RESOLVED paragraph be amended to include additional
language as follows:
BE IT FURTHER RESOLVED that the Health Division, pursuant to MCL
333.2433(2)(c)(iii) and MCL 333.2433(2)(d), shall commission, and the Board shall
Commissioners Minutes Continued. December 11, 1997
504
fund, a comprehensive ground water quality study, to be conducted by credentialed
public health and scientific professionals affiliated with a Michigan university
and/or independent State of Michigan or Federal governmental agency, who are
charged with mapping the entire county. The study shall utilize well log data,
well testing data, test boring and test well data, and any other data the public
health and scientific professionals think appropriate. The study results shall
include a map of water contaminants in Oakland County developed by the study
team, AS OUTLINED IN THE ATTACHED MEMORANDUM FROM THOMAS J. GORDON, PH.D.
COMMISSIONER MEMBERS SHALL BE APPOINTED BY THE CHAIRPERSON OF THE BOARD OF
COMMISSIONERS. The map shall be posted on the County=s Internet web site,
supplied to public libraries, provided in the well education packet, and directly
mailed to all Oakland County residents served by wells or living in areas where
wells are allowed.
* That additional language be added to Section 3.1.A.(2) of the Oakland County
Sanitary Code, Article X, Drinking Water Supply Program, as follows:
(2) The inspection(s) was conducted by a person(s) who has been trained to
conduct well inspections by the State of Michigan or through a program recognized
as adequate by the State of Michigan; the inspection(s) include a satisfactory
bacteriological and nitrate water sample report and a water well and pump record
log; and the satisfactory bacteriological and nitrate water sample report are
filed with the local building official or the Oakland County Health Division
before an occupancy permit is issued. IN THE EVENT OF AN UNSATISFACTORY WATER
TEST, A LOCAL UNIT OF GOVERNMENT MAY AUTHORIZE A TEMPORARY OCCUPANCY PERMIT WHICH
WILL ALLOW FOR A SAFE ALTERNATIVE SOURCE OF POTABLE WATER.
* That the operating rules be brought back to the Public Services Committee for
review and comment.
Chairperson, on behalf of the Finance and Personnel Committee, I submit the
foregoing report.
FINANCE AND PERSONNEL COMMITTEE
Copy of Memorandum from Thomas J. Gordon, Ph.D. on file in County Clerk=s office.
MISCELLANEOUS RESOLUTION #97293
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - ADOPTION AND ENFORCEMENT
OF THE DRINKING WATER SUPPLY PROGRAM, ARTICLE X OF THE OAKLAND COUNTY SANITARY
CODE, S1
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County Government places the highest priority on protecting the
health and safety of our residents; and
WHEREAS the supply of safe potable water is fundamental to individual, public and
community health; and
WHEREAS over a quarter million residents of Oakland County depend on private well
water supplies for their daily living needs; and
WHEREAS compliance with State safe drinking water program cost sharing minimal
requirements is necessary for continuation of Oakland County=s eligibility to
receive the over $300,000 in cost sharing moneys currently provided to assist in
protecting our wells.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the adoption of the attached Article X, Drinking Water Supply Program,
as a revision to the Oakland County Sanitary Code.
BE IT FURTHER RESOLVED that the Drinking Water Supply Program be established at a
level which will meet the program requirements for the State safe drinking water
supply cost sharing program.
Commissioners Minutes Continued. December 11, 1997
505
BE IT FURTHER RESOLVED that one (1) Senior Public Health Sanitarian, three (3)
Public Health Sanitarian and one (1) Typist II position be created in the Health
Division.
BE IT FURTHER RESOLVED that the Health Division, pursuant to MCL
333.2433(2)(c)(iii) and MCL 333.2433(2)(d), shall commission, and the Board shall
fund, a comprehensive ground water quality study, to be conducted by credentialed
public health and scientific professionals affiliated with a Michigan university
and/or independent State of Michigan or Federal governmental agency, who are
charged with mapping the entire county. The study shall utilize well log data,
well testing data, test boring and test well data, and any other data the public
health and scientific professionals think appropriate. The study results shall
include a map of water contaminates in Oakland County developed by the study
team. The map shall be posted on the County=s Internet web site, supplied to
public libraries, provided in the well education packet, and directly mailed to
all Oakland County residents served by wells or living in areas where wells are
allowed.
Chairperson, on behalf of the Public Services Committee, I move the adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of County Executive Proposal for the revision of the Oakland County Sanitary
Code, Article X, Drinking Water Supply Program, on file in County Clerk=s office.
FISCAL NOTE (Misc. #97293)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - ADOPTION AND ENFORCEMENT
OF THE DRINKING WATER SUPPLY PROGRAM, ARTICLE X OF THE OAKLAND COUNTY SANITARY
CODE, S1
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1) It is requested that Article X, Drinking Water Supply Program, be adopted
as a revision of the Oakland County Sanitary Code.
2) It is also requested that the Drinking Water Supply Program be established
at a level to meet the program requirements to be eligible for state safe
drinking water supply cost sharing.
3) In adopting this program, it is requested that one (1) Senior Public Health
Sanitarian, three (3) Public Health Sanitarian, and one (1) Typist II position be
created in the Health Division.
4) The funding source for the positions has been identified in the Designated
Fund Balance.
5) A budget amendment is recommended as follows:
Human Services Department/Health Division - Environmental Health Unit
Revenue FY 1998 FY 1999
Dept. OCA PCA Object Description Amount Amount
90 131000 12000 0175 Cost Sharing $ 86,638 $106,380
90 190000 14000 1582 Prior Years Balance 86,638 106,380
Total $173,276 $212,761
Expense
16 220200 65000 2001 Salaries $114,020 $148,227
2075 Fringe Benefits 49,256 64,034
3324 Printing 5,000 5,000
9169 Capital Outlay 5,000 -0-
Total $173,276 $212,761
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Law the Finance and Personnel Committee Report be
Commissioners Minutes Continued. December 11, 1997
506
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Law the resolution be adopted.
Moved by Taub supported by Law the resolution be amended to coincide with the
recommendation in the Finance and Personnel Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Johnson, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt, Obrecht,
Palmer, Powers, Schmid, Taub, Amos, Coleman, Dingeldey, Douglas, Fracassi,
Garfield, Holbert, Huntoon, Jacobs, Jensen. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended, was
adopted.
MISCELLANEOUS RESOLUTION #97294
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: COMMUNITY MENTAL HEALTH - AMENDMENT #5 TO THE FISCAL YEAR 1996-1997 FULL
MANAGEMENT CONTRACT WITH MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Full Management Contract between the Michigan Department of Community
Health and Oakland County Community Mental Health as the County agent specifies
the terms and conditions for funding and service delivery of the Oakland County
Community Mental Health Board Programs; and
WHEREAS the Fiscal Year 1996-1997 Full Management Contract was approved at the
January 21, 1997 Community Mental Health Board meeting; and
WHEREAS the Michigan Department of Community Health (DCH) revised the original
Fiscal Year 1996-1997 funding authorization with a fifth updated authorization
dated October 7, 1997 to include funding for a new recipient placed on the Child
Model Waiver and refunding for previously transferred funding; and
WHEREAS on November 20, 1997, the Oakland County Community Mental Health Services
Board approved a resolution regarding approval of Amendment #5 to the Fiscal Year
1996-1997 Full Management Contract with Michigan Department of Community Health.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the attached amended financial pages to the AMichigan Department of
Community Health/Oakland County Community Mental Health Services Board Contract
for Full Management@ for Fiscal Year 1996-1997.
BE IT FURTHER RESOLVED that the Biennial Budget is amended as follows:
Community Mental Health Fund (22297) FY1996/97 FY1997/98
Revenues
550-01-10-2589 State Matching Payments $ 8,204 $ 8,204
550-01-10-2511 Reimb. State Share Medicaid 1,380 16,567
557-05-10-2500 Medicaid Waiver Federal Share 1,698 20,388
Subtotal $11,282 $45,159
Expenditures
559-53-10-3042 MORC DD SIP-Client Services $ 8,204 $ 8,204
557-05-10-3042 Child Model Waiver-Client Services 3,078 36,955
Subtotal $11,282 $45,159
TOTAL $ 0 $ 0
Chairperson, on behalf of the Public Services Committee, I move the adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Commissioners Minutes Continued. December 11, 1997
507
Copy of amended financial pages to the Michigan Department of Community
Health/Oakland County Community Mental Health Services Board Contract for Full
Management for Fiscal Year 1996-1997 on file in County Clerk=s office.
FISCAL NOTE (Misc. #97294)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY MENTAL HEALTH BOARD FULL MANAGEMENT CONTRACT AMENDMENT #5
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1) The resolution approves an amendment to the Fiscal Year 1996/1997 Full
Management Contract with the Department of Community Health.
2) The amendment approves the revised funding authorization for the placement
of a new recipient on the Child Model waiver and refunding for previously
transferred funding.
3) The following revenue budget amendment is recommended:
Community Mental Health Fund (22297) FY1996/97 FY1997/98
Revenues
550-01-10-2589 State Matching Payments $ 8,204 $ 8,204
550-01-10-2511 Reimb. State Share Medicaid 1,380 16,567
557-05-10-2500 Medicaid Waiver-Federal Share 1,698 20,388
Subtotal $ 11,282 $45,159
Expenditures
559-53-10-3042 MORC DD SIP-Client Services $ 8,204 $ 8,204
557-05-10-3042 Child Model Waiver-Client Serv. 3,078 36,955
Subtotal $ 11,282 $45,159
TOTAL $ 0 $ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Jacobs the resolution be adopted.
AYES: Kingzett, Law, McCulloch, McPherson, Millard, Moffitt, Palmer, Powers,
Schmid, Taub, Amos, Coleman, Dingeldey, Douglas, Fracassi, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #97295)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY MENTAL HEALTH - APPROVAL OF SECOND MACOMB OAKLAND REGIONAL
CENTER, INC. (MORC) CONTRACT EXTENSION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed the above-referenced
resolution on December 4, 1997, reports with the recommendation that the
resolution be amended to delete the NOW THEREFORE BE IT RESOLVED paragraph and
insert a new NOW THEREFORE BE IT RESOLVED paragraph to read as follows:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the extension of the current Macomb Oakland Regional Center, Inc.
Contract, through March 31, 1998, with a new not to exceed of $96,571,476.00
Chairperson, on behalf of the Finance and Personnel Committee, I submit the
foregoing report.
FINANCE AND PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #97295
BY: Public Services Committee, Shelley G. Taub, Chairperson
Commissioners Minutes Continued. December 11, 1997
508
IN RE: COMMUNITY MENTAL HEALTH - APPROVAL OF SECOND MACOMB OAKLAND REGIONAL
CENTER, INC. (MORC) CONTRACT EXTENSION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Community Mental Health Services Board=s contract with
Macomb Oakland Regional Center, Inc. was extended through December 31, 1997, per
Community Mental Health Board resolution adopted September 16, 1997; and
WHEREAS the Community Mental Health Services Board extended this contract from
October 1, 1997 through December 31, 1997, with certain terms and conditions, as
shown in the attached agreement; and
WHEREAS a new contract between the Oakland County Community Mental Health
Services Board and Macomb Oakland Regional Center, Inc. is currently in the
negotiation stages; and
WHEREAS the services provided by Macomb Oakland Regional Center, Inc. under the
scope of this extended contract continue to be necessary to provide services to
satisfy consumers= individual needs and ensure continuity of care from Macomb
Oakland Regional Center and/or its subcontractors; and
WHEREAS on November 20, 1997, the Oakland County Community Mental Health Services
Board approved a resolution regarding the Second Macomb Oakland Regional Center,
Inc. contract extension.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the extension of the current Macomb Oakland Regional Center, Inc.
contract, as shown on the attached agreement, through March 31, 1998, or, if
prior to that date, until an effective date for a new contract is adopted by the
Oakland County Community Mental Health Services Board and the Oakland County
Board of Commissioners.
Chairperson, on behalf of the Public Services Committee, I move the adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Oakland County Community Mental Health Services Board Macomb-Oakland
Regional Center, Inc. Contract, Second Contract Amendment and Extension, on file
in County Clerk=s office.
FISCAL NOTE (Misc. #97295)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY MENTAL HEALTH - APPROVAL OF SECOND MACOMB OAKLAND REGIONAL
CENTER, INC. (MORC) CONTRACT EXTENSION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XXII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1) The resolution approves an extension of the current Macomb Oakland Regional
Center, Inc. contract through March 31, 1998.
2) The resolution increases the Not To Exceed of the extended contract to
$96,571,476 for this eighteen month contract period.
3) The services provided through this contract were previously budgeted for
the Fiscal Year 1998 and Fiscal Year 1999, therefore budget amendments are not
required.
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Holbert the Finance and Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Holbert the resolution be adopted.
Moved by Taub supported by Holbert the resolution be amended to coincide with the
recommendation in the Finance and Personnel Committee Report.
Commissioners Minutes Continued. December 11, 1997
509
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Law, McCulloch, McPherson, Millard, Moffitt, Powers, Schmid, Taub, Wolf,
Amos, Coleman, Dingeldey, Douglas, Fracassi, Garfield, Holbert, Huntoon, Jacobs,
Jensen, Johnson, Kingzett. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended, was
adopted.
MISCELLANEOUS RESOLUTION #97255
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF DEPARTMENT - CREATION OF TWO (2) SHERIFF COMMUNICATION AGENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff is requesting two additional dispatchers for the
Communications Unit; and
WHEREAS the Communications Unit has had increased work load activity due to the
increase in the number of contracts; and
WHEREAS the Sheriff feels that these positions for dispatch are of a critical
nature to the Fire and Police Community; and
WHEREAS the cost for these positions are partially paid for by the communities
that we have under contract; and
WHEREAS the Sheriff Department 1997/1998 Communications Unit overtime Budget has
sufficient funds to cover the remaining cost of these two new positions.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the creation of two (2) GOV Sheriff Communication Agents in the
Communications Unit, Technical Services Division, of the Sheriff=s Department.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #97255)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - CREATION OF TWO (2) SHERIFF COMMUNICATIONS AGENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-named miscellaneous resolution and finds:
1. The Oakland County Sheriff is requesting two (2) additional dispatchers for
the Technical Services, Communications Unit to be effective December 20, 1997.
2. The one-year cost for these two positions would include $52,050 for
salaries, $22,850 for fringe benefits, $500 for office supplies, and $500 for
uniform cleaning, for a total of $75,900, cost for the balance of Fiscal Year
1998 equals $56,465.
3. Revenue generated by added patrol contracts has been placed in the
Communications Unit overtime budget to cover the increased work load.
4. Creation of the two additional dispatchers should reduce the cost of
overtime, this reduction will offset the cost of the new positions.
5. The two positions will have a sunset clause of September 30, 1998.
Financial performance must be reviewed before the positions are extended into
Fiscal Year 1999.
6. The Fiscal Year 1998 Budget should be amended, as specified below:
EXPENDITURES FY 1998
From:
Fund Dept OCA PCA OBJ
101 43 23905 10001 2002 Overtime ($56,465)
To:
Commissioners Minutes Continued. December 11, 1997
510
101 43 23905 10001 2001 Salaries $38,037
101 43 23905 10001 2075 Fringe Benefits 16,698
101 43 23201 10001 4252 Office Supplies 365
101 43 23201 10001 3780 Uniform Clng. 365
101 43 23201 10001 3774 Uniforms 1,000
$56,465
$ -0-
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Moffitt the resolution be adopted.
AYES: McCulloch, McPherson, Millard, Moffitt, Powers, Schmid, Taub, Wolf, Amos,
Coleman, Dingeldey, Douglas, Fracassi, Garfield, Holbert, Huntoon, Jacobs,
Jensen, Johnson, Kingzett, Law. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97254
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: SHERIFF=S DEPARTMENT - OAKLAND COUNTY CORRECTIVE SERVICES MEDICAL PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff's Department has had a medical program with Blue Cross\Blue
Shield for hospitalization of inmates; and
WHEREAS the Oakland County Board of Commissioners authorized such a program by
Miscellaneous Resolution #96290; and
WHEREAS the Sheriff's Department wishes to continue with this arrangement for the
period December 1, 1997 through November 30, 1998; and
WHEREAS Blue Cross\Blue Shield will monitor and contain costs, review for inmates
insurance coverage, bill Medicaid and qualify Oakland County for a hospital
discount; and
WHEREAS the administrative fee charged by Blue Cross\Blue Shield is more than
offset by the discount provided by the designated hospital provider; and
WHEREAS the County Executive and Sheriff's Departments have reviewed the proposed
program and are in concurrence; and
WHEREAS the attached contract is in accordance with the County Executive's
Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Chairperson of the Board to enter into the attached administrative
contract with Blue Cross\Blue Shield for the Oakland County Corrective Services
Medical Program for the period December 1, 1997 through November 30, 1998.
Chairperson, on behalf of the Public Services Committee, I move the adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Administrative Contract on file in the County Clerk=s office.
FISCAL NOTE (Misc. #97254)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF=S DEPARTMENT - OAKLAND COUNTY CORRECTIVE SERVICES MEDICAL PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1) Blue Cross projections for December, 1997 through November, 1998 for
hospital and surgical benefit costs are $1,759,706.
2) Total expense for Fiscal Year 1997 (nine months) was $1,416,492.
3) The recommended budget for both Fiscal Year 1998 and Fiscal Year 1999 is
$1,700,000 and a budget amendment is not recommended at this time.
Commissioners Minutes Continued. December 11, 1997
511
4) The issue of prisoner health costs is currently under review, while a
proposal to engage a consultant to study the jail health issue has been released
and will be reported at a later date.
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Fracassi the resolution be adopted.
AYES: McPherson, Millard, Moffitt, Powers, Schmid, Taub, Wolf, Amos, Coleman,
Dingeldey, Douglas, Fracassi, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kingzett, Law, McCulloch. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97237
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: PUBLIC SERVICES/ADMINISTRATION/COMMUNITY CORRECTIONS - INCORPORATION OF
READING TO REDUCE RECIDIVISM (3Rs) PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Reading to Reduce Recidivism (3Rs) Program was established in
September 1996 as a Michigan Non-Profit Corporation to bring together a coalition
of community resources dedicated to the improvement of deficient reading skills
of offenders with the Oakland County criminal justice system and the attainment
of a reduction in their recidivism rate; and
WHEREAS the State legislature has enacted enabling legislation for counties to
establish community corrections boards to initiate community corrections
programs, as well as to provide administrative support and guidance to existing
programs for the reduction of crime; and
WHEREAS Oakland County has established a Community Corrections Board for the
express purpose of assisting community programs such as the 3R Program in
addressing criminal justice problems through community solutions; and
WHEREAS incorporation of the 3R Program under the auspices of the Community
Corrections Board would provide the necessary administrative resources, including
grant writing and grant administration, through Oakland County government, and
will ensure its continuity and long-term success; and
WHEREAS both the Board of Directors of the 3R Program and the Community
Corrections Board have approved resolutions recommending incorporation of the 3R
Program under the auspices of the Community Corrections Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the incorporation of the Reading to Reduce Recidivism (3Rs) Program
under the auspices of the Community Corrections Board, effective January 1, 1998.
BE IT FURTHER RESOLVED that the members of the 3R Program Board of Directors will
continue in an advisory capacity to ensure appropriate program oversight
responsibilities.
BE IT FURTHER RESOLVED that an organizational unit within the Community
Corrections Division be established to house the 3R Program and that initial
funding be provided by transfer of the current assets of the 3R Program
Corporation.
Chairperson, on behalf of the Public Services Committee, I move adoption of the
foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #97237)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: PUBLIC SERVICES/COMMUNITY CORRECTIONS - INCORPORATION OF READING TO
REDUCE RECIDIVISM (3Rs) PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
Commissioners Minutes Continued. December 11, 1997
512
reviewed the above-referenced and finds:
1) The Reading to Reduce Recidivism (3Rs) Program would provide administrative
resources, including grant writing and grant administration, and ensure its
continuity and long-term success.
2) The resolution would incorporate the 3Rs Program under the auspices of the
Community Corrections Board, effective January 1, 1998.
3) Community Corrections will administer this program with existing staff. No
additional funding is required at this time.
4) Community Corrections will report back on the success of this effort.
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Huntoon the resolution be adopted.
AYES: Millard, Moffitt, Powers, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey,
Douglas, Fracassi, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett,
Law, McCulloch, McPherson. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97257
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT/ANIMAL CONTROL DIVISION -
ADOPTION/STERILIZATION AGREEMENT REVISION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Animal Control Division administers the provisions of
Public Act 287 of 1969 as amended; and
WHEREAS effective January 1, 1998 enacted House Bill 4239 amends the above Public
Act; and
WHEREAS this amendment mandates that any animal control shelter shall not permit
a person to adopt a dog, cat or ferret that has not been altered unless that
person has entered into a contract for the alteration of the dog, cat or ferret
with the animal control shelter; and
WHEREAS this amendment also provides for the adopting person to leave with the
animal control shelter, a good faith deposit of at least $25.00; and
WHEREAS by Miscellaneous Resolution #94130, adopted May 12, 1994 the Oakland
County Board of Commissioners approved an agreement for an adoption/sterilization
at the Oakland County Animal Care Center; and
WHEREAS the Oakland County Animal Care Center secures a deposit of $20.00 from
the adopter of each new pet for sterilization at the time of adoption; and
WHEREAS the present agreement must be updated to meet statutory requirements.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the increase of adoption/sterilization deposit from $20.00 to $50.00.
BE IT FURTHER RESOLVED the last two paragraphs be added to the existing agreement
to reflect State mandate.
Chairperson, on behalf of the Public Services Committee, I move the adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #97257)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT/ANIMAL CONTROL DIVISION - ADOPTION/
STERILIZATION AGREEMENT REVISION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1. The Animal Control Division will secure a deposit from the adopter for
sterilization at the time of adoption.
Commissioners Minutes Continued. December 11, 1997
513
2. This deposit will be refunded when the adopter provides the Animal Control
Division with verification that the adopted animal has been sterilized.
3. This agreement has no financial implications, should no one forfeit their
deposit, therefore no budget amendment is necessary.
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Amos the resolution be adopted.
AYES: Moffitt, Powers, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey, Douglas,
Fracassi, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law,
McCulloch, McPherson, Millard. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97296
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: BOARD OF COMMISSIONERS/COMMUNITY MENTAL HEALTH - EXTENSION OF FISCAL YEAR
1996/1997 FULL MANAGEMENT CONTRACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Full Management Contract between the Michigan Department of Community
Health and Oakland County specifies the terms and conditions for funding and
service delivery of the Oakland County Community Mental Health Board Programs;
and
WHEREAS the 1996/1997 Full Management Contract has been extended for a 90 day
period that commenced on 10/1/97, but will expire on 12/31/97 under existing
extension provisions of this contract; and
WHEREAS the Michigan Department of Community Health is presently awaiting final
Federal approval in order to fully implement their intended Arisk-sharing@
managed care plan in all such future full management contracts; and
WHEREAS the Michigan Department of Community Health formally, in writing,
notified the Oakland County on December 10, 1997, of its desire to again extend
the current 1996/1997 Full Management Contract for an additional three month
period, ending March 31, 1998, as detailed in the attached letter from the
Michigan Department of Community Health.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby concurs in and accepts this Michigan Department of Community Health intent
and offer to extend the parties current 1996/1997 Full Management Contract
through March 31, 1998, on the same terms and conditions contained in the current
contract between the parties, except and subject to the following two conditions:
1. Oakland County=s receipt of the additional Michigan Department of Community
Health funds described in the attached December 10, 1997 correspondence from the
Michigan Department of Community Health (William J. Allen, Deputy Director); and
2. The subsequent approval and acceptance of this same 1996/1997 Full
Management Contract extension, through March 31, 1998, by the Oakland County
Community Mental Health Services Board at their December 1997 meeting.
BE IT FURTHER RESOLVED that any further proposed Michigan Department of Community
Health amendments or extensions to the current Full Management Contract or any
new proposed contracts for full management between the Michigan Department of
Community Health, the Oakland County Board of Commissioners and the Oakland
County Community Mental Health Services Board shall require the prior and express
approval of the Oakland County Board of Commissioners.
Chairperson, on behalf of the Public Services Committee, I move the adoption of
Commissioners Minutes Continued. December 11, 1997
514
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of letter from Michigan Department of Community Health on file in County
Clerk=s office.
FISCAL NOTE (Misc. #97296)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY MENTAL HEALTH BOARD EXTENSION OF THE 1996-1997 FULL MANAGEMENT
CONTRACT WITH THE MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1) The existing Full Management Contract with the State of Michigan for
Fiscal Year 1996/1997 was extended through December 31, 1997.
2) The resolution extends this contract for an additional ninety (90)
days to allow finalization of the new contract which will include
additional managed care responsibilities at capitation funding
arrangements.
3) The Recommended Biennial Budget is based upon the amount of forecasted
State funding that will be available to Oakland County. Amendments to the
Recommended Biennial Budget are not recommended at this time. Further adjustment
to the State funding are expected and any budget amendments necessary will occur
after these additional adjustments are made.
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Amos the resolution be adopted.
AYES: Powers, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey, Douglas, Fracassi,
Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch,
McPherson, Millard, Moffitt. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97297
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: BOARD OF COMMISSIONERS - SOUTHFIELD JAIL COST REIMBURSEMENT FOR
MAGISTRATE AND SUPPORT PERSONNEL
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners, by Miscellaneous Resolution
#8852 (dated March 22, 1979, authorized an agreement between the City of
Southfield and the County of Oakland wherein the County would operate
Southfield=s Detention Facility in the City of Southfield=s Safety Building; and
WHEREAS the agreement has been twice renewed (Miscellaneous Resolutions #92170
and #95108) but is currently expired (June 30, 1997) and is being extended on a
month-to-month basis; and
WHEREAS contract negotiations are currently centered on the City of Southfield=s
preclusion from housing misdemeanents in their own facility; and
WHEREAS due to the critical overcrowding situation in Oakland County Detention
Facilities, the Office of Sheriff issued a communication to all police agencies
and District Courts in the County providing notification of newly (effective Nov.
19) instituted emergency admission criteria which excluded persons arrested for
non-assaultive misdemeanors, e.g., shoplifters, purse snatchers, etc.; and
WHEREAS appropriate booking procedures can be undertaken if the violator is
immediately brought before a magistrate; and
WHEREAS in recognition that the current budget for 46th District Court
Commissioners Minutes Continued. December 11, 1997
515
(Southfield) does not contain sufficient funds to provide the necessary level of
magistrate services to ensure the safety and welfare of its citizens, the Oakland
County Board of Commissioners desires to provide temporary funding on a
reimbursement basis for one (1) Magistrate and one (1) Clerk for four days per
week during the remainder of December and through February, 1998; and
WHEREAS the estimated cost of the foregoing proposal for the eleven (11) week
period amounts to $14,000; and
WHEREAS the County Executive recommends temporary funding for the additional
magistrate services with a requirement that a formal report be
prepared regarding the effectiveness of the program and submitted to the Board of
Commissioners in the first quarter of 1998.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
appropriates $14,000 to reimburse the 46th District Court for additional
magistrate services, including one (1) Magistrate and one (1) Clerk for four days
per week during the remainder of December and through February, 1998, in order to
satisfy on a timely basis the Sheriff=s admission criteria for the Southfield
Detention Facility.
Chairperson, on behalf of the Public Services Committee, I move the foregoing
resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #97297)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: BOARD OF COMMISSIONERS - SOUTHFIELD JAIL COST REIMBURSEMENT FOR
MAGISTRATE AND SUPPORT PERSONNEL
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1. The resolution authorizes County reimbursement to the 46th District Court
to support one (1) Magistrate and one (1) Clerk for four (4) days a week for the
remainder of December 1997 through February 1998.
2. The hiring of this Magistrate and staff will allow for the booking of
violators into the Southfield Detention Facility.
3. Estimated cost for this project is $14,000, the following budget amendment
is recommended:
90-290000-25000-2564 Contingency ($14,000)
90-210000-21000-xxxx 46th Dist. Ct. 14,000
$ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Taub supported by Coleman the resolution be adopted.
AYES: Powers, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey, Douglas, Fracassi,
Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch,
McPherson, Millard, Moffitt. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was amended.
REPORT (Misc. #97258)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - REORGANIZATION OF DIGITAL
INFORMATION SERVICE CENTER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance and Personnel Committee, having reviewed Miscellaneous Resolution
#97258 on December 4, 1997, reports with recommendation that the resolution be
amended as follows:
Commissioners Minutes Continued. December 11, 1997
516
In the fifth WHEREAS paragraph:
- Insert new item number 3) which reads as follows, ACreate new class titled
Network Systems Analyst I (Grade 12, No OT), and retitle current Network Systems
Analyst class (Grade 13, No OT) to Network Systems Analyst II.
- Renumber items 3), 4), and 5) to 4), 5), and 6).
- Replace the following wording in new 4) @ ...reclassify to Network Systems
Analyst (Grade 13),@ with A...reclassify to Network Systems Analyst I (Grade
12),@.
In the NOW THEREFORE BE IT RESOLVED paragraph:
- Insert new item number 3) which reads as follows, ACreate new class titled
Network Systems Analyst I (Grade 12, No OT), and retitle current Network Systems
Analyst class (Grade 13, No OT) to Network Systems Analyst II.
- Renumber items 3), 4), and 5) to 4), 5), and 6).
- Replace the following wording in new 4) @ ...reclassify to Network Systems
Analyst (Grade 13),@ with A...reclassify to Network Systems Analyst I (Grade
12),@.
Chairperson, on behalf of the Finance and Personnel Committee, I submit the
foregoing report.
FINANCE AND PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #97258
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - REORGANIZATION OF DIGITAL
INFORMATION SERVICE CENTER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in adopting the Fiscal Year 1998-1999 Biennial Budget and General
Appropriations Act, the Oakland County Board of Commissioners established the
Digital Information Service Center (DISC) in the Systems Development and Support
Division of the Department of Information Technology; and
WHEREAS one of the primary responsibilities of the newly established DISC is
implementation of the Oakland County Enterprise Parcel Data Operation and
Management Plan, an essential prerequisite and integral part of a successful
Geographic Information System (GIS); and
WHEREAS the short-term goal of the Plan is to automate the 430,000 existing
parcel records and then convert the automated parcel records into the Arc/Info
Parcel Coverage format; the long-term goal is to maintain and manage the parcel
geometry and quality control, as well as disseminate the digital parcel
information to user departments, cities, villages and townships, and to the
general public through the Enhanced Access System; and
WHEREAS accomplishment of the foregoing goals and objectives requires
reorganization of DISC to consolidate and integrate adequate human and capital
resources to ensure successful Plan implementation; and
WHEREAS Information Technology, Equalization and the Register of Deeds (ROD)
offices are most affected by the institutional changes. Staffing levels
currently in the ROD=s office and Equalization are capable of supporting their
defined enterprise parcel management roles. The recommended personnel changes
for Information Technology and related organizations are summarized as follows:
1) Create new class titled GIS Enterprise Data Technician (Grade 10, Reg OT),
2) Transfer two positions (#00204, Sr. Tax Description Technician, Grade 10
and #00273, Engineering Technician, Grade 9) from Equalization to DISC and
reclassify to GIS Enterprise Data Technician,
3) Transfer Customer Services Technician II position (#01596, Grade 11) from
IT/Data Center Operations Division to DISC and reclassify to Network Systems
Analyst (Grade 13),
4) Reclassify Application Analyst/Programmer III position (#04694, Grade 16)
in DISC to Supervisor I - Systems Development (Grade 17),
5) Provide temporary additional compensation for approximately 20 positions in
Development and Planning Division, Equalization Division, Health Division,
Register of Deeds, and Drain Commissioner=s Offices which have been designated as
Commissioners Minutes Continued. December 11, 1997
517
GIS Department System Area Specialists; and
WHEREAS the transfer of function and personnel from the Equalization Division of
the Department of Community and Economic Development to the IT/DISC Unit requires
a Public Hearing prior to Board of Commissioner=s approval; and
WHEREAS the temporary additional compensation is intended to encourage, reward
and retain employees who successfully participate in and complete Arc/Info
training and apply this training on their job as a GIS - Department Systems Area
Expert. Eligibility for the additional compensation (5% in Fiscal Year 1998, 3%
in Fiscal Year 1999, and 0% thereafter) will be accorded based on application of
a strict set of criteria (Attachment A).
NOW THEREFORE BE IT RESOLVED that having held the required Public Hearing for
transfer of function and personnel, the Oakland County Board of Commissioners
approves the Oakland County Enterprise Parcel Data Operation and Management Plan
(Attachment B) and authorizes the following institutional and personnel changes,
effective with the first pay-period of 1998 (12-20-97):
1) Create new class titled GIS Enterprise Data Technician (Grade 10, Reg OT),
2) Transfer two positions (#00204, Sr. Tax Description Technician, Grade 10
and #00273, Engineering Technician, Grade 9) from Equalization to DISC and
reclassify to GIS Enterprise Data Technician,
3) Transfer Customer Services Technician II position (#01596, Grade 11) from
IT/Data Center Operations Division to DISC and reclassify to Network Systems
Analyst (Grade 13),
4) Reclassify Application Analyst/Programmer III position (#04694, Grade 16)
in DISC to Supervisor I - Systems Development (Grade 17),
5) Provide temporary additional compensation for employees who successfully
participate in and complete Arc/Info training and apply this training on their
job as a GIS - Department Systems Area Specialist. Eligibility for the temporary
additional compensation (5% in Fiscal Year 1998, 3% in Fiscal Year 1999, and 0%
thereafter) will be accorded based on application of a strict set of criteria
(Attachment A).
Chairperson, on behalf of the Strategic Planning Committee, I move adoption of
the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
Copy of Attachment A and Oakland County Enterprise Parcel Data Operation and
Management Plan (Attachment B) on file in the County Clerk=s office.
FISCAL NOTE (Misc. #97258)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - REORGANIZATION OF DIGITAL
INFORMATION SERVICE CENTER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1. The resolution requests that the Board of Commissioners approve the Oakland
County Enterprise Parcel Data Operation and Management Plan outlined in
Attachment B.
2. The goal of the plan is to automate parcel records, maintain and manage
parcel geometry, quality control and the dissemination of the digital
information.
3. The plan includes the reorganization of DISC to consolidate and integrate
human and capital resources; such consolidation includes the reclassification of
two positions from the Equalization Division of Community and Economic
Development (#00204, Sr. Tax Description Technician, Grade 10 and #00273,
Engineering Technician, Grade 9) to GIS Enterprise Data Technicians (Grade 10)
and their transfer to the DISC unit in Information Technology.
4. A Public Hearing on the transfer of function and personnel from Community
and Economic Development to Information Technology is required prior to Board of
Commissioners Minutes Continued. December 11, 1997
518
Commissioner=s approval.
5. The resolution includes a number of personnel changes: creation of a new
classification titled GIS Enterprise Data Technician (Grade 10, Reg OT); transfer
and reclassification of Customer Services Technician II (#01596, Grade 11)
position from IT/Data Center Operations Division to DISC as a Network/Systems
Analyst I (Grade 12); and reclassification of an Application Analyst/Programmer
III position (#04694, Grade 16) to Supervisor I - Systems Development.
6. The resolution also provides temporary compensation (5% in Fiscal Year
1998, 3% in Fiscal Year 1999, and 0% thereafter) for approximately 20 employees
designated as GIS - Department Systems Area Specialists as outlined in Attachment
A. Cost of the additional compensation, estimated at $5,500 annually for each
department, will be absorbed by the affected departments.
7. BE IT FURTHER RESOLVED that the Fiscal Year 1998 Budget is amended to
reflect the reorganization as detailed below (Effective with first pay period for
calendar year 1998, i.e., Dec. 20, 1997):
General Fund
Community and Economic Development - Equalization Division
Dept./OCA/PCA/Object Description FY 1998 FY 1999
19-240000-40016-2001 Salaries $(64,645) $(86,559)
19-240000-40016-2075 Fringes (29,721) (39,796)
18-101112-10000-6030 Comp Svcs-Opers. $ 94,366 $126,355
Total $ 0 $ 0
IT FUND
Information Technology Dept. - Digital Information Service Unit
18-636122-15000-2001 Salaries $ 70,670 $ 94,627
18-636122-15000-2075 Fringes 31,643 42,370
18-636113-10000-8005 Net Income/(Loss) $(102,313) $(136,997)
Total $ 0 $ 0
FINANCE AND PERSONNEL COMMITTEE
Moved by Powers supported by Garfield the Finance and Personnel Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Powers supported by Garfield the resolution be adopted.
Moved by Powers supported by Garfield the resolution be amended to coincide with
the recommendation in the Finance and Personnel Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Schmid, Taub, Wolf, Amos, Coleman, Dingeldey, Douglas, Fracassi, Garfield,
Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch, McPherson,
Millard, Moffitt, Powers. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended, was
adopted.
MISCELLANEOUS RESOLUTION #97259
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - 1997 BUDGET AMENDMENTS FOR
APPROVED OFFICE AUTOMATION PROJECTS
Commissioners Minutes Continued. December 11, 1997
519
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #94009 (Department of Information Technology -
Approval of Inventory Pool for Automation Equipment) specifies that, on a
quarterly basis, budget amendments will be presented in resolution form
summarizing the impact on Information Technology and user departments' budgets
for office automation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves amendments to the 1997, Fiscal Year 1998, Biennial Budget as detailed in
the attached Information Technology Office Automation Schedule for projects
approved in the third quarter of 1997.
Chairperson, on behalf of the Strategic Planning Committee, I move theadoption of
the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
Copy of Information Technology=s Office Automation Schedule - Third Quarter, 1997
on file in the County Clerk=s office.
FISCAL NOTE (Misc. #97259)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - THIRD QUARTER 1997 BUDGET
AMENDMENTS FOR APPROVED OFFICE AUTOMATION PROJECTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1. The Strategic Planning Committee has approved various officeautomation
projects during the third quarter of 1997.
2. The cost, to the governmental funds, of implementing and operating the new
technology is $103,736 in 1997, $405,260 in Fiscal Year 1998, as detailed on the
attached schedule.
3. Funds are available in the non-departmental Office Automation account to
cover the cost to the governmental funds. The 1997 and 1998 Budget should be
amended, as detailed on the attached schedule, to cover the cost of the approved
office automation projects.
FINANCE AND PERSONNEL COMMITTEE
Moved by Powers supported by Kingzett the resolution be adopted.
AYES: Taub, Wolf, Amos, Coleman, Dingeldey, Douglas, Fracassi, Garfield,
Holbert, Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch, McPherson,
Millard, Moffitt, Palmer, Powers, Schmid. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #97298
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - REPLACEMENT OF TWO MAINFRAME
PROCESSORS WITH AN UPGRADED SINGLE MAINFRAME PROCESSOR
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Information Technology currently has two mainframe
processors, neither of which is manufactured anymore, IBM model 4381-92E acquired
in 1987 and IBM model 9121-260 acquired in 1990; and
WHEREAS the installed version of the operating system for both processors, VSE
V1R2, is operating at or near capacity and is not Year 2000 compliant; and
WHEREAS the most current operating system available, VSE V2R2, is Year 2000
compliant and, by enabling the consolidation of the two processors into a single
Commissioners Minutes Continued. December 11, 1997
520
mainframe, increases operating capacity by over 100%, from 25 million
instructions per second to 51 million instructions per second; and
WHEREAS insufficient capacity of the current mainframe processors precludes
installation of the necessary upgrade of the present operating system; and
WHEREAS due to technological advances in reliability and built-in redundancies,
as well as off-loading of several production applications to client-server
platforms (e.g., HRFIS and CLEMIS), the replacement of two mainframe processors
with an upgraded single mainframe processor is now feasible; and
WHEREAS replacing the two mainframe processors with an upgraded single mainframe
processor will enable several operating efficiencies, as indicated in the
attached proposal; and
WHEREAS the Department of Information Technology has investigated the costs and
benefits of acquiring a used processor versus a new processor and recommends the
acquisition of a new processor at a savings over three years of almost $112,000;
and
WHEREAS the total first-year cost of acquiring one new mainframe processor (IBM
model 2003-124), including two used 3490-B20 Tape Drive Units with cabling for
$90,500, is $662,758, with annual operating costs for operating system software
and power/cooling amounting to $48,972.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Department of Information Technology to replace the two present
mainframe processors, and related equipment, with one new mainframe processor and
related equipment at an estimated cost of $663,000.
Chairperson, on behalf of the Strategic Planning Committee, I move adoption of
the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
Copy of Proposal for Replacement of the IBM Mainframe Processors on file in the
County Clerk=s office.
FISCAL NOTE (Misc. #97298)
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - REPLACEMENT OF TWO MAINFRAME
PROCESSORS WITH AN UPGRADED SINGLE MAINFRAME PROCESSOR
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above-referenced resolution and finds:
1. Information Technology purposes, and the Strategic Planning Committee
recommends, replacing two mainframe processors with an upgraded single mainframe
processor. This system is Year 2000 compliant and will increase operating
capacity by over 100%, from 25 million instructions per second to 51 million
instructions per second.
2. Total capital cost for the proposal is $614,028 which will be funded from
Designated Fund Balance. An amendment will be recommended with the Fiscal Year
1997 Year End Report.
3. Annual operating costs amount to $48,972, which will be absorbed in the
Information Technology Fund, and are reflected in the following recommended
budget amendment.
Information Technology Fund
DEPT/OCA/PCA/OBJECT
18-636162-15000-3596 Software $ 48,972
18-636113-10000-8005 Estimated Changes
In Fund Equity (48,972)
$ -0-
FINANCE AND PERSONNEL COMMITTEE
Moved by Powers supported by Schmid the resolution be adopted.
AYES: Wolf, Amos, Coleman, Dingeldey, Douglas, Fracassi, Garfield, Holbert,
Commissioners Minutes Continued. December 11, 1997
521
Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch, McPherson, Millard,
Moffitt, Palmer, Powers, Schmid, Taub. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
In accordance with Rule XXII, the Chairperson made the following referrals:
GENERAL GOVERNMENT
a. Huron County Board of Commissioners - (Oppose) MDOT Primary Road Takeover
b. Iron County Board of Commissioners - (Support) House Bills 4677, 4678 and
4679
c. NACo - Federal Communications Commission (FCC) Defence Fund
OTHERS
Management and Budget
a. Equalization - Ind. Fac. Exemption - Parts Place Inc., City of Auburn Hills
b. Equalization - Ind. Fac. Exemption - Great Lakes Color Printers, Inc., City
of Oak Park
There were no objections to the referrals.
The meeting adjourned at 1:40 P.M. to the call of the Chair or January 6, 1998.
LYNN D. ALLEN JOHN P. McCULLOCH
Clerk Chairperson