HomeMy WebLinkAboutMinutes - 1999.03.17 - 8267
91
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
March 18, 1999
Meeting called to order by Chairperson John McCulloch at 10:12 A.M. in the
Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Devine,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch,
McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever,
Suarez. (24)
ABSENT: Taub (with notice). (1)
Quorum present.
Invocation given by Commissioner Moffitt.
Pledge of Allegiance to the Flag.
Moved by Devine supported by Garfield the minutes of the February 25, 1999
Board meeting be approved.
A sufficient majority having voted therefor, the minutes were approved, as
printed.
Moved by Devine supported by Coleman the rules be suspended and the agenda
be amended, as follows:
ITEM ON PRINTED AGENDA
PLANNING AND BUILDING COMMITTEE
a. Department of Facilities Management - Lease with Oakland Schools for
Classrooms in Donelson Elementary School, 1200 W. Huron, Waterford,
Michigan 48341
(Reason for suspension for Planning and Building Committee, item a: Waiver of
Rule XII.C. - Direct Referral to the Finance Committee)
ITEM NOT ON PRINTED AGENDA
PERSONNEL COMMITTEE
c. Department of Personnel - Child Care Services Contract
(Reason for suspension for Personnel Committee, item c: Waiver of Rule XII.C.
Procedure to Bring Matters to the Board. Personnel Committee Meeting held prior
to 3/18/99 Board meeting)
AYES: Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Devine, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton,
Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion to suspend the
rules and amend the agenda carried.
Commissioners Minutes Continued. March 18, 1999
92
County Clerk G. William Caddell read a communication from Chairperson
John McCulloch appointing Commissioner Sue Ann Douglas as delegate and
Commissioner William Patterson as alternate on the Oakland County Solid Waste
Committee for a term ending October 11, 1999. There being no objections, the
appointments were confirmed.
County Clerk G. William Caddell read a communication from Chairperson
John McCulloch appointing Commissioner Vincent Gregory to serve on the Community
Correction Advisory Board for a term ending July 20, 2000. There being no
objections, the appointment was confirmed.
County Clerk G. William Caddell read a communication from Chairperson
John McCulloch appointing the following commissioners to serve on the Corrections
Staffing Study Task:
Sue Ann Douglas, representing the Finance Committee
David Galloway, representing the Personnel Committee
Nancy Dingeldey, representing the Public Services Committee.
There being no objections, the appointments were confirmed.
County Clerk G. William Caddell read a communication from County Executive
L. Brooks Patterson. Pursuant to Miscellaneous Resolution #99012, Authorization
to Re-Establish Corrections Staffing Study Task Force, the following individuals
were being appointed:
Judy Eaton, Personnel Department
Lois Koeber, Personnel Department
Jeff Pardee, Fiscal Services
Tim Soave, Fiscal Services
There being no objections, the appointments were confirmed.
County Clerk G. William Caddell read a communication from Sheriff
Michael Bouchard. Pursuant to Miscellaneous Resolution #99012, Authorization to
Re-Establish Corrections Staffing Study Task Force, the following individuals
were being appointed:
Ann Russell, Corrections Staff Assistant
Dale Cunningham, Sheriff Business Manager
There being no objections, the appointments were confirmed.
Commissioner Kay Schmid requested a Public Hearing be scheduled for the
purpose for allowing public comment on the Husky Envelope Products, Inc. EDC
Project Plan, City of Walled Lake. The Chairperson scheduled the hearing for
April 15, 1999 at 9:45 A.M. in the Board of Commissioners= Auditorium.
Commissioner Fran Amos presented a Community Mental Health update.
Elmer Cerano addressed the Board.
Representatives from the Parenting Awareness Coalition presented a short
program to promote Parenting Awareness Month.
MISCELLANEOUS RESOLUTION #99049
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES/LEASED VEHICLES - FLEET EXPANSION OF TWO
(2) VEHICLES FOR THE PROSECUTOR====S OFFICE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolutions #93230 and #94357, the Oakland County
Board of Commissioners adopted a Leased Vehicle Policy requiring that additions
to the County fleet be approved by the Board of Commissioners; and
WHEREAS the Prosecutor=s Economic Recovery Unit (E.R.U.) needs to lease two
(2) vehicles from the County fleet to effectively perform their investigative
duties; and
Commissioners Minutes Continued. March 18, 1999
93
WHEREAS use of personal vehicles during the investigation of dangerous
criminals would endanger the lives of Investigators and their families; and
WHEREAS the purchase of used vehicles is not only a cost savings, but also
the preferred option; and
WHEREAS funding is available in the Prosecutor=s adopted budget to cover
the monthly lease fee; and
WHEREAS funding for the acquisition of the vehicles, $28,000 is available
in the Prosecuting Attorney=s Law Enforcement Enhancement Account.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
funding of $28,000 from the Prosecuting Attorney=s Law Enforcement Enhancement
account (41 101 2853 60054) to purchase two (2) used vehicles for the Economic
Recovery Unit.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the
expansion of the County Vehicle Fleet by assigning two (2) vehicles to the
Prosecutor=s E.R.U.
BE IT FURTHER RESOLVED that the following amendments be made to the 1999
Adopted Budget:
Prosecuting Attorney Forfeitures Account
41 110000 3000 0701 Miscellaneous Revenue $28,000
41 211000 1000 8001 Operations Transfers Out 28,000
$ -0-
Motor Pool Fund
13 661003 00010 1701 Operating Transfer-In $28,000
13 661001 00010 3900 Vehicles 28,000
$ -0-
Prosecuting Attorney Operations Account
41 211000 1000 6054 Maintenance Dept. Charges ($18,000)
41 211000 1000 6661 Leased Vehicles 18,000
$ -0-
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Gregory the resolution be adopted.
AYES: Appel, Causey-Mitchell, Colasanti, Coleman, Devine, Dingeldey,
Douglas, Garfield, Gregory, Jensen, McCulloch, McPherson, Melton, Moffitt,
Obrecht, Palmer, Patterson, Sever, Suarez, Amos. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #99050
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - 1998/1999 COMPREHENSIVE,
PLANNING, BUDGETING AND CONTRACTING (CPBC) ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health (MDCH) has awarded the
Oakland County Health Division funding in the amount of $8,643,807 of which
$4,229,961 is 100% funded categorical grants, $4,194,259 is Local Public Health
Operations reimbursement, $109,696 is reimbursement for the sexually transmitted
disease program, and $109,891 is reimbursement for the Child Well Being
Program; and
WHEREAS the total amount of the contract represents an 8.3% increase over
the Fiscal Year 1997/1998 funding allocation total of $7,981,311; and
WHEREAS funding formerly referred to as Cost Shared Reimbursement and Core
Services grant has been combined into one funding source now referred to as Local
Public Health Operations (LPHO); and
WHEREAS one (1) Special Revenue Administrator - Public Health
Administrative Services (position #1620107946) and one (1) Special Revenue
Clerk II Delivery Person (position #1620107561) are budgeted in the Core Services
grant; and
WHEREAS funding for these two special revenue positions will be budgeted
within the Health Fund and supported through LPHO reimbursement; and
Commissioners Minutes Continued. March 18, 1999
94
WHEREAS the CPBC Agreement has been reviewed and revised by Corporation
Counsel and reviewed and recommended for acceptance by the Oakland County Health
Division and the Department of Management and Budget.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves entering into the Agreement between Michigan Department of
Community Health (hereinafter referred to as the Department ) and the Oakland
County Health Division (hereinafter referred to as the Contractor ) on behalf
of Oakland County (hereinafter referred to as the Local Governing Entity).
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners=
approval of the above-referenced contract is specifically conditioned and
premised upon the Department=s concurrence in the terms and conditions
contained in the new Section 11, of the Agreement which is entitled AGREEMENT
EXCEPTIONS AND LIMITATIONS, as added by the County.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes its Chairperson to execute this Agreement subject to the following
additional condition: that the County=s approval for entering into this
Agreement is specifically conditioned and premised upon the acceptance, approval
and execution of the Agreement containing the new Section 11, by the Michigan
Department of Community Health, and that the failure of the Michigan Department
of Community Health to execute the Agreement as specified shall, without any
further act of the Oakland County Board of Commissioners, automatically negate
and void the County=s approval and/or acceptance of this Agreement as provided
for in this resolution.
BE IT FURTHER RESOLVED that position #1620107946, Administrator - Public
Health Administrative Services, and position #1620107561, Clerk II Delivery
Person, will be budgeted within the Health Fund contingent upon continued State
funding at a level sufficient to maintain the program and positions.
BE IT FURTHER RESOLVED that the Fiscal Year 1998/1999 Budget is amended as
follows to adjust for Local Public Health Operations funding:
Revenue - Core Services Grant
16 275597 10000 0171 Core Service Grant ($ 192,538)
Expenditures - Core Services Grant
16 155997 10000 2001 Salaries ($ 113,646)
16 155997 10000 2075 Fringe Benefits ( 48,927)
16 155997 10000 2960 Indirect Cost ( 9,251)
16 155997 10000 3292 Personal Mileage ( 2,439)
16 155997 10000 3756 Travel & Conference ( 1,000)
16 155997 10000 6636 Info Tech Operations ( 10,404)
16 155997 10000 6661 Leased Vehicles ( 6,360)
16 155997 10000 6677 Insurance Fund ( 511)
Total ($ 192,538)
Health Fund Revenue - Non-Departmental
90 131000 12000 0175 Health-State Subsidy $1,494,259
90 430000 31000 1701 Transfer in Gen. Fund ( 1,301,721)
Total $ 192,538
GF/GP Expenditures - Health Fund
16 201200 10000 2001 Salaries $ 113,646
16 201200 10000 2075 Fringe Benefits 48,927
16 201200 10000 2960 Indirect Cost 9,251
16 201200 10000 3292 Personal Mileage 2,439
16 201200 10000 3756 Travel & Conference 1,000
16 201200 10000 6636 Info Tech Operations 10,404
16 201200 10000 6661 Leased Vehicles 6,360
16 201200 10000 6677 Insurance Fund 511
Total $ 192,538
$ -0-
GF/GP Expenditures
90 310000 33000 8001 Transfer to Health Fund ($1,301,721)
18 xxxxxx xxxxx xxxx MAN/WAN $1,301,721
Total $ -0-
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute
changes and extensions to the agreement not to exceed fifteen percent (15%),
which is consistent with the agreement as originally approved.
Chairperson, on behalf of the Finance Committee, I move the adoption of the
foregoing resolution.
Commissioners Minutes Continued. March 18, 1999
95
FINANCE COMMITTEE
Copy of Department of Human Services, Health Division, 1998/1999
Comprehensive, Planning, Budgeting and Contracting (CPBC) Acceptance on file in
County Clerk=s office.
Moved by Douglas supported by Dingeldey the resolution be adopted.
AYES: Causey-Mitchell, Colasanti, Coleman, Devine, Dingeldey, Douglas,
Galloway, Garfield, Gregory, Jensen, McCulloch, McPherson, Melton, Moffitt,
Obrecht, Palmer, Patterson, Sever, Suarez, Amos, Appel. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #99051
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: FACILITIES MANAGEMENT - WORK RELEASE/SHERIFF====S DEPARTMENT ADMINISTRATION
FACILITY AWARD OF CONTRACT FOR PRE-DESIGN SERVICES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Planning and Building Committee, having reviewed the necessity
to increase the available bed capacity of the inmate work release program and the
need to relocate some units of the Sheriff=s Department Administration, the 1999
Facilities Management Capital Improvement Plan proposes a new Work
Release/Sheriff=s Department Administration Facility; and
WHEREAS this facility is intended to provide approximately 300 beds for the
Work Release program, replacing the currently utilized 162 bed facility, and
relocate units of the Sheriff=s Department Administration from the Jail to the
new facility; and
WHEREAS the total project costs are estimated at $12,000,000 in the Capital
Improvement Program. Funding grants of $600,000 have been secured from the State
for use on this project; and
WHEREAS the Planning and Building Committee authorized negotiations with
Giffels Associates for a contract to provide space planning and programming
services. The estimated cost for these services will be $66,500, plus
reimbursable expenses of $3,500, plus 10% Contingency of $7,000, for a total
contract cost of $77,000; and
WHEREAS funding in the amount of $77,000 is available through the
Fiscal Year 1999 Capital Improvement Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the entering into contract with Giffels Associates for space programming
and space planning services in the amount of $77,000.
BE IT FURTHER RESOLVED that the FM&O Administration budget be amended as
follows:
Capital Improvement Fund #401 FY 1999
3-14-210006-10000-8001 Oper. Transf. Out ($77,000)
Project Work Order Fund #404
3-14-310007-80030-1701 Oper. Transf. In $77,000
Total $ -0-
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
REPORT (Misc. #99051)
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: AWARD OF CONTRACT FOR WORK RELEASE/SHERIFF=S DEPARTMENT ADMINISTRATION
FACILITY=S SPACE PROGRAMMING AND CONCEPTUAL SITE MASTER PLAN, PROJECT 98-22
To the Oakland County Finance Committee
Chairperson, Ladies and Gentlemen:
The 1999 Capital Improvement Program identifies the intent of the County to
construct a new Work Release/Sheriff=s Department Administration Facility which
will replace the existing Work Release Facility and provide approximately 300
beds as well as administrative offices to be relocated from the main Jail. A
selection committee has identified the most qualified architect/engineer for the
project.
Commissioners Minutes Continued. March 18, 1999
96
The Planning and Building Committee, having reviewed the professional
services fee proposal for space programming and conceptual site master plan
analysis and the Facilities Management Report dated January 12, 1999, recommends
the County enter into contract with Giffels Associates, Inc., in the amount of
$66,500 plus reimburseables estimated at $3,500. The Committee further
recommends funding the total project cost of $77,000 including contingency,
be approved.
Chairperson, on behalf of the Planning and Building Committee, I submit the
foregoing report.
PLANNING AND BUILDING COMMITTEE
Copy of attachments on file in County Clerk=s office.
Moved by Douglas supported by Palmer the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Palmer the resolution be adopted.
AYES: Colasanti, Coleman, Devine, Dingeldey, Douglas, Galloway, Gregory,
Jensen, McCulloch, McPherson, Melton, Moffitt, Obrecht, Palmer, Patterson,
Schmid, Sever, Suarez, Amos, Appel, Causey-Mitchell. (21)
NAYS: Garfield. (1)
A sufficient majority having voted therefor, the resolution was adopted.
Commissioner Sue Douglas requested a Public Hearing be scheduled for the
purpose for allowing public comment on the Transfer of Telephone Communications
Fund. The Chairperson scheduled the hearing for April 15, 1999 at 9:40 A.M. in
the Board of Commissioners= Auditorium.
MISCELLANEOUS RESOLUTION #99052
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - TRANSFER OF TELEPHONE
COMMUNICATIONS FUND
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Section 14(a) of Public Act 139 of 1973, the Unified Form of County
Government Act under which Oakland County is organized, specifies ...the board
of county commissioners may: ...transfer a function from one department to
another upon the affirmative recommendation of the ...county executive and
following a public hearing.; and
WHEREAS to improve the effectiveness and efficiency of service delivery to
the public by consolidating like functions, i.e., voice (telephone communication)
and data (information technology) transmission, the County Executive recommends
transferring the Telephone Communications Fund and function from the Department
of Facilities Management to the Department of Information Technology, Data Center
Operations Division; and
WHEREAS the six transferred positions would be distributed between the
existing Administration unit and a new unit titled Communications within the Data
Center Operations Division as shown below; and
WHEREAS two existing positions within Data Center Operations Division
performing communications duties are proposed to also transfer to the
Communications unit as shown below to enhance the efficiency of the function.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the transfer of the Telephone Communications Fund (Fund 675) and
function from the Department of Facilities Management (Org. 14) to the Department
of Information Technology/Data Center Operations (Org. 18-4).
BE IT FURTHER RESOLVED that the following budget amendment is authorized:
Commissioners Minutes Continued. March 18, 1999
97
FY 1999 FY 2000
From: Department of Facilities Management (14)
Revenue $4,052,015 $4,052,015
Expenditures 4,117,540 4,141,547
Revenue O/(U) Expenditures ($ 65,525) ($ 89,532)
To: Department of Information Technology (18)
Revenue $4,052,015 $4,052,015
Expenditures 4,117,540 4,141,547
Revenue O/(U) Expenditures ($ 65,525) ($ 89,532)
BE IT FURTHER RESOLVED that the following positions paid from the Telephone
Communications Fund be transferred as follows:
Title Position Number New Location
Telecommunication Network Spec. 14710-03630 Data Center Op/Communications
Telephone Communications Tech. 14710-07997 Data Center Op/Communications
Telephone Communications Tech. 14710-01637 Data Center Op/Communications
Chief-Telephone Communications 14710-02882 Data Center Op/Administration
Receptionist/Clerk 14710-00312 Data Center Op/Administration
Receptionist/Clerk 14710-03655 Data Center Op/Administration
BE IT FURTHER RESOLVED that the following positions be internally
transferred within the Data Center Operations Division of Information Technology:
Installation Coordinator 18401-04696 Data Center Op/Communications
Customer Service Tech. II 18401-09230 Data Center Op/Communications
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Copy of attachments on file in County Clerk=s office.
The Chairperson referred the resolution to the Personnel Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #99053
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - 1999 BUDGET AMENDMENTS FOR
APPROVED OFFICE AUTOMATION PROJECTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #94009 (Department of Information
Technology - Approval of Inventory Pool for Automation Equipment) specifies that,
on a quarterly basis, budget amendments will be presented in resolution form
summarizing the impact on Information Technology and user departments' budgets
for office automation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves amendments to the Fiscal Year 1999, Fiscal Year 2000 Biennial Budget, as
detailed in the attached Information Technology Office Automation Schedule for
projects approved in the first quarter of 1999.
BE IT FURTHER RESOLVED that the Fiscal Year 1999 and Fiscal Year 2000
Biennial Budget be amended as follows:
1. The cost, to the governmental funds, of implementing and operating
the new technology is $887,571 in Fiscal Year 1999, $878,280 in
Fiscal Year 2000, as detailed on the attached schedule.
2. Funds are available in the non-departmental Office Automation
account to cover the cost to the governmental funds. The 1999 and
2000 budget should be amended, as detailed on the attached
Schedule, to cover the cost of the approved office automation
projects.
Chairperson, on behalf of the Finance Committee, I move the adoption of the
foregoing resolution.
FINANCE COMMITTEE
Copy of Information Technology=s Office Automation Schedule, First Quarter,
Fiscal Year 1999 and 1st Quarter, 1999 OA Amendments - Summary on file in County
Clerk=s office.
Moved by Douglas supported by Patterson the resolution be adopted.
Commissioners Minutes Continued. March 18, 1999
98
AYES: Coleman, Devine, Dingeldey, Douglas, Galloway, Garfield, Gregory,
Jensen, Law, McCulloch, McPherson, Melton, Moffitt, Obrecht, Palmer, Patterson,
Schmid, Sever, Suarez, Amos, Appel, Causey-Mitchell, Colasanti. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #99054
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - FIRST QUARTER 1999 DEVELOPMENT
APPROPRIATION TRANSFER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS all data processing development cost is incorporated as a single
appropriation within the Department of Information Technology budget and then an
amount equal to the actual expense is transferred to the user department with a
summary report to the Finance Committee; and
WHEREAS the Department of Information Technology has determined the First
Quarter 1999 data processing development charges to be $636,627 and the imaging
development charge to be $11,912 for the governmental fund County
departments; and
WHEREAS direct charges to non-governmental fund departments are $39,748 and
non-county agencies are $12,548 for the First Quarter 1999; and
WHEREAS an appropriation transfer to governmental fund County departments
is needed to fund these development charges.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
has reviewed the First Quarter 1999 Data Processing Development and approves the
first quarter appropriation transfer.
BE IT FURTHER RESOLVED the Fiscal Year 1999 First Quarter Development for
the 100% Tax Payment Fund equals $12,306. This amount reflects a direct charge
against Information Technology Professional Services line-item which was not
budgeted. The following budget amendment is required to restore the line-item:
Information Technology Fund
Revenue
DEPT/OCA/PCA/OBJECT
18-636111-10000-0715 Non-Govt. Develop. $12,306
Expense
18-636122-15000-3348 Professional Serv. $12,306
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the
foregoing resolution.
FINANCE COMMITTEE
Copy of Information Technology Data Processing Development Summary, 1st
Quarter 1999, on file in County Clerk=s office.
Moved by Douglas supported by Galloway the resolution be adopted.
AYES: Devine, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen,
Law, McCulloch, McPherson, Melton, Moffitt, Obrecht, Palmer, Patterson, Schmid,
Sever, Suarez, Amos, Appel, Causey-Mitchell, Colasanti, Coleman. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #99055
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY/DIGITAL INFORMATION SERVICE CENTER -
ESTABLISHMENT OF ENHANCED ACCESS FEE STRUCTURE FOR PARCEL ATTRIBUTE QUERY AND
MINI AD HOC QUERY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS as provided by Public Act 462 of 1996 - Enhanced Access to Public
Records Act, the Board of Commissioners, by approving Miscellaneous Resolution
Commissioners Minutes Continued. March 18, 1999
99
#97165 on August 14, 1997, adopted the Oakland County Enhanced Access to Public
Records Policy; and
WHEREAS Section 3 (FEES) of the aforementioned policy specifies that It
is the policy of Oakland County to charge a reasonable fee for providing enhanced
access to a public record.; and
WHEREAS the policy defines reasonable fee as a charge calculated to
enable recovery, over time, only those operating expenses directly related to the
public body=s provision of enhanced access; and
WHEREAS the policy further specifies that proposed fees shall be presented
to and approved by the Board of Commissioners before they shall be effective; and
WHEREAS the Department of Information Technology/Digital Information
Service Center is scheduled to launch two new Enhanced Access products every 60
days; the Parcel Attribute Query, which will provide specific property data and
photographs in a standard format for citizens and the business community, and
Mini Ad Hoc Query, which will provide users with the capability to derive a
desired data set of land records and allow for the data to be downloaded for
further use, will be completed March 31, 1999; and
WHEREAS although the County has incurred considerable expense to develop
the data warehouse infrastructure (approximately $2 million) necessary to
implement Enhanced Access to Land Records and additional expense has been
incurred by local units in providing the base line data, discussions with the
North Oakland County Board of Realtors (NOCBOR) indicate that the following rates
constitute a reasonable fee structure:
Parcel Attribute Query - Monthly Subscription $10.00
- Individual Transaction $ 5.00
Mini Ad Hoc Query - Individual Transaction $20.00; and
WHEREAS in recognition of the partnership between the County and local
units necessary for the successful implementation of Enhanced Access, the County
will share fifteen (15%) percent of gross revenues derived from Enhanced Access
products with participating local units and, further, for those local units that
provide the majority of resources for development of particular Enhanced Access
products, the proportionate sharing of revenues will be reversed with 85%
allocated to the participating local unit.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the establishment of the following Enhanced Access Fee Structure for
Parcel Attribute Query and Mini Ad Hoc Query administered by the Digital
Information Service Center of the Department of Information Technology:
Parcel Attribute Query - Monthly Subscription $10.00
- Individual Transaction $ 5.00
Mini Ad Hoc Query - Individual Transaction $20.00
BE IT FURTHER RESOLVED that all revenue generated from this endeavor be
initially credited to the Information Technology Fund and, subsequently, fifteen
(15%) percent of said revenue be paid to participating local units which simply
provide access to their land records and eighty-five (85%) percent of said
revenue be paid to participating units which provide the majority of resources
for development of particular Enhanced Access products.
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by McPherson the resolution be adopted.
AYES: Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law,
McCulloch, McPherson, Melton, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever,
Suarez, Amos, Appel, Colasanti, Coleman, Devine. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Commissioners Minutes Continued. March 18, 1999
100
MISCELLANEOUS RESOLUTION #99056
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION -
IMPLEMENTATION OF DIGITAL PHOTOGRAPHY PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS as provided by Public Act 462 of 1996 - Enhanced Access to Public
Records Act, the Board of Commissioners, by approving Miscellaneous Resolution
#97165 on August 14, 1997, adopted the Oakland County Enhanced Access to Public
Records Policy; and
WHEREAS Section 2.C. of the aforementioned policy specifies that County
elected officials, department heads, agencies, boards, commissions and councils
legally responsible for the creation, preparation, ownership, custody, control,
maintenance, preservation, guardianship, retention, possession or use of a public
record shall select which public records may be made available through enhanced
access; and
WHEREAS the Oakland County Equalization Division=s Digital Photographic
Project (Project) is a result of the County=s Enhanced Access strategic planning
process, which has set as a goal the development of a new product every 60
days; and
WHEREAS the Project is intended to facilitate the creation of a database
that will store digital photographs of each parcel in Oakland County in order to
enhance the value of land related Enhanced Access products; and
WHEREAS the resulting digital photos will be used in conjunction with the
previously approved enhanced access program's Parcel Access Query and Mini Ad Hoc
Query; and
WHEREAS the Project is composed of two integral initiatives: Organization
Design and Implementation and Project Design and Automation, as described in the
attached Implementation Plan; and
WHEREAS implementation of the proposed Project entails assignment of an
existing Appraiser III position to provide supervision, creation of ten (10)
Summer Business Assistant positions and three (3) Summer Clerical positions; and
WHEREAS the funding for these positions, as well as related operating
costs, is available in the Designated Fund Balance for Operational Improvements
which requires a pay-back period of six years or less, to be derived from
Enhanced Access revenues; and
WHEREAS the County Executive recommends adoption of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes implementation of the Digital Photography Project and appropriates
$97,794 from the Designated Fund Balance for Operational Improvements, with the
following budget amendments:
Amount
From: 9407-01000 Operational Improvements $ 97,794
To: Equalization Division
Salaries $ 66,724
Fringe Benefits 11,234
Total Salaries and Fringe Benefits $ 77,958
Operating:
Expendable Equipment $ 13,810
Mileage Reimbursement 6,826
Office Supplies 200
Total Budget $ 97,794
BE IT FURTHER RESOLVED that the cost for this program will be recovered
through the Enhanced Access Program's fees as authorized by the Board of
Commissioners, such as those previously approved for the Parcel Access Query and
the Mini Ad Hoc Query, and that for the Parcel Access Query, on an individual
transaction basis, digital photos will not be included.
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Copy of Oakland County Equalization Division Digital Photography Project
Implementation Plan on file in County Clerk=s office.
Moved by Douglas supported by Jensen the resolution be adopted.
Commissioners Minutes Continued. March 18, 1999
101
AYES: Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch,
McPherson, Melton, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez,
Amos, Appel, Colasanti, Coleman, Devine, Dingeldey. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #99057
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION -
REORGANIZATION AND RELATED PERSONNEL ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Equalization Division performs real and personal property
appraisals, completes State mandated reporting, handles appeal issues, conducts
equalization studies, prepares tax descriptions and mapping, GIS, develops
equalization standards, and develops and implements divisional technology
support; and
WHEREAS the Equalization Division has reviewed organizational needs and has
proposed a reorganization including a new structure of operating units and
revised reporting relationships; and
WHEREAS the proposal includes three areas to support business operation
efficiencies to include 1) administration and standards, 2) the field appraisal
process, and 3) in-house functions including appeals, mapping, and
technology; and
WHEREAS the proposed structure would improve management of the Division and
supervision within the specific functions; and
WHEREAS the Division requests to retitle the classification of
Administrator-Real and Personal Property to Administrator-Equalization, the
classification of Chief-Tax Appeals to Chief-Equalization Technical Services and
the classification of Chief-Real Property to Chief-Real and Personal Property
with no change in salary grades; and
WHEREAS the Division requests to reclassify an Equalization Appraiser III-
Certified position to Equalization Field Supervisor, and to reclassify an Office
Supervisor I position to Office Supervisor II to correctly reflect the level of
assigned responsibilities; and
WHEREAS the annual cost for the above upgrades equals $5,960, of which
$4,708 is salary cost and $1,252 is related fringe benefits, cost for the balance
of Fiscal Year 1999 equals $2,521; and
WHEREAS professional services are needed to formulate a strategic
implementation plan and detailed workflow documentation for purposes of
introducing newly developed technologies, i.e., GIS, Enhanced Access, Data
Warehouse, etc., into the Equalization Division in 1999.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes a reorganization of the Equalization Division as outlined on the
attached organizational charts.
BE IT FURTHER RESOLVED to retitle one (1) Administrator-Real and Personal
Property position to Administrator-Equalization (#12501-05842), one (1) Chief-Tax
Appeals position to Chief-Equalization Technical Services (#12501-03168), and one
(1) Chief-Real Property position to Chief-Real and Personal Property (#19401-
00818).
BE IT FURTHER RESOLVED to upwardly reclassify one (1) Equalization
Appraiser III position to Equalization Field Supervisor (#12501-03426), and one
(1) Office Supervisor I position to Office Supervisor II (#12501-00233).
BE IT FURTHER RESOLVED to delete from the Salary Schedule the
Administrator-Real and Personal Property, the Chief-Tax Appeals, and the Chief-
Real Property classifications that are no longer needed.
BE IT FURTHER RESOLVED that $20,000 is appropriated from General Fund
Designated Fund Balance for Geographic Information System to the Equalization
Division Professional Services Account for purposes of formulating a strategic
implementation plan and detailed workflow documentation in order to introduce
newly developed technologies, i.e., GIS, Enhanced Access, Data Warehouse, etc.,
into the Equalization Division in 1999.
BE IT FURTHER RESOLVED that the following budget amendment be executed to
accomplish the aforementioned changes:
Commissioners Minutes Continued. March 18, 1999
102
FY 1999 FY 2000
General Fund Revenue
90-190000-14000-1582 Prior Years Balance $20,000 $ 0
12-140000-44100-0903 Reim. Equal. Services 2,521 5,960
$22,521 $ 5,960
General Fund Expenditures
12-240000-44200-2001 Equalization Salaries $ 1,992 $ 4,708
12-240000-44200-2075 Equalization Fringes 529 1,252
12-240000-44100-3348 Professional Services 20,000 0
$22,521 $ 5,960
$ 0 $ 0
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Copy of current organizational and proposed organizational charts on file
in County Clerk=s office.
The Chairperson referred the resolution to the Personnel Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #99058
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - AMENDMENT TO FISCAL YEAR 1999
GENERAL APPROPRIATIONS ACT RELATING TO DESIGNATION OF FISCAL OFFICER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in accordance with Public Act 621 of 1978 (the Uniform Budgeting
and Accounting Act for Local Governmental Units) the Board of Commissioners, on
September 24, 1998, adopted Fiscal Year 1999 General Appropriations Act
(Miscellaneous Resolution #98216) which specifies in Section 1, that the
Director of Management and Budget shall perform the duties of the Fiscal Officer
as specified in this resolution.; and
WHEREAS the Director of Management and Budget is currently providing
critical management leadership to several vital County projects, including:
implementation of the $23 million Courts/Law Enforcement Management Information
System (CLEMIS), installation of E-911 Call-Taking Equipment at 32 Public Service
Answering Points (PSAPs) throughout the County, development of a new E-911 Radio
Communications System incorporating all Law Enforcement and Public Safety
agencies throughout the County, construction of a Metropolitan Area Network/Wide
Area Network (MAN/WAN) system to provide the electronic infrastructure necessary
to support the aforementioned projects; and
WHEREAS additional projects consuming the time, energy and talents of the
Director of Management and Budget include: creation of a new Geographic
Information System (GIS), implementation of Enhanced Access to the County=s
public records electronically, and development of a Data Warehouse to support
these efforts; and
WHEREAS in recognition of the over-extended commitments of the Director of
Management and Budget, the County Executive recommends that the Fiscal Year 1999
General Appropriations Act be amended as follows to provide for the delegation of
Fiscal Officer responsibilities to the Deputy Director of Management and Budget.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
amends Section 1 of the Fiscal Year 1999 General Appropriations Act to read as
follows:
...that the Director of Management and Budget and/or the Deputy
Director of Management and Budget shall perform the duties of the
Fiscal Officer as specified in this resolution.
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Moffitt the resolution be adopted.
Commissioners Minutes Continued. March 18, 1999
103
AYES: Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson,
Melton, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Amos, Appel,
Colasanti, Coleman, Devine, Dingeldey, Douglas. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #99059
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - APPROVAL OF POLICY ON THE DISPOSAL
OF SURPLUS COUNTY EQUIPMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS frequently, equipment owned by the County becomes "surplus" due to
the fact that it is replaced by new or different equipment, and due to the fact
that program changes render the equipment obsolete; and
WHEREAS under State law, the Board of Commissioners may establish policies
that govern the disposal of surplus County property; and
WHEREAS the Department of Management and Budget proposes the attached
POLICY ON THE DISPOSAL OF SURPLUS COUNTY EQUIPMENT be authorized to provide
standardization of the equipment disposal process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the disposal of surplus County property in the manner specified in the
attached POLICY ON THE DISPOSAL OF SURPLUS COUNTY EQUIPMENT.
Chairperson, on behalf of the Finance Committee, I move the adoption of the
foregoing resolution.
FINANCE COMMITTEE
Copy of POLICY ON THE DISPOSAL OF SURPLUS COUNTY EQUIPMENT on file in
County Clerk=s office.
Moved by Douglas supported by Suarez the resolution be adopted.
AYES: Gregory, Jensen, Law, McCulloch, McPherson, Melton, Moffitt,
Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Amos, Appel, Colasanti,
Coleman, Devine, Dingeldey, Douglas, Galloway. (21)
NAYS: Garfield. (1)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #99060
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 1999 FIRST QUARTER
FINANCIAL FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act
for Local Units of Government, provides for adjustments to the adopted
budget; and
WHEREAS in accordance with Oakland County General Appropriations Act
Section 22, which authorizes budget adjustments for variances between the
budgeted revenue and actual revenue, and Section 23, which authorizes budget
adjustments for variances between estimated revenue and projected expenditures,
adjustments are required; and
WHEREAS the Fiscal Year (FY) 1999 First Quarter Financial Forecast Report
has identified several variances and budget amendments are recommended; and
WHEREAS the Clerk/Register of Deeds is experiencing increased levels of
real estate related activity which has required the use of additional overtime,
however which has also generated additional mortgage and land transfer tax
revenue, this revenue can be used to cover the additional overtime cost and
over-expenditures in other departments; and
WHEREAS the responsibility to collect Adoptive Information Request Fees and
Confidential Intermediary revenues has shifted from the Probate Court to the
Circuit Court due to the creation of the Family Court Division, an amendment is
recommended recognizing this shift in responsibility; and
Commissioners Minutes Continued. March 18, 1999
104
WHEREAS minor adjustments are required to the Facilities Management budget
to more accurately reflect expenditure patterns; and
WHEREAS the Prosecuting Attorney=s professional service and leased vehicle
needs were understated in the Fiscal Year 1999 Adopted Budget, an additional
appropriation is required to bring the account back to historical levels; and
WHEREAS the Sheriff Department experienced increased overtime demands in
the first quarter of Fiscal Year 1999, prior to full implementation of Phase I of
the Corrective Services Staffing Study Recommendation, this increased demand
requires an additional appropriation; and
WHEREAS it is important to note that the first month after full
implementation of Phase I of the Corrective Services Staffing Study
Recommendation, overtime demands have dropped significantly in the main jail and
annex; and
WHEREAS the Personnel Department=s Employee Relations Division has
experienced increased overtime in an effort to complete negotiations on numerous
collective bargaining agreements; and
WHEREAS the responsibility for reimbursement of Training and Psychological
and Medical Exams in the Circuit Court Probation Division has shifted from the
County to the State as of Fiscal Year 1999, however late billings in the amount
of $61,800 from Fiscal Year 1998 have been received, which reflects an
unfavorable variance in their Fiscal Year 1999 Budget; and
WHEREAS additional funds are required in the non-departmental Grant Match
line-item to cover the cost of the contracted grant writing firm of GGW&A, Inc,
reimbursing them for a percentage of the new grant funds received through their
assistance; and
WHEREAS the non-departmental Contingency account requires an additional
appropriation in order to maintain a positive balance for the remainder of the
fiscal year; and
WHEREAS funding for the Human Services Coordinating Council, in the total
amount of $1,022,234, has been awarded by the Michigan Department of Community
Health and the Michigan Family Independence Agency and approved by the Board of
Commissioners per Miscellaneous Resolutions #99017, #99018, #99019, and
#99020; and
WHEREAS a budget amendment is requested to establish a fund per Schedule B
for receiving and expending these funds; and
WHEREAS Miscellaneous Resolution #98292 recognized the sale of property by
the County, putting the $70,336 in sale revenue into the Sewer and Water Trust
Fund, however the sales revenue should have been recognized in the Building Fund
in order to assist in funding the Capital Improvement Program; and
WHEREAS Miscellaneous Resolution #98328, the Fiscal Year 1998 Year End
Report, created a $3,000,000 Designated Fund Balance for E911 Call Taking
Equipment, $2,700,000 from that balance is now required to pay for the purchase
of that equipment; and
WHEREAS funds are available in the Equipment Fund to cover the cost of new
equipment related to Corrective Services Staffing Study Recommendations (security
cameras) as well as completion of AFIS and LiveScan systems; and
WHEREAS Section 25 of the General Appropriations Act requires that the
Board of Commissioners receive a quarterly report regarding adjustments made to
Inmate Accounts on transactions billed in excess of ability to pay.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the
Fiscal Year 1999 First Quarter Financial Forecast.
BE IT FURTHER RESOLVED the Board authorizes amendments to the Fiscal Year
1999 Budget as detailed on attached Schedules A and B.
BE IT FURTHER RESOLVED that the budget amendment authorized pursuant to
Miscellaneous Resolution #98292 be reversed and the $70,336 proceed from the sale
of County property be recognized in the Building Fund.
BE IT FURTHER RESOLVED that $2,700,000 from the Designated Fund Balance for
E911 Call Taking Equipment be allocated to the Department of Information
Technology in order to pay the capital cost for said equipment as
specified below:
GENERAL FUND
Revenue
90-190000-14000-1582 Prior Years Balance $2,700,000
Expenditure
18-101113-60003-8001 IT Operating Trans.-Out $2,700,000
$ 0
Commissioners Minutes Continued. March 18, 1999
105
INFORMATION TECHNOLOGY FUND
Revenue
18-636113-60003-1701 Operating Tran. - In $2,700,000
Expense
18-636113-10000-8005 Change in Fund Equity $2,700,000
$ 0
BE IT FURTHER RESOLVED that $175,000 be transferred from the Equipment Fund
to the Sheriff=s Department to cover the capital cost of security cameras, as
well as required equipment for the AFIS and LiveScan systems as specified below:
Revenue
43-013101-10001-1701 Operating Trans. In $ 175,000
Expenditure
43-023310-20021-9169 Sheriff Capital Outlay $ 175,000
$ 0
Chairperson, on behalf of the Finance Committee, I move the adoption of the
foregoing resolution.
FINANCE COMMITTEE
Copy of County of Oakland, Fiscal Year 1999 First Quarter Financial
Forecast (Schedules A and B) on file in County Clerk=s office.
Moved by Douglas supported by Jensen the resolution be adopted.
Moved by Douglas supported by Jensen the resolution be amended to delete
the 16th WHEREAS paragraph and the 2nd BE IT FURTHER RESOLVED paragraph.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Gregory, Jensen, Law, McCulloch, McPherson, Melton, Moffitt,
Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Amos, Appel, Colasanti,
Coleman, Devine, Dingeldey, Douglas, Galloway, Garfield. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #99061
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: 52ND DISTRICT COURT, DIVISION I - ADJUSTED WORKWEEK SCHEDULE FOR
PROBATION OFFICERS I, II, AND III
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Merit System Rule 2, Section 10.1.2 provides for an adjusted
workweek schedule for those Divisions which have received approval from the
County Executive and the Board of Commissioners; and
WHEREAS the 52nd District Court - Division I has reviewed the work
schedules and activities performed by Probation Officers assigned to the
Probation Unit; and
WHEREAS the nature of the work performed by Probation Officers I, II, and
III indicates that the flexibility of an adjusted workweek schedule would be of
benefit to the court; and
WHEREAS the 52nd District Court - Division I is requesting to implement an
adjusted workweek schedule for Probation Officers I, II, and III.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an adjusted work schedule for the 52nd District Court, Division I,
Probation Officers I, II, and III. This adjusted schedule is permitted under
Merit Rule 2.10.1.2 and will eliminate the requirement to pay overtime for time
worked in excess of a normal eight (8) hour work day.
Chairperson, on behalf of the Personnel Committee, I move the adoption of
the foregoing resolution.
PERSONNEL COMMITTEE
Moved by Law supported by Melton the resolution be adopted.
Commissioners Minutes Continued. March 18, 1999
106
AYES: Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt,
Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Amos, Appel, Causey-Mitchell,
Colasanti, Coleman, Devine, Dingeldey, Douglas, Galloway, Garfield,
Gregory. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
MISCELLANEOUS RESOLUTION #99062
BY: Personnel Committee, Thomas Law, Chairperson
IN RE: PERSONNEL DEPARTMENT - SALARY ADMINISTRATION SECOND QUARTERLY REPORT FOR
FISCAL YEAR 1999
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Study Group Reports, approved by the
Board of Commissioners for Grades 1 - 21, provide a review and appeal process for
departments and employees wishing to challenge the salary grade placement of
classifications; and
WHEREAS this report identifies the reviews requested and the salary grade
changes recommended by the Personnel Department after completion of this review
process; and
WHEREAS funding is available to implement the recommended salary grade
changes for the General Fund/General Purpose positions in the Classification and
Rate Change Account; and
WHEREAS funding is available for the Special Revenue/Proprietary positions
in the Fringe Benefit Fund and the Radio Communications Fund.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes implementation of the Salary Administration Second Quarterly Report
for Fiscal Year 1999 which includes the following personnel actions:
Salary Grade
Classification From: To: Location-Position
District Court Probation Supv 13 14 32205-07223
FOC Support Specialist 8 9 31201-08013
Reclassify to Domestic Support 31201-01503
Specialist, OT Non-exempt 31201-07478
31201-07083
31201-05489
31201-05213
31201-07613
31201-06063
31201-02228
31201-02440
31201-06062
31201-00998
31201-09166
FOC Support Spec Supv 9 11 31201-04659
Reclassify to Domestic Support
Spec Supv, OT Non-exempt
4-H Program Assistant 6 8 17501-02937
Retitle to 4-H Program Coordinator 17501-02170
17501-01787
Clerk III (Support Servs/Radio) 5 7 13840-07171
Reclassify 1 position to Radio
Communications Clerk, OT Non-exempt
Youth Specialist Supv 9 10 16501-00859
16501-01152
16501-01195
16501-01430
16501-02190
16501-02319
16501-03096
16501-03192
16501-03616
Commissioners Minutes Continued. March 18, 1999
107
16501-06129
Clerk III (Health) 5 6 16212-00787
Reclassify 1 position to Health
Laboratory Clerk, OT Non-exempt
Technical Assistant (Health) 8 9 16201-05155
Reclassify 1 position to Health
Support Specialist, OT Non-exempt
Field Claims Investigator 9 11 11502-02250
11502-08043
Auditor II 10 12 11202-00344
11202-07810
11202-07811
11203-07738
11203-08046
11203-08047
User Support Specialist III (Equal) 13 14 19401-01474
Reclassify 1 position to Equalization
Technology Support Supervisor,
OT Exempt
Supv-Equalization Admin Servs 11 12 19401-02246
Chairperson, on behalf of the Personnel Committee, I move the adoption of
the foregoing resolution.
PERSONNEL COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #99063
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: DEPARTMENT OF PERSONNEL - CHILD CARE SERVICES CONTRACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS on December 10, 1998 the Board of Commissioners adopted
Miscellaneous Resolution #98329 which approved the appropriation and
authorization for an on-site child care facility; and
WHEREAS the resolution also stated that once a contract for the child care
service provider is negotiated, it shall come back to the Board of Commissioners
for final approval through the Board of Commissioners= committee process; and
WHEREAS the Personnel Department, along with representatives from
Facilities Management, the Child Care Task Force, Board of Commissioners and
Corporation Counsel have completed discussions on the contract with the selected
child care provider; and
WHEREAS the Personnel Department is presenting the attached contact to the
Personnel Committee and Finance Committee of the Board of Commissioners for
review and approval; and
WHEREAS the County=s financial obligations are enumerated in Section 5.1
and services/supplies provided by the County on an on-going basis are identified
in Section 5.2; and
WHEREAS the Director of Personnel, Director of Facilities Management and
the Director of Information Technology shall be responsible for approval of
development phase project expenditures outlined in Paragraph 5.1 in their
respective areas prior to the opening date of the child care center and shall
report these expenditures to the Child Care Task Force; and
WHEREAS the Director of Personnel, Director of Facilities Management and
the Director of Information Technology shall be responsible for approval of the
on-going expenditures outlined in Paragraph 5.2 in their respective areas; and
WHEREAS Fiscal Services shall establish a procedure in the budget process
to track ongoing services/supplies costs provided by the County for the child
care center so that these costs can be identified and monitored; and
WHEREAS it is the intent of the Board of Commissioners to provide funding
only for those County expenditures currently identified in the contract and that
any increases in Parent Fees will be the responsibility of the individual placing
the child in the center, as referenced in the contract in Paragraph 7.1.
Commissioners Minutes Continued. March 18, 1999
108
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the
attached contract for child care services at the County=s on-site child care
facility with Bright Horizons Children=s Centers, Inc.
BE IT FURTHER RESOLVED that the Director of Personnel, Director of
Facilities Management and the Director of Information Technology shall be
responsible for approval of development phase project expenditures outlined in
Section 5.1 in their respective areas prior to the opening date of the child care
center and shall report these expenditures to the Child Care Task Force.
BE IT FURTHER RESOLVED that the Director of Personnel, Director of
Facilities Management and the Director of Information Technology shall be
responsible for approval of the on-going expenditures outlined in Paragraph 5.2
in their respective areas.
BE IT FURTHER RESOLVED that Fiscal Services shall establish a procedure in
the budget process to track on-going services/supplies costs to the County for
the child care center so that these costs can be identified and monitored.
PERSONNEL COMMITTEE
Copy of Child Care Center Sponsorship Agreement Between the County of
Oakland and Bright Horizons Children=s Centers, Inc. on file in County
Clerk=s office.
FISCAL NOTE (Misc. #99063)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF PERSONNEL - CHILD CARE SERVICES CONTRACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. This resolution approves an agreement between the County of Oakland
and Bright Horizons Children=s Centers, Inc. for the provision of
on-site child care services.
2. Funds are currently budgeted and no budget amendment is required.
FINANCE COMMITTEE
Moved by Law supported by Causey-Mitchell the resolution be adopted.
AYES: Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht,
Patterson, Schmid, Sever, Suarez, Amos, Appel, Causey-Mitchell, Colasanti,
Coleman, Devine, Dingeldey, Galloway, Gregory. (20)
NAYS: Palmer, Douglas, Garfield, Jensen. (4)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #99064
BY: Planning And Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - LEASE WITH OAKLAND SCHOOLS FOR
CLASSROOMS IN DONELSON ELEMENTARY SCHOOL, 1200 W. HURON, WATERFORD,
MICHIGAN 48341
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS over the next two year period, Oakland County will be engaged in
the training of approximately 2500 police officers within CLEMIS (Courts and Law
Enforcement Management Information System); and
WHEREAS classroom training for approximately 500 police officers and
Computer Aided Dispatchers needs to be completed prior to July 1, 1999 to meet
Phase I scheduling; and
WHEREAS sufficient classroom training facilities are not currently
available in County facilities and it is necessary to lease space for training
purposes in order to maintain the training schedule; and
WHEREAS the Department of Facilities Management has negotiated a lease
agreement with Oakland Schools for the use of four (4) classrooms, of which three
(3) will be used for training, containing approximately 3100 square feet, at the
former Donelson Elementary School located at 1200 W. Huron Street,
Waterford, Michigan; and
Commissioners Minutes Continued. March 18, 1999
109
WHEREAS the County of Oakland and Oakland Schools have agreed to a lease
agreement for nine (9) months with an option to extend the lease on a month to
month basis for an additional six (6) months at a monthly rental rate of
$3,616.67; and
WHEREAS the monthly rental rate includes all utilities, maintenance,
custodial services and parking; and
WHEREAS the Department of Facilities Management and Corporation Counsel
have reviewed the proposed lease.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the new lease with Oakland Schools at the former Donelson Elementary
School, 1200 W. Huron Street, Waterford, Michigan for a period of nine (9) months
with the option of monthly extensions for an additional six (6) months.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
hereby direct it=s Chairperson to execute the lease agreement at 1200 W. Huron
Street, Waterford, Michigan between Oakland Schools and the County of Oakland.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Sublease between Oakland Schools and the County of Oakland on file
in County Clerk=s office.
FISCAL NOTE (Misc. #99064)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT - LEASE WITH OAKLAND SCHOOLS FOR
CLASSROOMS IN DONELSON ELEMENTARY SCHOOL, 1200 W. HURON, WATERFORD,
MICHIGAN 48341
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. Oakland County will be engaged in the training of approximately 2500
police officers within CLEMIS (Courts and Law Enforcement Management
Information System).
2. Sufficient classroom training facilities are not currently available
in County facilities, therefore, it is necessary to lease space for
training purposes.
3. The Department of Facilities Management has negotiated a lease
agreement with Oakland Schools for the use of four (4) classrooms,
of which three (3) will be used for training (approximately 3100
square feet) at the former Donelson Elementary School.
4. The lease agreement is for nine (9) months with an option to extend
the lease on a month to month basis for an additional six (6) months
at a monthly rental rate of $3,616.67.
5. The monthly lease rate includes all utilities, maintenance,
custodial services and parking.
6. The Department of Facilities Management, along with Corporation
Counsel, has reviewed all the necessary agreements and documents.
7. The cost for this lease is covered in the Information Technology
budget, therefore, no budget amendments are required.
FINANCE COMMITTEE
Moved by Palmer supported by Amos the resolution be adopted.
AYES: McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer,
Patterson, Schmid, Sever, Suarez, Amos, Appel, Causey-Mitchell, Colasanti,
Coleman, Devine, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen,
Law. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
Commissioners Minutes Continued. March 18, 1999
110
MISCELLANEOUS RESOLUTION #99036
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: COMMUNITY DEVELOPMENT DIVISION - 1998-1999 COMPREHENSIVE HOUSING
COUNSELING GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the U.S. Department of Housing and Urban Development (HUD) has
designated the Oakland County Community Development Division=s Housing Counseling
unit to be a HUD approved housing counseling agency eligible for Comprehensive
Housing Counseling Grant funding; and
WHEREAS the Community Development Division has applied for and has been
awarded the Comprehensive Housing Counseling Grant for the fiscal year beginning
October 1, 1998; and
WHEREAS the grant award of $20,000 represents a 76.5% variance from the
application of $85,029 and a decrease of $20,000 from last year=s award of
$40,000; and
WHEREAS the grant provides a full range of housing counseling services,
information and assistance to housing consumers in improving their housing
conditions and meeting the responsibilities of home ownership and tenancy
including information for first time buyers, pre-occupancy, rental delinquency
and mortgage default assistance, Home Equity Conversion Mortgage Program, home
improvement and rehabilitation resources, displacement and relocation resources
and pre-foreclosure assistance; and
WHEREAS the County intends to use the grant to supplement Community
Development Block Grant funds allocated to deliver housing counseling services
County-wide in accordance with the Federal Comprehensive Housing Program
guidelines; and
WHEREAS no County funding is required for this grant continuation; and
WHEREAS this grant has been reviewed and approved through the County
Executive=s Contract Review Process.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners
accepts the 1998 Fiscal Year Comprehensive Housing Counseling Grant in the amount
of $20,000.
BE IT FURTHER RESOLVED that future level of service, including personnel,
will be contingent upon the level of funding available for this program.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the
County to any future commitment.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorize the Board=s Chairperson to execute the grant agreement and to approve
amendments and extensions up to a fifteen (15) percent variance from the award.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Assistance Award/Amendment from the U.S. Department of Housing and
Urban Development on file in County Clerk=s office.
FISCAL NOTE (Misc. #99036)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY DEVELOPMENT DIVISION - 1998-1999 COMPREHENSIVE HOUSING
COUNSELING GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Community Development Division has applied for and has been
awarded the Comprehensive Housing Counseling Grant in the amount of
$20,000 for the fiscal year beginning October 1, 1998.
2. The grant award represents a 76.5% variance from the application of
$85,029 and a decrease of $20,000 from last year=s award of $40,000.
3. The grant supplements Community Development Block Grant funds
allocated to deliver housing counseling services County-wide in
accordance with the Federal Comprehensive Housing Program
guidelines.
4. No County funding is required for this grant continuation.
Commissioners Minutes Continued. March 18, 1999
111
5. Future level of service, including personnel, will be contingent
upon the level of funding available for this program.
6. Acceptance of this grant does not obligate the County to any
future commitment.
7. The Community Development Division=s 1999 Adopted Budget be amended
to reflect the new grant funding as follows:
Revenue
19-798400-60006-0113 Federal Grants $20,000
Expenditures
19-798401-60006-2001 Salaries 20,000
$ 0
FINANCE COMMITTEE
Moved by Palmer supported by Appel the resolution be adopted.
AYES: McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson,
Schmid, Sever, Suarez, Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Devine,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #99065
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF====S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF ORION 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Orion Township has contracted with the Oakland County Sheriff=s
Department to provide law enforcement services for the Township (Miscellaneous
Resolution #98011); and
WHEREAS paragraph 23 of this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Orion Township Board; and
WHEREAS Orion Township has approved a proposed amendment to the contract
(Schedule A - Sheriff=s Deputies Contracted) which would add one (1) Patrol
Investigator being contracted resulting in a new total of four (4) Patrol
Investigators being contracted and bring the total number of contracted deputies
to twenty-five (25); and
WHEREAS the Sheriff has agreed to add one (1) Patrol Investigator for
Orion Township under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of
the Oakland County Sheriff=s Department 1999-2003 Law Enforcement Services
Agreement with the Charter Township of Orion to add one (1) Patrol Investigator.
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the
Contracted Patrol Unit, Patrol Services Division, of the Sheriff=s Department.
BE IT FURTHER RESOLVED that one (1) unmarked vehicle with mobile and prep
radios be added to the County fleet.
BE IT FURTHER RESOLVED that this amendment will take effect on
April 15, 1999.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copies of Charter Township of Orion, Schedules A and A1, Sheriff=s Deputies
Contracted For And To Be Assigned to Municipality on file in County Clerk=s
office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
Commissioners Minutes Continued. March 18, 1999
112
MISCELLANEOUS RESOLUTION #99066
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF OAKLAND 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland Township has contracted with the Oakland County Sheriff's
Department to provide law enforcement services for the Township (Miscellaneous
Resolution #98011); and
WHEREAS paragraph 23 of this contract provides that an amendment to this
contract must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the Oakland Township Board; and
WHEREAS Oakland Township has approved a proposed amendment to the contract
(Schedule A - Sheriff's Deputies Contracted) which would add one (1) Deputy II
(with fill-in) and change the one (1) Deputy II (no-fill) to a Deputy II (with
fill-in) being contracted and bring the total number of contracted deputies to
eight (8); and
WHEREAS the Sheriff has agreed to add one (1) Deputy II (with fill-in) and
change the one (1) Deputy II (no-fill) to a Deputy II (with fill-in) for
Oakland Township under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of
the Oakland County Sheriff's Department 1999-2003 Law Enforcement Services
Agreement with the Charter Township of Oakland to add a Deputy II (with fill-in)
and change the Deputy II (no-fill) to a Deputy II (with fill-in).
BE IT FURTHER RESOLVED that one (1) Deputy II position be created in the
Contracted Patrol Unit, Patrol Services Division of the Sheriff's Department.
BE IT FURTHER RESOLVED that one (1) marked patrol vehicle with MDT, mobile
and prep radio be added to the County Fleet.
BE IT FURTHER RESOLVED that this amendment will take effect on
April 17, 1999.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Charter Township of Oakland, Schedules A and A1, Sheriff=s Deputies
Contracted For And To Be Assigned to Municipality on file in
County Clerk=s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #99067
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF HARLEY DAVIDSON MOTORCYCLES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Harley Davidson has a special lease arrangement for police agencies
to utilize an American made motorcycle for police use only; and
WHEREAS several Harley Davidson dealerships have been contacted and would
be willing to participate in this program in conjunction with the Oakland County
Sheriff; and
WHEREAS the Sheriff is in agreement with this concept and would like to
request approval of this program; and
WHEREAS the Sheriff Department would utilize these motorcycles for special
events, school programs and neighborhood patrols; and
WHEREAS the Sheriff would utilize existing staff for this program in
conjunction with our patrol contracts and the secondary road patrol program; and
WHEREAS the Sheriff would like to request authorization to proceed with
approval of eleven (11) motorcycles for use by the Oakland County Sheriff
Department at the cost of $1 lease per year per motorcycle with funding to be
provided within the Sheriff Budget, including any maintenance.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Sheriff to lease eleven (11) Harley Davidson FLHPI motorcycles for
Commissioners Minutes Continued. March 18, 1999
113
one year with the option of renewing this lease at a yearly basis as long as
funding continues to be provided within the Sheriff Budget.
BE IT FURTHER RESOLVED that all equipment and training to be provided by
the Sheriff Department within the current budget.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #99068
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS/D.A.R.E. VEHICLE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Section 333.7524 of Public Act 368 of 1978 authorizes courts to
distribute property and funds forfeited through narcotic seizures to
participating agencies to be utilized toward the enhancement of law enforcement
efforts related to the Controlled Substances Act; and
WHEREAS the Courts have distributed $933,814 (balance as of 1/31/99) as a
result of Sheriff Department forfeiture efforts; and
WHEREAS the Sheriff Department has a 1991 GMC Syclone Pickup that was
obtained through the forfeiture process; and
WHEREAS the Sheriff Department is requesting to use forfeited funds to
repair and renovate the pickup, making a DARE car, which will be used by
departmental personnel; and
WHEREAS this vehicle will be utilized by the Sheriff Department to enhance
law enforcement efforts in compliance with State law; and
WHEREAS the estimated capital costs are $2,500 and the estimated operating
expenses would be $1,500 per year.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the use of $4,000 from the Sheriff Department Law Enforcement
Enhancement Account (#101-43-223101-20001-2853-60053) to create and maintain a
DARE car for the purpose of teaching at various school districts.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #99042
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF====S DEPARTMENT - FEE INCREASE - INMATE MEDICAL, DENTAL AND PHARMACY
PROCESSING FEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS MCLA 801.5a allows Counties to seek reimbursement for Medical Care
and Treatment; and
WHEREAS by adoption of Miscellaneous Resolution #89310, the Board of
Commissioners created a policy of billing inmates for visits to the Jail Clinic
for medical and dental; and
WHEREAS the rates established by Miscellaneous Resolution #89310 was $10.00
for a medical visit and $7.00 for a dental visit; and
WHEREAS the cost to provide this service has increased over the last ten
years; and
WHEREAS the Sheriff is requesting that we increase the fees for a medical
visit to $12.00, dental visit to $10.00, and to add a fee for processing of
pharmacy of $5.00.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Sheriff=s Department to charge inmates $12.00 per Health Clinic
visit, $10.00 per Dental Clinic visit and $5.00 for Pharmacy processing fee.
BE IT FURTHER RESOLVED that all other medical expenses incurred will be
charged to the inmate if feasible.
Commissioners Minutes Continued. March 18, 1999
114
BE IT FURTHER RESOLVED that such fees will be deducted from the inmate=s
personal account or invoiced to said inmate at time of release.
Chairperson, on behalf of the Public Services Committee, I move adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #99042)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF=S DEPARTMENT - FEE INCREASE - INMATE MEDICAL, DENTAL AND PHARMACY
PROCESSING FEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Sheriff=s Department is proposing an increase the rate charged
to inmates for medical clinic visits from $10.00 to $12.00, for
dental clinic visits from $7.00 to $10.00, and for prescription
service fees from $2.00 to $5.00, to help offset increasing
medical costs.
2. Effective as of April 1, this will be the first increase in these
fees since they were established in 1990.
3. To account for the change in revenues, a budget amendment to
increase revenue and expenditure accounts must be made as follows:
Revenue FY 1999 FY 2000
101-43-013301-20003-0363 Clinic Charges $ 2,100 $ 4,200
101-43-013301-20003-0443 Dental Charges 600 1,200
$ 2,700 $ 5,400
Expenditures
101-43-023310-20021-4240 Medical Supplies $ 2,700 $ 5,400
$ 0 $ 0
FINANCE COMMITTEE
Moved by Millard supported by Colasanti the resolution be adopted.
AYES: Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever,
Suarez, Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Devine, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
The Chairperson stated that a Community Mental Health Authority Board
appointment, postponed from the February 25, 1999 Board meeting, was now before
the Board for consideration.
Commissioner William Patterson nominated Janet Stack-Miller for a three
year term, April 1, 1999 through March 31, 2002. Supported by Colasanti.
Discussion followed.
Vote on appointment:
AYES: Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez,
Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Devine, Dingeldey, Douglas,
Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the appointment was confirmed.
MISCELLANEOUS RESOLUTION #99069
BY: Commissioners Shelley G. Taub, District #12; William R. Patterson,
District #1
IN RE: (SUPPORT) HOUSE BILL 4242, AMENDMENT TO THE MICHIGAN CAMPAIGN FINANCE ACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS currently the Michigan Campaign Finance Act requires that
candidates filing nomination petitions or filing fees for an office in an
Commissioners Minutes Continued. March 18, 1999
115
election, must also file affidavits containing certain information, such as name
and address, and citizenship; and
WHEREAS House Bill 4242, as amended, would amend the Michigan Campaign
Finance Act to require candidates filing for election to an office to include in
such affidavit a statement that all statements, reports, or fines required to be
filed or paid by the individual candidate or the candidate committee in previous
elections have been filed or paid; and
WHEREAS perjurious statements on such affidavits would continue to be
punishable by a fine of up to $1000, imprisonment for up to five years, or both,
and failure to file such affidavit, would preclude the placement of that
individual=s name on the ballot, as currently provided by law.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
does hereby support the adoption of House Bill 4242 by the Michigan Legislature.
BE IT FURTHER RESOLVED that certified copies of this resolution be sent to
Oakland County=s Legislators, Lobbyists, and the Michigan Association
of Counties.
Chairperson, we move the adoption of the foregoing resolution.
Shelley G. Taub, William R. Patterson
The Chairperson referred the resolution to the General Government
Committee. There were no objections.
In accordance with Rule XXII G , the Chairperson made the following
referrals:
GENERAL GOVERNMENT COMMITTEE
a. Township of Brandon - Qualified Voter File (QVF) Conversion
Reimbursement
b. Township of Commerce - Infrastructure Fund
c. City of Pontiac - General Stormwater Permit Septic Evaluations by
Oakland County Health Division
PLANNING AND BUILDING COMMITTEE
a. City of Pontiac - General Stormwater Permit Septic Evaluations by
Oakland County Health Division
b. Southfield Township - Support for Current and Pending Protection
Initiatives for Oakland County Rivers
PUBLIC SERVICES COMMITTEE
a. Michigan Department of Treasury - Oakland County Law Enforcement
Consortium
There were no objections to the referrals.
The Board adjourned at 11:17 A.M. to the call of the Chair or
April 15, 1999 at 9:30 A.M.
G. WILLIAM CADDELL JOHN McCULLOCH
Clerk Chairperson