HomeMy WebLinkAboutMinutes - 1999.08.05 - 8274
304
OAKLAND COUNTY
BOARD OF COMMISSIONERS
MINUTES
August 5, 1999
Meeting called to order by Chairperson John McCulloch at 10:23 A.M. in the
Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Roll called.
PRESENT: Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Douglas,
Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Obrecht,
Palmer, Patterson, Schmid, Sever, Suarez, Taub. (21)
ABSENT: Devine, Dingeldey, Galloway, Moffitt (all with notice). (4)
Quorum present.
Invocation given by Commissioner Taub.
Pledge of Allegiance to the Flag.
Moved by Palmer supported by Schmid the minutes of the July 15, 1999 Board
meeting be approved.
A sufficient majority having voted therefor, the minutes were approved,
as printed.
Moved by Sever supported by Patterson the rules be suspended and the agenda
be amended, as follows:
C Add to the Regular Agenda, as Public Services Committee,
item o: Creation of the Fiscal Year 1999 Oakland County Advisory
Board for the Local Law Enforcement Block Grant;
C Remove Public Services Committee, item a: #99162, Sheriff
Department - Contract Amendment to Add One (1) Patrol Sergeant
Position for Law Enforcement Services in the City of Rochester
Hills, 1999-2003, from the Consent Agenda to the Regular Agenda.
AYES: Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Douglas, Garfield,
Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Obrecht, Palmer,
Patterson, Schmid, Sever, Suarez, Taub. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion to suspend the
rules and amend the agenda carried.
County Clerk G. William Caddell read a communication from
Chairperson John McCulloch appointing the following individuals to serve on the
Local Law Enforcement Block Grant Advisory Board:
Commissioners Minutes Continued. August 5, 1999
305
Judy Cunningham, Circuit Court Administrator
Mary Larkin, Chief Prosecuting Attorney - Administration
Jeffrey Pardee, Deputy Director, Department of Management and Budget
George Miller, Manager, Community Corrections Division
Ron Frink, Children=s Village School
Barnett Jones, Sheriff=s Department
Charles E. Palmer, Commissioner, Board of Commissioners
Ruel E. McPherson, Commissioner, Board of Commissioners
There being no objections, the appointments were confirmed.
The Chairperson made the following statement: "A Public Hearing is now
called on the Maple Avenue, L.L.C., EDC Project. Are there any persons present
who wish to speak?" No persons requested to speak and the Chairperson declared
the Public Hearing closed.
Commissioner Fran Amos presented a Community Mental Health update.
On behalf of the Board, Commissioner Schmid and Chairperson McCulloch
congratulated Commissioner Fran Amos for being chosen by the American Business
Women=s Association as one of the nation=s top ten business women for the
year 2000. A certificate of recognition was presented recognizing Mrs. Amos=
quality service in the public and private sector.
Bill McMaster and James Mroczkowski addressed the Board.
Moved by Palmer supported by Causey-Mitchell the resolutions on the Consent
Agenda be adopted (with accompanying reports being accepted). (The vote on this
motion appears on page 314.) The resolutions on the Consent Agenda follow
(annotated by an asterisk [*]):
* MISCELLANEOUS RESOLUTION #99181
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION - RESOLUTION
APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (CREATIVE PROPERTIES, INC.
PROJECT) - ORION CHARTER TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS there exists in the County of Oakland the need for projects to
alleviate and prevent conditions of unemployment, to assist and retain local
industrial and commercial enterprises in order to strengthen and revitalize the
County's economy and to encourage the location and expansion of such enterprises
to provide needed services and facilities to the County and its residents; and
WHEREAS the Economic Development Corporations Act, Act No. 338 of the
Michigan Public Acts of 1974, as amended (the "Act") provides a means for the
encouragement of such projects in this County through the County's Economic
Development Corporation (the "EDC"); and
WHEREAS the EDC has commenced proceedings under the Act for the benefit of
such a project (Creative Properties, Inc. Project) and has designated to this
Board of Commissioners a Project Area and Project District Area for its approval.
NOW THEREFORE BE IT RESOLVED that the Project Area as designated by the EDC
to this Board is hereby certified as approved.
BE IT FURTHER RESOLVED that it having been determined that the territory
surrounding said designated Project Area will not be significantly affected by
the Project because the surrounding territory is devoted to commercial/industrial
uses, a Project District Area having the same description as and boundaries
coterminous with the Project Area herein certified as approved be
hereby established.
BE IT FURTHER RESOLVED that it having been determined that there are less
than eighteen residents, real property owners, or representatives of
establishments located within the Project District Area, a Project Citizens
District Council shall not be formed pursuant to Section 20(b) of the Act.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide
four certified copies of this resolution to the Secretary of the Board of
the EDC.
Commissioners Minutes Continued. August 5, 1999
306
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of attachments on file in County Clerk=s office.
(The vote for this motion appears on page 314)
* MISCELLANEOUS RESOLUTION #99182
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION - RESOLUTION
CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (CREATIVE PROPERTIES, INC.
PROJECT) - ORION CHARTER TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS this Board of Commissioners has received a resolution from the
Board of Directors of the Economic Development Corporation of the County of
Oakland designating a Project Area and Project District Area for a project
(Creative Properties, Inc. Project) under the Economic Development Corporations
Act, Act No. 338 of the Michigan Public Acts of 1974, as amended (the "Act"); and
WHEREAS it is necessary to confirm the appointment by the County Executive
of the County of Oakland of two additional directors to the Board of said
Economic Development Corporation in connection with said Project, in accordance
with Section 4(2) of the Act.
NOW THEREFORE BE IT RESOLVED that the appointments of Colette Dywasuk and
James Marleau, who are representative of neighborhood residents and business
interests likely to be affected by said Project, to the Board of Directors of the
Economic Development Corporation of the County of Oakland are hereby confirmed in
accordance with Section 4(2) of the Act, and such additional Directors shall
cease to serve when the Project is either abandoned or, if undertaken, is
completed in accordance with the Project Plan therefor.
BE IT FURTHER RESOLVED that all resolutions or parts thereof in conflict
with this resolution are hereby repealed, but only to the extent of
such conflict.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide
four certified copies of this resolution to the Assistant Secretary of the Board
of the Economic Development Corporation.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Appointment of Two Additional Directors to the EDC by the County
Executive for the Creative Properties, Inc. Project (Creative Techniques, Inc.)
on file in County Clerk=s office.
(The vote for this motion appears on page 314.)
* MISCELLANEOUS RESOLUTION #99183
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION - RESOLUTION
APPROVING PROJECT PLAN (MAPLE AVENUE LIMITED LIABILITY COMPANY PROJECT) -
CITY OF TROY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Economic Development Corporation of the County of Oakland (the
"EDC") has recommended that the Board of Commissioners approve the Project Plan
required by the Economic Development Corporations Act (the "Act") for the
captioned Project, a copy of which has been presented to this meeting (the
"Project Plan"); and
WHEREAS the EDC's recommendations to the Board of Commissioners were based
upon its determinations that the Project is reasonable and necessary to
effectuate the purposes of the Act and that the Project Plan satisfies all of the
requirements of the Act regarding project plans; and
Commissioners Minutes Continued. August 5, 1999
307
WHEREAS the governing body of the City of Troy, Oakland County, Michigan,
has also approved the Project Plan and given its consent to the exercise of
jurisdiction over the Project by the EDC; and
WHEREAS the Board of Commissioners has held a public hearing to consider
whether the Project Plan constitutes a public purpose as contemplated by the
Act; and
WHEREAS the Board of Commissioners, following such public hearing and its
review of the Project Plan, concurs in the determinations of the EDC with
respect thereto.
NOW THEREFORE BE IT RESOLVED that the Project Plan is hereby determined to
constitute a public purpose as contemplated by the Act and is hereby approved.
BE IT FURTHER RESOLVED that the EDC is hereby authorized to take such steps
as are necessary to implement the Project and the financing thereof by the
issuance of its limited obligation revenue bonds as contemplated by the
Project Plan.
BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide
four certified copies of this resolution to the Assistant Secretary of the Board
of the EDC.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Maple Avenue Limited Liability Company Project, Project Plan, on
file in County Clerk=s office.
(The vote for this motion appears on page 314.)
* REPORT (Misc. #99161)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: SHERIFF DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CITY OF ROCHESTER HILLS 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-referenced resolution on
July 28, 1999, recommends to the Oakland County Board of Commissioners the
resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of
the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #99161
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF=S DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CITY OF ROCHESTER HILLS 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the City of Rochester Hills has contracted with the Oakland County
Sheriff=s Department to provide law enforcement services for the City
(Miscellaneous Resolution #98011); and
WHEREAS paragraph 23 of this agreement provides that an amendment to this
agreement must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the City of Rochester Hills Council; and
WHEREAS the City of Rochester Hills is requesting a proposed amendment to
the contract (Schedule A-Sheriff=s Deputies Contracted) which would add three (3)
Deputy II (no-fill) resulting in a new total of thirty-five (35) Deputy II
(no-fill) being contracted and bring the total number of contracted deputies to
fifty-three (53); and
WHEREAS the Sheriff has agreed to add three (3) Deputy II (no-fill) for the
City of Rochester Hills under the terms of this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of
the Oakland County Sheriff=s Department 1999-2003 Law Enforcement Services
Agreement with the City of Rochester Hills to increase the number of Deputy II
(no-fill) from thirty-two (32) to a new total of thirty-five (35).
Commissioners Minutes Continued. August 5, 1999
308
BE IT FURTHER RESOLVED that three (3) Deputy II positions be created in the
Contracted Patrol-Rochester Hills Unit, Patrol Services Division of the
Sheriff=s Department.
BE IT FURTHER RESOLVED that one (1) marked patrol vehicle (with mobile,
prep radio and MDT) be added to the County fleet.
BE IT FURTHER RESOLVED that this amendment will take effect on
August 14, 1999.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of City of Rochester Hills, Schedules A and A-1 as Amended, Sheriff=s
Deputies Contracted For And To Be Assigned to Municipality, on file in County
Clerk=s office.
FISCAL NOTE (Misc. #99161)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN
THE CITY OF ROCHESTER HILLS 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The City of Rochester Hills has requested an amendment to their law
enforcement services contract with the Sheriff, effective
August 14, 1999, to add three (3) Deputy II (no fill) positions,
bringing the total number of Deputy II (no-fill) to thirty-six (36).
2. This amendment will increase the number of officers contracted to
the City of Rochester Hills to a total of fifty-three (53).
3. The new positions will require the creation of three (3) Deputy II
positions in the Contracted Patrol Unit, Patrol Services Division of
the Sheriff=s Department. It will also be necessary to purchase
one (1) marked patrol vehicle with MDT, mobile and prep radios to
support the position.
4. This change will cause an increase in budgeted revenue and
expenditures of $27,934 for Fiscal Year 1999, $247,503 for
Fiscal Year 2000 and $268,922 for Fiscal Year 2001.
5. A one-time capital cost of $27,558 for the vehicle and associated
equipment will come from non-departmental contingency.
6. The Fiscal Year 1999 Budget should be amended per the attached
worksheet, Fiscal Year 2000 and Fiscal Year 2001 County Executive
Recommended Budget will be amended during the Finance Committee
budget hearing process.
FINANCE COMMITTEE
Copy of Oakland County Sheriff Department, Law Enforcement Services
Contracts, Additional Three Deputy II (no-fill) for City of Rochester Hills, on
file in County Clerk=s office.
(The vote for this motion appears on page 314.)
* REPORT (Misc. #99160)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: PUBLIC SERVICES/COMMUNITY CORRECTIONS - CREATION OF ONE (1) GF/GP
PRETRIAL SERVICES INVESTIGATOR I POSITION FOR THE CLUB >>>>EM PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-referenced resolution on
July 28, 1999, recommends to the Oakland County Board of Commissioners the
resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of
the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #99160
BY: Public Services Committee, Frank H. Millard, Chairperson
Commissioners Minutes Continued. August 5, 1999
309
IN RE: PUBLIC SERVICES/COMMUNITY CORRECTIONS - CREATION OF ONE (1) GF/GP
PRETRIAL SERVICES INVESTIGATOR I POSITION FOR THE CLUB >EM PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Community Corrections Division is affected by legislation for
repeat offenders and is addressing the significant impact for sentencing and
sanctions of drunk and suspended licensed drivers; and
WHEREAS the repeat offender legislation will take effect on
October 1, 1999, and provides for longer periods of license suspension, vehicle
immobilization, vehicle forfeiture, and ignition interlock; and
WHEREAS with the new legislation, vehicles can be immobilized for up to 180
days, an increase from the 120 days mandated by current law; and
WHEREAS the Club >Em Program in Community Corrections has been providing
vehicle immobilization since October of 1998, and the number of monthly
immobilizations has increased during 1999; and
WHEREAS the new legislation will require district courts to adhere to
stricter guidelines regarding the immobilizing of vehicles, and Community
Corrections will therefore assist more district courts; and
WHEREAS with this new legislation, Community Corrections can now immobilize
vehicles for offenses other than the present drunk driving offenses; and
WHEREAS due to the increase in vehicle immobilizations, Community
Corrections is requesting an additional Pre-Trial Services Investigator I
position in the Court Community Service Unit, and program fees will cover the
cost of this position.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the
creation of one (1) GF/GP Pretrial Services Investigator I position in the Court
Community Service Unit.
Chairperson, on behalf of the Public Services Committee, I move the
acceptance of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #99160)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: PUBLIC SERVICES/COMMUNITY CORRECTIONS - CREATION OF ONE (1) GF/GP
PRETRIAL SERVICES INVESTIGATOR I POSITION FOR THE CLUB >EM PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. Community Corrections Division is affected by legislation for repeat
offenders and is addressing the significant impact for sentencing
and sanctions of drunk and suspended license drivers.
2. Effective October 1, 1999, legislation provides for longer periods
of license suspension and vehicle immobilization, an increase to 180
days from the 120 days mandated by current law.
3. The new legislation will require Community Corrections Club >Em to
assist more district courts and immobilize vehicles for offenses
other than the present drunk driving offenses.
4. To accommodate the additional workload, Community Corrections
requests an additional Pre-Trial Services Investigator I position to
be compensated for by additional fees generated by this position.
5. The annual salary and fringe benefit cost associated with this
amendment amounts to approximately $44,700.
6. For the remainder of Fiscal Year 1999, the budget will be amended as
follows:
Revenue:
17-403100-70222-0163 Fees and Collections $2,425
Expenses
17-403200-70222-2001 Salaries $2,334
17-403200-70222-2075 Fringes 91
$2,425
$ 0
7. Amendments to the Fiscal Year 2000 and Fiscal Year 2001
County Executive Recommended Budget will be presented during the
Finance Committee=s budget review process.
Commissioners Minutes Continued. August 5, 1999
310
FINANCE COMMITTEE
(The vote for this motion appears on page 314.)
* MISCELLANEOUS RESOLUTION #99180
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT DIVISION - IMPLEMENTATION OF THE CHILD
SUPPORT ENFORCEMENT SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Family Independence Agency (FIA) is charged with Child
Support Enforcement administration and is responsible for the development,
implementation and support of the application called Child Support Enforcement
System (CSES); and
WHEREAS CSES is a comprehensive statewide child support system, including
centralized collections and disbursements, which will meet all Federal system
requirements and will be installed in all components of the Michigan IV-D
program: Office of Child Support central office, Friend of the Court offices,
Office of Child Support field offices and Prosecuting Attorney offices; and
WHEREAS annual statewide activity results in approximately 12 million
transactions, over 836,000 cases, and $1.3 billion in collections. Of the
83 counties in Michigan, 68 are currently using CSES, with the current plan that
all counties will be utilizing the system by October 1, 2000; and
WHEREAS previous failures to implement CSES within the federally required
time period (October 1, 1997) resulted in a 4% reduction in Title IV-D funds in
1998 and an additional 8% in 1999. The combined penalties for Fiscal Year 1998
and Fiscal Year 1999, amounting to $12.5 million, were absorbed by the State; and
WHEREAS the penalties for non-compliance continue to increase; 16%,
equivalent to $17.4 million for Fiscal Year 2000 and 24%, equivalent to
$25.5 million for Fiscal Year 2001; and
WHEREAS Senate Bill 365, FIA Budget Authorization, which has passed and
ordered enrolled includes a hold-harmless clause for county governments which
reads as follows:
A county shall be required to pay a penalty due to the State=s failure to
be in compliance with Federal child support enforcement system
requirements unless the county, Friend of the Court and the department
have a written agreement that outlines the county=s commitment to
participate in the federally required child support enforcement system and
the county complies with a timeline for completion established by the
department; and
WHEREAS FIA has entered into a contract with Oracle Corporation to perform
a High Volume Assessment of the large non-CSES counties, including Wayne,
Oakland, Macomb and Genesee Counties, which will serve as a blueprint for
migration to a future CSES system that meets the requirements of the Personal
Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996,
otherwise known as Welfare Reform; and
WHEREAS the Board of Commissioners approved Miscellaneous Resolution #95043
(dated March 2, 1995) which supports the position taken by the Friend of the
Court Association requiring the State to resolve the operating and technical
problems in the Child Support Enforcement System (CSES) prior to implementation
in Oakland County; and
WHEREAS the resolution further resolved that CSES operating and technical
capabilities must be greater than the current computer system in place at the
Oakland County Friend of the Court prior to its implementation in Oakland County
and that all conversion costs shall be borne by the State of Michigan, and that
no additional staff shall be required after conversion applicable to the CSES
computer system; and
WHEREAS failure to participate may result in a system foisted upon
Oakland County that fails to meet the business needs of our clients; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
Oakland County=s participation in the development and implementation of a Child
Support Enforcement System, including centralized collections and disbursements,
which meets the business needs of Oakland County, as well as the requirements of
Commissioners Minutes Continued. August 5, 1999
311
the Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA)
of 1996.
BE IT FURTHER RESOLVED that execution of this resolution is as confirmed in
writing by Douglas E. Howard, Director of the Family Independence Agency, in his
attached letter dated June 28, 1999.
Chairperson, on behalf of the Public Services Committee, I move adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of letter from Douglas E. Howard, Director of the State of Michigan
Family Independence Agency, on file in County Clerk=s office.
FISCAL NOTE (Misc. #99180)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT DIVISION - IMPLEMENTATION OF THE CHILD
SUPPORT ENFORCEMENT SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The resolution authorizes Oakland County=s participation in the
development and implementation of the Child Support Enforcement
System (CSES) including centralized collection and disbursements.
2. Information Technology estimates that approximately 740 staff hours
will be required to participate in the first phase of CSES
conversion in Oakland County, at a cost of $70,000.
3. Funding has not been included in the Fiscal Year 1999 Amended budget
to implement Phase I of this conversion, nor is additional funding
available from the Friend of the Court Cooperative Reimbursement
program to fund this effort.
4. Because the Uniform Budgeting and Accounting Act for Local Units of
Government (UBAA), 1978 Public Act 621 provides that an expenditure
shall not be incurred except in pursuance of the authority and
appropriations of the legislative body of the local unit, an
additional appropriation is required to provide
Information Technology the resources necessary to implement the
first phase of CSES conversion.
5. Funds are available in the non-departmental contingency account for
transfer to Information Technology to be used to cover Phase I of
the CSES conversion, the Fiscal Year 1999 Budget should be amended
as follows:
General Fund Expenditures
90-290000-25000-2564 Contingency ($70,000)
90-210000-21000-8001 Tran. Out Info. Tech 70,000
$ 0
7. This appropriation will only cover the first phase of CSES
conversion, additional costs, and requested appropriations, are to
be expected.
FINANCE COMMITTEE
(The vote for this motion appears on page 314.)
* MISCELLANEOUS RESOLUTION #99159
BY: Public Services Committee, Frank H. Millard, Jr., Chairperson
IN RE: CIRCUIT COURT - ACCEPTANCE OF FUNDS REGARDING JUDGE RICHARD KUHN AND
SALLY KUHN SCHOLARSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Circuit Judge Richard Kuhn and his wife, Mrs. Sally Kuhn, have
generously established a scholarship to benefit law clerks employed by the
Circuit Court and enrolled in law school; and
WHEREAS funds contributed by Judge Kuhn and Mrs. Kuhn for this purpose will
be accepted by the Board of Commissioners as a gift to the County pursuant to
MCL 45.556; and
Commissioners Minutes Continued. August 5, 1999
312
WHEREAS the funds will be placed in a general ledger accounts payable
designated for Law Clerk Scholarships; and
WHEREAS a Scholarship Committee named by Judge Kuhn and Mrs. Kuhn shall be
authorized to award the scholarship funds and direct payment by the County to the
recipient(s).
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves
receiving funds donated for the Judge Richard Kuhn and Sally Kuhn Scholarship as
a gift in accordance with MCL 45.556, and that the Scholarship Committee so named
is authorized to direct payment to the scholarship recipient(s).
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
FISCAL NOTE (Misc. #99159)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT COURT - ACCEPTANCE OF FUNDS REGARDING JUDGE RICHARD KUHN AND
SALLY KUHN SCHOLARSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds no budget amendments nor fiscal changes
are required in order to accept the funds donated by Judge Richard Kuhn and
Sally Kuhn.
FINANCE COMMITTEE
(The vote for this motion appears on page 314.)
* MISCELLANEOUS RESOLUTION #99179
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF'S DEPARTMENT - CONTRACT FOR SPECIAL EVENT LAW ENFORCEMENT
SERVICES IN THE TOWNSHIP OF GROVELAND 1999-2001
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS it is the policy of the Oakland County Board of Commissioners to
permit the Sheriff's Department to enter into contracts with townships, villages
and cities for the purpose of providing Sheriff patrol services; and
WHEREAS Miscellaneous Resolution #98012, adopted March 5, 1998 established
the standard Law Enforcement Services overtime rates for the period
1999-2003; and
WHEREAS the Township of Groveland, by Board action, has requested that the
Oakland County Sheriff provide patrol services to the citizens of the Township
for special events; and
WHEREAS the Township of Groveland has requested that a contract for special
events on an overtime basis be authorized; and
WHEREAS the Sheriff has agreed to contract for this service with the
Township of Groveland.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the attached contract with the Township of Groveland for special events
on an overtime basis at rates established by this Board.
BE IT FURTHER RESOLVED that this contract will take effect on
August 7, 1999.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Contract for Auxiliary Sheriff=s Deputy Services for the Township
of Groveland on file in County Clerk=s office.
FISCAL NOTE (Misc. #99179)
BY: Finance Committee, Sue Ann Douglas, Chairperson
Commissioners Minutes Continued. August 5, 1999
313
IN RE: SHERIFF=S DEPARTMENT - CONTRACT FOR SPECIAL EVENT LAW ENFORCEMENT
SERVICES IN THE TOWNSHIP OF GROVELAND 1999-2001
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Township of Groveland has requested that the Oakland County
Sheriff Department provide patrol services to the citizens of the
Township for special events on an overtime basis.
2. The contract would take effect on August 7 beginning with services
for the Renaissance Fair which runs weekends in August and
September.
3. To cover this event, Groveland is requesting four (4) Deputy IIs and
one (1) Sergeant for ten (10) hours a day for fifteen (15) days.
4. The Fiscal Year 1999 Budget should be amended as follows:
Revenue FY 1999
101-43-013601-20004-0907 Reimb of Salaries $31,998
Expenditures
101-43-023618-30003-2002 Overtime $31,998
$ 0
FINANCE COMMITTEE
(The vote for this motion appears on page 314.)
* MISCELLANEOUS RESOLUTION #99158
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: EMERGENCY MANAGEMENT/TORNADO WARNING SYSTEM EXPANSION - TOWNSHIP
OF ADDISON
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous
Resolutions #7865, #7971 and #8664 accepted Federal grants to defray a portion of
the costs in purchasing sirens to be utilized within the Oakland County Tornado
Warning System; and
WHEREAS the County share of the costs will remain at twenty-five percent as
has been the policy previously established by the Board of Commissioners by
various miscellaneous resolutions, whereby local units pay seventy-five percent
with the County being responsible for the maintenance and electrical costs for
the sirens purchased; and
WHEREAS the Township of Addison has executed the attached purchase
agreement; and
WHEREAS the Township of Addison has agreed to pay seventy-five percent of
the total estimated cost of three (3) sirens; and
WHEREAS consistent with the attached standard agreement, the Township of
Addison agrees that Oakland County will retain ownership of the sirens and will
be responsible for the maintenance and the electrical costs for said sirens
purchased under this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the appropriation of $12,750.
BE IT FURTHER RESOLVED that the expenditure of this appropriation is
contingent upon the execution of the attached written agreement between the
County and the Township of Addison.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Purchase Agreement Between the County of Oakland and the Township
of Addison and the Township of Addison Budget Summary on file in County Clerk=s
office.
FISCAL NOTE (Misc. #99158)
BY: Finance Committee, Sue Ann Douglas, Chairperson
Commissioners Minutes Continued. August 5, 1999
314
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY/EMERGENCY MANAGEMENT - TORNADO
WARNING SYSTEM EXPANSION - TOWNSHIP OF ADDISON
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Township of Addison has issued a purchase agreement for the
purchase of three fire sirens and has requested to become part
of the County=s centrally activated tornado warning system.
2. Total cost of the sirens is $51,000.
3. The Township of Addison has agreed to pay $38,250, seventy-five
percent (75%) of the estimated cost of the sirens.
4. The County of Oakland will pay twenty-five percent (25%) of the
estimated cost, $12,750.
5. Consistent with past agreements, the County will retain ownership
and be responsible for the maintenance and electrical costs for
the sirens.
6. Funds are available in the 1999 Contingency Account to cover the
County=s share of the purchase cost.
7. The County=s portion of $12,750 is requested to be transferred from
the 1999 Contingency Account to the Emergency Management line item
for Capital Outlay as follows:
Expense
DEPT/OCA/PCA/OBJECT
4-90-290000-25000-2564 Contingency ($12,750)
Expense
4-18-221112-60000-9169 Misc. Cap. Outlay $12,750
$ -0-
FINANCE COMMITTEE
Vote for resolutions on Consent Agenda:
AYES: Appel, Causey-Mitchell, Colasanti, Coleman, Douglas, Garfield,
Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Obrecht, Palmer,
Patterson, Schmid, Sever, Suarez, Taub, Amos. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolutions on the Consent
Agenda were adopted (with accompanying reports accepted).
REPORT (Misc. #99184)
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY AND OAKLAND COUNTY CLERK/REGISTER OF
DEEDS - PURCHASE OF HARDWARE, SOFTWARE AND SYSTEM SUPPORT FOR IMPLEMENTATION OF
AN ELECTION RESULTS MANAGEMENT SYSTEM (ERMS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-mentioned
resolution on July 26, 1999, recommends to the Oakland County Board of
Commissioners the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #99184
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY AND OAKLAND COUNTY CLERK/REGISTER OF
DEEDS - PURCHASE OF HARDWARE, SOFTWARE AND SYSTEM SUPPORT FOR IMPLEMENTATION OF
AN ELECTION RESULTS MANAGEMENT SYSTEM (ERMS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Clerk/Register of Deeds - Election Division has identified the
need for automating election night reporting and the canvass of votes to expedite
both processes and reduce the potential for human error; and
WHEREAS the current systems, which are primarily manual, have a number of
deficiencies including:
Commissioners Minutes Continued. August 5, 1999
315
1. Transmission of results relies on phone calls and fax transmissions
from local jurisdictions; and
2. All results are manually entered on election night; and
3. The canvass of votes is an extensive, hand-written book which
requires manual computation; and
WHEREAS the Election Results Management System would accomplish the
following:
1. Standardize the ballot coding for all Oakland County jurisdictions;
and
2. Improve the speed and accuracy of unofficial election night reporting
and subsequent official canvass, while reducing labor costs; and
3. Improve existing distribution methods (such as Internet reporting);
and
4. Replace an obsolete existing system, FutureCalc, which is no longer
supported by the vendor with newer, less risky technology; and
WHEREAS the Department of Information Technology and the Clerk/Register of
Deeds - Election Division have identified Election Systems and Software of
Omaha, Nebraska to supply the election night reporting system and customized
software for the canvass automation to meet the Election Division requirements;
and
WHEREAS the contract with Election Systems and Software has been approved
by the County Clerk/Register of Deeds, Department of Information Technology and
Corporation Counsel; and
WHEREAS the estimated capital cost to develop the Election Night Report
Application and customized software for the Canvass of Votes to meet the
Election Division requirements is approximately $364,482; and
WHEREAS funding for this one-time expense is available from anticipated
increased volume of forfeited bonds; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the acquisition of the Election Results Management System and directs
the Clerk/Register to sign the contract with Election Systems and Software.
BE IT FURTHER RESOLVED the Fiscal Year 1999 Budget be amended as follows:
CLERK/REGISTER OF DEEDS
Revenue FY1999
21-120100-01000-0529 Forfeiture of Bonds $364,482
Expenditures
21-330100-01000-8001 Operating Transfer - Out 355,494
21-230100-01000-6636 I.T. Operations - Elections 8,988
$364,482
$ -0-
INFORMATION TECHNOLOGY FUND
Revenue
18-636113-10000-1701 Operating Transfer - In $355,494
18-636111-10000-0737 O.C. Depts. - Operations 8,988
$364,482
Expenditures
18-636142-15000-3596 Software $ 13,975
18-636142-15000-3348 Professional Services 242,400
18-636142-15000-3900 Depreciation 74,972
$331,347
18-636113-10000-8005 Changes in Fund Equity $ 33,135
Chairperson, on behalf of the Finance Committee, I move the adoption of the
foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by McPherson the General Government Committee
Report be accepted.
Commissioners Minutes Continued. August 5, 1999
316
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by McPherson the resolution be adopted.
AYES: Causey-Mitchell, Colasanti, Coleman, Douglas, Garfield, Gregory,
Jensen, Law, McCulloch, McPherson, Melton, Millard, Obrecht, Palmer, Patterson,
Schmid, Sever, Suarez, Taub, Amos, Appel. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #99185
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: INFORMATION TECHNOLOGY/TELEPHONE COMMUNICATIONS - REPLACEMENT OF CENTREX
SYSTEM WITH PRIVATE BRANCH EXCHANGE (PBX)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County currently subscribes to Ameritech Centrex Service
which provides approximately 4,000 telephone lines throughout Oakland County=s
Pontiac service complex and other County locations; and
WHEREAS the current telephone switching equipment is owned and operated by
Ameritech which, under the terms of the current Centrex contract, costs the
County approximately $921,000 annually; and
WHEREAS Plante and Moran, LLP, a consulting firm with expertise in
telecommunications, was engaged by the County to assess the cost and feasibility
of replacing Centrex with a County-owned Private Branch Exchange (PBX) telephone
system, commonly referred to as Customer Premise Equipment (CPE); and
WHEREAS PBX system specifications are being prepared for release in the
form of a Request for Quotation; and
WHEREAS based on technical capabilities and relative costs, the recommended
alternative is acquisition of a Meridian SL-100 Digital Switching Centralized PBX
System; and
WHEREAS the costs associated with owning a PBX system are exceeded by the
cost of continuing the leased Centrex arrangement beginning in the fourth year of
operation; and in each successive year, a PBX solution saves approximately
$600,000 per year over Centrex (beginning after the fourth year), accumulating to
$3.6 million savings over a ten year period; and
WHEREAS the foregoing savings takes into consideration $309,355 costs
related to termination of the current Centrex contract on March 30, 2000 rather
than March 30, 2002, as well as establishment of one (1) new Network Systems
Analyst I position to support County telecommunications requirements; and
WHEREAS the purchase cost of a Centralized PBX system is $2,300,000 with
annual maintenance costs of approximately $70,000 following the two year warranty
period; and
WHEREAS funding is available from two sources, both provided for in the
Fiscal Year 2000-2001 County Executive Budget Recommendation: first, an Operating
Transfer of $890,000 from the Office Equipment Fund to the Telephone
Communications Fund and, second, the balance from accumulated Retained Earnings
in the Telephone Communications Fund; and
WHEREAS the Manager-Data Center Operations has requested that the
Personnel Department review the salary range of the Data Processing Equipment
Supervisor and, after review of salary survey and position responsibilities, the
Personnel Department has determined that a salary adjustment is warranted.
WHEREAS the County Executive recommends adoption of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the acquisition and installation of a Meridian SL-100 Digital
Switching Centralized PBX System.
BE IT FURTHER RESOLVED that funding for the aforementioned system be
derived from the Telephone Communications Fund, supplemented by an Operating
Transfer of $890,000 from the Office Equipment Fund.
BE IT FURTHER RESOLVED that a new unit titled PBX Telephone be
established in the Technical Systems and Networking Division.
BE IT FURTHER RESOLVED that the following staffing changes be made:
Commissioners Minutes Continued. August 5, 1999
317
1. One (1) PR position of Network Systems Analyst I be created in the
PBX Telephone Unit.
2. The current Telecommunications Network Specialist position be
retitled to a new overtime exempt classification of
Telecommunications Network Supervisor at salary grade 14, and
transferred from the Data Center Operations Division to PBX
Telephone Unit in the Technical Systems and Networking Division per
the attached current and proposed organization charts.
3. That the salary range for the Data Processing Equipment Operator
Supervisor classification be increased to:
Base 1 Year 2 Year 3 Year 4 Year 5 Year
$ 47,083 $ 50,016 $ 52,952 $ 55,884 $ 58,818 $ 61,755
BE IT FURTHER RESOLVED that the Fiscal Year 1999 Budget has sufficient
funds for the remainder of the year and budget amendments for Fiscal Year 2000
and Fiscal Year 2001 will be recommended during the Finance Committee=s budget
review process.
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
Copy of current and proposed organization charts on file in County Clerk=s
office.
The Chairperson referred the resolution to the Personnel Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #99186
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY/DIGITAL INFORMATION SERVICE CENTER -
AMENDMENT OF PRICING OF AERIAL PHOTOGRAPHY AND DIGITAL PARCEL DRAWINGS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Geographic Information System has improved the
availability and quality of digital aerial photographs and parcel drawings; and
WHEREAS Miscellaneous Resolution #98117 set the pricing for digital
orthophotos at $75.00 per quarter township and $300.00 per geographic township as
a constant price; and
WHEREAS it has been requested that a subscription program be devised to
allow access by frequent users of the photos and drawings; and
WHEREAS the pricing of these products at the rates outlined in Schedule A
is deemed a more fair and equitable way to offer the products.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby approves the pricing of digital orthophoto products as detailed in
Schedule A, to take effect immediately.
Chairperson, on behalf of the Finance Committee, I move the adoption of the
foregoing resolution.
FINANCE COMMITTEE
Copy of Schedule A on file in County Clerk=s office.
Moved by Douglas supported by Law the resolution be adopted.
AYES: Colasanti, Coleman, Douglas, Garfield, Gregory, Law, McCulloch,
McPherson, Melton, Millard, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez,
Taub, Amos, Appel, Causey-Mitchell. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #99155)
BY: Personnel Committee, Thomas A. Law, Chairperson
Commissioners Minutes Continued. August 5, 1999
318
IN RE: INFORMATION TECHNOLOGY - ADDITIONAL COMPENSATION FOR OVERTIME EXEMPT
EMPLOYEES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-referenced resolution on
July 28, 1999, recommends to the Oakland County Board of Commissioners the
resolution be adopted as amended:
The last BE IT FURTHER RESOLVED paragraph to read as follows:
BE IT FURTHER RESOLVED that a quarterly report to the Finance
Committee reflect the overtime usage additional compensation for
this purpose.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of
the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #99155
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: INFORMATION TECHNOLOGY - ADDITIONAL COMPENSATION FOR OVERTIME EXEMPT
EMPLOYEES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS it is anticipated that the project roll out phase of CLEMIS will
require Information Technology employees who are overtime exempt (not eligible
for overtime) to work extended hours, days and weekends on an ongoing basis for a
period up to 24-30 months; and
WHEREAS these anticipated demands have prompted discussion between the
Personnel Department, Management and Budget and Information Technology regarding
additional compensation to offset the inconvenience of providing this level of
service for the duration described; and
WHEREAS as employees assigned to the CLEMIS effort work in various
divisions within Information Technology, and it is important that all staff at
Information Technology be treated comparably, it is proposed that additional
compensation be provided to all overtime exempt employees at
Information Technology (excluding Managers and the Director) for hours worked
beyond a 48 hour workweek (hours worked beyond 48 in a workweek must be
pre-approved by supervision in order to be compensable) at a straight time hourly
rate for the duration of the CLEMIS roll out phase; and
WHEREAS as Information Technology has the ability to track the number of
hours worked on various projects through its project management system, it is
proposed that this additional compensation provision be reviewed after a period
of one year to evaluate its effectiveness and to consider continuation for the
balance of the CLEMIS roll out period (after which time it is anticipated that
this additional compensation will end).
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
additional compensation for overtime exempt employees in the
Information Technology Department (excluding Managers and the Director) at a
straight time hourly rate for all hours worked beyond 48 hours in a workweek
(hours worked beyond 48 in a workweek must be pre-approved by supervision in
order to be compensable).
BE IT FURTHER RESOLVED that this additional compensation is intended for
the duration of the CLEMIS roll out phase anticipated to be 24-30 months in
duration, however, continuation of this additional compensation will be subject
to review and evaluation for continuation by the Board of Commissioners after
one year.
BE IT FURTHER RESOLVED that a quarterly report to the Finance Committee
reflect the overtime usage for this purpose.
Chairperson, on behalf of the Finance Committee, I move for the adoption of
the foregoing resolution.
FINANCE COMMITTEE
Moved by Douglas supported by Suarez the Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Commissioners Minutes Continued. August 5, 1999
319
Moved by Douglas supported by Suarez the resolution be adopted.
Moved by Douglas supported by Suarez the resolution be amended to coincide
with the recommendation in the Personnel Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Coleman, Douglas, Garfield, Gregory, Jensen, Law, McCulloch,
McPherson, Melton, Millard, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez,
Taub, Amos, Appel, Causey-Mitchell, Colasanti. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
REPORT (Misc. #99156)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: AMENDMENT OF PROFESSIONAL SERVICES CONTRACT WITH POLING, McGAW AND
POLING, PC
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution,
recommends its adoption with the following amendments:
1. Change the expiration date in the NOW THEREFORE BE IT RESOLVED
paragraph from May 31, 2000 to May 31, 2001.
Chairperson, on behalf of the Finance Committee, I move acceptance of the
foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #99156
BY: General Government Committee, Shelley Taub, Chairperson
IN RE: AMENDMENT OF PROFESSIONAL SERVICES CONTRACT WITH POLING, McGAW AND
POLING, PC
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS from time to time, legal issues arise which require the Board of
Commissioners to seek the advice of independent legal counsel; and
WHEREAS in May of 1998, the Board of Commissioners contracted with the firm
of Poling, McGaw and Poling, PC to provide legal services; and
WHEREAS the invitation to bid which resulted in the contract between the
parties stated the possibility of an extension of the contract of up to three
years; and
WHEREAS the contract with Poling, McGaw and Poling expired
May 31, 1999; and
WHEREAS Poling, McGaw and Poling has provided exemplary service to the
Board of Commissioners, and the Board wishes to retain Poling, McGaw and Poling,
PC as its legal counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby directs that the contract for legal services with Poling, McGaw and Poling
be amended to expire May 31, 2000, at the same price and terms as the first year
of the contract.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Copy of Oakland County Purchasing Division Blanket Purchase Order and
Professional Service Contract Number BP001771 with Poling, McGaw and Poling, P.C.
on file in County Clerk=s office.
Moved by Taub supported by Jensen the Finance Committee Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Jensen the resolution be adopted.
Commissioners Minutes Continued. August 5, 1999
320
Moved by Taub supported by Jensen the resolution be amended to coincide
with the recommendation in the Finance Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Douglas, Garfield, Gregory, Jensen, Law, McCulloch, McPherson,
Melton, Millard, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos,
Appel, Causey-Mitchell, Colasanti, Coleman. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
REPORT (Misc. #99119)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SEPTIC SYSTEM EVALUATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution on
July 29, 1999, recommends its adoption as originally written.
Chairperson, on behalf of the Finance Committee, I move acceptance of the
foregoing report.
FINANCE COMMITTEE
REPORT (Misc. #99119)
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: SEPTIC SYSTEM EVALUATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above-referenced
resolution on June 1, 1999, reports with the recommendation that the resolution
be adopted with the following amendments:
In the fifth WHEREAS paragraph, line 1, after the words currently
no insert the words --routine maintenance--;
Add the following new paragraph:
BE IT FURTHER RESOLVED the Board of Commissioners encourages a
program to provide educational materials for homeowners regarding
maintenance of and potential problems with septic systems.
Chairperson, on behalf of the Planning and Building Committee, I move
acceptance of the foregoing report.
PLANNING AND BUILDING COMMITTEE
REPORT (Misc. #99119)
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: SEPTIC SYSTEM EVALUATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Goverment Committee, having reviewed the above-referenced
resolution on May 17, 1999, reports with the recommendation that the resolution
be adopted with an amendment to the NOW THEREFORE BE IT RESOLVED paragraph, line
3, adding the words --and Drain Commissioner-- following the words Health
Division.
Chairperson, on behalf of the General Government Committee, I move
acceptance of the foregoing report.
GENERAL GOVERMENT COMMITTEE
MISCELLANEOUS RESOLUTION #99119
Commissioners Minutes Continued. August 5, 1999
321
BY: Commissioners Shelley G. Taub, District #12; Thomas A. Law, District #13;
Dan Devine, Jr., District #14; John P. McCulloch, District #22
IN RE: SEPTIC SYSTEM EVALUATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS matters of environmental protection and remediation are a high
priority responsibility of every level of government; and
WHEREAS efforts to protect our surface and groundwater quality are of
extreme importance to all of our citizens; and
WHEREAS despite the efforts of the Oakland County Drain Commissioner in
conjunction with several Oakland County communities to restore the water quality
of the Rouge River, noticeable sources of pollution entering the river from
failing septic systems have been identified from surveys undertaken by the County
Health Division; and
WHEREAS these communities have applied for voluntary Storm Water General
Permits, which will be compulsory for all communities in the year 2001, and which
require the development and implementation of a plan to eliminate illicit
discharges into the river; and
WHEREAS there is currently no inspection program for checking the 18,000
septic systems in the Rouge River Watershed, 11,600 of which are located in
Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
does hereby request the Oakland County Executive, through the Health Division, to
study and recommend the County Environmental Health Division=s role in performing
maintenance inspections of existing septic systems, and propose necessary
amendments to the Sanitary Code if such evaluation procedure is determined to be
an appropriate function for the County Health Division.
Chairperson, we move the adoption of the foregoing resolution.
Shelley G. Taub, Thomas A. Law,
Dan Devine, Jr., John P. McCulloch
Moved by Taub supported by Law the General Government Committee, Planning
and Building Committee and Finance Committee Reports be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Moved by Taub supported by Law the resolution be adopted.
Moved by Taub supported by Law the resolution be amended to coincide with
the recommendation in the Planning and Building Committee and General Government
Committee Reports.
A sufficient majority having voted therefor, the amendments carried.
Vote on resolution as amended:
AYES: Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton,
Millard, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel,
Causey-Mitchell, Colasanti, Coleman, Douglas. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #99187
BY: Personnel Committee, Tom Law, Chairperson
IN RE: DEFINED CONTRIBUTION INCREASE AND CHANGE IN INVESTMENT OPTIONS FOR
DEFINED CONTRIBUTION PLAN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland continues to explore opportunities to control
personnel costs while maintaining a competitive salary and benefit package; and
WHEREAS the Michigan Attorney General, in 1991 Opinion Number 6697,
Page 116, confirms that the County may, without violating the State
Constitutional protection of contractual obligations, modify retirement benefits
Commissioners Minutes Continued. August 5, 1999
322
to current Members if it provides alternative benefits in their place that are
equal to or greater than pension benefits that would be limited or withdrawn; and
WHEREAS the approval of changes to the Retirement System requires the
approval of the State of Michigan State County Pension Plan Committee, in
addition to authorization by the County Board of Commissioners; and
WHEREAS it has been the practice of the Oakland County Retirement
Commission to obtain the approval of the U.S. Internal Revenue Service and to
condition any Plan Amendment on obtaining a determination letter that the
proposed Amendment does not adversely affect the tax-qualified status of the
Retirement Plan.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners amend the
Defined Contribution part of the Oakland County Employee=s Retirement System
Resolution as follows:
BE IT FURTHER RESOLVED that Subsection 3(d), Allocation shall be
amended from:
(d) Allocation means allocation of the County=s contribution to the
DC part. The allocation to the Provisional Account of each
non-represented Member who either was hired or received an offer
of employment from the County after the Effective Date of the DC
part of this Retirement System shall be 5% of such Member=s
Compensation for the Plan Year. The Allocation to the
Provisional Account of each represented Member shall be as
determined by their respective collective bargaining agreement.
Picked Up Member: The Allocation to the Provisional Account of
each non-represented Member who elected to participate in the DC
part of the Retirement System in accordance with Section 35 shall
be determined by whether he irrevocably elects to participate in
the Pick Up Part of the DC part. Such irrevocable election for
each non-represented Member shall require a Member Contribution
of 3% of Compensation. The County=s contribution for such
electing non-represented member shall be 9% of Compensation. The
irrevocable election and the County=s Contribution for
represented Members shall be determined by their respective
collective bargaining agreement.
Nothing contained herein shall authorize or grant a member the
option of choosing to receive the contributed amounts to the
Pick Up Part directly instead of having them paid by the County
to the DC part of the Retirement System. Notwithstanding
anything contained herein to the contrary, if a Member
irrevocably elects to participate in the Pick Up Part of the DC
part, the amounts identified as a Member Contribution shall be
paid by the County to this System and not paid to the member.
Nor shall anything contained herein authorize such electing
member to attempt to make contributions to the System that
qualify as a Pick Up contribution.
Non-Picked Up Member: The Allocation to the Provisional Account
of each non-represented Member who elected to participate in the
DC part of the Retirement System in accordance with Section 35
and who did not irrevocably elect to participate in the Pick Up
Part of the DC part shall be 6% of such member=s Compensation
for the Plan Year. Such non-electing member can contribute up to
10% of Compensation in accordance with Section 27. If a Member
elects to make both a Pick Up Contribution and a Non-Pick Up
Contribution, the Non-Pick Up Contribution shall be limited to
10% of Section 415 Compensation.
To provide the following:
(d) Allocation means allocation of the County=s contribution to the
DC part. The amount of their Allocation depends on whether the
Member is Represented or Non-Represented; hired or had received
an offer of employment from the County before the Effective Date
of the DC part of the Retirement System (Current Member ) or was
hired or received an offer of employment from the County after
the Effective Date of the DC part of the Retirement System (New
Member ); or made an irrevocable election to participate in the
Commissioners Minutes Continued. August 5, 1999
323
pick up part of the DC part (Picked up Member ) or had not
(Non-Picked Up Member ). No New Member can be a Picked Up
Member before January 1, 2000.
(1) The Allocation to the Provisional Account of each
Non-Represented New Member shall be 5% of such Member=s
Compensation for the Plan Year through the Plan year ending
December 31, 1999 (Per-Year 2000 Contribution Level ). The
Allocation to the Provisional Account of each such
Non-Represented New Member after December 31, 1999 shall be
determined by each such Non-Represented New Member in the
following manner:
Effective January 1, 2000, each Non-Represented New Member
shall irrevocably elect whether to continue at the Pre-Year
2000 Contribution Level or to participate in the Year 2000
pick up part of the DC part. Such irrevocable election for
each Non-Represented New member shall require a Member
Contribution of 1% of Compensation for the remainder of such
Member=s period of employment with the County unless he/she
elects to participate in the Year 2001 pick up part of the
DC part. The County=s Contribution for each such electing
Non-Represented New Member shall be 6% of Compensation for
the remainder of such Member=s period of employment with the
County unless he/she elects to participate in the Year 2001
pick up part of the DC part.
Effective January 1, 2001, each Non-Represented New Member
shall irrevocably elect to continue at the Pre-Year 2000
Contribution Level, the Year 2000 pick up part or to
participate in the Year 2001 pick up part of the DC part.
Such irrevocable election for each Non-Represented New
Member shall require a Member Contribution of 2% of
Compensation. The County=s Contribution for each such
electing Non-Represented New Member shall be 7% of
Compensation.
If a Participant described in this Subparagraph does not
elect to be part of either the Year 2000 pick up part or
the Year 2001 pick up part , then the county=s contribution
on their behalf shall continue at the 5% of Compensation
level.
(2) Picked up Member. Notwithstanding anything contained herein
to the contrary, effective January 1, 2000, each
Non-Represented Current Member who elected to participate in
the DC part of the Retirement System in accordance with
Section 35 shall be given the opportunity to irrevocably
elect to participate in the Year 2000 pick up part of the
DC part. Such irrevocable election for each Non-Represented
Current Member shall require an additional Member
Contribution of 1% of Compensation (4% total). The County=s
Contribution for such electing Non-Represented Current
Member shall be 10% of Compensation.
Notwithstanding anything contained herein to the contrary,
effective January 1, 2001, each Non-Represented Current
Member shall be given the opportunity to irrevocably elect
to participate in the Year 2001 pick up part of the DC
part. Such irrevocable election for each Non-Represented
Current Member shall require an additional Member
Contribution of 1% of Compensation (5% total). A
Non-Represented Current Member shall require an additional
Member Contribution of 1% of Compensation (5% total). A
Non-Represented Current Member who did not make an
irrevocable election of 1% for the Year 2000 pick up part
may make an irrevocable election to participate in the Year
2001 pickup part at only the 2% additional level
Commissioners Minutes Continued. August 5, 1999
324
(5% total). The County=s Contribution for such electing
Non-Represented Current Member shall be 11% of Compensation.
If a Non-Represented Current Member does not elect to
participate in either the Year 2000 pick up part or the
Year 2001 pick up part of the DC part, then the
irrevocable 3% election initially made shall continue and
the county shall continue to contribute 9% of Compensation
for each such Non-Represented Current Member.
(3) The irrevocable election and the County=s Contribution for
Represented members shall be determined by their respective
collective bargaining agreement.
(4) Nothing contained herein shall authorize or grant a Member
the option of choosing to receive the contributed amounts of
the pick up part directly instead of having them paid by
the County to the DC part of the Retirement System.
Notwithstanding anything contained herein to the contrary,
if a Member irrevocably elects to participate in the pick
up part of the DC part, the amounts identified as a member
Contribution shall be paid by the County to this System and
not paid to the Member. Nor shall anything contained herein
authorize such electing Member to attempt to make
contributions to the System that qualify as a pick up
contribution.
(5) Non-picked up Member. The Allocation to the Provisional
Account of each Non-Represented Member who elected to
participate in the DC part of the Retirement System in
accordance with Section 35 and who did not irrevocably elect
to participate in the pick up part of the DC part shall be
6% of such Member=s Compensation for the Plan Year. Such
non-electing member can contribute up to 10% of Compensation
in accordance with Section 27. If a member elects to make
both a Pick up Contribution and a Non-pick up Contribution,
the Non-pick up contribution shall be limited to 10% of
Section 415 Compensation.
BE IT FURTHER RESOLVED that Section 3(p) shall be amended from:
(p) Entry Date for the DC part means the date six months after a
Member incurs his first hour of compensated employment for the
County.
To provide the following:
(p) Entry Date for the DC part means for Employees hired before
December 1, 1999, the date six (6) months after a Member incurs
his first hour of compensated employment for the County.
Notwithstanding anything contained herein to the contrary,
effective for Employees hired after November 30, 1999 or those
who participate in the DB part of the Retirement System and have
not elected to become part of the DC part before December 1, 1999
but subsequently elect into the DC part, shall be the date the
Member incurs his first hour of compensated employment for the
County or elects to participate in the DC part of the Retirement
System.
BE IT FURTHER RESOLVED that Section 48 shall be amended from:
Investment Options (Directed Investment)
Section 48. Until a Member of the DC part is at least 40%
vested, the Retirement Commission shall control the investment of
the Participant=s County Contribution Account. Once a Member is
at least 40% vested, he shall have the flexibility to designate
how his County Contribution Account shall be invested. The
Retirement Commission shall determine which investment funds
shall be available. The Retirement Commission shall select at
least four such investment funds.
Each member who is at least 40% vested shall advise the
Retirement Commission how he wants his County Contribution
Account invested. If a Member who is at least 40% vested fails
to notify the Retirement Commission, it shall be presumed that he
Commissioners Minutes Continued. August 5, 1999
325
has elected that his County Contribution Account be invested at
the direction of the Retirement Commission. If a Member wishes
to utilize more than one fund, he shall notify the Retirement
Commission of the percentage of his County Contribution Account
to be invested in each fund, and, except as provided in the last
paragraph of this Section, such percentage must either be in
exact multiples determined by the third party administrator
maintaining the records of each Member=s accounts.
A Member of the DC part who is at least 40% vested may change his
election of investment funds, provided that all Members who are
at least 40% vested are treated uniformly.
A Member of the DC part who transferred the present value of the
Lump Sum Actuarial Equivalent of his Accrued Benefit to the DC
part pursuant to Section 35 shall control the choice of
investments for his Transferred Account within the choices made
available by the Retirement Commission regardless of his vested
percentage in the County Contributions to the DC part.
The Retirement Commission shall adopt such rules and procedures
as it deems available as to all matters relating to the selection
and use of the investment funds. If there is any inconsistency
between such rules and any provisions above, the above provisions
shall be disregarded.
If a Member who is at least 40% vested desires, he may direct
that County Contributions be invested in one fund and his Member
contributions and Transferred Account be invested in another fund
or funds.
To provide the following:
Investment Options (Directed Investment).
Section 48. Effective January 1, 2000, each Member of the DC
part shall designate how his County Contribution Account shall be
invested. The Retirement Commission shall determine which
investment funds shall be available. The Retirement Commission
shall select at least four such investment funds.
Each Member shall advise the Retirement Commission how he wants
his County Contribution Account invested. If a Member fails to
notify the Retirement Commission, it shall be presumed that he
has elected that his County Contribution Account be invested at
the direction of the Retirement Commission. If a Member wishes
to utilize more than one fund, he shall notify the Retirement
Commission of the percentage of his County Contribution Account
to be invested in each fund, and, except as provided in the last
paragraph of this Section, such percentage must either be in
exact multiples of 1% or whole dollar amounts or such other
multiples determined by the third party administrator maintaining
the records of each Member=s Accounts.
A Member of the DC part may change his election of investment
funds, provided that all members are treated uniformly.
A member of the DB part who transferred the present value of the
Lump Sum Actuarial Equivalent of his Accrued Benefit to the DC
part pursuant to Section 35 shall control the choice of
investments of his Transferred Account within the choices made
available by the Retirement Commission.
The Retirement Commission shall adopt such rules and procedures
as it deems advisable as to all matters relating to the selection
and use of the investment funds. If there is any inconsistency
between such rules and any provisions above, the above provisions
shall be disregarded.
A Member may direct that County Contributions be invested in one
fund and his Member contributions and Transferred Account be
invested in another fund or funds.
Commissioners Minutes Continued. August 5, 1999
326
BE IT FURTHER RESOLVED that the Secretary of the Retirement Commission is
authorized to have proper application made to the Treasury Department of the
United States to obtain formal approval of the said Plan in accord with
applicable provisions of the Internal Revenue Code, and to employ competent
counsel in the prosecution of such application, and to do such other acts as
shall be necessary hereunder to put the said Plan in operation.
BE IT FURTHER RESOLVED that this adoption and authorization of the Plan be,
and the same hereby is, made expressly contingent upon the approval of same by
the Internal Revenue Service in accord with applicable provisions of the Internal
Revenue Code, and that the Retirement Commission, through its attorneys, promptly
submit said Plan for such approval.
Chairperson, on behalf of the Personnel Committee, I move the adoption of
the foregoing resolutions, subject to the approval of the State County Pension
Plan Committee and the U.S. Internal Revenue Service.
PERSONNEL COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #99188
BY: Personnel Committee, Tom Law, Chairperson
IN RE: DEFINED CONTRIBUTION TRANSFER OPTION AND CHANGE IN OPTIONAL BENEFIT FROM
2% TO 2.2%
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland continues to explore opportunities to control
personnel costs while maintaining a competitive salary and benefit package; and
WHEREAS the Michigan Attorney General, in 1991 Opinion Number 6697,
Page 116 confirms that the County may, without violating the State Constitutional
protection of contractual obligations, modify retirement benefits to current
Members if it provides alternative benefits in their place that are equal to or
greater than pension benefits that would be limited or withdrawn; and
WHEREAS it is permissible to amend the Plan to offer Members the
opportunity to transfer a Lump-Sum payment actuarially equivalent to the
present value of their accrued benefit into the Defined Contribution part of the
Retirement System; and
WHEREAS Members will incur no tax consequence if a Member elects to
transfer the Lump-Sum to the Defined Contribution part of the Retirement
System; and
WHEREAS the approval of changes to the Retirement System requires the
approval of the State of Michigan State County Pension Plan Committee, in
addition to authorization by the County Board of Commissioners; and
WHEREAS it has been the practice of the Oakland County Retirement
Commission to obtain the approval of the U.S. Internal Revenue Service and to
condition any Plan Amendment on obtaining a determination letter that the
proposed Amendment does not adversely affect the tax-qualified status of the
Retirement Plan.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners of the County
of Oakland approves the Plan initiating an offer to transfer accrued retirement
benefits to Members of the Retirement System who want to transfer their interest
in the Defined Benefit part of the System to the Defined Contribution part. BE
IT FURTHER RESOLVED that transfer be offered in a Lump-Sum, thereby allowing a
rollover of same to the Defined Contribution part, effective December 31, 1999.
BE IT FURTHER RESOLVED that the Board of Commissioners amends the Defined
Benefit part of the Oakland County Employees= Retirement System Resolution by
adding:
SECTION 34.3 DEFINED CONTRIBUTION TRANSFER OPTION FOR BENEFIT GROUP
GENERAL - OPTION A.
The Retirement Commission shall undertake the following with respect to
Members of Benefit group general - option A who are not Represented
Employees or whose collective bargaining representative has negotiated to
be included in a current election period:
a. As of December 31, 1999 determine who the Members are that are
eligible to make a current election;
Commissioners Minutes Continued. August 5, 1999
327
b. Determine each such Member=s Pension as defined in Section 18 of
the Defined Benefit Part of the Retirement System;
c. Determine the present value, as of December 31, 1999 of the lump-
sum actuarial equivalent accrued benefit of each such vested
Member=s Pension using all of the Retirement Commission=s
actuarial assumptions as in effect for funding purposes for the
September 30, 1999 annual actuarial valuation;
d. Make the same determination in (c), except without the use of a
Disability factor used for funding purposes; and
e. Notify each such vested Member in writing that they have an
irrevocable one-time election continuing for no less than seven
(7) days nor more than ninety (90) days in which to decide as to
whether they want to have the single sum payment of the value
determined in (d) on or about April 1, 2000 in lieu of any
further Pension from this System.
BE IT FURTHER RESOLVED that Section 17 shall be amended by adding
Subsection (e) thereto, providing:
Section 17. The age and/or service requirements for normal
retirement are:
(e) Benefit group general-option (A1). The same as Option (A) except
that Members make a 2% of Compensation pick-up Contribution in
accordance with Section 52(d).
BE IT FURTHER RESOLVED that Section 18 shall be amended by adding
Subsection (e) thereto, providing:
(e) Benefit group general-option (A1). For Members who make a 2% of
Compensation pick-up contribution after December 18, 1999, 2.0%
(.02) of the Member=s Final Average compensation multiplied by
years of credited service incurred before January 1, 2000 plus
2.2% (.022) of the member=s Final Average compensation multiplied
by years of credited service incurred after December 18, 1999.
BE IT FURTHER RESOLVED that Section 52 shall be amended by adding
Subsection (d) thereto, providing:
(d) Each Member in Benefit group general-option A shall be offered
the opportunity to make an irrevocable election to participate in
the pick up part of the DB part of the Retirement System
effective January 1, 2000. Such irrevocable election for each
Non-Represented Member shall require a Member Contribution of 2%
of Compensation. Such Contributions shall only be effective for
Compensation paid after December 31, 1999 and will only affect
benefits paid to Members who have credited service after
December 31, 1999.
BE IT FURTHER RESOLVED that the Secretary of the Retirement Commission is
authorized to have proper application made to the Treasury Department of the
United States to obtain formal approval of the said Plan in accord with
applicable provisions of the Internal Revenue Code, and to employ competent
counsel in the prosecution of such application, and to do such other acts as
shall be necessary hereunder to put the said Plan in operation.
BE IT FURTHER RESOLVED that this adoption and authorization of the Plan be,
and the same hereby is, made expressly contingent upon the approval of same by
the Internal Revenue Service in accord with applicable provisions of the Internal
Revenue Code, and that the Retirement Commission, through its attorneys, promptly
submit said Plan for such approval.
Chairperson, on behalf of the Personnel Committee, I move the adoption of
the foregoing resolution, subject to the approval of the State County Pension
Plan Committee and the U.S. Internal Revenue Service.
PERSONNEL COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #99189
BY: Personnel Committee, Thomas Law, Chairperson
Commissioners Minutes Continued. August 5, 1999
328
IN RE: PERSONNEL DEPARTMENT - RAISE DENTAL/ORTHODONTIA MAXIMUM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the cost of dental and orthodontia services has risen in the past
several years; and
WHEREAS the maximum benefit for dental services has not been increased in
over twenty years; and
WHEREAS an increase in maximum annual dental and lifetime orthodontia
benefits by $250 for Dental and Orthodontia will keep with the original intent of
this benefit to cover the annual cost of most routine dental work; and
WHEREAS this increase has already been approved for the 650 members of the
Oakland County Deputy Sheriff=s Association; and
WHEREAS the same $250 increase applied to the high and reduced benefit
would maintain the relative relationship between the options.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the
annual dental maximum and lifetime orthodontia maximum be increased by $250 for
all employee dental options, this increase to be effective January l, 2000 for
all non-represented employees and those employees whose labor agreement provides
for these modifications.
BE IT FURTHER RESOLVED that the Board of Commissioners direct the Personnel
Department to at least annually evaluate the competitiveness of County fringe
benefits and report its findings to the Personnel Committee.
Chairperson, on behalf of the Personnel Committee, I move the adoption of
the foregoing resolution.
PERSONNEL COMMITTEE
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #99190
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: COMMUNITY DEVELOPMENT DIVISION - 1999 CONTRACT WITH OAKLAND LIVINGSTON
HUMAN SERVICE AGENCY (OLHSA) FOR ENERGY EDUCATION AND WEATHERIZATION SERVICES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Community Development Block Grant (CDBG) program
has among its objectives the provision of decent housing, a suitable living
environment, and expanded opportunities, principally for low- and moderate-income
persons; and
WHEREAS the Oakland Livingston Human Service Agency (OLHSA) has carried out
over the past several years a program known as Project Warmth, which provides
both energy education and home weatherization services for low- and moderate-
income persons; and
WHEREAS the County has helped fund this program since 1978; and
WHEREAS this cooperative program makes it possible to assist low-income
persons, handicapped persons, and senior citizens in meeting energy conservation
needs through conservation and education methods utilized in Project Warmth; and
WHEREAS the Oakland County Citizens' Advisory Council unanimously approved
the attached contract by a vote of 13 to 0 at their July 14, 1999 meeting; and
WHEREAS the contracts have been reviewed and approved as to form by the
Office of Corporation Counsel, the Personnel Department, the Department of
Management and Budget, and Risk Management in accordance with the
County Executive's contract review procedure.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorize the attached contract with the Oakland Livingston Human Service Agency
for the implementation of: (A) Home weatherization in the amount of $30,250, and
(B) Energy education in the amount of $19,750, the total contract not to
exceed $50,000.
BE IT FURTHER RESOLVED that the Oakland County Executive and the
Chairperson of the Oakland County Board of Commissioners are authorized to
execute the agreement between Oakland Livingston Human Services Agency (OLHSA)
and Oakland County.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Commissioners Minutes Continued. August 5, 1999
329
Copy of Contract Between Oakland Livingston Human Service Agency and County
of Oakland on file in County Clerk=s office.
Moved by Palmer supported by Schmid the resolution be adopted.
AYES: Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Obrecht,
Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell,
Colasanti, Coleman, Douglas, Garfield. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #99191
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: COMMUNITY DEVELOPMENT DIVISION/1999 EMERGENCY SHELTER GRANT (ESG) PROGRAM
- CONTRACTS WITH SOUTH OAKLAND SHELTER, LIGHTHOUSE OF OAKLAND COUNTY, INC.
(PATH), HAVEN, INC., THE COMMON GROUND SANCTUARY (A STEP FORWARD PROJECT), AND
NEW BETHEL OUTREACH MINISTRY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS homelessness is a serious national, state, and local problem; and
WHEREAS the Congress of the United States, recognizing this problem, passed
the Stewart B. McKinney Homeless Assistance Act in 1987, and subsequent
amendments; and
WHEREAS the U.S. Department of Housing and Urban Development (HUD), on
April 26, 1999, awarded Oakland County an Emergency Shelter Grant formula
allocation of $143,000 for the 1999 program year, to be allocated within 180 days
of receipt; and
WHEREAS the receipt of ESG funds allows the County to contract with
subrecipient homeless shelters to reimburse them for the overnight shelter, food,
furnishings, and transportation services they provide to homeless clients, as
well as the shelters' office and organizational support expenses; and
WHEREAS Oakland County is eligible to take 5% of the grant for
administrative purposes, but has elected not to so that the maximum amount can be
allocated to the shelters; and
WHEREAS the Oakland County Citizens Advisory Council for
Community Development has approved funding factors based upon shelter
utilization, residency, and capacity to determine grant awards; and
WHEREAS five shelters in Oakland County have applied for 1999 ESG funds:
South Oakland Shelter, Lighthouse of Oakland County, Inc. (PATH), HAVEN, Inc.,
the Common Ground Sanctuary (A Step Forward Project), and New Bethel Outreach
Ministry; and
WHEREAS each of these shelters have demonstrated needs for funding; and
WHEREAS the County wishes to enter into contracts with each of the five
shelters to provide them with 1999 ESG funds in the following amounts: South
Oakland Shelter ($44,902), Lighthouse of Oakland County, Inc. (PATH) ($26,312),
HAVEN, Inc. ($30,602), the Common Ground Sanctuary (A Step Forward Project)
($30,602), and New Bethel Outreach Ministry ($10,582), [see attached
contracts]; and
WHEREAS the Oakland County Citizens Advisory Council for
Community Development approved the above funding amounts by a vote of 12 yeas and
1 abstention at their July 14, 1999 meeting; and
WHEREAS the contracts have been reviewed and approved as to form by the
Office of Corporation Counsel, the Personnel Department, the Department of
Management and Budget, and Risk Management in accordance with the
County Executive's contract review procedure.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorize the agreements with each of the above-mentioned homeless shelters in
the combined sum of $143,000.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorize both the County Executive and the Chairperson of the Board of
Commissioners to execute the agreement between Oakland County and the homeless
shelters.
Commissioners Minutes Continued. August 5, 1999
330
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Contracts Between the County of Oakland and 1) South Oakland
Shelter, 2) Lighthouse of Oakland County, Inc. (PATH), 3) HAVEN, Inc., 4) The
Common Ground Sanctuary (A Step Forward Project), and 5) New Bethel Outreach
Ministry, on file in County Clerk=s office.
Moved by Palmer supported by Melton the resolution be adopted.
AYES: Jensen, Law, McCulloch, McPherson, Melton, Millard, Obrecht, Palmer,
Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell, Colasanti,
Coleman, Douglas, Garfield, Gregory. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #99157)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: CENTRAL SERVICES/SUPPORT SERVICES - REORGANIZATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above-referenced resolution on
July 28, 1999, recommends to the Oakland County Board of Commissioners the
resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of
the foregoing report.
PERSONNEL COMMITTEE
MISCELLANEOUS RESOLUTION #99157
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RE: CENTRAL SERVICES/SUPPORT SERVICES - REORGANIZATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Support Services Division is currently composed of the separate
functions of Leased Vehicle Operations, Printing, Record Retention, Mail Room,
and Radio Communications; and
WHEREAS the recent retirement of the Chief of Materials Management has
provided the Director - Central Services an opportunity to review operations and
required staffing for possible cost savings; and
WHEREAS the Materials Management Unit currently reports directly to the
Director - Central Services; and
WHEREAS it is proposed to consolidate the Printing and Materials Management
functions organizationally under the Support Services Division and physically at
one location (1155 Oakland Avenue); and
WHEREAS the consolidation of the units of Printing and Materials Management
will also allow the deletion of the vacant position and classification of Chief -
Materials Management, and change reporting relationships as shown in the attached
proposed organization chart; and
WHEREAS with the proposed changes, it is appropriate to reclassify the
Supervisor - Store Operations (grade 10) to Supervisor - Materials Management and
Printing at salary grade 12; and
WHEREAS this proposal would provide a combined salary and office space
savings to the general fund of approximately $142,374.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the organizational consolidation of the units of Materials Management
and Printing under the Support Services Division, and physically consolidated at
one location (1155 Oakland Avenue).
BE IT FURTHER RESOLVED that the vacant position and classification of Chief
- Materials Management be deleted (position 13850-02117).
BE IT FURTHER RESOLVED that the classification and position of Supervisor -
Store Operations, grade 10, be reclassified to a new classification titled
Supervisor - Materials Management and Printing, grade 12 (position 13850-01966),
overtime non-exempt.
Commissioners Minutes Continued. August 5, 1999
331
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of proposed organization chart on file in County Clerk=s office.
FISCAL NOTE (Misc. #99157)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CENTRAL SERVICES/SUPPORT SERVICES - REORGANIZATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The resolution proposes consolidation of the printing and material
management functions organizationally in the Support Services
Division.
2. The reorganization includes the deletion of the vacant Chief-
Materials Management position in the General Fund and
reclassification of the Supervisor-Store Operations (grade 10) to
Supervisor-Materials Management (grade 12) in the Materials
Management Fund.
3. The reorganization would also include a physical relocation of
operations.
4. Funding to cover the Store Operations reclassification is available
in the Materials Management Fund Balance, no additional
appropriation is required.
5. The salaries and fringe benefits saved from the deletion of the
Chief-Materials Management position may be transferred to the
non-departmental contingency account, the following amendment to
the Fiscal Year 1999 Budget is recommended:
13-138502-00010-2001 Materials Mgt. Salaries ($51,034)
13-138502-00010-2070 Materials Mgt. Fringes ( 17,899)
90-290000-25000-2564 Contingency 68,933
$ 0
6. Amendments to the Fiscal Year 2000 and Fiscal Year 2001
County Executive Recommended budget will be submitted during the
Finance Committee=s budget review process.
FINANCE COMMITTEE
Moved by Palmer supported by Colasanti the Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Palmer supported by Colasanti the resolution be adopted.
AYES: Law, McCulloch, McPherson, Melton, Millard, Obrecht, Palmer,
Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell, Colasanti,
Coleman, Douglas, Garfield, Gregory, Jensen. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
MISCELLANEOUS RESOLUTION #99192
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT FOR OAKLAND COUNTY PARKS AND
RECREATION COMMISSION - REQUEST TO GRANT A PERMANENT EASEMENT FOR UNDERGROUND
ELECTRIC SERVICE IN FAVOR OF DETROIT EDISON COMPANY, INDEPENDENCE OAKS COUNTY
PARK, TAX PARCEL 08-09-200-004, INDEPENDENCE TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, through its Parks and Recreation Commission,
owns property located at 9501 Sashabaw Road, Clarkston, Michigan, known as
Independence Oaks County Park; and
WHEREAS the Detroit Edison Company is requesting an easement over County
owned property at Independence Oaks County Park, identified as Tax Parcel
08-09-200-004, for the construction, operation, maintenance, repair, replacement,
and improvement of underground electric utility lines; and
Commissioners Minutes Continued. August 5, 1999
332
WHEREAS the granting of the underground electrical easement will benefit
the County Park by providing electrical service to various locations within the
park; and
WHEREAS the Department of Facilities Management and Corporation Counsel
have reviewed the easement requested and recommend the granting of the
easement; and
WHEREAS the Oakland County Parks and Recreation Commission has reviewed the
easement request and recommends the granting of the easement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the granting of this easement to Detroit Edison Company for the
construction, operation, maintenance, repair, replacement, and improvement of
underground electric utilities lines located over County-owned property
identified as Tax Parcel 08-09-200-004.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
directs its chairperson or its designee to execute the necessary documents to
grant the easement to the Detroit Edison Company.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Copy of Independence Oaks County Park, Detroit Edison - Electrical Line
Route map and Detroit Edison Underground Easement (Right of Way) No. 182377 on
file in County Clerk=s office.
Moved by Palmer supported by Millard the resolution be adopted.
AYES: McCulloch, McPherson, Melton, Millard, Obrecht, Palmer, Patterson,
Schmid, Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell, Colasanti, Coleman,
Douglas, Garfield, Gregory, Jensen, Law. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
REPORT (Misc. #99162)
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: SHERIFF DEPARTMENT - CONTRACT AMENDMENT TO ADD ONE (1) PATROL SERGEANT
POSITION FOR LAW ENFORCEMENT SERVICES IN THE CITY OF ROCHESTER HILLS, 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above-referenced resolution on
July 28, 1999, recommends to the Oakland County Board of Commissioners the
resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of
the foregoing report.
PERSONNEL COMMITTEE
FINANCE REPORT (Misc. #99162)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - CONTRACT AMENDMENT TO ADD ONE (1) PATROL SERGEANT
POSITION FOR LAW ENFORCEMENT SERVICES IN THE CITY OF ROCHESTER HILLS 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution on
July 29, 1999, reports with the recommendation that the resolution be adopted
with those suggested amendments referred to the Finance Committee as shown below.
MISCELLANEOUS RESOLUTION #99162
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF=S DEPARTMENT - CONTRACT AMENDMENT TO RECLASSIFY ONE (1)
DEPUTY II (NO-FILL) TO A ADD ONE (1) PATROL SERGEANT POSITION FOR LAW
ENFORCEMENT SERVICES IN THE CITY OF ROCHESTER HILLS 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the City of Rochester Hills has contracted with the Oakland
County Sheriff=s Department to provide law enforcement services for the
City (Miscellaneous Resolution #98011); and
WHEREAS paragraph 23 of this agreement provides that an amendment to
this agreement must be approved by concurrent resolutions of both the
Commissioners Minutes Continued. August 5, 1999
333
Oakland County Board of Commissioners and the City of Rochester Hills
Council; and
WHEREAS the City of Rochester Hills is requesting a proposed
amendment to the contract (Schedule A-Sheriff=s Deputies Contracted) which
would upgrade add one (1) Deputy II (no-fill) to a Patrol Sergeant
position resulting in a new total of thirty-two three (33) Deputy II (no-
fill) and six (6) Patrol Sergeants being contracted and keep the total
number of contracted deputies to fifty-four (54); and
WHEREAS the Sheriff has agreed to reclassify add one (1) Deputy II
(no-fill) to a Patrol Sergeant for the City of Rochester Hills under the
terms of this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves an amendment to the original Schedule A (Sheriff
Deputies Contracted) of the Oakland County Sheriff=s Department 1999-2003
Law Enforcement Services Agreement with the City of Rochester Hills to
reclassify add one (1) Deputy II (no-fill), (Position #43617- ) to a
Patrol Sergeant position, in Patrol Services/Contracted Patrol/Rochester
Hills.
BE IT FURTHER RESOLVED that this amendment will take effect on
August 14, 1999.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Chairperson, on behalf of the Finance Committee, I move the acceptance of
the foregoing report.
FINANCE COMMITTEE
REPORT (Misc. #99162)
BY: Public Services Committee, Frank Millard, Chairperson
IN RE: SHERIFF=S DEPARTMENT - CONTRACT AMENDMENT TO RECLASSIFY ONE (1) DEPUTY II
(NO-FILL) PATROL SERGEANT POSITION FOR LAW ENFORCEMENT SERVICES IN THE CITY OF
ROCHESTER HILLS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having received a request from the City of
Rochester Hills to amend the expansion of the Law Enforcement Services Contract
with Rochester Hills, recommends that the resolution before the Oakland County
Board of Commissioners today, be amended as shown on the attached resolution,
which contains the proposed amendments.
Chairperson, on behalf of the Public Services Committee, I move the
acceptance of the foregoing report.
PUBLIC SERVICES COMMITTEE
Copy of attachment on file in County Clerk=s office.
MISCELLANEOUS RESOLUTION #99162
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF=S DEPARTMENT - CONTRACT AMENDMENT TO RECLASSIFY ONE (1) DEPUTY II
(NO-FILL) TO A PATROL SERGEANT POSITION FOR LAW ENFORCEMENT SERVICES IN THE CITY
OF ROCHESTER HILLS 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the City of Rochester Hills has contracted with the Oakland County
Sheriff=s Department to provide law enforcement services for the City
(Miscellaneous Resolution #98011); and
WHEREAS paragraph 23 of this agreement provides that an amendment to this
agreement must be approved by concurrent resolutions of both the Oakland County
Board of Commissioners and the City of Rochester Hills Council; and
WHEREAS the City of Rochester Hills is requesting a proposed amendment to
the contract (Schedule A-Sheriff=s Deputies Contracted) which would upgrade
one (1) Deputy II (no-fill) to a Patrol Sergeant position resulting in a new
total of thirty-two (32) Deputy II (no-fill) and six (6) Patrol Sergeants being
contracted and keep the total number of contracted deputies to fifty (50); and
Commissioners Minutes Continued. August 5, 1999
334
WHEREAS the Sheriff has agreed to reclassify one (1) Deputy II (no-fill) to
a Patrol Sergeant for the City of Rochester Hills under the terms of
this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of
the Oakland County Sheriff=s Department 1999-2003 Law Enforcement Services
Agreement with the City of Rochester Hills to reclassify one (1) Deputy II
(no-fill), (Position #43617- ) to a Patrol Sergeant position, in Patrol
Services/Contracted Patrol/Rochester Hills.
BE IT FURTHER RESOLVED that this amendment will take effect on
August 14, 1999.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of City of Rochester Hills, Schedules A and A-1, as Amended, Sheriff=s
Deputies Contracted for and to be Assigned to Municipality on file in County
Clerk=s office.
FISCAL NOTE (Misc. #99162)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - CONTRACT AMENDMENT TO ADD ONE (1) PATROL SERGEANT
POSITION FOR LAW ENFORCEMENT SERVICES IN THE CITY OF ROCHESTER HILLS 1999-2003
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The City of Rochester Hills has requested an amendment to their law
enforcement services contract with the Sheriff, effective
August 14, 1999, to add one (1) Patrol Sergeant position, bringing
the total number of Patrol Sergeants to six (6).
2. This amendment will increase the number of officers contracted to
the City of Rochester Hills to a total of fifty-four (54).
3. The new positions will require the creation of one (1) Sergeant
positions in the Contracted Patrol Unit, Patrol Services Division of
the Sheriff=s Department.
4. This change will cause an increase in budgeted revenue and
expenditures of $10,520 for Fiscal Year 1999, $93,243 for
Fiscal Year 2000 and $95,857 for Fiscal Year 2001.
5. The Fiscal Year 1999 Budget should be amended per the attached
worksheet, the Fiscal Year 2000 and Fiscal Year 2001 County
Executive Recommended Budget will be amended during the
Finance Committee budget hearing process.
FINANCE COMMITTEE
Copy of Oakland County Sheriff Department, Law Enforcement Services
Contracts, Additional Patrol Sergeant for City of Rochester Hills, on file in
County Clerk=s office.
Moved by Millard supported by Garfield the Personnel Committee, Finance
Committee and Public Services Committee Reports be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Moved by Millard supported by Garfield the resolution be adopted.
Moved by Millard supported by Garfield the resolution be amended to
coincide with the recommendation in the Finance Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
Commissioners Minutes Continued. August 5, 1999
335
AYES: McPherson, Melton, Millard, Obrecht, Palmer, Patterson, Schmid,
Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Douglas,
Garfield, Gregory, Jensen, Law, McCulloch. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
REPORT (Misc. #99117)
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: PUBLIC SERVICE COMMISSION - ELIMINATION OF UNREQUESTED AUTOMATIC CALLBACK
FEATURE AND LIKE EXPANDED SERVICES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-referenced
resolution on July 26, 1999, recommends to the Oakland County Board of
Commissioners the resolution be adopted as amended:
First WHEREAS certain areas of Oakland County have has been
targeted by the telephone company companies to receive unsolicited
features such as the automatic callback service which causes
additional charges to our constituents= monthly telephone
bills, and
Third WHEREAS such a presumptive action by the telephone company
companies undermines the communities= faith in our public utilities,
and is an encroachment on the rights of the telephone customer.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby request the Michigan Public Service
Commission and the Federal Communications Commission review and hold
public hearings on the telephone companies practice procedure of
adding unsolicited and costly changes and/or additional telephone
services to its customers= telephone statements.
Add BE IT FURTHER RESOLVED copies of this resolution be forwarded
to members of the State Legislature, the Federal Communications
Commission, and the Michigan Public Service Commission.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
REPORT (Misc. #99117)
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: PUBLIC SERVICE COMMISSION - ELIMINATION OF UNREQUESTED AUTOMATIC CALLBACK
FEATURE AND LIKE EXPANDED SERVICES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having met on July 6, 1999, reports with the
recommendation that the resolution be adopted with an amendment in the first
WHEREAS paragraph, line 1, deleting the word certain and inserting the word --
various--.
Chairperson, on behalf of the Public Services Committee, I move acceptance
of the foregoing report.
PUBLIC SERVICES COMMITTEE
REPORT (Misc. #99117)
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: PUBLIC SERVICE COMMISSION - ELIMINATION OF UNREQUESTED AUTOMATIC CALLBACK
FEATURE AND LIKE EXPANDED SERVICES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-referenced
resolution on June 2, 1999, recommends to the Oakland County Board of
Commissioners the resolution be adopted.
Commissioners Minutes Continued. August 5, 1999
336
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
MISCELLANEOUS RESOLUTION #99117
BY: Commissioner Ruel E. McPherson
IN RE: PUBLIC SERVICE COMMISSION - ELIMINATION OF UNREQUESTED AUTOMATIC CALLBACK
FEATURE AND LIKE EXPANDED SERVICES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS certain areas of Oakland County have been targeted by the telephone
company to receive unsolicited features such as the automatic callback service
which causes additional charges to our constituents= monthly telephone bills; and
WHEREAS no charge for enhanced service should be placed on the telephone
customer=s phone bill without the prior express consent of the customer; and
WHEREAS such a presumptive action by the telephone company undermines the
communities= faith in our public utilities, and is an encroachment on the rights
of the telephone customer.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
does hereby request the Michigan Public Service Commission to review and hold
public hearings on the telephone companies= practice of adding unsolicited and
costly additional telephone services to its customers= telephone statements.
Chairperson, I move the adoption of the foregoing resolution.
Ruel E. McPherson, Nancy Dingeldey,
William R. Patterson, Frank Millard,
Kay Schmid, Michelle Friedman Appel,
George W. Suarez, Vincent Gregory,
Eric Coleman, David Galloway,
Brenda A. Causey-Mitchell
(Action taken at July 15, 1999 Board meeting)
Moved by Millard supported by McPherson the Public Services Committee and
the General Government Committee Reports be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Moved by Millard supported by McPherson the resolution be adopted.
Moved by Millard supported by McPherson the resolution be amended to
coincide with the recommendation of the Public Services Committee.
A sufficient majority having voted therefor, the amendment carried.
Moved by Obrecht supported by McPherson the resolution be referred back to
the General Government Committee.
A sufficient majority having voted therefor, the motion to refer back to
the General Government Committee carried.
(End of action taken at July 15, 1999 Board meeting)
(Action taken at August 5, 1999 Board meeting)
Moved by Millard supported by McPherson the General Government Committee
and Public Services Committee Reports be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Moved by Millard supported by McPherson the resolution be adopted.
Moved by Garfield supported by Palmer the resolution be referred back to
the General Government Committee.
Discussion followed.
As a result of the voice vote, the Chairperson requested a roll call vote.
Commissioners Minutes Continued. August 5, 1999
337
Chairperson McCulloch stated a "YES" vote would refer the resolution back
to the General Government Committee, a "NO" vote would not.
Vote on motion to refer:
AYES: Millard, Obrecht, Palmer, Patterson, Schmid, Sever, Taub, Amos,
Douglas, Garfield, Jensen, Law, McCulloch. (13)
NAYS: Melton, Suarez, Appel, Causey-Mitchell, Colasanti, Coleman, Gregory,
McPherson. (8)
A sufficient majority having voted therefor, the resolution was referred
back to the General Government Committee.
MISCELLANEOUS RESOLUTION #99193
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: EMERGENCY MANAGEMENT - TORNADO WARNING SYSTEM EXPANSION - CITY OF
ROCHESTER HILLS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by
Miscellaneous Resolutions #7865, #7971, and #8664 accepted Federal grants to
defray a portion of the costs in purchasing sirens to be utilized within the
Oakland County Tornado Warning System; and
WHEREAS the County share of the costs will remain at twenty-five percent as
has been the policy previously established by the Board of Commissioners by
various miscellaneous resolutions, whereby local units pay seventy-five percent
with the County being responsible for the maintenance and electrical costs for
the sirens purchased; and
WHEREAS the City of Rochester Hills, has executed the attached purchase
agreement; and
WHEREAS the City of Rochester Hills has agreed to pay seventy-five percent
of the total estimated cost of three sirens; and
WHEREAS consistent with the attached standard agreement, the City of
Rochester Hills agrees that Oakland County will retain ownership of the sirens
and will be responsible for the maintenance and the electrical costs for said
sirens purchased under this agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorize the appropriation of $12,750.00 consistent with the attached budget, as
Oakland County=s match.
BE IT FURTHER RESOLVED that the expenditure of this appropriation is
contingent upon the execution of the attached written agreement between the
County and the City of Rochester Hills.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Rochester Hills Sirens Budget Summary on file in County Clerk=s
office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #99194
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: EMERGENCY MANAGEMENT - AMATEUR RADIO PUBLIC SERVICES CORPS (ARPSC) PERMIT
TO OCCUPY ROAD COMMISSION TOWER
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS amateur radio volunteers provide for radio operations for emergency
communications purposes during periods of local, regional, or national
emergencies or disasters; and
WHEREAS the Oakland County Amateur Radio Public Service Corps (ARPSC)
provides vital primary and secondary communications links, severe weather
spotting, and test monitoring for Oakland County Emergency Management and the
local political subdivisions within Oakland County; and
Commissioners Minutes Continued. August 5, 1999
338
WHEREAS the Oakland County ARPSC currently relies upon privately owned
repeaters for communications with extremely limited coverage and access; and
WHEREAS the Road Commission for Oakland County has offered tower space with
back-up power for an antenna and repeater to allow for County-wide coverage; and
WHEREAS the Road Commission for Oakland County has requested the County of
Oakland to sign a Permit to Occupy.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Chairperson of the Board of Commissioners to sign the Permit to
Occupy with the Road Commission for Oakland County.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Permit to Occupy on file in County Clerk=s office.
The Chairperson referred the resolution to the General Government
Committee. There were no objections.
MISCELLANEOUS RESOLUTION #99195
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF DEPARTMENT - CREATION OF TWO (2) SHERIFF COMMUNICATIONS AGENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff is requesting two (2) additional dispatchers for the
Communications Unit; and
WHEREAS the Communications Unit has had increased work load activity due to
the increase in the number of contracts; and
WHEREAS the Sheriff feels that these positions for dispatch are of a
critical nature to the Fire and Police Community; and
WHEREAS the cost for these positions are being paid for by the communities
that we have under contract; and
WHEREAS the Sheriff Department 1999 Communications Unit overtime budget has
sufficient funds to cover the cost of these two new positions due to the
increased revenue from the patrol contracts.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the creation of two (2) Sheriff Communication Agents in the
Communications Unit, Technical Services Division, of the Sheriff=s Department.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Schedule A, Sheriff Department, Communications Agents on file in
County Clerk=s office.
The Chairperson referred the resolution to the Personnel Committee and the
Finance Committee. There were no objections.
MISCELLANEOUS RESOLUTION #99196
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT/COMMUNITY CORRECTIONS DIVISION/IN-STEP PROGRAM
- FISCAL YEAR 1999 MICHIGAN DEPARTMENT OF COMMUNITY HEALTH GRANT APPLICATION
AND ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health has offered the
Community Corrections Division of the Public Services Department grant funding
under the In-Step Program for the period October 1, 1999 through
September 30, 2000 in the amount of $134,633; and
WHEREAS this grant has been submitted through the County Executive=s Grant
Agreement Review Process; and
WHEREAS the Community Corrections Division has been notified of an award of
$134,633; and
WHEREAS grant funds of $134,633, seventy-five percent (75%) of the program
cost, with a twenty-five percent (25%) County grant match of $44,878 and a total
program cost of $179,511.
Commissioners Minutes Continued. August 5, 1999
339
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the Fiscal Year 1999 Michigan Department of Community Health grant
funding in the amount of $134,633, County grant match of $44,878 for a total
program cost of $179,511.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners
is authorized to execute the grant agreement and to approve any grant extensions
or changes, within fifteen percent (15%) of the original award, which are
consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that continuation of this program, including
personnel, is contingent upon continuation of State funding for this effort.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Michigan Department of Community Health, Office of Drug Control
Policy, Byrne Memorial Formula Grant Program, 1999 Application on file in
County Clerk=s office.
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
MISCELLANEOUS RESOLUTION #99197
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: DEPARTMENT OF HUMAN SERVICES/MEDICAL EXAMINER - GRANT
APPLICATION/ACCEPTANCE FOR FAMILY COUNSELING SERVICES FROM THE TRANSPLANTATION
SOCIETY OF MICHIGAN (TSM)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Medical Examiner=s Office seeks to establish a
partnership with the Transplantation Society of Michigan (TSM) to fund a family
services program; and
WHEREAS this partnership will increase the overall effectiveness of the
Medical Examiner=s Office and fill a clear void in providing a comprehensive
family service in an innovative fashion to the public; and
WHEREAS the Medical Examiner=s Office requests the establishment of three
(3) special revenue family service counselor positions to provide bereavement
counseling, assistance in coordination of funeral arrangement services,
facilitate tissue/organ procurement as requested, provide guidance to indigent
families for public interment, coordinate Child Death Review Team activity and
function as liaison with various public and private agencies; and
WHEREAS the Medical Examiner=s Office has submitted an application and
received a funding award in the amount of $196,217 from the
Transplantation Society of Michigan (TSM), for the purpose of providing
bereavement counseling and other family services to survivors of deceased
individuals; and
WHEREAS the grant period is effective August 1, 1999 through
September 30, 2000; and
WHEREAS the grant agreement has been submitted through the County
Executive=s Contract Review Process; and
WHEREAS acceptance of this grant does not obligate the County to any
future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the funds in an amount of $196,217, from the Transplantation Society of
Michigan (TSM) for the period of August 1, 1999 through September 30, 2000, for
the purpose of providing family counseling services to the public for survivors
of deceased individuals.
BE IT FURTHER RESOLVED that the Board authorizes the creation of a new
classification titled Family Service Counselor, salary grade 11, overtime
non-exempt.
BE IT FURTHER RESOLVED that three (3) Special Revenue, full-time
Family Service Counselor positions be added to the Medical Examiner=s
Administration Unit.
BE IT FURTHER RESOLVED that continuation of the Family Services Counselor
positions is contingent upon continued grant funding at a level sufficient enough
to maintain these positions.
Commissioners Minutes Continued. August 5, 1999
340
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute
the agreement and approve changes and extensions not to exceed fifteen (15%)
percent, which is consistent with the agreement as originally approved.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Department of Human Services, Medical Examiner Division,
Family Service Counselor Grant and Letter from Transplantation Society of
Michigan on file in County Clerk=s office.
The Chairperson referred the resolution to the Personnel Committee and the
Finance Committee. There were no objections.
REPORT (Misc. #99163)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: EMERGENCY MANAGEMENT - TENTATIVE, AMENDED 9-1-1 SERVICE PLAN FOR THE
COUNTY OF OAKLAND AND AUTHORIZATION TO LEVY EMERGENCY TELEPHONE OPERATIONS
SURCHARGE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above-referenced resolution,
recommends it adoption with the following amendments:
1. In the final WHEREAS paragraph change the word companies at the
beginning of the fourth line to operations ;
2. Add the following paragraphs:
BE IT FURTHER RESOLVED that the telephone operating
surcharge will be evaluated annually to determine whether
rates and unit growth have increased revenue beyond the
estimated 3% annual revenue growth to allow the Board of
Commissioners to consider a decrease in the surcharge.
BE IT FURTHER RESOLVED that the telephone operating
surcharge for emergency phone operations will cease on
December 31, 2006.
Chairperson, on behalf of the Finance Committee, I move acceptance of the
foregoing report.
FINANCE COMMITTEE
MISCELLANEOUS RESOLUTION #99163
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: EMERGENCY MANAGEMENT - TENTATIVE AMENDED 9-1-1 SERVICE PLAN FOR THE
COUNTY OF OAKLAND AND AUTHORIZATION TO LEVY EMERGENCY TELEPHONE OPERATIONS
SURCHARGE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentleman:
WHEREAS the Oakland County Board of Commissioners, by
Miscellaneous Resolution #86245 (dated August 21, 1986), adopted the Final 9-1-1
Service Plan for Oakland County pursuant to the Emergency Telephone Services
Enabling Act, Michigan Public Act 32 of 1986, thereby authorizing County-wide
9-1-1 service to be implemented in Oakland County; and
WHEREAS the Oakland County 9-1-1 system became operational
November 14, 1988; and
WHEREAS since 1988 there have been many technological and legislative
changes regarding 9-1-1 systems, as well as revised requirements identified by
Oakland County public safety agencies and supported by the Oakland County Board
of Commissioners, providing for greater interoperability of public safety
telecommunications and radio communications systems; and
WHEREAS recently passed statutes mandate that all final 9-1-1 service plans
in the State of Michigan be amended to address the requirements of the Wireless
Service Order issued by the Federal Communications Commission; and
WHEREAS these changes and mandates necessitate amendments to the original
Final 9-1-1 Service Plan for the County of Oakland; and
WHEREAS a county may amend its Final 9-1-1 Service Plan by complying with
the procedures prescribed in Section 312 of the Emergency Telephone Service
Enabling Act, Michigan Public Act 32 of 1986, as amended; and
Commissioners Minutes Continued. August 5, 1999
341
WHEREAS by Miscellaneous Resolution #99045, the Board of Commissioners
established an Ad Hoc 9-1-1 Advisory Committee to formulate proposed changes to
the 9-1-1 Emergency Communications Plan for future adoption by the Board of
Commissioners; and
WHEREAS the Ad Hoc 9-1-1 Advisory Committee has formulated proposed changes
and incorporated them into the document entitled the Tentative Amended 9-1-1
Service Plan for the County of Oakland with favorable recommendation for the
adoption by the Board of Commissioners; and
WHEREAS Public Act 29 of 1994 enables the Board of Commissioners to
authorize a telephone surcharge up to four (4%) percent for emergency telephone
operations; and
WHEREAS the Board of Commissioners, by Miscellaneous Resolution #98308
dated December 10, 1998, authorized the levy of the aforementioned surcharge
contingent upon a thorough investigation as to availability of an alternate
source of funds; and
WHEREAS a comprehensive financial and operational review of County finances
has been performed by the Department of Management and Budget in conjunction with
development of the County Executive=s Fiscal Year 2000 and Fiscal Year 2001
Biennial Budget Recommendation with the determination that an alternative source
of funds is not available; and
WHEREAS the County Executive recommends adoption of the attached Tentative
Amended 9-1-1 Service Plan for the County of Oakland and authorization of the
various telephone companies throughout the County to levy a four (4%) percent
surcharge for emergency telephone companies which would generate sufficient funds
(approximately $6 million annually) to address the interoperability requirements
of all public safety agencies in Oakland County.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners
approves and adopts the attached Tentative Amended 9-1-1 Service Plan for the
County of Oakland.
BE IT FURTHER RESOLVED that upon final approval of the Tentative Amended 9-
1-1 Service Plan for the County of Oakland, the Board of Commissioners authorizes
the various telephone companies throughout the County to levy four (4%) percent
surcharge for emergency telephone operations which would generate sufficient
funds (approximately $6 million annually) to address the interoperability
requirements of all public safety agencies in Oakland County.
BE IT FURTHER RESOLVED that consistent with the Emergency Telephone Service
Enabling Act, Michigan Public Act 32 of 1986, as amended, a Public Hearing will
be held regarding the Final Amended 9-1-1 Service Plan for the County of Oakland
on November 18, 1999, at 10:00 a.m. Eastern Standard Time in the Board of
Commissioners Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan.
Chairperson, on behalf of the Public Services Committee, I move adoption of
the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Copy of Tentative Amended 9-1-1 Service Plan for the County of Oakland on
file in County Clerk=s office.
FISCAL NOTE (Misc. #99163)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: EMERGENCY MANAGEMENT - TENTATIVE, AMENDED 9-1-1 SERVICE PLAN FOR THE
COUNTY OF OAKLAND AND AUTHORIZATION TO LEVY EMERGENCY TELEPHONE OPERATIONS
SURCHARGE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The resolution adopts the Tentative Amended 9-1-1 Service Plan for
the County of Oakland, including the authorization for the various
telephone companies to levy a four percent (4%) surcharge for
emergency telephone operations.
2. This surcharge will raise approximately $6 million in revenue
annually, which will become the primary source of funds to cover the
annual operating expenditures of the upgraded 9-1-1 system.
3. The Department of Management and Budget performed a comprehensive
review of the County=s finances in conjunction with the development
Commissioners Minutes Continued. August 5, 1999
342
of the Fiscal Year 2000 and Fiscal Year 2001 County Executive=s
Recommended budget. A determination has been made that there are no
other sources of funds to cover the operating expenses of the 9-1-1
system and without these funds the enhancements to the current radio
communications system must be terminated.
4. The surcharge will become effective upon the adoption of the Final
Amended 9-1-1 Service Plan for the County of Oakland, the
Fiscal Year 2000 and Fiscal Year 2001 budget will be amended at that
time to reflect the applicable 9-1-1 surcharge.
FINANCE COMMITTEE
Moved by Millard supported by Jensen the Finance Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Millard supported by Jensen the resolution be adopted.
Moved by Millard supported by Jensen the resolution be amended to coincide
with the recommendation in the Finance Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Discussion followed.
Chairperson McCulloch scheduled a formal Public Hearing for the purpose of
allowing public comment on Miscellaneous Resolution #99163 - Emergency Management
- Tentative, Amended 9-1-1 Service Plan for the County of Oakland and
Authorization to Levy Emergency Telephone Operations Surcharge.
Chairperson McCulloch stated that the Public Hearing by statute should be held 90
days from the adoption of the resolution. The Chairperson scheduled the formal
hearing for November 18, 1999 at 10:00 A.M. in the Board of Commissioners=
Auditorium. Chairperson McCulloch also stated that he would check the auditorium
schedule in order to hold additional public hearings to be announced at a
later date.
Vote on resolution, as amended:
AYES: Millard, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub,
Amos, Appel, Colasanti, Coleman, Douglas, Garfield, Jensen, Law, McCulloch,
McPherson. (18)
NAYS: Causey-Mitchell, Gregory, Melton. (3)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
MISCELLANEOUS RESOLUTION #99198
BY: Frank H. Millard, District #4
IN RE: CREATION OF THE FISCAL YEAR 1999 OAKLAND COUNTY ADVISORY BOARD FOR THE
LOCAL LAW ENFORCEMENT BLOCK GRANT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the U.S. Department of Justice has notified Oakland County that the
U.S. Bureau of Justice Assistance is obligating $178,923 in formula block grant
funding for local law enforcement under the Omnibus Fiscal Year 1999
Appropriations Act; and
WHEREAS the purpose of the formula block grant funding is to assist in
reducing crime and improving public safety; and
WHEREAS one of the Federal requirements needed for receiving the grant
funding is the creation of an Oakland County Local Law Enforcement Block Grant
Advisory Board representing recognized interests in criminal justice and
crime/substance abuse prevention and treatment; and
WHEREAS the sole purpose of the Local Law Enforcement Block Grant Advisory
Board is for making a non-binding recommendation of the project submitted for
funding to the U.S. Department of Justice; and
Commissioners Minutes Continued. August 5, 1999
343
WHEREAS the grant guidelines were released on July 22, 1999, with the grant
application due September 2, 1999, thereby creating the necessity for the
Advisory Board to meet as soon as possible; and
WHEREAS in past years the Local Law Enforcement Block Grant Advisory Board
was composed of representatives from the Oakland County=s Circuit Court,
Sheriff=s Department, Prosecutor=s Office, Community Corrections Division,
Management and Budget Department, and Human Services Department.
NOW THEREFORE BE IT RESOLVED that in order to meet the requirements of the
U.S. Department of Justice grant release, the Oakland County Board of
Commissioners hereby creates a Local Law Enforcement Block Grant Advisory Board
for the sole purpose of making a non-binding recommendation of the project to be
submitted for funding to the U.S. Department of Justice.
BE IT FURTHER RESOLVED that the Local Law Enforcement Block Grant Advisory
Board shall be composed of one representative each from the Circuit Court, Office
of the Prosecuting Attorney, Department of Management and Budget, Community
Corrections Division, Department of Human Services, the Sheriff=s Department and
two representatives from the Board of Commissioners, and that those appointments
shall be made by the Board of Commissioners= Chairperson.
Chairperson, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Moved by Millard supported by Sever the resolution be adopted.
AYES: Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos,
Appel, Causey-Mitchell, Colasanti, Coleman, Douglas, Garfield, Gregory, Jensen,
Law, McCulloch, McPherson, Melton, Millard. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
In accordance with Rule XXII "G", the Chairperson made the following
referrals:
FINANCE COMMITTEE
a. Michigan Supreme Court - Court Equity Fund Distribution
b. Cynthia G. Early - (Support) Increase in Juror Fee
c. Family Independence Agency - Friend of the Court - Overbilling Audit
Determination
GENERAL GOVERNMENT COMMITTEE
a. Washtenaw Co. Board of Commissioners - Support of Low Power FM Radio
Services and/or Broadcasting
b. Arenac Co. Board of Commissioners - Support Four-Year Terms for
County Commissioners
c. Antrim Co. Board of Commissioners - Assure Statutory Language in SB
1156 is Carried Out
d. Antrim Co. Board of Commissioners - Support Four-Year Terms for
County Commissioners
e. Cheboygan Co. Board of Commissioners - Support Four-Year Terms for
County Commissioners
f. Kalamazoo Co. Board of Commissioners - Oppose Non-Residents Right to
Vote on Tax Issues
g. Kalamazoo Co. Board of Commissioners - Support Four-Year Terms for
County Commissioners
h. Oceana Co. Board of Commissioners - Oppose Non-Residents Right to
Vote on Tax Issues
i. Justice Benefits, Inc. - Request for Assistance in Preserving State
Criminal Alien Assistance Program (SCAPP) Funding
j. Family Independence Agency - Friend of the Court - Overbilling Audit
Determination
PLANNING AND BUILDING COMMITTEE
a. Dept. of Environmental Quality - Clean Michigan - Remediation
Nominations
b. Dept. of Transportation - Excess Property - Highland Township
PUBLIC SERVICES COMMITTEE
a. Justice Benefits, Inc. - Request for Assistance in Preserving State
Criminal Alien Assistance Program (SCAPP) Funding
Commissioners Minutes Continued. August 5, 1999
344
b. Family Independence Agency - Friend of the Court - Overbilling Audit
Determination
c. Cynthia G. Early - (Support) Increase in Juror Fee
d. Michigan Supreme Court - Court Equity Fund Distribution
e. Memo to District Court Judges from George Miller, Community
Corrections Division, re Availability of Community Corrections
Alternative Programs in Lieu of Jail
f. Letter from James A. Gallagher re Telephone Charges
There were no objections to the referrals.
G. WILLIAM CADDELL JOHN P. McCULLOCH
Clerk Chairperson