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HomeMy WebLinkAboutMinutes - 2000.03.22 - 8283145 OAKLAND COUNTY BOARD OF COMMISSIONERS MINUTES March 23, 2000 Meeting called to order by Chairperson John P. McCulloch at 11:34 A.M. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan. Roll called. PRESENT: Amos, Appel, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub. (24) ABSENT: Colasanti (with notice). (1) Quorum present. Invocation given by Commissioner Donald Jensen. Pledge of Allegiance to the Flag. Moved by Amos supported by Patterson the minutes of the March 9, 2000 Board meeting be approved. A sufficient majority having voted therefor, the minutes were approved, as printed. Moved by Jensen supported by Causey-Mitchell the rules be suspended and the agenda be amended as follows: ITEM NOT ON BOARD AGENDA PUBLIC SERVICES COMMITTEE f. Circuit/District/Probate Court – Justice Information Management System (JIMS) – Phase II (Reason for suspension for Public Services Committee item f: Waiver of Rule III. Committee meeting held immediately prior to 03/23/00 Board meeting) Commissioners Minutes Continued. March 23, 2000 146 Vote on suspension: AYES: Amos, Appel, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer, Patterson, Schmid, Sever, Suarez, Taub. (23) NAYS: None. (0) A sufficient majority having voted therefor, the motion to suspend the rules and amend the agenda carried. County Clerk G. William Caddell read a note from the McPherson family, expressing their appreciation for the support given them during their recent loss. Moved by Palmer supported by Taub the resolutions on the Consent Agenda be adopted. (The vote for this motion appears on page 152.) Items on the Consent Agenda follow (annotated by an asterisk [*]): * MISCELLANEOUS RESOLUTION #00052 BY: Commissioners Eric Coleman, District #21; Michelle Friedman Appel, District #23 IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF OAK PARK To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs); and WHEREAS pursuant to the Disbursement Policy, the City of Oak Park has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the City of Oak Park is requesting reimbursement for work related to the Capital Avenue Reconstruction Project, Phase I and Phase II; and WHEREAS the City of Oak Park has requested reimbursement from the County for this particular project which has an estimated cost of $1,000,000; and WHEREAS the Fiscal Year 1999 authorized amount of funding for the City of Oak Park is $98,913.19 from the Environmental Infrastructure Fund as repayment to the City of Oak Park for expenses incurred in connection with environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the Capital Avenue Reconstruction Project, Phase I and Phase II as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the amount of $98,913.19 from the Environmental Infrastructure Fund (Account #90-263249-41000-3985) to repay the City of Oak Park for expenses incurred in connection with environmental remediation or improvement projects, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. Eric Coleman, Michelle Friedman Appel Copy of the City of Oak Park’s Environmental Infrastructure Fund Reimbursement Request on file in County Clerk’s office. FISCAL NOTE (Misc. #00052) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF OAK PARK To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed Commissioners Minutes Continued. March 23, 2000 147 the above-referenced resolution and finds that $98,913.19 is available in the Environmental Infrastructure Fund to reimburse the City of Oak Park for this project, no additional appropriation is required. FINANCE COMMITTEE (The vote for this motion appears on page 152.) * MISCELLANEOUS RESOLUTION #00053 BY: Commissioner Sue Ann Douglas, District #8 IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ROCHESTER To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs); and WHEREAS pursuant to the Disbursement Policy, the City of Rochester has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the City of Rochester is requesting reimbursement for work related to a sanitary sewer replacement project on Wilcox Street; and WHEREAS the City of Rochester has requested reimbursement from the County for this particular project which has an estimated cost of $112,370; and WHEREAS the Fiscal Year 1999 authorized amount of funding for the City of Rochester is $40,734.24 from the Environmental Infrastructure Fund as repayment to the City of Rochester for expenses incurred in connection with environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the sanitary sewer replacement project on Wilcox Street as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the amount of $40,734.24 from the Environmental Infrastructure Fund (Account #90-263253-41000-3985) to repay the City of Rochester for expenses incurred in connection with environmental remediation or improvement projects, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. Sue Ann Douglas Copy of City of Rochester’s Environmental Infrastructure Fund Reimbursement Request on file in County Clerk’s office. FISCAL NOTE (Misc. #00053) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ROCHESTER To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds that $40,734.24 is available in the Environmental Infrastructure Fund to reimburse the City of Rochester for this project, no additional appropriation is required. FINANCE COMMITTEE (The vote for this motion appears on page 152.) * MISCELLANEOUS RESOLUTION #00058 BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITY OF PLEASANT RIDGE Chairperson, Ladies and Gentlemen: Commissioners Minutes Continued. March 23, 2000 148 WHEREAS the Equalization Division provides a number of services to local units of government including original assessments, reappraisals, and file maintenance; and WHEREAS these services are provided under contract with the local units as approved by the Board of Commissioners. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves entering into the attached Contract for Oakland County Equalization Assistance Services with the City of Pleasant Ridge. BE IT FURTHER RESOLVED that the Board of Commissioners’ Chairperson is authorized to sign the attached Contract for Equalization Division Assistance Services with the City of Pleasant Ridge. BE IT FURTHER RESOLVED that the Board of Commissioners’ Chairperson is also authorized to sign similar contracts in the future under the same terms and conditions, subject to the provisions of Miscellaneous Resolution #99096 adopted by the Board on April 29, 1999. BE IT FURTHER RESOLVED that the Oakland County Clerk shall receive and file the attached contract and forward one copy of the same to the Secretary of State as required by law. Chairperson, on behalf of the Finance Committee, I move for the adoption of the foregoing resolution. FINANCE COMMITTEE Copy of Contract for Oakland County Equalization Division Assistance Services with the City of Pleasant Ridge on file in County Clerk’s office. (The vote for this motion appears on page 152.) * MISCELLANEOUS RESOLUTION #00048 BY: Public Services Committee, Frank Millard, Chairperson IN RE: CIRCUIT COURT - USE OF MEDIATION FUNDS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS by Miscellaneous Resolution #90177, the Board of Commissioners established the Circuit Court Civil Mediation Fund; and WHEREAS the fund is to be used to help pay for Circuit Court enhancements and improvements as requested by the Circuit Court and approved by the Board of Commissioners; and WHEREAS the Court seeks to utilize the Mediation Fund for the following purposes: QTY DESCRIPTION COST Furniture 3 Judges $ 4,625 7 Judicial Staff 9,300 2 Court Administration Staff 1,000 24 Jury Room Chairs 11,480 4 Filing/Storage Cabinets 4,150 Equipment Judicial (Conference Telephone, five Transcribers, eight Compact Shredders) 8,700 Court Admin. (Multi-media projector & Screen, Assistive Listening Device) 13,200 Mediation Center (Assist with PPO Referrals) 5,000 1 Criminal Assignment System Video 15,000 TOTAL MEDIATION FUND REQUEST $ 72,455 WHEREAS the total Civil Mediation Fund transfer for the above-referenced items is estimated to be $72,455. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the use of $72,455 from the Circuit Court Civil Mediation Fund for the above-referenced items. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE FISCAL NOTE (Misc. #00048) BY: Finance Committee, Sue Ann Douglas, Chairperson Commissioners Minutes Continued. March 23, 2000 149 IN RE: CIRCUIT COURT – USE OF MEDIATION FUNDS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of the Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The Circuit Court has requested using $72,455 from the Circuit Court Civil Mediation Fund for furniture and equipment. 2. Miscellaneous Resolution #90177 provides that after payment of the attorney mediators, the balance of the fund will be used by the Court for enhancements and improvements. 3. The fund currently has a balance of $635,137, of which, a minimum of $293,000 is committed to cover Fiscal Year 2000 mediation liability to date. 4. The following amendments be made to the Fiscal Year 2000 Circuit Court budget utilizing funds from the Civil Mediation Account (31-101-2853-050110): Revenue 1-31-101100-10001-0351 Civil Mediation $72,455 Expenditures 2-31-101200-10001-4100 Expendable Equipment $19,200 2-31-105200-10001-4100 Expendable Equipment 53,255 $72,455 $ 0 FINANCE COMMITTEE (The vote for this motion appears on page 152.) * MISCELLANEOUS RESOLUTION #00050 BY: Public Services Committee, Frank H. Millard, Chairperson IN RE: EMERGENCY MANAGEMENT / TORNADO WARNING SYSTEM EXPANSION - OAKLAND TOWNSHIP To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution No.’s 7865, 7971 and 8664 accepted Federal grants to defray a portion of the costs in purchasing sirens to be utilized within the Oakland County Tornado Warning System; and WHEREAS the County share of the costs will remain at twenty-five percent as has been the policy previously established by the Board of Commissioners by various miscellaneous resolutions, whereby local units pay seventy-five percent with the County being responsible for the maintenance and electrical costs for the sirens purchased; and WHEREAS Oakland Township has executed the attached purchase agreement; and WHEREAS Oakland Township has agreed to pay seventy-five percent of the total estimated cost of three sirens; and WHEREAS consistent with the attached standard agreement, Oakland Township agrees that Oakland County will retain ownership of the sirens and will be responsible for the maintenance and the electrical costs for said sirens purchased under this agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the appropriation of $12,750.00 consistent with the attached budget, as Oakland County’s match. BE IT FURTHER RESOLVED that the expenditure of this appropriation is contingent upon the execution of the attached written agreement between the County and Oakland Township. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Oakland Township Siren Budget Summary and Purchase Agreement on file in County Clerk’s office. Commissioners Minutes Continued. March 23, 2000 150 FISCAL NOTE (Misc. #00050) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: EMERGENCY MANAGEMENT / TORNADO WARNING SYSTEM EXPANSION - OAKLAND TOWNSHIP To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The resolution recognizes that Oakland Township has issued a purchase agreement for the purchase of three warning sirens and has requested to become part of the County’s centrally activated tornado warning system. 2. The total cost of the sirens is $51,000. 3. Consistent with policy established by the Board of Commissioners and by various miscellaneous resolutions, the County contribution toward the purchase will be 25% or $12,750 and 75% of the cost or $38,250 is the responsibility of the Township. 4. Consistent with past agreements, the County will retain ownership and be responsible for the maintenance and electrical costs for the sirens. 5. That the Fiscal Year 2000 Budget be amended as follows: Expense DEPT/OCA/PCA/OBJECT FY 2000 90-290000-25000-2564 Contingency ($12,750) 23-221112-65001-9169 Misc. Cap. Outlay $12,750 -0- FINANCE COMMITTEE (The vote for this motion appears on page 152.) * MISCELLANEOUS RESOLUTION #00051 BY: Public Services Committee, Frank H. Millard, Chairperson IN RE: EMERGENCY MANAGEMENT/TORNADO WARNING SYSTEM EXPANSION - CITY OF AUBURN HILLS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution No.'s 7865, 7971, and 8664 accepted Federal grants to defray a portion of the costs in purchasing sirens to be utilized within the Oakland County Tornado Warning System; and WHEREAS the County share of the costs will remain at twenty-five percent as has been the policy previously established by the Board of Commissioners by various miscellaneous resolutions, whereby local units pay seventy-five percent with the County being responsible for the maintenance and electrical costs for the sirens purchased; and WHEREAS the City of Auburn Hills has executed the attached purchase agreement; and WHEREAS the City of Auburn Hills has agreed to pay seventy-five percent of the total estimated cost of one siren; and WHEREAS consistent with the attached standard agreement, the City of Auburn Hills agrees that Oakland County will retain ownership of the siren and will be responsible for the maintenance and the electrical costs for said siren purchased under this agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorize the appropriation of $4,250, consistent with the attached budget, as Oakland County’s match. BE IT FURTHER RESOLVED that the expenditure of this appropriation is contingent upon the execution of the attached written agreement between the County and the City of Auburn Hills. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Commissioners Minutes Continued. March 23, 2000 151 Copy of City of Auburn Hills Siren Budget Summary and Purchase Agreement on file in County Clerk’s office. FISCAL NOTE (Misc. #00051) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: EMERGENCY MANAGEMENT/TORNADO WARNING SYSTEM EXPANSION - CITY OF AUBURN HILLS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The resolution recognizes that the City of Auburn Hills has issued a purchase agreement for the purchase of a warning siren and has requested to become part of the County’s centrally activated tornado warning system. 2. The total cost of the siren is $17,000. 3. Consistent with policy established by the Board of Commissioners and by various miscellaneous resolutions, the County contribution toward the purchase will be 25% or $4,250 and 75% of the cost or $12,750 is the responsibility of the City. 4. Consistent with past agreements, the County will retain ownership and be responsible for the maintenance and electrical costs for the sirens. 5. That the Fiscal Year 2000 Budget be amended as follows: Expense DEPT/OCA/PCA/OBJECT FY2000 90-290000-25000-2564 Contingency ($4,250) 23-221112-65001-9169 Misc. Cap. Outlay $4,250 -0- FINANCE COMMITTEE Vote on resolutions on Consent Agenda: AYES: Appel, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolutions on the Consent Agenda were adopted. REPORT (Misc. #00056) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN CITY OF FARMINGTON HILLS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above-referenced resolution on March 16, 2000, reports with the recommendation that the resolution be adopted with an amendment to the fourth WHEREAS paragraph to insert the word “project”. WHEREAS the City of Farmington Hills has requested reimbursement from the County for this particular project; and Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report. FINANCE COMMITTEE MISCELLANEOUS RESOLUTION #00056 BY: Commissioner David Moffitt, District #18; Commissioner Terry Sever, District #19 IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN CITY OF FARMINGTON HILLS To the Oakland County Board of Commissioners Commissioners Minutes Continued. March 23, 2000 152 Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs); and WHEREAS pursuant to the Disbursement Policy, the City of Farmington Hills has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the City of Farmington Hills is requesting reimbursement for work related to building of a detention facility to enhance storm water runoff; and WHEREAS the City of Farmington Hills has requested reimbursement from the County for this particular; and WHEREAS the Fiscal Year 1999 authorized amount of funding for the City of Farmington Hills is $364,745.64 from the Environmental Infrastructure Fund as repayment to City of Farmington Hills for expenses incurred in connection with environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the construction of a detention facility project as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the amount of $364,745.64 from the Environmental Infrastructure Fund (Account #90-263239-41000-3985) to repay the City of Farmington Hills for expenses incurred in connection with environmental remediation or improvement projects, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. Terry Sever, David Moffitt Copy of City of Farmington Hills’ Environmental Infrastructure Fund Reimbursement Request on file in County Clerk’s office. FISCAL NOTE (Misc. #00056) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF FARMINGTON HILLS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds that $364,745.64 is available in the Environmental Infrastructure Fund to reimburse the City of Farmington Hills for this project, no additional appropriation is required. FINANCE COMMITTEE Moved by Douglas supported by Moffitt the Finance Committee Report be accepted. AYES: Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel. (23) NAYS: None. (0) A sufficient majority having voted therefor, the report was accepted. Moved by Douglas supported by Moffitt the resolution be adopted. Moved by Douglas supported by Moffitt the resolution be amended to coincide with the recommendation in the Finance Committee report. A sufficient majority having voted therefor, the amendment carried. Vote on resolution, as amended: Commissioners Minutes Continued. March 23, 2000 153 AYES: Causey-Mitchell, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Buckley. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolution, as amended, was adopted. MISCELLANEOUS RESOLUTION #00059 BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: INFORMATION TECHNOLOGY/TECHNOLOGY SYSTEMS AND NETWORKING - CREATION OF TWO (2) PROPRIETARY FUNDED POSITIONS FOR JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) PHASE II To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit, Probate and 52nd District Courts, County Clerk’s Office, Prosecutor’s Office and Reimbursement Division are interested in obtaining an integrated case management software system to more efficiently address business needs, including the electronic exchange of case information; and WHEREAS the Board of Commissioners, by Miscellaneous Resolution #99299, authorized implementation of Phase I of the JIMS project by approving a professional services agreement with SCT to perform a business process review, GAP analysis and pre-project planning, at a cost of $500,000; and WHEREAS the JIMS Advisory Committee, in conjunction with the Department of Information Technology and Plante and Moran, has a Board of Commissioners resolution currently pending for approval for Phase II of the project which includes acquisition and installation of the SCT Courts software system; and WHEREAS the proposed JIMS system is a complex software application operating in a sophisticated client/server environment; and WHEREAS the Personnel Department has discussed JIMS support staff requirements with Information Technology and found that the most cost effective and productive approach is to request one (1) proprietary position of Systems Software Specialist to maintain and operate the system software and hardware, and to request one (1) proprietary position of Data Base Administrator to monitor, update, and address operational problems of the data base system; and WHEREAS the County Executive recommends approval of this resolution. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the creation of one (1) proprietary funded Systems Software Specialist, and one (1) proprietary position of Data Base Administrator in the Technology Systems and Networking Division of Information Technology. BE IT FURTHER RESOLVED that the Fiscal Year 2000/2001 Biennial Budget be amended as follows: IT FUND Information Technology Dept. - Technology Systems and Networking FY 2000 FY 2001 18-636162-15000-2001 Salaries 56,234 121,838 18-636162-15000-2070 Fringes 22,494 48,736 78,728 170,574 18-636113-10000-8005 Change in Fund Equity ( 78,728) (170,574) Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE The Chairperson referred the resolution to the Personnel Committee. There were no objections. MISCELLANEOUS RESOLUTION #00060 BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - APPROPRIATION FOR UNFUNDED STATE AND FEDERAL MANDATES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Commissioners Minutes Continued. March 23, 2000 154 WHEREAS Oakland County has been and continues to be inundated with unfunded State and Federal directives to perform services at new levels requiring computer programming efforts; and WHEREAS a conflict exists between the need to respond to an unfunded mandate and the lack of authority to perform work toward the unfunded mandate without an appropriation as required by the General Appropriations Act; and WHEREAS the Oakland County Board of Commissioners, by Miscellaneous Resolution #99123, authorized amendments to the Fiscal Year 1999 Budget to appropriate $693,005 for Department of Information Technology related costs of Federal and State unfunded mandates in the previous fiscal year; and WHEREAS an amendment is requested for the Fiscal Year 2000 Budget for recently identified unfunded mandates and, also, to provide an allocation of hours for mandates that may require minor programming during the fiscal year but as yet are unidentified; and WHEREAS a recently identified mandate is related to the Estates and Protected Individuals Code (EPIC) which rewrites the Probate Code; and WHEREAS in order to satisfy EPIC mandates, the Probate Court must modify its existing data system to accommodate changes by April 1, 2000, which will require approximately 170 programming hours at $85 per hour for an estimated cost of $14,450; and WHEREAS in addition, the recently enacted House Bill 5059 (Public Act 237) amends the Campaign Finance Law, thus requiring the Elections Division to notify campaign committees regarding the new recording and reporting requirements; and WHEREAS it is estimated that 7-10 programming hours are required to create the required report and mailing labels to meet this mandate which has an April 1, 2000, deadline; and WHEREAS the Department of Information Technology is requesting an appropriation of $42,500 to provide an allocation of 500 hours for miscellaneous mandates, such as the Campaign Finance Law mandate, that require less than 100 programming hours; and WHEREAS an allocation of hours for miscellaneous mandates would allow the Department of Information Technology to respond promptly to such requirements; and WHEREAS the total additional appropriation requested by the Department of Information Technology is $56,950 to provide an allocation of 170 hours for the EPIC mandates and 500 hours for miscellaneous mandates. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the following amendment to the Fiscal Year 2000 Budget to defray the Department of Information Technology related costs of Federal and State unfunded mandates: GENERAL FUND Expenditures 90-290000-25000-9066 Office Automation ($56,950) 90-310000-21000-8001 Trans. Out – Info. Tech. $56,950 $ 0 INFORMATION TECHNOLOGY FUND Revenue 18-636113-10000-1701 Trans. In – General Fund $56,950 Expenditures 18-636122-15000-3348 Professional Services $56,950 $ 0 BE IT FURTHER RESOLVED that the Department of Information Technology is authorized to implement programming changes for unfunded miscellaneous mandates that require less than 100 work hours, not to exceed a total of 500 hours for all such miscellaneous mandates. BE IT FURTHER RESOLVED that the Department of Information Technology shall continue to obtain consent through its Leadership Groups for project work orders related to unfunded miscellaneous mandates and shall report to the Board of Commissioners on a regular basis regarding the total cost expended for miscellaneous mandates that require less than 100 work hours. BE IT FURTHER RESOLVED that certified copies of this resolution be sent to all Federal and State legislators from Oakland County and to the County’s State legislative liaisons. Commissioners Minutes Continued. March 23, 2000 155 Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE Moved by Douglas supported by Buckley the resolution be adopted. AYES: Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #00061 BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - REVISIONS TO BUSINESS EXPENSE REIMBURSEMENT REGULATIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS pursuant to Miscellaneous Resolutions #92272, #94209, #94267, #96008, #97091 and #99082, the Board of Commissioners established regulations by which County officials and employees may obtain reimbursement for personal expenses incurred while conducting County business; and WHEREAS the current BUSINESS EXPENSE REIMBURSEMENT REGULATIONS allow a traveler to receive meal reimbursement at the following rates: Breakfast $ 5.00 Lunch $ 7.00 Dinner $14.00; and WHEREAS that last increase in meal reimbursement levels was in 1992; and WHEREAS research by Fiscal Services staff through the Internet and directly with other governments shows that the current meal reimbursement is lower than similar jurisdictions; and WHEREAS an increase in the meal reimbursement is recommended to the following levels: Breakfast $ 8.00 Lunch $ 9.00 Dinner $18.00; and WHEREAS departmental budgets should be able to absorb the impact of this increase, no additional appropriation is recommended; and WHEREAS other clarifications are required particularly related to reimbursement for local seminars under Section II.D. as well as clarifying language for the Cellular Phone Reimbursement Policy located in Section IV of the BUSINESS EXPENSE REIMBURSEMENT REGULATIONS; and WHEREAS clarifying language is recommended on the attached proposed revisions to the BUSINESS EXPENSE REIMBURSEMENT REGULATIONS. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners revises the OAKLAND COUNTY, MICHIGAN, BUSINESS EXPENSE REIMBURSEMENT REGULATIONS, specifically Section II.B.2 "Local Travel - Meals" (pg.#2), Section II.D. "Local Seminars" (pg.#4), Section III.E.2. "Schedule of Rates - National and State Travel" (pg.#8), and Section IV "Cellular Phone Reimbursement" (pgs. #9-10), as detailed on the attached document. BE IT FURTHER RESOLVED that all County officials and departments are directed to adhere to the attached OAKLAND COUNTY, MICHIGAN, BUSINESS EXPENSE REIMBURSEMENT REGULATIONS, beginning April 1, 2000, in order for officials and employees to be eligible to obtain reimbursement for their business related expenses. BE IT FURTHER RESOLVED that the attached regulations supercede all other regulations and resolutions related to business expense reimbursement. Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE Copy of OAKLAND COUNTY, MICHIGAN, BUSINESS EXPENSE REIMBURSEMENT REGULATIONS (with proposed revisions) on file in County Clerk’s office. Commissioners Minutes Continued. March 23, 2000 156 Moved by Douglas supported by Coleman the resolution be adopted. Moved by Douglas supported by Coleman the resolution be amended as follows: • Amend the fourth WHEREAS paragraph to state: “WHEREAS the IRS produces a schedule detailing the authorized level of meal allowance reimbursement, which can be used as the basis for meal reimbursement for County employees and elected officials; and” • Remove the fifth WHEREAS paragraph • Amend Section II.B.2 (Local Travel) and Section III.E.2. (National and State Travel) of the Business Expense Reimbursement Regulations to state: “The local traveler will be reimbursed for meals based upon the daily meal allowance authorized by the IRS. Should the traveler request reimbursement for all three meals in one day, the authorized IRS daily rate will be used. Should the traveler request reimbursement for one or two meals during a particular day, the level of reimbursement will reflect the following proportion of the authorized IRS daily rate: Breakfast 22% Lunch 26% Dinner 52% The Fiscal Services Division will provide a schedule showing the authorized IRS daily rate and the appropriate amounts to be reimbursed for each meal. The amounts on the Fiscal Services schedule will be used to claim meal allowance reimbursement. This schedule will be updated whenever the IRS authorized daily reimbursement rate is changed.” Moved by Sever to exclude the County Commissioners from the expenses reflected in the amendment. The Chairperson stated that there was no support for Sever’s motion; the vote is for Commissioner Douglas’ amendment. AYES: Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer, Patterson, Schmid, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell, Coleman. (22) NAYS: Sever. (1) A sufficient majority having voted therefor, Commissioner Douglas’ amendment carried. Vote on resolution, as amended: AYES: Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer, Patterson, Schmid, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell, Coleman, Dingeldey. (22) NAYS: Sever. (1) A sufficient majority having voted therefor, the resolution, as amended, was adopted. REPORT (Misc. #00040) BY: Personnel Committee, Thomas A. Law, Chairperson IN RE: COUNTY EXECUTIVE ADMINISTRATION – CREATION OF ONE (1) SPECIAL PROJECTS COORDINATOR POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed the above-mentioned resolution on March 15, 2000, recommends to the Oakland County Board of Commissioners the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE Commissioners Minutes Continued. March 23, 2000 157 MISCELLANEOUS RESOLUTION #00040 BY: General Government Committee, Shelley G. Taub, Chairperson IN RE: COUNTY EXECUTIVE ADMINISTRATION - CREATION OF ONE (1) SPECIAL PROJECTS COORDINATOR POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS projects have been assigned to the Assistant Deputy County Executive involving environmental infrastructure, water quality, SMART transportation and numerous other issues; and WHEREAS the volume of these projects has increased and requires high level project oriented support at a professional level for the Assistant Deputy County Executive; and WHEREAS due to the heavy workload in other areas of County Executive administration, support staff available to assist the Assistant Deputy County Executive is limited; and WHEREAS the County Executive is requesting to create a Special Projects Coordinator position to assist in addressing the workload needs of this area; and WHEREAS this position would work with officials on assigned projects, represent the Assistant Deputy County Executive at committees on assigned projects, perform research to gather information on assigned issues, analyze documents and other written materials, and draft reports, correspondence and presentations on assigned special projects to assist the County Executive administration. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the creation of a new classification titled Special Projects Coordinator. BE IT FURTHER RESOLVED that this classification be exempt from overtime, excluded from the Merit System, and appointed by the County Executive with the following salary range: Base 1 Year 2 Year 3 Year 4 Year 5 Year Annual $49,503 $52,484 $55,466 $58,448 $61,430 $64,414 Bi-weekly 1,903.94 2,018.60 2,133.32 2,248.01 2,362.71 2,477.45 BE IT FURTHER RESOLVED that one (1) GF/GP Special Projects Coordinator position be created in the County Executive Administration Department/County Executive Office. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE FISCAL NOTE (Misc. #00040) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: COUNTY EXECUTIVE ADMINISTRATION – CREATION OF ONE (1) SPECIAL PROJECTS COORDINATOR POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The Assistant Deputy County Executive has experienced a significant increase in workload involving environmental infrastructure, water quality, SMART Transportation, and numerous other issues. Due to increased activity, an additional staff position is needed to provide high level project oriented support at a professional level. 2. The Assistant Deputy County Executive is requesting one (1) Special Projects Coordinator for the County Executive Administration Unit effective March 31, 2000. 3. The funding for this position during the remainder of Fiscal Year 2000 will be transferred from the Salary Adjustment account and will include $38,153 in salary and $15,261 in fringe benefits for a total of $53,414. 4. The annual cost in Fiscal Year 2001 for this position will also be transferred from the Salary Adjustment account and will include $70,855 for salaries and $28,342 for fringe benefits, for a total of $99,197. Commissioners Minutes Continued. March 23, 2000 158 5. Additional costs associated with office furniture and telephone will be submitted for approval at a later date. 6. The following amendment be made to the Fiscal Year 2000 and 2001 Adopted Budget: FY 2000 FY 2001 90-290000-25000-9075 Salary Adjustment ($53,414) ($99,197) 11-210100-01000-2001 County Exec. Admin. Salary 38,153 70,855 11-210100-01000-2075 County Exec. Admin. Fringe 15,261 28,342 $ 0 $ 0 FINANCE COMMITTEE Moved by Taub supported by Garfield the Personnel Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Taub supported by Garfield the resolution be adopted. AYES: Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #00062 BY: Personnel Committee, Thomas Law, Chairperson IN RE: EXTENSION OF DENTAL AND VISION COVERAGE FOR RETIREES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS retirees of Oakland County have been provided County paid health coverage for a number of years; and WHEREAS dental coverage has been available with the retiree paying the full premium; and WHEREAS vision coverage ended at retirement and was not available to the retiree. NOW THEREFORE BE IT RESOLVED that Oakland County provide paid dental and vision coverage to retirees of Oakland County and their eligible family members effective January 1, 2001. BE IT FURTHER RESOLVED that eligibility for County provided paid dental and vision coverage for the retiree and eligible family members be on the same basis as the service and age requirements that govern eligibility for paid health coverage. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #00063 BY: Personnel Committee, Thomas Law, Chairperson IN RE: PERSONNEL/HUMAN RESOURCES - SALARY ADMINISTRATION SECOND QUARTERLY REPORT FOR FISCAL YEAR 2000 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Salary Administration Study Group Reports approved by the Board of Commissioners for Grades 1-21 provide for a review and appeal process for departments and employees wishing to challenge the salary grade placement of classifications; and WHEREAS the Second Quarterly Report for Fiscal Year 2000 identifies the reviews requested and the salary grade changes recommended by the Personnel Department after completion of this review process; and WHEREAS funds have been established in the Classification and Rate Change fund to implement salary grade changes resulting from Salary Administration Quarterly Report recommendations; and Commissioners Minutes Continued. March 23, 2000 159 WHEREAS additional funding is available in the Parks and Recreation fund and the Delinquent Personal Property Tax Administration fund for salary grade changes for Special Revenue positions. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes implementation of the Salary Administration Second Quarterly Report for Fiscal Year 2000 which includes the following personnel actions: Salary Grade Classification From: To: Location-Position Chf-Clinical Servs 17 18 34706-07515 Circuit Court Service Officer -- 11 31201-01351 Create new class titled 31201-02103 Circuit Court Investigator, 31201-02730 Overtime Non-exempt 31201-03326 31201-03894 31201-05211 FOC Family Counselor 12 13 31205-00116 31205-02172 31205-02410 31250-02792 31205-03049 31205-03184 31205-03279 31205-03320 31205-03476 31205-03524 31205-03591 31205-03637 31205-04593 31205-06378 31205-07079 31205-07080 31205-07477 Personal Property Tax Collector 9 10 71110-05623 Create new class titled 71110-03453 Sr Personal Property Tax Collector, Overtime Non-exempt Clerk III (Children’s Village) 5 6 16501-09175 Create new class titled Intake Clerk C.V., Overtime Non-exempt Operations Supervisor–C.V. 12 14 16501-02274 Retitle to Chief–C.V. Operations, Overtime Exempt Recreation Specialist 8 9 53450-05172 53450-05208 53450-06350 53450-06949 Sr. Personnel Analyst 14 15 15410-01986 Create new class titled Human Resources Projects Supervisor, Overtime Exempt Chief-Community Develop. Opers 16 16 19611-01703 Retitle to Chief-Community & Home Improvement, Overtime Exempt Supv-Planning 15 16 19204-02004 Supv-Marketing & Research 15 16 19203-03656 Principal Planner 13 14 19204-02820 (Planning & Econ Dev Servs) 19204-00795 19204-02394 Commissioners Minutes Continued. March 23, 2000 160 19204-09184 19204-03468 Principal Planner 13 13 19611-01370 (Community & Home Improvement) Retitle one position to Community Development Planner, Overtime Exempt Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. PERSONNEL COMMITTEE The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #00042 BY: Personnel Committee, Thomas A. Law, Chairperson IN RE: PLAN B RETIREMENT IMPROVEMENTS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland continues to explore opportunities to control personnel costs while maintaining a competitive salary and benefit package; and WHEREAS in 1991 the Michigan Attorney General in Opinion Number 6697, Page 116, confirmed that the County, without violating the State’s constitutional protection of contractual obligations, may modify retirement benefits to current members if it provides alternative benefits in their place that are equal to or greater than the pension benefits that would have been limited or withdrawn; and WHEREAS the Oakland County Board of Commissioners by resolution numbers 99254 and 99255 gave some employees an option to contribute to their Defined Contribution or Defined Benefit Plan which would then allow additional benefits to accrue to the employee; and WHEREAS people known as Plan B Employees were not included in those options; and WHEREAS the Retirement Board of Oakland County recommends to the Board of Commissioners that these Plan B Employees be given the opportunity to receive an equivalent percentage increase to their retirement factor as provided in resolution numbers 99254 and 99255; and WHEREAS changes to the Retirement System require approval of the State of Michigan County Pension Plan Committee in addition to the authorization by the County Board of Commissioners; and WHEREAS the Oakland County Retirement System has sufficient funding that no contribution for the change will be required from the General Fund. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners of the County of Oakland shall offer to members of Benefit Group General – Option B who are not represented employees and represented employees whose collective bargaining agreements provide for the following benefit modifications by adding the following to Sections 3, 17, and 18 of the Defined Benefit Retirement Plan: Section 3 (6) Benefit Group General – Option F. All members not included in Benefit Group - Sheriff’s Department whose employment agreements with the County indicate that they are Option F employees. Section 17 (f) Benefit Group General – Option F. The individual has attained age 55 and has 25 or more years of credited service, or the individual has attained age 60 years and has 8 or more years of credited service and member makes a 1% compensation “pickup” contribution in accordance with Section 52 (d). Section 18 (f) Benefit Group General – Option F. For members (previously Option B members) who make a 1% of compensation “pickup” contribution after December 18, 1999, or when the employee completes 14 years of credited Commissioners Minutes Continued. March 23, 2000 161 service and makes a 1% of compensation “pickup” contribution, 1.8% (.018) of the member’s final average compensation multiplied by up to 14 years of credited service and credited service years of 15 and beyond shall be multiplied by 1.98% (.0198) of the member’s final average compensation. For those members eligible to have sick leave and annual leave included in their final average compensation, annual leave days in excess of seventy-two (72) and sick leave days in excess of one hundred (100) will be multiplied by 1.8% (.018) when computing the retirement allowance. Annual leave days up to seventy-two (72) and sick leave days up to one hundred (100) will be multiplied by 1.98% (.0198) when computing the retirement allowance. BE IT FURTHER RESOLVED that Section 52 shall be amended by adding Subsection (e) thereto, providing: Section 52 (e) Each member in Benefit Group General - Option B shall be offered the opportunity to make an irrevocable election to participate in the “pickup part” of the DB part of the Retirement System effective January 1, 2000. Such irrevocable election for each nonrepresented member and represented members whose collective bargaining agreements provide for these benefit modifications shall require a member contribution of 1% of compensation after completing 14 years of service. Such contributions shall only be effective for compensation paid after December 31, 1999, and will only affect benefits paid to members who have credited service after December 31, 1999. BE IT FURTHER RESOLVED that Benefit Group General – Option F remain consistent with Bargaining Group 10, Sheriff’s Deputies, as to years of service for contribution and that if the deputies lower the years of service from 14, then the Benefit Group General – Option F shall be lowered to the same number. BE IT FURTHER RESOLVED that Section 18 (e) Benefit Group General – Option E be amended by adding, “previously Option A members” (for clarification purposes) as follows: Section 18 (e) Benefit Group General – Option E. For members (previously Option A members) who make a 1% of compensation “pickup” contribution after December 18, 1999, or when the employee completes 14 years of service and makes a 1% of compensation “pickup” contribution, 2.0% (.02) of the member’s final average compensation multiplied by up to 14 years of credited service and years 15 and beyond shall be multiplied by 2.2% (.022) of the member’s final average compensation. BE IT FURTHER RESOLVED that for employees who select this option, contributions shall be made retroactive to compensation paid after December 31, 1999, and that employees have 45 days after notice is given to make their selection. Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution subject to the approval of the State of Michigan County Pension Plan Committee. PERSONNEL COMMITTEE FISCAL NOTE (Misc. #00042) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: PLAN B RETIREMENT IMPROVEMENTS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds that sufficient funds exist in the fringe benefit fund to cover the cost of this change, no additional appropriation is required from the General Fund. FINANCE COMMITTEE Moved by Law supported by Jensen the resolution be adopted. AYES: Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Galloway. (23) Commissioners Minutes Continued. March 23, 2000 162 NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. REPORT (Misc. #00045) BY: Personnel Committee, Thomas A. Law, Chairperson IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT – CREATION OF TWO (2) POSITIONS FOR AUTOMATION ALLEY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed the above-mentioned resolution on March 15, 2000, recommends to the Oakland County Board of Commissioners the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE MISCELLANEOUS RESOLUTION #00045 BY: Planning and Building Committee, Charles E. Palmer, Chairperson IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT – CREATION OF TWO (2) POSITIONS FOR AUTOMATION ALLEY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Automation Alley is an alliance of private businesses, educational institutions and governmental entities dedicated to strengthening the economic base of Oakland County; and WHEREAS these organizations are a consortium that develops programs to support its members in their efforts to attract world class high technology workers; and WHEREAS the County Executive has initiated the start up of Automation Alley and the consortium of business membership; and WHEREAS membership has tripled since its inception and is expected to increase by at least another 50% in the next year; and WHEREAS this expansion of the initiative, along with the projected growth in the near future, places demands on the single Marketing Coordinator (currently filling a Senior Planner position) assigned to this function; and WHEREAS it is requested to create one (1) Public Communications Assistant position to assist with event coordination, database management and the production of marketing communication materials that will be expanded to include a national media campaign; and WHEREAS it is requested to create one (1) Typist I position to assist with the preparation of correspondence and written materials, and the distribution of marketing materials; and WHEREAS it is requested to delete one (1) PTNE (1,000 hours) Technical Assistant position to offset the cost of the requested new positions. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the creation of one (1) GF/GP Public Communications Assistant and one (1) GF/GP Typist I position in the Community and Economic Development Department, Administration Unit. BE IT FURTHER RESOLVED to laterally reclassify one (1) Senior Planner position (#19101-02268) to a Marketing Coordinator (no change in salary grade) within the Community and Economic Development Department, Administration Unit. BE IT FURTHER RESOLVED that the two new positions being created through this resolution be sunseted after four years from the date of hire. BE IT FURTHER RESOLVED to delete one (1) GF/GP PTNE (1,000 hour) Technical Assistant position (#19203-09186). Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Copy of attachments on file in County Clerk’s office. Commissioners Minutes Continued. March 23, 2000 163 FISCAL NOTE (Misc. #00045) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT – CREATION OF TWO (2) POSITIONS FOR AUTOMATION ALLEY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of the Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The Automation Alley consortium has experienced a triple growth rate since inception and is expected to at least double again in the next year. 2. The marketing functions for Automation Alley is currently handled by one Marketing Coordinator. 3. The expansion of the initiative along with projected growth, necessitated the request for the creation of two (2) full time positions. 4. The creation of one (1) Public Communications Assistant, with an annual cost of $33,128 for salaries and $13,251 for fringes, will aid in event coordination, data base management and production of marketing materials. 5. The creation of one (1) Typist I position, with an annual cost of $21,654 for salaries and $8,662 for fringes, will assist with clerical functions. 6. There is also a request to laterally reclassify one (1) Senior Planner position to Marketing Coordinator. 7. The deletion of one (1) PTNE Technical Assistant position will result in an annual savings of $15,899 in salaries and fringes. 8. The balance of the funding for the positions is available in the Salary Adjustment account. 9. Fiscal Year 2000 and Fiscal Year 2001 Budget is to be amended as follows: FY 2000 FY 2001 2-90-290000-25000-9075 Salary Adjustment ($30,397) ($60,796) 2-19-210000-13500-2001 Salaries $20,151 $40,302 2-31-210000-13500-2075 Fringes 10,246 20,494 $30,397 $60,796 $ 0 0 FINANCE COMMITTEE Moved by Palmer supported by Galloway the Personnel Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Palmer supported by Galloway the resolution be adopted. AYES: Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Galloway. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #00064 BY: Planning and Building Committee, Charles E. Palmer, Chairperson IN RE: COMMUNITY AND ECONOMIC DEVELOPMENT – CREATION OF ONE (1) SR COMMUNITY DEVELOPMENT TECHNICIAN III POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Community and Home Improvement Division rehabilitates approximately 275 single family, owner occupied homes for low and moderate income people in the 50 communities participating in the Oakland County Community Development Block Grant Program each year; and WHEREAS the U.S. Department of Housing and Urban Development (HUD), the U.S. Environmental Protection Agency and the Michigan Department of Community Commissioners Minutes Continued. March 23, 2000 164 Health have enacted new regulatory requirements to protect young children from lead-based paint hazards in housing; and WHEREAS these regulatory requirements mandate that extensive and highly sophisticated lead-based paint testing and remediation be completed for every housing unit built prior to 1978 that is rehabilitated using Federal monies; and WHEREAS the extensive testing requirements include an inspection and comprehensive risk assessment that will substantially impact the productivity of the Home Improvement Program; and WHEREAS to meet the Federal spending requirements mandated by HUD and to maintain Home Improvement Program productivity standards required to address the housing needs of Oakland County residents, it is necessary to increase staff in the division; and WHEREAS it is requested to create one (1) Community Development Technician III position to assist in addressing lead-based paint testing and remediation; and WHEREAS all funding for this position is received from the Federal government and is included in the Division’s Program Year 2000 budget under the housing rehabilitation allocation. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the creation of one (1) Special Revenue Community Development Technician III position in the Community and Economic Development Department, Community and Home Improvement Division, Home Improvement Unit. BE IT FURTHER RESOLVED that the continuation of this position is contingent upon the continuation of Federal Community Development Block Grant or Home Investment Partnership Act funds. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE The Chairperson referred the resolution to the Personnel and Finance Committees. There were no objections. REPORT (Misc. #00019) BY: Public Services Committee, Frank H. Millard, Chairperson IN RE: EMERGENCY MANAGEMENT - TORNADO SIREN PURCHASE POLICY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Public Services Committee, having reviewed the above-referenced resolution on February 15, 2000, reports with the recommendation that the resolution be adopted with the following amendment: NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes Emergency Management to purchase sirens upon receipt of a signed purchase agreement from a local municipality and maintain a standing supply of up to six sirens to provide for a more expedient process for the installation and implementation of tornado sirens in our local units of government. Chairperson, on behalf of the Public Services Committee, I move acceptance of the foregoing report. PUBLIC SERVICES COMMITTEE MISCELLANEOUS RESOLUTION #00019 BY: Kay Schmid, District #17 IN RE: EMERGENCY MANAGEMENT – TORNADO SIREN PURCHASE POLICY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Michigan’s tornado season begins in April and can last through the month of September; and WHEREAS an average of 18 tornadoes strike Michigan each year, with Michigan having the third highest average number of tornado deaths per year since 1950, a majority of these deaths occurred in southeast Michigan; and WHEREAS in order to alert citizens of tornado sightings, the County implemented a tornado warning system in 1977; and WHEREAS the County provides for a cost-share program that allows its local units of government to join the system by paying for seventy-five Commissioners Minutes Continued. March 23, 2000 165 percent of the cost of a siren, with the County's share being twenty-five percent of the cost. The County is responsible for the maintenance and electrical costs, and retains ownership of any sirens purchased; and WHEREAS from 1987 through 1996, local units of government have requested a total of sixteen sirens; and WHEREAS since the July 2, 1997 tornado disaster, twenty-six sirens have been purchased, with a separate resolution being introduced every time a municipality requests sirens; and WHEREAS Emergency Management has received signed agreements for six sirens this year, and several municipalities have expressed an interest in purchasing an additional nine sirens; and WHEREAS it has been the County’s practice to purchase tornado sirens for a particular community only after a resolution has been approved through the Board process; and WHEREAS it currently takes four months from receipt of a signed agreement for a siren to receive approval, process, and install each siren; and WHEREAS it would be more efficient and timely for the County to give Emergency Management permission to order sirens upon receipt of a signed purchase agreement from a local municipality. In addition, Emergency Management should maintain a supply of sirens so that local units do not experience an extended time-delay in installing and implementing the system; and WHEREAS no change in purchasing policy is required to implement this procedure. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes Emergency Management to purchase sirens upon receipt of a signed purchase agreement from a local municipality and maintain a supply of sirens to provide for a more expedient process for the installation and implementation of tornado sirens in our local units of government. Kay Schmid FISCAL NOTE (Misc. #00019) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: EMERGENCY MANAGEMENT - TORNADO SIREN PURCHASE POLICY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. It has been the County’s practice to purchase tornado sirens for a particular community only after a resolution has been approved through the Board process. 2. It would be more efficient and timely for the County to give Emergency Management approval to maintain a supply of six (6) sirens so local units should not experience an extended time-delay in ordering, purchasing and installing the sirens. 3. The above process will provide for a more expedient process for the installation and implementation of tornado sirens in our local units of government. 4. The total cost of the sirens is $78,000. 5. Local municipalities will reimburse the County seventy-five percent (75%) of the estimated cost of the sirens after final board approval, including the installation cost. 6. The County of Oakland will pay twenty-five percent (25%) of the estimated cost. 7. Consistent with County policy, the County will retain ownership and be responsible for the maintenance and electrical costs for the sirens. 8. Favorability is expected in the Non-Departmental Fiscal Year 2000 Office Automation Account to cover the purchase cost of $78,000. 9. The following budget amendment is recommended: Expense DEPT/OCA/PCA/OBJECT 90-290000-25000-9066 Office Automation ($78,000) Expense Commissioners Minutes Continued. March 23, 2000 166 23-221112-65001-9169 Misc. Cap. Outlay $78,000 $ -0- FINANCE COMMITTEE Moved by Millard supported by Schmid the Public Services Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Millard supported by Schmid the resolution be adopted. Moved by Millard supported by Schmid the resolution be amended to coincide with the recommendation in the Public Services Committee Report. A sufficient majority having voted therefor, the amendment carried. Vote on resolution, as amended: AYES: Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Galloway, Garfield. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolution, as amended, was adopted. MISCELLANEOUS RESOLUTION #00049 BY: Public Services Committee, Frank H. Millard, Chairperson IN RE: SHERIFF’S DEPARTMENT – CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF COMMERCE 1999-2003 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Commerce Township has contracted with the Oakland County Sheriff’s Department to provide law enforcement services for the Township (Miscellaneous Resolution #98011); and WHEREAS paragraph 23 of this contract provides that an amendment to this contract must be approved by concurrent resolutions of both the Oakland County Board of Commissioners and the Commerce Township Board; and WHEREAS Commerce Township has approved a proposed amendment to the contract (Schedule A-Sheriff’s Deputies Contracted) which would change nine (9) Deputy II (with fill-in) to nine Deputy II (no-fill) bringing the total number of no-fill contracts to fifteen (15) and keep the total number of contracted deputies at twenty-three (23); and WHEREAS the Sheriff has agreed to this contract amendment and recommends to the Board of Commissioners that the nine (9) Deputy II (with fill-in) be changed to nine (9) Deputy II (no-fill) for Commerce Township under the terms of this contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of the Oakland County Sheriff’s Department 1999-2003 Law Enforcement Services Agreement with the Charter Township of Commerce to change nine (9) Deputy II (with fill-in) to nine (9) Deputy II (no-fill). BE IT FURTHER RESOLVED that this amendment will take effect on April 1, 2000. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Charter Township of Commerce, Schedules A and A-1, Sheriff’s Deputies Contracted For and To Be Assigned to Municipality on file in County Clerk’s office. Commissioners Minutes Continued. March 23, 2000 167 FISCAL NOTE (Misc. #00049) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: SHERIFF DEPARTMENT - CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF COMMERCE 1999-2003 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-named miscellaneous resolution and finds: 1) The Township of Commerce wishes to amend its contract with the Oakland County Sheriff for deputy services to the township beginning April 1, 2000. 2) This contract would change nine (9) Deputy II (with fill-in) to nine (9) Deputy II (no-fill) bringing the total number of no-fill contracts to fifteen (15) and keeping the total number of contracted deputies at twenty-three (23). 3) Although Special Deputy revenue generated from the contract will decrease in Fiscal Year 2000 by $49,050 and in Fiscal Year 2001 by $101,034, there should be a corresponding increase in Reimbursement of Salaries revenue for overtime. 4) To account for this change, the following budget changes are recommended: Dept/OCA/PCA/OBJ Description FY2000 FY2001 1 43-013601-30000-0985 Special Deputies ($ 49,050) ($101,034) 1 43-013601-30000-0907 Reimb. of Salaries 49,050 $101,034 $ 0 $ 0 FINANCE COMMITTEE Moved by Millard supported by Dingeldey the resolution be adopted. AYES: Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. MISCELLANEOUS RESOLUTION #00065 BY: Public Services Committee, Frank H. Millard, Chairperson IN RE: CIRCUIT/DISTRICT/PROBATE COURTS – JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) – PHASE II To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit, Probate and 52nd District Courts, County Clerk’s Office, Prosecutor’s Office and Reimbursement Division are interested in obtaining an integrated case management software system to facilitate, among other things, the electronic exchange of case information; and WHEREAS the Oakland County Board of Commissioners, by Miscellaneous Resolution #97062, authorized the acquisition of a professional services agreement to perform all necessary activities related to preparation of a Request for Proposal and vendor selection for implementation of the proposed Judicial Information Management System (JIMS); and WHEREAS the consulting firm of Plante and Moran, LLP, was engaged to perform these functions with the resultant recommendation for vendor selection being Systems and Computer Technology Corporation (SCT); and WHEREAS the Board of Commissioners, by Miscellaneous Resolution #99299, authorized implementation of Phase I of the JIMS project by approving a professional services agreement with SCT to perform a business process review, GAP analysis and pre-project planning, at a cost of $500,000; and WHEREAS the JIMS Advisory Committee was directed to report the results of Phase I to the Public Services Committee by March, 2000; and WHEREAS the JIMS Advisory Committee has evaluated the results of Phase I and determined that the SCT Courts software system is sufficient to handle the business needs of the aforementioned offices and will provide greater functionality than is currently afforded by existing systems; and Commissioners Minutes Continued. March 23, 2000 168 WHEREAS the JIMS Advisory Committee, in conjunction with the Department of Information Technology and Plante and Moran, has approved sending a request to the Board of Commissioners for approval to move ahead with Phase II of the project, which includes acquisition and installation of the SCT Courts software system; and WHEREAS the initial cost of Phase II is expected not to exceed $8,000,000.00, which includes acquisition and installation of the SCT Courts software system, support and maintenance costs, full-time on-site SCT support, and hardware and system servers; and WHEREAS on-going annual program costs are expected to be $600,000.00 for support and maintenance and $100,000.00 for full-time, on-site SCT support; and WHEREAS in lieu of additional full-time, on-site SCT support beyond implementation, the Department of Information Technology may develop a proposal for Board consideration for additional personnel dedicated to support of the JIMS project; and WHEREAS Phase II implementation will provide integrated case management services to the aforementioned offices; and WHEREAS the JIMS Advisory Committee is exploring additional project phases which may include electronic case filing, a jail management system and other interested Oakland County district courts, subject to future consideration by the Board of Commissioners; and WHEREAS the County Executive recommends approval of this resolution. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes implementation of Phase II of the Judicial Information Management System (JIMS) through a professional services agreement with Systems and Computer Technology Corporation (SCT) for acquisition and installation of the SCT Courts software system. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE FISCAL NOTE (Misc. #00065) BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: CIRCUIT/DISTRICT/PROBATE COURTS – JUDICIAL INFORMATION MANAGEMENT SYSTEMS (JIMS) PHASE II To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The Circuit, Probate and 52nd District Courts, County Clerk, Prosecutor, and Reimbursement Division are interested in obtaining an integrated case management software system to facilitate, among other things, the electronic exchange of case information. 2. The resolution notes that the Oakland County Board of Commissioners through Miscellaneous Resolution #97062 authorized a professional service agreement with Plante and Moran, LLP, to assist in the preparation of a Request for Proposals and vendor selection, the resulting recommendation for vendor being Systems and Computer Technology Corporation (SCT). 3. The Board of Commissioners, through Miscellaneous Resolution #99299, authorized Phase I of the JIMS project by approving a professional service agreement with SCT to perform a business process review, GAP analysis and pre-project planning at a cost of $500,000. 4. The JIMS Advisory Committee, in conjunction with the Department of Information Technology, and Plante and Moran, having evaluated the results of Phase I, seek approval to move ahead with Phase II of the project which includes acquisition and installation of the SCT Courts software system. 5. Initial implementation costs are calculated to be $8.0 million (Implementation cost on attached schedule along with one-year's worth of Maintenance and Support); total three-year cost equals $9.18 million. Commissioners Minutes Continued. March 23, 2000 169 6. Fiscal Year 2000 cost is $5,000,000; of that, $4,500,000 is located in the Designated Fund balance for Court System Replacement (#9407-01000), and the remaining $500,000 will be appropriated from Designated Fund balance for Operational Improvements (#9407-12000). 7. That the Fiscal Year 2000 Budget be amended as follows: FY 2000 GENERAL FUND Revenue 90-190000-14000-1582 Prior Years Revenue $5,000,000 Expenditures 90-310000-40000-8001 Operating Transfer Out - IT $5,000,000 $ 0 INFORMATION TECHNOLOGY FUND Revenue 18-636113-95000-1701 Operating Transfer in $5,000,000 Expense 18-636142-15000-3597 Software Maintenance 325,000 18-636122-15000-3348 Travel 150,000 18-636142-15000-3900 Depreciation 452,500 $927,500 18-636113-10000-8005 Changes in Fund Balance $4,072,500 $5,000,000 $ 0 8. Budget adjustments for Fiscal Year 2001 and Fiscal Year 2002 will be considered during the budget process or at the year-end close. FINANCE COMMITTEE Copy of JIMS Implementation – Phase II on file in County Clerk’s office. Moved by Millard supported by Coleman the resolution be adopted. AYES: Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. Chairperson McCulloch, along with Commissioners Law, Moffitt and McPherson, requested that Suzy Vogt approach the podium. To acknowledge her service to the Board of Commissioners, Commissioner Law presented Suzy with a Certificate of Appreciation, which reads as follows: OAKLAND COUNTY BOARD OF COMMISSIONERS Certificate of Appreciation presented to SUZETTE VOGT We hereby recognize your outstanding contributions and unfaltering commitment to quality government, while serving with the Oakland County Board of Commissioners for nearly thirty years. You have been a caring, conscientious and gifted professional, who has demonstrated a heartfelt dedication to maintaining a solid standard of excellence for county governance. For your leadership, guidance and special talents, we sincerely proclaim in both praise and appreciation the exemplary public service you have rendered to the County of Oakland and gratefully acknowledge the legacy that you have left for future generations of leaders. Attested to this 23rd day of March, 2000 On Behalf of the Oakland County Board of Commissioners John P. McCulloch, Chairperson Oakland County Board of Commissioners Moved by Moffitt supported by Taub the words of the certificate be spread upon the minutes of the Board. Commissioners Minutes Continued. March 23, 2000 170 A sufficient majority having voted therefor, the motion carried. Chairperson McCulloch, on behalf of the Board of Commissioners and their staff, presented Suzy with a gold watch. Commissioners Law and McPherson each thanked Suzy for the support and guidance shown them throughout the years. Suzy addressed the Board, relating some of her memories of the past thirty years with the Board of Commissioners. MISCELLANEOUS RESOLUTION #00066 BY: Commissioner Thomas Law, District #13 IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF BINGHAM FARMS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs); and WHEREAS pursuant to the Disbursement Policy, the Village of Bingham Farms has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS Bingham Farms is requesting reimbursement for work related to the Woodlynne Drainage Project; and WHEREAS Bingham Farms has requested reimbursement from the County for this particular project, which has an estimated cost of $80,000; and WHEREAS the Fiscal Year 1999 authorized amount of funding for Bingham Farms is $12,097.25 from the Environmental Infrastructure Fund as repayment to Bingham Farms for expenses incurred in connection with environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the Woodlynne Drainage Project as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the amount of $12,097.25 from the Environmental Infrastructure Fund (Account #90- 263226-41000-3985) to repay the Village of Bingham Farms for expenses incurred in connection with environmental remediation or improvement projects, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. Commissioner Thomas Law Copy of the Village of Bingham Farms’ Environmental Infrastructure Fund Reimbursement Request on file in County Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. In accordance with Rule XII.G, the Chairperson made the following referrals: GENERAL GOVERNMENT COMMITTEE a. Family Independence Agency Board Meeting Agenda b. County of Ottawa Board of Commissioners – Jail Reimbursement c. City of South Lyon – Call for the Continuation of Act 51 Transportation Funding for Public Transportation d. County of Allegan Board of Commissioners – Retirement/MERS vs. ICMA – Clarification of Service PERSONNEL COMMITTEE a. County of Allegan Board of Commissioners – Retirement/MERS vs. ICMA – Clarification of Service Commissioners Minutes Continued. March 23, 2000 171 PUBLIC SERVICES COMMITTEE a. Family Independence Agency Board Meeting Agenda OTHERS Corporation Counsel a. Oakland County Road Commission – Right-of-Way Purchase There were no objections to the referrals. The Board adjourned at 12:19 P.M. to the call of the Chair or April 6, 2000 at 9:30 A.M. G. WILLIAM CADDELL JOHN P. McCULLOCH Clerk Chairperson